HomeMy WebLinkAbout2024-04-16 Agenda and Supporting Documentation Town Council Afternoon Meeting1.Call to Order
2.Presentation/Discussion
2.1 West Middle Creek Update 15 min.
Listen to presentation and provide feedback.
Presenter(s): George Ruther, Housing Director, Eric Komppa,
President of Corum Real Estate Group and Jessse Adkins,
Principal at SAR+ Architects
Background: Update regarding West Middle Creek.
2.2 EHU Compliance Update 15 min.
Listen to presentation.
Presenter(s): Martha Anderson, Senior Housing Coordinator
and Melissa Johnson, Housing Coordinator
Background: Progress update for the 2023 Deed Restricted
Employee Housing Compliance Verification Process.
2.3 Deed Restriction Policy at Timber Ridge 30 min.
Listen to information and provide feedback.
Presenter(s): George Ruther, Housing Director and Steve
Lindstrom, Vail Local Housing Authority Chairman
Background: The purpose of this item is to present the deed
restriction recommendation for the Timber Ridge Village
Condominiums.
2.4 Proposed Safety Measures for July 4th Holiday 20 min.
Listen to update and provide feedback.
Presenter(s): Deputy Chief Justin Liffick, Vail Police
Department
Background: Due to an increase in concerning adolescent
behaviors on July 4th, the Vail Police Department wishes to
VAIL TOWN COUNCIL MEETING
Afternoon Session Agenda
Town Council Chambers and virtually by Zoom:
https://vail.zoom.us/webinar/register/WN_VPr0J0wvQj2ANLc2i_nNsg
1:30 PM, April 16, 2024
Notes:
Times of items are approximate, subject to change, and cannot be relied upon to determine what time
Council will consider an item.
WMC Presentation Council 2024-04-16
West Middle Creek Public Comment
EHU Compliance Status Update Memo 04-16-2024
Timber Ridge Village Condominiums Deed Restriction Terms Recommendation 04-16-
2024
1
implement additional measures to reinforce safety and security
during this year's holiday celebration.
2.5 Hanson Ranch Road Update 15 min.
Listen to update and provide feedback.
Presenter(s): Chief Ryan Kenney, Vail Police Department
Background: Staff is requesting permission to implement
changes to Hanson Ranch Road.
2.6 Planning Application Fee Update 15 min.
Listen to presentation and provide feedback.
Presenter(s): Greg Roy, Planning Manager
Background: The Town charges application fees for the review
of Planning applications. An update to the fees charged is
recommended.
3.DRB/PEC (5 min.)
3.1 DRB/PEC Update
4.Information Update
4.1 March 4, 2024 AIPP Meeting Minutes
4.2 March 21, 2024 VLMDAC Meeting Minutes
4.3 March 26, 2024 VLHA Meeting Minutes
5.Matters from Mayor, Council, Town Manager and Committee Reports (20 min.)
5.1 Town Manager Report
5.2 Council Matters and Status Report
6.Executive Session (60 min.)
Executive Session pursuant to:
1. C.R.S. §24-6-402(4)(a) - to consider the purchase, acquisition, lease, transfer or sale of
any real, personal or other property interest, §24-6-402(4)(e) to determine positions relative to
matters that may be subject to negotiations, develop a strategy for negotiations and instruct
ToV Council Memo July 4
Hanson Ranch to Council
Staff Memo Planning Fees
Attachment A. Existing Fee Schedule
Attachment B. Proposed Fee Schedule
Attachment C. Fee Analysis
DRB Results 4-3-24
PEC Results 4-8-24
March 4, 2024 AIPP Minutes
VLMDAC Meeting Minutes March 21 2024
2024-03-26 VLHA Minutes
TM Update 2024-04-16
Vail Pass Sign On Letter Final
2024-04-16 Council Matters
2
negotiators and on the topic of: 1. Potential Real Property Acquisitions by the Town; and 2. an
Amended Development Agreement between Town of Vail and Triumph Timber Ridge, LLC,
regarding the redevelopment of the Timber Ridge Apartments.
7.Recess 4:45pm (estimate)
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website
www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and
available for public viewing as the meeting is happening. The meeting videos are also posted to High
Five Access Media website the week following meeting day, www.highfivemedia.org.
Please call 970-479-2136 for additional information. Sign language interpretation is available upon
request with 48 hour notification dial 711.
3
AGENDA ITEM NO. 2.1
Item Cover Page
DATE:April 16, 2024
TIME:15 min.
SUBMITTED BY:George Ruther, Housing
ITEM TYPE:Presentation/Discussion
AGENDA SECTION:Presentation/Discussion
SUBJECT:West Middle Creek Update
SUGGESTED ACTION:Listen to presentation and provide feedback.
PRESENTER(S):George Ruther, Housing Director, Eric Komppa, President of Corum
Real Estate Group and Jessse Adkins, Principal at SAR+ Architects
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
WMC Presentation Council 2024-04-16
West Middle Creek Public Comment
4
WEST MIDDLE CREEK UPDATE WEST
MIDDLE
CREEK 5
GOALS & OBJECTIVES WEST
MIDDLE
CREEK 6
DESIGN EVOLUTION WEST
MIDDLE
CREEK 7
DESIGN EVOLUTION WEST
MIDDLE
CREEK 8
MASSING UPDATE WEST
MIDDLE
CREEK
Unit Type # Beds Area (Avg.) Total Units Total Beds Net Area Residential Net Area 205,140
Residential Gross Area 227,933
Studio 1 516 88 88 45,408 Amenity 4,950
1 Bed 1 710 96 96 68,160 Storage 5,000
2 Bed 3 1,064 48 96 51,072 BOH 14,350
Total 232 280 164,640 Parking 108,348
Total Gross SF 360,581
2 Bed+ 2 1,125 36 144 40,500
Total 36 144 40,500
Total Units 268 424 205,140
Unit Mix SF
Deed-Restricted Apartments
Deed-Restricted Co-Living Apartments
MARCH 2024 MASSING
Unit Count 268
Total Beds 424
Market Units 232
Total Beds 280
Master Leased Units 36
Matster Leased Beds 144
Parking Spaces 257 Spaces
Total Project Ratio 0.96
Ratio to Market Units 1.11
Excess Parking above Market Units (1.05/Unit Requirement) 13 Spaces
Parking Ratios
Base Case Scenario
9
DRB & PEC PRESENTATIONS WEST
MIDDLE
CREEK10
DRB & PEC PRESENTATIONS WEST
MIDDLE
CREEK11
WEST
MIDDLE
CREEKMASSING
12
WEST
MIDDLE
CREEKMASSING
13
WEST
MIDDLE
CREEKMASSING
14
MATERIALITY WEST
MIDDLE
CREEK15
MATERIALITY WEST
MIDDLE
CREEK16
SCHEDULE WEST
MIDDLE
CREEK
PHASE
PHASE
START
DATE
PHASE
END
DATE
Development Partner
Selection & Kick-Off
Oct 2023 Dec 2023
PEC Dec 2023 Jun 2024
Design Review Board Jan 2024 Jun 2024
Infrastructure Design /
Permit Issuance
Mar 2024 Jul 2024
CD Design / Building Permit
Issuance
Jul 2024 May 2025
Excavation and Site Work Oct 2024 May 2025
GMP Review / Acceptance Jan 2025 Jan 2025
Vertical Construction and
Infrastructure
May 2025 Aug 2027
Jan-25
Feb-25
Mar-25
Apr-25
May-25
Aug-24
Sep-24
Oct-24
Nov-24
Dec-24
Mar-24
Apr-24
May-24
Jun-24
Jul-24
Oct-23
Nov-23
Dec-23
Jan-24
Feb-24
17
From:JOHN & DIANA DONOVAN
To:Council Dist List
Subject:W middle Creek
Date:Tuesday, April 16, 2024 1:33:37 PM
Just saw renderings. If this is proposed for Colfax in Denver you nailed it!! This is hideous!! Bet it has no
insulation between units either. This is not the Vail look. Shame on the Vail kids for supporting this. You have to
break up the impacts. No size Aspen tree will mitigate this. And the reality is the front units will be too hot and the
back will look into a wall and seldom if ever get sunlight. This is just plain greed at its worse. Hope you read the
fine print on the deed to make sure your change in zoning does not violate any restrictions that came with the “gift”
of open space. Why did council spend $600,000.+ to improve the appearance of Main Vail even consider this
design. Assume the quality of construction will match the lack of design quality. It just gets worse and worse in Vail
Sent from my iPhone
18
AGENDA ITEM NO. 2.2
Item Cover Page
DATE:April 16, 2024
TIME:15 min.
SUBMITTED BY:George Ruther, Housing
ITEM TYPE:Presentation/Discussion
AGENDA SECTION:Presentation/Discussion
SUBJECT:EHU Compliance Update
SUGGESTED ACTION:Listen to presentation.
PRESENTER(S):Martha Anderson, Senior Housing Coordinator and Melissa Johnson,
Housing Coordinator
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
EHU Compliance Status Update Memo 04-16-2024
19
Memorandum
To: Vail Town Council
From: Martha Anderson, Senior Housing Coordinator
Missy Johnson, Housing Coordinator
Date: April 16, 2024
Subject: Progress Update - 2023 Deed-Restricted Employee Housing Compliance
Verification Process
I. SUMMARY
The Town of Vail Housing Department has completed the deed-restricted compliance
process verification for 2023. In the end, a total of 47 properties, or 4.5% of the total
1,034 deed-restricted properties were found to be non-compliant with the terms of the
recorded deed restrictions. At this time, the next step is to finalize evidentiary files to
transfer to the Town’s prosecutor and Vail Police Department to begin the enforcement
process of the alleged violations.
II. BACKGROUND
The purpose of this memorandum is to inform the Vail Town Council of the results of the
2023 deed-restricted employee housing compliance verification process. Each year, the
housing department completes a 100% zero-tolerance verification process of all recorded
deed restrictions. This progress update highlights the reasons for non-compliance and a
list of non-complying properties. In several instances, some properties are non-compliant
for multiple reasons.
All deed restricted property owners were sent multiple courtesy letters, two courtesy
emails and numerous follow-up emails and calls communicating the deadlines and
required documentation to verify deed restriction compliance. As is understood, all deed
restricted property owners are required to submit verifying documentation to the Town of
Vail by no later than February 1, annually.
A total of 47 properties failed to comply for one or more of the following reasons:
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Town of Vail Page 2
1. Submitted the required compliance documentation but found to be noncompliant
with the terms of the deed restriction.
2. Submitted some, but not all, of the required compliance documentation necessary
to determine compliance with the terms of the deed restriction.
