HomeMy WebLinkAbout2024-05-07 Agenda and Supporting Documentation Town Council Afternoon Meeting1.Call to Order
2.Presentation/Discussion
2.1 Reserve and Project Funding Update 40 min.
Listen to presentation and provide feedback.
Presenter(s): Carlie Smith, Finance Director
Background: Please see the attached memo.
2.2 Municipal Building Repair and Maintenance Update 10 min.
Listen to presentation and provide feedback.
Presenter(s): Kathleen Halloran, Deputy Town Manager
Background: Update Town Council on much-needed repair
and maintenance improvements to the Municipal and
Community Development offices.
2.3 Fire Free Five and Community Wildfire Protection Plan
Update
20 min.
Listen to presentation and provide feedback.
Presenter(s): Paul Cada, Wildland Program Manager
Background: In 2020, the Town adopted the community's first
Community Wildfire Protection Plan. Since adoption of the
plan, Vail Fire and Emergency Services and our partners have
aggressively pursued all opportunities to implement the actions
recommended in the plan.
2.4 Private Property Drainage and Driveway Maintenance
Code Updates
20 min.
Provide comments to town staff regarding the draft Code
amendments and direct town staff to return with final
recommended Code Amendments at a future Council
meeting.
VAIL TOWN COUNCIL MEETING
Afternoon Session Agenda
Town Council Chambers and virtually by Zoom
Zoom Meeting ID: https://vail.zoom.us/webinar/register/WN_N2QKU7EWS2GxhMJoam4QcQ
1:00 PM, May 7, 2024
Notes:
Times of items are approximate, subject to change, and cannot be relied upon to determine what time
Council will consider an item.
05-07-2024 Reserve Update and Financing Final
05-07-2024 Fund Balance and Project Funding Update
2024-05-07 Muni Update
Town Council Memo CWPP Progress 2024-05-07
Town Council CWPP Implementation Update 2024-05-07
1
Presenter(s): Tom Kassmel, Town Engineer
Background: The Town Code does not fully address water
runoff from the public roads onto private property or vice versa;
nor the maintenance of private driveways within the public way
in a clear manner that is typical of similar communities.
2.5 Strategic Planning Update 20 min.
Listen to presentation and provide feedback.
Presenter(s): Russell Forrest, Town Manager
Background: The Strategic Plan's purpose is to create real and
meaningful results for the town's residents, businesses, and
guests to address the most important issues identified in
community surveys, plans and community conversations.
2.6 Timber Ridge Deed Restriction Credit Discussion 20 min.
Listen to presentation and provide feedback.
Presenter(s): George Ruther, Housing Director and Steve
Lindstrom, Vail Local Housing Authority Chair
Background: Present the policy recommendation of the Vail
Local Housing Authority regarding allowing homeowners at the
new Timber Ridge Village to receive EHU deed restriction
credit upon purchase of the homes.
3.DRB/PEC (5 min.)
3.1 DRB/PEC Update
4.Information Update
4.1 April 2024 Revenue Update
5.Matters from Mayor, Council, Town Manager and Committee Reports (20 min.)
5.1 Town Manager Report
Wednesday, May 15, 2024 "Ride in Remembrance
Day" Donovan Pavilion at 11am.
5.2 Council Matters and Status Update
6.Executive Session (45 min.)
Executive Session pursuant to:
Council Memo 5-7-2024 - Code Update Drainage
Strategic Plan Memo May 7
Resolution Strategic Plan 24
Town of Vail Strategic Plan 2024
EHU Deed Restriction Credits at Timber Ridge Village Policy Recommendation 05-07-
2024
DRB Results 4-17-24
PEC Results 4-22-24
DRB Results 5-1-24
2024-05-07 Revenue Update
TM Update 05-07-2024
20240507 Matters
2
1. C.R.S. §24-6-402(4)(a) - to consider the purchase, acquisition, lease, transfer or sale of
any real, personal or other property interest, §24-6-402(4)(e) to determine positions relative to
matters that may be subject to negotiations, develop a strategy for negotiations and instruct
negotiators and on the topic of an Amended Development Agreement between Town of Vail
and Triumph Timber Ridge, LLC, regarding the redevelopment of the Timber Ridge
Apartments.
7.Recess 4:40pm (estimate)
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website
www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and
available for public viewing as the meeting is happening. The meeting videos are also posted to High
Five Access Media website the week following meeting day, www.highfivemedia.org.
Please call 970-479-2136 for additional information. Sign language interpretation is available upon
request with 48 hour notification dial 711.
3
AGENDA ITEM NO. 2.1
Item Cover Page
DATE:May 7, 2024
TIME:40 min.
SUBMITTED BY:Carlie Smith, Finance
ITEM TYPE:Presentation/Discussion
AGENDA SECTION:Presentation/Discussion
SUBJECT:Reserve and Project Funding Update
SUGGESTED ACTION:Listen to presentation and provide feedback.
PRESENTER(S):Carlie Smith, Finance Director
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
05-07-2024 Reserve Update and Financing Final
05-07-2024 Fund Balance and Project Funding Update
4
TO: Vail Town Council
FROM: Town Manager
Finance Department
DATE: May 7, 2024
SUBJECT: Reserve Projection Update with Financing Options
I. SUMMARY
With the planned large capital projects scheduled to begin this year and next, budgeted
reserves will be significantly reduced. Based on the current timeline of projects and continued
investment in individual housing purchases, actual cash flows are projected to be strained
beginning at the end of 2024 through mid 2026, decreasing below the Council’s reserve policy
of 35% of General Fund revenues. In 2026, increasing the reserve levels will be heavily reliant
on the timing of Timber Ridge sales.
The Town’s reserve policy of 35% of annual General Fund revenues was put in place to ensure
the town would always have available reserves to continue at some level of operations should a
catastrophic event such as a wildfire take place. Over the years the reserve policy has been
reviewed and evaluated. Prior to 2018 the reserve policy was 25% of annual General Fund
revenues but was increased to 30% in 2019 and then to 35% in 2020. 35% of annual General
Fund revenues is approximately $22.0M. The General Fund is the only fund with a minimum
requirement.
Given the projected significant decrease in reserves, the purpose of the memo is to provide
Council with a few scenarios that demonstrate options for consideration. Staff has provided an
updated five-year reserve projection based on recent escalations in project costs and
unanticipated housing investments that have impacted original budget assumptions. Council
should consider either short-term financing tools, defer project(s), or a combination of the two
that would provide better stability for reserve levels in 2024 and 2025 and allow more financial
flexibility to address unanticipated capital project needs and continued investment in individual
housing purchases.
II. BACKGROUND
The town’s 2024 and 2025 budget includes allocations for a major remodel of Dobson Ice Arena
($55.0M) and the cash funding of site work and infrastructure (“site and podium”) for the
redevelopment of Timber Ridge ($40.5M). Since the last formal budget supplemental in March,
the town has learned more information on these projects, and moved up the timing of West
Middle Creek housing project. Below is a high-level summary of where each major project is at:
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Town of Vail Page 2
Dobson Ice Arena: Currently budgeted at $55M, with $48.8M repayment from future
Vail Reinvestment Authority funds (2024-2030), a commitment from the Vail Recreation
District of $3.0M to-date, and the remainder subsidized by the Capital Projects Fund. In
an upcoming presentation to Town Council, there may be additional budget dollars
requested depending upon building features and desired programming.
Timber Ridge Redevelopment: A $194.0M project in total, with the town fronting cash
for site work and podium infrastructure ($38.6M) plus $1.9M for a town-funded transit
stop. The town also has additional costs and contributions (land, TR outstanding loan
balance) related to the project totaling $10.4M. Based on estimates from Triumph
Development, the town is expected to be paid back in full for a total or $49.9M in 2026
but that could push into 2027 depending on the timing of sales of the homes. For
conservative budgeting purposes, the 5-year plan assumes 70% of sales in 2026 with
30% of sales in 2027. There is significant financial risk to the town if not all homes sell,
or sell much later than anticipated. When this project was first looked at, the General
Fund and Housing Fund reserves could cover the full cost of the project with some
additional funds for unexpected costs. Over time all project cost estimates have evolved
and other housing purchases have taken place. Staff has continued to evaluate reserve
levels and work with our financial advisors, Hilltop Securities, Inc. Council may want to
consider short-term financing (more details below) to mitigate that risk and allow more
flexibility over the next few years.
Investment in Timber Ridge Homes: Town Council also plans to purchase 43 homes
in the project, at an estimated cost of $25.7M. These homes would be for rent to both
the community and TOV employees; the town could also sell individual homes later on
depending upon demand. This purchase would occur in Summer 2026 and is planned
to be financed, with payback from rental income. A subsidy is expected of
approximately $5.0M to $10.0M to keep rents at a reasonable level.
West Middle Creek Development: A $174.0M project in total, with the town fronting
cash for site work/infrastructure ($20.0M). This project was initially planned for a 2025
start, with $10M cash funding from the town. Now the project is proposed to begin in the
fall of 2024, with a request for $20.0M from the town. When the project is financed in
2025 the town will be repaid $10.0M of the $20.0M outlay. Separately, the financing for
the project will be procured by a non-profit corporation set up by either the town or the
VLHA, but will require a moral obligation by the town. A moral obligation benefits the
project by securing a lower interest rate, however does impact the town’s total debt
capacity.
Unanticipated Expenditures: Other recent funding decisions have impacted reserves,
including:
o $2.0M investment in Habitat for Humanity homes purchased at Timber Ridge
o $4.8M investment in 4 individual homes
All three of these major projects, as planned, will have a significant impact on the town’s
reserve levels and cash flow for the next several years. In the below discussion, staff
has identified a number of scenarios, for Council’s consideration.
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Town of Vail Page 3
III. DISCUSSION
Scenario 1: Baseline; How the reserves look today, before committing to full projects:
This first scenario reflects reserves based only on what the town is legally committed to at this
moment in time and provides a baseline for this discussion.
Included: YTD spending on Dobson, Timber Ridge and West Middle Creek (planning, design
feasibility, survey work). Also included are the recent unanticipated spending on housing
investments and contributions to Habitat to Humanity.
Scenario 2: How the reserves look, with projects and spending as currently planned:
Staff has updated reserve projections to include recent unanticipated housing investments
(individual home purchases) and updated cost estimates from the projects. Given the timing of
these projects, reserves are projected to be depleted to uncomfortable levels for the years
ending 2024 and 2025 and recover in 2026 which is entirely dependent upon the town
receiving proceeds from the sale of Timber Ridge. Reserves are projected well below the
reserve policy of 35% of annual General Fund revenues in 2024 and 2025.
The projections above include the total cost of projects in the year each project would be
contracted. As a government entity, state law requires the town to have the full funds available
and then encumbered/restricted at the time of the contract. Combined reserves in these three
funds total $31.8M in 2024 and $19.0M in 2025. General Fund reserves dip to a projected
$5.3M in 2024 (9% of annual revenues, or $16.7M short of the minimum). In 2025, General
Fund reserves remain below the reserve policy at $18.8M but will increase gradually during
2026 as the Timber Ridge units are sold. The majority of the funds are expected to be repaid
beginning in July of 2026. Reserves in this fund would be at historically low levels. Reserves in
the Capital Projects Fund are not available to use in 2024 because these funds are allocated to
the Dobson Arena renovation. The Capital Projects Fund will be used to cash front Dobson but
2024 Amended 2025 2026 2027 2028
GF Revenues 61,112,692 62,176,757 63,790,328 65,339,042 67,426,736
Reserve Policy: 35% 9% 30% 85% 92% 87%
General Fund 5,295,147 18,834,552 54,082,469 60,122,741 58,377,644
Housing Fund 228,110 78 15,078 14,313,569 19,777,569
Capital Projects Fund 26,249,715 206,907 166,331 4,008,966 11,601,315
Total 31,772,971 19,041,537 54,263,877 78,445,276 89,756,528
Available to Spend ‐ ‐ 31,755,854 55,576,612 66,157,170
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Town of Vail Page 4
will be paid back gradually over time (approximately $7.0M per year from the VRA between
2024 and 2030). The General Fund will also loan the Capital Fund $6.0M in 2025 for this project
but will be paid back in 2026 and 2027.
Scenario 3: How reserves look if the town deferred the start of Dobson to 2026.
Deferring Dobson to 2026 has a positive impact by allowing the Capital Projects Fund to “save”
up additional funds to cash flow this project without help from the General Fund. In this scenario
the General Fund would not need to loan the Capital Fund any funds to cash flow this project
however the Capital Projects Funds would be “reserved” for this project. Reserves are still
projected below the minimum Council directive in 2024 and again heavily rely on the
sales of Timber Ridge in 2026. The cost to defer this project one year is estimated at $3.6M,
based on a 7% cost escalation assumption.
Staff also looked at deferring West Middle Creek one year on its own and in combination with
Dobson. Unless West Middle Creek is deferred two years to 2026 it is not impactful to reserve
projections.
Scenario 4: How reserves look if the town maintains project timing but uses $30M short-
term financing to keep reserves above the required minimum:
Without deferring the timing of these significant 2024 and 2025 projects, staff is recommending
short-term financing to raise reserves back above the 35% reserve policy. This will allow for
more flexibility in 2024-2026 and help mitigate cash flow risks associated with the unit sales of
Timber Ridge and the projected bond reimbursements from West Middle Creek. Staff has
worked with Hilltop Securities, the town’s financial advisor, who has provided several short-term
financing options. Each option would be financed with 10-year term COP bank placements. A
10-year term is generally the shortest term desired by banks/markets. Lastly, each includes an
early call option in 2027, allowing the town to pay off the debt early. The town will also need to
collateralize the loan outside of the project. Collateral has not yet been determined but could
include the municipal building and/or fire station(s).
The chart below summarizes several short-term financing options.
*Interest rates are as of May 1, 2024.
2024 Amended 2025 2026 2027 2028
GF Revenues 61,112,692 62,176,757 63,790,328 65,339,042 67,426,736
Reserve Policy: 35% 9% 40% 86% 92% 87%
General Fund 5,523,147 24,832,552 55,095,469 60,122,741 58,377,644
Housing Fund 110 2,078 2,078 14,313,569 19,777,569
Capital Projects Fund 26,249,715 54,556,907 3,222,281 4,008,966 11,601,315
Total 31,772,971 79,391,537 58,319,827 78,445,276 89,756,528
Available to Spend ‐ 3,070,687 32,768,854 55,576,612 66,157,170
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Town of Vail Page 5
The reserve projections below include a $30.0M bond with a call option exercised in 2027.
While the Capital Project Fund is still depleted and reserve levels dip to below half of
today's levels, the General Fund reserves are above the 35% minimum by $13.9M in 2024
and by $25.3M in 2025 allowing for some flexibility in the General Fund. This will allow the
town to continue to keep up with operating needs and a highly competitive staffing market. It
would also allow for some additional individual housing purchases. This will cost the town an
estimated $5.4M in interest.
Hilltop also looked at financing options for the renovation of Dobson Arena; however, financing
this project wouldn’t increase reserves until mid-to-late 2025, leaving 2024 and the majority of
2025 at the currently projected (low) levels. The cost of financing would also exceed what is
listed in the chart above and therefore increase the subsidy needed from the Town beyond the
VRA reimbursements.
Scenario 5: How reserves look if the town defers West Middle Creek to 2026 and uses
$20M short-term financing to keep reserves above the required minimum:
To provide additional flexibility, staff also looked at deferring West Middle Creek two years to 2026
in combination with utilizing $20.0M of bond proceeds. The below scenario utilizes $20.0M of
bond proceeds with a call option exercised in 2027. The cost escalation to defer West Middle
Creek for two years is estimated to be $2.8M plus $3.6M of interest for a total of $6.4M. General
Fund reserves will exceed the reserve policy by $24.0M. While this option has a higher cost
than the previous option it allows for additional funding capacity should any new or
unforeseen costs arise (operating, housing or capital). Additionally, there may be nonfinancial
reasons to defer West Middle Creek that Council may want to consider.
2024 Amended 2025 2026 2027 2028
GF Revenues 61,112,692 62,176,757 63,790,328 65,339,042 67,426,736
Reserve Policy: 35% 58% 76% 94% 92% 87%
General Fund 35,295,147 47,037,374 60,003,749 60,126,021 58,380,924
Housing Fund 228,110 1,289 20,491,831 8,902,322 14,366,322
Capital Projects Fund 26,249,715 206,907 166,331 4,008,966 11,601,315
Total 61,772,971 47,245,570 80,661,910 73,037,309 84,348,561
Available to Spend 13,905,705 25,275,509 37,677,134 50,168,645 60,749,203
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Town of Vail Page 6
III. STAFF RECOMMENDATION & COUNCIL FEEDBACK
Staff recommends utilizing financing to assist in the cash flow needs while cash reserves are
being utilized for Timber Ridge. This could be achieved by either Scenarios 4 or 5.
