HomeMy WebLinkAbout2024-11-05 Agenda and Supporting Documentation Town Council Afternoon Meeting1.Call to Order (12:00pm)
2.Presentation/Discussion (12:00pm)
2.1 Use of Town Property Discussion (12:00pm) 30 min.
Listen to presentation/provide feedback.
Presenter(s): Matt Gennett, Director of Community
Development, and Tom Kassmel, Town Engineer
Background: Staff receives hundreds of requests each year
from the public to use Town owned land. The majority of the
requests are for use of the public road Right of Way utility
work, construction access and staging, driveway access and
landscaping. There are also requests to use other Town
owned land such as open space and stream tract. There is
currently no formal policy on use of Town Land, staff will
review current practice.
2.2 Town Manager's Budget Draft (12:30pm) 90 min.
Listen to presentation and provide feedback.
Presenter(s): Carlie Smith, Finance Director and Jake Shipe,
Budget Analyst
Background: An overview of the proposed 2025 Budget.
2.3 Single Hauler Draft Request for Proposals Discussion
(2:00pm)
30 min.
Provide feedback on the policy questions posed and any
comment on the draft RFP.
Presenter(s): Kristen Bertuglia, Environmental Sustainability
Director and Chief Ryan Kenney, Vail Police Department
Background: The Town is exploring moving to a single hauler
solid waste collection system for all residential properties with
7 or less units.
VAIL TOWN COUNCIL MEETING
Afternoon Session Agenda
Town Council Chambers and virtually by Zoom.
Zoom meeting link: https://vail.zoom.us/webinar/register/WN_fLYnZOoFTSujh1Y-qBAZRQ
12:00 PM November 5, 2024
Notes:
Times of items are approximate, subject to change, and cannot be relied upon to determine what time
Council will consider an item.
CouncilMemo11-5-24 Town Property Policy
Town Council 11-5-24 - Use of Town Property
110524 Town Manager 2025 Budget Draft
Attachment A - Additional Information on Capital Plan
Attachment B - Project Narratives
TM Draft Budget 2025 Powerpoint FINAL
1
2.4 STR Update (2:30pm)45 min.
Listen to presentation and provide feedback.
Presenter(s): Carlie Smith, Finance Director
Background: Town Council requested that staff review short-
term rental licensing fees. The main purpose of this
presentation is to clarify the Council's goals and objectives
regarding the STR program.
2.5 Municipal Judge Update (3:15pm)20 min.
Listen to presentation and provide feedback.
Presenter(s): Buck Allen, Town of Vail Municipal Judge
Background: Update for the Town Council regarding court
procedures and potential changes within the court system.
3.DRB/PEC (3:35pm)
3.1 DRB/PEC Update (5 min.)
4.Information Update (3:40pm)
4.1 October 8, 2024 VLHA Meeting Minutes
4.2 October 2024 Revenue Update
5.Matters from Mayor, Council, Town Manager and Committee Reports (3:40pm)
5.1 Matters from Mayor, Town Council and Committees (15
min.)
5.2 Town Manager Report (5 min.)
5.3 Council Matters and Status Update
6.Executive Session (4:00pm)
(60 min.) Executive Session pursuant to:
1. C.R.S. §24-6-402(4)(b) - to hold a conference with the Town Attorney, to receive legal
advice on specific legal questions and C.R.S. §24-6-402(4)(e) to determine positions relative
to matters that may be subject to negotiations, develop a strategy for negotiations and instruct
negotiators and on the topics of Town of: 1. Colorado Motor Carrier Association v. Town of
Vail and Ryan Kenney, Civil Action No: 1:23-cv-02752-CNS-STV; 2. Town of Vail v.
Residential Single Hauler RFP v2 11-05-24
Single Hauler RFP 3
2024-11-05 Short Term Rental Update
11-05-24 STR Update PowerPoint
Municipal Court Update
PEC Results 10-14-24
DRB Results 10-16-24
PEC Results 10-28-24
2024-10-08 VLHA Minutes
2024-11-05 Revenue Update
TM Update 11-05-24
2024-11-05 Matters
2
Earthscape Play Inc. Citation No: 2024 FC 1659; and 3. Seven County Infrastructure
Coalition, et al., v. Eagle County, Colorado, et al., No: 23-975
And
2. C.R.S. § 24-6-402(4)(f) - for the purposes of discussion of a personnel matter not involving
any specific employees who have requested discussion of the matter in open session, any
member of this body or any elected official, the appointment of any person to fill an office of
this body or of an elected official, or personnel policies that do not require the discussion of
matters personal to particular employees, concerning a performance evaluation of the
Municipal Judge
7.Recess 5:00pm (estimated)
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website
www.vail.gov. All town council meetings will be streamed live by High Five Access Media and available
for public viewing as the meeting is happening. The meeting videos are also posted to High Five Access
Media website the week following meeting day, www.highfivemedia.org.
Please call 970-479-2136 for additional information. Sign language interpretation is available upon
request with 48 hour notification dial 711.
3
AGENDA ITEM NO. 2.1
Item Cover Page
DATE:November 5, 2024
TIME:30 min.
SUBMITTED BY:Tom Kassmel, Public Works
ITEM TYPE:Presentation/Discussion
AGENDA SECTION:Presentation/Discussion (12:00pm)
SUBJECT:Use of Town Property Discussion (12:00pm)
SUGGESTED ACTION:Listen to presentation/provide feedback.
PRESENTER(S):Matt Gennett, Director of Community Development, and Tom
Kassmel, Town Engineer
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
CouncilMemo11-5-24 Town Property Policy
Town Council 11-5-24 - Use of Town Property
4
To:Vail Town Council
From:Public Works Department
Date:November 5,2024
Subject:Use of Town Property
I.SUMMARY
The Town staff receives hundreds of requests each year from the public to use Town
owned land. Most of these requests are for use of the public road Right of Way for
utility work, construction access/staging, driveway access, and landscaping. However,
there are often several requests to use other town owed property such as undeveloped
property like open space and stream tract and/or developed property like areas of the
Lionshead Mall or Golf Course. When it involves use of the public Right of Way (ROW)
or developed property staff typically issues a Public Way Permit. If it involves
undeveloped property, the request is typically denied and/or the request is referred to
the Town Manager’s office and/or Town Council via a Permission to Proceed request.
Currently the Town has no formal policy with regards to use of town property other than
ROW. Staff believes it would be appropriate to develop a formal policy on the use of
town property with regards to access, construction, and improvements.
II.DISCUSSION
The types of requests the Town receives can be divided into three main categories:
Temporary Access & Staging
Utility & Temporary Construction
Permanent Improvements
Temporary Access & Staging generally includes access across town property or staging
on town property both of which may require temporary grading, damage to existing
landscape or hardscape improvements, and require restoration back to original
condition by the user.
Utility & Temporary Construction generally includes the necessary installation and/or
repair of utilities (i.e. Water, sewer, electric, gas, phone, cable, storm sewer, etc…) for
private developments or utility providers. It may also include temporary grading or
reinforcement (i.e. soil nails) on town property in order to complete improvements on
private property. All of which require restoration back to original condition by the user.
5
Permanent Improvements generally includes the installation of private permanent
improvements on town property, which typically include driveways and pedestrian
accesses, landscape, retaining walls, signs, lighting, etc… as specifically permitted in
the Town Code and approved in accordance with Town Code. At times other types of
permanent improvements are requested on town property that are not specifically
permitted by the Town Code, these types of requests are initially denied and/or directed
to be presented to the Town Council through the Permission to Proceed process.
These above types of uses are generally requested on four types of town property:
Road Right of Way (ROW)
Stream Tract
Undeveloped Property (i.e. open space)
Developed Property (i.e. Lionshead mall areas)
Staff recommends developing a policy that provides staff and applicants with direction
with regards to these types of requests. A sample policy might include a use matrix
similar to below. This matrix and included notes are for discussion purposes only.
Use type Right of Way Developed Undeveloped
Stream
Tract
Utility Construction Yes - PW Permit Easement Easement Easement
Temporary Access Yes - PW Permit Limited - PW Permit Limited - PW Permit No
Temporary Staging Yes - PW Permit Limited - PW Permit No No
Temporary Construction Yes - PW Permit Limited - PW Permit No No
Temporary Soil Nails SN Lic Agrmnt No No No
Permanent Improvements per Code Revocable ROW No No No
Permanent Improvements No No No No
Notes:
1. All Disturbed areas must be restored to original condition or better as determined by the Public Works Department
and/or per Town Code
2. PW Permit - Applicant must have an approved Public Way permit issued by Public Works
3. SN Lic Agrmnt - Applicant must have an approved Temporary Soil Nail License Agreement issued by Public Works
4. Easement - Applicant must have an easement in place approved by Town Council
5. Limited PW Permit - Access limited to times which provide the lease impact and disturbance to Town Land
a. Landscape area only disturbed pre and post growing seasons
b. Use completed at times when town operations and public use are impacted the least
6
6. Revocable ROW –Revocable Right of Way Permit required for permitted improvements in the ROW
7. All SN License Agreements and Limited PW Permits shall be listed in the Town Managers report and available
for Town Council to call up.
8. Approvals or Denials may be appealed to Town Council per the Town Code.
III.RECOMMENDATION
Town Staff recommends that the Town Council provide feedback, discussion, and
direction on the public use of town property, and direct staff to come back to Council
with a draft policy.
7
PRESENTATION BY
Public Works
Use of Town
Property
11-5-24
8
The Town staff receives hundreds of requests each year from the public to use Town
owned land. Most of these requests are for use of the public road Right of Way for
utility work, construction access/staging, driveway access, and landscaping.
However, there are often several requests to use other town owed property such as
undeveloped property like open space and stream tract and/or developed property
Use of Town Property
Town of Vail | Name of Presentation | vailgov.com
Yearly requests for use of Town Property
• Right of Way: ~400-500
• Developed Property: ~10-30
• Undeveloped Property: ~5-15
• Revocable ROW Pemits: ~10-30
• License Agreements/Easements: ~1-5
• Temporary Soil Nail License: ~1
ROW Request:
Construction Staging
9
Current Process Discussion
• Public Way Permit (Staff Approval)
• Road ROW Requests
• Developed Land Requests
• Undeveloped Land w/ existing Easement
• Revocable ROW Permit (Staff Approval)
• Permanent Improvements in ROW per code (Driveway/Landscape/Ped
access)
• Temporary Soil Nail License Agreement (Staff Approval)
• “Temp” soil nails in ROW for construction
• Permission to Proceed (Council Direction)
• Undeveloped Land Use
• Undeveloped or Developed Land Permanent Improvements via
Easement/License
Use of Town Property
Town of Vail | Name of Presentation | vailgov.com
10
Public Way Permit
Town of Vail | Name of Presentation | vailgov.com
Developed Land Request:
Construction/Staging in Lionshead Village
Undeveloped Land Request: Construction Access
ROW Request:
Construction Parking
11
Public Way Permit
Town of Vail | Name of Presentation | vailgov.com
Stream Tract Land Request w/ Easement:
Construction Access/Staging
12
Revocable ROW Permit
Town of Vail | Name of Presentation | vailgov.com
Revocable ROW Permit:
Driveway/Landscape/Walls/Ped Access
13
Temporary Soil Nail License Agreements
Town of Vail | Name of Presentation | vailgov.com
Temporary Soil Nails on Town Property
14
Council Permission to Proceed
Town of Vail | Name of Presentation | vailgov.com
Undeveloped Land Request:
Construction Access or Utility Installation
15
Council Permission to Proceed
Town of Vail | Name of Presentation | vailgov.com
Undeveloped Land: Private Permanent Installation
16
Council Permission to Proceed
Town of Vail | Name of Presentation | vailgov.com
NEXT STEPS
• Public Outreach www.engagevail.com
• Design & Vender Selection
• Pilot Program Construction
(Spring or Fall 2024)
• Use of Grant by end of 2024
• MMOF $250k
Stream Tract Land Request w/o Easement: Utility Installation
17
Discussion
• Public Way Permit (Staff Approval)
• Road ROW Requests
• Developed Land Requests
• Undeveloped Land w/ existing Easement
• Revocable ROW Permit (Staff Approval)
• Permanent Improvements in ROW per code (Driveway/Landscape/Ped
access)
• Temporary Soil Nail License Agreement (Staff Approval)
• “Temp” soil nails in ROW for construction
• Permission to Proceed (Council Direction)
• Undeveloped Land Use
• Undeveloped or Developed Land Permanent Improvements via
Easement/License
Use of Town Property
Town of Vail | Name of Presentation | vailgov.com
18
Town of Vail 12
Use type Right of Way Developed Undeveloped Stream Tract
Utility Construction Yes - PW Permit Easement Easement Easement
Temporary Access Yes - PW Permit Ltd - PW Permit Ltd - PW Permit No
Temporary Staging Yes - PW Permit Ltd - PW Permit No No
Temporary Construction Yes - PW Permit Ltd - PW Permit No No
Temporary Soil Nails SN Lic Agrmnt No No No
Permanent Impr. per Code Revocable ROW No No No
Permanent Improvements No No No No
Use of Town Property– Example (Discussion ONLY)
Notes:
1. All Disturbed areas must be restored to original condition or better as determined by the Public Works Department and/or per Town Code
2. PW Permit - Applicant must have an approved Public Way permit issued by Public Works
3. SN Lic Agrmnt - Applicant must have an approved Temporary Soil Nail License Agreement issued by Public Works
4. Easement - Applicant must have an easement in place approved by Town Council
5. Limited PW Permit - Access limited to times which provide the lease impact and disturbance to Town Land
a. Landscape area only disturbed pre and post growing seasons
b. Use completed at times when town operations and public use are impacted the least
6. Revocable ROW – Revocable Right of Way Permit required for permitted improvements in the ROW
7. All SN License Agreements and Limited PW Permits shall be listed in the Town Managers report and available
for Town Council to call up.
8. Approvals or Denials may be appealed to Town Council per the Town Code.
19
Next Steps
• Keep as is
• Draft Policy outlining current process
• Draft Policy updating current process
Use of Town Property
Town of Vail | Name of Presentation | vailgov.com
20
Thank you
21
AGENDA ITEM NO. 2.2
Item Cover Page
DATE:November 5, 2024
TIME:90 min.
SUBMITTED BY:Carlie Smith, Finance
ITEM TYPE:Presentation/Discussion
AGENDA SECTION:Presentation/Discussion (12:00pm)
SUBJECT:Town Manager's Budget Draft (12:30pm)
SUGGESTED ACTION:Listen to presentation and provide feedback.
PRESENTER(S):Carlie Smith, Finance Director and Jake Shipe, Budget Analyst
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
110524 Town Manager 2025 Budget Draft
Attachment A - Additional Information on Capital Plan
Attachment B - Project Narratives
TM Draft Budget 2025 Powerpoint FINAL
22
2025 PROPOSED
BUDGET DRAFT
November 5, 2024
23
TOWN OF VAIL PROPOSED
2025 BUDGET TABLE OF
CONTENTS
COVER MEMO 3
REVENUE
Major Revenue Analysis
EXPENDITURES
General Fund 19
Personnel
−
−Ten-Year Summary of Budgeted Positions by Department 23
Employee Benefits Summary 25
Contributions
Contributions Summary 27
Contributions Notes 28
CAPITAL PLAN
Capital Projects Fund 37
Real Estate Transfer Tax Fund 44
Housing Fund 50
Unfunded 51
OTHER FUNDS
Marketing Fund
53
Heavy Equipment Fund
54
Health Insurance Fund
55
Dispatch Services Fund
56
−
Timber Ridge Housing Fund
57
This table of contents is "Clickable". Click on headings below to be directed to the page.
Residences at Main Vail Fund
−58
16
Internal Employee Housing Rental Fund
Summary of Changes in Personnel
22
59
Page 2 24
TO: Vail Town Council
FROM: Finance Department
DATE: November 5, 2024
SUBJECT: Proposed 2025 Town Manager’s Budget
I. SUMMARY
A first look at the 2025 Town Manager’s budget proposal.
II. DISCUSSION
The purpose of this discussion is to provide feedback to staff prior to the first reading of the
budget ordinance scheduled for November 7th. Information provided in this draft includes the
proposed revenue and expenditures for all town funds, a summary of changes in personnel,
funding recommendations for Council contributions, and a five-year capital plan.
Prior to today’s draft, staff held several meetings to gather feedback from Council on preliminary
budget assumptions. Budget discussions with Town Council began in July with a preview
meeting that included preliminary revenue and expenditure discussions. More recently, staff
presented a compensation and benefits preview and a 5-year Capital Plan preview.
Additional information requested by Council from the Capital Plan meeting on October 15th is
included in Attachment A.
The following is a high-level summary of other outcomes from feedback received during these
budget meetings that were included in the creation of the 2025 budget proposal:
• Conservatively budget 2025 revenues
• Budget philosophy of maintaining the “status quo”
• Support for a premium and flexible compensation philosophy
After several months of collaborative budget meetings with departments, a draft of the proposed
2025 budget is presented to Council with conservative revenue projections, a balanced
operating budget, and funding for priorities within the Council’s focus areas. Please note
that the use of reserves is required to fund one-time planning projects, contributions, and capital
projects.
In the long term, proposed operational spending is balanced and sustainable, with annual
revenues covering operations in the five-year plan. However, reserves that have been built up
over time will be utilized to fund significant capital projects such as Timber Ridge, W. Middle
Page 3 25
Town of Vail
Creek, and Dobson Arena and will leave minimal flexibility over the next several years for new
capital projects and expended operations and programs. In order to accommodate any
additional future programs or expansion of operations that may be indicated in the Council
Strategic Plan, the introduction of new revenue sources or the reduction of current programming
may be necessary. The availability of reserves for cash-funding projects has also decreased
with planned spending on one-time projects.
BUDGET OVERVIEW
The Town of Vail 2025 budget proposal presented in this document reflects the town’s vision to
be the premier international mountain resort community in a fiscally responsible manner.
Each year the Town Manager and staff prepare an annual budget that serves as a funding plan
as determined by Town Council.
In accordance with the Town’s budget philosophies, the funding of ongoing department
operations, support of current employees, debt service payments, and maintenance of current
assets were given the highest priority. New programs, expansions of operations and personnel,
and new capital items were evaluated based on their contribution to achieving the priorities and
actions of the 2024 Council Strategic Plan, as well as their necessity for the public safety and
excellent customer service provided by the Town.
The Council Strategic Plan includes the following five priority areas:
•Create a strong community and create affordable housing opportunities
•Support our Workforce
•Provide an Authentic Vail Experience
•Transportation
•Environmental Sustainability
As part of the budget process, department heads met to build the budget with available funds
based on the conservative revenue outlook and follow the budget philosophies to operate within
annual revenue streams. Each department head presented justifications for any new requests,
including headcount, operating increases, and capital projects.
Investment in the town’s personnel remains a top priority, staff proposes an increase to head
count this year by a net 3.8 FTEs. These positions will help support growing service level
demands in multiple departments and support council and community goals. The 2025 budget
seeks to align our brand of a world class resort with personnel and employment philosophies
that reflect that brand. Woven throughout this budget are initiatives and programs proposed to
support these philosophies.
Aside from personnel, many of the new and increased budget requests are a result of cost
increases due to inflation, labor cost increases in the market, and added facilities. New requests
also aim to align resources and equipment to accommodate added service levels and
improvements to address several topics of importance to both Town Council and the community
at large. Listed below are larger expenditures (both capital and operating) included in the 2025
budget that support Council Strategic Priorities:
Create a strong community and create affordable housing opportunities
•West Middle Creek development placeholder ($10.0M)
•Buydown housing placeholder ($2.3M)
•Habitat for Humanity community housing contribution for Timber Ridge units ($2.0M)
Page 4 26
Town of Vail
•Vail InDeed Program ($1.5M)
•Housing compliance software ($35.0K)
Support our Workforce
•Childcare program funding placeholder ($551.0K)
•Healthcare and childcare resource promotion ($8.0K)
Provide an Authentic Vail Experience
•Dobson Arena Renovation ($50.4M)
•Transfers to Vail Local Marketing District (Destination Marketing Organization) for special event
funding ($2.7M)
Transportation
•Design of South Frontage Road pedestrian improvements ($300.0K)
•Design of Gore Valley Trail separation along Bighorn Road ($250.0K)
•Car share program operations & infrastructure placeholder ($155.0K)
•Rapid flashing beacon installations ($150.0K)
•Sole Power program (Expanded to include Transit) ($57.5K)
Environmental Sustainability
•Geothermal Energy System Placeholder ($1.5M)
•Gore Creek Campaign ($50.0K)
•Gore Creek Streambank Mitigation ($140.0K)
•Zero Hero Waste Program Support ($38.8K)
The town’s 2025 budget is funded by a projected $132.8 million of net revenue budget across all
of the town’s funds. Excluding one-time revenues, net revenues total $103.5M this is an 3.6%
decrease from the 2024 Forecast and a 1.6% decrease from 2023 actuals due to a projected
decrease in investment earnings along a decrease in grant funding. With the exception of
investment earnings and grant funding, the majority of the Town’s major revenue sources reflect
a modest increase compared to the 2024 forecast. This reflects conservative revenue
projections, an observed decrease in the rate of price inflation, and a continued normalization in
visitation.
REVENUE (All Funds) $132.8M
Page 5 27
Town of Vail
Sales tax is the town’s main source of funding making up 32.0% of all revenues. The General
sales tax for 2025 Sales tax is conservatively projected at $42.1 million, up 0.4% from
2023 actual collections and up 1.0% compared to the 2024 forecast.
Year to date sales tax collections are pacing flat with 2023 actual collections. The remainder of
the year (October through December) is conservatively forecasted down 1% from 2023 actuals
which was still experiencing record visitation. This is in line with sales tax collections during late
2023/2024 winter season when sales tax collections reflected a 1% compared to 2023.
2025 Sales tax collections are projected up 1% from the 2024 forecast which reflects a
normalization of visitation combined with slight increase in inflation.
Other major 2025 revenue sources and projections include the following:
Revenue Fund
2022
Actual
2023
Actual
2024
Forecast
2025
Proposed Projections
General
Sales Tax
GF/
CPF $40.8M $ 41.9M $41.6M $42.1M
Up 1.0% from 2024 Forecast; Up 0.4%
from 2023; continued normalization in
visitation
Housing
Sales Tax HF $4.9M $5.1M $5.2M $5.2M Up 1.0% from 2024 Forecast; Up 2.5%
from 2023
RETT RETT $9.6M $8.0M $7.7M $7.6M Flat with 2024 Forecast; down 3.7%
from 2023
Property Tax GF $6.0M $6.1M $8.4M $8.2M Flat with prior year less state backfill
General Sales Tax
32%
Housing Sales Tax
4%
Property and
Ownership Tax
6%
Use Tax
2%
Ski Lift Tax and
Franchise Fees
6%Real Estate Transfer
Tax
6%Licenses and Permits
3%
Intergovernmental
Revenue
4%
Transportation
Centers
7%
Charges for Services
2%
Rent, Fines &
Miscellaneous
5%Transfer from VRA
(Dobson)
22%
Earnings on
Investments
1%
2025 Budgeted Net Revenue:
$132.8M
Page 6 28
Town of Vail
Parking GF $8.2M $9.4M $9.1M $8.9M
Down 1.6% from 2024 Forecast; Down
4.7% from 2023 Actual; YTD Daily
parking down 3% from PY
Lift Tax GF $6.5M $6.5M $6.8M $6.9M Up 1.0% from 2024 Forecast; Up 5.8%
from 2023 Actual
Construction
Use Tax CPF $2.1M $2.5M $2.2M $2.2M
Down 11% from 2024 Forecast; Flat
with 2023 Actual; Based on 3 year
average
Investments Various $397.6K $7.6M $4.3M $1.9M Estimated 3.5% return on decreased
fund balance
Grants Various $396.8K $2.5M $7.9M $776K 2025 includes Transit Operations Grant,
Hope Center, USFS Fuels Grant
Across all funds, 2025 net expenditures are proposed at $158.5 million. Expenditures can
be grouped into three main categories: municipal services, capital expenditures and debt
service. For 2025, $74.3 million or 46.8% represents municipal services while 51.6% or
$81.9 million represents capital expenditures. Debt service expenditures total $2.4 million or
1.5% of net expenditures.
It should be noted that while Council may appropriate new projects or programs in the
budget, all budget items are still subject to additional Council feedback, discussion, and
approval.
EXPENDITURES (All Funds)$158.5M
Page 7 29
Town of Vail
Municipal Services
Within the $74.2 million municipal services budget, expenditures can be viewed by either
category (personnel, marketing and special events, and other operating) or by the department.
As a service
organization, the
majority of
Municipal
spending is for
personnel.
Salaries and
benefits total
$47.7M, or 64.2%
of the operating
expenditures.
Public Safety
makes up 26.3%
of municipal
spending,
followed by
Transit and
Parking at 17.8%,
Public Works
functions at
17.5%,
Administration/Ri
sk Management
at 10.3%, and
Contributions and
Events at 5.8%
Page 8 30
Town of Vail
PERSONNEL (All Funds) $47.7M
As a service industry, the majority of municipal services expenditures relate to staffing. For
2025, this represents $47.7 million or 64.2% of the municipal services budget.
Compensation
Investment in the town’s workforce is a top priority of this budget proposal. As employee
turnover rates have increased the need to focus on employee recruitment and retention as well
as succession planning has become essential across the entire organization. The town’s
employees are a critical part of the town’s infrastructure and provide world-class services to the
community and guests.
On October 15th, Town Council was given a preview of the 2025 Compensation and Benefits
budget. During this meeting, Council continued to support the town’s compensation philosophy
to reflect a more premium and flexible pay structure for the premium services the Town of Vail
employees provide. The 2025 proposed budget includes a $600.0K increase for outcomes of
the 2025 compensation market study. Additionally, the town has budgeted an overall 5.0%
increase in wage adjustments for current staff, which allows for a combination of 1% to 5% merit
increases and other rate adjustments to provide competitive pay. The 2025 budget also includes
the continuation of the vacation reinvestment program ($250K) and wellness benefit ($112.7K).
Including the new proposed full-time equivalent (FTE) positions and benefit cost adjustments,
an overall increase of 6.4% is proposed for the 2025 compensation budget.
Headcount
The town’s operations are proposed to be supported by 354.64 full-time equivalent (FTE)
positions in 2025. For 2025, staff is proposing the addition of four new positions, representing
an increase of 3.6 FTE positions. These new positions are listed in the chart below.
Newly Proposed Positions
Position Fund FTE Justification
Firefighter General 1.0 Address ongoing staffing challenges, vacation
availability, mitigate excess overtime, improve
recruiting model, and improve service.
Transit Supervisor General 1.0 Cover vacation/sick time, and meet future increases
in transit demand in alignment with council Strategic
Priority D.
Graphic Designer
(Part-Time)
General 0.6 In-house graphic design resource to reduce the need
for by-the-hour contract services and increase
timeliness of needed graphic designs; will be offset
by savings in contract services
Total: Newly Proposed 2.6
Page 9 31
Town of Vail
Catchup Positions implemented in 2024
Additionally, the 2025 budget represents an increase of a net decrease of (0.3) FTEs from the
2024 original budget due to shifts implemented by the Town Manager mid-year.
DEPARTMENT SPENDING (All Funds) $22.5M
Departmental spending (also labeled as “All Other Operating Expenses” in the chart above) is
proposed at $22.5M for 2024. The majority of operating expenses are funded by the General
Fund ($20.1M). The remaining is funded by the Real Estate Transfer Tax Fund (Environmental
Sustainability, Forest Health, Parks, and Public Art), Dispatch Services Fund, and the Heavy
Equipment Fund (Fleet). For 2025, departments were tasked with requesting necessary
increases to maintain current levels of services, while finding efficiencies where possible.
Departments were directed to limit expansions in operations and programming to those which is
necessary for public safety, to continue providing excellent customer service, or directly work
towards a goal in the 2024 Council Strategic plan. The majority of the cost increases are due
increased costs of labor, utilities, insurance, and vehicle fuel/maintenance.
CONTRIBUTIONS AND EVENTS (All Funds)________________________________ $4.0M
The 2025 budget proposes a total of $4.0M for contributions and special events. This includes
transfers for Special Event funding of $2.7M, $415.8K for Council Contributions within the
“Service” category (Not-for-profit partners), $551.0K the town’s Childcare program, and related
personnel costs.
Events
As part of the transition of the Vail Local Marketing District and Discover Vail brand to a year-
round Destination Marketing Organization, the special event funding process is proposed to be
managed by the Vail Local Marketing District for 2025. As a result, the Town of Vail Marketing
Fund will no longer directly record the expenditures related to these special event funding.
Alternatively, the Town of Vail will annually transfer the event funding to the Vail Local Marketing
District. This transfer will be funded by the business license fees collected by the Marketing
Fund, with the remaining amount funded from General Fund Reserves. For 2025, the total
transfer to the Vail Local Marketing District is proposed at $2.63M. Of this amount, $332.5K will
be funded by the business license fees collected by Town of Vail Marketing Fund, $127.7K will
be funded by the current fund balance of Town of Vail Marketing Fund, and $2.52M will be
funded by the General Fund.
Position Fund FTE Justification
Internal Employee
Housing Specialist
Internal
Employee
Housing Rental
1.0 Dollars were budgeted last year, but FTE count was
not recognized
Short-Term Rental
Fire Inspector
General 0.5 Conversion of Fire Admin Tech to Full-time Short-
Term Rental Fire Inspector position
Total Catchup Positions from 2024 1.5
Page 10 32
Town of Vail
The 2025 approved Vail Local Marketing District budget includes $2.98M in Special Event
Funding.
Council Contributions
Council Contributions includes funding for programming of various non-profit organizations that
align with the town’s contribution policy:
“The Town’s grant process supports charitable organizations that serve Vail employees, guests,
and citizens by investing in local programs and initiatives that align with the town’s strategic plan
and that can demonstrate how they can impact the Vail community. The grant process was
created to fairly, equitably and constantly provide funds and in-kind services to the community.”
A total of $415.9K of cash contributions for the Services category are proposed in the 2025
budget, as follows:
•Town of Vail Partner Organization contributions: $341.9K
•Health and Human Service contributions: $72.0K
•Other Community Non-Profit contributions: $2.0K
The budget also includes a placeholder of $551.0K for early childcare education support using
tobacco tax revenues. This program was implemented in 2022.
Additionally, staff recommends the continuation of “In-Kind” contributions waived rental fees and
parking coupons consistent with previous years.
See page 27 for contribution requests and staff recommendations.
Total funding for the 2025 capital improvements programs is proposed at $81.9 million across
the Capital Projects Fund, Real Estate Transfer Tax Fund, Housing Fund, Heavy Equipment
Fund, Timber Ridge Fund, and Dispatch Services Fund.
During the October 15th work session, staff provided Council with a preliminary five-year capital
plan for the Capital Projects Fund, Housing Fund, and Real Estate Transfer Tax Fund. Several
significant projects were presented during this meeting. Council was asked to feedback on the
current plan. Additional information as requested by Council is included in Attachment A
of this memo. Also, staff has attached project narratives for the larger more significant
projects being proposed in 2025 in Attachment B.
At the beginning of 2021, Town Council authorized the financing of the Public Works Shops
project with a lease-purchase agreement. This project was financed with a $15.2M loan over a
15-year term at an interest rate of 1.76% annually. The 2025 budget includes $1.2M of debt
service payments for this project.
In October of 2021, the Town issued $22.3M of 30-year Certificates of Participation for the
Residences at Main Vail housing project with an interest rate of 2.76%. The 2025 budget
includes $1.2M of debt service payments for this project.
CAPITAL EXPENDITURES $81.9M
DEBT SERVICE EXPENDITURES $2.4M
Page 11 33
Town of Vail
During 2024, the Town acquired the Booth Heights parcel. At council’s direction, the General
Fund will transfer $3.75M to the Real Estate Transfer Tax Fund to be repaid over a period of 20-
years. The 2025 budget includes the second repayment installment of $187.5K. The remaining
balance due to the General Fund at the end of 2025 will be $3.38M.
Due to better-than-expected revenues and grant funding combined with conservative spending
and the deferral of capital projects the town was able to build up additional reserves during the
COVID-impacted years of 2020 through 2022. At the end of 2023, the town had $173.9M in
reserves. During 2024, the town is projected to spend reserves down by $87.8M, largely due to
the cash funding of the Timber Ridge housing project, the Booth Heights acquisition, and other
large one-time capital projects.
Into 2025, the town is projected to use additional reserves towards W. Middle Creek ($10.0M),
community housing buy-downs ($2.3M), the Dobson Ice Arena renovation ($20.9M) with the
remainder expected to be funded with the use of financing, and other one-time capital
improvements. Staff is also proposing to begin to set aside $5.0M of GF reserves annually for
future parking structure reconstruction. By the end of 2025, reserves are projected to be $33.4
million in the General Fund, or 53% of annual revenues. This is above the 25% minimum
required by Town Council as a budgetary policy. Additionally, Capital Projects Fund reserves
are projected to be $4.4M, above the minimum of 25% of CPF Sales Tax Revenue, and
reserves in the Real Estate Transfer Tax Fund is projected to be $7.7M, above the minimum of
$2.0M. Town-wide reserves are projected to be $55.8 million at the end of 2025.
RESERVES $55.8M
Page 12 34
Town of Vail
Of the $54.2M projected reserve balance in 2025, only $22.7M is available to spend above the
minimum funds balances, and excluding unavailable balances with the town’s more restrcitive
funds. Should council wish to pursure additional initiatives, a new funding source or financing
may be necessary.
Internal Employee Housing Rental Fund
Staff is proposing the creation of a new separately-reported fund for the 2025 year. The purpose
of this fund is to track the revenues and expenditures associated with the town’s Internal
Employee Housing Rental program.
Employee rental revenues would be committed by council towards the following uses specific
uses:
•Personnel costs associated with the Internal Employee Housing Rental program
•Operational costs of the program including utilities, turnover costs, administrative costs,
master leases, and maintenance
•Capital costs to support the program such as the purchase of new employee rental units,
major capital maintenance and improvements, or the acquisition of assets to support the
program
•Other miscellaneous costs associated with the Internal Employee Housing Rental
For 2025, total proposed revenue in the Internal Employee Housing Rental Fund is $1.2M. This
represents estimated employee rental revenue. Total proposed expenditures are $1.0M. This
includes $1.0M in operational costs, and $150.0K in major capital maintenance items. Included
is a $238.2K administrative fee to the General Fund for staff’s time and resources from various
departments including finance, human resources, and facilities, representing 20% of budgeted
rental revenue.
$55.0M
$22.7M
$36.3M
$51.8M $52.6M
$38.5M
$0.0M
$10.0M
$20.0M
$30.0M
$40.0M
$50.0M
$60.0M
2024
Forecast
2025 2026 2027 2028 2029
TOV Reserves: Available to Spend
5 Year Projection
Housing Fund
RETT Fund
Capital Projects Fund
General Fund
OTHER FUNDS
Page 13 35
Town of Vail
Heavy Equipment Fund
This is an internal services fund that manages the maintenance and repair of town vehicles and
equipment and the purchase of replacement vehicles other than buses and fire trucks. Costs
are charged back to the departments based on their use of the vehicles and equipment. The
Heavy Equipment Fund (HEF) includes approximately $1.6M to purchase replacement vehicles
and equipment in 2025. The vehicles are scheduled to be replaced at determined intervals
based on age and use. Funding for the HEF consists of internal charges to departments, as
well as costs recovered through the sale or trade-in of old equipment. The projected fund
balance is at the end of 2025 is $82.3K.
Health Insurance Fund
This is an internal services fund that manages the town’s health insurance plans. Costs are
charged back to the town departments and employees through payroll deductions. 2025
proposed expenditures are $4.9M, up 9.0% from the prior year. The increases are largely due to
an increase of FTE count and increase in anticipated average claims. Fund balance has
remained relatively high in the past few years due to better-than-expected claims experience.
The 2025 proposed budget conservatively anticipates use of reserves to stabilize annual cost
increases to both departments and employees. Projected fund balance is $4.0 million for the
end of 2025.
Dispatch Services Fund
This is an enterprise fund that manages county-wide 911 emergency services. Proposed total
expenditures are $4.5M for 2025. The 2025 budget includes $750.0K for the replacement of the
records writing/records management system (RMS). Fund balance is projected to be $2.0M at
the end of 2025.
Residences at Main Vail Fund
The Residences at Main Vail Fund is an enterprise fund that manages the operations of the
Residences at Main Vail community housing rental project. Total revenue for the fund is
projected at $2.1M, with operating expenditures of $776.4K, and $1.3M of debt service
payments. The ending fund balance for 2025 is projected at $432.6K.
Timber Ridge Enterprise Fund
The eastern portion of the Timber Ridge property has begun a complete redevelopment. Timber
Ridge will be developed into a new deed-restricted development with 294 studio to four-
bedroom homes. Rental operations of the historical Timber Ridge development ceased in May
of 2024 with the anticipation of the new development. The total estimated cost of the project is
$164.0M, with the developer financing the majority of construction. The town is cash-funding
$40.5M of the site work and podium costs along with a new transit stop included in the 2024
budget. This amount is expected to be repaid at the time of unit sales in 2026/2027. The town
will also be compensated for $10.5M of land and historical costs (land at cost and repayment of
current debt on Timber Ridge).
No revenues are included in the 2025 budget. Expenditures are proposed at $462.9K for the
continuing repayment to the Capital Projects fund for the loan provided for the historical rental
development.
III.ACTION REQUESTED OF COUNCIL
Staff requests feedback from Council in preparation for the first reading of the 2024 Budget
scheduled for November 19, 2024.
Page 14 36
REVENUE
Page 15 37
Major Revenue Analysis
2025 Proposed Budget
2020 2021 2022 2023 2024 2024 2025
Actual Actual Actual Actual Budget Forecast Projection Comments
General Sales Tax 25,122,191 34,534,683 40,776,882 41,943,761 40,850,000 41,647,258 42,064,000 2025: Up 1% from 2024 Forecast; assumes normalization of early winter (January - April) flat with remainder of year; considers slight decrease in
revenues due to Dobson renovation
-14%37%18%3%0%-1%1%
Housing Sales Tax - - 4,954,438 5,075,762 4,950,000 5,150,000 5,201,534
100%2%2%1%1.00%
RETT Tax 10,448,526 13,371,555 9,603,456 7,994,852 7,000,000 7,700,000 7,700,000 2025: Flat with 2024 Forecast
45%28%-28%-17% -7.89%-4%0%
Parking Revenue 4,891,997 7,060,319 8,153,534 9,431,577 8,930,196 9,141,191 8,992,252 2025: Down 2% from 2024 Forecast due to increased county-wide bus service
-27%44%15%16%4.10%-3%-2%
Property & Ownership Tax 5,941,704 6,016,105 6,041,413 6,077,562 8,445,000 8,353,000 8,194,000 2025: Based on county assessor data; flat with PY less backfill from state
11%1%0%1% 39.12%37%-1.9%
Lift Tax Revenue 4,095,812 5,518,980 6,473,618 6,536,433 6,675,000 6,866,027 6,915,427 2025: Up 1% from 2024 Forecast; VR pass sales down but offset with increase in pass prices
-23%35%17%1%7.06%5%1%
Construction Fees 1,855,654 2,716,819 1,734,230 1,833,118 1,734,230 2,195,821 2,138,762 2025: Based on three year average excluding large projects
-7%46%-36%6% -9.59%20%17%
Construction Use Tax 2,078,277 3,687,945 2,189,230 2,519,047 2,040,500 2,800,000 2,502,000 2025: Based on three year average
-16%77%-41%15% -7.25%11%-11%
Other Taxes 2,432,187 2,500,000 3,138,777 3,116,922 3,024,431 3,411,250 3,418,219 County sales tax (based on TOV sales tax), Road & Bridge, Hwy users revenue, Tobacco tax, Holy Cross franchise fee to CPF
16%3%26%-1% -2.34%9%0%
Federal / County Grants/State Grants 152,630 4,779,131 396,822 1,816,739 853,652 1,129,869 776,152 2025: $385K Hope Center Grant; $30K Lottery Fund; Operating Bus Grant $237K; USFS Fuels Reduction ($125K); $155K Fuels Reduction
-85% 3031%-92%358% -60.40%-38%-31%2024: $310K Hope Center Grant, $30K Lottery Funds , Operating Bus Grant $236K; DUI enforcement grant $37K; $260K water quality grant
2023: $280K Hope Center Grant; $20K Lottery Funds; $229K Operating Bus Grant; $300K Water Quality Grant;$250K mobility grant
2022: $100K VLMD reimbursement for Destination Stewardship Plan; $276K Hope Grant;
2021 includes $250K for Federal Transit Grant and $250K Hope Center Grant; $20K Lottery Funds; $1.1M FASTER electric bus chargers grant; $525K
CDOT bus grant; $350K Transit Grant for Transportation Mgmt. System
2020: $124.5K Water Quality Grants; $28K Lottery Funds
Earnings on Investments 778,981 281,491 397,557 7,558,580 946,377 4,331,500 1,931,888 Based on available fund balance and investment returns conservatively assumed at 3.5% ( Reflects fund balance spent down during 2024/2025)
-65%-64%41%1801% 40.12%-43% -55.4%
Rental Income 787,906 1,116,305 1,418,890 1,606,076 1,757,238 1,817,223 1,931,741 Includes increases for employee housing rentals purchased during 2024
-31%42%27%13%20%13%6%
E911 and Interagency Dispatch 2,174,892 2,098,742 2,255,070 2,510,176 2,766,155 2,766,155 3,229,109 Funding by E911 Authority Board and participating agencies; 2023 increase due to increase in operating costs; restart capital reserve fee
1%-4%7%11%10%10%17%
Vail Reinvestment Authority Transfers 1,809,400 7,410,723 2,291,996 1,856,724 200,000 4,551,840 4,636,681 2024: LH parking strcuture maint
-52%310%-69%-19%-97%145%2%
COVID Grants
American Rescue Grant 1,365,835
CRRSAA Transit Grant 1,789,613 1,789,612
CARES Transit Grant 1,507,242 229,274
CARES Grant - State share 976,868 91,167
Financing
PW Shops Debt Financing Proceeds 15,190,000
RMV Financing Proceeds 25,280,230
Other One-Time Significant Reimbursements
Dobson Bond Proceeds (VRA Transfer)24,730,000
Lionsridge Land Sale 5,000,000
Transfer from VLMD 1,400,000
e of Holy Cross franchise fee for underground utilities 1,126,672
Geothermal State Grant 250,000
Mobility Hub State Grant 750,000 750,000
State and Federal Capital Bus Grant 680,000 5,785,158
State FASTER Transit Grant 1,624,065
Four Seasons Housing Agreement 2,040,000
Page 1638
Major Revenue Analysis
2025 Proposed Budget
Real Estate Sales 1,054,110 1,251,730 385,169 1,110,000
Altus Settlement 1,000,000
Total Significant One-Time Revenues 2,484,110 45,258,459 5,081,342 5,581,004 750,000 14,021,830 24,730,000
All Other Revenue 9,183,295 3,469,901 9,956,811 7,643,728 9,416,323 11,254,926 8,478,354 In general, this item includes project reimbursements, fire deployments, franchise fees, fines and forfeitures, employee portion of healthcare
32%-62%premiums, license revenue, administration fees collected from VLMD and RETT and other charges
for service such as out of district fire response and Police contracted services. It may also include
use of Traffic Impact fees or Holy Cross Community Enhancement Funds
Total Revenue 74,237,562 139,821,158 104,864,066 111,352,061 99,589,103 127,137,890 132,840,120
% compared to Prior Year -7% 88% -25% -5% -15% 14% 4%
-4.7%vs. 2024 Forecast (without One-Time Revenues)
-1.1%vs. 2023 (without One-Time Revenues)
Page 1739
EXPENDITURES
Page 18 40
2023 2024 2024 2024
Actual Budget Amended Forecast 2025 2026 2027 2028 2029
Revenue 1.0%2.0%2.0%2.0%2.0%
Local Taxes:42,494,761$ 40,850,000$ 40,850,000$ 41,647,258$ 42,064,000$ 42,905,000$ 43,763,000$ 44,638,000$ 45,531,000$
Sales Tax Split b/t Gen'l Fund & Capital Fund 59/41 62/38 62/38 62/38 62/38 62/38 62/38 62/38 62/38
Sales Tax 24,853,000 25,327,000 25,327,000 26,039,173 26,280,000 26,601,000 27,133,000 27,676,000 28,229,000
Property and Ownership 6,077,562 8,445,000 8,445,000 8,353,000 8,194,000 8,603,700 8,603,700 9,033,885 9,033,885
Ski Lift Tax 6,536,433 6,675,000 6,675,000 6,866,027 6,915,427 7,192,044 7,479,726 7,778,915 8,012,282
Franchise Fees, Penalties, and Other Taxes 1,961,654 1,901,156 1,901,156 1,956,201 1,972,981 2,032,170 2,093,136 2,155,930 2,220,607
Licenses & Permits 2,948,114 2,832,032 2,832,032 3,273,623 3,216,565 3,280,896 3,346,514 3,413,445 3,515,848
Intergovernmental Revenue 4,099,676 3,244,333 3,411,840 3,531,152 3,577,426 3,613,200 3,649,332 3,685,826 3,759,542
Transportation Centers 9,431,577 8,930,196 8,930,196 9,141,191 8,992,252 9,172,097 9,355,539 9,542,650 9,733,503
Charges for Services 1,147,388 1,029,992 1,027,894 1,226,522 1,486,377 1,516,104 1,546,426 1,577,355 1,624,675
Fines & Forfeitures 335,041 204,116 204,116 233,766 219,116 223,498 227,968 232,528 237,178
Earnings on Investments 3,179,219 500,000 500,000 2,100,000 635,896 783,217 700,000 700,000 700,000
Rental Revenue 1,606,076 1,757,238 1,789,266 1,817,223 740,387 755,195 770,299 785,705 801,419
Miscellaneous and Project Reimbursements 222,701 236,000 255,700 298,143 216,000 220,320 224,726 229,221 233,805
Total Revenue 62,398,442 61,082,063 61,299,201 64,836,022 62,446,427 63,993,442 65,130,366 66,811,457 68,101,745
9.8%3.9% -3.7%
Expenditures
Salaries 25,713,850 28,477,724 28,604,919 28,123,186 30,495,337 31,715,150 32,983,756 34,303,107 35,675,231
Benefits 9,162,665 8,940,570 8,955,812 9,437,545 9,565,532 9,948,153 10,346,079 10,759,923 11,190,319
Subtotal Compensation and Benefits 34,876,515 37,418,294 37,560,731 37,560,731 40,060,869 41,663,304 43,329,836 45,063,029 46,865,551
7.7%6.7%4.0%4.0%4.0%4.0%
Contributions and Welcome Centers 286,816 307,200 307,200 307,200 360,551 371,368 382,509 393,984 405,803
Childcare Program Funding 168,397 250,000 250,000 350,000 551,000 551,000 551,000 551,000 551,000
All Other Operating Expenses 11,953,724 12,503,275 13,051,130 13,051,130 12,889,705 13,179,723 13,443,318 13,712,184 13,986,428
Heavy Equipment Operating Charges 2,785,914 3,352,626 3,352,626 3,352,626 3,530,452 3,601,061 3,673,082 3,746,544 3,821,475
Heavy Equipment Replacement Charges 1,194,880 1,193,175 1,200,050 1,200,050 1,340,867 1,381,093 1,422,526 1,465,202 1,509,158
Dispatch Services 669,317 691,448 691,448 691,448 827,331 843,878 860,755 877,970 895,530
Total Expenditures 51,935,563 55,716,018 56,413,185 56,513,185 59,560,775 61,591,426 63,663,026 65,809,913 68,034,944
Surplus (Deficit) from Operations 10,462,878 5,366,045 4,886,016 8,322,837 2,885,652 2,402,016 1,467,341 1,001,544 66,801
One-Time Items:
Planning Projects
Transit Route & Operations Planning (90,000) (90,000)
VLMD Transfer for Destination Stewardship Mgmt. Plan 200,000 200,000 200,000 200,000
Destination Stewardship Mgmt. Plan (17,339) (213,815) (227,315) (227,315)
Civic Area/Dobson Master Plan (28,121) (350,000) (350,000) (350,000) (150,000)
West Vail Master Plan (1,971) (98,029) (98,029) (150,000)
Neighborhood Drainage Master Plan (350,000)
Contingency (25,000) (25,000) (25,000) (50,000)
Contributions Funded with Reserves
ECO Trail- Eagle Valley Trail Contribution (Minturn)- (100,000) (100,000)
Net Increase /(Decrease) due to One- Time Items: (10,196) (388,815) (690,344) (690,344) (700,000)
TOWN OF VAIL 2025 PROPOSED DRAFT BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
GENERAL FUND
Page 1941
2023 2024 2024 2024
Actual Budget Amended Forecast 2025 2026 2027 2028 2029
TOWN OF VAIL 2025 PROPOSED DRAFT BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
GENERAL FUND
Transfer (to)/from Housing Fund (Event Savings from VLMD Con (1,200,000)
Transfer (to)/from Marketing & Special Events Fund (850,000) (2,600,000) (2,600,000) (2,600,000)
Transfer (to)/from VLMD for Special Events (2,522,299) (2,729,500) (2,811,385) (2,895,727) (2,982,598)
Transfer (to)/from RETT (Booth Heights Acquisition) (197,660) (3,750,000) (3,750,000)
Transfer (to/from RETT (BH Loan Repayment) 282,199 187,500 187,500 187,500 187,500 187,500 187,500 187,500
Transfer (to)/from RETT (Other)10,620 10,620
Transfer (to)/from Other Funds (Salary Adjustments) (213,689)
Transfer (to)/from Other Funds (Other)(48,363)
Timber Ridge
Transfer to TR for Site and Podium (28,049,840) (30,522,340) (23,430,063) 23,430,063
Loan to HF for Timber Ridge unts (18,167,448) 18,167,448
Middle Creek Redevelopment (Transfer to HF)(1,000,000) 1,000,000
Parking Capital Reserve Contribution (5,000,000) (5,000,000) (5,000,000) (5,000,000) (5,000,000)
Surplus (Deficit) Net of Transfers and One-Time Items 7,991,333 (25,390,411) (32,526,911) (21,949,450) (6,149,147) 1,122,631 12,010,904 (6,706,682) (7,728,297)
Beginning Fund Balance 53,449,555 61,440,888 61,440,888 61,440,888 39,491,438 33,342,290 34,464,921 46,475,825 39,769,143
Ending Fund Balance 61,440,888$ 36,050,478$ 28,913,977$ 39,491,438$ 33,342,290$ 34,464,921$ 46,475,825$ 39,769,143$ 32,040,846$
As % of Annual Revenues 98%59%47%61%53%54%71%60%47%
Additional Fund Balance: Parking Reserve 5,000,000$ 10,000,000$ 15,000,000$ 20,000,000$ 25,000,000$
EHOP balance included in ending fund balance - not spendable 1,542,414$ 1,558,713$ 1,558,713$ 1,558,713$ 1,558,713$ 1,558,713$ 1,558,713$
Page 2042
PERSONNEL
Page 21 43
Comments
Full-Time Regular Positions
Firefighter 1.00 Address staffing challenges, vacation availability, mitigate overtime
Transit Supervisor 1.00 Cover vacation/sick time, meet future increases in transit demand
Internal Employee Housing Specialist 1.00 Support growing internal housing program
Short-Term Rental Fire Inspector 0.50 Conversion of 0.5 FTE for Fire Admin Tech (Implemented mid-2024)
Municipal Judge (0.43) Moved to Seasonal with new Contract (Implemented mid-2024)
Total Full-Time Regular Positions:3.07
Seasonal Positions
Graphic Designer (Part-Time)0.60 Reduces the need for Contract Graphic Design Services
Deputy Court Clerk (0.30) Reduction following succession planning temporary increase
Municipal Judge 0.43 Moved to Seasonal with new Contract (Implemented mid-2024)
Total Seasonal Positions:0.73
Total Changes to FTE Count:3.80
TOWN OF VAIL 2025 DRAFT BUDGET
SUMMARY OF CHANGES IN PERSONNEL
FROM 2024 ORIGINAL BUDGET TO 2025 DRAFT BUDGET
Page 22
44
2025
Positions
Department 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 Change
Full-Time Regular Positions - Funded by TOV
Town Officials 3.43 3.43 3.43 4.43 3.43 3.43 3.43 3.43 3.43 3.00 (0.43)Municipal Judge moved to Seasonal
Administrative Services 25.10 29.60 29.60 29.60 32.60 34.30 34.30 35.30 36.30 37.30 1.00 Internal Employee Admin Placeholder (1.0 FTE)
Community Development 12.85 12.00 13.00 11.50 12.00 12.00 12.00 12.00 12.00 12.00 0.00
Housing 0.00 2.00 2.00 2.00 2.00 3.00 4.00 4.00 4.00 4.00 0.00
Environmental Sustainability 0.00 0.00 0.00 3.00 4.00 4.25 4.25 4.50 4.50 4.50 0.00
Fire 29.50 30.50 36.50 37.50 38.00 38.00 39.80 39.80 40.80 42.30 1.50
Additional Firefighter Position (1.0 FTE); Conversion of
Fire Admin Tech to Short Term Rental Inspector (0.5
FTE)
Police and Communications 56.25 56.25 57.25 57.75 57.75 58.00 58.00 58.00 59.00 59.00 0.00
Library 6.55 6.55 6.55 6.55 6.55 6.55 6.60 6.60 6.60 6.60 0.00
Public Works, Streets & Roads, Landscaping 40.30 40.80 41.80 43.30 44.30 44.30 48.30 48.75 48.75 48.75 0.00
Transportation & Parking 47.50 47.00 47.00 47.50 47.50 47.50 66.50 66.50 67.50 68.50 1.00 Transit Supervisor (1.0 FTE)
Fleet Maintenance 11.00 12.00 12.00 12.00 12.00 12.00 12.00 11.75 11.75 11.75 0.00
Facility Maintenance 17.00 17.00 17.00 17.00 17.00 17.00 17.00 17.00 17.00 17.00 0.00
Total Full-Time Regular/Modified Full-Time 249.48 257.13 266.13 272.13 277.13 280.33 306.18 307.63 311.63 314.70 3.07
Fixed Term Employees
Administrative Services 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.00
Community Development 0.00 1.00 1.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Police and Communications 1.00 1.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Public Works, Streets & Roads, Landscaping 0.00 0.00 0.00 0.00 1.00 1.00 1.00 1.00 1.00 1.00 0.00
Capital Projects 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Document Imaging 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total Fixed-Term 2.00 3.00 2.00 1.00 2.00 2.00 2.00 2.00 2.00 2.00 0.00
Externally Funded Employees
Police and Communications 8.00 8.00 8.00 9.00 9.00 9.00 9.00 9.00 9.00 9.00 0.00
Total Externally Funded 8.00 8.00 8.00 9.00 9.00 9.00 9.00 9.00 9.00 9.00 0.00
Total Full-Time Employees 259.48 268.13 276.13 282.13 288.13 291.33 317.18 318.63 322.63 325.70 3.07
TEN-YEAR SUMMARY OF BUDGETED POSITIONS BY DEPARTMENT
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45
2025
Positions
Department 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 Change
TEN-YEAR SUMMARY OF BUDGETED POSITIONS BY DEPARTMENT
Seasonal Positions - Funded by TOV
Town Officials 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.43 0.43 Municipal Judge moved to Seasonal
Administrative Services 1.19 2.29 2.29 2.29 2.20 2.20 2.20 1.70 2.00 2.30 0.30
Part-time Graphic Designer (0.6 FTE); Reduction in
Deputy Court Clerk Hours (-0.3 FTE)
Community Development 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Fire 10.07 9.00 3.00 2.50 2.50 2.50 3.00 3.00 3.00 3.00 0.00
Police and Communications 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Library 2.40 2.40 2.40 2.40 2.40 2.40 3.03 3.03 3.03 3.03 0.00
Public Works/ Streets & Roads/Landscaping 7.20 8.66 8.66 9.16 9.16 11.16 9.16 9.16 9.16 9.16 0.00
Transportation & Parking 19.00 19.00 20.52 20.52 25.96 25.96 10.10 10.56 10.10 10.10 0.00
Fleet Maintenance 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Facility Maintenance 0.92 0.92 0.92 0.92 0.92 0.92 0.92 0.92 0.92 0.92 0.00
Total Seasonal / Part-Time 40.78 42.27 37.79 37.79 43.14 45.14 28.41 28.37 28.21 28.94 0.73
All FTE's (Full-Time Equivalents)
Town Officials 3.43 3.43 3.43 4.43 3.43 3.43 3.43 3.43 3.43 3.43 0.00
Administrative Services 27.29 32.89 32.89 32.89 35.80 37.50 37.50 38.00 39.30 40.60 1.30
Community Development 12.85 13.00 14.00 11.50 12.00 12.00 12.00 12.00 12.00 12.00 0.00
Housing 0.00 2.00 2.00 2.00 2.00 3.00 4.00 4.00 4.00 4.00 0.00
Environmental Sustainability 0.00 0.00 0.00 3.00 4.00 4.25 4.25 4.50 4.50 4.50 0.00
Fire 39.57 39.50 39.50 40.00 40.50 40.50 42.80 42.80 43.80 45.30 1.50
Admin 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 0.00
Patrol 28.00 28.00 28.00 29.00 29.00 29.00 29.00 29.00 29.00 29.00 0.00
Investigation 6.00 6.00 6.00 6.00 6.00 6.00 6.00 6.00 6.00 6.00 0.00
Records 4.25 4.25 4.25 4.75 4.75 5.00 5.00 5.00 6.00 6.00 0.00
Dispatch 25.00 25.00 25.00 25.00 25.00 25.00 25.00 25.00 25.00 25.00 0.00
Police and Dispatch Total 65.25 65.25 65.25 66.75 66.75 67.00 67.00 67.00 68.00 68.00 0.00
Library 8.95 8.95 8.95 8.95 8.95 8.95 9.63 9.63 9.63 9.63 0.00
Public Works, Streets & Roads 47.50 49.46 50.46 52.46 53.46 55.46 57.46 57.91 57.91 57.91 0.00
Transportation & Parking 66.50 66.00 67.52 68.02 73.46 73.46 76.60 77.06 77.60 78.60 1.00
Fleet Maintenance 11.00 12.00 12.00 12.00 12.00 12.00 12.00 11.75 11.75 11.75 0.00
Facility Maintenance 17.92 17.92 17.92 17.92 17.92 17.92 17.92 17.92 17.92 17.92 0.00
Capital Projects / Fixed Term 0.00 0.00 0.00 0.00 1.00 1.00 1.00 1.00 1.00 1.00 0.00
Total FTE's 300.26 310.40 313.92 319.92 331.27 336.47 345.59 347.00 350.84 354.64 3.80
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46
2023 2024 2025 Proposed
Actual % Salary Budget % Salary Budget % Salary
Full-Time Regular Employees
Fee Based
Health Insurance 4,074,435 15.59%4,100,679 13.64%4,069,068 13.53%
Group Term Life, Disability & Accidental Death 128,362 0.49%373,068 1.24%373,068 1.24%
Lifestyle & Wellness Benefit 442,261 1.69%310,000 1.03%375,000 1.25%
Sworn Officer Death and Disability Insurance 238,394 0.91%255,241 0.85%273,108 0.91%
Subtotal Fee Based 4,883,452 18.69%5,038,987 16.76%5,090,244 16.93%
Payroll Based
Pension Contribution 4,120,303 15.77%4,981,772 16.57%4,981,772 16.57%
Medicare 407,300 1.56%460,678 1.53%460,678 1.53%
Workers' Compensation Insurance 579,969 2.22%276,000 0.92%295,320 0.98%
Unemployment Compensation Insurance 60,236 0.23%127,084 0.42%127,084 0.42%
Subtotal Payroll Based 5,167,808 19.77%5,845,534 19.44%5,864,854 19.51%
Total Full-Time Benefits 10,051,260 38.46%10,884,521 36.20%10,955,097 36.44%
Part-Time and Seasonal Employees
Fee Based
Lifestyle, Ski Pass & Wellness Benefit 34,745 2.25%20,000 1.03%50,000 2.58%
Health Insurance 553,496 35.90%298,231 15.39%295,932 15.27%
Payroll Based
Pension Contribution 23,234 1.51%32,087 1.66%32,087 1.66%
Medicare 22,355 1.45%31,018 1.60%31,018 1.60%
Workers' Compensation Insurance 34,154 2.22%29,000 1.50%29,000 1.50%
Unemployment Compensation Insurance 3,547 0.23%8,557 0.44%8,557 0.44%
Disability 0 0.00%3,100 0.16%3,100 0.16%
Subtotal Payroll Based 83,290 5.40%103,762 5.36%103,762 5.36%
Total Part-Time and Seasonal Benefits 671,531 43.56%421,993 21.78%449,694 21.18%
Total Benefits - All Employees 10,722,791 38.75%11,306,514 35.33%11,404,791 33.72%
Town of Vail
Employee Benefits
Page 25
47
CONTRIBUTIONS
Page 26 48
2025 Council Contribution Request Spreadsheet
Increase/Staff
(Decrease) Recommended
TOWN OF VAIL FUNDING REQUEST Fund from 2024 Cash
Town of Vail Partner Organizations
A
Colorado Snowsports Museum programming 48,226
Rent in the Vail Transportation Center ($145,666); 1
Business Premier Pass and 2 Employee Plus
Passes ($5,000)
GF 50,000 1,774 49,231 Rent in the Vail Transportation Center ($150,036); 4
Business Premier Parking Passes ($8,800)
B
Betty Ford Alpine Garden: Operating 79,195
1 employee plus pass ($1,850) and 2 year round
designated parking spots in Ford Park ($850); water
usage (approximately $25.5K)
RETT 100,000 20,805 80,779
1 Employee Plus Parking Pass ($1,850) and 2 year round
designated parking spots in Ford Park ($850); water
usage (approximately $25.5K)
C Eagle River Coalition (FKA Eagle River Watershed Council)42,000 RETT 42,000 - 42,000
D High Five Access Media (TV5)152,000 GF 152,000 - 152,000
E Vail Valley Mountain Trails Alliance 17,500 RETT 22,500 5,000 17,850
Subtotal - Town of Vail Partner Organizations 338,920 366,500 27,580 341,860
Health and Human Services Organizations
F TreeTop Child Advocacy Center - GF 20,000 20,000 5,000
G Eagle Valley Community Foundation - GF 50,000 50,000 50,000
H Castle Lodge Toy Store 2,000 GF 2,000 - 2,000
I SpeakUp ReachOut - GF 10,000 10,000 7,000
J Vail Valley Charitable Fund - GF 15,000 15,000 8,000
Subtotal - Health and Human Services Organizations 2,000 97,000 95,000 72,000
Other Organizations
K Vail Valley Foundation - GF 5,000,000 5,000,000 -
L Battle Mountain High School's Project Graducation - GF 2,500 2,500 2,000
Subtotal - Other Organizations - 2,500 2,500 2,000
TOTAL CASH CONTRIBUTIONS 689,495 466,000 125,080 415,860
IN KIND ONLY REQUESTS
Increase/
(Decrease)
from 2024
Value of Staff
Recommendation
M
Small Champions, Inc. (9 off-peak Sundays Dec-Mar)2,800 70 single day parking vouchers at Lionshead; 9 days
use of Lionshead Welcome Center ($40/day, $2,800)2,800 - 2,800
70 (of 75 Requested) single day parking vouchers at
Lionshead; 9 days use of Lionshead Welcome Center - off
peak Sundays ($40/day, $2,800)
N Vail Mountaineer Hockey Club 39,900 14 days use of Dobson ($2,850/day, $39,900)39,900 - - 14 days use of Dobson ($2,850/day, $39,900)
O Ski and Snowboard Club Vail 11,400 4 days usage of Dobson ($2,850/day, $11,400)11,400 - - 4 days usage of Dobson ($2,850/day, $11,400)
P Skating Club of Vail 28,500 10 days use of Dobson Ice Arena ($2,850/day,
$28,500)28,500 - - 10 days use of Dobson Ice Arena ($2,850/day, $28,500)
Q
Special Olympics (Sundays Jan 2 - End of Ski Season)2,240 56 parking passes at Lionshead parking structure
($40/day, $2,240 total)2,240 - 2,240
56 parking passes at Lionshead or Vail parking structure.
