HomeMy WebLinkAbout2024-08-20 Agenda and Supporting Documentation Town Council Afternoon Meeting1.Call to Order (4:10pm)
2.Presentation/Discussion (4:10pm)
2.1 Gore Creek Surf Wave Update (4:10pm)10 min.
Listen to presentation and provide feedback.
Presenter(s): Gregg Barrie, Senior Landscape Architect
Background: This agenda item is to provide a response to the
Town Council's request to research options for constructing a
standing surf wave in Gore Creek.
3.DRB/PEC (4:20pm)
3.1 DRB/PEC Update (5 min.)
4.Information Update (4:25pm)
4.1 June 25, 2024 VLHA Meeting Minutes
4.2 July 1, 2024 AIPP Meeting Minutes
4.3 July 12, 2024 VLHA Meeting Minutes
4.4 July 24, 2024 AIPP Special Meeting Minutes
4.5 2024 Community Survey Final Report
5.Matters from Mayor, Council, Town Manager and Committee Reports (4:25pm)
5.1 Matters from Mayor, Town Council and Committee (15
min.)
VAIL TOWN COUNCIL MEETING
Afternoon Session Agenda
Town Council Chambers and virtually by Zoom.
Zoom meeting link: https://vail.zoom.us/webinar/register/WN_8t1LRFzbSiOEsR9sm40PRA
4:10 PM, August 20, 2024
Notes:
Times of items are approximate, subject to change, and cannot be relied upon to determine what time
Council will consider an item.
TC Memo 6-20-24 Standing Surf Wave Information Memo
Salida Surf Wave images.pdf
DRB Results 8-7-24
PEC Results 8-12-24
2024-06-25 VLHA Mintues
July 1, 2024 Minutes
2024-07-12 VLHA Minutes - Special Meeting
July 24 2024 Minutes
Community Survey Final Report
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5.2 Town Manager Report (25 min.)
5.3 Council Matters and Status Update
6.Executive Session (5:05pm)
(35 min.) Executive Session pursuant to:
1. C.R.S. §24-6-402(4)(a) to consider the purchase, acquisition, lease, transfer or sale of
any real, personal or other property interest, C.R.S. §24-6-402(4)(b) to hold a
conference with the Town Attorney, to receive legal advice on specific legal questions
and C.R.S. §24-6-402(4)(e) to determine positions relative to matters that may be
subject to negotiations, develop a strategy for negotiations and instruct negotiators and
on the topics of potential lease and acquisitions.
7.Recess 5:40pm (estimate)
TM Update 08-20-2024
West Middle Creek Progress Update 08-20-2024
WMC Presentation Council 8.20.24 (R).pdf
Civic Area Update 08-20-2024
2024-08-20 Matters
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website
www.vail.gov. All town council meetings will be streamed live by High Five Access Media and available
for public viewing as the meeting is happening. The meeting videos are also posted to High Five Access
Media website the week following meeting day, www.highfivemedia.org.
Please call 970-479-2136 for additional information. Sign language interpretation is available upon
request with 48 hour notification dial 711.
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AGENDA ITEM NO. 2.1
Item Cover Page
DATE:August 20, 2024
TIME:10 min.
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Presentation/Discussion
AGENDA SECTION:Presentation/Discussion (4:10pm)
SUBJECT:Gore Creek Surf Wave Update (4:10pm)
SUGGESTED ACTION:Listen to presentation and provide feedback.
PRESENTER(S):Gregg Barrie, Senior Landscape Architect
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
TC Memo 6-20-24 Standing Surf Wave Information Memo
Salida Surf Wave images.pdf
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To: Vail Town Council
From: Department of Public Works
Date: June 20, 2024
Subject: Gore Creek Surf Wave Information
I. PURPOSE
This memo is provided in response to a Town Council request to research options for
constructing a standing surf wave in Gore Creek.
II. BACKGROUND
Several cities and towns in Colorado have constructed recreational features in their
respective rivers to enhance kayaking, rafting and stand-up surfing opportunities.
Locally, Eagle, Glenwood Springs and Salida each have popular surf waves.
The Town of Vail has experience with in-stream recreational features in Gore Creek
through the construction and maintenance of its whitewater park in Vail Village. The
addition of a surf wave somewhere in Gore Creek has appeal considering the success of
surf waves in other communities. However, it comes with some difficulties.
To gather further information on the concept, town staff reached out to two design firms,
River Restoration and S2O. Both firms have extensive experience with in-stream
recreational features, and both have worked with the Town of Vail for many years. In
addition to numerous projects in Vail, River Restoration designed Vail’s current
whitewater park in 2007 and is currently building a surf wave in Ogden, UT. S20 has built
surf waves in the past and is currently working with the Town of Vail to repair stream
damage in Dowd Junction.
III. FEEDBACK FROM THE EXPERTS
The comments received from RR and S2O generally recommended that Gore Creek has
limitations when considering a surf wave. There are two main considerations:
First, Gore Creek is generally a low-flow creek. Runoff occurs during a 7-to-10-day
window, at a flow generally ranging from 1100-1600 cubic feet per second (cfs). Outside
of that window, flows are in the 200-400 cfs range from May-July. Other local parks have
significantly more flow. When Vail is flowing 500 cfs, the Eagle park is at 2500 cfs and
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Town of Vail Page 2
Glenwood is around 10,000 cfs. Also, Gore Creek’s flows can be highly variable during a
24-hour period. Overall, this makes designing a feature for a specific flow very difficult.
The designers noted that a park can be designed for flows as low at 200-500 cfs, but that
may mean that it’s “washed out” during higher flows. One designer noted that at
Denver’s River Run Park, six features were constructed but only one functions properly.
Second, any successful attempt at a standing surf wave would require a concrete slab
feature to be installed across the full width of Gore Creek. This slab would be at least 15
ft long (up/down stream) and would also require narrowing the creek as a way to focus
the water towards center of the feature. Installing that slab anywhere downstream of the
Eagle River Water and Sanitation Treatment facility would mean placing it in the Gold
Medal Trout section of Gore Creek which could be difficult from a regulatory standpoint,
however staff has not fully researched this.
Other designer comments and considerations:
• Gore Creek has limited hydrology. The more limited the hydrology, the more
concrete required.
• Narrowing the creek (to increase central flow) has floodplain considerations
• A successful park has a long eddy. This would likely require further bank
disturbance as Gore Creek does not have great eddies as a fast-moving mountain
stream
• Manmade in-stream features can be “fickle” meaning there is no guarantee of
success
IV. COST
The two designers provided a variable range. Depending on location and the current
stream configuration, the cost would be in the range of $400,000 to $1,000,000.
V. CONCLUSION
Both designers suggested that it is feasible to build a surf wave in Gore Creek that could
operate in flows as low as 200 cfs. This could generally provide a useable feature from
mid-May to mid-July. However, as stated above there are limitations and no guarantee it
would be as successful as other regional parks. One designer said 3 to 4 weeks of use.
Vail’s existing whitewater park is designed as an adjustable feature meaning that it can
work during variable flows. The system reads the water level each morning and then
inflates the bladders to be optimized for that flow level. The system works well during
peak runoff but is less successful for the several weeks on each side of peak flow. The
other two whitewater park features that were constructed as part of the original design in
2000 have long since filled in with cobble due to low flows and high sediment movement.
Staff is open to further research if directed by Town Council.
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AGENDA ITEM NO. 3.1
Item Cover Page
DATE:August 20, 2024
SUBMITTED BY:Greg Roy, Community Development
ITEM TYPE:DRB/PEC Update
AGENDA SECTION:DRB/PEC (4:20pm)
SUBJECT:DRB/PEC Update (5 min.)
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
DRB Results 8-7-24
PEC Results 8-12-24
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Design Review Board Minutes
Wednesday, August 7, 2024
2:00 PM
Vail Town Council Chambers
Present: Roland J Kjesbo
Kit Austin
Rys Olsen
Herbert Roth
Absent: Mary Egan
1. Virtual Meeting Link
Register to attend Design Review Board Meetings. Once registered, you will receive
a confirmation email containing information about joining this webinar.
2. Call to Order
3. Main Agenda
3.1 DRB23-0313.001 - Lessans Residence
Final review of a change to approved plans (railing)
Address/ Legal Description: 1325 Westhaven Circle B/Lot 49, Glen Lyon Subdivision
Planner: Greg Roy
Applicant Name: Marc Lessans, represented by Great Divide
Construction DRB23-0313.001 Plans.pdf
Rys Olsen made a motion to Approve with the findings it meets 14-10-6; Roland J Kjesbo seconded
the motion Passed (4 - 0).
3.2 DRB23-0390 - Kurtz Residence
Final review of an exterior alteration (balcony)
Address/ Legal Description: 44 Willow Road 2/Lot 9, Block 6, Vail Village Filing 1
Planner: Jamie Leaman-Miller
Applicant Name: Helea Kurtz, represented by KH
Webb DRB24-0390 Plans.pdf
Rys Olsen made a motion to Approve with the findings it meets 14-10-4 & 14-10-9; Herbert
Roth seconded the motion Passed (4 - 0).
3.3 DRB24-0046.001 - Aukamp/Corley Residence
Final review of a change to approved plans (veneer/windows/gable/retaining wall)
Address/ Legal Description: 1495 Lions Ridge Loop/Lot 2, Lion's Ridge Subdivision Filing 2
Planner: Jamie Leaman-Miller
Applicant Name: Mark Aukamp
DRB24-0046.001 Photos.pdf
DRB24-0046.001 Plans.pdf
Design Review Board Meeting Minutes of August 7, 2024
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Herbert Roth made a motion to Approve with the findings it meets 14-10-5; Rys Olsen seconded
the motion Passed (4 - 0).
3.4 DRB24-0268 - 298 Rockledge LLC - ETAL
Final review of an exterior alteration (duplex)
Address/ Legal Description: 298 Rockledge Road/Lot 16, Block 7, Vail Village Filing 1
Planner: Jonathan Spence
Applicant Name: 298 Rockledge, represented by KH Webb
DRB24-0268 Rockledge Renderings.pdf
DRB24-0268 Rockledge Plan Set.pdf
Rys Olsen made a motion to Approve with conditions and the findings it meets 14-10-6.
Conditions:
1. Prior to building permit submittal, the applicant shall address any remaining comments from Fire,
PW and Fire Prevention Services.
2. Prior to building permit submittal, the applicant shall amend the plans to remove the rooftop
pergolas and supporting frames from both sides of the duplex.
; Roland J Kjesbo seconded the motion Passed (4 - 0).
3.5 DRB24-0100.002 - CO I QPR Trust
Final review of a change to approved plans (stone veneer)
Address/ Legal Description: 332 Mill Creek Circle/Lot 11, Block 1, Vail Village Filing 1
Planner: Jonathan Spence
Applicant Name: CO I QPR Trust, represented by Berglund Architects
DRB24-0100.002 Plan Set.pdf
DRB24-0100.002 Photos.pdf
Rys Olsen made a motion to Approve with the findings it meets 14-10-5; Herbert Roth seconded
the motion Passed (4 - 0).
3.6 DRB24-0270 - Lodge at Lionshead
Final review of an exterior alteration (remodel)
Address/ Legal Description: 360 E Lionshead Circle/Lot 6, Block 1, Vail Lionshead Filing 2
Planner: Heather Knight
Applicant Name: Lodge at Lionshead, represented by KH Webb
DRB24-0270_ArchitecturalSet.pdf
DRB24-0270_Renderings-north.pdf
DRB24-0270_Renderings-south.pdf
DRB24-0270_ProductSpecs.pdf
Rys Olsen made a motion to Approve with the findings it meets 14-10-6; Herbert Roth seconded
the motion Passed (4 - 0).
3.7 DRB24-0240 - Edwards Residence
Final review of an addition
Address/ Legal Description: 327 Rockledge Road East/Lot A, Rockledge Subdivision
Planner: Heather Knight
Applicant Name: Daniel Edwards, represented by Pierce Austin
Architects DRB24-0240_Presentation.pdf
Design Review Board Meeting Minutes of August 7, 2024
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(Austin recused)
Rys Olsen made a motion to Approve with the findings it meets 14-10-6; Roland J Kjesbo seconded
the motion Passed (3 - 0).
