HomeMy WebLinkAbout2024-10-15 TC Meeting MinutesTown Council Meeting Minutes of October 15, 2024. Page 1
Vail Town Council Meeting Minutes
Tuesday, October 15, 2024
6:00 P.M.
Vail Town Council Chambers
The meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Council
member Chapin.
Members present: Pete Seibert
Jonathan Staufer
Dave Chapin
Reid Phillips
Members virtually: Travis Coggin, Mayor
Barry Davis, Mayor Pro Tem
Members absent: Samantha Biszantz
Staff members present: Kathleen Halloran, Deputy Town Manager
Stephanie Kauffman (Bibbens), Town Clerk
Staff members virtually: Russell Forrest, Town Manager
Matt Mire, Town Attorney
1. Call to Order
2. Proclamation
Proclamation No. 6, Series of 2024 began at time stamp 0:00:30 on the High Five video.
2.1 Proclamation No. 6, Series of 2024, High Five Media Day
Presenter(s): JK Perry, High Five Media
Background: October 20th is considered Community Media Day, which is an annual celebration
of voices that brings awareness to the importance of free speech and accessible media for all
individuals to have their voices heard.
3. Public Participation
Public Participation began at time stamp 0:09:36 on the High Five video.
Tim McMahon related an incident at the Vail Transportation Center regarding a missing person
who got off a Greyhound bus in an agitated state, causing disruption and needing care and
asked for a protocol for those type of situations.
Town Council Meeting Minutes of October 15, 2024. Page 2
Holly Cole, a Vail resident, thanked the council for the opportunity to live in Vail Commons, and
brought to the Town Council’s attention that the town’s annual EHU compliance letter does not
give an opportunity to indicate a partial retirement, which resulted in her receiving a fine.
Ian Grask, a Vail resident, referenced the Gore Creek Promenade improvement project currently
underway and reiterated his request that Town Council consider making the park a common
consumption area.
4. Consent Agenda
Consent agenda began at time stamp 0:17:48 on the High Five video.
4.1 Resolution No. 46, Series of 2024, A Resolution Approving the Operating Plan and
Budget of the Vail Local Marketing District, for its Fiscal Year January 1, 2025 through
December 31, 2025
Approve, approve with amendments, or deny Resolution No. 46, Series of 2024.
Background: State statute requires approval of the Vail Local Marketing District operation plan
before September 30th each year, with approval of a budget resolution by October 15th.
4.2 Resolution No. 48, Series of 2024, A Resolution of the Vail Town Council Approving
an Amendment to the Highway Maintenance Agreement with the Colorado Department of
Transportation ("CDOT")
Approve, approve with amendments, or deny Resolution No. 48, Series of 2024.
Background: CDOT and the Town entered into a maintenance agreement for the frontage roads
in 2024, and now need to amend the agreement.
4.3 Resolution No. 49, Series of 2024, A Resolution Approving a State of Colorado
Subaward Agreement between the Town of Vail and the Colorado Department of
Transportation to Receive Funding for an Electric Bus Workforce Training Grant
Approve, approve with amendments, or deny Resolution No. 49, Series of 2024.
Background: The Town of Vail and CDOT wish to enter an agreement for the purpose of
providing funding for an electric bus workforce training grant.
4.4 Authorization to Lease Hamlet Chalet Townhome, 2014 West Gore Creek Drive, Unit 3
Authorize the Mayor to execute a lease agreement, in a form approved by the Town Attorney,
with Jones Richard Caudle II and Louise Alice Herbert, to lease the property located at 2014
West Gore Creek Drive, Unit 3, Vail, CO 81657, in an amount not to exceed $14,968.00.
Background: On October 1, 2024, the Town Council authorized the purchase of Hamlet Chalet
Townhome, Unit 3. The seller used his right to request an accelerated closing date within the
forty-five-day notification to the Town of Vail. Town staff plans to lease the Hamlet Chalet
Town Council Meeting Minutes of October 15, 2024. Page 3
Townhome commencing on November 1, 2024 and ending on January 2, 2025, when the Town
of Vail is expected to take title.
4.5 Contract Award to RythmEFX for the Construction of Kringle Crossing Houses for
Lionshead Village Holiday Activation
Authorize the Town Manager to enter into an agreement, in a form approved by the Town
Attorney, with RythmEFX for the construction of Kringle Crossing houses for Lionshead Village
holiday activation, in an amount not to exceed $67,165.86.
Background: After the success of Kringle Crossing in 2023, the program is being expanded to
include Lionshead with the construction of 4 new Kringle Crossing houses.
4.6 Contract Award to Weston Landscape Design Inc. for 2024-2025 Contracted Snow
Removal
Authorize the Town Manager to enter an agreement, in a form approved by the Town Attorney,
with Weston Landscape Design Inc. for the 2024-2025 Contracted Snow Removal, in an
amount not to exceed $103.140.00.