Starting Sunday 1/5/25 and for each Sunday thereafter
through end of season ($40/day, $2,240 total)
R Foresight Adventure Guides for the Blind 3,700 2 Employee plus parking passes ($1,850/each)3,700 - 2 Employee plus parking passes ($1,850/each)
TOTAL IN KIND VALUE 88,540 88,540 5,040
2024 Council Approved
Cash In-Kind
In-Kind Value
Value of
Inkind
Requested
2025 Recommended
Cash
Request In-Kind Request
3,700
Page 2749
2025 Council Contributions: Staff Recommendations
Contribution Policy Overview: The Town’s grant process supports charitable organizations
that serve Vail employees, guests, and citizens by investing in local programs and initiatives that
align with the town’s strategic plan and that can demonstrate how they can impact the Vail
community. The grant process was created to fairly, equitably and constantly provide funds and
in-kind services to the community.
TOWN OF VAIL PARTNER ORGANIZATIONS
This category funds programs of services/expertise that the town does not already provide,
supports the TOV physical plant, and is appropriate for governmental support to an approved
list of Town of Vail partners which includes Betty Ford Alpine Gardens, Eagle River Watershed,
High Five Access Media, Colorado Ski Museum, Eagle Air Alliance
A. Colorado Snowsports Museum
CASH REQUEST (Programming): $50,000 (up $1,774 or 3.7% from 2024 approved request).
INKIND REQUEST: Waive rent valued at $150,036 and provide 4 business premier parking passes
valued at $8,800 (An increase of 1 parking pass from the 2024 approved request).
BACKGROUND INFORMATION: The Colorado Snowsports Museum and Hall of Fame is
requesting a total cash contribution of $50,000 which will be used to market the museum, continue
to provide free admission for visitors, and maintain/update exhibits.
STAFF RECOMMENDATION: Staff recommends funding the in-kind request based on the lease
terms and 3 of the 4 passes requested (totaling $155,036). The passes will include two employee-
plus passes, and one business premier pass, consistent with prior years.
Staff also recommends a cash contribution of $49,231, up 2% from prior year. Staff recommends
that this is specifically used towards maintaining and updating exhibits and providing programming
for visitors.
B. Betty Ford Alpine Gardens (BFAG)
CASH REQUEST (Programming): $100,000 ($20,805 or 26.3% increase from 2024 approved
request).
INKIND REQUEST: 2 designated parking spots at Ford Park and 1 employee plus pass ($1,850);
BACKGROUND INFORMATION: Betty Ford Alpine Garden’s is requesting a cash contribution
of $100,000 for their garden care, education program, and garden improvements. Of the total
requested contribution, $80,000 will go towards ongoing garden upkeep and education. This
includes the purchase of plant materials, tools, soil, and compost, replanting as well as garden
upgrades and the management and supervision of the volunteer team and summer garden
interns. The remaining $20,000 will go towards garden improvements- to pay for additional
plants and contract labor to upgrade irrigation and water features, prepare the beds and move
rocks. The $100,000 request is approximately 33% of the total budget for this program. This
request is a $20,805 or 26.3% increase over the prior year contribution due to a garden
Page 28 50
expansion. The Gardens have recently expanded with two new areas: The pollinator garden
behind the basketball court, and the Mountain Waterwise Garden above the Education Center.
In addition to the contribution amount requested, the Town of Vail pays the cost of the water for
BFAG. The annual cost of this totals approximately $25,500 annually.
STAFF RECOMMENDATION: Staff recommends a cash contribution of $80,779 to go towards
the Garden Care and Upkeep Program (a 2% increase from prior year original funding). Staff
also recommends in-kind funding for 2 designated parking spots at Ford Park and 1 employee
plus parking pass. The town will also continue to fund annual water expenditures for the
gardens. The cash contribution is funded by Real Estate Transfer Tax Fund.
C. Eagle River Coalition (FKA Eagle River Watershed Council)
CASH REQUEST (Programming): $42,000, Flat with the 2024 request and awarded funds.
BACKGROUND INFORMATION: Eagle River Watershed Council is requesting a cash contribution
of $42,000 to fund water quality monitoring, community education, and river restoration projects.
Specifically, the contribution will be used towards the 2025 Community Pride Highway Cleanup
($3,500); the 2025 Eagle River Cleanup ($3,500); Sediment-Source & Bio-Monitoring of Gore/Black
Gore Creeks ($8,000); Water Quality Monitoring & Assessment Program ($15,000); Gore Creek
Strategic Action Plan Initiatives ($8,000); Community Water Plan Implementation ($4,000). This
request is consistent with prior year.
STAFF RECOMMENDATION: Staff recommends funding the $42,000, flat with prior year funding.
This contribution is funded by the Real Estate Transfer Tax Fund.
D. High Five Access Media
CASH REQUEST: $152,000 or 50% of Comcast franchise fees, flat with prior years request.
BACKGROUND INFORMATION: High Five Access Media is requesting $152,000 (or 50%) of
franchise fees the Town of Vail receives annually from Comcast, based on terms of the Comcast
franchise agreement with the town. The cash contribution will be used to fund High Five Access
Media programs, in-house productions, video production equipment purchases, production of
council meetings, free access for Vail residents to membership, basic media education, cable and
internet distribution of video as well as paying for ongoing costs for cablecast and webcast of
programming to Comcast subscribers and internet users.
STAFF RECOMMENDATION: Staff recommends funding of approximately $152,000 (or 50%)
of estimated franchise fees the Town receives annually from Comcast.
E. Vail Valley Mountain Trails Alliance (VVMTA)
CASH REQUEST: $22,500, up $5,000 or 28.6% from 2024 contributions.
BACKGROUND INFORMATION: The Vail Valley Mountain Trails Alliance is requesting
$22,500 to continue funding three programs: Adopt a Trail, Wildlife Trail Ambassador, and Trail
Conservation Crew. These programs focus on trail maintenance, protecting wildlife closures,
designating campsites and closing illegal campsites, communicating fire restrictions, educating
trail users, removing garbage, and the overall mitigation of impact on the town’s trails. VVMTA
Page 29 51
had adopted twelve trails that are connected to the Town of Vail, including the East Vail
trailheads (Pitkin, Gore, Deluge, Booth), North Trail, Son of Middle Creek, Lost Lake, Buffehr
Creek, and Two Elk. VVMTA has two seasonal full-time Trail Ambassadors that spend
approximately 65% of their time in Vail during the seasonal wildlife trail closure season (May 1 –
June 20) and approximately 55% of their time in Vail during the summer open trail season (June
21 – October 15). They are requesting an increase in the contribution due to increased program
costs. A portion of this increase would be used to support the Trail Ambassador program and
their time spent in Vail.
STAFF RECOMMENDATION: Staff recommends total funding of $17,850 for the Adopt A Trail
program, the Wildlife Trail Ambassador, and the Trail Conservation Crew, to be used on trails within
or that border the Town of Vail. This is a 2% increase over prior year. Funding for this will come
from the Real Estate Transfer Tax Fund.
HEALTH AND HUMAN SERVICES ORGANIZATION REQUESTS
Organizations that support a healthy and resilient community by supporting a comprehensive
system of accessible mental and physical health care, human services, and community
resources.
F. TreeTop Child Advocacy Center
CASH REQUEST: $20,000
BACKGROUND INFORMATION: TreeTop Child Advocacy is a non-profit organization that
provides support services for child victims of abuse, including forensic interviews for child victims
within the 5th judicial district. This includes Eagle, Lake, Summit, and Clear Creek counties. TreeTop
is available for families to receive help during an unfortunate and stressful time. In 2023, Treetop
served 14 victims from Eagle County, including 3 from Vail. In previous years, grants from the
Victims of Crime Act (VOCA) were a major funding source for TreeTop. The VOCA grant is being
reduced for 2025, TreeTop is requesting funding from other sources of revenue to offset the 50%
expenditure shortfall. The contribution would be used for the following items: Support for the
organization’s infrastructure including the space, internet, and telecom ($10,000); Provide forensic
interviews and care for victims ($5,000); Purchase of a mobile device to assist with serving victims
and their families ($5,000). The mobile device allows Tree Top to provide forensics interviews
remotely. The total cost of the mobile device is $15,000.
STAFF RECOMMENDATION:
Staff recommends contributing $5,000 to go towards the mobile device. In 2024, Avon contributed
$5,000 while Eagle County contributed $15,000 to this organization. The $5,000 contribution is 1%
of Tree Top’s total 2025 expense budget and 33.3% of the total cost of the mobile device.
G. Eagle Valley Community Foundation (EVCF)
CASH REQUEST: $50,000, for the purchase of food for The Community Market program.
BACKGROUND INFORMATION: EVCF's mission is to provide access to programs and resources
that support wellness, healthy food access, and other essential community needs while embracing
individual dignity and a commitment to sustainability and quality.
Page 30 52
The $50,000 contribution would go towards purchasing food for The Community Market, with a
priority on local purchasing from Western Slope farms and ranches. The Community Market (TCM)
program offers groceries to over 4,600 community members each week, including over 170 weekly
customers who indicate Vail as their residence. TCM aims to provide a dignified customer
experience, promoting healthy diets and improving the overall health and environment of community
residents. The program aims to remove stigma around food access, educating customers about
sustainable food systems. TCM offers free, nutrient-rich food via storefront markets and mobile
pantries featuring local produce, meat, dairy, and groceries. TCM prevents food waste through food
recovery from restaurants, grocers, farms, and distributors, creating a sustainable, community-
driven food system.
STAFF RECOMMENDATION:
Staff recommends contributing $50,000 to the Eagle Valley Community Foundation to go
towards the purchase food for the community market. The $50,000 is 1% of the total 2025
EVCF budget.
H. Castle Lodge Toy Store
CASH REQUEST: $2,000, Flat with the 2024 awarded funds.
BACKGROUND INFORMATION: The Masonic toy store supports working families in our
mountain resort community and fosters lasting community involvement and benefits by ensuring
that all children, regardless of their family's economic status, can experience the joy of the
holiday season by providing toys and gift cards to local families in need. Last year they served
345 families in person at the toy store, with an additional 52 students from Eagle Valley Middle
School, Eagle Valley Elementary School, and Brush Creek Elementary School at the request of
school administration. This represents an average increase of 9% over the last three years.
The toy store expects to have needs of over 400 families this year. The contribution would go
directly to the purchase of toys and gift cards for this program. This request is consistent with
prior year.
STAFF RECOMMENDATION:
Staff recommends a $2,000 contribution to Castel Lodge Toy Store for the purchase of toys and
gift cards. This is consistent with prior year contributions.
I. SpeakUp ReachOut
CASH REQUEST: $10,000, to be used as follows:
Awareness and Education Events ($5,000)
Advertising/Outreach to Town of Vail residents and businesses ($3,000)
Peer Support Groups ($2,000)
BACKGROUND INFORMATION: SpeakUp ReachOut is the only entity that provides suicide
specific prevention and postvention in Eagle County. The organization works collaboratively with
many partners for intervention services. SpeakUp Reach Out’s programs provide training and
education on behavioral health and suicide prevention, support after a death by suicide, lethal
means safety, and help improve access to suicide safer care in our community by training a
caring and competent behavioral health caregiving workforce. Speakup ReachOut is requesting
$10,000 to support awareness and education events ($5,000), advertising/outreach to Town of
Page 31 53
Vail residents and businesses ($3,000), and peer support groups ($2,000). Details on each
program is included below.
Awareness and education events include 15-minute to 2-hour presentations to residents and
businesses on suicide prevention. Additionally, the Town of Vail would be prioritized as a
location for a signature event in 2025. These signature events allow for access to mental health
resources and awareness through an entertainment lens.
Advertising and outreach includes focused advertising and suicide prevention campaign
materials for Town of Vail residents and businesses to include postering, mail campaigns and
local radio and newspaper advertisements.
SpeakUp ReachOut currently holds 7 regular peer support groups and hopes to continue to
grow this offering. Funds would support the overall implementation of peer support groups that
would be open to and serve the residents and workers of Vail.
STAFF RECOMMENDATION:
Staff recommends funding of $7,000 (approximately 1% of Speak Up Reach Out’s total budget)
for Awareness and Education Events, Advertising and Outreach, and peer support groups for
Town of Vail residents, employees, and businesses. The funding should be contingent on
hosting one of the signature awareness education events in Vail.
J. Vail Valley Charitable Fund (VVCF)
CASH REQUEST: $15,000 to be used for direct aid to locals ($3,000), Eagle County Smiles
(children’s dental program) ($6,000), and Eagle County Grins (adult dental program) ($6,000).
BACKGROUND INFORMATION: The VVCF provides direct aid up to $7,500 annually to locals
facing financial burdens due to medical crises or long-term illness. Direct aid has helped over
2,100 families with over $9.4 million of support for basic living expenses while suffering a
medical crisis or long-term illness. In 2006, VVCF formed Eagle County Smiles, a dental
program serving children. In 2021, an adult dental program called Eagle County Grins was
added with the help of Dr. Maddy Moses of Elevated Dental. In 2023, 15 of the 85 people who
the VVCF distributed direct aid to lived or worked in the Town of Vail. In 2022, 9 of the 67
people who were distributed direct aid lived or worked in the Town of Vail. Total funds given to
Town of Vail Residents/Employees over these two years have totaled $89,953.
STAFF RECOMMENDATION:
Staff recommends an $8,000 contribution to the Vail Valley Charitable Fund to support the direct
aid to locals, Eagle County Grins, and Eagle County Smiles programs to be allocated to those
who live or work in Vail. This is approximately 1% of annual program costs.
K. Vail Valley Foundation (VVF)
CAPITAL REQUEST: $5.0M, to be paid across the five-year period from 2024 to 2027. This
represents 23.8% of the total 5-year capital improvement cost.
$1.0M is being requested to be paid in 2024 for a reimbursement on the completed Gerald R
Ford Amphitheater Solar and Roof project. An additional $4.0M is being requested to be used
towards the VVF’s incremental capital initiative (total project cost of $20.0M). Requested
Page 32 54
payments of $1.0M paid in 2025, $1.0M paid in 2026, and $2.0M paid in 2027.
BACKGROUND INFORMATION: Located in Ford Park, the Gerald R Ford Amphitheater ("The
Amp”), is the largest performance venue in Eagle County. The Amp serves the entire
community by providing a venue for diverse musical and artistic programming (both free & paid),
and 3rd party events and community events. Community events include graduations, art
classes, youth events, celebrations of life and religious events, to name several. The Amp was
opened in 1987 and is in the midst of its 37th season of operation (2024).
The VVF would like to conduct capital improvements to The Amp to allow the venue to be able
to manage a longer programming season, and an increased volume of programming. The goal
of these improvements is to significantly enhance the experience of visiting artists, the
experience of our guests, the experience for our staff and key partners, and the experience of
guests interfacing with our concession operations The proposed capital improvements include a
multi-use studio and special event space, box office upgrades, dressing room improvements,
expanded storage areas, remodeled and expanded concessions, increased office space, an
expanded loading dock, seat and railing improvements, and lighting and acoustic upgrades.
The Town of Vail and Vail Valley Foundation are partners in The Amp. The Town financially
supports programs, concerts, and events at the Amp annually. The land is owned by the Town
of Vail while the venue is owned and operated by Vail Valley Foundation under a long-term
lease agreement. The VVF does not have an annual lease payment.
The estimated cost-breakdown of the proposed improvements is as follows:
Improvement Cost
Main Box Office Building & Back of House improvements (inclusive of Green Room,
Dressing Rooms & Rehearsal room) $6.0M
North Concessions $5.5M
South Concessions & Grill $3.5M
East Bar & Loading Dock $3.5M
Roof Membrane and Solar $1.0M
Pavilion Seats, Railings and Production improvements $1.5M
Total $21.0M
STAFF RECOMMENDATION: Due to several large capital projects, town reserves are
projected to decrease over the next several years, so staff does not recommend funding this
request.
COMMUNITY NON-PROFIT GRANTS
Organizations outside of the Health and Human Services, Cultural Heritage category, or
Childcare category that provide services/expertise that the town does not already provide,
supports the TOV physical plant, and are appropriate for governmental support.
L. Battle Mountain High School’s Project Graduation
CASH REQUEST: $2,500
BACKGROUND INFORMATION: Battle Mountain High School’s Project Graduation (organized
through the Education Foundation of Eagle County) is requesting $2,500 towards the 2025 Project
Graduation event. The annual event is held at annually Mountain Recreation’s Edwards Fieldhouse.
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The goals of the event are the following:
To provide a safe, drug and alcohol-free celebration to Battle Mountain High School seniors.
To do so in a compelling and fun environment, which is desirable and incentivizes students
to attend.
To create a welcoming and inclusive environment for all BMHS graduating students to
attend the celebration across all demographics, socio-economic groups, and social cliques.
To protect students, and the community at large, on an evening where teens have a
statistically higher risk of engaging in high-risk activities such as drinking and driving.
This event costs $15k-20k each year. The organization is looking to increase funding in order to
reduce or eliminate the charge required for students attend and increase the quantity and quality of
giveaways at the event.
STAFF RECOMMENDATION: Staff recommends an up to $2,000 donation, contingent upon the
organization securing matching donations from the Town of Avon and Eagle County.
IN KIND REQUESTS
M. Small Champions, Inc.
INKIND REQUEST: 75 parking vouchers to use on nine off peak Sundays during 2024-2025 ski
season, valued at $3,000 (an increase of 5 parking vouchers from the 2023-2024 season); and use
of the Welcome Center as a drop off and pick-up location on those nine Sundays, flat from the
2023-2024 season.
BACKGROUND INFORMATION: Small Champions is requesting an in-kind contribution to support
their ski days for special needs children this winter.
STAFF RECOMMENDATION: Staff recommends in-kind funding of 70 parking vouchers (of the 75
requested) to be used on nine winter Sundays, valued at $2,800. Staff also recommends the use of
the Welcome Center as a drop-off and pick-up location for those nine Sundays.
N. Vail Mountaineer Hockey Club
BACKGROUND INFORMATION: The Vail Mountaineer Hockey Club is requesting in-kind
funding for 14 days at Dobson ice arena for the Sportsmanship Tournament (12 days) and
Avalanche Alumni Weekend (2 days) valued at $39,900. The tentative dates for the 2025
tournament are October 17, 18, and 19 and November 7, 8, 9, 14, 15, 16, 21, 22, and 23. The
Avalanche Alumni Weekend will take place in September.
STAFF RECOMMENDATION: Dobson is expected to begin redevelopment in April of 2025.
Should construction not start in 2025, staff will revisit in-kind requests for this facility.
O. Ski & Snowboard Club of Vail
BACKGROUND INFORMATION: The Ski & Snowboard Club of Vail has requested in-kind funding
(valued at $11,400) for 4 days use of Dobson arena for their annual Vail Ski Swap.
STAFF RECOMMENDATION: Dobson is expected to begin redevelopment in April of 2025.
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Should construction not start in 2025, staff will revisit in-kind requests for this facility.
P. Skating Club of Vail
BACKGROUND INFORMATION: The Skating Club of Vail has requested in-kind funding of 10
days use of Dobson valued at $28,500. Five days are requested for the annual Ice Show in April,
and five days are requested for the Vail Invitational Skating Competition in July.
STAFF RECOMMENDATION: Dobson is expected to begin redevelopment in April of 2025.
Should construction not start in 2025, staff will revisit in-kind requests for this facility.
Q. Special Olympics
BACKGROUND INFORMATION: The Special Olympics is requesting an in-kind contribution of 56
parking vouchers valued at $2,240 to be used on each Sunday of training during the 2024-2025 ski
season at either the Lionshead or Village Parking Structures.
STAFF RECOMMENDATION: Staff recommends in-kind funding consistent with 2023 by providing
56 parking vouchers with one-time entry/exit coupons valued at $2,240.
R. Foresight Adventure Guides for the Blind
BACKGROUND INFORMATION: Foresight Adventure Guides for the Blind (Formerly Foresight Ski
Guides) is requesting two employee plus parking passes (valued at $3,700) for the 2024 - 2025 ski
season. Foresight provides parking to volunteer guides, half of which drive from Denver who need
to be parked and ready to meet their visually impaired participants by 8:30am. Local guides usually
take public transportation and/or carpool. Foresight provides challenging recreation opportunities to
visually impaired participants (adults and children) and guides.
STAFF RECOMMENDATION: Staff recommends providing two employee plus passes as was
approved in the past several years (valued at $3,700).
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CAPITAL
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Included in Project Narratives
New Project
Increase in Cost/Expanded Programs
Project Timing Changed from Prior 5-year Plan
2024 2024
2024 Amended Forecast 2025 2026 2027 2028 2029
Revenue
Total Sales Tax Revenue:40,850,000$ 40,850,000$ 41,647,258$ 42,064,000$ 42,905,000$ 43,763,000$ 44,638,000$ 45,531,000$ 2026 - 2029: 2% Increase
Sales Tax Split between General Fund & Capital Fund 62/38 62/38 62/38 62/38 62/38 62/38 62/38 Sales tax split 62/38
Sales Tax - Capital Projects Fund 15,523,000$ 15,523,000$ 15,826,000$ 15,984,000$ 16,304,000$ 16,630,000$ 16,962,000$ 17,302,000$
Use Tax 2,040,000 2,040,000 2,400,000 2,502,000 2,552,000 2,603,000 2,655,000 2,708,000 2026 - 2029: 2% Increase
Franchise Fee 205,000 1,126,672 1,126,672 - - - - - 2024: Utilize 1% Franchise Fee for Holy Cross underground utilities project;
Federal Grant Revenue - 3,464,882 3,464,882 - - - - - 2024: Re-appropriate Hickenlooper/Bennet Federal grant award for two electric buses
($1.65M); and 5339 (B) Federal Grant towards two electric buses ($1.8M);
Other State Revenue 750,000 3,600,276 3,600,276 - - - - -
2024: MMOF grant towards Mobility Hub Design ($750K); Re-appropriate CDOT grant
towards four electric buses ($2.0M), CDOT grant towards four electric bus chargers
($255.7K), remaining MMOF Grant for l&d and bollards($164.4K), fleet charging station
grant ($30K); Colorado Energy Office grant towards the design of Geothermal Energy
project ($250K);
Lease Revenue 172,270 172,270 172,270 172,270 172,270 172,270 180,884 180,884 Per Vail Commons commercial (incr. every 5 years);
Project Reimbursement- TR Land Reimbursement - - - 4,399,500 - - - 2026: Timber Ridge Land Reimbursement
Project Reimbursement 558,562 774,437 774,437 - - - - - 2024: Utilize Holy Cross Enhancement Fund for HCE Underground Utility Project; Total
balance $774,437
Timber Ridge Loan repayment 468,933 468,933 462,955 462,909 3,488,184 - - - 2027: Payoff of Timber Ridge Loan using proceeds of new Timber Ridge unit sales
Earnings on Investments and Other 284,708 284,708 1,200,000 861,957 93,421 384,432 405,903 473,583 2025: 3% return assumed; 2026-2029: 2.5% return assumed
Total Revenue 20,002,473 27,455,178 29,027,492 19,983,136 27,009,375 19,789,702 20,203,787 20,664,467
Expenditures
Facilities
Facilities Capital Maintenance 469,500 942,987 942,987 430,000 360,000 487,500 315,000 527,500
2024 includes: PW 30% roof replacement ($75K), Buzzard Park repairs ($75K), Buzzard
Park roof repairs ($50K), transit office windows and doors ($25K), PW overhead garage
door ($50K), PW carpet replacement ($50K); Additional funds for Transit Office Air Handler
Engineering and Library Air Handler Engineering using 2023 savings from Municipal
Complex Maintenance ($473.5K);
2025 includes: Fire Station Furniture Replacement ($50K), Fire Station II Overhead
garage doors ($20K), Library Boiler Replacement ($40K), Library Furniture
Replacement ($50K);
2026 includes: Lionshead Transit Center Repairs ($50K), Buzzard Park washer/dryer
replacement ($15K); Transit Office carpet replacement ($15K);
2027 includes: Lionshead transit center exterior stain ($45k), Lionshead welcome center
1st floor and Grandview flooring replacement ($100k), PW Shop & Bus Barn Roofing 30%
($75K), PW Shop boiler replacement ($35K), ford park lift station pump ($40K);
2028 includes: Fire Station II Sloped Roof Replacement ($50K), public works
administration hot water heater replacement ($40K), vail valley drive lift station ($40k);
2029 Includes: PW Shop & Bus Barn Roofing 30% replacement ($75K), Library Carpet
Replacement ($50K)
Municipal Complex Maintenance 260,000 1,285,000 1,285,000 260,000 10,000 - 10,000 220,000
2024: Re-appropriate remaining funds for Muni HVAC Replacement ($1.0M);
2025 includes: Police Department Roof ($150K), Police Department Boilers
Maintenance ($50K);
2029 includes: Police Department Windows and doors ($100K), Police Department Boiler
replacement ($75K)
TOWN OF VAIL 2025 PROPOSED DRAFT BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
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Included in Project Narratives
New Project
Increase in Cost/Expanded Programs
Project Timing Changed from Prior 5-year Plan
2024 2024
2024 Amended Forecast 2025 2026 2027 2028 2029
TOWN OF VAIL 2025 PROPOSED DRAFT BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Building Energy Enhancement Projects 25,000 50,000 50,000 25,000 25,000 25,000 25,000 25,000 2024-2029: Placeholder for energy enhancements specific to Town buildings
Public Works Building Maintenance - 180,000 180,000 - 100,000 - - -
2024: Re-appropriate funds towards PW Admin exterior building paint, furnace relocation,
and window replacement ($180K);
2026: Roof Replacement ($100K)
Public Works Specialty Equipment - - 30,000 - - - - 2025: Purchase of Sign Shop Printer ($30.0K)
Welcome Center/Grandview Capital Maintenance 25,000 121,778 121,778 25,000 25,750 26,523 27,319 28,139
2024: Re-appropriate furniture upgrade in Lionshead welcome center ($83.7K); Use
savings of $13K from Welcome Center displays to go towards furniture upgrades;
2025 - 2029: Placeholder for annual capital maintenance
Welcome Center display upgrades - - - - 150,000 - - - 2026: Welcome Center Display Upgrades ($150.0K)
Purchase of Employee Rental Units 2,000,000 3,224,136 5,224,136 - - - - -
2024: Re-appropriate funds towards continuing purchase of TOV employee housing stock
($1.2M)
2025-2029: Purchases of Employee Rental Units will be reflected in newly proposed
Internal Employee Housing Fund
Employee Rental Capital Maintenance 150,000 280,000 280,000 - - - - -
2024: Re-appropriate window replacement Buffehr Creek #6A and #4A ($47.2K) and roof
replacement at the Hamlet unit ($72.8K);
2025-2029: Capital Maintenance of Town-Owned Rental Units will be reflected in newly
proposed Internal Employee Housing Fund
Geothermal Energy System - 400,000 400,000 1,500,000 - 3,000,000 - -
2024: Utilize placeholder for efficient snowmelt boiler replacements towards the
Geothermal Project design, planning, and construction ($150.0K); $250.0K additional
design funds offset by grant from Colorado Energy Office;
2025/2027: Placeholders for geothermal component of snowmelt boiler replacement -
See Narrative C01
Snowmelt Boilers Replacement 1,000,000 1,961,634 1,961,634 - - 1,025,000 525,000 - 2024-2028: Placeholder for replacement of BTU boilers at end of life
Arrabelle Snowmelt Boilers - 190,000 190,000 - - - - - 2024: Re-appropriate funds towards Arabelle Boiler Replacement - Shared cost with Vail
Resorts ($190.0K)
Donovan Pavilion Remodel 50,000 50,000 50,000 59,500 25,000 - - -
2024/2026: Capital Maintenance Placeholders;
2025: Main Floor refinishing/resealing ($35.0K); Walk-behind floor buffer/sweeper
($10.0K); Furniture Replacements ($14.5K)
Mountain Plaza Elevator Renovation - - - 100,000 - - - - 2025: Placeholder for Mountain plaza elevator renovation (shared cost with Vail
Resorts)
Vail Mobility Hub Expansion 1,500,000 1,500,000 1,500,000 - - 2,000,000 - -
2024: Design for Vail Mobility Hub (VTRC) Expansion offset by $750K MMOF match grant
included in state reimbursements above;
2027: Placeholder for expansion constrcution ($2.0M); expected to have grant offset
Fire Sprinkler Upgrades at Bus Barn 500,000 600,000 600,000 - - - - -
2024: Update Fire Sprinkler system in bus barn to accommodate needs of expanded
electric bus fleet ($500k); Re-appropriate design funds for sprinkler system updates
($100K)
Public Works Shops Expansion - 114,543 114,543 - - - - - Re-appropriate funds towards architectural feasibility and planning for identified phase two
expansion opportunities ($114.5K);
Total Facilities 5,979,500 10,900,078 12,900,078 2,429,500 695,750 6,564,023 902,319 800,639
Parking
Parking Structures 1,040,000 1,040,000 1,040,000 1,497,000 1,275,000 1,315,000 1,405,000 1,245,000 2024-2029: Various repairs including deck topping replacement, expansion joint repairs,
ventilation, HVAC, plumbing and other structural repairs
Parking Entry System / Equipment - 327,191 327,191 - - - 1,045,500 -
2024: Re-appropriate $114.8K for remaining parking system replacement costs;
2028: Placeholder for parking system update; Parking System Replacement Costs
($1.0M);
Red Sandstone Parking Structure 70,000 70,000 70,000 - 50,000 - - - 2024: $70K structure resealing;
2026: $50K Concrete patch replacement
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Included in Project Narratives
New Project
Increase in Cost/Expanded Programs
Project Timing Changed from Prior 5-year Plan
2024 2024
2024 Amended Forecast 2025 2026 2027 2028 2029
TOWN OF VAIL 2025 PROPOSED DRAFT BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Parking Structure Camera systems - - - - - - - 2,500,000 2029: Installation of camera systems for both safety and vehicle counts Vail Village
structure ($2.5M)
Total Parking 1,110,000 1,437,191 1,437,191 1,497,000 1,325,000 1,315,000 2,450,500 3,745,000
Transportation
Bus Shelters 30,000 232,583 232,583 50,000 30,000 230,000 30,000 30,000
2024: Construction of Additional Shelters ($202.6K);
2025: Annual Bus Shelter Maintenance ($30.0K); Add Solar Lighting at Existing
Shelters ($20.0K);
2027: Construction of Additional Shelters ($200.0K) - See Narrative C02
Bus Stop Amenities - - - 50,000 50,000 - - 2026-2027: Add bus stop amenities at locations without shelters - See Narrative C03
Replace Buses - 7,850,000 7,850,000 - - - - 10,225,000
2024: Re-appropriate $7.9M funds for six bus replacements with electric models - Offset
by grant funding ($9.6M);
2029: Placeholder for electric bus replacements at end of life ($10.2M) with will most likely
be partially offset by future grant funding- See Narrative C04
Bus Wash Equipment - 650,000 650,000 - - - - -
2024: Re-appropriate Bus Wash Replacement ($300K); Increase in cost for bus wash
replacement, offset by 2023 savings in Facility Maintenance and Bus Replacements
($350K)
Bus Transportation Management System - - - - - - 1,000,000 - 2028: Replacement for Bus Management System ($1.0M)
Bus Sign Replacement - 15,025 15,025 - - - - - 2024: Re-appropriate remaining funds for electric bus signage replacement project
Traffic Impact Fee and Transportation Master Plan Updates - 33,943 33,943 - - - - - 2024: Re-appropriate remaining funds to finalize and adopt Go Vail 2045
Hybrid / Electric Bus Battery Replacement - 165,000 - - 360,000 - 500,000 -
2026: Scheduled replacement of Electric Bus Batteries ($360.0K);
2028: Scheduled replacement of Electric Bus Batteries ($500.0K) - Estimated life of 6-
years
Bus Camera System - - - - 290,000 - - - 2026: Replace current fleet of 33 buses with updated camera surveillance system. In 2026
the camera system will be 11 years old and reaching end of life
Electric bus chargers and electrical service rebuild 600,000 993,783 993,783 - - - - - 2024: $600K New charging station placeholders for additional electric buses added to fleet;
Re-appropriate $393.8K for electric bus charging infrastructure project
Car Share Program Infrastructure - - 117,675 - - - - 2025: Purchase of two vehicles ($100K) for car share program; upgrades to Electric
Chargers ($17.7K) for implementation of Car Share program - See Narrative C05
Total Transportation 630,000 9,940,334 9,775,334 167,675 730,000 280,000 1,530,000 10,255,000
Road and Bridges
Capital Street Maintenance 1,640,000 1,640,000 1,640,000 1,660,000 1,470,000 980,000 2,295,000 2,300,000
2024 includes surface seal ($310K); asphalt mill overlay ($550K); Drainage Improvement
($105k);
2025 includes Asphalt Mill & Overlay ($700K), Surface Seal ($215K), Drainage
Improvement ($110K), Streetscape Repair ($82K)
Residential Traffic Calming - - 20,000 - - - - 2025: Residential Traffic Calming - Photo Radar Pilot ($20.0K) - See Narrative C06
Street Light Improvements 75,000 440,000 440,000 75,000 80,000 80,000 80,000 80,000 2025-2029: Annual Town-Wide street light replacement
Slifer Plaza/ Fountain/Storm Sewer - 70,714 70,714 - - - - - 2024: Re-appropriate $70.7k towards water quality smell issues not completed in 2023
Vail Health / TOV Frontage Road improvements - 235,317 235,317 - - - - - 2024: Re-appropriate funds for the remaining project: widen sidewalk at Vail International
($235.3K)
Neighborhood Bridge Repair - 1,085,599 1,085,599 - 500,000 - - -
2024: Re-appropriate funds for complete on going projects at Nugget Ln, Lupine Dr,
Bighorn Rd at Pitkin and Bighorn Creeks, as well as scour mitigation at Main Gore Dr and
Chamonix Rd ($1.1M);
2026: Kinnikinnick east bridge rehabilitation ($500.0K)
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Included in Project Narratives
New Project
Increase in Cost/Expanded Programs
Project Timing Changed from Prior 5-year Plan
2024 2024
2024 Amended Forecast 2025 2026 2027 2028 2029
TOWN OF VAIL 2025 PROPOSED DRAFT BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Pedestrian Bridge Repair - - - - - 400,000 - 2028: Rehabilitation of the pedestrian bridge over I-70 ($400.0K)
Seibert Fountain Improvements - 27,082 27,082 - 100,000 - - - 2024: Re-appropriate funds for fountain upgrades ($27.0K) not complete in 2023;
2026: Placeholder for pump replacement ($100.0K)
Roundabout Lighting Project - 1,236,697 1,236,697 - - - - - 2024: Re-appropriate funds to complete lighting project at Town Center ($1.2M)
Traffic Counters - - - 250,000 - - - 2026: Roundabout Traffic Counters ($250.0K) - See Narrative C07
Neighborhood Road Reconstruction - 1,588,809 1,588,809 - 100,000 2,750,000 - -
2024: Re-appropriate funds for Meadow Dr culvert lining project, culvert replacement on
Black Gore Dr, design for drainage improvements at Meadow Dr/Meadow Ln ($1.6M);
2026: Vail Road Bike Lanes & Sidewalk ($100.0K);
2027: Road Improvements ($1.0M); Vail Valley Drive Bike Lanes ($750.0K); 2027: Vail
Road Bike Lanes & Sidewalk ($1.0M)
South Frontage Road Pedestrian Improvements - - 300,000 650,000 1,000,000 - -
2025: Design of pedestrian improvements on the South Frontage Road (paved bike
lanes/shoulders, sidewalk sections);
2026: Construction of pedestrian improvements from Sandstone Underpass to W Forest
Road ($650.0K);
2027: Construction of pedestrian improvements between W LH Circle and E LH Circle
($1.0M) - See Narrative C08
Bicycle Lane Additions and Improvements - - - - - 850,000 - 2028: Construction of bike lanes on West LH Circle ($500.0K); Construction of Bike Lanes
on East LH Circle ($350.0K) - See Narrative C09
Frontage Road Improvements near Ford Park - - - - - 150,000 - 2028: Concept design of angled parking on South Frontage Road at Ford Park ($150.0K) -
See Narrative C10
West Lionshead Circle Crosswalk - - - - 100,000 650,000 - - 2026: Design of crosswalk at Lionshead Place ($100.0K);
2027: Construction of crosswalk at Lionshead Place ($650.0K)
East Vail Interchange Underpass Sidewalk - - - - - 750,000 - - 2027: Construct pedestrian improvements at East Vail Interchange; Coordinate with
potential construction grant for the separation of the Gore Valley Trail from Bighorn Road
Vail Village Streetscape/Snowmelt Repair 1,500,000 2,933,961 2,933,961 - - - - - 2024: Replacement of 18 yr. old streetscape and snowmelt infrastructure (piping) in Vail
Village; Re-appropriate funds for ongoing Vail Village Streetscape/Snowmelt repair ($1.4M)
East Mill Creek Culvert Replacement - - - - - 100,000 1,000,000 -
Replace the metal pipe culvert from Vail Valley drive from Gold Peak to Manor Vail
2027: Design ($100.0K);
2028: Construction ($1.0M)
Sandstone Creek Culvert Replacement at Vail View - - - - - - 100,000 1,000,000
Replace the metal pipe culvert at Sandstone Creek and Vail View Drive -
2028: Design ($100.0K);
2029: Construction ($1.0M)
Lionshead Streetscape/Snowmelt Replacement (VRA)- 250,000 250,000 - - - - - 2024: Re-appropriate funds for the completion of 18 yr. old streetscape and snowmelt
infrastructure replacement ($250k)
Total Road and Bridge 3,215,000 9,508,179 9,508,179 2,055,000 3,250,000 6,310,000 4,875,000 3,380,000
Technology
Town-wide camera system 30,000 30,000 30,000 50,000 50,000 50,000 50,000 50,000 2024-2029: Annual maintenance
Audio-Visual capital maintenance 150,000 150,000 150,000 100,000 50,000 25,000 25,000 25,000 2025-2029: Update of A/V systems in Council Chambers, Grandview/Library/Community
room/Donovan A/V systems; Replacement cycle every 3-5 years
Cybersecurity 125,000 125,000 125,000 140,000 140,000 155,000 160,000 160,000 Annual Investment in cybersecurity, to keeps up with the ongoing changes that are
required to maintain a safe and secure computing environment
Software Licensing 865,000 865,000 865,000 959,135 1,107,519 1,140,355 1,174,175 1,209,011 Annual software licensing and support for town wide systems (3% Annual Increase)
Hardware Purchases 75,000 75,000 75,000 90,000 90,000 90,000 90,000 90,000 2024-2029: Workstation replacements (20-25 per year)
Website and e-commerce 70,000 70,000 70,000 75,000 77,250 79,568 81,955 84,413 2024-2029: Annual website maintenance (3% Annual Increase)
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Included in Project Narratives
New Project
Increase in Cost/Expanded Programs
Project Timing Changed from Prior 5-year Plan
2024 2024
2024 Amended Forecast 2025 2026 2027 2028 2029
TOWN OF VAIL 2025 PROPOSED DRAFT BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Fiber Optics / Cabling Systems in Buildings 50,000 795,626 795,626 50,000 50,000 50,000 50,000 50,000 2024-2029: Repair, maintain & upgrade cabling/network Infrastructure ($50K)
Network upgrades 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 2024-2029: Computer network systems - replacement cycle every 3-5 years ($150K)
Data Center (Computer Rooms)150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 2024-2029: Annual data center maintenance ($150K)
Data Center equipment replacement 1,750,000 1,750,000 1,750,000 - - - - - 2024: Replacement of data center main stacks ($1.75M)
Broadband (THOR)110,000 110,000 110,000 115,000 118,450 122,004 125,664 129,434 2024-2029: Annual Broadband Expenses (3% Annual Increase)
Business Systems Replacement - 90,000 90,000 185,000 100,000 30,000 - 30,000
2024: Re-appropriate funds for HR performance management system ($17.5K) and budget
software ($40K); Budget software price increase funded with 2023 savings from other
business systems ($32.5K); 2025/2027/2029: Placeholder for Parking System
Upgrades/Enhancements (Every other year) ($30.0K);
2025: Placeholder for Human Resources/Enterprise Information System ($120.0K);
Employee Housing Unit compliance software ($35.0K) - See Narrative C11;
2026: Placeholder for Business Systems Replacements ($100.0K)
Total Technology 3,525,000 4,360,626 4,360,626 2,064,135 2,083,219 2,041,926 2,056,793 2,127,857
Public Safety
Public Safety IT Equipment 40,000 40,000 40,000 75,000 75,000 50,000 35,000 35,000
Annual Maint/Replacement of PD IT Equipment including patrol car and fire truck laptops
and software used to push information to TOV and other agencies; TOV portion of annual
Intergraph software maintenance
Public Safety Equipment 140,600 188,963 188,963 241,387 133,868 133,868 133,868 133,868
2024: Reappropriate acquisition of two police K9s ($41.0K) and associated vehicle
modifications ($7.4k);
2025: Purchase of Skydio X10 Drones ($48.4K);
2025-2029: Annual Axon Body-Worn Camera Equipment Annual Cost ($125.6K); Flock
LPR Equipment Annual Cost ($15.0K); Drones software & warranty annual costs ($12.6K)
Terradyne Public Safety Vehicle 145,000 145,000 145,000 - - - - -
2024: $145,000 for the Town of Vail contribution towards the acquisition of a terradyne
armored vehicle by the Eagle County Special Operations Unit (Maintenance cost to be
funded by the Town of Avon) - Shared cost with Eagle County, Town of Avon, and Town of
Eagle
Fire Safety Equipment - - - 45,000 66,000 368,000 245,860 -
2025: Knox Box System Replacement/Upgrade ($45.0K): Drone Expansion ($16.0K);
Extrication Equipment ($35.0K);
2026: Placeholder for purchase of thermal imaging cameras ($15.0K);
2027: Self-contained breathing apparatus replacement ($368.0K);
2028: Heavy Hydraulic Extrication Equipment Replacement ($130.0K); Special Rescue
Trailer Replacement ($50.0K); Fire Hose Replacement ($50.0K); Placeholder for purchase
of thermal imaging cameras ($15.9K)
Event Equipment - 6,007 6,007 - - - - - 2024: Purchase of additional storage container for Santa's Village ($6.0K)
Radio Equipment replacement/expansion 720,000 - - 1,020,000 - - - - 2025: Replacements of radios for PW, PD and Fire (approximately every 5 years)
($1.0M) - See Narrative C12
Fire Truck Replacement - 1,723,309 1,723,309 - - 1,030,000 - -
2024: Re-appropriate remaining costs for Type 3 Engine Upfitting ($19.2K), Aerial
Apparatus Upfitting ($760.4K); Re-appropriate Enforcer Aerial Ladder Truck received in
2024 ($936.3K);
2027: E3 Regular Fire Engine Replacement ($1.0M)
Total Public Safety 1,045,600 2,103,279 2,103,279 1,381,387 274,868 1,581,868 414,728 168,868
Community and Guest Service
Children's Garden of Learning Temporary Facility Relocation - 32,248 32,248 - - - - - 2024: Re-appropriate $32.2K towards ongoing gutter and heat tape repairs and
replacements
Loading and Delivery Capital - 126,815 126,815 - - - - - 2024 includes 3 club car purchases, in addition to the four purchased in 2023
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Included in Project Narratives
New Project
Increase in Cost/Expanded Programs
Project Timing Changed from Prior 5-year Plan
2024 2024
2024 Amended Forecast 2025 2026 2027 2028 2029
TOWN OF VAIL 2025 PROPOSED DRAFT BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Energy Enhancements 52,500 114,130 114,130 130,000 156,000 187,200 225,000 270,000
2024: Re-appropriate funds for Public Works Shop EV Chargers and electrical service
upgrade ($61.6K);
2024-2029: Installation of EV stations to meet increased demand. There is potential for
grants to offset the initial capital cost of the equipment and installation - See Narrative C13
Pedestrian Safety Enhancements - 366,213 366,213 350,000 2,250,000 - 75,000 -
2024: Re-appropriate $16K for lighting crossing at Safeway; $350K Construction of RRFB
Pedestrian Crossing at Safeway;
2025: RFB's at Pedestrian Crossings ($150.0K) - See Narrative C14; Design of
Pedestrian improvements through Main Vail Underpass ($200.0K);
2026: Pedestrian Improvements through Main Vail Underpass ($2.0M); Extend NRT to
Spraddle Creek for Housing Access ($250.0K) - See Narrative C15;
2028: RFB's at Pedestrian Crossings ($75.0K)
Bollard Installation Project - 483,536 483,536 - - - - -
Installation of retractable and standard bollards at Ford Park ($650K) offset by $250K
MMOF Grant; Re-appropriate funds for ongoing bollard installation project less $45K in
funds shifted to loading and delivery project ($483.5K)
Underground Utility improvements 1,700,000 4,187,838 4,187,838 - - - - -
2024: Underground HCE from Main Vail to East Vail in conjunction with fiber conduit
($1.7M) offset by reimbursement above; Re-appropriate unspent 2023 funds towards
project ($2.5M)
Guest Services Enhancements/Wayfinding - 759,416 759,416 - 800,000 1,200,000 1,200,000 -
2024: Re-appropriate funds to complete wayfinding signs project ($8.1K);
2026: VMS Wayfinding Replacements ($800.0K);
2027/2028: Updated Wayfinding Signage Program ($1.2M)
Electric Vehicle Pilot Program - 78,615 78,615 - - - - - 2024: Re-appropriate purchase of Ford F150 lightning for pilot testing.