1) Does Council agree with this approach?
2) Is there a preferred scenario?
3) Does Council wish to defer projects for Timber Ridge, West Middle Creek, or
Dobson Ice Arena?
4) Are there any other scenarios Council would like staff to explore?
2024 Amended 2025 2026 2027 2028
GF Revenues 61,112,692 62,176,757 63,790,328 65,339,042 67,426,736
Reserve Policy: 35% 74% 77% 94% 92% 87%
General Fund 45,295,147 47,634,552 60,000,469 60,122,741 58,377,644
Housing Fund 228,110 778 291,778 9,302,269 14,766,269
Capital Projects Fund 26,249,715 206,907 166,331 4,008,966 11,601,315
Total 71,772,971 47,842,237 60,458,577 73,433,976 84,745,228
Available to Spend 23,905,705 25,872,687 37,673,854 50,565,312 61,145,870
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Fund Balance and Project Funding Update
Town Council | May 7, 2024
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Town Council | Finance | 5/7/2024
Timber Ridge Redevelopment
TOV Contribution
Estimated
TOV Costs
2024/2025
TOV
Proceeds
(2026/2027)Subsidy
Site and Podium $38.6M
Bus Stop $1.9M $1.9M
CDOT Parcel $1.7M
TR Land $4.4M
TR Loan Balance owed to TOV $4.3M
Total $50.9M $49.9M $1.9M
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Town Council | Finance | 5/7/2024
Dobson Arena, Middle Creek, TR Unit Purchases
Project
TOV
Estimated
Cost 2024
TOV
Estimated
Cost 2025
TOV
Estimated
Cost 2026
TOV Proceeds Subsidy
Dobson $3.8M $50.4M $48.8M VRA ($7.0M
annually 2024-2030)
$3M VRD
$2.4M
West Middle
Creek
$20.0M $0 -$10.0M(2025)0-$10M
Timber Ridge
43 Unit
Purchase
$25.7M $15.0M- $20.0M
(2026 bond
proceeds)
$5.0M-
10.0M
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Town Council | Finance | 5/7/2024
Reserve Policy
Reserve Policy:
Maintain a General Fund reserve equivalent to 35%
of annual General Fund revenues (approximately
$22.0M)
The purpose of the policy is to ensure the town can continue
operations should a catastrophic event take place
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Town Council | Finance | 5/7/2024
Reserve Projections
Staff has provided reserve projections for 5 scenarios
1.Baseline (Excludes Timber Ridge, Dobson, and West Middle Creek)
2.Continue with all three projects as planned
a)Timber Ridge infrastructure (site and podium) - 2024
b)Dobson - 2025
c)West Middle Creek - 2024
d)Timber Ridge 43-unit purchase 2026
3.Defer Dobson from 2025 to 2026
4.Continue with all three projects as planned but utilize $30.0M of bond
proceeds
5.Defer West Middle Creek from 2024 to 2026 and utilize $20.0M of bond
proceeds
6.Defer Dobson from 2025 to 2026 and utilize $20.0M of bond proceeds
15
$98.2M
$106.4M
$113.6M$116.8M
$31.8M
$19.0M
$54.3M
$78.4M
$31.8M
$54.0M
$45.3M
$69.2M
$61.8M
$47.2M
$80.7M
$73.0M $71.8M
$47.8M
$60.5M
$73.4M
$51.8M
$72.8M
$62.9M
$65.6M
$0.0M
$20.0M
$40.0M
$60.0M
$80.0M
$100.0M
$120.0M
24 25 26 27 24 25 26 27 24 25 26 27 24 25 26 27 24 25 26 27 24 25 26 27
Baseline Continue as Planned Defer Dobson-2026 $30.0M COP- No Deferrals Defer W. Middle Creek-
2026; $20.0M COP
Defer Dobson-2026;
$20.0M COP
Fund Balance Projections
General Fund Capital Projects Fund
Housing Fund GF 35% Reserve Min 16
Town Council | Finance | 5/7/2024
Reserve Projections
1.Baseline
•Healthy Reserves
•GF maintains reserves of $60.0M or above
•Total Reserves exceed $100M over next four years
2.Reserve Projections with TR, Dobson, and West Middle Creek as planned
•GF Reserves dip below 35% min policy in 2024 and 2025
•CPF Reserves depleted in 2025, 2026, and 2027
•HF Reserves depleted in 2024, 2025 and 2026 – a standstill for housing purchases
3.Defer Dobson to 2026
•GF Reserves dip below 35% min in 2024 and minimally exceed in 2025
•CPF Reserves nearly depleted in 2026 and 2027
•HF Reserves depleted in 2024, 2025 and 2026 – a standstill for housing purchases
•Cost to defer to 2026: $8.3M (15% increase)
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Town Council | Finance | 5/7/2024
Reserve Projections
4.Continue with the Current Project Timeline with $30.0M COP
•GF Reserve $13.0M or more above reserve min
•CPF Reserves depleted in 2025, 2026, and very low in 2027
•HF Reserves depleted in 2024 and 2025
•Total cost $5.4M cost of interest
5.Defer W. Middle Creek to 2026 with $20.0M COP
•GF Reserves stay $23.0M or more above reserve min
•CPF Reserves depleted in 2025 and 2026 – however GF would have enough to
balance needs
•HF Reserves depleted in 2024, 2025 and 2026 – however GF would have enough
to balance needs
•Total Cost: $9.6M; $6.0M cost escalation plus $3.6M of COP interest
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Town Council | Finance | 5/7/2024
Reserve Projections
6.Defer Dobson to 2026 with $20.0M COP
•GF Reserves stay $23.0M or more above reserve min
•CPF Reserves depleted in 2025, 2026, and 2027 however have more capacity in
GF with COP proceeds
•Overall reserves depleted to $51.8M in 2024
•Total Cost: $11.9M; $8.3M cost escalation plus $3.6M of COP interest
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Town Council | Finance | 5/7/2024
Financing
Taxable Bond -2027 Call Option
Bond Proceeds Interest Rate Min Interest cost
Annual Interest
Cost
$40.0M 6.00%$7.2M $2.4M
$30.0M 6.00%$5.4M $1.8M
$20.0M 6.00%$3.6M $1.2M
Cost to Defer- 15% estimated cost per year
Estimated Cost to Defer W. Middle Creek from 2024 to 2026: $6.0M
Estimated Costs to Defer Dobson from 2025 to 2026: $8.3M
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Town Council | Finance | 5/7/2024
RECOMMENDATION & COUNCIL DIRECTION
Staff recommends utilizing financing to assist in
the cash flow needs while cash reserves are
being utilized for Timber Ridge. This could be
achieved by either Scenarios 4 or 5.
1)Does Council agree with this
approach?
2)Is there a preferred scenario?
3)Does Council wish to defer projects for
Timber Ridge, West Middle Creek, or
Dobson Ice Arena?
4)Are there any other scenarios Council
would like staff to explore?
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AGENDA ITEM NO. 2.2
Item Cover Page
DATE:May 7, 2024
TIME:10 min.
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Presentation/Discussion
AGENDA SECTION:Presentation/Discussion
SUBJECT:Municipal Building Repair and Maintenance Update
SUGGESTED ACTION:Listen to presentation and provide feedback.
PRESENTER(S):Kathleen Halloran, Deputy Town Manager
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
2024-05-07 Muni Update
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__________________________________________________________________________
Memorandum
TO:Town Council
FROM:Town Manager’s Department
DATE:May 7, 2024
SUBJECT:Update on Municipal / Com Dev Building
I.SUMMARY
The purpose of this memo is to update the Town Council on much-needed repair and
maintenance improvements to the Municipal and Community Development offices.
II.DISCUSSION
With both buildings nearing 57 years old, the town proposes to make necessary repairs to
keep them viable for the near-term future. While we hope a future municipal site will
materialize with the Civic Area, the proposed upgrades would keep both the municipal and
community development offices livable for the next several years.
As approved in previous Council discussions, the town has budgeted to replace the HVAC
system in the municipal building beginning this spring (May 15). The HVAC system is the
most critical project, as the town has deferred a replacement for the last 10+ years, and now
the system could fail at any time without the ability to get parts for a repair.
In addition, leaking from the roofs of both the Municipal building and Community
Development require attention. Roof repair on the northeast section of the Com Dev building
has been bid out at $86,000 (without contingency). The Municipal building issues are being
investigated but included here as an estimate of $100K - $150K.
Also of concern are conditions that some employees currently work in, such as worn-out
carpets, well-used and dilapidated public bathrooms, and 40+ year old desks and office
dividers. While the HVAC is being replaced and employees already temporarily moved out, it
was a good opportunity to make some of these repairs. The below proposed improvements
include new flooring, minimal upgrades to the restrooms and new desks and dividers which
can be re-used if the municipal site relocates in future years.
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- 2 -
During 2019 the administrative area offices were improved with new flooring, paint and
furniture ($45K) and in 2021 Council chambers was remodeled ($224K), and in 2023
upgrades were completed in the Police Department (flooring, office improvements and
kitchen) within the Facilities Capital Maintenance budget ($93K). The remaining areas that
need repair and maintenance include the main hallway and public bathrooms on both levels
of the municipal building, flooring and kitchen in the Com Dev building, and some furniture
upgrades for HR and Finance/IT departments.
Staff proposes the below repairs and improvements which are currently included in the
Facilities Capital Maintenance budget:
Repair Item Cost Timing
Roof repair (only urgent
areas with leaks)
*not priced out but estimated
at $100K - $150K
60 days
Com Dev roof repair (only
urgent northeast roof section
needs new membrane)
$100,000 – Under contract July - August
Subtotal Roof repairs $250,000
Muni: Flooring (upstairs &
down)
$ 98,600 July-early Aug
Downstairs kitchen $ 15,000 July
Public restroom upstairs $ 74,700 July
New desks & dividers for
downstairs offices and HR
$ 50,000 *estimate August
Com Dev flooring in offices
and common areas
$ 51,500 60 days after notice to
proceed
Com Dev kitchen $ 11,000
Subtotal Upgrades $300,800
Grand Total: $550,800
The HVAC project will impact Council Chambers, due to lack of ventilation, noise
disturbances and staging for office furniture. Staff plans to relocate Council, PEC, DRB,
VLHA and VRD public meetings to the Grand View from May 21 – August 15 (latest)
where we have appropriate technology available. Other meetings such as Court, AIPP
and CSE will be conducted in other locations (Community Development or Public Works
conference rooms) or virtually during that same timeframe.
The main reception and administration areas will be greatly impacted for a 2-month
timeframe beginning May 15. We plan to relocate the front reception to the PD Records
area. Other Administration and Finance employees will relocate to offices in the Lionshead
parking structure (level P1).
Once the Municipal HVAC project is completed at end of June / mid-July, new flooring and
upgrades to the upstairs public restrooms will begin. While the public restroom is out of
commission, an ADA temporary restroom will be provided during this time. Flooring will be
installed over weekends, to minimize disruption.
24
- 3 -
Court is not in session May 15 – 31 and will only be impacted by a few days for flooring
installation during July/August. Court will be held virtually for a period of time while the
Chambers is displaced, or can utilize a conference room at Community Development.
HR department will be impacted by at least one week for the HVAC installation, sometime
during the last two weeks of June. Employees are able to remain in place for the most part
but can also use LH office space with the Admin team.
IT/Finance downstairs offices will be impacted by flooring for approximately one week.
Employees can work remotely or relocate during that time. There will also be some
disruption for installation of new dividers and desks.
Communications will centralize in the offices near PD while the Admin area is disrupted.
They will remain in the Municipal building but will also visit the LH offices as well.
Community Development reception area will not be impacted, so front area customer
service will continue. Employees in the offices will need to work from home or relocate for
approximately one week for flooring installation. The common areas will be installed during
the weekends to minimize disruption.
Dispatch is greatly impacted by the HVAC installation because a hole needs to be cut into
the roof. They have already been temporarily relocated to the training room, which required
both IT department and techs from Motorola to set up the computers and equipment.
III.ACTION REQUESTED FROM COUNCIL
Staff is requesting Council’s feedback on these critical repairs and maintenance, but most
importantly wanted to create awareness of plans to relocate Council meetings for two months
this summer.
25
AGENDA ITEM NO. 2.3
Item Cover Page
DATE:May 7, 2024
TIME:20 min.
SUBMITTED BY:Paul Cada, Fire Department
ITEM TYPE:Presentation/Discussion
AGENDA SECTION:Presentation/Discussion
SUBJECT:Fire Free Five and Community Wildfire Protection Plan Update
SUGGESTED ACTION:Listen to presentation and provide feedback.
PRESENTER(S):Paul Cada, Wildland Program Manager
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Town Council Memo CWPP Progress 2024-05-07
Town Council CWPP Implementation Update 2024-05-07
26
To: Town Council
From: Paul Cada, Wildland Battalion Chief
Date: May 7th, 2024
Subject: Presentation on the progress made towards achieving goals identified in 2020 Vail
Community Wildfire Protection Plan and the ongoing effort to create a Fire Adapted Vail
I. Purpose:
The purpose of this memo is to provide Council with an update of progress made towards
achieving the goals identified in the 2020 Vail Community Wildfire Protection Plan (CWPP). The
presentation will also cover additional steps the town can take to reduce community wide risk
from wildfire.
II. Background
In 2020 the Town, in partnership with a diverse stakeholder group adopted the community’s first
CWPP. This comprehensive plan identified five main goals to create community resiliency in the
face of an ever-growing wildfire threat. Since the adoption of the plan, Vail Fire and Emergency
Services and our partners have aggressively pursued all opportunities to implement the actions
recommended in the plan.
III. Current Situation
Both regionally and nationally 2023 was one of the slowest fire seasons in nearly two decades.
Abundant rain during normally critical times of the summer tempered fire activity and slower
than average fire season meant that resources were adequate to manage the fires that did
occur. During times like the 2023 fire season, it is easy for communities to become complacent
and forget the potential risk wildfire presents. Despite a lowered public interest in wildfire risk
reduction, Vail Fire and Emergency Services was busy during 2023 continuing critical
community programs and making strides towards long term goals.
While the general public was less engaged in wildfire risk conversations over the past year the
insurance industry has taken significant interest in wildfire risk and are fundamentally changing
how they assess risk and where they are willing to insure. Significant property loss from fires
such as the 2021 Marshall Fire and 2023 Lahaina Maui Fires have punctuated a growing
concern within the insurance market. Over the past 18 months property owners in Vail and
across the western U.S. are facing significant increases in premiums, non-renewal notices and
a general lack of ability to obtain insurance at all. Insurance companies have also shifted their
focus from assessing risk at an individual property level to assessing risk at a community level.
Insurance companies today care not just about the property that they are insuring but also the
properties that surround them. Losses from fire events mentioned above shown how
interconnected the wildfire risk is in high density communities. Simply put, during an extreme
wildfire event if one home burns it is very likely that all the homes around it will as well.
27
Town of Vail Page 2
While the risk wildfire poses from community to community does not change much, the values
and approaches each community takes to address them vary significantly. To identify specific
community values, community preparedness actions and perceived risks Vail Fire partnered
with the Wildfire Research Center (WiRē) in 2022 to conduct a paired community survey.
Results were presented to Vail Fire in 2023. Results of the survey showed an overall
awareness of wildfire risk and most community members taking some action to reduce the risk,
however most community members indicated that their property needed additional work. The
survey also served as the community’s first benchmark of evacuation preparedness. While
many respondents indicated they had done some preparedness activities, most indicated that
they wanted more information on how to be better prepared. Respondents were asked about
their support for various actions. Most respondents found adoption of regulations very or
extremely acceptable, including 79% for building codes, 75% for growth policies or land use
regulations and 70% for development standards that require vegetation management.
Since the adoption of the CWPP in 2020 Vail has taken bold and innovative strides in
addressing these risks in our community. Informed by new science and with the awareness of
the community devastation left by the Marshall Fire, Vail placed significant focus and resources
on addressing structural ignitability around all buildings in the community. The structure itself
and the landscaping immediately surrounding the structure are the biggest determining factors
of ignitability from wildfire. What has been long know but until recently not quantified was the
risk of fire spreading from one structure to another in wildfire situations. Following the Marshall
Fire the National Institute for Standards and Technology (NIST) released a detailed study which
quantifies the risk that structures share based on their proximity to each other. The study
concluded that structures built within 30 feet of each other share a high amount of risk and if
one catches fire the other is also likely to ignite. As a high-density community, 62% of all
structures in the Town are within 30 feet of the nearest building showing that as a community
we have a high level of shared risk among structures which equates to a high risk of structure
loss due to wildfire.
