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Home My WebLink About2024-06-18 Agenda and Supporting Documentation Town Council Afternoon Meeting1.Call to Order 2.Presentation/Discussion 2.1 US Forest Service Update 30 min. Listen to presentation. Presenter(s): Leanne Veldhuis, District Ranger US Forest Service Background: Implementation update as well as an update on the Booth Creek Fuels Reduction Project, Camp Hale Monument Management planning, and the Front Country Ranger Program. 2.2 Alternative Design of Lot 10, 281 Meadow Drive Discussion 30 min. Listen to presentation and provide feedback. Presenter(s): Todd Oppenheimer, Capital Projects Manager, and Matt Gennett, Director of Community Development Background: The purpose of this agenda item is to discuss the alternative design concepts and the future development of the Lot 10 Pocket Park, located at 281 West Meadow Drive. 2.3 Replacement Ice Alternatives Update 20 min. Listen to presentation and provide feedback. Presenter(s): Russell Forrest, Town Manager Background: The purpose of this discussion is to confirm that the Town would like to contribute funding to a replacement ice sheet and to proved feedback on a preferred option for location and creating an alternative sheet of ice. VAIL TOWN COUNCIL MEETING Afternoon Session Agenda The Grand View, 395 S. Frontage Road W. Vail, CO 81657 and virtually by Zoom: https://vail.zoom.us/webinar/register/WN_mdXQQ2XCSpWBlmKZMAgcKA 2:30 PM, June 18, 2024 Notes: Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item. 2023 Front Country End of Season Report 2023 Front Country End of Season Report_TOV.pdf Lot 10 Alternatives TC Memo 6-18-24 Town Council Lot 10 Alternatives 6.18.24 Dobson Replacement Ice Memo 2024-06-18 Alternative Ice Sheets in the Valley 2024-06-18 Ice Bubble Alternatives 2024-06-18 1 3.DRB/PEC (5 min.) 3.1 DRB/PEC Update 4.Information Update 4.1 Vail Bighorn Initiative Update 5.Matters from Mayor, Council, Town Manager and Committee Reports (20 min.) 5.1 Town Manager Report 5.2 Council Matters and Status Update 6.Executive Session (90 min.) Executive Session pursuant to: 1.C.R.S. §24-6-402(4)(a) - to consider the purchase, acquisition, lease, transfer or sale of any real, personal or other property interest, C.R.S. §24-6-402(4)(b) to hold a conference with the Town Attorney, to receive legal advice on specific legal questions, and §24-6-402(4)(e) to determine positions relative to matters that may be subject to negotiations, develop a strategy for negotiations and instruct negotiators and on the topics of: 1. Potential real property acquisitions by the Town; 2. The redevelopment of the East side of the Timber Ridge Apartments; and 3. The development of the West Middle Creek housing project. 7.Recess 5:45pm (estimate) DRB Results 6-05-24 PEC Results 6-10-24 Memo to Town Council - Update Vail Bighorn Initiative .pdf TM Update 2024-06-18 2024-06-18 Matters Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five Access Media website the week following meeting day, www.highfivemedia.org. Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711. 2 AGENDA ITEM NO. 2.1 Item Cover Page DATE:June 18, 2024 TIME:30 min. SUBMITTED BY:Kristen Bertuglia, Environmental Sustainability ITEM TYPE:Presentation/Discussion AGENDA SECTION:Presentation/Discussion SUBJECT:US Forest Service Update SUGGESTED ACTION:Listen to presentation. PRESENTER(S):Leanne Veldhuis, District Ranger US Forest Service VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: 2023 Front Country End of Season Report 2023 Front Country End of Season Report_TOV.pdf 3 2023 FRONT COUNTRY RANGER PROGRAM Eagle-Holy Cross Ranger District White River National Forest 4 2023 CREW Forest Service Employees •Mae Watson •Nadia Albaiz •Jerry Olp •Mike Cancelliere Partner Employees •Ember Penas (RMYC) •Lucy Blair (RMYC) •Hunter Davis (RMYC) •Lauren Murray (RMYC) •Ashton Mowrey (Walking Mountains)5 FIRE PREVENTION AND EDUCATION 2 7 3 1 1 2 4 1 0 1 2 3 4 5 6 7 8 Homestake Red Sandstone Muddy Pass Tigiwon Coffee Pot Deep Lake Yeoman Fulford Unattended/Abandoned Campfires 6 Opportunity for New Fire Restriction Signage Permanent, modern, user friendly and bi-lingual Hinged 7 DISPERSED SITE MANAGEMENT •262 dispersed sites visited •1,971 public contacts •208 educational contacts and warnings •121 fire rings dismantled No Camping within 100’ of water Coffee Pot Road Dispersed Site 8 DISPERSED PATROLS BY AREA 0 2 4 6 8 10 12 87 total dispersed patrols 9 DISPERSED CONTACTS BY ZONE North of Vail East Vail Trails Red Sandstone/Muddy Pass Berry to June Creek Piney Designated Dispersed Sites Highway 24 Camp Hale Tigiwon Road Minturn Trailheads Two Elk Shooting Range No Name Klettergarden Homestake Shrine Pass/Lime Creek Down Valley Edwards THs Coffee Pot Hardscrabble Gypsum Creek Hat Creek Nolan/Fulford/Yeoman 1,971 total contacts 22% Down Valley 61% North of Vail 17% Highway 24 10 TRASH REMOVAL BY ZONE North of Vail East Vail Trails Red Sandstone/Muddy Pass Berry to June Creek Piney Designated Dispersed Sites Highway 24 Camp Hale Tigiwon Road Minturn Trailheads Two Elk Shooting Range No Name Klettergarden Homestake Shrine Pass/Lime Creek Down Valley Edwards THs Coffee Pot Hardscrabble Gypsum Creek Hat Creek Nolan/Fulford/Yeoman 26% Downvalley 907.5 lbs 52% North of Vail 1795.5 lbs 22% Highway 24 772 lbs 11 DISPERSED AREA TRASH REMOVAL •3,475 lbs of trash removed •8 incidents of abandoned property 12 HUMAN WASTE •103 incidents of human waste mitigated •20 toilets removed •42 dog poop bags re moved 13 MUDDY PASS •38% of garbage from dispersed areas •26% of incidents of human waste from dispersed areas •40% of toilets removed from dispersed areas •Continuing issues with residential users 14 CAMP HALE NATIONAL MONUMENT 15 DISPERSED MANAGEMENT TO COME IN 2024 Piney Designated Dispersed Campsites •National Forest Foundation Ski Conservation Fund Grant •Replace 1 mile of failing split rail fence and replace with boulders •New signage Replace vandalized or failing signage 16 Inventorying climbing areas DISPERSED MANAGEMENT TO COME IN 2024 Dispersed site too close to water along FSR 414 Powerline Rd Close and rehabilitate dispersed sites too close to water 17 •5,921 lbs of trash removed •CXTs cleaned 346 times •219 fire rings cleaned •171 bear boxes cleaned •42 incidences of dog waste •12 incidences of human waste DEVELOPED SITE MANAGEMENT 18 DEVELOPED SITE CONTACTS •90 developed patrol days •1,305 contacts •98 educational contacts and warnings 0 50 100 150 200 250 300 350 400 450 Deep Lake Fulford Holy Cross Loop Two Elk Target Range Yeoman 19 CAMPGROUND INFRASTRUCTURE REPLACEMENT •Yeoman Park, Fulford Cave, and Deep Lake CGs and Deep Lake Day Use Area •66 picnic tables •12 fire rings 20 21 TIGIWON COMMUNITY HOUSE •Replaced failing parking area fence with boulders •Installed new site sign •Graveled vault toilet pathway 22 DEVELOPED WORK FOR 2024 •Designate dispersed campsites in the Homestake drainage •Two Elk TH Fence Replacement •Replace Vault Toilet Seats •Maintenance on Piney Guard Station windows and furniture Several dispersed campsite along FSR 703, Homestake, are heavily compacted with no riparian vegetation to support a healthy watershed. Bear Claw Marks 23 ROCKY MOUNTAIN YOUTH CORPS •Hosted 5 weeks of RMYC •Ages- 14 – 28 •1,760 hours of youth involvement in public lands 24 Front Country Ranger Program Colorado Springs Utilities $25,000 National Forest Foundation $22,500 Forest Service $55,000 Great American Outdoors Act $150,000 Eagle County $120,000 SUPPORTING PARTNERS 25 THANK YOU FOR YOUR CONTINUED PARTNERSHIP! 26 2023 FRONT COUNTRY RANGER PROGRAM Eagle-Holy Cross Ranger District White River National Forest 27 2023 CREW Forest Service Employees •Mae Watson •Nadia Albaiz •Jerry Olp •Mike Cancelliere Partner Employees •Ember Penas (RMYC) •Lucy Blair (RMYC) •Hunter Davis (RMYC) •Lauren Murray (RMYC) •Ashton Mowrey (Walking Mountains)28 FIRE PREVENTION AND EDUCATION 2 7 3 1 1 2 4 1 0 1 2 3 4 5 6 7 8 Homestake Red Sandstone Muddy Pass Tigiwon Coffee Pot Deep Lake Yeoman Fulford Unattended/Abandoned Campfires 29 DISPERSED SITE MANAGEMENT •262 dispersed sites visited •1,971 public contacts •208 educational contacts and warnings •121 fire rings dismantled No Camping within 100’ of water Coffee Pot Road Dispersed Site 30 DISPERSED PATROLS BY AREA 0 2 4 6 8 10 12 87 total dispersed patrols 31 DISPERSED CONTACTS BY ZONE North of Vail East Vail Trails Red Sandstone/Muddy Pass Berry to June Creek Piney Designated Dispersed Sites Highway 24 Camp Hale Tigiwon Road Minturn Trailheads Two Elk Shooting Range No Name Klettergarden Homestake Shrine Pass/Lime Creek Down Valley Edwards THs Coffee Pot Hardscrabble Gypsum Creek Hat Creek Nolan/Fulford/Yeoman 1,971 total contacts 22% Down Valley 61% North of Vail 17% Highway 24 32 TRASH REMOVAL BY ZONE North of Vail East Vail Trails Red Sandstone/Muddy Pass Berry to June Creek Piney Designated Dispersed Sites Highway 24 Camp Hale Tigiwon Road Minturn Trailheads Two Elk Shooting Range No Name Klettergarden Homestake Shrine Pass/Lime Creek Down Valley Edwards THs Coffee Pot Hardscrabble Gypsum Creek Hat Creek Nolan/Fulford/Yeoman 26% Downvalley 907.5 lbs 52% North of Vail 1795.5 lbs 22% Highway 24 772 lbs 33 DISPERSED AREA TRASH REMOVAL •3,475 lbs of trash removed •8 incidents of abandoned property 34 HUMAN WASTE •103 incidents of human waste mitigated •20 toilets removed •42 dog poop bags removed 35 MUDDY PASS •38% of garbage from dispersed areas •26% of incidents of human waste from dispersed areas •40% of toilets removed from dispersed areas •Continuing issues with residential users 36 CAMP HALE NATIONAL MONUMENT 37 DISPERSED MANAGEMENT TO COME IN 2024 Piney Designated Dispersed Campsites •National Forest Foundation Ski Conservation Fund Grant •Replace 1 mile of failing split rail fence and replace with boulders •New signage Replace vandalized or failing signage 38 Inventorying climbing areas DISPERSED MANAGEMENT TO COME IN 2024 Dispersed site too close to water along FSR 414 Powerline Rd Close and rehabilitate dispersed sites too close to water 39 •5,921 lbs of trash removed •CXTs cleaned 346 times •219 fire rings cleaned •171 bear boxes cleaned •42 incidences of dog waste •12 incidences of human waste DEVELOPED SITE MANAGEMENT 40 TIGIWON COMMUNITY HOUSE •Replaced failing parking area fence with boulders •Installed new site sign •Graveled vault toilet pathway 41 DEVELOPED WORK FOR 2024 •Designate dispersed campsites in the Homestake drainage •Two Elk TH Fence Replacement •Replace Vault Toilet Seats •Maintenance on Piney Guard Station windows and furniture Several dispersed campsite along FSR 703, Homestake, are heavily compacted with no riparian vegetation to support a healthy watershed. Bear Claw Marks 42 ROCKY MOUNTAIN YOUTH CORPS •Hosted 5 weeks of RMYC •Ages- 14 – 28 •1,760 hours of youth involvement in public lands 43 Front Country Ranger Program Colorado Springs Utilities $25,000 National Forest Foundation $22,500 Forest Service $55,000 Great American Outdoors Act $150,000 Eagle County $120,000 SUPPORTING PARTNERS 44 THANK YOU FOR YOUR CONTINUED PARTNERSHIP! 