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Home My WebLink About2024-04-02 TC Meeting MinutesTown Council Meeting Minutes of April 2, 2024. Page 1 Vail Town Council Meeting Minutes Tuesday, April 2, 2024 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Coggin. Full video of the Town Council meeting can be accessed at https://www.highfivemedia.org/town- vail. Members present: Travis Coggin, Mayor Barry Davis, Mayor Pro Tem Pete Seibert Jonathan Staufer Dave Chapin Reid Phillips Samantha Biszantz Staff members present: Russell Forrest, Town Manager Kathleen Halloran, Deputy Town Manager Matt Mire, Town Attorney Stephanie Kauffman (Bibbens), Town Clerk 1. Call to Order 2. Citizen Participation Citizen Participation began at time stamp 0:00:13 on the High Five video. Tim McMahon, an Eagle County resident, related a conversation he had with CDOT regarding pedestrian safety and the responsible agency for lights at Dowd Junction and complimented town staff on keeping the town and parking structures clean. Brittany Franke, a Vail resident, asked about additional speed control measures in the Intermountain Neighborhood. Andreas Harl, a Vail resident, echoed comments about speeding in Intermountain and suggested the addition of speedbumps be considered. 3. Any Action as the Result of Executive Session There was none. 4. Proclamations Reading of the proclamations began at time stamp 0:06:42 on the High Five video. Town Council Meeting Minutes of April 2, 2024. Page 2 4.1 Proclamation No. 2, Series of 2024, One Book One Valley 2024 Read proclamation into the record. 4.2 Proclamation No. 3, Series of 2024, National Donate Life Month Read proclamation into the record. 5. Appointments for Boards and Commissions Appointments for Boards and Commissions began at time stamp 0:13:27 on the High Five video. 5.1 Building and Fire Code Appeals Board (BFCAB) Appointments Davis made a motion to appoint Bandon Chalk, Rollie Kjesbo, and Steve Loftus to service on the BFCAB for a two-year term, ending on March 31, 2026; Seibert seconded motion passed (7-0). 5.2 Design Review Board (DRB) Appointments Davis made a motion to appoint Rollie Kjesbo to service on the DRB for a two-year term, ending on March 31, 2026; Staufer seconded motion passed (7-0). 5.3 Planning and Environmental Commission (PEC) Appointments Davis made a motion to appoint Bill Jensen, Bobby Lipnick, John Rediker, and Dave Tucker to service on the PEC for a two-year term, ending on March 31, 2026; Phillips seconded motion passed (7-0). 6. Consent Agenda Consent Agenda began at time stamp 0:14:52 on the High Five video. Davis made a motion to remove Resolutions No. 14, 15, and 16, Series of 2024 off of the consent agenda. 6.1 March 5, 2024 TC Meeting Minutes 6.2 Match 19, 2024 TC Meeting Minutes 6.3 Contract Award to 360 Paving for the 2024 Overlay Project Authorize the Town Manager to enter an agreement, in a form approved by the Town Attorney, with 360 Paving to complete the 2024 Vail Overlay Project, in an amount not to exceed $465,000.00. Town Council Meeting Minutes of April 2, 2024. Page 3 Background: This project is budgeted with the Capital Street Maintenance Budget. Roads included in this year's asphalt overlay project include Spruce Drive, Spruce Way, Streamside Circle East, Gore Circle, and Columbine Drive north of Bighorn Road. This project is scheduled to be completed by September 20, 2024 6.4 Contract Award to A-1 Chipseal for the 2024 Vail Slurry Seal Project Authorize the Town Manager to enter an agreement, in a form approved by the Town Attorney, with A-1 Chipseal to complete the 2024 Vail Slurry Seal Project, in an amount not to exceed $180,000.00. Background: The project is budgeted with the Capital Street Maintenance budget and is within the engineer's estimate. Roads included in this year's asphalt preventive maintenance are Cabin Circle, Eagles Nest Circle, Fairway Court, Fairway Drive, Homestake Circle, Hornsilver Circle, Ptarmigan Road, Spring Hill Lane, Beaver Dam Road, Beaver Dam Circle, Forest Road, Rockledge Road, and Spraddle Creek Road. This project is scheduled to be completed by July 3, 2024. 6.5 Contract Award to Kinetic Industry for Spring Stormwater Maintenance Authorize the Town Manager to enter an agreement, in a form approved by the Town Attorney, with Kinetic Industry for semi-annual stormwater maintenance work, in an amount not to exceed $95,000.00. Background: Town of Vail posted a call for bids seeking a firm to perform semi-annual maintenance on stormwater treatment devices, including 277 gutter bins and 36 water quality vaults. 6.6 Contract Award to Questica, LTD for Town of Vail Budgeting Software Authorize Town Manager to enter into an agreement, on a form approved by the Town Attorney, with Questica, LTD, for budgeting software not to exceed $66,500.00. Background: As the town's budget has grown and has become more complex, there is a need for a more collaborative, efficient, and transparent budget process. 