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Home My WebLink About2024-06-18 TC Meeting MinutesTown Council Meeting Minutes of June 18, 2024. Page 1 Vail Town Council Meeting Minutes Tuesday, June 18, 2024 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Coggin. Full video of the Town Council meeting can be accessed at https://www.highfivemedia.org/town- vail. Members present: Travis Coggin, Mayor Barry Davis, Mayor Pro Tem Pete Seibert Jonathan Staufer Dave Chapin Reid Phillips Samantha Biszantz Staff members present: Russell Forrest, Town Manager Kathleen Halloran, Deputy Town Manager Matt Mire, Town Attorney Stephanie Kauffman (Bibbens), Town Clerk 1. Call to Order 2. Public Participation Public Participation began at time stamp 0:00:11 on the High Five video. Caitlin Murray and Anne-Marie McDermott of the Bravo! Vail Music Festival thanked the town for its continuing support and partnership and gave a preview of the upcoming season. 3. Any Action as the Result of Executive Session There was none. 4. Consent Agenda Consent Agenda began at time stamp 0:03:42 on the High Five video. Staufer requested Resolution 29, Series of 2024 be taken off the consent agenda for discussion. 4.1 Resolution No. 30, Series of 2024, A Resolution of the Vail Town Council Approving an Intergovernmental Agreement (24-PA-11021500-49) between the Town of Vail and the Town Council Meeting Minutes of June 18, 2024. Page 2 USDA Forest Service White River National Forest Concerning the Wildland Fire Mitigation Program Approve, approve with amendments, or deny Resolution No. 30, Series of 2024. Background: This is one of two participating agreements for the implementation of the Booth Creek Fuels Reduction project. 4.2 Resolution No. 31 Series of 2024, A Resolution of the Vail Town Council Approving an Intergovernmental Agreement (24-PA-11021500-48) between the Town of Vail and the USDA Forest Service White River National Forest Concerning the Wildland Fire Mitigation Program Approve, approve with amendments, or deny Resolution No. 31, Series of 2024. Background: This is one of two participation agreements for the implementation of the Booth Creek Fuels Reduction Project. 4.3 Contract Award to AXON Enterprise, Inc. for Renewal of AXON Master Services Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with AXON Enterprises Inc. for a five-year renewal, in the amount not to exceed $608,472.29 over five years, based on appropriations during the budget process. Background: The Vail Police Department would like to sign a new 5-year contract with AXON Enterprises, which allow them to combine all services into one contract and clean up billing 4.4 Contract Award to Hess Contracting Inc. to Complete the 2024 Vail Concrete & Framework Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Hess Contracting Inc. to complete the 2024 Vail Concrete & Framework, in an amount not to exceed $185,000.00. Background: This contract is to provide concrete drainage pans at various locations in Vail and three concrete bus shelter pads in East Vail. Davis made a motion to approve the Consent Agenda, Staufer seconded; motion passed (7-0). 5. Action Items Resolution No. 29, Series of 2024 began at timestamp 00:04:20 on the High Five video. 5.1 Resolution No. 29, Series of 2024, A Resolution of the Vail Town Council Approving a Memorandum of Understanding among the Naval Criminal Investigative Service and Participating Federal, State, County and Municipal Agencies for an Information Sharing Town Council Meeting Minutes of June 18, 2024. Page 3 Initiative known as the Law Enforcement Information Exchange Rocky Mountain (LInX Rocky Mountain) Approve, approve with amendments, or deny Resolution No. 29, Series of 2024. Background: The Town wishes to enter into a memorandum of understanding between NCIS and the Federal, State and local law enforcement information sharing initiative for operation of a regional warehouse of databases, LInX Rocky Mountain. Davis made a motion to approve; Chapin seconded motion passed (6-1 Staufer opposed). 5.2 Contract Award to Fehr & Peers Consulting Group for Transit Route/Operations Optimization Planning Transit/Route/Operations Optimization Planning conversation began at time stamp 00:6:57 on the High Five video. Presenter(s): Tom Kassmel, Town Engineer Authorize the Town Manager to enter into a contract, as approved by the Town Attorney, with Fehr & Peers Consulting Group for the Transit Route/Operations Optimization Planning, in the amount of $90,000 and to supplement the 2024 budget for this project by $15,000. Background: The Town has budgeted to complete a Transit Optimization Plan. The project will holistically review Vail’s Transit operations from a routing, scheduling, and operations standpoint with the goal of optimizing efficiency and service, assisting in achieving the adopted Strategic Goals. Staufer made a motion to approve; Davis seconded motion passed (7-0). 6. Public Hearings 6.1 Ordinance No. 06, Series of 2024, Second Reading, an Ordinance Amending Title 12 and Title 14 of the Vail Town Code to Rename the Current Housing - 1 and Housing - 2 Zone Districts and to Establish a New Community Housing Zone District and Amending the Town's Zoning Map Accordingly Ordinance No. 06, Series of 2024 began at time stamp 00:09:29 on the High Five video. Presenter(s): Greg Roy, Planning Manager Approve, approve with amendments, or deny Ordinance No. 06, Series of 2024 upon second reading. Background: The amendment will change the names of the housing districts from Housing to Community Housing and add a third district with a maximum height limit between the two existing height limits. This update is recommended by the Vail Local Housing Authority and is intended to provide an additional housing district with an intermediary height. Town Council Meeting Minutes of June 18, 2024. Page 4 Chapin made a motion to approve; Davis seconded motion passed (7-0). 6.2 Ordinance No. 07, Series of 2024, Second Reading, An Ordinance Amending Chapter 1 of Title 5 of the Vail Town Code Regarding Private Property Drainage Ordinance No. 07, Series of 2024 began at time stamp 00:11:05 on the High Five video. Presenter(s): Tom Kassmel, Town Engineer Approve, approve with amendments, or deny Ordinance No. 07, Series of 2024, upon second reading. Background: The Town Code does not currently fully address water runoff from public roads onto private property or vice versa; nor the maintenance of private driveways within the public way in a clear manner that is typical of most similar communities. The proposed Code amendment will clarify responsibilities of private property owners. Staufer made a motion to approve; Chapin seconded motion passed (7-0). 7. Matters from Mayor, Council, Town Manager and Committee Reports Matters from Mayor, Council, Town Manager and Committee Reports began at timestamp 00:13:06 on the High Five video. 7.1 Town Manager Report 7.2 Council Matters and Status Update There being no further business to come before the council, Davis moved to adjourn the meeting; Staufer seconded motion passed (7-0), meet adjourned at 6:35 p.m. Respectfully Submitted, Attest: __________________________________ Travis Coggin, Mayor ______________________________ Stephanie Kauffman, Town Clerk