4. Staff Approvals
4.1 DRB23 -0123.001 - Mexamer Forest Road LLC
Final review of a change to approved plans (new duplex)
Address/ Legal Description: 826 Forest Road/Lot 15, Block 1, Vail Village Filing 6
Planner: Jonathan Spence
Applicant Name: Mexamer Forest Road, represented by KH Webb Architects
4.2 DRB23-0168.001 - Perros Guapos
Final review of a change to approved plans (landscaping)
Address/ Legal Description: 600 Vail Valley Drive A5
Planner: Jamie Leaman-Miller
Applicant Name: Perros Guapos LLC, represented by Beth Levine Architect
4.3 DRB23-0365.001 - Ludwin Residence
Final review of a change to approved plans (deck)
Address/ Legal Description: 4939 Meadow Drive B/Lot 12, Block 5, Bighorn Subdivision 5th Addition
Planner: Jamie Leaman-Miller
Applicant Name: Gary & Deanna Ludwin, represented by Alicia Davis Architect
4.4 DRB24-0043 - 2195 Chamonix #8 LLC
Final review of an exterior alteration (windows)
Address/ Legal Description: 2195 Chamonix Lane 8/Lot 2, Vail Heights Filing 1
Planner: Jamie Leaman-Miller
Applicant Name: 2195 Chamonix #8, represented by Solaris Group
4.5 DRB24-0116.001 - Birtwhistle Residence
Final review of a change to approved plans (deck/entry door)
Address/ Legal Description: 1480 Aspen Grove Lane A/Ridge at Vail Subdivision
Planner: Jonathan Spence
Applicant Name: Chris & Stacey Birtwhistle, represented by Martin Manley Architects
4.6 DRB24-0130 - Heckethorn Residence
Final review of an exterior alteration (windows)
Address/ Legal Description: 1670 Fallridge Road C11/Lot 1, Sunburst Filing 3
Planner: Heather Knight
Applicant Name: William & Kathryn Heckethorn, represented by White River Builders
4.7 DRB24-0136 - Montaneros Condos
Final review of an exterior alteration (fencing)
Address/ Legal Description: 684 W Lionshead Circle/Lot 8, Block 1, Vail Lionshead Filing 3
Planner: Greg Roy
Design Review Board Meeting Minutes of August 7, 2024
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Applicant Name: Montaneros Condominiums, represented by Pierce Austin Architects
4.8 DRB24-0146.001 - Karja LLC
Final review of a change to approved plans (posts/railings)
Address/ Legal Description: 265 Forest Road/Lot 21, Block 7, Vail Village Filing 1
Planner: Jonathan Spence
Applicant Name: Karja, represented by KC Company
4.9 DRB24-0153.002 - ONeill Residence
Final review of a change to approved plans (structural/doors/window)
Address/ Legal Description: 2820 Aspen Court B/Lot 14, Vail Village Filing
11 Planner: Jonathan Spence Applicant Name: Thomas ONeill & Ann Davis, represented by Judge + Associates
4.10 DRB24-0173.001 - Vailwest LLC
Final review of a change to approved plans (boulders)
Address/ Legal Description: 1800 Sierra Trail/Lot 25, Vail Village West Filing 1
Planner: Jonathan Spence
Applicant Name: Vailwest, represented by Berglund Architects
4.11 DRB24-0208 - Black Dog Acquisition Group
Final review of an exterior alteration (outdoor kitchen/hot tub)
Address/ Legal Description: 400 Vail Valley Drive 9/Tract B, Vail Village Filing 1
Planner: Heather Knight
Applicant Name: Black Dog Acquisition Group LLC, represented by Pierce Austin Architects
4.12 DRB24-0221 - MAX
Final review of a sign application
Address/ Legal Description: 183 Gore Creek Drive/Lot A, Block 5B, Vail Village Filing 1
Planner: Jamie Leaman-Miller
Applicant Name: MAX, represented by Balance Point Construction
4.13 DRB24-0222 - Max
Final review of an exterior alteration (painting)
Address/ Legal Description: 183 Gore Creek Drive/Lot A, Block 5B, Vail Village Filing 1
Planner: Jamie Leaman-Miller
Applicant Name: LCPK Vail Owner LLC, represented by Balance Point Construction
4.14 DRB24-0224 - 392 Beaver Dam Circle
Final review of an exterior alteration (re-roof)
Address/ Legal Description: 392 Beaver Dam Circle West/Lot 4, Block 3, Vail Village Filing 3
Planner: Heather Knight
Applicant Name: 392 Beaver Dam Circle, represented by Turner Morris Roofing
4.15 DRB24-0229 - Clearwood Corp
Final review of an exterior alteration (heat pump)
Address/ Legal Description: 710 West Lionshead Circle 520/Lot 1, Block 2, Vail Lionshead Filing 3
Design Review Board Meeting Minutes of August 7, 2024
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Planner: Jamie Leaman-Miller
Applicant Name: Clearwood Corp, represented by Eagle Mountain Plumbing & HVAC
4.16 DRB24-0230 - Clarkgrove Residence
Final review of an exterior alteration (heat pump)
Address/ Legal Description: 710 West Lionshead Circle 516/Lot 1, Block 2, Vail Lionshead Filing 3
Planner: Jamie Leaman-Miller
Applicant Name: Carlos Alaman Clarkgrove, represented by Eagle Mountain Plumbing & HVAC
4.17 DRB24-0245 - Alexander Residence
Final review of an exterior alteration (landscaping)
Address/ Legal Description: 1460 Ridge Lane A/Ridge at Vail Subdivision
Planner: Greg Roy
Applicant Name: Lisa Alexander
4.18 DRB24-0248 - Herman Res
Final review of an exterior alteration (decks/landscaping)
Address/ Legal Description: 2608 Arosa Drive/Lot 2, Block D, Vail Ridge Subdivision
Planner: Jonathan Spence
Applicant Name: Stephen & Brenda Herman, represented by Alpine Building & Development, Inc
4.19 DRB24-0249 - Bernhardt Residence
Final review of an exterior alteration (Roof)
Address/ Legal Description: 2695 South Frontage Road West/Parcel C, Stephens Subdivision
Planner: Jamie Leaman-Miller
Applicant Name: Charles Bernhardt
4.20 DRB24-0254 - Chapman Residence
Final review of an exterior alteration (Windows)
Address/ Legal Description: 4470 Timber Falls Court 1401/Timber Falls Condominiums
Planner: Heather Knight
Applicant Name: Patricia Chapman, represented by LMS Construction
4.21 DRB24-0255 - Scalise Residence
Final review of an exterior alteration (Driveways)
Address/ Legal Description: 2617 Arosa Drive/Lot 11, Block C, Vail Ridge Subdivision
Planner: Heather Knight
Applicant Name: Dennis & James Scalise
4.22 DRB24-0261 - Phillips Residence
Final review of an exterior alteration (Tesla batteries)
Address/ Legal Description: 2696 Davos Trail/Lot 6, Block C, Vail Ridge Subdivision
Planner: Heather Knight
Applicant Name: Michael & Carol Kay Phillips
4.23 DRB24-0263 - Betteridge
Final review of a sign application
Design Review Board Meeting Minutes of August 7, 2024
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Address/ Legal Description: 141 E Meadow Drive Retail Condo, Lot P & Tract C, 5D, Vail Village Filing 1
Planner: Jonathan Spence
Applicant Name: Betteridge, represented by Suman Architects
4.24 DRB24-0272 - Cahalin Residence
Final review of an exterior alteration (Tree Removal)
Address/ Legal Description: 1816 Sunburst Drive/Lot 1, Vail Valley Filing 3
Planner: Heather Knight
Applicant Name: John & Helen Cahalin, represented by Old Growth Tree Service
4.25 DRB24-0273 - Rondeau Residence
Final review of an exterior alteration (Doors)
Address/ Legal Description: 1613 Matterhorn Circle/Lot 26, Matterhorn Village Filing 1
Planner: Jamie Leaman-Miller
Applicant Name: Rondeau Family Trust, represented by Renewal By Andersen
4.26 DRB24-0274 - Hochtl Residence
Final review of an exterior alteration (Windows)
Address/ Legal Description: 890 Red Sandstone Circle/Lot 5, Vail Village Filing 9
Planner: Jonathan Spence
Applicant Name: Christie & Karl Hochtl, represented by Renewal By Andersen
4.27 DRB24-0275 - Broughton Residence
Final review of an exterior alteration (Wall/Stucco)
Address/ Legal Description: 864 Spruce Court B/Lot 12, Vail Village Filing 9
Planner: Jamie Leaman-Miller
Applicant Name: Joseph & Linda Broughton, represented by Powder Valley Construction
4.28 DRB24-0276 - Martin Residence
Final review of an exterior alteration (hot tub)
Address/ Legal Description: 4946 Juniper Lane A/ Lot 7, Block 5, Bighorn Subdivision 5th Addition
Planner: Heather Knight
Applicant Name: Michele Martin Revocable Trust, represented by Rocky Mountain Custom Landscapes
4.29 DRB24-0277 - Town of Vail
Final review of an exterior alteration (paint/stain)
Address/ Legal Description: 5137 Black Gore Drive/Lot 16, Block 2, Gore Creek Subdivision
Planner: Jonathan Spence
Applicant Name: Town of Vail, represented by John King
4.30 DRB24-0278 - SJ Capital LLC
Final review of an exterior alteration (concrete, landscaping, hot tub)
Address/ Legal Description: 1055 Homestake Circle/Lot 4, Block 1, Vail Village Filing 8
Planner: Jonathan Spence
Applicant Name: SJ Capital, represented by Nedbo Construction
4.31 DRB24-0279 - Curfman Residence
Design Review Board Meeting Minutes of August 7, 2024
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Final review of an exterior alteration (entry door/paint)
Address/ Legal Description: 4265 Columbine Drive 13/Bighorn Terrace
Planner: Heather Knight
Applicant Name: Jim Curfman, represented by Home Depot USA
4.32 DRB24-0280 - Lubchenco Residence
Final review of an exterior alteration (entry doors/paint)
Address/ Legal Description: 4265 Columbine Drive 14/Bighorn Terrace
Planner: Heather Knight
Applicant Name: Robert Lubencho, represented by Home Depot USA
4.33 DRB24-0282 - Wilson Residence
Final review of an exterior alteration (windows/doors)
Address/ Legal Description: 384 Gore Creek Drive 6/Lot J, Block 5A, Vail Village Filing 5
Planner: Heather Knight
Applicant Name: Neal Wilson, represented by Lifetime Windows and Siding
4.34 DRB24-0284 - Dorf Residence
Final review of an exterior alteration (windows)
Address/ Legal Description: 1633 Matterhorn Circle/Lot 24, Matterhorn Village Filing 1
Planner: Heather Knight
Applicant Name: Erik & Susan Dorf, represented by Home Depot
4.35 DRB24-0287 - Vail Core Condo
Final review of an exterior alteration (railing, fascia, waterproofing)
Address/ Legal Description: 122 E Meadow Drive/Tract C, Block 5E, Vail Village Filing 1
Planner: Jamie Leaman-Miller
Applicant Name: Vail Core Condo, represented by Pierce Austin Architects
4.36 DRB24-0288 - Thoma Properties
Final review of an exterior alteration (windows, railing, paint, facia, trim)
Address/ Legal Description: 5177 Gore Circle/Lot 11, Block 3, Bighorn Subdivision 5th Addition
Planner: Jonathan Spence
Applicant Name: Thoma Properties LLC, represented by Pierce Austin Architects
5. Staff Denials
6. Adjournment
Roland J Kjesbo made a motion to Adjourn ; Rys Olsen seconded the motion Passed (3 - 0).
Design Review Board Meeting Minutes of August 7, 2024
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Planning and Environmental Commission Minutes
Monday, August 12, 2024
1:00 PM
Vail Town Council Chambers
Present:
William A Jensen
Robert N Lipnick
John Rediker
Brad Hagedorn
Robyn Smith
Absent: David N Tucker
Scott P McBride
1. Virtual Link
Register to attend the Planning and Environmental Commission meeting. Once registered,
you will receive a confirmation email containing information about joining this webinar.
2. Call to Order
3. Main Agenda
3.1
A request for a recommendation to the Vail Town Council for a major amendment to
Special Development District No. 4 (Cascade Village), pursuant to Section 12-9(A),
Special Development Districts, Vail Town Code, to allow for the development of a mixed
use project on the property known as the Cornerstone site, located at 1276 Westhaven
Drive/ Cornerstone Parcel, Liftside/Cornerstone Subdivision and setting forth details in
regard thereto. (PEC24-0016)
Staff requests that this item be tabled to the August 26, 2024 meeting of the Planning and
Environmental Commission.
Planner: Jonathan Spence
Applicant Name: PHH Design Development
Robyn Smith made a motion to Table to the August 26, 2024 meeting; William A Jensen seconded
the motion Passed (4 - 0).
3.2
A request for review of an exterior alteration pursuant to Section 12-7B-7, Exterior
Alterations or Modifications, Vail Town Code, to allow for additional commercial floor
area and related building improvements, located at 278 Hanson Ranch Rd, Unit 221/Lots
A-C, Block 2, and a portion of Tract E, Vail Village Filing 1, and setting forth details in
regard thereto. (PEC24-0030)
Staff requests this item be reviewed with Item 3.3 (PEC24-0031). All attachments for
this application can be found with the following item.
Planner: Greg Roy
Planning and Environmental Commission Meeting Minutes of August 12, 2024
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Applicant Name: Bolanovich Trust LLC, represented by Mauriello Planning Group
Timestamp: 0:01:29
Items 3.2 & 3.3 are heard concurrently. Planner Roy gives a presentation on the application.
Smith asks if there is GRFA left in the building? Would the owners potentially be able to enclose
their balconies?