Vail Fire has been working a systematic approach towards encouraging voluntary property
owner action and reducing barriers to implementing positive action. In 2022 Council authorized
the initiation of the Fire Free Five Community Assistance Program (FFFCAP). The intent of the
program is to provide financial and technical resources for community members to implement
five feet of non-combustible landscaping around their property. In 2023 the program had 39
participants completing projects throughout the community. The Town provided $177,974 in
financial assistance to the community which was matched by $170,094 of private dollars.
The Town of Vail also invested in landscaping modifications completing Fire Free Five
landscaping around nearly all TOV owned buildings in 2023. The final phase of projects on
TOV owned properties will be demonstration landscaping to be installed at the Main Vail Fire
Station and Donovan Pavilion.
Free and widely available resources are critical tools to ensure community members can easily
reduce their wildfire risk. Vail Fire and Emergency Services has operated longstanding
programs to provide community members with the understanding of what they can do on their
properties through individual property assessment and a means to get rid of material they
remove with the curbside chipping program. In 2023 a total of 229 tons of material was
collected through the curbside chipping program. We also provided wildfire mitigation services
to 13 individual properties during the four community workdays offered in 2023. While both
28
Town of Vail Page 3
programs meet the goals and overall intent of reducing wildfire risk, requests for service were
down from 2022 likely due in part to a less busy fire season.
A cornerstone of our community risk reduction efforts is the annual curbside evaluation process.
This program provides parcel level specific information to every property owner in the
community on a five year rotation. To provide the highest level of customer service and more
actionable information, Vail Fire will be implementing an enhanced assessment platform in
2024. The assessments using the Fire Aside platform will provide better detail on specific
hazards and resources for community members to reduce these risks.
Besides the substantial work occurring near buildings in the community VFES continues to be
actively engaged in ensuring large scale planning and implementation of projects occurs on the
adjacent White River National Forest. Since 2020 the USFS and Town have been cooperatively
working on NEPA planning for the Booth Creek Fuels Project. In July of 2023 the USFS signed
a record of decision concluding the assessment phase and opening the pathway to
implementing nearly 3000 acres of fuels reduction work. It is anticipated that limited mechanical
work may begin during the summer of 2024 with larger scale mechanical treatment and the use
of prescribed fire beginning in 2025. The USFS has also committed staff resources and $125k
for project implementation.
IV. Next Steps
The Town of Vail and Vail Fire and Emergency Services have built a reputation for our proactive
approach to wildfire risk reduction however it is unclear if the current pace and scale of our
actions are adequate to address the risk of the inevitable wildfire which will impact our
community. It is clear that voluntary actions are making a difference in the community however
the pace is slow. What is also apparent is the patchwork of engagement throughout the
community. While some individuals or in some cases many on a block are engaged in reducing
the risk of wildfire, many are still not. In 2021 79% of properties (1532) did not have adequate
fire free five. If totaling all participants in voluntary programs since 2021, we have reduced that
number by less than 200 properties. Those who are not engaged present a clear danger to
those around them. The participation of all properties in mitigation efforts will become more
important as insurance affordability and availability becomes more challenging. In 2022 Vail
Town Council was presented with a proposal to implement a mandatory five feet of non-
combustible around all structures in town. Vail Fire believes while voluntary and incentivized
actions are positive changes, they will ultimately fall short of meeting community needs to
reduce wildfire risk. With the support of Town Council, Vail Fire and Emergency Services would
like to once again begin conversations about implementing a mandatory Fire Free Five code
within the community.
29
Creating a Fire
Adapted Vail- Updates
on CWPP activity and
ongoing efforts
Paul Cada- Wildland Battalion Chief
30
Vail Wildfire Household Survey
Town of Vail | www.vailgov.com/fire |
Household survey
1. Survey to residents of West Vail
2. Covered range of wildfire-related
topics
3. Project with the Wildfire Research
Center (WiRē)
31
Evacuation Preparedness Benchmark
Town of Vail | www.vailgov.com/fire |
Respondents want more evacuation information
48%
34%29%28%26%26%21%20%17%15%
29%
41%43%
52%
60%59%
67%
45%
60%57%
Identify
where to
stay long-
term
Identify
what to take
and leave
Pack a “go”
bag
Identify
where to
evacuate
Emergency
notification
signup
Identify safe
evacuation
routes
Identify how
notified
Discuss with
neighbors
Vail
Community
Connect
signup
Create a
checklist
Completed Want more information
155 respondents to 2022-23 survey question, developed with the Wildfire Research Center (WiRē)
32
Vail Fire rated most received and useful information source
Town of Vail | www.vailgov.com/fire | 11%
16%
48%
53%
34%
46%
40%
25%
66%Vail Fire
Media
Eagle County
Local arborist/contractor
Community group
USDA Forest Service
Colorado State Forest
Service
Ready, Set, Go! program
Firewise USA
Respondents who found source
very or extremely useful
6%
9%
13%
14%
25%
25%
32%
52%
64%
Respondents who received
wildfire risk information
145-151 respondents to 2022-
23 survey question, developed
with the Wildfire Research
Center (WiRē)
33
Town of Vail | www.vailgov.com/fire |
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150-153 respondents to 2022-23 survey question, developed with the Wildfire Research Center (WiRē)
34
Booth Creek Fuels
Town of Vail | www.vailgov.com/fire |
•USFS Signed NEPA Record of Decision July 2023 including approximately 3000
acres of treatable area
•Project goals
•Create compartmentalization between Red Sandstone and Booth Creek
Watersheds
•Reintroduce fire into a fire adapted ecosystem
•Reduce fuel loading adjacent to community
•Implementation
•Cultural and biological clearances are being completed
•Prescribed fire burn planning will occur summer 2025
•Cooperative agreement currently under development to include $125k
of USFS funding to support implementation
•Cross Boundary Treatment
•Fuels reduction work in progress on TOV land adjacent to USFS project
area
•Projects developed in consultation of Colorado Parks and Wildlife
35
Fire Free Five-Community Wide Solutions for Community Wide Risk
Town of Vail | www.vailgov.com/fire |
•Between 2017 and 2021 every property in Vail had a curbside wildfire
evaluation completed
•79% of properties (1532 parcels) evaluated did not meet
recommendations for the Fire Free Five
•Separation of structures ignited during wildfire is highly correlated to
large scale structure loss from wildfire.
•62% of all structures within Vail are built within 30 feet of the
nearest structure. This measurement is exclusive of all flammable
attachments and landscaping between buildings.
•Best available science from the Institute for Business and Home Safety
(IBHS), National Institute of Standards and Technology (NIST),and
Colorado State Forest Service describe the first five feet from the
structure as the most critical zone for fuels reduction within the home
ignition zone (HIZ)
36
Fire Free Five-TOV Property Implementation
Town of Vail | www.vailgov.com/fire |
•Every TOV owned building has been evaluated and landscape
plans revised
•Modifications to landscaping including tree removal, pruning and
installation of non-combustible mulch have been completed on
most sites
•In 2024 Donovan Pavilion and the Main Vail Fire Station will have
the landscaping redone and will be used as demonstration sites
for Fire Free Five landscaping
37
Fire Free Five Community Assistance Program (FFFCAP)
Town of Vail | www.vailgov.com/fire |
•2022- 66 Properties participated ($200k in available funds)
•$161,206 TOV Funds expended
•$178,992 Private match
•$340,198 Total investment in FFFCAP
•2023- 39 Properties participated ($230k in available funds)
•$177,974.18 TOV Funds expended
•$170,094.47 Private match
•$348,068.65 Total investment in FFFCAP
•2024- Approximately $160k available to support community
projects
*Program covers 75% of implementation costs up to program caps
38
Free- Fire Free Five Community Resources
Town of Vail | www.vailgov.com/fire |
•Curbside Chipping Program
•212 participating properties
•229 tons of slash (down from 2022)
•Community workdays
•4 days in July and August
•13 participating properties (down
from 2022)
65.9 52.9
115.8
89.3
128.8
162.2
314.4
229.6
0.0
50.0
100.0
150.0
200.0
250.0
300.0
350.0
2016 2017 2018 2019 2020 2021 2022 2023
Tons of chips
Curbside Chipping Annual Production
•2024- New curbside hazard evaluations supported by Fire Aside
39
Fire Free Five Next Steps
Town of Vail | www.vailgov.com/fire |
•Voluntary and incentivized actions are making a positive change,
but pace of adaptation is slow
•2021 79% of properties (1532) did not have adequate FFF
•Since 2022 less than 200 properties have created compliant
landscaping through voluntary programs
•Insurance industry focusing more heavily on collective community
action and less on individual parcel action
•Unmitigated properties present danger to adjacent properties
and decrease insurability of neighboring homes
•With the support of Vail Town Council Vail Fire and Emergency
Services would like to once again begin the conversations about
implementing a mandatory Fire Free Five code.
40
AGENDA ITEM NO. 2.4
Item Cover Page
DATE:May 7, 2024
TIME:20 min.
SUBMITTED BY:Tom Kassmel, Town Manager
ITEM TYPE:Presentation/Discussion
AGENDA SECTION:Presentation/Discussion
SUBJECT:Private Property Drainage and Driveway Maintenance Code
Updates
SUGGESTED ACTION:Provide comments to town staff regarding the draft Code
amendments and direct town staff to return with final recommended
Code Amendments at a future Council meeting.
PRESENTER(S):Tom Kassmel, Town Engineer
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Council Memo 5-7-2024 - Code Update Drainage
41
To:Vail Town Council
From:Public Works Department
Date:May 7, 2024
Subject:Private Property Drainage and Driveway Maintenance
I.SUMMARY
The Town Code does not currently fully address water runoff from public roads onto
private property or vice versa; nor the maintenance of private driveways within the
public way in a clear manner that is typical of most similar communities.
Currently the Town Code requires a concrete drainage pan and/or curb cut at the
interface of a driveway and a road to protect both private property and the public way,
and also requires positive drainage to flow away from all newly constructed buildings.
However, the Code does not include a provision that requires maintenance of such
features nor a provision that fully protects the Town and residents from impacts of runoff
from public ways. This is a typical provision in most Colorado town’s and has become
more of an issue in recent years.
Staff recommends adding language to the Town Code to require property owners to
protect their own property from water runoff, particularly in cases where existing
properties do not have positive drainage away from buildings and/or do not have a
drainage pan/gutter across their driveway(s).
II.DISCUSSION & COMPARISON
Town staff will often get calls regarding water running off the roadways into private
property via a driveway or property. This typically occurs with older
developments/homes where a gutter pan has not been installed across the driveway
and therefore snowmelt/rainwater runs down the driveway and causes a hazard or
potentially damages or threatens a home or garage. Generally, the problem is the
design of the driveway, grading around the home or garage, and that the driveway does
42
not have a gutter pan. The best solution is typically installation or repair of a driveway
gutter pan. The installation or repair of such improvements should not be the
responsibility of the Town, and should be the responsibility of the owner of the property.
Also, the maintenance of such improvements should not be the responsibility of the
Town as they are a part of the access improvements to private property. These include
elements such as the driveway, the gutter pan, the curb, and culvert, even if these
improvements are in the public Right of Way.
The photos below represent different conditions and are examples of potential requests
for repair and maintenance of driveways.
43
44
The Code amendments staff is recommending are similar to code requirements in many
similar surrounding communities including Avon, Eagle, Gypsum and Aspen. Below are
examples of their code language.
Town of Avon –Requires adjacent property owner to maintain sidewalks,
culverts, ditches, curb and gutter
12.16.020 - Repair and maintenance.
SHARE LINK TO SECTIONPRINT SECTIONDOWNLOAD (DOCX) OF
SECTIONSEMAIL SECTION
All storm drainage ditches, driveway culverts and sidewalks located within a public right-
of-way or easement area shall be maintained and repaired by the abutting property owner.
The Town may adopt an official Town Maintenance and Repair Map indicating any storm
drainage ditches, driveway culverts or sidewalks which shall be maintained and/or repaired
by the Town and indicating any sidewalks which shall be exempt from snow removal
maintenance requirements. The official Town Maintenance and Repair Map may be
amended by the Town Council by motion. The abutting property owner shall be exempt
from maintenance and/or repair responsibilities under this Chapter if the official Town
Maintenance and Repair Map indicates that the Town shall assume maintenance and/or
repair responsibility. In the event snow or ice on a sidewalk has become so hard that it
cannot be removed without likelihood of damage to the sidewalk, the person or entity
charged with snow removal shall cause enough sand or other abrasive to be applied on
the sidewalk to render pedestrian travel reasonably safe, and shall then, as soon
thereafter as conditions permit, cause such sidewalk to be thoroughly cleaned. Any repair
or reconstruction in a public right-of-way or easement area shall be done pursuant
to Chapter 12.04 of this Code and in accordance with standards, policies and guidelines
duly adopted by the Town.
(Ord. 09-17 §1)
Town of Eagle -Requires adjacent property owner to maintain sidewalks,
culverts, curb and gutter
Section 9.28.050. - Duty to keep sidewalks safe and clean.
SHARE LINK TO SECTIONPRINT SECTIONDOWNLOAD (DOCX) OF
SECTIONSEMAIL SECTIONCOMPARE VERSIONS
The owner, occupant, or agent of the owner of any real property, including buildings or
vacant lots, within the Town is required to keep and maintain, at its sole cost and
expense, the sidewalks, gutters, curbs and curb walks on or adjacent to such real property
in a clean and safe condition free and clear of mud, dirt, rubbish, filth and other debris and
45
obstructions. Any person who violates this section commits a non-criminal municipal
offense. Any offense under this section shall be one of strict liability.
(Code 1972, § 9.28.050; Amended Ord. No. 4-2009, § 1, 2009)
Town of Gypsum -Requires adjacent property owner to repair, construct,
reconstruct access drives, curb and gutter.
12.02.040 -Curb Cuts and Access Points:
SHARE LINK TO SECTIONPRINT SECTIONDOWNLOAD (DOCX)OF
SECTIONSEMAIL SECTION
The Public Works Director is authorized to determine the necessity for the location and
width of curb cuts or access points, taking into consideration the location of the property
affected; the extent of vehicular and pedestrian traffic along the same; the location of
other adjacent accesses or intersections; the demand and the necessity for parking
spaces; the means of ingress and egress to and from the property; and generally the
health, safety and welfare of the public. Where the use, convenience and necessity of the
public require, the Public Works Director is authorized to direct the access owner to repair,
alter, construct or reconstruct, or close the access location or replace the curb or to
change the width and location thereof, and is further authorized to make such rules and
regulations in respect thereof as the Public Works Director deems fit and proper under the
circumstances.No closure of an access point shall deny the owner of adjacent property
reasonable means of ingress and egress to and from the property. The Public Works
Director shall notify by certified mail the adjacent owner of the property to which curb cuts
are maintained at least thirty (30) days prior to any action pursuant to this Section
12.02.040 regarding such curb cuts.
(Ord. No. 2009-06, § 1(Exh. A), 2-24-09)
City of Aspen –Requires abutting property owner to maintain sidewalk, curb
and gutter and separately to protect their own property from run-off from the
road.
46
III.CODE AMENDMENTS
Staff recommends adding the following DRAFT code language into Title 14
Development Standards;
§ 14-6-6 PRIVATE PROPERTY DRAINAGE.
(A) General.
It is the responsibility of the owner of any real property to protect their
property and any improvements on said property from any and all drainage that
may flow from any public property;including public roads, right of way, and
easements.
Improvements necessary to protect the property shall be approved by the
Town, except for temporary measures that are utilized in the event of an
emergency.
(B)Maintenance.
Owners of any real property, including buildings and vacant land, that gain
access from public property, public roads, right of way or easements are
required to repair and maintain, at their sole cost and expense, any drainage
feature, improvement, or facility that maintains positive drainage flow away from
buildings or property improvements ,and/or allows for access onto said real
private property. This shall include drainage ditches, swales, berms, concrete
curbs and curb cuts, concrete pans and gutters, culverts, and any other
features that are required for parking and access onto and for said property. If
the property owner is found to be in default of this requirement, the Town may
notice the owner of such default by certified mail, requiring the default to be
47
remedied within thirty (30) days. Upon failure or refusal to comply with such
notice, the Town may maintain and/or repair the issue, and the cost of such
repair and/or maintenance shall be assessed upon and made a lien upon the
land so benefited.
§ 14-6-78 RETAINING WALLS.
