HomeMy WebLinkAbout2024-09-17 TC Meeting MinutesTown Council Meeting Minutes of September 17, 2024. Page 1
Vail Town Council Meeting Minutes
Tuesday, September 17, 2024
6:00 P.M.
Vail Town Council Chambers
The meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor
Coggin.
Members present: Travis Coggin, Mayor
Barry Davis, Mayor Pro Tem
Pete Seibert
Jonathan Staufer
Dave Chapin
Reid Phillips
Samantha Biszantz
Staff members present: Russell Forrest, Town Manager
Kathleen Halloran, Deputy Town Manager
Matt Mire, Town Attorney
Stephanie Kauffman (Bibbens), Town Clerk
1. Call to Order
2. Public Participation
Public Participation began at time stamp 0:00:12 on the High Five video.
Paul Seidman, an East Vail resident, expressed concerns about speeding in his neighborhood
and on I-70 and the use of engine brakes on I-70 as a nuisance.
3. Any Action as the Result of Executive Session
There was none.
4. Consent Agenda
Consent agenda began at time stamp 0:02:43 on the High Five video.
4.1 Resolution No. 42, Series of 2024, A Resolution Approving a Grant Agreement
between the Town of Vail and the Colorado Department of Transportation for Design
Work Related to Expansion of the Vail Transportation Center
Approve, approve with amendments, or deny Resolution No. 42, Series of 2024.
Background: In the fall of 2022, the Town of Vail was awarded two Multimodal Transportation
and Mitigation Options Fund (MMOF) grants with the State of Colorado. This grant provides
Town Council Meeting Minutes of September 17, 2024. Page 2
funding opportunities for multimodal and transit capital projects and greenhouse gas mitigation
projects that decrease vehicle miles traveled.
4.2 Change Order with 360 Paving for 2024 Vail Overlay Project
Authorize the Town Manager to enter a change order agreement, in a form authorize by the
Town Attorney, with 360 Paving LLC to complete the 2024 Vail Overlay project in an amount not
to exceed $117,012.00.
Background: This change order is to include quantity overruns of asphalt placed due to surface
irregularities.
4.3 Contract Award with AVI-SPL to Replace the Donovan Pavilion Audio/Visual Systems
Authorize the Town Manager to enter into an agreement, in a form approved by the Town
Attorney, with AVI-SPL to replace the Donovan Pavilion audio/visual system, in an amount not
to exceed $125,000.00.
Background: Donovan Pavilion is one of the Town's premier locations for hosting events. As the
world has become more connected through technology, it is important to keep our facilities up-
to-date on all technologies to ensure we remain competitive and attractive to our customers.
4.4 Contract Award to Wright Water Engineers for Completion of Golf Course Vegetation
and Riparian Enhancement Master Plan
Authorize the Town Manager to enter into an agreement, in a form approved by the Town
Attorney, with Wright Water Engineers for completion of a Golf Course Vegetation and Riparian
Enhancement Master Plan, in an amount not to exceed $105,000.00.
Background: As part of the effort to achieve Town Council's strategic goal of restoring aquatic
insect populations in Gore Creek and removing Gore Creek from the 303 (d) list of impaired
waterways by 2029, the Environmental Sustainability Department put out an RFP for firms to
complete a study of riparian habitat, vegetation, chemical use, and floodplain connectivity on the
Vail Golf Course.
Staufer made a motion to approve the consent agenda as read; Davis seconded motion passed
(7-0).
5. Action Items
Discussion for the Art in Residence Studio Construction began at time stamp 0:03:17 on the
High Five video.
5.1 Contract Award to MW Golden Constructors for the Artist in Residence Studio
Construction
Presenter(s): Greg Hall, Public Director of Works and Transportation
Town Council Meeting Minutes of September 17, 2024. Page 3
Authorize the Town Manager to enter into an agreement, in a form approved by the Town
Attorney, with MW Golden Constructors for the Artist in Residency Studio construction, not to
exceed $1,214,904.00.
Background: The purpose of this item is to award a contract for the construction of the Artist in
Residence Studio to the lowest bid, which came in within the current budget for the project.
Staufer made a motion to approve; Seibert seconded motion passed (7-0).
Discussion for Ordinance No. 11, Series of 2024 began at time stamp 0:12:42 on the High Five
video.
6. Public Hearings
6.1 Ordinance No. 11, Series of 2024, Second Reading, An Ordinance Amending Chapter
10 of Title 7 of the Vail Town Code Regarding Commercial Transportation
Presenter(s): Commander Lachlan Crawford, Vail Police Department
Approve, approve with amendments, or deny Ordinance No. 11, Series of 2024 upon first
reading.
Background: The Vail Police Department is requesting Town Council adopt the recommended
changes to Chapter 10 Title 7 of the Town of Vail Municipal Code regarding Commercial
Transportation.
Public comment was called. There was none,
Chapin made a motion to approve; Staufer seconded motion passed (7-0).
Discussion for Ordinance No. 12, Series of 2024 began at time stamp 0:15:06 on the High Five
video.
6.2 Ordinance No. 12, Series of 2024, Second Reading, An Ordinance Approving the
Conveyance of Real Property Owned by the Town of Vail, Described as Lot 2, Timber
Ridge Subdivision to Lion's Ridge Apartment Homes, LLC
Presenter(s): Jason Dietz, Housing Director
Approve, approve with amendments, or deny Ordinance No. 12, Series of 2024 upon first
reading.
Background: This agenda item advances the critical actions identified in the Vail Town Council
Action Plan, furthers the adopted housing goal of the Town of Vail, and aids Vail in realizing its
vision to be the premier international mountain resort community and as a national leader in the
delivery of housing solutions for its community residents.
Public comment was called. There was none.
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Staufer made a motion to approve; Phillips seconded motion passed (7-0).
There being no further business to come before the council, Staufer moved to adjourn the
meeting; Davis seconded motion passed (7-0), meeting adjourned at 6:17pm.
Respectfully Submitted,
Attest: __________________________________
Travis Coggin, Mayor
______________________________
Stephanie Kauffman, Town Clerk