Roy says they may have the possibility of a 250 addition, which would be reviewed at the DRB level.
Rediker says there are two sets of criteria, for exterior alterations and an SDD amendment. Roy
confirms that compliance with the comprehensive plan is within the purview of the PEC, including the
urban design guide. Roy talks about PEC and DRB review criteria.
Lipnick confirms the application is adding only .2% additional site coverage, and a reduction in
landscape of 4 square feet. Roy says those are the only two deviations that are being requested.
Allison Kent with Mauriello Planning Group and Jordan Merricks with KH Webb Architects
are representing the applicant.
Merricks talks about the proposed roof material.
Rediker and Merricks discuss the landscaping at the entryway. Merricks talks about the design of
the new wall at the addition.
Smith asks about how the windows will function and open in the summer. Applicants discuss
this functionality with commission.
Hagedorn asks about the commercial linkage. Kent says the unit will be based on the square
footage that is available, to house exactly the amount required.
Rediker asks if there is anything in the comprehensive plans to be concerned about taking away operable
space on ground level. Roy says not to his knowledge, but dynamic entries are included, and the proposal
accomplishes this with a more pronounced entry on the south elevation versus the underutilized current
entry. Roy and Rediker discuss the existing entry in relation to comprehensive plan.
Jensen says ideally the space would also be utilized, perhaps by a neighboring unit, but understands
the challenge.
Lipnick asks about the neighboring unit. Kent says it is Eyepieces and the owner’s entry.
Hagedorn asks about the doors on the northwest corner. Kent says they are slightly enlarged.
Rediker asks for public comment. Drew Riley is the owner of Los Amigos and landlord of Eyepieces.
He asks about the requirements for increasing commercial square footage.
Rediker says we receive comment from anybody but it’s not a question-and-answer section.
Although questions can be asked and noted for the record.
No further public comment. Public comment closed.
Hagedorn says it is conforming, as long as the deed restriction is in place before it goes to council,
and it is meeting the linkage requirements. He likes the improvement to the façade, the nana walls will
keep that space active, not concerned about dead space at the corner. Likes new active entry, in
support of this proposal.
Planning and Environmental Commission Meeting Minutes of August 12, 2024
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Jensen believes it conforms; it is a positive for the community. The DRB will also look at it,
encourages use of the old door space for activation.
Lipnick says the proposal meets the criteria, for both applications. The landscaping will improve the
area as well, he is in support.
Smith concurs, it meets the urban design guide. Doesn’t think that would be the case if units
enclosed their balconies above.
Rediker thanks applicants, the majority of the application applies with the criteria. His only concern is
the space on the northwest corner; criteria #3 exterior alterations requires it doesn’t negatively impact
the neighborhood. While it meets the criteria overall, he’s concerned about the one aspect of the
project not meeting that. That is Criteria 2 & 6, that is a prominent corner, concern is that we will end
up with an empty space that is not compatible or attractive. That is his one concern.
Jensen says he hopes DRB also looks at that space and makes some suggestions, Smith agrees.
William A Jensen made a motion to Approve with the conditions on page 14 and the findings on page
15 of the staff memo; Robyn Smith seconded the motion Passed (4 - 1).
Voting For: William A Jensen, Robert N Lipnick, Robyn Smith, Brad Hagedorn
Voting Against: John Rediker
3.3
A request for review of a minor amendment to Special Development District (SDD) No.
31, Golden Peak House, pursuant to Section 12-9A-10, Amendment Procedures, Vail
Town Code, to allow for modifications to the approved development plan for an
increase of less than five percent of the commercial floor area, located at 278 Hanson
Ranch Rd, Unit 221/Lots A-C, Block 2, and a portion of Tract E, Vail Village Filing 1, and
setting forth details in regard thereto. (PEC24-0031)
Planner: Greg Roy
Applicant Name: Bolanovich Trust LLC, represented by Mauriello Planning Group
PEC23-0030-31 Staff Memo.pdf
Attachment A. Vicinity Map.pdf
Attachment B. Site Photos.pdf
Attachment C. Applicant Narrative 7-24-24.pdf
Attachment D. Plan Set.pdf
Timestamp: 0:01:29
Item heard concurrently with 3.2
Robyn Smith made a motion to Approve with the conditions on page 15 and the findings on page
15; Brad Hagedorn seconded the motion Passed (4 - 1).
Voting For: William A Jensen, Robert N Lipnick, Robyn Smith, Brad Hagedorn
Voting Against: John Rediker
3.4
A request for review of an environmental impact report pursuant to Chapter 12-10,
Environmental Impact Report, Vail Town Code to allow for a development of the West
Middle Creek Village Apartments, located at 351 North Frontage Road West/Lot 4,
Middle Creek Subdivision a Resubdivision of Tract A (PEC24-0025)
Planning and Environmental Commission Meeting Minutes of August 12, 2024
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Planner: Greg Roy
Applicant Name: Town of Vail and Corum Real Estate Group
Staff Memo PEC24-0025.pdf
Attachment A. Vicinity Map PEC24-0025.pdf
Attachment B. Applicant Narrative 7-22-24.pdf
Attachment C. EIR.pdf
Timestamp: 0:54:00
Planner Roy gives a presentation. He walks through the criteria and proposed conditions of approval.
asks about a migratory bird survey. Roy is unsure of the timeline, looking for habitat for migratory birds
or monarch butterflies on the site itself. Roy says it is best to have the condition cover it.
Lipnick asks about the Middle Creek floodplain. Roy says the conclusions are using best
construction management practices to protect against erosion.
Smith asks about the approval conditions for the development plan. There has been significant
environmental review of this project over time. She thinks a lot of the conditions for the development
plan are informed by this EIR.
Rediker asks about the condition regarding soil erosion, Roy clarifies that relates to the whole site.
This condition is meant to address short term concerns, there was not a specific condition for long
term because the relandscaping of the site would address that.
George Ruther is representing the applicant team and gives a presentation. He gives a history of the
project, development goals, and associated applications. The applicant has a couple of questions
about condition #2, specifically around the monarch butterfly.
Roy clarifies if at that time if it is not on the endangered species the condition would be met. The
report will say if there are any on site, Staff will bring it back to the PEC if necessary.
Smith doesn’t understand the monarch butterfly condition. Roy clarifies, Hagedorn says based on
the report he would be in favor of dropping conditions 2 and 3.
Rediker wants more detail on condition 3 - he asks about the project timeline. Ruther says condition
3 could conflict with the timeline.
Rediker asks what are the concerns – food sources and nesting, lighting? Ruther says based on the
report he suspects it focuses on loss of habitat. They can get more detail from the consultants but
struggle with the February 15th timeframe. The key point is what would the mitigating measures be?
Hagedorn says he doesn’t want to add additional time to the project, the focus should be on
the mitigating measures, doesn’t want to hold this up.
Roy says speaking with the consultant, the potential concern was with nesting on the eastern portion
of the site.
Rediker says we’re dealing with a small disturbance of land relative to the larger site. We’re being
asked to approve a report but some additional clarifications need to be made. What is the timeline for
this and how would this impact the development plans and mitigation measures if need be.
Planning and Environmental Commission Meeting Minutes of August 12, 2024
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Rediker asks what the mitigation measures are in the event of a severe weather event, including close
to the creek. Ruther says the applicant will meet the standards required by the Town of Vail.
Tom Kassmel, Town Engineer, talks about erosion control measures.
Rediker asks if there are long term erosion concerns. Ruther says the relandscaping, and grading has
been designed to prevent surface flow from going into Middle Creek. Mason Talkington, project
engineer, adds additional detail. There is a parallel channel created, there is no direct discharge into
Middle Creek except for a small area of landscape that already drains there. No impervious surface
draining directly to Middle Creek.
Hagedorn and Talkington discuss the trees to remain per the plans.
Smith clarifies that none of the disturbance is within the 100-year flood plan. Talkington confirms.
Rediker asks if there are groundwater concerns. Ruther says the Town did a soils investigation and test
wells. No groundwater was detected, or it rose marginally. No impact to groundwater is anticipated. The
project is meeting Town and water district requirements for stormwater management.
Rediker asks where snow storage is going to occur. Roy says snow storage is mainly interior and on
the south of the site, away from Middle Creek.
Smith asks about groundwater diversion on other projects. Kassmel says some larger projects
have required continuous dewatering per state regulations.
Rediker asks about the geologic hazards on the site and how those will be mitigated. Roy indicates
the hazard areas on the map.
Rediker asks for public comment. No comment, public comment closed.
Smith thanks applicants. Thank you for providing the needed information, it meets the criteria. It’s
important that when we ask for wildlife intervention it has a meaningful impact, does not believe
these surveys would stop the project, just result in mitigation impacts if possible. Advocates for
removing conditions 2 and 3, will not meaningfully change the results of the project.
Lipnick says the review criteria is satisfied, especially regarding the drainage and groundwater concerns.
Based on the report, the project will not significantly have a negative short term or long term impact.
Agrees with Smith that conditions 2 & 3 are not necessary.
Jensen struggles that the PEC has been asked to approve this conditioned upon migratory studies.
The odds are small, but what if there is an impact. On the other hand, it seems to slow down the
project. It is a push to approve this on the assumption these studies will be able to be managed in a
way that will not impact the project.
Hagedorn is comfortable with geohazard report, stormwater management, and the rest of the EIR. If
we impose conditions, they need to be impactful and not just generating consultant fees.
Understands the concern, fear is that action is going to be binary. The only thing mitigating this is
minimizing limits of disturbance, the thing to do is eliminate conditions 2 and 3.
Rediker says it is a good EIR. Something that should additionally be considered is enhancing the
streamtract habitat. Doesn’t believe the environmental impacts are zero to the creek, so let’s take care of it.
We have a professional report that makes these recommendations, they are the experts. Condition 2 is not
difficult, 3 might interfere with the timeline, but might also result in recommendations that do not interfere
with the timeline. We have to judge based on facts and what the code requires. The other factors ultimately
are not a concern in terms of the decision-making process, that’s why he urges not removing conditions 2
and 3. Let the applicant and consultants work on solutions to this, we have
Planning and Environmental Commission Meeting Minutes of August 12, 2024
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responsibilities to the community, this is not going to really hold up this project.
Hagedorn asks about the implications of condition 3. Ruther says the challenge is the timing of when
the study is to be done. There is the main issue with the condition. Rediker speculates on how the
report would be conducted. Roy clarifies on the timeframe.
Pete Wadden, Watershed Health Specialists, says these surveys don’t require someone out there
every day. The range in the report encompasses a variety of species that the consultants think may
be of concern. The mitigating measures that might come out of this would depend on the species.
Smith advocated for common sense
Rediker says the timeframe is not part of his decision-making process.
Jensen says you’re not starting the project next week. Shares some of the concerns with Rediker.
Hagedorn asks if the applicant is opposed to condition 3. Ruther says he would like some
more specificity to it.
Rediker asks if there is updated language for that condition that may be preferable. Ruther agrees, accept
survey, staff administratively approves if there are no impacts, if there are they will be mitigated.
Rediker agrees with being thorough, says it was a good EIR.
Lipnick asks about monarch butterflies, Roy says they are currently not an endangered species.
Brad Hagedorn made a motion to Approve with the conditions 1 & 2 on page 11, but not #3; as well
as the findings on page 11-12 of the staff memo; Robyn Smith seconded the motion Passed (3 - 2).
Voting For: Robert N Lipnick, Robyn Smith, Brad Hagedorn Voting Against: William A Jensen, John
Rediker
3.5
A request for review of a variance from Section 12-21-17 Gore Creek Setbacks, Vail Town
Code, pursuant to Title 12 Chapter 17, Variances, Vail Town Code, to allow for a structure
(access road and retaining walls) within the required twenty-five (25) foot setback, located at
351 North Frontage Road West/Lot 4, Middle Creek Subdivision a Resubdivision of Tract
A (PEC24-0028)
Planner: Greg Roy
Applicant Name: Town of Vail and Corum Real Estate Group
PEC24-0028 Staff Memo.pdf
Attachment A. Vicinity Map.pdf
Attachment B. Applicant Narrative 7-28-24.pdf
Attachment C. Plan Set.pdf
Timestamp: 2:33:07
Roy gives a presentation. He talks about the Gore Creek Setbacks which were amended in 2022.
He walks through the setbacks on the site plan. He walks through the criteria for review. Staff is
recommending denial as it is not meeting criteria 2.
Smith asks how would a bridge have complied as originally proposed? Roy says a variance would have
Planning and Environmental Commission Meeting Minutes of August 12, 2024
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been required if it did not meet the setbacks.
Smith asks when this was identified. Roy says during the DRB process which showed the access
plans, it was incorporated into the conditions of approval for the DRB.
Rediker clarifies the details of the encroachment of request. Hagedorn asks about the no-mow zone.
Wadden and Roy talk about the 25-foot setback and the 10-foot no-mow zone.
Kassmel talks about the requirements for the access drive. You could meet the radius necessary if
the wall was pushed in, we believe there is an alternative to building the driveway outside of the
encroachment.