§ 14-6-89 STORM WATER QUALITY PERMITS
IV.RECOMMENDATION
Provide comments to town staff regarding the above-mentioned draft Code
amendments and direct town staff to return with final recommended Code
Amendments at a future Council meeting.
48
AGENDA ITEM NO. 2.5
Item Cover Page
DATE:May 7, 2024
TIME:20 min.
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Presentation/Discussion
AGENDA SECTION:Presentation/Discussion
SUBJECT:Strategic Planning Update
SUGGESTED ACTION:Listen to presentation and provide feedback.
PRESENTER(S):Russell Forrest, Town Manager
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Strategic Plan Memo May 7
Resolution Strategic Plan 24
Town of Vail Strategic Plan 2024
49
To:Vail Town Council
From:Russell Forrest, Town Manager
Date:May 7, 2024
Subject: 2024 Strategic Plan
_______________________________________________________________________________
1.PURPOSE AND INTRODUCTION
This Strategic Plan’s purpose is to create real and meaningful results to address the
important issues identified by our residents in community surveys, plans, and community
conversations. This Strategic Plan, once approved, will provide a framework to align both
human and financial resources to achieve critical results in addressing our community’s
most important issues.
On February 26 and 27, 2024, the Town Council worked together to update the town’s
mission, identify priority issues, and outline strategic results included in this plan. The
planning session started with a review of feedback received by 5 focus groups and a
summary of public input from community and guest surveys, feedback from a recent
branding study, and Vail’s Stewardship Roadmap.
On April 2, 2024 staff reviewed and received feedback from the Town Council on the draft
strategic plan including the mission statement, priority issues, and results identified on
February 26 and 27. Staff still needs final direction on Strategic Priority E. This can be
framed under the heading of “Governance”, but staff believes it would read better by
utilizing the title Environmental Sustainability and moving E.4 related to the Town providing
excellent customer service to Authentic Vail Experience since this is related to economic
development and the experience we provide to guests and residents.
Based on direction from the work session, staff would update the plan for approval in the
evening via Resolution 21 , Series of 2024. If more extensive changes are needed, we can
approve the plan on May 21st.
2.ACTION REQUSTED OF COUNCIL
Council is requested to provide feedback on the draft strategic plan in the afternoon. If only
minor changes are provided, staff will update the plan to reflect those changes for the
evening meeting and consideration for approval of the Strategic Plan via Resolution 21,
Series of 2024.
50
Town of Vail Page 2
Attachment 1: Resolution 21, Series of 2024
Attachment 2: Town of Vail Strategic Plan
51
RESOLUTION NO. 21
SERIES 2024
A RESOLUTION OF THE VAIL TOWN COUNCIL APPROVING THE TOWN OF
VAIL STRATEGIC PLAN
WHEREAS, the Vail Town Council constitutes the governing body of the Town and is
empowered to adopt laws, ordinances and resolutions consistent with the authority of the
Municipal Home Rule Charter and Colorado Revised Statutes;
WHEREAS, the Vail Town Council received significant public input on strategic
priorities from Town of Vail residents, students, business owners, and guests through the
public process that occurred with the 2023 Vail Stewardship Roadmap, 2022 Community
Survey, post-visit guest surveys and multiple other public outreach programs;
WHEREAS, the Vail Town Council and Staff worked to refine the strategic results and
strategies established from the 2018-2020 Council Action Plan;
WHEREAS, the Strategic Plan identifies the strategic priorities and results the Vail
Town Council will achieve in the next one to five years and will provide strategic direction for
decision-making including resource allocation during the development of the annual budget
and establishment of department and employee work plans;
WHEREAS, the Strategic Plan allows for continuity during changes in leadership,
provides a means to align Council strategic results with the Town budget and human
resources and causes decision-making to be proactive rather than reactive; and
WHEREAS, adoption of the Strategic Plan advances efforts to protect the health
safety, and welfare of the community.
NOW, THEREFORE, BE IT RESOLVED BY THE VAIL TOWN COUNCIL OF THE
TOWN OF VAIL, COLORADO, THAT:
Section 1.The Vail Town Council hereby adopts, by reference, the Town of Vail Strategic
Plan, dated May 7, 2024, which shall be kept on file in the office of the Town Clerk.
Section 2.This Resolution shall take effect immediately upon its passage.
INTRODUCED, READ, APPROVED AND ADOPTED This 7th day of May, 2024.
___________________________
Travis Coggin
Mayor, Town of Vail
ATTEST:
Stephanie Kauffman
Town Clerk
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Town of Vail
Five Year Strategic Plan
1. PURPOSE AND INTRODUCTION
This Strategic Plan’s purpose is to create real and meaningful results for our residents, businesses, and
guests to address the most important issues identifiedin community surveys, plansandcommunity
conversations. This Strategic Plan, once approved, will provide a framework to align both human and
financial resources to achieve critical results in addressing our community’s most important issues.
On Feb. 26 and 27, 2024, the Town Council met and created the mission, priority issues, and strategic
results included in this plan. The planning session started with a review of feedback received by five
focus groups, as well as feedback from community and guest surveys, a recent branding process, and
the Vail’s Stewardship Roadmap project.
2. MISSION AND VISION
The mission or purpose of the Town of Vail defines why we exist as a local government in serving our
residents, businesses, and guests. Our vision provides a direction and destination of where, as a
community, we want to move towards in the future. InFebruary2024,the TownCouncil articulatedthe
following mission:
The Mission of the Town of Vail is to provide exceptional public services, to people who live,
work, and play here so they can connect to the community and to nature, create memories, find
opportunities to thrive, and have the time of their lives.
The Town of Vail’s vision is:
To be the premier mountain resort community in the world.
3. FEEDBACK AND ISSUES
Staff compiled themes from the town’s most recent surveys, including the biennial Vail Community
Survey last fielded in the spring of 2022; surveys conducted in the summer of 2022 to help shape Vail’s
Stewardship Roadmap;and post-visit guest surveys from winter 2022/2023 and summer 2023.
“Housing” ranks as the topic of highest concern in all resident surveys, with overall “Affordability”
ranking highest with guests. “Parking” is the most frequent theme that crosses both resident and guest
surveys.
Surveys fielded to both Vail residents and down valley residents as part of Vail’s Stewardship Roadmap
process indicated “Housing” was by far the top concern for both groups, though the down valley
response was even more intense (9.42/10.0) than Vail residents' (8.60/10.0). Both identified “Parking
Pressures” as their second-most concerning issue, followed by “Crowding and Damage to Trails.” Vail
residents felt more strongly about Crowding and Damage to Trails, while Parking Pressures were more
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concerning for down valley residents. Both rated their fifth-ranked concern --"Loss of a Sense of
Community" -- at nearly the identical level of intensity.
While overall affordability was of greatest concern, guest surveys indicate parking is a factor affecting
their likelihood to return to Vail and to recommend Vail to others. Guests cite both cost and availability
as concerns; however, parking still received a net positive score in both summer and winter surveys.
It should be noted that as part of the Vail Community Survey, the previous Town Council requested
input on a series of potential priorities they identified for evaluation. As in 2020, the single highest rated
priority in terms of average score was given to “Actions to protect and enhance Gore Creek,” followed
by “Actions to protect wildlife habitat.”
However, a follow-up question asked, “Which two actions from the previous question are most
important to you?” Respondents chose their top two priorities from the overall list. When asked in this
way, “Housing for resident occupied households” was at the top of the list, followed by “Actions to
protect wildlife habitat” and “Actions to protect and enhance Gore Creek.”
The Town also reviewed demographic and housing data. A key finding was that there are approximately
1,336 free market resident occupied homes out of a total of 7,206 dwelling units in Vail. This number
has been decreasing over time due to real estate and economic trends. Vail has plenty of housing stock
but it is rarely available to employees in the Town. The median sales price of a home is $2 million in Vail
and the median household income is $96,667. An affordable home based on national standards (30% of
your income going for a mortgage) for a household income of $96,667 would be about $400,000 to
$425,000.
Prior to the strategic planning session at the end of February 2024, the Town held 5 focus groups and
the facilitator for this process met with each Town Council member. In both the business and resident
focus groups care was taken to ensure a diversity of individuals, including new and long-standing
residents, new and established businesses, and young leaders that had both been raised in the valley
and those who are new and trying to figure out how to navigate life in Vail. All shared that making a life
in a mountain town is very challenging and a certain pioneering spirit and tenacity is required to make a
living in the valley. These focus groups included representation from:
A group of long time and new residents of the Town of Vail
Business leaders
Young adults and service employees
Town department directors
Town employees
A common theme came out of all five focus groups which involved ensuring we have a strong
community so that we continue to have outstanding customer service and support our resort economy.
The notes from these five focus groups can be found in the packet materials for Feb. 26, 2024. It should
be noted that the themes and priorities from the focus groups are consistent with feedback received
from survey data. However, the emphasis on community is an important message that was reinforced in
the focus groups. Based on the feedback the Town received, creating a strong community includes:
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Creating a continuum (rental to for-sale) of new community housing opportunities to not only
support new service employees but also managers who have families,
Preventing the loss of full time local occupied housing,
Accessibility of transit and parking is critical to our employees,
Creating a fun environment for younger and older generations,
Creating places for the community to connect (recreation center, Dobson/more Yeti games, library,
fun community events and entertainment),
Supporting and creating new childcare opportunities,
Support younger entrepreneurs in creating new businesses in Vail (West Vail could be an
opportunity for this),
Providing leadership andmanagement training to support the growth of the next generation of
leaders in our community.
The message of “community first” to support a strong tourism community was consistent across these
focus groups and provides a reason why creating housing is a critical goal; however, additional programs
and initiatives are needed to support the next generation of business and community leaders.
4. 2024STRATEGICPLAN
The following section includes the Mission, Priority Issues, and Results from the Feb. 26 and 27, 2024
planning session.
Mission: The mission describes our purpose and the fundamental services we provide to the community
and the desired impact of those services.
The mission of the Town of Vail is to provide exceptional public services to people who live, work
and play here so they can connect to the community and to nature, create memories, find
opportunities to thrive, and have the time of their lives.
Issues and Results: The following critical issues and results tie back to the feedback the Town received
from the community. The Town Council worked toward consensus in developing the following issues
and strategic results.
A.Strategic Priority – Create a strong community and create affordable housing opportunities: With
ever increasing housing costs causing a lack of opportunity for employees working in Vail to make a
home in Vail, or even within 30 to 40 miles of Vail, the sustainability of our economy and community
are threatened. This has resulted in a net loss of population for both the Town of Vail and Eagle
County as a whole. Although a pioneering spirit has always been required to call Vail home, without
a continuum of new housing and business opportunities in Vail the next generation of residents,
community leaders, and business owners may not be readily present in the future.
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Desired Results:
A.1 By 2027, the Town of Vail will have acquired 1,000 new (compared to 2017) deed restricted
homes bringing the total number of deed restrictions to 1,688.
A.2 By 2029, the Town of Vail will have expanded upon the continuum of housing through an
increase in the diversity of home types thereby ensuring Vail residents have access to a mix of
housing opportunities ranging from homes for seasonal employees to retirees including for-rent
apartments and for-sale condominiums, and homes suitable for families.
A.3 By 2033, double the supply of deed-restricted homes from 1,034 to 2,370 for our year-round
and seasonal Vail residents through a collaborative and regional approach while also increasing
in the Town of Vail the permanent population by 2% (currently estimated at 4,804) by 2029.
A.4: By 2027, Vail will increase commercial opportunities for local businesses that provide goods and
services by 10% as measured by commercial square footage. The total commercial square
footage in the Town of Vail is approximately 530,000 sq. ft.
B.Strategic Priority – Support our Workforce: Given the high cost of living in the Vail Valley, retaining
employees, and creating a succession of business and community leaders is threatened.
Maintaining a high level of customer service to support Vail’s vision requires creating a succession of
business leaders and retaining high performing and experienced employees in the community.
Desired Results:
B.1: By December 2025, working with our partners, Vail’s workforce will have access to leadership
training, mentorship, and entrepreneurial skills development, as evidenced by the number of
new businesses created.
B.2: By 2029, 95% of our workforce has access to information about healthcare coverage, mental
health resources, and other resources.
B.3: By 2029, working with our partners, expand the current employee mental health assistance
programs (EAP) for Vail workforce and provide timely access to care.
B.4: By 2029, parents/caregivers working in Vail needing childcare have access to affordable
childcare (7 to 10% of income) located where they need it, measured by a reduction in waitlist
numbers at Vail childcare facilities compared to the average waitlist in 2024 for both the
Childrens Garden of Leaning and Vail Childcare Center.
C.Strategic Priority - Provide an Authentic Vail Experience: Vail’s vision of being the premier
mountain resort community despite a trend towards homogeneity in the ski industry will be
achieved by creating programming and events authentic to Vail’s pioneering and entrepreneurial
spirit. We are a community that celebrates the sport of skiing and mountain town living.
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Desired Results:
C.1: By 2027, Vail will create and/or enhance 1 to 2 showstopper, unique events in the winter and
summer seasons which are consistent with the authentic Vail vibe. Examples: GoPro Mountain
Games, X Games, Burton US Open, Street Beat, Dew Tour, Loveland Derby, Ski Races, Bravo!
C.2: By 2029, Vail will create a seamless, vibrant, inclusive experience as people move from the
mountain into town and from town onto the mountain as measured in guest intercept surveys.
As our guests and residents’ transition, whether on skis, bikes or on foot, between the Town and
Vail Mountain they will be enticed and welcomed by programming that creates an energetic and
fun vibe ready to greet them at the base area.
C.3: By June 2025, modify town codes to support vibrancy (special events, live entertainment, night
life).
C.4: By 2027, 70% of individuals under 40 will state “Vail is a kickass place” as measured by the net
promotor score.
D.Strategic Priority - Transportation: The increasing number of commuters traveling to and from Vail
for business and pleasure impacts public safety, generates an expensive need for parking, reduces
the guest experience by causing parking on the Frontage Roads, and contributes to carbon
emissions.
Desired Results:
D.1 By 2029, people who live, work, and recreate in Vail use the Eagle Valley Transportation
Authority and Town of Vail Bus Systems as their preferred method of transportation as evidenced by
a reduction in the percentage of vehicles parking in the Vail and Lionshead Parking structures that
originate from Eagle County from ~72% to ~50%.More specifically, reducing the percentage of
parked vehicles which start their day in Vail from 32% to 20%; and reducing the percentage of
parked vehicles which begin their day in Eagle County but outside of Vail from 40% to 30%.
E.Strategic Priority - Governance or Environmental Sustainability? In the retreat a priority issue was
Governance and included results related to the environment and excellent customer service. On
April 2nd, 2024 Council discussed moving E.4 below to “C) Authentic Vail Experience” and rename
this section to Environmental Sustainability as suggested below? If not, we can keep a catch all
category as governance.
Environmental Sustainability: Our sensitive alpine environment supports our economy, and the
Town must continue to be a responsible steward of our sensitive natural resources and should
continue to be a leader in environmental sustainability for mountain resort communities across the
world.
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Desired Results:
E.1 By 2029, Gore Creek is no longer a 303(d) listed impaired waterway which would reduce near
term risk of losing the gold medal fishery status.
E.2: By 2027, Vail and its partners have a cohesive wildlife/environmental management plan that
identifies Vail’s role in sustaining ecosystem biodiversity in its various habitats.
E.3: Reduce 2014 baseline carbon emissions by 25% by 2025, 50% by 2030, and 80% by 2050.
E.4: By 2025, The Town of Vail municipal government will provide excellent customer service
through clear definitions, measurements, and reporting.(If this category is identified as
environmental sustainability this result could move to C).
5. NEXT STEPS
Staff would propose approving this plan via resolution as a next step after the language for mission, priority
issues, and results are acceptable to the Town Council. Staff will create an action plan to implement the
strategic results in the month of June 2024 and add that action plan as an appendix to this strategy. Staff
will review this action plan with Council and then this strategic plan and its associated actions and strategies
would be utilized in future budgets to align time money, and resources in the future.
This strategic plan is focused on the next 2 to 5 years. However, it should also be noted that the action plan
from 2023 is actively being implemented. The Town is executing on the goal of 1,000 new deed restrictions
by 2027. The Civic Hub and particularly decisions on Dobson Ice Rink are significant projects to that will have
an impact on capacity and available resources assuming Council would like to continue implementation. The
Town has until 2030 to expend $50+ million in Tax Increment Financing funds. There are also the other 26
actions from 2022 that are being implemented currently. The 2024 Plan will provide new focus and
alignment from 2025 to 2029 (and beyond).
