HomeMy WebLinkAbout2024-12-03 Agenda and Supporting Documentation Town Council Evening Meeting1.Call to Order (6:00pm)
2.Proclamation (6:00pm)
2.1 Proclamation No. 08, Series of 2024 "Who Vail Day"
(6:00pm)
10 min.
Read proclamation into the record.
2.2 Proclamation No. 09, Series of 2024, Callum Edward
"Ralph" Stober Day
5 min.
Read the proclamation into record.
3.Public Participation (6:10pm)
3.1 Public Participation (10 min.)
4.Any action as a result of Executive Session (6:20pm)
5.Consent Agenda (6:20pm)
5.1 November 5, 2024 TC Meeting Minutes
5.2 November 19, 2024 TC Meeting Minutes
5.3 Resolution No. 55, Series of 2024, A Resolution Approving
a Town of Vail Policy for the Use of Town Property
Approve, approve with amendments, or deny Resolution No.
55, Series of 2024.
VAIL TOWN COUNCIL MEETING
Evening Session Agenda
Town Council Chambers and virtually by Zoom.
Zoom meeting link: https://vail.zoom.us/webinar/register/WN_7FU-7Bi4QBKyWjc9m__y-g
6:00 PM, December 3, 2024
Notes:
Times of items are approximate, subject to change, and cannot be relied upon to determine what time
Council will consider an item.
Public comment will be taken on each agenda item.
Public participation offers an opportunity for citizens to express opinions or ask questions regarding town
services, policies or other matters of community concern, and any items that are not on the agenda.
Please attempt to keep comments to three minutes; time limits established are to provide efficiency in
the conduct of the meeting and to allow equal opportunity for everyone wishing to speak.
Proclamation No. 08, Series of 2024 - WhoVail Day
Proclamation No. 09, Series of 2024 - "Ralph" Day
Public Participation
110524 TC Meeting Minutes
111924 TC Meeting Minutes
1
Background: Town of Vail staff has developed a Use of Town
Property policy to be adopted by resolution.
5.4 Contract Award to C&C Plumbing and Heating for Vail
Transportation Center Air Handler Upgrade
Authorize the Town Manager to enter into an agreement, in a
form approved by the Town Attorney, with C&C Plumbing and
Heating for the Vail Transportation Center Air Handler
Upgrade, in an amount not to exceed $229,000.00.
Background: The air handler on the third floor of the Vail
Transportation Center, which provides heat to the Transit
Office, La Cantina, lobby, locker rooms, and restrooms is in
need of an upgrade.
6.Action Items (6:20pm)
6.1 Contract Award to East West Partners for West Lionshead
Master Plan (6:20pm)
20 min.
Authorize the Town Manager to enter an agreement, in a form
approved by the Town Attorney, with East West Partners for
the West Lionshead Master Plan, in an amount not to exceed
$150,000.00.
Presenter(s): Russell Forrest, Town Manager
Background: The purpose of this item is to proved an update
to the Town Council regarding progress on moving forward
with the West Lionshead Master Plan and to request a motion
to have the Town Manager enter into a contract with East
West Partners.
6.2 Contract Award to ProPhoenix for Public Safety Software
(6:40pm)
10 min.
Authorize the Town Manager to enter into an agreement, in a
form approved by the Town Attorney, with ProPhoenix for
public safety software, in an amount not to exceed
$750,000.00.
Presenter(s): Chief Ryan Kenney, Vail Police Department
Background: After an RFP process, the Vail Police Department
and participating agencies would like to upgrade their Record
Management Software with a change in vendor. This budget
request is included in the supplemental Ordinance No. 23,
Series of 2024.
6.3 Ordinance No. 23, Series of 2024, First Reading, an
Ordinance Making Budget Adjustments to the Town of
30 min.
Council Memo 12-3-24 - Town Property Policy
Resolution 55, 2024 - Use Of Town Property Policy
Exhibit A - Town of Vail Property Policy
Council Memo TRC Main Handler Replacement 2024
West Lionshead Master Plan Memo 12-03-2024
Attachment 1 2024 West Lionshead Agreement
Attachment 2 Hart Howerton 24-561 West Lionshead Fee Proposal 2024-11-26
ProPhoenix Council Memo
2
Vail General Fund, Capital Projects Fund, Real Estate
Transfer Tax Fund, Housing Fund, Dispatch Services
Fund, Heavy Equipment Fund, Residences at Main Vail
Fund, and Timber Ridge Fund of the 2024 Budget for the
Town of Vail, Colorado; and Authorizing the Said
Adjustments as Set Forth Herein; and Setting Forth
Details in Regard Thereto (6:50pm)
Approve, approve with amendments, or deny Ordinance No.
23, Series of 2024 upon first reading.
Presenter(s): Carlie Smith, Finance Director and Jake Shipe,
Budget Analyst
Background: This ordinance is to make supplemental
appropriations and adjustments to the 2024 budget. Please
see the attached memo for an overview of the proposed
adjustments to revenues and expenditures.
7.Public Hearings (7:20pm)
7.1 Ordinance No. 17, Series of 2024, Second Reading, An
Ordinance Amending Title 7 of the Vail Town Code
Regarding Pedestrian Mall Areas and Loading Docks in
the Town (7:20pm)
5 min.
Approve, approve with amendments, or deny Ordinance No.
17, Series of 2024 upon second reading.
Presenter(s): Chief Ryan Kenney, Vail Police Department
Background: The Loading & Delivery Program has been in
operation for over two years. During this time, we have made
changes to operational procedures as we learn to be more
efficient.
7.2 Ordinance No. 18, Series of 2024, Second Reading, Annual
Appropriation Ordinance: Adopting a Budget and
Financial Plan and Making Appropriations to Pay the
Costs, Expenses, and Liabilities of the Town of Vail,
Colorado, for its Fiscal Year January 1, 2025 through
December 31, 2025 (7:25pm)
15 min.
Approve, approve with amendments, or deny Ordinance
No.18, Series of 2024 upon second reading.
Presenter(s): Carlie Smith, Finance Director and Jake Shipe,
Budget Analyst
Background: Prior to today's second reading, staff held several
meetings to gather feedback from Council on preliminary
budget assumptions and proposals. On November 19th, staff
presented the first reading of the Town Manager's budget for
Council's review. Please see attached memo for a summary
of changes since the First Reading.
12-03-2024 - 3rd Budget Supplemental Appropriation
Ord #23- 3rd Supplemental 2024 (1st Reading)
L&D Ordinance Changes Memo
Ped Mall Access Permits-O10092
120324 Town of Vail 2025 Proposed Budget - Second Reading
Attachment A - Capital Additional Information
3
7.3 Ordinance No. 19, Series of 2024, Second Reading, An
Ordinance Providing for the Levy Assessment and
Collection of Town Ad Valorem Property Taxes Due for the
2024 Tax Year and Payable in the 2025 Fiscal Year.
(7:40pm)
5 min.
Approve, approve with amendments, or deny Ordinance No.
19, Series of 2024, upon second reading.
Presenter(s): Carlie Smith, Finance Director
Background: This item is to authorize the collection of property
taxes for 2025.
7.4 Ordinance No. 20, Series of 2024, Second Reading, An
Ordinance Amending Section 2-8-13 of the Vail Town
Code Concerning Use Tax Refunds (7:45pm)
5 min.
Approve, approve with amendments, or deny Ordinance No.
20, Series of 2024 upon second reading.
Presenter(s): Lauren Noll, Revenue Manager
Background: This ordinance will amend Title 2, Chapter 8
regarding time requirements for construction use tax refunds of
construction use tax paid.
7.5 Ordinance No. 21, Series of 2024, Second Reading, An
Ordinance Amending Sections 4-1-2 and 4-1-3 of the Vail
Town Code Regarding Business Licenses (7:50pm)
5 min.
Approve, approve with amendments, or deny Ordinance No.
21, Series of 2024 upon second reading.
Presenter(s): Lauren Noll, Revenue Manager
Background: This ordinance will amend Title 4, Chapter 1,
regarding business licensing for certain businesses who
operate shared services.
7.6 Ordinance No. 22, Series of 2024, Second Reading, An
Ordinance Amending Sections 4-3-1-2 and 4-3-3-6 of the
Vail Town Code Concerning Sales Tax Exceptions for
Essential Hygiene Products (7:55pm)
5 min.
Approve, approve with amendments, or deny Ordinance No.
22, Series of 2024 upon second reading.
Presenter(s): Lauren Noll, Revenue Manager
Background: This ordinance will amend Title 4, Chapter 3,
regarding the exemption of essential hygiene products such as
diapers and period products from the town 4.5% sales tax.
Attachment B - Project Narratives (2nd Reading)
Attachment C - Contribution Request Full Applications
TM 2025 Bud Reading Ord 18 2nd Reading
Town of Vail 2025 Proposed Budget (2nd Reading) - Presentation
25 Mill Levy 2nd
Mill Levy Ordinance 2025 2nd
No. 20, 21, and 22, Series 2024 Memo - Code Updates
Use Tax Refund - O102124
No. 20, 21, and 22, Series 2024 Memo - Code Updates
Shared Services - O101624
4
8.Adjournment 8:00pm (estimate)
No. 20, 21, and 22, Series 2024 Memo - Code Updates
Hygiene Products - O112124
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website
www.vail.gov. All Town Council meetings will be streamed live by High Five Access Media and available
for public viewing as the meeting is happening. The meeting videos are also posted to High Five Access
Media website the week following meeting day, www.highfivemedia.org.
Please call 970-479-2460 for additional information. Sign language interpretation is available upon
request with 48 hour notification dial 711.
5
AGENDA ITEM NO. 2.1
Item Cover Page
DATE:December 3, 2024
TIME:10 min.
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Proclamation
AGENDA SECTION:Proclamation (6:00pm)
SUBJECT:Proclamation No. 08, Series of 2024 "Who Vail Day" (6:00pm)
SUGGESTED ACTION:Read proclamation into the record.
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Proclamation No. 08, Series of 2024 - WhoVail Day
6
Proclamation No. 08, Series of 2024
A Proclamation Declaring December 18, 2024, as “WhoVail Day”!
WHEREAS,this holiday season, we will celebrate the 10th anniversary of our tradition to
the twist of the story, “How the Grinch Stole Christmas,” in that this season is not
Whoville, it’s WhoVail!
WHEREAS, Four Seasons Resort and Residences Vail will unveil a Dr. Seuss’
Whoville-inspired gingerbread house façade, as part of its holiday offerings for children
and their families. The giant gingerbread house façade is a result of the combined
efforts from their staff;
WHEREAS, the gingerbread house façade was created and built by the talented
carpenters and the Engineering team of Four Seasons Vail;
WHEREAS, the gingerbread house façade will be made by the Resort’s Pastry chef,
and decorated by the pastry team of Four Seasons Resort Vail with a special guest
appearance from The Grinch;
WHEREAS,the giant gingerbread house façade will be unveiled on Wednesday,
December 18, 2024 at 3pm, at Four Seasons Resort and Residences Vail located at
One Vail Road, symbolizing the beginning of the holiday season and providing an
opportunity for all the community to come and enjoy;
NOW, THEREFORE, BE IT PROCLAIMED by the Mayor and the Town Council of the
Town of Vail, Colorado, that Wednesday, December 18
th, will be recognized as
“WHOVAIL Day” to be celebrated by all who in live and visit our community, Vail,
Colorado.
Dated this 3rd day of December 2024.
Vail Town Council Attest:
__________________________
Travis Coggin, Mayor Stephanie Kauffman, Town Clerk
7
AGENDA ITEM NO. 2.2
Item Cover Page
DATE:December 3, 2024
TIME:5 min.
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Proclamation
AGENDA SECTION:Proclamation (6:00pm)
SUBJECT:Proclamation No. 09, Series of 2024, Callum Edward "Ralph"
Stober Day
SUGGESTED ACTION:Read the proclamation into record.
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Proclamation No. 09, Series of 2024 - "Ralph" Day
8
Proclamation No. 09, Series of 2024
Callum Edward “Ralph” Stober Day
WHEREAS,Samantha Biszantz is a current Town Council member;
WHEREAS,she and her partner, Matthew Stober, celebrated the birth of Callum Edward
Stober on Saturday, September 28, 2024;
WHEREAS,during a baby shower event held on September 17, 2024, Town Council
members thought they were being very humorous by insisting the baby be named
“Ralph”, in reference to a character in the 1983 film “A Christmas Story”;
WHEREAS,Sam politely declined the name “Ralph”, however seemed open to a
nickname;
WHEREAS, Callum, aka “Ralph” is warmly welcomed into the Town of Vail Family;
NOW, THEREFORE, the Mayor and Vail Town Council do herby proclaim that
Callum Edward Stober’s nickname to be “Ralph”!
Dated this 3rd day of December 2024.
Vail Town Council Attest:
___________________________
Travis Coggin, Mayor Stephanie Kauffman, Town Clerk
9
AGENDA ITEM NO. 3.1
Item Cover Page
DATE:December 3, 2024
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Citizen Participation
AGENDA SECTION:Public Participation (6:10pm)
SUBJECT:Public Participation (10 min.)
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Public Participation
10
From:Michelle Rampelt
To:Council Dist List
Subject:Feedback Regarding the Per-Bedroom STR fee in Discussion
Date:Tuesday, November 26, 2024 2:08:39 PM
Dear Council,
I am writing with feedback regarding the discussion/reported unanimous consensus by council that
there should be an annual per-bedroom fee for short-term rentals. I have heard a range of $1,000
to $5,000 per bedroom, and that this must be consistent regardless of the location of the residence
(i.e. Vail Village pays the same as West Vail). In an effort to resolve our housing challenges, more-
and-more fees and restrictions on STR are often the proposed remedy. I see this throughout the
resorts of Colorado. Less STR somehow equals more long-term housing. On what data is this
substantiated?
I serve on the Legislative Policy Committee for the Colorado Association of Realtors. Last year we
evaluated 94 bills that impacted housing/property rights, and we fought SB33, which would have
gravely hurt Vail – perhaps leveled the economy. Often our elected bodies think an idea sounds like
a revenue-generator, without looking at the wider impact.
I’d invite you to have a look at some of the information our neighbors in Summit County have
published from the Western Mountain Resort Alliance study on STR.
https://www.rrcassociates.com/rrc-study-shows-short-term-rentals-help-summit-county-mountain-
towns/ or https://www.savrm.org/news-center/short-term-rentals-boost-colorado-mountain-
economies. My secondary community of Crested Butte put a moratorium on STR in the town limits
for a period, and it eventually learned that not one dropped license (homes that sold or relinquished
their license) evolved into long-term housing. Imagine that.
Arguably, second-homes (vacation homes that do NOT rent), are not benefitting the economics of
the community the way STR do. Second in line are our locals who short-term rent their own homes
to offset their own costs. And these fees may make that option untenable. Are we considering the
unintended consequences of an attempt to improve housing for the workforce?
We have had a nationwide housing crisis 20-years in the making, due to lack of building. We are
short by anywhere from 3 million to 5 million homes throughout the US. We continuously kill
workforce housing projects, often conflating the objections with environmental (or wildlife) issues.
Boomers that purchased their homes for 7 raspberries don’t want to look at high density homes
near their neighborhood, or see trees removed (as examples). We have not built enough housing to
support our population growth in Colorado, yet it often comes back to the same narrative: STR
owners are taking away affordable housing.
Let’s create founded solutions and if this fee is a “must,” please consider keeping it low enough that
it doesn’t hurt the people these sort of things usually hurt most: the least of us. We would hate to
make STR something that only corporations can afford to do at scale, instead of one-sies and two-
sies that are part of our state economy.
Sincerely,
11
Michelle Rampelt
MICHELLE RAMPELT
Broker Associate | Vail and Crested Butte
292 E Meadow Drive, Ste 101
Vail, CO 81657
401 Elk Avenue
Crested Butte, Colorado 81224
M: 970.393.6077 | O: 970.476.7944 | CB: 970.349.6653
RampeltRealEstate.com
Sotheby's International Realty will never ask you to wire money or provide wiring
instructions. Beware of phishing emails or fraudulent phone calls requesting a bank wire.
Please call your lender, title company, or closing attorney to confirm any wiring instructions
over the phone.
12
From:Rich Russ
To:PublicInputTownCouncil
Subject:Short Term Rental per Bedroom Fees
Date:Tuesday, December 3, 2024 6:54:20 AM
Dear Council Members,
I strongly urge you not to impose a per bedroom fee on short term rentals!
I have owned my property at the Landmark in the core of Lionshead since 1991. It has never been used for
employee housing and it’s best use is for destination guest rental. The tax on the rental revenue has been an
excellent source of funds for the town and would be lost if the property is used solely for personal use. The tax
burden is becoming onerous with the recent 29% increase in property taxes from 2022 to 2023.
Please restrain from placing additional short term rental fees on properties located within the core of Lionshead or
Vail Village.
Sincerely,
Richard Russ
13
From:Lee Williams
To:Council Dist List
Subject:STR New Possible Fees
Date:Monday, December 2, 2024 11:45:31 AM
Short term rentals for vacations are the LIFE BLOOD of our community. If you think charging a high
rate to do short term rentals is the right path, you need to move on. The owners of the properties
use the rental income to help offset the cost of ownership for the most part. You keep charging
them, then they will stop renting altogether.
Owners like to use the properties throughout the year, and when not here let others vacation here.
Lee Williams
Vail Realty
970-476-8800
14
From:Rich Russ
To:Council Dist List
Subject:Town of Vail Contemplating Short-Term Rental Fee Changes
Date:Tuesday, December 3, 2024 6:49:45 AM
Dear Council Members,
I strongly urge you not to impose a per bedroom fee on short term rentals!
I have owned my property at the Landmark in the core of Lionshead since 1991. It has never been used for
employee housing and it’s best use is for destination guest rental. The tax on the rental revenue has been an
excellent source of funds for the town and would be lost if the property is used solely for personal use. The tax
burden is becoming onerous with the recent 29% increase in property taxes from 2022 to 2023.
Please restrain from placing additional short term rental fees on properties located within the core of Lionshead or
Vail Village.
Sincerely,
Richard Russ
15
From:Gerhardt, Steven
To:PublicInputTownCouncil; Dave Chapin; Pete Seibert; Jonathan Staufer; Travis Coggin; Barry Davis; Sam Biszantz; Reid Phillips
Subject:Picnic Tables in NW Lionshead
Date:Thursday, November 21, 2024 12:33:59 PM
Attachments:image003.png
image004.png
Hello Vail Town Council,
I’m emailing today to request a review of the picnic benches located at the NW corner of Lionshead,
just outside of the Charlies Tshirts and the Liquor Store. Regularly there are patrons using them but
suffice it to say, they are not the types our owners and community members would find approachable.
They are often drinking/drunk, smoking cigarettes and will trespass onto our properties. The matter has
gotten so bad I’ve had to lock the lower garage entrance and the lower mall slider of The Landmark at
all times, because they would wander in. There have even been reports of violence and belligerence.
It is my feeling the tables are the crux of the problem and if removed, their congregation will cease. We’
also appreciate any alternatives or solutions to the congregating before an incident occurs with one of
our guests or owners of the neighboring properties.
Thank you for your time and consideration.
Steven Gerhardt
General Manager
Phone: 970.476.1350
Office: 970.470.6128
610 W Lionshead Cir • Vail, CO 81657
www.coraltreehospitality.com
Steven.Gerhardt@coraltreeresidences.com
16
AGENDA ITEM NO. 5.1
Item Cover Page
DATE:December 3, 2024
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Consent Agenda
AGENDA SECTION:Consent Agenda (6:20pm)
SUBJECT:November 5, 2024 TC Meeting Minutes
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
110524 TC Meeting Minutes
17
Town Council Meeting Minutes of November 5, 2024. Page 1
Vail Town Council Meeting Minutes
Tuesday, November 5, 2024
6:00 P.M.
Vail Town Council Chambers
The meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor
Coggin.
Members present: Travis Coggin, Mayor
Barry Davis, Mayor Pro Tem
Pete Seibert
Jonathan Staufer
Dave Chapin
Reid Phillips
Members virtually: Samantha Biszantz
Staff members present: Russell Forrest, Town Manager
Kathleen Halloran, Deputy Town Manager
Matt Mire, Town Attorney
Stephanie Kauffman (Bibbens), Town Clerk
1. Call to Order
2. Proclamation
Proclamation No. 7, Series of 2024 began at time stamp 0:00:19 on the High Five video.
2.1 Proclamation No. 6, Series of 2024, Colorado Gives Day
Presenter(s): John Weiss, Small Champions
Background: Colorado Gives Foundation and FirstBank have partnered in an effort to increase
charitable giving in out community through the online giving initiative Colorado Gives Day.
3. Public Participation
Public Participation began at time stamp 0:02:10 on the High Five video.
Tim McMahon, Town of Avon resident, asked about the status of removing sales taxes on
feminine products and diapers in the Town of Vail, the possibility of enacting STR regulations
that prohibit their use for employee housing and related another incident at the Vail
Transportation Center with a belligerent person in the bus waiting area and asked about an
increased police presence in the evenings.
Bob Armour, a Vail resident, mentioned the exorbitant number of signs throughout town.
18
Town Council Meeting Minutes of November 5, 2024. Page 2
Amad Akkad, a Town of Vail business owner, asked if there were any plans for increased
security or police presence in town at night.
4. Any Action as a Result of Executive Session
There was none.
5. Consent Agenda
Consent agenda began at time stamp 0:11:05 on the High Five video.
5.1 October 1, 2024 TC Meeting Minutes
5.2 October 15, 2024 TC Meeting Minutes
Davis made a motion to approve items 5.1 and 5.2; Staufer seconded motioned passed (6-0;
Biszantz was absent for both the October 1 and 15 meetings and did not vote).
5.3 Resolution No. 50, Series of 2024, A Resolution Approving a First Amendment to
Agreement Relating to Development Agreement and Town Financial Contribution
between the Town of Vail, Triumph Timber Ridge, LLC and First Bank.
Approve, approve with amendments, or deny Resolution No. 50, Series of 2024.
Background: The additional amendment to the Tri-Party Agreement updates the agreement to
incorporate the First Amendment to the Second Amended and Restate Development
Agreement between the Town of Vail and Triumph Timber Ridge, LLC Timber Ridge Village and
the associated project changes outlined therein.
5.4 Resolution No. 51, Series of 2024, A Resolution Approving a First Amendment to
Second Amended and Restated Development Agreement between the Town of Vail and
Triumph Timber Ridge, LLC
Approve, approve with amendments, or deny Resolution No. 51, Series of 2024.
Background: Additional amendment to the First Amendment to Second Amended and Restated
Development which include changes to design and layout, plans, updating the project budget
and updating the project unit pricing.
Davis made a motion to approve the consent agenda as read; Staufer seconded motion passed
(7-0).
6. Action Items
Discussion for Mountain Standard Permission to Proceed began at time stamp 0:12:36 on the
High Five video.
6.1 Mountain Standard Permission to Proceed
19
Town Council Meeting Minutes of November 5, 2024. Page 3
Presenter(s): Greg Roy, Planning Manager
Approve, approve with amendments, or deny permission to proceed.
Background: The owner of the Mountain Standard restaurant, located at 193 Gore Creek Dr., is
requesting permission for permanent year-round use of Town property.
Davis made a motion to approve; Phillips seconded; motion passed (6-1 Staufer opposed).
Discussion for Vail Gymnastics HVAC Project Budget began at time stamp 0:37:01 on the High
Five video.
6.2 Vail Gymnastics HVAC Project Budget
Presenter(s): Greg Hall, Director of Public Works and Transportation and Carlie Smith, Finance
Director
Approve, approve with amendments, or deny the budget request.
Background: The Vail Recreation District is requesting to re-appropriate and bring forward funds
from the 2026 budget for a new air conditioning unit at the Vail Gymnastics Center budgeted in
the Real Estate Transfer Tax Fund. The VDR is requesting to move forward $196,685.00 from
the 2026 budget originally planned for the tennis court retaining walls (196,685.00) and re-
appropriate $295,410.00 currently included in the 2024 budget or the golf course maintenance
building fencing. If approved by Council, these changed will be reflected in the 2024 3rd budget
supplemental.
Seibert made a motion to approve; Phillips seconded motion passed (4-3, Davis, Biszantz and
Staufer opposed).
Discussion for Ordinance No. 16, Series of 2024 began at time stamp 1:05:10 on the High Five
video.
6.3 Ordinance No. 16, Series of 2024, First Reading, An Ordinance Amending Section 7-
3D-1(C) of the Vail Town Code to Increase the Penalties for Parking Violations in
Designated Parking Zones
Presenter(s): Greg Hall, Director of Public Works and Transportation
Approve, approve with amendments, or deny Ordinance No. 16, Series of 2024 upon first
reading
Background: Town Council directed staff to prepare an ordinance which would establish an
additional Special Enforcement Zone and increase the penalties for violations in the designated
parking zone along South Frontage Road East from Vail Road to West Vail Valley Drive.
Staufer made a motion to approve; Chapin seconded motion passed (7-0).
20
Town Council Meeting Minutes of November 5, 2024. Page 4
7. Public Hearings
Discussion for Ordinance 15, Series of 2024, First Reading began at time stamp 1:06:10 on the
High Five video.
7.1 Ordinance No. 15, Series of 2024, First Reading, An Ordinance Approving a Major
Amendment to Special Development District No. 4, Vail Cascade, and Specifically to
Approve an Amended Development Plan for Area A, Cascade Village, to Allow for the
Development of Mixed Use Development, Located at 1276 Westhaven Drive
Presenter(s): Greg Roy, Planning Manager
Approve, approve with amendments, or deny Ordinance No. 15, Series of 2024 upon first
reading.
Background: The applicant, PHH Design Development, is requesting a recommendation to the
Vail Town Council for a major amendment to Special Development District No. 4 (Cascade
Village), pursuant to 12-9(A), Special Development Districts, Vail Town Code, to allow for the
development of a mixed-use project on the property known as the Cornerstone site, located at
1276 Westhaven Drive.
Davis made a motion to table first reading and continue public hearing to the December 3, 2024,
meeting; Staufer seconded; motion passed (7-0).
There being no further business to come before the council, Davis moved to adjourn the
meeting; Staufer seconded motion passed (7-0), meeting adjourned at 8:25pm.