Ruther gives a presentation. The steepness of the site necessitated the current configuration of the
drive and the variance request. He walks through the evolution of the site access on the east portion
of the lot. Mitigation measures will also be utilized from the EIR and meetings with Town staff. The
minimum amount of relief is being requested.
Rediker asks if there is no option to get it out of the setback. Talkington says he has discussed options
with the Town; there’s an option that meets the fire code but the concern is truncating the access drive
steepens the slope, we’re trying to accommodate ADA compliant slopes. Reducing the length of the
access drive eliminates the ability to provide any relief from the max design slopes. Designing to the
maximum amount of slope can be difficult to achieve in the field. The Fire department may ask for portion
of drive near the building to be flatter, creating challenges if the road was outside the setback.
Rediker asks why the access point can’t be moved further west to get it out of the stream tract.
Talkington says the retaining wall offsets would be impacted if the access drive was moved west.
Hagedorn asks about moving the northern point of the drive further up the site. Talkington says it
further impacts the vegetation, as well as tolerable heights. It would give more run to work with.
Rediker asks about the siting of the buildings on the lot. Ruther says that has been examined, and
the buildings compressed as much as possible while maintaining the required separations. Roy
walks through the overall site plan.
Eric Komppa with Corum, says if the building was shifted west, it creates challenges for the Fire
department access. Talking confirms if the building shifted west, the western access drive would
have challenges meeting the fire department requirements.
Smith says all of these factors had to align when the variance was granted for the height of the
retaining wall. We have looked at these factors, what has changed from that point?
Ruther says months of work have been spent on getting the access right. The slopes are the physical
hardship that warrants this, plus the stacking of all the issues that need to be met with the drive.
Kassmel says the 25-foot setback was never shown on the plans. You could likely get out of the
encroachment to avoid the variance altogether. Recommend the developer explore all possibilities
to avoid this variance request. If some of the walls were adjusted, the access could potentially be
moved west to gain that flexibility. We don’t know that for sure because it hasn’t been shown on the
plans whether that could work.
Hagedorn says its impossible to construct the site without the walls, while there may be a way to
access the site on the east without the variance.
Smith’s understanding is that there are a lot of factors that need to be orchestrated with the
configuration of the access. The environmental impact can be mitigated, but she is concerned about
the process that the issue is arising now. Kassmel says the encroachment was not shown previously.
Planning and Environmental Commission Meeting Minutes of August 12, 2024
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Roy says part of it is working through the new review process in this zone district.
Smith talks about the Gore Creek strategic action plan, has that recommendation been implemented?
Wadden says we do not yet have a requirement for low-impact development review.
Rediker asks for public comment.
Steve Lindstrom says there are times when we need to all step back and look at the bigger picture.
Housing has been the communities’ number one focus. The remaining sites are the tough ones, there
are times when common sense approaches need to happen. You move one thing, you impact
something else, there are 16 things the applicants are dealing with. At some point you have to trust the
people tasked with dealing with these issues for months. Is it an arbitrary rule or is it really impacting
something substantive?
Robert Peebles with Shears Adkins Rockmore Architects. The spacing between the buildings
conforms with the required regulations. There is 4 inches of tolerance before project is considered
high rise construction, brings with it additional requirements.
No further public comment.
Hagedorn struggles with this one. Gets the idea that optics do not apply, at the same time you do fall
in the new regulations regarding setbacks. The point of new regulations is you meet the criteria you
move forward, if you don’t meet it we have to go through the variance process. On the other hand,
sees how you have minimized it to the extent possible, the reasons for seeking a variance, and there
is a practical difficulty or “physical hardship,” that gives the leeway to fall towards yes.
Jensen says with the speed and intensity of this process, he can understand how things like this fall
through and come back. At some point I wonder, if we had made this 5% smaller would it have worked
better. He has to feel comfortable the benefits of this outweigh the variance request. As a commissioner it
is uncomfortable to be put in this situation, is hopeful that there will not be more variance requests.
Lipnick says it meets the review criteria, especially #2 because of the topography, and ADA access,
and Fire Department access are critical to this project. He is in favor of this variance.
Smith asks about the condition for DRB approval. Roy says it was mistakenly included and is
not needed.
Smith says the variance is warranted. The hardship inherent is this whole site, which is incredibly
steep. The variance is required for health and safety, the environment is protected, with all the BMPs
and stormwater management and grading, it is not special privilege. It is a tradeoff, making all the
components fit to produce the best project possible that is respectful of the environment and this
project does that. The applicant has done their due diligence and provided the necessary materials.
Rediker says this is not an arbitrary rule, this is Town Code. If you want consistency, you follow the
rules. It seems like it is possible to construct this outside of the setback, and the applicant hasn’t done
enough to show that. Any applicant needs to show that things are unique, and they can’t get it done
without a variance. It’s not the steep slopes, the hardship is that you’ve designed as many units as
possible on this site. We need to make decisions based on the rules, the underlying theme is we’ve
got to do this for housing, that’s not the criteria. Wishes the applicant had worked harder with staff and
not put us in this position just to get something done.
Hagedorn says his reasons are not the greater good argument, it’s the topographic constraints of the
site. After exhaustive environmental review, these 335 feet do not have environmental impacts.
Planning and Environmental Commission Meeting Minutes of August 12, 2024
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Robert N Lipnick made a motion to Approve with the findings on page 10 and without the condition
on page 10 of the staff memo; Robyn Smith seconded the motion Passed (4 - 1). Voting For:
William A Jensen, Robert N Lipnick, Robyn Smith, Brad Hagedorn Voting Against: John Rediker
3.6
A request for review of a variance from Section 12-6N-5 Setbacks, Vail Town Code,
pursuant to Title 12 Chapter 17, Variances, Vail Town Code, to allow for a building located
within the required twenty-foot (20’) front setback, located at 351 North Frontage Road
West/Lot 4, Middle Creek Subdivision a Resubdivision of Tract A (PEC24-0027)
Planner: Greg Roy
Applicant Name: Town of Vail and Corum Real Estate Group
PEC24-0027 8-12 Staff Memo.pdf
Attachment A. Vicinity Map.pdf
Attachment B. Applicant Narrative 07222024.pdf
Attachment C. Setback Variance Exhibits.pdf
Timestamp: 3:47:45
Roy gives a presentation. He walks through the site plan and criteria for review. Staff is
recommending approval, finding that it meets the criteria.
Ruther gives a presentation.
Rediker asks if this will also serve as ADA access. Ruther confirms.
Jensen says the balcony is nice but is it needed? Ruther says it provides some architectural interest
as well as an amenity.
Jensen says this is key to the transportation, it makes the bus stop more effective. This should
be a utilitarian piece, is somebody going to grill on the deck?
Ruther says the deck is 4' by 6’, it is not large. It can’t all be just utilitarian given its presence on
the frontage road.
Roy adds that the building will be tucked into the retaining walls which partially obscured the structure.
Ruther confirms the queuing will be in the bus loading zone, not the lobby of the vertical
circulation building. The bus will be westbound only.
Smith confirms the other improvements are in the CDOT right-of-way.
Rediker asks for public comment. No public comment. Public comment closed.
Rediker asks for commissioner comment.
Smith says the staff memo successfully articulates the position that the variance should be granted.
Finds the criteria to be met.
Lipnick finds that the criteria are met.
Jensen concurs, is in support.
Planning and Environmental Commission Meeting Minutes of August 12, 2024
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Hagedorn agrees this is necessary. Wants to take a step back, this is the single largest piece of property
with excessive slope designation and variances are correlated with excessive slope. The majority of
successful variances in Town are wall height and setback variances. Granting these variances for this
project is not special privilege as many similar variances have been granted, going back to 12-17-1A.
Rediker agrees that the criteria have been met. There were other options to explore with the previous
request, here it is necessary, you’re faced with no other options to provide the necessary access.
John Rediker made a motion to Approve with the findings on page 8 & 9 of the staff memo ; Robyn
Smith seconded the motion Passed (5 - 0).
3.7
A request for review of a mobility plan pursuant to Section 12-6N-13, Mobility, Vail
Town Code, to provide less than the prescribed number of parking spaces, located at
351 North Frontage Road West/Lot 4, Middle Creek Subdivision a Resubdivision of
Tract A (PEC24-0026)
Planner: Greg Roy
Applicant Name: Town of Vail and Corum Real Estate Group
Staff Memo 8-12 PEC24-0026 Mobility Management Plan.pdf
Attachment A. Vicinity Map PEC24-0026.pdf
Attachment B. Applicant Narrative 07222024.pdf
Attachment D. Plan Set.pdf
Attachment C. Mobility Management Plan 7-2-24.pdf
Timestamp: 4:10:18
Roy gives a presentation. He talks about the internal storage and bike parking. The criteria are met
and staff is recommending approval.
Smith asks what the expectation for occupancy is for the master leased units. Ruther says it is all of
the above. The 36 units you are referring to are designed for four person occupancy. The Town built
similar units in the residence at Main Vail.
Smith and Ruther discuss the minimum requirement for occupancy.
Ruther gives a presentation. He talks about the key findings from the report. The applicant agrees to
the reporting obligation outlined in the Town Code.
Rediker clarifies 268 proposed units, master leased 36, the lessee whoever they housed would not
have vehicles. What would happen if they’re not able to be master leased. Ruther says they would be
leased to the public under the same lease terms.
Lipnick asks about the 258 total parking spaces, 9 available to visitors and vendors. How was that
number arrived at? Roy says the .05 in the zoning accounts for the guest spaces and more, but it’s
not regulated specifically as to the use.
Hagedorn clarifies that all spaces are regulated by central management, Ruther confirms.
Smith asks if the property management will be open seven days a week, that would be wonderful.
Ruther says there is intent is for there to be an onsite property manager. The proposed parking fees are
Planning and Environmental Commission Meeting Minutes of August 12, 2024
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to be determined. They will be enough to try and motivate certain types of behavior. We need to focus
on getting people to utilize public transit for this mobility plan to be successful. The most affordable
way to live in these units is to do so without a car.
Smith wants to be sure we’re not incentivizing the residents to use the parking garages which are
close by and intended for visitors. Would the term of leasing the spot be concurrent with the unit?
Ruther confirms. Smith and Ruther discuss parking management of leased parking spaces. Smith
says there was a concern with management of parking at middle creek, wants to avoid the accrual of
parking spaces beyond what’s needed.
Smith asks if spot surfer or Turo will be allowed. Ruther says its intended for the occupants, no
short-term rental of your parking spaces.
Ruther says the site plan provides space and location for bikeshare to occur. Roy says
the recommendation of Shiftbike space can be made to the Environmental department.
Lipnick asks how guest parking spaces was arrived at. Ruther says through the allocation of 1.05 in
the zoning.
Smith asks if the master lease agreement will address off site storage or vehicle parking. They are
able to do that without coming to see the planning commission? Ruther, those units do not come with
parking spaces.
Rediker asks for public comment. There is none. Public comment closed.
Rediker asks for commissioner comment.
Hagedorn appreciates the detailed mobility plan. This works with proximity to villages, reducing parking
demand by making it part of the master lease, and central control which will be well managed.
Lipnick says the criteria are met, and the mobility options are able to account for the deficit of
parking spaces. He supports the plan.
Smith supports the plan, this is the most exceptional example of how we can achieve a limited
parking supply. Exceptional proximity, transit access, recommendation to council for shift bike,
recommendation for west vail express, parking will be managed effectively on site.
Rediker does not generally subscribe to lower parking, but it’s not a consideration with this
application. The plan is well done, it meets the criteria, doesn’t agree with the policy behind
everything but agrees this application should be approved.
Robyn Smith made a motion to Approve with the findings on page 10 of the staff memo; Robert N
Lipnick seconded the motion Passed (4 - 0).
4. Approval of Minutes
Brad Hagedorn made a motion to Approve ; Robert N Lipnick seconded the motion Passed
(4 - 0).
4.1 PEC Results 7-22-24
PEC Results 7-22-24.pdf
5. Information Update
5.1 Appreciation Reception
Planning and Environmental Commission Meeting Minutes of August 12, 2024
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Roy gives an update on the board appreciation night.
Smith requests that in the future we talk about how we can improve the process for environmental
review and look at best practices for environmental review.
6. Adjournment
Robyn Smith made a motion to Adjourn ; Brad Hagedorn seconded the motion Passed (4 - 0).
Planning and Environmental Commission Meeting Minutes of August 12, 2024
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AGENDA ITEM NO. 4.1
Item Cover Page
DATE:August 20, 2024
SUBMITTED BY:Missy Johnson, Housing
ITEM TYPE:Information Update
AGENDA SECTION:Information Update (4:25pm)
SUBJECT:June 25, 2024 VLHA Meeting Minutes
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
2024-06-25 VLHA Mintues
31
Vail Local Housing Authority Minutes
Tuesday, June 25, 2024
3:00 PM
Virtually on Zoom
PRESENT ABSENT
Steve Lindstrom Craig Denton
Dan Godec
Christine Santucci
Kristin Williams
STAFF
Jason Dietz, Vail Housing Director
Martha Anderson, Senior Housing Coordinator
Missy Johnson, Housing Coordinator
1. Call to Order
1. 1 Call to Order
Presenter(s): Steve Lindstrom
Time: 5 Min.