Moving forward, staff will provide updates in the Town Manager report on progress related to results. A
dashboard is envisioned that will be on the Town’s website and used in updates. It is recommended that
after a Council election (every two years) the Strategic Plan is reviewed and updated as necessary.
Finally, staff will create business plans for each Town Department to ensure that the Council strategic results
are effectively implemented, and the manager, department heads, and individual staff members are aligned
and accountable to achieve the results. The business plans for departments would also speak to the day-to-
day services that Departments provide to their customers. Feedback from departmental customers would
be solicited and issues and goals would be developed to ensure the highest level of customer service based
on available resources.
Attachment A: Action Plan (when completed)
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AGENDA ITEM NO. 2.6
Item Cover Page
DATE:May 7, 2024
TIME:20 min.
SUBMITTED BY:George Ruther, Housing
ITEM TYPE:Presentation/Discussion
AGENDA SECTION:Presentation/Discussion
SUBJECT:Timber Ridge Deed Restriction Credit Discussion
SUGGESTED ACTION:Listen to presentation and provide feedback.
PRESENTER(S):George Ruther, Housing Director and Steve Lindstrom, Vail Local
Housing Authority Chair
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
EHU Deed Restriction Credits at Timber Ridge Village Policy Recommendation 05-07-2024
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75 South Frontage Road West Housing Department
Vail, Colorado 81657 970.479.2150
vailgov.com
MEMORANDUM
To:Vail Town Council
From: Steve Lindstrom, Chair, Vail Local Housing Authority
George Ruther, Housing Director
Date:May 7, 2024
Re:EHU Deed Restriction Credit at Timber Ridge Village Policy Recommendation – Vail Local Housing
Authority
I.PURPOSE
The purpose of this agenda item is to present the policy recommendation of the Vail Local Housing
Authority regarding allowing homeowners at the new Timber Ridge Village to receive an EHU deed
restriction credit upon purchase of the homes.
The Vail Local Housing Authority was tasked with forwarding a policy recommendation on this matter at
the request of the Vail Town Council. In doing so, the following question was considered:
Should the Vail Town Council adopt a policy granting homeowners at the new Timber Ridge Village an
EHU deed restriction credit, pursuant to the provisions of Section 12-23-7 and Section 12-24-7,
Mitigation Bank, Vail Town Code?
If so, Timber Ridge Village homeowners would receive EHU deed restriction credits that could be used
by themselves, or transferred, sold, or otherwise assigned to another person to offset a new EHU deed
restriction obligation.
In the end, the Town of Vail Housing Department and the Vail Local Housing Authority are seeking
direction from the Vail Town Council, on what, if any, amendments are to be made to the existing EHU
deed restriction credit policies allowing homeowners at the new Timber Ridge Village to receive an
EHU deed restriction credit upon purchase of the homes.
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Town of Vail Page 3
II. BACKGROUND
The Vail Local Housing Authority met on April 19 and April 22 to discuss the intended and unintended
consequences thatmay result as an outcome of a policy decision which granted homeowners at the new
Timber Ridge Village an EHU deed restriction credit. In doing so, the following facts were taken into
consideration:
Section 12-23-7 and Section 12-24-7 of the Vail Town Code establishes a mitigation bank
whereby deed restricted property owners maybe granted a credit for EHU’s developed in
anticipation of a future obligation.
An EHU credit may be used to meet the obligations of a commercial linkage or inclusionary
zoning requirement.
Of the 294 new homes to be developed at the new Timber Ridge Village, 98 homes are already
deed-restricted, and therefore, not all of the new deed restrictions can be considered net new
for the purposes of an EHU credit.
According to the 2018 Eagle River Valley Housing Needs Assessment and Housing Solutions
Report, a current deficit of more than 5,000 homes for local residents currently exists.
There is a distinction between “catch up” and “keep up” housing opportunities. Historically, the
Town of Vail has been challenged to provide “catch up” housing in hopes of reducing the
growing deficit.
The private sector is not motivated to supply “catch up” housing opportunities.
In the instances of commercial linkage and inclusionary zoning, the mitigation rates of 20% and
10%, respectively, assures a shortfall of 80% and 90% of homes for the employees generated as
a result of new commercial and residential development. The employees of that shortfall exist
and require new housing to “keep up” with demand.
The regulatory authority of the Town of Vail prevents the adoption of regulations which
obligate an applicant of a current development application from being required to address an
existing deficit of housing. An adopted regulation must demonstrate a rational nexus and rough
proportionalities before requiring the applicant to provide housing for the new employees
generated as a result of incremental new development.
An EHU deed restriction credit has been demonstrated to have a direct monetary value. The
value of the credit is subject to market conditions and demand.
Granting an EHU deed restriction credit improves the marketability and increases the value of
the new homes at Timber Ridge Village with no direct cost to the Town of Vail or the developer.
Historically, the Town’s policy has been to prohibit the granting of credits in instances that
involve the use of Town-owned land or Town of Vail financial participation.
By the terms of the development deal structure, the Town of Vail is to be made whole on its
financial contributions for the development of the new Timber Ridge Village.
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Town of Vail Page 3
III.RECOMMENDATION
The Vail Local Housing Authority recommends the Vail Town Council maintains the current policy and not grant
an EHU deed restriction credit to the homeowners at the new Timber Ridge Village.
The Vail Local Housing Authority finds that the granting of an EHU deed restriction credit directly conflicts with
housing policies and objectives of the Town of Vail. For example, while there is little doubt that an available credit
improves the marketability and value of the homes, there is a limited supply of land area in the Town of Vail to
build “catch up” housing. To use the land area of Timber Ridge to merely “keep up” with the current housing
demand is counterproductive if the objective is to increase the supply of homes to close the gap of the existing
deficit. Further, in the instance of commercial linkage and inclusionary zoning, the Vail community is already
bearing a disproportionate share of the increased demand placed on housing the new employees generated as a
result of the new development. A granting of a credit only increases the disproportionality.
The Vail Local Housing Authority acknowledges that an EHU deed restriction credit is a positive and valued asset
that could contribute to the overall success of the new Timber Ridge Village development. The granting of a credit,
especially to business owner buyers that may have an existing or otherwise anticipated future housing obligation,
stand to gain a significant benefit from the granting of a credit. In a way, it could be perceived as giving back an
added incentive to business owner buyers that have chosen to participate in this partnership opportunity. This
would be a positive.
The Vail Local Housing Authority believes that the unintended consequences of granting an EHU deed restriction
credit outweigh the intended consequences. For instance, the method of applying the credit towards a
commercial linkage or inclusionary zoning requirement differ. In the case of commercial linkage the credit needs
to be converted into a metric of “new employees to be housed”. Conversely, when applied to inclusionary zoning,
the credit needs to be converted into “employees per square foot of GRFA”. While likely doable, the resources
required to accurate reflect the EHU deed restriction debits and credits would be substantial to ensure accuracy
in record keeping.
The Vail Local Housing Authority did consider possible amendments to Section 12-23-7 and Section 12-24-7 to
allow for a revised method of mitigation banking. For example, the Authority discussed establishing a sunset
provision on the granting of the credit or a reduced value of the credit to something less than a 1:1 ratio. The
Authority even discussed a scenario where the Town could assist in the “brokering” of the credits thereby
connecting persons with an available credit to person in need of meeting an EHU deed restriction obligation. In
the end, however, the Vail Local Housing Authority came back to maintaining the current EHU deed restriction
credit policy “as is”.
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AGENDA ITEM NO. 3.1
Item Cover Page
DATE:May 7, 2024
SUBMITTED BY:Jamie Leaman-Miller, Community Development
ITEM TYPE:DRB/PEC Update
AGENDA SECTION:DRB/PEC (5 min.)
SUBJECT:DRB/PEC Update
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
DRB Results 4-17-24
PEC Results 4-22-24
DRB Results 5-1-24
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Design Review Board Minutes
Wednesday, April 17, 2024
2:00 PM
Vail Town Council Chambers
Present: Mary Egan
Roland J Kjesbo
Rys Olsen
Herbert Roth
Absent: Kit Austin
1. Virtual Meeting Link
Register to attend Design Review Board Meetings. Once registered, you will receive
a confirmation email containing information about joining this webinar.
2. Call to Order
3. Main Agenda
3.1 DRB24-0064 - Geroca S.C.
Final review of an addition (wall/screen/bay windows)
Tabling requested to a future meeting
Address/ Legal Description: 68 East Meadow Drive 101/Lot O, Block 5D, Vail Village Filing 1
Planner: Jamie Leaman-Miller
Applicant Name: Geroca, represented by Studio Spinnato
Roland J Kjesbo made a motion to Table to a date uncertain; Rys Olsen seconded the motion Passed
(4 - 0).
3.2 DRB24-0071 - Snow Lion Condos
Final review of an exterior alteration (repaint/windows/railings/roof/siding)
Address/ Legal Description: 1040 Vail View Drive/Lot B2, Block B, Lion's Ridge Subdivision Filing 1
Planner: Jonathan Spence
Applicant Name: Snow Lion Condos, represented by Chalet
DRB24-0071 Snow Lion photos, materials and
renderings.pdf DRB24-0071 Snow Lion elevations.pdf
Rys Olsen made a motion to Approve with the findings it meets 14-10-5 & 14-10-6, and the condition
that if the scope of the project changes the applicant shall submit a change to approved plans
application prior to permit submittal; Roland J Kjesbo seconded the motion Passed (4 - 0).
3.3 DRB24-0085 - Vail Resorts
Final review of new construction (pump building)
Address/ Legal Description: 550 Forest Road/Tract A, Vail Village Filing 6
Planner: Greg Roy
Applicant Name: Vail Resorts, represented by SGM, Inc
Design Review Board Meeting Minutes of April 17, 2024
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DRB24-0085 Docs.pdf
DRB24-0085 Plans.pdf
Rys Olsen made a motion to Table to the May 1st, 2024 meeting; Mary Egan seconded the
motion Passed (4 - 0).
3.4 DRB23 -0066.001 - Texas Townhomes Association
Final review of a change to approved plans (walkways/entries)
Address/ Legal Description: 483 Gore Creek Drive/Lot 5, Vail Village Filing 4
Planner: Greg Roy
Applicant Name: Texas Townhomes Association, represented by Mountain Valley Property
Management DRB23-0066.001 Plans.pdf
Rys Olsen made a motion to Approve with the findings it meets 14-10-4 & 14-10-5; Mary Egan
seconded the motion Passed (4 - 0).
3.5 DRB24 -0059 - Highpoint Capital Investments LLC
Final review of new construction of a single family residence
Address/ Legal Description: 1885 West Gore Creek Drive/Lot 25, Vail Village West Filing 2
Planner: Heather Knight
Applicant Name: Highpoint Capital Investments, represented by Vail Custom
Homes DRB24-0059_Architectural.pdf
Rys Olsen made a motion to Table to the May 1st, 2024 meeting; Roland J Kjesbo seconded the
motion Passed (4 - 0).
3.6 DRB24-0092 -Town of Vail Stephens Park
Final review of an exterior alteration (fence)
Address/ Legal Description: 2470 South Frontage Road West/Uplatted - Stephens Park
Planner: Heather Knight
Applicant Name: Town of Vail
DRB24-0092_Set.pdf
Rys Olsen made a motion to Approve with the findings it meets 14-10-8 & 14-10-9 and the condition that
the applicant receives approval from CDOT ; Roland J Kjesbo seconded the motion Passed (4 - 0).
4. Staff Approvals
4.1 DRB24-0038 - Fundureanu Residence
Final review of an exterior alteration
Address/ Legal Description: 2084 Zermatt Lane D/Vail Commons Residential Condominiums
Planner: Jamie Leaman-Miller
Applicant Name: Elena Fundureanu, represented by Alipine Builders
4.2 DRB24-0077 - Meek Residence
Final review of an exterior alteration (windows/deck/lighting)
Address/ Legal Description: 44 West Meadow Drive 5/Lot I, Vail Village Filing 2
Planner: Jonathan Spence
Applicant Name: Meek Family, represented by RA Nelson
Design Review Board Meeting Minutes of April 17, 2024
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4.3 DRB23-0335 - Mulligan/Merz Residences
Final review of an exterior alteration (deck)
Address/ Legal Description: 1121 Casolar Del Norte Drive West & East/Lot 12, Casolar Vail II
Planner: Heather Knight
Applicant Name: Allen Mulligan
4.4 DRB24-0072 - Northwoods Condos
Final review of an addition (bed/bath)
Address/ Legal Description: 600 Vail Valley Drive B14/Tract B, Vail Village Filing 7
Planner: Jamie Leaman-Miller
Applicant Name: Northwoods Condos, represented by Beth Levine Architect
4.5 DRB24 -0083 - Dulce Perez-Abreu Residence
Final review of an addition (crawl space conversion)
Address/ Legal Description: 2945 Manns Ranch Road B/Lot 4, Block 1, Vail Village Filing 13
Planner: Jonathan Spence
Applicant Name: Dulce Perez-Abreu Revocable Trust, represented by Lamont Development Group
4.6 DRB24-0087 - Vailhaven LLC
Final review of a tree removal
Address/ Legal Description: 1320 Westhaven Drive/Cascade Village - Millrace Condominiums
Planner: Jonathan Spence
Applicant Name: Vailhaven, Represented by Old Growth Tree Service
4.7 DRB24-0094 - MP Waynesboro
Final review of tree removal
Address/ Legal Description: 1367 Vail Valley Drive West/Lot 5, Block 3, Vail Valley Filing 1
Planner: Jonathan Spence
Applicant Name: MP Waynesboro, represented by Vail Valley Tree Services
4.8 DRB24-0089 - Riva Ridge Chalets South
Final review of an exterior alteration (entry stair/entry roof covering/remove
evergreen/signage/lighting) Address/ Legal Description: 114 Willow Road/Lot 7, Block 6, Vail Village
Filing 1 Planner: Heather Knight Applicant Name: Riva Ridge Chalets South, Represented by Pierce Austin Architects
4.9 DRB24-0012.001 - Ptarmigan Townhomes
Final review of a change to approved plans (color change/post cap lighting)
Address/ Legal Description: 1975 Placid Drive/Lot 29 -42, Vail Village West Filing
2 Planner: Heather Knight
Applicant Name: Ptarmigan Townhomes, represented by Pierce Austin Architects
4.10 DRB24-0070 - Creekside
Final review of an exterior alteration (Vertical Platform Lift)
Address/ Legal Description: 223 Gore Creek Drive/Lot A, Block 5B, Vail Village Filing 1
Planner: Heather Knight
Design Review Board Meeting Minutes of April 17, 2024
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Applicant Name: Creekside represented by The Reynolds Corporation
4.11 DRB24-0096 - Town of Vail
Final review of an exterior alteration (painting)
Address/ Legal Description: 1329 Elkhorn Drive/Unplatted - TOV Public Works Buzzard Park
Employee Housing Planner: Jonathan Spence
Applicant Name: Town of Vail, represented by John King
4.12 DRB24-0008.001 - Village Inn Plaza
Final review of a change to approved plans (change in shingle)
Address/ Legal Description: 68 E Meadow Drive/Lot O, Block 5D, Vail Village Filing 1
Planner: Jamie Leaman-Miller
Applicant Name: Village Inn Plaza, represented by Pierce Austin Architects
4.13 DRB24-0079 - Roberts Residence
Final review of an exterior alteration (windows/fireplace)
Address/ Legal Description: 114 Willow Road 725-727/Lot 7, Block 6, Vail Village Filing 1
Planner: Jamie Leaman-Miller
Applicant Name: Susan Roberts, represented by Carlson Construction Company
4.14 DRB24-0100 - CO I QPR Trust
Final review of an exterior alteration (sidewalk/tile/decking)
Address/ Legal Description: 332 Mill Creek Circle/Lot 11,Block 1, Vail Village Filing 1
Planner: Jonathan Spence
Applicant Name: CO I QPR Trust represented by Berglund Architects
4.15 DRB23-0342 - Futernick Residence
Final review of an exterior alteration (railing)
Address/ Legal Description: 1650 Fallridge Road C-1/Lot 2, Sunburst Filing 3
Planner: Jonathan Spence
Applicant Name: Fall Ridge Condos, represented by Vimmerstedt Building and Design
4.16 DRB21-0257.001 - Gomca LLC
Final review of a change to approved plans (windows/door)
Address/ Legal Description: 610 West Lionshead Circle 607/Lot 1, Block 1, Vail Lionshead Filing 3
Planner: Jonathan Spence
Applicant Name: Gomca LLC, represented by NDG Architecture
4.17 DRB24-0082 - Allen/Knapp Residence
Final review of an exterior alteration (windows)
Address/ Legal Description: 1881 Lions Ridge Loop 16/Lot 1, Block 3, Lion's Ridge Subdivision Filing 3
Planner: Heather Knight
Applicant Name: Michael Allen & Lori Knapp, Represented by KCB Construction
4.18 DRB21-0550.001 - Zurich 1326
Final review of a change to approved plans (landscape/stair)
Design Review Board Meeting Minutes of April 17, 2024
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Address/ Legal Description: 1326 Spraddle Creek Road/Lot 14, Spraddle Creek Estates
Planner: Greg Roy
Applicant Name: Zurich 1326, represented by DavisUrban
4.19 DRB21-0115.001 - ETE LLC
Final review of a change to approved plans (deck/patio)
Address/ Legal Description: 4387 Columbine Drive/Lot 1, Block 6, Bighorn Subdivision 3rd Addition
Planner: Greg Roy
Applicant Name: ETE, represented by Epic Design Studio
5. Staff Denials
6. Adjournment
Herbert Roth made a motion to Adjourn ; Roland J Kjesbo seconded the motion Passed (4 - 0).