Respectfully Submitted,
Attest: __________________________________
Travis Coggin, Mayor
______________________________
Stephanie Kauffman, Town Clerk
21
AGENDA ITEM NO. 5.2
Item Cover Page
DATE:December 3, 2024
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Consent Agenda
AGENDA SECTION:Consent Agenda (6:20pm)
SUBJECT:November 19, 2024 TC Meeting Minutes
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
111924 TC Meeting Minutes
22
Town Council Meeting Minutes of November 19, 2024. Page 1
Vail Town Council Meeting Minutes
Tuesday, November 19, 2024
6:00 P.M.
Vail Town Council Chambers
The meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor
Coggin.
Members present: Travis Coggin, Mayor
Barry Davis, Mayor Pro Tem
Jonathan Staufer
Dave Chapin
Reid Phillips
Members virtually: Samantha Biszantz
Pete Seibert
Staff members present: Russell Forrest, Town Manager
Kathleen Halloran, Deputy Town Manager
Matt Mire, Town Attorney
Stephanie Kauffman (Bibbens), Town Clerk
1. Call to Order
2. Public Participation
Public Participation began at time stamp 0:00:09 on the High Five video.
Jonathan Levine, a Vail resident, expressed frustration with the process that resulted in the
recently passed transportation ordinance.
Tim McMahon mentioned that Dowd Junction closed recently, resulting in many people being
stuck at the Vail Transportation Center without information and asked for more presence from
the Vail PD when those types of situations occur.
Matt Donovan, owner of Toss Box, requested the Council direct staff to work with him to put an
on-demand trash receptacle at the municipal recycle site.
Frank Carfaro, of Frank and Hank, introduced himself as an artist who creates large-scale works
with a mental health awareness component.
Ian Grask, a Vail resident, asked about a cost/benefit analysis of the Gore Creek Promenade
renewal project and also asked if a study on potential riparian impacts has been completed and
if so, if and when it would be available for public review.
3. Any action as a result of Executive Session.
23
Town Council Meeting Minutes of November 19, 2024. Page 2
There was none.
4. Consent Agenda
Consent agenda began at time stamp 0:12:42 on the High Five video.
4.1 Resolution No. 52, Series of 2024, A Resolution Approving Conditional Termination
and Release of Restrictive Covenant for the Property Known as 315 Mill Creek Circle,
Vail, Colorado 81657
Approve, approve with amendments, or deny Resolution 52, Series of 2024.
Background: The purpose of this item is to present a proposal to Town Council to release an
existing Type I deed restriction on the residential property located at 315 Mill Creek Circle, in
exchange for a fee in lieu payment and share the recommendation from the Vail Local Housing
Authority. 4.2 Resolution No. 48, Series of 2024, A Resolution of the Vail Town Council
Approving an Amendment to the Highway Maintenance Agreement with the Colorado
Department of Transportation ("CDOT")
4.2 Resolution No. 53, Series of 2024, A Resolution Approving the Purchase of Real
Property
Approve, approve with amendments, or deny Resolution No. 53, Series of 2024.
Background: This acquisition helps achieve the Town's adopted housing goal and aligns with
the recently updated Housing Policy Statements of the Town of Vail.
Staff Recommendation: Authorize the Town Manager to enter into a purchase and sale
agreement, in a form approved by the Town Attorney, with Jack and Joanie Carnie, for a parcel
of land being the westerly and southerly 1.00' of Lot 2, Block 5, Bighorn Subdivision Third
Addition, in an amount not to exceed $23,131.25.
4.3 Contract Award to The Grey Edge Group for Vail Geothermal Project Phase II
Authorize the Town Manager to enter into an agreement, in a form approved by the Town
Attorney, with The Grey Edge Group for the Vail Geothermal Project Phase II, in an amount not
to exceed $255,180.00.
Background: In the summer of 2024, Town of Vail was awarded $250,000 from the Colorado
Energy Office to pursue design of a geothermal heating district to incorporate key facilities and
provide a clean energy alternative for snowmelting. Town Council has provided an additional
budget of $150,000 to complete the project, and the grant award has been budgeted. This
contract award will result in the completion of the major design components of the geothermal
district system necessary to deliver on the grant objectives.
Davis made a motion to approve the consent agenda as read; Staufer seconded motion passed
(7-0).
5. Action Items
24
Town Council Meeting Minutes of November 19, 2024. Page 3
Discussion for Resolution No. 54, Series of 2024 began at time stamp 0:13:46 on the High Five
video.
5.1 Resolution No. 54, Series of 2024, A Resolution to Adopt the Eagle River Community
Water Plan
Presenter(s): James Dilzell, Executive Director, Eagle River Coalition
Approve, approve with amendments, or deny Resolution No. 54, Series of 2024.
Background: The Eagle River Community Water Plan is the result of years of stakeholder input
from throughout Eagle County. The plan compiles and synthesizes the values and priorities of
the Eagle Valley Community as they pertain to water resources and riverine ecosystem
management.
Davis made a motion to approve; Staufer seconded; motion passed (7-0).
Discussion for Ordinance No. 17, Series of 2024, first reading, began at time stamp 0:24:36 on
the High Five video.
5.2 Ordinance No. 17, Series of 2024, First Reading, An Ordinance Amending Title 7 of
the Vail Town Code Regarding Pedestrian Mall Areas and Loading Docks in the Town
Presenter(s): Chief Ryan Kenney, Vail Police Department
Approve, approve with amendments, or deny Ordinance No. 17, Series of 2024 upon first
reading.
Background: The Loading & Delivery Program has been in operation for over two years. During
this time, we have made changes to operational procedures as we learn to be more efficient.
Staufer made a motion to approve; Davis seconded motion passed (6-0).
Discussion for Ordinance No.18, Series of 2024, first reading, began at time stamp 0:27:03 on
the High Five video.
5.3 Ordinance No. 18, Series of 2024, First Reading, Annual Appropriation Ordinance:
Adopting a Budget and Financial Plan and Making Appropriations to Pay the Costs,
Expenses, and Liabilities of the Town of Vail, Colorado, for its Fiscal Year January 1,
2025 through December 31, 2025
Presenter(s): Carlie Smith, Finance Director and Jake Shipe, Budget Analyst
Approve, approve with amendments, or deny Ordinance No.18, Series of 2024 upon first
reading.
25
Town Council Meeting Minutes of November 19, 2024. Page 4
Background: Prior to today's first reading, staff held several meetings to gather feedback from
Council on preliminary budget assumptions and proposals. On November 5th, staff presented a
draft of the Town Manager's budget for Council's review. Please see attached memo for a
summary of changes since the Town Manager's Draft presentation and Attachment A for
additional details requested by Council.
Davis made a motion to approve; Staufer seconded motion passed (7-0).
Discussion for Ordinance No. 19, Series of 2024, first reading, began at 1:11:15 on the High
Five video.
5.4 Ordinance No. 19, Series of 2024, First Reading, An Ordinance Providing for the Levy
Assessment and Collection of Town Ad Valorem Property Taxes Due for the 2024 Tax
Year and Payable in the 2025 Fiscal Year
Presenter(s): Carlie Smith, Finance Director
Approve, approve with amendments, or deny Ordinance No. 19, Series of 2024, upon first
reading.
Background: This item is to authorize the collection of property taxes for 2025.
Staufer made a motion to approve; Davis seconded motion passed (7-0).
Discussion for Ordinance No. 20, Series of 2024, first reading, began at 1:14:56 on the High
Five video.
5.5 Ordinance No. 20, Series of 2024, First Reading, An Ordinance Amending Section 2-8-
13 of the Vail Town Code Concerning Use Tax Refunds
Presenter(s): Carlie Smith, Finance Director
Approve, approve with amendments, or deny Ordinance No. 20, Series of 2024 upon first
reading.
Background: This ordinance will amend Title 2, Chapter 8 regarding time requirements for
construction use tax refunds of construction use tax paid.
Chapin made a motion to approve; Staufer seconded motion passed (7-0).
Discussion for Ordinance No. 21, Series of 2024, first reading, began at 1:14:56 on the High
Five video.
5.6 Ordinance No. 21, Series of 2024, First Reading, An Ordinance Amending Sections 4-
1-2 and 4-1-3 of the Vail Town Code Regarding Business Licenses
Presenter(s): Carlie Smith, Finance Director
26
Town Council Meeting Minutes of November 19, 2024. Page 5
Approve, approve with amendments, or deny Ordinance No. 21, Series of 2024 upon first
reading.
Background: This ordinance will amend Title 4, Chapter 1, regarding business licensing for
certain businesses who operate shared services.
Staufer made a motion to approve; Chapin seconded motion passed (7-0).
Discussion for Ordinance No. 22, Series of 2024, first reading, began at 1:14:56 on the High
Five video.
5.7 Ordinance No. 22, Series of 2024, First Reading, An Ordinance Amending Sections 4-
3-1-2 and 4-3-3-6 of the Vail Town Code Concerning Sales Tax Exceptions for Essential
Hygiene Products
Presenter(s): Carlie Smith, Finance Director
Approve, approve with amendments, or deny Ordinance No. 22, Series of 2024 upon first
reading.
Background: This ordinance will amend Title 4, Chapter 3, regarding the exemption of essential
hygiene products such as diapers and period products from the town 4.5% sales tax.
Staufer made a motion to approve with an amendment to add an effective date of January 1,
2024, to the ordinance; Davis seconded motion passed (7-0).
6. Public Hearings
Discussion for Ordinance 16, Series of 2024, second reading, began at time stamp 1:19:46 on
the High Five video.
6.1 Ordinance No. 16, Series of 2024, Second Reading, An Ordinance Amending Section
7-3D-1(C) of the Vail Town Code to Increase the Penalties for Parking Violations in
Designated Parking Zones
Presenter(s): Greg Hall, Director of Public Works and Transportation
Approve, approve with amendments, or deny Ordinance No. 16, Series of 2024 upon Second
reading.
Background: Town Council directed staff to prepare an ordinance which would establish an
additional Special Enforcement Zone and increase the penalties for violations in the designated
parking zone along South Frontage Road East from Vail Road to West Vail Valley Drive.
Public comment was called. There was none.
Staufer made a motion to approve; Chapin seconded motion passed (7-0).
27
Town Council Meeting Minutes of November 19, 2024. Page 6
There being no further business to come before the council, Davis moved to adjourn the
meeting; Staufer seconded motion passed (7-0), meeting adjourned at 7:22pm.
Respectfully Submitted,
Attest: __________________________________
Travis Coggin, Mayor
______________________________
Stephanie Kauffman, Town Clerk
28
AGENDA ITEM NO. 5.3
Item Cover Page
DATE:December 3, 2024
SUBMITTED BY:Tom Kassmel, Public Works
ITEM TYPE:Consent Agenda
AGENDA SECTION:Consent Agenda (6:20pm)
SUBJECT:Resolution No. 55, Series of 2024, A Resolution Approving a
Town of Vail Policy for the Use of Town Property
SUGGESTED ACTION:Approve, approve with amendments, or deny Resolution No. 55,
Series of 2024.
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Council Memo 12-3-24 - Town Property Policy
Resolution 55, 2024 - Use Of Town Property Policy
Exhibit A - Town of Vail Property Policy
29
To:Vail Town Council
From:Public Works Department
Date:December 3, 2024
Subject:Use of Town Property
I.SUMMARY
The Town staff receives hundreds of requests each year from the public to use Town
owned land. Most of these requests are for use of the public road Right of Way for
utility work, construction access/staging, driveway access, and landscaping. However,
there are often several requests to use other town owed property such as undeveloped
property like open space and stream tract and/or developed property like areas of the
Lionshead Mall or Golf Course. When it involves use of the public Right of Way (ROW)
or developed property staff typically issues a Public Way Permit. If it involves
undeveloped property, the request is typically denied and/or the request is referred to
the Town Manager’s office and/or Town Council via a Permission to Proceed request.
Currently the Town has no formal policy with regards to use of town property other than
ROW. After several discussion with Town Council, staff has developed a Use of Town
Property policy to be approved by Resolution that addresses use of the following types
of town property;
Road Right of Way (ROW)
Developed Property (i.e. Lionshead mall areas)
Undeveloped Property (i.e. open space)
Stream Tract
II.RECOMMENDATION
Town Staff recommends that the Town Council approve the attached Use of Town
Property Policy by Resolution.
30
RESOLUTION NO. 55
Series of 2024
A RESOLUTION APPROVING A TOWN OF VAIL POLICY FOR THE USE OF TOWN
PROPERTY
WHEREAS,the Town Council wishes to adopt a policy for the use of Town
property,as set forth in Exhibit A, attached hereto and incorporated herein by this
reference (the "Use Policy").
NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF VAIL, COLORADO THAT:
Section 1. The Town Council hereby approves the Use Policy in substantially
the same form as attached hereto as Exhibit A, and in a form approved by the Town
Attorney.
Section 2. This Resolution shall take effect immediately upon its passage.
INTRODUCED,PASSED AND ADOPTED at a regular meeting of the Town
Council of the Town of Vail held this 3rd day of December 2024.
_________________________
Travis Coggin,Mayor
ATTEST:
Stephanie Kauffman, Town Clerk
31
Town of Vail
Use of Town Property Policy
The Town of Vail receives hundreds of requests each year to u?lize Town Property for construc?on, access,staging, parking, u?lity infrastructure, and private
improvements/enhancements. To help facilitate construc?on while maintaining the condi?on and character of Town Property the Town has developed the
following policy to iden?fy where it is permissible for these types of uses.
Prior to use of any Town Property for any of the above-men?oned uses or related uses the user must receive Town approval. Failure to do so shall be considered
trespassing and subject to Colorado State Law and/or penal?es in accordance with the Town Code. Most permissible uses will be governed by Vail Town Code
Title 8 Public Ways and Property. h?ps://codelibrary.amlegal.com/codes/vailco/latest/vail_co/0-0-0-5540 .
The following table more specifically iden?fies the type of approval required when reques?ng use of various types of Town Property. Please contact the Town of
Vail Public Works Department to apply for specific permits that are listed for allowable uses. Uses listed as Not Permi?ed, are not allowed, and will be
considered trespass, unless specifically iden?fied as a Town Project and/or maintenance authorized by Town Staff, or otherwise approved by Town Council.
Use Type/Description
Town Property Type
Right of Way
Developed
Property
Undeveloped
Property Stream Tract
Utility Construction
Requires Public
Way Permit
Requires Council
Approved Easement
Requires Council
Approved Easement
Requires Council
Approved Easement
Temporary Soil Nails
Requires Soil Nail
License Agreement
Requires Council
Approval
Requires Council
Approval NOT permitted
Temporary Construction Access
Requires Public
Way Permit
Requires Public Way
Permit NOT permitted NOT permitted
Temporary Construction Staging
Requires Public
Way Permit
Requires Public Way
Permit NOT permitted NOT permitted
Temporary Construction
Requires Public
Way Permit
Requires Public Way
Permit NOT permitted NOT permitted
Permanent Improvements per Code
(Driveway, Ped Access, Landscape,...)
Requires Revocable
ROW permit NOT permitted NOT permitted NOT permitted
Other Improvements NOT permitted NOT permitted NOT permitted NOT permitted
32
AGENDA ITEM NO. 5.4
Item Cover Page
DATE:December 3, 2024
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Consent Agenda
AGENDA SECTION:Consent Agenda (6:20pm)
SUBJECT:Contract Award to C&C Plumbing and Heating for Vail
Transportation Center Air Handler Upgrade
SUGGESTED ACTION:Authorize the Town Manager to enter into an agreement, in a form
approved by the Town Attorney, with C&C Plumbing and Heating for
the Vail Transportation Center Air Handler Upgrade, in an amount not
to exceed $229,000.00.
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Council Memo TRC Main Handler Replacement 2024
33
To:Town Council
From:Public WorksDepartment
Date:December 3, 2024
Subject: Air handler upgrade for the third floor of the Village TRC
ITEM/TOPIC Air handler upgrade
BACKGROUND
There is an air handler on the third floor of the village TRC which provides heat to
the transit office, LA Cantina lobby, the locker room and the restrooms. This is the
original air handler installed when the building was built in 1974.The unit is past it’s
life cycle and it is difficult to get parts for it. It also does not currently provide AC.
Staff is proposing to replace this unit with state-of-the-art equipment that will provide
heat and AC to the space and will do so in a much more efficient manner. The town
received two bids for this project.C&C Plumbing and heating provided the low
bid.
ACTION REQUESTED OF COUNCIL
Authorize the Town Manager to enter into an agreement with C&C Plumbing and
Heating, in a form approved by the Town Attorney, in the amount of, and not to
exceed $229,000.00.
.
34
AGENDA ITEM NO. 6.1
Item Cover Page
DATE:December 3, 2024
TIME:20 min.
SUBMITTED BY:Matt Gennett, Community Development
ITEM TYPE:Contract Award
AGENDA SECTION:Action Items (6:20pm)
SUBJECT:Contract Award to East West Partners for West Lionshead
Master Plan (6:20pm)
SUGGESTED ACTION:Authorize the Town Manager to enter an agreement, in a form
approved by the Town Attorney, with East West Partners for the West
Lionshead Master Plan, in an amount not to exceed $150,000.00.
PRESENTER(S):Russell Forrest, Town Manager
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
West Lionshead Master Plan Memo 12-03-2024
Attachment 1 2024 West Lionshead Agreement
Attachment 2 Hart Howerton 24-561 West Lionshead Fee Proposal 2024-11-26
35
To:Vail Town Council
From:Russell Forrest, Town Manager
Date:December 3, 2024
Subject:West Lionshead Master Plan – Request to execute a contract with East West
Partners
____________________________________________________________________________
1. PURPOSE
The purpose of this item is to provide an update to the Town Council regarding progress on
moving forward with the West Lionshead Master Plan and to request a motion to have the
Town Manager enter into a contract with East West Partners which is included in
Attachment A. East West Partners has negotiated a contract with Hart Howerton to provide
planning services for this project. Vail Resort and the Town of Vail as proposed and as
stated in the Booth Heights settlement agreement would split the costs of master planning
West Lionshead.
2. BACKGROUND
A partnership has been developed as the result of the settlement agreement with Vail
Resorts. This partnership includes Vail Resorts, East West Partners, and the Town of Vail.
The partnership issued a Request for Qualifications and received qualifications from four
design firms. The partnership recommended negotiating a scope of work and contract with
Hart Howerton after reviewing their qualifications and checking references. On November
19th, the Council approved negotiating a contract with Hart Howerton. East West Partners
on behalf of the Town and Vail Resorts negotiated a scope of work and budget which is in
Attachment A.
3. PROPOSED CONTRACT WITH EAST WEST PARTNERS AND CONTRACT WITH HART
HOWARTON.
The scope of the West Lionshead Area Redevelopment project involves a comprehensive
master planning process divided into three phases. The initial engagement with Hart
Howerton, Phase l, includes Project Assessment and Site Analysis/Discovery, Alternative
Plan Evaluation, and the development of a Conceptual Master Plan. The Town financial
participation would be only in Phase 1 or the creation of the Master Plan.
Major actions in this phase involve analyzing the project background, generating and
evaluating alternative plans, and creating a conceptual master plan. This phase is expected
to take approximately 18 weeks and includes significant public engagement through working
36
Town of Vail Page 2
sessions, visioning sessions, and regular meetings with stakeholders, including the Town of
Vail and the Public. The cost for Phase I is estimated at $250,000. This cost would be split
between the Town of Vail and Vail Resorts. The Town of Vail contract amount would be for
$125,000 with East West Partners and staff would propose adding an additional $25,000 to
the budget to provide a contingency and help pay for reimbursable costs.
East West Partners will provide project management to ensure the execution of the scope of
work (Exhibit A) in the attached contract. The Partnership will work collectively to support
the implementation of the attached scope of work.
4. ACTION REQUESTED OF COUNCIL
Council is requested to make a motion to direct the Town Manager to execute a contract
with East West Partners in substantially the form found in Attachment 1 and in a form
approved by the Town Attorney” for an amount not to exceed 150,000.
Attachment 1: Draft Contract with East West Partners and Scope of Work
Attachment 2: Agreement with Hart Howerton
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AGREEMENT FOR PROFESSIONAL SERVICES
THIS AGREEMENT FOR PROFESSIONAL SERVICES (the "Agreement") is
made and entered into this _____ day of ____________, 2024 (the "Effective Date"), by
and between the Town of Vail, a Colorado home rule municipal corporation with an
address of 75 South Frontage Road, Vail, CO 81657 (the "Town"), and East West
Partners, an independent contractor with an address of P.O-Drawer 2770, Avon, Co
81620, ("Contractor") (each a "Party" and collectively the "Parties").
WHEREAS, the Town of Vail (Town) Vail Resorts, and East West Partners, (The
Partnership) will work with the Vail community to create a new vision and a master plan
for West Lionshead to guide future development in the area west of the Ritz hotel to the
Simba underpass.
WHEREAS, the Partnership requires professional planning services to create a
new vision and master plan for the West Lionshead Area; and
WHEREAS, the Contractor will manage the contractual relationship with applicable
planning and engineering companies to complete the West Lionshead Master; and
WHEREAS, Contractor has held itself out to the Town as having the requisite
expertise and experience to perform the required professional services.
NOW, THEREFORE, for the consideration hereinafter set forth, the receipt and
sufficiency of which are hereby acknowledged, the Parties agree as follows:
I.SCOPE OF SERVICES
A.Contractor shall furnish all labor and materials required for the complete and
prompt execution and performance of all duties, obligations, and responsibilities which
are described or reasonably implied from the Scope of Services set forth in Exhibit A,
attached hereto and incorporated herein by this reference.
B.A change in the Scope of Services shall not be effective unless authorized
as an amendment to this Agreement. If Contractor proceeds without such written
authorization, Contractor shall be deemed to have waived any claim for additional
compensation, including a claim based on the theory of unjust enrichment, quantum merit
or implied contract. Except as expressly provided herein, no agent, employee, or
representative of the Town is authorized to modify any term of this Agreement, either
directly or implied by a course of action.
II.TERM AND TERMINATION
A.This Agreement shall commence on the Effective Date, and shall continue
until Contractor completes the Scope of Services to the satisfaction of the Town, or until
terminated as provided herein.
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B.Either Party may terminate this Agreement upon 30 days advance written
notice. The Town shall pay Contractor for all work previously authorized and completed
prior to the date of termination. If, however, Contractor has substantially or materially
breached this Agreement, the Town shall have any remedy or right of set-off available at
law and equity.
III.COMPENSATION
In consideration for the completion of the Scope of Services by Contractor, the
Town shall pay Contractor an amount not to exceed $150,000. This amount shall include
all fees, costs, and expenses incurred by Contractor, and no additional amounts shall be
paid by the Town for such fees, costs and expenses. Contractor shall be paid on a
monthly basis within 30 days after providing the Town with a detailed invoice.
IV.PROFESSIONAL RESPONSIBILITY
A.Contractor hereby warrants that it is qualified to assume the responsibilities
and render the services described herein and has all requisite corporate authority and
professional licenses in good standing, required by law. The work performed by
Contractor shall be in accordance with generally accepted professional practices and the
level of competency presently maintained by other practicing professional firms in the
same or similar type of work in the applicable community. The work and services to be
performed by Contractor hereunder shall be done in compliance with applicable laws,
ordinances, rules and regulations.
B.The Town's review, approval or acceptance of, or payment for any services
shall not be construed to operate as a waiver of any rights under this Agreement or of any
cause of action arising out of the performance of this Agreement.
C.Contractor shall at all times comply with all applicable law, including all
federal, state and local statutes, regulations, ordinances, decrees and rules relating to the
emission, discharge, release or threatened release of a hazardous material into the air,
surface water, groundwater or land, the manufacturing, processing, use, generation,
treatment, storage, disposal, transportation, handling, removal, remediation or
investigation of a hazardous material, and the protection of human health and safety,
including without limitation the following, as amended: the Comprehensive Environmental
Response, Compensation and Liability Act; the Hazardous Materials Transportation Act;
the Resource Conservation and Recovery Act; the Toxic Substances Control Act; the
Clean Water Act; the Clean Air Act; the Occupational Safety and Health Act; the Solid
Waste Disposal Act; the Davis Bacon Act; the Copeland Act; the Contract Work Hours
and Safety Standards Act; the Byrd Anti-Lobbying Amendment; the Housing and
Community Development Act; and the Energy Policy and Conservation Act.
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V.OWNERSHIP
Any materials, items, and work specified in the Scope of Services, and any and all
related documentation and materials provided or developed by Contractor shall be
exclusively owned by the Partnership. Contractor expressly acknowledges and agrees
that all work performed under the Scope of Services constitutes a "work made for hire."
To the extent, if at all, that it does not constitute a "work made for hire," Contractor hereby
transfers, sells, and assigns to the Town all of its right, title, and interest in such work.
The Town may, with respect to all or any portion of such work, use, publish, display,
reproduce, distribute, destroy, alter, retouch, modify, adapt, translate, or change such
work without providing notice to or receiving consent from Contractor; provided that
Contractor shall have no liability for any work that has been modified by the Town.
VI.INDEPENDENT CONTRACTOR
Contractor is an independent contractor. Notwithstanding any other provision of
this Agreement, all personnel assigned by Contractor to perform work under the terms of
this Agreement shall be, and remain at all times, employees or agents of Contractor for
all purposes. Contractor shall make no representation that it is a Town employee for any
purposes.
VII.INSURANCE
A.Contractor agrees to procure and maintain, at its own cost, a policy or
policies of insurance sufficient to insure against all liability, claims, demands, and other
obligations assumed by Contractor pursuant to this Agreement. At a minimum,
Contractor shall procure and maintain, and shall cause any subcontractor to procure and
maintain, the insurance coverages listed below, with forms and insurers acceptable to the
Town.
1.Worker's Compensation insurance as required by law.
2.Commercial General Liability insurance with minimum combined single
limits of $1,000,000 each occurrence and $2,000,000 general aggregate. The
policy shall be applicable to all premises and operations, and shall include
coverage for bodily injury, broad form property damage, personal injury (including
coverage for contractual and employee acts), blanket contractual, products, and
completed operations. The policy shall contain a severability of interests provision,
and shall include the Town and the Town's officers, employees, and contractors
as additional insureds. No additional insured endorsement shall contain any
exclusion for bodily injury or property damage arising from completed operations.
3.Professional liability insurance with minimum limits of $1,000,000 each
claim and $2,000,000 general aggregate.
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B.Such insurance shall be in addition to any other insurance requirements
imposed by law. The coverages afforded under the policies shall not be canceled,
terminated or materially changed without at least 30 days prior written notice to the Town.