3. Failed to submit any of the required compliance documentation necessary to
determine compliance with the terms of the deed restriction.
N = 47 properties
Of the above non-compliant properties, 38%, or 18 are repeat offenders. The following
properties are alleged to be non-compliant, and therefore subject to enforcement
action:
EHU PROPERTY ADDRESS EHU PROPERTY OWNER
1040 Vail View Drive Unit 104 Danica Pesic
1063 Vail View Drive Unit 4 Jenya Berino
1100 North Frontage Road W Unit 2207 Rene Blanchette
1480 Buffehr Creek Road Unit 1B Lance Hering, Joseph Hering & Roberta Hering
1524 Buffehr Creek Road Unit A26 Hugh Patrick & Kristin O'Donnell
1819 Meadow Ridge Road Unit E Matthew and Kimberly Tracy
1835 West Gore Creek Drive Norma Jean Boackle Ajlouny & Pamela Hughes
1860 Meadow Ridge Road Unit A3 (2) Pop One LLC
2084 Zermatt Lane Unit C Thomas & Holiday Cole
2085 Zermatt Lane Unit A David & Diana Rawlings
2085 Zermatt Lane Unit D Adam and Susan Price
2094 Zermatt Lane Unit B Todd Hatami
2099 Chamonix Lane Unit 3B Lloyd Brown
2101 Zermatt Lane Unit F Dillon Real Estate Co
51%40%
9%
2023 EHU NON -COMPLIANCE
24 - Found non-compliant 19 - Missing complete file 4 - No submittal
21
Town of Vail Page 3
2333 Upper Traverse Way Unit A Rachel & Mark Obernesser
2347 Upper Traverse Way Unit B Ramona Ryden
2373 Lower Traverse Way Unit C Max Beleck
2388 Garmisch Drive Unit 3-B2 Aspen Financial Group LLC
2401 Upper Traverse Way Unit A Diane Nicol & Denis DeSouza
2401 Upper Traverse Way Unit C Doug & Leigh Hoerner
2418 Garmisch Drive Unit W Mark H. White & Angela Jo Sumrell
2448 Garmisch Drive Unit 1 Thomas Julius Smith
2456 Chamonix Lane Unit B3 Craig Birk, Kristina Warner, Thomas Panyako
2490 Bald Mountain Road Unit 2 Edward Krasnov
2823 Kinnikinnick Road Unit 8B Kevin Bentley
2850 Basingdale Blvd. Unit A Donald D. & Ellen C. Gury
2860 Basingdale Blvd. Unit B Donald D. & Ellen C. Gury
363 Beaver Dam Road A2Z Holdings, LLC
383 Beaver Dam Road A2Z Holdings, LLC
430 South Frontage Road East Unit RU-B Altus Vail Unit Owner LLC
430 South Frontage Road East Unit RU-C Altus Vail Unit Owner LLC
430 South Frontage Road East Unit RU-D Altus Vail Unit Owner LLC
430 South Frontage Road East Unit RU-E Altus Vail Unit Owner LLC
430 South Frontage Road East Unit RU-F Altus Vail Unit Owner LLC
430 South Frontage Road East Unit RU-G Altus Vail Unit Owner LLC
430 South Frontage Road East Unit RU-H Altus Vail Unit Owner LLC
430 South Frontage Road East Unit RU-J Altus Vail Unit Owner LLC
430 South Frontage Road East Unit RU-K Altus Vail Unit Owner LLC
430 South Frontage Road East Unit RU-L Altus Vail Unit Owner LLC
430 South Frontage Road East Unit RU-M Altus Vail Unit Owner LLC
430 South Frontage Road East Unit RU-N Altus Vail Unit Owner LLC
430 South Frontage Road East Unit RU-P Altus Vail Unit Owner LLC
4479 Timber Falls Court Unit 2004 Vail Owner LLC
5024 Main Gore Drive South Unit B2 Molly Moffet
5024 Main Gore Drive South Unit B3 DDG Ventures LLC
931 Red Sandstone Road Unit 1 Todd Milner
980 Vail View Drive Unit C115 John C. Church
III. NEXT STEPS
The next step in the process is to transition from the compliance verification process and
begin the enforcement action process. The housing staff, with the support of the Town
Prosecutor’s Office and the Vail Police Department, will finalize the evidentiary files for
the non-compliant deed-restricted property owners in anticipation of issuing summons for
failure to comply with the terms of their deed restriction. At this time, non-compliant files
will be turned over to the Vail Police Department for enforcement action.
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AGENDA ITEM NO. 2.3
Item Cover Page
DATE:April 16, 2024
TIME:30 min.
SUBMITTED BY:Steph Johnson, Housing
ITEM TYPE:Presentation/Discussion
AGENDA SECTION:Presentation/Discussion
SUBJECT:Deed Restriction Policy at Timber Ridge
SUGGESTED ACTION:Listen to information and provide feedback.
PRESENTER(S):George Ruther, Housing Director and Steve Lindstrom, Vail Local
Housing Authority Chairman
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Timber Ridge Village Condominiums Deed Restriction Terms Recommendation 04-16-2024
23
To:Vail Town Council
From:George Ruther, Housing Director
Steve Lindstrom, Chair, Vail Local Housing Authority
Date:April 16, 2024
Subject:Timber Ridge Village Apartments – Deed Restriction Recommendation
1.SUMMARY
The purpose of this agenda item is to present the deed restriction recommendation for the Timber
Ridge Village Condominiums. As a 100% deed-restricted development, a deed restriction shall
be recorded for each of the 294 new homes being developed. The terms of the recorded deed
restriction are intended to achieve the housing objectives of the Vail community.
2.BACKGROUND
Vail Town Council has previously directed the Vail Local Housing Authority and the Town of Vail
Housing Department to draft two separate and distinct forms of deed restrictions for the new
Timber Ridge Village Condominiums. One deed restriction for the business owner purchasers
and a second for the individual homeowner purchaser. The objective behind this direction was
that the two different purchaser classes would have different intended uses of the new home
purchases. For example, business purchasers are buying the homes to provide for-rent
housing opportunities for their employees and individual purchasers are buying homes as
primary residences for homeownership opportunities. Long-term rental property investors are
being discouraged from purchasing.
There are notable distinctions in the terms of the deed restrictions for the two different
purchaser classes. Of noted significance, the business owner deed restriction requires the
home to be purchased by a qualifying business located within Eagle County, has no annual
price appreciation cap, and shall only be rented. Conversely, an individual homeownership
deed restriction maintains a 1.5% per annum price appreciation cap and must be a person’s
primary place of residence.
The Vail Local Housing Authority and Town of Vail Housing Department have since identified a
number of unintended consequences of implementing a two-deed restriction approach within a
single residential development. For example, a business owner is cannot purchase a home for
themselves to occupy. Or, can an individual purchaser subsequently sell their home to a
business purchaser? If so, does a new deed restriction get recorded? As a result, it is likely the
Vail community may not achieve its intended housing objectives with this approach. For that
reason, the Housing Authority and town staff are recommending a different approach.
24
Town of Vail Page 2
3.RECOMMENDATION
In recommending a different approach to the deed restriction terms and implementation, the Vail
Local Housing Authority and the Town of Vail Housing Department focused on the following
considerations:
Keep it simple – only require those terms that further the Town’s adopted housing
policy statements, goals, and objectives.
Compliance is critical – avoid creating unenforceable terms and complexities in
demonstrating and verifying annual compliance. The success and credibility of housing
in Vail is grounded in deed restriction compliance.
Think long term – the deed restrictions and their terms are in perpetuity. The Town is
making a considerable financial investment in deed restrictions. That investment cannot
be jeopardized and therefore the Town must consider not only today, but 10, 20, and 50-
plus years down the road.
Create a local’s market – the Town’s vision has been to create a secondary real estate
market intended only for local Vail residents and buyers. Timber Ridge will deliver 294
new homes to that market. Consistency of deed restriction terms is important as the
market size increases.
Success is based in salability - the success of housing is based on the ability to sale
homes in both the near and long term. Conflicting or otherwise confusing deed
restriction terms risks the future desirability and marketability of the homes.
Picking the “right” number – it is proven difficult to pick the right number. 3%? 1.5%?
Per annum? Compounded? Household size? Income limit? AMI? What worked today
under current conditions may not work or be applicable tomorrow. And once adopted,
change is often difficult if not impossible. Remaining flexible, adaptable, nimble, and
dynamic is a better approach.
Timber Ridge Village Condominiums are different – this development deal structure
is not like others. Unlike the Chamonix Vail Townhomes for example, whereby the Town
invested a $400,000 per unit land subsidy into the deal, the Town is recouping its initial
seed money contribution, as well as land cost.
With the above considerations in mind, the Vail Local Housing Authority and Town of Vail
Housing Department are recommending the following for the approach to deed restrictions and
terms at the new Timber Ridge Village Condominiums:
1. Draft one form of deed restriction for all homes at Timber Ridge Village Condominiums
regardless of the purchaser.
2. Utilize the Vail InDEED deed restriction form of deed restriction which focuses on
occupancy of the home with no price appreciation cap, no income limits, no household
size requirements.
3. Establish a Vail business owner’s first option to purchase preference.
25
AGENDA ITEM NO. 2.4
Item Cover Page
DATE:April 16, 2024
TIME:20 min.
SUBMITTED BY:Steph Johnson, Town Manager
ITEM TYPE:Presentation/Discussion
AGENDA SECTION:Presentation/Discussion
SUBJECT:Proposed Safety Measures for July 4th Holiday
SUGGESTED ACTION:Listen to update and provide feedback.
PRESENTER(S):Deputy Chief Justin Liffick, Vail Police Department
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
ToV Council Memo July 4
26
April 16, 2024
To:Vail Town Council
Through:Russ Forrest
Town Manager
Ryan Kenney
Chief of Police
From:Justin Liffick
Deputy Chief of Police
Subject:Enhanced Safety Measures for July 4th Holiday and Addressing Juvenile
Issues
Over recent years, the Vail Police Department has faced a notable surge in juvenile delinquency
during the July 4th evening celebrations. With over 1,000 juveniles gathering in the Solaris Plaza
and International Bridge area, issues have arisen, including disruptions to town bus routes,
harassment of families enjoying the Vail Village core, and disturbances to local businesses.
Complaints regarding underage drinking, drug use, and disrespectful behavior have been
prevalent, often exacerbated by the absence of parental supervision, as many parents are located
in the Front Range area rather than in Vail.