Design Review Board Meeting Minutes of April 17, 2024
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Planning and Environmental Commission Minutes
Monday, April 22, 2024
1:00 PM
Vail Town Council Chambers
Present: David N Tucker
William A Jensen
Robert N Lipnick
John Rediker
Scott P McBride
Brad Hagedorn
Robyn Smith
1. Virtual Link
Register to attend the Planning and Environmental Commission meeting. Once registered,
you will receive a confirmation email containing information about joining this webinar.
2. Call to Order
3. Main Agenda
3.1
A request for recommendation to the Vail Town Council, pursuant to Section 12-3-
7, Amendment, Vail Town Code, for the adoption of the Vail Mobility and
Transportation Master Plan. (PEC24-0013)
Planner: Heather Knight
Applicant Name: Town of Vail, represented by Tom Kassmel
PEC24-0013 Staff Memo - 042224.pdf
Atachment A. PEC Memo 4-22-24.pdf
Attachment B. GO Vail 2045 Vail Mobility & Transportation Plan March
2024.pdf Attachment C. PEC Presentation 4-8-24.pdf
Tom Kassmel, Town Engineer, continues with the presentation where it was left off at the previous
meeting. Speed limits is the first topic. He discusses speeds in town and where they have data, and
what it shows. On Kinnikinnick they tried lowering speed limit from 25 to 15 and there was no change
in behavior. There is a movement to go to 20 mph, which in Vails case, would increase speeds as
most residential areas are 15.
Rediker, priority should be safety, not what is enforceable. Goes into specifics about on the ground
examples in West Vail on Chamonix. Walking Arosa, Chamonix, Garmisch, and Davos people are
walking on the wrong side of the road. When walking with traffic people don’t see the vehicles
coming closest to them. Causes safety issues as they don’t know to move over. Most hazardous on
curves. All goes back to speed limits and lower limits and speeds provide more time to avoid
incidents. Winter worsens all aspects of conversation. How would increasing speed limits to 20 mph
make roads more safe?
Tom, raising limit would be more in line with expected speeds.
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Rediker, raising limit will let people expect they can go faster.
Tom, going down didn’t result in slower cars. It comes down to enforcement.
Tucker, does this do anything without data on enforcement?
Tom, there would be zero benefit to raising speed limit without enforcement. The point of
the recommendation is to see what is a realistic speed limit.
Rediker, still concerns about raising limit. If Staff’s belief is that 20 is what should be recommended, it
will need to come with more money for enforcement.
Tom, it’s a very tough topic. Could be left out of the Master Plan if a decision can’t be agreed upon.
Rediker, the plan could recommend specific areas of town to study for speed limit increases.
Jensen, generally agrees with John. Could be areas that are good to raise, but may not be appropriate
all over Town. Lots of areas where 15 makes great sense. Some places have odd speed limits like
8mph or 19mph in an effort to target a moderate speed.
McBride, is there a reason why municipalities adopt odd speed limits like 19mph?
Jensen, it seems to be so you grab your attention and get you to change behavior.
Tom, its to be different, grabs attention and has drivers check what they are driving.
Rediker, is that a solution?
Tom, it could be, and may change behavior on a short term basis.
Smith, supports 19mph town-wide as it allows us to implement a 5-mph over, which is a point on your
license and is a punishment amplifier. The assumption is that lower limit makes car drive slower, but
data does not support that. Another is that raising limit is for police department. This is not the case.
Lowering limit doesn’t change safety. Public concern is that people don’t feel safe walking on their
street. We should make recommendations that make people feel safer.
Lipnick, to change behavior you have to enforce. Who knows how that will work with budget as time
goes along. Likes idea of 17 or 19mph. it gets attention. Is the TC for the next 20 years getting enough
police out there enforcing. Agrees with John’s opening comments, that safety is the most important
thing to consider and what people want.
Smith and Rediker talk about ways to amend the recommendations to be more goal and study
oriented instead of a specific recommendation.
More discussion around whether or not a speed limit change is appropriate or not. What is the pros
and cons? Enforcement seems #1. Safety should be priority. Does changing limit make a difference?
Dedicate funds to making a difference rather than studying the problem.
Hagedorn, take it out. This is an action item with lots of strong feelings. Don’t derail the master plan
over this specific topic.
Discussion is over the studies that are supporting the findings in the master plan. They are located
in Appendix A, but maybe the language can better direct readers to the appendixes.
Traffic Calming is the next topic
Calming works for the specific area, but doesn’t solve entire roadway. Would like to come out of this
Planning and Environmental Commission Meeting Minutes of April 22, 2024
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process with a traffic calming policy. Lets get clear direction on what to do when complaints are
submitted. Level 1 would get a longer duration of heavier enforcement. Level 2 may result in physical
improvements in the area. Safety concerns would be separate and treated difficulty than complaints
from individuals as those feelings may not be neighborhood wide concerns.
Hagedorn asks if this policy would prevent over-reaction.
Tom agrees, that is the goal to avoid putting improvements in that generate more complaints.
Hagedorn, asks about budgets for physical improvements.
Tom, yes, putting these kind of things in would require budgeting.
Lipnick asks if level 1 is what we do today.
Tom, yes, but this would formalize the process and maybe include an online portal for complaints
and study information.
More back and forth goes on around enforcement and how that fits into this traffic calming discussion.
Smith, level 1 completeness should result in a “speeding problem” level or “perceived
speeding problem/comfort issue”.
Jensen, goes over his experiences driving and what calming measures works. Speed humps vs
bumps and their effectiveness.
Conversation around the flow chart for Level 2.
Conversation around behavior, how it can be changed, public opinion, comfort and drivers
vs pedestrians.
Smith, issue is safety for ped and bike users. A separated pathway may be the best solution.
Rediker asks about the policy topic. Jensen supports as it is well thought out.
Tom goes over example of opportunities for traffic calming that the plan identifies. Discusses the
issue on Sunburst and other roads mentioned. 18’ minimum width for two way traffic. The signs that
read speeds and show the speed while flashing lights seems to be very effective.
I-70 is the next topic.
As controlled by the State, not a lot for us to do but to discuss impacts and strategies to mitigate.
Plan shows current and studied projects along the corridor in vicinity to Vail.
Smith asks about incorporating information on Dowd Junction. We keep file on Vail pass, can we do
the same on Down Junction. Utilize that file to support a future project. It should be made easy for
people to participate and have the information that they need.
Tom explains AGS is a generic word for an “automated guided system” like a rail product. Plan
supports and talks about accommodating an I-70 AGS system. Vail transportation center makes most
sense. Discussion on rails and freight and how that line would function along 70. Noise on I-70 is a
concern that’s been a larger concern in the past. Town still does noise monitoring. Have seen a noise
increase of 2-4 decibels since 2008. In that same time traffic has increased by 50-80%. CDOT has to
look at noise when decibels hit 66.
Smith, does 65’ buildings along the road mitigate noise? What would the impacts be?
Planning and Environmental Commission Meeting Minutes of April 22, 2024
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Tom, it could reduce by 10 decibels. Solaris is a great example. In the plaza it is very quiet, but can
be heard when someone walks down towards the parking entrance.
Rediker, quiet pavement. What is it and how does it lose those noise saving?
Tom, its just a more open pavement material. The openness absorbs sound, but as dirt and debris
fills holes and road is compacted, that noise returns.
Rediker, are there other types of pavement that reduces sound? There are examples of sections that
are concrete. Is that for a reason?
Tom, concrete is louder, and is there for rutting issues with heavy trucks.
Rediker, the five listed noise reductions are the only ones?
Tom, yes, not a lot of good options.
Hagedorn, Dowd tunnel would help with less braking.
Jensen, what’s the priority if options?
Tom, residential areas.
Tucker shares insight on how sound works and difficulty in mitigating.
Tunnelling I-70 next topic.
Mid 90s was the first time this was discussed. Cut and cover became the next iteration. Elements of
what could happen are listed in the plan.
Tucker talks about how we could develop that much land and the lack of water that would be available
to do this.
Discussion over buildout and how the plan to cut, cover and build would come about. Open space is
a potential use, but doesn’t contribute funds. Cost estimates are shared. Goes through various
scenarios of how this could happen.
Pedestrian crossings over I-70 is touched on. Where would they be best? West Vail would be a
potential location. List is included in the master plan. Would largely rely on a large development.
(5-minute break)
Traffic Volumes
Existing volumes are listed with most recent counts. Permanent counters would be recommended.
Jensen asks what the roundabouts were designed to handle.
Tom, 5k/hr was the design. Whether that is manageable is another topic. At 3k/hr there are backups
on frontage roads.
Jensen, you don’t design for busiest day, the design should be based on next 10-20% of days.
Tom continues on how the town has managed traffic so far. Goes over projections that are estimated
in the plan.
Smith notes that the land use plan gave us good projection on what would be needed in town. Currently a
lot of the homes that are occupied will be displaced, and that will have traffic impact. How do we
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account for the fact that a lot of our local population is being pushed down valley and if we only account for
those in town and not those coming to work here, we are missing a large segment of the population.
Tom notes, that we have been seeing that displacement and traffic hasn’t changed that much in the
past decade. There have not been notable traffic changes in that time.
Discussion around workers commuting and how that affects travel. Parking is a limiting factor. Busses may
be more used. Housing and transportation are hand in hand. RTA will help to transport workers to Vail. The
goal of this master plan is to encourage alternative forms of transit and other mobility options.
Hagedorn, growth statistics are very helpful over the past decade along with traffic counts over the
same time.
Tom, it’s a good temperature to see how Eagle County grows in comparison.
Smith, at some point transit is limited in what it can do based on how long it takes and adds to a
person’s commute every day.
Jensen, plan should be based on Vail today and what is possible for growth. Pretty limited in town
and if something else happens that we don’t anticipate, then the plan will need to be revisited.
Rediker, development down valley may not be so indicative as the development in town has limited
parking spaces. Unless more develops in town, there isn’t more room for cars as parking is limited.
Tom, the goal is that more people choose multi-modal transit as there isn’t more room to park people
in Town. If you build it, they will come scenario. Discussion around skier and parking and the balance
between the two. Affordability of transit and time it takes is a measure of who will use it.
Lipnick, RTA knows their mission and they are trying to solve all the known issues with transit and how to get
the most people to use it. Rediker, LOS tells us how we are doing in town for providing traffic service.
Tom, LOS is the biggest measurement of intersections on how they are working for the use. Goal for
most communities is for A-D. About ten times this year was the service from the main vail roundabout
backed up to the parking structure. Discussion on the systems used to come up on this service level
and how those numbers impact the outcome. Most intersections operate at an acceptable level today
and will into the future with the projected development patterns. Permanent counters would provide
great data over time, but would cost a lot. May be a worthwhile investment when the impact will decide
large future projects.
Future capital improvements are the next topic noted in the plan. A list of potential projects are noted in the
plan. Numbers on who uses the parking structure are shown and discussed. A significant percentage of
parking structure users start their trips local and RTA could reduce a good amount of structure usage. Bus
ridership, convenience factor, how to get people out of their cars and onto busses is a discussion.
Jensen, How much of usership is parking passes for employees vs payers that are visitors. It would
be interesting to know the spread.
Tucker, a lot of human behavior patterns that is tough to change.
Tom, the target is down- valley users that can take a free RTA bus instead of paying for gas and
paying for parking. It’ll hopefully be convenient enough encourage those users to switch over.
Smith, gives ideas on how to reach short-term guests on how to get on the bus.
Discussion over how a door to door service could be a good substitute and would get people out of their
cars. Currently not cost- effective. Technology could help better usage of parking and decreasing traffic by
getting people to the open spaces faster. This app could accommodate bus usage as well.
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Emerging technology trends
Tom, goes over slides of potential technologies to consider. Drones are being discussed as a
possible future technology.
Tom goes over future schedule. This will be back on the May 13th PEC meeting, and potentially
looking for a recommendation at the first meeting in June.
No public comment
Robyn Smith made a motion to Table to the May 13th PEC meeting; Brad Hagedorn seconded
the motion Passed (7 - 0).
4. Approval of Minutes
4.1 PEC Results 4-8-24
PEC Results 4-8-24.pdf
Robyn Smith made a motion to Approve ; Robert N Lipnick seconded the motion Passed (7 - 0).
5. Information Update
6. Adjournment
Robyn Smith made a motion to Adjourn ; Brad Hagedorn seconded the motion Passed (7 - 0).
Planning and Environmental Commission Meeting Minutes of April 22, 2024
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Design Review Board Minutes
Wednesday, May 1, 2024
2:00 PM
Vail Town Council Chambers
Present: Kit Austin
Mary Egan
Roland J Kjesbo
Herbert Roth
Absent: Rys Olsen
1. Virtual Meeting Link
Register to attend Design Review Board Meetings. Once registered, you will receive
a confirmation email containing information about joining this webinar.
2. Call to Order
3. Main Agenda
3.1 DRB24-0085 - Vail Resorts
Final review of new construction (pump building)
The applicant has requested that this be tabled to the May 15th DRB
agenda. Address/ Legal Description: 550 Forest Road/Tract A, Vail Village
Filing 6 Planner: Greg Roy
Applicant Name: Vail Resorts, represented by SGM, Inc
Herbert Roth made a motion to Table to the May 15th DRB meeting; Mary Egan seconded the
motion Passed (4 - 0).
3.2 DRB24 -0059 - Highpoint Capital Investments LLC
Final review of new construction of a single family residence
The applicant has requested that this be tabled to the May 15th DRB agenda.
Address/ Legal Description: 1885 West Gore Creek Drive/Lot 25, Vail Village West Filing 2
Planner: Heather Knight
Applicant Name: Highpoint Capital Investments, represented by Vail Custom Homes
Herbert Roth made a motion to Table to the May 15th DRB meeting; Mary Egan seconded the
motion Passed (4 - 0).
3.3 DRB24-0116 - Birtwhistle Residence
Final review of an exterior alteration (deck/entry/windows)
Address/ Legal Description: 1480 Aspen Grove Lane A/Ridge at Vail Subdivision
Planner: Jonathan Spence
Applicant Name: Roger D Maurer Living Trust, represented by Martin Manley Architects
Design Review Board Meeting Minutes of May 1, 2024
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DRB24-0116 Plan Set.pdf
DRB24-0116 Photos and renderings.pdf
Roland J Kjesbo made a motion to Table to the May 15th DRB meeting; Mary Egan seconded the
motion Passed (4 - 0).
3.4 DRB24-0139 Judge Residence
Conceptual review for separation request for detached accessory structure (Yoga Room) and an
addition to the home.
Address/ Legal Description: 784 Potato Patch Drive West /Lot 15, Block 1, Vail Potato Patch Filing 1
Planner: Jonathan Spence
Applicant Name: Brian Judge represented by J+A architects
TOV Preliminary DRB Letter 2024.04.23.pdf
DRB24-0139 Conceptual Yoga Plan Set.pdf
Conceptual. No motion necessary.
3.5 DRB24-0063 - Netzorg/Rana Residences
Final review of new construction (duplex)
Address/ Legal Description: 4256 Columbine Drive/Lot 20-4, Bighorn Subdivision
Planner: Jamie Leaman-Miller
Applicant Name: Gordon & Jane Netzorg & Judi Mae Rana, represented by Burns-Gies Architects
DRB24-0063 Plans.pdf
DRB24-0063 Renderings.pdf
DRB24-0063 Documents.pdf
(Kjesbo recused)
Herbert Roth made a motion to Table to the May 15th DRB agenda; Mary Egan seconded the
motion Passed (3 - 0).