Vehicle Expansion 133,000 326,815 326,815 65,000 - - - -
2024: 2 PD take-home vehicles, final stage of program implementation ($133k);
2025: Vehicle for Deputy Chief of Community Risk Reduction position (added in
2024)
Total Community and Guest Service 1,885,500 6,475,626 6,475,626 545,000 3,206,000 1,387,200 1,500,000 270,000
Total Expenditures 17,390,600 44,725,313 46,560,313 10,139,697 11,564,837 19,480,017 13,729,340 20,747,364
Dobson Financing Sources (Uses)
Transfer from VRD - - - - 3,000,000 - - - Estimated Contribution from VRD for new Dobson ice system
Transfer from RETT/GF - - - - 1,762,546 - - - Transfer 2026-2029 Dobson maintenance budget in RETT 5 year plan
Transfer from Vail Reinvestment Authority 200,000 4,541,840 4,541,840 4,636,681 - - - -
Dobson Loan Proceeds (VRA)- - - 24,730,000 - - - - Assumed conservative financing approach with VRA loan (still to be determined)
Dobson Redevelopment (3,896,275) (3,896,275) (50,350,000) - - - - 2025: Estimated cost for Dobson redevelopment assumed to be funded by VRA loan
proceeds (29.4M); VRD ($3.0M); RETT($762.5K); and CPF ($17.2M)
Total Dobson Financing Sources (Uses)200,000 645,565 645,565 (20,983,319) 4,762,546 - - -
Other Financing Sources (Uses)
Debt Service Payment (1,158,592) (1,158,592) (1,158,592) (1,158,298) (1,156,528) (1,159,494) (1,157,110) (1,159,463) PW Shops Debt Service Payment
Transfer to Residences at Main Vail - - - - - - - -
Transfer to Internal Employee Housing Fund - - - (2,000,000) (2,500,000) (2,500,000) (2,500,000) 2025-2029: Transfer to Internal Employee Housing Fund to offset purchase of Employee
Rental Units
Transfer to Housing Fund (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) Annual $2.5M appropriation towards community housing projects (Transfer to Housing
Fund)
Transfer to Housing Fund (W. Middle Creek)- - (9,000,000) - 6,923,358 3,066,642 - Loan to HF for W. Middle Creek
Transfer from Marketing Fund - 6,007 6,007 - - - - - 2024: Transfer from Marketing Fund for event tents
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New Project
Increase in Cost/Expanded Programs
Project Timing Changed from Prior 5-year Plan
2024 2024
2024 Amended Forecast 2025 2026 2027 2028 2029
TOWN OF VAIL 2025 PROPOSED DRAFT BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Transfer from General Fund - 48,363 48,363 - - - - - 2024: Re-appropriate Transfer from Police Seizure Funds to cover K-9 acquisitions ($41K)
and K9 Vehicle mods (7K)
Total Other Financing Sources and Uses (3,658,592) (3,604,222) (3,604,222) (12,658,298) (5,656,528) 763,864 (3,090,468) (6,159,463)
Revenue Over (Under) Expenditures (846,719) (20,228,792) (20,491,478) (23,798,178) 14,550,556 1,073,549 3,383,979 (6,242,360)
Beginning Fund Balance 48,960,704 48,960,704 48,960,704 28,469,226 4,671,048 19,221,605 20,295,154 23,679,133
Ending Fund Balance 48,113,985 28,731,912 28,469,226 4,671,048 19,221,605 20,295,154 23,679,133 17,436,773
Fund Balance as a percentage of Sales Tax revenue 185%180%29%118%122%140%101%Minimum 25% of sales tax revenues
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Included in Project Narratives
New Project
Increase in Cost/Expanded Programs
Project Timing Changed from prior 5-year Plan
Changes since Capital Preview
2024 2024
2024 Amended Forecast 2025 2026 2027 2028 2029
Revenue
Real Estate Transfer Tax 7,000,000$ 7,000,000$ 7,700,000$ 7,700,000$ 7,777,000$ 7,855,000$ 7,934,000$ 8,013,000$ 2025 down 2.6% from 2024 forecast; 2026-2029 1.0% annual increase
Golf Course Lease 175,151 175,151 175,151 176,903 178,672 180,458 182,263 184,086 Annual lease payment from Vail Recreation District; Rent income funds the "Recreation
Enhancement Account" below;
Intergovernmental Revenue 270,000 850,960 850,960 155,000 30,000 30,000 30,000 30,000
()
2024-2029: $30K lottery proceeds used annual for park projects;
2024: $240K CDPHE Grant for water quality projects; Re-appropriate Eco Trails Reimbursement
for Dowd Junction ($150.0K) and remaining ERWSD Reimbursement for Dowd Junction
($312.2K); Re-appropriate remaining CDPHE Water Quality Grant ($22.9K); Re-appropriate
unused potion of CPW Bear Education Grant ($10.8K); Eagle County reimbursement for wildfire
risk reduction ($55.0K); Reimbursement from the Vail Recreation District for the Golf Course
Stormwater Study ($30.0K);
Project Reimbursements 75,000 75,000 75,000 - - - - - 2024: Evergreen Redevelopment Project Reimbursement for Middle Creek Restoration Fund
($75K)
Donations - 30,000 30,000 - - - - - 2024: Logan donation towards Artist in Residency sculpture acquisition
Recreation Amenity Fees 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 $10K annually
Bag Fees 50,000 97,800 97,800 50,000 50,000 50,000 50,000 50,000
2025-2029: Utilize bag fees towards two Hard to Recycle events ($50K)
2024: Re-appropriate utilization of bag fee towards recycling center catwalk replacement ($9.0K);
Utilize bag fees for Zero Hero Waste Program ($38.8K);
Earnings on Investments and Other 68,667 68,667 500,000 213,405 156,949 124,719 130,782 110,869 2025: 3% return assumed; 2026-2029: 2.5% return assumed
Total Revenue 7,648,818 8,307,578 9,438,911 8,305,308 8,202,621 8,250,177 8,337,045 8,397,955
Expenditures
Management Fee to General Fund (5%)350,000 350,000 385,000 385,000 388,850 392,750 396,700 400,650 5% of RETT Collections - fee remitted to the General Fund for administration
Wildland
Forest Health Management 695,415 725,415 725,415 744,450 731,346 766,982 804,372 843,603
Annual operating expenditures for Wildland department;
2025 includes:
-$$699.3K: Personnel
-$5.0K: Miscellaneous Educational Programming (Ongoing)
Wildland Fire Equipment - - - - - 13,000 53,800 - 2027: Wildland hose replacement ($13.0K);
2028: VHF radio replacement ($53.8K)
Wildfire Mitigation 10,000 35,000 35,000 385,000 10,300 10,609 10,927 11,255
2024-2029: Annual support for wildfire mitigation projects as identified in the 2020 Vail
Community Wildfire Protection Plan ($10.0K);
2024: Burn prep and fuels reduction on Bald Mountain Road funded by Eagle County($25.0K)
2025: Booth Creek Fuels Implementation, partially offset by USFS grant ($275.0K) - See
Narrative R01; Booth Heights and Booth Creek Trailhead Fuels Reduction ($100k) - See
Narrative R02
Fire Free Five - Rebate Program 100,000 173,189 173,189 50,000 50,000 50,000 50,000 50,000
2024: $100K for the Fire Free Five Community Assistance Program; Re-appropriate remaining
funds towards ongoing Fire Free Five rebate program ($73.2K);
2025-2029: Annual Funding for Fire Free Five Community Assistance Program ($50K) - See
Narrative R03
Wildland Fire Shelter 17,500 - - - 17,500 - - - 2026: Wildland Fire Shelter Replacement ($17.5K)
Fire Free Five - TOV Implementation 50,000 80,000 80,000 - - - - - 2024: $80K Continuation of Fire Free Five at TOV facilities
Total Wildland 872,915 1,013,604 1,013,604 1,179,450 809,146 840,591 919,099 904,858
Parks
TOWN OF VAIL 2025 PROPOSED DRAFT BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX FUND
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Included in Project Narratives
New Project
Increase in Cost/Expanded Programs
Project Timing Changed from prior 5-year Plan
Changes since Capital Preview
2024 2024
2024 Amended Forecast 2025 2026 2027 2028 2029
TOWN OF VAIL 2025 PROPOSED DRAFT BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX FUND
Annual Park and Landscape Maintenance 2,377,001 2,377,001 2,377,001 2,078,443 2,057,566 2,143,683 2,233,604 2,327,503
Annual operating expenditures for Parks department (including personnel and supplies); 2025
includes:
-$1.3M: Personnel
-$20.0K: Trail Host Program (Ongoing)
Park / Playground Capital Maintenance 179,000 219,000 219,000 231,000 169,000 169,000 169,000 169,000
2025-2029: Annual maintenance items include projects such as playground surface
refurbishing, replacing bear-proof trash cans, painting/staining of play structures, picnic
shelter additions/repairs, and fence maintenance ($169K); 2025 includes Ford Park Entry
Landscape ($45.0K) - See Narrative R04
2024: Re-appropriate funds towards improvements of deteriorating wooden structures at Sunbird
Park ($40.0K);
Tree Maintenance 125,000 125,000 125,000 85,000 85,000 85,000 85,000 85,000 Annual on going pest control, tree removal and replacements in stream tract, open space, and
park areas
Street Furniture Replacement 35,000 107,000 107,000 35,000 35,000 35,000 35,000 35,000 2025-2029: Annual Placeholder for Street Furniture Replacements ($35.0K)
2024: $72K to replace blue Covid picnic tables with a more aesthetically pleasing option
Village Art Landscape Enhancements - 25,000 25,000 35,000 35,000 35,000 35,000 35,000 2025-2029: Landscape enhancements for new Art installations/donations ($35.0K);
2024: Re-appropriate funds for the planting bed at Squash Blossom on Bridge Street ($25K)
Stephens Park Safety Improvements - 19,904 13,250 - - - - - 2024: Re-appropriate funds for remaining equipment cost ($4.9K); Installation of a split-rail fence
between park and frontage road ($15.0K)
Ford Park- Betty Ford Way Pavers - 50,000 50,000 - - - - - 2024: Re-appropriate funds towards grading and landscape final touch up at streamwalk
entrance and guardrail ($50.0K)
Ford Park Enhancement: Priority 3 Landscape area - 5,946 - - - - - - 2024: Re-appropriate $5.9K towards on-going landscape repairs and plant material replacement
Ford Park Lower Bench Turf/Irrigation - - - 300,000 - - - - 2025: Replacement of worn turf grass and inefficient irrigation system ($300.0K) - See
Narrative R05
Ford Park Playground Improvements 268,000 497,804 197,804 - - 300,000 2,200,000 - 2024:$497.8K for Ford Park playground improvements:
2027: Placeholder for Park Renovation Design($300.0K);
2028: Construction of Ford Park Playground Renovation ($2.2M); - See Narrative R06
Ford Park Picnic Shelter - - - - 350,000 - - - 2026: Replacement of Ford Park Picnic Shelter ($350.0K)
Ford Park Master Plan Capital Design 200,000 200,000 200,000 - - - - - 2024: Design for ADA compliant routes and Tennis Center renovation
Turf Grass Reduction 150,000 150,000 150,000 15,000 80,000 - - -
2024: Continuation of Turf Grass Reduction projects at Main Vail and West Vail Roundabouts
and Municipal Building;
2025: Additional funds for Main Vail Roundabout Turf Reduction ($15.0K);
2026: Turf reduction projects in Ford Park ($80K)
Playground Restroom Replacements - - - - - 400,000 - 400,000 2027: Replace modular restroom building at Bighorn Park ($400.0K);
2029: Replace modular restroom building at Red Sandstone Park ($400.0K)
Donovan Park Improvements - 20,000 20,000 - 325,000 - - -
2024: Re-appropriate funds to complete rock garden renovations ($20.0K);
2026: Park safety improvements (Replace decks, worn equipment, etc) ($325.0K) - See
Narrative R07
Pirateship Park Improvements 300,000 300,000 265,000 - - - - - 2024: Safety improvements: replace wood siding and add climber
Bighorn Park Playground Improvements - - 150,000 - - - - 2025: Bighorn Park Play Area Maintenance ($150.0K) - See Narrative R08
Gore Creek Promenade Rehabilitation - 368,897 368,897 750,000 1,000,000 - - -
($368.9K);
2025-2026: Placeholder for Gore Creek Promenade Rehabilitation - Final Cost dependent
on outcomes of design ($1.75M) - See Narrative R09
Steps between Gore Creek Promenade and Children's
Fountain - 40,000 40,000 - - - - - 2024: Tree removal and landscaping on steps from Children's Fountain to Gore Creek
Promenade ($40.0K)
Slifer Fountain Feature Four Repair 75,000 75,000 75,000 - - - - - 2024: Repair plumbing leak in feature supply line in Slifer Plaza ($75k)
Buffehr Creek Park Safety Improvements - - - - - 500,000 - - 2027: Playground Safety Improvements ($500.0K) - See Narrative R10
Ellefson Park Safety Improvements - - - - - - - 500,000 2029: Playground equipment replacement ($500.0K) - See Narrative R11
67
Included in Project Narratives
New Project
Increase in Cost/Expanded Programs
Project Timing Changed from prior 5-year Plan
Changes since Capital Preview
2024 2024
2024 Amended Forecast 2025 2026 2027 2028 2029
TOWN OF VAIL 2025 PROPOSED DRAFT BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX FUND
Total Parks 3,709,001 4,580,552 4,232,952 3,679,443 4,136,566 3,667,683 4,757,604 3,551,503
Rec Paths and Trails
Rec. Path Capital Maintenance 150,000 175,000 175,000 85,000 85,000 85,000 85,000 85,000 Annual Capital maintenance of the town's recreation path system ($85k); 2024: Recreation path
improvements ($65K); Re-appropriate funds towards shouldering improvements ($25K)
Recreation Path Safety Improvements 75,000 75,000 75,000 50,000 - - - - 2024: Design of recreation path safety improvements ($75K);
2025: Pedestrian Traffic Counters ($50.0K)
Bike Safety 10,000 10,000 5,000 10,000 10,000 10,000 10,000 10,000 2024-2029: Annual cost for bike safety programs ($10.0K)
Bike Path Signage - 46,081 11,081 - - - - - 2024: Re-appropriate funds towards replacement of bike wayfinding signage, striping, and
etiquette signage town-wide
Pedestrian Bridge Projects 550,000 882,988 882,988 - - - - - 2024: $550K for pedestrian overpass; Re-appropriate $333.0K for pedestrian overpass
rehabilitation
Gore Valley Trail Reconstruction - - - 430,000 - 80,000 - 80,000
2025: Placeholder for Gore Valley Trail Maintenance ($80.0K); Library to Lionshead Nature
Walk Environmental Assessment and Design ($100.0K) - See Narrative R12; Gore Valley
Trail along Bighorn Road Design ($250.0K) - See Narrative R13;
2027: Placeholder for Gore Valley Trail Maintenance ($80.0K);
2029: Placeholder for Gore Valley Trail Maintenance ($80.0K)
East Vail Interchange Improvements - 204,543 150,543 - - - - - 2024: Re-appropriate funds for development of a landscape improvement plan due to
landscaping and drainage issues ($204.6K)
Dowd Junction repairs and improvements - 817,663 817,663 - - - - - 2024: Re-appropriate funds for ongoing restabilitzation of Dowd Junction retaining wall ($817.7K)
Portalet Enclosures 45,000 53,130 53,130 - - - - - Re-appropriate funds for installation of screens received in 2023 ($8.1K)
Booth Lake Trailhead Parking Restroom - 2,500 2,500 - - - - - 2024: Re-appropriate funds for final landscaping costs ($2.5K)
Bighorn Trailhead improvements - - - - - - 250,000 - 2028: Placeholder for improvements to the parking area at the Bighorn Trailhead to include
acquisition of easements, improved trail entry, additional parking spaces, and restroom facility to
south side of I-70 ($250.0K);
Total Rec Paths and Trails 830,000 2,266,905 2,172,905 575,000 95,000 175,000 345,000 175,000
Recreational Facilities
Golden Peak Pickleball Sound Barriers - 1,498 1,498 - - - - - 2024: Re-appropriate funds for purchase of remaining panels ($1.5K)
Nature Center Operations 112,654 112,654 112,654 117,437 120,960 124,589 128,327 132,176 Nature Center operating costs(Contract with Walking Mountains)
Nature Center Capital Maintenance 8,064 8,064 8,064 26,291 4,990 14,098 - -
2024: Path and walkway repairs ($8.1K);
2025: Signage ($16.6K); 2025: Regravel access road ($9.7K);
2026: Benches and tables ($5.0K);
2027: Slope roofing ($14.1K);
Nature Center Redevelopment - 383,522 383,522 - - - - - 2024: Re-appropriate $383.5K for further planning and design for a nature center remodel;
Nature Center Construction is currently unfunded
Total Recreational Facilities 120,718 505,738 505,738 143,728 125,950 138,687 128,327 132,176
Environmental
Environmental Sustainability 824,626 814,006 814,006 884,177 925,685 969,187 1,014,781 1,062,569
Annual operating expenditures for Environmental department (includes personnel supplies) 2025
includes:
-$749.3K: Personnel
-$55.0K: Climate Action Collaborative Dues (ongoing)
Recycling and Waste Reduction Programs 95,500 200,400 200,400 127,050 130,862 134,787 138,831 142,996
Annual recycling and waste reduction programs; 2025 includes:
-$40.1K: Residential/Commercial Recycling Compost Program/Hauls (Ongoing)
-$7.5K: Recycling Compliance and Education (Ongoing)
-$38.8K: Zero Hero Program Support (Ongoing) - See Narrative R14
-$39.0K: Hard to Recycle Event, offset by Bag Fees (Ongoing)
68
Included in Project Narratives
New Project
Increase in Cost/Expanded Programs
Project Timing Changed from prior 5-year Plan
Changes since Capital Preview
2024 2024
2024 Amended Forecast 2025 2026 2027 2028 2029
TOWN OF VAIL 2025 PROPOSED DRAFT BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX FUND
Recycling Center Catwalk Replacement - 16,500 16,500 - - - - - 2024: Re-appropriate catwalk replacement at recycling center ($16.5K) - Funded with $9K of bag
fees
Ecosystem Health 234,017 609,017 609,017 281,000 287,930 245,068 252,420 259,993
Annual ecosystem health programs; 2025 includes:
-$18.0K: CC4CA Annual Retreat - Host Community (Ongoing)
-$50.0K: Open Lands Plan - Biodiversity Study Phase 2 (Ongoing)
-$8.0K: Sustainable Destinations - Annual Certification Dues (Ongoing)
-$55.0K: U.S. Forest Service Front Country Ranger Program (Ongoing)
-$100.0K: Wildlife Habitat Improvements, Forum, and Education (Ongoing)
-$50.0K: Gore Creek Pesticide Campaign (2025-2026) - See Narrative R15
Energy & Transportation 122,500 87,500 87,500 75,000 76,500 78,045 79,636 81,275
Annual energy and transportation programs; 2025 includes:
-$40.0K: Energy Smart Colorado Partnership (Ongoing)
-$2.5K: Energy-Related education, outreach, program incentives (Ongoing)
-$32.5K: Sole Power Plus Program (Ongoing) - See Narrative R16
E-Bike Programs 243,000 243,000 243,000 193,000 198,790 204,754 210,896 217,223
Annual E-Bike Programs; 2025 includes:
-$175.0K: Shift E-Bike Share Program (Ongoing)
-$18.0K: E-Bikes for Essentials Ownership Program (Ongoing)
E-Bike Share Infrastructure - 14,711 14,711 - - - - - E-Bike Share Infrastructure- Gravel pads and bike racks; 2024: Re-appropriate funds for
additional gravel pads and bike racks ($14.7K)
Sole Power App - 50,000 50,000 25,000 - - - -
2025: Development of App modifications for the Sole Power Plus App Expansion ($25K) -
See Narrative R16
Streamtract Education/Mitigation 30,000 30,000 30,000 75,000 30,000 30,000 30,000 30,000
Annual streamtract education programming; 2025 includes:
-$30.0K: General education programming (Ongoing)
-$45.0K: Restore the Gore Campaign Relaunch (One-time)
Water Quality Infrastructure - 195,007 195,007 - - - - - 2024: Re-appropriate funds for ongoing water quality infrastructure project ($195.0K)
Water Quality Maintenance 285,000 350,000 350,000 - - - - -
2024: Annual cleaning and draining of frog gutter bins and water quality vaults;
2024: Placeholder for updated water quality study ($75K); 2024: Increase in cost of cleaning of
frog gutter bins and water quality vaults based on higher-than-expected spring-time cleaning
costs ($35K); Increase in cost for golf course water quality study, offset by reimbursement from
VRD ($30.0K); 2025-2029: Ongoing cleaning of gutter bins and water quality vaults to be located
in Streets Maintenance within the General Fund
Streambank Mitigation - 35,000 35,000 140,000 - - - -
2024: Re-appropriate funds for streambank planting project ($35K);
2025: Streambank Mitigation at Ford Park in conjunction with in-stream improvements by
Trout Unlimited ($100.0K); Streambank Mitigation along Mill Creek ($40.0K); - See
Narrative R17
Middle Creek Restoration Fund 75,000 75,000 75,000 - - - - - 2024: The Evergreen redevelopment project is required to provide a restoration plan for Middle
Creek. The property is owned by the Town of Vail. The Town will fund the restoration plan and
be reimbursed by the developer (reimbursement included above)
Private Streambank Mitigation Program 80,000 80,000 80,000 - - - - - 2024: Private Streambank Mitigation Program
Booth Heights Open Space - 18,778,754 18,778,754 - - - - - 2024: Re-appropriate acquisition of Booth Heights parcel for open space ($17.6M); Increase
acquisition cost for additional legal fees ($1.1M)
Gore Creek Interpretive Signage - 222,165 222,165 - - - - - 2024: Re-appropriate funds towards ongoing project ($190.5K); New request of $32K for Gore
Creek signage using savings from the 2023 streambank restoration project for increased costs
Energy Efficiency Performance Contract 150,000 150,000 150,000 - - - - - 2024: Placeholder for an energy audit to facilitate energy upgrades, potentially through an Energy
Efficiency Performance Contract
Total Environmental 2,139,643 21,951,060 21,951,060 1,800,227 1,649,766 1,661,841 1,726,564 1,794,056
Art
69
Included in Project Narratives
New Project
Increase in Cost/Expanded Programs
Project Timing Changed from prior 5-year Plan
Changes since Capital Preview
2024 2024
2024 Amended Forecast 2025 2026 2027 2028 2029
TOWN OF VAIL 2025 PROPOSED DRAFT BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX FUND
Public Art - Operating 188,525 188,525 188,525 196,599 205,611 215,049 224,934 235,286 Annual operating expenditures for Art in Public Places department; 2025 includes:
-$25.0K: Miscenalleous Programs & Events (Ongoing)
Public Art - General program / art 60,000 173,167 173,167 60,000 60,000 60,000 60,000 60,000
2024: Re-appropriate funds to purchase sculptures, artwork, art programs and events ($423.2K)
less utilization of funds for Art Space Studio construction ($360K); $30.0K Donation towards
Broel sculpture acquisition- see corresponding revenue above;
2024-2029: Annual funds purchase sculptures, artwork, art programs and events;
remainder is re-appropriated each year to accumulate enough funds. ($60k)
Public Art - Winterfest 30,000 79,383 79,383 30,000 30,000 30,000 30,000 30,000 2024: Re-appropriate donated funds towards 2024 Winterfest program;
2024-2028: $30K Winterfest budget.
Seibert Memorial Statue- Maintenance - 11,692 11,692 - - - - - 2024: Re-appropriate donated funds towards upkeep of sculpture ($11.7K)
Art Space - 1,420,375 1,420,375 - - - - -
2024: Re-appropriate funds towards construction of Art Space Studio in Ford Park ($760.4K);
$660K cost increase funded by $360K of General Program Art Funds and $300K of 2023 RETT
savings
Artist In Residency - Operating 30,000 30,000 30,000 70,500 72,615 74,793 77,037 79,348 2024 - 2029: Operating costs for artist in residency program utilizing the new Art Space
Artist In Residency - Capital Art Acquisitions 20,000 20,000 20,000 37,500 37,500 37,500 37,500 37,500 2024 - 2029: Capital art acquisition costs associated with artist in residency program
Total Art 328,525 1,923,142 1,923,142 394,599 405,726 417,342 429,471 442,135
Community
Council Contribution: Betty Ford Alpine Garden Support 79,195 79,195 79,195 80,779 83,202 85,698 88,269 90,917 Annual operating support of the Betty Ford Alpine Gardens; annual increase to follow town's
general operating annual increase
Council Contribution: Eagle River Watershed Support 42,000 42,000 42,000 42,000 43,260 44,558 45,895 47,271 Annual support of the Eagle River Watershed Council programs
Council Contribution: Trail Alliance 17,500 17,500 17,500 17,850 18,386 18,937 19,505 20,090 2025: Adopt A Trail Council Contribution for trails in or bordering the Town
Total Contributions 138,695 138,695 138,695 140,629 144,848 149,193 153,669 158,279
VRD-Managed Facilities & Maintenance
Recreation Enhancement Account 175,151 539,321 539,321 176,903 178,672 180,459 182,264 184,087
Annual rent paid by Vail Recreation District; to be re-invested in asset maintenance; 2024: Re-
appropriate funds to be re-invested in maintenance ($354.9K); Additional $9.3K for lease
payment collected over budget; 2025: Annual Rent Paid by Vail Recreation District; to be re-
invested in asset maintenance ($176.9K)
Recreation Facility Maintenance 22,000 22,000 22,000 22,000 22,000 22,000 22,000 22,000 2024-2029: RETT facility maintenance ($22.0K)
Synthetic Turf Replacement - 472,000 472,000 - - - - - 2024: Re-appropriate funds towards synthetic turf replacement ($472K)
Golf Clubhouse 13,708 12,484 12,484 123,266 88,002 - 51,150 26,162
2024: Heat tape replacement ($13.7K);
2025: Circulation Pump Replacement ($98.0K); Clubhouse parking lot mill & overlay
($23.9K); Clubhouse Signage ($9.4K);
2026: Stucco/Stone ($37.3K); 2026: Wood Trim ($26.8K);
2028: Clubhouse Exterior Door Replacement ($32.1K); Clubhouse Asphalt Parking Lot Repairs
($18.9K)
2029: Clubhouse Parking Lot Mill & Overlay ($26.2K)
Athletic Field Restroom/Storage Building - 1,000,000 1,000,000 - - - - - 2024: Re-appropriate $1.0M for the replacement of existing restroom/concession with new 2000
sq. ft. restroom/storage building
Golf Course - Other 22,020 432,069 353,484 3,954 316,245 87,251 33,359 34,948
2025: Maintenance building asphalt driving and parking area ($4.0K);
2026: Streambank Restoration ($234.1K); Maintenance building exterior doors ($3.5K); 2026:
Streambank Restoration - Shift from 2024 to 2026 ($78.6K);
2027: 1st hole path planking ($77.6K); 1st hole bridge planking and stone veneer ($53.4K); 2nd
hole bridge planking ($14.3K); 11th hole pedestrian bridges ($18.9K); Other ($5.2K); 2028:
Maintenance building stucco ($25.3K); Maintenance building asphalt ($4.7K); Maintenance
building wood privacy fencing ($3.4K);
2029: First Hole Stone Planking and Veneer ($34.9K)
70
Included in Project Narratives
New Project
Increase in Cost/Expanded Programs
Project Timing Changed from prior 5-year Plan
Changes since Capital Preview
2024 2024
2024 Amended Forecast 2025 2026 2027 2028 2029
TOWN OF VAIL 2025 PROPOSED DRAFT BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX FUND
Drainage Improvements & Fence near Golf Maintenance
Building 295,410 295,410 295,410 - - - - - 2024: Drainage and grading improvements and fence repair near golf maintenance building
($295K)
Dobson Ice Arena 17,336 643,731 643,731 118,815 - - - -
2024: Wood trim repairs ($11.3), chemical feed system repairs ($6.0K); Re-appropriate funds
towards repairs not completed in 2023 ($626.4K);
2025: Boiler and circulation system ($77.2K); Water filtration repairs ($27.6K); Exhaust
Stacks ($3.7K); Other ($10.3K)
Ford Park / Tennis Center Improvements 13,261 150,854 150,854 54,166 1,265,867 - - -
2024: Furnace, hot water tank, baseboards replacement ($13.3K); Re-appropriate funds towards
incomplete projects ($137.6K) ;
2025: Wood siding and windows ($54.2K);
2026: Rebuild of tennis courts, retaining walls, and court fencing ($1.5M)
Athletic Fields 9,362 116,547 116,547 99,319 - 26,704 - 5,825
2025: Asphalt parking lot ($99.3K);
2027: Asphalt parking lot repairs ($11.1K); Wood Structure Paint ($9.3K); Wood trim, post, &
beam repair ($6.2K);
2029: Coated Exterior Gypsum Board ($5.8K)
Gymnastics Center - 219,399 219,399 3,863 - - - 62,104
2024: Re-appropriate ongoing repairs from 2023 ($354.9K);
2025: Concrete stairs and walkway ($3.9K); Elevator ($31.0K);
2029: Furnace ($31.0K)
Total VRD-Managed Facilities & Maintenance 568,248 3,903,815 3,825,230 602,286 1,870,786 316,414 288,773 335,126
Total Expenditures 9,057,745 36,633,511 36,148,326 8,900,362 9,626,638 7,759,502 9,145,207 7,893,783
Other Financing Sources (Uses)
Transfer from/(to) General Fund for Booth Heights (282,199) 3,562,500 3,562,500 (187,500) (187,500) (187,500) (187,500) (187,500) Payback of funds for Booth Heights acquisition costs over 20 years, 2024-2043 - $5.64M with
$187.5K annual debt service payment
Transfer from/(to) General Fund for Salary Adjustments - - - - - - -
Transfer from/(to) General Fund - Other - (10,620) (10,620) - - - - - 2024: Transfer to General Fund for increase in budget and scope of Destination Stewardship
Management Plan; Transfer from General Fund for Clean-Up Day volunteer incentives
Revenue Over (Under) Expenditures (1,691,126) (24,774,053) (23,157,535) (782,554) (1,611,517) 303,175 (995,662) 316,673
Beginning Fund Balance 31,887,550 31,887,550 31,887,550 8,730,015 7,947,461 6,335,944 6,639,119 5,643,457
Ending Fund Balance 30,196,424$ 7,113,497$ 8,730,015$ 7,947,461$ 6,335,944$ 6,639,119$ 5,643,457$ 5,960,130$
Minimum Fund Balance 2,000,000$ 2,000,000$ 2,000,000$ 2,000,000$ 2,000,000$ 2,000,000$ 2,000,000$
71
TOWN OF VAIL PROPOSED 2025 DRAFT BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
HOUSING FUND
2023 2024 2024 2024
Actuals Budget Amended Forecast 2025 2026 2027 2028 2029
Revenue
Housing Sales Tax 5,075,762$ 4,950,000$ 4,950,000$ 5,150,000$ 5,201,534$ 5,306,000$ 5,412,000$ 5,520,000$ 5,630,000$
2025: 1% annual increase from
2024; 2026 - 2029: 2% annual
increase
Housing Fee in Lieu Annual Collections 17,104 - - 44,787 - - - - -
Transfer from CPF - Reimbursement for North Trail Townhome
Unit D (TOV unit)- - - 308,799 - - - - -
Transfer in from Capital Projects Fund 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000
Workforce Housing Sales 385,169 - 1,100,000 1,100,000 - - - - - 2024: Estimated resale revenue for
Pitkin Creek #3B and #14A
Lionsridge Land Sale - - - 5,000,000 - - - - - 2025: Lionsridge Land Lease
Purchase Option
Earnings on Investments 304,854 - - 450,000 50,000 13,836 - - 17,174
Total Revenue 10,486,889 7,450,000 8,550,000 14,553,586 7,751,534 7,806,000 7,912,000 8,020,000 8,130,000
Expenditures
Housing Programs
InDeed Program 532,000 2,500,000 3,019,645 3,019,645 1,500,000 2,500,000 2,500,000 2,500,000 2,500,000
Annual $2.5M transfer from CPF for
InDeed/Community Housing; In 2025
$1.0M to be used for TR Habitat
Contribution
Buy Down Housing - 106,891 106,891 - - - - -
Timber Ridge Unit Purchases - - - - 25,449,948 - - - 2026: Comitment to purchase TR
units
Future Purchases - 1,500,000 1,500,000 2,275,000 - - - - Placeholder for Buy Down housing
purchases
Pitkin Creek Unit #14A 778,507 4,000 4,000 - - - - -
Pitkin Creek Unit #3B 785,444 785,444 - - - - - 2024: Utilize resale revenue of
$625K and $160.4M of InDeed funds
to purchase Pitkin Creek #3B
Construction Housing Projects
Timber Ridge Redevelopment 114,080 80,920 80,920 - - - - -
Timber Ridge Habitat Contribution - - 2,000,000 - - - - $2.0M contribution to Habitat to
Humanity for TR units
W. Middle Creek Development Predevelopment 507,954 3,892,046 3,892,046 - - - - -
W. Middle Creek Development Placeholder - - 10,000,000 - - - - $10.0M placeholder for W. Midddle
Creek housing projects
W. Middle Creek Development Legal Fees Contingency 50,000 50,000 - - - - -
Residences at Main Vail Opportunity Fee 1,950,000 50,000 50,000 - - - - - 2024: Re-appropriation of remaining
RMV opportunity fee
Land Purchases for future Housing
CDOT Parcel Acquisition Placeholder - West Middle Creek 69,339 3,270,000 2,629,500 - - - - -
CDOT Parcel Acquisition Placeholder - East Vail 2,650,000 2,415,500 - - - - -
Eagle-Vail Parcel Placeholder 50,000 50,000 - - - - -
Total Expenditures 3,951,879 2,500,000 15,458,946 14,583,947 15,775,000 27,949,948 2,500,000 2,500,000 2,500,000
Operating Income 6,535,010 4,950,000 (6,908,946) (30,361) (8,023,466) (20,143,948) 5,412,000 5,520,000 5,630,000
Other Finance Sources (Uses
Loan from/(repayment to) GF for TR units - - - 18,167,448 (18,167,448) - -
Transfer from/(to) Timber Ridge- Site and Podium (850,000) (9,000,000) (9,093,105) (17,034,302) - - 17,959,156 - -
Transfer from/(to) Timber Ridge- CDOT Land Acquisition (1,715,000) (1,719,500) - - 1,719,650 - -
Loan from/(repayment to) CPF/GF for Middle Creek - - 10,000,000 - (6,923,358) (3,066,642) -
Total Other Finance Sources (Uses)(850,000) (9,000,000) (10,808,105) (18,753,802) 10,000,000 18,167,448 (5,412,000) (3,066,642) -
Surplus (Deficit) Net of Transfers and One-Time Items 5,685,010 (4,050,000) (17,717,051) (18,784,163) 1,976,534 (1,976,500) - 2,453,358 5,630,000
Beginning Fund Balance 13,099,153 18,784,163 18,784,163 18,784,163 - 1,976,534 34 34 2,453,392
Ending Fund Balance 18,784,163$ 14,734,163$ 1,067,111$ -$ 1,976,534$ 34$ 34$ 2,453,392$ 8,083,392$
Page 50
72
UNFUNDED PROJECTS
Project Eligible for Funding From
Cost Estimate (If
Known)
West Vail Roundabout Lighting Project Capital Projects Fund 2,400,000
Vail Village & Lionshead Bollard Installation Capital Projects Fund 1,300,000
Municipal Complex Redevelopment Capital Projects Fund N/A
Permanent Location for Children’s Garden of Learning Capital Projects Fund N/A
Vail Village Transit Center Improvements Capital Projects Fund N/A
West Vail Master Plan Outcomes Capital Projects Fund N/A
Gore Valley Trail improvements near Lionshead Gondola Real Estate Transfer Tax Fund N/A
West Middle Creek Housing Development Housing fund N/A
Development of CDOT East Vail Housing Parcel Housing Fund N/A
Page 51
73
OTHER FUNDS
Page 52 74
2025 2026 2027 2028 2029
Revenue
Rental Revenue 1,191,354 1,227,095 1,263,907 1,301,825 1,340,879
Other Earnings on Investments - 171 1,892 3,691 5,569
Total Revenue 1,191,354 1,227,266 1,265,799 1,305,515 1,346,449
Expenditures
Salaries & Benefits 123,764 129,952 136,450 143,272 150,436
General Fund Administrative Fee 238,271 245,419 252,781 260,365 268,176
Operational Costs 405,808 417,982 430,522 443,437 456,740
Operational Maintenance 203,750 209,863 216,158 222,643 229,322
Unit Masterleases 61,200 63,036 64,927 66,875 68,881
Total Expenditures 1,032,793 1,066,252 1,100,838 1,136,593 1,173,556
Surplus (Deficit) from Operations 158,561 161,014 164,960 168,923 172,893
Capital Funding Sources/(Uses)
Purchase of Employee Rental Units - (2,000,000) (2,500,000) (2,500,000) (2,500,000)
Capital Maintenance of Units (150,000) (75,000) (75,000) (75,000) (75,000)
Transfer from/(to) Capital Projects Fund - 2,000,000 2,500,000 2,500,000 2,500,000
Net Capital Funding Sources/(Uses)(150,000) (75,000) (75,000) (75,000) (75,000)
Surplus (Deficit) Net of Capital Items 8,561 86,014 89,960 93,923 97,893
Beginning Fund Balance - 8,561 94,575 184,536 278,458
Ending Fund Balance 8,561$ 94,575$ 184,536$ 278,458$ 376,351$
TOWN OF VAIL 2025 DRAFT BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
INTERNAL EMPLOYEE HOUSING RENTAL FUND
Page 53
75
TOWN OF VAIL 2025 DRAFT BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
VAIL MARKETING & SPECIAL EVENTS FUND
Proposed
2023 2024 2024 2025
Actuals Budget Amended Budget
Revenue
Business Licenses 354,366$ 345,000$ 345,000$ 350,000$
VLMD Contribution 1,200,000 - - -
Event Reimbursements/Shared Costs 100,000 - - -
Earnings on Investments 14,518 250 250 -
Total Revenue 1,668,885 345,250 345,250 350,000
Expenditures
Commission on Special Events (CSE) :
CSE Funded Events - - - -
CSE Surveys 5,530 54,000 54,000 -
Education & Enrichment 168,000 154,530 136,500 -
Visitor Draw 604,500 684,648 735,270 -
Recreation 103,000 75,000 124,000 -
Signature Events 757,500 1,095,252 1,013,660 -
Town Produced Events:504,184 801,000 794,993 -
NYE/4th of July Display 49,000 58,000 58,000 -
Ambient Event Funding:
Music in the Villages 131,816 237,978 237,978 -
Cultural Heritage:
National Brotherhood of Skiers 125,000 - - -
Other Council Funded Events:
Mikaela 87 9,514 - - -
Collection Fee - General Fund 17,718 17,250 17,250 17,500
Total Expenditures 2,475,762 3,177,658 3,171,651 17,500
Other Financing Sources (Uses)
Transfer from/(to) Capital Projects Fund (99,338) - (6,007) -
Transfer from/(to) General Fund 850,000 2,600,000 2,600,000 -
Transfer to VLMD (Business License Fee)- - - (332,500)
Transfer from/(to) Vail Local Marketing District
(Fund Balance)- - - (127,701)
Total Other Financing Sources (Uses)750,662 2,600,000 2,593,993 (460,201)
Revenue Over (Under) Expenditures (56,215) (232,408) (232,408) (127,701)
Beginning Fund Balance 416,324 360,109 360,109 127,701
Ending Fund Balance 360,109$ 127,701$ 127,701$ -$
Page 54
76
2025
2023 2024 2024 Proposed
Actual Budget Amended Budget
Revenue
Town of Vail Interagency Charge 4,099,390$ 4,632,943$ 4,639,818$ 5,000,479$
Insurance Reimbursements & Other 89,754 25,000 25,000 -
Intergovernmental Revenues 24,718 - - -
Earnings on Investments 102,033 1,500 1,500 7,000
Equipment Sales and Trade-ins 217,443 196,227 196,227 317,070
Total Revenue 4,533,338 4,855,670 4,862,545 5,324,549
Expenditures
Salaries & Benefits 1,230,606 1,440,075 1,440,075 1,575,281
Operating, Maintenance & Contracts 1,968,173 2,169,796 2,169,796 2,311,716
Capital Outlay 1,643,111 1,501,976 2,729,522 1,603,200
Total Expenditures 4,841,890 5,111,847 6,339,393 5,490,197
Revenue Over (Under) Expenditures (308,552) (256,177) (1,476,848) (165,648)
Transfer In from General Fund 59,652 - - -
Beginning Fund Balance 1,919,624 1,670,724 1,670,724 193,876
Ending Fund Balance 1,670,724$ 1,414,547$ 193,876$ 28,228$
HEAVY EQUIPMENT FUND
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
TOWN OF VAIL 2025 DRAFT BUDGET
Page 55
77
2025
2023 2024 Proposed
Actual Budget Budget
Revenue
Town of Vail Interagency Charge - Premiums 4,748,921$ 4,398,910$ 4,471,094$
Employee Contributions 931,028 911,864 943,859
Insurer Proceeds 3,432 530,000 430,000
Earnings on Investments 272,194 75,000 109,130
Total Revenue 5,955,575 5,915,774 5,954,083
Expenditures
Health Insurance Premiums 1,584,181 901,760 1,097,365
Claims Paid 4,267,704 5,093,407 5,519,226
Wellness Bonus 71,400 109,000 112,674
Professional Fees 61,128 110,000 42,000
Total Expenditures 5,984,413 6,214,167 6,771,265
Revenue Over (Under) Expenditures (28,837) (298,393) (817,182)
Beginning Fund Balance 5,103,362 5,074,525 4,776,132
Ending Fund Balance 5,074,525$ 4,776,132$ 3,958,950$
TOWN OF VAIL 2025 DRAFT BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
HEALTH INSURANCE FUND
Page 56
78
2023 2024 2024
Actual Budget Amended 2025
Revenue
E911 Board Revenue 1,067,535$ 1,167,993$ 1,167,993$ 1,246,961$
Interagency Charges 1,442,641 1,598,162 1,598,162 1,982,148
Other County Revenues 103,000 - - -
Town of Vail Interagency Charge 669,317 691,448 691,448 827,330
Earnings on Investments and Other 130,738 5,000 5,000 54,000
Total Revenue 3,413,231 3,462,603 3,462,603 4,110,439
Expenditures
Salaries & Benefits 2,547,374 2,867,907 2,867,907 3,090,617
Operating, Maintenance & Contracts 566,787 613,342 627,742 647,869 2024: Additional fiber cabling charges ($14.4K)
Capital Outlay 85,145 - 194,200 750,000
2024: Mobile Responder functionality add-on to CAD
software ($194.2K); 2025: RMS System
Replacement; 2026: CAD System Replacement;
2027: Mobile Command Unit Replacement
Total Expenditures 3,199,306 3,481,249 3,689,849 4,488,486
Revenue Over (Under) Expenditures 213,925 (18,646) (227,246) (378,047)
Other Financing Sources (Uses)
Transfer from General Fund 154,037 - - -
Total Financing Sources (Uses)154,037 - - -
Change in Net Position 367,962 (18,646) (227,246) (378,047)
Beginning Fund Balance 2,189,273 2,557,235 2,557,235 2,329,989
Ending Fund Balance 2,557,235$ 2,538,589$ 2,329,989$ 1,951,942$
TOWN OF VAIL 2025 DRAFT BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
DISPATCH SERVICES FUND
Page 57
79
2024 Proposed
2023 2024 Amended 2025
Actuals Budget Budget Budget
Revenue
Rental Income 463,945$ 1,721,300$ 1,721,300$ 1,780,694$
Other Income 75,769 124,230 124,230 284,236
American Rescue Plan Funds 1,365,835 - - -
Project Reimbursements 3,312 - - -
Investment Earnings 197,916 500 500 500
Total Revenue 2,106,777 1,846,030 1,846,030 2,065,430
Expenses
Operating, Maintenance & Contracts 294,820 567,994 567,994 776,383
Capital Outlay- Triumph - 51,639 51,639 -
Capital Outlay- RMV Construction 14,895,019 - 62,019 -
Total Expenditures 15,189,839 619,633 681,652 776,383
Revenue Over Expenses (13,083,062) 1,226,397 1,164,378 1,289,047
Other Financing Sources (Uses)
Fiscal Agent fees (3,500) (3,000) (3,000) (3,000)
Principal Repayment (435,000) (435,000) (435,000) (450,000)
Interest Expense (799,004) (783,788) (783,788) (828,753)
Transfer from Capital Projects Fund 5,093,769 - - -
Total Other Financing Sources (Uses)3,856,265 (1,221,788) (1,221,788) (1,281,753)
Change in Net Position (9,226,796) 4,609 (57,410) 7,294
Net Position- Beginning 9,709,514 72,936 482,717 425,307
Net Position- Ending 482,717$ 77,545$ 425,307$ 432,601$
TOWN OF VAIL 2025 DRAFT BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
RESIDENCES AT MAIN VAIL
Page 58
80
Proposed
2023 2024 2024 2024 2025
Actuals Budget Amended Forecast Budget 2026 2027
Revenue
Rental Income 1,676,624$ 466,438$ 466,438$ 466,438$ -$ -$ -$
Other Income 42,346 3,681 3,681 3,681 - - -
Total Revenue 1,718,970 470,119 470,119 470,119 - - -
Expenditures
Operating, Maintenance & Contracts 693,825 171,872 297,496 297,496 - - -
Capital Outlay 12,012 - - - - - -
Contingency - - 50,000 50,000 - - -
Total Expenditures 705,837 171,872 347,496 347,496 - - -
Operating Income 1,013,133 298,247 122,623 122,623 - - -
Non-operating Revenues (Expenses)
Interest on Investments 80,694 12,500 12,500 12,500 - -
Loan Principal Repayment to Capital Projects Fund (395,574) (401,508) (401,508) (401,508) (407,530) (3,488,184)
Interest Payment to Capital Projects Fund (64,953) (61,447) (61,447) (61,447) (55,379) -
Total Non-operating Revenues (Expenses)(379,833) (450,455) (450,455) (450,455) (462,909) (3,488,184) -
Surplus (Deficit) from Operations 633,300 (152,208) (327,832) (327,832) (462,909) (3,488,184) -
Site/Podium/Land
Land Reimbursement @ Sale
Transfer from Housing Fund- CDOT Land Acquisition 1,715,000 1,719,650 (1,719,650)
CDOT Land Acquisition (1,719,650)(1,719,650)
Site and Podium- Timber Ridge Redevelopment (836,242) (32,749,840) (35,279,203) (40,414,365) 36,796,118 12,265,370
Redevelopment Legal Fee Contingency (50,000) (50,000)
Transfer from Housing Fund- Site and Podium 850,000 9,000,000 9,093,105 17,034,302 (17,959,156)
Transfer from General Fund- Site and Podium/legal fees 23,749,840 26,222,340 23,430,063 (23,430,063)
Total Site and Podium 13,758 -(18,408)-- 13,366,055 (7,413,436)
TR Unit Purchases
Transfer to CPF for Land reimbursement (4,399,500)
Loan from HF for Subsidy 4,300,000 4,300,000
Building D - Purchase Price (5,847,933) (5,847,933)
Total Building A- Debt Service - (1,547,933) (1,547,933) - - (4,399,500)
Revenue Over (Under) Expenditures 647,058 (1,700,141) (1,894,173) (327,832) (462,909) 9,877,871 (11,812,936)
Beginning Fund Balance 2,078,748 2,948,789 2,725,806 2,725,806 2,397,974 1,935,065 11,812,936
Ending Fund Balance 2,725,806$ 1,248,648$ 831,633$ 2,397,974$ 1,935,065$ 11,812,936$ -$
TOWN OF VAIL 2025 DRAFT BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
TIMBER RIDGE FUND
Page 59 81
TO: Vail Town Council
FROM: Finance Department
DATE: November 5, 2024
SUBJECT: Additional Requested Details: 2025 Capital Plan
I. SUMMARY
On October 15th, 2024, Staff presented a preview of the 2025 Capital Plan. Council requested
additional information on a variety of budget items, which is provided below.