Background: The Town requested bids from contractors to provide winter snow removal
services at Donovan Park, the Vail Golf Course Clubhouse, and along various sidewalks and
stairs where Town equipment cannot access.
Phillips made a motion to approve the consent agenda as read; Staufer seconded motion
passed (6-0).
5. Action Items
Discussion for recommended final components of the winter parking season began at time
stamp 0:18:20 on the High Five video.
5.1 Recommended Final Components of the Winter 2024-2025 Parking Program
Listen to presentation and provide feedback.
Presenter(s): Greg Hall, Public Works and Transportation Director
Background: The purpose of this item is to provide recommendations for changing the parking
violations fines, specifically for restricted overflow parking area from Vail Valley Drive to the
Main Vail roundabout, and to ask Town Council to review the recommended adjustments for the
early season transit enhancements and decide on a course of action.
Staufer made a motion to approve; Seibert seconded; motion passed (6-0).
Discussion for Resolution No. 44, Series of 2024 began at time stamp 0:31:37 on the High Five
video.
Town Council Meeting Minutes of October 15, 2024. Page 4
5.2 Resolution No. 44, Series of 2024, A Resolution Accepting a Donation of Real
Property
Presenter(s): Kristen Bertuglia, Environmental Sustainability Director
Staff recommends the Town Council return this item back to the Open Space Board of Trustees
for further discussion. The memo on this topic is from the previous meeting and is provided for
reference.
Background: This item was tabled from the October 1, 2024 Town Council meeting.
Davis made a motion to return this item back to the Open Space Board of Trustees for further
discussion; Phillips seconded motion passed (6-0).
Discussion for Resolution No. 47, Series of 2024 began at time stamp 0:32:39 on the High Five
video.
5.3 Resolution No. 47, Series of 2024, A Resolution Renaming the Street Segment of
Matterhorn Circle between Matterhorn Neighborhood and Tract A of Glen Lyon
Subdivision to Blue Rose Lane
Presenter(s): Greg Roy, Planning Manager
Approve, approve with amendments, or deny Resolution No. 47, Series of 2024.
Background: Town staff received a request to change the name of a portion of a street within
the Town of Vail.
Seibert made a motion to approve; Phillips seconded motion passed (6-0).
6. Public Hearings
Discussion for Ordinance 14, Series of 2024, First Reading began at time stamp 0:35:44 on the
High Five video.
6.1 Ordinance No. 14, Series of 2024, First Reading, A Major Amendment to Special
Development District No. 4, Cascade Village, and Specifically Approving Amendments to
the Development Plan for Area B, Coldstream Condominiums, Cascade Village
Presenter(s): Heather Knight, Planner II
Approve, approve with amendments, or deny Ordinance No. 14, Series of 2024 upon first
reading.
Background: The applicant, Coldstream Ltd., represented by Sean Hanagan of High Summit
Planning, is requesting a major amendment to a Special Development District, pursuant to
Section 12-9-A, Special Development (SDD) District, Vail Town Code, located in Special
Town Council Meeting Minutes of October 15, 2024. Page 5
Development District No. 4, Cascade Village, at the property of 1476 Westhaven Drive, Lot 53,
Glen Lyon Subdivision.
Coggin made a motion to table first reading and continue public hearing to the November 19,
2024, meeting; Staufer seconded; motion passed (6-0).
Discussion for Ordinance No. 13, Series of 2024 began at time stamp 1:23:48 on the High Five
video.
6.2 Ordinance No. 13, Series of 2024, First Reading, An Ordinance of the Town Council of
the Town of Vail, Colorado, Adopting by Reference the 2023 Edition of the National
Electrical Code and the 2024 Editions of the International Building Code, the International
Residential Code, the International Fire Code, the International Energy Conservation
Code, the International Plumbing Code, the International Fuel Gas Code, the International
Mechanical Code and the International Existing Building Code, with Amendments, and
Setting Forth Penalties for Violations Thereof
Presenter(s): Daniel Brown, Chief Building Official and Deputy Chief Ryan Ocepek, Vail Fire
Department
Approve, approve with amendments, or deny Ordinance No.13, Series of 2024 upon first
reading.
Background: The purpose of this item is to provide information to the Vail Town Council
regarding repealing and reenacting Title 10, Chapter 1 of the Vail Municipal Code through the
adoption of the latest editions of the building and fire codes as amended and recommended by
staff and the Building and Fire Code Appeals Board.
Phillips made a motion to approve with the exclusion of Sections C406.1, C40631(2), C4061(e),
C4061(5), and R4016.2.5 of the International Energy Conservation Code (IECC); Staufer
seconded motion passed (6-0).
There being no further business to come before the council, Phillips moved to adjourn
the meeting; Staufer seconded motion passed (6-0), meeting adjourned at 7:30pm.
Respectfully Submitted,
Attest: __________________________________
Travis Coggin, Mayor
______________________________
Stephanie Kauffman, Town Clerk