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Home My WebLink About2024-10-01 TC Meeting MinutesTown Council Meeting Minutes of October 1, 2024. Page 1 Vail Town Council Meeting Minutes Tuesday, October 1, 2024 6:00 P.M. Vail Town Council Chambers The meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Coggin. Members present: Travis Coggin, Mayor Barry Davis, Mayor Pro Tem Pete Seibert Jonathan Staufer Dave Chapin Reid Phillips Members absent: Samantha Biszantz Staff members present: Russell Forrest, Town Manager Kathleen Halloran, Deputy Town Manager Matt Mire, Town Attorney Stephanie Kauffman (Bibbens), Town Clerk 1. Call to Order 2. Any Action as the Result of Executive Session Any action as the result of Executive Session began at time stamp 0:00:29 on the High Five video. 2.1 Resolution No. 45, Series of 2024, A Resolution Approving a Settlement Agreement between the Town of Vail and the Vail Corporation Approve, approve with amendments, or deny Resolution No. 45, Series of 2024. Seibert made a motion to approve; Staufer seconded motion passed (6-0). 3. Public Participation Public Participation began at time stamp 0:07:10 on the High Five video. Tim McMahon, resident of Avon, asked about requiring those running for council to attend a council meeting before being eligible to run, requested a donation toward safety fencing on the green bridge to support Speak Up, Reach Out, inquired about changing the deed restricted housing regulations to require repeat offenders to sell their units, and lastly reported on an incident that occurred at the Vail Transportation Center where an impaired person was creating a dangerous situation, and it took Vail Police longer than anticipated to respond. Town Council Meeting Minutes of October 1, 2024. Page 2 Rick McLaughlin, Merrick McLaughlin Whitewater Design Group in Denver, explained river surf waves in other parts of the state work as intended. Ian Grask, a Vail resident, spoke in support of making the Gore Creek Promenade an entertainment district/common consumption area. 4. Consent Agenda Consent agenda began at time stamp 0:14:41 on the High Five video. 4.1 September 3, 2024 TC Meeting Minutes 4.2 September 17, 2024 TC Meeting Minutes 4.3 Resolution No. 43, Series of 2024, A Resolution Approving the Acquisition of Real Property Approve, approve with amendments, or deny Resolution No. 43, Series of 2024, authorizing the Town Manager, to enter into an agreement, approved by the Town Attorney, to purchase the property known as Hamlet Chalet Townhome, Unit 3, 2014 West Gore Creek Drive, Unit 3, Vail, CO 81657, in the amount not to exceed $2,000,000.00 plus closing costs. Background: The availability of housing for it employees remains an ongoing need for the Town of Vail municipal government. As the fourth largest employer in Vail, the Town of Vail too is challenged by the need for housing work force. 4.4 Contract Award to Alpine Tree Services for Spruce Beetle Mitigation Project Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Alpine Tree Services for the Spruce Beetle Mitigation Project, in an amount not to exceed $64,000.00. Background: The purpose of this item is to request the Town Council approve a contract award for the removal of multiple spruce beetle-infested trees on Town of Vail-owned stream tract property near the Grand Hyatt. 4.5 Contract Award to Badger Inc. for Semi-Annual Maintenance of Stormwater Infrastructure Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Badger Inc. for stormwater maintenance work, not to exceed $95,000. Background: Following an RFP period in September, Town of Vail received six proposals from stormwater maintenance firms. Of those that were qualified to do the work required (meaning they indicated in their bid that they have the necessary equipment available) Badger was the low bid at $95,000. The semi-annual maintenance of 277 gutter bins and 37 water quality vaults is to be completed in October. Town Council Meeting Minutes of October 1, 2024. Page 3 4.6 Special Event Sponsorship Agreement for the Tiesto Vail Concert Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Vail Valley Foundation for the Tiesto Vail Concert, in an amount not to exceed $125,000.00. Background: The Town of Vail and Vail Mountain have collaborated with the Vail Valley Foundation to enhance the Birds of Prey World Cup event with new elements in Vail, aimed at attracting a broader audience for early-season visitation. Phillips made a motion to remove Resolution No. 44, Series of 2024, from the consent agenda and table the discussion until the October 15, 2024 Town Council evening meeting; Davis seconded motion passed (6-0). Davis made a motion to approve the consent agenda as modified; Phillips seconded motion passed (6-0). 