II. DISCUSSION
Capital Projects Fund
• Car Share Program: $155.0K
Council requested more information on the locations of this program and expressed a desire
to push this program to 2026. Below is some additional information; however, details of this
program have not been finalized, and staff will return at a later meeting to discuss the overall
program prior to implementation.
o In order to have a fully functional Car Share program by the time the Town’s in-
development housing projects are completed, staff recommends planning to begin
the purchase of vehicles and construction of infrastructure in 2025. Development and
customization of the program, branding mobile application, and construction of the
infrastructure is anticipated to be a longer-term process.
o The recommended locations for the car stations is pending the findings of the
ongoing survey.
• South Frontage Road Pedestrian Improvements: $300.0K
Council requested more information on the potential impacts of the redevelopment of West
Lionshead on this project.
o This project was identified as a high priority in the Go Vail 2045 master plan. The
design of this projects would include three sections along the South Frontage Road:
Donovan to Westhaven, Sandstone Underpass to W. Forest Road, and W.
Lionshead Circle to E. Lionshead Circle. The only section that may possibly be
impacted by development in the West Lionshead area is the Sandstone Underpass
to W. Forest Road section. This section could be limited in scope, including just
asphalt removal, restriping, and landscaping in the interim, assuming any
development would still be years out. Additionally, staff plans to apply for grant
funding for the construction of this project. Construction of these projects could be
82
Town of Vail Page 2
delayed until a grant funding is secured. Having the design completed will allow staff
to apply for grant funding. Therefore, staff recommends moving forward with the
design of these improvements.
•Rapid Flashing Beacons (RFBs): $150.0K
Council requested additional information on the use of speed bumps in place of RFBs.
Speed bumps/humps were discussed in the Go Vail 2045 master plan. These received
lower support in the survey, with only 45% in favor. Based on national testing and a local
pilot test, speed bumps would have to be placed approximately every 200 feet in order to be
effective in slowing speeds to 15-20mph along an entire section of roadway. Additionally,
speed bumps slow emergency access and evacuation, impacts the transit experience, and
adds noise and pollution A survey conducted during the development of the Go Vail 2045
master plan also supported the use of RFBs with 78% of residents in favor supporting RFBs
as a desired improvement.
Housing Compliance Software: $35.0K
Council asked if a new housing compliance software could be a shared software with the
county or other local municipalities
o Staff will investigate the possibility of partnering with other localities on this system.
Eagle County already is using a housing compliance system. Pricing is based on the
number of staff users and deed restrictions loaded into the system.
Real Estate Transfer Tax Fund
•Gore Creek Pesticide Study and Campaign: $150.0K (Reduced to $50K for Draft)
During the capital discussion Council expressed concerns over the effectiveness of the
study and campaign.
o Staff has reduced this budget by $100K to exclude the pesticide study. $50K for the
campaign remains in the 2025 proposed budget. Staff believes that this will be an
important step in achieving this goal and that a campaign involving coalition partners
may be necessary.
•Sole Power Plus Expansion: $50.0K
Council asked if there was data that supports that the Sole Power program is changing
behavior versus just rewarding people for current behaviors.
o To date, the funds have not been spent to track user’s activities before and after the
Sole Power program. The only quantitative data available is the self-reported
information in the sole power program. However, staff has observed anecdotal
examples of people changing their behavior. For example, staff has specifically
observed employees at the Vail and Eagle Valley libraries, Walking Mountains, and
the hospital begin commuting via road bike because of the competition-element of
the Sole Power program.
•Restore the Gore Campaign Relaunch: $45.0K
Council asked what the additional funds in the relaunch will be used for.
o Included in the 2025 budget is $45.0k for the one-time rebrand effort of the Restore
the Gore Campaign. Various materials involved in the campaign are outdated: for
example, they do not include recent scores and the new setback law. The rebranded
materials will be used in conjunction with ongoing annual education efforts.
83
Town of Vail Page 3
• Gore Valley Trail Separation along Bighorn Road: $250.0K
Council asked if there was potential to instead offer an alternate option through Vail
neighborhood instead of creating trail separate along Big Horn Rd.
o Adding a large volume of pedestrians and cyclists to residential roads as a part of the
primary Gore Valley Trail is not recommended. The residential roads could be signed
as a secondary alternative option. The separated path will provide an enhanced and
safer alternative for those who are uncomfortable riding with traffic on Bighorn Road.
Staff recommends moving forward with the design of this project, so it is “shovel
ready” to apply for construction grant funding. The town has already applied for grant
funding for the design of this project and is anticipating hearing the results of this
application in the next few months.
• Library Nature Walk Assessment: $100.0K
Council requested more information on the environmental impacts of this project.
o The primary purpose of this budget item is to complete an environmental
assessment, public process, and development of concepts as appropriate to identify
any red flags and concerns associated with the potential project. This nature walk
would be intended to provide a safe, alternative route for pedestrians along the
busiest trail corridor in Vail. The biggest need is during the mid-June to mid-
September period. If indicated by the assessment, the trail could have seasonal
closure and be only accessible by foot traffic, excluding bicycles.
• Ford Park Lower Bench Turf Replacement: $300.0K
Staff has included information on the previous turf capital improvement project below as well
as future plans as identified in the Ford Park Master Plan.
o This 40’ wide section of turf was disturbed as part of capital improvements work in
2014. It was repaired by the contractor, but since then the soil has settled in some
areas. Town crews have struggled to maintain it at the same level of quality as the
adjacent turf areas, likely due to compaction and poor soil. Staff is recommending to
remove only the poor areas, recondition the soil, repair irrigation, and replace the
turf.
o One of the goals of the newly updated Ford Park Masterplan is to turn over all turf
maintenance in the park to the Vail Recreation District. This project is proposed so
that the turf is in high-quality condition prior to that transition.
o Due to the high level of use in the lower bench, and the desire for a more natural
feel, the Ford Park masterplan recommends this area remain as natural turf. That
said, staff is proposing to remove non-functional bluegrass turf from other areas in
the park in 2026 to reduce maintenance needs and water use.
• Dobson Arena Renovation: 2025- $50.4M
Included in the original Dobson estimate was $1.0M to contribute towards a temporary ice
facility while Dobson is under construction. This is yet to be decided however, staff
recommends including the full $50.4 million budget for 2025. Staff will return to council in
December with an update on Dobson Arena redevelopment.
o Staff recommends that that decision to contribute towards temporary ice be deferred
until then when Council has information on an updated cost estimate.
84
Attachment A
Project Narratives
Index Project Title Fund
C01 Geothermal Energy System (Placeholder)Capital Projects Fund
C02 Bus Shelter Improvements Capital Projects Fund
C03 Bus Stop Amenities Capital Projects Fund
C04 Bus Replacements (Placeholder)Capital Projects Fund
C05 Car Share Program (Placeholder)Capital Projects Fund
C06 Photo Radar Pilot Capital Projects Fund
C07 Roundabout Traffic Counters Capital Projects Fund
C08 South Frontage Road Pedestrian Improvements Capital Projects Fund
C09 East and West LH Circle Bike Lanes Capital Projects Fund
C10 South Frontage Road Angled Parking Capital Projects Fund
C11 Housing Compliance Software Capital Projects Fund
C12 Radio Replacement Capital Projects Fund
C13 Electric Charging Station Infrastructure Capital Projects Fund
C14 Flashing Beacon Installations Capital Projects Fund
C15 North Spraddle Creek Extension Capital Projects Fund
C16 Dobson Arena Redevelopment Capital Projects Fund
R01 Booth Creek Fuels Implementation (USFS Land)Real Estate Transfer Tax Fund
R02 Booth Heights and Booth Creek Trailhead Fuels Reduction (TOV Land)Real Estate Transfer Tax Fund
R03 Fire Free Five Rebate Program Real Estate Transfer Tax Fund
R04 Ford Park Entry Landscape Real Estate Transfer Tax Fund
R05 Ford Park Lower Bench Turf/Irrigation Real Estate Transfer Tax Fund
R06 Ford Park Playground Improvments Real Estate Transfer Tax Fund
R07 Donovan Park Improvements Real Estate Transfer Tax Fund
R08 Bighorn Park Playground Improvmenets Real Estate Transfer Tax Fund
R09 Gore Crek Promenade Rehabilitation Real Estate Transfer Tax Fund
R10 Buffehr Creek Park Safety Improvments Real Estate Transfer Tax Fund
R11 Ellefson Park Safety Improvements Real Estate Transfer Tax Fund
R12 Library to Lionshead Nature Walk Assessment Real Estate Transfer Tax Fund
R13 Bighorn Road Separation Real Estate Transfer Tax Fund
R14 Zero Hero Program Support Real Estate Transfer Tax Fund
R15 Gore Creek Pesticide Study Real Estate Transfer Tax Fund
R16 Sole Power Plus Expansion Real Estate Transfer Tax Fund
R17 Streambank Mitigation Real Estate Transfer Tax Fund
85
C01
Capital Projects Fund – 2025 Five-Year Plan
Project: Placeholder for Geothermal Energy System
Budget:
Narrative: During 2024, an ongoing study has been taking place to determine the feasibility of a
Geothermal Energy System to reduce greenhouse gas emissions. The study will enable a more
accurate cost estimating for initial system installation and facilitate better understanding of
applicable business models, ROI, and other metrics for the system. A Geothermal Energy
system has potential to increase the efficiency of the Snowmelt System and decrease operating
costs, as well as help significantly meet carbon emissions reduction goals – Based on current
information, an up-to 90% reduction in municipal scope 1 GHG emissions is possible.
A $250,000 grant has been awarded by the Colorado Energy office to offset design costs, which
are budgeted at a total of $400,000 in 2024. This project potentially will include the design and
construction of a geothermal heating district, with the initial location in Lionshead Village.
The $4,500,000 placeholder for construction of this system is a best-estimate for potential net
costs within the 5-year plan. The total cost and timing may vary widely based on the results of
the feasibility study, and the scope determined to be pursued.
Photos:
Applicable Strategic Priority and Goal: Environmental (E.3)
2025 2026 2027 2028 2029
Capital Cost (Placeholder) $1,500,000 $0 $3,000,000 $0 $0
86
C02
Capital Projects Fund– 2025 Five-Year Plan
Project: Bus Shelter Improvements
Budget:
Narrative: The 2045 Mobility and Transportation Master plan recommends providing Bus Shelters and
amenities at busy bus stops to improve safety and user experience. In order to achieve this
goal, staff request to add Solar Lights at existing shelters which do not already have lighting for
pedestrian safety in 2025. Staff also recommends planning to continue building shelters in
locations which do not have any in 2027, based on the bus boarding data. These shelters would
look similar in design to the ones added during the past few years. The cost of each is
approximately $50k.
Photos:
Applicable Strategic Priority and Goal: Transportation (D.1)
2025 2026 2027 2028 2029
Solar Lights in Shelters $20,000 $0 $0 $0 $0
Construction of New
Shelters
$0 $0 $200,000 $0 $0
87
C03
Capital Projects Fund– 2025 Five-Year Plan
Project: Bus Stop Amenities
Budget:
Narrative: The 2024 Mobility & Transportation Master Plan recommends adding bus stop amenities to
increase safety and user experience to help improve transit ridership. This includes amenities
such as bus pad waiting areas, benches, trash receptacles, lighting, shelters where appropriate,
among other amenities. This budget request would specifically add bus waiting areas and
benches where necessary and is spread out over two years. Prioritizing ridership boardings and
proximity to higher speed roads like the Frontage Roads and Bighorn Road.
Photos:
Applicable Strategic Priority and Goal: Transportation (D.1)
2025 2026 2027 2028 2029
Capital Cost $0 $50,000 $50,000 $0 $0
88
C04
Capital Projects Fund – 2025 Five-Year Plan
Project: Placeholder for Electric Bus Replacements
Budget:
Narrative: In 2029, 8 diesel buses will be due for replacement with electric buses. This is a placeholder for
the replacement cost. It is anticipated that federal grants may offset a portion of this cost,
however the exact amount is not known at this time.
During 2020 to 2024, the Town has added 12 battery electric buses to its fleet. These buses will
be due for replacement in 2032 and 2036 (on a 12-year cycle).
Photos:
2025 2026 2027 2028 2029
Capital Cost $0 $0 $0 $0 $10,225,000
89
C05
Capital Projects Fund – 2025 Five-Year Plan
Project: Car Share Program Implementation
Budget:
Justification: The first-year cost of a car share program requires the purchase of two electric vehicles
($50,000 each) and upgrades to electric vehicle charging stations ($17,675). Overhead includes
tech and graphics, vehicle insurance, marketing, customer service and support, new member
incentives and rebates, back-end system management, and repair and maintenance of vehicles.
After year one, the cost decreases significantly, with overhead being partially offset by earned
income generated from the program. Year two program costs are estimated at $33,000.
Applicable Strategic Priority and Goal: Transportation (D.1)
2025 2026 2027 2028 2029
Car Share Infrastructure
Costs
$117,675 $0 $0 $0 $0
Ongoing Program Costs
(General Fund)
$37,325 $33,000 $33,000 $33,000 $33,000
90
C06
Capital Projects Fund – 2025 Five-Year Plan
Project: Residential Traffic Calming – Photo Radar
Budget:
Narrative: As part of the 2045 Mobility and Transportation Master Plan many discussions occurred with
regards to traffic calming along residential roads. One of the recommended outcomes that
received a lot of traction was the consideration for implementing Photo Radar and Photo Radar
Enforcement signage. These funds would go towards a pilot program to understand the
potential impacts of photo radar along residential roads as the next step.
Photos:
2025 2026 2027 2028 2029
Capital Cost $20,000 $0 $0 $0 $0
91
C07
Capital Projects Fund– 2025 Five-Year Plan
Project: Roundabout Traffic Counters
Budget:
Narrative: The 2024 Mobility & Transportation Master Plan recommends installing permanent traffic
counters at the Main Vail and West Vail Roundabouts to be able monitor traffic volumes which
can be utilized in the future to determine if capacity improvements are necessary and project
when/if they should be implemented. Currently, the Town only gets snapshots of peak period
traffic times every few years. Having the ability to monitor day to day traffic and understand
how often peak traffic volumes are reached at key intersections like the Vail roundabouts, will
allow staff to better understand when and if capacity improvements identified in the 2024
Mobility & Transportation Master Plan need to take planned for. This also will provide better
understanding of traffic flows for day-to-day operations.
The Main Vail Lighting project included additional conduit for future traffic cameras to be
mounted on the light poles. While the technology is not quite there for exactly what we are
looking for in a roundabout at this time, staff believes this will come soon and would be
appropriate to include in the 5-year plan.
Applicable Strategic Priority and Goal: Transportation (D.1)
2025 2026 2027 2028 2029
Capital Cost $0 $250,000 $0 $0 $0
92
C08
Capital Projects Fund – 2025 Five-Year Plan
Project: South Frontage Road Pedestrian Improvements
Budget:
Narrative:
The 2024 Mobility & Transportation Master plan identifies the section of the South Frontage Road between
Donovan Park and East Lionshead Circle as a length of South Frontage Road that needs pedestrian
improvements. The improvements are for pedestrian safety along the Frontage Road and to provide an
alternative option to the Gore Valley Trail which can get congested during peak summer periods. These
improvements can be further broken down into three sections:
Donovan Park to Westhaven: This section of Frontage Road currently has no pedestrian accommodations and
has portions which only have very narrow bike lane/shoulders. The construction of portions of this section
may have an opportunity to be funded by redevelopment or grant opportunities. The Coldstream
redevelopment project has offered $100k to help pay for design and/or construction; and the Cornerstone
Development had previously been approved (in 2008) under the condition that the project would construct
the portion in front of the Grand Hyatt parking structure. The Cornerstone development is currently back in
for approval with larger deviations than 2008 and may require additional offsetting public benefits, which
could include significant portions of these pedestrian improvements.
Sandstone Underpass to West Forest Road: This section has been identified as an easy opportunity to make a
significant pedestrian safety improvement by separating the at grade paved bike lane/shoulders from the
Frontage Road. This can be completed by implementing a Road Diet. This includes removal of excess asphalt,
restriping to remove unnecessary turn lanes, revegetating a landscape median between the bike lane and
vehicle lanes, and making improvements to the Red Sandstone Creek Culvert to better accommodate
pedestrians.
W LH Circle to E LH Circle: This section is a critical connection from the I-70 Pedestrian Bridge to Lionshead
Village, particularly for bike, stroller, and wheelchair access. It also provides safe pedestrian access for
overflow Frontage Road parking in this area. There are currently no pedestrian accommodations in this
section.
For all three of the above sections, staff recommends designing these improvements in 2025 and constructing
the improvements in future years 2026-2028 with developer and/or grant funding. Having a complete design
and shovel ready project is beneficial when competing for grant dollars.
Applicable Strategic Priority and Goal: Transportation (D.1)
2025 2026 2027 2028 2029
Design $300,000 $0 $0 $0 $0
Construction $0 $650,000 $1,000,000 $0 $0
93
C08
Photos:
Donovan to Westhaven
Sandstone Roundabout to W. Forest Road
W. Lionshead Circle to E. Lionshead Circle
94
C09
Capital Projects Fund– 2025 Five-Year Plan
Project: East and West Lionshead Circle Bike Lanes
Budget:
Narrative: East & West LH Circle are busy pedestrian roads that provide the main access into Lionshead
Village. The existing roads do not have bike lanes. The 2024 Mobility & Transportation Master
Plan recommends adding bike lanes by narrowing the vehicular lanes and adding 5’ bike lanes.
This treatment is also proposed on Vail Valley Drive and Vail Road. If successful in those
locations, the same treatment should be implemented on E & W LH Circle where appropriate.
Applicable Strategic Priority and Goal: Transportation (D.1)
2025 2026 2027 2028 2029
West Lionshead Circle
Bike Lanes
$0 $0 $0 $500,000 $0
East Lionshead Circle Bike
Lanes
$0 $0 $0 $350,000 $0
95
C10
Capital Projects Fund – 2025 Five-Year Plan
Project: South Frontage Road Angled Parking
Budget:
Narrative: The 2024 Mobility and Transportation Master Plan recommends adding traffic calming and
angled parking along the South Frontage Road at Ford Park. This improvement will provide 100-
200 additional parking spaces for Ford Park, Skiing, and general overflow parking days. The
improvement will also provide traffic calming from the existing Ford Park Lot entrance to Vail
Valley Drive, and a promenade viewing area above the Ford Park fields along the South
Frontage Road as contemplated in 2009.
To move this project forward, it is recommended to complete an initial concept design and
alternatives analysis based on the 2009 concept.
Photos:
2025 2026 2027 2028 2029
Design $0 $0 $0 $150,000 $0
Construction TBD
96
C11
Capital Projects Fund – 2025 Five-Year Plan
Project: Housing Compliance Software
Budget:
Narrative: In an effort to provide better and more timely customer service and have a less manual
compliance process, staff is requesting funds for software solution(s) that integrate into a
compliance system that will allow Housing staff to manage compliance and communication
with Employee Housing Unit owners within the same software solution, as well as helping the
Housing team with other frequently requested tasks such as EHU resale valuations. Staff is
seeking software that provides the following features:
1. Property information tracking
2. Homebuyer information management
3. Transaction details and workflow management
4. Owner monitoring and compliance tracking
5. Resale price formula tracking
6. Housing counseling
Applicable Strategic Priority and Goal: Housing (A)
2025 2026 2027 2028 2029
Housing Compliance
Software
$35,000 $0 $0 $0 $0
97
C12
Capital Projects Fund– 2025 Five-Year Plan
Project: Town-Wide Radio Replacement
Budget:
Narrative: The handheld radios utilized by town-wide employees (including the Fire, Police, and Public
Works departments) will be due for replacement in 2025. This replacement is necessary, as
Motorola will be ending support of the current devices. Devices will not be able to be repaired
or updated after this point. The life of these radios are approximately 5-years.
2025 2026 2027 2028 2029
Capital Cost $1,020,000 $0 $0 $0 $0
98
C13
Capital Projects Fund – 2025 Five-Year Plan
Project: Electric Charging Station Infrastructure
Budget:
Narrative: The Town of Vail Electric Vehicle Readiness Plan calls for a 10x increase in level 2 charging ports and
a 4x increase in DC Fast Charging stations by 2030. The 5-year plan includes a 20% increase in budget per year
to help meet this goal. Level 2 stations, which typically contain 2 ports, are estimated to cost approximately
$25,000 to install per station. DC Fast charging stations may cost from $40,000 to $100,000, depending on the
electrical service upgrades required. The cost in 2027 includes the planned addition of new DCFC stations to
serve East and West Vail locations (currently, DCFC only exist in the Lionshead Parking Structure).
By taking advantage of Inflation Reduction Act (IRA) funding now available, the Town of Vail can receive 30%
of the cost via to the "direct-pay method" to install new stations until 2032. Additionally, stations could
provide revenue in the future which may offset some of the installation costs.
With a limited budget over the next five, it will be necessary to pursue additional grant funding and/or public-
private-partnerships to cover the cost of installing charging stations. DC fast charging development in Vail
could benefit from high grant dollar amounts (potentially up to 80% of project), depending on grant
availability and success in pursuing competitive grant awards.
With the current 5 year capital budget plan, the town could see an additional 40-45 ports (or 20 stations)
installed by 2030, with 4 or more being DCFC. With supplemental funding, grants, station revenue, and
Private-Public Partnerships, and a corresponding increase to expenditures, more stations may be able to be
installed, coming closer to the goals of the town's Electric Vehicle Readiness Plan.
Photos:
Applicable Strategic Priority and Goal: Environmental (E.3)
2025 2026 2027 2028 2029
Capital Cost $130,000 $156,000 $187,200 $225,000 $270,000
99
C14
Capital Projects Fund – 2025 Five-Year Plan
Project: Flashing Beacon Installations
Budget:
Narrative: The 2045 Vail Mobility and Transportation Master Plan recommends adding Rapid Flashing
Beacons at key pedestrian crossings for pedestrian safety, specifically at the Gore Valley Trail
crossing of Bighorn Road, along Vail Valley Drive, Vail Road, East LH Circle, and West LH Circle.
At this time, staff is recommending installing 3 RFB's in 2025: One at Bighorn Road and two
along Vail Valley Drive. The installation at Bighorn Road will provide a safer crossing for the
Gore Valley Trail which carries a high volume of pedestrians across this higher speed road. The
installation on Vail Valley Drive will provide safer crossings across Vail Valley Drive at the stream
walk crossing and the E. Gore Creek Drive crossings. These locations on Vail Valley Drive are
recommended due to requests received from residents. However other crossings to consider
along Vail Valley Drive would be at Hansen Ranch Road, Manor Vail, and Ford Park. A
placeholder for two additional locations is shown in 2028. Each installation is estimated at $30k
to $50k, pending utility conflicts and power availability.
If the installations were to be based on pedestrian volume alone, the crossing at the
intersection of Vail Road and West Meadow Drive, and E LH Circle at the parking structure
might be better considered.
Photo:
2025 2026 2027 2028 2029
Capital Cost $150,000 $0 $0 $75,000 $0
100
C15
Capital Projects Fund – 2025 Five-Year Plan
Project: North recreation Trail Extension to Spraddle Creek
Budget:
Narrative: The 2045 Vail Mobility and Transportation Master Plan recommends extending the North
Recreation Trail across the Main Vail Roundabout and to Spraddle Creek trailhead to
accommodate the increase usage from the adjacent new housing units at Main Vail Residence
and potential development at West Middle Creek.
Photos:
Applicable Strategic Priority and Goal: Transportation and Housing
2025 2026 2027 2028 2029
Capital Cost $0 $250,000 $0 $0 $0
101
C16
Capital Projects Fund – 2025 Five-Year Plan
Project: Dobson Arena Redevelopment
Budget:
Narrative: The Dobson Ice Arena is one of the largest multi-purpose ice facilities on Colorado's Western Slope. The
Town of Vail owns the facility; it is operated by the Vail Recreation District under a long-term lease. The
arena was originally built in 1979 and has had one addition and other remodels performed over the
years. There has not been a major remodel completed of the entire arena.
In 2023 Vail Town Council awarded a design contract to Populous Architects for the Dobson Arena
Remodel project. Throughout 2023 and 2024, staff and the Town Council has refined the design options.
In June of 2024, a joint meeting of the Vail Recreation District and Vail Town Council was held, and a
final recommendation was approved to include the following:
• Reinforced Roof – Keeps the Dobson Look
• Refreshed locker rooms with Expansion
• Provides Full Equitable Solution for Locker Rooms
• Expanded South Lobby & New West Entry
• Sets the Stage for the Civic Center Master Plan
• Full Replacement of MEP
• Updated Envelope will Reduce Operating Costs
• Resolves ADA Access
• Lounge, Concessions and Bathrooms are Improved
• Exterior and Interior Refreshed
• Enhanced Flexibility for Events
• Restrooms designed for Max Hockey Event
• Alternate for North Bathrooms to be Priced
• Storage and back of house improvements
Construction is anticipated to begin in Spring of 2025.
Project Funding Sources are Proposed as follows:
Vail Reinvestment TIF funds $ 48.8 M
VRD funding the Ice System Hard and Soft Costs $ 3.0 M
Real Estate Tax Funds over the next 5 years allocated $ 0.8 M
Reserve Funds allocated for Temp Sheet Ice $ 1.0 M
Remaining from reserves, fundraising, and loans $ 1.8 M
$ 55.4 M
2023/2024 Approved
Budget
2025 Proposed
Budget
Capital Cost $5,050,000 $50,350,000
102
C17
Photos:
103
R01
Real Estate Transfer Tax Fund – 2025 Five-Year Plan
Project: Booth Creek Fuels Implementation (on USFS Land)
Budget:
Narrative: Funds will be utilized to hire contractors to implement mechanical fuels reduction on the USFS
Booth Creek Fuels Project. TOV funds will be matched with $125,000 in USFS funds for a total
project budget of $275,000. These funds will complete phase 1 of the project (78 acres of
treatment) in a high priority area identified in the Vail Community Wildfire Protection Plan
(CWPP).
2025 2026 2027 2028 2029
USFS Grant Revenue $125,000 $0 $0 $0 $0
Program Cost $275,000 $0 $0 $0 $0
Net Cost $150,000 $0 $0 $0 $0
104
R02
Real Estate Transfer Tax Fund – 2025 Five-Year Plan
Project: Booth Heights and Booth Creek Trailhead Fuels Reduction (on TOV Land)
Budget:
Narrative: Funds will be utilized to hire contractors to implement mechanical fuels reduction on the TOV
land near the Booth Creek trailhead and the Booth Heights parcel. Project will treat 5 acres on
the Booth Creek trail head parcel and approximately 23 acres of the Booth Heights parcel.
Mechanical treatment will focus on reducing fuels adjacent homes and improving wildlife
habitat. These implementation units are adjacent to treatment units of the USFS Booth Creek
Fuels Reduction Project and connect to previously completed treatment units on TOV land.
2025 2026 2027 2028 2029
Program Cost $100,000 $0 $0 $0 $0
105
R03
Real Estate Transfer Tax Fund – 2025 Five-Year Plan
Project: Fire Free Five Rebate Program
Budget:
Narrative: The Fire Free Five program began in 2022. This program reimburses property owners for
installation of non-combustible landscaping within 5 feet of a structure. This program was
included in the prior five-year plan with funding through 2025. Due to the success of the
program, and significant ongoing community need, it is requested to continue this program on
an annual basis with $50K in funding per year.
Photos:
2025 2026 2027 2028 2029
Program Cost $50,000 $50,000 $50,000 $50,000 $50,000
106
R04
Real Estate Transfer Tax Fund – 2025 Five-Year Plan
Project: Ford Park Entry Landscape at Nature Center Bridge
Budget:
Narrative: The Nature Center Bridge is an important access point for the south side of Ford Park, for the
Betty Ford Alpine Gardens and for the Ford Amphitheater. However, the landscape elements of
the entry are in poor repair. This project will partner with funds from the Vail Valley
Foundation (up to $10K) and a private donor (up to $10K) to improve the landscape entry and
screen the numerous utility boxes in the area.
Photos:
2025 2026 2027 2028 2029
Capital Cost $45,000 $0 $0 $0 $0
107
R05
Real Estate Transfer Tax Fund – 2025 Five-Year Plan
Project: Ford Park Lower Bench Turf-Irrigation
Budget:
Narrative: The large turf area on the lower bench of Ford Park was disturbed several years ago for a
significant sewer line project and was not properly repaired. The soil is compacted and full of
weeds and the area was improperly graded so that there are rolls and dips throughout. This
budget will remove a strip approximately 50' wide x 200' long, repair the soil structure, properly
grade the area and install new sod. In addition, staff is researching solutions for the 4' wide
strip along West Betty Ford Way that is usually more dirt than grass.
Photos:
2025 2026 2027 2028 2029
Capital Cost $300,000 $0 $0 $0 $0
108
R06
Real Estate Transfer Tax Fund – 2025 Five-Year Plan
Project: Ford Park Playground Improvements
Budget:
Narrative: In 2024, important safety and maintenance improvements were performed to stabilize the 25-
35 year old play area. However, the underlying structural deficiencies associated with aging
wood structures still existing and there are important playground safety needs to be rectified.
This project will look to fully renovate Vail's oldest play area to ensure it complies with current
guidelines, ADA, and Vail's tradition of art-inspired play to provide an exceptional play
experience for Vail's residents and guests. The $300K in 2027 will be used for design, the
$2.2M in 2028 would be for construction.
Photos:
2025 2026 2027 2028 2029
Design $0 $0 $300,000 $0 $0
Construction $0 $0 $0 $2,200,000 $0
109
R07
Real Estate Transfer Tax Fund – 2025 Five-Year Plan
Project: Donovan Park Playground Improvements
Budget:
Justification: At over 20 years old, the wooden play structures are in need of repairs including the
replacement of multiple play components (slides, climbers, etc), replacement of wood decks,
structural repairs, and maintenance of the two art components, "Mother and Child" that
require dismantling and repainting.
2025 2026 2027 2028 2029
Capital Cost $0 $325,000 $0 $0 $0
110
R08
Real Estate Transfer Tax Fund – 2025 Five-Year Plan
Project: Bighorn Park Playground Improvements
Budget:
Justification: At 17 years old, Bighorn Park play area is in need of some larger-scope maintenance including
replacement of the main wood support logs due to deterioration, railing improvements, new
netting, painting/staining, ADA compliance improvements and replacement of two play
components.
Photos:
2025 2026 2027 2028 2029
Capital Cost $150,000 $0 $0 $0 $0
111
R09
Real Estate Transfer Tax Fund – 2025 Five-Year Plan
Project: Placeholder for Gore Creek Promenade Rehabilitation
Budget:
Justification: The Gore Creek Promenade is a popular amenity in the heart of Vail Village. Residents and
guests alike frequent the busy shops, galleries, and restaurants. Families enjoy the turf area
and easy access to Gore Creek. Weekly whitewater events are held each spring, Winterfest ice
sculptures during the ski season, the annual GoPro Mountain Games and a busy summer
season all contribute to making the Promenade one of the most regularly visited parks in Vail.
The park last saw a major renovation in 1993 and is in need of some improvements. The most
significant issue with the Promenade currently is the quality of the core turf area located at the
east end of the park. Town maintenance crews have difficulty sustaining the grass, and a key
component of any work on the Promenade should be to resolve that issue. Other issues
include streambank erosion, limited options for seating and gathering, a lack of access for those
with limited mobility (ADA), a decline in the health of some trees, and the narrow width of the
heated paver walkway during periods of high use.
The Town Council recently approved a contract with a landscape architecture firm for
redesigning the park. Design options will be presented during the Fall of 2024 and council will
have the opportunity to select a final design, a scope of work, and a final project budget.
The $1.75M construction cost is a placeholder and may need to be adjusted based on the
outcome of the design process and further refining of needs.
Photos:
2025 2026 2027 2028 2029
Placeholder for
Construction
$750,000 $1,000,000 $0 $0 $0
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R10
Real Estate Transfer Tax Fund – 2025 Five-Year Plan
Project: Buffehr Creek Park Safety Improvements
Budget:
Narrative: The Buffehr Creek Park play area was installed in 2001. It is one of two "catalog" play areas in
Vail and has held up reasonably well. It is reaching the end of its projected life of 25 years. At
this time, it is a placeholder item in the event it cannot be postponed due to its condition.
2025 2026 2027 2028 2029
Capital Cost $0 $0 $500,000 $0 $0
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R11
Real Estate Transfer Tax Fund – 2025 Five-Year Plan
Project: Ellefson Park Safety Improvements
Budget:
Narrative: The Ellefson Park play area was installed in 2002. It is one of two "catalog" play areas in Vail
and has held up reasonably well. It is reaching the end of its projected life of 25 years. This
proposed change postpones the project from 2027 to 2029 from the current 5-year budget. At
this time, it is a placeholder item in the event it cannot be postponed again due to its condition.
2025 2026 2027 2028 2029
Capital Cost $0 $0 $0 $0 $500,000
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R12
Real Estate Transfer Tax Fund – 2025 Five-Year Plan
Project: Library to Lionshead Nature Walk Assessment
Budget:
Justification: The Gore Valley Trail between the Vail Library and Lionshead Village is a very busy section of
recreation trail. One recommendation of the newly adopted Vail Mobility Masterplan for
alleviating trail congestion is to look for opportunities to create alternate safe routes for bikes
and pedestrians. Many of these routes would occur along the Frontage Roads, however this
section of trail has a different opportunity. This project would evaluate the construction of a
soft-surface pedestrian-only trail along the south side of Gore Creek. The area along that south
bank is generally in a native condition with an existing pedestrian bridge on the west end that
accesses several informal trails.
This project would require construction of a new pedestrian bridge behind the library. The
roughly 750' long soft surface trail would meander through the town-owned parcel (zoned
Outdoor Recreation) and connect to the existing bridge on the west end. This budget would
provide funds to evaluate potential impacts, proceed through a public engagement process and
consider alternative construction techniques. If the project is deemed feasible and desirable
through the town's design review process, this budget will provide design drawings suitable for
construction.
Photos:
2025 2026 2027 2028 2029
Assessment $100,000 $0 $0 $0 $0
Construction TBD if Feasible
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R13
Real Estate Transfer Tax Fund – 2025 Five-Year Plan
Project: Gore Valley Trail Separation along Bighorn Road
Budget:
Narrative: The Gore Valley Trail runs along the paved shoulders of Bighorn Road as it makes its way
through East Vail. The 2045 Mobility & Transportation Master Plan recommends separating this
trail from Bighorn Road to provide a safer and more enjoyable experience for Gore Valley Trail
users. Hundreds of pedestrians and bicyclists use this section of the GVT everyday during the
summer months. A separated recreational trail would provide significant safety improvements
and experience benefits especially to users who are not comfortable travelling on paved
shoulders next to vehicular traffic travelling at 40-50mph.
In order to move this project forward the Town has applied for a grant to design this section of
the Gore Valley Trail. The design is expected to cost $250,000, and if awarded the grant, the
Town will be reimbursed up to $210,000. Once designed the Town can apply for additional
construction funds in the future.
Photos:
Applicable Strategic Priority and Goal: Transportation
2025 2026 2027 2028 2029
Design $250,000 $0 $0 $0 $0
Construction TBD
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R14
Real Estate Transfer Tax Fund – 2025 Five-Year Plan
Project: Zero Hero Program Support
Budget:
Narrative:
Per the Greenhouse Gas Inventory conducted in 2020 for the Vail community, 10% of all greenhouse gas
emissions are from waste produced. Diverting recyclable and organic material can reduce waste related
emissions. The Town of Vail requires all events in Vail who receive funding from the town to host a specific
event or any event with 500 or more attendees and food/beverages to provide zero waste operations
including compost at events. A Zero Waste event requires sorting all waste to ensure no contamination in the
recycling and compost as well as education for event attendees. Event producers are required to report their
diversion rate during event debriefs required as part of the town’s special event permitting process. Event
producers can hire a 3rd party to provide zero waste services or do it in house with a dedicated internal green
team or zero waste team.
The Zero Waste Program began in 2012 when the Town of Vail began partnering with Eagle Valley Alliance for
Sustainability (which later merged with Walking Mountains Science Center) to provide zero waste services at
the Vail Farmer’s Market and other events in the Town of Vail in order to increase event waste diversion,
including organic waste that can be composted. TOV Environmental Sustainability staff previously managed
the Zero Waste program securing 4-6 volunteers each week to provide Zero Waste services at the Vail
Farmer’s Market for 16 weeks. Ensuring enough volunteers were secured and trained on zero waste each
week proved very challenging and time consuming. By the end of the first summer, it was clear that a
dedicated group of staff was required to provide this service, so Town of Vail and Walking Mountains Science
Center began the Sustainability Internship in summer of 2013, with Town of Vail funding the program through
an annual contract. The program recruited interns from the local Colorado Mountain College, especially
students in the sustainability degree tract. The internship opportunity has since spread to allow other college
students throughout the country interested in getting hands on experience in the zero waste and
sustainability sectors. Each summer, 6 interns are hired for a duration of 19 weeks from late May-October. The
interns initially provided zero waste services, including education at zero waste stations and sorting of
materials to ensure a clean stream, at the now 17 weeks of the Vail Farmer’s Market each summer and
expanded to other events in Vail in a fee for service model charged to event producers. As part of the Town of
Vail contract, interns also provide the Town of Vail Environmental Sustainability Department with additional
support for waste diversion education, outreach, and initiatives including providing waste audits to
businesses, working with businesses to set up a compost program, working the two Hard to Recycle events
hosted in Vail, providing education at the recycling center, etc. The contract with Walking Mountains Science
Center provided Town of Vail a discounted hourly rate for the Vail Farmer’s Market and other events
produced by Town of Vail at $12.50/hour/intern rather than the $21/hour/intern paid by event producers for
all other events in Vail and by event producers and municipalities in other parts of Eagle County.
Following Vail’s leadership, zero waste events have spread to other municipalities in Eagle County and the
Walking Mountains Zero Waste team, including the interns, full time sustainability staff, and volunteers now
provide 130 days of zero waste events in Eagle County each summer. Of those 42.7% (56 of 130 days) of the
event days are in Vail, including 17 Farmer’s Market days.
2025 2026 2027 2028 2029
Program Cost $38,800 $38,800 $38,800 $38,800 $38,800
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R14
Total costs for Walking Mountains to run their Zero Waste program annually is: $186,868.83. This includes:
Staff Salaries, Internship Costs, Senior Management + Finance, and Contract Staff Expenses related to the
program. In 2024, Town of Vail’s contract was for $38,800 which covered 20.7% of the total program cost. The
2024 request for the program was for $49,000, but only $38,800 was allocated through bag fee dollars during
the first budget supplemental in 2024.
Town of Vail is not the only municipality to support the Zero Waste Program/Sustainability Internship. While
42.7% of all zero waste events are held in Vail, the town supports 20.7% of the cost to operate the Zero Waste
Program. In addition, Walking Mountains receives the following support from other municipalities as well as
fees charged to event producers:
• $80,000 from Eagle County annually plus an additional $11,000 to provide Zero Waste at the Eagle
County Rodeo
• $10,000 from the Town of Avon
• $8,000 from Beaver Creek
• $3,000 from Town of Minturn
• $2,000 from Town of Eagle
The $38,800 contract in 2025 will provide support for the internship and zero waste program. Walking
Mountains will include zero waste services for the Vail Social, two Community picnics, and will continue to
provide support to the Environmental Sustainability Department for waste diversion initiatives, education, and
outreach support. The Environmental Sustainability department proposes half ($19,400) to come from bag
fees and half ($19,400) to come from RETT to cover this cost in 2025 to ensure Walking Mountains is able to
hire the sustainability interns and run the Zero Waste program for events this year.
In 2023, of the 13 events staffed by Walking Mountains Zero Waste team, they had an 87.5% diversion rate,
diverting 16.57 tons of material out of 18.93 total tons of material produced at events in Vail. The 2024 event
season is still active, so 2024 data will be available in Q4 2024.
Town Council Strategic Plan Priorities/Goal(s):
Environmental Sustainability: Our sensitive alpine environment supports our economy, and the Town must
continue to be a responsible steward of our sensitive natural resources and should continue to
be a leader in environmental sustainability for mountain resort communities across the world.
Desired Results: E.3: Reduce 2014 baseline carbon emissions by 25% by 2025, 50% by 2030, and 80% by 2050.
118
R14
Photos:
Applicable Strategic Priority and Goal: Environmental (E.3)
119
R15
Real Estate Transfer Tax Fund – 2025 Five-Year Plan
Project: Gore Creek Pesticide Study and Campaign
Budget:
Narrative: Preliminary studies have shown that landscape chemical use is widespread in Vail and having an
impact on aquatic life in Gore Creek. This program would seek to better identify sources of
chemical pollution in Gore Creek and use that information in a campaign to change pesticides
regulations at the state level. The pesticide study would seek to collect and analyze a minimum
of 180 water samples from Gore Creek between April and September 2025. Results of those
sample analyses along with macroinvertebrate data and surveys of pesticide application flags
would provide hard data to be used in a campaign to convince state policy makers of the
negative impacts landscaping chemicals are having on aquatic life in Gore Creek. This will help
achieve council’s strategic Goal E.1: By 2029, Gore Creek is no longer a 303(d) listed impaired
waterway which would reduce near term risk of losing gold medal fishery status.
Photos:
Applicable Strategic Priority and Goal: Environmental (E.1)
2025 2026 2027 2028 2029
Pesticide Study Cost $100,000 $0 $0 $0 $0
Campaign Costs $50,000 $50,000 $0 $0 $0
120
R16
Real Estate Transfer Tax Fund – 2025 Five-Year Plan
Project: Sole Power Plus Expansion
Budget:
Background:
Sole Power, the green commuting challenge, was developed by Town of Vail in 2010 to encourage and
incentivize residents and employees in Vail to get out of their cars and commute by human powered modes of
transportation such as bike, e-bike, walk, run, skate, etc. Because so many Vail employees live outside of Vail
and commute in, the program was designed to be valley wide. Any human powered trip that replaces a vehicle
trip can be logged, including commuting to/from work, attending social events, and running errands. While
participants can log trips year-round, there is a challenge that runs every year from Memorial Day to mid-
October. Participants can join a team or participate as an individual. The program has a friendly competitive
spirit with teams and individuals striving to appear at the top of the leaderboards each week. Collectively,
participants work together to achieve an annual challenge goal of 60,000 miles of human powered miles.
Participants manually track trips on the www.solepower.org website. A mobile app is currently in
development and will launch by the 2025 season which will auto-track and auto-log trips, making the process
easy, streamlined, and more efficient for participants. Since its inception, 2,952 Sole Power participants have
logged 538,670 miles over 98,400 trips. This has reduced 501,000 pounds of greenhouse gas emissions (the
equivalent of removing 54 vehicles from the road each year).
While the Town of Vail has funded Sole Power each year, there are also several cash and in-kind sponsors to
support the program, providing prizes, hosting happy hours, running radio ads, or paying cash to support the
program. Participants who log at least one trip each week is entered into a random prize drawing for a gift
card of their choice from a sponsor. Monthly happy hours with free drinks, snacks, and prizes, provide
participants an opportunity to connect with each other and cultivate a community around green commuting.
An end of season party with food, drinks and prizes, also celebrates all participants and highlights top mileage
earners and top teams.
Sole Power Plus Expansion: While Sole Power has been successful as a human powered commuting challenge
with strong participation from residents and the business community, there is great opportunity to expand
Sole Power and incentivize additional green commuting modes such as carpooling and bus ridership. Including
these modes greatly increases opportunity for participation by employees and residents living down valley in
Eagle, Gypsum, or Dotsero, especially with the new Core Transit operations. Since the distance is significant
for efficient use of human powered modes of transportation to commute to Vail from down valley locations,
the bus and carpooling are great alternatives to reducing single occupancy vehicles (SOV’s) coming to Vail.
With Sole Power Plus, down valley residents are incentivized to come to Vail by bus or carpool and increase
opportunity to reduce vehicle miles traveled from SOV’s, reduce parking congestion, and reduce
transportation related greenhouse gas emissions for residents and employees commuting to Vail. The current
incentive program can be further developed into a more robust incentive program to really drive participation
and reward people for getting out of their SOV’s and embrace green commuting. This program can shift the
culture of how people commute in/to Vail for recreation, errands, and social engagements year-round.
2025 2026 2027 2028 2029
App Expansion Cost
(Capital)
$25,000 $0 $0 $0 $0
Programming Cost $25,000 $25,000 $25,000 $25,000 $25,000
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Justification:
The Vail Parking and Mobility Task Force supports the idea of expanding the Sole Power program to Sole
Power Plus to include bus ridership and carpooling. Incentivizing these additional green commuting options
will also work towards achieving Town Council Strategic Priorities of Transportation and Environmental
Sustainability (specific goals are highlighted below). The Sole Power Plus expansion specifically appears in the
Strategic Action Plan under both of these priority strategic goals. Sole Power Plus would become a year-round
program with specific competitions at different times of the year to encourage green commuting- both human
powered and via bus ridership and carpooling. To expand to Sole Power Plus, the current logo and brand
would need a refreshed look and a marketing campaign would promote the re-envisioned program.
The mobile app will also need to be updated with the bus ridership and carpooling options and specific
leaderboards created as well as an update with new branding. A more robust incentive program to incentivize
and reward greater and year-round participation through a points/miles to cash/rewards model that can be
redeemed at participating businesses. An in-app incentives management tool is an effective means for the
robust incentive program, but as development of this tool is expensive, it would be part of Phase 2 for Sole
Power Plus expansion and implemented in 2026 once Sole Power Plus is launched, participation increases, and
there is proof of concept. This also allows for fundraising opportunities to help fund the in-app incentive
management tool.
One-time 2025 expansion costs would include a rebrand of the logo with a marketing campaign, a onetime
cost for updating the mobile app to reflect a new Sole Power Plus logo, leaderboards, and badges. Since the
program would become year-round, ongoing costs would include additional operations budget for marketing,
to host happy hours, provide incentives, procure shirts and swag, etc. Additional sponsorships for the program
will be secured as well from partners around the county and local businesses to help offset costs for additional
incentives.
The expansion to Sole Power Plus increases the ability for greater participation in a year-round capacity,
providing opportunity and incentives for employees commuting to Vail and residents living in and coming to
Vail to recreate, shop, attend social engagements, etc. The development of a robust incentives program will
drive participation, shift commuting culture, and encourage those coming to Vail to work, recreate, run
errands, and attend social functions to utilize the Town of Vail bus system, Core Transit or carpooling options
year-round.
Applicable Strategic Priority and Goal: Transportation (D.1) & Environmental (E.3)
Photos:
122
R17
Real Estate Transfer Tax Fund – 2025 Five-Year Plan
Project: Streambank Mitigation
Budget:
Narrative: These projects will address two of the more degraded stretches of aquatic and riparian habitat
in Vail.
The Ford Park streambank project will be planned in winter of 2024/25 and completed in 2026.
The project is a partnership with Trout Unlimited, who is the recipient of $249,000 in funds
from CDPHE for the 2021 Mill Creek algaecide spill, and a $200,000 grant from CPW. Eagle
County Trout Unlimited has also raised $57,000 from its board and members for this project.
With Town of Vail funds, the project partners will have a budget of $606,000 to design and
complete improvements to in-stream and riparian habitat along more than 600 yards of Gore
Creek in Ford Park.
The Mill Creek mitigation will include streambank restoration and riparian habitat
enhancement from Pirateship Park to Gore Creek Drive.
This will help achieve council’s strategic Goal E.1: By 2029, Gore Creek is no longer a 303(d)
listed impaired waterway which would reduce near term risk of losing gold medal fishery status.