In the case of any claims-made policy, the necessary retroactive dates and extended
reporting periods shall be procured to maintain such continuous coverage. Any insurance
carried by the Town, its officers, its employees or its contractors shall be excess and not
contributory insurance to that provided by Contractor. Contractor shall be solely
responsible for any deductible losses under any policy.
C.Contractor shall provide to the Town a certificate of insurance as evidence
that the required policies are in full force and effect. The certificate shall identify this
Agreement.
VIII.INDEMNIFICATION
A.Contractor agrees to indemnify and hold harmless the Town and its officers,
insurers, volunteers, representative, agents, employees, heirs and assigns from and against
all claims, liability, damages, losses, expenses and demands, including attorney fees, on
account of injury, loss, or damage, including without limitation claims arising from bodily
injury, personal injury, sickness, disease, death, property loss or damage, or any other
loss of any kind whatsoever, which arise out of or are in any manner connected with this
Agreement if such injury, loss, or damage is caused in whole or in part by, the act,
omission, error, professional error, mistake, negligence, or other fault of Contractor, any
subcontractor of Contractor, or any officer, employee, representative, or agent of
Contractor, or which arise out of a worker's compensation claim of any employee of
Contractor or of any employee of any subcontractor of Contractor. Contractor's liability
under this indemnification provision shall be to the fullest extent of, but shall not exceed, that
amount represented by the degree or percentage of negligence or fault attributable to
Contractor, any subcontractor of Contractor, or any officer, employee, representative, or
agent of Contractor or of any subcontractor of Contractor.
B.If Contractor is providing architectural, engineering, surveying or other design
services under this Agreement, the extent of Contractor's obligation to indemnify and hold
harmless the Town may be determined only after Contractor's liability or fault has been
determined by adjudication, alternative dispute resolution or otherwise resolved by mutual
agreement between the Parties, as provided by C.R.S. § 13-50.5-102(8)(c).
IX.MISCELLANEOUS
A.Governing Law and Venue. This Agreement shall be governed by the laws
of the State of Colorado, and any legal action concerning the provisions hereof shall be
brought in Eagle County, Colorado.
B.No Waiver. Delays in enforcement or the waiver of any one or more defaults
or breaches of this Agreement by the Town shall not constitute a waiver of any of the
other terms or obligation of this Agreement.
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C.Integration. This Agreement constitutes the entire agreement between the
Parties, superseding all prior oral or written communications.
D.Third Parties. There are no intended third-party beneficiaries to this
Agreement.
E.Notice. Any notice under this Agreement shall be in writing,and shall be
deemed sufficient when directly presented or sent pre-paid, first class U.S. Mail to the
Party at the address set forth on the first page of this Agreement.
F.Severability. If any provision of this Agreement is found by a court of
competent jurisdiction to be unlawful or unenforceable for any reason, the remaining
provisions hereof shall remain in full force and effect.
G.Modification. This Agreement may only be modified upon written
agreement of the Parties.
H.Assignment. Neither this Agreement nor any of the rights or obligations of
the Parties shall be assigned by either Party without the written consent of the other.
I.Governmental Immunity. The Town and its officers, attorneys and
employees, are relying on, and do not waive or intend to waive by any provision of this
Agreement, the monetary limitations or any other rights, immunities or protections
provided by the Colorado Governmental Immunity Act, C.R.S. § 24-10-101, et seq., as
amended, or otherwise available to the Town and its officers, attorneys or employees.
J.Rights and Remedies. The rights and remedies of the Town under this
Agreement are in addition to any other rights and remedies provided by law. The
expiration of this Agreement shall in no way limit the Town's legal or equitable remedies,
or the period in which such remedies may be asserted, for work negligently or defectively
performed.
K.Subject to Annual Appropriation. Consistent with Article X, § 20 of the
Colorado Constitution, any financial obligation of the Town not performed during the
current fiscal year is subject to annual appropriation, shall extend only to monies currently
appropriated, and shall not constitute a mandatory charge, requirement, debt or liability
beyond the current fiscal year.
L.Force Majeure. No Party shall be in breach of this Agreement if such Party's
failure to perform any of the duties under this Agreement is due to Force Majeure, which
shall be defined as the inability to undertake or perform any of the duties under this
Agreement due to acts of God, floods, fires, sabotage, terrorist attack, strikes, riots, war,
labor disputes, forces of nature, the authority and orders of government or pandemics.
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IN WITNESS WHEREOF, the Parties have executed this Agreement as of the
Effective Date.
TOWN OF VAIL, COLORADO
________________________________
Russell Forrest, Town Manager
ATTEST:
_________________________
Stephanie Bibbens, Town Clerk
CONTRACTOR
By: ________________________________
Jim Telling, Vice President, East West
Partners
STATE OF COLORADO )
) ss.
COUNTY OF _______________ )
The foregoing instrument was subscribed, sworn to and acknowledged before me
this ___ day of ________________, 20__, by ____________________________ as
_________________ of ________________________.
My commission expires: ________________________
(S E A L)________________________________
Notary Public
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EXHIBIT A
SCOPE OF SERVICES EAST WEST PARTNERS
Contractor's Duties
During the term of this Agreement, Contractor shall perform the following duties,
as directed by the Town:
Contractor shall manage the day-to-day scope of work of Hart Howerton
which is identified in Exhibit B.
Contractor shall review monthly bills submitted by Hart Howerton and split
the bill of which the Town will pay 50% of the bill on a monthly basis. The
total scope of work charged to the Town shall not exceed $150,000.
Contractor shall coordinate meetings and discussion between the
partnership made up of the Town of Vail, East West Partners and Vail
Resorts.
Contractor will coordinate communication between the partnership ensuring
approvals of public communication during the course of the Master Plan
Any modification or amendments to the Scope in Exhibit B must be
approved by the Town of Vail.
The Contractor is responsible for managing the execution of the scope of
work with Hart Howerton.
Contractor's Deliverables
In performance of the duties described above, Contractor shall deliver the following
items to the Town, during the timeframes established by the Town:
Ensure appropriate project management and coordination to execute the
Hart Howerton Scope of Work in Exhibit B that will result in a new master
plan for West Lionshead.
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Via Email:
jtelling@ewpartners.com
November 26, 2024
Mr. Jim Telling
East West Partners
126 Riverfront Lane
Avon, CO 81620
Re: Fee Proposal for Master Planning
West Lionshead Area Redevelopment
Dear Jim:
As agreed, we are writing now to confirm the scope, schedule, and fee for Phase 1 of the
West Lionshead planning process. We’re looking forward to kicking off the project
when we’re together with you, Vail Resorts, and the Town on the 3rd and 4th of
December.
THE AS SIGNMEN T
We understand that you are leading the planning and entitlement effort for West
Lionshead, partnering with Vail Resorts and the Town of Vail. Your objective now is
to develop a Master Plan for the 12.6-acre West Lionshead parcel that would
establish it as the next gateway ski village for Vail. This Master Plan would inform the
Town of Vail’s update of the Lionshead Redevelopment Master Plan.
You have identified a series of principles that would guide the planning process,
including:
• Placemaking strategies that enhance the visitor and resident experience
through pedestrian spaces, parks and open spaces;
• Massing and scale that balance project economics with a comfortable and
inviting public realm; and,
• Connectivity of this new neighborhood into the Lionshead Village, to the Gore
Creek Trail, and to easy transit and vehicular access.
Additionally, you have highlighted strategies for the Frontage Road alignment, parking,
and sustainable design that would be integral to the success of this planning effort,
garnering public support and the successful development of this project.
Concurrently with the planning process, you would be consistently engaged in the
LRMP and Zoning reviews with the Town of Vail for ongoing approvals leading to an
Entitlement of the land.
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In order to meet these objectives, our master planning process would:
• Study the context and constraints influencing development of the land;
• Establish a clear positioning for the new village – the long-term vision – which
would guide the planning and design process, real estate strategy, entitlement
effort, mountain operations and skier service investments;
• Articulate a framework for development that is responsive to current market
trends, but flexible enough to adapt to future market conditions;
• Produce a “dynamic master plan” – that acts both as a business planning tool
and strategy to manage the development over time; and,
• Engage stakeholders and the Town of Vail, respecting community values and
input, along with the site’s cultural and environmental resources through a
comprehensive entitlement process.
You have already outlined a three-phase process in your Initial Project Schedule.
Accordingly, we have divided up our proposed scope into several corresponding steps
under each of your project Phases
Phase I – Project Assessment/Discovery as the basis of your preliminary
business planning, LRMP and Zoning Review with the Town of Vail
Step 1: Project Background, Analysis, and Programming
Step 2: Alternatives and Evaluation, Visioning Session
Step 3: Conceptual Master Plan
Future steps not included in this proposal would address:
Phase II – Master Plan Creation, culminating in an Entitlement Submission to
the Town of Vail
Step 4: Master Plan Development
Step 5: Concept Architecture
Phase III – Entitlement Process
Step 6: Entitlement Support
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THE TEAM
We propose to work with you as part of a team organized as follows:
• East West Partners (“Client”), represented by you, would take the lead in
organizing and directing the overall planning effort, and would provide the
programming and operational expertise, along with site and building
information, engineering and legal inputs, and financial analysis, in-house or
through consultants.
o Site, building and infrastructure plans and topographic surveys would be
provided by you. We anticipate using as-built drawings and existing
surveys you have available.
• Vail Resorts (“Operator”), directly and through you, would provide direction
on programming of skier and employee facilities, parking, and overall project
direction.
• Town of Vail, through the Town Manager and Community Development
Director, would provide background information on community and town
programming and operational needs, advise on entitlement process, and provide
direction from the City Council.
• Hart Howerton (“HH”) would take the lead on land planning and community
design, and work with you to establish a comprehensive Vision and Master Plan
for the site. We would assemble a team with specific expertise in mountain
settings that would contribute to a collective understanding of the factors
influencing development, operations, and long-term value.
• A local Planner / Entitlement Consultant would be part of the team, under
contract to you, to advise on local entitlement and approval issues and
augmenting our HH team’s effort with Community Engagement.
• A Land Use Attorney, under contract to you, would advise on processes for
necessary entitlements, environmental issues and permits from the Town of
Vail, County, state and federal agencies and/or other jurisdictions and
authorities.
• A Civil Engineer, under contract to you, would be responsible for all civil
engineering, including detailed grading and drainage based on HH concept, as
well as layout of roads and driveways, wet and dry utilities, and stormwater
management systems and calculations. They would be responsible for surveying,
civil engineering, traffic and off-site plans, and site accessibility plans related to
entitlements. They would also furnish us with a new topographic aerial survey
for the site, existing structures, utilities, easements, and other infrastructure, in
AutoCAD format. We would expect them to advise on strategies for
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infrastructure development, entitlements, and other approvals.
• A Transportation Engineer would advise site access, egress, off-site
improvements, circulation, traffic, transit, and related cost estimates, with a mind
towards “right-sizing” roads to improve pedestrian experiences and connectivity.
• A Market Analyst would provide input with regards to the product types,
pricing and absorption that would influence the phasing and positioning of the
project and affect the character of community design elements and architectural
expression of the community.
• A Marketing and Branding Specialist would be an integral member of the
project team to communicate a vision and lifestyle that best positions The
Village to buyers and visitors.
• A Professional Renderer would be retained by HH to provide rendering
services to illustrate key views of the proposed master plan which are essential
for the design, stakeholder engagement, and public processes.
• Other Consultants may be required for the master plan process. If, together
with you, we find a need for additional consultants, we would consult with you
on the necessary work scope and fees to incorporate into the master plan
process. These may include:
o Retail
o Sustainability
o Hotel Operator
o Parking
o MEP/Central Plant
o Ski Operations / Gondola Manufacturer
o Cost Estimator / General Contractor
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SCOPE OF WORK
The way we would carry out the Phase I Assignment is as follows:
Step 1: Project Background, Analysis, and Programming
This first step involves interrelated tasks designed to pull together all the contexts,
constraints, challenges, opportunities, metrics, as well as needs and wants. In this step,
we would work with you to understand the land, your overall concepts and program
goals and ideas for various residential, ski services, amenities, and other offerings, as well
as the desired visitor experience. With the help of your Civil Engineer, we would
assemble the necessary base site information and identify any gaps in the data that
require additional surveys or assessments.
1.1. Background Information. We would a) review all background information,
including maps, surveys, previous master plans and designs for the properties
and reports for the project site and any relevant nearby development, and b)
analyze the natural and man-made factors influencing development, including
topography, drainages and vegetation, seasonal climactic influences, current and
surrounding land uses, existing and proposed ski terrain, infrastructure, road
and access, cultural and other environmental features of the site and adjacent
land.
1.2. Site Analysis. We would assemble analyses of the site into a combined site
opportunities and constraints map. These analyses may include:
• Site context, local/regional influences, and land use adjacencies;
• Topographic analysis;
• Hydrology, geotechnical, floodplain, and drainage patterns;
• Utility, infrastructure, and drainage system studies;
• Site access and circulation;
• Zoning and other regulatory constraints;
• Viewshed analysis (both on-site and off-site); and,
• Combined site opportunities and constraints mapping.
1.3. Project Comparisons. Prior to or just following our first work session with
you, we would assemble a series of exhibits to compare the project site with
other villages in Vail as well as any additional destinations of relevance or
competition, to understand relative sizes, densities, and programs to the extent
available.
1.4. Working Session. Over a two-day working session with you, Vail Resorts,
Town representatives and other key project team members and stakeholders on
December 3rd and 4th, we would expect to accomplish the following:
• Tour the site and other areas of interest throughout the Town of Vail;
• Gain a better understanding of the business objectives of each of the
primary project stakeholders;
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• Review the perspectives of the Town and the local community groups
with you;
• Review with Town representatives the objectives for the Village to get a
first-hand understanding of their concerns, priorities, and expectations
for LRMP and zoning reviews;
• Review with your Civil Engineer and/or Town Public Works
representative the key issues and site conditions influencing
development costs and phasing of infrastructure and establish a set of
CADD or GIS protocols for the project;
• Identify the key challenges associated with the current site that affects
its development and placemaking potential;
• Work with you to articulate a draft “vision” for the property, as well as
a set of core development principles that would provide the basis of the
physical plan alternatives; and
• Meet with any other in-house or external consultants of yours including
operations, ski planning, marketing, financial, etc. to better understand
project constraints and needs.
1.5. Programming. During this step we would review your program objectives, and
work with you to construct a preferred development program that would be the
basis of planning studies in Step 2. This program would capture different
approaches to residential, hotel, retail, skier services, parking and other
commercial uses to guide the initial planning process.
The products of this step would be compiled in a Project Workbook to be utilized as a
resource in the next step.
Deliverables for Step 1 would include:
• Land Analyses;
• Preliminary Development Program;
• Project Comparisons;
• Opportunities and Constraints Plan; and
• Other relevant information developed in Step 1.
Step 1: Meetings / Schedule
During this one (1) month step we anticipate one (1) in-person site visit / working
session and regular teleconferences including stakeholder listening sessions and monthly
Town of Vail staff discussions.
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Step 2: Alternatives and Evaluation, Vision Session
We would then go through an open exploration of ideas – yours, ours, and concepts that
have worked well elsewhere as the basis of a Visioning Session with the broader team.
The objective of this step is to identify the critical factors that would distinguish
West Lionshead and give it a clear position within the larger Town of Vail.
2.1. Alternatives Generation. We would sketch out two (2) to three (3) promising
alternatives for the property. The alternatives would illustrate potentially
different approaches to the following: site organization, land uses, zoning
requirements, product types and intensity of development, infrastructure, traffic
and pedestrian access and circulation, gondola placement, open space system,
neighborhood design, ski operations, parking strategy, as well as amenities and
their integration with the ski terrain. Each alternative plan would be
accompanied by land use calculations and program information.
As part of these alternatives, we would study concepts for residential,
hospitality, skier services and amenities that would take best advantage of the
site’s location and features.
Our studies would consider such things as:
• Ways to bring the mountain experience into the Village – through
creating pedestrian links, ski frontage, sight lines and landscape
experience, as well as enhancing existing site features (such as the creek);
• Strategies for ‘catalytic’ land development projects that can drive
operations, attract other users, and establish and build future
development opportunities and land values. These might include
infrastructure, amenities, hotels, retail, dining and entertainment or other
real estate products, and the potential numbers, mixes, sizes, siting, and
characteristics of each;
• Ways to organize the core of the village to create “body heat” and
excitement for residents and sales prospects and a vibrant gathering
place for all guests;
• Strategies to address the unique infrastructure challenges present today,
such as the Frontage Road bisecting the site today and the highway
adjacency;
• Ideas for open space to maximize livability year-round, support a variety
of year-round activities, and reinforce connections to the mountain
setting;
• Environmental protection, enhancement, and sustainable whole-systems
infrastructure, with a particular focus on human comfort (wind and
climate issues) and on creating a “healthy living” community;
• Community design ideas for a distinctive combination of architecture
and landscape character that would distinguish West Lionshead and
form the basis of community design guidelines; and,
• Phasing concepts for early development projects as “complete
environments” that demonstrate the Vision while building future
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development opportunities and land values, and strategically manage
your investment in infrastructure and catalytic amenities.
2.2. Evaluation of Plan Alternatives. We would then jointly evaluate the
alternative plans in terms of your business objectives, including:
• Unique identity and placemaking potential;
• Skier and year-round visitor experience;
• Connectivity to adjacent destinations and places;
• The likely market responses;
• The likely community and Town of Vail responses;
• Village and interrelation with ski operations;
• Ways to phase development, minimizing front-end costs while
maintaining long-term flexibility;
• Potential approval issues; and,
• Cost factors, likely risks and financial results, based on the analysis of
your in-house team.
2.3. Vision and Goals. We anticipate a two (2) day Visioning Session on-site with
you, other members of the team and key stakeholders as a way to guide the
formation of a comprehensive Vision for West Lionshead, building upon the
unique aspects of the site and layering in skier and real estate market trends.
The Visioning Session would begin to address the fundamental questions of the
facilities, residential, hotel, and other uses proposed here:
• What are the memorable aspects of the resident and visitor experience
here? How is the experience made safe, fun, and comfortable for all
ages?
• What would attract someone to visit and/or buy real estate here?
• Who is coming today and how to attract potential market segments that
are not coming now?
• What makes for a more marketable and operationally efficient
community and amenity offering?
• What is the ‘brand’ of West Lionshead – the elements and experiences
that differentiate this village and its setting?
• How to make a four-season place?
• The Visioning Session is the appropriate “kick off” for the marketing
team for their work to help shape the overall “brand” and positioning of
the community.
Deliverables for Step 2, mostly hand drawn, would include:
• Master Plan Alternatives;
• Circulation, transit, skiing and infrastructure diagrams;
• Studies of key areas at a larger scale to illustrate residential and amenity
concepts;
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• Sketches/plans for typical residential products, hotel(s), skier services and
amenities to test product viability;
• 3D SketchUp model showing one or more alternatives for the land;
• Site and building sections to describe stacking of uses, parking, and the way
development steps down to pedestrian and natural areas;
• Sketches to illustrate the distinctive character of the community;
• Phasing Alternatives;
• Program Summaries; and,
• Other relevant information developed in Step 2.
The products of this step would be assembled with work performed by the marketing
team and would summarize the Vision in a preliminary working document that would
guide planning, design, and branding in subsequent steps.
Step 2: Meetings / Schedule
During this eight (8) to ten (10) week step we anticipate regular teleconferences/ MS
Teams team meetings every two weeks, monthly Town of Vail staff discussions, one (1)
Visioning Session on-site and one (1) working session in our San Francisco office.
Step 3: Conceptual Master Plan
The most promising set of ideas from Step 2 would be combined in a comprehensive,
but still conceptual level development plan and strategy for the overall property with
more detailed studies of focus areas.
3.1. Concept Master Plan. The strategic plan for the property would include the
following ‘framework layers’:
• Land Use – identification of proposed land use, accompanied by a
summary of land use acreage, potential square footage, and/or unit
count;
• Circulation, Community Landscape, and Infrastructure – a
framework of proposed roads, skier and pedestrian circulation,
gondola, trail networks, and supporting landscape and infrastructure;
• Open Space – identification of those areas that can extend the
significant natural resources set aside, thereby linking the overall
community, and providing recreation and/or amenity value to the
overall plan;
• Landmarks and Entries – identification of the major property entry
‘thresholds,’ and potential locations for significant architectural
statements that would tie the property together and create community
imagery and value;
• Initial Development Projects – concepts for ‘early stage’ parcels well
as initial road and utility infrastructure, suitable for studying and
evaluation by your Civil Engineer;
• Development Strategy and Phasing – proposed parcelization of the
land and potential uses to create the highest land values. This layer
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would also describe the potential phasing to create the optimal visitor
experiences and maximum operational and real estate value over time;
• Comprehensive Development Programs – Including residential,
hospitality, service parking, support services, BOH, etc.; and,
• Development Standards – imagery describing the combination of
architecture and landscape for each use that would create and maintain
land values over time.
3.2. Presentation. We would package our framework elements outlined in 3.1. This
package would be produced for your in-house use, to support conceptual-level
business planning and feasibility, and for initial presentations to the Town of
Vail, community, stakeholders, marketing, and financial entities. We would
publish the package as an 11 x 17 PDF report as well as a presentation we
would give with you to the Town of Vail and other stakeholders.
Deliverables for Step 3 would include:
• Concept Master Plan:
o Illustrative Concept Master Plan at 1”=100’ and 1”=200’;
o Phasing Concept;
o Circulation Networks (auto, skier, pedestrian and bike, service);
o Open Space Network;
• Plan Detail Study Areas and concepts for key buildings and spaces, including:
o Plan Enlargements at 1”=100’;
o Hotel Program Diagrams at 1”=20’;
o Skier Service Diagrams at 1”=20’;
o Amenity Diagrams at 1”=20’;
o Character Imagery showing design intent for architecture and lifestyle,
o Landscape Imagery Boards showing design intent for planting, public
realm, and ski beach;
o Conceptual Grading Plan;
o Illustrative Site Sections; and,
• Development Summaries including tabulation of the preliminary program for
products, areas, and amenities.
The package would also form the basis of next-step planning and design for
engineering/approval documents and entitlements.
Additionally, we would expect our work at this stage, as well as that of the Market
Analyst, would contribute to your updated Financial Model for the project, confirming
near and longer-term objectives and budgets for initial phase improvements.
Finally, the marketing team would produce a Brand Strategy for the property –
assembling the ideas and concepts that emerge from our Visioning Session and
subsequent working sessions into a package which establishes the direction for the
project identity to guide the public outreach and entitlement Process.
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Step 3: Meetings / Schedule
During this four (4) week step we anticipate regular teleconferences/MS Teams team
meetings and a final presentation(s) on-site with you, Vail and the Town.
NEXT S TE PS
In a subsequent step (and not included in this proposal) we would expect to proceed
with all or some of the following steps to establish more detailed planning, Concept
Design level architecture and site design that would serve as the basis of the entitlement
application to the Town of Vail.:
PHASE II – Master Plan Creation, culminating in an Entitlement Submission to
the Town of Vail
Step 4: Master Plan Development.
In this step, we would continue to develop key components of the Master Plan. We
would also expect at this time to have the information necessary to develop and
produce other documents associated with, developing and marketing of the land.
These would typically include design guidelines, development standards, and
marketing materials.
Step 5: Develop Concept Architecture
Concurrently with Step 4, we would advance concept architecture and landscape
architecture design for the key village buildings and the public realm. During this
Step we would work out the basic organization of building plans for hotel,
residential and commercial uses that would inform circulation, parking, and servicing
strategies – “right sizing” the above and below grade building envelopes to inform
your financial models. Sections, elevations, representative imagery, and 3D models
would describe the characteristic “look and feel” of the buildings and common
areas. The drawings, massing models and renderings produced during this step
would help inform the entitlement application as well as describe the project to the
Public.
As part of this step we would normally expect a series of key consultants working
alongside us to establish a basis of design for principle building systems that would
inform your financial model.
PHASE III - Entitlement Process
Step 6: Entitlement Support
During the Entitlement Process with the Town of Vail, we would anticipate
participating in in-person and Zoom/MS Teams meetings with Town Staff, elected
officials and members of the community and preparing graphics, packages, and
presentations.
The Master Plan package would be reviewed with the Town’s planning staff and key
elected officials to determine the submittal requirements and precise stages for
entitlements. This review would determine the most time and cost-effective way to
translate the Master Plan as a packaged entitlement application.
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SCHEDULE
We would be able to start work immediately upon receiving your authorization and
would anticipate a process along the lines of your preliminary schedule, as outlined
below:
Phase I - Project Assessment/Discovery as the basis of your preliminary business
planning, LRMP and Zoning Review with the Town of Vail
Step 1: Project Background, Analysis, and Programming 4 weeks
Step 2: Alternatives and Evaluation, Visioning Session 8 - 10 weeks
Step 3: Conceptual Master Plan 4 weeks
Meetings would be held virtually unless otherwise noted. Meetings in addition to those
outlined above would be considered an Additional Service and billed as per our Standard
Terms and Conditions.
FEE AND CONTRACT
We propose to provide the services outlined above on our regular hourly, time and
materials, basis not to exceed the following amounts:
Phase I - Project Assessment/Discovery as the basis of your preliminary business
planning, LRMP and Zoning Review with the Town of Vail
Step 1: Project Background, Analysis, and Programming $50,000
Step 2: Alternatives and Evaluation, Visioning Session $135,000
Step 3: Conceptual Master Plan $65,000
A schedule of our rates and billing procedures is included in Attachment A: Standard
Terms and Conditions.
If the arrangements outlined above are acceptable, a signed, returned copy of this letter
and the attached Standard Terms and Conditions will serve as our working agreement.
We request an initial payment of $40,000 to begin work, which will be credited back to
you on your final invoice.
Signatures and attachments on following page
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CONCLUSION
Please do not hesitate to reach out if you have any questions about this proposal or if
you wish to discuss any aspects in more detail.
Best regards, Approved:
Eron Ashley, AIA
Partner & Managing Principal
for and on behalf of
Hart Howerton Partners, Ltd.