45 AGENDA ITEM NO. 2.2 Item Cover Page DATE:June 18, 2024 TIME:30 min. SUBMITTED BY:Steph Johnson, Community Development ITEM TYPE:Presentation/Discussion AGENDA SECTION:Presentation/Discussion SUBJECT:Alternative Design of Lot 10, 281 Meadow Drive Discussion SUGGESTED ACTION:Listen to presentation and provide feedback. PRESENTER(S):Todd Oppenheimer, Capital Projects Manager, and Matt Gennett, Director of Community Development VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Lot 10 Alternatives TC Memo 6-18-24 Town Council Lot 10 Alternatives 6.18.24 46 To: Vail Town Council From: Department of Public Works Date: June 18, 2024 Subject: Alternative Concepts for Lot 10, 281 West Meadow Drive I. SUMMARY The purpose of this agenda item is to discuss the alternative design concepts for the future development of the Lot 10 Pocket Park, 281 West Meadow Drive. Staff will present 2 alternative design concepts for the Town Council consideration. The selected concept will inform the final design of the Evergreen Lodge Redevelopment allowing that project to move forward to review by the Design Review Board (DRB). Lot 10 is in the GU Zone District and will require a Planning and Environmental Commission (PEC) Conditional Use Permit as well as DRB approval. The park, however, will likely not be developed for another 3 to 5 years pending completion of the Evergreen Redevelopment, renovations to the Dobson Arena, and availability of funding. The primary consideration in the selection of an alternative design is the degree of influence the completed Evergreen may have on the park versus the independence the park design may have from the Evergreen. II. BACKGROUND Lot 10 is a Town-owned parcel located on West Meadow Drive between Vail Health and Dobson Arena. It is a small parcel at less than 0.5 acres in size and is currently developed as a parking lot utilized by the Vail Library staff and patrons requiring accessible parking. The parcel is included within the Civic Area Master Plan study area. The master plan recommendations include the following items. • Involving the community and neighboring property owners in the design of the park. • Coordinating with the Evergreen Lodge redevelopment and, • Identifying alternate accessible parking for the Library and Library staff. The Lot 10 parcel is bisected by the West Meadow Drive bus route. The current planning and design include the northern portion of the parcel. The southern parcel includes a green space and the start of the detached portion of the Gore Valley Trail in this area. The Transportation Master Plan, in process, may suggest modifications to the trail alignment at a later date. Renovations to the Dobson Arena may include modifications to the bus lanes/plaza area but are not expected to affect West Meadow Drive adjacent to 47 Town of Vail Page 2 Lot 10. A limited number of signed parking spaces for the Library staff will be designated at the east end of the Lionshead Parking Structure. There is space near the entrance to the Library for 2 accessible parking spaces. III. PUBLIC INPUT As recommended in the Civic Area Master Plan, staff reached out to the community through an Engage Vail webpage and a letter to all property owners along West Meadow Drive and East Lionshead Circle. Representatives from Vail Health, Dobson Arena and the Evergreen were also consulted regarding possible features of the park design. The Engage Vail webpage was left open to receive comments for approximately 2 months. It is evident that the Lot 10 project is currently not a concern to many people. The Engage Vail webpage and the personal letter only generated a total of 5 responses. Following is a summary of the comments received. The written comments are attached to this memorandum. • Gore Valley Trail connection to W Meadow Dr. is dangerous. • Include public art, seating, and landscaping. • Highlight proximity to the hospital and Dobson. • A healing Garden or “Hall of Fame” would be special. • Gathering space between Vail Village and Lionshead. • Size of the Evergreen is inappropriate. • Honor the Steinbergs. • Include food trucks and a screen for “movie night”. • Keep the healing garden public. These comments were taken into consideration when developing the alternatives. Final design that will occur closer to development of the park may generate additional public interest. IV. EVERGREEN LODGE REDEVELOPMENT The Evergreen Lodge occupies the property to the north of Lot 10. The redevelopment of the Evergreen Lodge will be one of the most significant redevelopment projects to occur in several years. Currently, the lodge has limited exposure from West Meadow Drive and is primarily oriented to the South Frontage Road. The planned redevelopment will increase the presence of the building on West Meadow Drive as well as the South Frontage Road where the vehicular access occurs. The Evergreen Lodge holds a pedestrian access easement across Lot 10 to West Meadow Drive. Redevelopment Plans include a public pedestrian corridor between the South Frontage Road and West Meadow Drive. The corridor consists of a 6 foot (minimum) heated concrete walkway and stairways which follows a circuitous and canyon-like route between the Lodge and Vail Health passing through the Lodge’s landscape plaza before arriving at the south property line approximately 20 feet above Lot 10 and West Meadow 48 Town of Vail Page 3 Drive. Navigating the 20-foot elevation difference is an important consideration for the Evergreen and the design of Lot 10. The public pedestrian corridor provides some level of public benefit as a means of access between West Meadow Dive, the Library and Dobson Arena and the South Frontage Road near the Municipal Building and main entrance to Vail Health. The owner/developer of the Evergreen Lodge has indicated that the public will be allowed access through the lobby area and the landscape plaza amenity area. The level of public benefit this may provide will depend on how the lobby area and landscape plaza are activated to be attractive to those who are in the vicinity. This activation and the level of financial participation by the owner/developer will also influence the design of Lot 10. The 2 alternative concepts to be presented will illustrate possible solutions to create access for the 20-foot elevation difference. V. VAIL HEALTH AND THE HEALING GARDEN Hospitals and rehabilitation centers have come to realize the health and wellness benefits of healing gardens for their patients and staff. The proximity of Lot 10 to the Vail Health facility makes it feasible to dedicate a portion of the property to this beneficial use. Currently, outdoor space where patients, staff, and the public can interact with the soothing effects of nature is limited within the facility. Vail Health is supportive of the idea of a healing garden but has not committed funding or included the costs in a capital campaign at this time. The 2 alternative concepts share the same conceptual design for a healing garden on the east side of the property. This is the location where an accessible access route to the nearby hospital entrance can be created. Every healing garden is different depending on the site and the type of facility it serves. Healing gardens have several features that are typically included in the design. These features include the following items. • Gateway signifying entrance into a special space. • Perimeter wall or enclosure to focus attention inward and block outside distractions. • Colorful and textured landscape. • Private seating out of the flow of traffic. • Water feature for soothing sounds and background noise. A continued dialog with Vail Health will be necessary to continue to develop the concept of a healing garden and the mechanism to fund it. VI. ALTERNATE CONCEPTS FOR THE DESIGN OF LOT 10 The following 2 alternative concepts for the design of Lot 10 were selected out of several possible concepts as the most feasible and constructible options. Both concepts share some similar features based on suggestions included in the public comment and discussions with the staff from the 3 primary adjacent properties, Vail Health, Dobson 49 Town of Vail Page 4 Arena, and Evergreen Lodge. These features can be easily mixed and matched between the alternatives. Regardless of what alternative is selected as the preferred alternative concept for the design of Lot 10 it will require considerable advanced design and engineering before proceeding to the development of construction documents. The bus lane on West Meadow Drive, sidewalk and alignment of the Gore Valley Trail remains unchanged on both alternatives. The design concept for the Healing Garden, as previously mentioned, is the same in both alternatives. Improvements to the Middle Creek stream tract will be separate project from Lot 10. PRELIMINARY DESIGN ALTERNATE 1 Preliminary Design Alternate 1 provides access to a ground level entrance to the Evergreen Lodge and external stairway connecting to the Landscape Plaza and pedestrian route to the South Frontage Road. The stairway depicted utilizes the stairway in the current approval for the Evergreen Lodge however, at the request of the developer, it has been moved south to be within the limits of Lot 10. It is important to note that Alternate 1 and the stairway configuration function equally well on either side of the property line. There is a benefit to the developer by placing the stairway on Town of Vail property. 