Applicable Strategic Priority and Goal: Environmental (E.1)
2025 2026 2027 2028 2029
Streambank Improvements
at Ford Park
$100,000 $0 $0 $0 $0
Mitigation along Mill Creek $40,000 $0 $0 $0 $0
123
2025 TOWN MANAGER BUDGET DRAFT
FINANCE | November 5, 2024
124
2
TM BUDGET | Budget Philosophy
Town of Vail | Finance | 11/05/2024
Town’s budget philosophy
• Conservative revenue projections
•A balanced and sustainable operating budget
• Funding for priorities within the Council’s focus areas
After Council Budget Preview Meeting:
•Departments prepared budgets looking for efficiencies
while focusing on Council strategic plan
•Departments presented budgets to TM and Finance for
review
•Departments came together to review requests to create a
sustainable budget
125
3
TM BUDGET | Budget Priority Areas
Town of Vail | Finance | 11/05/2024
New requests were evaluated based on their alignment with the
Council Strategic Plan priority areas:
•Create a strong community and create affordable housing
opportunities
•Support our Workforce
•Provide an Authentic Vail Experience
•Transportation
•Environmental Sustainability
Strategic Plan: https://www.vail.gov/government/town-council/town-
council-strategic-plan
Expenditures were prioritized to:
•Maintain current levels of operations
•Maintain the town’s current assets
•Maintain/enhance public safety and excellent customer service
126
4
TM BUDGET | Overview
Town of Vail | Finance | 11/05/2024
•2025 Revenues projected at $132.8M
•2025 Revenues Projected at $103.5 Excluding One-Time
Revenues
•3.6% decrease from 2024 Forecast
•1.0% decrease from the 2023 Actuals
•General Sales Tax projected at $42.1M, up 1% from the 2024
forecast and up 0.4% from 2023 actual
•Expenditure Net Budget of $158.5M
•Municipal Services: $74.2M (46.8%)
•Capital Expenditures: $81.9M (51.6%)
•Debt Service: $2.4M (1.5%)
•Projected 2025 Year End Reserves: $55.8M
127
General Sales Tax
32%
Housing Sales Tax
4%
Property and
Ownership Tax
6%
Use Tax
2%
Ski Lift Tax and
Franchise Fees
6%Real Estate Transfer
Tax
6%
Licenses and
Permits
3%Intergovernmental
Revenue
4%
Transportation
Centers
7%
Charges for
Services
2%
Rent, Fines &
Miscellaneous
5%Transfer from VRA
(Dobson)
22%
Earnings on
Investments
1%
5
TM BUDGET DRAFT | Revenue
Town of Vail | Finance | 11/05/2024
2025 Net
Revenue – All
Funds
$132.8M
2025 Total
Revenues are
down 4.7%
from 2024
Forecast and
down 1.0%
from 2023
Actuals
128
6
TM BUDGET DRAFT | Revenue
Town of Vail | Finance | 11/05/2024
Revenue Fund
2023
Actual
2024
Forecast
2025
Proposed Projections
General
Sales Tax
GF/
CPF $ 41.9M $41.6M $42.1M Up 1.0% from 2024 Forecast; Up 0.4% from
2023; continued normalization in visitation
Housing
Sales Tax HF $5.1M $5.2M $5.2M Up 1.0% from 2024 Forecast; Up 2.5% from
2023
RETT RETT $8.0M $ 7.7M $7.7M Flat with 2024 Forecast; down 3.7% from
2023
Property Tax GF $6.1M $8.4M $8.2M Flat with prior year less state backfill
Parking GF $9.4M $9.1M $9.0M Down 1.6% from 2024 Forecast; Down 4.7%
from 2023 Actual; YTD Daily parking down
3% from PY
Lift Tax GF $6.5M $6.8M $6.9M Up 1.0% from 2024 Forecast; Up 5.8% from
2023 Actual
Construction
Use Tax CPF $2.5M $ 2.8M $2.5M Down 11% from 2024 Forecast; Flat with
2023 Actual; Based on 3 year average
Investments Various $7.6M $4.3M $1.9M Estimated 3.5% return on decreased fund
balance
Grants Various $2.5M $7.9M $776K 2025 includes Transit Operations Grant,
Hope Center, USFS Fuels Grant 129
TM BUDGET DRAFT | Expenditures
Town of Vail | Finance | 11/05/2024 130
8
TM BUDGET DRAFT | Expenditures
Town of Vail | Finance | 11/05/2024
2025 Total Expenditures - $158.5M
(Includes $50.4M funding toward Dobson Arena renovation)
Expenditures Cost
% from 2024
Amended
Municipal Services $74.2M 4.1%
Debt Service $2.4M Flat
Dobson Arena $50.3M N/A
Other Capital
Expenditures
$31.6M -73.1%
Total $158.5M -25.3%
Municipal
Services
46.8%
Other Capital
Improvements
19.9%
Dobson
Renovation
31.7%
Debt Service
1.5%
Where the Money Goes
131
9
TM BUDGET DRAFT | Expenditures
Town of Vail | Finance | 11/05/2024
2025 Municipal Spending - $74.2M
By CategoryMunicipal
Services
46.8%
Municipal
Spending Category Cost
Salaries $36.3M
Benefits $11.4M
Contributions,
Marketing, Special
Events
$4.0M
All Other
Operating
$22.5M
To tal $74.2M
Salaries
48.89%
Benefits
15.35%
Contributions,
Marketing,
Special
Events
5.48%
All Other
Operating
Expenses
30.28%
132
TM BUDGET DRAFT | Department Spending
Town of Vail | Finance | 11/05/2024
Expenditure Category Dollar Increases Rationale
Insurance $310.0K Higher Gen. Liability; Increased
Valuations, Claims History,
additional covered assets
Utilities $267.0K Increased costs (esp. natural gas);
additional employee units
purchased
Vehicle Fuel and Maintenance $167.2K Increased cost of vehicle fuel, small
equipment for repairs,
testing/inspections, etc.
Notable Operational Increases
133
TM BUDGET DRAFT | Personnel
Town of Vail | Finance | 11/05/2024 134
12
TM BUDGET DRAFT | Personnel
Town of Vail | Finance | 11/05/2024
•Our compensation philosophy should align with our brand – a
world class resort with world class people
•Brand Alignment, Premium performance = premium pay (70-75th
percentile)
•Effective in Motivating, Retaining & Recruiting employees
•Data Driven – using valid sources & study every 3 years
•Flexible and Responsive to organization & employee needs
Compensation
Philosophy
Brand
135
13
TM BUDGET DRAFT | Personnel
Town of Vail | Finance | 11/05/2024
Salaries, $36.3M,
76%
Benefits, $11.4M,
24%
2025 Proposed Personnel Expenditures:
$47.7M
136
14
TM BUDGET DRAFT | Personnel
Town of Vail | Finance | 11/05/2024
Police
14.1%
Public Safety
Communications
6.7%
Fire
15.0%
Town Officials
2.5%
Administrative/ Risk
Management
12.6%
Transportation &
Parking
18.3%
Public Works,
Facilities, and Streets
15.4%
Fleet Maintenance
3.4%
Community
Development
3.6%
Community Housing
1.4%
Environmental Sustainability
1.6%
Parks & AIPP
3.1%Library
2.0%Health and Employee
Housing
0.3%
2025 Salary & Benefit Costs by Department: $47.7M
137
15
TM BUDGET DRAFT | Benefits
Town of Vail | Finance | 11/05/2024
Total cost of $11.4M for 2025 is
up 6.1% from 2024 Amended
Budget
•Increase in payroll-based
benefits due to wage and
FTE Increases
•Insurance costs have
remained relatively flat
Total Benefits Cost $11.4M
Health Insurance
38%
Life, Disability,
and
Unemployment
Insurance
7%
Worker's
Compensation
Insurance
3%
Pension
44%
Medicare
4%
Wellness Benefit
1%Lifestyle Benefit
3%
138
16
TM BUDGET DRAFT | Personnel Changes
Town of Vail | Finance | 11/05/2024
Staff Recommendation: 4.1 FTE Increase has been included in the 2025
proposed budget.
*Additionally, the 2025 budget represents an increase of a net decrease of (0.3) FTEs from the 2024 original
budget due to shifts implemented by the Town Manager mid-year.
Position Fund FTE Justification
Newly Proposed Positions
Firefighter General 1.0 Address ongoing staffing challenges, vacation availability,
mitigate excess overtime, improve recruiting model, and
improve service.
Transit Supervisor General 1.0 Cover vacation/sick time, and meet future increases in transit
demand in alignment with Council transportation strategic
priority
Graphic Designer
(Part -Time)
General 0.6 In-house graphic design resource to reduce the need for by-the-
hour contract services and increase timeliness of needed graphic
designs; will be offset by savings in contract services
Total: Newly Proposed 2.6
2024 Position Catchups
Internal Employee
Housing Specialist
Internal Employee
Housing Rental 1.0 Dollars were budgeted last year, but FTE count was not
recognized
Short-Term Rental Fire
Inspector General 0.5 Conversion of Fire Admin Tech to Full-time Short-Term Rental
Fire Inspector position
139
17
249 257 266 272 277 280 306 308 312 315
41 42 38 38 43 45 28 28 28 29
10 11 10 10 11 11 11 11 11 11
0
50
100
150
200
250
300
350
400
2016 2017 2018 2019 2020 2021 2022 2023 2024 2025
BUDGETED POSITIONS BY TYPE
(Full-time Equivalent Positions)
Fixed-Term and Externally Funded Positions Seasonal and Part-Time Positions
Full-Time Regular and Modified Full-Time
TM BUDGET DRAFT | Personnel
Town of Vail | Finance | 11/05/2024
2025 headcount totals 354.6
Full time: 314.7
Seasonal: 28.9
Externally Funded/Fixed term: 11.0
140
TM BUDGET DRAFT | Contributions and Events
Town of Vail | Finance | 11/05/2024 141
19
TM BUDGET DRAFT | Event Funding
Town of Vail | Finance | 11/05/2024
•Beginning in 2025, Event
Sponsorship program will be
administered by VLMD/DMO
•Town of Vail will fund the program
through transfers to the VLMD
•Transfers from GF ($2.5M)
•Business License Fees
($332.5K)
•Marketing Fund Reserves
($127.7K)
Event Sponsorship Program: $2.9M
Transfer
from GF,
85%
Business
Licensing
Fees, 11%
Marketing
Fund
Reserves,
4%
2025 Event Funding Sources
142
20
TM BUDGET DRAFT | Council Contributions
Town of Vail | Finance | 11/05/2024
Total Recommended Cash Contributions: $966.9K
Town of Vail Partner
Organizations,
$341,860 , 35.4%
Health and Human
Services, $72,000 ,
7.4%
Other Community
Non-Profits,
$2,000 , 0.2%
Childcare
Funding*,
$551,000 , 57.0%
*Childcare funding is a
placeholder and has not been
fully allocated; Funded by
Tobacco Tax Collections
143
21
TM BUDGET DRAFT | Council Contributions
Town of Vail | Finance | 11/05/2024
Staff Rec Request Fund Comments
Town of Vail Partner Organizations Cash Requests
Colorado Snowsports Museum programming $ 49,231 $ 50,000 GF Plus parking passes & waived rent
Betty Ford Alpine Gardens $ 80,779 $ 100,000 GF Garden care and upkeep program
Eagle River Coalition $ 42,000 $ 42,000 RETT Water quality projects
High Five Access Media (TV5)$ 152,000 $ 152,000 GF 50% of Franchise Fee
Vail Valley Mountain Trails Alliance $ 17,850 $ 22,500 RETT Trail upkeep and public education
Subtotal - Town of Vail Partner Organizations $ 341,860 $ 366,500
Health and Human Service Cash Requests
Treetop Advocacy Center $ 5,000 $ 20,000 GF Mobile Device forremote victim interview
Eagle Valley Community Foundation $ 50,000 $ 50,000 GF Community Market food program
Castle Lodge Toy Store $ 2,000 $ 2,000 GF Purchase of toys/gift cards
SpeakUp ReachOut $ 7,000 $ 10,000 GF
Events, outreach, support groups for
residents, employees, and businesses in Vail
Vail Valley Charitable Fund $ 8,000 $ 15,000 GF
Direct Aid, EC Grins, EC Smiles for
residents/employees in Vail
Subtotal - Health and Human Services $ 72,000 $ 97,000
Other Community Non-Profits
Battle Mountain High School's Project Graduation $ 2,000 $ 2,500 GF
Contingent upon matching donations from
Avon and Eagle County
Subtotal - Other Organizations $ 2,000 $ 2,500
Major Capital Requests
Vail Valley Foundation $ -$ 5,000,000 GF
Reimbursement for Capital Improvements
(GF) over 5-years
Total Cash Requests $ 415,860 $ 5,932,000
144
22
TM BUDGET DRAFT | Council Contributions
Town of Vail | Finance | 11/05/2024
Staff Rec Request Fund Comments
In-Kind Requests
For non-profit sports groups (SOS, Skating Club,
Ski, Snowboard Club, etc)
Days at Dobson*$ -$ 79,800 In-kind value of Dobson Days
Day parking coupons $ 18,390 $ 18,590 In-kind value of parking coupons
Childcare Funding $ 551,000
GF (Tobacco
Tax)$551K funded with tobacco tax
*Dobson is expected to begin redevelopment in April of 2025. Should construction not start in 2025, staff will revisit in-kind requests for
this facility.
145
24
TM DRAFT BUDGET | Major Expenditures by Priority
Town of Vail | Finance | 11/05/2024 146
TM BUDGET DRAFT | Expenditures by Priority
Town of Vail | Finance | 11/05/2024
Create a strong community and create
affordable housing opportunities
Ongoing New Fund Budget
West Middle Creek development placeholder X HF $10.0M
Buydown Housing placeholder X HF $2.3M
Habitat for Humanity housing contribution
($1.0M use of InDeed)
X HF $2.0M
Vail InDEED Program X HF $1.5M
Housing Compliance Software X CPF $35.0K
Support our Workforce Ongoing New Fund Budget
Childcare Program funding X GF $551.0K
Healthcare and childcare resource promotion X GF $8.0K
147
TM BUDGET DRAFT | Expenditures by Priority
Town of Vail | Finance | 11/05/2024
Provide an Authentic Vail Experience Ongoing New Fund Budget
Dobson Arena Renovation X GF $50.4M
Special Event funding (transfer to VLMD)X GF/MF $2.7M
Transportation Ongoing New Fund Budget
Design of South Frontage Road Improvements X CPF $300.0K
Design of Gore Valley Trail Separation @ Bighorn X CPF $250.0K
Car Share Program infrastructure & operations X GF/CPF $155.0K
Rapid Flashing Beacons X CPF $150.0K
Sole Power Program expansion to include transit X GF/CPF $57.5K
148
TM BUDGET DRAFT | Expenditures by Priority
Town of Vail | Finance | 11/05/2024
Environmental Sustainability Ongoing New Fund Budget
Geothermal Energy System Placeholder X CPF $1.5M
Gore Creek pesticide campaign X RETT $50.0K
Gore Creek streambank mitigation X RETT $140.0K
Zero Hero waste program support X CPF $38.8K
149
28
TM DRAFT BUDGET | General Fund
Town of Vail | Finance | 11/05/2024 150
TM BUDGET DRAFT | General Fund
Town of Vail | Finance | 11/05/2024
Total
Increase/Decrease from
2024 Forecast
Sales Tax ($41.6M)$26.0M 0.9%
Other Revenues $36.2M (7.8)%
Operating Expenditures ($59.6M)5.4%
Surplus/(Deficit) from Operations $2.9M
Parking Capital Reserve Contribution ($5.0M)N/A
Expenditures Using Reserves
Planning Projects ($700.0K)-11.4%
Special Events Transfer ($2.5M)-3.0%
Transfer to Housing Fund (W. Middle
Creek Placeholder)
($1.0M)N/A
Surplus/(Deficit)($6.1M)
Ending Fund Balance $33.3M -15.6%
151
TM BUDGET DRAFT | General Fund Forecast
Town of Vail | Finance | 11/05/2024
•Operational Expenditures do not include one-time items such as planning projects, special event
transfers, and housing project transfers
•The 2025 GF budget proposes to use the full operational surplus plus $1.1M reserves
•New revenue sources may be necessary in future if expansion of operations and programs is
desired
$62.4M
$64.0M
$65.1M
$66.8M
$68.1M
$50.0M
$55.0M
$60.0M
$65.0M
$70.0M
$75.0M
2025 Proposed Budget 2026 2027 2027 2029
General Fund 5-Year Outlook (Ongoing Expenditures)
Operating Expenditures Special Events Contribution Projected Revenue
152
TM BUDGET DRAFT | Capital Plan
Town of Vail | Finance | 11/05/2024 153
TM BUDGET DRAFT| Capital Plan
Town of Vail | Finance | 11/05/2024
Fund Capital Expenditures Main Funding Sources
Capital Fund $60.4M 38% Sales Tax split;
Construction Use Tax
Real Estate Transfer Tax Fund $3.1M 1% Real Estate Transfer Tax
Housing Fund $15.8M 4% Housing Sales Tax; CPF
Transfer
Heavy Equipment Fund (Vehicle Replacements)$1.6M Internal Service Fund
Dispatch Services Fund $750.0k Agency Fees for Service
Internal Employee Housing Fund $150.0k TOV Employee Rents
Total Capital Spending $81.9M
Other Capital
Improvements
Dobson
Renovation Capital Expenditures by Fund
154
TM BUDGET DRAFT| Capital Plan
Town of Vail | Finance | 11/05/2024
Capital
Maintenance,
$7.56M, 10%
Asset
Additions/Major
Improvements,
$2.58M, 4%
Dobson Arena
Renovation,
$50.35M, 69%
Debt Service, $1.16M, 2%Housing Fund Loan
(W. Middle Creek),
$9.0M, 12%
Housing Fund
Annual InDEED
Transfer, $2.50M,
3%
2025 Proposed Capital Project Funds Expeditures: $73.1M
155
TM BUDGET DRAFT| Capital Plan
Town of Vail | Finance | 11/05/2024
Operating,
$4.28M, 47%
Maintenance,
$1.06M, 12%
New/Major
Improvements,
$1.90M, 21%
Programs,
$1.51M,
17%
Contributions,
$140.63K, 1%
Booth Heights Debt
Service, $200.06K, 2%
2025 Proposed RETT Fund Expenditures: $9.1M
156
TM BUDGET DRAFT| Capital Plan
Town of Vail | Finance | 11/05/2024
InDeed
Program ,
$1.50M, 10%
Buy Down Housing,
$2.28M, 14%
Timber Ridge Habitat
Contribution, $2.0M,
13%West Middle Creek
Redevelopment
(Placeholder),
$10.0M, 63%
2025 Proposed Housing Fund Expenditures: $15.8M
157
TM BUDGET DRAFT | Other Funds
New Fund Proposal: Internal Employee Housing Rental Fund
This new fund will be used to track revenue and expenditures for the town’s internal housing
program (previously accounted for as part of the General Fund and Capital Projects Fund)
Town of Vail | Finance | 11/05/2024
2025 Proposed Budget
Rental Revenues $1.2M
Operating Expenditures (personnel, utilities,
maintenance)
($1.0M)
Capital Maintenance ($150.0K)
Surplus (Deficit)$8.6K
Ending Fund Balance $8.6K
This fund will also be used to account for new employee housing purchases; $2.0M
originally allocated for 2025 net new housing was moved forward to 2024 for Hamlet
purchase
158
TM BUDGET DRAFT | Other Funds
•Heavy Equipment Fund
• $1.6M in replacement vehicles in 2025
•Health Insurance Fund
• Utilize built-up reserves to stabilize expenditures to departments and
employees
•Dispatch Services Fund
• $750.0K for report writing/records management system (RMS)
•Residences at Main Vail Fund
• $776.4K operational expenditures
• $1.3M of debt service payment
•Timber Ridge
• $462.9K repayment of loan to Capital Projects Fund
Town of Vail | Finance | 11/05/2024
159
TM BUDGET DRAFT | Reserves
Town of Vail | Finance | 11/05/2024
*Starting in 2024, reserve minimum includes GF, CPF, and RETT balances
$116.6M
$138.0M
$165.8M
$173.9M
$88.1M
$54.2M
$77.2M $81.1M $82.1M
$68.4M
$0.0M
$20.0M
$40.0M
$60.0M
$80.0M
$100.0M
$120.0M
$140.0M
$160.0M
$180.0M
$200.0M
2020 2021 2022 2023 2024
Forecast
2025 2026 2027 2028 2029
TOV Reserves
5 Year History & 5 Year Projection
All Other
Housing Fund
RETT Fund
Capital Projects Fund
General Fund
Reserve Min
160
TM BUDGET DRAFT | Reserves
Town of Vail | Finance | 11/05/2024
$55.0M
$22.7M
$36.3M
$51.8M $52.6M
$38.5M
$0.0M
$10.0M
$20.0M
$30.0M
$40.0M
$50.0M
$60.0M
2024 Forecast 2025 2026 2027 2028 2029
TOV Reserves: Available to Spend
5 Year Projection
Housing Fund
RETT Fund
Capital Projects Fund
General Fund
161
TM BUDGET DRAFT | Recap
Town of Vail | Finance | 11/05/2024
The 2025 TM Budget reflects a sustainable budget that
prioritizes customer service and Town Council priorities but
Fund balances that have been saved up over time will be spent down to
fund capital projects:
•Minimal availability for new programs, enhanced/additional services and
operations
•Limited funds available for new capital projects
•May need to look for new revenue streams such as lodging tax (events),
summer parking, additional housing funds
162
TM BUDGET DRAFT | Recap
•Are there changes Council would like us to consider
as we bring the Town Manager’s budget forward?
•Would council like to reprioritize any projects or
programs discussed at the Capital Preview?
Town of Vail | Finance | 11/05/2024
First reading of budget ordinance November 19th
Second Reading of budget ordinance December 3rd
163
AGENDA ITEM NO. 2.3
Item Cover Page
DATE:November 5, 2024
TIME:30 min.
SUBMITTED BY:Kristen Bertuglia, Environmental Sustainability
ITEM TYPE:Presentation/Discussion
AGENDA SECTION:Presentation/Discussion (12:00pm)
SUBJECT:Single Hauler Draft Request for Proposals Discussion (2:00pm)
SUGGESTED ACTION:Provide feedback on the policy questions posed and any comment on
the draft RFP.
PRESENTER(S):Kristen Bertuglia, Environmental Sustainability Director and Chief
Ryan Kenney, Vail Police Department
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Residential Single Hauler RFP v2 11-05-24
Single Hauler RFP 3
164
To: Vail Town Council
From: Vail Police and Environmental Sustainability Departments
Date: November 5, 2024
Subject: Municipalization of Municipal Solid Waste and Recycling – Request for Proposals
I. Purpose
This purpose of this work session is to review the draft Request for Proposals (Attachment A)
for a single waste hauler system for residential properties in the Town of Vail, the
municipalization of solid waste and recycling management, and seek direction on next steps
therein.
II. Municipalization of Solid Waste and Recycling
Current Solid Waste System
Currently, there is an open market system for waste hauling in the Town of Vail, which means
that any waste hauler with a business license may collect trash, recycling, and compost, subject
to requirements in Title 5 of the Town Code (recycling ordinance). Each hauler is required to
register with the town every three years, report data at least bi-annually for all municipal solid
waste collected and recycled and otherwise adhere to the prohibitions of depositing recyclables
in the landfill.
As of 2024, there are three registered haulers operating within the town: Vail Valley Waste, Vail
Honeywagon, and Apex Waste Solutions (formerly Waste Management). In the current
environment, trash and recycling trucks from these three different companies are on the streets
of Vail six-seven days a week servicing residential, multi-family, and commercial entities,
resulting in upwards of 10 trucks on any given day in the commercial cores and residential
areas. Town staff have met with each of the waste haulers to provide notice and review the
elements of a potential RFP and collect feedback.
The existing community-wide recycling ordinance established the following in 2014:
1. Recycling rates must be embedded with trash hauling rates
2. Residential volume-based pricing (Pay as You Throw)
3. Prohibition on recyclable materials discarded as trash
4. Waste hauler registration and data reporting
5. On-site recycling requirement
6. Equal service rate requirement (residential recycling collected as frequent as
trash)
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Town of Vail Page 2
Municipalization of Solid Waste
Colorado State legislation C.R.S. 30-15-401 allows communities to “municipalize”, or assume
responsibility for trash service in their communities, or enable a single hauler system via
contract for waste services for residential properties with seven or less units. Through this
process the town may either 1) develop its own trash company and provide services (like
Gypsum does today), or, 2) select and contract a single hauler through a Request for Proposals
(RFP) procurement process to provide curbside trash, recycling, and compost services. This
model is in place in many communities and almost all larger cities (Eagle, Minturn, Carbondale,
Fruita, Glenwood Springs, Rifle, New Castle, Telluride, Louisville, Superior, Manitou Springs,
Golden, Arvada, and several more. Fort Collins will launch single hauler service in Fall 2024).
Town Council Goals
Moving to an organized single hauler system is an effective tool to help communities achieve
several goals including public safety, and those adopted by the Vail Town Council in the 2024
Strategic Plan and the Climate Action Plan, respectively, below:
TC Strategic Plan
• The Town of Vail municipal government will provide excellent customer service through
clear definitions, measurements, and reporting.
• Reduce 2014 baseline carbon emissions by 25% by 2025, 50% by 2030, and 80% by
2050.
Climate Action Plan
• Meet and exceed the current Eagle County landfill waste diversion goal of 30% diversion
rate by 2030 and set an inspiring and achievable waste diversion target that is above the
national average.
• Divert 80% of organics from the landfill by 2030.
III. Single Hauler Request for Proposals
The Vail Town Council directed staff to draft a single hauler RFP to solicit responses for their
review, the results of which will determine whether the town moves forward with
municipalization. The draft RFP includes the following overarching objectives:
1. Increase Public Health and Safety
2. Achieve Environmental Goals
3. Improve Guest and Resident Experience
4. Achieve Cost Efficiencies for the Community
The Scope of Services presented in the RFP include the following areas (see Attachment A for
details):
1. Solid Waste (Trash & Recycling) Collection
2. Container/Cart/Dumpster Management (wildlife protection, compliant carts)
3. Rate Specifications (e.g. haulers must comply with Vail Town Code and offer 3 levels of
service based on the volume of trash – 32, 64, 96 gal. carts, “Pay-As-You-Throw”)
4. Reporting and Auditing (volumes, diversion rates, customer management)
5. Mandatory Recycling (by material, as required by Vail Town Code)
6. Communication and Education with Customers
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Town of Vail Page 3
7. Compost and Yard Waste Collection (haulers must provide a plan to be able to offer
curbside compost by the end of year 2).
8. Billing and Customer Service (provided by the hauler)
9. Truck Maintenance
10. Safety, Licensure of CDL Drivers
IV. Policy Discussion
All Household Participation
One of the key elements of a single hauler program in achieving the goals of the town,
in particular cost efficiencies for the community, is a uniform, town-wide and
predictable market base for the waste hauler. Currently, Vail is one of the few
communities that does not require that all property owners subscribe to trash/recycling
service. This leads to higher prices and illegal dumping and contamination in parks and
at the recycling center. Because trash collection is essentially a utility, by requiring all
customers to participate in service at the lowest level, haulers are able to provide a
lower price due to predictable revenues and routes, and better accommodate the
recycling laws in place.
In-House Billing
Because the town does not operate a utility (e.g. drinking water or electricity), it does
not currently send bills to all residents. The town could, however, take over the billing
for a single hauler system, provide the billing service, and pay the hauler one large
invoice on behalf of its customers. While this approach would potentially save residents
money on their bills because the cost would no longer be carried by the hauler, the
town would need to invest in software, likely one full-time employee, and would be
challenged by providing the billing but not the customer service function. For example,
a customer would communicate with the hauler about their service level, or may have a
cart or service complaint, but the town would need to contact the hauler to resolve the
issue, redirect calls, and verify service to ensure the correct revenue collection.
V. Questions for Council
1. Does the Vail Town Council agree with the stated goals in the draft RFP?
2. Does the Vail Town Council wish to require that all property owners subscribe to solid
waste collection services?
3. Does the Vail Town Council wish to direct staff to explore becoming its own billing
center?
4. Does the Vail Town Council have any other changes to the draft RFP?
VI. Staff Recommendation
Staff recommends the Town Council direct staff to post the single hauler RFP over the next
30–40-day period with the inclusion of the following: 1) all household participation, and 2) the
town contract, and with the exclusion of the in-house billing. After receiving responses staff will
return to the Vail Town Council for review and recommendations.
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Town of Vail Page 4
Should the Town Council choose to move forward the following next steps will apply.
1. Communicate intent to move to single hauler residential municipal solid waste services
to waste haulers via direct communication (complete) and to the community via public
notice at least 6 months in advance of implementation as required by law.
2. Return to the Vail Town Council with options and recommendations to proceed.
3. Gather community input through public meeting process, online comment portal, etc.
4. Amend town code to municipalize residential municipal solid waste services (including
the requirement that all residential households 7 units and less must subscribe to
service).
5. Enter into contract agreement with selected single hauler contractor for a minimum
period of (5) five years.
6. Begin transition period.
VII. Appendices
A. Single Hauler Draft RFP
B. Single Hauler Resources
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Town of Vail Page 5
Appendix B: Single Hauler Resources
City of Lakewood Sustainability Division. 2019 Lakewood Residential Trash Collection Report.
January 2019.
City of Lakewood Sustainability Division. Analysis of Residential Waste Collection
Improvements Options. June 2019.
Colorado State Statute on MSW hauling: Colorado Statute: https://codes.findlaw.com/co/title-30-
government-county/co-rev-st-sect-30-15-401.html
Email Communication with LBA Associates March 18, 2020.
Minnesota Pollution Control Agency. The Benefits of Organized Collection: Waste Collection
Service Arrangements. February 2012.
https://www.pca.state.mn.us/sites/default/files/leg-12sy1-06.pdf. Accessed March 25,
2020.
MSA Consultants and LBA Associates. Residential Hauling Study: Prepared for City of Arvada,
Colorado. January 2011.
R3 Consulting Group, Inc. Trash Services Study: Presented to City of Fort Collins. July 2008.
Single Hauler Community websites:
Eagle, CO- https://www.townofeagle.org/551/Curbside-Trash-and-Recycling
Carbondale, CO- https://www.carbondalegov.org/departments/utilities/trash.php
Fort Collins, CO- https://www.fcgov.com/recycling/contract-for-trash
Glenwood Springs, CO- https://cogs.us/719/Pay-as-You-Throw
Louisville, CO- https://www.louisvilleco.gov/residents/public-works/refuse-recycling-compost-
service
Golden, CO- https://www.cityofgolden.net/live/residents-guide/trash-recycling/
Manitou Springs, CO- https://www.manitouspringsgov.com/437/Garbage-Refuse
Telluride, CO- https://www.telluride-co.gov/383/Trash-Recycling-Services
169
REQUEST FOR PROPOSALS
For
Single Hauler for Municipal Solid Waste Services
November 5, 2024
PROJECT GENERAL DESCRIPTION
The Town of Vail is seeking a qualified waste hauler to provide residential solid waste collection
services community-wide for all single-family units and multi-family properties with 7 units or
less, via municipal contract. Required core service shall include trash and recycling collection,
with a plan to provide compost and yard waste collection immediately or by the end of year 2 of
the contract period, and all related vehicle, personnel, billing and customer service
management.
Contract Period: The Single Hauler Contract Agreement will set forth terms for minimum of five
(5) years, subject to annual appropriations as applicable.
Response information:
Proposals are due by 5:00 pm MDT on November 29, 2024
Delivered via E-mail to: Kristen Bertuglia, Environmental Sustainability Director,
kbertuglia@vail.gov, 970-477-3455
One (1) electronic copy (PDF) is required to be submitted by 5:00 pm, November 29, 2024.
Proposals due by 5 pm MDT..…………………..….…..….....………....….…...November 29, 2024
Selection Committee Final Review………………………...………….….…….... December 5, 2024
Town Council Review…………………………………………………..….………December 17, 2024
Notice of Award…….……………………………….…..………...….………....…December 18, 2024
Contract Negotiation Period………...…...………..……………….December 19-January 20, 2025
Transition Period………………………....…….………………………..…. January 20-Spring,2025
I. INTRODUCTION
Town of Vail
The Town of Vail is a mountain resort community in the state of Colorado at 8,150 ft. in
elevation with 4.5 square miles of land area, with a full-time population of roughly 5,300 and
5,000 part-time residents, with approximately 65% of property owners as second homeowners.
Vail is centered around 2 base villages with surrounding neighborhoods and one commercial
area in West Vail. Vail is fortunate to welcome just under 4 million visitors per year, with high
visitation days increasing Vail’s population to 40,000. Seasonal guests, fluctuating populations,
and space-constrained pedestrian villages lead not only to an increase in per capita waste, but
also a challenging environment for multiple waste haulers to operate, and for the town to
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Town of Vail Page 2
communicate effectively, provide education, and to consistently prevent traffic and safety
issues, and wildlife/trash incidences.
Vail has a long-standing commitment to waste diversion, guest service, public safety, and
climate and has adopted goals related to each of these areas, driving the decision to switch to a
single hauler system, rather than the open market subscription collection system in place today.
Residential Waste – Unit Characterization
While the Town of Vail does not currently require all residential property owners to subscribe to
trash and recycling service, as the town moves forward with the single-hauler process, a change
to the Town ordinance that requires participation in service will be reviewed by the Town
Council for approval. The current town-wide residential unit configuration is found in Table 1.
The number of residential units that would qualify under a municipalization ordinance
(residential dwelling units with 7 or less units) and subsequently be included in residential
collection is a minimum of 3,873 households. Note that there are an additional 250 units that fall
outside a residential Zone District but would meet the condition of 8 units or less and would
therefore be included in the number of households included in single hauler pickup, bringing the
total to 4,123. Multi-family complexes with 8 or more units, businesses, hotels, etc. may be
given the opportunity to opt-in to the single hauler program.
Table 1. Town of Vail Residential Unit Count by Zone District
Recycling
The current recycling rate in the Town of Vail is 36%. While this has increased over the years
from 9% in 2010, the Town is dedicated to increasing the recycling rate to at least 50% by 2030,
diverting 80% of all yard waste, cardboard and organics from the landfill, as well as 100% of all
recoverable construction and demolition waste by 2030.
Under current regulations, waste haulers must register with the Town and report diversion rates
in accordance with Title 5, Chapter 12, Vail Town Code, and meet the requirements of the
community-wide recycling ordinance established in 2014:
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Town of Vail Page 3
1. Recycling rates must be embedded with trash hauling rates
2. Residential volume-based pricing (Pay as You Throw)
3. Prohibition on recyclable materials discarded as trash
4. Waste hauler registration and data reporting
5. On-site recycling requirement
6. Equal service rate requirement (residential recycling collected as frequent as
trash)
The Town of Vail also hosts two free Hard to Recycle events in the spring and fall, with bulky
item collection, e-waste, outdoor gear, tires, household hazardous waste, paper shredding and
more.
Compost
The Town of Vail is currently working with a local waste hauler to operate a residential curbside
compost program in West Vail, with plans to expand. The current hauler provides weekly
service at a $8 subsidized rate to residents, as well as a 5-gallon locking bucket, educational
materials, guidelines and instructions, and two paper yard waste bags.
Loading and Delivery
A primary goal of the Town is to provide a safe experience within pedestrian areas by limiting
vehicular access to the Village Core, thus mitigating the potential threat of intentional and/or
errant vehicle/pedestrian conflicts resulting in injury or death, all while maintaining full access for
emergency vehicles and responders. For many years, there have been discussions on how to
minimize the number of vehicles that enter pedestrian areas, and at that time a significant focus
was on loading and delivery vehicles. As a result, the town implemented the successful E-
Courier program that limits the amount of loading and delivery trucks that enter the Vail Village
daily by better utilizing the underground loading and delivery facility built many years ago. With
the successful implementation of this program, the focus has now moved on to expanding traffic
control into these areas by further reducing the number of large vehicles that enter and operate
in areas primarily designed for and dominated by pedestrian use.
The Town of Vail has recently adopted loading and delivery regulations in Vail Village and
Lionshead to increase the safety of pedestrians. Waste haulers are currently exempt from the
rules, however as Vail moves toward eliminating all commercial vehicle traffic in the villages, the
town is interested in creative ideas/solutions with our waste hauler partner to utilize small
electric vehicles to haul waste in the future. Currently, waste haulers are asked to operate in the
villages between the hours of 7am and 9 am and be cognizant of noise, traffic, pedestrian and
guest impacts.
II. SINGLE HAULER SCOPE OF SERVICES
The Town of Vail is requesting proposals from qualified Contractors to provide collection of Solid
Waste, Recyclable Materials, Yard Waste, Bulky Items, Compost, and related services for single
family homes and multi-family buildings of 7 or fewer units, and those residential multi-family
locations and or businesses that wish to opt-in to the single hauler program. Award of a contract
for Residential Solid Waste Collection Services is subject to approval by the Vail Town Council
and contingent upon the municipalization of Solid Waste Services.
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Town of Vail Page 4
The Contractor should demonstrate via their proposal that the single hauler waste system can
achieve the following overarching objectives:
1) Increase Public Health and Safety
2) Achieve Environmental Goals
3) Improve Guest and Resident Experience
4) Achieve Cost Efficiencies for the Community
The following outcomes are ways in which a single hauler system can and should impact these
objectives. The Contractor should describe how their system will demonstrate effectiveness in
these areas if applicable, and any other ways the Contractor intends to meet the above four
objectives.
Public Health and Safety
• Reduced number of trash and recycling trucks improves safety on the roads for
pedestrians in residential areas and the commercial core pedestrian villages. A single
hauler may eventually provide waste services in an opt-in centralized system, similar to
the current model provided by 106 West delivery services in operation.
• Reduced trucks on the road reduces emissions, leading to improved air quality and
reduced odor and noise.
• A single hauler schedule limits number of days containers are set out throughout the
week in different neighborhoods. This will increase street level visibility and decrease the
number of wildlife encounters.
• Ease of code enforcement with one hauler as it streamlines monitoring of wildlife
resistant carts and compliance issues.
• Increased service level, including cleanliness and appearance of trucks and
replacement/repair of broken trash and recycling carts, damage to street pavers.
Guest and Resident Experience - Rates, Service, and Communication
• Equitable pricing and economies of scale that bring costs down for residents and
property owners.
• Increased accountability and level of service making it easier to resolve on-going issues
and complaints.
• Streamlined communications from the town regarding waste and recycling services,
including established collection days and consistent messaging and education on
recycling, composting, wildlife, etc.
• Single hauler residential systems also can allow residents to opt out of the service and
contract with any waste hauler they elect.
Environmental Goals and Results
• Increased residential waste diversion and recycling rates.
• Increased recycling and composting options reduce greenhouse gas emissions related
to landfilling municipal solid waste.
• Consolidated number of collection days for residential services reduces number of trucks
on the roads resulting in reduced air pollution and greenhouse gas emissions. A study
conducted in Arvada, Colorado indicate moving to a single hauler contract can reduce
greenhouse gas emissions related to trash and recycling service up to 33%.
• Improved data collection: municipality can require specific reporting requirements,
including on-truck scales to accurately measure municipal solid waste, recycling, and
compost collected. There are fewer haulers from which to track residential data,
reducing staff time and inaccuracies/inconsistencies in reporting.
• Reduced contamination in recycling with streamlined recycling messaging.
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• Reduced dumping of residential municipal solid waste in public areas, including parks
and the recycling drop site, in turn reducing burden on staff removing illegally dumped
waste from these areas.
• Increased opportunity to offer compost service town wide.
• Less exposure of trash and wildlife to trash with fewer days of service per week.
III. SERVICES REQUIRED
Solid Waste Collection proposals shall include the following Solid Waste Collection Service
components (see Appendix A, Definitions for further clarity).
A. Solid Waste Collection. Note, Per Town Code, Haulers shall provide each of their
residential customers curbside recyclables collection service at the same frequency of
regular solid waste collection. It is unlawful to haul to or otherwise deposit recyclables in a
landfill or deliver recyclables anywhere other than a certified Materials Recovery Facility.
Therefore, Haulers may offer two or more scenarios in the proposal for consideration: For
example, Scenario 1: weekly collection of both recycling and trash, or Scenario 2: weekly
recycling collection with every other week trash collection. Door-to-Door Service shall be
offered for those customers with disabilities at no additional fee and may be proposed as
an additional service for all customers by the Contractor. Contractor shall define under
what circumstances they shall offer a Service Suspension, which shall not exceed more
than one time per year for a period of 3 months. A fee shall be assessed during Service
Suspension.
B. Containers. The Contractor shall either offer for sale, lease, or otherwise provide
containers in good working condition for both Solid Waste and Recycling, and
Compostable Materials as appropriate to its Customers. Note that per Town Code,
recycling containers must be no smaller than 64 gallons capacity of the designated
recyclable materials. All containers are subject to the provisions of Chapter 9, Vail Town
Code, wherein all Containers shall be wildlife proof or wildlife resistant and locked.
Customers will not be permitted to use make-shift locking containers that have been used
in the past (e.g. carabiner clip and wire), nor will open-top tubs be allowed, regardless of
its contents. The Contractor shall be responsible for Customer compliance, and the Town
will work to assist with achieving compliance. The Contractor is encouraged to offer a
collection and recycling program for Customer containers during the transition period.
Containers for Recyclable Materials, trash, Compostable Materials, etc. shall be clearly
distinguishable in color. The Contractor shall provide labels or label all containers
indicating which materials are accepted in each container. The labels shall include pictures
and words of the acceptable materials in both English and Spanish. The Town requires the
Contractor to provide variable rate service for Solid Waste (See D. below), and therefore
requires that the Contractor have available for Customers containers of each size at all
times (32-gallon, 64-gallon, and 96-gallon capacity).
C. Residential Embedded Rates. Per Town Code, on Residential Customer waste bills,
haulers (The Contractor) shall combine charges for all trash and recyclable material
collection service and shall not itemize them separately or permit a customer to not recycle
at their property.
D. Residential Volume-Based Rates (Pay-As-You-Throw). Per Town Code, haulers (The
Contractor) shall offer each of its customers the option to subscribe to different levels of
service with different capacities of solid waste containers, such as 32-, 64- and 96-gallon
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containers/carts, and shall charge their customers based on this volume of service. The
Contractor shall communicate these rate options directly with customers in writing and
electronically and make them available online either through the Town’s website or the
Contractor’s. For Residential Customers, the base unit of solid waste service shall be no
larger than the approximate capacity equivalent of a 32-gallon container or cart. If a
customer does not select a level of service, the provider shall establish a default minimum
level of service that is not larger than two units of service or a single 64-gallon container or
cart.
(a) Variable rates. Haulers (The Contractor) shall charge variable rates for the
corresponding level of service or units of solid waste collection for residential
customers.
(b) Haulers (The Contractor) shall structure the increments of their variable rate
at a multiple of the base unit of solid waste collection which is no larger than 32
gallons. The second largest increment of solid waste collection shall be no larger than
two times the capacity of the base unit or no larger than 64 gallons, and the third
largest increment of solid waste collection shall be no larger than two times the
capacity of the second largest increment of solid waste collection. Such rate
increments shall be equal to 80% or more of the charges for the base unit of collection
(e.g., if $10 is applied to a 32-gallon container, a minimum of $18.00 shall be applied
to a 64-gallon container, and a minimum of $32.40 shall be applied to a 96-gallon
container).
E. Quarterly Service Report. The quarterly report shall be submitted for the previous
calendar quarter. It shall include a log and photographs where applicable and:
a. Customer complaints and resolutions by address
b. Missed collections and resolutions by address
c. Return collections due to late set-outs or blocked containers by address
d. Addresses with overflow containers
e. Addresses with recyclables contamination of 25% or more
f. Wildlife resistant container violations
g. Vehicle accidents or infractions
h. Weight (in tons) of solid waste and recyclable materials collected within the Vail
Town limits. For loads that contain trash or Recyclable Materials originating in part
from within the Town limits and in part from outside the Town limits the reported
quantity may be estimated by the Contractor but shall use a format approved by
the Town, which shall include the use of both the scale tickets and customer route
sheets, and reported as an estimate. Weights of Solid Waste, Recycling, Compost
and Yard Waste as applicable (scale data is strongly preferred – however, volume
to weight conversion and estimations of residential quantities will be acceptable
with a methodology approved by the Town). All reports shall be treated as
confidential commercial documents under the provisions of the Colorado Open
Records Act.
i. All facilities any Town trash, Recyclable and Compostable Materials were delivered
to.
j. End-markets (i.e., buyers of materials from facilities that process the Town’s
recyclables) – the Town recognizes that this information may not be consistently
available but expects the Contractor to make a good faith effort to obtain and report
where materials were marketed.
k. Other information that the Town may reasonably request.
F. Recyclable Material Designation. Per Town Code, Haulers (the Contractor) may not
dispose of Recyclable Materials set out by customers by any means other than delivering
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it to a Materials Recovery Facility (MRF) that sorts, packages and otherwise prepares
recyclable materials to be repurposed or reprocessed into new materials, except for
materials that customers have not properly prepared for recycling and as a result are
contaminated 25% or more with nonrecyclable refuse. At a minimum, the Contractor must
recycle all materials found in Table 2.
Table 2: Minimum materials required for Recycling
Note: The provisions outlined above shall not be construed to prohibit any hauler from
establishing rules and regulations regarding the safe maximum weight of containers of
solid waste and recyclable material containers. Nor is any hauler prohibited from providing
separate pricing for special collection of bulky items, yard waste, contaminated
recyclables, unscheduled pick up or extra volumes of trash, compostable or recyclable
material, or more than what was subscribed for with the hauler.
G. Auditing. Note that a representative of the Town of Vail may audit a registered hauler’s
subscription, billing and other relevant records to determine whether or not the provider
has complied with the provisions of § 5-12-4 Vail Town Code at the provider’s office
located nearest to the Town of Vail during hours that the office is open for business, on at
least five days’ written notice.
H. Communication and Education. In addition to the Container labeling requirements per
Town Code listed above, education on proper disposal of solid and hazardous waste
material (e.g. e-waste and household hazardous waste), recyclables and compost as
applicable, collection events, etc. should be provided to customers frequently, and in
English and Spanish.
The Contractor’s proposal shall include a process and timeline for each of the following
activities to be completed during the transition period and thereafter during the term of the
contract:
a. Develop, produce and distribute public notifications to Customers. The Contractor
shall collaborate with the Town to design the public notifications with final approval
by the Town.
b. Contractor shall distribute public notifications at the following occurrences:
• During the initial start-up period
• When new Customers start service (after the service start-up period)
• When Customers change service levels at any time
• Annually to all Customers at a time agreed upon with the Town
Notifications shall be in a multi-color, user-friendly format with any text in both English
and Spanish and shall include:
Recyclable Materials Required
Cardboard
Newspaper
Magazines, Paperback books
Paperboard
Aseptic container
Glass bottles
Aerosol Cans
All Plastics (including at a minimum all
bottles, tubs, jugs and jars, clamshells
etc.) Diversion avenues for all other
plastics expected
Steel, Tin Cans
Aluminum
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• Available service levels and rates
• Annual collection calendar
• Set-out times and guidelines (i.e. customers are prohibited from placing
any materials for collection out overnight or before dawn and must be in
wildlife resistant containers, able to be closed and locked at all times)
• Directions for changing service levels, managing overflow, contamination,
and requesting additional services
• Guidance on acceptable and unacceptable materials in Recyclable and
Compostable Materials, and Yard Waste Containers as applicable
The Contractor must produce service tags/notices to address situations such as blocked
carts, solid waste overflows, contaminated recyclable materials, yard waste or compost,
wildlife violations, or other conditions that impact service or safety.
• Tags shall:
• Include text in English and Spanish
• Be made of durable, water-resistant material
• Have a mechanism for temporary attachment to carts
• Be a minimum size of 5” x 8”
I. Compost and Yard Waste Collection. While the Town does not currently require
curbside compost, it does offer a pilot program for select neighborhoods, businesses, and
a drop-off facility at Town Hall. In order to meet waste diversion and climate action goals,
the town intends to implement community-wide compost in the near future, therefore,
proposals must demonstrate either the ability to provide this service immediately, or a plan
to be able to accommodate curbside collection community-wide and a timeline, Container
type, and pricing for implementation.
Proposals shall include a detailed description of the ability and or near future plan to
accommodate Yard Waste collection as a core service, at least as often as April through
November each year. Collection should be on the same day as Solid Waste collection,
and materials collected in wheeled carts with lids, or compostable large paper bags
designed for yard waste only (branches, brush, grass clippings, leaves, plant material, no
food waste). The Contractor shall deliver yard waste to a permitted / licensed compost
processing facility or Contractor shall receive approval from the Town to take materials to
a facility other than a permitted/licensed compost processing facility. Yard waste may not
be landfilled unless the load is rejected from the compost destination due to
contamination. If that occurs, the Contractor shall notify the Town immediately with details
of the incident/cause of the contamination.
J. Special Event Partnerships. The Town hosts several Community Clean Up Days and
Hard-To-Recycle events at which it collects electronic waste, household hazardous waste
etc. (see Section I. above). While the Town contracts for HHW material and other
collections with certified disposal companies, a partnership with a single hauler to provide
dumpsters for bulky collection, education and communication around the events, and
adding other materials would be welcome.
K. Billing. The Contractor will be responsible for bill collection on behalf of the Town of Vail
and will be responsible for maintaining the software, address and email list, mailings and
handling postage as necessary. Customer rates will be established by the Town based on
the final Contractor Agreement. The Town reserves the right to add a fee rider to bills
should it deem necessary and collect from the Contractor on an annual basis. Rates and
fees shall remain unchanged during each Service Year unless otherwise approved by an
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amendment to the Agreement. Customer bills may be on a monthly or quarterly schedule
and can be assessed in advance or in arrears. Contractor proposal shall include the
anticipated billing frequency and description.
All Customer bills shall include the following:
• Applicable service rates (PAYT)
• Statement that Recyclable Materials collection and Compostable Material and
seasonal Yard Waste as applicable are bundled services (i.e., Customer
cannot elect not to receive)
• Separate itemization of any fees for overflow Solid Waste, contamination,
Bulky Items collection and any other fees approved by the Town
• Text in Spanish providing Customers with instructions for requesting their full
bill in Spanish
The only fees allowed on Customer bills are those described in this Request for Proposals
and incorporated into the executed Agreement. All costs of service must be addressed in
the service rate or fees described in this Request for Proposals.
The Contractor shall provide Customer name, service address, billing address, phone
number, Customer email, cart number and related cart sizes per service type to the Town
in an electronic format acceptable to both parties a minimum of one time per year.
L. Customer Service. All customer service functions shall be provided starting in the
transition period and shall continue through the Contract Agreement Term. Contractor
proposal shall include dates within the transition period when partial and/or full customer
service capabilities will be provided that align with the Contractor’s proposed transition
schedule. The Town expects that the Contractor provide adequate dedicated Customer
Service Representatives capable of communicating variable rate pricing (PAYT), recycling
requirements, etc., and have the ability to communicate in Spanish if necessary.
The Contractor proposal shall include the number of customer service representatives
(distinct from a centralized call center if otherwise utilized by the Contractor) where the
customer service representatives will be located, and how the Contractor will ensure
customer service representatives are familiar with Vail’s contract, neighborhoods, and
programs. The Contractor shall also include Customer Service hours (minimum from 8
a.m. to 5 p.m. MST Monday through Friday).
Customer Questions, Complaints and Service Change Requests
The Contractor shall detail in their proposal their approach to effectively meet the following
requirements:
Address all issues directly
• The Town shall not be the default customer service provider.
Answer Customer contacts primarily with live personnel
• If call volume is unexpectedly high and live personnel are addressing other Vail
Customers, Customers shall be able to leave direct voice mail message and the
Contractor shall respond within 1 business day.