Jim Telling
Managing Partner
for and on behalf of
East West Partners
Date
Sustainability Commitment:
Hart Howerton has made a pledge to offset the carbon used in our travels. The cost to
offset a flight to San Francisco is less than $9.00. If you would like to join us and be
invoiced for travel related carbon offsets, please check here 䡩
Encl.: Attachment A: Standard Terms & Conditions
The “Attachment A: Standard Terms & Conditions” attached to this Proposal
is made a part of this Agreement by way of this reference. Client signature on
one or both parts of this Agreement denotes acceptance of the full
Agreement.
Attachment B: Initial Payment Invoice
cc: Kevin Murphy – EWP
David Howerton, Jennifer Smith, John Burkholder – Hart Howerton
58
ATTACHMENT A: STANDARD TERMS AND CONDITIONS
1.1 Contracting Parties: The Hart Howerton firm identified in the
Acknowledgment below (“Hart Howerton” or “HH”) shall perform
the scope of work (“Services”) described in the attached proposal
(“Proposal”) in accordance with the following terms and conditions.
The “Client” is the person or entity identified as such in the
Acknowledgment below. The “Project” is the project identified in
the Proposal. The “Agreement” consists of the Proposal (including
any schedules or exhibits referred to therein); this Attachment A
and its Acknowledgment and Schedule of Reimbursable Expenses;
Attachment B and C if applicable; and other documents which may
be expressly acknowledged by the parties.
1.2 Client Responsibilities: The Client shall provide a
representative authorized to act on the Client’s behalf, provide full
information regarding the Project, and shall render decisions on
submissions by HH in a timely manner relative to the schedule and
comply with any obligations on its part identified in the Proposal.
Client shall engage the consultants specified as Client’s consultants
in the Proposal. HH shall be entitled to rely without further
investigation on the accuracy and completeness of all reports and
other information supplied by any consultant engaged by Client.
Unless otherwise agreed to in writing, HH shall have no
responsibility to coordinate the services of Client’s consultants.
1.3 Rates and Estimates: The hourly rates on which the Proposal
has been prepared and which shall apply to Additional Services
(defined below) are:
Title $US
Principal/Associate Principal/Director $245-475
Sr. Associate/Associate $195-295
Project Manager/Job Captain $165-265
Design, Production, Admin $115-175
These rates apply to the current period and are subject to increase
by HH each January 1 and July 1 or when foreign exchange rates
cause the hourly rates to decrease in relation to the USD by more
than 5% from the rate at the date of this Proposal. Travel time will
be charged at 50% of these rates. Time associated with public
meetings, agency reviews, or other requirements set forth by the
authorities having jurisdiction will be billed as an Additional Service
at double the standard hourly rate.
Unless the Proposal establishes a fixed fee or fee cap, any estimate,
budget or not to exceed price in the Proposal is an estimate only. If
it appears that the fee will exceed the estimate, HH shall advise the
Client and obtain the Client’s approval before proceeding with
work. If the Proposal establishes a fixed fee or fee cap, the fixed fee
or cap applies only to the basic services specified in the Proposal.
Additional Services are services described as Additional Services in
the Proposal or which are beyond the basic services specifically
described in the Proposal, and may result from a variety of changing
conditions including (1) changes that increase the size, quality or
complexity of the Project; (2) directives that are inconsistent with
approvals previously given by the Client; (3) Value Engineering (4)
revisions to documents caused by a change in the construction
budget and/or the schedule; (5) Site visits and meetings, to the
extent they exceed the amount specified in the Proposal; (6) Serving
as a witness or providing documents in any matter in which HH is
not a party; (7) time resulting from suspension of work on the
Project for sixty (60) days or more, in which case HH shall also
be entitled to receive remobilization fees. Delays and schedule
changes not the fault of HH shall entitle HH to an equitable
adjustment of any fixed fee or fee cap.
1.4 Invoices: Fees for professional services and reimbursable
expenses shall be billed monthly. Invoices will generally be for
work and expenses performed or incurred during the fiscal
month prior to the date of invoice for the defined scope of work.
Fees quoted in the Proposal and rates specified herein do not
include any form of tax, which must be added and paid by the
Client, if applicable (including but not limited to foreign
withholding tax, value added tax, Hawaii GET, etc.). Initial
retainers will be credited to the final invoice.
1.5 Payment: All invoices are due and payable upon receipt
regardless of the Client’s funding mechanism, non-performance
of business partners, the approval of any agency of government,
or the initiation of construction or sales. HH reserves the right
to suspend the Services and/or terminate this Agreement should
any invoice remain unpaid forty-five (45) days past the invoice
date, in which event HH shall have no liability to Client for delay
or damage caused to Client because of such suspension or
termination. A rebilling fee of one and one-half percent (1.5%)
per month will be added to, and be payable with, all amounts not
paid within forty-five (45) days of the invoice date.
1.6 Schedules: Any schedules referred to in the Proposal or
established by Client shall be equitably adjusted in the case of any
delay in approval of HH’s submissions, time required to perform
Additional Services or delay caused by any event beyond HH’s
reasonable control. HH’s sole obligation with regard to any
schedule shall be to use its commercially reasonable best efforts
to meet the schedule, as adjusted.
1.7 Termination: If Services are provided on a time and
materials basis, either party may terminate this Agreement for any
reason or for no reason after giving twenty (20) working days
written notice to the other party. In such case HH shall be paid
in full for all time and materials (at standard hourly rates above)
through the effective date of termination and for reimbursable
expenses incurred or which cannot reasonably be avoided. Save
for the Client’s obligation to make these payments neither party
shall have any liability to the other. If Services are provided on a
fixed fee or lump sum basis, HH shall be paid in full for the
percentage of Services completed, for reimbursable expenses
incurred to the date of termination or which cannot reasonably
be avoided and for its anticipated profit on the terminated
portion of the Services, as reasonably determined by HH. If
Client decides to terminate HH and thus not allow it to complete
the Services, the Client acknowledges and agrees that HH, being
divested of all control over the outcome of the Project, shall have
no potential liability of any kind in connection with the Project
and the Client covenants not to bring any claim against HH of
any sort in connection with the Project. No termination of this
agreement shall terminate the obligations of Client under 1.9,
1.10 and 1.11 below.
1.8 Standard of Care: HH and its consultants shall perform in a
manner consistent with that degree of care and skill ordinarily
exercised by members of the same profession currently practicing
under similar circumstances at the same time and in the same or 59
similar locality. This standard shall govern and limit all of HH’s
Services and obligations under this Agreement and no greater duty
shall be imposed on HH or its consultants. HH’s obligation shall be
only to perform the Services specified in the Proposal. HH shall act
as an independent contractor responsible for its performance, as
well as for those it has retained. HH shall not be responsible for the
acts or omissions of the Client or other persons or entities
performing work or services on the Project who are not under its
direct control or authority.
1.9 Instruments of Service: Plans, specifications, concepts, designs,
drawings, calculations and other documents in their printed or pdf
form, prepared by HH and/or its consultants are Instruments of
Service useful with respect to this Project. HH and its consultants
shall be deemed the authors and owners of the Instruments of
Service prepared by them and shall retain all common law, statutory
and other reserved rights, including copyrights. HH grants to the
Client a non-exclusive, non-assignable license to use, and to
sublicense contractors to use, HH's Instruments of Service solely to
construct, use and maintain the Project, provided that the Client
complies with all of its obligations, including prompt payment of all
sums when due, under this Agreement. This license does not
extend to any BIM models since these models contain HH
proprietary information. Any termination of this Agreement prior
to completion of the Project shall terminate this license, and Client
shall refrain from making reproductions of Instruments of Service
and shall return to HH all originals and reproductions. Except as
expressly authorized by this Agreement, the Client shall not
delegate, sublicense, pledge or otherwise transfer any license granted
herein to another party. Submission or distribution of Instruments
of Service to meet regulatory requirements or for similar purposes is
not publication in derogation of the reserved rights of HH. The
Client shall not use or modify the Instruments of Service for future
additions or alterations to this Project or for other projects. Any
unauthorized use or modification or use without HH’s involvement
and oversight of the Instruments of Service shall be at the Client's
sole risk and without liability to HH and HH's sub consultants. The
Client agrees, to the fullest extent permitted by law, to indemnify
and hold harmless HH, its officers, directors, employees and sub
consultants against any damages, liabilities or costs, including
reasonable attorneys' fees and defense costs, actually or allegedly
arising from or in any way connected with such use, unauthorized
use or modification of the Instruments of Service by the Client or
any person or entity that acquires or obtains them from or through
the Client without the written authorization of HH.
If the Services involve the provision of any prototypical design, the
license granted hereunder shall extend only to such number of each
prototype as is specified in the Proposal. Any other use of the
Instruments of Service not expressly permitted by this Agreement
shall require an additional license fee to be agreed between HH and
the Client. Nothing in this Agreement shall preclude HH from
utilizing concepts and designs similar to those utilized for the
Project on other projects for other clients not associated with
Client, provided such other projects are not substantially identical to
the Project. All HH documentation and all Instruments of Service
shall be provided to the Client in the English (USA) language and in
either imperial units of measure or metric units unless specifically
agreed otherwise between the Client and HH.
1.10 Electronic Data: HH’s hard copy stamped and signed
drawings and any other hard-copy documents provided by
HH for the Project take precedence over any CAD drawings
and other files in electronic form issued by HH (collectively
“Electronic Data”) regarding the Project. HH makes no
representation or warranty that Electronic Data conforms
to the hard copy documents or that it is current or
complete and has no obligation to provide updated
versions of Electronic Data. HH retains all copyrights
associated with Electronic Data and disclaims all
warranties, express or implied, of merchantability and
fitness for specified purpose in connection with it. HH
and its owners, employees and agents shall have no
liability to Client or any other party for any defect or
deficiency in Electronic Data. Client assumes all risks
associated with its use and shall indemnify and hold
harmless HH and its owners, employees and agents
against and from every claim, demand, damage, fine, loss,
liability (real or alleged) and expense arising from, or in
any way connected with, any use of Electronic Data to the
fullest extent of the law. In no event may Electronic Data
be used by or transmitted to any other person or entity by
Client without HH’s prior written consent.
1.11 Use of Hart Howerton Name and Depictions of Project:
Notwithstanding the provisions in Section 1.9 the Client may use
renderings, conceptual and schematic drawings, models and
photographs of models, computer-generated depictions, and
photographs of the Project (“Depictions”) for marketing and
promotional use. In using Depictions and in describing and
promoting the Project, the Client shall give appropriate credit to
HH and indicate its role in the Project. Before using Depictions,
the Client shall consult with HH about the nature of the Client’s
intended use. HH may revoke permission to use Depictions and
HH’s name at any time, and such permission is personal to the
Client and may not be assigned.
1.12 Choice of Law. This Agreement shall be governed by the
substantive law of the state or other jurisdiction in which the
principal place of business of the HH firm entering into this
Agreement is located, as designated in the Acknowledgement
below, excluding its conflict of law rules. The parties further
submit and agree to the exclusive jurisdiction of the courts sitting
in that state or other jurisdiction.
1.13 Time Limitations: HH reserves the right to renegotiate or
withdraw the Proposal in the event that the Client does not
execute within two (2) months of the date of Proposal. Any
action or proceedings arising out of or in connection with this
Agreement or the Services, whether in contract, tort, for breach
of statutory duty or otherwise, must be commenced before the
expiration of two (2) years from the earliest of (i) the date of
completion by HH of the Services under this Agreement, (ii)
termination of this Agreement, or (iii) substantial completion of
the Project.
1.14 Limitation of Liability: The Client and HH mutually waive
consequential damages for claims and other matters in question
arising out of or relating to this Agreement and the Services. In
addition, in recognition of the relative risks and benefits of the
Project to both the Client and HH, the risks have been allocated
such that the Client agrees, to the fullest extent permitted by law,
to limit the liability of HH and its consultants to the Client for
any and all claims, losses, costs, damages of any nature
whatsoever, and claims expenses from any cause or causes
(including attorneys’ fees and costs and expert witness fees and
costs), including but not limited to those resulting from
negligence, breach of contract, breach of statutory duty or
otherwise (collectively “Claims”) so that their total aggregate 60
liability for and in connection with the entire Project, regardless of
how limited in scope the services under this Agreement may be,
shall not exceed the available proceeds from HH’s insurance policies
at the time of judgment, attempted collection or settlement. The
Client further agrees that the officers, principals, directors and
employees of HH and its consultants and affiliates shall not be
individually liable in respect of any Claims, that it holds such
individuals harmless from all Claims and that it covenants not to
bring any Claims against such individuals. The parties expressly
agree that HH has no duty to defend the Client or any related
person or entity from and against any claims, causes of action or
proceedings of any kind. If these limits of liability are not
acceptable to the Client, HH will negotiate a different limit in
consideration of an alternative fee.
1.15 Budgets and Cost: Any participation by HH and/or its
consultants in any budget process and any value engineering is
provided only for determining general scope and quality parameters
and to provide general assistance to the Client in developing
budgets and estimates of construction cost. In no event shall HH
or its consultants be deemed responsible for, or have any liability
with respect to, the accuracy of any budget or cost estimate or the
certification or verification of any payments to contractors. The
Client shall have the sole responsibility to assure cost compliance
and limitations in the Client’s contracts with its contractors.
1.16 Priority, Assignment, No Third Party Rights: This Agreement
supersedes all prior negotiations, representations, or agreements
whether written or oral. This Agreement can be modified only by
a written document signed by both parties. All work carried out
and services performed by HH and its consultants in connection
with the Project prior to execution of this Agreement shall be
deemed to have been carried out subject to the terms and
conditions of this Agreement. The Client may not assign the
benefit of this Agreement or any rights arising under it without
the prior written consent of HH. The Services and Instruments
of Service are intended for the sole use of the Client in
connection with the Project and the parties agree that there are
no third party beneficiaries to this Agreement and no third parties
to this Agreement shall be permitted to rely on the terms of this
Agreement for any purpose.
1.17 Dispute Resolution: In the event of any dispute between
the parties related to the Project or this Agreement, the parties
agree to first negotiate in good faith toward a resolution with
participation by representatives of each party holding sufficient
authority to resolve the dispute. If such dispute cannot be
resolved within fifteen (15) business days, before any action or
litigation is initiated other than as required to secure lien rights,
the dispute shall be submitted to mediation using the American
Arbitration Association rules or as otherwise mutually agreed by
the parties.
1.18 California Consumer Privacy Act: Please visit our website at
www.harthowerton.com learn about the information we collect
and our privacy practices.
Acknowledgement
The respective obligations of the parties are set forth in the Agreement, as defined above. If both the Client and Owner have
signed this Acknowledgement, both shall be responsible jointly and severally to pay amounts invoiced and due to HH.
Billing: Preferred Billing Method: US Mail Email
Billing contact name:
Billing contact email:
Client Owner
Full Legal Name Full Legal Name
Attention: Attention:
Address Address
Federal Tax ID Federal Tax ID
x x
Agreed Title Date Agreed Title Date
Hart Howerton:
This Agreement, where referring to HH or Hart Howerton, refers only to the following identified entity which is solely
responsible to provide the Services:
Hart Howerton, Ltd. - One Union Street, San Francisco, CA 94111, USA
- Projects in USA: AZ, CA, GA, HI, ID, IL, MN, NM, SC, TN, UT, WA, WI
Hart Howerton Partners, Ltd. - 39th Floor, 10 East 40th Street, New York, NY 10016, USA
- Projects in USA: CA, CO, CT (land), GA, IA, ME, MA, MD, NH, SC, TX, UT, VT, VA, WV, WY
Hart Howerton Partners, Ltd. Inc. - 39th Floor, 10 East 40th Street, New York, NY 10016, USA - Projects in FL
Hart Howerton, Inc. - Projects in USA: NJ, NV, OR, PA, CT (Arch)
Hart Howerton Planning, Architecture and Landscape Architecture, P.C. - Projects in USA: NY, MI, MT, NC
Hart Howerton Planning, Architecture and Landscape Architecture, PR PC - Projects in Puerto Rico
Hart Howerton Canada, Ltd. – Projects in Canada 61
SCHEDULE OF REIMBURSABLE EXPENSES
Pass-through sub-consultant fees and other expenses such as travel, printing, CAD plotting, reproduction, copying, postage,
shipping, fax, telephone, special renderings, mock-ups, etc. shall be billed by HH at cost plus fifteen percent (15%). Interoffice
travel by HH staff between HH offices required to perform these services will be billed at cost without markup.
Air Travel
PRINCIPAL OTHER Travel/Hotel/Air/Access Reimb Reimb
Cell/Smartphone /Data/Roam Reimb Reimb
Commercial-Domestic Business Economy
Commercial-International First Class Business
Carbon offsets for flights $15.00/MT $15.00/MT
- ie NY to LA = ~$7.50
Lodging Deluxe Standard
Delivery/Shipping/Fedex Reimb Reimb
Ground Travel
Miles IRS Rates IRS Rates
Car Rental Full Size Mid Size
Taxi, Car Service, Parking, Tolls Reimb Reimb
Late work (past 9PM+weekend) Reimb Reimb
Meals
Travel Reimb Reimb
Late work (past 9PM+weekend) Reimb Reimb
Client Meeting/review Reimb Reimb
Office meeting/review Reimb No
Telephone
Notes
Consultants/Sub-Consultants Reimb
Interior Design Related
Samples, Mock ups Reimb
Materials testing, fire retarding Reimb
Scotchguard and other chemical treatments Reimb
Other
Revit Hosting (A360, C4R) $500/mo
Models Reimb
Video animation Reimb
Maps, Satellite imagery Reimb
Reference books Reimb
Reproduction Unit US$
B&W Print/Copy 8.5 x 11 Per sheet $0.20
Color Print/Copy 8.5 x 11 Per sheet $1.40
B&W Print/Copy 11 x 17 Per sheet $0.40
Color Print/Copy 11 x 17 Per sheet $2.80
B&W Plot-Bond Per square foot $0.50
Color Plot-Bond Per square foot $6.00
Scans, plot to file No Charge
- Upon request, HH will provide additional backup documentation for reimbursable expenses (such as itemized receipts) but will charge Client
six percent (6%) of the invoiced reimbursable expenses.
- All in-house printing will be billed (presentation plots, check plots, etc.).
- Typically in-house reproduction is used on a daily, low volume basis. Out of house printers will be used as volume and deadlines dictate.
External rush charges will be billed if due to the Client’s request.
SCHEDULE OF LICENSE NUMBERS
Architect Landscape Architect Architect Landscape Architect
Jim Tinson Dave Howerton Anne Howerton Jim Tinson Dave Howerton Anne Howerton
Alabama 5864 New Jersey 21AI01709600 - 21AS00101400
Arizona 44092 15004 - New Mexico 4287 LA321 -
California C32136 1722 1856 New York 028131-1 LA001709 -
Colorado 400652 856 - North Carolina 10043 - 1805
Connecticut ARI.0010985 LAR0000999 LAR0001043 Ohio 0714521 - -
Florida AR92974 - LA6666852 Oregon 6556 555 -
Georgia RA011252 - LA001446 Pennsylvania RA-016451-B - -
Hawaii 11995 - LA10253 South Carolina 7056 809 -
Idaho AR-984778 LA-16624 - Tennessee 103738 876 -
Illinois 001-019784 157-001284 - Texas 20125 2017 -
Indiana AR11900032 LA20600099 - Utah 5907240-0301 5571556-5301 -
Maine ARC3218 LAR3294 - Vermont 003-0002966 - -
Massachusetts AR30415 4212 - Virginia 0401 013336 406001217 -
Maryland 14395 - - Washington 12017 1485
Michigan 1301063087 3901001628 Washington D.C. ARC6144 - -
Minnesota 44814 54592 - West Virginia 3811 - -
Montana 7433 192 - Wisconsin 10538-005 1010-14 -
Nevada 5486 - 691 Wyoming C-2234 LA-0058C -
New Hampshire 03499 - 00159 Puerto Rico 21722 105 107
Canada - Ontario 10406 21111068 -
Standard Terms 2024 A v11 62
RETAIN ER FOR PROFESS IONAL SER VICES
To: Mr. Jim Telling
East West Partners
126 Riverfront Lane
Avon, CO 81620
Invoice No.: R24-561
Invoice Date: November 26, 2024
Terms: Upon Receipt
PROJECT: 24-561 West Lionshead Area Redevelopment
Professional Services $40,000
TOTAL INVOICE $40,000
63
AGENDA ITEM NO. 6.2
Item Cover Page
DATE:December 3, 2024
TIME:10 min.
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Action Items
AGENDA SECTION:Action Items (6:20pm)
SUBJECT:Contract Award to ProPhoenix for Public Safety Software
(6:40pm)
SUGGESTED ACTION:Authorize the Town Manager to enter into an agreement, in a form
approved by the Town Attorney, with ProPhoenix for public safety
software, in an amount not to exceed $750,000.00.
PRESENTER(S):Chief Ryan Kenney, Vail Police Department
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
ProPhoenix Council Memo
64
November 22nd, 2024
To:Vail Town Council
Through:Russell Forrest
Town Manager
Ryan Kenney
Chief
Justin Liffick
Deputy Chief
From: Lachlan Crawford
Investigations Commander
Subject: ProPhoenix Public Safety Software
The Vail Police Department is requesting the approval of a new contract with ProPhoenix.
The Vail Police department, along with Eagle County Sheriff’s Office, Avon Police Department, and
Eagle Police Department, utilize Hexagon OnCall for their records management software. Records
Management Software, or “RMS” is the main system all law enforcement agencies in the county use
to document and manage all our reports, as well as evidence storage and tracking, calls for service,
and analytics data used for statistics. Our contract with Hexagon was entered into 2018. During the
time that we, as a county, have utilized this software package, numerous shortfalls have been
discovered, and it has been a highly inefficient system. The list below is a summary of the ongoing
issues we face as a county with Hexagon OnCall:
1.Lack of support. Although the software has been updated over the years with fixes or newer
features, this process is very labor intensive and requires our IT department to manually test
features and fixes and push out manual updates. The Town of Vail, nor any other agency in
the county, has the staffing needed to manually test and vet these updates, which has resulted
in us discovering, on numerous occasions, that new feature sets and fixes ultimately break
other parts of the system. This process has not improved over the years despite Hexagon
promising features that we have yet to receive. ProPhoenix is cloud based, and due to how
they build out their software, any changes or updates to the system are tested and managed by
ProPhoenix themselves. These updates are also pushed to the cloud without any intervention
by the end users and has no system down time. This removes the burden of updates and
testing from our IT staff and officers.
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Town of Vail Page 2
2. Extremely poor quality and unstructured data. OnCall lacks the ability to put systems in
place to verify and manage data entry in a way that allows for a “clean” data set, and has
resulted in a database, county wide, that has very “messy” data. This causes numerous issues
with report writing and analytics, as it is hard to verify which data is correct and which has
been entered incorrectly. ProPhoenix has very efficient data management systems in place
that allow us to restrict data entry to only accurate and verified data, especially with
addresses, and has much better integration with our CAD system. This will allow us to also
have consistent data county wide, which is extremely important in consistency between
agencies in reports and analytics. ProPhoenix also has their own CAD system, which ties in
even more deeply with their RMS system, and allows even better data management. Their
CAD system is the only vendor we have vetted that would meet the needs of our dispatch
center and is a viable option in the future for updating our CAD system.
3. Lack of automated data synchronization. OnCall does not pull in data from CAD other than
the very basic level data, and this causes our officers to spend a large, and unnecessary
amount of time re-entering data that already exists in the CAD system relating to calls for
service and reports. ProPhoenix can synchronize and automate a large amount of automatic
data entry and will drastically reduce the time officers spend on reports, allowing for a far
more efficient use of their time during shifts.
4. The current iteration of OnCall is plagued with bugs, and officers have resorted to writing
their reports in Microsoft Word before importing them into OnCall due to the frequency that
the system crashes and loses draft reports. ProPhoenix offers an extremely stable system, and
offers more advanced report writing tools, including dictation, which is an integral part of
improving the report writing workflow to further reduce time spent on report writing. OnCall
also does not have a fully working or efficient search function, and results in officers and
records staff having to spend a significant amount of time in the system looking for data.
ProPhoenix has a very efficient and advanced search functionality built in, and this is a
feature that officers have been requesting for several years. OnCall has failed to provide this
despite numerous updates.
5. OnCall offers analytics, however the interface to pull data is not user-friendly, and we must
pay a third-party contractor to write an interface for each type of analytics report we want to
run. ProPhoenix offers far more advanced analytics, and our end users and records staff can
use the built-in tools to pull any data or reports that are required without any third-party
involvement. This is far more efficient and cost effective than our current solution.
6. OnCall offers only report writing. ProPhoenix has built in tools for asset management, report
writing, integration with our AXON evidence system, built in tools for physical evidence
management, crash reporting, and ticket writing/issuance. This will allow us to reduce the
number of separate systems and tools we utilize, and pay for, and have one central system to
manage the vast majority of tasks that officers are required to complete during a shift. It also
allows us to better track and manage data and evidence, ensuring our compliance with state
laws and auditing is as close to 100% as possible. This shift to ProPhoenix will also allow us
to discontinue our use of Brazos, our current ticket writing system. This system has been
plagued by ongoing issues and extremely poor support and continues to be a burden on Town
of Vail employees during our attempts to integrate this system with our court software.
ProPhoenix will be able to fully integrate with our court system and online payment systems
and will reduce the burden on staff.
66
Town of Vail Page 3
7. ProPhoenix already supports, collects, and integrates with the state to report stop data that is
required to be reported by Senate Bill 217. OnCall and Brazos are the only two systems we
currently possess that can collect this data, but the reporting process is done manually as
there is no integration with the state. This is mandated to be reported, and must be accurate,
therefore a switch to ProPhoenix will ensure that we can be in compliance with the state
mandates regarding this data.
8. OnCall has a very poor system in place for report approval and tracking. This results in
supervisors having difficulty in managing officer reports. OnCall has no fix for this problem.
ProPhoenix offers a very robust and advanced report approval and tracking system, and will
be a significant upgrade, allowing for much more efficient report tracking. This results in
better accountability amongst the officers and supervisors, and ensures that we are meeting,
and exceeding the expectations the agency in regard to customer service.
For the past two years, all of the law enforcement agencies in the county have participated in the
process of seeking a new RMS vendor, which has involved numerous hours of testing and
demonstrations, including flying to other states to see the systems in real life working conditions.