Called to order at 3:01 p.m.
1.2 Zoom Meeting
Time: 60 mins
2. Swearing In of New Member
Christine Santucci was sworn in by Town Clerk, Stephanie Kauffman and will be provided
with a DocuSign to confirm joining the Vail Local Housing Authority.
3. Citizen Participation
3.1 Citizen Participation
Time: 5 Min.
No comments.
4. Approval of Minutes
4.1 VLHA May 28, 2024 Minutes
Presenter(s): Missy Johnson, Housing Coordinator
Time: 5 Min.
2024-05-28 VLHA Mintues.pdf
MOTION: Williams SECOND: Godec PASSED: 3-0-1
32
5. Main Agenda
5.1 Forming an Affordable Housing Corporation
Presenter(s): Steve Lindstrom, Authority Chair and George Ruther, Housing Consultant
Time: 40 Min.
This topic surrounds financing for West Middle Creek and will be covered at a later date.
5.2 Appointment of VLHA Chair
Godec made a motion to approve to appoint Steve Lindstrom as the VLHA Chair for another
year. There were no additional applicants.
MOTION: Godec SECOND: Williams PASSED: 3-0-1
6. Matters from the Chairman and Authority Members
6.1 Matters from the Chairman and Authority Members
Presenter(s): Steve Lindstrom, VLHA Chairman
Time: 5 Min.
Welcome to Christine joining the Authority as well as welcoming to Jason Deitz at the
Town of Vail Housing Director.
Deitz was the Summit County Housing Director for the previous five years and he was the
Executive Director of the Summit Combined Housing Authority prior to that. He looks forward to
He joins the Town of Vail and looks forward to understanding the Eagle County housing
ecosystem.
Lindstrom shared an update regarding the second reading for the last piece of the housing
ordinances with the revamping of the housing zone districts. He reviewed the background of
initiatives and the Authority's hiring and work with Mauriello Planning Group to provide feedback to
the Council to consider as the collective group looks to speed up the entitlement process,
specifically related to community housing. The primary positive change was the opportunity to
change the entitlement process to initiate three housing zone districts as well as streamline the
approval process.
Lindstrom also provided background and status of work from Social Impact Partners in assisting
the Authority with grant proposals and funding initiatives to compliment Housing Authority funds.
The agreement with Social Impact Partners is up for an extension through July if the group is
in agreement. There are a few grants that are in motion and Lindstrom suggests we continue
to work with the contracted partner. Godec concurs to extend the services contract through
July.
Deitz agrees with the direction of the Authority and Anderson will confirm that the Authority is
all set with the supplemental budgeting.
Williams suggested a reminder for the next call with Social Impact Partners to provide an
estimate of work and needs assessment to extend beyond July. She reminded the group
that if we are awarded a grant that there will be work associated.
33
Lindstrom provided a brief update about Timber Ridge and West Middle Creek projects. Godec
suggested that if Forrest approves, that it could be a good opportunity for a few Authority
members to be associated with the project and communication with the State Land Board and
EagleVail project.
Godec inquired about any updates for the Timber Ridge and the group looks for more updates in
the future regarding conversion from reservations to deposits. The individual interest continues to
show strong.
Williams spoke with her Habitat hat regarding discussions about below 80 percent AMI on 10
units in the project as well as the possibility for Habitat to fund additional units at the same or a
different AMI above 80 percent.
Williams suggested that at some point it would be helpful to provide a debrief of the project,
insurance costs affecting HOA dues and any action that could prove helpful in speaking with
local legislators.
Part of the Vail Housing Partners initiative is to report to Council twice per year. Lindstrom
suggests the August meeting based on the variety of updates that will be available at that time
for an afternoon work session seeking dialogue.
The group will seek a time to gather in thanks of James Wilkins term and to re-group with new
members of the team.
7. Adjournment
7.1 Adjournment 5:00 PM (Estimate)
Time: 5 Min.
Adjourned at 3:38 p.m.
MOTION: Williams SECOND: Godec PASSED: 4-0
8. Future Agenda Items
8.1 Vail Housing 2027
Land Banking
Time: 5 Min.
9. Next Meeting Date
9.1 Next Meeting Date July 9, 2024 via ZOOM (which was later cancelled)
Time: 5 Min.
34
AGENDA ITEM NO. 4.2
Item Cover Page
DATE:August 20, 2024
SUBMITTED BY:Molly Eppard, Public Works
ITEM TYPE:Information Update
AGENDA SECTION:Information Update (4:25pm)
SUBJECT:July 1, 2024 AIPP Meeting Minutes
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
July 1, 2024 Minutes
35
Art in Public Places Board Meeting Minutes
Monday, July 1, 2024
AIPP Board members present: Tracy Gordon, Susanne Graf, Kathy Langenwalter, Courtney St. John,
Lindsea Stowe
Others present: Molly Eppard - AIPP Coordinator
1. Call to Order
2. No citizen Participation
3. Main Agenda
3.1 Approval of June 10 Board meeting minutes.
June 10, 2024 Minutes.pdf
3.2 Review of installation for commissioned sculpture by Squire Broel.
Broel Proposal Final Image Pages 1-3.pdf
Broel Sculpture Installation Methods
• Squire discusses installation methods for the commissioned work.
• Molly to meet with BFAG, Zehren and staff July 15 to discuss proposed expansion of gardens and
possible art locations as a result of BFAG’s Master Planning process.
• Molly will follow-up with Squire about potential locations for artist feedback and proposed timeline.
• Potential sites will be presented at August meeting.
• Looking at first week of September for installation.
3.3 Review of proposed artwork to replace existing work on exterior of Squash Blossom,
Hilary Manger owner.
Squash Blossom.pdf
• Hilary along with artist Gus Gruner present a concept and sketches of a stylized figure dancing.
• The Board inquires about the building’s HOA in approving the artwork.
• While the AIPP Board is supportive of the new artwork it directs Hilary to contact Community
Development regarding a DRB application.
• Squash Blossom will contact Community Development and is also planning to meet with their HOA.
3.4 Preliminary review of Cornerstone Development at Cascade for potential public art opportunities
Joe Lear, Davis Partners
• The Cornerstone project is currently in the PEC review process.
• Lear presents potential sites and benefits for the integration of public art.
• When a dollar amount for public art is determined they will further develop proposals for Art Board
Review.
3.5 Discussion of potential sculpture donation from the collection Vicki and Kent Logan.
• Board is favorable about the potential gift of four sculptures from the Logan collection and interested in
discussing next steps.
• Lindsea suggests the Board meet in the near future to review potential sculpture sites on TOV property
throughout town as a part of the 5-year Strategic Plan.
36
• Kathy requests additional images of the Thomas Houseago sculpture.
3.6 Review of potential utility boxes to be painted by local artists who submitted for the
Vail Recreation District’s Imagination Station.
Utility boxes.pdf
• Board motions to invite local artist Erin Connelly to paint her proposal from Imagination Station on the
utility box west of library entrance @ $750.
• Molly will seek approval from Holy Cross to paint the utility box and will review project with Erin.
4. Coordinator Updates
o Selected local artist Tracy Long has met with VRD – all parties very excited for the Imagination
Station mural.
o Timmy Hamm’s mural for GoPro/VVF is being well received. People remark it as playful, youthful,
colorful. Molly comments it was a seamless collaboration with the artist and VVF.
o TOV’s bronze sculpture collection cleaned by Jo Dedecker.
o Emilio Garcia’s weekend collaboration with Bravo and the Sebastian went well! The recognition at
Bravo! Sunday evening was an incredible gesture to AIPP, the Sebastian and the artist.
o Review proposal for AIR strategic plan phase 2 with Nine Dot Arts. Project scope will include
residency expectations, code of conduct, application ensuring alignment with overarching vision
and objectives of a publicly funded model, and selection protocol.
o Art Walks begin this Wednesday @ 11. Will continue through August 28.
5. Adjournment
37
AGENDA ITEM NO. 4.3
Item Cover Page
DATE:August 20, 2024
SUBMITTED BY:Missy Johnson, Housing
ITEM TYPE:Information Update
AGENDA SECTION:Information Update (4:25pm)
SUBJECT:July 12, 2024 VLHA Meeting Minutes
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
2024-07-12 VLHA Minutes - Special Meeting
38
Vail Local Housing Authority Minutes
Special Session Friday, June 12, 2024
10 a.m.
Virtually on Zoom
PRESENT ABSENT
Steve Lindstrom Craig Denton
Dan Godec Christine Santucci
Kristin Williams
STAFF
Jason Dietz, Housing Director
Missy Johnson, Housing Coordinator
1. Call to Order
1. 1 Call to Order
Presenter(s): Steve Lindstrom
Meeting called to order at 10:01 a.m. with a quorum present.
1.2 Zoom Meeting Pre-Executive Session
1.3 Zoom Meeting Post-Executive Session
2. Citizen Participation
2.1 Citizen Participation
Time: 5 Min.
No participants.
Williams moved to exit the special session and enter into executive session at 10:01 a.m.
3. Executive Session
3.1 Executive Session per C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase,
acquisition, lease, transfer or sale of real, personal or other property interests and to
determine positions relative to matters that may be subject to negotiations regarding:
Vail InDEED application and an EHU Exchange.
Presenter(s): Missy Johnson, Housing Coordinator and George Ruther, Housing Consultant
MOTION: Williams SECOND: Godec PASSED: (3 - 0)
4. Any Action as a Result of Executive Session
4.1 Any Action as a Result of Executive Session
The authority left executive session and re-entered the special session at 10:37 a.m. with
a quorum. 39
Motion to direct staff to move forward as discussed regarding the Vail InDEED application
and EHU Exchange.
MOTION: Williams SECOND: Godec PASSED: (3 - 0)
5. Adjournment
5.1 Adjournment
Motion to adjourn at 10:47 a.m.
MOTION: Godec SECOND: Williams PASSED: (3 - 0)
6. Future Agenda Items
6.1 Vail Housing 2027 Land Banking
7. Next Meeting Date
7.1 Next Meeting Date July 23, 2024 via ZOOM
40
AGENDA ITEM NO. 4.4
Item Cover Page
DATE:August 20, 2024
SUBMITTED BY:Molly Eppard, Public Works
ITEM TYPE:Information Update
AGENDA SECTION:Information Update (4:25pm)
SUBJECT:July 24, 2024 AIPP Special Meeting Minutes
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
July 24 2024 Minutes
41
Art in Public Places Board Special Meeting Minutes
Wednesday, July 24, 2024
Public Works Conference Room
AIPP Board members present: Tracy Gordon, Susanne Graf, Kathy Langenwalter, Courtney St. John,
Lindsea Stowe
Others present: Molly Eppard - AIPP Coordinator
1. Call to Order
2. No citizen Participation
3. Main Agenda
3.1 Review of final drafts for phase 1 of AIR strategic plan.
o Board reviews and provides edits for phase 1 draft/AIR program by Nine Dot Arts to adopt at the
August 5 meeting.
4. Coordinator Updates
o Board reviews potential site adjacent to GRFA for installation of commissioned sculpture by
Squire Broel. The Board motions to approve the site with permission from the VVF.
o Board reviews potential site east of Ford Park lower bench picnic shelter (in planter bed) for
installation of potential sculpture gift from the collection of Vicki and Kent Logan. The Board is
favorable of the site and wishes to proceed with next steps with the Town.
o Board reviews potential site in planter bed in front of Squash Blossom (Gore Creek Drive) for
installation of potential sculpture gift from the collection of Vicki and Kent Logan. The Board is
favorable of the site and wishes to proceed with next steps with the Town.
5. Adjournment
42
AGENDA ITEM NO. 4.5
Item Cover Page
DATE:August 20, 2024
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Information Update
AGENDA SECTION:Information Update (4:25pm)
SUBJECT:2024 Community Survey Final Report
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Community Survey Final Report
43
VAIL COMMUNITY SURVEY 2024
Summary of Results
44
22
▪History and Survey Methodology
▪Key Findings
▪Respondent Characteristics
▪Direction of Town - “Is Town of Vail on Right/Wrong Track”
▪Satisfaction of Town Departments
▪Town of Vail Priorities
▪Events & Tourism
▪Housing & Other Topics
REPORT OVERVIEW
Town of Vail | Community Survey 2024 | vailgov.com 45
33
SURVEY METHODOLOGY
2024 Survey program designed for direct
comparison to past biannual studies
(2010-2022).
Distribution Channels:
▪RRC mailed 4,950 postcards with two
passcodes per HH for the online survey.
▪An “open link” was advertised to
capture additional responses.