3.6 DRB24-0066 - Wren Residence
Final review of an addition (primary suite)
Address/ Legal Description: 4594 Meadow Drive A6/Sunwood at Vail Condominiums
Planner: Jamie Leaman-Miller
Applicant Name: Wren Family Trust, represented by Rocky Mountain GC
DRB24-0066 Documents.pdf
DRB24-0066 Plans.pdf
Roland J Kjesbo made a motion to Table to a date uncertain; Mary Egan seconded the motion Passed
(4 - 0).
3.7 DRB24-0104 - Village Inn Plaza
Final review of a tree removal
Address/ Legal Description: 68 E Meadow drive/Lot O, Block 5D, Vail Village Filing 1
Planner: Jamie Leaman-Miller
Applicant Name: Village Inn Plaza, represented by Mike
Earl DRB24-0104 Plans.pdf
(Austin recused)
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Roland J Kjesbo made a motion to Approve with the findings the application meets Town Code
Sections 14-10-6 and 14-10-5; Mary Egan seconded the motion Passed (3 - 0).
3.8 DRB24-0004 - West Middle Creek
Conceptual review of a new multiple family residential development
Address/ Legal Description: North Frontage Road West/Tract A, Middle Creek Subdivision
Planner: Greg Roy
Applicant Name: Town of Vail, represented by George
Ruther DRB24-0004 Conceptual Plans 5-1-24.pdf
Conceptual. No motion necessary.
(Austin recused)
4. Staff Approvals
4.1 DRB24-0093 - Zenz Residence
Final review of an addition
Address/ Legal Description: 2683 Cortina Lane A/Lot 7, Block A, Vail Ridge Subdivision
Planner: Jamie Leaman-Miller
Applicant Name: Julieanne Zenz, represented by John G Martin Architect
4.2 DRB24-0112 - Four Seasons Ski Concierge
Final review of a sign application (construction)
Address/ Legal Description: 227 Wall Street /Lot C, Block 5C, Vail Village Filing 1
Planner: Jonathan Spence
Applicant Name: Four Seasons Ski Concierge, represented by RA Nelson
4.3 DRB23-0425.001 - Erickson Residence
Final review of a change to approved plans (basement/color)
Address/ Legal Description: 2820 Aspen Court/Lot 14, Vail Village Filing 11
Planner: Jonathan Spence
Applicant Name: Mabel Erickson, represented by J+A arch
4.4 DRB24-0084 - Plzak Residence
Final review of an exterior alteration (windows)
Address/ Legal Description: 1360 Westhaven Drive 7B/Cascade Village - Millrace Condominiums
Planner: Jonathan Spence
Applicant Name: Elizabeth & Maximilian Plzak
4.5 DRB24-0110 - Solaris Penthouse D
Final review of an exterior alteration (doors/windows)
Address/ Legal Description: 141 East Meadow Drive Penthouse D East/Lot P, Block 5D, Vail
Village Filing 1
Planner: Jonathan Spence
Applicant Name: Solaris Penthouse D East, represented by Rocky Mountain Construction Group
4.6 DRB24-0117 Vail Health
Design Review Board Meeting Minutes of May 1, 2024
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Final review of an exterior alteration (exhaust fan)
Address/ Legal Description: 180 South Frontage Road West/Lot E & F, Vail Village Filing 2
Planner: Jonathan Spence
Applicant Name: Vail Health, represented by Davis Partnership Architects
4.7 DRB24-0118 - Ganz Residence
Final review of an exterior alteration (windows/doors)
Address/ Legal Description: 4511 Meadow Drive 704/Timber Falls Condos
Planner: Jamie Leaman-Miller
Applicant Name: Beth Ganz & Derek Phillips, represented by ECE Design Build
4.8 DRB24-0107 - Valentine Residence
Final review of an exterior alteration (windows)
Address/ Legal Description: 1975 Placid Drive 33/Lot 29 - 42, Vail Village West Filing 2
Planner: Greg Roy
Applicant Name: Rosslyn May Valentine Residence Trust Matik, represented by Home Depot USA
4.9 DRB24-0121 - Wolf Investments LLC
Final review of an exterior alteration (deck)
Address/ Legal Description: 1476 Westhaven Drive 15/Lot 53, Glen Lyon Subdivision
Planner: Jonathan Spence
Applicant Name: Wolf Investments, represented by Powder Valley Construction
4.10 DRB24-0124 - Colorado Mountain Condos
Final review of an exterior alteration (windows)
Address/ Legal Description: 1310 Westhaven Drive/Cascade Village - Colorado Mountain Condominiums
Planner: Jonathan Spence
Applicant Name: Colorado Mountain Condos, represented by Enlight10 Architecture
4.11 DRB24-0128 - O'Meara Residence
Final review of an exterior alteration (windows/door)
Address/ Legal Description: 1992 Chamonix Lane/Lot 36, Buffehr Creek Resubdivision
Planner: Jonathan Spence
Applicant Name: Melissa & Matthias O'Meara, represented by Barefoot Construction
4.12 DRB24-0115 - Tammy LLC
Final review of an exterior alteration (windows/patio door)
Address/ Legal Description: 1738 Golf Lane R65/Area A, Sunburst at Vail
Planner: Heather Knight
Applicant Name: Tammy LLC, represented by Lifetime Windows and Siding
4.13 DRB24-0055 - Johnson Residence
Final review of an exterior alteration (railing/repaint)
Address/ Legal Description: 781 Potato Patch Drive B/Lot 21, Block 1, Vail Potato Patch Filing 1
Planner: Greg Roy
Applicant Name: James & Shannon Johnson
Design Review Board Meeting Minutes of May 1, 2024
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4.14 DRB23-0136.002 - Finn Residence
Final review of a change to approved plans (paint/railings)
Address/ Legal Description: 781 Potato Patch Drive A/Lot 21, Block 1, Vail Potato Patch Filing 1
Planner: Greg Roy
Applicant Name: Benjamin Finn, represented by Judge-Associates
4.15 DRB22-0070.002 - Virnich Residence
Final review of a change to approved plans (garage door)
Address/ Legal Description: 4320 Glen Falls Lane/Lot 12, Forest Glen Subdivision
Planner: Greg Roy
Applicant Name: Daniel Virnich
4.16 DRB24-0111 Conrad Residence
Final review of an exterior alteration (door/window)
Address/ Legal Description: 3013 Booth Creek Drive/Lot 4, Block 2, Vail Village Filing 11
Planner: Heather Knight
Applicant Name: Thomas Conrad
4.17 DRB24-0123 - The Arrabelle
Final review of an exterior alteration (supply/return tees)
Address/ Legal Description: 675 Lionshead Place/Lot 1, Lionshead Filing 6
Planner: Jonathan Spence
Applicant Name: The Arrabelle, represented by PSI
4.18 DRB24-0099 - Zaza Properties
Final review of an addition (privacy wall/garage)
Address/ Legal Description: 1944 Sunburst Drive A/Lot 21, Vail Valley Filing 3
Planner: Greg Roy
Applicant Name: Zaza Properties Inc, represented by Pierce Austin Architechts
4.19 DRB23-0165.002 - Weyrauch Resid
Final review of an exterior alteration (roof color change)
Address/ Legal Description: 2656 Larkspur lane/Lot 1, Block 2, Vail Intermountain
Development Subdivision
Planner: Heather Knight
Applicant Name: Shawn Weyrauch
5. Staff Denials
6. Adjournment
Herbert Roth made a motion to Adjourn ; Mary Egan seconded the motion (3 - 0).
Design Review Board Meeting Minutes of May 1, 2024
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AGENDA ITEM NO. 4.1
Item Cover Page
DATE:May 7, 2024
SUBMITTED BY:Jake Shipe, Finance
ITEM TYPE:Information Update
AGENDA SECTION:Information Update
SUBJECT:April 2024 Revenue Update
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
2024-05-07 Revenue Update
81
TOWN OF VAIL
REVENUE UPDATE
May 7, 2024
4.0% General Sales Tax
Upon receipt of all sales tax returns, March 2024 collections are estimated to
be $6,335,772, up 4.6% from 2023 and up 5.0% from the budget. Historically,
the timing of Easter has impacted sales tax collections for the months of
March and April. Sales tax collections increased in March compared to
the prior year but may also experience a corresponding reduction in
April due to the timing of the holiday.
2024 YTD collections of $18,102,631 are up 0.5% from 2023 and up 2.0% from
the budget. Inflation as measured by the consumer price index was up
3.5% for the 12-months ending March 2024. The annual budget totals
$40.85 million.
0.5% Housing Fund Sales Tax
Upon receipt of all sales tax returns, March 2024 collections of the 0.5%
housing sales tax are estimated to be $773,547, up 4.8% from 2023 and up
5.7% from the budget. 2024 YTD collections of $2,216,304 are up 0.9% from
2023 and up 3.1% from the budget. The 2024 budget for the housing fund
sales tax totals $4.95 million.
Real Estate Transfer Tax (RETT)
RETT collections through March 25 total $2,972,916, up 56.7% from 2023.
The variance compared to prior year is due to an increase the number of
residential property sales which is tracking up 37%. Additionally, there have been
several high dollar residential property sales. The 2024 RETT budget totals
$7,000,000.
Construction Use Tax
Use Tax collections through April 29 total $403,745 compared to $695,078 in
2023. The 2024 budget totals $2,040,000.
Lift Tax
Lift tax collections through March 31 total $4,585,496, up 7.5% or $319,899
from 2023. The 2024 budget totals $6,675,000. The Epic Pass and Epic Pass
Local both were priced at an 8% increase compared to the prior season.
Daily Parking Sales
Daily sales from the parking structures for the 2023/2024 winter season
total approximately $7,411,576, down $(320,272), or (4.1)% from this time last
year. This amount includes daily fees charged to parking passholders.
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2
*In order to provide a better customer service experience while staff explores an
alternative pass sales system, the annual fees for the Eagle County Local and Vail
Local passes were waived. Prior year passes were auto-renewed for the
2023/2024 season for pass holders who purchased these passes for the
2022/2023 winter season. Of the 1,582 auto renewed Eagle County Locals passes
1,489 have been used during the 2023/2024 winter season. Of the 1,539 auto
renewed Vail Local passes 1,424 have been used during the 2023/2024 winter
season.
Pass Type
2023/24
Season
Sales
2023/24 Auto-
Renewed
Passes
Utilized
Total 2023/24
Pass
Sales/Utilized
2022/23
Season
Sales
Change
from
prior
season
Premier 25 - 25 22 3
Vail Village Business Premier 60 - 60 60 0
Lionshead Business Premier 5 - 5 13 (8)
Employee 427 - 427 512 (85)
Employee Plus 351 - 351 353 (2)
Eagle County Local* 397 1,489 1,886 1,854 32
Vail Local* 358 1,424 1,782 1,819 (37)
Total 1,623 2,913 4,536 4,633 (97)
Parking Pass Sales
Parking pass sale revenue through for the 2023/2024 winter season totals
$1,142,456, down (10.1)% or $(128,650) from this time last year. A total of 1,623
passes have been sold this year. A detailed breakout of 2023/24 passes sold by
type is provided in the chart below:
83
2024 Budget % change % change
2019 2020 2021 Budget Variance from 2023 from Budget
January 4,079,994$ 4,076,145$ 3,422,209$ 5,217,125$ 5,911,572$ 5,787,370$ 5,835,478$ 48,108$ -1.29%0.83%
February 4,137,087 4,285,633 3,691,850 5,686,585 6,041,108 5,914,315 5,931,381 17,066 -1.82%0.29%
March 4,237,933 2,243,518 4,364,797 5,912,059 6,055,992 6,035,677 6,335,772 300,095 4.62%4.97%
Total 12,455,014$ 10,605,296$ 11,478,857$ 16,815,769$ 18,008,672$ 17,737,362$ 18,102,631$ 365,269$ 0.52%2.06%
April 1,445,071 427,518 1,751,528 2,234,296 2,264,892 2,258,798 -
May 763,756 503,828 1,061,516 1,227,974 1,118,011 1,111,919 -
June 1,606,748 1,023,517 2,149,312 2,317,931 2,272,457 2,265,104 -
July 2,480,292 2,084,644 3,491,668 3,507,973 3,412,277 3,399,024 -
August 2,237,050 2,138,838 2,877,550 2,997,389 2,932,111 2,920,600 -
September 1,600,100 1,767,393 2,359,528 2,441,331 2,508,064 2,495,143 -
October 1,165,176 1,371,727 1,734,964 1,729,558 1,773,358 1,652,467 -
November 1,260,314 1,425,461 1,880,397 1,902,643 1,901,141 1,779,167 -
December 4,237,178 3,625,189 5,749,365 5,602,018 5,691,428 5,230,416 -
Total 29,250,698$ 24,973,411$ 34,534,683$ 40,776,882$ 41,882,411$ 40,850,000$ 18,102,631$ 365,269$ 0.52%2.06%
2022 2023 2024 Budget % change % change
Collections Collections Budget Variance from 2023 from Budget
January 645,487$ 720,906$ 700,920$ 703,195$ 2,275$ -2.46%0.32%
February 702,730 736,788 716,760 739,561 22,801 0.38%3.18%
March 719,717 738,244 731,610 773,547 41,937 4.78%5.73%
Total 2,067,934$ 2,195,938$ 2,149,290$ 2,216,304$ 67,014$ 0.93%3.12%
April 269,018 271,930 273,735 -
May 146,657 132,333 134,640 -
June 280,460 275,113 274,230 -
July 424,602 412,849 411,840 -
August 361,165 352,887 353,925 -
September 294,861 304,068 302,445 -
October 207,397 213,568 200,475 -
November 230,383 229,092 215,820 -
December 671,982 687,985 633,600 -
Total 4,954,459$ 5,075,763$ 4,950,000$ 2,216,304$ 67,014$ 0.93%3.12%
Town of Vail Revenue Update
May 7, 2024
4.0% GENERAL SALES TAX2024 Budget Comparison
0.5% Collected
Sales Tax
0.5% HOUSING SALES TAX
2024 Budget Comparison
Actual 4.0% Collections 4.0% Collected
Sales Tax20222023
84
Town of Vail Revenue Update
May 7, 2024
YTD 4% General Sales Tax Collections By Year
Through March 31
March 4% General Sales Tax Collections By Year
Through March 31
•March collections of $6,335,772 are up 4.6% from prior year and are up 5.0% from the budget.
$2,243,518
$4,364,797
$5,912,059
$6,055,992
$6,335,772
$0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000
2020
2021
2022
2023
2024
$10,605,296
$11,478,857
$16,815,769
$18,008,672
$18,102,631
$0 $2,000,000 $6,000,000 $10,000,000 $14,000,000 $18,000,000
2020
2021
2022
2023
2024
•YTD collections of $18,102,632 are up 0.5% from prior year and are up 2.1% from the budget.
•Inflation as measured by the consumer price index was up 3.5% in March.
85
Town of Vail Revenue Update
May 7, 2024
March 0.5% Housing Fund Sales Tax Collections By Year
Real Estate Transfer Tax by Year
YTD Through April 2024
March Collections YTD Collections
•This chart shows YTD collections of 1% RETT, segmented by real property values. 2024
collections are up 56.7% from the prior year.
$1,791,330
$2,849,638 $2,816,126
$1,897,505
$2,972,916
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
2020 2021 2022 2023 2024
Sales Less Than $2.5 Million Sales $2.5 to $5 Million Sales $5 to $10 Million Sales Over $10 Million
•March collections of $773,547 are up 4.8% from prior year and are up 5.7% from the
amended budget. YTD collections of $2,216,304 are up 0.9% from this time last year and are
up 3.1% from the budget.
$719,717 $738,244 $773,547
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
$900,000
2022 2023 2024
$2,067,934 $2,195,938 $2,216,304
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
2022 2023 2024
86
Town of Vail Revenue Update
May 7, 2024
Construction Use Tax by Year
YTD Through April 2024
YTD Lift Tax Collections
YTD Through March 2024
•Use Tax collections through April 29 total $403,745, compared to $695,078 from this time last
year. This is an decrease of (41.9)%.
$370,942
$1,212,991
$599,518
$695,078
$403,745
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
2020 2021 2022 2023 2024
•2024 YTD lift tax collections of $4,585,496 are up 7.5% or $319,899 from the same time last
year.
$2,905,686
$3,669,127
$4,285,902
$4,265,597
$4,585,496
$0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000
2020
2021
2022
2023
2024
87
Vail Business Review
March 2024
May 7, 2024
The Vail Business Review breaks down the 4.5% sales tax collected for the month of
March and YTD through Q1 (January through March). The 4.5% sales tax includes the
town’s general 4% sales tax and the 0.5% housing sales tax supported by Town of Vail
voters during the November 2021 election, effective January 1, 2022. The housing sales
tax sunsets on December 31, 2051.