During this process, the list of potential vendors was narrowed, and an RFP was posted for
applications. As a result of the RFP, applications from the following vendors were received:
1.ProPhoenix
2.Oracle
3.MERP Systems
4.Mark43
5.EIS
6.Optimum
ProPhoenix was the ranked third in cost, however they are the only vendor who submitted a reply to
the RFP that met the requirements set by the participating agencies. After discussion with Chief
Ryan Kenney (VPD), Chief Greg Daly (APD), Chief Carrie Buhlman (EPD), and Sheriff James van
Beek, all agree upon ProPhoenix as the records management system that should replace our current
OnCall system.
We are requesting $750,000 cover the first-year cost of switching to ProPhoenix in 2025. This
includes the first-year annual operating cost of $201,095.64. The 6-year contract yearly service fee
breakdown is as follows:
Year 1 - $201,095.64
Year 2 - $211,150.42
Year 3 - $221,707.94
Year 4 - $232,793.34
Year 5 - $244,433.01
Year 6 - $256,654.66
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Town of Vail Page 4
A significant portion of the yearly service fee is for Amazon Web Service hosting, which accounts
for approximately $126,000 of the fee. AWS is an unavoidable cost as it is required for the system to
be cloud based, however the benefits of a cloud-based system far outweigh the cost savings of a
local, server-based system, due to the workload it reduces on our staff, as well as the significant
improvements in system stability, uptime, and ease of maintenance.
The above costs will come from the dispatch service fund and will be split between the agencies
within the county based on their respective contribution percentages.
Thank you for your consideration in this request.
68
AGENDA ITEM NO. 6.3
Item Cover Page
DATE:December 3, 2024
TIME:30 min.
SUBMITTED BY:Jake Shipe, Finance
ITEM TYPE:Action Items
AGENDA SECTION:Action Items (6:20pm)
SUBJECT:Ordinance No. 23, Series of 2024, First Reading, an Ordinance
Making Budget Adjustments to the Town of Vail General Fund,
Capital Projects Fund, Real Estate Transfer Tax Fund, Housing
Fund, Dispatch Services Fund, Heavy Equipment Fund,
Residences at Main Vail Fund, and Timber Ridge Fund of the
2024 Budget for the Town of Vail, Colorado; and Authorizing the
Said Adjustments as Set Forth Herein; and Setting Forth Details
in Regard Thereto (6:50pm)
SUGGESTED ACTION:Approve, approve with amendments, or deny Ordinance No. 23,
Series of 2024 upon first reading.
PRESENTER(S):Carlie Smith, Finance Director and Jake Shipe, Budget Analyst
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
12-03-2024 - 3rd Budget Supplemental Appropriation
Ord #23- 3rd Supplemental 2024 (1st Reading)
69
TO: Vail Town Council
FROM: Finance Department
DATE: December 3rd, 2024
SUBJECT: Third Supplemental Appropriation of 2024; 1st Reading of Ordinance No. 23,
Series of 2024
I. SUMMARY
During Tuesday evening’s session, you will be asked to approve the first reading of Ordinance
No. 23 making supplemental appropriations and adjustments to the 2024 budget.
II. DISCUSSION
General Fund
Updated Revenue Projections
During the 2024 budget process, revenue projections were made conservatively due to
economic uncertainty following the pandemic. However, year-to-date collections have exceeded
early expectations. While visitation has returned to pre-pandemic levels, rising inflation has
continued to drive up costs. As a result, revenue forecasts have been updated to reflect
improved collections. This includes the following:
• Ski Lift Tax Collections: An increase of $339,135, adjusting the annual to $7,014,135.
Year-to-date collections through October amount to $5,396,491.
• County Sales Tax & Road and Bridge Tax: The budget reflects a $95,156 increase in
projected revenues for both county sales tax and road and bridge tax.
• Construction Permit Collections: An increase of $176,010, adjusting the annual
budget to $1,145,661. Year-to-date collections total $1,068,770.
• Public Way Permits: A $175,160 increase, adjusting the annual budget to $307,465.
This increase follows a fee adjustment approved earlier this year by Council.
• Design Review Fees: An increase of $36,388, raising the budgeted annual total to
$104,740. Year-to-date collections are at $98,154. This increase follows a fee
adjustment approved earlier this year by the Council.
• PEC Fees: A rise of $31,945, adjusting the budgeted annual total to $45,000. Year-to-
date collections stand at $44,125. This increase follows a fee adjustment approved
earlier this year by the Council.
• Other Community Development Fees: An increase of $273,671, covering various fees
including plan check and contractor registration fees
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•Car Charging Station Revenue: An increase of $23,780, raising the budgeted annual
total to $31,780. Year-to-date collections through September total $24,981.
•5% RETT Collection Fees: An increase of $60,616, bringing the budgeted annual total
to $370,616, with funds remitted to the General Fund.
•Interest Earnings: An increase of $4,057,109, bringing the annual total to $4,577,109.
In total, budgeted revenues in the General Fund are proposed to increase by a
net $6,016,986. Of this amount, $922,322 is directly offset by increases in
corresponding expenditures. This includes the following:
•$562,453 for wildland fire deployments, offsetting $416,878 of personnel costs, and
$145,575 of travel, vehicle and equipment use, and miscellaneous costs related to the
deployments.
•$62,719 increase in revenue reimbursements for contracted police staffing, primarily due
to event-related costs. This increase directly offset an increase in police overtime
expenditures.
•$89,150 increase in revenue for the Hope Center mental wellness grant passthrough
from the State, resulting from timing differences between the State’s fiscal year and the
town’s budget. This is fully offset by a corresponding increase in expenditures.
•$208,000 grant from the Department of Local Affairs (DOLA) to support housing capacity
planning initiatives. The total budget for housing planning is $260,000, with the grant
covering 80% of related expenditures.
Other revenue adjustments include the following:
•A decrease of ($187,500) for the elimination of the loan repayment from the General
Fund to the Real Estate Transfer Tax Fund for the Booth Heights Parcel, as approved by
Council at the Nov 19th meeting.
•A decrease of $65,000 in loading and delivery fees, adjusting the budgeted annual total
to $545,000. Year-to-date collections amount to $534,500.
•$63,194 in interest earnings from the Employee Housing Opportunity Program. These
earnings are re-invested into the program as additional funds available to be loaned to
employees for assistance in purchasing a home.
•An increase of $15,000 to true-up the fee from the Vail Local Marketing District.
General Fund expenditures are proposed to decrease by a net ($2,219,553). This includes
an increase in expenditures of $1,530,467, offset by a decrease of ($3,750,000); eliminating
the loan from the General Fund to the RETT fund for Booth Heights. Of the $1,530,467
expenditure increase, $974,322 will be partially or fully reimbursed by the revenue items noted
above. The remaining net increase of $556,145, includes the following:
•A $253,266 transfer to the Dispatch Services fund for the Dispatch Service portion of the
revenue related to the Braden restitution.
•$160,000 increase attorney fees
•$150,000 for higher credit card and bank charges related to the implementation of the
new parking pass and payment systems
•$26,000 for electricity used at the electric bus charging stations. Beginning in 2025,
electricity used as fuel for buses will be paid from the Heavy Equipment Fund and
charged back to the bus department, similarly to diesel fuel.
•$19,875 for contract services related to the negotiation of Employee Housing Unit credits
for Timber Ridge Units, and conveyance of the East Vail CDOT parcel
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• $25,000 for increased early winter season service (approved by Council at the Oct. 15th
meeting). This includes $16,000 for personnel costs and $9,000 for bus operational fees
to the Heavy Equipment Fund.
• $3,000 for marketing and communications for the 2024-2025 winter parking plan
(approved by Council at the Sept. 3rd meeting)
• ($5,296) decrease in fire radio equipment repair and maintenance, offset by a
corresponding increase in the Capital Projects Fund. This change is required due to our
accounting capitalization policy requiring purchases of over $5,000 to be recorded as
capital assets and has a net-zero impact on town-wide budget expenditures.
• ($21,000) decrease in the $750,000 compensation study placeholder, offset by a
corresponding increase salaries and benefits within the Heavy Equipment Fund. The
remainder of the placeholder was allocated throughout the General Fund during 2024.
This has a net-zero impact to town-wide budgeted expenditures.
• ($27,200) decrease in Economic Development, utilizing savings in the professional fees
and research line items, for capital purchased related to the relocation of the Economic
Development offices to the Lionshead parking structure. This has a net-zero impact to
town-wide budgeted expenditures.
• ($27,500) decrease for the Bus Charger ongoing warranty, which will be shifted to the
Heavy Equipment Fund for consistency with other fuel and vehicle related costs. This
has a net-zero impact town-wide budgeted expenditures.
Staff is also requesting to shift $97,692 in Community Development in salary savings to be used
for contract planning services needed as a result of ongoing staffing vacancies. This will have
no net impact to the total budget.
The above adjustments result in a projected fund balance in the General Fund of $37.2 million
by the end of 2024, or 55% of annual revenues.
Capital Projects Fund
Budgeted revenues will be adjusted by a total of $2,883,165. This includes the following:
• $1,665,495 increase in interest earnings, to a total annual budget of $1,955,105. Year-
to-date collections (through September) total $1,685,106.
• $1,078,670 increase in use tax collections, to a total annual budget of $3,118,670. Year-
to-date collections (through November 25th) total $2,816,588.
• A total $72,000 increase in the transfer from the Vail Reinvestment Authority to true up
the reinvestments for the Frontage Rd improvement project ($15,000) and the Dobson
arena redevelopment ($57,000).
• A $67,000 increase in the transfer from the Marketing Fund utilizing savings in the Town
produced events budget directly offset by an increase in expenditures to purchase of
four additional house structures for the Kringle Crossing Holiday Village, utilizing funds
for Town Produced Events. This has a net-zero impact on town-wide budgeted
expenditures.
Capital Projects Funds expenditures are proposed to increase by $4,393,718. In addition to
the Kringle Krossing Holiday houses described above, this includes:
• Approved by the Council at the October 1st meeting, $2,000,000 of funding for the
Hamlet Chalet Town home is being carried forward to the 2024 amended budget, with a
corresponding reduction in the 2025 budget.
• $1,908,277 for the construction of a transit stop at the new Timber Ridge Housing
development, offset by an equal decrease in the placeholder for this item within the
Timber Ridge Fund. This has a net-zero impact to town-wide budgeted expenditures.
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•A $308,799 transfer to the Housing Fund as a reimbursement for the North Trail
Townhome Unit D. This unit was purchased in December 2022, with the original intent to
be a community resale unit. Therefore, it was paid-for with the Housing Fund. During
2023, Council directed staff to instead retain this unit as a Town of Vail Employee
Housing Unit. The expenditure was recognized within the Capital Projects Fund, but the
fund balance was not returned to the Housing Fund. This transfer is needed to recognize
the repayment from the Capital Projects Fund to the Housing Fund on a budget-basis.
•A $100,000 increase for the facilities capital maintenance expenditures. This increase is
due to unexpected costs experienced during maintenance of the Municipal Complex.
During the Community Development Building roof repair, it was discovered that
insulation in areas of the roof was inadequate or missing and needed to be corrected.
This increase is offset by savings within ongoing parking structure maintenance project
budget.
•$77,146 for repairs to the parking entry system equipment due to vehicular damage, and
additional inventory to quickly address future damages during the winter season.
Restitution has been requested in relation to these damages.
•$27,200 for the relocation of the Economic Development offices to the Lionshead
parking structure, offset by savings within the General Fund. This has not net impact to
the total budget.
•$5,296 for the purchase of a radio equipment for the fire department. This is offset by
savings in the General Fund for radio repair and maintenance. Due to cost escalations,
theses radios now cost more than $5,000 and the town’s accounting capitalization policy
requires purchases of over $5,000 to be recorded as capital assets. This has a net-zero
impact on town-wide budgeted expenditures.
All the above adjustments will result in an estimated fund balance of $27.2 million by the end of
2024. This is 175% of annual Sales Tax Revenue, above the minimum of 25%.
Real Estate Transfer Tax (RETT) Fund
Budgeted revenues will be adjusted by a net decrease of ($1,822,942). This includes an
increase in revenues of $1,927,318 offset by a decrease in revenues of $3,750,000. 2024 RETT
collections have been better than anticipated due to several high dollar residential sales. As a
result, the RETT Fund now can fund the full acquisition costs of the Booth Heights parcel
($18.8M). Per Council direction at the Nov 19th meeting, the $3,750,000 loan from the General
Fund for the acquisition of the Booth Heights parcel has been eliminated from the budget.
Excluding the elimination of the loan, revenues will be increased by $1,927,058. This includes
the following:
•An increase in Real Estate Transfer Tax Collections of $1,212,318, to a total annual
budget of $8,212,318. Year-to-date collections (through Nov 25th) total $8,161,498.
Expenditures are increased for the corresponding 5% collection fee to the General Fund,
in the amount of $60,616.
•An increase in interest earnings of $689,904, to a total annual budget of $758,571. Year-
to-date collections (through September) total $569,905.
•$10,200 increase in reimbursements from various Colorado Communities for the 2024
Colorado Communities for Climate Action event. The reimbursements will go towards an
increase of expenditures of $13,867 for event costs. The total 2024 event budget is
proposed at $31,867.
•The budget reflects a $8,156 increase of donations revenues used towards Sole Power
program. This offsets an increase in expenditures for prizes for the program.
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• Utilization of $6,480 of bag fees to offset increased expenditures for the 2024 Hard to
Recycle events. The total cost of the Hard to Recycle events in 2024 totaled $56,480.
RETT fund expenditures are proposed to increase by a net $161,064, of which $89,119 will
be fully or partially reimbursed as listed above. The remaining amount includes:
• $492,095 for the replacement of the Gymnastics Center Air Conditioning unit, offset by
eliminating the golf course maintenance building fence replacement ($295,410), and
decreasing the tennis court retaining wall planned expenditure for 2026 by ($196,685).
This was approved by Council at the November 5th meeting.
• $42,760 for final attorney bills associated with the Booth Heights Land Acquisition. The
total amended acquisition cost is $18,821,514. The RETT Fund will fund the total cost of
the acquisition in full without a loan from the General Fund as previously anticipated.
• $20,000 increase in tree maintenance and removal costs. It was necessary to remove a
larger number of trees than normal this year due to increased beaver activity, and a
spruce beetle infestation behind the Cascade Village area.
• A ($187,500) decrease in loan repayment to the General Fund due to the elimination of
the loan for Booth Heights
All the above adjustments will result in an estimated fund balance of $5.2 million by the end of
2024.
Housing Fund
Budgeted revenues will be adjusted by an increase of $6,725,453. Revenue adjustments
include the following:
• $4,995,455 for the sale of the Lion’s Ridge apartment homes land. The land has been
under a lease agreement since the original development, with a purchase option expiring
at the end of 2024. Council approved the sale in Ordinance No. 12, Series of 2024 on
September 17th.
• $700,000 for interest earnings. Year-to-date collections (through September) total
$618,361.
• $675,000 for buyouts of deed restrictions approved by Council at 1779 Sierra Trail and
392 Beaver Dam Road.
• A $308,799 transfer from the Capital Projects Fund to reimburse the Housing Fund for
the North Trail Town Home Unit D (detail above in CPF expenditures)
• An increase of $46,199 reflects year to date employee housing fees in lieu collections
which will be directly offset by an increase in expenditures allocated for buy-down funds.
Housing Fund expenditures are proposed to increase by $450,849, of which $46,199 is
related to the increase in buydown funds mentioned above. The remaining increase is due to:
• Addition of a $400,000 placeholder for the East Vail Parcel entitlement process
• A $4,650 transfer to the Timber Ridge Fund to offset the increase in the CDOT Land
Acquisition cost approved during the 2nd supplemental.
The above adjustments will result in an estimated fund balance of $7.3 million by the end of
2024.
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Marketing Fund
The Marketing fund reflects an increase in revenue of $10,000 for interest earnings, to a
total annual budget of $10,250. Year-to-date collections (through September) total $9,381.
Also reflected is a $67,000 transfer to the Capital Projects Fund for the purchase of four
additional Kringle Crossing house structures, offset by an equal reduction in the town produced
events budget. This has a net-zero impact on the budget.
The above adjustments will result in an estimated fund balance of $137.7 thousand by the end
of 2024.
Heavy Equipment Fund
Budgeted revenues will be adjusted by a total of $125,409 for the following:
• An increase of $75,000 for interest revenue, to a total annual budget of $76,500. Year-
to-date collections (through September) total $65,748.
• $50,409 for insurance reimbursements on damaged Police Department vehicles.
Budgeted expenditures are requested to increase by $48,500. This includes:
• $27,500 for the Bus Charging station ongoing warranty and maintenance contract, which
will be shifted from the General Fund for consistency with other fuel and vehicle related
costs. This has a net-zero impact on town-wide budgeted expenditures.
• $21,000 for compensation adjustments in response to market pressures. The
Compensation adjustments placeholder was budgeted in full in the General Fund. This
budget adjustment reflects the allocation of this placeholder applicable to the Heavy
Equipment Fund but is not an increase in the total budget. A corresponding decrease in
expenditures is reflected within the General Fund.
The above adjustments will result in an estimated fund balance of $270.8 thousand by the end
of 2024.
Health Insurance Fund
Budgeted revenues will be increased by $150,000 for interest revenue. Total budgeted
interest will be $225,000. Year-to-date collections (through September) total $199,948.
The above adjustment will result in an estimated fund balance of $4.9 million by the end of
2024.
Dispatch Services Fund
Budgeted revenues will be adjusted by a total of $373,266 for the following:
• A transfer from the General Fund of $253,266 for court restitution related to the Braden
case reimbursing for services paid for by the Dispatch Service Fund.
• An increase of $120,000 for interest earnings, for a total amended budget of $125,000
based on year-to-date collections.
Budgeted expenditures are proposed be increased by $753,200 for the following:
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•$700,000 to contract for the replacements of the Records Management System. This
was originally included within the 2025 at a cost of $750,000. Staff is proposing to move
this forward to the 2024 amended budget with a decrease in budgeted expenditures of
$50,000. A corresponding decrease in included in the 2nd reading of the 2025 proposed
budget.
•$53,200 of personnel costs for the implementation of a skills-based progression program
to assist in recruiting and retaining employees.
The above adjustments will result in an estimated fund balance of $2.0 million by the end
of 2024.
Residences at Main Vail Fund
Budgeted revenues reflect an increase of $146,000 in resident reimbursements for utility
costs this is directly offset by a corresponding decrease in expenditures.
Timber Ridge Fund
Budgeted revenues will be adjusted by $163,437. This includes the following:
•An increase of $101,787 in rental income prior to closing and redevelopment
•An increase in interest of $54,000, to a total annual budget of $66,500
•A transfer of $4,650 from the Housing Fund to offset the increase in the CDOT Land
Acquisition cost approved during the 2nd supplemental.
Budgeted expenditures are proposed to decrease by a net ($1,870,335). This includes the
following:
•A ($1,908,277) decrease in Timber Ridge project expenditures due to the Timber Ridge
Bus Stop budget being shifted to the Capital Projects Fund. This has a net-zero impact
to town-wide expenditures.
•An increase of $37,942 in operating costs prior to demolition.