To address these challenges, the Vail Police Department is implementing robust measures to
bolster safety and security during the July 4th holiday. This includes deploying additional law
enforcement personnel to key locations to deter unruly behavior and collaborate closely with
local businesses, the Eagle County District Attorney’s Office, and other stakeholders to foster
community-wide responsibility for public safety. Advanced surveillance technologies will aid in
monitoring high-traffic areas, while targeted enforcement actions will be prioritized against
individuals engaging in unlawful behavior. Moreover, proactive steps such as outreach to Denver
schools by the Vail School Resource Officer and collaboration with the Eagle County District
Attorney’s Office aim to educate juveniles and hold parents accountable for their child’s actions.
27
AGENDA ITEM NO. 2.5
Item Cover Page
DATE:April 16, 2024
TIME:15 min.
SUBMITTED BY:Steph Johnson, Town Manager
ITEM TYPE:Presentation/Discussion
AGENDA SECTION:Presentation/Discussion
SUBJECT:Hanson Ranch Road Update
SUGGESTED ACTION:Listen to update and provide feedback.
PRESENTER(S):Chief Ryan Kenney, Vail Police Department
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Hanson Ranch to Council
28
April 8th, 2024
To:Town Council
Through:Russell Forrest
Town Manager
From:Ryan Kenney
Chief of Police
Subject:Hanson Ranch Road
In March of this year, staff met with Council to discuss options for reducing congestion on
Hanson Ranch Road. Based on those conversations, staff is prepared to implement several
changes outlined below.
The first change we are suggesting is to amend Town Code 7-10. There are two changes we are
requesting. The first is clarifying that passenger drop off/pick up areas will be housed on the
TOV’s website on the transportation FAQ sheet. This will make a clear connection from the
Town Code to the FAQ sheet and allow for efficient enforcement.
The additional change to the code will involve revamping the penalty section. We are
recommending new penalties in the amount of $500 for the first violation, $750 for the second,
$1,000 for the third and revocation of the permit for 1 year for a fourth violation. This level of
fine has been very effective at discouraging repeat offenders.
The second and most significant change will be updating our transportation FAQ sheet. This
will involve directing all commercial vehicles to pick up and drop off passengers at previously
approved locations (Cascade, Lionshead Welcome Center, Transportation Center, Golden Peak,
Checkpoint Charlie). These locations offer a wide variety of convenient locations for
transportation companies to choose from.
Staff is also recommending that we no longer use a vehicles size to determine where
transportation companies can drop off and pick up passengers but rather if they are a commercial
or private vehicle. Changing the language from oversized vehicles to commercial vehicles will
close the loophole created by size limits.
This change will create some frustration specifically with the hotel shuttles. Staff is
recommending we make this change now and delay enforcement until the start of the next winter
season. This will give staff time to communicate with the hotels, shuttle and limousine
29
Town of Vail Page 2
companies, and taxis. Communication with anyone affected by this change will be our priority
over the next several months. This will also allow these companies time to adjust their
operational plans.
One potential byproduct of this change is commercial entities that are currently using shuttles to
transport guests could switch vehicles to a large SUV or smaller vans to disguise their
commercial status. If this is seen as a potentially large problem, staff could further modify Town
Code 7-10 to require any commercial vehicles to be clearly marked with the business name.
In addition to these changes, the police department has identified days that will have mandatory
staffing on Hanson Ranch Road. This staffing will be in addition to normal police department
staffing and will be funded through our overtime budget. Because of that, staffing could be
subject to change because of budgetary reasons.
Transportation fees will also be changed before next season. Our passenger transportation
permit fee is extremely low and does not cover operational costs. We are doing research to
change the permit cost and will meet with the Town Manager before permits go on sale next
season. This to will be part of our communication plan.
We have also met with the Streets Department to discuss solutions for vehicles parking on the
north side of Hanson Ranch Road. After looking at several potential solutions, it was determined
that the impact to snow removal would be too much. We will continue to research solutions that
won’t impact snow removal.
Adding additional locations for passenger pick up and drop off has proven difficult. We have
explored several locations that have not worked out. Staff has been unable to identify a location
that brings guests closer to the gondolas. There is an opportunity to increase usage to the most
underutilized drop off area. Golden Peak offers easy access to the mountain and should be
encouraged as a drop off area for transportation companies. We plan to focus on that when we
meet with transportation companies over the next several months.
These changes will help reduce the congestion on Hanson Ranch Road. It must be stated that
Hanson Ranch Road has outgrown its design. There are too many vehicles that use a space that
is not designed for that volume. We still need to identify a long-term solution.
Staff is asking for permission to implement these changes.
30
AGENDA ITEM NO. 2.6
Item Cover Page
DATE:April 16, 2024
TIME:15 min.
SUBMITTED BY:Stephanie Bibbens, Community Development
ITEM TYPE:Presentation/Discussion
AGENDA SECTION:Presentation/Discussion
SUBJECT:Planning Application Fee Update
SUGGESTED ACTION:Listen to presentation and provide feedback.
PRESENTER(S):Greg Roy, Planning Manager
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Staff Memo Planning Fees
Attachment A. Existing Fee Schedule
Attachment B. Proposed Fee Schedule
Attachment C. Fee Analysis
31
To: Vail Town Council
From: Community Development
Date: April 16, 2024
Subject: Planning Application Fees Update
I. SUMMARY
The Town charges application fees for the review of Planning applications. Planning
applications include all the applications that are associated with the Town’s Design
Review Board and Planning and Environmental Commission. The fees collected offset
the cost of staff’s time to review the applications. These fees were last updated in 2001.
Since that time, the Town of Vail’s costs to review these applications have increased,
and an update to the fees is recommended.
The purpose of this work session is to update Council on the recommended increases
and adopt a new fee schedule by Resolution at a future meeting.
II. FEE SCHEDULE - PLANNING
The existing fee schedule adopted in 2001(Attachment A), the proposed fee schedule
(Attachment B) and the fee analysis (Attachment C) are attached to this memo.
At the March work session with Council staff was directed to explore fee options that
shared the development review costs on a 50/50 basis with applicants, as well as the
option for a 100% recovery of the review costs. Further analysis was done on the cost
of staff time and was incorporated into the fee discussion.
The request at the previous meeting was to set Design Review Board fees at a rate of
75% of the cost to review these applications with a few exceptions for conceptual
applications and tree removals. For Planning and Environmental Commission
applications the fees were decided to be set to collect 100% of the estimated cost to
review the application. The only exception to this is the Major Subdivision Review,
32
which is proposed at $1,250.00. This exceeds the low end cost but falls at 100% of the
average. The review process is very similar to a Minor Subdivision review, but requires
two Planning and Environmental Commission meetings instead of one, and as such
would take more time to review. Staff believes that going with the average review time
in this instance is more representative of the true cost.
III. RECOMMENDATION
Staff recommends the Council provide feedback on the new recommended fee
schedule so that staff can finalize and bring back in the form of a Resolution.
IV. ATTACHMENTS
Attachment A. Existing Fee Schedule
Attachment B. Proposed Fee Schedule
Attachment C. Fee Analysis
33
DRB & PEC Application Fees
Current Fees
DRB Application Name Fee
Additions $ 300
Exterior Alteration $ 250 Multi Family/Commercial
$ 20 Single Family/Duplex
Changes to Approved Plans $ 20
Conceptual Review $ 0
New Construction $ 650
Separation Request $ 0
Sign Application $ 50 = $1.00 per square foot of total sign
area
Tree Removal $ 0
Wildlife Resistant Enclosures $ 50 Multi Family/Commercial
$ 20 Single Family/Duplex
PEC Application Name Fee
Conditional Use Permit $ 650
Development Plan $1500 – Establishment of a Plan
$ 250 – Amendment of a dev. Plan
Exemption Plat $ 650
Flood Plain Modification $ 400
Major Exterior Alteration $ 800
Major Subdivision Review $ 1500 + $20 per plated lot
Minor Exterior Alteration $ 650
Minor Subdivision Review $ 650
Change in District Boundaries (Re-Zoning) $1300
Special Development District $6000 – New SDD
$6000 – Major Amendment to an SDD
$1250 – Major Amendment to an SDD w/o
exterior modifications
$1000 – Minor Amendment to an SDD
Variance Request $ 500 – all others
$ 450 – Recycling Exemption Request
$ 200 - Sign
Zoning Code
Amendments/Comprehensive Plan
Amendments
$1300
Administrative Application Name Fee
Plat Amendment $ 100 – SFR, DUP, Condo/TH, Correction
Home Occupation $ 0
Town Council Fee
Appeal $ 0
Permission to Proceed $ 0
Employee Housing Deed Restricted Unit
Exchange
$ 0
34
DRB & PEC Application Fees
Effective August 1st, 2024
DRB Application Name Fee
Addition $925
Exterior Alteration $375 Multi-Family/Commercial
$225 Single-Family/Duplex
Changes to Approved Plans $125
Conceptual Review $0
New Construction $1,450
Separation Request $0
Sign Application $250 Plus $1.00 per square foot of
total sign area
Tree Removal $0
Wildlife Resistant Enclosure $50 Multi-Family/Commercial
$20 Single-Family/Duplex
PEC Application Name Fee
Conditional Use Permit $1,150
Development Plan $1,900 - establishment of a Plan
$650 - Amendment of a Plan
Exemption Plat $775
Flood Plain Modification $300
Exterior Alteration - Major $1,100
Exterior Alteration - Minor $1,100
Subdivision Review - Major $1,250 Plus $20 per platted lot
Subdivision Review - Minor $1,050
Change in District Boundary (Rezoning) $2,275
Special Development District $6,150 - New SDD
$3,725 - Major amendment to an SDD
$1,250 - Major Amendment to an SDD
w/o exterior modifications
$1,525 - Minor Amendment to an SDD
Variance $1,650 - All others
$450 - Recycling Exemption Request
$500 - Sign
Zoning Code Amendment/ Comprehensive Plan
Amendment
$2000*
Administrative Application Name Fee
Plat Amendment $100 - SFR/Dup/Condo/TH Correction
Home Occupation $0
Staff Determination $200
Town Council Fee
Appeal $1000*
Permission to Proceed $0
Employe Housing Deed Restricted Unit Exchange $0
35
DRB & PEC Application Fees
Effective August 1st, 2024
*Pass-through account required: A pass-through account is required to be established for
certain applications as noted in the fee schedule. The pass-through account is used to cover the
cost of staff review, legal review, or any other technical reviews or consultations incurred by the
town during the review. All external reviews will be billed at the consultants established billable
rate. Planning staff’s rate is billed at $65/hour.
A minimum balance of $200 is required to be maintained in the account during the development
review.