• Resolve any missed collection issues within 1 business day
• Excluding delays associated with service suspensions
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• Excluding instances where the Customer had late set-out, blocked cart or
excessive contamination (all of which shall be resolved or referred to the Town
within 1 calendar week)
• Resolve any other Customer or Town complaints within 2 business days
• Respond to any service change or Bulky Items collection requests within 2
business days. Actual change or collection shall be completed within 1 calendar
week
• Resolve all complaints and requests to the satisfaction of Customers and the
Town. The Town shall have access to recordings of any complaints received via
phone (upon request).
• The Town contact or their designee shall be copied on all responses to written
complaints via email, forms, or other means. The original complaint shall be
included in any response.
• The Contractor may propose and share other metrics of excellent customer
service.
M. Dumpster Service for Multi-Unit Residential and Commercial Customers. Proposals
shall include pricing for Solid Waste/Recyclable Materials Dumpster service, and
Compostable Material and Yard Waste collection service as appropriate for multi-unit
residential buildings or commercial buildings that opt-in to receive such Dumpster service
by the Contractor. Contractor proposals may include an example rates as applicable for
representative businesses, Homeowner’s Associations, etc., or a proposed discount for
opt-in customers (e.g. %off a standard rate).
N. Collection Vehicles. The Contractor shall provide all vehicles and equipment needed for
materials collection and transportation in an efficient and environmentally sensitive
manner. The Contractor’s proposal shall include details regarding the vehicles it intends to
use for the Collection Services. Details must include, but are not limited to the following:
a. Vehicle type, manufacturer, and model number
b. Number of vehicles by vehicle type
c. Fuel by vehicle type
d. Average vehicle age by vehicle type
e. Vehicle replacement schedule
f. Maintenance programs
Provide the date, description and resolution/corrective action taken for any vehicle
accidents, infractions, or overweight vehicles that occurred within the last three (3)
years. When operational, all collection and transfer vehicles shall:
1. Cover all loads
2. Be kept in good repair and appearance
3. Be clean and sanitary, any vehicle leaks or spills shall be cleaned up as
soon as possible and no later than 24 hours after occurrence. If vehicle leaks
occur within the Village or Lionshead and pavers have been affected, special
cleaning measures and or a third party service may need to be employed.
4. Be compliant with all local, state and federal safety and inspection
regulations.
.
Sustainable Vehicles
Town of Vail goals include decreasing greenhouse gas emissions and air pollution. The
Town will select a proposal that further these goals. Proposals shall include the
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Contractor’s level of commitment and timing to implement any of the following strategies
to support greenhouse gas reduction.
• Convert to and/or expand alternative fuel vehicles, especially electric vehicles utilized
to provide Collection Services in the Town
• Equip vehicle engines with emission-after-treatment devices such as NOx reduction
catalysts and particulate filters
• Equip vehicles with idle-stop technology and or automatic engine shutoff systems
• Implement other reasonable pollution prevention equipment or practices
• Implement noise reduction technology such as quiet bin-lifting systems and or quiet
work practices. Note that an evaluation of fleet status will be included in any
consideration to a proposed change in pricing due to the cost of fuel.
O. Personnel. The Contractor shall maintain staffing levels required to support the Collection
Services on the schedules set forth and agreed to by the Town. All vehicle drivers shall be:
a. Licensed by the State of Colorado with a valid Class B Commercial Driver License
(CDL) with air brakes endorsement
b. Alert, careful, courteous and competent
c. Appropriately trained in operations and safety measures
d. Provided with appropriate communication tools and Personal Protective Equipment
(PPE)
e. Cell phones shall not be used in a moving vehicle
P. Public Safety. The Town of Vail holds public safety as its most important obligation. Vail
Village and Lionshead are space-constrained pedestrian villages, often crowded, with
frequent special events, children, bicycle riders, strollers, etc. Drivers must be trained and
aware at all times. The Contractor shall embrace a culture of safety to include a
documented safety program for the Collection Services. The safety program must include
as a minimum the following:
a. Health and Safety Training
b. Employee/Management Responsibility
c. Hazard Recognition and Control
d. Incident Reporting and Investigation
Contractors will be expected to provide as part of their response, a plan or creative ideas
to accommodate the reduction of trash vehicles in Vail Village and Lionshead in the future,
working within the current loading and delivery rules. Small electric vehicles and
centralized trash locations outside of the core of both villages is a likely solution.
Q. Annual Waste Audit. Understanding the potential for waste diversion is important for
establishing a baseline, evaluating success and making changes to meet the Town’s
waste diversion goals. In order to provide proper reporting and progress as required, the
Contractor shall conduct a trash audit on an annual basis at a minimum, in a manner that
strikes the best balance between obtaining useful information and cost effectiveness. The
audit shall be conducted on waste generated from Customers served under the Town’s
contract and shall include:
a. Physical sorts of representative samples – each sample should be at least 200
pounds
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b. Weight-based measurement of recyclables and organics that could have been
diverted through existing programs – as well as any hazardous materials or those
prohibited from disposal by local, state or federal law
c. Audits shall be conducted during ski season and summer season, at a time to be
mutually agreed upon by the Town and the Contractor.
d. Graphic results of findings and recommendations for program changes (such as
modifying the minimal recyclables for collection in Table 2) – to be included in the
contractor’s annual resource recovery report. Additional information could include a
comparison of Town’s audit results to composition data from other Western Slope
communities, The proposal shall include a methodology outline that specifies the
process to be used for collecting representative samples, the number of samples
each year and other key audit components (CDPHE has an example protocol that
can be used as a guide for this methodology). The Town understands that annual
audits can be resource-intensive but expects the contractor’s methodology to
provide “snap-shot” results that are consistently provided each year rather than a
comprehensive assessment of trash composition.
R. Annual Resource Recovery Report. Contractor shall submit for the previous calendar
year a report including initial Solid Waste/Recyclable Materials generation, waste diversion
results and waste audit results under the new collection system. All reports shall be
developed in a manner suitable for sharing with the public and include:
a. Annual landfill diversion by weight with a comparison to each previous year in the
contract term
b. Waste audit results
c. Identification of opportunities for additional or revised recycling based on diverted
quantity/quality and disposed quantity, markets and economic viability and shall
address
d. Recommendation for adding recyclables to the minimum list (Table 2) or other
changes to that list
e. Recommendations for changes needed to reduce the allowable recyclable
contamination levels below 25% in the future
f. Additional information is encouraged and could include other sustainability
reporting relative to Vail collections – such as avoided landfill space, greenhouse
gas reductions and/or other environmental metrics that will provide the Town and
public with a broader perspective on the impacts of waste diversion.
g. The contractor shall maintain all records for a minimum of three (3) years.
Contractor records shall be available at all reasonable times for inspection by the
Town.
S. Additional Services. Nothing in this Request for Proposals is intended to limit the
Contractor from offering other services or collecting additional materials or offering
additional ideas on ways to improve the program subject to the following:
• Additional service(s) enhances services under the Agreement and supports the
Town’s sustainability goals
• Collection is compliant with the terms of the Agreement and all local, state and
federal laws
• Materials are managed at appropriately licensed/permitted facility
• Price and program terms are agreed upon in the Agreement or in a separate contact
with the Town prior to implementation
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IV. Proposal Submittal Requirements
All proposals must address each of the Required Services A-S above, with a description of how
each service will be met. In addition, the submittal must include the following requirements:
A. Cover letter describing the interest the proposed Contractor has in working with the
Town as its Single Hauler that uniquely sets them apart from other equally qualified
proposers.
B. Professional background information about the proposed Contractor including an
indication of who is the main contact and or entity responsible for execution on behalf of
the team.
C. Description of relevant experience. Please provide at least two (2) references from
relevant experience including name, contact information, project date, and brief project
description.
D. Description of the approach to meet the objectives of the Town outlined in Section II.
And the Required Services described in Section III., noting understanding of Vail, unique
challenges, assessments and services interpretation, and strengths that the individual,
firm or team bring to this project.
E. Specify key personnel to be assigned by name, biography, position, specific office
location, and time commitment.
F. Provide a fee proposal for the Required Services, with a breakdown of each rate and
container with PAYT details, Compost Collection and Yard Waste Collection Service
rates, collection days/times by neighborhood. The fee proposal breakdown shall include
a complete line-item budget for the work with explanations as necessary. See Appendix
B for Rate Proposal Format.
G. Provide a transition schedule that includes a detailed description of how the proposed
Contractor will collect outdated containers and supply new containers to Customers as
appropriate, provide communication and education, set up. billing, etc.
H. Upon selection, the Contractor shall execute an agreement with the Town of Vail
acknowledging that all design work, including but not limited to plans, photographs,
documents, reports, and other work produced for the Town shall become property of the
Town of Vail, and may be used or reproduced by the Town of Vail without approval from
or additional compensation to the proposed Contractor.
The Town of Vail reserves all rights to investigate the qualifications of any and all individuals and
firms under consideration, to perform a financial audit of one or more firms, to confirm any part of
the information furnished in a proposal, and to require further evidence of managerial, financial or
professional capabilities which are considered necessary for the successful performance of work
described in this RFP. The Town of Vail reserves the right to reject any or all proposals and to
waive informalities and minor irregularities in proposals received.
All proposals and supporting documents, except such information that discloses proprietary or
financial information submitted in response to qualification statements, becomes public
information held in custody of the Town of Vail after the proposal submittal date given in this RFP.
The Town of Vail assumes no liability for the use or disclosure of technical or cost data submitted
by any Proposer.
V. Contractor Performance
The Town of Vail intends to enter into a long-term relationship with the selected Contractor and
places a high degree of importance on selecting a partner that shares the community’s goals.
The Town recognizes that a long-term contract may require price adjustments from time to time,
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and therefore will consider an adjustment of rates or fee schedule consistent with the Consumer
Price Index (CPI) with a maximum of 3% per year. The current CPI as of October, 2024 is
~2.4%.
In order to maintain the highest level of service, the Town will include a liquidated damages as
part of the contract. Any performance standard violation will become actionable if not resolved
within twenty-four (24) hours (excluding weekend days or holidays) or as otherwise noted in
Table 3. The Town may assess liquidated damages for improper and insufficient actions related
to any service required by the contract. The Town will notify the contractor in writing of the basis
of each assessment and will make a good faith effort to work with the contractor to resolve any
disputes.
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General Conditions
Limitations and Award
This RFP does not commit the Town of Vail to award or contract, nor to pay any costs incurred,
in the submission of proposals in anticipation of a contract. The Town of Vail reserves the right
to reject reparation of all or any submittal received as a result of this request, to negotiate with
all qualified sources, or to cancel all or part of the RFP. After a priority listing of the final firms is
established, the Town of Vail will negotiate a contract with the first priority firm. If negotiations
cannot be successfully completed with the first priority firm, negotiations will be formally
terminated and will be initiated with the second most qualified firm and, likewise, with the
remaining firms.
Selection
Initial evaluation will be based upon the qualifications of the applicant. The Town of Vail
reserves the right to not interview, and to make final consultant selection based upon the
qualification statements.
Equal Employment Opportunity
The selected consultant team will not discriminate against any employee or applicant for
employment because of race, color, religion, sex, or national origin.
Contract Phasing
Proposed tasks within this RFP may be eliminated or expanded by the Town of Vail at any time
due to the progression and sequencing of the scope of work.
Prohibition Against Employing Workers Without Authorization
A. Certification. Contractor hereby certifies that, as of the Effective Date, it does not
knowingly employ or contract with a worker without authorization who will perform work under
this Agreement and that Contractor will participate in either the E-Verify Program administered
by the U.S. Department of Homeland Security and Social Security Administration or the
Department Program administered by the Colorado Department of Labor and Employment to
confirm the employment eligibility of all employees who are newly hired to perform work under
this Agreement.
B. Prohibited Acts. Contractor shall not knowingly employ or contract with a worker without
authorization to perform work under this Agreement, or enter into a contract with a
subcontractor that fails to certify to Contractor that the subcontractor shall not knowingly employ
or contract with a worker without authorization to perform work under this Agreement.
C. Verification.
1. If Contractor has employees, Contractor has confirmed the employment eligibility of all
employees who are newly hired to perform work under this Agreement through participation in
either the E-Verify Program or the Department Program.
2. Contractor shall not use the E-Verify Program or Department Program procedures to
undertake pre-employment screening of job applicants while this Agreement is being performed.
3. If Contractor obtains actual knowledge that a subcontractor performing work under this
Agreement knowingly employs or contracts with a worker without authorization who is
performing work under this Agreement, Contractor shall: notify the subcontractor and the Town
within 3 days that Contractor has actual knowledge that the subcontractor is employing or
contracting with a worker without authorization who is performing work under this Agreement;
and terminate the subcontract with the subcontractor if within 3 days of receiving the notice
required pursuant to subsection 1 hereof, the subcontractor does not stop employing or
contracting with the worker without authorization who is performing work under this Agreement;
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except that Contractor shall not terminate the subcontract if during such 3 days the
subcontractor provides information to establish that the subcontractor has not knowingly
employed or contracted with a worker without authorization who is performing work under this
Agreement.
D. Duty to Comply with Investigations. Contractor shall comply with any reasonable
request by the Colorado Department of Labor and Employment made in the course of an
investigation conducted pursuant to C.R.S. § 8-17.5-102(5)(a) to ensure that Contractor is
complying with the terms of this Agreement.
E. Affidavits. If Contractor does not have employees, Contractor shall sign the "No
Employee Affidavit" attached hereto. If Contractor wishes to verify the lawful presence of newly
hired employees who perform work under the Agreement via the Department Program,
Contractor shall sign the "Department Program Affidavit" attached hereto.
Insurance
A. Contractor agrees to procure and maintain, at its own cost, a policy or policies of
insurance sufficient to insure against all liability, claims, demands, and other obligations
assumed by Contractor pursuant to this Agreement. At a minimum, Contractor shall procure
and maintain, and shall cause any subcontractor to procure and maintain, the insurance
coverages listed below, with forms and insurers acceptable to the Town.
1. Worker's Compensation insurance as required by law.
2. Commercial General Liability insurance with minimum combined single limits of
$1,000,000 each occurrence and $2,000,000 general aggregate. The policy shall be applicable
to all premises and operations, and shall include coverage for bodily injury, broad form property
damage, personal injury (including coverage for contractual and employee acts), blanket
contractual, products, and completed operations. The policy shall contain a severability of
interests provision, and shall include the Town and the Town's officers, employees, and
contractors as additional insureds. No additional insured endorsement shall contain any
exclusion for bodily injury or property damage arising from completed operations.
3. Professional liability insurance with minimum limits of $1,000,000 each claim and
$2,000,000 general aggregate.
B. Such insurance shall be in addition to any other insurance requirements imposed by law.
The coverages afforded under the policies shall not be canceled, terminated or materially
changed without at least 30 days prior written notice to the Town. In the case of any claims-
made policy, the necessary retroactive dates and extended reporting periods shall be procured
to maintain such continuous coverage. Any insurance carried by the Town, its officers, its
employees or its contractors shall be excess and not contributory insurance to that provided by
Contractor. Contractor shall be solely responsible for any deductible losses under any policy.
C. Contractor shall provide to the Town a certificate of insurance as evidence that the
required policies are in full force and effect. The certificate shall identify this Agreement.
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Appendix A: DEFINITIONS
Agreement: The contract agreement between the Town of Vail and The Contractor and terms
defined therein.
Base Unit of Refuse: The smallest increment of volume of refuse or solid waste collection
which is no larger than 32 gallons of capacity.
Cardboard: Corrugated cardboard, and shall include, but not be limited to, materials used in
packaging or storage containers that consist of three (3) or more layers of Kraft paper material,
at least one (1) of which is rippled or corrugated. Cardboard shall be considered recyclable
cardboard regardless of whether it has glue, staples or tape affixed, but not if it is permanently
attached to other packing material or a non-paper liner, waxed cardboard or cardboard
contaminated with oil, paint, blood or other organic material.
Commercial Customer. Any commercial, industrial or institutional business or enterprise
including, without limitation, retail shops and establishments, eating or drinking establishments,
healthcare facilities, child daycare centers, public and private schools, professional and
business offices, religious institutions, and public buildings and facilities.
Collection Service(s): The collection, transportation, and delivery to an appropriate facility of
Solid Waste, Recyclable Materials, Yard Trimmings, Bulky Items, and associated services for
Residential Units conducted in a manner consistent with all applicable laws and regulations and
the provisions of the executed Agreement.
Contract Term: The contract shall commence on the Effective Date and shall continue for a
minimum of five (5) years from the Service Commencement Date, unless terminated as
provided under the contract, with an option to renew.
Contractor: The firm selected by the Town to provide Collection Services.
Compost: The product manufactured through the controlled aerobic, biological decomposition
of biodegradable materials. The product has undergone mesophilic and thermophilic
temperatures, which significantly reduces the viability of pathogens and weed seeds, and
stabilizes the carbon such that it is beneficial to plant growth. Compost is typically used as a soil
amendment, but may also contribute plant nutrients.
Compostable Materials: Organic matter that can be broken down into nutrient-rich soil
(“compost”) Some examples of compostable materials include but are not limited to: food
scraps, eggshells, manure, grass clippings, leaves, fruit and vegetable peels, coffee grounds,
paper, certified compostable cups, plates and other service ware, and tea bags.
Compost Service: The curbside collection of compostable materials and or yard waste.
Core Service: Collection Services of Solid Waste, Recyclable Materials, and Yard Trimmings.
Core Services may also include Bulky Items in the event the Town elects to include Bulky Items
in the contract.
Customer: An individual who contracts with the Contractor for Collection Services.
Door-to-Door Service: Contractor’s staff brings carts from the Customer’s location to the curb
or Solid Waste Collection location for servicing and returns the carts for Customers upon
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request (per the Terms of the Agreement). Customers with disabilities shall not be charged an
extra fee for Door-to-Door Service.
Dumpster: Means a metal or plastic container, one (1) cubic yard to ten (10) cubic yards in
volume, that is manufactured and used for the collection of Solid Waste or Recyclable Materials.
Effective Date: The effective date of the Agreement, which shall be the date stated in Section
4, Contract Period.
Electronics and or Electronic Waste: Means any electronic device or electronic component
as those terms are defined in the Colorado
Household Hazardous Waste: Chemical, compound, substance or mixture that state or federal
law designates as hazardous because it is ignitable, corrosive, reactive or toxic, including but
not limited to solvents, degreasers, paint thinners, cleaning fluids, pesticides, adhesives, strong
acids and alkalis and waste paints and inks.
Recyclable Materials: Materials listed in Table 2 and any other materials identified by
Contractor and approved by the Town as recyclable materials, which have been separated from
Solid Waste and can be recovered as useful materials and are properly prepared for the
purpose of recycling.
Residential Customer (Units): Single-unit residential buildings, and multi-unit residential
buildings containing seven (7) dwelling units or fewer, for the purposes of this RFP.
Exceptions: • Residential Units served by Dumpsters;
• Home Owners Associations (HOAs) with existing Solid Waste and
recycling collection contracts as of the Effective Date and that meet the
conditions of Vail Town Code Recycling and Wildlife Protection Regulations
• Shared Service – A variance from paying the Service Opt-Out Fee may
be granted by the Town if a Residential Unit shares Collection Services with
another Residential Unit and shows to the reasonable satisfaction of the Town
that the Residential Units with shared service consistently produce combined
total waste in an amount equal to or less than is collected through the lowest
volume of service subscription. Variances for this reason are anticipated to apply
to less than 0.5% of Customers.
HOAs that meet an exception to the definition of Residential Units and multi-unit
residential buildings containing eight (8) or more dwelling units may opt in as a
Customer.
Opt-Out: Customers that opt not to receive the contracted service will be charged the set price
in lieu of receiving service from the Contractor.
Hauler: A registered person or company in the business of collecting, transporting or disposing
of discarded materials for a fee, or for no fee except as described in § 5-12-4(B), Vail Town
Code.
Multi-Family Customer: Any residential property that employs a communal system for solid
waste and/or recyclable materials collection.
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Nonattractant: Any substance which does not attract wildlife. Substances that are considered
to attract wildlife include food products, pet food, feed, compost, grain or salt or materials which
formerly contained such items. Office paper or cardboard that did not previously contain food
are considered Nonattractants.
Recyclable Materials: Materials from any commercial, multi-family or residential source to be
collected separately for the purpose of such materials being repurposed or reprocessed into
new or different materials.
Recycling: The process of separating recyclable materials from refuse and placement for
collection by a hauler for the purpose of such materials being reused or reprocessed into new or
different materials.
Recycling Facility: A licensed materials recovery facility (MRF) (e.g., the Eagle County MRF)
that accepts and sorts, packages and otherwise prepares recyclable materials to be repurposed
or reprocessed into new or different materials.
Service Suspension: A pause in service which may be offered once per year upon request for
a maximum of three (3) or six (6) months. Customers who request a Service Suspension will be
charged a price specified in the Agreement during such period of time. Contractor may not
charge the Customer to start or stop the Service Suspension.
Service Year: A period of 12 calendar months beginning on the Service Commencement Date
Solid Waste: All putrescible (i.e., containing organic matter) and nonputrescible waste or
refuse, excluding discarded or abandoned vehicles or parts thereof, sewage sludge, hazardous
waste, materials used for fertilizer and recyclable material that have been source separated for
collection.
Wildlife Proof Refuse Container: A fully enclosed metal container with a metal lid. The lid
must have a latching mechanism, which prevents access to the contents by wildlife.
Wildlife Proof Refuse Container: must be certified as such by the Living
with Wildlife Foundation, Interagency Grizzly Bear Committee (Fish and Wildlife Service, Forest
Service, Park Service and Bureau of Land Management). A container not so certified, is
considered a wildlife proof refuse container if it is certified as such by a Town of Vail designated
official.
Wildlife Resistant Enclosure: A fully enclosed structure consisting of four sides and a secure
door or cover, which shall have a latching device of sufficient strength and design to prevent
access by wildlife. Wildlife Resistant Enclosures are subject to all planning and zoning
requirements and Building Codes. An enclosure of less than 120 square feet shall not require a
building permit. An enclosure of 120 square feet or larger requires a building permit. The walls
of the enclosure must extend to the ground and the door can have no more than a three-eighths
inch gap along the bottom. The latching device must be of sufficient strength and design to
prevent access by wildlife. Ventilation openings shall be kept to a minimum and must be
covered with a metal mesh or other material of sufficient strength to prevent access
by wildlife. Wildlife resistant enclosures must be approved by a Town of Vail designated official.
Wildlife Resistant Refuse Container: A fully enclosed plastic container, of sturdy construction,
with a sturdy plastic lid which must have a latching mechanism which prevents access to the
contents by wildlife. Wildlife Resistant Refuse Containers must be certified as such by the Living
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Town of Vail Page 21
with Wildlife Foundation, Interagency Grizzly Bear Committee (Fish and Wildlife Service, Forest
Service, Park Service and Bureau of Land Management). A container not so certified, is
considered a wildlife resistant refuse container if it is certified as such by a Town of Vail
designated official.
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Town of Vail Page 22
APPENDIX B. RATE SCHEDULE FORM
191
AGENDA ITEM NO. 2.4
Item Cover Page
DATE:November 5, 2024
TIME:45 min.
SUBMITTED BY:Erica Rivera, Town Manager
ITEM TYPE:Presentation/Discussion
AGENDA SECTION:Presentation/Discussion (12:00pm)
SUBJECT:STR Update (2:30pm)
SUGGESTED ACTION:Listen to presentation and provide feedback.
PRESENTER(S):Carlie Smith, Finance Director
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
2024-11-05 Short Term Rental Update
11-05-24 STR Update PowerPoint
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TO: Vail Town Council
FROM: Finance Department
DATE: November 5, 2024
SUBJECT: Short-term Rental Fee Update Discussion
I.SUMMARY
Town Council has requested that staff review short-term rental licensing fees. The main
purpose of this presentation is to clarify the Council’s goals and objectives regarding the
STR program.
1)The STR economic nexus study identified the demand for employees and,
therefore, employee housing needed to support the spending from an STR and then
quantified the gap between what an employee could afford versus the cost of
market rate housing. Is Council’s goal to have short-term rentals contribute
financially to the community's employee housing gap with fees to generate
funds for community housing?
OR
2)Is the Council’s goal to reduce, manage, and regulate STRs within the
community? For example, this could include creating caps by zone or creating an
ownership time requirement.
Additionally, this memo will summarize the STR economic nexus study completed in 2022
along with current Town of Vail regulations, provide Council with a current estimated
inventory of STRs within the town, and provide potential policy options around the goals
above.
II.BACKGROUND
During 2021 and 2022, the Town contracted with RRC Associates and Economic Planning
Systems (EPS) to perform a comprehensive study of the Vail short-term rental market with
the goal of determining the impact of STRs on the local housing market. At that time, the
town had a total of 2,454 registered STRs. The study looked at the STRs by business
license zone, zone district, neighborhood, and property characteristics (bedroom count,
property type), and property usage. The study also included a nexus study. The study
results suggested that the increased number of STRs Vail has experienced in recent years
has had a modest impact on the overall local owner and renter-occupied housing
inventories. The study also indicated that Vail has one of the highest proportions of vacant
housing units in the State which could possibly help explain the reason for only a modest
increase in STRs. On the other hand, the nexus study showed that STRs increase the
need for additional employees to support the spending from the STR bed-base and,
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therefore, increase the housing needs for those employees within the Vail
community. Specifically, the study found that visitor spending associated with every 1,000
accommodation units creates a need for 1,445 households to support the spending of
1,000 accommodation units. Of those, 1,426 households are compensated below the
income required to afford market rate housing, which the study identifies as 200% of AMI.
To make up that gap, the analysis supported a maximum STR fee per bedroom of $5,912.
An important point to emphasize is that the study did not find that the STRs are causing
the affordability gap. The affordability gap is assumed to be the result of a resort town
environment with lower worker wages combined with a scarcity of housing in a desirable
housing market.
To coincide with the study, staff brought forward several STR policy recommendations and
considerations for Council to discuss. These included an increased fine structure,
increased registration fees of up to $3,000 per bedroom (based on a nexus study),
registration limits (caps) in business license zone 2, ownership time requirements, health
and life safety inspections, and insurance requirements. Council supported administrative
fees, insurance, and health and life safety requirements. The approved fee approach did
not utilize the findings of the nexus study. Instead, an approach to only cover
administrative costs was taken. A summary of all current STR regulations approved by
Council is included in the attached PowerPoint presentation.
The Town collected approximately $450,000 from STR registrations in 2023 and $112,300
in fines, which funds the program's estimated $450,000 of expenditures.
III. STR UPDATE
As of September 5, 2024 the town had approximately 2,616 licensed STR properties. This
is an increase of 171, or 6.6%, registrations compared to the time of the study. Of the
2,616 units, 1,629 are in Business License Zone 1 (Village Core) versus 987 in Zone 2. In
total, 1,149 are properties without 24-hour onsite management. Staff believes that portion
of the increase is related to enforcement and compliance but also believes there has also
been a modest increase in STR registrations over that time period. The below chart is a
detail of STR registrations by zone, neighborhood and property type (duplex, condo, single
family, ect.).
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Within Zone 2 (outside the village core), there has been a net increase of 68 STRs, with
the majority of those properties without on-site 24/7 onsite management. Attachment A
shows a count of STRs by condo building within each zone.
Looking even further into Zone 2, staff looked at property sales prices for new off-site
managed STR registrations sold between 2022 and 2024 to try and quantify which
properties could have potentially been local long-term housing based only on purchase
price. 98 properties with current STR registrations (excluding 24/7 on-site management)
were sold between 2022 and 2024. 71 of those properties sold for under $2.0M with 27 of
the 71 selling for under $1.0M. A property's sales price is only one data point in
determining what could have been local housing. Other factors also need to be
considered, such as HOA fees and renovation costs.
IV.DISCUSSION
Within STR policies and regulations, at a high level there are two primary objectives/goals
that communities have supported:
1)STRs proportionally contribute toward the costs associated with the economic
impacts they create in the community (Fees/Taxes)
2)STRs are regulated and managed within a community with limitations and caps.
Increasing Fees
The economic nexus study conducted by EPS in 2021/2022 supports an increased short-
term rental fee (up to $5,912 per bedroom) to help address the affordability gap between
what employees earn and what housing costs. This fee would contribute the costs
associated with employee housing necessary to support the bed base for STRs. The study
indicates that STRs offering hotel or resort-type amenities, as well as those located in
residential neighborhoods, both have similar demands on employee housing. Therefore, it
advocates for a uniform fee applicable to all types and locations of STRs. The Town’s legal
counsel has also advised implementing this uniform fee across all STR properties in both
Zone 1 and Zone 2, including condo-hotels with 24/7 onsite management and fractional
units. Having a non-uniform fee could lead to potential litigation. Additionally, the Council
should consider that a uniform STR fee increase might also influence the future support for
an increase in the Town’s lodging tax.
The below chart shows the current STR fee as well as examples of what total revenues
would be under two example fee scenarios:
Current Fee Per
Property (Admin) $1,000/Bedroom $2,000/Bedroom
24/7 Onsite Management Fee $50 $1,000 $2,000
Off-Site Management Fee $260 $1,000 $2,000
Total Estimated Revenue $440,805 (2023) $6,052,000 $12,104,000
For comparison purposes staff has also provided a matrix summarizing other peer
community STR regulations (Attachment B). When comparing fees specifically, Vail is on
the lower end. With that said, most communities fees are based on administrative costs
rather than an economic study with the exception of Breckenridge, Telluride, Pagosa
Springs, and Estes Park. Most community fees are higher than Vail's due to higher
administrative costs OR a smaller amount of STRs to allocate the costs towards.
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Registration Limits and Ownership Time Limitations
If the council does not want to increase fees for all STRs, staff can research other options
to regulate STR properties without increasing fees with the council’s direction. Other
options could include:
•Ownership time requirement: This would require an STR owner to provide proof
of ownership for a determined amount of time before the property could be rented
as an STR.
•Registration limits (cap): This would put a registration limit (cap) on the number of
allowed STR registrations within a certain area, zone, or neighborhood.
Both of these options would most likely require creating a zoning overlay to distinguish
specific zones or neighborhoods where and how each restriction would apply. Council
should also consider that each option may result in increased long-term rental inventory
but could instead increase the number of vacant properties in Vail, and thereby decrease
the amount of visitors and their associated spending.
V.ACTION REQUESTED OF COUNCIL
1)What are Council’s STR policy goals?
2) Does Council support an increase in STR fees based on the EPS study?
3)Is Council interested in pursuing an ownership time requirement or registration limits
for short-term rentals in conjunction with creating a new zoning overlay?
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2024 2022 CHANGE 2024 2022 CHANGE
CASCADE VILLAGE VAIL VILLAGE
Condos without 24/7 Front Desk Condos without 24/7 Front Desk
COLDSTREAM CONDOMINIUMS 29 24 5 ▲ALL SEASONS 23 20 3 ▲
COLORADO MOUNTAIN CONDO 5 4 1 ▲ALPHORN CONDO 5 5 0
MILLRACE 23 23 0 ALTUS VAIL RESIDENCES CONDO 4 0 4 ▲
WESTHAVEN AT CASCADE VILLAGE 6 0 6 ▲B. S. CONDO (1ST BANK)4 3 1 ▲
TOTAL 63 51 12 ▲BELL TOWER CONDOMINIUMS 1 1 0
BISHOP PARK 0 1 ‐1
Condos with 24/7 Front Desk BRIDGE STREET LODGE 10 10 0
EAGLE POINT 52 54 ‐2 CREEKSIDE CONDO 2 2 0
LIFTSIDE CONDOMINIUMS 9 8 1 ▲EDELWEISS 0 2 ‐2
TOTAL 61 62 ‐1 GOLDEN PEAK CONDOMINIUMS 4 1 3 ▲
GORE CREEK PLAZA 1 1 0
HOLIDAY HOUSE (9 VAIL ROAD)16 16 0
LIONSHEAD MEADOW VAIL PLACE CONDO 1 1 0
Condos without 24/7 Front Desk MILL CREEK COURT CONDO 3 4 ‐1
ENZIAN AT VAIL CONDO 11 12 ‐1 NORTHWOODS CONDOMINIUMS 18 18 0
GORE CREEK PLACE 4 3 1 ▲PLAZA LODGE 6 6 0
LIONSHEAD ARCADE CONDO 13 13 0 RAMS‐HORN LODGE CONDO 13 13 0
TREETOPS CONDO 13 10 3 ▲RED LION INN CONDOS 1 1 0
VAIL LIONSHEAD CENTRE CONDO 9 11 ‐2 RIVERHOUSE CONDO 4 2 2 ▲
VANTAGE POINT ‐ VAIL CONDO 51 40 11 ▲SCORPIO 12 11 1 ▲
TOTAL 101 89 12 ▲SKI CLUB VAIL 1 1 0
TALISMAN CONDO 2 1 1 ▲
Condos with 24/7 Front Desk TEXAS TOWNHOMES 4 3 1 ▲
ANTLERS CONDOMINIUMS 88 84 4 ▲TYROLEAN CONDOS 5 4 1 ▲
ARRABELLE AT VAIL SQUARE 43 43 0 VAIL CORE CONDO 12 13 ‐1
FIRST WESTWIND 26 25 1 ▲VAIL GATEWAY PLAZA CONDO 2 1 1 ▲
LANDMARK‐VAIL CONDOMINIUMS 60 59 1 ▲VAIL TOWNHOUSE 3 2 1 ▲
LIFT HOUSE 33 35 ‐2 VAIL TRAILS CHALET 8 9 ‐1
LION (THE)38 33 5 ▲VAIL TRAILS EAST 9 9 0
LION SQUARE CONDO 85 76 9 ▲VAIL VILLAGE FILING 1303▲
LION SQUARE NORTH 28 25 3 ▲VAIL VILLAGE PLAZA CONDOS 1 7 ‐6
LODGE AT LIONSHEAD 40 37 3 ▲VILLA CORTINA 16 16 0
MARK LODGE 12 13 ‐1 VILLA VALHALLA CONDO 6 8 ‐2
MONTANEROS CONDOMINIUMS 33 37 ‐4 VILLAGE CENTER 11 9 2 ▲
SKAAL HUS APT CONDO 1 0 1 ▲VILLAGE INN PLAZA 14 7 7 ▲
VAIL 21 CONDO 17 18 ‐1 VORLAUFER CONDO 3 3 0
VAIL INN (EVERGREEN LODGE)11 11 0 WALL STREET BUILDING CONDO 6 5 1 ▲
VAIL INTERNATIONAL 41 36 5 ▲TOTAL 234 216 18 ▲
VAIL SPA CONDOMINIUMS 38 37
WDL VAIL (RITZ‐CARLTON)43 42 1 ▲Condos with 24/7 Front Desk
TOTAL 637 611 26 ▲APOLLO PARK/INTERVAL 37 38 ‐1
AUSTRIA HAUS 11 5 6 ▲
CHALETS AT THE LODGE AT VAIL 6 4 2 ▲
CHATEAU CHRISTIAN TOWNHOUSES 6 6 0
FOUR SEASONS (ONE VAIL ROAD)27 18 9 ▲
2024 2022 CHANGE LODGE AT VAIL 39 41 ‐2
TOTAL ZONE 1 LODGE TOWER 28 30 ‐2
Total Cascade 124 113 11 ▲MANOR VAIL 88 82 6 ▲
Total Lionshead 738 700 38 ▲MOUNTAIN HAUS CONDO 45 54 ‐9
Total Vail Village 707 655 52 ▲ONE WILLOW BRIDGE 18 19 ‐1
TOTAL 1569 1468 101 ▲RESIDENCES AT SOLARIS‐VAIL 61 33 28 ▲
RIVA RIDGE CHALETS NORTH 4 3 1 ▲
RIVA RIDGE CHALETS SOUTH 13 13 0
TOTAL ZONE 1 SEBASTIAN 13 17 ‐4
Condos without 24/7 Front Desk 398 356 42 ▲SKAAL HUS APT CONDO 1 0 1 ▲
Condos with 24/7 Front Desk 1171 1112 59 ▲VAIL MOUNTAIN LODGE 8 7 1 ▲
TOTAL 1569 1468 101 ▲WILLOWS CONDOMINIUMS AT VAIL 12 11 1 ▲
WREN INTERVAL 56 58 ‐2
TOTAL 473 439 34 ▲
Short‐Term Rental Condo Registrations by Business Area and Building Name: Zone 1
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197
2024 2022 CHANGE 2024 2022 CHANGE
EAST VAIL WEST VAIL
Condos without 24/7 Front Desk Condos without 24/7 Front Desk
ALTAIR VAIL INN 7 5 2 ▲AROSA TOWNHOUSES 1 0 1 ▲
BALD MOUNTAIN TOWNHOMES 0 1 ‐1 BRANDYWINE TRACE CONDO 3 2 1 ▲
BIGHORN TERRACE 1 0 1 ▲BUFFEHR CREEK CONDOS 0 1 ‐1
BOOTH CREEK TOWNHOUSES 6 6 0 BUFFER CREEK WEST 2 1 1 ▲
BOOTH FALLS MTN HOMES 3 3 0 CAMELOT TOWNHOUSES 1 1 0
COLUMBINE ROAD CONDOS 8 7 1 ▲CASA DEL SOL TOWNHOMES 2 3 ‐1
COLUMBINE WEST CONDO 0 3 ‐3 CHAMONIX CHALETS 6 7 ‐1
COURTSIDE TOWNHOMES 9 8 1 ▲COLUMBINE WEST CONDO 2 0 2 ▲
GORE CREEK CONDOMINIUMS 1 1 0 DOME MAIN CONDO 3 1 2 ▲
HEATHER OF VAIL CONDOS 0 1 ‐1 GROUSE GLEN AT VAIL 101 ▲
MOUNTAIN MEADWO CONDOS 0 4 ‐4 HAMLET CHALET 303 ▲
NORTHWOODS CONDOMINIUMS 1 0 1 ▲HAMLET TOWNHOUSES 4 0 4 ▲
PITKIN CREEK PARK 36 38 ‐2 HILLSIDE CONDO 3 3 0
PITKIN CREEK TOWNHOUSES 1 0 1 ▲INTERLOCHEN CONDO 14 10 4 ▲
RIVERBEND AT VAIL 413 ▲MATTERHORN INN 1 2 ‐1
SPRUCE PARK ESTATES 1 1 0 MEADOW BROOK CONDO 1 1 0
SUNWOOD AT VAIL CONDO 2 1 1 ▲MEADOW CREEK CONDO 22 21 1 ▲
TIMBER FALLS CONDO 45 39 6 ▲MUSTANG CONDOMINIUMS 1 0 1 ▲
VAIL EAST LODGING 7 8 ‐1 NORTHRIDGE CONDO 2 0 2 ▲
VAIL EAST TOWNHOUSE CONDOS 15 15 0 PTARMIGAN 16 17 ‐1
VAIL GOLFCOURSE TOWNHOMES 12 13 ‐1 SPRUCE CREEK TOWNHOMES 1 0 1 ▲
TOTAL 159 155 4 ▲SUNLIGHT NORTH CONDOS 0 1 ‐1
TIMBER CREEK LODGES CONDOS 3 4 ‐1
Condos with 24/7 Front Desk TIMBER FALLS CONDO 1 0 1 ▲
FALL RIDGE CONDOS 37 26 11 ▲VAIL DAS SCHONE CONDO 3 1 2 ▲
GORE CREEK CONDOMINIUMS 1 0 1 ▲VAIL HEIGHTS CONDO 3 1 2 ▲
RACQUET CLUB TOWNHOMES 11 17 ‐6 VAIL SKY HIGH CONDO 1 0 1 ▲
VAIL RACQUET CLUB CONDO 64 81 ‐17 VALLEY CONDO 8 2 6 ▲
WREN HOUSE 5 5 0 VESTLANDET 2 2 0
TOTAL 118 129 ‐11 TOTAL 110 81 29 ▲
SANDSTONE
Condos without 24/7 Front Desk
770 POTATO PATCH DRIVE CONDO 6 3 3 ▲
ASPEN TREE CONDO 2 2 0
BREAKAWAY WEST CONDO 33 31 2 ▲
BROOKTREE TOWNHOUSES 13 10 3 ▲2024 2022 CHANGE
EASTERN VALLET CONDOS 0 1 ‐1 TOTAL ZONE 2
EIGER CHALETS 3 1 2 ▲ Total East Vail 277 284 ‐7
GROUSE GLEN AT VAIL 101 ▲ Total Sandstone 353 320 33 ▲
HOMESTAKE AT VAIL 18 16 2 ▲ Total West Vail 110 81 29 ▲
LIONS MANE CONDO 10 8 2 ▲TOTAL 740 685 55 ▲
POTATO PATCH CLUB CONDO 11 9 2 ▲
SANDSTONE 70 18 12 6 ▲
SANDSTONE PARK CONDOS 1 0 1 ▲TOTAL ZONE 2
SAVOY VILLAS CONDOMINIUMS 9 8 1 ▲Condos without 24/7 Front Desk 444 381 63 ▲
SNOW FOX CONDOS 9 5 4 ▲Condos with 24/7 Front Desk 296 304 ‐8
SNOW LION AT VAIL CONDO 11 8 3 ▲TOTAL 740 685 55 ▲
SUN VAIL CONDOMINIUM 29 31 ‐2
TELEMARK TOWNHOUSE 1 0 1 ▲
TOTAL 175 145 30 ▲
Condos with 24/7 Front Desk
SANDSTONE CREEK CLUB CONDO 64 64 0
SIMBA RUN 60 57 3 ▲
VAIL RUN RESORT COMMUNITY 54 54 0
TOTAL 178 175 3 ▲
Short‐Term Rental Condo Registrations by Business Area and Building Name: Zone 2
198
2024 2022 CHANGE 2024 2022 CHANGE
CASCADEVILLAGE EASTVAIL
CASCADE 4 5 Ͳ1 BIGHORN 65 63 2 Ÿ
GLENLYON 22 21 1 Ÿ BOOTHFALLS 18 16 2 Ÿ
TOTAL 26 26 0 COLUMBINE 2 2 0
GOLFCOURSE 23 14 9 Ÿ
PITKINCREEK 1 1 0
VAILMEADOWS 3 5 Ͳ2
TOTAL 112 101 11 Ÿ
LIONSHEAD SANDSTONE
BEAVERDAM 3 3 0 POTATOPATCH 7 7 0
FORESTROAD 9 9 0 SANDSTONE 13 13 0
MEADOWDR 1 2 Ͳ1 TOTAL 20 20 0
TOTAL 13 14 Ͳ1
VAILVILLAGE WESTVAIL
BEAVERDAM 3 2 1 Ÿ BUFFEHRCREEK 9 9 0
BRIDGESTREET 0 1 Ͳ1DASSCHONE 17 18 Ͳ1
FORESTROAD 13 11 2 Ÿ INTERMOUNTAIN 26 26 0
HANSONRANCHROAD 1 1 0 LIONSRIDGE 18 19 Ͳ1
MEADOWDR 4 3 1 Ÿ MATTERHORN 37 32 5 Ÿ
TOTAL 21 18 3 Ÿ VAILHEIGHTS 6 6 0
VAILRIDGE 2 3 Ͳ1
TOTAL 115 113 2 Ÿ
TOTALCASCADE 26 26 0 TOTALEASTVAIL 112 101 11 Ÿ
TOTALLIONSHEAD 13 14 Ͳ1 TOTALSANDSTONE 20 20 0
TOTALVAILVILLAGE 21 18 3 Ÿ TOTALWESTVAIL 115 113 2 Ÿ
TOTALZONE160582Ÿ TOTALZONE2 247 234 13 Ÿ
ShortͲTermRentalSFH/TownhomeRegistrationsbyNeightborhood
ZONE1ZONE2
199
Short‐Term Rental Ordinance Matrix
Colorado Association of Ski Towns‐May 2023, Updated October 2024 by Vail Staff
Agency Allowed in
Primary
Residence?
Allowed in Non‐
Primary
Residence?
License
Required?
Limit # licenses issued? Limit # of licenses issued per
person?
License Fee
($)
Done a Fee
Study?
Which Taxes
Required?
(lodging, STR,
excise, etc.) Note
%
Concentration Limits?
(i.e. # allowed per
block or zone)
Zoning Limitations? (i.e. STRS
only allowed in certain
zones.)
Occupancy Limits?Limits on # of nights per
year?
Require a “local responsible
party” to take complaints?
Mandatory response time
for the responsible party to
address complaints?
Use/have used
moratoriums?
Number of STR
licenses issued
Aspen
yes yes yes Yes. There are 3 STR permit
types. Limit only applies in
certain residential zone districts.
Limits on owner‐occupied (STR‐
OO), and traditional/classic STRs
(STR‐C). Condo‐hotels are subject
to STR laws, but have some
additional flexiblity
no $148/unit/yr
for condo‐hotel
units;
$394/unit/yr for
classic and
owner
occupied. All
licence holders
must also have
an annual $150
business license
too
yes 11.3% combined
lodging and sales
Yes NO Studio units have an occupancy of
two plus one. All STR units with
one or more bedrooms have an
occupancy of two plus two per
bedroom. Bunkrooms count as
two occupants per bedroom
regardless of the number of
pillows.
No limits on STR‐C permits. STR‐
OO permits are limited to 120
nights per year.
Defined as: a natural person who
is legally designated on the permit
application by the permittee.
Must live in the Roaring Fork River
Drainage area and within 2 hours
drive
2 hour reponse to emergency
calls and 24 hour response to non‐
emergency calls.
Yes. 1,174
Avon
Yes Yes Yes, non‐
transferrable
Yes‐ Traditional (Full) licenses
capped at 15% of dwelling units
per property within the portion of
the STR Overlay District that is not
included in Town Core. Total
number of licenses in the Town is
NOT capped
No 1 Bedroom ‐
$350 / 2
Bedroom ‐ $400
/ 3 Bedroom ‐
$450 / 4
Bedroom ‐ $500
/ Resident‐
Occupied
license ‐ $150 /
Front Desk
$250 plus
$25/bedroom
used as STR
No 4% sales tax, 4%
accommodation tax,
2% STR Tax for
Community Housing
Yes‐ Traditional (Full)
licenses capped at 15% of
dwelling units per property
within the portion of the
STR Overlay District that is
not included in Town Core
Short‐Term Overlay District ‐
primarily town core
Yes ‐ Maximum occupancy
formula is (# of bedrooms * 2 + 2)
Avon offers a Limited License that
limits nights of rental to 42 nights
per year however, this license
type is rare. This license‐type
offers individuals who own
property where a traditional
license (STR‐Full) license is no
longer available because of the
15% cap by property
Yes Yes ‐ 4 hours No 336
Blue River
Yes Yes Yes No No $300 annually No 12.275% (includes
3.4% lodging tax)
no no 2 people per bedroom plus 2 no; STRs must rent at least 10
days per year to maintain a
license
no no No 220
Breckenridge
Yes Yes Yes Yes. Four zones:
Resort Zone: 1816
Zone 1: 1680
Zone 2: 130
Zone 3: 390
No $75‐$175
license tax plus
a regulatory fee
of $756 per
bedroom
Yes Sales 2.4%,
Accomodations 3.5%
Yes. Four zones:
Resort Zone: 1816
Zone 1: 1680
Zone 2: 130
Zone 3: 390
Yes Yes. 2 per bedroom + 4 for the
entire property
Only on owner occupied units ‐ 21
days a year
Responsible agent has to be
available by phone
60 minutes No 4198 ‐ October
2024
Crested Butte
Yes Yes ‐ with limits Yes There are no limits to the number
of Primary Occupancy licenses.
Unlimited licenses are limited by
Blockface in allowed zone districts
(R1, R1A, R1C, R1D, R1E, R2, R2C,
R3C, B3, B4). For Blockfaces
smaller in length than two
hundred (200) linear feet, a
maximum of one (1) unlimited
license will be allowed. For Block
Faces 200—400 linear feet long, a
maximum of two (2) unlimited
licenses will be allowed. This
theoretically limits unlimited
licenses to 198 units.
Yes ‐ No more than one (1) license
may be held by any owner.
$250 for
Primary
Occupancy
license. $800
for Unlimited
license.
Yes 9.4% total sales tax
(Town, County, State,
RTA), 4% local
marketing district,
7.5% vacation rental
excise tax = total tax
rate of 20.9%
Yes, Unlimited licenses are
limited by Block Face in
allowed zone districts (R1,
R1A, R1C, R1D, R1E, R2,
R2C, R3C, B3, B4). For Block
Faces smaller in length
than two hundred (200)
linear feet, a maximum of
one (1) unlimited license
will be allowed. For Block
Faces 200—400 linear feet
long, a maximum of two (2)
unlimited licenses will be
allowed.
No zoning limits for primary
resident license. Unlimited licenses
are restrctected to the following
zone districts (R1, R1A, R1C, R1D,
R1E, R2, R2C, R3C, B3, B4).
Yes, two person per bedroom plus
two additional occupants
Primary residence vacation rental
licenses are limited to no more
than 90 nights per calendar year.
Yes Must be able to respond within 1
hour.
Yes. 190 unlimited
vacation rental
licenses currently.
In Theory upto
198 unlimited
licences can be
issued. 11 Primary
residence
vacation rental
licenses have
been issued.
Attachment B
20
0
Short‐Term Rental Ordinance Matrix
Colorado Association of Ski Towns‐May 2023, Updated October 2024 by Vail Staff
Agency Allowed in
Primary
Residence?
Allowed in Non‐
Primary
Residence?
License
Required?
Limit # licenses issued? Limit # of licenses issued per
person?
License Fee
($)
Done a Fee
Study?
Which Taxes
Required?
(lodging, STR,
excise, etc.) Note
%
Concentration Limits?
(i.e. # allowed per
block or zone)
Zoning Limitations? (i.e. STRS
only allowed in certain
zones.)
Occupancy Limits? Limits on # of nights per
year?
Require a “local responsible
party” to take complaints?
Mandatory response time
for the responsible party to
address complaints?
Use/have used
moratoriums?
Number of STR
licenses issued
Denver
Yes No Yes No Yes ‐ Must be primary residence,
only 1 primary residence allowed
per person
Application Fee
= $50
Annual License
Fee = $100
Yes Lodger’s Tax = 10.75%
Occupational
Privilege Tax =
$48/year
Business Personal
Property Tax is
assessed on assets
used in conducting
business in Denver.
The tax rate is
calculated on the
established value of
the personal
property.
No No, except that STRs are limited to
residential structures. If structure is
properly zoned/permitted, it may
be licensed as an STR.
No No Yes ‐ Primary Resident/Host or
"local responsible party" when
Host is out‐of‐town.
No No Approx. # of
currently active
STR licenses =
2,316
Dillon
YES YES YES NO NO STR LICENSE
FEE ‐ $700, NO
PARKING
PERMITS
ALLOWED FOR
STR GUESTS
YES SALES, LODGING &
EXCISE TAXES
No No Occupancy based on # of
bedrooms (per County assessor
records) x 2 occupants + 2 per
property. Ex) 2 bedroom property
has maximum occup. of 6 guests
No Yes 60 minutes No 315
Durango
Yes Yes Yes Yes No $750 permit
fee, annual
business license
fee
No Lodging, Sales yes‐ 1 per block face in
eligible single family zones
Yes. Only allowed in 2 single family
zones and in mixed‐use zones
yes, based on # of bedrooms and
parking
In most circumstances, no yes yes No 125
Eagle County
n/a n/a Draft Ordinance
written, July 2024
Estes Park
Yes Yes Yes Yes for residentially zoned (322)
No for commercially zoned
No $200 base fee
$50 per
bedroom per
Assessors, plus
$1,430
workforce
housing
regulartory
linkage fee
(adjusted
annually for
inflation)
Yes to establish
a workforce
housing
regulatory
linkage fee:
https://cms3.re
vize.com/revize
/summitcoco/D
ocuments/Servi
ces/Community
%20Developme
nt/Short%20Ter
m%20Rentals/E
stes%20Park%2
0Study_Root%2
0Policy%20Full
%20Report.pdf
2% Local Marketing
District Tax
Vacation home
workforce housing
regulatory linkage fee
$1390 annual adj by
CPI
No Allowed in all zoning districts
except Office, Commercial Heavy
and Industry zoning districts
Yes ‐ 2 per bedroom plus 2 up to 8
unless a large vacation home
application has been approved
(still limited to 2 per bedroom
plus 2; i.e. 5 bedrooms allows 12
occupany with approval of large
vacation home application)
No Yes Yes ‐ 30 minutes Yes ‐ moratorium on the
Town's residential
waiting list
As of October 2021
residential properties
licensed are no longer
transferable to a new
owner
471 with 322
residential
20
1
Short‐Term Rental Ordinance Matrix
Colorado Association of Ski Towns‐May 2023, Updated October 2024 by Vail Staff
Agency Allowed in
Primary
Residence?