76
TOWN OF VAIL 2024 PROPOSED AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
GENERAL FUND
Proposed
2024 1st 2024 2nd 2024 3rd 2024
Budget Supplemental Amended Supplemental Amended Supplemental Amended
Revenue
Local Taxes:40,850,000$ 40,850,000$ 40,850,000$ 40,850,000$
Sales Tax Split b/t Gen'l Fund & Capital Fund 62/38 62/38 62/38 62/38
Sales Tax 25,327,000 25,327,000 25,327,000 25,327,000
Property and Ownership 8,445,000 8,445,000 8,445,000 8,445,000
Ski Lift Tax 6,675,000 6,675,000 6,675,000 339,135 7,014,135 Ski Lift Tax Collections ($339.0K)
Franchise Fees, Penalties, and Other Taxes 1,901,156 1,901,156 1,901,156 1,901,156
Licenses & Permits 2,832,032 2,832,032 2,832,032 628,174 3,460,206
Plan Check Fees ($248.7K); Construction Permits
($176.0K); Public Way Permits ($175.2K); Design
Review Fees ($36.4K); PEC Fees ($31.9K);
Contractor's Registration Fees ($25.0K);Loading
and Delivery Fees (-$65.0K)
Intergovernmental Revenue 3,244,333 33,850 3,278,183 133,657 3,411,840 969,759 4,381,599
Wildland Deployment Revenue ($562.5K); DOLA
Capacity Grant ($208.0K); Hope Center Grant
Passthrough ($89.2K); County Sales Tax ($62.0K);
County Road and Bridge Tax ($33.2K); VLMD
Management Fee ($15.0K)
Transportation Centers 8,930,196 8,930,196 8,930,196 23,780 8,953,976 Car Charging Stations ($23.8K)
Charges for Services 1,029,992 (2,098) 1,027,894 1,027,894 123,335 1,151,229 PD Contract Overtime ($62.7K); RETT
Management Fee ($60.6K)
Fines & Forfeitures 204,116 204,116 204,116 204,116
Earnings on Investments 500,000 500,000 500,000 4,120,303 4,620,303 Interest Earnings ($4.1M); Earnings on EHOP
program ($63.2K)
Rental Revenue 1,757,238 32,028 1,789,266 1,789,266 1,789,266
Miscellaneous and Project Reimbursements 236,000 15,500 251,500 4,200 255,700 255,700
Total Revenue 61,082,063 79,280 61,161,344 137,857 61,299,201 6,204,486 67,503,687
Expenditures
Salaries 28,477,724 59,195 28,536,919 88,000 28,624,919 215,816 28,840,735
Wildland Deployment Salaries/OT ($378.3K); PD
Contract Overtime ($62.7K); Early Winter Season
Bus Service ($12.0K); Utilize Community
Development savings for Contract Funds (-
$97.7K); Allocation of Compensation Study
Placeholder to Benefits and HEF (-$139.3K)
Benefits 8,940,570 15,242 8,955,812 8,955,812 161,089 9,116,901
Allocate Compensation Study Placeholder
($118.3K); Wildland Deployment Benefits ($38.7K);
Early Winter Season Bus Service ($4.0K)
Subtotal Compensation and Benefits 37,418,294 74,437 37,492,731 88,000 37,580,731 376,905 37,957,636
Contributions and Welcome Centers 307,200 307,200 307,200 307,200
Childcare Program Funding 250,000 250,000 250,000 250,000
77
TOWN OF VAIL 2024 PROPOSED AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
GENERAL FUND
Proposed
2024 1st 2024 2nd 2024 3rd 2024
Budget Supplemental Amended Supplemental Amended Supplemental Amended
All Other Operating Expenses 12,503,275 433,379 12,936,654 94,476 13,031,130 891,296 13,922,426
DOLA Capacity Grant Initiatives ($260.0K);
Attorney fees ($160.0K); Bank Fees associated
with Parking Revenue ($150.0K) Wildland
Deployment Operational Costs ($145.6K);
Community Development Contract Labor offset by
savings in Salaries ($97.7K); Hope Center Funding
offset by Grant ($89.2K); Bus Charging Electricity
($26.0K); Housing Contract Services ($19.9K);
Winter Parking Marketing ($3.0K); Shift Radio
R&M to CPF ($-5.3K); Shift ChargePoint Warranty
to HEF (-$27.5K); Economic Development Savings
used for Office Move in CPF ($-27.2K)
Heavy Equipment Operating Charges 3,352,626 3,352,626 3,352,626 9,000 3,361,626 Early Winter Season Bus Service Operational
Charges ($9.0K)
Heavy Equipment Replacement Charges 1,193,175 6,875 1,200,050 1,200,050 1,200,050
Dispatch Services 691,448 691,448 691,448 691,448
Total Expenditures 55,716,018 514,691 56,230,709 182,476 56,413,185 1,277,201 57,690,386
Surplus (Deficit) from Operations 5,366,045 (435,411) 4,930,635 (44,619) 4,886,016 4,927,285 9,813,301
One-Time Items:
Planning Projects
Transit Route & Operations Planning (75,000) (75,000) (15,000) (90,000) (90,000)
VLMD Transfer for Destination Stewardship Mgmt. Plan 200,000 200,000 200,000 200,000
Destination Stewardship Mgmt. Plan (213,815) (13,500) (227,315) (227,315) (227,315)
Civic Area/Dobson Master Plan (350,000) (350,000) (350,000) (350,000)
West Vail Master Plan (98,029) (98,029) (98,029) (98,029)
Contingency (25,000) (25,000) (25,000) (25,000)
Contributions Funded with Reserves
ECO Trail- Eagle Valley Trail Contribution (Minturn)(100,000) (100,000) (100,000)
Net Increase /(Decrease) due to One- Time Items: (388,815) (186,529) (575,344) (115,000) (690,344) - (690,344)
Transfer (to)/from Marketing & Special Events Fund (2,600,000) (2,600,000) (2,600,000) (2,600,000)
Transfer (to)/from RETT (Booth Heights Acquisition)(3,750,000) (3,750,000) (3,750,000) 3,750,000 - Eliminate Booth Heights Loan (-$3.75M)
Transfer (to/from RETT (BH Loan Repayment)282,199 (94,699) 187,500 187,500 (187,500) - Eliminate Booth Heights Loan Repayment (-
$187.5K)
Transfer (to)/from RETT (Other)13,500 13,500 (2,880) 10,620 10,620
Transfer (to)/from Other Funds (Other)(48,363) (48,363) (48,363) (253,266) (301,629) Transfer to Dispatch Fund for Braden Case
($253.3K)
Timber Ridge
Transfer to TR for Site and Podium (28,049,840) (2,472,500) (30,522,340) (30,522,340) (30,522,340)
Surplus (Deficit) Net of Transfers and One-Time Items (25,390,411) (6,974,002) (32,364,412) (162,499) (32,526,911) 8,236,519 (24,290,392)
Beginning Fund Balance 61,440,888 61,440,888 61,440,888 61,440,888
Ending Fund Balance 36,050,478$ 29,076,477$ 28,913,977$ 37,150,496$
As % of Annual Revenues 59%48%47%55%
EHOP balance included in ending fund balance - not spendable 1,542,414$ 16,299$ 1,558,713$ 1,558,713$ 63,194$ 1,621,907$
78
Proposed
1st 2024 2nd 2024 3rd 2024
2024 Supplemental Amended Supplemental Amended Supplemental Amended
Revenue
Total Sales Tax Revenue:40,850,000$ -$ 40,850,000$ -$ 40,850,000$ -$ 40,850,000$
Sales Tax Split between General Fund & Capital Fund 62/38 62/38 62/38 62/38 Sales tax split 62/38
Sales Tax - Capital Projects Fund 15,523,000$ -$ 15,523,000$ -$ 15,523,000$ -$ 15,523,000$
Use Tax 2,040,000 - 2,040,000 - 2,040,000 1,078,670 3,118,670 2024: Increased based on YTD collections ($1.1M)
Franchise Fee 205,000 921,672 1,126,672 - 1,126,672 - 1,126,672 2024: Utilize 1% Franchise Fee for Holy Cross underground utilities project;
Federal Grant Revenue - 3,464,882 3,464,882 - 3,464,882 - 3,464,882 2024: Re-appropriate Hickenlooper/Bennet Federal grant award for two electric buses
($1.65M); and 5339 (B) Federal Grant towards two electric buses ($1.8M);
Other State Revenue 750,000 2,600,276 3,350,276 250,000 3,600,276 - 3,600,276
2024: MMOF grant towards Mobility Hub Design ($750K); Re-appropriate CDOT grant
towards four electric buses ($2.0M), CDOT grant towards four electric bus chargers
($255.7K), remaining MMOF Grant for l&d and bollards($164.4K), fleet charging station
grant ($30K); Colorado Energy Office grant towards the design of Geothermal Energy
project ($250K)
Lease Revenue 172,270 - 172,270 - 172,270 - 172,270 Per Vail Commons commercial (incr. every 5 years);
Project Reimbursement 558,562 215,875 774,437 - 774,437 - 774,437 2024: Utilize Holy Cross Enhancement Fund for HCE Underground Utility Project; Total
balance $774,437
Timber Ridge Loan repayment 468,933 - 468,933 - 468,933 - 468,933
Earnings on Investments and Other 284,708 - 284,708 - 284,708 1,665,495 1,950,203 2024: Increased by $1.7M based on YTD earnings
Total Revenue 20,002,473 7,202,705 27,205,178 250,000 27,455,178 2,744,165 30,199,343
Expenditures
Facilities
Facilities Capital Maintenance 469,500 473,487 942,987 - 942,987 27,200 970,187
2024 includes: PW 30% roof replacement ($75K), Buzzard Park repairs ($75K), Buzzard
Park roof repairs ($50K), transit office windows and doors ($25K), PW overhead garage
door ($50K), PW carpet replacement ($50K); Additional funds for Transit Office Air Handler
Engineering and Library Air Handler Engineering using 2023 savings from Municipal
Complex Maintenance ($473.5K); Relocation of Economic Development offices to
Lionshead Parking Structure ($27.2K)
Municipal Complex Maintenance 260,000 1,025,000 1,285,000 - 1,285,000 100,000 1,385,000 2024: Re-appropriate remaining funds for Muni HVAC Replacement ($1.0M); Community
Development Roof Repair Cost Increase ($100.0K)
Building Energy Enhancement Projects 25,000 25,000 50,000 - 50,000 - 50,000 2024: Placeholder for energy enhancements specific to Town buildings
Public Works Building Maintenance - 180,000 180,000 - 180,000 - 180,000 2024: Re-appropriate funds towards PW Admin exterior building paint, furnace relocation,
and window replacement ($180K);
Welcome Center/Grandview Capital Maintenance 25,000 96,778 121,778 - 121,778 - 121,778 2024: Re-appropriate furniture upgrade in Lionshead welcome center ($83.7K); Use
savings of $13K from Welcome Center displays to go towards furniture upgrades
Purchase of Employee Rental Units 2,000,000 1,224,136 3,224,136 - 3,224,136 2,000,000 5,224,136 2024: Re-appropriate funds towards continuing purchase of TOV employee housing stock
($1.2M); Purchase of Hamlet Townhome Unit 3 ($2.0M);
Employee Rental Capital Maintenance 150,000 130,000 280,000 - 280,000 - 280,000 2024: Re-appropriate window replacement Buffehr Creek #6A and #4A ($47.2K) and roof
replacement at the Hamlet unit ($72.8K);
Geothermal Energy System - - - 400,000 400,000 - 400,000
2024: Utilize placeholder for efficient snowmelt boiler replacements towards the
Geothermal Project design, planning, and construction ($150.0K); $250.0K additional
design funds offset by grant from Colorado Energy Office
TOWN OF VAIL 2024 PROPOSED AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
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TOWN OF VAIL 2024 PROPOSED AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Snowmelt Boilers Replacement 1,000,000 1,111,634 2,111,634 (150,000) 1,961,634 - 1,961,634 2024: Placeholder for replacement of BTU boilers at end of life
Arrabelle Snowmelt Boilers - 190,000 190,000 - 190,000 - 190,000 2024: Re-appropriate funds towards Arabelle Boiler Replacement - Shared cost with Vail
Resorts ($190.0K)
Donovan Pavilion Remodel 50,000 - 50,000 - 50,000 - 50,000 2024: Capital Maintenance Placeholder
Vail Mobility Hub Expansion 1,500,000 - 1,500,000 - 1,500,000 - 1,500,000 2024: Design for Vail Mobility Hub (VTRC) Expansion offset by $750K MMOF match grant
included in state reimbursements above;
Fire Sprinkler Upgrades at Bus Barn 500,000 100,000 600,000 - 600,000 - 600,000
2024: Update Fire Sprinkler system in bus barn to accommodate needs of expanded
electric bus fleet ($500k); Re-appropriate design funds for sprinkler system updates
($100K)
Public Works Shops Expansion - 114,543 114,543 - 114,543 - 114,543 Re-appropriate funds towards architectural feasibility and planning for identified phase two
expansion opportunities ($114.5K);
Total Facilities 5,979,500 4,670,578 10,650,078 250,000 10,900,078 2,127,200 13,027,278
Parking
Parking Structures 1,040,000 - 1,040,000 - 1,040,000 (100,000) 940,000 Annual Parking Structure Maintenance; 2024: Utilize savings towards increased costs
for Muicipal Complex Maintenance (-$100.0K)
Parking Entry System / Equipment - 327,191 327,191 - 327,191 77,146 404,337
2024: Re-appropriate $114.8K for remaining parking system replacement costs; Repairs
on parking entry equipment due to damages and additional inventory for future
damages ($77.1K)
Red Sandstone Parking Structure 70,000 - 70,000 - 70,000 - 70,000 2024: $70K structure resealing
Total Parking 1,110,000 327,191 1,437,191 - 1,437,191 (22,854) 1,414,337
Transportation
Bus Shelters 30,000 202,583 232,583 - 232,583 - 232,583 2024: Construction of Additional Shelters ($202.6K)
Timber Ridge Transit Stop - - - 1,908,277 1,908,277 2024: Construction of a transit stop at the new Timber Ridge housing development,
offset by a decrease in exependitures in the Timber Ridge fund ($1.9M)
Replace Buses - 7,850,000 7,850,000 - 7,850,000 - 7,850,000 2024: Re-appropriate $7.9M funds for six bus replacements with electric models - Offset
by grant funding ($9.6M);
Bus Wash Equipment - 650,000 650,000 - 650,000 - 650,000
2024: Re-appropriate Bus Wash Replacement ($300K); Increase in cost for bus wash
replacement, offset by 2023 savings in Facility Maintenance and Bus Replacements
($350K)
Bus Sign Replacement - 15,025 15,025 - 15,025 - 15,025 2024: Re-appropriate remaining funds for electric bus signage replacement project
Traffic Impact Fee and Transportation Master Plan Updates - 48,943 48,943 (15,000) 33,943 - 33,943 2024: Re-appropriate remaining funds to finalize and adopt Go Vail 2045
Hybrid / Electric Bus Battery Replacement - 165,000 165,000 - 165,000 - 165,000 2026: Scheduled replacement of Electric Bus Batteries ($360.0K);
Electric bus chargers and electrical service rebuild 600,000 393,783 993,783 - 993,783 - 993,783 2024: $600K New charging station placeholders for additional electric buses added to fleet;
Re-appropriate $393.8K for electric bus charging infrastructure project
Total Transportation 630,000 9,325,334 9,955,334 (15,000) 9,940,334 1,908,277 11,848,611
Road and Bridges
Capital Street Maintenance 1,640,000 - 1,640,000 - 1,640,000 - 1,640,000 2024 includes surface seal ($310K); asphalt mill overlay ($550K); Drainage Improvement
($105k);
Street Light Improvements 75,000 365,000 440,000 - 440,000 - 440,000 2024: Annual Town-Wide street light replacement
Slifer Plaza/ Fountain/Storm Sewer - 70,714 70,714 - 70,714 - 70,714 2024: Re-appropriate $70.7k towards water quality smell issues not completed in 2023
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TOWN OF VAIL 2024 PROPOSED AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Vail Health / TOV Frontage Road improvements - 235,317 235,317 - 235,317 - 235,317 2024: Re-appropriate funds for the remaining project: widen sidewalk at Vail International
($235.3K)
Neighborhood Bridge Repair - 1,085,599 1,085,599 - 1,085,599 - 1,085,599
2024: Re-appropriate funds for complete on going projects at Nugget Ln, Lupine Dr,
Bighorn Rd at Pitkin and Bighorn Creeks, as well as scour mitigation at Main Gore Dr and
Chamonix Rd ($1.1M);
Seibert Fountain Improvements - 27,082 27,082 - 27,082 - 27,082 2024: Re-appropriate funds for fountain upgrades ($27.0K) not complete in 2023
Roundabout Lighting Project - 1,236,697 1,236,697 - 1,236,697 - 1,236,697 2024: Re-appropriate funds to complete lighting project at Town Center ($1.2M)
Neighborhood Road Reconstruction - 1,588,809 1,588,809 - 1,588,809 - 1,588,809 2024: Re-appropriate funds for Meadow Dr culvert lining project, culvert replacement on
Black Gore Dr, design for drainage improvements at Meadow Dr/Meadow Ln ($1.6M)
Vail Village Streetscape/Snowmelt Repair 1,500,000 1,433,961 2,933,961 - 2,933,961 - 2,933,961 2024: Replacement of 18 yr. old streetscape and snowmelt infrastructure (piping) in Vail
Village; Re-appropriate funds for ongoing Vail Village Streetscape/Snowmelt repair ($1.4M)
Lionshead Streetscape/Snowmelt Replacement (VRA)- 250,000 250,000 - 250,000 - 250,000 2024: Re-appropriate funds for the completion of 18 yr. old streetscape and snowmelt
infrastructure replacement ($250k)
Total Road and Bridge 3,215,000 6,293,179 9,508,179 - 9,508,179 - 9,508,179
Technology
Town-wide camera system 30,000 - 30,000 - 30,000 - 30,000 Annual maintenance
Audio-Visual capital maintenance 150,000 - 150,000 - 150,000 - 150,000 Update of A/V systems in Council Chambers, Grandview/Library/Community
room/Donovan A/V systems; Replacement cycle every 3-5 years
Cybersecurity 125,000 - 125,000 - 125,000 - 125,000 Annual Investment in cybersecurity, to keeps up with the ongoing changes that are
required to maintain a safe and secure computing environment
Software Licensing 865,000 - 865,000 - 865,000 - 865,000 Annual software licensing and support for town wide systems (3% Annual Increase)
Hardware Purchases 75,000 - 75,000 - 75,000 - 75,000 Workstation replacements (20-25 per year)
Website and e-commerce 70,000 - 70,000 - 70,000 - 70,000 Annual website maintenance (3% Annual Increase)
Fiber Optics / Cabling Systems in Buildings 50,000 745,626 795,626 - 795,626 - 795,626 Repair, maintain & upgrade cabling/network Infrastructure ($50K)
Network upgrades 150,000 - 150,000 - 150,000 - 150,000 Computer network systems - replacement cycle every 3-5 years ($150K)
Data Center (Computer Rooms)150,000 - 150,000 - 150,000 - 150,000 Annual data center maintenance ($150K)
Data Center equipment replacement 1,750,000 - 1,750,000 - 1,750,000 - 1,750,000 2024: Replacement of data center main stacks ($1.75M)
Broadband (THOR)110,000 - 110,000 - 110,000 - 110,000 Annual Broadband Expenses (3% Annual Increase)
Business Systems Replacement - 90,000 90,000 - 90,000 - 90,000
2024: Re-appropriate funds for HR performance management system ($17.5K) and budget
software ($40K); Budget software price increase funded with 2023 savings from other
business systems ($32.5K); 2025/2027/2029: Placeholder for Parking System
Upgrades/Enhancements (Every other year) ($30.0K);
Total Technology 3,525,000 835,626 4,360,626 - 4,360,626 - 4,360,626
Public Safety
Public Safety IT Equipment 40,000 - 40,000 - 40,000 - 40,000
Annual Maint/Replacement of PD IT Equipment including patrol car and fire truck laptops
and software used to push information to TOV and other agencies; TOV portion of annual
Intergraph software maintenance
Public Safety Equipment 140,600 48,363 188,963 - 188,963 - 188,963 2024: Reappropriate acquisition of two police K9s ($41.0K) and associated vehicle
modifications ($7.4k);
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TOWN OF VAIL 2024 PROPOSED AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Terradyne Public Safety Vehicle 145,000 - 145,000 - 145,000 - 145,000
2024: $145,000 for the Town of Vail contribution towards the acquisition of a terradyne
armored vehicle by the Eagle County Special Operations Unit (Maintenance cost to be
funded by the Town of Avon) - Shared cost with Eagle County, Town of Avon, and Town of
Eagle
Fire Safety Equipment - - - - - 5,296 5,296 2024: Purchase of additional Radio ($5.3K)
Event Equipment - 6,007 6,007 - 6,007 67,000 73,007 2024: Purchase of additional storage container for Santa's Village ($6.0K); Purchase of
four additional house structures for Kringle Krossing Holiday Village ($67.0K)
Radio Equipment replacement/expansion 720,000 (720,000) - - - - - 2024: Defer radio replacement until 2026
Fire Truck Replacement - 787,037 787,037 936,272 1,723,309 - 1,723,309
2024: Re-appropriate remaining costs for Type 3 Engine Upfitting ($19.2K), Aerial
Apparatus Upfitting ($760.4K); Re-appropriate Enforcer Aerial Ladder Truck received in
2024 ($936.3K)
Total Public Safety 1,045,600 121,407 1,167,007 936,272 2,103,279 72,296 2,175,575
Community and Guest Service
Children's Garden of Learning Temporary Facility Relocation - 32,248 32,248 - 32,248 - 32,248 2024: Re-appropriate $32.2K towards ongoing gutter and heat tape repairs and
replacements
Loading and Delivery Capital - 126,815 126,815 - 126,815 - 126,815 2024 includes 3 club car purchases, in addition to the four purchased in 2023
Energy Enhancements 52,500 61,630 114,130 - 114,130 - 114,130
2024: Re-appropriate funds for Public Works Shop EV Chargers and electrical service
upgrade ($61.6K);
Installation of EV stations to meet increased demand. There is potential for grants to offset
the initial capital cost of the equipment and installation - See Narrative C13
Pedestrian Safety Enhancements - 366,213 366,213 - 366,213 - 366,213 2024: Re-appropriate $16K for lighting crossing at Safeway; $350K Construction of RRFB
Pedestrian Crossing at Safeway;
Bollard Installation Project - 483,536 483,536 - 483,536 - 483,536
Installation of retractable and standard bollards at Ford Park ($650K) offset by $250K
MMOF Grant; Re-appropriate funds for ongoing bollard installation project less $45K in
funds shifted to loading and delivery project ($483.5K)
Underground Utility improvements 1,700,000 2,487,838 4,187,838 - 4,187,838 - 4,187,838
2024: Underground HCE from Main Vail to East Vail in conjunction with fiber conduit
($1.7M) offset by reimbursement above; Re-appropriate unspent 2023 funds towards
project ($2.5M)
Guest Services Enhancements/Wayfinding - 759,416 759,416 - 759,416 - 759,416 2024: Re-appropriate funds to complete wayfinding signs project ($8.1K)
Electric Vehicle Pilot Program - 78,615 78,615 - 78,615 - 78,615 2024: Re-appropriate purchase of Ford F150 lightning for pilot testing.
Vehicle Expansion 133,000 193,815 326,815 - 326,815 - 326,815 2024: 2 PD take-home vehicles, final stage of program implementation ($133k)
Total Community and Guest Service 1,885,500 4,590,126 6,475,626 - 6,475,626 - 6,475,626
Total Expenditures 17,390,600 26,163,441 43,554,041 1,171,272 44,725,313 4,084,919 48,810,232
Dobson Financing Sources (Uses)
Transfer from VRD - - - - - - - Estimated Contribution from VRD for new Dobson ice system
Transfer from RETT - - - - - - - Transfer Dobson maintenance budget from RETT 5 year plan
Transfer from Vail Reinvestment Authority 3,839,275 3,839,275 - 3,839,275 57,000 3,896,275 2024: Transfer from the VRA for Dobson Redevelopment
Dobson Loan Proceeds (VRA)- - - - - - - Assumed conservative financing approach with VRA loan (still to be determined)
Dobson Redevelopment - (3,896,275) (3,896,275) - (3,896,275) - (3,896,275) 2024: Initial costs for Dobson redevelopment, offset by transfer from the VRA
Total Dobson Financing Sources (Uses)- (57,000) (57,000) - (57,000) 57,000 -
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TOWN OF VAIL 2024 PROPOSED AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Other Financing Sources (Uses)
Debt Service Payment (1,158,592) - (1,158,592) - (1,158,592) - (1,158,592) PW Shops Debt Service Payment
Transfer from Vail Reinvestment Authority 200,000 502,565 702,565 - 702,565 15,000 717,565
2024: Reappropriate transfers from the VRA for Frontage Road Enhancements ($220.3K),
CGL relocation ($32.3K), and Lionshead Streetscape ($250.0K); Transfer from the VRA
for the Frontage Road ($15.0K)
Transfer to Housing Fund (InDEED)(2,500,000) - (2,500,000) - (2,500,000) - (2,500,000) Annual $2.5M appropriation towards community housing projects
Transfer to Housing Fund - - - - - (308,799) (308,799) 2024: Repayment to Housing fund for Northtrail Unit D retained as a TOV Employee
Housing unit ($308.8K)
Transfer from Marketing Fund - 6,007 6,007 - 6,007 67,000 73,007
2024: Transfer from Marketing Fund storage container ($6.0K); Transfer from the
Marketing Fund for four additional house structures for the Kringle Krossing holiday
village ($67.0K)
Transfer from General Fund - 48,363 48,363 - 48,363 - 48,363 2024: Re-appropriate Transfer from Police Seizure Funds to cover K-9 acquisitions ($41K)
and K9 Vehicle mods (7K)
Total Other Financing Sources and Uses (3,458,592) 556,935 (2,901,657) - (2,901,657) (226,799) (3,128,456)
Revenue Over (Under) Expenditures (846,719) (18,460,801) (19,307,520) (921,272) (20,228,792) (1,510,553) (21,739,345)
Beginning Fund Balance 48,960,704 48,960,704 48,960,704 48,960,704
Ending Fund Balance 48,113,985 29,653,184 28,731,912 27,221,359
Fund Balance as a percentage of Sales Tax revenue 185%175%Minimum 25% of sales tax revenues
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Revenue
Real Estate Transfer Tax 7,000,000$ -$ 7,000,000$ -$ 7,000,000$ 1,212,318$ 8,212,318$ 2024: Increase based on year-to-date collections ($1.2M)
Golf Course Lease 175,151 - 175,151 - 175,151 - 175,151 Annual lease payment from Vail Recreation District; Rent income funds the "Recreation
Enhancement Account" below;
Intergovernmental Revenue 270,000 495,960 765,960 85,000 850,960 - 850,960
$30K lottery proceeds used annual for park projects;
2024: $240K CDPHE Grant for water quality projects; Re-appropriate Eco Trails Reimbursement
for Dowd Junction ($150.0K) and remaining ERWSD Reimbursement for Dowd Junction
($312.2K); Re-appropriate remaining CDPHE Water Quality Grant ($22.9K); Re-appropriate
unused potion of CPW Bear Education Grant ($10.8K); Eagle County reimbursement for wildfire
risk reduction ($55.0K); Reimbursement from the Vail Recreation District for the Golf Course
Stormwater Study ($30.0K);
Project Reimbursements 75,000 - 75,000 - 75,000 10,200 85,200 2024: Evergreen Redevelopment Project Reimbursement for Middle Creek Restoration Fund
($75K); Reimbursements from communities for CC4CA Events ($10.2K)
Donations - - - 30,000 30,000 8,156 38,156 2024: Logan donation towards Artist in Residency sculpture acquisition; Donations for Sole
Power prizes ($8.2K)
Recreation Amenity Fees 10,000 - 10,000 - 10,000 - 10,000 $10K annually
Bag Fees 50,000 47,800 97,800 - 97,800 6,480 104,280
Utilize bag fees towards two Hard to Recycle events anually ($50K);
2024: Re-appropriate utilization of bag fee towards recycling center catwalk replacement
($9.0K); Utilize bag fees for Zero Hero Waste Program ($38.8K); Utilize bage fees for Hard to
Recycle Event cost increases ($6.5K)
Earnings on Investments and Other 68,667 - 68,667 - 68,667 689,904 758,571 2024: Increase based on year-to-date collections ($689.9K)
Total Revenue 7,648,818 543,760 8,192,578 115,000 8,307,578 1,927,058 10,234,636
Expenditures
Management Fee to General Fund (5%)350,000 - 350,000 - 350,000 60,616 410,616 5% of RETT Collections - fee remitted to the General Fund for administration
Wildland
Forest Health Management 695,415 - 695,415 30,000 725,415 - 725,415 Wildland Operations; 2024: Personnel and supply costs reimbursed by Eagle County for wildfire
risk reduction ($30.0K)
Wildfire Mitigation 10,000 - 10,000 25,000 35,000 - 35,000
$10K annually to support wildfire mitigation projects as identified in the 2020 Vail Community
Wildfire Protection Plan; Burn prep and fuels reduction on Bald Mountain Road funded by Eagle
County($25.0K)
Fire Free Five - Rebate Program 100,000 73,189 173,189 - 173,189 - 173,189
2024: $100K for the Fire Free Five Community Assistance Program provides funding to
community members for the implementation of defensible space within the first five feet of the
building; 2024: Re-appropriate remaining funds towards ongoing Fire Free Five rebate program
($73.2K)
Wildland Fire Shelter 17,500 (17,500) - - - - - 2024: Wildland shelter safety device; Deferred to 2026; 2026: Placeholder for wildland shelter
safety
Fire Free Five - TOV Implementation 50,000 30,000 80,000 - 80,000 - 80,000 2024: $50K Continuation of Fire Free Five at TOV facilities; Re-appropriate $30K towards
ongoing Fire Free Five projects
Total Wildland 872,915 85,689 958,604 55,000 1,013,604 - 1,013,604
Parks
Annual Park and Landscape Maintenance 2,377,001 - 2,377,001 - 2,377,001 - 2,377,001 Annual: Ongoing path, park and open space maintenance, project mgmt. Includes trail host
program ($20K)
TOWN OF VAIL 2024 PROPOSED AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX FUND
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TOWN OF VAIL 2024 PROPOSED AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX FUND
Park / Playground Capital Maintenance 179,000 40,000 219,000 - 219,000 - 219,000 2024: Re-appropriate funds towards improvements of deteriorating wooden structures at
Sunbird Park ($40.0K)
Tree Maintenance 125,000 - 125,000 - 125,000 20,000 145,000
Annual on going pest control, tree removal and replacements in stream tract, open space, and
park areas; 2024: Additional funds for tree removal due to increased beaver activity and
beetle kill ($20.0K)
Street Furniture Replacement 35,000 72,000 107,000 - 107,000 - 107,000 Annual Placeholder for Street Furniture Replacements ($35.0K); $72K to replace blue Covid
picnic tables with a more aesthetically pleasing option
Village Art Landscape Enhancements - 25,000 25,000 - 25,000 - 25,000 2024: Re-appropriate funds for the planting bed at Squash Blossom on Bridge Street ($25K)
Stephens Park Safety Improvements - 19,904 19,904 - 19,904 - 19,904 2024: Re-appropriate funds for remaining equipment cost ($4.9K); Installation of a split-rail fence
between park and frontage road ($15.0K)
Ford Park- Betty Ford Way Pavers - 50,000 50,000 - 50,000 - 50,000 2024: Re-appropriate funds towards grading and landscape final touch up at streamwalk
entrance and guardrail ($50.0K)
Ford Park Enhancement: Priority 3 Landscape area - 5,946 5,946 - 5,946 - 5,946 2024: Re-appropriate $5.9K towards on-going landscape repairs and plant material replacement
Ford Park Playground Improvements 268,000 229,804 497,804 - 497,804 - 497,804 2024 :$497.8K for Ford Park playground safety improvements
Ford Park Master Plan Capital Design 200,000 - 200,000 - 200,000 - 200,000 2024: Design for ADA compliant routes and Tennis Center renovation
Turf Grass Reduction 150,000 - 150,000 - 150,000 - 150,000 2024: Continuation of Turf Grass Reduction projects at Main Vail and West Vail Roundabouts
and Municipal Building
Donovan Park Improvements - 20,000 20,000 - 20,000 - 20,000 2024: Re-appropriate funds to complete rock garden renovations ($20.0K)
Pirateship Park Improvements 300,000 - 300,000 - 300,000 - 300,000 2024: Safety improvements: replace wood siding and add climber
Gore Creek Promenade Rehabilitation - 408,897 408,897 (40,000) 368,897 - 368,897 2024: Re-appropriate funds for ongoing project; design work for this project to take place in
2024 ($368.9K)
Steps between Gore Creek Promenade and Children's
Fountain - - - 40,000 40,000 - 40,000 2024: Tree removal and landscaping on steps from Children's Fountain to Gore Creek
Promenade ($40.0K)
Slifer Fountain Feature Four Repair 75,000 - 75,000 - 75,000 - 75,000 2024: Repair plumbing leak in feature supply line in Slifer Plaza ($75k)
Total Parks 3,709,001 871,551 4,580,552 - 4,580,552 20,000 4,600,552
Rec Paths and Trails
Rec. Path Capital Maintenance 150,000 25,000 175,000 - 175,000 - 175,000 Annual Capital maintenance of the town's recreation path system ($85k); 2024: Recreation path
improvements ($65K); Re-appropriate funds towards shouldering improvements ($25K)
Recreation Path Safety Improvements 75,000 - 75,000 - 75,000 - 75,000 2024: Design of recreation path safety improvements ($75K)
Bike Safety 10,000 - 10,000 - 10,000 - 10,000 Annual cost for bike safety programs ($10.0K)
Bike Path Signage - 46,081 46,081 - 46,081 - 46,081 2024: Re-appropriate funds towards replacement of bike wayfinding signage, striping, and
etiquette signage town-wide
Pedestrian Bridge Projects 550,000 332,988 882,988 - 882,988 - 882,988 2024: $550K for pedestrian overpass; Re-appropriate $333.0K for pedestrian overpass
rehabilitation
East Vail Interchange Improvements - 204,543 204,543 - 204,543 - 204,543 2024: Re-appropriate funds for development of a landscape improvement plan due to
landscaping and drainage issues ($204.6K)
Dowd Junction repairs and improvements - 817,663 817,663 - 817,663 - 817,663 2024: Re-appropriate funds for ongoing restabilitzation of Dowd Junction retaining wall
($817.7K)
Portalet Enclosures 45,000 8,130 53,130 - 53,130 - 53,130 Re-appropriate funds for installation of screens received in 2023 ($8.1K)
Booth Lake Trailhead Parking Restroom - 2,500 2,500 - 2,500 - 2,500 2024: Re-appropriate funds for final landscaping costs ($2.5K)
Total Rec Paths and Trails 830,000 1,436,905 2,266,905 - 2,266,905 - 2,266,905
Recreational Facilities
Golden Peak Pickleball Sound Barriers - 1,498 1,498 - 1,498 - 1,498 2024: Re-appropriate funds for purchase of remaining panels ($1.5K)
Nature Center Operations 112,654 - 112,654 - 112,654 - 112,654 Nature Center operating costs(Contract with Walking Mountains)
Nature Center Capital Maintenance 8,064 - 8,064 - 8,064 - 8,064 2024: Path and walkway repairs ($8.1K);
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TOWN OF VAIL 2024 PROPOSED AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX FUND
Nature Center Redevelopment - 383,522 383,522 - 383,522 - 383,522 2024: Re-appropriate $383.5K for further planning and design for a nature center remodel;
Nature Center Construction is currently unfunded
Total Recreational Facilities 120,718 385,020 505,738 - 505,738 - 505,738
Environmental
Environmental Sustainability 824,626 (13,500) 811,126 2,880 814,006 - 814,006
2024: Annual operating expenditures for Environmental department (4.25 FTEs); includes $50K
for hard-to=recycle events, professional dues to organizations such as CC4CA, Climate Action
Collaborative, etc.; $14k sustainability intern, $14K Waste Education intern; $14K Water Quality
Intern; 2024: Eliminate one intern position and use savings towards a transfer to General Fund
to increase budget and scope of Destination Stewardship Management Plan ($13.5K reduction);
Clean-up day volunteer incentives ($2.9K)
Recycling and Waste Reduction Programs 95,500 104,900 200,400 - 200,400 6,480 206,880
2024: Continue Compost Residential Expansion ($15k); Love Vail Website ($8k); Recycling and
Composting Hauls to Eagle County ($25k); Recycling Compliance and Education ($7.5k);
Actively Green ($40k); Re-appropriate funds towards business compost program funds
($24.0K), residential compost program funds ($24.0K), and ball cup program funds ($12.1K);
$6.0K in additional funding for ball cup order of 12oz cups; Continuation of Zero Hero Waste
program ($38.8K) - Funded through bag fees; Additional funds for Hard to Recycle events,
offset by Bag Fees ($6.5K)
Recycling Center Catwalk Replacement - 16,500 16,500 - 16,500 - 16,500 2024: Re-appropriate catwalk replacement at recycling center ($16.5K) - Funded with $9K of
bag fees
Ecosystem Health 234,017 375,000 609,017 - 609,017 13,867 622,884
2024: CC4CA Retreat Host Community ($18k); Open Lands Plan Implementation ($32k);
Strategic Plan Rollout / Completion ($10k); Sustainable Destination Recertification & Fees
($20k); Sustainable Destination Reporting, Travel, Program ($25k); USFS Front Ranger
Program ($29k); Wildlife Habitat Improvements, Wildlife Forum ($100k); Re-appropriate funds
towards Dowd Junction Safe Passage Study partnership with CDOT ($175.0K), wildlife habitat
improvements ($100.0K), biodiversity study ($50.0K), and ongoing Protect Wildlife bear
campaign ($36.8K); additional funds for ongoing Protect Wildlife bear campaign ($13.2K);
Additional funds for CC4CA retreat, patially offset by member community contirbutions
($13.9K)
Energy & Transportation 122,500 15,000 137,500 - 87,500 8,156 45,656
2024: Energy Smarts ($40K); Sole Power ($5K); Greenhouse Gas Inventory ($25K); Energy-
related education and outreach ($2.5K); 2024: Car share feasibility study ($15.0K); Sole Power
prizes offset by Sole Power donations ($8.2K)
E-Bike Programs 243,000 - 243,000 - 243,000 - 243,000 E-Bike Share ($225K); E-Bike Ownership program ($18K); $15K for E-Bike Rebate program
E-Bike Share Infrastructure - 14,711 14,711 - 14,711 - 14,711 E-Bike Share Infrastructure- Gravel pads and bike racks; 2024: Re-appropriate funds for
additional gravel pads and bike racks ($14.7K)
Sole Power App - - 50,000 - 50,000 Development of Sole Power App ($50K)
Streamtract Education/Mitigation 30,000 - 30,000 - 30,000 - 30,000 Annual streamtract education programming such as "Lunch with Locals" landscape workshops
($50k), City Nature Challenge and storm drain art
Water Quality Infrastructure - 195,007 195,007 - 195,007 - 195,007 2024: Re-appropriate funds for ongoing water quality infrastructure project ($195.0K)
Water Quality Maintenance 285,000 - 285,000 65,000 350,000 - 350,000
Annual cleaning and draining of frog gutter bins ($150k) and water quality vaults ($60k); 2024:
Placeholder for updated water quality study ($75K); 2024: Increase in cost of cleaning of frog
gutter bins and water quality vaults based on higher-than-expected spring-time cleaning costs
($35K); Increase in cost for golf course water quality study, offset by reimbursement from VRD
($30.0K)
Streambank Mitigation - 35,000 35,000 - 35,000 - 35,000 2024: Re-appropriate funds for streambank planting project ($35K)
Middle Creek Restoration Fund 75,000 - 75,000 - 75,000 - 75,000
2024: The Evergreen redevelopment project is required to provide a restoration plan for Middle
Creek. The property is owned by the Town of Vail. The Town will fund the restoration plan and
be reimbursed by the developer (reimbursement included above)
86
Proposed
1st 2024 2nd 2024 3rd 2024
2024 Supplemental Amended Supplemental Amended Supplemental Amended
TOWN OF VAIL 2024 PROPOSED AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX FUND
Private Streambank Mitigation Program 80,000 - 80,000 - 80,000 - 80,000 Private Streambank Mitigation Program
Booth Heights Open Space - 18,778,754 18,778,754 - 18,778,754 42,760 18,821,514 2024: Re-appropriate acquisition of Booth Heights parcel for open space ($17.6M); Increase
acquisition cost for additional legal fees ($1.1M); Increase for final attorney fees ($42.8K)
Gore Creek Interpretive Signage - 222,165 222,165 - 222,165 - 222,165 2024: Re-appropriate funds towards ongoing project ($190.5K); New request of $32K for Gore
Creek signage using savings from the 2023 streambank restoration project for increased costs
Energy Efficiency Performance Contract 150,000 - 150,000 - 150,000 - 150,000 2024: Placeholder for an energy audit to facilitate an Energy Efficiency Performance Contract.