50 Town of Vail Page 5 In addition to the previously discussed Healing Garden, Alternate 1 includes an out-of- the-way seating area with a landscape feature in the center; a more social seating area with tables and chairs and a projection screen for “movie night”; and an area of turf grass for additional lounging and play area. PRELIMINARY DESIGN ALTERNATIVE 2 Preliminary Design Alternative 2 provides similar pedestrian access to the grade level entrance to the Evergreen. The stairway to the Landscape Plaza is handled much differently in this alternative. This alternative depicts a self-supported stairway structure connecting the Landscape Plaza more directly with West Meadow Drive. The concept, still benefiting the developer, uses the stairway as more of a feature of the park rather than hidden in the architecture of the building. The plaza area, with tables and chairs which are not depicted, can pass beneath the stair structure once it gains sufficient height above the park. Dedicating the space for the stair structure in the park would suggest that the lodge and Landscape plaza include sufficient public interest to draw people to make the climb. The landscaped seating area in this concept includes a shade structure over the benches. VII. NEXT STEPS The next steps for the Lot 10 development project will include discussions with the developer of the Evergreen Lodge and Vail Health regarding possible financial partnerships to fund the project. These discussions will inform the selection of a 51 Town of Vail Page 6 preferred concept for the design which can then be presented to the Design Review Board, DRB, as a work session item to garner feedback. The feedback received may allow the Evergreen Lodge to proceed through final entitlement review and approval. As previously mentioned, final design, entitlement and construction of Lot 10 is not anticipated for 3 to 5 years. VIII. ACTION REQUESTED BY COUNCIL Staff requests the Council review and provide comments on the 2 Alternatives and direct staff to engage in negotiations with the developer of the Evergreen Lodge and Vail Health regarding possible financial partnerships. Attachments: 1. Power Point Presentation 52 PRESENTATION BY TODD OPPENHEIMER ALTERNATIVE CONCEPTS FOR LOT 10, 281 MEADOW DRIVE DESIGN 53 LOT 10, 281 MEADOW DRIVE, ALTERNATIVES Town of Vail | Lot 10 Alternatives| vailgov.com 54 LOT 10, 281 MEADOW DRIVE, ALTERNATIVES Town of Vail | Lot 10 Alternatives| vailgov.com SITE PHOTOS – EXISTING PARKING LOT 55 LOT 10, 281 MEADOW DRIVE, ALTERNATIVES Town of Vail | Lot 10 Alternatives| vailgov.com SITE PHOTO – GORE VALLEY TRAIL 56 LOT 10, 281 MEADOW DRIVE, ALTERNATIVES Town of Vail | Lot 10 Alternatives| vailgov.com CIVIC AREA MASTER PLAN 57 LOT 10, 281 MEADOW DRIVE, ALTERNATIVES Town of Vail | Lot 10 Alternatives| vailgov.com SUMMARY OF PUBLIC COMMENT USES AND FEATURES? •Realign Gore Valley Trail Bike Path •Rest stop for walkers from Vail Village to Lionshead, Drinking Fountain •Gathering place for youth hockey players •Keep it simple and uncluttered •A picnic table or tow •Bright flower beds •Evergreen trees to hide the building •Bench to honor Tom and Flo Steinberg •Food/Ice Cream/Sno-cone truck •Loveseat swings •Movie projection surface •Benches 58 LOT 10, 281 MEADOW DRIVE, ALTERNATIVES Town of Vail | Lot 10 Alternatives| vailgov.com SUMMARY OF PUBLIC COMMENT ELEMENTS TO EXCLUDE? •Public art •Playground or kid structures (would detract from the respite of the Healing Garden) •Access to the Evergreen •Artwork, statues or fountains •Picnic Tables PARK NAME? •Dr. Tom and Flo Steinberg •Local’s Park •Meadow Park 59 LOT 10, 281 MEADOW DRIVE, ALTERNATIVES Town of Vail | Lot 10 Alternatives| vailgov.com EVERGREEN LODGE: CURRENT PLAN WITH PEC APPROVAL ELEVATION PLAN VIEW 60 LOT 10, 281 MEADOW DRIVE, ALTERNATIVES Town of Vail | Lot 10 Alternatives| vailgov.com 61 LOT 10, 281 MEADOW DRIVE, ALTERNATIVES Town of Vail | Lot 10 Alternatives| vailgov.com 62 LOT 10, 281 MEADOW DRIVE, ALTERNATIVES Town of Vail | Lot 10 Alternatives| vailgov.com ALT 2 STAIRWAY: CONCEPT DETAIL 63 LOT 10, 281 MEADOW DRIVE, ALTERNATIVES Town of Vail | Lot 10 Alternatives| vailgov.com HEALING GARDEN: TYPICAL COMPONENTS 64 Thank you 65 AGENDA ITEM NO. 2.3 Item Cover Page DATE:June 18, 2024 TIME:20 min. SUBMITTED BY:Stephanie Bibbens, Town Manager ITEM TYPE:Presentation/Discussion AGENDA SECTION:Presentation/Discussion SUBJECT:Replacement Ice Alternatives Update SUGGESTED ACTION:Listen to presentation and provide feedback. PRESENTER(S):Russell Forrest, Town Manager VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Dobson Replacement Ice Memo 2024-06-18 Alternative Ice Sheets in the Valley 2024-06-18 Ice Bubble Alternatives 2024-06-18 66 1 TO: Vail Town Council FROM: Russell Forrest, Town Manager DATE: June 18, 2024 SUBJECT: Third Sheet of Ice I. Introduction and Purpose On June 4, 2024 the Vail Town Council gave direction to move forward with the recommended redevelopment plan for the Dobson Ice Rink. Staff will provide regular updates and identify decision milestones over the next year leading up to a construction start in the spring of 2025. Based on the direction received on June 4th and the current project schedule for Dobson, the facility would not be available for the 2025/2026 hockey and ice season. Tentatively, town staff has discussed, with the Town Council, budgeting $1,000,000 for an alternative ice sheet in the season(s) that ice programs would be unavailable at Dobson during its construction. The purpose of this discussion is to 1) confirm that the Town would like to contribute funding to a replacement ice sheet and 2) provide feedback on a preferred option for locating and creating an alternative sheet of ice. It should be noted that further refinement in terms of design, capital costs, operational costs, property owner approval, and entitlements need to be developed. Another key consideration is whether the Town Council is interested in either contributing to 1) A one-year rental system for ice during the 25/26 winter season, or 2) A permanent third ice sheet that would create an ongoing opportunity to relocate ice programs at Dobson when the facility is needed for events. It should be noted that the $1,000,000 number has been a number the Town has carried in the Dobson budget and does not correlate to a specific cost for an ice replacement solution. Also, no commitments have been made regarding this number other than it being a budget place holder within the Dobson project budget. It has been assumed that this would be leveraged with other funds to create a third temporary or permanent sheet of ice in the valley. II. BACKGROUND ON OPTIONS Type of Structure For the permanent options (A, B, & E) being considered a sprung structure is proposed. They can be sized based on the need of the user. They can also be purchased or leased over a short-term period of 12 to 36 months. Staff would propose utilizing more inexpensive shade structures supported by a pole and cable system for options C. and D. If the ice facility was permanent a 67 2 concrete foundation with ice refrigeration would be installed and then a sprung structure placed over the ice for sun protection. In the summer months the concrete surface could be used for other recreational uses. With a rental facility, a temporary ice mat is laid down with a refrigeration system that can be rolled up and returned at the end of a season. In any scenario site work is required to make the site flat. This will destroy turf if a park site is used for this use. Rental Options Temporary ice rink systems can be rented and installed and taken down by a third party. A rental system could be in Vail open space/park or potentially in the EagleVail park. With this type of a system, a pole structure would be installed with cables that would support shade netting over the ice. An ice/refrigeration mat would be placed under the netting. A one-year rental would only provide a solution of displaced hockey and ice programs during the 25/26 season and would not provide a solution moving forward when Dobson is completed and used for special events. Staff would note that the rental scenario is over $1,000,000. Also in this scenario, the Town is assuming the Vail Recreation District would operate the rental ice facility and pay for that operation in the 25/26 season. Specific options for rental systems are described below: Option C: Option C would cost $1,850,000 for a shade structure and a rental ice system in a Town of Vail park or open space such as the Vail Golf Course Driving Range. If a more enclosed sprung structures is needed the cost would increase to $2.600,000 for a one-year rental. The challenge with these locations is that for one season (25/26 season) the temporary facility would need to be installed in late September/October to be operational by November. This would impact users (golf and or soccer users at Donovan). Also, to make the site ready for a temporary ice facility, it would need to be flattened with sand that would require both grading and replacement of the grass in these locations. It would require approvals by both the Planning & Environmental Commission and the Design Review Board. A consideration is that if the desired location was the golf course, there would be competition for parking between ice users and Nordic users. Also, this alternative would require restoring the impacted turf which could cost approximately $700,000. The Town could also consider artificial turf which would have a similar price but an ongoing savings in water. Option D: Option D would include the same type of temporary rental structure that would be installed in September/October of 2025 and removed in the spring of 2026 in the Eagle Vail Park. This option would require approvals from the EagleVail Metro District and Eagle County. This temporary facility would utilize bathrooms at EagleVail Pavilion. We may save on restoration in this location in that the site is currently disturbed, but it would need to be revegetated. For a rental system to be available for use in the 25/26 winter season an order would need to occur by June 1, 2025. 