5. Action Items Discussion for the Amendment to Cumming Management Group began at time stamp 0:16:54 on the High Five video. 5.1 Contract Amendment to Cumming Management Group Inc for Timber Ridge Housing Project Development Oversite Presenter(s): Jason Dietz, Housing Director Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Cumming Group for the Timber Ridge Housing Development Oversight, in an amount not to exceed: $129,838.00 Background: The purpose of this action item is to request Town Council's approval to execute an agreement with Cumming Management Group, Inc, to provide development oversite and owner's representative services with respect to design, development and construction of the Timber Ridge Housing Project. Chapin made a motion to approve; Staufer seconded motion passed (6-0). Discussion for Eagle Valley Childcare Center Funding began at time stamp 0:19:24 on the High Five video. 5.2 Eagle Valley Childcare Center Funding Presenter(s): Carlie Smith, Finance Director Approve or deny the $100,000.00 funding request from the Eagle Valley Childcare Center for the Minturn Family Enrichment Center utilizing tobacco tax collections. Town Council Meeting Minutes of October 1, 2024. Page 4 Background: Please see attached memo. Chapin made a motion to approve; Davis seconded; motion passed (6-0). Discussion for Colorado Forest Restoration and Wildfire Mitigation Grand began at time stamp 0:25:18 on the High Five video. 5.3 Permission to Apply for Colorado Forest Restoration and Wildfire Mitigation Grant Presenter(s): Deputy Chief Ryan Ocepek, Vail Fire Department Approve request to apply for Colorado Forest Restoration and Wildfire Mitigation Grant. Background: VFES is proposing to apply for the Colorado Forest Restoration and Wildfire Mitigation Grant. These funds will be used to conduct fuels reduction activities on 53 acres of the Booth Creek Fuels Reduction Project. The total project cost is estimated at $185,000, the TOV would be responsible for a match of $93,000 if the grant is awarded. This match has been included in the 2025 budget request. Staufer made a motion to approve; Seibert seconded motion passed (6-0). Discussion for Ordinance No. 13, Series of 2024 began at time stamp 27:27 on the High Five video. 5.4 Ordinance No. 13, Series of 2024, First Reading, An Ordinance of the Town Council of the Town of Vail, Colorado, Adopting by Reference the 2023 Edition of the National Electrical Code and the 2024 Editions of the International Building Code, the International Residential Code, the International Fire Code, the International Energy Conservation Code, the International Plumbing Code, the International Fuel Gas Code, the International Mechanical Code and the International Existing Building Code, with Amendments, and Setting Forth Penalties for Violations Thereof Presenter(s): Daniel Brown, Chief Building Official and Deputy Chief Ryan Ocepek, Vail Fire Department Approve, approve with amendments, or deny Ordinance No.13, Series of 2024 upon first reading. Background: The purpose of this item is to provide information to the Vail Town Council regarding repealing and reenacting Title 10, Chapter 1 of the Vail Municipal Code through the adoption of the latest editions of the building and fire codes as amended and recommended by staff and the Building and Fire Code Appeals Board. Phillips made a motion to approve; Seibert seconded motion passed (6-0). Town Council Meeting Minutes of October 1, 2024. Page 5 There being no further business to come before the council, Staufer moved to adjourn the meeting; Seibert seconded motion passed (7-0), meeting adjourned at 6:31pm. Respectfully Submitted, Attest: __________________________________ Travis Coggin, Mayor ______________________________ Stephanie Kauffman, Town Clerk