March 4.5% sales tax was up 4.7% from the prior year. Retail increased 6.3%, lodging
increased 4.4%, food and beverage increased 7.7%, and utilities/other decreased
(13.3%). Excluding the out-of-town category, sales tax for the month of March was up
8.4% compared to prior year.
Q1 4.5% sales tax was up 1.2% from the prior year. Retail increased 1.4%, lodging
increased 1.9%, food and beverage increased 1.9%, and utilities/other decreased
(9.6%). Excluding the out-of-town category, sales tax for Q1 was up 1.2% compared to
prior year.
Town of Vail sales tax forms, the Vail Business Review, and sales tax worksheets are
available on the internet at vail.gov. You may email me to request to have the Vail
Business Review and the sales tax worksheet emailed to you automatically.
Please remember when reading the Vail Business Review that it is produced from sales
tax collections as opposed to actual gross sales.
If you have any questions or comments, please feel free to call me at (970) 479-2113 or
Carlie Smith, Finance Director, at (970) 479-2119.
Sincerely,
Jake Shipe
Budget Analyst
88
March 2024
Town of Vail Business Review
March Sales Tax Collections by Year
March 2024 Sales Tax
March 2023
Sales Tax Collections by Business Type
2,144,878
Lodging
3,215,784
Food &
Beverage
1,453,080
Utilities &
Other
295,087
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
6.3%7.7%(13.3%)
Retail
2,258,915
4,365,300
6,635,021
6,787,632
7,108,828
$0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000
2020
2021
2022
2023
2024
General Sales Tax
Housing Sales Tax
• March 2024 retail sales increased 6.3%, lodging increased 4.4%, food and beverage increased
7.7%, and utilities and other decreased (13.3%).
• The figures above reflect 4.5% sales tax.
Retail
2,017,094
Lodging
3,080,382
Food &
Beverage
1,349,741 Utilities &
Other
340,414
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
4.4%
• This report represents collections of Town of Vail sales tax, as opposed to actual gross sales.
• On January 1st, 2022, Town of Vail sales tax increased from 4.0% to 4.5% on all items except food for
home consumption. 2022, 2023, and 2024 above include the 0.5% increase to sales tax, depicted in
light blue. Prior years show 4.0% sales tax collections.
• Total March 2023 collections were $6,787,632; March 2024 collections were $7,108,828, up 4.7% from
the prior year.
89
March 2024 Sales Tax
Town of Vail Business Review
March 2023March 2024
Geographic Area Trends by Year
March Sales Tax
Sales Tax by Location
Other Areas
14%
Lionshead
19%
Out of
Town
22%
Vail Village
45%
• Vail Village sales tax increased 10.7%, Lionshead increased 7.2%, Other Areas increased 2.7%, and Out
of Town decreased (8.7%). Excluding Out of Town collections, all areas were up 8.4%.
• The figures above reflect 4.5% sales tax.
441,306
599,209
424,645
851,902
380,054
957,490
1,012,911
1,956,698
$0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000
2020
2021
2022
2023
2024
Vail Village
Out of Town
Lionshead
Other Areas
3,074,8051,346,0931,236,716977,407
• This chart shows March sales tax collections by geographic area over time.
• 2022, 2023, and 2024 include the 0.5% increase for housing sales tax, depicted in lighter shades.
General 4.0% sales tax collections are shown in darker shades.
967,960 1,269,1191,470,666 3,079.887
3,410,246
1,361,0161,343,162
994,403
Other Areas
14%
Lionshead
19%
Out of
Town
19%
Vail Village
48%
90
Accommodation Services Sales Tax by Year
Retail Business 4.5% Sales Tax Detail
March 2024 Sales Tax
Town of Vail Business Review
Apparel
$495,976
Grocery
$265,498
Gallery
$19,901
Gifts
$8,555
Jewelry
$89,391Retail Liquor
$80,119
Retail Other
$333,334
Sporting Goods
$738,086
Online Retailers
$114,151
Retail Home
Occupation
$326
• March 2024 accommodations services increased 4.4% from the prior year. Short-term rentals increased 6.6%
and hotels and lodges increased 3.5%.
• The figures above reflect 4.5% sales tax.
• Short-term rental sales tax collection numbers include online marketplace facilitators like Airbnb and VRBO.
Revenue collections from facilitators may include some hotels and lodges.
2,211,118
930,806
2,165,899
914,483
2,240,885
974,899
$0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000
Hotel and Lodges
Short-Term Rentals
2024 2023 2022
91
Retail 283,961 293,887 ‐3.38%
Lodging 546,286 549,229 ‐0.54%
F & B 159,013 112,334 41.55%
Other 5,143 12,510 ‐58.89%
Total 994,403 967,960 2.73%
Retail 365,617 323,174 13.13%
Lodging 737,573 690,081 6.88%
F & B 253,166 252,439 0.29%
Other 4,661 3,425 36.09%
Total 1,361,016 1,269,119 7.24%
Retail 382,664 460,840 ‐16.96%
Lodging 724,572 724,912 ‐0.05%
F & B 3,536 3,034 16.53%
Other 232,390 281,879 ‐17.56%
Total 1,343,162 1,470,666 ‐8.67%
Retail 1,112,635 939,193 18.47%
Lodging 1,207,352 1,116,159 8.17%
F & B 1,037,365 981,934 5.65%
Other 52,893 42,600 24.16%
Total 3,410,246 3,079,887 10.73%
Retail 2,144,878 2,017,094 6.34%
Lodging 3,215,784 3,080,382 4.40%
F & B 1,453,080 1,349,741 7.66%
Other 295,087 340,414 ‐13.32%
Total 7,108,828 6,787,632 4.73%
Retail Apparel 495,976 437,429 13.38%
Retail Food 265,498 259,478 2.32%
Retail Gallery 19,901 11,540 72.46%
Retail Gift 8,555 8,167 4.76%
Retail Home Occupation 326 468 ‐30.26%
Retail Jewelry 89,391 64,885 37.77%
Retail Liquor 80,119 88,529 ‐9.50%
Retail Other 333,334 444,155 ‐24.95%
Retail Sport 738,086 607,536 21.49%
Retail Online Retailer 114,151 94,906 20.28%
Total 2,145,338 2,017,094 6.36%
Total ‐ All Areas
Lionshead
Out of Town
Vail Village
Retail Summary
Cascade Village / East Vail / Sandstone / West Vail
Town of Vail Business Review
March 4.5% Sales Tax
2024 Collections 2023 Collections YoY % Change
92
Q1 2023
Sales Tax Collections by Business Type
Q1 2024
Town of Vail Business Review
Q1 Sales Tax Collections by Year
Q1 2024 Sales Tax
5,959,424
Lodging
9,362,367
Food &
Beverage
4,094,624
Utilities &
Other
986,801
$0
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
1.4%1.9%(9.6%)
Retail
10,611,791
11,471,984
18,905,009
20,169,803
20,403,216
$0 $5,000,000 $10,000,000 $15,000,000 $20,000,000
2020
2021
2022
2023
2024
General Sales Tax
Housing Sales Tax
• Q1 2024 retail sales increased 1.4%, lodging increased 1.9%, food and beverage increased 1.9%,
and utilities and other decreased (9.6%).
• The figures above reflect 4.5% sales tax.
Retail
5,875,324
Lodging
9,184,375
Food &
Beverage
4,018,180
Utilities &
Other
1,091,924
$0
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
1.9%
• This report represents collections of Town of Vail sales tax, as opposed to actual gross sales.
• On January 1st, 2022, Town of Vail sales tax increased from 4.0% to 4.5% on all items except food for
home consumption. 2022, 2023, and 2024 above include the 0.5% increase to sales tax, depicted in
light blue. Prior years show 4.0% sales tax collections.
• Total Q1 2023 collections were $20,169,803; Q1 2024 collections were $20,403,216, up from the prior
year 1.2%.
93
Q1 2024 Sales Tax
Town of Vail Business Review
Q1 2023Q1 2024
Geographic Area Trends by Year
Q1 Sales Tax
Sales Tax by Location
Other Areas
14%
Lionshead
19%
Out of
Town
22%
Vail Village
45%
• Vail Village sales tax increased 2.8%, Lionshead increased 2.7%, Other Areas increased 5.0%, and Out of
Town decreased (6.1%). Excluding Out of Town collections, all areas were up 1.2%.
• The figures above reflect 4.5% sales tax.
1,666,773
1,635,404
2,522,426
2,108,887
1,177,126
2,714,191
5,245,466
5,013,502
$0 $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000
2020
2021
2022
2023
2024
Vail Village
Out of Town
Lionshead
Other Areas
8,504,2574,062,8093,551,7122,786,230
• This chart shows Q1 sales tax collections by geographic area over time.
• 2022, 2023, and 2024 include the 0.5% increase for housing sales tax, depicted in lighter shades.
General 4.0% sales tax collections are shown in darker shades.
2,818,900 3,828,246
4,373,876 9,148,781
9,401,186
3,932,853
4,108,690
2,960,488
Other Areas
15%
Lionshead
19%
Out of
Town
20%
Vail Village
46%
94
Accommodation Services Sales Tax by Year
Retail Business 4.5% Sales Tax Detail
Q1 2024 Sales Tax
Town of Vail Business Review
Apparel
$1,349,088
Grocery
$816,530
Gallery
$37,464
Gifts
$25,389
Jewelry
$212,155Retail Liquor
$246,088
Retail Other
$1,022,776
Sporting Goods
$1,915,635
Online Retailers
$333,231
Retail Home
Occupation
$1,069
• Q1 2024 accommodations services increased 1.9% from the prior year. Short-term rentals decreased (0.4%)
and hotels and lodges increased 3.0%.
• The figures above reflect 4.5% sales tax.
• Short-term rental sales tax collection numbers include online marketplace facilitators like Airbnb and VRBO.
Revenue collections from facilitators may include some hotels and lodges.
6,173,803
2,665,291
6,369,010
2,815,365
6,558,722
2,803,645
$0 $1,500,000 $3,000,000 $4,500,000 $6,000,000
Hotel and Lodges
Short-Term Rentals
2024 2023 2022
95
Retail 885,834 842,951 5.09%
Lodging 1,674,586 1,615,389 3.66%
F & B 385,290 328,344 17.34%
Other 14,779 32,216 ‐54.13%
Total 2,960,488 2,818,900 5.02%
Retail 1,007,241 983,926 2.37%
Lodging 2,110,279 2,056,314 2.62%
F & B 746,147 767,800 ‐2.82%
Other 69,186 20,207 242.38%
Total 3,932,853 3,828,246 2.73%
Retail 1,127,015 1,201,596 ‐6.21%
Lodging 2,206,995 2,248,250 ‐1.83%
F & B 8,085 9,137 ‐11.52%
Other 766,594 914,893 ‐16.21%
Total 4,108,690 4,373,876 ‐6.06%
Retail 2,939,334 2,846,852 3.25%
Lodging 3,370,507 3,264,423 3.25%
F & B 2,955,102 2,912,899 1.45%
Other 136,242 124,608 9.34%
Total 9,401,186 9,148,781 2.76%
Retail 5,959,424 5,875,324 1.43%
Lodging 9,362,367 9,184,375 1.94%
F & B 4,094,624 4,018,180 1.90%
Other 986,801 1,091,924 ‐9.63%
Total 20,403,216 20,169,803 1.16%
Retail Apparel 1,349,088 1,314,228 2.65%
Retail Food 816,530 744,355 9.70%
Retail Gallery 37,464 69,885 ‐46.39%
Retail Gift 25,389 24,830 2.25%
Retail Home Occupation 1,069 1,592 ‐32.87%
Retail Jewelry 212,155 199,648 6.26%
Retail Liquor 246,088 269,238 ‐8.60%
Retail Other 1,022,776 1,113,830 ‐8.17%
Retail Sport 1,915,635 1,876,366 2.09%
Retail Online Retailer 333,231 261,351 27.50%
Total 5,959,424 5,875,324 1.43%
Cascade Village / East Vail / Sandstone / West Vail
Town of Vail Business Review
Q1 4.5% Sales Tax
2024 Collections 2023 Collections YoY % Change
Total ‐ All Areas
Lionshead
Out of Town
Vail Village
Retail Summary
96
AGENDA ITEM NO. 5.1
Item Cover Page
DATE:May 7, 2024
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Town Manager Report
AGENDA SECTION:Matters from Mayor, Council, Town Manager and Committee Reports
(20 min.)
SUBJECT:Town Manager Report
SUGGESTED ACTION:Wednesday, May 15, 2024 "Ride in Remembrance Day"
Donovan Pavilion at 11am.
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
TM Update 05-07-2024
97
Town Managers Update
May 7, 2024
1. West Vail Pass CDOT Project
Several public and private organizations joined the Town of Vail in signing a letter to the
Governor and the Executive Director of CDOT asking that CDOT meet with I-70
stakeholders to discuss ideas for funding the completion of the West Vail Pass project and
more specifically the planned improvements to the “narrows.” In addition, staff has met with
Congressman Neguse to share our concerns regarding the West Vail Pass project.
2. Dobson Update
Staff will provide an update on next steps for the Dobson Ice Rink.
3. Other
There may be other topics the Town Manager needs to share with the Town Council.
98
AGENDA ITEM NO. 5.2
Item Cover Page
DATE:May 7, 2024
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Town Manager Report
AGENDA SECTION:Matters from Mayor, Council, Town Manager and Committee Reports
(20 min.)
SUBJECT:Council Matters and Status Update
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
20240507 Matters
99
COUNCIL MATTERS
Status Report
Report for May 7, 2024
Town Council thanked the town and Vail Valley Foundation for a fantastic
Après at the Amp event and employee party!
Town Council thanked Public Works crews for the cleanup of I-70 medians and
areas throughout town.
Town Council requested that the Town Manager work with Vail Resorts to bring back
pond-skimming as part of end of season celebrations.
Social Media Listening
Here is the Sprout Listening link: https://share.sproutsocial.com/view/def3835d-533c-45b7-b383-
5d533cf5b74c
As evidenced by the Positive Sentiment score, the messages during this time period were very positive.
It was fun to see all posts bidding a fond farewell to a great season throughout the last week of the
season!
In the News______________________________________________________
April 11
State Housing Funds
https://www.vaildaily.com/news/new-bill-would-make-governments-formulate-housing-action-
plans-to-tap-into-colorado-funds/
April 12
STR Bill Gutted
https://www.vaildaily.com/news/bill-hiking-taxes-for-short-term-rentals-to-be-gutted-after-
resistance-from-airbnb-vrbo/
Dowd Junction Rec Path
https://www.vaildaily.com/news/gore-valley-trail-through-dowd-junction-set-to-open-april-19/
Community Survey
100
https://www.realvail.com/vails-community-survey-underway-with-e-bike-and-gift-card-drawings-
for-respondents/a18905/
April 15
Summer Parking
https://www.vaildaily.com/news/vail-parking-changes-summer/
April 17
Semi in Lionshead
https://www.vaildaily.com/news/semi-truck-takes-to-the-streets-of-lionshead-village-creating-a-
long-night-for-vail-police/
April 18
EHU Enforcement
https://www.vaildaily.com/news/vail-deed-restriction-enforcement/
Summer Bus Schedule
https://www.vaildaily.com/news/vail-buses-to-transition-to-summer-schedule-after-mountains-
closure-on-sunday/
April 19
Community Clean Up Day
https://www.vaildaily.com/news/vail-to-host-community-clean-up-day-on-may-2/
April 22
STR Bill Killed
https://www.vaildaily.com/news/colorado-short-term-rental-bill-killed/
April 26
First Responder Hockey Game
https://www.vaildaily.com/news/vail-valley-first-responders-ski-patrollers-face-off-to-honor-the-
legacy-of-steve-zuckerman/
April 28
Planning Application Fees
https://www.vaildaily.com/news/vail-moves-toward-100-cost-recovery-for-most-planning-
application-fees/
April 30
Playground Improvements
https://www.vaildaily.com/news/what-does-the-future-look-like-for-vails-largest-playgrounds/
Community Clean Up Day
https://www.realvail.com/town-of-vail-annual-community-clean-up-and-poo-patrol-set-for-
thursday-may-2/a18967/
May 1
Truck Limits on I-70
https://www.vaildaily.com/news/measure-limiting-truckers-on-parts-of-i-70-moves-toward-
governors-desk/
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Upcoming Dates
May 15 Ride in Remembrance
July 9 Community Picnic: Bighorn Park
August 13 Community Picnic: Donovan
September 10 Vail Social
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