Town of Vail | Community Survey 2024 | vailgov.com
Total
Survey
Responses
945
46
4
Survey
Version 2012 2014 2016 2018 2020 2022 2024
Invite 412 487 541 562 680 672 587
Open Link 265 292 376 509 668 799 358
Total 677 779 917 1,071 1,348 1,471 945
Note - responses in this PowerPoint presentation are based on the Invite Survey
unless otherwise noted. The number of responses vary by question.
SU
R
V
E
Y
R
E
S
P
O
N
S
E
S
Town of Vail | Community Survey 2024 | vailgov.com 47
5
KEY FINDINGS
48
66
▪In general respondent characteristics this year were similar to past surveys. However, responses
included the highest percentage of renters of any survey to date (21%) and the average age inched
down to 55.6 from 57.3 in 2022.
▪About half (48%) of respondents say the town is going in the right direction and 32% say it is on the
wrong track. These numbers are better than 2022 ratings but still below pre -Covid sentiments.
Predictably, 2nd homeowners are more positive than residents and homeowners are more upbeat than
renters.
▪Looking at age, younger residents (under 44) are more negative on the direction of Vail than those
65+. This is interesting in light of the fact that most surveys in other locales show more positive
assessments of community direction from younger demographic groups than from older residents.
▪Comments from those who feel the town is on the wrong track were focused heavily on the cost of
housing, high rents for workers, and concerns about the availability and affordability of parking in the
town for both residents and employees.
KEY FINDINGS: DIRECTION OF VAIL
Town of Vail | Community Survey 2024 | vailgov.com 49
77
▪Looking at how well the Town staff serves residents, the Public Works Department rates very highly.
Residents positively rate cleanliness and maintenance in the pedestrian villages, parks, public
restrooms and roads. Snow removal and staff interactions also rate highly.
▪The Fire and Police Departments are also seen in a very positive light. Police ratings ticked down
slightly from 2022 but all aspects of dealing with VPD still rate above 4 on a 5 -point scale. This is
notable given the recent controversies around policing policies and practices in other communities.
▪Among Town departments, Community Development rates the lowest. The building permit inspection
and review process is the lowest-rated aspect of the Department, coming in at 3.3 on a 5 -point scale.
While lower than other scores for the Town, note this is still above average. Approval for building
permits is not quick or easy in any municipality.
▪Turning to parking, ratings are generally higher than in 2022. Summer & winter parking, parking
structures and conditions on the Frontage Road all scored higher than two years ago. The only aspect
that dropped was the ratings on cost, likely due to increased fees since the last survey.
KEY FINDINGS: TOWN SERVICES
Town of Vail | Community Survey 2024 | vailgov.com 50
88
▪Transit service rates extremely high in Vail. All aspects of riding the bus scored the same or better
than in 2022. Frequency, dependability, cleanliness and safety all were very strong. The only part of
the transit experience to rate below 4 on a 5 -point scale is the level of crowding.
▪Library use is relatively high in Vail. Services are used at least monthly by 42% of Vail residents and
26% of 2nd homeowners. One -third of primary residents say they “never” use the Library. Among
those who utilize the Library, services rate extremely high. Service, facilities, programs and online
options all scored 4.5 or higher.
▪Looking at recreation, a solid majority (63%) do not feel that new facilities or programs are needed to
benefit residents or guests. Of the 37% who would like to see new initiatives, a community recreation
center and more family -friendly events were the most frequently mentioned items they would like to
see in Vail.
KEY FINDINGS: TOWN SERVICES
Town of Vail | Community Survey 2024 | vailgov.com 51
99
▪When asked to identify their highest priorities for Vail, residents clearly believe housing is the biggest
challenge in the community. 63% of residents name creating a diversity of housing options as a top
concern. Also important, but far behind housing, are environmental efforts and better access to
childcare for workers in the community.
▪Like most resort towns, the housing issue became critical in Vail during the pandemic. The 2020
survey was conducted just before Covid and about half of respondents said the loss of rental housing
was a serious or critical issue. That percentage jumped to two -thirds in 2022 and remained there in
2024. However, among those under 45, nearly 80% say it is a big problem in Vail.
▪Looking at specific initiatives, jointly developing affordable housing outside of Vail with down -valley
partners and setting aside land for resident -occupied units were the top choices. The only housing
effort that rated below 3.6 on a 5-point scale was adding new linkage fees to residential development.
▪Beyond housing, age matters in choosing priorities. Younger residents (under 45) placed childcare
and access to mental health care in their top three concerns while those 45+ named protecting wildlife
habitat and the Gore Creek watershed as their 2 nd and 3rd priorities.
KEY FINDINGS: PRIORITIES IN VAIL
Town of Vail | Community Survey 2024 | vailgov.com 52
1010
▪Overall, residents are very happy with the events in Vail. 71% think the town has about the right
number of events and 62% either somewhat or strongly support the Town’s investing in them. The
quality of both large and small events rated highly with respondents.
▪2nd homeowners are more likely to rent their homes than in the past. In 2024, 39% of 2 nd homeowners
say they have rented their property long -term in the past 4 years compared to 15% in 2022. Similarly,
39% have rented short-term. That is up from just 11% in 2022.
▪About a quarter of respondents would use a carshare program if available and 17% say it could be a
viable alternative to owning a vehicle in Vail. Predictably, renters are much more likely to say “yes” to
both questions than those who own their homes.
▪Compared to 2022, more homeowners say they will likely be using their property in Vail as a primary
residence in five years and fewer expect it to be a vacation or seasonal home. This seems to be driven
partly by more residents planning to retire and live in Vail full -time.
KEY FINDINGS: OTHER TOPICS
Town of Vail | Community Survey 2024 | vailgov.com 53
11
RESPONDENT CHARACTERISTICS
54
12Town of Vail | Community Survey 2024 | vailgov.com
YEARS IN TOWN OF VAIL
55
13Town of Vail | Community Survey 2024 | vailgov.com
RESIDENCY
56
14Town of Vail | Community Survey 2024 | vailgov.com
YEARS IN TOWN OF VAIL BY AGE (2024)
57
15Town of Vail | Community Survey 2024 | vailgov.com
LOCATION
58
16Town of Vail | Community Survey 2024 | vailgov.com
OWN VS. RENT
59
17
Town of Vail | Community Survey 2024 | vailgov.com
AGE OF RESPONDENT
60
18Town of Vail | Community Survey 2024 | vailgov.com
EMPLOYMENT
61
19
Town of Vail | Community Survey 2024 | vailgov.com
EMPLOYMENT
62
20Town of Vail | Community Survey 2024 | vailgov.com
BUSINESS OWNERSHIP
63
21Town of Vail | Community Survey 2024 | vailgov.com
MARITAL STATUS
64
22Town of Vail | Community Survey 2024 | vailgov.com
GENDER
65
23
DIRECTION OF TOWN
66
24Town of Vail | Community Survey 2024 | vailgov.com
DIRECTION OF TOV
67
25Town of Vail | Community Survey 2024 | vailgov.com
DIRECTION OF TOV (CONTINUED)
68
26
Town of Vail | Community Survey 2024 | vailgov.com
DIRECTION OF TOV (CONTINUED)
69
27
DIRECTION OF TOV COMMENTS
Right Direction (48%)
1.Housing
➢Efforts to manage workforce housing
2.Environment
➢Sustainability initiatives
Wrong Direction (32%)
1.Housing
➢Affordable housing, rent, real estate, and cost of living
2.Parking
➢Concerns about the adequacy, affordability, and
management of parking
70
28Town of Vail | Community Survey 2024 | vailgov.com
FORWARD THINKING COMMENTS
What is one forward-thinking idea you would suggest the Town Council act on to
ensure Vail's future?
1.Housing
➢More affordable housing/rent regulation
➢Increase availability of employee housing
2.Short-Term Rentals
➢Increase regulation and taxes
3.Transportation
➢Enhance public transit
➢Increase parking spaces
➢Make TOV more bike and pedestrian-friendly
Other priorities include recreation facilities and environmental sustainability.
71
29
SATISFACTION WITH TOWN DEPARTMENTS
72
30Town of Vail | Community Survey 2024 | vailgov.com
SA
T
I
S
F
A
C
T
I
O
N
W
I
T
H
PR
O
V
I
D
I
N
G
I
N
F
O
R
M
A
T
I
O
N
73
31
Town of Vail | Community Survey 2024 | vailgov.com
SA
T
I
S
F
A
C
T
I
O
N
W
I
T
H
PU
B
L
I
C
W
O
R
K
S
74
32Town of Vail | Community Survey 2024 | vailgov.com
PUBLIC WORKS COMMENTS
Do you have any suggestions on how Public Works can improve its services?
1.Positive Feedback
➢Satisfaction with services
2.Snow Removal
➢Concerns about over-plowing, damage
caused by plows, and need for snow
removal in specific areas
3.Road Maintenance
➢Allocation to fixing potholes and
maintaining road conditions
75
33
Town of Vail | Community Survey 2024 | vailgov.com
SA
T
I
S
F
A
C
T
I
O
N
W
I
T
H
F
I
R
E
SE
R
V
I
C
E
S
76
34Town of Vail | Community Survey 2024 | vailgov.com
FIRE DEPARTMENT COMMENTS
Do you have any suggestions on how the Fire Department can improve its
services?
1.Positive Feedback
➢Almost half of comments offer
positive feedback or no
suggestions
2.Community Engagement
& Communication
➢Increased visibility in local events
➢More communication
77
3535
Town of Vail | Community Survey 2024 | vailgov.com
SATISFACTION WITH POLICE SERVICES
78
36Town of Vail | Community Survey 2024 | vailgov.com
POLICE DEPARTMENT COMMENTS
Do you have any suggestions on how the Police Department can improve its services?
1.Positive Feedback
➢About half of the comments provide
positive feedback
2.Community Engagement
➢Appreciation for the presence of officers at
local events
➢Increased engagement and friendliness
79
37
Town of Vail | Community Survey 2024 | vailgov.com
CO
M
M
U
N
I
T
Y
D
E
V
E
L
O
P
M
E
N
T
DE
P
A
R
T
M
E
N
T
(
I
F
U
S
E
D
)
80
38Town of Vail | Community Survey 2024 | vailgov.com
COMMUNITY DEVELOPMENT
Do you have any suggestions on how the Community Development Department can
improve its services? (If Community Development Department was used in past 12 months)
1.Process Efficiency
➢Dissatisfaction with the
cumbersome nature of
processes
2.Customer Service
➢Mixed perception of customer
service quality
81
39
PR
I
M
A
R
Y
M
O
D
E
S
O
F
TR
A
N
S
P
O
R
T
A
T
I
O
N
82
40
PARKING PASS OWNERSHIP
83
41
Town of Vail | Community Survey 2024 | vailgov.com
SA
T
I
S
F
A
C
T
I
O
N
W
I
T
H
PU
B
L
I
C
P
A
R
K
I
N
G
84
42Town of Vail | Community Survey 2024 | vailgov.com
ON-DEMAND PARKING RATES
85
43Town of Vail | Community Survey 2024 | vailgov.com
PARKING COMMENTS
Other than adjusting parking fees, what could the Town of Vail do to improve your
satisfaction with parking in the Town?
1.Free Parking Hours
➢Increase free parking
hours for residents
2.Parking Structures
➢Outdated and inadequate
structures
➢Modernize and expand
capacity
86
44
Town of Vail | Community Survey 2024 | vailgov.com
SA
T
I
S
F
A
C
T
I
O
N
W
I
T
H
T
O
V
BU
S
S
E
R
V
I
C
E
87
45
TOV LOCAL TRANSIT USAGE
88
46
LI
B
R
A
R
Y
S
E
R
V
I
C
E
S
2024 2022 2020 2018 2016
Do you have a library card
at the Vail Public Library?
Yes
No
n=
62%
38%
506
56%
44%
647
61%
39%
659
64%
36%
543
58%
42%
508
89
47Town of Vail | Community Survey 2024 | vailgov.com
LIBRARY SERVICES USE
90
48
Town of Vail | Community Survey 2024 | vailgov.com
SA
T
I
S
F
A
C
T
I
O
N
W
I
T
H
V
A
I
L
PU
B
L
I
C
L
I
B
R
A
R
Y
91
49Town of Vail | Community Survey 2024 | vailgov.com
PUBLIC LIBRARY COMMENTS
Do you have any suggestions on how the Vail Public Library can improve its services?