Allowed in Non‐
Primary
Residence?
License
Required?
Limit # licenses issued? Limit # of licenses issued per
person?
License Fee
($)
Done a Fee
Study?
Which Taxes
Required?
(lodging, STR,
excise, etc.) Note
%
Concentration Limits?
(i.e. # allowed per
block or zone)
Zoning Limitations? (i.e. STRS
only allowed in certain
zones.)
Occupancy Limits? Limits on # of nights per
year?
Require a “local responsible
party” to take complaints?
Mandatory response time
for the responsible party to
address complaints?
Use/have used
moratoriums?
Number of STR
licenses issued
Fraser
yes yes yes no no $150/for STR
application fee
plus $40 for STR
Operating
License plus
$250/bedroom
for Permit fee.
Permit fee
increases to
$350/bedroom
Oct 1, 2025
in house, yes Colorado State Tax
2.9% + Grand County
Sales Tax 1.3% +
Grand County Lodging
Tax 1.8% + Fraser
Town Sales Tax 5%
which equals 11%
no no no no yes yes, one hour no 273
Frisco
Yes Yes Yes Yes, 25% of Housing Stock,
maximum of 900 STR licenses
No $250 annually Yes, but only to
cover program /
license costs
Total: 15.725%: CO
State Sales Tax: 2.9%;
SC Sales Tax: 2.0%; SC
Mass Transit Tax:
.75%; SC Special
District Tax: .725%;
Frisco Lodging: 2.35%;
Frisco Sales: 2%; STR
Excise: 5%
No No Yes; 2 people per bedroom plus 4 No Yes Yes ‐ 60 mins No 900
Glenwood Springs
YES YES YES YES NO $600 New STR,
$400 Renewal
Biannual
No formal study
but increased
fees to cover
program costs
on 6/2023
Lodging + Sales Cannot be within 250' of
another existng permit
No Set on Building inspection per
limits of property maintenance
code
NO YES NO NO 99 Total, 88 STR,
11 ATR (Accessory
Tourist Rentals)
Granby
No Yes Permit Required No No One‐time $100
applic. fee then
annual permit
fee of $728 per
bedroom
Yes Sales, impact fee
which falls under
broad definition of
local lodging tax
No, but workimg on it Yes # Bedrooms x2 plus 4 No Yes Yes No 350
Grand County
Yes Yes Yes No limit No limit $100/per
occupant
No 1.8% lodging tax No limit No limitations 16 people maximum for any
dwelling. Maximum occupancy
further limited depending of
septic design
No limits 2 emergency contacts required 1 hour required response time None 949
Jackson, WY
Yes No Yes No Each residence(not ARUs) is
allowed 3 STRs per year
$517/br plus
business license
fee
No Lodging 4% No No No 60 Yes No No 210 in commercial
areas; will have to
see how many in
residential areas
with new program
Ketchum, ID
Yes Yes Yes No No $504 Lodging No Yes Yes Must be at least 2 nights a year Yes, within 20 vehicular miles of
the city limits
Yes No Unknown
20
2
Short‐Term Rental Ordinance Matrix
Colorado Association of Ski Towns‐May 2023, Updated October 2024 by Vail Staff
Agency Allowed in
Primary
Residence?
Allowed in Non‐
Primary
Residence?
License
Required?
Limit # licenses issued? Limit # of licenses issued per
person?
License Fee
($)
Done a Fee
Study?
Which Taxes
Required?
(lodging, STR,
excise, etc.) Note
%
Concentration Limits?
(i.e. # allowed per
block or zone)
Zoning Limitations? (i.e. STRS
only allowed in certain
zones.)
Occupancy Limits? Limits on # of nights per
year?
Require a “local responsible
party” to take complaints?
Mandatory response time
for the responsible party to
address complaints?
Use/have used
moratoriums?
Number of STR
licenses issued
Keystone, CO
Yes Yes Yes No No $285 STR No No, all Keystone considered Resort
Overlay Zone
2 per bedroom + 4 or 1 person
per 200 square fee of living area
No Yes No
Leadville
Yes Yes‐ with a cap Yes Yes‐ more than 2 requires a land
use application for multi licenses
to be allowed and then subject to
the cap
No $325 per
license wither
Class 1 (owner
occupied) or
class 2 (non‐
owner
occupied)
County did a
housing needs
assessment
which was the
basis for code
changes
Local Leadville (city
prope)
Accommodations Tax
4.92%, State Sales Tax
NO No 2 per room and 2 extra total No Yes Yes No 171
Mammoth Lakes, CA
Yes ‐ Some zoning
limits
Yes ‐ Some zoning
limits
yes No no $65 application
fee, $5‐$30
planning review
fee, due for
initial
certification.
$13 annual
renewal fee
Not recently Transient Occupancy
Tax 13%, TBID 1%
No Yes Yes ‐ Two per bedroom plus two no Yes ‐ 24 hour emergency contact
required
60 minutes We are considering due
to impacts to local
housing.
3,376
Moab, UT
Yes Yes Yes Capped at existing units in 2019 No Nightly rentals,
3 units or less
$116.00
renewal
$26.00 Nightly
rental, more
than 3 units
$145.00
renewal
$26.00
no General sales 8.85%,
County Transient
Room 4.25%, State
TRT 0.32%, Muni TRT
1.5%, totol 14.92%
No Yes, only some commercial zones Yes, 10, unless approved by fire
chief
Yes, 30/party No 60 minutes Used at time of cap
adoption. "moratoriums"
in Utah are limited to 6
months while permanent
zoning language is
adopted. Moratorium as
used here might be
considererd to be
ongoing, as we're not
allowing any more STRs.
Mono County, CA Yes ‐ Some zoning
limits
Yes ‐ Some zoning
limits
yes ‐ two
approvals req'd
yes ‐ in certain areas yes ‐ 1 per person hourly rate for
Use Permit and
yes TOT, HMO yes ‐ in certain areas yes Yes ‐ Two per bedroom plus two
up to 10 max
no Yes ‐ 24 hour emergency contact
required
60 minutes yes
Mountain Village
Yes Yes Yes No No $165 + $22 per
sleeping room
Sales tax 4.5, lodging
tax 4.0 total 8.5%
No No No No No No No 619 as of 6/2023
Mt. Crested Butte
Yes Yes Yes No No $350 for new
and $300 for
renewal
Compared fees
vs costs, maybe
lowering the
current fee but
still TBD
MTCB sales tax ‐ 5%,
MTCB Excise Tax ‐
2.9%
No No No No Yes, within 45 minutes of town Yes No 668
Ouray
Yes Yes Yes Yes, 120 No Yes (new
license fee:
$750;
annual renewal
fee: $350)
No ‐ compared
fees with
GNAR's STR
data from April
2021
3.5% Lodging/15%
Excise/7.75% Sales
None Yes, no R‐1 (low‐density residential
zone)
maximum: 2 persons per
bedroom + 2 additional
30 days rented per year as a
Minimum
Yes and responsible party must be
within 45 minutes drive time
No No 100
20
3
Short‐Term Rental Ordinance Matrix
Colorado Association of Ski Towns‐May 2023, Updated October 2024 by Vail Staff
Agency Allowed in
Primary
Residence?
Allowed in Non‐
Primary
Residence?
License
Required?
Limit # licenses issued? Limit # of licenses issued per
person?
License Fee
($)
Done a Fee
Study?
Which Taxes
Required?
(lodging, STR,
excise, etc.) Note
%
Concentration Limits?
(i.e. # allowed per
block or zone)
Zoning Limitations? (i.e. STRS
only allowed in certain
zones.)
Occupancy Limits? Limits on # of nights per
year?
Require a “local responsible
party” to take complaints?
Mandatory response time
for the responsible party to
address complaints?
Use/have used
moratoriums?
Number of STR
licenses issued
Park City, UT
yes yes yes no no $166 +
$29.74/BR
Waiting for a
response
13.37 % total
(3%County
TRT;.32%State TRT;
1% City TRT; 1% City
Sales; .25% County
Sales; 4.85 %State;
.25 County Transpo
Option; .25 County
Transp Infras.; .30
County Mass Transit;
.25 County Add. Mass
Transit; 1.6 City
Resort Tax; .10 Utah
ZooArtPark.
no yes, Prohibited in most Single
Family Zoned areas (which are
limited); and in a handful of Resort
Zoned subdivisions by CCR's, but
reinfored in Code
no no yes yes. 20 mins no 2400
Routt County
NO NO STRs not allowed
except in
commercial areas
or where a permit
has been issued
(B&B or guest
ranch)
Salida
YES YES YES 66 (75%) ‐ Residential Zones , 99
(70%) ‐ C/2 Historic District, 71
(25%) ‐ Hwy 291 Corridor, 16
(35%) ‐ Industrial Corridor, 46
(70%) ‐ Hwy 50 Corridor
1 per person or Business Entity $1,000 annual
fee plus $200
one‐time up‐
front for admin
review
Yes Occupational Lodging
Tax
1 Per block in residential
zones
There are no specific zoning
limitations but there is an
Administrative Review for STRs in
all zones.
Yes, determined on size, number
of bedrooms etc.
In residential zones there is a max
185 nights that can be rented.
Yes NA Yes Currently 225 STR
units in Salida
Silverthorne
Yes Yes Yes Yes. Most of the Town is limited
to Zone 1, which allows 10% of
built units to have an STR license.
In the Town Core, Zone 2, it is
limited to 50% of built units. In
total, approximately 741 STRs will
be permitted.
No Yes. Studio
–$150; 1
Bedroom ‐
$200; 2
Bedrooms
–$250; 3
Bedrooms
–$300; 4
Bedrooms
–$350; 5
bedrooms –
$450; 6+
bedrooms –
$500
No Sales and Lodging for
Town of Silverthorne.
Sales for State of
Colorado, Summit
County, Summit
County Transit Tax,
Summit Combed
Housing Authority
No No Yes No Yes Yes No 344
Snowmass Village
Yes. Yes. Yes. No. No. $300 for STR
Permit per year,
$85 Business
License Fee per
year.
No. Loding 2.4% Sales Tax
3.5%.
No. No. Yes on Permit type 3&4.. 2 per
bedroom + 4 for the entire
property. Children under 5 are
not counted.
Yes on permit type 4. The
minimum stay is 4 nights.
Yes. Yes. The local contact needs to
respond within the hour.
No. 517
Steamboat Springs
yes yes Yes Unlimited in Overlay Zone A;
Overlay Zone B has 6 subzones
with caps
no $250 no Sales and lodging
taxes + 9% STR excise
tax
No STR Overlay Zones yes Yes, for Temporary STR Licenses
only
yes Yes yes, while overlay zone
was being drafted
~3000 total STRs
(still issuing first
round of licenses)
Summit County
Yes Yes Yes Unlimited in the Resort Overlay
Zone. Capped number of licenses
in the Neighborhood Overlay
Zone. Numbers vary based on
basin location.
No Yes, depends on
license type.
Resort Overlay
Zone = $280
Neighborhood
Zones:
Type I = $225;
Type II = $340
No but might in
the future if
there are
changes in
regulation
Sales tax = 6.375%
collected by State.
Summit County
recieves 2% of this.
Also new this year is
the 2% lodging tax in
addition to the sales
tax
In the NOZ only: Lower
Blue Basin is capped at
550. Upper Blue Basin is
capped at 590. Snake River
Basin is capped at 130. Ten
Mile Basin is capped at 20.
Yes, only allowed in residential
zone districts.
Yes, 2 guests per bedroom plus 2
additional guests, unless further
restricted by On‐Site Wastewater
System.
No annual limit if property is
within the Resort Overlay Zone.
Within the Neighborhood Zone
there is a 35 booking limit per
year for each STR but no nightly
limit.
Not required to be local but
responsible party must respond
within 1 hour of receiving a
complaint.
Yes, 1 hour. Yes, County called a 90
day moritorium in 2021
to allow time to revise
STR regs and ordinance.
4,614 Licenses
20
4
Short‐Term Rental Ordinance Matrix
Colorado Association of Ski Towns‐May 2023, Updated October 2024 by Vail Staff
Agency Allowed in
Primary
Residence?
Allowed in Non‐
Primary
Residence?
License
Required?
Limit # licenses issued? Limit # of licenses issued per
person?
License Fee
($)
Done a Fee
Study?
Which Taxes
Required?
(lodging, STR,
excise, etc.) Note
%
Concentration Limits?
(i.e. # allowed per
block or zone)
Zoning Limitations? (i.e. STRS
only allowed in certain
zones.)
Occupancy Limits? Limits on # of nights per
year?
Require a “local responsible
party” to take complaints?
Mandatory response time
for the responsible party to
address complaints?
Use/have used
moratoriums?
Number of STR
licenses issued
Telluride
yes yes yes, non‐
transferrable
Limted to 750 licenses until
11/23, no longer limited
No more than 2 per owner/entity Yes, amount
dependent on
license type,
see Notes
section
yes (March ‐
July 2023)
Lodging, STR tax,
excise
no no; however, different license types
are required based on residential
and non‐residential zone and
number of nights per year
Per Self‐Inspection Checklist that
affirms basic life and safety
standards are met
For Residential STR License (in
Residential Zone) limited to 29
cumulative nights per calendar
year; For Limited STR License
limited to 29 cumulative nights
per calendar year, Classic and
Lodging Establishment no limits
and no zoning limitations
yes not specified in Code; however,
owner representative is on call
full‐time to manage an STR
no 750
Teton County, WY
Yes Yes No, but STRs only
allowed in certain
locations
Vail
Yes Yes Yes No No $50 for onsite
professionally
managed units;
$260 for all
others
Yes Sales Tax, Local
Marketing District Tax
No No 2 per bedroom + 2 No Yes 30 minutes between 11PM and
7AM; 60 minutes all other times
No 2,454
Winter Park
Yes Yes Yes No No $150 No ‐ antipacting in
near future
4% Sales Tax, 1%
Accommodation Tax, 2%
Transit & Trails Tax
No No Safety Requirements list complying with
fire and building code
No Yes 60 Minutes No 1,200
20
5
Short Term Rental Update
November 5, 2024
206
Town Council | Finance |
Council STR Goals
What is Council’s Goal?
1)The STR economic nexus study identified the demand for employees
and, therefore, employee housing needed to support the spending from
an STR and then quantified the gap between what an employee could
afford versus the cost of market-rate housing.Is Council’s goal to
have short-term rentals contribute financially to the
community's employee housing gap with fees to generate
funds for community housing?
OR
2)Is the Council’s goal to reduce, manage, and regulate STRs
within the community? For example, this could include limiting
registrations by zone or creating an ownership time requirement.
207
Town Council | Finance |
Licensed STR Properties
*171 or 6.6% increase in STR licenses since 2022. 103 of those are within
the village core and 68 are outside the village core
Included with your memo is a detail of STRs by location and building
208
Town Council | Finance |
2022 STR Economic Nexus Study- EPS
1,000 accommodation units/STRs create a need for 1,445 households
to support the spending associated with those units/STRs
•98% or 1,426 of those households are compensated below the
income requirement to afford market rate housing (200% of
AMI)
A fee is determined based on a “gap analysis” that looks at the
difference between what workers earn and the market-cost of
housing:
•Fee accounts for impacts of guests above and beyond local
spending
•Vail’s study supported up to a $5,912 per bedroom STR fee
to address this gap ($35.8M annually)
•Fee charged annually to create revenue to support
community housing programs
209
Peer Communities
The following information came from
the Telluride STR study conducted by
EPS (07/2023).
Like Vail, most communities
have taken an
administrative/licensing fee
approach
210
Peer Communities
Aspen: $20.3M Annually
•1% RETT: $14.0M
•10% of a 0.45% sales tax: $1.4M
•STR Tax: $4.9M
Avon: $1.1M Annually
•2% STR Tax: $1.1M
Breckenridge: $17.25M-21.25M
Annually
•Discretionary Transfer from Excise
Fund: $10.0-$14.0M
•STR License Fee: $7.0M
•SHA Development Impact Fees:
$250K
Steamboat: $13.0M Annually
•9% STR Tax: $13.0M
Vail: $7.5M Annually
•Transfer from Capital Projects Fund: $2.5M
•0.5% Sales Tax: $5.0M
Peer Community Dedicated Housing Revenues
211
Town Council | Finance |
Increased Fees
Current Fee Per
Property (Admin
Fee)
$1,000/
Bedroom
$2,000/
Bedroom
$5,000/
Bedroom
24/7 Onsite
Management Fee $50 $1,000 $2,000 $5,912
Off-Site Management
Fee
$260 $1,000 $2,000 $5,912
Total Estimated
Revenue
$440,805 (2023)$6,052,000 $12,104,000 $35,779,424
•Should Council want to increase STR fees staff recommends a fee between $1,000-
$2,000 per bedroom
•Staff would also recommend maintaining the current administrative/licensing fee
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Town Council | Finance |
STR Caps and Limits
•Ownership time requirement: This would require an STR owner to
provide proof of ownership for a determined amount of time before the
property could be rented as an STR.
•Registration limits (cap): This would put a registration limit (cap) on
the number of allowed STR licenses within a certain area, zone, or
neighborhood.
*Caps and ownership time requirements may not increase inventory for local
housing but could also increase the number of vacant homes
213
Town Council | Finance |
Current STR Licensing Requirements
STR Requirements:
•Registration Fee: $260
•Self-compliance affidavit
•Local representative required
•Interior and Exterior Signage required
•Homeowners insurance policy: $1,000,000 minimum
covering STR or commercial activity
•Fire Department Inspection
214
Town Council | Finance |
Current STR Licensing Requirements
STR with 24/7 Onsite Front Desk Management
•Fee: $50
•Interior Signage Requirement
•Homeowners insurance policy: $1,000,000 minimum
covering STR or commercial activity
215
Town Council | Finance | 5/7/2024
Current STR Licensing Requirements
Fines
•1st- $1,500
•2nd- $2,650
•3rd- STR License suspended for three years
216
Town Council | Finance | 5/7/2024
COUNCIL DIRECTION
•What are Council’s STR policy
goals?
•Does Council support an increase in
STR fees based on the EPS study?
•Is Council interested in pursuing an
ownership time requirement or
registration limits for short-term
rentals in conjunction with creating a
new zoning overlay?
217
AGENDA ITEM NO. 2.5
Item Cover Page
DATE:November 5, 2024
TIME:20 min.
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Presentation/Discussion
AGENDA SECTION:Presentation/Discussion (12:00pm)
SUBJECT:Municipal Judge Update (3:15pm)
SUGGESTED ACTION:Listen to presentation and provide feedback.
PRESENTER(S):Buck Allen, Town of Vail Municipal Judge
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Municipal Court Update
218
To:Vail Town Council
From:Municipal Judge Buck Allen
Date:November 5, 2024
Subject:Municipal Court Update
A. Good to be here for my first meeting with this Council
B. Operation of a typical court session
1. Presumption of innocence is the bedrock of the US Judicial System.
2. Advisement then individual arraignment. Traffic at 9:30, Ordinances at 10:00.
3. If Guilty plea then go to sentencing.
4. If Not Guilty plea then set for Pre Trial and then trial. Either trial to the court or jury
trial.
5. At Pre Trial with Town Prosecutor a disposition may be offered.
a. Town Prosecutor hired by a committee and not the judge.
6. In evaluating a disposition must recognize prosecutorial discretion. Rarely reject a
disposition. Dispositions are only offered by the prosecutor.
7. If there is no disposition then the matter is set for trial.
C. I invite you to observe the court any time
1. Try to keep the court informal.
2. For most people the municipal court is the court of first impression.
3. Goal is for Defendants to feel that their input has been heard and considered.
4. Goal is for participants to feel that they have been fairly treated.
D. Trends in Municipal Courts throughout the state
1. Most ordinance violations have similar state law – concurrent jurisdiction.
2. If charges with concurrent jurisdiction are filed in state court, the state receives the
fine and not the town.
3. Previous councils’ policy was to have concurrent cases filed in the municipal court.
E. Current issues involving municipal courts
1. Standardize County court and municipal court penalties
219
2. Home Rule vs. Equal Protection issues.
3. ACLU and Denver Post reviewing in custody and sentencing histories.
4. Colorado Supreme Court to review the issues.
F. Recommended Ordinance changes
1. Increase possible penalties from 180 days to 1 year.
a. To increase the enforceable time for Deferred Judgement and Sentences.
2. Depending on the Supreme Court decision modifying the Larceny ordinance.
220
AGENDA ITEM NO. 3.1
Item Cover Page
DATE:November 5, 2024
SUBMITTED BY:Greg Roy, Community Development
ITEM TYPE:DRB/PEC Update
AGENDA SECTION:DRB/PEC (3:35pm)
SUBJECT:DRB/PEC Update (5 min.)
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
PEC Results 10-14-24
DRB Results 10-16-24
PEC Results 10-28-24
221
Planning and Environmental Commission Minutes
Monday, October 14, 2024
1:00 PM
Vail Town Council Chambers
Present: David N Tucker
William A Jensen
Robert N Lipnick
John Rediker
Scott P McBride
Brad Hagedorn
Robyn Smith
Absent:
1. Virtual Link
Register to attend the Planning and Environmental Commission meeting. Once registered,
you will receive a confirmation email containing information about joining this webinar.
2. Call to Order
3. Main Agenda
3.1
A request for a review of an exterior alteration pursuant to Section 12-7B-7, Exterior
Alterations or modifications, Vail Town Code, to allow for the development of a new
mixed use building, located at 17 Vail Road, Vail Village Filing No. 2, Lot G, aka B.S.
Condominiums, and setting forth details in regard thereto. (PEC24-0040)
Applicant: East West Partners, represented by 4240 Architecture Inc
Planner: Jonathan Spence
Planner: Jonathan Spence
Applicant Name: East West Partners, represented by 4240 Architecture
PEC24-0040 FirstBank Staff Memo.pdf
Attachment A. Vicinity Map (4).pdf
Attachment B. FirstBank Narrative.pdf
Attachment C. FirstBank Plan Set.pdf
Attachment D. Email from Villa Cortina, October 10, 2024.pdf
Attachment E. Memo from Villa Cortina to applicant (Undated).pdf
Planner Spence gives a presentation introducing the project.
The applicants are represented by Jim Telling, Lou Bieker, and Pedro Campos. They give
a presentation.
Campos talks about the landscape plan.
Rediker asks about the health of the trees that are being preserved.
Planning and Environmental Commission Meeting Minutes of October 14, 2024
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Campos says it varies; an arborist will also be involved in the project. Campos talks about vehicle
access and circulation.
Lipnick asks about trees on the west of the site.
Campos says there are a few trees that are called for removal, some of them are not doing well.
Rediker asks about the pedestrian easement with Villa Cortina.
Campos describes the pedestrian circulation on the site.
Telling talks about the sidewalk on the east side of the site, and its relationship to the property line.
Hagedorn asks if the new sidewalk on the east side will be more defined, Bieker confirms.
Rediker and Campos discuss details of the curb cut on the northeast side from Vail Road.
Campos describes the surface parking as proposed.
Telling adds there will be additional parallel parking along Vail Road which are Town spaces.
Bieker presents on the urban design guide.
Smith asks what is the maximum height of landscaping against the building?
Campos says its usually perennials, which they are proposing.
Bieker presents on the street edge and street enclosure. He walks through some massing models.
Hagedorn asks if you’re looking at making the snowmelt system able to integrate into the
future geothermal network.
Telling says he looked at it but are not pursuing that due to proximity to the river. They would love
to participate in the Town’s future system if there is a way to do that.
Hagedorn recommends making the system compatible should that opportunity come up in the future.
Hagedorn and Bieker discuss the current configuration of the Villa Cortina access.
Rediker and Bieker discuss the articulation on the west of the building.
Lipnick asks if the EHU is on Vail Road.
Bieker says the short facade faces Vail Road, its length is along the south. The access is to the south.
Jensen and Bieker discuss the surface parking configuration on the north of the site. Jensen asks
about the additional underground parking.
Telling says it’s shared use between the residential units, EHU and bank employees. The location
lends itself to pedestrian use.
Lipnick asks how much parking exists today, Telling says there are 20 spaces.
McBride asks how much surface parking exist today
Planning and Environmental Commission Meeting Minutes of October 14, 2024
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Telling says there are 11 spaces. They will have an ADA space in the underground parking garage
in addition to one on the surface.
Smith asks about conversation with neighbors.
Telling says they’ve had discussions with the neighbors on each side.
Smith says there has been a 30% reduction in EHU why has that occurred?
Telling says it was lost to the parking ramp, still complies with what’s required on site, will be a nice
two bedroom. Smith says sad we’re sacrificing living space to parking space.
Rediker would like more clarification as to vehicle and pedestrian circulation on the north of the
site. What is the width of the exit now versus proposed?
Campos says they’re maintaining the same width for entrance and exit. Parking can
happen independently of people exiting the garage, maintains same exit as exists today.
Campos walks through the details of the exit onto Meadow drive and the relationship with Villa Cortina.
We’re maintaining the same exit dimension of 20’.
Rediker asks if there are loading and delivery plans?
Telling says trash will be coordinated at the exit part of the site. Deliveries tend to go where they can
find a parking space, anything that is a major delivery like a move-in would have to be coordinated
with the HOA.
Rediker asks if there is concern about interference with the trash collection.
Telling says they will have to coordinate with the trash providers, and it will need to be
choreographed. The current dumpster pickup is a shared trash enclosure with Village Cortina. He
believes the current trash enclosure is on Villa Cortina property.
Hagedorn asks if a turn analysis has been done for the northwest exit. Campos confirms.
Smith asks if surface lot will be for use of the bank?
Telling says it will be, currently those spaces get poached on weekends. We’ll have to look at some
type of access control during off times.
Jensen adds ATM access is 24 hours a day. Telling says the ATM will be off Vail Rd in the main
bank entrance.
McBride appreciates changes to address concerns. Concerned about reduction in surface parking.
What is happening to the street parking?
Bieker says the stalls are increasing in width to meet Town standard.
McBride asks who is going to be available to apply for the EHU?
Telling says it’s not certain yet, will have typical Town of Vail deed-restriction in conjunction with
the Town. It’s a two bedroom unit, maybe four occupants.
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McBride asks about the public comment from Villa Cortina.
Telling says their concerns are safety for pedestrians, we’ve engaged a traffic engineer who
concluded this will be safer for pedestrians because of where the handicap spot is located right now.
It’s been operating for 30 years, there have been no incidents.
McBride asks about landscaping on northeast corner of the site.
Campos says it is handicap curb ramps.
Hagedorn asks about commercial linkage. Is there any commercial linkage given that it is
replacing existing?
Spence says there’s a reduction in commercial space, so no linkage required. There is a net increase
in residential space, the inclusionary zoning requirement is met by the EHU.
Smith asks if the bank could survive with less parking than proposed?
Peter Whalen with First Bank says it would be difficult to deal with less parking, they currently have a
parking easement with the chapel. Changing the access changes things, looking at reducing staff,
losing those 10 -11 spaces is going to be tight. We’re reducing space in the bank, reducing
employees, but want to make sure we’re still providing the service.
Smith, what you’ve proposed is what you need to be successful? Whalen confirms.
Jensen asks if they’ve looked at a redesign for planter on the north side?
Campos says there have been only initial conversations with the Town. There’s some infrastructure to
be careful of there, but it could be opportunity. There was an emphasis on preserving the trees.
Hagedorn asks if green roofs are irrigated.
Campos says yes, combination of drip and micro-spray. Telling says they’ve done one in Avon that
has maintained itself very well with a similar design.
Rediker asks if there will be an oil/sand separator? Where is the discharge?
Campos says they’re coordinating with the Town and Eagle River Water, there will be some type
of interceptor in the garage, storm drainage through existing lines.
Tucker asks if they could get an overlay of the interlapping of the egress and whether the planter
could be adjusted?
Smith asks about this intersection from the standpoint of the transportation master plan.
Tom Kassmel, Town Engineer, says in this area the key takeaways is a bike line down Vail Road.
There’s an opportunity to provide bike lanes on Vail Road and more wayfinding. Ideally there would
be a couple extra feet to make room for bike lanes, currently with parallel parking it’s tough, need
some separation.
Smith asks if reduction in surface parking will resolve the difficulties on that intersection.
Kassmel says it will probably be about the same. It will be similar to today, not ideal but given
the properties in that area there’s not a whole lot of improvement that can be made.
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Rediker asks for public comment.
Peggy Fuller is with the Villa Cortina HOA. Appreciates challenges that East-West have had to deal
with, it’ more attractive on the west side. Concerned about exit onto Meadow drive, increased potential
for accidents. Pedestrian use is heavy, and they’re increasing cars. New driveway is adjacent to
pedestrian easement to leave the property, causes a safety concern for Villa Cortina resident. Would
not have agreed if they had known the traffic would be substantial, all designs should show Villa
Cortina exits. Wants to see why the ramp and parking can’t be on the south side, would alleviate
concerns about Meadow drive.
No further public comment. Public comment closed.
Rediker asks for commissioner comment.
Hagedorn thanks applicants for presentation. Loves green roof if maintained, the landscaping is good,
like that you have divided it aesthetically, good scale with the street. Shame we’re losing some of the
trees, understands code restrictions. Loves the gable roofs, but the elevator towers stick out on the
massing. Regarding traffic pattern, appreciates public comment but don’t see this altering the current
condition that exists. The bulk of traffic is coming from those customer spots, not employee or condo
spots in the garage. Suggests looking at some sort of signaling for pedestrians.
Jensen agrees with Hagedorn. Commend you for coming back with improved plans, the landscaping
fits well with the surroundings. If Villa Cortina access gate would be on the west side of the vehicle
gate would that work? Very appreciative of the work you have done.
Lipnick remains concerned about the egress, pedestrians, vehicles, etc.. Maybe the Town could
fabricate some better way to help this situation? You have came back with a much better plan for
building and project.
Smith says you’ve done fantastic job. You’ve worked through a lot of issues, we should celebrate the
reduction in surface parking. This is a significant improvement but would be good if you have a more
collaborative approach with less parking amongst all entities. Putting the building over parking was a
good move, great idea to see if we can move the pedestrian access. A small detail, gates and fences
are not encouraged in Vail. It’s sad were going from shared trash access to duplicate pickup.
Tucker says parking would be difficult with big vehicles, there are some pinch points. It would be great
to see the easement structure and whether solution can be found with the Town planter.
McBride thanks applicants. Remains concerned about reduction of surface parking, the two
bedroom EHU is great addition, grateful you resolved issue with Chapel. It would be helpful to
include copy or language of easement.
Rediker agrees with Hagedorn on the elevator towers regarding the massing. This is a much better
plan, concerned about traffic flow, especially on the north end and exit and how that interacts with Villa
Cortina and fire station. He would like a better understanding of trash operations, and is a little
concerned about delivery. In terms of site zoning standards, the plans comply with those criteria. It
appears there is a reduction in landscaping if we could clarify that? The plan set in the packet was
crashing after the 20th page, if we could make sure that uploads can be accessed.
Robyn Smith made a motion to Continue to the meeting on November 11, 2024; Robert N
Lipnick seconded the motion Passed (7 - 0).
3.2
A request for the review of a variance from Section 12-7B-17 Parking and Loading, Vail
Planning and Environmental Commission Meeting Minutes of October 14, 2024
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226
Town Code, pursuant to Title 12 Chapter 17, Variances, Vail Town Code, to allow onsite
parking for a new mixed use building within the Commercial Core 1 (CC1) District and a
variance from Section 12-10 -10, Parking Requirements Schedules, Vail Town Code,
pursuant to Title 12 Chapter 17, Variances, Vail Town Code, for a reduction in the
required number of parking spaces, located at 17 Vail Road, Vail Village Filing No. 2, Lot
G, aka B.S. Condominiums, and setting forth details in regard thereto. (PEC24-0041)
Applicant: East West Partners, represented by 4240 Architecture Inc
Planner: Jonathan Spence
Planner: Jonathan Spence
Applicant Name: East West Properties, represented by 4240 Architecture
PEC24-0041 FisrtBank Parking Variance Staff
Memo.pdf Attachment A. Vicinity Map (4).pdf
Attachment B. Parking Variance Narrative.pdf
Attachment C. Parking Variance Plan Set.pdf
Planner Spence gives a presentation.
Rediker asks about the special review provision, would allow for a reduction of 9.5 spaces? The
Variance would be for an addition of 2.5 spaces? Spence confirms, in addition to the allowance of
onsite parking in general.
Rediker asks about subsection B? Spence says the parking demand analysis as provided by applicant,
also a monitoring provision provided in the code. Because of the limited uses on site, doesn’t appear to
be a necessity for a shuttle or rideshare program, those programs are not applicable to this project.
Hagedorn clarifies the request is a variance to allow onsite parking, and provide less onsite parking
than would be required? Spence says if parking is to be allowed, it should be allowed in provisions
that meets the requirement of the code.
Smith says this is a transition zone, the only way we get to a solution is through this variance
process? Spence confirms.
Applicants give a presentation.
Telling says they had extensive discussions with First Bank, this parking should be adequate, a
number of customers walk to the bank due to the location.
Rediker asks about traffic study.
Telling says there is an updated report which will be included at the next meeting.
Rediker asks if we will hear from the bank, wants to make sure that parking is adequate under the
proposed reduction. Are the 11 garage spaces dedicated to bank employees or is there overflow?
Telling says they’re for employees, would like to keep customers out of the garage.
Jensen wants to understand parking operation.
Pete Whalen says poaching happens during the day. There will be management solutions and more
Planning and Environmental Commission Meeting Minutes of October 14, 2024
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security. Hopefully should help alleviate concerns about the egress.
Jensen says it’s an interesting idea, just sees a lot of challenges.
Rediker asks about the traffic generation tables.
Telling says the engineer can come to the next meeting, and explain more of the numbers as to
trip generation.
Smith asks the required parking under Schedule A? Maybe next time we could look at that?
Spence says that can be provided, there would be a slight reduction.
Smith asks Staff’s opinion. Spence trusts the experts, much of the existing lot is not used by bank patrons,
the surface parking will be for bank patrons and there will be adequate parking for the property.
Lipnick suggests there’s a gate where people banking get the ticket stamped to release them, like
the hospital uses. That would be simple and effective way to deal with poachers.
Rediker asks for public comment. There is none.
Rediker asks for commissioner comment.
McBride understands different opinions regarding parking spaces, appreciates how surface
parking spaces are hidden. Information regarding use of spots of people who are not customers
is helpful to understand the proposal.
Tucker is looking forward to seeing the updated engineering report.
Smith, the business is telling us they need six spaces, it’s in their interest to identify how many
spaces they need. Fine with reduced number of parking, understands this is a transition zone
between village parking schedule. Hold off on putting any gate or beacon in there until you need to
use Avon method where you get a painful parking ticket. This meets criteria, having parking
minimum relief, reduced parking appropriate under special review.
Lipnick, no further comments.
Jensen, let’s not do a gate as a solution, looks forward to having the consultant available. Interested
in how the numbers work out. It’s not the community, it’s First Bank that is most impacted.
Comfortable but want more information.
Hagedorn, no problem with parking variance, what the bank needs is what they need, they’re only
hurting themselves if under parked. Suggests a flasher only for pedestrian safety, maybe there is a
better solution overall for the egress.
Rediker is concerned that bank has enough parking for its customers. Knows that a lot of customers
are local businesses who can walk or ride the bus. Anecdotally, understands that there is poaching
going on, but it will make it easier to look at hard numbers as well as hearing from the bank.
Controlling these spots for bank customers to discourage poaching short of gates is preferable.
Robyn Smith made a motion to Continue to the meeting on November 11, 2024; Brad
Hagedorn seconded the motion Passed (7 - 0).
3.3
A request for the review of an amendment to a conditional use permit per Section 12-16-10
Planning and Environmental Commission Meeting Minutes of October 14, 2024
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228
Amendment Procedures, Vail Town Code, in accordance with Chapter 12-16
Conditional Use Permits for the renovation and expansion of Dobson Arena, located
at 321 West Meadow Drive/ Lot 5, Block 1, Vail Lionshead Filing 2, and setting forth
details in regard thereto. (PEC24-0038)
Staff requests that this item be tabled to the October 28, 2024 meeting of the Planning
and Environmental Commission.
Planner: Greg Roy
Applicant Name: Town of Vail, represented by Greg Hall
Robyn Smith made a motion to Table to the meeting on October 28, 2024; Robert N Lipnick
seconded the motion Passed (7 - 0).
4. Approval of Minutes
4.1 PEC Results 9-23-24
09-23-24 PEC Minutes.pdf
Robert N Lipnick made a motion to Approve ; William A Jensen seconded the motion Passed (5 - 0)
Smith & McBride abstain.
5. Information Update
Chairman Rediker asked about the required process to have staff work on items that the PEC
has asked about. It is in the PECs charge to recommend to Town Council ways to protect the
environment. Commissioner Smith suggests an annual update on their items as well. Commissioner Hagedorn asks about turf reduction and Exterior Energy Offset Program.
Staff provided updates on where those items were at in the process.
6. Adjournment
Robyn Smith made a motion to Adjourn ; Brad Hagedorn seconded the motion Passed (7 - 0).
Planning and Environmental Commission Meeting Minutes of October 14, 2024
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Design Review Board Minutes
Wednesday, October 16, 2024
2:00 PM
Vail Town Council Chambers
Present: Roland J Kjesbo
Mary Egan
Rys Olsen
Herbert Roth
Absent: Kit Austin
1. Virtual Meeting Link
Register to attend Design Review Board Meetings. Once registered, you will receive
a confirmation email containing information about joining this webinar.
2. Call to Order
3. Main Agenda
3.1 DRB24-0382 - Tavoso Residence
Final review of an addition
Address/ Legal Description: 1535 Aspen Ridge Road/Lot 2, Block 4, Lion's Ridge Subdivision Filing 3
Planner: Heather Knight
Applicant Name: Richard & Leanne Tavoso, represented by RMT Architects
DRB24-0382-Tavoso-plans.pdf
DRB24-0382-Tavoso-elevations.pdf
Rys Olsen made a motion to Approve with the findings it meets 14-10-4 and 14-10-5; Mary
Egan seconded the motion Passed (4 - 0).
3.2 DRB24-0305 - 770 Potato Patch Condos
Final review of an exterior alteration (facade finishes/garage/entry doors/roof)
Address/ Legal Description: 770 Potato Patch Drive 14/Lot 6, Block 2, Vail Potato Patch Filing 1
Planner: Heather Knight
Applicant Name: 770 Potato Patch Condos, represented by isoA/D
DRB24-0305_Presentation.pdf
770 Potato Patch Units 1 2 3 4.pdf
770 Potato Patch Unit 5 6.pdf
770 Potato Patch Unit 7 8 9.pdf
770 Potato Patch Unit 10 11 12.pdf
Rys Olsen made a motion to Approve with the findings it meets 14-10-5; Roland J Kjesbo seconded
the motion Passed (4 - 0).
3.3 DRB24 -0311 - CO Snowsports Museum Signage
Final review of a sign application
Address/ Legal Description: 241 East Meadow Drive/Tract B & C, Vail Village Filing 1
Design Review Board Meeting Minutes of October 16, 2024
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Planner: Heather Knight
Applicant Name: CO Snowsports Museum, represented by Ad Light + Sign
Colorado Snowsports Museum - New Ext. Signage.pdf
Rys Olsen made a motion to Table to a date uncertain. If the material is changed to metal, then this
item may be staff approved.; Mary Egan seconded the motion Passed (4 - 0).
3.4 DRB24-0336 - Vail Spa Condos
Final review of an exterior alteration (landscape)
Address/ Legal Description: 710 West Lionshead Circle/Lot 1, Block 2, Vail Lionshead Filing 3
Planner: Jamie Leaman-Miller
Applicant Name: Vail Spa Condos, represented by KH Webb
DRB24-0336 Documents & Photos.pdf
DRB24-0336 Plans.pdf
Rys Olsen made a motion to Approve with Conditions that utility approvals are granted prior to
building permit.; Roland J Kjesbo seconded the motion Passed (4 - 0).
3.5 DRB24-0376 - LAR LLC
Final review of an exterior alteration (deck)
Address/ Legal Description: 1320 Greenhill Court B/Lot 16, Glen Lyon Subdivision
Planner: Jamie Leaman-Miller
Applicant Name: LAR LLC, represented by Borgerson Design, Inc.
DRB24-0376 Plans.pdf
Roland J Kjesbo made a motion to Table to a date uncertain.; Mary Egan seconded the motion
Passed (4 - 0).
3.6 DRB24-0353 - Lionshead Arcade Condo
Final review of an exterior alteration (re-roof)
Address/ Legal Description: 531 East Lionshead Circle/Lot 3, Block 1, Vail Lionshead Filing 1
Planner: Greg Roy
Applicant Name: Lionshead Arcade Condo, represented by Monarch Construction and Roofing LLC
DRB24-0353 Docs.pdf
DRB24-0353 Drawings.pdf
Rys Olsen made a motion to Approve with the findings it meets 14-10-5.; Mary Egan seconded
the motion Passed (4 - 0).
3.7 DRB24-0346 - Dobson Arena
Final review of an addition (expansion/renovation)
Address/ Legal Description: 321 West Meadow Drive/Lot 5, Block 1, Vail Lionshead Filing 2
Planner: Greg Roy
Applicant Name: Town of Vail , represented by Greg Hall
Dobson Ice Arena DRB Narrative.pdf
DRB24-0346 Plans.pdf
Roland J Kjesbo made a motion to Table to the November 6, 2024 DRB meeting.; Mary Egan
seconded the motion Passed (4 - 0).
4. Staff Approvals
Design Review Board Meeting Minutes of October 16, 2024
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232
4.1 DRB21-0542.001 - 2007 Sunset LTD
Final review of a change to approved plans (condenser)
Address/ Legal Description: 950 Red Sandstone Road 38/Potato Patch Club Condominiums
Planner: Greg Roy
Applicant Name: 2007 Sunset LTD, represented by American Plumbing Heating Cooling & Electrical
4.2 DRB24-0008.003 - Village Inn Plaza
Final review of a change to approved plans (freezeboard)
Address/ Legal Description: 68 East Meadow Drive/Lot O, Block 5D, Vail Village Filing 1
Planner: Jamie Leaman-Miller
Applicant Name: Village Inn Plaza, represented by Pierce Austin Architects
4.3 DRB24-0064.001 - Geroca S.C.
Final review of a change to approved plans (windows)
Address/ Legal Description: 68 East Meadow Drive 101/Lot O, Block 5D, Vail Village Filing 1
Planner: Jamie Leaman-Miller
Applicant Name: Geroca S.C., represented by Studio Spinnato
4.4 DRB24-0074.001 - Bartlit Residence
Final review of a change to approved plans (awning/outdoor kitchen/tree removal/window)
Address/ Legal Description: 778 Potato Patch Drive 1 and 2/Lot 18, Block 1, Vail Potato Patch Filing 1
Planner: Greg Roy
Applicant Name: Fred Bartlit, represented by Pierce Austin Architects
4.5 DRB24-0294 - Pinos Del Norte
Final review of an exterior alteration (deck)
Address/ Legal Description: 600 Vail Valley Drive/Tract B, Vail Village Filing 7
Planner: Jamie Leaman-Miller
Applicant Name: Pinos Del Norte, represented by VMDA
4.6 DRB24-0307 - Tucker Residence
Final review of an exterior alteration (windows)
Address/ Legal Description: 4496 Meadow Drive 405/Timber Falls Condominiums
Planner: Jamie Leaman-Miller
Applicant Name: Meagan & Brandon Tucker, represented by Ron McAllister Construction
4.7 DRB24-0319 - Netzorg/Rana Residence
Final review of a tree removal
Address/ Legal Description: 4256 Columbine Drive/Lot 20-4, Bighorn Subdivision
Planner: Jamie Leaman-Miller
Applicant Name: Judi Mae Rana and Jane & Gordon Netzorg, represented by Nedbo Construction
4.8 DRB24-0332 - Wall Residence
Final review of an exterior alteration (windows)
Address/ Legal Description: 3891 Bighorn Road F/Lot F, The Ledges
Planner: Jamie Leaman-Miller
Design Review Board Meeting Minutes of October 16, 2024
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Applicant Name: Kevin & Patricia Wall, represented by Renewal By Andersen
4.9 DRB24-0333 - Gazioglu Residence
Final review of an exterior alteration (driveway)
Address/ Legal Description: 3120 Booth Falls Court/Lot 7, Block 2, Vail Village Filing 12
Planner: Heather Knight
Applicant Name: Halide Gazioglu, represented by Shepherd Resources
4.10 DRB24-0337 - Slinkman Residence
Final review of an exterior alteration (garage)
Address/ Legal Description: 2647 Arosa Drive/Lot 9, Block C, Vail Ridge Subdivision
Planner: Heather Knight
Applicant Name: Kendall & Jean Slinkman, represented by Ascent Property Management
4.11 DRB24-0349 - The Chalet
Final review of a sign application
Address/ Legal Description: 227 Wall Street/Lot C, Block 5C, Vail Village Filing 1
Planner: Jonathan Spence
Applicant Name: The Chalet, represented by OZ Architecture
4.12 DRB24-0352 - Greenhow Residence
Final review of an exterior alteration (exterior paint)
Address/ Legal Description: 5136 Main Gore Drive North/Lot 2, Block 2, Bighorn Subdivision 5th Addition
Planner: Heather Knight
Applicant Name: Lisa Cleary, represented by Greenhow Design Co.
4.13 DRB24-0355 - Homestake at Vail Condos
Final review of an exterior alteration (re-roof)
Address/ Legal Description: 1136 Sandstone Drive/Lot A6, Block A, Lion's Ridge Subdivision Filing 1
Planner: Jonathan Spence
Applicant Name: Homestake at Vail Condos, represented by Custom Exteriors LLC
4.14 DRB24-0360 - Harff Residence
Final review of an exterior alteration (new roof)
Address/ Legal Description: 1868 West Gore Creek Drive/ Lot 47, Vail Village West Filing 1
Planner: Jamie Leaman-Miller
Applicant Name: 1868 Gore Creek LLC, represented by Christine Harff
4.15 DRB24-0370 - Colorado Investments LLC
Final review of a tree removal
Address/ Legal Description: 1385 Westhaven Circle/Lot 51, Glen Lyon Subdivision
Planner: Jonathan Spence
Applicant Name: Colorado Investments LLC, represented by Elevated Arborist LLC
4.16 DRB24-0377 - Irwin Residence
Final review of an exterior alteration (door/windows)
Address/ Legal Description: 684 West Lionshead Circle 421/Lot 8, Block 1, Vail Lionshead Filing 3
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Planner: Heather Knight
Applicant Name: Jaqueline Irwin, represented by SRE Building Associates
4.17 DRB24-0378 - Tucker Residence
Final review of a tree removal
Address/ Legal Description: 5032 Snowshoe Lane/Lot 22, Vail Meadows Filing 1
Planner: Jonathan Spence
Applicant Name: Zachary & Emily Tucker, represented by Elevated Arborist LLC
4.18 DRB24-0383 - Thurnauer Residence
Final review of an exterior alteration (siding replacement)
Address/ Legal Description: 4284 Columbine Drive B/Parcel A, Streamside Townhouse
Planner: Heather Knight
Applicant Name: Hugh & Eileen Thurnauer, represented by BZ Construction
4.19 DRB24-0385 - Milse Investments
Final review of an exterior alteration (paint)
Address/ Legal Description: 1835 Sunburst Drive/Lot 5, Vail Valley Filing 3
Planner: Heather Knight
Applicant Name: Milse Investments LLC, represented by S & P Home Services
4.20 DRB24-0387 - Vanhoops Holdings LP
Final review of an exterior alteration (driveway)
Address/ Legal Description: 2830 Aspen Court/Lot 15, Vail Village Filing 11
Planner: Jonathan Spence
Applicant Name: Vanhoops Holdings, represented by Vail General Contractors
4.21 DRB24-0388 - Riva Ridge LLC
Final review of an exterior alteration (windows)
Address/ Legal Description: 4061 Bighorn Road 12M/Pitkin Creek Park Phase III
Planner: Jonathan Spence
Applicant Name: Riva Ridge LLC, represented by Renewal by Andersen
4.22 DRB24-0389 - Dejourno Residence
Final review of an exterior alteration (windows/door)
Address/ Legal Description: 955 Red Sandstone Road A7/Block D, Lion's Ridge Subdivision Filing 1
Planner: Heather Knight
Applicant Name: Kevin Dejourno, represented by Renewal by Andersen
4.23 DRB24-0392 - Distelhorst Residence
Final review of an exterior alteration (windows)
Address/ Legal Description: 4582 Streamside Circle E B/Lot 1, Distelhorst Subdivision
Planner: Jonathan Spence
Applicant Name: Ines W. Distelhorst Family Trust, represented by Renewal by Andersen
4.24 DRB24-0395 - Galatyn Lodge LLC
Final review of an exterior alteration (driveway)
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Address/ Legal Description: 365 Vail Valley Drive/Lot K, Block 5A, Vail Village Filing 5
Planner: Heather Knight
Applicant Name: Galatyn Lodge
4.25 DRB24-0398 - The Hythe
Final review of a tree removal
Address/ Legal Description: 715 West Lionshead Circle/West Day Subdivision
Planner: Jonathan Spence
Applicant Name: The Hythe, represented by Old Growth Tree Services
4.26 DRB24-0400 - Gorsuch Residence
Final review of an exterior alteration (paint)
Address/ Legal Description: 767 Potato Patch Drive 1/Lot 34, Block 1, Vail Potato Patch Filing 1
Planner: Jamie Leaman-Miller
Applicant Name: John Gorsuch, represented by Shaeffer Hyde Construction
4.27 DRB24-0401 - Isaacson Residence
Final review of a carport (exterior)
Address/ Legal Description: 5020 Main Gore Place N3/ Gore Creek Meadows Townhomes
Planner: Greg Roy
Applicant Name: Nicole F. Isaacson Revocable Inter Vivos Trust, represented by Foster Construction Ltd
5. Staff Denials
6. Adjournment
Roland J Kjesbo made a motion to Adjourn ; Herbert Roth seconded the motion Passed (3 - 0).
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Planning and Environmental Commission Minutes
Monday, October 28, 2024
1:00 PM
Vail Town Council Chambers
Present: David N Tucker
Robert N Lipnick
John Rediker
Scott P McBride
Brad Hagedorn
Robyn Smith
Absent: William A Jensen
1. Virtual Link
Register to attend the Planning and Environmental Commission meeting. Once registered,
you will receive a confirmation email containing information about joining this webinar.
