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Home My WebLink About2024-05-07 TC Meeting MinutesTown Council Meeting Minutes of May 7, 2024. Page 1 Vail Town Council Meeting Minutes Tuesday, May 7, 2024 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Coggin. Full video of the Town Council meeting can be accessed at https://www.highfivemedia.org/town- vail. Members present: Travis Coggin, Mayor Barry Davis, Mayor Pro Tem Pete Seibert Dave Chapin Reid Phillips Members present virtually: Samantha Biszantz Members absent: Jonathan Staufer Staff members present: Russell Forrest, Town Manager Kathleen Halloran, Deputy Town Manager Matt Mire, Town Attorney Stephanie Kauffman (Bibbens), Town Clerk 1. Call to Order 2. Proclamations Proclamations began at time stamp 0:00:19 on the High Five video. 2.1 Proclamation No. 04, Series of 2024, Wildfire Preparedness Month Presenter(s): Paul Cada, Wildland Program Manager Read proclamation into the record. Background: This is a joint proclamation with Eagle County and the towns within the county declaring May to be Wildfire Preparedness Month. Residents are encouraged to take action to reduce the threat of wildfire and prepare for potential wildfire. 3. Citizen Participation Citizen Participation began at time stamp 0:04:40 on the High Five video. Benjamin Ray, from Spotsurfer, introduced himself to the council. Town Council Meeting Minutes of May 7, 2024. Page 2 Keith Klesner, an Eagle County resident, introduced himself as a candidate running for reelection on the Holy Cross Energy board. Tim McMahon, an Eagle County resident, expressed concerns over a variety of topics that included tax on feminine hygiene products, the Town of Vail aiding the Family Learning Center in Edwards, and better communication to guests regarding the mountain closing. He also complimented the town on their housing efforts, the recent success of a recent Speak Up Reach Out fundraiser, and suggested holding those who do not comply with EHU deed restriction be held accountable. 4. Any Action as the Result of Executive Session There was none. 5. Consent Agenda Consent Agenda began at time stamp 0:11:14 on the High Five video. 5.1 April 2, 2024 Town Council Meeting Minutes 5.2 April 16, 2024 Town Council Meeting Minutes 5.3 Resolution No. 22, Series of 2024, A Resolution Approving an Underground Right-of- Way Easement with Holy Cross Energy Approve, approve with amendments or deny Resolution No. 22, Series of 2024. Background: The Town wishes to grant Holy Cross Energy an underground right-of-way easement from Spraddle Creek to Booth Falls. 5.4 Contract Award with Eagle Valley Events for Vail America Days Authorize the Town Manager to enter into a funding agreement with Eagle Valley Events Inc, in a form approved by the Town Attorney, for the Vail America Days event, not to exceed $142,500. Background: Eagle Valley Events Inc., who produced the Vail America Days parade in 2022 and 2023, has been engaged to manage certain elements of the parade in 2024. 5.5 Contract Award to J.R. Harris & Company for the Structural Assessment of the Vail Village and Lionshead Parking Structures Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with J.R. Harris & Company for Parking Structure Repair Assessment, in an amount not to exceed $97,000.00 plus direct expenses. Background: Staff would like to complete a new structural assessment of both the parking structures to get a roadmap of future needed repairs as well as determine what the service life of both structures will be if the recommended repairs are completed as an ongoing capital maintenance program. Town Council Meeting Minutes of May 7, 2024. Page 3 5.6 Contract Award to Pinnacle Electric for Installation of Electric Charging Equipment at the Public Works Shop Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Pinnacle Electric, to install the Bus Barn Electric Chargers, in an amount not to exceed $158.358.00. Background: The conversion of the Town of Vail transit fleet to battery electric buses follow the Town's adopted EV Readiness plan as well as greenhouse gas emission reduction standards. 