1.More Services
➢Expand range of services,
programs and books
2.Positive Feedback
➢Gratitude for current
services
92
50Town of Vail | Community Survey 2024 | vailgov.com
IMPORTANCE OF COMMUNITY VISIONING PLAN
93
51
TOWN OF VAIL PRIORITIES
94
52
Town of Vail | Community Survey 2024 | vailgov.com
PRIORITIES: HOUSING & COMMUNITY
95
53Town of Vail | Community Survey 2024 | vailgov.com
PRIORITIES: TRANSPORTATION
96
54Town of Vail | Community Survey 2024 | vailgov.com
PRIORITIES: WORKFORCE SUPPORT
97
55Town of Vail | Community Survey 2024 | vailgov.com
PRIORITIES: ENVIRONMENTAL &
SUSTAINABILITY
98
56Town of Vail | Community Survey 2024 | vailgov.com
PRIORITIES: AUTHENTIC VAIL
EXPERIENCE
99
57
Town of Vail | Community Survey 2024 | vailgov.com
TOP 3 PRIORITIES
Top Choice
2nd Choice
3rd Choice
100
58
Town of Vail | Community Survey 2024 | vailgov.com
TO
P
3
P
R
I
O
R
I
T
I
E
S
B
Y
AG
E
C
O
H
O
R
T
(
2
0
2
4
)
Top 3 combined
101
59Town of Vail | Community Survey 2024 | vailgov.com
NEW RECREATION PROGRAMS
If yes, please include your top one or two specific ideas:
1. Community Rec Center
➢Gym, swimming pool, fitness classes, and
spaces for community gatherings
➢ Outdoor/indoor sports facilities
2. Family-Friendly Events
➢Cultural/arts programs, hosting food truck
nights, music festivals, educational programs
about local wildlife, etc.
102
60
Town of Vail | Community Survey 2024 | vailgov.com
NEW RECREATION PROGRAMS BY AGE
If yes, please include your top one or two specific ideas:
Under 40
➢Recreation center for the town with gyms and
recreation areas such as a dance studio, pools,
weightlifting and indoor courts for pickleball
and tennis.
➢Sport and fitness activities with both leagues
and non-competitive team sports focused on
beginners and entry-level athletes.
40 and older
➢Recreation center with gym, pools and cultural/arts
programming. Venue would host food truck nights,
music festivals, educational programs on local
wildlife, etc.
➢Aquatic Center with public pools and lap swimming
for residents.
➢Activities and programs for seniors, teens and the
general community.
103
61
Town of Vail | Community Survey 2024 | vailgov.com
NEW RECREATION PROGRAMS BY
HOMEOWNERSHIP
If yes, please include your top one or two specific ideas:
Homeowners
➢Community center with a pool and gym,
comprehensive health club facility, indoor field
house, covered tennis courts, and expanded
pickleball courts.
➢Indoor recreation space with options for kids
and adults.
➢Community space for meetings and small
events.
➢Dog agility park and pet-friendly buses.
Renters and Non-owners
➢Recreation Centers and Facilities with gym, yoga
studios, weightlifting and pools.
➢Arts center and programs.
➢Field house sports center and indoor field house
with pickleball and tennis courts.
➢Sports and Fitness Activities with non-competitive
leagues and indoor basketball and racquetball
courts.
104
62
EVENTS & TOURISM
105
63
DISCOVER VAIL
106
64
PRIMAVAIL
107
65Town of Vail | Community Survey 2024 | vailgov.com
NUMBER OF EVENTS
108
66Town of Vail | Community Survey 2024 | vailgov.com
SATISFACTION WITH TOWN EVENTS
109
67Town of Vail | Community Survey 2024 | vailgov.com
EVENTS COMMENTS
Do you have comments or suggestions related to your satisfaction with events in
Vail?
1.Concerts
➢Add shows and more variety
in musical genres
2.Farmers Market
➢Expand area to accommodate
more vendors/visitors
➢More local farmers
110
68Town of Vail | Community Survey 2024 | vailgov.com
SUPPORT FOR VAIL’S EVENT
INVESTMENT STRATEGY
111
69
HOUSING & OTHER TOPICS
112
70Town of Vail | Community Survey 2024 | vailgov.com
HOUSING RATINGS
113
71
Town of Vail | Community Survey 2024 | vailgov.com
HO
U
S
I
N
G
R
A
T
I
N
G
S
B
Y
OW
N
E
R
S
H
I
P
(
2
0
2
4
)
114
72
Town of Vail | Community Survey 2024 | vailgov.com
HO
U
S
I
N
G
R
A
T
I
N
G
S
B
Y
AG
E
C
O
H
O
R
T
(
2
0
2
4
)
115
73Town of Vail | Community Survey 2024 | vailgov.com
WILDFIRE RISK MANAGEMENT
116
74Town of Vail | Community Survey 2024 | vailgov.com
PR
E
P
A
R
E
D
N
E
S
S
F
O
R
EM
E
R
G
E
N
C
Y
117
75Town of Vail | Community Survey 2024 | vailgov.com
EMERGENCY PREPAREDNESS COMMENTS
Do you have any comments or questions related to emergency preparedness in Vail?
1.Wildfires
➢Effective measures/
communication around fire
emergency plans
2.Roads
➢Current infrastructure is not
sufficient to ensure a swift,
safe evacuation
118
7676Town of Vail | Community Survey 2024 | vailgov.com
VEHICLE ACCESS
119
77Town of Vail | Community Survey 2024 | vailgov.com
VE
H
I
C
L
E
A
C
C
E
S
S
120
78Town of Vail | Community Survey 2024 | vailgov.com
VE
H
I
C
L
E
A
C
C
E
S
S
B
Y
HO
M
E
O
W
N
E
R
S
H
I
P
(
2
0
2
4
)
2024 Overall Own Residence Rent/Other Non-owners
Yes
Sometimes
No
n=
91%
5%
4%
482
92%
6%
3%
356
90%
4%
6%
110
Do you have access to a vehicle(s) that you keep at your residence?
Source: RRC
2024 Overall Own Residence Rent/Other Non-owners
1
2
3
4
5 or more
Avg.
n=
44%
43%
9%
2%
1%
1.7
432
45%
45%
9%
1%
0%
1.7
318
44%
39%
10%
4%
3%
1.9
98
How many vehicles are typically available to your household?
Source: RRC
121
79Town of Vail | Community Survey 2024 | vailgov.com
CA
R
S
H
A
R
E
B
Y
H
O
M
E
OW
N
E
R
S
H
I
P
(
2
0
2
4
)
2024 Overall Own Residence Rent/Other Non-owners
No
Yes
n=
77%
23%
485
81%
19%
360
65%
35%
109
A car sharing program is short-term, on-demand car rental, available locally to members. If available, would you
use a car sharing program in Vail?
Source: RRC
2024 Overall Own Residence Rent/Other Non-owners
No
Yes
n=
83%
17%
485
89%
11%
362
62%
38%
108
If available, would a car share program in Vail provide an alternative to owning your own car?
Source: RRC
122
80Town of Vail | Community Survey 2024 | vailgov.com
ALT. TRANSPORTATION COMMENTS
Do you have any suggestions on ways to encourage alternative transportation
opportunities (bus, bike, pedestrian use, etc.) in Vail and throughout the region?
1.Bike Infrastructure
➢Improve bike infrastructure
(number of lanes, paths, e -
bike promotion)
2.Bus Services
➢More frequent/reliable bus
system
123
81Town of Vail | Community Survey 2024 | vailgov.com
DEED-RESTRICTED HOMES
124
82
Town of Vail | Community Survey 2024 | vailgov.com
“DO YOU RENT YOUR HOME TO OTHERS?”
125
83
Town of Vail | Community Survey 2024 | vailgov.com
EXTENT OF HOUSING PROBLEM
126
84
Overall Under 45 45 and older
A critical problem in the region
One of the more serious problems
A moderate problem
’
Not a problem
n=
40%
28%
21%
5%
6%
482
57%
21%
10%
4%
7%
126
35%
30%
24%
6%
5%
324
In your opinion, to what extent is the loss of long-term rental housing a problem in Vail at this time?
Town of Vail | Community Survey 2024 | vailgov.com
EXTENT OF HOUSING PROBLEM (CONT.)
Overall Own Residence Rent/Other Non-owners
A critical problem in the region
One of the more serious problems
A moderate problem
’
Not a problem
n=
40%
28%
21%
5%
6%
482
34%
29%
25%
5%
7%
364
65%
21%
8%
3%
4%
102
In your opinion, to what extent is the loss of long-term rental housing a problem in Vail at this time?
127
85Town of Vail | Community Survey 2024 | vailgov.com
LTR INCENTIVE COMMENTS
If you do not rent your residence long -term, are there any actions by local nonprofits or
government that might encourage you to consider renting long -term to a local
resident/worker?
1.Financial Incentives
➢Tax breaks, subsidies or grants for property owners
2.Regulatory Changes
➢Simplify process for converting STRs to long -term rentals
➢Implement policies to protect landlords (i.e., incentives/support to develop ADUs)
Over half of people answered ‘No’ in their open-ended
comment. The summary of themes below is from the
remainder of comments.
128
86Town of Vail | Community Survey 2024 | vailgov.com
ADDITIONAL HOUSING COMMENTS
Do you have any suggestions or opinions (positive or negative), regarding how additional
housing for residents could be provided, that you would like to share with the Vail Town
Council and the Vail Local Housing Authority?
1.STR Restrictions
➢Increase taxes on STRs and non -
resident vacation homes to
generate revenue for affordable
housing initiatives
➢Incentivize long -term rentals to
locals
129
87
ELECTRIC APPLIANCES
130
88Town of Vail | Community Survey 2024 | vailgov.com
2ND HOMEOWNERS:
“HAVE YOU RENTED YOUR HOME TO OTHERS?”
131
89
SHORT-TERM RENTAL OCCUPANCIES
2024 2022
Down significantly
Somewhat down
About the same
Somewhat up
Up significantly
n=
9%
21%
56%
9%
5%
43
10%
14%
40%
31%
5%
58
What were your experiences with short-term rental occupancies over the past summer?
2024 2022
Down significantly
Somewhat down
About the same
Somewhat up
Up significantly
n=
2%
22%
47%
20%
9%
45
3%
10%
21%
29%
37%
68
And your expectations for this Winter?
132
90
STR RENTAL METHOD
133
91
FUTURE USE OF VAIL HOME
134
92
FUTURE USE OF VAIL HOME
135
93Town of Vail | Community Survey 2024 | vailgov.com
ADDITIONAL COMMENTS AND SUGGESTIONS
Do you have any additional comments or suggestions?
COMMUNITY & LIVING EXPERIENCE
▪Values of maintaining a vibrant community for families and long-term residents
HOUSING
▪Issues of rising rents, the prevalence of short-term rentals, and the lack of affordable housing
INFRASTRUCTURE & AMENITIES
▪Desire for updated town infrastructure and amenities
▪Suggestions to create more community centers and parks to facilitate community engagement
PARKING
▪Desire for improved parking infrastructure to accommodate residents
▪Prioritization to support town employees parking options
136
94
RRC ASSOCIATES
4770 Baseline Road, Suite 355
Boulder, CO 80303
rrcassociates.com
(303) 449-6558
Thank you!
137
AGENDA ITEM NO. 5.1
Item Cover Page
DATE:August 20, 2024
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Matters from Mayor, Council, Town Manager and Committee Reports
AGENDA SECTION:Matters from Mayor, Council, Town Manager and Committee
Reports (4:25pm)
SUBJECT:Matters from Mayor, Town Council and Committee (15 min.)
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
138
AGENDA ITEM NO. 5.2
Item Cover Page
DATE:August 20, 2024
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Matters from Mayor, Council, Town Manager and Committee Reports
AGENDA SECTION:Matters from Mayor, Council, Town Manager and Committee
Reports (4:25pm)
SUBJECT:Town Manager Report (25 min.)
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
TM Update 08-20-2024
West Middle Creek Progress Update 08-20-2024
WMC Presentation Council 8.20.24 (R).pdf
Civic Area Update 08-20-2024
139
Town Managers Update
August 20, 2024
1. Update on West Middle Creek
See attached memo from George Ruther.
2. Update on Planning for 75 South Frontage Road
See attached memo from Matt Gennett
3. Timber Ridge
The Town of Vail, Triumph Development, and 1st Bank were in the final stages of closing on the
Timber Ridge project at the time of completing this packet. With the Timber Ridge closing, title of
Timber Ridge will transfer to Triumph Development. In addition, the tri party agreement has been
executed between the Town, Triumph, and 1st Bank. A construction fence has been installed and
asbestos abatement has commenced on the site. Staff will provide regular updates on construction
progress moving forward.
4. Other
There may be other topics the Town Manager needs to share with the Town Council.
140
75 South Frontage Road West Housing Department
Vail, Colorado 81657 970.479.2150
vailgov.com
MEMORANDUM
To: Vail Town Council
From: Russ Forrest, Town Manager
George Ruther, Housing Consultant, Ruther Associates LLC
Eric Komppa, President, Corum Real Estate Group
Date: August 20, 2024
Re:Town Manager’s Report - West Middle Creek Village Apartments – Progress Update
I.Purpose
Pursuant to Resolution No. 49, Series of 2024, a pre-development agreement for the
entitlement process to develop the West Middle Creek Village Apartments was approved by the
Vail Town Council. The purpose of the pre-development agreement is to articulate the process
and responsibilities of the parties throughout the entitlement process. Since the adoption of the
pre-development agreement, the Town of Vail and its development partner, Corum Real Estate,
have been actively pursuing the completion of the entitlement process consistent with the terms
of the agreement.