Within 120 days after final approval or after the date on which the application has give written
notice that the development will not proceed the Town shall determine the balance owned to the
applicant, that amount being the amount deposited over the cost incurre d, and return that amount
to the applicant’s address on file with the application.
Appeal: An appeal that is successful will have the pass-through account billed at 50% of the
billable rate of staff time.
Employee Housing Units: Any Design Review Board application that is for an Employee Housing
Unit as defined by Town Code that is not required as Inclusionary Zoning or Commercial Linkage
may request a waiver of the application fee. Such request shall be submitted to the Community
Development Director upon submission of the application.
36
Attachment C. Fee Analysis
Application Type Current Fee Low End Cost
Proposed New
Fee
Percent
of Cost
DRB Addition $ 300.00 $ 1,243.52 $ 925.00 74%
DRB Exterior Alteration (Single-
Family/Duplex) $ 20.00 $ 326.54 $ 225.00 69%
DRB Exterior Alteration(Multi-
Family/Commercial) $ 250.00 $ 502.28 $ 375.00 75%
DRB Changes to Approved Plans $ 20.00 $ 188.50 $ 125.00 66%
DRB Conceptual Review $ - $ 665.84 $ - 0%
DRB New Construction $ 650.00 $ 1,946.48 $ 1,450.00 74%
DRB Separation Request $ - $ 338.72 $ - 0%
DRB Sign Application $ 50.00 $ 342.20 $ 250.00 73%
DRB Tree Removal $ - $ 188.50 $ - 0%
DRB Wildlife Resistant Enclosure $ 20.00 $ - $ 20.00
DRB Wildlife Resistant Enclosure $ 50.00 $ - $ 50.00
PEC Conditional Use Permit $ 650.00 $ 1,155.36 $ 1,150.00 100%
PEC Development Plan $ 1,500.00 $ 1,944.16 $ 1,900.00 98%
PEC Development Plan $ 250.00 $ 665.84 $ 650.00 98%
PEC Exemption Plat $ 650.00 $ 791.12 $ 775.00 98%
PEC Flood Plain Modification $ 400.00 $ 301.60 $ 300.00 99%
PEC Exterior Alteration - Major $ 800.00 $ 1,141.44 $ 1,100.00 96%
PEC Exterior Alteration- Minor $ 650.00 $ 1,178.56 $ 1,100.00 93%
PEC Subdivision Review - Major $ 1,500.00 $ 665.84 $ 1,250.00 188%
PEC Subdivision Review - Minor $ 650.00 $ 1,047.48 $ 1,050.00 100%
PEC Rezoning $ 1,300.00 $ 2,282.88 $ 2,275.00 100%
PEC Special Development District -
New SDD $ 6,000.00 $ 6,171.20 $ 6,150.00 100%
PEC Special Development District -
Major Amend $ 6,000.00 $ 3,739.84 $ 3,725.00 100%
PEC Special Development District -
Major Amend w/ No Ext Change $ 1,250.00 $ 1,269.04 $ 1,250.00 98%
PEC Special Development District -
Minor Amend $ 1,000.00 $ 1,531.20 $ 1,525.00 100%
PEC Variance - All Others $ 500.00 $ 1,656.48 $ 1,650.00 100%
PEC Variance - Recycling
Exemption $ 450.00 $ 452.40 $ 450.00 99%
PEC Variance - Sign $ 200.00 $ 503.44 $ 500.00 99%
PEC Zoning Code Amendment $ 1,300.00 $ 5,869.60 $ 2,000.00 34%
Appeal 0 $ 1,781.76 $ 1,000.00 56%
Staff Determination 0 $ 677.44 $ 200.00 30%
37
AGENDA ITEM NO. 3.1
Item Cover Page
DATE:April 16, 2024
SUBMITTED BY:Jamie Leaman-Miller, Community Development
ITEM TYPE:DRB/PEC Update
AGENDA SECTION:DRB/PEC (5 min.)
SUBJECT:DRB/PEC Update
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
DRB Results 4-3-24
PEC Results 4-8-24
38
Design Review Board Minutes
Wednesday, April 3, 2024
2:00 PM
Vail Town Council Chambers
Present: Kit Austin
Mary Egan
Roland J Kjesbo
Rys Olsen
Herbert Roth
1. Virtual Meeting Link
Register to attend Design Review Board Meetings. Once registered, you will receive
a confirmation email containing information about joining this webinar.
2. Call to Order
3. Swear In New Members
4. Election of Officers
Rys Olsen made a motion to appoint Kit Austin as Chair; Herbert Roth seconded the
motion passed (5-0).
Kit Austin made a motion to appoint Herbert Roth as Vice Chair; Mary Egan seconded the
motion passed (5-0).
5. Executive Session
5.1 Executive Session, pursuant to: 1) C.R.S. §24-6 -402(4)(b) – to hold a
conference with the Town Attorney, to receive legal advice on specific legal
questions; Regarding: Design Review Board legal training 20 min.
No motion to go into executive session was made. Matt Mire, Town Attorney, gave an
overview of responsibilities and role of Design Review Board.
6. Main Agenda
6.1 DRB24-0042 - Kingfish Properties LLC
Final review of an exterior alteration (windows)
Address/ Legal Description: 174 Gore Creek Drive 238 & 338/Lot 1, Lodge Subdivision
Planner: Heather Knight
Applicant Name: Kingfish Properties, represented by KH
Webb DRB24-0042_Architectural.pdf
Rys Olsen made a motion to Approve with the findings it meets 14-10-4 & 14-10-5; Herbert
Roth seconded the motion Passed (5 - 0).
6.2 DRB23-0169.001 - Vailpoint LLC
Final review of an exterior alteration (covered front entryway)
Address/ Legal Description: 366 Hanson Ranch Road/Lot 1, 366 Hanson Ranch Road Subdivision
Planner: Jonathan Spence
Design Review Board Meeting Minutes of April 3, 2024
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Applicant Name: Vailpoint, represented by Cuvee Design & Developments
DRB23-0169 Narrative.pdf
DRB23-0169 Plan Set (Covered Entryway).pdf
Staff Analysis of setback variation.pdf
Rys Olsen made a motion to Approve with the findings it meets 14-10-5 and is consistent with 12-7A-
6; Herbert Roth seconded the motion Passed (5 - 0).
6.3 DRB24-0071 - Snow Lion Condos
Final review of an exterior alteration (repaint/windows/railings)
Address/ Legal Description: 1040 Vail View Drive/Lot B2, Block B, Lion's Ridge Subdivision Filing 1
Planner: Jonathan Spence
Applicant Name: Snow Lion Condos, represented by Chalet
DRB24-0071 Snow Lion photos and paint colors.pdf
DRB24-0071 Snow Lion elevations.pdf
Rys Olsen made a motion to Table to the April 17, 2024 meeting; Roland J Kjesbo seconded the
motion Passed (5 - 0).
6.4 DRB24-0065 - Betteridge
Final review of an exterior alteration (storefront)
Address/ Legal Description: 141 East Meadow Drive/Lot P & Tract C, Block 5D, Vail Village Filing 1
Planner: Jonathan Spence
Applicant Name: Betteridge, represented by Suman
Architects Betteridge.pdf
Rys Olsen made a motion to Approve with the findings it meets 14-10-4 & 14-10-5; Herbert
Roth seconded the motion Passed (5 - 0).
6.5 DRB24 -0022 - Peterson/French Residence Final
review of new construction (single family residence)
Address/ Legal Description: 2359 Chamonix Lane/Lot 13, Block A, Vail Das Schone Filing 1
Planner: Jamie Leaman-Miller
Applicant Name: Zachary Peterson & Hannah French, represented by Harrison French & Associates
DRB24-0022 Documents.pdf
DRB24-0022 Plans.pdf
Rys Olsen made a motion to Approve with the findings it meets 14-10-4; Herbert Roth seconded
the motion Passed (5 - 0).
6.6 DRB24-0032 - Barney Residence
Final review of an exterior alteration (entry roof/windows)
Address/ Legal Description: 5074 Main Gore Drive South A/Lot 5, Vail Meadows Filing 1
Planner: Jamie Leaman-Miller
Applicant Name: 5074A Main Gore Drive, represented by Beth Levine Archtitect
DRB24-0032 Photos.pdf
DRB24-0032 Plans.pdf
Herbert Roth made a motion to Approve with the findings it meets 14-10-2, 14-10-3, 14-10-4; Mary
Egan seconded the motion Passed (5 - 0).
Design Review Board Meeting Minutes of April 3, 2024
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6.7 DRB24-0033 - Barney Residence
Final review of an addition (decks/entry/windows)
Address/ Legal Description: 5074 Main Gore Drive South B/Lot 5, Vail Meadows Filing 1
Planner: Jamie Leaman-Miller
Applicant Name: 5074B Main Gore Drive, represented by Beth Levine Architect
DRB24-0033 Photos.pdf
DRB24-0033 Plans.pdf
Herbert Roth made a motion to Approve with the findings it meets 14-10- 2, 14-10-3, 14-10-4, and
the condition that prior to building permit submittal the applicant shall update the the plans to show
wood siding to match existing.; Mary Egan seconded the motion Passed (5 - 0).
6.8 DRB24 -0064 - Eagle Eye Home Management
Final review of an addition (wall/screen/bay windows)
Address/ Legal Description: 68 East Meadow Drive 101/Lot O, Block 5D, Vail Village Filing 1
Planner: Jamie Leaman-Miller
Applicant Name: Eagle Eye Home Management, represented by Studio Spinnato
DRB24-0064 Documents.pdf
DRB24-0064 Plans.pdf
(Austin recused)
Rys Olsen made a motion to Table to the April 17, 2024 meeting; Roland J Kjesbo seconded the
motion Passed (4 - 0).
6.9 DRB24-0054 - North Led
Final review of new construction (single family residence)
Address/ Legal Description: 1085 Riva Glen/Lot 5, Spraddle Creek Estates
Planner: Greg Roy
Applicant Name: North Ledges, represented by Suman Architects
DRB24-0054 Plans.pdf
DRB24-0054 Info Book.pdf
Herbert Roth made a motion to Approve with the findings it meets 14-10-2, 14-10-3, 14-10-4, 14-
10-5; Rys Olsen seconded the motion Passed (5 - 0).
6.10 DRB24-0004 - West Middle Creek
Conceptual review of a new multiple family residential development
Address/ Legal Description: North Frontage Road West/Tract A, Middle Creek Subdivision
Planner: Greg Roy
Applicant Name: Town of Vail, represented by George
Ruther DRB24-0004 Conceptual Plans 4-3-24.pdf
Conceptual only, no action taken.