68 3 Permanent/Seasonal Ice Two options (A and B) would provide permanent seasonal ice. In this scenario the Town would contribute up to $1,000,000 for a permanent sheet. The assumption for both options is that these are sprung structures that are ordered and installed relatively quickly over a concrete foundation, utilities, and ice system. The following is a description of the of each permanent seasonal Ice option. Option A: Eagle County has been planning to create a new indoor event venue/facility at the Eagle County Fairgrounds. Per their capital planning, this was a project they are looking at building in four to five years. The County has been in conversation with both Mountain Recreation and Vail Recreation Districts about locating a permanent seasonal ice facility at the fairgrounds. In option A the County would run and operate the event facility in the non-winter months. The VRD would operate the facility in the 25/26 season and then the Mountain Recreation District would continue to operate thereafter in the winter. Capital funding would come from the County ($3.5 - $4 million), Mountain Recreation District ($1 million), and Town of Vail ($1 million) if this were the preferred option. The total capital cost is estimated to be approximately $10 million to $11.2 million. The gap in funding currently is estimated to be $4-$5.2 million. The County is looking at raising funds for sponsorship of the facility and it is recommended that a fund-raising campaign occur with the ice. The advantage of option A is that the capital cost and operational cost is spread between multiple entities. Staff would suggest that a contract would be necessary between the County, Recreation Districts, and the Town to ensure that there is available ice time when there are events at Dobson, ensure Mountain Recreation will operate two sheets of ice over time, and to simply ensure adequate ice time for youth and adult ice programs. It is contemplated that there would be bathrooms and potentially locker rooms in the sprung structure in option A. The most significant concern with Option A is verifying this facility could be open for the 25/26 season. The County is currently verifying a construction schedule and confirming costs. Option B: This option contemplates the same type of sprung structure over an ice system to be in EagleVail in the same location as option D. Cost for the structure again would be approximately $10-$11.2 million. However, the only firm source of funding for this location is the Town’s $1 million leaving a gap of $9-$10 million. The EagleVail Metro District may have an interest in operating it on an ongoing basis after the 25/26 season. This structure would require approvals from the EagleVail Metro District Board and design review approval. It would also require approvals from Eagle County. A contract would also be recommended between the Town and EagleVail Metro District to ensure adequate ice time is made available. The price mentioned for Option B is the same as Option A. It could be less if bathrooms and locker room space was eliminated. Option E is acknowledged in that an ice sheet in a sprung structure has been proposed by a developer at the east end of Chamber Street on an unincorporated parcel on the east side of Eagle. Unless new information comes forward it does not appear this option could be available for the 25/26 season. 69 4 III. ACTION REQUESTED Staff is requesting general direction on which option to further develop. Strategically creating a permanent seasonal ice sheet (Options A and B) has ongoing value to Vail in providing greater flexibility to shift ice programs to a third sheet of ice in the Valley when Dobson is needed for an event. Both the staffs of the Vail Recreation District and Mount Recreation District would recommend option A in that it has several entities that are willing to fund the capital cost and the operational cost can be split between summer and winter uses. As mentioned above, it would need to be verified that this option could be delivered in time for a 25/26 season and the financial gap would need to be filled. The County is willing to advance a design for this facility if the Town and other ice stakeholders indicate this is a preferred option. If a permanent option could not be secured by June 1, 2025 the Town could pursue a rental solution for the 25/26 season. Attachment A: Summary of Options and Costs Attachment B: Site Plan of Options for rental ice options (For option A there is significant space at the Fair Ground) 70 71 I 0 100 20050Feet This map was created by the Town of Vail GIS Team. Use of this map should be for general purposes only.The Town of Vail does not warrant the accuracy of the information contained herein.(where shown, parcel line w ork is approximate) Last Modified: June 13, 2024 T e m p o r a r y I c e S u r f a c e L o c a t i o nTemporary I c e S u r f a c e L o c a t i o n T O V G o l f C o u r s e (D r i v i n g R a n g e ) C o n c e p tTOV G o l f C o u r s e (D r i v i n g R a n g e ) C o n c e p t Subject Property I c e R i n k D i m e n s i o n s : 2 0 0 ' x 8 5 ' R e d b o x a s s h o w n : 2 5 0 ' x 1 1 0 ' 72 I 0 100 20050Feet This map was created by the Town of Vail GIS Team. Use of this map should be for general purposes only.The Town of Vail does not warrant the accuracy of the information contained herein.(where shown, parcel line w ork is approximate) Last Modified: June 13, 2024 T e m p o r a r y I c e S u r f a c e L o c a t i o nTemporary I c e S u r f a c e L o c a t i o n D o n o v a n P a r k C o n c e p tDonovan P a r k C o n c e p t Subject Property Ice Rink Dimensions: 200' x 85' Red box as shown: 250' x 110' 73 I 0 100 20050Feet This map was created by the Town of Vail GIS Team. Use of this map should be for general purposes only.The Town of Vail does not warrant the accuracy of the information contained herein.(where shown, parcel line w ork is approximate) Last Modified: June 13, 2024 T e m p o r a r y I c e S u r f a c e L o c a t i o nTemporary I c e S u r f a c e L o c a t i o n E a g l e -V a i l C o n c e p tEagle-V a i l C o n c e p t Subject Property Ice Rink Dimensions: 200' x 85' Red box as shown: 250' x 110' Eagle-VailPavilion Homestake PeakSchool Property b 74 AGENDA ITEM NO. 3.1 Item Cover Page DATE:June 18, 2024 SUBMITTED BY:Jamie Leaman-Miller, Community Development ITEM TYPE:DRB/PEC Update AGENDA SECTION:DRB/PEC (5 min.) SUBJECT:DRB/PEC Update SUGGESTED ACTION: VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: DRB Results 6-05-24 PEC Results 6-10-24 75 Present:Kit Austin Mary Egan Roland Kjesbo Rys Olsen Absent: Herbert Roth 1. Virtual Meeting Link Register to attend Design Review Board Meetings. Once registered, you will receive a confirmation email containing information about joining this webinar. 2. Call to Order 3. Main Agenda Final review of an exterior alteration (paint/windows/doors/exterior updates) Address/ Legal Description: 2960 Manns Ranch Road B/Lot 8, Block 1, Vail Village Filing 13 Planner: Heather Knight Applicant Name: Todd Mekles / Malinda Appel and Penny Brabb Turilli, represented by RMT Architects 3.1 DRB24-0157 - Mekles / Turilli Duplex Remodel Final review of a change to approved plans (paint scheme) Address/ Legal Description: 68 East Meadow Drive/Lot O, Block 5D, Vail Village Filing 1 Planner: Jamie Leaman-Miller Applicant Name: Village Inn Plaza, represented by Pierce Austin Architects 3.2 DRB24-0008.002 - Village Inn Plaza (Austin recused) Final review of an addition (parking/garage/elevator) Address/ Legal Description: 1759 Sierra Trail, Lot 19, Vail Village West Filing 1 3.3 DRB24-0138 - Selak Holdings Design Review Board Minutes Wednesday, June 5, 2024 2:00 PM Vail Town Council Chambers DRB24-0157_architectural.pdf Rys Olsen made a motion to Approve with the findings it meets 14-10-4 & 14-10-5; Mary Egan seconded the motion Passed (4 - 0). DRB24-0008.002 Paint Colors.pdf DRB24-0008.002 Plans.pdf DRB24-0008.002 Photos.pdf Roland J Kjesbo made a motion to Approve with the findings it meets 14-10-5 ; Mary Egan seconded the motion Passed (3 - 0). 1 Design Review Board Meeting Minutes of June 5, 2024 76 Planner: Greg Roy Applicant Name: Selak Holdings, represented by TAB Associates Final review of new construction (multi-family/mixed use) Address/ Legal Description: 199 North Frontage Road West/Tract A, Middle Creek Subdivision Planner: Greg Roy Applicant Name: West Middle Creek, represented by Shears Adkins Rockmore Architects 3.4 DRB24-0156 - West Middle Creek (Austin recused) 4.Staff Approvals Final review of a change to approved plans (extension of approval/deck repair) Address/ Legal Description: 2875 Manns Ranch Road/Lot 1, Block 1, Vail Village Filing 13 4.1 DRB20-0177.001 - Booth Creek Townhouses Planner: Jonathan Spence Applicant Name: Booth Creek Townhouses, represented by ECE Design Build Final review of a changed to approved plans (extension) Address/ Legal Description: 1460 Ridge Lane B/Ridge at Vail Subdivision 4.2 DRB23-0083.001 - Teel Mountain Properties Planner: Greg Roy Applicant Name: Teel Mountain Properties, represented by Gies Architects Final review of a change to approved plans (dumpster) 4.3 DRB23-0289.001 - GP-R2 LLC Address/ Legal Description: 458 Vail Valley Drive R2/Golden Peak Ski Base And Recreation District Parcel DRB24-0138 Plans.pdf Rys Olsen made a motion to Table to the June 19th DRB meeting; Roland J Kjesbo seconded the motion Passed (4 - 0). DRB24-0156 Plans Part 1.pdf DRB24-0156 Plans Part 2.pdf DRB24-0156 Plans Part 3.pdf DRB24-0156 Plan Part 4.pdf DRB24-0156 Plans Part 5.pdf DRB24-0156 Plans Part 6.pdf DRB24-0156 Plans Part 7.pdf Xcel Will Serve Letter.pdf Fire Truck Turning Exhibit.pdf Vail WMC - 2-YR FP Setback Encroachment Exhibit.pdf West Middle Creek TIS.pdf WMC Title Commitment 5.22.24.pdf Holy Cross Will Serve.pdf Roof Material Exhibit.pdf DRB24-0156 Geohazard Assessment.pdf Rys Olsen made a motion to Table to the June 19th DRB meeting; Roland J Kjesbo seconded the motion Passed (3 - 0). 