Total Environmental 2,139,643 19,743,537 21,883,180 67,880 21,951,060 71,263 21,972,323
Art
Public Art - Operating 188,525 - 188,525 - 188,525 - 188,525 Annual operating expenditures for Art in Public Places department
Public Art - General program / art 60,000 83,167 143,167 30,000 173,167 - 173,167
2024: Annual funds purchase sculptures, artwork, art programs and events; remainder is re-
appropriated each year to accumulate enough funds. ($60k); Re-appropriate funds to purchase
sculptures, artwork, art programs and events ($423.2K); Utilize funds for Art Space Studio
construction ($360K); Logan donation towards Broel sculpture acquisition- see corresponding
revenue above
Public Art - Winterfest 30,000 49,383 79,383 - 79,383 - 79,383 Winterfest Annual Budget ($30K); 2024: Re-appropriate donated funds towards 2024 Winterfest
program
Seibert Memorial Statue- Maintenance - 11,692 11,692 - 11,692 - 11,692 2024: Re-appropriate donated funds towards upkeep of sculpture ($11.7K)
Art Space - 1,420,375 1,420,375 - 1,420,375 - 1,420,375
2024: Re-appropriate funds towards construction of Art Space Studio in Ford Park ($760.4K);
$660K cost increase funded by $360K of General Program Art Funds and $300K of 2023 RETT
savings
Artist In Residency - Operating 30,000 - 30,000 - 30,000 - 30,000 Operating costs for artist in residency program utilizing the new Art Space
Artist In Residency - Capital Art Acquisitions 20,000 - 20,000 - 20,000 - 20,000 Capital art acquisition costs associated with artist in residency program
Total Art 328,525 1,564,617 1,893,142 30,000 1,923,142 - 1,923,142
Community
Council Contribution: Betty Ford Alpine Garden Support 79,195 - 79,195 - 79,195 - 79,195 Annual operating support of the Betty Ford Alpine Gardens; annual increase to follow town's
general operating annual increase
Council Contribution: Eagle River Watershed Support 42,000 - 42,000 - 42,000 - 42,000 Annual support of the Eagle River Watershed Council programs
Council Contribution: Trail Alliance 17,500 - 17,500 - 17,500 - 17,500 Adopt A Trail Council Contribution for trails in or bordering the Town
Total Contributions 138,695 - 138,695 - 138,695 - 138,695
VRD-Managed Facilities & Maintenance
Recreation Enhancement Account 175,151 364,170 539,321 - 539,321 - 539,321 Annual rent paid by Vail Recreation District; to be re-invested in asset maintenance; 2024: Re-
appropriate funds to be re-invested in maintenance ($354.9K); Additional $9.3K for lease
payment collected over budget
Recreation Facility Maintenance 22,000 - 22,000 - 22,000 - 22,000 RETT facility maintenance ($22.0K)
Synthetic Turf Replacement - 472,000 472,000 - 472,000 - 472,000 2024: Re-appropriate funds towards synthetic turf replacement ($472K)
Golf Clubhouse 13,708 (1,224) 12,484 - 12,484 - 12,484 2024: Heat tape replacement ($12.2K)
Athletic Field Restroom/Storage Building - 1,000,000 1,000,000 - 1,000,000 - 1,000,000 2024: Re-appropriate $1.0M for the replacement of existing restroom/concession with new 2000
sq. ft. restroom/storage building
Golf Course - Other 22,020 410,049 432,069 - 432,069 - 432,069
2024: Maintenance building Gas Fired Heater ($6.5k); Maintenance building overhead radiant
heating ($12.9k); Maintenance building wood privacy fencing ($2.7k); 2024: Re-appropriate
$410K for completion of golf course projects
Drainage Improvements & Fence near Golf Maintenance
Building 295,410 - 295,410 - 295,410 (295,410) - 2024: Drainage and grading improvements and fence repair near golf maintenance building
($295K); Project eliminated and budget shifted to Gymnastics Center Air Conditioning
Dobson Ice Arena 17,336 626,395 643,731 - 643,731 - 643,731 Annual Dobson Arena Maintenance
87
Proposed
1st 2024 2nd 2024 3rd 2024
2024 Supplemental Amended Supplemental Amended Supplemental Amended
TOWN OF VAIL 2024 PROPOSED AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX FUND
Ford Park / Tennis Center Improvements 13,261 137,593 150,854 - 150,854 - 150,854 2024: Furnace, hot water tank, baseboards replacement ($13.3K); Re-appropriate funds
towards incomplete projects ($137.6K) ;
Athletic Fields 9,362 107,185 116,547 - 116,547 - 116,547 2024: Asphalt parking lot repairs ($9.3K); Re-appropriate grading and drainage repairs
($108.2K)
Gymnastics Center - 219,399 219,399 - 219,399 492,095 711,494
2024: Re-appropriate ongoing repairs from 2023 ($354.9K); Increase for Air Conditioning
installation ($492.1K), offset by savings in drainage & fence improvements at Golf
Maintnenace Building, and reduction of future planned VRD projects
Total VRD-Managed Facilities & Maintenance 568,248 3,335,567 3,903,815 - 3,903,815 196,685 4,100,500
Total Expenditures 9,057,745 27,422,886 36,480,631 152,880 36,633,511 348,564 36,932,075
Other Financing Sources (Uses)
Loan from General Fund for Booth Heights 3,750,000 3,750,000 - 3,750,000 (3,750,000) - 2024: Loan from General Fund for Booth Heights Acquisition ($3.75M) - Removed per Council
Direction
Loan Repayment (to) General Fund for Booth Heights (282,199) 94,699 (187,500) - (187,500) 187,500 - Payback of funds for Booth Heights acquisition costs over 20 years, 2024-2043: $187.5K annual
debt service payment - Removed per Council Direction
Transfer from General Fund - Other - - - 2,880 2,880 - 2,880 2024: Transfer from General Fund for Clean-Up Day volunteer incentives
Transfer (to) General Fund - Other (13,500) (13,500) - (13,500) - (13,500) 2024: Transfer to General Fund for increase in budget and scope of Destination Stewardship
Management Plan
Revenue Over (Under) Expenditures (1,691,126) (23,047,927) (24,739,053) (35,000) (24,774,053) (1,984,006) (26,708,059)
Beginning Fund Balance 31,887,550 31,887,550 31,887,550 31,887,550
Ending Fund Balance 30,196,424$ 7,148,497$ 7,113,497$ 5,179,491$
Minimum Fund Balance 2,000,000$ 2,000,000$ 2,000,000$ 2,000,000$
88
TOWN OF VAIL 2024 PROPOSED AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
HOUSING FUND
Proposed
2024 1st 2024 2nd 2024 3rd 2024
Budget Supplemental Amended Supplemental Amended Supplemental Amended
Revenue
Housing Sales Tax 4,950,000$ 4,950,000$ 4,950,000$ 4,950,000$
Housing Fee in Lieu Annual Collections 46,199 46,199
2024: Housing Fee in lieu to be used
towards future buydown purchases
Transfer from CPF - Reimbursement for North Trail Townhome Unit
D (TOV unit)308,799 308,799 2024: Repayment from CPF for North
Trail Unit D
Transfer in from Capital Projects Fund 2,500,000 2,500,000 2,500,000 2,500,000
Workforce Housing Sales 475,000 475,000 625,000 1,100,000 1,100,000 2024: Estimated resale revenue for
Pitkin Creek #3B and #14A
Lionsridge Land Sale 4,995,455 4,995,455 2024: Lionsridge Land Lease
Purchase Option
Deed Restriction Buyouts 675,000 675,000 1779 Sierra Trail and 392 Beaver
Dam Road
Earnings on Investments 700,000 700,000
Total Revenue 7,450,000 475,000 7,925,000 625,000 8,550,000 6,725,453 15,275,453
Expenditures
Housing Programs
InDeed Program 2,500,000 680,089 3,180,089 (160,444) 3,019,645 3,019,645 Annual $2.5M transfer from CPF for
InDeed/Community Housing
Buy Down Housing 106,891 106,891 106,891 46,199 153,090 2024: Utilize housing fee in lieu
towards future Buy Down housing
Future Purchases 1,500,000 1,500,000 1,500,000 1,500,000 Placeholder for Buy Down housing
purchases
Pitkin Creek Unit #14A 4,000 4,000 4,000 4,000
Pitkin Creek Unit #3B 785,444 785,444 785,444 2024: Utilize resale revenue of $625K
and $160.4M of InDeed funds to
purchase Pitkin Creek #3B
Construction Housing Projects
Timber Ridge Redevelopment 80,920 80,920 80,920 80,920
W. Middle Creek Development Predevelopment 3,892,046 3,892,046 3,892,046 3,892,046
W. Middle Creek Development Legal Fees Contingency 50,000 50,000 50,000 50,000
East Vail Parcel Predevelopment 400,000 400,000 2024: $400.0K placeholder for
entitlement process
Residences at Main Vail Opportunity Fee 50,000 50,000 50,000
Land Purchases for future Housing
CDOT Parcel Acquisition Placeholder - West Middle Creek 3,270,000 3,270,000 3,270,000 3,270,000
CDOT Parcel Acquisition Placeholder - East Vail 2,650,000 2,650,000 2,650,000 2,650,000
Eagle-Vail Parcel Placeholder 50,000 50,000 50,000 50,000
Total Expenditures 2,500,000 12,283,946 14,783,946 675,000 15,458,946 446,199 15,905,145
Operating Income 4,950,000 (11,808,946) (6,858,946) (50,000) (6,908,946) 6,279,254 (629,692)
Other Finance Sources (Uses
Transfer from/(to) Timber Ridge- Site and Podium (9,000,000) (93,105) (9,093,105) (9,093,105) (9,093,105)
Transfer from/(to) Timber Ridge- CDOT Land Acquisition (1,715,000) (1,715,000) (1,715,000) (4,650) (1,719,650)
True-up total cost of TR CDOT land
acquisition
Total Other Finance Sources (Uses)(9,000,000) (1,808,105) (10,808,105) - (10,808,105) (4,650) (10,812,755)
Surplus (Deficit) Net of Transfers and One-Time Items (4,050,000) (13,617,051) (17,667,051) (50,000) (17,717,051) 6,274,604 (11,442,447)
Beginning Fund Balance 18,784,163 18,784,163 18,784,163 18,784,163
Ending Fund Balance 14,734,163$ 1,117,111$ 1,067,111$ 7,341,715$
89
TOWN OF VAIL 2025 PROPOSED AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
VAIL MARKETING & SPECIAL EVENTS FUND
Proposed
2024 1st 2024 2nd 2024 3rd 2024
Budget Supplemental Amended Supplemental Amended Supplemental Amended
Revenue
Business Licenses 345,000$ 345,000$ 345,000$ 345,000$
Earnings on Investments 250 250 250 10,000 10,250
Total Revenue 345,250 - 345,250 - 345,250 10,000 355,250
Expenditures
Commission on Special Events (CSE) :
CSE Surveys 54,000 54,000 54,000 54,000
Education & Enrichment 154,530 154,530 (18,030) 136,500 136,500
Visitor Draw 684,648 684,648 50,622 735,270 735,270
Recreation 75,000 75,000 49,000 124,000 124,000
Signature Events 1,095,252 1,095,252 (81,592) 1,013,660 1,013,660
Town Produced Events:801,000 (6,007) 794,993 794,993 (67,000) 727,993
Utilize for transfer to CPF for Kringle
Crossing Houses ($67.0K)
NYE/4th of July Display 58,000 58,000 58,000 58,000
Ambient Event Funding:
Music in the Villages 237,978 237,978 237,978 237,978
Cultural Heritage:
National Brotherhood of Skiers - - -
Other Council Funded Events:
Mikaela 87 - - -
Collection Fee - General Fund 17,250 17,250 17,250 17,250
Total Expenditures 3,177,658 (6,007) 3,171,651 - 3,171,651 (67,000) 3,104,651
Other Financing Sources (Uses)
Transfer from/(to) Capital Projects Fund - (6,007) (6,007) (6,007) (67,000) (73,007)
Transfer to CPF for Kringle Crossing
Houses ($67.0K)
Transfer from/(to) General Fund 2,600,000 2,600,000 2,600,000 2,600,000
Total Other Financing Sources (Uses)2,600,000 (6,007) 2,593,993 - 2,593,993 (67,000) 2,526,993
Revenue Over (Under) Expenditures (232,408) - (232,408) - (232,408) 10,000 (222,408)
Beginning Fund Balance 360,109 360,109 360,109 360,109
Ending Fund Balance 127,701$ 127,701$ 127,701$ 137,701$
90
Proposed
2024 1st 2024 3rd 2024
Budget Supplemental Amended Supplemental Amended
Revenue
Town of Vail Interagency Charge 4,632,943$ 6,875$ 4,639,818$ 4,639,818$
Insurance Reimbursements & Other 25,000 25,000 50,409 75,409
Earnings on Investments 1,500 1,500 75,000 76,500
Equipment Sales and Trade-ins 196,227 196,227 196,227
Total Revenue 4,855,670 6,875 4,862,545 125,409 4,987,954
Expenditures
Salaries & Benefits 1,440,075 1,440,075 21,000 1,461,075
Operating, Maintenance & Contracts 2,169,796 2,169,796 27,500 2,197,296
Capital Outlay 1,501,976 1,227,546 2,729,522 2,729,522
Total Expenditures 5,111,847 1,227,546 6,339,393 48,500 6,387,893
Revenue Over (Under) Expenditures (256,177) (1,220,671) (1,476,848) 76,909 (1,399,939)
Transfer In from General Fund - - - - -
Beginning Fund Balance 1,670,724 1,670,724 1,670,724
Ending Fund Balance 1,414,547$ 193,876$ 270,785$
HEAVY EQUIPMENT FUND
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
TOWN OF VAIL 2024 PROPOSED AMENDED BUDGET
91
Proposed
2024 3rd 2024
Budget Supplemental Budget
Revenue
Town of Vail Interagency Charge - Premiums 4,398,910$ 4,398,910$
Employee Contributions 911,864 911,864$
Insurer Proceeds 530,000 530,000$
Earnings on Investments 75,000 150,000 225,000$
Total Revenue 5,915,774 150,000 6,065,774
Expenditures
Health Insurance Premiums 901,760 901,760$
Claims Paid 5,093,407 5,093,407$
Wellness Bonus 109,000 109,000$
Professional Fees 110,000 110,000$
Total Expenditures 6,214,167 - 6,214,167
Revenue Over (Under) Expenditures (298,393) 150,000 (148,393)
Beginning Fund Balance 5,074,525 5,074,525
Ending Fund Balance 4,776,132$ 4,926,132$
TOWN OF VAIL 2024 PROPOSED AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
HEALTH INSURANCE FUND
92
Proposed
2024 2nd 2024 3rd 2024
Budget Supplemental Amended Supplemental Amended
Revenue
E911 Board Revenue 1,167,993$ 1,167,993$ 1,167,993$
Interagency Charges 1,598,162 1,598,162 1,598,162
Other County Revenues - - -
Town of Vail Interagency Charge 691,448 691,448 691,448
Earnings on Investments and Other 5,000 5,000 120,000 125,000 2024: Increase based on YTD collections
Total Revenue 3,462,603 - 3,462,603 120,000 3,582,603
Expenditures
Salaries & Benefits 2,867,907 2,867,907 53,200 2,921,107 2024: Skills Based progression implementaiton
($53,200)
Operating, Maintenance & Contracts 613,342 14,400 627,742 627,742 2024: Additional fiber cabling charges ($14.4K)
Capital Outlay - 194,200 194,200 700,000 894,200
2024: Mobile Responder functionality add-on to CAD
software ($194.2K); 2024: RMS System
Replacement ($700.0K)
Total Expenditures 3,481,249 208,600 3,689,849 753,200 4,443,049
Revenue Over (Under) Expenditures (18,646) (208,600) (227,246) (633,200) (860,446)
Other Financing Sources (Uses)
Transfer from General Fund - - 253,266 253,266 2024: Transfer from General Fund for Braden Case
Total Financing Sources (Uses)- - - 253,266 253,266
Change in Net Position (18,646) (208,600) (227,246) (379,934) (607,180)
Beginning Fund Balance 2,557,235 2,557,235 2,557,235
Ending Fund Balance 2,538,589$ 2,329,989$ 1,950,055$
TOWN OF VAIL 2024 PROPOSED AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
DISPATCH SERVICES FUND
93
2024 2024
2024 1st Amended 3rd Amended
Budget Supplemental Budget Supplemental Budget
Revenue
Rental Income 1,721,300$ 1,721,300$ 1,721,300$
Other Income 124,230 124,230 146,000 270,230
Investment Earnings 500 500 500
Total Revenue 1,846,030 - 1,846,030 146,000 1,992,030
Expenses
Operating, Maintenance & Contracts 567,994 567,994 146,000 713,994
Capital Outlay- Triumph 51,639 51,639 51,639
Capital Outlay- RMV Construction - 62,019 62,019 62,019
Total Expenditures 619,633 62,019 681,652 146,000 827,652
Revenue Over Expenses 1,226,397 (62,019) 1,164,378 - 1,164,378
Other Financing Sources (Uses)
Fiscal Agent fees (3,000) (3,000) (3,000)
Principal Repayment (435,000) (435,000) (435,000)
Interest Expense (783,788) (783,788) (783,788)
Total Other Financing Sources (Uses)(1,221,788) - (1,221,788) - (1,221,788)
Change in Net Position 4,609 (62,019) (57,410) - (57,410)
Beginning Fund Balance 72,936 482,717 482,717
Ending Fund Balance 77,545$ 425,307$ 425,307$
TOWN OF VAIL 2024 PROPOSED AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
RESIDENCES AT MAIN VAIL
94
2024 1st 2024 2nd 2024 3rd 2024
Budget Supplemental Amended Supplemental Amended Supplemental Amended
Revenue
Rental Income 466,438$ 466,438$ 466,438$ 101,787$ 568,225$
Other Income 3,681 3,681 3,681 3,681
Total Revenue 470,119 - 470,119 - 470,119 101,787 571,906
Expenditures
Operating, Maintenance & Contracts 171,872 125,624 297,496 297,496 37,942 335,438
Contingency - 50,000 50,000 50,000 50,000
Total Expenditures 171,872 175,624 347,496 - 347,496 37,942 385,438
Operating Income 298,247 (175,624) 122,623 - 122,623 63,845 186,467
Non-operating Revenues (Expenses)
Interest on Investments 12,500 12,500 12,500 54,000 66,500
Loan Principal Repayment to Capital Projects Fund (401,508) (401,508) (401,508) (401,508)
Interest Payment to Capital Projects Fund (61,447) (61,447) (61,447) (61,447)
Total Non-operating Revenues (Expenses)(450,455) - (450,455) - (450,455) 54,000 (396,455)
Surplus (Deficit) from Operations (152,208) (175,624) (327,832) - (327,832) 117,845 (209,988)
Site/Podium/Land
Land Reimbursement @ Sale
Transfer from Housing Fund- CDOT Land Acquisition 1,715,000 1,715,000 1,715,000 1,715,000
CDOT Land Acquisition (1,715,000) (1,715,000) (4,650) (1,719,650) (1,719,650)
Site and Podium- Timber Ridge Redevelopment (38,597,773) (2,529,363) (41,127,136) (41,127,136) 1,908,277 (39,218,859)
Redevelopment Legal Fee Contingency (50,000) (50,000) (50,000) (50,000)
Transfer from Housing Fund- Site and Podium 9,000,000 93,105 9,093,105 9,093,105 4,650 9,097,755
Transfer from General Fund- Site and Podium/legal fees 28,049,840 2,472,500 30,522,340 30,522,340 30,522,340
Total Site and Podium (1,547,933) (13,758) (1,561,691) (4,650) (1,566,341) 1,912,927 346,586
Revenue Over (Under) Expenditures (1,700,141) (189,382) (1,889,523) (4,650) (1,894,173) 2,030,772 136,598
Beginning Fund Balance 2,948,789 2,725,806 2,725,806 2,725,806
Ending Fund Balance 1,248,648$ 836,283$ 831,633$ 2,862,405$
TOWN OF VAIL 2024 PROPOSED AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
TIMBER RIDGE FUND
95
Ordinance No. 23, Series of 2024
ORDINANCE NO. 23
SERIES OF 2024
AN ORDINANCE MAKING BUDGET ADJUSTMENTS TO THE TOWN OF VAIL GENERAL
FUND, CAPITAL PROJECTS FUND, REAL ESTATE TRANSFER TAX FUND, HOUSING
FUND, DISPATCH SERVICES FUND, HEAVY EQUIPMENT FUND, RESIDENCES AT MAIN
VAIL FUND, AND TIMBER RIDGE FUND OF THE 2024 BUDGET FOR THE TOWN OF VAIL,
COLORADO; AND AUTHORIZING THE SAID ADJUSTMENTS AS SET FORTH HEREIN;
AND SETTING FORTH DETAILS IN REGARD THERETO.