(Austin recused)
7. Staff Approvals
7.1 DRB24-0069 - Mountain Meadow Condos
Design Review Board Meeting Minutes of April 3, 2024
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Final review of an exterior alteration (re-roof)
Address/ Legal Description: 4682 Meadow Drive/Mountain Meadow Condominiums
Planner: Jonathan Spence
Applicant Name: Mountain Meadow Condos, represented by Mountain Valley Property Management
7.2 DRB23-0441.001 - 286 Bridge Street Inc
Final review of an exterior alteration (mechanical platform)
Address/ Legal Description: 286 Bridge Street/Lot A & B, Block 5A, Vail Village Filing 1
Planner: Jonathan Spence
Applicant Name: 286 Bridge Street, represented by S3 Architectural Group
7.3 DRB24-0073 - Tyree
Final review of an addition
Address/ Legal Description: 600 Vail Valley Drive F3/Tract B, Vail Village Filing 7
Planner: Jonathan Spence
Applicant Name: Tyree Family, represented by Beth Levine Architect
7.4 DRB24-0052 - Vail Kinderhaus LLC
Final review of an addition (add square footage/windows/skylights)
Address/ Legal Description: 600 Vail Valley Drive A19/Tract B, Vail Village Filing 7
Planner: Jamie Leaman-Miller
Applicant Name: Bonnie Smith, represented by Sipes Architects
7.5 DRB24-0053 - Northwoods Condos
Final review of an addition (storage for Building B)
Address/ Legal Description: 600 Vail Valley Drive BP17/Tract B, Vail Village Filing 7
Planner: Jamie Leaman-Miller
Applicant Name: Northwoods Condos, represented by Beth Levine Architect
7.6 DRB24-0075 - Anderson Residence
Final review of an addition (bed/window/fireplace/siding)
Address/ Legal Description: 645 North Frontage Road West 32C/Lot 9, Block 2, Vail Potato Patch
Filing 1
Planner: Jonathan Spence
Applicant Name: Michele Anderson, represented by KCB Construction
7.7 DRB24-0078 - Shaughnessy Residence
Final review of an addition (upper level)
Address/ Legal Description: 1546 Matterhorn Circle 4/Hobbit Hill Phase I
Planner: Jonathan Spence
Applicant Name: Sadie Shaughnessy, represented by Shepherd Resources
7.8 DRB22-0478.001 - Dunning Residence
Final review of a change to approved plans (storage)
Address/ Legal Description: 1461 Greenhill Court A/Lot 7, Glen Lyon Subdivision
Planner: Heather Knight
Design Review Board Meeting Minutes of April 3, 2024
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Applicant Name: Peter & Lucy Dunning represented by Nedbo Construction
7.9 DRB24-0067 - Moulton Residences
Final review of a tree removal
Address/ Legal Description: 1793 Shasta Place/Lot 15, Vail Village West Filing 2
Planner: Heather Knight
Applicant Name: Judith & Jonathan Moulton, represented by Vail Valley Tree Service
7.10 DRB23-0377.002 - Gray Residence
Final review of a change to approved plans (reduction of scope)
Address/ Legal Description: 4779 Meadow Drive/Lot 1, Block 5, Bighorn Subdivision 5th Addition
Planner: Greg Roy
Applicant Name: Mark Gray, represented by Shepherd Resources
7.11 DRB24-0080 - Martin Residence
Final review of an exterior alteration (patio door)
Address/ Legal Description: 292 East Meadow Drive/Tract B/Vail Village Filing 1
Planner: Jamie Leaman-Miller
Applicant Name: Brian Martin, represented by Warzecha Enterprises
8. Staff Denials
9. Adjournment
Herbert Roth made a motion to Adjourn ; Rys Olsen seconded the motion Passed (4 - 0).
Design Review Board Meeting Minutes of April 3, 2024
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Planning and Environmental Commission Minutes
Monday, April 8, 2024
1:00 PM
Vail Town Council Chambers
Present: William A Jensen
Robert N Lipnick
John Rediker
Scott P McBride
Brad Hagedorn
Robyn Smith
Dave Tucker
1. Virtual Link
Register to attend the Planning and Environmental Commission meeting. Once registered,
you will receive a confirmation email containing information about joining this webinar.
2. Call to Order
3. Swear In New Members
4. Election of Officers
Smith nominates Rediker as Chair of the PEC. Hagedorn seconds. 7-0 in favor.
Smith nominates Hagedorn as Vice Chair. Jensen seconds. 7-0 in favor.
5. Executive Session
5.1 Executive Session, pursuant to: 1) C.R.S. §24-6 -402(4)(b) – to hold a conference
with the Town Attorney, to receive legal advice on specific legal questions;
Regarding: Planning and Environmental Commission legal training 20 min.
No motion was made to go into executive session. PEC continued to item 6.1
6. Worksession
6.1
A work session of the Planning and Environmental Commission to review
the West Vail Master Plan – Chapter 2: West Vail Center for the future
prescribed regulations amendment application.
Presenter: Matt Gennett, Community Development Director
West Vail 2 Presentation.pdf
WVMP Phase 2 Memo.pdf
Matt Gennett, Community Development Director, gives a presentation.
He discusses the ownership situation on the lots in question. He talks about the reasons for change.
Gennett and the PEC discuss the existing businesses on site including the grocery stores.
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Rediker says he is opposed to not having two grocery stores.
Discussion of housing in the district. Gennett walks through future development scenarios. He
addresses parking and the transit hub.
Gennett talks about implementation. He talks about the contemplated zone district. He talks about
the zoning recommendations from the WVMP.
Gennett discusses the timeline for the project. He discusses the contemplated zoning standards in
the plan at this time.
Rediker talks about the appropriate setbacks, particularly along the frontage road.
Jensen adds that parking will be an interesting challenge here. Gennett discusses parking solutions
and scenarios with PEC.
Rediker asks about access to the site, Gennett talks about challenges and opportunities with
access from Chamonix.
Smith talks about having a residential street on both sides of Chamonix.
Hagedorn asks about financial implementation. Gennett says those opportunities will be looked at.
Rediker talks about preserving access points, especially from the north side on Chamonix.
McBride asks about the current zoning regarding height and stepbacks.
Smith says this is exciting, likes that a lot of this is considered in the master plan. Supports tall
buildings along frontage road, they are a sound barrier.
7. Main Agenda
7.1
A request for review of a variance from Section 12-8A-6, Setbacks, Vail Town Code,
pursuant to Title 12 Chapter 17, Variances, Vail Town Code, to allow for a building
(pumphouse) to be placed in the front setback located at Tract A, Vail Village Filing
6. (PEC24-0012)
Planner: Greg Roy
Applicant Name: Vail Corp, represented by SGM, Inc.
PEC24-0012 StaffMemo.pdf
Attachment A. Vicinity Map.pdf
Attachment B. Applicant Narrative.pdf
Attachment C. Plan Set.pdf
Smith discloses she is married to salaried Vail Resorts employee, but nothing to stand to lose or
gain from this decision.
Planner Roy gives a presentation. He talks about the site plan, request, and criteria.
Hagedorn confirms that Forest Rd is in the easement in this area, there is no Town Right of Way,
Vail Corp owns the land to the North.
The applicants are represented by Rob Ringle with SGM and Mike Kearl with Vail Resorts. Ringle talks
Planning and Environmental Commission Meeting Minutes of April 8, 2024
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about the need driving the project, ERWSD standards require it to be above ground. There are
225 square feet of interior space, which is the minimum size needed for the necessary
equipment. The building is partially recessed into the grade.
Rediker asks how tall the building is in the setback. Ringle says it’s about 15’ with an interior ceiling
height of 9’ with conventional roof pitch. Rediker asks about screening on other sides of the building.
Ringle says there is natural vegetation on west side, and it is partially buried on the south side. There
is a concrete pad at the front of the building for access. The proposed location minimizes impacts to
the public’s use of this corridor.
Jensen clarifies square footage. He asks about where the existing structure is. Kearl says there is
a series of three underground vaults.
Roy clarifies the location and uniqueness of the location, as it would be tucked into the corner of the site.
Rediker asks the reason to move it closer to the road. Kearl says it would be in the middle of the run
and access would be difficult, this makes maintenance easier. Not interfering with a gas line is
another consideration.
Roy clarifies that utilities are an allowed use in Agricultural and Open Space (A) District.
Smith asks if the building has to be above grade. Kearl confirms that it is a requirement of ERWSD.
Getting to this vault in the winter requires some work. This maintains traditional homeowner access
to the area.
Smith clarifies if it was further into the site, they would need a driveway to access it. Kearl confirms.
The trees in the area will be kept.
Rediker asks about the setback to the west. Roy says it is 15’, the side setback is being maintained.
McBride asks about the construction schedule. Ringle says it would start in the spring or summer.
Rediker asks for public comment.
Greg Eby is property manager representing the property to the west. He heard why it’s necessary,
but this will be in front of their property looking like a maintenance shed. Understands the finishes
will be in line with the buildings in the area. There is increased activity in that area, don’t want it to
look like a storage facility. Is this the final location or have other possibilities been explored?
Rediker asks for commissioner comments.
Lipnick references review criteria, there is minimal bulk and mass, the Public Works and Fire
Department are supportive of the location, the relief allows the pumphouse to maintain required
distance to the west, and maintain the majority of the tract for open space. This will not require further
development of the road or parking area to reach the pumphouse. It will not have detrimental effects
on light, air, etc.. The underground utilities would need to be moved if structure was required to meet
the setback; he is in support.
Hagedorn says this is unique and not special relief. The applicants are effectively seeking relief from
themselves as they own the property to the north. They are seeking relief from their own property line.
Rediker says it complies with the western setback. He understands the owner’s concerns about
appearance, the DRB will weigh in on that. In terms of the variance, criteria 1-3 are met.
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Jensen says this is really driven by ERWSD, not Vail Resorts. IF you look at all the potential sites,
this one is logical. The DRB will ensure the building is appropriate for the neighborhood.
Smith concurs. The proposed variance produces a better result for all parties, and reduces intrusion
on the neighbors and the site.
McBride echoes the statements on the DRB. The criteria is met, his only concern is that the DRB
makes sure the building is in conformance with the neighborhood.
Robert N Lipnick made a motion to Approve with the findings on page 8 of the staff memo; Scott
P McBride seconded the motion Passed (7 - 0).