2 Design Review Board Meeting Minutes of June 5, 2024 77 Planner: Jamie Leaman-Miller Applicant Name: GP-R2, represented by MacAllister Construction Final review of a change to approved plans (hot tub) Address/ Legal Description: 555 East Lionshead Circle/Lot 3, Block 1, Vail Lionshead Filing 1 4.4 DRB23-0368.001 - Lift House Condos Planner: Heather Knight Applicant Name: Lift House Condos, represented by Pierce Austin Architects Final review of a change to approved plans (windows) Address/ Legal Description: 286 Bridge Street/Lot A & B, Block 5A, Vail Village Filing 1 4.5 DRB23-0441.002 - 286 Bridge St Inc Planner: Jonathan Spence Applicant Name: 286 Bridge Street, represented by S3 Architectural Group 4.6 DRB24-0064 - Geroca S.C. Final review of an exterior alteration (sliders/condenser/screen) Address/ Legal Description: 68 East Meadow Drive 101/Lot O, Block 5D, Vail Village Filing 1 Planner: Jamie Leaman-Miller Applicant Name: Geroca, represented by Studio Spinnato Final Review of an addition (balcony/bath/closet) Address/ Legal Description: 1975 West Gore Creek Drive 27/Lot 29 - 42, Vail Village West Filing 2 4.7 DRB24-0108 - Peterson Residence Planner: Greg Roy Applicant Name: Jessica Peterson Final review of an exterior alteration (venting) Address/ Legal Description: 300 East Lionshead Circle 203/Lot 4, Block 1, Vail Lionshead Filing 2 4.8 DRB24-0114 - Gramm Residence Planner: Heather Knight Applicant Name: Melise Gramm, represented by Service Now Final review of an addition (deck enclosure) 4.9 DRB24-0133 - Wild Residence Address/ Legal Description: 1030 Lions Ridge Loop 301/Lot B1 & B2, Block B, Lion's Ridge Subdivision Filing 1 Planner: Jamie Leaman-Miller Applicant Name: Richard Wild, represented by Pierce Austin Architects Final review of a tree removal Address/ Legal Description: 1205 Vail Valley Drive/Vail Golf Course - Lightning Shelter 4.10 DRB24-0152 - Town of Vail Planner: Heather Knight Applicant Name: Vail Golf Course, represented by Old Growth Tree Service 3 Design Review Board Meeting Minutes of June 5, 2024 78 Final review of an exterior alteration (windows/sliders) Address/ Legal Description: 1234 Westhaven Drive A81/Cascade Village - Liftside Condominiums 4.11 DRB24-0155 - Wengert-Neff Residence Planner: Jamie Leaman-Miller Applicant Name: Donna Wengert Neff, represented by SRE Final review of an exterior alteration (chimney) Address/ Legal Description: 2475 Garmisch Drive/Lot 5 & 6, Block H, Vail Das Schone Filing 2 4.12 DRB24-0160 - Sunlight North Condominiums Planner: Jamie Leaman-Miller Applicant Name: Sunlight North Condominiums, represented by Cheryl Lindstrom Final review of an exterior alteration (windows) 4.13 DRB24-0163 - Donaldson Residence Address/ Legal Description: 2863 Timber Creek Drive 3A/Lot 8, Block 4, Vail Intermountain Development Subdivision Intermountain Swim and Tennis Club Condominiums Planner: Heather Knight Applicant Name: David Donaldson, represented by Lifetime Windows and Siding Final review of an exterior alteration (windows) Address/ Legal Description: 3255 Katsos Ranch Road/Lot 9, Block 1, Vail Village Filing 12 4.14 DRB24-0167 - Navas Residence Planner: Heather Knight Applicant Name: Jorge Navas, represented by Renewal by Andersen Final review of an exterior alteration (boilers) Address/ Legal Description: 4504 Meadow Drive/Timber Falls Condominiums 4.15 DRB24-0168 - Timber Falls Condos Planner: Heather Knight Applicant Name: Timber Falls Condos, represented by R & H Mechanical Final review of an exterior alteration (windows/sliding door) Address/ Legal Description: 4650 Vail Racquet Club Drive 11/Vail Racquet Club Condominiums 4.16 DRB24-0171 - Noble Residence Planner: Heather Knight Applicant Name: Bruce & Patricia Noble, represented by BZ Construction Final review of an exterior alteration (windows/doors) Address/ Legal Description: 1592 Golf Terrace Q57/Area A, Sunburst at Vail 4.17 DRB24-0178 - Whistlervail LLC Planner: Jonathan Spence Applicant Name: Whistlervail, represented by Renewal by Andersen Final review of an exterior alteration (deck) Address/ Legal Description: 193 Gore Creek Drive B/Tract A, Block 5B, Vail Village Filing 1 4.18 DRB24-0184 - Sweet Basil Planner: Jonathan Spence 4 Design Review Board Meeting Minutes of June 5, 2024 79 Applicant Name: Sweet Basil, represented by Plath Roofing 5.Staff Denials 6.Adjournment Roland J Kjesbo made a motion to Adjourn ; Mary Egan seconded the motion Passed (3 - 0). 5 Design Review Board Meeting Minutes of June 5, 2024 80 Present:David Tucker William Jensen Robert Lipnick John Rediker Scott McBride Brad Hagedorn Robyn Smith 1. Virtual Link Register to attend the Planning and Environmental Commission meeting. Once registered, you will receive a confirmation email containing information about joining this webinar. 2. Call to Order 3. Main Agenda Planner: Jonathan Spence Applicant Name: PHH Design Development 3.1 A request for a recommendation to the Vail Town Council for a major amendment to Special Development District No. 4 (Cascade Village), pursuant to Section 12-9(A), Special Development Districts, Vail Town Code, to allow for the development of a mixed use project on the property known as the Cornerstone site, located at 1276 Westhaven Drive/ Cornerstone Parcel, Liftside/Cornerstone Subdivision and setting forth details in regard thereto. (PEC24-0016) Time Stamp 0.00.28 Planner Spence gives an introduction. He gives a history of the Cornerstone Property. He walks through the history of the previous approvals. He talks about the public benefit for the 2024 proposal. He talks about proposed uses on the site. Planning and Environmental Commission Minutes Monday, June 10, 2024 1:00 PM Vail Town Council Chambers PEC24-0016 Staff Memo June 10, 2024.pdf Attachment_A._Vicinity_Map.pdf Attachment B. Narrative-Project Description.pdf Attachment C. Amendment Materials.pdf Attachment D. Part 1.pdf Attachment D. Part 2.pdf Attachment D. Part 3.pdf Attachment D. Part 4.pdf Attachment D. Part 5.pdf Attachment E. Massing Model.pdf Attachment F. March 11, 2024 PEC minutes (Worksession).pdf 1 Planning and Environmental Commission Meeting Minutes of June 10, 2024 81 Rediker and Spence discuss the previous approvals, which did not move forward. Rediker asks about the improvements to the frontage road. Town Engineer Tom Kassmel walks through the Right-of-way work in this area. Kassmel walks through the traffic flow in the area. Lipnick asks about the turn from the Frontage Road in that area. Jensen asks about traffic backups in that area. Smith asks how far away are we from them having to add the turn lane back in? Kassmel says that’s a good question that should be studied further. Smith asks about the new development on Greenhill Court. Kassmel confirms that doesn’t connect with Westhaven via the road. Smith asks about the tennis courts in the area. Kassmel says if that site redeveloped it might get new access off the frontage road. It currently does not access from Westhaven. Smith asks about level of service, Kassmel says its likely wouldn’t change that level. Lipnick says part of the project is being a third portal for Vail Mountain, it could potentially bring a lot more skiers. Also a lot of events happen at the Grand Hyatt, would favor shortened right turn instead of doing away with it. Rediker asks about the parking information. Spence says there is a slight surplus in the Arias garage that could accommodate the increased commercial parking. Rediker asks how that works since it is a private garage. Spence says the excess capacity is total spaces minus current uses. There is data from 2016 showing the 38 space surplus. The current uses are largely the hotel, some for the CMC building, and the Cascade Residences. Rediker asks how the current garage works for public parking. Spence says that is best answered by the property owner. Lipnick asks how Cornerstone fits the land use. Spence says it includes resort style multifamily, the proposed uses are consistent. Hagedorn asks about commercial linkage; are the dorm style EHUs allowed? Spence says it’s allowed with approval from PEC and Council. Smith says this SDD seems like somewhat of a regulatory nightmare, it’s not consistent with other areas. Does the Town or anyone else have an appetite for changing how this area is regulated? Rediker wants to stay on this project, that can be further addressed at commissioner comment. Spence says the SDD is set, we’re doing our best to understand the development standards as time go by. Agrees that it is messy but breaking it apart could create a new set of challenges. Alonso Ruiz de Velasco and Brendan Byrne with Davis Partnership Architects give a presentation for the applicants. Velasco says he knows Cascade has important potential, which is not fully harnessed today. They want to revitalize this area and create another hub. There are 30 residential units, a couple retail, it enhances the accessibility and connections in the area. Activation is an important goal, they’re trying to be compatible with surrounding properties. Gabby Voeller with SE Group gives a presentation on the parking requirements. Rediker asks if Vail Resorts is planning on expanding the ticket office in this location? Is there a contemplated ski patrol office there? Voeller says we’re not changing the function of the ticketing office, just slightly larger square footage for expanded restrooms. Velasco