6.7 Contract Award to ResortNet LLC for Wireless Networking Support Authorize the Town Manager to enter an agreement, in a form approved by the Town Attorney, with ResortNet LLC to provide wireless network support services in an amount not to exceed $5,000 per month for 3 years. Background: The Town relies on wireless networks for a variety of important purposes including visitor and resident use in commercial cores, numerous events, private networks for Town of vail employees in municipal buildings, and to support hundreds of internet-connected devices including surveillance cameras, variable message signs, snowmelt controls, irrigation controls, and more. Town Council Meeting Minutes of April 2, 2024. Page 4 Davis made a motion to approve the amended consent; Phillips seconded motion passed (7-0). 7. Action Items 7.1 Resolution No. 14, Series of 2024, A Resolution Approving the Purchase of Residential Property Approve, approve with amendments, or deny Resolution No. 14, Series of 2024 to authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, to purchase the property known as Buffer Creek Condominium, Unit A3 locate at 1860 Meadow Ridge Road, Vail, CO 81657 in the amount not to exceed $770,000 plus closing costs. Background: The availability of housing for its employees remains an ongoing need for the Town of Vail municipal government. Over the years the Town has taken a wide range of approaches to addressing its employee housing needs. Davis made a motion to approve; Staufer seconded motion passed (6-0, Coggin recused himself) 7.2 Resolution No. 15, Series of 2024, A Resolution Approving the Purchase of Residential Property Approve Resolution No. 15, Series of 2024 to authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney to purchase the property known as Pitkin Creek Condominium, Unit 3-B, located at 3921 Bighorn Road, Vail CO 81657, in the amount not to exceed $770,000 plus closing costs. Background: The availability of housing for its employees remains an ongoing need for the Town of Vail municipal government. Over the years the Town has taken a wide range of approaches to addressing housing needs. Davis made a motion to approve; Staufer seconded motion passed (6-0, Coggin recused himself) 7.3 Resolution No. 16, Series of 2024, A Resolution Approving the Purchase of Residential Property Approve Resolution No. 16, Series of 2024, to authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, to purchase the property known as Meadow Creek Condominium, Unit L-4, located at 2510 Kinnikinnick Road, Vail, CO 81657, in an amount not to exceed $1,275,000 plus closing costs. Background: The availability of housing for its employees remains an ongoing need for the Town of Vail municipal government. Over the years the Town has taken a wide range of approaches to addressing its employee housing needs. Davis made a motion to approve; Staufer seconded motion passed (6-0, Coggin recused himself) Town Council Meeting Minutes of April 2, 2024. Page 5 8. Public Hearings 8.1 Ordinance No. 2, Series of 2024, Second Reading of an Ordinance Amending Chapter 7 of Title 12 of the Vail Town Code Regarding Applications for Exterior Modifications in the Commercial Core 1 and Commercial Core 2 Zone Districts Ordinance No. 2, Series of 2024, second reading began at time stamp 0:17:59 on the High Five video. Presenter(s): Jamie Leaman-Miller, Planner l Approve, approve with amendments, or deny Ordinance No. 2, Series of 2024 upon second reading. Background: The purpose of Ordinance 2, Series of 2024 is to amend Section 12-7B-7 Exterior Alterations or Modifications and 12-7C-5 Exterior Alterations or Modifications regarding the development review process for exterior alterations in the Commercial Core 1 (CC1) and Commercial Core 2 (CC2) districts. Public comment was called. There was none. Staufer made a motion to approve Ordinance No. 2. Series of 2024 upon second reading; Davis seconded motion passed (7-0). 8.2 Ordinance No. 3, Series of 2024, Second Reading, An Ordinance Making Budget Adjustments to the Town of Vail General Fund, Capital Projects Fund, real Estate Transfer Tax Fund, Housing Fund, Heavy Equipment Fund, Timber Ridge Fund, and Residences at Main Vail Fund of the 2024 Budget for the Town of Vail, Colorado; and Authorizing the Said Adjustments as Set Forth Herein; and Setting Forth Details Thereto Ordinance No. 3, Series of 2024, second reading, began at time stamp 0:19:35 on the High Five video. Presenter(s): Carlie Smith, Finance Director and Jake Shipe Budget Analyst Approve, approve with amendments, or deny Ordinance No. 3, Series of 2024, upon second reading. Background: Please see attached memo. Public comment was called. There was none. Davis made a motion to approve Ordinance No. 3, Series of 2024 upon second reading; Staufer seconded motion passed (7-0). Town Council Meeting Minutes of April 2, 2024. Page 6 There being no further business to come before the council, Davis moved to adjourn the meeting; Staufer seconded motion passed (7-0), meet adjourned at 6:36 p.m. Respectfully Submitted, Attest: __________________________________ Travis Coggin, Mayor ______________________________ Stephanie Kauffman, Town Clerk