7.2
A request for recommendation to the Vail Town Council, pursuant to Section 12-3-
7, Amendment, Vail Town Code, for the adoption of the Vail Mobility and
Transportation Master Plan. (PEC24-0013)
Planner: Heather Knight
Applicant Name: Town of Vail, represented by Tom Kassmel
PEC24-0013 Staff Memo.pdf
Attachment A. PEC Memo 4-8-24.pdf
Attachment B. GO Vail 2045 Vail Mobility & Transportation Plan March
2024.pdf Attachment C. PEC Presentation 4-8-24.pdf
Tom Kassmel, Town Engineer, is representing the applicant.
Rediker hopes we can get into the actual language of some of the document today.
Kassmel gives a presentation. He talks about the timeframe for the application.
Smith asks if commissioners are able to provide comment as part of the public outreach.
Kassmel says you can comment on EngageVail and he can also provide a copy of the document
for comments to be added.
Kassmel continues presentation. He talks about the process to this point.
Rediker says he encourages adding a greater emphasis on enhancing protections and safety
for pedestrians and bikers to the Vision Statement.
Kassmel presents on the public outreach.
Rediker asks about parking on the frontage road in relation to proposed bike lines. Kassmel says 6’
bike lanes all year is the goal. Right now, we don’t have that, the width is there but they go away
when there are big events. The goal is to have designated bike lane throughout the frontage road.
Hagedorn asks if that is physically possible in some area, Chamonix for example. Kassmel says the
area west of the West Vail fire station would require redesign.
Smith asks for further clarification of the bike lane situation, particularly around First Bank on Vail Road.
Kassmel says there is the same concept on collector roads. There is a reasonable amount of roadway
platform with possibilities for designated bike lanes. 9’ travel lanes can slow traffic which is good, but it
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can also create challenges when busses are passing each other.
Smith asks about that intersection, concerns about bikers passing on the driver side of parked cars.
Kassmel says all of these would require a level of reconstruction, that site has some challenges.
Kassmel talks about project implementation, prioritization, and funding.
Rediker asks about existing multi-use trails. What considerations are there for e-bikes and speed
limits for those bikes?
Kassmel says they’re not making specific considerations in this master plan.
Rediker asks if it is worth considering speeds on paths to facilitate safety of bikers and pedestrians.
Enforcement issues is not a reason to not consider speed limitations.
Kassmel talks about opportunities on multi-use recreational trails, grants may be available for some
of these.
Lipnick asks about the differentiation for pedestrians and bikers. Kassmel say there is a goal to have
that consistently along the south frontage road.
Smith brings up the Ford Park Master Plan, the PEC wasn’t convinced that the area of the nature
center should have development in it.
Kassmel says any project that is included would include further evaluation of feasibility,
environmental impacts, etc. when it goes forward.
Smith suggests language that just because it’s mentioned here doesn’t mean it’s adopted.
McBride asks if there is data on the collisions between cars and bikers.
Kassmel says yes, it is very small. More sidewalks are something to keep on the radar as part of
the plan. There is always a consequence to more.
Smith says she is opposed to sidewalks, the net effect is a massive increase of impervious
surface, asphalt, and landscaping disruption.
Rediker says those are good points, but there are some places in Town where sidewalks are
appropriate and we don’t have them. We don’t want them everywhere, but they make sense in places.
Kassmel talks about potential Frontage Road diets, the west Vail commercial center being one of
those areas.
Rediker talks about the traffic studies in the master plan, and the LOS for the roundabouts. If we
are recommending a road diet in West Vail, how does that impact the roundabout on the north
side and backups there. Is that going to make things worse?
Kassmel says there is a balance there. In general, the volumes in front of the grocery stores do
not warrant two lanes, but they are warranted near the roundabout.
Rediker asks about parking on the frontage road in the case of a diet.
Kassmel says in the short term probably no, but if West Vail redevelops and provides that parking, they
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would look to potentially getting rid of that, reducing safety issues.
Smith asks about possibility of multi-functional bike lanes and snow storage.
Kassmel says in that area where the sidewalk is present, it does create some challenges for
snow removal, but you’re not then providing pedestrian access.
Hagedorn asks if the road diet has been used in neighboring communities.
Kassmel hasn’t seen specific data on that.
Kassmel and Tucker discuss turn lanes in front of West Vail commercial center. Tucker says
the redevelopment of the West Vail mall and new roundabouts could help solve a lot of that.
Kassmel talks about landscaping, lighting, wayfinding, road signage. PEC discusses best way
for pedestrians to indicate crossing the road.
Smith says the issue with rapid flashing beacons matters if you leave near there. Light pollution is a
concern. There is a lot going on around the West Vail roundabout, it is a lot for a driver to take in.
Kassmel says the Town wants to promote the use of transit any way it can. The future is providing
more frequent free transit within Vail. There is the potential for a north frontage road employee express
bus, for the new housing developments along the frontage road. There is support for more express
routes, especially connecting west and east Vail.
Kassmel says there is a grant to expand the Vail transit center with increased service and frequency.
Rediker asks where we are seeing problems with shuttles on high frequency transit routes?
Kassmel says the largest drop-offs are at the Vail transit center and Lionshead, they do get
congested at times. The shuttles are often empty, would it be possible to consolidate in some form.
The goal would be to eliminate redundant services and reduce vehicle emissions.
Rediker and Kassmel discuss the drop-off areas and management in Lionshead.
Smith asks if hotel shuttles are conditioned as part of a development. Back in the day, they may
have been seen as an alternative to public busses.
Kassmel says many years ago there were conditions because the thinking was the Town shouldn’t
have to pay for increased service to move the guests. This is not to say they shouldn’t be allowed; just
can we look at ways to increase efficiency.
Smith asks if that is something that could be included in code updates.
Roy tries to think where that would applicable. A traffic impact study or mobility plan in Housing may
take that into account.
Smith says a master plan is a good place to say our expectation has changed.
In reference to the transit center improvements, Rediker asks about the lifespan of the parking structure.
If the loads are increasing there, does that structure need to be re-evaluated.
Kassmel says there are continuous inspections as part of the facilities plan. It’s a valid question.
The assumption is when the lifespan of this structure ends it will be replaced. That will be a part of
the evaluation for this project.
Planning and Environmental Commission Meeting Minutes of April 8, 2024
6
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Tucker asks if there are other opportunities for intra-valley transit.
Kassmel says there could be a link in West Vail.
Lipnick asks when the garage was built. Kassmel says it was built in 1980, with the east addition in
the 90s. In general, you plan on 50-100 year lifespan for a concrete structure.
Rediker asks about conflicts with access on site, are improvement contemplated? Kassmel says for
the most part it would be part of this expansion design. There isn’t a great solution in the interim, there
is not a lot of room without an expansion.
Kassmel talks about parking ideas for Ford Park and the farmer’s market and removing frontage road
parking in the most dangerous areas. Rediker and Kassmel discuss the loading for the farmer’s market.
Smith asks about the indicator of success for a pilot program. Kassmel says we know it’s a good idea
but what is the correct way to make it work smoothly. Smith says it could be good to have objective
indicators, so the public has measurable targets to look at if there is opposition.
Hagedorn asks if they’ve been able to identify the reason for reduction in frontage road parking.
Kassmel says the pay structure has contributed, they don’t have the exact numbers on mountain
attendance to correlate with the parking.
Smith asks about parking around the West Vail Fire station and access to the cascade area to
reduce congestion on the busses into the villages.
Kassmel says with the potential improvements there, that is probably more of a marketing opportunity.
Smith says if that Cascade lift gets replaced, what steps can we take to maximize the public benefit
of that area.
Rediker asks where the plan addresses parking for oversized vehicles.
Kassmel says there is a section on special events which talks about those.
Rediker says the plan should address oversized vehicles.
McBride asks if there is data on who uses the overflow parking. Kassmel says there is not specific
data on that.
Jensen says this is a 2045 plan, we’re talking about the frontage road but we have to think bigger
about solutions. What is the vision?
Kassmel says this plan is heavily weighted towards transit, the parking needs will change. There are
potential redevelopment scenarios which could also impact that. He adds that the peak numbers are
not necessarily increasing, it’s that they are occurring more frequently.
Smith says that safety is important, but there is also value in providing a service for people who
maybe struggle to pay the parking fees.
Rediker asks for public comment. There is none.
Jensen says it is good work and important conversations.
Planning and Environmental Commission Meeting Minutes of April 8, 2024
7
50
Rediker suggests looking at the language in the actual plan at the next meeting.
Smith says it would be helpful to figure out how the Commission has influenced the plan. That way
when we make a recommendation everyone knows what we have contributed to the plan.
Kassmel says he can list the topics we discussed today and moving forward.
Rediker wants to make sure everyone has a chance to comment on the specific language in the plan.
McBride says the ultimate goal is safety in a lot of these cases, it’s important to keep that in mind.
Urge caution when discussing.
Brad Hagedorn made a motion to Table to the April 22nd meeting.; Scott P McBride seconded
the motion Passed (7 - 0).
8. Approval of Minutes
8.1 PEC Results 3-25-24
PEC Results 3-25-24.pdf
Robyn Smith made a motion to Approve ; Robert N Lipnick seconded the motion Passed (5 - 0).
9. Information Update
Roy gives an update on potential landscape code updates for water reduction.
Rediker talks about minutes as there seems to have been a shift over the past year. Is
that because there is access to videotape which shows the meeting?
Rediker says they are helpful to council members, suggests links to the video.
Roy suggests that time stamps are added to items to help navigate the videos easier.
Rediker says he wants to have further conversations to talk about parameters for site visits.
He will meet with the town attorney to discuss.
10. Adjournment
Scott P McBride made a motion to Adjourn ; Robyn Smith seconded the motion Passed (7 - 0).
Planning and Environmental Commission Meeting Minutes of April 8, 2024
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AGENDA ITEM NO. 4.1
Item Cover Page
DATE:April 16, 2024
SUBMITTED BY:Molly Eppard, Public Works
ITEM TYPE:Information Update
AGENDA SECTION:Information Update
SUBJECT:March 4, 2024 AIPP Meeting Minutes
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
March 4, 2024 AIPP Minutes
52
Art in Public Places Board Meeting Minutes
Monday, March 4, 2024
AIPP Board members present: Tracy Gordon, Susanne Graf, Kathy Langenwalter, Courtney St. John,
Lindsea Stowe
Others present: Molly Eppard - AIPP Coordinator
1. Call to Order
2. No citizen Participation
3. Main Agenda
3.1 Approval of February 5, 2024 meeting minutes.
February 5, 2024 Minutes.pdf
3.2 Review of Artist in Residency strategic plan with Nine Dot Arts.
• Nine Dot Arts is not present due to illness.
• Board reviews, edits and provides suggestions internally for the AIR strategic plan.
3.3 Summer program update and timeline.
• Molly discusses Danielle SeeWalker’s exhibit opening at History Colorado. SeeWalker will be in Vail for
a mural site-visit on March 6.