says there is potentially space in the area for ski patrol but it is not currently planned. Voeller talks about the current parking uses on site. 2 Planning and Environmental Commission Meeting Minutes of June 10, 2024 82 Lipnick asks where increased skier parking would go? Voeller says they can come via transit, she didn’t see anywhere in code where it’s the developer’s responsibility to account for that. Rediker asks about the parking management plan for the dormitory. Voeller discusses how the proposed parking was arrived at. Jensen says he doesn’t see this as a portal, it is more a self-contained community. We have to be honest and say this is a fairly exclusive community for property owners, maybe don’t market it as a portal to the mountain. Joseph Lear with the applicant team talks about the commercial uses in the building, these square footages derived the parking requirements. Voeller says the final numbers are still being finalized. Rediker asks if there is a front office on the upper floors. Lear says just a residence lounge. Rediker asks if this will be managed as a hotel, as many others in Town. Velasco says the current intent is residential units for sale. Rediker would like a better understanding of how the building is operated. Spence says Inclusionary Zoning is based on square footage only, doesn’t contemplate how the property is managed. Smith asks if there is a distinction for limited service lodges in commercial linkage. Spence says he will check on that. Smith says we’re allowing the parking requirement for private development to be satisfied by a third party. Is there a pitfall involved in that? We don’t have to solve for all the what ifs, but what responsibility does the Town have in that case? Velasco says there are two questions: does it comply with the code and who manages that parking? Right now we’re trying to make sure that we’re compliant with the code; there are existing spaces which could fulfill those needs. Smith asks about who owns the current parking in the garage. Rediker asks about potential parking agreements, Velasco says there will be a written agreement in place. Smith asks if there will be a rundown next meeting as to how the Town feels about the parking arrangement? Spence confirms. Voeller runs through proposed GRFA amendments to the SDD. Smith asks if SDD ordinances considered 250 additions over the years? Spence says likely not, they are allowed separate from the GRFA total – but are charged inclusionary zoning. Voeller talks about the Commercial Linkage numbers. Smith and Voeller discuss rounding the numbers. Spence says one employee would be satisfied by fee-in-lieu, per the applicant’s table. Smith asks about the fee-in-lieu, Spence says it could be possible to house them on site, it’s an option of the Town Council. Lear gives a presentation on the architecture and site planning for the building. There is a loading dock on the west side of the CMC building, which could service the Cornerstone building. PEC discusses the circulation of the deliveries in the area. Velasco says they don’t yet know who will own or operate the coffee shop. Lear talks about the paseo area. He walks through the access and dropoff area at the front of the building. He walks through the various floor levels and elevations. He talks about the landscaping 3 Planning and Environmental Commission Meeting Minutes of June 10, 2024 83 features south of the building. Tucker says the distance from the loading to the commercial spaces is a long way for the drop-offs. The service will not come down the paseo. Rediker asks about the access sidewalk on the west, is that on cornerstone property? Lear says it is split with the property to the west. The building setback is 8’ to the property line in that area. Rediker asks how tall the hotel is south of Cornerstone. Velasco says it is 5 stories in that area. Rediker asks about access to the on-site EHU units. He asks about the south property line. Lear says the building is 30 ft from the hotel, 15 feet to the property line on the southwest part of the lot. Lear walks through the floor plan of the on site EHUs. He says the pathways in that area will be heated. Rediker asks about the owner’s lounge. Lear says there is one at the drop-off level, and one at the paseo level that will have resident amenities. Hagedorn says that space is prominent on the façade, talks about uses on basement or garden level. Is that the right use for that area? Lear says they’re trying to put the active resident spaces in that area, so it’s activated. Rediker asks about the plans for the dorm style EHUs. Velasco walks through the floor plans for the dormitories. Rediker and applicants discuss access to dormitories and restrooms. Smith asks staff how these compare to others? Spence says there is one other example in the Four Seasons, with individual access to the outside. Hagedorn asks about enforceability of an offsite EHU like this. Spence says the deed restrictions can be required prior to completion of the main buildings. Smith asks about the occupancy requirements for this type of EHU. Spence says it could be a violation of the deed-restriction if it was not occupied, it’s an interesting question because of the challenges with occupancy. Lipnick has concerns with the proposed access and light. Velasco says they’re adapting an existing space for a better use. Lipnick doesn’t think year-round workers and families would tolerate that, maybe J-1 visas for three months. Smith asks if there is already a building permit? Spence confirms there was a building permit but with a condition that the acceptance of the units for Cornerstone mitigation was to be determined by the PEC and the Town Council. Rediker asks about the sun-shade analysis. Lear walks through the greatest impacts, the dropoff area is snowmelted because of this. Rediker asks about the 2008 approval, where was the building envelope? Spence says the footprint was similar, the height was 71 feet from the lowest level. Smith asks about other properties within the ownership. Hagedorn asks about the vestibule in the paseo level. Lear says they are small day lockers. Velasco talks about the ownership situation for the parking. Lipnick asks if they thought about workforce housing for the tennis court area? Velasco says they have thought about it. 4 Planning and Environmental Commission Meeting Minutes of June 10, 2024 84 Stan Beard lives in the neighborhood. He asks about the orientation of the dropoff level and the paseo. His concern is the outdoor entertainment areas, has concerns with noise as they face Gore Creek and Glen Lyon. He doesn’t believe past approvals should have anything to do with this one today. It should not exceed the height of the tallest existing building, what would support that? He believes the parking should be in house only, and let’s be clear this is not a hotel in disguise. He doesn’t believe we should make exceptions, doesn’t want to push the height limit even higher, our neighborhood doesn’t justify it. Rory Keller is the managing partner of Keller and Mendoza in the CMC building, which has 11 professional employees. Their HOA recently approved the dormitory. He was not too excited to have dormitory housing but understood the need, it’s what a good business neighbor should do.. One month later, they received an increase in parking prices, which are untenable for a business. If we are unable to get a reasonable parking option, we are likely to have to move to another location outside of Vail. They have also reserved two units in Timber Ridge. They request that Town look at what possible solutions may be available to a business. They are in favor of the proposal, but they are here to advocate that long term parking solutions be addressed as the development district is being amended. The question is whether they would commit to a percentage being allocated for long-term reasonable parking rates. Kim Seter, with Seter & Vander Wall, is representing Cascade Village Metro District (CVMD). They fear this proposal will have some serious impacts on the operations of Cascade Village. There are agreements in place with the Town, Vail Resorts, and easements in the area owned by CVMD. The easement agreements limit the owner’s ability to construct improvements with the prior consent of CVMD and the plans will interfere with the use of the easement. The CVMD board is opposed to this application and believes the application is inconsistent with the criteria and inappropriate for the site, scale, height. If the previous approvals have expired, there is nothing in the bank. Since those amendments were approved, things have changed a great deal. This will block the view that many residents currently have to the mountains across I-70. The plan does not satisfy the requirement for compatibility. There will likely not be room for a larger lift with the new construction and decreased setback. The proximity of skiers in the area creates an additional hazard. The use of the skier plaza for grooming vehicles will put heavy equipment near increased skier traffic. The design features are not responsive to the overall aesthetic of the community. The lift space and paseo create concerns, there is additional need for snow removal. The vehicle and pedestrian access hasn’t been addressed. During winter months, Westhaven will be shaded, creating dangerous conditions for pedestrian and traffic circulation. There are many questions concerning the workability of the plan. How will the lift be workable during construction? How will Vail Resorts access during construction? These dictate that the project should not be approved at this time. Janie Lipnick says this will obliterate the views in the neighborhood, casting a shadow as well. Past approvals shouldn’t have a bearing on this. She is not opposed to development, but smart, sensitive development is possible. This is an odd site, worried about what it does to the skier plaza. Doesn’t think the infrastructure is there to create another portal or village. Where will day skiers go? Scott Wagner lives in the neighborhood. He shares some of the concerns already voiced.. The 2008 approval expired in 2017, doesn’t see why that should be relevant. Access from the frontage road is a challenge, especially with increased traffic count. This is a pie in the sky as another access point, the master plan is something Vail Resorts will have to work with the Forest Service on, there is also not room for an improved lift. Approval is needed from CVMD for work in the easement. The turnabout raises some concerns, re-doing that whole circle makes it a bigger safety hazard. The ticket office has management questions. The EHU units are already being built. Thad King is president of Liftside Condos. The owners of Liftside recently were made aware of this meeting. The notices weren’t mailed to the address that the county would have, instead it was sent to the Liftside building itself. They have concerns about setbacks, height, sun-shade, they will reserve final comments until they’ve had a chance to poll all of the owners. Rediker says the public can also put questions in writing for future meeting as this item will be continued. 