The purpose of this agenda item is to present an update to the Vail Town Council on the
progress of the West Middle Creek Village Apartments. This progress update focuses on the
four following areas of consideration:
1. Development Program
2. Development Schedule
3. Development Budget
4. Next Steps
This agenda items advances the critical community housing actions identified in the Vail Town
Council Action Plan, furthers the adopted housing goal of the Town of Vail, and aids Vail in
realizing its vision to be the premier international mountain resort community.
141
Town of Vail
II.Development Program
The Vail Town Council has prioritized the development of the West Middle Creek Village
Apartments as a critical action, consistent with a list of redevelopment goals and objectives
adopted by the Town Council. With this in mind, the co-applicants, the Town of Vail and Corum
Real Estate Group, has received full entitlement approval of the new housing development from
the Town of Vail Planning & Environmental Commission and Design Review Board.
The approved entitlements permit the following:
268 deed-restricted homes in 3 separate buildings with a total of +/- 424 beds
A total of up to 258 enclosed spaces and an approved mobility management plan
3 new buildings comprised of a total of 68 studio, 116 one-, and 80 two-bedroom homes
A new public transit bus stop
In summary, the approved and fully entitled development program exceeds the expectations
articulated in the Town’s RFP.
III.Development Schedule
A schedule and milestones for the development of the West Middle Creek Village Apartments
were adopted as part of the pre-development agreement between the Town of Vail and Corum
Real Estate Group. At a high level, the adopted schedule and milestones outlined the following:
EXHIBIT B
Schedule and Milestones
1. Final Design Review Board Application Submittal — Anticipated May 22, 2024 (Completed
June 19, 2024)
2. Initial Guaranteed Maximum Price Estimate —Anticipated August 1, 2024 (Anticipated
September 10, 2024)
3. Building Permit Application Submittal — Anticipated December 23, 2025 (No change)
4. Guaranteed Maximum Price Contract Received — Anticipated March 3, 2025 (Anticipated
March 15, 2025)
5. Construction Start — Anticipated May 2, 2025 (Anticipated April 15, 2025)
In summary, the development project is progressing on-track with the original development
schedule. A 100% civil construction drawing package and 100% design development package
for the buildings has been completed. The civil package is out for GMP pricing and the design
development package is out for initial GMP (“IGMP”) pricing.
Given the timing and circumstances regarding financing options, no construction will be
completed in calendar year 2024. The development team had been evaluating the merits of
starting mass excavation and shoring in the fall/winter of 2024/2025 to allow for site settling and
142
Town of Vail
better align foundation work outside of the winter season. That is no longer an option being
evaluated. The earliest any construction would begin on the site is in the spring/summer of
2025. A spring/summer start schedule would result in the first homes being available for
occupancy in the fall/winter of 2027.
IV.Development Budget
An initial development budget was approved as part of the pre-development agreement for the
West Middle Creek Village Apartments. The total development budget was projected to be
approximately $179.6M. Of that total cost, $3.9M was approved and appropriated by the Vail
Town Council for the entitlement process. The scope of work of the entitlement process
includes conceptual design through the completion of construction documents and the issuance
of a building permit. To date, $1.75M, or 45% of the entitlement process budget has been
expended. But for the increase in cost due to the reasons listed below, no added costs for the
entitlement process are anticipated.
The total development cost has increased by 3% to an estimated $185M. The increase in total
development cost is generally attributed to the following:
Off-site obligations (main water extension, Lionshead storm sewer drainage upgrades,
etc.)
North Frontage Road bus stop construction, operations, and maintenance
Added geo-technical requirements due to the topography of the site
Construction cost escalation and delay in construction start
The development team has yet to complete a comprehensive value engineering exercise. A
value engineering exercise is a necessary step that will be completed prior to contracting for
development.
The development team, and Hilltop Securities, the Town’s municipal financial advisor, continues
to explore and evaluate financing options for the West Middle Creek Village Apartments
development. As contemplated, tax-exempt, essential function revenue bonds would be issued
to finance the total cost of development. Upon the pay-off of the bonds, the vertical
improvements would revert to the Town of Vail. Of consideration are the Town’s financial
obligations and the market terms of municipal bond financing. As currently structured, and as
exists in nearly all 100% deed-restricted housing developments, a gap in the project financing
exists. The projected bond capacity shortfall is approximately $15M. The development team is
evaluating the impacts of a not-to-exceed financial contribution (loan or grant) from the Town of
Vail of $10M. Factors contributing to the gap and requiring resolution include:
Bond issuance mechanics (i.e. TOV, VLHA, other)
Tax-exempt bond interest rate
Debt service coverage ratio
Town of Vail moral obligation and impact on the Town’s debt service capacity
Master leased unit carve out and financing (10% limitation)
143
Town of Vail
Estimated monthly rental rates and affordability (blended @ 110% AMI)
Extent of additional Town of Vail financial participation
V.Next Steps
Forward progress continues to be made on the future development of the West Middle Creek
Village Apartments. While much has been completed to date, an extensive list of actions, both
near term and long-term needs to be completed. Of immediate importance, the development
team is working to finalize the following actions:
Residential market study to inform bond financing, debt service assumptions and take-
out
Real estate appraisal to determine the value of the land for bond financing purposes
Initial GMP for vertical improvements
GMP for civil site work
Bond pricing confirmation and terms from bond market investors
Follow up presentation to the Vail Town Council on September 17, 2024
In the end, the development team is preparing for the Town of Vail to be in a position to make a
go/no-go to start construction in the spring/summer of 2025 by no later than October 15, 2024.
144
WEST MIDDLE CREEK UPDATE WEST
MIDDLE
CREEK145
DEVELOPMENT PROGRAM WEST
MIDDLE
CREEK
Unit Type # Beds Area (Avg.) Total Units Total Beds Net Area Residential Net Area 207,152
Residential Gross Area 241,577
Studio 1 515 84 84 43,260 Amenity + BOH 5,918
1 Bed 1 707 100 100 70,700 Storage 4,050
2 Bed 3 1,070 48 96 51,360 Parking 128,020
Total 232 280 165,320 Total Gross SF 379,565
2 Bed+ 2 1,162 36 144 41,832
Total 36 144 41,832
Total Units 268 424 207,152
Unit Mix SF
Deed-Restricted Apartments
Deed-Restricted Co-Living Apartments
257 Spaces
Total Project Ratio 0.96
Ratio to Market Units 1.11
Excess Parking above Market Units (1.05/Unit Requirement) 13 Spaces
Storage Lockers 270 Lockers
Total Project Ratio 1.01
Ratio to Market Units 1.16
Interior Bike Parking 158 Racks
Exterior Bike Parking 24 Racks
Shift E-Bike Station TBD
Storage Lockers
Parking / Storage / Bike Parking
Parking Spaces
Bike Parking
146
SCHEDULE WEST
MIDDLE
CREEK
PHASE
PHASE
START
DATE
PHASE
END
DATE
Development Partner
Selection & Kick-Off
Oct 2023 Dec 2023
PEC Dec 2023 Aug 2024
Design Review Board Jan 2024 Jun 2024
Infrastructure Design /
Permit Issuance
Mar 2024 Jul 2024
CD Design / Building Permit
Issuance
Jul 2024 May 2025
Excavation and Site Work Apr 2025 Oct 2025
GMP Review / Acceptance Mar 2025 Mar 2025
Vertical Construction and
Infrastructure
May 2025 Aug 2027
Oct-23
Nov-23
Dec-23
Jan-24
Feb-24
Mar-24
Apr-24
May-24
Jun-24
Jul-24
Aug-24
Sep-24
Oct-24
Nov-24
Dec-24
Jan-25
Feb-25
Mar-25
Apr-25
May-25
147
BUDGET UPDATE WEST
MIDDLE
CREEK
$130,250,000
1 Off-site Obligations $875,000
2 Bus Stop Coordination / Implementation $1,125,000
3 Geotechnical / Geostability Considerations $750,000
4 Delay Construction Start $2,000,000
$135,000,000
* Notes:
1)
2)
3)
HARD COST BUDGET TRENDED STATUS UPDATE - 8.20.24
Local sales tax exemption included, calculation is based taxes at 5%
Estimate of credits for implementation of solar, still working on determining timing of credits and form of credits
Design coordiation on going, 100% DD concluded mid-July, IGMP due mid-September
Previous Hard Cost Budget Civil + Vertical
Current Hard Cost Budget
148
BUDGET UPDATE WEST
MIDDLE
CREEK
$44,843,243
1 Interest Carry & Related Adjustments TBD
$44,843,243
Hard Costs $135,326,500
Soft Costs $44,843,243
Contingency $5,405,092
$185,574,835
$170,477,497
($15,097,338)
Current Project Budget
Current Bonding Capacity
Excess / (Shortfall) in Bonding Capacity
SOFT COST BUDGET STATUS UPDATE - 8.20.24
Previous Hard Cost Budget Civil + Vertical
Current Soft Cost Budget
TOTAL BUDGET STATUS UPDATE - 8.20.24
149
NEXT STEPS WEST
MIDDLE
CREEK
1 Market Study - Draft Received August 15, 2024
2 Appraisal August 26, 2024
3 Guaranteed Maximum Price - Civil September 6, 2024
4 Initial Guaranteed Maximum Price - Vertical September 6, 2024
5 Bond Market Confirmation September 9, 2024
6 Project Finance Meeting September 9, 2024
7 Town Council Packet Due September 12, 2024
8 Town Council Update September 17, 2024
Project Name / Branding
Shift E-Bike Program
Next Steps
Other Items for Consideration
150
WEST
MIDDLE
CREEK151
WEST
MIDDLE
CREEK152
WEST
MIDDLE
CREEK153
WEST
MIDDLE
CREEK154
To:Vail Town Council
From:Community Development Department
Date:August 20, 2024
Subject:Vail Civic Area Implementation Plan – Update
I. Summary
On August 5
th, 2024, staff convened the Civic Area Taskforce to present the refined conceptual
program of the preferred alternative for the municipal site located at 75 & 111 South Frontage
Road West.
After receiving input from the taskforce, staff and the consultant team held a community
workshop/open house on August 7th, 2024, at the Grand View Room and presented the same
refined programming and images during the workshop/open house. The project team also placed
display boards around the room with QR codes on some to direct participants to survey questions
focused on the information presented. The event was well attended with approximately 30-35
people from the community in attendance.
The project team is now in the process of assimilating the input received from both the taskforce
and community to share with Council and the public in September. The team will also present the
latest version of the programming imagery, design concepts, and an economic analysis focused
on projections of potential yield for monetizing a portion of the site.
155
AGENDA ITEM NO. 5.3
Item Cover Page
DATE:August 20, 2024
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Matters from Mayor, Council, Town Manager and Committee Reports
AGENDA SECTION:Matters from Mayor, Council, Town Manager and Committee
Reports (4:25pm)
SUBJECT:Council Matters and Status Update
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
2024-08-20 Matters
156
COUNCIL MATTERS
Status Report
Report for August 20,2024
Town Council gave a huge THANK YOU to staff for successful Community
Picnic!
Town Council directed staff to bring back a discussion of funding support for
the proposed` Vail Pass wildlife crossing
In the News______________________________________________________
July 31
Booth Creek Fuels Reduction
https://www.vaildaily.com/news/vail-fuels-reduction-booth-creek/
Civic Area Plan
https://www.vaildaily.com/news/vail-is-seeking-input-on-the-future-of-its-town-hall-site/
Aug. 2
Civic Area Plan
https://www.realvail.com/town-of-vail-seeks-public-feedback-on-its-vail-civic-area-plan-at-aug-7-
open-house/a19716/
Aug. 3
Tubing on Gore Creek -letter
https://www.vaildaily.com/opinion/letter-theyve-turned-gore-creek-into-an-amusement-park/
Aug. 5
National Night Out
https://www.vaildaily.com/news/national-night-out-is-coming-to-a-neighborhood-near-you/
Aug. 6
Timber Ridge
https://www.vaildaily.com/news/homes-still-available-at-timber-ridge-as-presales-prepare-to-
close/
https://www.realvail.com/reservations-strong-for-new-homes-at-timber-ridge-village-in-
vail/a19720/
https://www.vaildaily.com/opinion/valley-voices-timber-ridge-is-great-housing-opportunity-for-
local-businesses/-Valley Voices
157
Aug. 7
First Property to CH-1 Zone District
https://www.vaildaily.com/news/vail-housing-district-first-property/
New Library Director
https://www.vaildaily.com/news/vail-public-library-hires-new-director/
https://www.realvail.com/vail-welcomes-new-library-director/a19741/
Community Picnic
https://www.realvail.com/vail-community-picnic-set-for-tuesday-aug-13-at-donovan-
pavilion/a19736/
Aug. 9
Burying I-70
https://www.vaildaily.com/news/vail-tunnel-i-70/
Aug. 15
https://www.vaildaily.com/news/town-of-vail-gets-a-small-win-in-bighorn-sheep-case-but-larger-
appeal-is-still-ongoing/
Upcoming Dates
August 27 Town of Vail Board Appreciation Night @ Hot Summer Nights
– Borgen Plaza
September 10 Vail Social !
158