• The Vail Symposium is interested in a program with SeeWalker during her residency on June 19.
• Youth engagement and additional activations will be discussed during the site-visit.
• Molly is working with Bravo! to partner during Orquesta Sinfonica de Mineria residency with AIPP artist
Emilio Garcia Plasencia @ Sebastian during the Mexico City June concerts.
• Planning for Squire Broel’s sculpture installation (summer 2023 AIR) @ end of July before Dance Fest.
• Summer AIPP/AIR programming will be robust including collaborations with other Vail non-profits.
3.4 Artist Residency Studio construction update.
• Greg Hall and Molly will update Council March 5 with the AIR studio construction, value engineering
and overall project budget.
• The Board reiterates exploring alternate door options for the overhead garage door for facilitating
programming and installations.
4. Coordinator Updates
• VVF / GoPro Mural update – VVF is under contract, proposal by artist @ April 1 meeting.
• VRD is interested in having the doors artistically painted at Imagination Station.
• Community meeting March 5 at Donovan Pavilion @ 5 - 7 pm.
• Molly will present a Council AIPP program update at a future meeting.
• March 19 - Council AIPP Board interviews.
5. Adjournment
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AGENDA ITEM NO. 4.2
Item Cover Page
DATE:April 16, 2024
SUBMITTED BY:Jeremy Gross, Economic Development
ITEM TYPE:Information Update
AGENDA SECTION:Information Update
SUBJECT:March 21, 2024 VLMDAC Meeting Minutes
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
VLMDAC Meeting Minutes March 21 2024
54
Vail Local Marketing District Advisory Council
Monthly Meeting
March 21, 2024, 8:30am
Grand View Room
AGENDA
VLMDAC Board Member Attendees:
In Person- Esmarie Faessler (Sonnenalp), Jana Morgan (Sweet Basil) Liana
Moore (Antlers), Theron Gore (East West), Douglas Kessler (Homeowner), Sam
Biszantz (Council Rep/Root & Flower) Jonathan Reap (Four Seasons), Patrick
Davis (Manor Vail), Randi Weingartner (Vail Resorts)
Zoom- Kim Fuller (Jaunt Media Collective),
Additional attendees:
In Person- Liz Gladitsch (Town of Vail), Mia Vlaar (Town of Vail), Chris Romer
(Vail Valley Partnership), Carlie Smith (Town of Vail), Ben Walton (Miles), Kristin
Yantis (MYPR), Abby Oliveira (Town of Vail), Diana Ramirez (Town of Vail),
Kristy Slack (Grand Hyatt), Michal Bednarczyk (970), Charlie Carpenter (Grand
Hyatt), Parker Owens (Bravo! Vail)
Zoom- Kay Schneider (Vail Valley Partnership), Amanda McNally (MYPR), Bob
Brown (BAAG), Chris Fair (Resonance) Dominic Prevost (Resonance), Simona
Forbes (Resonance), Kim Brussow (Vail Valley Partnership), Jeremy Gross
(Town of Vail), Jenna Luberto (BAAG), Slade Cogswell (970)
Call to Order
Esmarie called the meeting to order 8:35 AM
I. SWEARING IN NEW VLMDAC MEMBER Stephanie Bibbens
Randi Weingartner (Vail Resorts) was sworn in
II. MONTHLY FINANCIAL REPORT
Year End Results: Fund Balance utilized $431K of fund balance in 2023;
projected to use additional $311K in 2024- discussion ensued on how to
possibly spend
III. MINUTES Approval
• VLMDAC February 18, 2024 Minutes Approval
Approval Douglas first / Liana second /unanimous
IV. INFORMATION & DISCUSSION UPDATES
• 2024 PR Goals & Tactics
In-market media activations to include- Front Range F&B event
Media Events- Travel Classics, Adventure Travel Trade Ass.
Satellite Media Tour
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Michelin
International PR- Mexico City F&B, Michelin messaging event
• Meta Business Account
Presented restrictions since 2020 on DiscoverVail meta accounts
Miles and Liz’s team are working on an appeal with Instagram to get
our account unfrozen
Will discuss more next month, and will continue with appeal
• Ripe Booking Platform
Initial set up for 500 listings- $10,000
~$3,000 per month for ongoing
Discussion ensued and Eric from Ripe answered questions
Motion to approve moving $48,500 from Winter photos to Data
Jonathan first/ Liana second/ unanimous
• Brand Platform
Revising the Pillars
Pioneering Spirit
Vibrant Village
Year-round Discovery
Elevated Experience
If Vail were a person, how would they behave
Passionate, Charming, Inspiring, Memorable
The Wordmark of the logo should be VAIL
There will be a special meeting in early April to discuss brand identity
development and Resonance will be presenting design mood boards
across multiple themes. The desired outcome of the meeting is to have
alignment to one theme to focus logo exploration against.
• 2024 Campaign Update
Primary audiences- Families, Empty Nesters, Travel Intenders,
Previous guests, Latin X
“Discover the Vail Moment” is the tagline #vailmoment is the hashtag
Alternative tagline- “A moment for…..”
Campaign Pillars-
One of a kind Village
A shared love for place
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Spontaneous moments
A welcoming, elevated experience
• Town of Vail Updates
Topics at the Town Council retreat- housing, employees, events,
excellent customer service from the town
Taste of Vail April 3-5 and Apres at the Amp April 4-6
April 19- end of season bash Golden Peak 1-7 pm, suitcase giveaways
to Vegas, BlackHawk and Vail
Mountain Pride is hosting Queer Ski Weekend this weekend
• Other Business
• Adjournment
Esmarie called the meeting to adjourn 11:04 am Jonathan first / Liana
Second/unanimous
Upcoming Meetings:
VLMDAC Special Board Meeting,
VLMDAC Special Board Meeting, Wednesday, April 3, 2024, Virtual
VLMDAC Board Meeting, Thursday, April 18, 2024, Grand View Room
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AGENDA ITEM NO. 4.3
Item Cover Page
DATE:April 16, 2024
SUBMITTED BY:Missy Johnson, Housing
ITEM TYPE:Information Update
AGENDA SECTION:Information Update
SUBJECT:March 26, 2024 VLHA Meeting Minutes
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
2024-03-26 VLHA Minutes
58
Vail Local Housing Authority Minutes
Tuesday, March 26, 2024
3:00 PM
Virtual on Zoom
PRESENT ABSENT
Steve Lindstrom Craig Denton
Kristin Williams Dan Godec
James Wilkins
STAFF
George Ruther, Housing Director
Missy Johnson, Housing Coordinator
1. Call to Order
1.1 Call to Order at 3:09 p.m.
1.2 Zoom Meeting 1 (Pre-Executive Session)
2. Citizen Participation
2.1 Citizen Participation
No comment.
3. Approval of Minutes
3.1 VLHA March 12, 2024 Minutes
Presenter(s): Missy Johnson, Housing Coordinator
MOTION: Williams SECOND:Wilkins PASSED:(3 - 0)
4. Main Agenda
4.1 Grant Applications Update
Presenter(s): George Ruther, Housing Director
Time: 15 Min.
Lindstrom updated the group regarding a recent meeting. A grant application for congressionally
directed funding is ready to submit. Ruther added that it is being submitted for Timber Ridge for an
amount TBD.The funding of the grant is applicable after May 2025 if it is awarded.
4.2 Rural Resort AMI Adjustment Petition
Presenter(s): George Ruther, Housing Director
Time: 15 Min.
The rural resort AMI adjustment position is the next initiative on the list. This has been granted
in other resort areas already, and it is likely to be granted within the Town of Vail. The petition
will come back to the Vail Local Housing Authority prior to it going to Town Council.
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4.3 Timber Ridge Deed Restriction Discussion
Presenter(s): George Ruther, Housing Director
Time: 15 Min.
Ruther provided background that we are wrapping up with the Timber Ridge Website as a
source for sales information. The deed restrictions will be refined and posted. The current plan is
for the 294 homes, 165+/- homes will be sold to businesses, 43 homes kept for the Town of Vail
as rentals, 10 allocated for Habitat for Humanity and the remainder kept for
individuals/employees to purchase.
Questions have come up regarding the policy objectives that are being sought through these
deed restrictions. When it comes to businesses, the entities can own these as we are most
concerned with who lives in the residence.
Authority comments that while the business ownership should not be a back door to get one but
that it is supported, and could look much like Vail InDEED. Question arose regarding not owning
another home in Eagle County and the variety of ways the deed restrictions could direct
ownership.
There are many similarities between the drafted deed restrictions between individual and
business ownership. Questions presented and options for consideration:
Do we keep the price appreciation cap for the individuals?
Shall we consider an inflation index reflective around the price appreciation cap?
Consideration of the market rates vs. lotteries, price appreciation and tracking of capital
improvements?
Should it be intended that businesses only sell to businesses and individuals only sell to
individuals? If it is sold to the other, it could need a change of deed restriction.
Consideration to keep it simple and boil it down to a qualified employee/tenant.
Consideration of Right of First Refusal to sell to local businesses.
Consideration of allowing businesses to participate in lotteries along with individuals.
Continue to be a problem solver for housing for the workforce, by supporting
opportunities for small business owners to purchase housing for employees.
Remember that we are trying to create housing opportunities, creating value and
creating and at the same time provide a fundamental gain and attainability.
Consideration to keep it simple on the administrative side as the number of deed
restrictions continue to rise in many years to come.
Do we allow the market to drive the sales process moving forward? We have not seen
problems with the transfer of Vail InDEED homes and the market drives the sales
price.
The Authority will firm up thoughts around the Timber Ridge deed restrictions to
present to the Town Council for consideration and we want to be sure we get it right. It
will likely be set for a work session with Town Council on Tuesday, April 16th.
Wilkins left the meeting at 4:00 p.m. without anything else to vote on.
5. Matters from the Chairman and Authority Members
5.1 Matters from the Chairman and Authority Members
Presenter(s): Steve Lindstrom, VLHA Chairman
Time: 5 Min.
Town Manager, Russell Forrest joined the discussion portion of the meeting, focusing on
the Town Council Goals as part of the Strategic Planning session.
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There were focus groups with a very diverse group of community members and there was a
strong level of alignment focused on Community. Housing was part of the topic of course but
also, are we able to connect with the under age of 40 community moving forward.
Forrest shared information around goals such as:
A.1 By 2027, 100 new deed restricted housing units will be created.
A.2 By 2029, X% of Vail homes will be occupied compared to 33% in 2024.
A. 3 By 20XX, we will improve the % of full time residents occupying Vail deed restricted
homesfrom15%tox%.