5.7 Contract Award to R&H Mechanical for the Vail Village Snowmelt Manifold Replacement Project Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with R&H Mechanical for the Vail Village Snowmelt Manifold Replacement Project, in an amount not to exceed $140,000. Background: The Town of Vail has budgeted for snowmelt repairs in the Vail Village and has begun work on replacement of the existing snowmelt isolation valves. In addition to this work, staff has publicly bid the replacement of the Vail Village snowmelt manifold replacements. Phillips made a motion to approve the Consent Agenda; Davis seconded motion passed (6-0). 6. Action Items 6.1 Resolution No. 17, Series of 2024, A Resolution Approving an Amended and Restated Development Agreement between the Town of Vail and Triumph Timber Ridge, LLC Regarding the Development of Timber Ridge Village Presenter(s): George Ruther, Housing Director Approve, approve with amendments, or deny Resolution No. 17, Series of 2024. Background: The Timber Ridge Village Redevelopment Committee has been tasked with negotiating a development agreement for the redevelopment of Timber Ridge. Davis made a motion to approve; Phillips seconded motion passed (6-0). 6.2 Resolution No. 20, Series of 2024, A Resolution Adopting the Town of Vail Design Review Board and Planning and Environmental Commission Application Fee Schedule Presenter(s): Greg Roy, Planning Manager Approve, approve with amendments, or deny Resolution 20, 2024. Background: The cost to review PEC and DRB applications have increased and an update to the fee schedule is being proposed. Town Council Meeting Minutes of May 7, 2024. Page 4 Chapin made a motion to approve; Phillips seconded motion passed (6-0). 6.3 Resolution No. 21, Series of 2024, A Resolution of the Vail Town Council Approving the Adoption of the Town of Vail Strategic Plan Presenter(s): Russell Forrest, Town Manager Approve, approve with amendments, or deny Resolution 21, 2024. The Strategic Plan identifies the strategic priorities and results of the Vail Town Council will achieve in the next one to five years. Davis made a motion to approve; Seibert seconded motion passed (6-0). 6.4 2024 Ford Park Managed Summer Parking Presenter(s): Steph Kashiwa, Parking Operations Manager Approve the 2024 Ford Park Summer Managed Parking Program. Background: Each spring the Ford Park User Group meets to go over the summer activities and events calendar in order to make recommendations to Town Council for the Ford Park Managed Parking Program. Chapin made a motion to approve; Davis seconded motion passed (6-0). 7. Public Hearings 7.1 Ordinance No. 04, Series of 2024, Second Reading, an Ordinance Rezoning a Portion of Lot 4, Middle Creek Subdivision, a Resubdivision of Tract A from General Use and Undesignated to Housing (H) Ordinance No. 4, Series of 2024, second reading began at time stamp 0:42:15 on the High Five video. Presenter(s): Greg Roy, Planning Manager Approve, approve with amendments, or deny Ordinance No. 4, Series of 2024 upon second reading. Background: The applicants are requesting approval of a zone district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for the rezoning of the proposed Lot 4 currently located at Tract A, Middle Creek Subdivision, from the General Use (GU) and Natural Area Preservation (NAP) Districts to the Housing (H) District. The rezoning is proposed to accommodate development of workforce housing on Lot 4. Chapin made a motion to approve Ordinance No. 2. Series of 2024 upon second reading; Davis seconded motion passed (6-0). Town Council Meeting Minutes of May 7, 2024. Page 5 7.2 Ordinance No. 05, Series of 2024, Second Reading, an Ordinance Repealing and Reenacting Chapter 1 of Title 7 of the Vail Town Code and Repealing in Part Chapter 2 of Title 7 of the Vail Town Code, Adopting by Reference the Model Traffic Code for Colorado, 2020 Edition Ordinance No. 5, Series of 2024, second reading, began at time stamp 0:44:08 on the High Five video. Presenter(s): Deputy Chief, Justin Liffick, Vail Police Department Approve, approve with amendments, or deny Ordinance No. 5, Series of 2024, upon second reading. Background: Staff is requesting Council adopt the 2020 Colorado Model Traffic Code with suggested changes. Davis made a motion to approve Ordinance No. 5, Series of 2024 upon second reading; Biszantz seconded motion passed (6-0). There being no further business to come before the council, Davis moved to adjourn the meeting; Seibert seconded motion passed (6-0), meet adjourned at 6:52 p.m. Respectfully Submitted, Attest: __________________________________ Travis Coggin, Mayor ______________________________ Stephanie Kauffman, Town Clerk