5 Planning and Environmental Commission Meeting Minutes of June 10, 2024 85 Lorenza Chico is at the Liftside building. She is not opposed to new buildings and is happy to see activation. But they do not want to see this increased height, increased setbacks, and more parking. Liftside is the only neighbor which isn’t owned by this ownership. They are impacted by the height and setbacks. Cascade is great community with respect for natural environment. Bob Rosen lives in the neighborhood and is on the board for the CVMD. How can someone submit a proposal on land that they don’t control? CVMD has control of the easement, Cornerstone has not contacted them, how can they move forward with that? No further public comment. Rediker asks for commissioner comment. Tucker has concerns with the easement issues as well as sun-shading and restaurants so far from the serviceable loading dock. Would like to see an elevation plan for the basement. Smith says there is an obligation to get to yes as effectively and efficiently as possible but there are concerns. Per Staff questions, the housing component of the application is insufficient, quantitively, and qualitatively. You do have a desperate need for dorms to support the hotel, if you’re building that anyway building housing is great period. She encourages applicant to explore other opportunities for Housing and public-private partnerships. If the proposal is activation as a public benefit, it would be inconsistent to accept a private ski club as an activating use. This would go better if you acknowledge this is an all- inclusive private community with public benefit. The development standards are dependent on public benefit, which is currently insufficient. She struggles to understand established requirements, wants to seek legal advice on how to proceed with that. She understand there is a time requirement with the 2008 deal that expired. If we’re evaluating previous approvals, we also have to evaluate previous public benefits. She doesn’t understand parking required for commercial uses. You should work with your neighbors on resolving easement issues. Let’s make it happen but fix it. Lipnick says the building height went from 71’ to 97’ – when they got approval in 2008 a requirement from Council was to lower the height from 91’ to 71’. Worries about density and massing. Easements were not in the packet and have been brought to bear today, encourage you to meet with your neighbors and CVMD. The increase in GRFA, height, bulk, mass are not appropriate for this site. The dormitory style EHUs in the basement are not effective mitigation for inclusionary and commercial linkage. This does not accommodate for year-round employees and families. You should re-examine the tennis courts as a beneficial place for workforce housing. Does not think the public benefits outweigh the adverse effects of the deviations that are being requested. The space is inadequate for ski-base activity today, if you increase the number it will exacerbate the problems. There is a place for Cornerstone, would like to see it but you must work with your neighbors to figure it out in a more efficient way. Jensen says the massing and shadowing is unacceptable. Encourage you to talk about ski operations, it will need to be replaced at some point in the next ten years. Has concerns with height, the EHU’s feels like you’re warehousing your J1’s, could be convinced on parking. Never seen the PEC grant four exceptions. Complements you for looking at it, but you have to go back to drawing board and listen to neighbors and the community. The size of the east building looks better, the west not as much. Take the feedback respectively and rethink how you want to build it out. Hagedorn thanks the applicants for the presentation. Being an engaged neighbor is importantly. How does PEC approach this with the easement conflict? Parking issues raise this concern about how does a third party factor in? Has concerns about activations and the large frontage dedicated to owner’s lounge- which is not the most active use. Agrees there is a lot of time spent on comparison to previous applications, but those rights are no longer vested. Would like to see how this varies from base level SDD that is currently in place. How can off-site units satisfying EHU requirements?. There is a lot of ask here, only two other buildings in Town that approach these height, don’t see a change in the give from last time. There is a path forward here, need to see how we get there. McBride shares concerns on height, parking, traffic, easement issues, and EHU proposal.Agrees this is a 6 Planning and Environmental Commission Meeting Minutes of June 10, 2024 86 lot of ask without a lot of give. This proposal is an attempt to maximize this property, would like to see anything that can be done to compromise, does not want to impinge on property rights but we need to make sure the public interest is met. Rediker thanks applicant for the presentation today. He is concerned about dorm-style EHUs, and how the EHUs interplay with parking. Building height is a concern, the 2008 approval is not necessarily a benchmark, it can be taken under consideration but we are not bound to it. 91’ height is significant, 71’ is substantial, the owner’s lounge on the paseo level takes up a lot of space that is supposed to be active for other uses. The purpose is not to activate for the public, it is a private owner’s club. He is concerned about the lack of parking and increased density.. Both Town and applicant need to rethink turn lanes from the Frontage Road. He would like to understand how this development would impact Vail Resort’s current and future operations. The easement issues need to be straightened out before anything is approved, would like to hear from the Town Attorney before an approval. He doesn’t know that it can meet criteria No. 9 if easement rights are violated by proposed plan. Smith says this application seems to pivot on public benefit. We need to have a clear understanding of the public benefits that are being proposed. Spence confirms part of that analysis will be in the memo. Planner: Heather Knight Applicant Name: Town of Vail, represented by Tom Kassmel 3.2 A request for recommendation to the Vail Town Council, pursuant to Section 12-3-7, Amendment, Vail Town Code, for the adoption of the Vail Mobility and Transportation Master Plan. (PEC24-0013) Time Stamp 3:23:14 Knight gives an introduction. Kassmel gives an introduction. There are still some minor revisions to be made, the PEC can give final approval with conditions today or continue to the following meeting. Kassmel walks through the redline changes. PEC and Kassmel discuss timeframe for the application. Rediker talks about the the public engagement section. He is hesitant about conclusions on public support given the limited engagement. Kassmel says we got great participation for this type of document. But he understands the point. Robert N Lipnick made a motion to Continue to the meeting on July 8th, 2024; Robyn Smith seconded the motion Passed (7 - 0). PEC24-0013 Staff Memo.pdf Attachment A. PEC Memo 6-10-24.pdf Attachment B. Go Vail 2045 06042024.pdf Attachment C. Vail Project Recommendations Table_060424.pdf Attachment D. PEC MP Comments5-13-24.pdf Attachment E. Public Comment - EngageVail Summary.pdf 7 Planning and Environmental Commission Meeting Minutes of June 10, 2024 87 6.Adjournment Rediker says the distinction of who responded can be mentioned in the plan, it needs that qualifier. Smith asks about approvals the plan in light of the Westhaven conversation.Kassmel says the master plan doesn’t grant specific approvals, it identifies areas to be looked at. Jensen says this is a plan, there will be deviations over the years. Knight adds it’s a guideline, not a specific plan for each project. Rediker asks for public comment. There is none. Brad Hagedorn made a motion to Continue to the meeting on June 24th, 2024; William A Jensen seconded the motion Passed (7 - 0). 4. Approval of Minutes 4.1 PEC Results 5-13-24 PEC Results 5-13-24.pdf (Jensen & Rediker abstain, absent from last meeting) Robert N Lipnick made a motion to approve ; Robyn Smith seconded the motion (5 - 0). 5. Information Update 5.1 June 24th Meeting - Virtual Only Knight confirms the next meeting on June 24th will be virtual only. Smith asks about site visits. Rediker says he discussed this with the Town and they can be done within certain parameters, like not discussing the application. They might be appropriate in some cases, how do we determine that? Spence says in the past they were chosen when staff felt it was appropriate. There are challenges of communication and would need protocols. Staff could discuss which projects might warrant a visit. PEC and staff discusses the appropriate protocols for site visits. Rediker asks staff to look into it, Knight confirms. Hagedorn thanks staff for timestamps on minutes. William A Jensen made a motion to Adjourn ; Robyn Smith seconded the motion Passed (7 - 0). 