A. 4 By 2029, Vail residents will experience a continuum of mixed housing opportunities
ranging from seasonal housing to retirees including apartments and condos, town homes,
point access blocks, and, where possible, duplexes and triplexes, single family homes.
Forrest referred to current housing usage and the vision that will get the Town of Vail to the
2027 Housing Goal so the Council is interested in determining what is next. In review of the
numbers, it is clear to work towards determining which of the unoccupied homes can be re-
allocated as deed restricted units and to ramp up Vail InDEED numbers in effort to achieve the
goals.
Maybe there shall be an additional goal to increase the number in the permanent population,
even if it is not through home ownership.
Ruther suggested to add this topic to the April 9
th Authority meeting.
Continuing along with Matters, Lindstrom updated the group that the new Housing Policies
passed and we want to look to keep these front of mind. Lindstrom updated the group
regarding the recent PEC meeting.
Timber Ridge is moving along with a Sales Website in the works and Timber Ridge current
residents will move out by end of April.
Williams provided a draft letter for the Authority to review this week.
The State Land Board responses to the RFP will come back on April 17
th.
The Town closes on the CDOT parcels this week, with years in the making and will close on 2
of 3. The 3
rd acquisition continues.
6. Executive Session
6.1 Executive Session per C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase,
acquisition, lease, transfer or sale of real, personal or other property interests
and to determine positions relative to matters that may be subject to
negotiations regarding: Vail InDEED application.
The executive session was cancelled.
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7. Adjournment
7.1 Adjournment 5:00 PM (Estimate)
Meeting was adjourned at 5:00 p.m.
8. Future Agenda Items
First VLHA Budget Supplemental
Bonds Work Session
EHU Occupancy Survey
9. Next Meeting Date
9.1 Next Meeting Date April 9, 2024
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AGENDA ITEM NO. 5.1
Item Cover Page
DATE:April 16, 2024
SUBMITTED BY:Steph Johnson, Town Manager
ITEM TYPE:Town Manager Report
AGENDA SECTION:Matters from Mayor, Council, Town Manager and Committee Reports
(20 min.)
SUBJECT:Town Manager Report
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
TM Update 2024-04-16
Vail Pass Sign On Letter Final
63
Town Managers Update
April 16, 2024
1. West Vail Pass CDOT Project
Staff participated in a meeting with the I-70 coalition on April 11th where the West Vail Pass
was discussed with CDOT representatives and two Transportation Commissioners. The
idea of a “sign on” letter encouraging CDOT headquarters to support the completion of the
narrows and West Vail Pass project was discussed along with participating in a Colorado
Transportation Commissioner meeting scheduled on April 18th. A draft of the proposed
letter is attached.
2. Dobson Update
Staff will provide an update on negotiations with Hyder Construction regarding a contract for
Dobson Ice Rink.
3.The Town Manager is working with the Communications Department on completing the
strategic plan based on the direction provided by the Town Council on April 2nd. Another two
weeks is requested to complete this document and then provide it to the Council for your
approval. It should be acknowledged that a number of actions that support the goals of the
draft strategic plan are currently occurring including: developing a leadership program for
younger professionals, discussions with Vail Health on supporting the communication of
behavioral health programs in the Town of Vail, moving forward on West Middle Creek and
Timber Ridge housing projects, determining the continuum of housing demand and need
through the County wide housing needs assessment and action plan,
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April 25, 2024
Governor Jared Polis Shoshana Lew, Execu?ve Director
State of Colorado Colorado Department of Transporta?on
Members of the Colorado Transporta?on Commission
Dear Governor Polis and Director Lew,
The undersigned stakeholders are deeply concerned and discouraged by the Colorado Department of
Transportation’s decision to reduce the scope of the West Vail Pass Project, specifically the eastbound
“Narrows” auxiliary lane from mile marker 185-187 and the curve smoothing improvements westbound
at mile marker 186.
The undersigned request CDOT leadership come to the table in a productive way to determine the best
path forward to complete the project as was agreed to and supported by a long list of corridor
stakeholders.
This project was a product of the I-70 PEIS Record of Decision (ROD), and the subsequent Environmental
Assessment for the West Vail Pass Auxiliary Lanes. As with many components of the I-70 ROD, projects
are difficult and expensive to both fund and construct. The Intermountain Transportation Planning
Region (IMTPR) wrestled with how to advance projects such as Vail Pass and Floyd Hill when competing
against other regional priorities. The IMTPR has a history of advancing significant projects during its
nearly thirty-year history including Glenwood Canyon and Highway 82. Now, after enduring a nearly 11-
year hold on I-70 projects until the PEIS concluded, we are advancing those on Interstate 70; however,
regional allocated program funds alone will never support completion of a mega project such as the
West Vail Pass Project.
Thanks to the actions that Governor Polis took in the U.S. House of Representatives, the I-70 corridor
from Denver to Salt Lake City was designated a “Corridor of High Priority” in 2015. The then-CDOT
Executive Director Shaileen Baht, said of the amendment that bestowed the designation, "This
amendment rightfully recognizes what the people of Colorado already know, that Interstate 70 is not
only important regionally, but nationally as well."
The West Vail Pass is also a project of significant statewide importance, so much so that the other three
TPR’s in Region 3 and the Mesa MPO committed “off the top” Senate Bill 267 funds so that this
important project would be funded before any of these funds were distributed and prioritized amongst
other Region 3 regional projects.
It is with this same determination that the undersigned request the completion of the project
components currently removed from the project scope. We would like to work with CDOT leadership to
determine how the project can be funded and completed as part of the current and ongoing
construction efforts.
The stakeholders are very concerned that when audited by the Secretary of the US Department of
Transportation Office, the reduced project will not align with the benefits promoted when awarded the
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federal INFRA grant, at the time the largest grant in CDOT history. The reduced scope puts CDOT at risk
of having to repay a portion of the funds, which would create more funding shortfall. Why risk this?
Vail Valley IMTPR members are considering reprioritizing the number one IMTPR project, Dowd
Junction, if this would ensure completion of the West Vail Pass project as designed. Another source of
funding would be to once again determine if there are some funds within Region 3, the three TPR’s and
Mesa MPO. Perhaps additional funding can be secured through other statewide programs or through
Transportation Commission Contingency funds.
If the project bid had been significantly closer however still over the budget, there would have been
additional funding allocated to award the project. We request that these funds remain available as a
source of funds to complete the project. We also request that Colorado’s upcoming share of federal
Redistribution Funds be assigned to the West Vail Pass Project.
This project will never be cheaper to complete than it is today. Costs for remobilization, price
escalation, and additional administrative costs to complete the project in the future will detract from
other important projects on the horizon. We understand that additional funds will be required for the
completion of the West Vail Pass project including the narrows and westbound curve straightening.
Given that, we specifically ask that the Transportation Commission and CDOT headquarters provide the
leadership and direction to work with corridor stakeholders in securing funding to complete this critical
project.
Sincerely,
Travis Coggin, Mayor
Town of Vail
Matt Scherr, Commissioner
Eagle County
CC:
Speaker Julie McCluskie
Senator Dylan Roberts
Representative Meghan Lukens
Senator Michael Bennet
Senator John Hickenlooper
Congressman Joe Neguse
John Cater, Federal Highway Administration
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AGENDA ITEM NO. 5.2
Item Cover Page
DATE:April 16, 2024
SUBMITTED BY:Steph Johnson, Town Manager
ITEM TYPE:Town Manager Report
AGENDA SECTION:Matters from Mayor, Council, Town Manager and Committee Reports
(20 min.)
SUBJECT:Council Matters and Status Report
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
2024-04-16 Council Matters
67
COUNCIL MATTERS
Status Report
Report for April 16, 2024
Town Council thanked the Public Works Streets team for excellent cleanup of
I-70 areas!.
Town Council requested an upcoming agenda item on the town’s current
regulations that would apply to rental of parking spaces, in response to an
article about a new parking app coming to Vail. Staff will bring back the topic in a
future agenda.
Town Council directed the Town Manager to bring back an agenda item regarding
how businesses might meet housing requirements by purchasing Town of Vail -
built homes.
Social Media Listening
https://share.sproutsocial.com/view/6f21fd53-de5c-4049-a1fd-53de5c7049dc
Saturday, April 6 saw what Sprout terms a “Listening Spike” due to a perfect storm of content around
Vail: influencers posting about attending Taste of Vail, the Vail Daily’s article about the new police dogs,
Lindsey Vonn posting about her knee replacement at the Steadman Clinic, Blue Sky Basin closing
weekend and the Sofi Tukker concert at GRFA.
In the News______________________________________________________
March 28
SpotSurfer
https://www.cbsnews.com/colorado/news/colorado-man-developing-app-thats-airbnb-of-parking/
Loading & Delivery
https://denvergazette.com/colorado-watch/vail-delivery-contract-106west/article_e2eb1e3e-
e7ac-11ee-a0a9-d7041f08cfed.html
March 29
Loading & Delivery
https://www.summitdaily.com/news/breckenridge-food-beverage-delivery-truck-change/
Habitat for Humanity Thanks -Column
https://www.vaildaily.com/opinion/habitat-for-humanity-keeping-community-alive/
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March 30
Closing Month Celebration - Column
https://www.vaildaily.com/opinion/howard-a-closing-month-of-celebration/
April 1
Pesticide Legislation
https://www.vaildaily.com/news/town-of-vail-fights-for-colorado-to-allow-local-control-over-
pesticides/
April 2
Community Survey
https://www.realvail.com/town-of-vail-community-survey-underway-to-gauge-municipal-services-
community-priorities/a18809/
April 3
Hiker Shuttle
https://www.vaildaily.com/news/vail-hike-shuttle-returns/
April 4
Police Dogs
https://www.vaildaily.com/news/vail-police-departments-newest-k-9-members-are-helping-to-
sniff-out-crime/
April 9
Eagle River Water Festival
https://www.gjsentinel.com/opinion/columns/you-dont-need-a-boat-to-have-fun-with-
water/article_5c9b89ac-f5d2-11ee-b155-cb11775d3ce1.html
April 10
Pesticide Legislation
https://coloradosun.com/2024/04/10/colorado-pesticides-local-control-state-legislature/
West Vail Auxiliary Lane Project
https://www.vaildaily.com/news/eagle-county-governments-pressure-cdot-vail-pass/
Upcoming Dates
April 19 Vail Après End of Season Bash / Vail Social Ski Race!
May 2 Community Clean-up Day
July 9 Community Picnic: Bighorn Park
August 13 Community Picnic: Donovan
September 10 Vail Social
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