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Dobson_Arena_Council_Memo_and_Presentation_06042024_-_FinalDobson Arena Renovation – Program Update | Vail Town Council June 4th, 2024 Dobson Arena Update – June 4, 2024 2 Agenda: •Recap Results of Program Analysis and Costs •Make recommendation to Town Council on Preferred Option •Seek approval from Town Council to move to Design Development Dobson Arena Update – June 4, 2024 2 P •Contract Reconciliation with Top Ranked GC •Finalization of reconciled project budget and scope for base program as the basis of the initial budget •Refinement of program options and cost to build out three major project options OUR ‘NEXT STEPS’ FROM THE LAST COUNCIL PRESENTATION: Dobson Arena Update – June 4, 2024 2 Results of our Recent Work: •The Team of Vail Rec District, TOV, Populous, HyderMcHugh and Cumming have vetted Multiple Program Options •We landed on three major options tailored to your request – started with 6 options •Program has been revised and scope has been reduced to meet budget •Our contingency is at the expected level relative to development of design •The budget has been sliced, diced and picked apart •We continue to develop alternates so that we may maximize program if costs improve Dobson Arena Update – June 4, 2024 2 Dobson Arena Update – June 4, 2024 Let’s Recap the Major Options Option A Option B Option C Dobson Ice & MEP / Finish Refresh Throughout Alternate Analysis for Max Program Enhancement While Reinforcing Roof Full Renovation Incl. Replacing Roof Structure Replace MEP Y Y Y Replace Ice Y Y Y Refreshed Locker Rooms Y Y Y Expanded Locker Rooms N Y Y Add South Seating N Y Y South Expansion N Y - reduced Y Lounge/Concessions N Y - reduced Y West Expansion N Y - reduced Y Reinforcing the Roof N Y Y Rigging Capacity N Y Y - roof replaced Replace Roof Structure N N Y New Layout per SD drawings N Y - Modified Y Full SD Interior Finishes Refresh Only Y - reduced Y Full SD Exterior Finishes Refresh Only Y - reduced Y Low Voltage Scope Minimal Y - reduced Y North Restrooms N Y - Alternate Price N Site Enhancements N Y-reduced Y 2 Dobson Arena Update – June 4, 2024 Option A Option B Option C Dobson Ice & MEP / Finish Refresh Throughout Alternate Analysis for Max Program Enhancement While Reinforcing Roof Full Renovation Incl. Replacing Roof Structure Current Budget Update Hard Cost $25,418,043 $42,467,540 $59,204,745 Soft Cost $8,074,749 $12,482,228 $14,209,139 Total $33,492,792 $54,949,768 $73,413,884 Targeted Budget $55,391,228 $55,391,228 $55,391,228 Variance -$21,898,436 -$441,460 $18,022,656 The Budget for Each Major Option How we compare to Budget. Any savings that we have identified on Option B are being allocated to contingency with a goal of adding restroom fixtures and office space 2 Dobson Arena Update – June 4, 2024 Construction Duration 14 months 18.5 months 22 months Option A Option B Option C Dobson Ice & MEP / Finish Refresh Throughout Alternate Analysis for Max Program Enhancement While Reinforcing Roof Full Renovation Incl. Replacing Roof Structure The Schedule for Each Major Option •Lose one ice season •Lose one ice season •Lose two ice seasons •Spring of ‘26 start •8% escalation is a real risk 2 Dobson Arena Update – June 4, 2024 •Refreshed locker rooms •Refresh of Finishes •Full Replacement of MEP •Essentially as it Exists Today regarding program space •Reinforcing Roof is an Additional: $2.4M •Reduced HVAC Mechanical Option: ($1.08M) •Adds an ADA elevator •Lowest Budget •Shortest Schedule – Spring Start – 14.5 month project •Lose one season of ice use Option A – Repair and Refresh Let’s Review the Options: 2 Dobson Arena Update – June 4, 2024 Add Image of existing facility as is 2 Dobson Arena Update – June 4, 2024 •Reinforced Roof – Keeps the Dobson Look •Refreshed locker rooms with Expansion •Provides Full Equitable Solution for Locker Rooms •Expanded South Lobby & New West Entry •Sets the Stage for the Civic Center Master Plan •Full Replacement of MEP •Updated Envelope will Reduce Operating Costs •Resolves ADA Access •Lounge, Concessions and Bathrooms are Improved •Exterior and Interior Refreshed •Enhanced Flexibility for Events •Restrooms designed for Max Hockey Event •Alternate for North Bathrooms to be Priced Option B – Recommended Program within Targeted Budget of $55.4M 2 Dobson Arena Update – June 4, 2024 2 Dobson Arena Update – June 4, 2024 2 Dobson Arena Update – June 4, 2024 2 Dobson Arena Update – June 4, 2024 2 Dobson Arena Update – June 4, 2024 2 Dobson Arena Update – June 4, 2024 2 Dobson Arena Update – June 4, 2024 2 Dobson Arena Update – June 4, 2024 2 Dobson Arena Update – June 4, 2024 2 Dobson Arena Update – June 4, 2024 2 Dobson Arena Update – June 4, 2024 2 Dobson Arena Update – June 4, 2024 2 Dobson Arena Update – June 4, 2024 2 Dobson Arena Update – June 4, 2024 2 Dobson Arena Update – June 4, 2024 2 Dobson Arena Update – June 4, 2024 •All In Revamp of Dobson •New Roof Structure with New Roof •Larger South Expansion •Refreshed Site Hardscapes •Refreshed locker rooms w Expansion •New West Entry •Full Replacement of MEP •Larger Lounge Concessions •Full Complement of Restrooms for Max Event •Provides Mezzanine level •Option C cannot start until Spring of 2026 Option C – Full Remodel including New Raised Roof Structure GH0 2 Recommendations: •Option C is not viable without substantial additional funds •Option A resolves our ice and mechanical/electrical issues but falls short of the vision •Option B restores and enhances Dobson as Vail’s key Recreation and Events venue for the next 40 years We are seeking permission to take the following next steps: •Finalize the Program Option Choice with your Approval •Move to Design Development Phase •Start the PEC and DRB entitlement Process •Meet Again with the Building and Fire to Confirm Progress •Start the Preconstruction Process in Earnest and Conduct Additional Investigations to Refine Design, Budget and Schedule Dobson Arena Update – June 4, 2024 Aug. 25 – Sep. 27, 2023 Reconciliation with Top Ranked Firm Feb 7. – July 16, 2024 Design Development Phase Start is on hold until program is verified and approved by TOV Mar. 20, 2024 Tentative Contractor Start June 4, 2024 Town Council Approval of Program Option and move to DD’s July 2024 Town Council 50% DD/Entitlement Authorization to Seek PEC/DRB Approval October 2024 Town Council Approval of DD Price and Design; Permission to move to CD’s November 2024 to January 2025 Targeted Construction Documents phase March 2025 Town Council Approval of Final GMP & Approval to Award March 2025 to Fall 2026 Target Construction Phase with Early Demo Permit Project Milestones Dobson Arena Update – June 4, 2024 GH0 GH1 2 Thank You - Questions - Dobson Arena Update – June 4, 2024