8 Planning and Environmental Commission Meeting Minutes of June 10, 2024 88 AGENDA ITEM NO. 4.1 Item Cover Page DATE:June 18, 2024 SUBMITTED BY:Kristen Bertuglia, Environmental Sustainability ITEM TYPE:Information Update AGENDA SECTION:Information Update SUBJECT:Vail Bighorn Initiative Update SUGGESTED ACTION: VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Memo to Town Council - Update Vail Bighorn Initiative .pdf 89 To: Town Council From: Department of Environmental Sustainability Date: June 18, 2024 Subject: Vail Bighorn Initiative Update I. Purpose The purpose of this memorandum is to provide the Vail Town Council an update on the effort and funds raised by the Vail Bighorn Initiative, an independent citizens group dedicated to protecting the Gore Range bighorn herd. II. Background Vail Bighorn Initiative Mission Our mission is to work alongside wildlife conservation organizations to present science-based information specific to the Gore Range S2 Bighorn Sheep Herd in an effort to educate and inform the public, build awareness of the current threat to their habitat, and raise funds necessary to bridge the gap between the valuation of the Booth Heights parcel, and the current funds available for the land purchase. VBI Work to date Over the past several years the Vail Bighorn Initiative has worked to raise awareness and funds to support the purchase of the Booth Heights parcel, through grassroots citizen efforts as well as a formalized campaign with Milhoan Creative and Social Impact Advisors serving as campaign managers, funded entirely by private contributions. The campaign managers were able to facilitate a partnership with the Wild Sheep Foundation, a nearly 50-year old international organization dedicated to enhancing wild sheep populations, promoting scientific wildlife management, educating the public and the conservation benefits of hunting. The WSF and the Town of Vail entered into an agreement where the WSF agreed to serve as the fiscal agent for the funds raised and continues to do so today. To date, the campaign has raised 920K with nearly 700 donors with pledges and cash in hand. Note that some donors have expressed their desire to wait until the title of the Booth Heights parcel is transferred to the town to complete their gift agreement. The managers also launched a full-scale media campaign including Facebook, Instagram, a partnership with Howl for Wildlife, and a Vail Daily week-long blitz. While passive fundraising continues today, the VBI is not actively spending campaign funds to raise additional revenue until the status of the court appeals and the path 90 Town of Vail Page 2 forward is determined. When the title of the parcel has been transferred, a compelling case for a conservation easement can be made and fundraising will continue. Additional Funds The VBI has also received a donation of a Gore Range bighorn sheep mount which will be hosted at the Eagle County Airport. Naming recognition opportunities have been provided to donors and will be additional source of ongoing funding to support the herd. Staff has also received approval from the Eagle County Open Space Advisory Committee to contribute up to $5 million toward the purchase of the Booth Heights parcel. The Board of County Commissioners has decided to wait until the court appeals process is complete to vote on the approval of these funds. The Rocky Mountain Bighorn Society has been an excellent partner in support of the Gore Range herd, providing $25K in funding toward the purchase of the parcel, in-kind support on the Home for the Wild documentary, and herd and vegetation management projects. 91 AGENDA ITEM NO. 5.1 Item Cover Page DATE:June 18, 2024 SUBMITTED BY:Stephanie Bibbens, Town Manager ITEM TYPE:Town Manager Report AGENDA SECTION:Matters from Mayor, Council, Town Manager and Committee Reports (20 min.) SUBJECT:Town Manager Report SUGGESTED ACTION: VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: TM Update 2024-06-18 92 Town Managers Update June 18, 2024 1. Strategic Goals & Actions The Town Council adopted the 2024 Strategic Plan on May 7 th, 2024. Staff made very good progress last week in developing an action plan to achieve the strategic results. Those actions will come back to Council for your review and approval. We will also track progress on achieving results in both the Town Mangers update and on our website. 2. Dewatering Permits and the State of Colorado Department of Public Health and Environment For many large development projects that involve excavation in the water table a State of Colorado dewatering permit is required which has historically been used to prevent silt from entering a water body (Gore Creek in Vail) from a construction project. The State’s process on these types of permits and specifically a permit the Town had for the Residences at Main Vail changed dramatically. They are now asking/requiring the Town to continue to monitor and sample water quality for metals on a weekly basis after the project is completed. No detectable metals are being found in water now coming of the stormwater system for the Residences of Main Vail. The cost of annual monitoring could be $60 - $90k per year. Staff is communicating with the State Water Quality Division on why this is being required. We are also hearing from other municipalities and sanitation districts about increasingly onerous requirements being placed on projects needing some form of permit. We simply wanted to make Council that this is an issue staff is attempting to address with the State of Colorado. 3. Upcoming Council Topics Staff will be bringing an update on ideas for improving the Vail Promenade in July. Staff is currently reviewing our polices, programs, and rent policies for Town owned housing for our employees and will be bring that topic to Council in July. 4. Other There may be other topics the Town Manager needs to share with the Town Council. 93 AGENDA ITEM NO. 5.2 Item Cover Page DATE:June 18, 2024 SUBMITTED BY:Stephanie Bibbens, Town Manager ITEM TYPE:Town Manager Report AGENDA SECTION:Matters from Mayor, Council, Town Manager and Committee Reports (20 min.) SUBJECT:Council Matters and Status Update SUGGESTED ACTION: VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: 2024-06-18 Matters 94 COUNCIL MATTERS Status Report Report for June 18,2024 Town Council asked staff for an update on Booth Heights fundraising. Staff has prepared a memo for today’s Council meeting which is included in the “Information Update” section of the agenda. Big thank you to the Vail PD, the Ford Amphitheater staff and Donovan Pavilion Management for their expert handling of 2 proms and 3 graduation ceremonies this month! Big thanks for the tour of Public Works facility! It’s definitely “where the magic happens” Social Media Listening https://share.sproutsocial.com/view/77b0e09b-f203-47ff-b0e0-9bf20337ffa5 The GoPro Mountain Games showed up in a big way on social as always! What an incredible weekend and while there was some chatter around overflow parking, that didn't dampen the overwhelmingly positive response. The (mostly) incredible weather didn't hurt either: Here were the top posts across Town of Vail's social media channels including Fire and Police, interestingly Hiker Shuttle was the top post by Impressions: 95 ICYMI -a look at the Town of Vail Greenhouse as we prepare for summer with Hannah Sorensen: https://www.facebook.com/watch/?v=1007057411040633 In the News______________________________________________________ May 30 Artist in Residence https://www.denverpost.com/2024/05/30/danielle-seewalker-artist-palestine-vail-symposium/ 96 May 31 Dismount Zone https://www.realvail.com/vail-village-dismount-zone-returns-for-summer/a19224/ Bus It to Hike It https://www.realvail.com/hikers-encouraged-to-bus-it-to-hike-it-with-the-hiker-express-to-booth- creek/a19227/ Artist in Residence - editorial https://www.vaildaily.com/opinion/wissot-a-callous-disregard-for-life-but-not-genocide/ June 1 Mill Creek Mud Slide https://www.vaildaily.com/news/small-landslide-on-vail-mountain-muddies-creeks-in-town/ June 3 Bus Roadeo https://www.vaildaily.com/news/eagle-county-bus-drivers-compete-fiercely-and-for-fun-to-see- whose-skills-are-the-best-at-bus-roadeo/ June 4 Timber Ridge Pre-Sales https://www.realvail.com/home-pre-sales-now-available-at-the-new-timber-ridge-village- neighborhood/a19252/ Art in Public Places https://www.vaildaily.com/news/vail-public-art-controversy/ Geothermal https://www.realvail.com/big-pivots-analysis-growing-interest-in-geothermal-includes-vail-eagle- county/a19245/ June 5 Dobson Remodel https://www.vaildaily.com/news/vail-dobson-ice-arena-remodel/ Fourth of July https://www.vaildaily.com/news/vail-police-to-crack-down-on-unaccompanied-minors-young- adults-during-fourth-of-july-celebrations/ https://www.realvail.com/vail-to-implement-fourth-of-july-celebration-safety-measures/a19272/ June 6 Frontage Road Parking https://www.vaildaily.com/news/vail-eliminates-some-overflow-frontage-road-parking-during- summer/ 97 Geothermal https://www.vaildaily.com/news/polis-honors-gubernatorial-tradition-while-celebrating-a-clean- energy-future-during-eagle-county-visit/ June 9 Short Term Rentals https://www.vaildaily.com/news/does-vail-need-more-short-term-rental-regulations/ Artist in Residence - letter https://www.summitdaily.com/opinion/letter-to-the-editor-summit-county-must-distance-itself- from-vails-artistic-censorships/ June 11 West Middle Creek https://www.vaildaily.com/news/vails-west-middle-creek-is-on-track-to-bring-268-deed- restricted-units-by-2027/ June 12 Summer in Vail - editorial https://www.vaildaily.com/opinion/howard-summer-is-heating-up-in-the-vail-valley/ Upcoming Dates July 4 4th of July Town of Vail Parade! July 9 Community Picnic: Bighorn Park August 13 Community Picnic: Donovan September 10 Vail Social 98