2. Call to Order
3. Main Agenda
3.1
A request for review of a variance from Section 12-6J-6 Setbacks, Vail Town Code,
pursuant to Title 12 Chapter 17, Variances, Vail Town Code, to allow for an addition
within the side setback, located at 483 Gore Creek Dr Unit 1/Lot 1, Vail Village Filing 4
(PEC24-0043)
Planner: Jamie Leaman-Miller
Applicant Name: Apres Vous Investments LLC represented by, 159 Design LLC
PEC24-0043 Staff Memorandum.pdf
A. Vicinity Map.pdf
B. PEC24-0043 Narrative & Documents.pdf
C. PEC24-0043 Planset.pdf
Brad Hagedorn made a motion to Table to the November 11th meeting; Robyn Smith seconded
the motion Passed (6 - 0).
3.2 A request for the review of an amendment to a conditional use permit per Section 12-16-10
Amendment Procedures, Vail Town Code, in accordance with Chapter 12-16 Conditional Use
Permits for a new maintenance and restroom facility for the Vail Athletic Field, located at 620
Vail Valley Drive, Vail Village Filing 7, Block 2, Tract A (part of) and Vail Village Filing 7, Tract
B (part of), and setting forth details in regard thereto. (PEC24-0042)
Planner: Heather Knight
Applicant Name: Vail Golf Course, represented by Zehren & Associates
PEC24-0042 Staff Memo.pdf
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Attachment A. PEC24-0042 VicinityMap.pdf
Attachment B. PEC24-0042 Applicant Project Narrative.pdf
Attachment C. PEC24-0042 Plan Set.pdf
(Rediker recused)
Planner Knight gives a presentation.
Hagedorn asks about the storage, Knight says it’s larger than the current facility.
Hagedorn asks I there are new outbuildings? Knight says yes, they are new.
Scott O’Connell is representing VRD, collaborating with TOV on their property. Micheal Rodenak is
with Zehren. O’Connell says this will improve our ability to provide high quality amenities. The storage
will be for the athletic field that is outside. We worked with stakeholders in the Ford Park advisory
committee, trying to minimize traffic on east Betty Ford way, utilized by sports department. This will
help with traffic challenges over there, free up that system. We reached this conclusion collectively
with all stakeholders in Ford Park advisory committee. The outbuildings are for trash and recycling
and other material to maintain the athletic field.
Rodenak says the two outbuildings should align with parking lanes so as not to obstruct parking.
Hagedorn asks about the mass of the building.
Rodenak says the high parts face the parking lot, the berm shields it from the golf course. The building
is shifting a little to the west to provide covered shelter for weather events. The trash is oriented
towards the parking lot.
O’Connell says they provided specific direction to Zehren, concerned about blending it into berm,
teebox six is right there. Live roofs have been utilized successfully by VRD in other areas. In the
future, if another stakeholder wants this space for future storage the building would be scalable. The
live roof is facing the neighbors to the west.
Hagedorn asks if roof be irrigated?
O’Connell says yes. There are some challenges with irrigation for the smaller outbuildings, those
could be standing seam metal as utilized elsewhere.
Smith asks why build the two extra structures if the main structure could be larger eventually anyway?
O’Connell says the original rendition had that. If we wanted them as part of the structure, they
would have to meet all the codes, we would have to demo those out to expand in the future. This is
finding a home where they’re out of the way, and provide shelter and accessibility.
Smith asks is this is freeing up space in the administration center? What will that be used for?
O’Connell says the additional space there will allow for structural changes to that building,
returning some space to the tennis community.
Smith, for a long time there was hesitancy from people other than the stakeholders to build more in
Ford park. Based on the information today, we are not increasing structures more than necessary.
Knight says the updating restroom facilities is one of the goals of the Ford Park Master Plan, and
they have 100% stakeholder buy in for this project.
Smith, are the vending machines coming back?
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O’Connell says they will use the new machine from this year.
Smith, if we’re doing it we should do it for the future and not just the immediate need. It’s important
to look forward into the future and plan for the end result.
Tucker asks what is possible expansion of the building?
O’Connell, that is hard to say at this time but one goal might be providing a garage for electric
shuttle service, help with ADA accessibility in Ford Park.
Greg Hall says we wanted the ability to not to have to redo the work. The cost to build a fully
enclosed garage is cost-prohibitive against what is needed in the rest of the building.
McBride asks if trash is just for pickup not a public use? Is trash service is on weekdays?
O’Connell, in the winter there is not a need for dumpsters at this venue. It would be seasonable.
McBride asks are you losing parking spots in the summer?
O’Connell, the outbuildings are exactly at the end of the drive aisles, we are not losing parking.
McBride, has bathroom square footage been sufficient?
O’Connell says it is for day to day use, the larger events that come in bring their own restrooms.
Smith asks what is process after this? Knight says you are final authority on the conditional use,
the design still has to go to DRB,
Smith feels that we shouldn’t put water on the roof of the smaller structures. McBride concurs.
O’Connell says seemed fairly innocuous.
Hagedorn, are trash enclosures also sunk into grade? O’Connell says they are down below if
you’re looking from Northwoods.
Knight says its 69’ to the property line.
Smith, is there an opportunity to expand employee parking for the soccer lot?
Hall says you could maybe get two more spaces per row but you would have to build a retaining wall
into the berm. The current capacity is 50-65 spaces.
Hagedorn asks for public comment. There is none.
Hagedorn asks for commissioner comment.
McBride appreciates presentation. It’s disappointing that parking can’t be added. It’s something
to consider for the future, likes how you’re accounting for future expansion with the building.
Lipnick, the purpose is to update outdated restrooms, expand storage space, and provide shelter.
This meets criteria, supports application.
Smith agrees with staff that criteria is met. The DRB will also weigh in on this, could be better if
there was bottomless pockets for it.
Tucker likes presentation, this is an elegant way to solve traffic issues in Ford Park.
Hagedorn, this meets the criteria. It is in line with the Ford Park Master Plan, getting uses to other areas
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that are out of the way. He is indifferent to metal or green roof for out structures. If the tennis building
is redesigned, the PEC stated during the FPMP that the place for office space is not in the core of
Ford Park, keep that in mind in the future.
Robyn Smith made a motion to Approve with the conditions and findings on page 8 of the staff
memo; Scott P McBride seconded the motion Passed (5 - 0).
3.3
A request for the review of an amendment to a conditional use permit per Section 12-16-
10 Amendment Procedures, Vail Town Code, in accordance with Chapter 12-16
Conditional Use Permits for the renovation and expansion of Dobson Arena, located at
321 West Meadow Drive/ Lot 5, Block 1, Vail Lionshead Filing 2, and setting forth details
in regard thereto. (PEC24-0038)
Planner: Greg Roy
Applicant Name: Town of Vail, represented by Greg Hall
PEC24-0038 10-28 Staff Memo.pdf
Attachment A. Vicinity Map.pdf
Attachment B. Applicant Narrative.pdf
Attachment C. Plans Part1.pdf
Attachment C. Plans Part2.pdf
Attachment C. Plans Part3.pdf
(Rediker recused)
Planner Roy gives a presentation. He walks through the site plan, elevations, and changes since the
last meeting. He talks about landscaping in front of the south entry. Staff is finding the criteria is met
and recommending approval with conditions. Roy talks about the loading condition. Roy talks about
the noise consideration of the mechanical yards. There was a noise study done that found it was
around 64 decibels; the General Use District (GU) did not have a prescribed number, what is the PEC
looking at as acceptable?
Hagedorn is that based on complaints? Roy says yes.
Smith, what is the maximum decibel level, can they exceed for special events?
Roy says yes, as part of special events permit. This limit is for daily use.
Smith, how does this work? You get a complaint and how is it measured?
Roy says a code enforcement officer will go out there and measure it.
Lipnick, who is most effected by the noise?
Roy says likely the neighbors to the north based on the noise study.
Hagedorn, will the parking management address rideshare?
Roy says the loading and delivery plan needs to address narrowing of road in conjunction with
west entrance.
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Lipnick asks about Housing mitigation.
Roy says applicant went through calculations for commercial linkage since it didn’t fit exactly with the
categories in Town code. The applicant is providing more than what is necessary. The Town has invested
over $100 million in employee housing, would like to use that excess for housing requirement.
Smith, would it be possible to point to the most recent deed restrictions? Important to be predictable,
this is our deed restriction that is linked to this. Timber Ridge cant be used for commercial linkage.
The applicants are represented by Public Works Director Greg Hall, Chris Knight with Cummings
Group and Patrick Gleason with Populous. Hall gives the history of Dobson arena. He walks through
the process to date as well as planning and capacity updates.
Smith, where will portable toilets go if north bathroom doesn’t happen?
Hall says that is still being discussed. Council has not made a final decision on that.
Hall walks through additional capacity updates. There is a lighting plan for events.
McBride asks if there’s a time when events have to end.
Hall says there isn’t, it depends on the event but can go until 1:30am at the latest. The noise study
showed the most noise is from the northwest yard which services the ice system. More energy
efficient cooling towers will be going in. A larger wall could maybe drop it by two decibels or so which
wouldn’t be perceptible. We have to meet the noise standard prior to C/O.
Smith, you’re mitigating to condition 2 level, and you have a backup plan should additional mitigation
be required?
Hall says we have to design to that level, and it will be tested prior to C/O. Hall says part of the design
is double doors on major entrances which will help with noise reduction.
Tucker, is there a study looking into how is the building going to resonate?
Knight, we didn’t do a special analysis with regards to concerts, did ask structural engineers about
that with added capacity. Hall says most of the complaints come when the doors open to let out at
the end. Sound system is designed for the size of the building.
Tucker is the roof going to resonate with additional sound equipment?
Hall, that was looked at more from the structural standpoint than the noise standpoint.
Gleason says the double doors will help. We’re making it event ready, it’s the promoter’s job to bring
in their rigs.
Knight says the original structure was well designed from an acoustical standpoint, this team has
looked at AEG’s acoustical concerns, we have optional approaches we can take if needed in the
future. They have worked with them on those considerations. We’re investing a lot in mechanical
systems to address those things. This is a multi -purpose facility and the overall experience will be
greatly improved. We’re revamping speaker system over entirety of audience space.
Hall says Dobson is part of geothermal grant from the state, the plans are with the consultant. There
are TIFF dollars for public art component.
Gleason gives a presentation. He talks about the goals and scope of work. He walks through
proposed expansions, site circulation, and landscaping.
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Smith and Hall discuss location of bus stop near the south entrance.
Hall says the reason they’re adding additional lockers, is an equity issue. This was one of the priorities
in improving Dobson.
Gleason talks about the noise reduction strategy.
Knight says they are working with specialists in mitigating mechanical noise.
Gleason presents on screen walls.
Hagedorn asks if ductwork goes above the units themselves.
Hall says it’s a discussion with the DRB. You also wont see it as much because there is a fair amount
of existing vegetation and new plantings will be added.
Smith asks about lighting overnight.
Hall says that can be looked at, talks about considerations with interior lighting.
Smith says decorating with lighting should be used sparingly, it is pollution.
Gleason says all lighting will be dark sky compliant.
Hall discusses details of landscaping at south entrance.
Smith asks about the loading condition, what vehicles are supposed to be in that area?
Hall says people going to the International, buses, shuttle vans making the turn and loading
passengers. People going to Dobson, should be coming into the parking structure, there are short
term areas. The management plan should address these concerns.
Hagedorn says to consider moving Google Maps pin, right now it takes you the to the south entrance.
We want to direct people to the west. McBride says it’s not intuitive to go into a garage just to drop-off.
McBride and Hall discuss short term parking operation in Lionshead parking garage.
Smith, what is the consequence if this plan is not implemented?
Hall it’s on VRD and also the people using it, we’re not talking about a lot of cars. T
Smith pints out he length to which Vail Mountain School has had to go to not have people dropoff
as close as possible. She could see this being an issue in the future.
McBride asks how many floors to go down and backup from the parking structure?
Hall says if you came in on the west you’re on the same floor.
Smith asks about rideshare drop-off? It may not be needed for this approval, but you should think
about that for the future.
Hall says potentially the top level of the Lionshead garage. It can also be addressed in the loading plan.
Smith says to keep the dry land training and programming off the pedestrian path.
Scott O’Connell with VRD, we’re happy to share information with our users, but it’s important to
share accurate information. The Town would have to say who can use and not use that path.
Tucker asks what is the desired path from Lionshead so people aren’t walking across the turnaround?
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Hall says the preference is the painted crosswalk to the west of the structure. Hall says that can also
be communicated with ticket sales and encouraging people to take transit.
Smith asks how long it takes to switch from hockey purposes to event purposes and switch back.
Mike Ortiz with VRD says right now the turnover is about two hours. As the facility is expanded it will
take a little longer, but for the ice surface he doesn’t see that changing. The ice is covered with a
fiberglass floor.
Gleason says AEG has a crew that preps. Ortiz says its not a big lift from the VRD side, but it is from
the promoter side so it depends on them.
Hall says the promoter is motivated to turn it over quickly.
Smith points out using the west entrance as a loading area for certain circumstances and also the
fact that there is only one loading dock in Dobson.
Hall says the removal of the island south of Dobson will help with traffic flow in that area.
Smith says this sets the stage for the future improvements envisioned with the civic area master plan.
Hall says much of the proposed landscaping was minimal, recognizing that more will happen in
the adjacent areas with the civic area plan.
Smith says it’s clear that the north bathroom addition is very desirable for all users. But what if it
doesn’t happen?
Hall says if they need portable toilets some would be on the east patio, some by the loading dock.
Knight says that plan was also vetted with the Fire Department. Everybody would say the north
bathrooms addition is the desired option but budget wise they need the flexibility.
Smith says this is an extremely important design consideration. Having appropriate bathrooms
directly affects women, it’s a universal experience of having bad bathroom designs.
Hall says the code count is different. Knight adds there are enough in the building for 2,080 capacity
plus staff. 95% of events will have plenty of bathrooms per code, the experience will be greatly
improved over existing.
Smith, you’ve done an incredible job of working through every detail of this, and it has been an
extremely thorough public review. Bathrooms are the most important thing, more important than
mechanical screening, art function, you should really elevate that feature as a functional consideration.
Tucker asks about the air handler on the roof of the bathrooms. What is the contingency plan?
Hall says the air handler is only for the restrooms, it would only be necessary with the addition.
McBride asks if analysis has been done as to how much that adds to project in terms of cost?
Knight says it’s been heavily analyzed and tracked.
Gleason says we’re tracking the budget that we have been asked to maintain. You can’t redevelop
the functionality of the building without the extra square footage.
McBride asks does anything lead to changing the name?
Hall says it could be talked about with sponsorships.
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McBride concurs on importance of restroom addition. Also if a VIP seating area is envisioned,
they typically have some kind of separate restroom.
Hall says it’s up to the programming and operation.
McBride says you’ve talked about the overall experience, and points where people will have a
bad experience is inadequate restrooms.
Hall says they took a trip to Mission ballroom to discuss those operations including the restrooms.
Smith asks about the drywells and the discharge into the creek.
Hagedorn says they’re not discharging into creek, they’re being filtered to groundwater.
Hall says ice discharges will go into sanitary and not storm sewers.
Knight says they’re familiar with the requirements and conscious of that.
Hagedorn asks for public comment. There is none.
Hagedorn asks for commissioner comment.
Tucker has confidence you’ll address conditions. You’ve got a great plan, thank you for the
presentation, appreciates work you’ve done.
Smith, you’ve done an incredible job, gone through the full spectrum of emotions with the project,
seeing you work through the process and evolve these features I’m confident that everything has
been accounted for in a really organized fashion. Made the commission’s job easier, can’t wait for it to
come out of the ground in budget.
Lipnick supports application, the review criteria has been met. The drop-off management is the
biggest condition, that’s an important part of this. You’ve addressed the noise level as well.
McBride thanks applicants for presentation and hard work. Supports application with two caveats to
consider going forward. Condition 2 is critical for the people you control the least – rideshare. It’s
critically important to make sure you have sufficient restrooms, the north bathrooms should be one of
the last things to drop.
Hagedorn thanks applicants for presentation. You’ve met the criteria. The massing is good, the west
entrance is more defined and inviting, it’s well thought through. The circulation will function far better
than existing, the noise condition is important, it should have same standards as other uses in the
area. The plan for drop-off and circulation is important, if this is successful you will see more of these
larger events.
Robert N Lipnick made a motion to Approve with the conditions and findings on page 12 of the
staff memo; Robyn Smith seconded the motion Passed (5 - 0).
4. Approval of Minutes
4.1 PEC Results 10-14-24
PEC Results 10-14-24.pdf
Robert N Lipnick made a motion to Approve ; Robyn Smith seconded the motion Passed (6 - 0).
5. Information Update
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Roy says we’ll come back on the November 11th meeting addressing some of the recent issues
brought up by the PEC. The environmental team will come to talk about sand/oil separators.
6. Adjournment
David N Tucker made a motion to Adjourn ; Scott P McBride seconded the motion Passed (5 - 0).
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AGENDA ITEM NO. 4.1
Item Cover Page
DATE:November 5, 2024
SUBMITTED BY:Missy Johnson, Housing
ITEM TYPE:Information Update
AGENDA SECTION:Information Update (3:40pm)
SUBJECT:October 8, 2024 VLHA Meeting Minutes
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
2024-10-08 VLHA Minutes
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Vail Local Housing Authority Minutes
Tuesday, October 8, 2024
3:00 PM
Virtual via Zoom
PRESENT ABSENT
Steve Lindstrom Craig Denton
Dan Godec
Kristin Williams
Christine Santucci
STAFF
Jason Dietz, Housing Director
Martha Anderson, Senior Housing Coordinator
Missy Johnson, Housing Coordinator
1.Call to Order
1. 1 Call to Order
1.2 Zoom Meeting
Meeting called to order at 3:04 p.m.
2.Citizen Participation
2. 1 Citizen Participation - No participation.
3.Approval of Minutes
3.1 VLHA September 24, 2024 Minutes
Presenter(s): Missy Johnson, Housing Coordinator
2024-09-24 VLHA Minutes.pdf
MOTION: Williams SECOND: Santucci PASSED: 3-0
4.Main Agenda
4.1 2020-2024 Housing Purchase Summary
Presenter(s): Carlie Smith, Finance DIrector
Time: 30 Min.
VLHA TOV Budgeting Process.pdf
VLHA Housing Purchase Summary.pdf
HF 5 Year History and Projection.pdf
Russell Forrest and Carlie Smith were present during this agenda item discussion. The group
revisited the budget information that was presented at the previous Authority meeting.
Dietz began by providing a summary of the financials as provided at the previous Authority
meeting. He clarified the $ 2.5M that has typically been earmarked for Vail InDEED funding and
the ways in which it is utilized when not used for Vail InDEED.
247
Lindstrom's desire is to be better able to view the numbers and seeks clarification as to how the
housing sales tax dollars are used generally.
Smith confirmed that the $2.5M is not a written policy. Each year, at budget time, the Council
helps to direct the spending. Over time, the amount of funding necessary for Vail InDEED has
decreased and like any fund, it is looked at to be appropriated for other projects or returns to the
Town of Vail Housing fund balance. Finance confirmed that it is best practice to use the most
restricted fund first.
The remainder of the Housing fund is used for other community housing projects and purposes.
Santucci asked if there a directive from the Council that the Authority should be looking for
additional ways to use the funds? Forrest commented that there is clear strategic direction to
use the funds for Timber Ridge, West Middle Creek and other opportunities and the plate is
very full right now.
Discussion ensued with additional clarification points of the financial statements. Smith went
through a variety of clarification points and mentioned that she would be providing a capital
projects and budget update to the Council at the October 15th meeting which would precede
the update from the Vail Local Housing Authority.
The budget process is very transparent and shown to Council at least four times per year
and the spreadsheets in review are the format that Council sees throughout the year.
Discussion ensued around the current flow of funds and Lindstrom inquired about three years
ahead and consideration of a future strategic plan. Smith stated that there are more housing
projects than what the housing fund can cover.
Smith confirmed that the Capital discussion will be part of an upcoming Council meeting,
which very much includes Housing and the presentation will be covered by the finance
department, led by Smith and graphics will be included.
4.2 Discussion on Semi-Annual Update to Town Council
Presenter(s): Steve Lindstrom, VLHA Chairman and Jason Dietz, Housing Director
Time: 30 Min.
The finance discussion was helpful for the Authority, creating clarity and confidence that
finance would be presenting the housing finances at the upcoming Town Council Meeting.
Discussion ensued around the memo planned for the Housing update at the upcoming Town
Council meeting.
Williams commented regarding Community stakeholder communication and data points in the
future from the Authority or the housing staff. There is curiosity around who is living in these
units, and why the R/O restriction is Eagle County and not just Town of Vail. She sees this
data as a value for now and in the long run as we seek greater regional funding partners. The
questions are who is living in the housing and where are they working, and possibly what is
the continuum of the need? Dietz reminded the group that The Housing needs assessment will
start to be presented in November to groups within the mountain region.
Williams reminded the Authority of the suggestion to get creative regarding the many housing
solutions and that each project may look differently. Ideally, show the success of who is living
in these projects and show that it is a strong opportunity for regional private-public partner
investment.
Housing staff will regroup with Lindstrom to finalize the memo this week.
248
5. Matters from the Chairman and Authority Members
5. 1 Matters from the Chairman and Authority Members
Presenter(s): Steve Lindstrom, VLHA Chairman
Time: 5 Min.
Timber Ridge ground breaking will take place tomorrow at NOON. Any and all are
welcome and encouraged to attend.
The agenda for the Town Council meeting is not yet finalized for October 15 but Authority
members are encouraged to attend as part of the afternoon session.
6. Adjournment
6.1 Adjournment 5:00 PM (Estimate)
Meeting adjourned at 3:58 p.m. Items were covered and there were technical Zoom issues.
7. Future Agenda Items
7.1 Discussion on Eagle County Employment Qualifications
8. Next Meeting Date
8.1 Next Meeting Date October 22, 2024
249
AGENDA ITEM NO. 4.2
Item Cover Page
DATE:November 5, 2024
SUBMITTED BY:Jake Shipe
ITEM TYPE:Information Update
AGENDA SECTION:Information Update (3:40pm)
SUBJECT:October 2024 Revenue Update
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
2024-11-05 Revenue Update
250
1
TOWN OF VAIL
REVENUE UPDATE
November 5, 2024
4.0% General Sales Tax
Upon receipt of all sales tax returns, September 2024 collections are estimated to
be $2,359,863, down (5.9%) from 2023 and down (5.4%) from the budget.
2024 YTD collections of $32,587,875 are up 0.2% from 2023 and up 1.2% from
the budget. Inflation as measured by the consumer price index was up 2.4% for
the 12-months ending September 2024. The annual budget totals $40.85 million.
0.5% Housing Fund Sales Tax
Upon receipt of all sales tax returns, September 2024 collections of the 0.5%
housing sales tax are estimated to be $285,908, down (6.0%) from 2023 and down
(5.5%) from the budget. 2024 YTD collections of $3,952,803 are up 0.2% from
2023 and up 1.4% from the budget. The 2024 budget for the housing fund sales
tax totals $4.95 million.
Real Estate Transfer Tax (RETT)
RETT collections through October 29 total $7,557,847, up 9.3% from 2023. The
number of ordinary property sales (excluding time-shares) is tracking down (3.1)%
from 2023, while the average collection is tracking up 13.1%.
Construction Use Tax
Use Tax collections through October 29 total $2,713,349 compared to $2,112,953
in 2023. The 2024 budget totals $2,040,000.
Lift Tax
Year to date lift tax collections through September 30 total $5,396,491, up 6.4% or
$325,592 from 2023. The 2024 budget totals $6,675,000. The 2023/2024 season
Epic Pass and Epic Pass Local both were priced with an 8% increase compared
to the prior season.
Summary
Across all funds, year-to-date total revenue of $82.4 million is up 16.6% from the
amended budget and up 9.8% from prior year.
The majority, or 53%, of the positive variance compared to the amended budget
is due to interest earnings. The remaining positive variance from budget is
largely due to real estate transfer tax collections, construction use tax
collections, community development permits & fees, county road & bridge tax
remittance, and ski lift tax collections.
The majority of the positive variance compared to the prior year is due to
increased property tax collections, real estate transfer tax collections,
construction use tax collections, and ski lift tax collections.
251
2024 Budget % change % change
2019 2020 2021 Budget Variance from 2023 from Budget
January 4,079,994$ 4,076,145$ 3,422,209$ 5,217,125$ 5,911,572$ 5,787,370$ 5,794,646$ 7,276$ -1.98%0.13%
February 4,137,087 4,285,633 3,691,850 5,686,585 6,041,108 5,914,315 6,069,393 155,078 0.47%2.62%
March 4,237,933 2,243,518 4,364,797 5,912,059 6,055,992 6,035,677 6,401,797 366,120 5.71%6.07%
April 1,445,071 427,518 1,751,528 2,234,296 2,264,892 2,258,798 1,827,650 (431,148) -19.31%-19.09%
May 763,756 503,828 1,061,516 1,227,974 1,118,011 1,111,919 1,164,806 52,887 4.19%4.76%
June 1,606,748 1,023,517 2,149,312 2,317,931 2,272,457 2,265,104 2,341,552 76,448 3.04%3.38%
July 2,480,292 2,084,644 3,491,668 3,507,973 3,412,277 3,399,024 3,610,548 211,524 5.81%6.22%
August 2,237,050 2,138,838 2,877,550 2,997,389 2,932,111 2,920,600 3,017,620 97,020 2.92%3.32%
September 1,600,100 1,767,393 2,359,528 2,441,331 2,508,064 2,495,143 2,359,863 (135,280) -5.91%-5.42%
Total 22,588,030$ 18,551,034$ 25,169,958$ 31,542,663$ 32,516,484$ 32,187,950$ 32,587,875$ 399,925$ 0.22%1.24%
October 1,165,176 1,371,727 1,734,964 1,729,558 1,773,358 1,652,467 -
November 1,260,314 1,425,461 1,880,397 1,902,643 1,901,141 1,779,167 -
December 4,237,178 3,625,189 5,749,365 5,602,018 5,691,428 5,230,416 -
Total 29,250,698$ 24,973,411$ 34,534,683$ 40,776,882$ 41,882,411$ 40,850,000$ 32,587,875$ 399,925$ 0.22%1.24%
2022 2023 2024 Budget % change % change
Collections Collections Budget Variance from 2023 from Budget
January 645,487$ 720,906$ 700,920$ 703,848$ 2,928$ -2.37%0.42%
February 702,730 736,788 716,760 740,286 23,526 0.47%3.28%
March 719,717 738,244 731,610 781,782 50,172 5.90%6.86%
April 269,018 271,930 273,735 220,127 (53,608) -19.05%-19.58%
May 146,657 132,333 134,640 138,315 3,675 4.52%2.73%
June 280,460 275,113 274,230 282,584 8,354 2.72%3.05%
July 424,602 412,849 411,840 435,063 23,223 5.38%5.64%
August 361,165 352,887 353,925 364,889 10,964 3.40%3.10%
September 294,861 304,068 302,445 285,908 (16,537) -5.97%-5.47%
Total 3,844,697$ 3,945,118$ 3,900,105$ 3,952,803$ 52,698$ 0.19%1.35%
October 207,397 213,568 200,475 -
November 230,383 229,092 215,820 -
December 671,982 687,985 633,600 -
Total 4,954,459$ 5,075,763$ 4,950,000$ 3,952,803$ 52,698$ 0.19%1.35%
Town of Vail Revenue Update
November 5, 2024
4.0% GENERAL SALES TAX2024 Budget Comparison
0.5% Collected
Sales Tax
0.5% HOUSING SALES TAX
2024 Budget Comparison
Actual 4.0% Collections 4.0% Collected
Sales Tax20222023
252
Through September 30
September 4% General Sales Tax Collections By Year
Through September 30
Town of Vail Revenue Update
YTD 4% General Sales Tax Collections By Year
November 5, 2024
•August collections of $2,359,863 are down (5.9%) from prior year and are down (5.4%) from the
$1,767,393
$2,359,528
$2,441,331
$2,508,064
$2,359,863
$0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000
2020
2021
2022
2023
2024
$18,551,034
$25,169,958
$31,542,663
$32,516,484
$32,587,875
$0 $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000 $30,000,000 $35,000,000
2020
2021
2022
2023
2024
•YTD collections of $32,587,875 are up 0.2% from prior year and are up 1.2% from the budget.
•Inflation as measured by the consumer price index was up 2.4% for the 12-months ending
September 2024.
253
September Collections YTD Collections
Town of Vail Revenue Update
November 5, 2024
September 0.5% Housing Fund Sales Tax Collections By Year
Real Estate Transfer Tax by Year
YTD Through October 2024
•This chart shows YTD collections of 1% RETT, segmented by real property values. 2024
collections are up 9.3% from the prior year.
$7,942,577
$9,619,958
$8,290,089
$6,912,566 $7,557,847
$0
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
2020 2021 2022 2023 2024
Sales Less Than $2.5 Million Sales $2.5 to $5 Million Sales $5 to $10 Million Sales Over $10 Million
•September collections of $285,908 are down (6.0%) from prior year and are down (5.5%) from
the budget. YTD collections of $3,952,803 are up 0.2% from this time last year and are up
1.4% from the budget.
$294,861 $304,068 $285,908
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
2022 2023 2024
$3,844,697 $3,945,118 $3,952,803
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
$4,000,000
$4,500,000
2022 2023 2024
254
Town of Vail Revenue Update
November 5, 2024
Construction Use Tax by Year
YTD Through October 2024
YTD Lift Tax Collections
YTD Through September 2024
•Use Tax collections through October 29 total $2,713,349, compared to $2,112,953 from this
time last year. This is an increase of 28.4%.
$1,897,133
$3,405,556
$1,923,180 $2,112,953
$2,713,349
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
$4,000,000
2020 2021 2022 2023 2024
•2024 YTD lift tax collections of $5,396,491 are up 6.4% or $325,592 from the same time last
year.
$3,046,308
$4,347,950
$5,156,434
$5,070,899
$5,396,491
$0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000
2020
2021
2022
2023
2024
255
Vail Business Review
September 2024
November 5, 2024
The Vail Business Review breaks down the 4.5% sales tax collected for the month of
September. The 4.5% sales tax includes the town’s general 4% sales tax and the 0.5%
housing sales tax supported by Town of Vail voters during the November 2021 election,
effective January 1, 2022. The housing sales tax sunsets on December 31, 2051.
September 4.5% sales tax was down (6.8)% from the prior year. Retail decreased
(12.6)%, lodging increased 1.6%, food and beverage decreased (5.1)%, and
utilities/other decreased (15.8)%. Excluding the out-of-town category, sales tax for the
month of September was down (5.8)% compared to prior year.
January through September (YTD through Q3) 4.5% sales tax was up 0.2% from the
prior year. Retail decreased (1.1)%, lodging increased 1.1%, food and beverage
increased 2.0%, and utilities/other decreased (4.2)%. Excluding the out-of-town
category, sales tax for January through September was up 1.7% compared to prior
year.
Town of Vail sales tax forms, the Vail Business Review, and sales tax worksheets are
available on the internet at vail.gov. You may email me to request to have the Vail
Business Review and the sales tax worksheet emailed to you automatically.
Please remember when reading the Vail Business Review that it is produced from sales
tax collections as opposed to actual gross sales.
If you have any questions or comments, please feel free to call me at (970) 479-2125 or
Carlie Smith, Finance Director, at (970) 479-2119.
Sincerely,
Lauren Noll
Sales Tax Administrator
256
September 2023
Sales Tax Collections by Business Type
September 2024
Town of Vail Business Review
September Sales Tax Collections by Year
September 2024 Sales Tax
Retail
950,961
Lodging
804,063
Food &
Beverage
708,410
Utilities &
Other
157,361
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
U$0$100,000$200,000$300,000$400,000$500,000$600,000$700,000
1,771,558
2,359,654
2,723,178
2,812,704
2,620,795
$0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000
2020
2021
2022
2023
2024
General Sales Tax
Housing Sales Tax
• September 2024 retail sales decreased (12.6)%, lodging increased 1.6%, food and beverage
decreased (5.1)%, and utilities and other decreased (15.8)%.
• The figures above reflect 4.5% sales tax.
Retail
1,087,597
Lodging
791,439 Food &
Beverage
746,755
Utilities &
Other
186,914
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
(12.6)%
• This report represents collections of Town of Vail sales tax, as opposed to actual gross sales.
• On January 1st, 2022, Town of Vail sales tax increased from 4.0% to 4.5% on all items except food for
home consumption. 2022, 2023, and 2024 above include the 0.5% increase to sales tax, depicted
in light blue. Prior years show 4.0% sales tax collections.
• Total September 2023 collections were $2,812,704; September 2024 collections were $2,620,795,
down (6.8)% from the prior year.
1.6%(5.1)%(15.8)%
257
September 2024 Sales Tax
Town of Vail Business Review
September 2023September 2024
Geographic Area Trends by Year
September Sales Tax
Sales Tax by Location
Other Areas
14%
Lionshead
14%
Out of
Town
31%
Vail Village
41%
• Vail Village sales tax decreased (7.4)%, Lionshead decreased (10.6)%, Other Areas increased 3.9%, and
Out of Town decreased (9.2)%. Excluding Out of Town collections, all areas were down(5.8)%.
• The figures above reflect 4.5% sales tax.
311,664
349,676
270,684
257,766
322,703
724,299
866,506
1,027,913
$0 $200,000 $400,000 $600,000 $800,000 $1,000,000
2020
2021
2022
2023
2024
Vail Village
Out of Town
Lionshead
Other Areas
789,389373,880
413,853
• This chart shows September sales tax collections by geographic area over time.
• 2022, 2023, and 2024 include the 0.5% increase for housing sales tax, depicted in lighter
shades. General 4.0% sales tax collections are shown in darker shades.
401,855
396,550
862,206 1,152,09
1,066,327
354,472 782,516
417,479
Other Areas
16%
Lionshead
13%
Out of
Town
30%
Vail Village
41%
1,146,05
258
Accommodation Services Sales Tax by Year
Retail Business 4.5% Sales Tax Detail
September 2024 Sales Tax
Town of Vail Business Review
Apparel
$198,024
Grocery
$154,152
Gallery
$52,336
Gifts
$5,130
Jewelry
$32,064
Retail Liquor
$41,125
Retail Other
$291,305
Sporting Goods
$90,073
Online Retailers
$85,570
Retail Home
Occupation
$1,182
• September 2024 accommodations services increased 1.6% from the prior year. Short-term rentals increased
7.7% and hotels and lodges decreased (0.7)%.
• The figures above reflect 4.5% sales tax.
• Short-term rental sales tax collection numbers include online marketplace facilitators like Airbnb and VRBO.
Revenue collections from facilitators may include some hotels and lodges.
583,998
214,461
575,871
215,568
571,848
232,215
$0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000
Hotel and Lodges
Short-Term Rentals
2024 2023 2022
259
Cascade Village / East Vail / Sandstone / West Vail
Retail 171,488 172,887 ‐0.81%
Lodging 131,970 120,197 9.79%
F & B 103,646 97,683 6.10%
Other 10,375 11,088 ‐6.43%
Total 417,479 401,855 3.89%
Lionshead
Retail 52,807 60,957 ‐13.37%
Lodging 148,316 167,192 ‐11.29%
F & B 147,104 160,889 ‐8.57%
Other 6,245 7,512 ‐16.86%
Total 354,472 396,550 ‐10.61%
Out of Town
Retail 381,570 451,537 ‐15.50%
Lodging 262,147 246,402 6.39%
F & B 3,921 3,101 26.43%
Other 134,879 161,167 ‐16.31%
Total 782,516 862,206 ‐9.24%
Vail Village
Retail 345,096 402,216 ‐14.20%
Lodging 261,630 257,648 1.55%
F & B 453,740 485,081 ‐6.46%
Other 5,862 7,147 ‐17.98%
Total 1,066,327 1,152,093 ‐7.44%
Total ‐ All Areas
Retail 950,961 1,087,597 ‐12.56%
Lodging 804,063 791,439 1.60%
F & B 708,410 746,755 ‐5.13%
Other 157,361 186,914 ‐15.81%
Total 2,620,795 2,812,704 ‐6.82%
Retail Summary
Retail Apparel 198,024 211,968 ‐6.58%
Retail Food 154,152 158,566 ‐2.78%
Retail Gallery 52,336 23,932 118.68%
Retail Gift 5,130 6,930 ‐25.97%
Retail Home Occupation 1,182 205 477.45%
Retail Jewelry 32,064 64,051 ‐49.94%
Retail Liquor 41,125 42,833 ‐3.99%
Retail Other 291,305 397,269 ‐26.67%
Retail Sport 90,073 101,659 ‐11.40%
Retail Online Retailer 85,570 80,184 6.72%
Total 950,961 1,087,597 ‐12.56%
Town of Vail Business Review
September 4.5% Sales Tax
2024 Collections 2023 Collections YoY % Change
260
January - September 2023
Sales Tax Collections by Business Type
January - September 2024
Town of Vail Business Review
January - September Sales Tax Collections by Year
January - September 2024 Sales Tax
Retail
11,998,683
Lodging
14,099,262
Food &
Beverage
8,278,773
Utilities &
Other
2,128,809
$0
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
$0$100,000$200,000$300,000$400,000$500,000$600,000$700,000
18,561,732
25,181,772
35,385,011
36,421,588
36,505,527
$0 $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000 $30,000,000 $35,000,000
2020
2021
2022
2023
2024
General Sales Tax
Housing Sales Tax
• January - September 2024 retail sales decreased (1.1)%, lodging increased 1.1%, food and
beverage increased 2.0%, and utilities and other decreased (4.2)%.
• The figures above reflect 4.5% sales tax.
Retail
12,132,008
Lodging
13,947,362
Food &
Beverage
8,120,268
Utilities &
Other
2,221,950
$0
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
(1.1)%
• This report represents collections of Town of Vail sales tax, as opposed to actual gross sales.
• On January 1st, 2022, Town of Vail sales tax increased from 4.0% to 4.5% on all items except food for
home consumption. 2022, 2023, and 2024 above include the 0.5% increase to sales tax, depicted
in light blue. Prior years show 4.0% sales tax collections.
• Total January - September 2023 collections were $36,421,588; January - September 2024 collections
were $36,505,527, up 0.2% from the prior year.
1.1% 2.0%
(4.2)%
261
January - September 2024 Sales Tax
Town of Vail Business Review
January - September 2023January - September 2024
Geographic Area Trends by Year
January - September Sales Tax
Sales Tax by Location
Other Areas
15%
Lionshead
16%
Out of
Town
25%
Vail Village
44%
• Vail Village sales tax decreased (0.3)%, Lionshead increased 4.1%, Other Areas increased 5.1%, and Out
of Town decreased (4.1)%. Excluding Out of Town collections, all areas were up 1.7%.
• The figures above reflect 4.5% sales tax.
3,137,492
3,761,019
3,573,648
3,772,199
3,049,900
6,686,845
8,800,691
10,961,710
$0 $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 $14,000,000 $16,000,000
2020
2021
2022
2023
2024
Vail Village
Out of Town
Lionshead
Other Areas
15,552,140
8,837,2725,720,507
5,275,092
• This chart shows January - September sales tax collections by geographic area over time.
• 2022, 2023, and 2024 include the 0.5% increase for housing sales tax, depicted in lighter
shades. General 4.0% sales tax collections are shown in darker shades.
5,285,484
5,945,713 9,133,321
16,057,070
16,003,917
6,186,768 8,758,300
5,556,543
Other Areas
15%
Lionshead
17%
Out of
Town
24%
Vail Village
44%
262
Accommodation Services Sales Tax by Year
Retail Business 4.5% Sales Tax Detail
January - September 2024 Sales Tax
Town of Vail Business Review
Apparel
$2,588,959
Grocery
$1,839,617
Gallery
$131,267
Gifts
$54,838
Jewelry
$433,427Retail Liquor
$513,646
Retail Other
$3,002,959
Sporting Goods
$2,543,475
Online Retailers
$887,639
Retail Home
Occupation
$2,856
• January - September 2024 accommodations services increased 1.1% from the prior year. Short-term rentals
decreased (2.4)% and hotels and lodges increased 2.6%.
• The figures above reflect 4.5% sales tax.
• Short-term rental sales tax collection numbers include online marketplace facilitators like Airbnb and VRBO.
Revenue collections from facilitators may include some hotels and lodges.
9,707,592
4,062,452
9,655,770
4,291,592
9,911,054
4,188,208
$0 $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000
Hotel and Lodges
Short-Term Rentals
2024 2023 2022
263
Cascade Village / East Vail / Sandstone / West Vail
Retail 2,005,067 1,956,248 2.50%
Lodging 2,465,031 2,364,793 4.24%
F & B 1,019,011 874,274 16.56%
Other 67,433 90,168 ‐25.21%
Total 5,556,543 5,285,484 5.13%
Lionshead
Retail 1,379,681 1,405,209 ‐1.82%
Lodging 3,064,604 2,949,758 3.89%
F & B 1,611,438 1,535,198 4.97%
Other 131,044 55,548 135.91%
Total 6,186,768 5,945,713 4.05%
Out of Town
Retail 3,403,617 3,538,484 ‐3.81%
Lodging 3,603,934 3,668,669 ‐1.76%
F & B 17,860 22,738 ‐21.45%
Other 1,732,888 1,903,431 ‐8.96%
Total 8,758,300 9,133,321 ‐4.11%
Vail Village
Retail 5,210,317 5,232,067 ‐0.42%
Lodging 4,965,693 4,964,142 0.03%
F & B 5,630,463 5,688,057 ‐1.01%
Other 197,443 172,803 14.26%
Total 16,003,917 16,057,070 ‐0.33%
Total ‐ All Areas
Retail 11,998,683 12,132,008 ‐1.10%
Lodging 14,099,262 13,947,362 1.09%
F & B 8,278,773 8,120,268 1.95%
Other 2,128,809 2,221,950 ‐4.19%
Total 36,505,527 36,421,588 0.23%
Retail Summary
Retail Apparel 2,588,959 2,582,869 0.24%
Retail Food 1,839,617 1,750,342 5.10%
Retail Gallery 131,267 209,279 ‐37.28%
Retail Gift 54,838 56,954 ‐3.72%
Retail Home Occupation 2,856 2,098 36.13%
Retail Jewelry 433,427 503,452 ‐13.91%
Retail Liquor 513,646 538,067 ‐4.54%
Retail Other 3,002,959 3,186,456 ‐5.76%
Retail Sport 2,543,475 2,565,346 ‐0.85%
Retail Online Retailer 887,639 737,143 20.42%
Total 11,998,683 12,132,008 ‐1.10%
Town of Vail Business Review
January ‐ September 4.5% Sales Tax
2024 Collections 2023 Collections YoY % Change
264
AGENDA ITEM NO. 5.1
Item Cover Page
DATE:November 5, 2024
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Matters from Mayor, Council, Town Manager and Committee Reports
AGENDA SECTION:Matters from Mayor, Council, Town Manager and Committee
Reports (3:40pm)
SUBJECT:Matters from Mayor, Town Council and Committees (15 min.)
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
265
AGENDA ITEM NO. 5.2
Item Cover Page
DATE:November 5, 2024
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Matters from Mayor, Council, Town Manager and Committee Reports
AGENDA SECTION:Matters from Mayor, Council, Town Manager and Committee
Reports (3:40pm)
SUBJECT:Town Manager Report (5 min.)
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
TM Update 11-05-24
266
Town Managers Update
November 5, 2024
1. Update on West Middle Creek
Corum Development, staff and the VLHA continue to work on a financing package to fund West
Middle Creek. Hilltop, the Towns financial advisor, has issued an RFP to solicit proposals/ideas from
financial institutions to fund West Middle Creek. The Town is also exploring ideas for below market
financing/interest rates and pursuing grants for West Middle Creek. Staff anticipates providing a full
update in December on West Middle Creek.
2. Timber Ridge
Triumph is working with Gorman and their lender on the water easements needed to move and
replace the existing water line and add stairs to Lions Ridge Loop. Shaw is excavating the Building A
foundation where they can prior to relocating the water line. Triumph is pulling the permit for Building
A and site permit 11/1. Bike path concrete pour back is complete. All existing buildings and
foundations should be demolished by the end of the week. Project sales currently sit at 153 signed
PSA’s, 61 units have been purchased by 25 businesses, not including TOV purchases (per Mike
Foster, it looks like Habitat will purchase another 10 units).
3. Dobson
The Planning Commission has approved a Conditional Use Permit for Dobson Ice Rink. The general
contractor is in the process of obtaining a preliminary guaranteed maximum price for the construction
of Dobson. We are including the pricing for additional bathrooms on the north side of the building as
an add alternate which will increase the total cost of the project beyond what is currently budgeted
($55.4 million). Staff anticipates that we will need to identify value engineering ideas to hit the
budget, particularly if the Town integrates the north bathrooms into the project. Staff has recently
spoken with consulting agencies that do naming rights and sponsorship programs of facilities. Staff
would like to recommend doing an RFP to solicit proposals to determine the opportunities for
sponsorship for Dobson. The name of the building is Dobson. However, there is the opportunity to
find funding for spaces and amenities in Dobson i.e. ice, lounge space, score boards etc. Would
Council support an RFP to solicit proposals for a consultant to assist with naming rights and
sponsorship?
4. West Lionshead Planning
Staff has met with Vail Resorts and East West Partners to create next steps for a West Lionshead
Master Plan. Matt Gennett at the last Council meeting reviewed those next steps and outlined the
details of Phase 1 which includes an RFQ (Request for Qualifications) for designers. On November
19th, staff anticipates recommending a planning consultant to the Council for Phase 1 of the West
Lionshead Master Plan. East West Partners published a public request for qualifications in the Vail
Daily. Also, the partnership of the Town, Vail Resorts, and East West Partners is planning focus
groups and listening sessions in the next four weeks for the community to provide input on goals
desired outcomes for a reimagined West Lionshead.
267
Page 2
5. Other
There may be other topics the Town Manager needs to share with the Town Council.
268
AGENDA ITEM NO. 5.3
Item Cover Page
DATE:November 5, 2024
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Matters from Mayor, Council, Town Manager and Committee Reports
AGENDA SECTION:Matters from Mayor, Council, Town Manager and Committee
Reports (3:40pm)
SUBJECT:Council Matters and Status Update
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
2024-11-05 Matters
269
COUNCIL MATTERS
Status Report
Report for November 5, 2024
Comments from the October 15th Town Council meeting during “Matters”:
Town Council acknowledged our Town of Vail employees that were recognized
on the “Night of Excellence” for Public Safety
FreeFall Bluegrass Festival was a hit!
Social Media Listening
We all know "off-season" is a thing of the past but WOW was this a few weeks!
Potential impressions surged 130% compared to the previous time period with nearly
$80M potential impressions. This was while Total Volume of posts decreased 13%,
which can be attributed to larger network profiles posting about Vail.
https://share.sproutsocial.com/view/d0943630-0378-4e6d-9436-300378de6dba
An overview of some of the biggest topics:
Fall colors and first snow
Aurora Borealis
Settlement and announcement of third base village
Lawsuit
LFA Fighting - UFC @ Dobson
Fortunately the overall decrease in Positive Sentiment didn't translate into an increase
of negative comments and tags directed at our channels, which had some fun wins
with our first snow post and the winter parking message featuring Kalli from the
parking team.
In the News______________________________________________________
Oct. 10
Timber Ridge Groundbreaking
https://www.vaildaily.com/news/triumph-development-employee-housing-timber-ridge-village-
vail/
270
Albertsons Kroger Merger
https://www.summitdaily.com/news/albertsons-brand-would-no-longer-exist-in-colorado-after-
merger-with-kroger/
Commercial Linkage
https://www.summitdaily.com/news/dillon-town-council-pursues-workforce-housing-
requirements-for-developers-as-town-expects-a-new-project-proposal-to-come-forward/
Oct. 11
West Lionshead
https://www.stormskiing.com/p/vails-west-lionshead-base-village
https://www.msn.com/en-us/travel/news/vail-planning-new-base-village-on-12-acres-west-of-
lionshead/ar-AA1s1Jjn
Oct. 14
Artist Lawsuit
https://www.9news.com/article/news/local/vail-violates-artist-first-amendment-rights-lawsuit/73-
fbe4e128-1ade-406e-9114-b593f35ecf0e
https://www.westword.com/arts/aclu-sues-vail-for-removing-native-artist-from-residency-
22234447
https://denvergazette.com/news/courts/danielle-seewalker-sues-vail-free-speech-violated-
allegation/article_5212b9ec-8a60-11ef-ba6d-b73b8a94fd18.html
https://www.cpr.org/2024/10/14/artist-danielle-seewalker-aclu-sues-vail-gaza-statement/
East Vail Access Permits
https://www.realvail.com/vail-police-issuing-east-vail-access-permits-ahead-of-i-70-
closures/a20286/
Oct. 15
Artist Lawsuit
https://www.vaildaily.com/news/aclu-indigenous-artist-sue-town-of-vail-claiming-first-
amendment-violation/
https://www.denverpost.com/2024/10/15/aclu-sues-vail-over-indigenous-artist-danielle-
seewalker/
https://www.cbsnews.com/colorado/news/aclu-vail-artist-cancelled-residency-gaza-painting/
Oct. 16
Artist Lawsuit
https://kdvr.com/news/colorado/aclu-alleges-town-of-vail-violated-an-artists-first-amendment-
rights/
https://www.rmpbs.org/blogs/news/danielle-seewalker-vail-lawsuit
https://www.theartnewspaper.com/2024/10/17/danielle-seewalker-american-civil-liberties-union-
colorado-sue-vail-residency
Oct. 17
Parking Pass Sales
271
https://www.realvail.com/vail-announces-parking-rates-pass-offerings-for-2024-25-ski-
season/a20313/
Oct. 18
Winter Lodging Outlook
https://www.vaildaily.com/news/winter-lodging-reservations-vail-down/
Post Office Parking Lot - letter
https://www.vaildaily.com/opinion/letter-fix-the-parking-lot-already/
Oct. 21
Post Office Fixes Parking Lot
https://www.vaildaily.com/news/vail-avon-post-office-parking-lots-receive-upgrades/
October Blizzard
https://www.vaildaily.com/news/october-blizzard-downs-trees-blankets-streets-in-vail/
Artist Lawsuit
https://hyperallergic.com/959839/aclu-sues-colorado-town-over-cancellation-of-native-artists-
residency/
Oct. 22
Artist Lawsuit
https://www.nytimes.com/2024/10/22/us/vail-artist-gaza-war.html
Oct. 25
Uinta Basin Rail Project
https://www.realvail.com/colorado-ag-other-federal-state-local-officials-back-eagle-county-in-oil-
train-case-before-supreme-court/a20377/
Oct. 26
Bravo! Economic Impact
https://www.vaildaily.com/news/bravo-vail-music-festival-injects-39-4-million-into-local-and-
state-economy/
Commercial Linkage
https://www.summitdaily.com/news/breckenridge-workforce-housing-small-businesses/
Oct. 27
Forest Service Hiring Freeze
https://www.vaildaily.com/news/concerns-grow-in-colorados-mountain-towns-as-u-s-forest-
service-freezes-hiring-for-swath-of-seasonal-employees/
Oct. 28
Hard to Recycle Event
https://www.realvail.com/town-of-vail-hard-to-recycle-event-set-for-nov-1-at-ford-park/a20393/
Oct. 29
Forest Service Hiring Freeze
https://www.summitdaily.com/news/us-forest-service-hiring-freeze-critiques/
Burglary Suspect
272
https://denvergazette.com/outtherecolorado/outtherecolorado/news/crime-spree-in-colorado-
mountain-towns-included-alleged-theft-of-15-000-in-jewelry/article_927aa948-9615-11ef-9bf0-
f7493b424f17.html#google_vignette
273