WHEREAS, contingencies have arisen during the fiscal year 2024 which could not have
been reasonably foreseen or anticipated by the Town Council at the time it enacted Ordinance No.
24, Series of 2023, adopting the 2024 Budget and Financial Plan for the Town of Vail, Colorado;
and,
WHEREAS, the Town Manager has certified to the Town Council that sufficient funds are
available to discharge the appropriations referred to herein, not otherwise reflected in the Budget, in
accordance with Section 9.10(a) of the Charter of the Town of Vail; and,
WHEREAS, in order to accomplish the foregoing, the Town Council finds that it should make
certain budget adjustments as set forth herein.
NOW, THEREFORE, BE IT ORDAINED, BY THE TOWN COUNCIL OF THE TOWN OF
VAIL, COLORADO that:
1. Pursuant to Section 9.10(a) of the Charter of the Town of Vail, Colorado, the Town
Council hereby makes the following budget adjustments for the 2024 Budget and Financial Plan for
the Town of Vail, Colorado, and authorizes the following budget adjustments:
General Fund $ (2,219,533)
Capital Projects Fund 4,393,718
Real Estate Transfer Tax Fund 161,064
Housing Fund 450,849
Dispatch Services Fund 753,200
Heavy Equipment Fund 48,500
Residences at Main Vail Fund 146,000
Timber Ridge Fund (1,870,335)
Interfund Transfers 3,243,169
Total $ 5,106,632
2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any
reason held to be invalid, such decision shall not affect the validity of the remaining portions of this
96
Ordinance No. 23, Series of 2024
ordinance; and the Town Council hereby declares it would have passed this ordinance, and each
part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or
more parts, sections, subsections, sentences, clauses or phrases be declared invalid.
3. The Town Council hereby finds, determines, and declares that this ordinance is
necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants
thereof.
4. The repeal or the repeal and reenactment of any provision of the Municipal Code of
the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty
imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced,
nor any other action or proceedings as commenced under or by virtue of the provision repealed or
repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any
ordinance previously repealed or superseded unless expressly stated herein.
5. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent
herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed
to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed.
INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON
FIRST READING this 3rd day of December 2024, and a public hearing shall be held on this
Ordinance on the 17th day of December, 2024, at the regular meeting of the Town Council of the
Town of Vail, Colorado, in the Municipal Building of the town.
_______________________________
Travis Coggin, Mayor
ATTEST:
___________________________
Stephanie Kauffman, Town Clerk
97
AGENDA ITEM NO. 7.1
Item Cover Page
DATE:December 3, 2024
TIME:5 min.
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Public Hearings
AGENDA SECTION:Public Hearings (7:20pm)
SUBJECT:Ordinance No. 17, Series of 2024, Second Reading, An Ordinance
Amending Title 7 of the Vail Town Code Regarding Pedestrian
Mall Areas and Loading Docks in the Town (7:20pm)
SUGGESTED ACTION:Approve, approve with amendments, or deny Ordinance No. 17,
Series of 2024 upon second reading.
PRESENTER(S):Chief Ryan Kenney, Vail Police Department
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
L&D Ordinance Changes Memo
Ped Mall Access Permits-O10092
98
February 15, 2024
To:Town Council
Through:Russell Forrest
Town Manager
From:Ryan Kenney
Chief of Police
Subject:Ordinance Change
The loading and delivery program has been in operation for over two years. During that time, we
have made changes to operational procedures as we learn to be more efficient. As we have made
these changes, we have not updated our Town code that regulates loading and delivery, Title 7
chapters 11 and 12. We would like to make changes to chapters 11 and 12 as well as add a chapter
13.
Chapter 11 will remain intact with the exception of 7-11-4. Subsection “D” is removed. An
additional subsection is added to address access for maintenance vehicles.
Chapter 12 will have several changes made. The most significant changes are removing the
definitions, removing how the Town selects a contractor, relocating the dock permit language to
Chapter 13, and adding language for an access permit.
Chapter 13 was added to address the dock permit.
None of these changes will affect how loading and delivery is currently operating. These changes
reflect how the program has been operating. We are requesting Councils approval to make these
changes.
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ORDINANCE NO. 17
Series of 2024
AN ORDINANCE AMENDING TITLE 7 OF THE VAIL TOWN CODE
REGARDING PEDESTRIAN MALL AREAS AND LOADING DOCKS IN
THE TOWN
WHEREAS, on August 16, 2022, the Town Council passed revisions to Title 7 of
the Vail Town Code related to pedestrian and vehicular circulation in pedestrian malls in
the Town (the "Ordinance");
WHEREAS, the Ordinance created a coordinated delivery system to address
pedestrian safety, allow for better emergency vehicle access by reducing congestion, and
provide for the coordinated and efficient delivery of goods in pedestrian mall area; and
WHEREAS, the Town Council desires to amend the Ordinance to clarify the
requirements and separate loading dock permits from pedestrian mall access permits.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF VAIL, COLORADO, THAT:
Section 1.Section 7-11-4 of the Vail Town Code is hereby repealed in its
entirety and replaced as follows:
§ 7-11-4: EXCEPTIONS.
In all pedestrian mall areas, the following vehicular traffic is permitted:
(A)Vehicles issued a permit by the Town in accordance with Chapter 12
of this Title;
(B)Public transportation vehicles operated by the Town;
(C)Emergency vehicles;
(D)Armored money vehicles;
(E)Waste and recycling collection vehicles;
(F)Vehicles entering or exiting a parking structure located within a
pedestrian mall area to access a business or residence when there is no
other means of vehicular access;
(G)Property owners and their guests actively loading or unloading when
there is no other means of vehicular access;
(H)Guests checking in or out of any accommodation establishment
located within a pedestrian mall area; and
(I)Vehicles that are inseparable from and necessary to an active repair
or maintenance service being performed within a pedestrian mall area.
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Section 2.Chapter 12 of Title 7 of the Vail Town Code is hereby repealed in its
entirety and replaced as follows:
CHAPTER 12
PEDESTRIAN MALL VEHICULAR ACCESS PERMITS
§ 7-12-1: PURPOSE.
The purpose of this Chapter is to increase the safety of pedestrian traffic,
reduce environmental impacts, allow for better emergency vehicle access
by reducing congestion, and provide for a coordinated permitting process
for certain low-impact vehicles to access pedestrian mall areas in
accordance with Section 7-11-4(A).
§ 7-12-2: PEDESTRIAN MALL AREAS.
Pedestrian mall areas shall be those areas designated as a pedestrian mall
by Chapter 11 of this Title.
§ 7-12-3: ACCESS PERMIT REQUIRED.
(A)An access permit shall be required for all vehicles seeking access to
a pedestrian mall area except for those vehicles exempted by Section 7-11-
4(B) – (I).
(B)The Vail Police Department shall issue a pedestrian mall permit only
when the final destination of the goods to be delivered is in a pedestrian
mall area and the size and weight of the goods make delivery impractical
by any other means as determined by the Vail Police Department.
§ 7-12-4: VIOLATION AND PENALTY.
(A)Violation: It is unlawful to violate any provision of this Chapter.
Violations of this Chapter shall be civil infractions. Each day of violation
shall be deemed a separate offense.
(B)Civil Enforcement:
(1)If the Town chooses civil enforcement, a citation may be
served by posting on the front door of the business in violation, or by
personal service on the alleged violator, or by mailing first-class U.S. Mail
to the last known address of the alleged violator.
(2)Civil violations shall be subject to the following fines and
penalties:
(a)First violation in any twelve (12) month period: $500.
(b)Second violation in any twelve (12) month period: $1,500.
(c)Third and subsequent violations in any twelve (12) month
period: $2,500.
(3)All penalties shall be paid within fourteen (14) days of the date
of the citation. If the civil violation is paid, there shall be no opportunity to
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challenge or otherwise appeal the violation. If the violator disputes the
violation, a written protest shall be filed with the Town within fourteen (14)
days of the date of the citation.
(4)If the citation is protested, the Town shall cancel the citation
and proceed to criminal enforcement.
(C)Criminal Enforcement: If the Town chooses criminal enforcement or
a protest is filed and the civil citation is canceled, a summons and complaint
may be served as provided in the Colorado Municipal Court Rules of
Procedure. The penalties shall be as set forth in Section 1-4-1 of this Code.
(D)Other Remedies: In addition to the penalties described herein, the
Town shall have any and all remedies provided by law and in equity for a
violation of this Chapter, including without limitation damages, specific
performance and injunctive relief.
Section 3.Title 7 of the Vail Town Code is hereby amended by the addition of
a new Chapter 13 to read as follows:
CHAPTER 13
LOADING DOCK PERMITS
§ 7-13-1: PURPOSE.
The purpose of this Chapter is to allow for the efficient use of loading docks
in the Town through a coordinated permitting system.
§ 7-13-2: LOADING DOCK PERMIT REQUIRED.
(A)A loading dock permit shall be required for any person or business
seeking access to a loading dock in the Town.
(B)An application for a loading dock permit shall be submitted to the Vail
Police Department, on forms provided by the Vail Police Department.
Permits shall be issued when the application conforms with all requirements
of this Code including payment of the applicable permit fee.
§ 7-13-3: PERMIT FEES.
Permit fees shall be set forth in the fee schedule adopted by resolution of
the Town Council. Permit fees shall be calculated on an annual basis
beginning in October of each year and shall be prorated on a monthly basis.
§ 7-13-4: VIOLATION AND PENALTY.
(A)Violation: It is unlawful to violate any provision of this Chapter.
Violations of this Chapter shall be civil infractions. Each day of violation
shall be deemed a separate offense.
(B)Civil Enforcement:
(1)If the Town chooses civil enforcement, a citation may be
served by posting on the front door of the business in violation, or by
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personal service on the alleged violator, or by mailing first-class U.S. Mail
to the last known address of the alleged violator.
(2)Civil violations shall be subject to the following fines and
penalties:
(a)First violation in any twelve (12) month period: $500.
(b)Second violation in any twelve (12) month period: $1,500.
(c)Third and subsequent violations in any twelve (12) month
period: $2,500.
(3)All penalties shall be paid within fourteen (14) days of the date
of the citation. If the civil violation is paid, there shall be no opportunity to
challenge or otherwise appeal the violation. If the violator disputes the
violation, a written protest shall be filed with the Town within fourteen (14)
days of the date of the citation.
(4)If the citation is protested, the Town shall cancel the citation
and proceed to criminal enforcement.
(C)Criminal Enforcement: If the Town chooses criminal enforcement or
a protest is filed and the civil citation is canceled, a summons and complaint
may be served as provided in the Colorado Municipal Court Rules of
Procedure. The penalties shall be as set forth in Section 1-4-1 of this Code.
(D)Other Remedies: In addition to the penalties described herein, the
Town shall have any and all remedies provided by law and in equity for a
violation of this Chapter, including without limitation damages, specific
performance and injunctive relief.
Section 4.If any part, section, subsection, sentence, clause or phrase of this
ordinance is for any reason held to be invalid, such decision shall not effect the validity of
the remaining portions of this ordinance; and the Town Council hereby declares it would
have passed this ordinance, and each part, section, subsection, sentence, clause or
phrase thereof, regardless of the fact that any one or more parts, sections, subsections,
sentences, clauses or phrases be declared invalid.
Section 5.The Town Council hereby finds, determines and declares that this
ordinance is necessary and proper for the health, safety and welfare of the Town and the
inhabitants thereof.
Section 6.The amendment of any provision of the Vail Town Code as provided
in this ordinance shall not affect any right which has accrued, any duty imposed, any
violation that occurred prior to the effective date hereof, any prosecution commenced, nor
any other action or proceeding as commenced under or by virtue of the provision
amended. The amendment of any provision hereby shall not revive any provision or any
ordinance previously repealed or superseded unless expressly stated herein.
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Section 7.All bylaws, orders, resolutions and ordinances, or parts thereof,
inconsistent herewith are repealed to the extent only of such inconsistency. This repealer
shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof,
theretofore repealed.
INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED
PUBLISHED ONCE IN FULL ON FIRST READING this ___ day of ______________,
2024 and a public hearing for second reading of this Ordinance set for the _____day of
______________, 2024, in the Council Chambers of the Vail Municipal Building, Vail,
Colorado.
_____________________________
Travis Coggin, Mayor
ATTEST:
____________________________
Stephanie Kauffman, Town Clerk
READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED
this ___ day of ______________, 2024.
_____________________________
Travis Coggin, Mayor
ATTEST:
____________________________
Stephanie Kauffman, Town Clerk
104
AGENDA ITEM NO. 7.2
Item Cover Page
DATE:December 3, 2024
TIME:15 min.
SUBMITTED BY:Jake Shipe, Finance
ITEM TYPE:Public Hearings
AGENDA SECTION:Public Hearings (7:20pm)
SUBJECT:Ordinance No. 18, Series of 2024, Second Reading, Annual
Appropriation Ordinance: Adopting a Budget and Financial Plan
and Making Appropriations to Pay the Costs, Expenses, and
Liabilities of the Town of Vail, Colorado, for its Fiscal Year
January 1, 2025 through December 31, 2025 (7:25pm)
SUGGESTED ACTION:Approve, approve with amendments, or deny Ordinance No.18,
Series of 2024 upon second reading.
PRESENTER(S):Carlie Smith, Finance Director and Jake Shipe, Budget Analyst
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
120324 Town of Vail 2025 Proposed Budget - Second Reading
Attachment A - Capital Additional Information
Attachment B - Project Narratives (2nd Reading)
Attachment C - Contribution Request Full Applications
TM 2025 Bud Reading Ord 18 2nd Reading
Town of Vail 2025 Proposed Budget (2nd Reading) - Presentation
105
2025 PROPOSED
BUDGET
December 3, 2024
Page 1 106
TOWN OF VAIL PROPOSED
2025 BUDGET TABLE OF
CONTENTS
COVER MEMO 3
REVENUE
Major Revenue Analysis
EXPENDITURES
General Fund 21
Personnel
−
−Ten-Year Summary of Budgeted Positions by Department 25
Employee Benefits Summary 27
Contributions
Contributions Summary 29
Contributions Notes 30
CAPITAL PLAN
Capital Projects Fund 39
Real Estate Transfer Tax Fund 46
Housing Fund 52
Unfunded 53
OTHER FUNDS
Marketing Fund
55
Heavy Equipment Fund
56
Health Insurance Fund
57
Dispatch Services Fund
58
−
Timber Ridge Housing Fund
59
This table of contents is "Clickable". Click on headings below to be directed to the page.
Residences at Main Vail Fund
−60
18
Internal Employee Housing Rental Fund
Summary of Changes in Personnel
24
61
Page 2 107
TO: Vail Town Council
FROM: Finance Department
DATE: December 3rd, 2024
SUBJECT: Second Reading of 2025 Town Manager’s Budget
I.SUMMARY
Ordinance No. 18, Series 24, a second reading of the proposed 2025 Town Manager’s Budget.
II.DISCUSSION
Since the first reading the following changes have been made to the 2025 Budget:
•Capital Projects Fund: Staff has increased the budget for the photo radar pilot program by
$15,000 for a total of $35,000. The increase in budget will allow the pilot program at two
locations. The two proposed locations are set bound on S. Frontage Road near the Vail
Transit Center, and on N. Frontage Rd. near Safeway.
•General Fund/ Real Estate Transfer Tax Fund: The 2025 debt payment from the Real
Estate Transfer Tax Fund to the General Fund has been removed. The RETT Fund will
pay the full cost of the Booth Heights parcel acquisitions, including legal fees, in full in
2024. The 2024 budget has been updated to reflect this change. As an internal transfer,
this has no impact on total expenditures.
•Dispatch Services Fund: Included in the 2025 Dispatch Service Fund was $750,000 for
the replacement of the records management system. Staff is requesting to decrease this
to $700,000 and move forward to the 2024 budget in the 3rd supplemental in order to be
able to contract for the system now.
Additional Requests:
Council requested to breakout franchise fees and lift tax separately in the revenue information
and chart. This has been reflected in today presentation. This has no impact to the total budget.
Council requested more information on the revenue and costs of the town’s electric vehicle
charging stations. Staff will be back at a later date with an update, along with proposed updates
to the program. This presentation will include financial information.
Staff has included responses to the Council’s questions during the Capital Meeting in Attachment
A. Additional information has been added specific to the Ford Park turf project.
Page 3Town of Vail 108
THE FOLLOWING INFORMATION IS REPEATED FROM PREVIOUS COUNCIL PACKETS
On November 5th, staff presented a draft of the Town Manager’s budget for Council’s review. Any
changes since that meeting is included below:
Revenue
•Property tax collections within the General Fund were adjusted downward based on
further examination of collection estimates.
Operational Expenditures
•Bank fees associated with the parking pass system within the General Fund have been
increased by $198,800 based on updated fee estimates for the new parking pass sales
software and 2024 year to date bank fee expenditures.
Contributions
•At Council’s direction, the proposed contribution towards Vail Valley Mountain Trails
Alliance (VVMTA) has been increased to match the full requested amount of $22,500. This
contribution is funded by the Real Estate Transfer Tax (RETT) fund.
•SOS Outreach is requesting 25 parking vouchers (valued at $1,000) for the 2024 - 2025
ski season to be used by teacher and program coordinators for their winter skiing and
snowboarding programs for underserved youth. Staff recommends providing the 25
vouchers, consistent with prior years. This has no impact on expenditures.
Capital Projects Fund
•The Rabid Flashing Beacons installations totaling $150.0K has been removed from the
budget.
•Council requested that the South Frontage Road improvements be limited to only the
Donovan Park to Westhaven and W LH Circle to E LH Circle sections. With the Sandstone
Underpass to West Forest Road section removed, the proposed design cost for 2025 is
reduced from $300.0K to $250.0K. Additionally, the $650.0K placeholder for construction
of this section in 2026 was removed from the 5-year plan.
•Council requested to include funds for a beautification project at the Vail Transit Center.
Staff has allocated a placeholder estimate of $200,000 within the Parking Structure
Maintenance project budget. Staff may provide an updated cost estimate later in the year,
following further research and the finalization of the project's scope.
•Council requested that the $1.0M placeholder within the Dobson Arena Budget associated
with temporary ice be reallocated to the project construction budget. This change is
reflected in the project narrative however there is no budget adjustment needed.
Real Estate Transfer Tax Fund (RETT)
Earlier this year, staff received Council approval to apply for a $200,000 grant to support
the design phase of the Big Horn Road Trail Separations project. Grant awards have not
yet been published however, during the Draft meeting Council requested that this project
be removed from the budget ($250.0K).
Staff has also reflected a transfer of $762.5K from the Real Estate Transfer Tax Fund to
the Capital Projects Fund. The $762.5K was included in the prior 5-year plan for Dobson
arena annual capital maintenance but is now being transferred to the Capital Projects
Fund to go towards the larger renovation.
Page 4Town of Vail 109
THE FOLLOWING INFORMATION IS REPEATED FROM THE NOV 5th COUNCIL PACKET
BUT REFLECTS UPDATES TO TOTALS AS A RESULT OF THE CHANGES ABOVE.
Prior to today’s draft, staff held several meetings to gather feedback from Council on preliminary
budget assumptions. Budget discussions with Town Council began in July with a preview
meeting that included preliminary revenue and expenditure discussions. More recently, staff
presented a compensation and benefits preview and a 5-year Capital Plan preview.
The following is a high-level summary of other outcomes from feedback received during these
budget meetings that were included in the creation of the 2025 budget proposal:
•Conservatively budget 2025 revenues
•Budget philosophy of maintaining the “status quo”
•Support for a premium and flexible compensation philosophy
After several months of collaborative budget meetings with departments, a draft of the proposed
2025 budget is presented to Council with conservative revenue projections, a balanced
operating budget, and funding for priorities within the Council’s focus areas. Please note
that the use of reserves is required to fund one-time planning projects, contributions, and capital
projects.
In the long term, proposed operational spending is balanced and sustainable, with annual
revenues covering operations in the five-year plan. However, reserves that have been built up
over time will be utilized to fund significant capital projects such as Timber Ridge, W. Middle
Creek, and Dobson Arena and will leave minimal flexibility over the next several years for new
capital projects and expended operations and programs. In order to accommodate any additional
future programs or expansion of operations that may be indicated in the Council Strategic Plan,
the introduction of new revenue sources or the reduction of current programming may be
necessary. The availability of reserves for cash-funding projects has also decreased with planned
spending on one-time projects.
BUDGET OVERVIEW
The Town of Vail 2025 budget proposal presented in this document reflects the town’s vision to
be the premier international mountain resort community in a fiscally responsible manner.
Each year the Town Manager and staff prepare an annual budget that serves as a funding plan
as determined by Town Council.
In accordance with the Town’s budget philosophies, the funding of ongoing department
operations, support of current employees, debt service payments, and maintenance of current
assets were given the highest priority. New programs, expansions of operations and personnel,
and new capital items were evaluated based on their contribution to achieving the priorities and
actions of the 2024 Council Strategic Plan, as well as their necessity for the public safety and
excellent customer service provided by the Town.
The Council Strategic Plan includes the following five priority areas:
•Create a strong community and create affordable housing opportunities
•Support our Workforce
•Provide an Authentic Vail Experience
•Transportation
•Environmental Sustainability
Page 5Town of Vail 110
As part of the budget process, department heads met to build the budget with available funds
based on the conservative revenue outlook and follow the budget philosophies to operate within
annual revenue streams. Each department head presented justifications for any new requests,
including headcount, operating increases, and capital projects.
Investment in the town’s personnel remains a top priority, staff proposes an increase to head
count this year by a net 3.8 FTEs. These positions will help support growing service level demands
in multiple departments and support council and community goals. The 2025 budget seeks to
align our brand of a world class resort with personnel and employment philosophies that reflect
that brand. Woven throughout this budget are initiatives and programs proposed to support these
philosophies.
Aside from personnel, many of the new and increased budget requests are a result of cost
increases due to inflation, labor cost increases in the market, and added facilities. New requests
also aim to align resources and equipment to accommodate added service levels and
improvements to address several topics of importance to both Town Council and the community
at large. Listed below are larger expenditures (both capital and operating) included in the 2025
budget that support Council Strategic Priorities:
Create a strong community and create affordable housing opportunities
•West Middle Creek development placeholder ($10.0M)
•Buydown housing placeholder ($2.3M)
•Habitat for Humanity community housing contribution for Timber Ridge units ($2.0M)
•Vail InDeed Program ($1.5M)
•Housing compliance software ($35.0K)
Support our Workforce
•Childcare program funding placeholder ($551.0K)
•Healthcare and childcare resource promotion ($8.0K)
Provide an Authentic Vail Experience
•Dobson Arena Renovation ($50.4M)
•Transfers to Vail Local Marketing District (Destination Marketing Organization) for special event
funding ($2.7M)
Transportation
•Design of South Frontage Road pedestrian improvements ($250.0K)
•Car share program operations & infrastructure placeholder ($155.0K)
•Sole Power program (Expanded to include Transit) ($57.5K)
Environmental Sustainability
•Geothermal Energy System Placeholder ($1.5M)
•Gore Creek Pesticide Campaign ($50.0K)
•Gore Creek Streambank Mitigation ($140.0K)
•Zero Hero Waste Program Support ($38.8K)
Page 6Town of Vail 111
The town’s 2025 budget is funded by a projected $132.5 million of net revenue budget across all
of the town’s funds. Excluding one-time revenues, net revenues total $103.1M. This is an 5.2%
decrease from the 2024 Forecast and a 1.5% decrease from 2023 actuals due to a projected
decrease in investment earnings along a decrease in grant funding. With the exception of
investment earnings and grant funding, the majority of the Town’s major revenue sources reflect
a modest increase compared to the 2024 forecast. This reflects conservative revenue projections,
an observed decrease in the rate of price inflation, and a continued normalization in visitation.
Sales tax is the town’s main source of funding making up 32.0% of all revenues. The General
sales tax for 2025 Sales tax is conservatively projected at $42.1 million, up 0.4% from 2023
actual collections and up 0.9% compared to the 2024 forecast.
Year to date sales tax collections are pacing flat with 2023 actual collections. The remainder of
the year (October through December) is conservatively forecasted down 1% from 2023 actuals
which was still experiencing record visitation. This is in line with sales tax collections during late
2023/2024 winter season when sales tax collections reflected a 1% decrease compared to 2023.
General Sales Tax
32%
Housing Sales
Tax
4%
Property and
Ownership Tax
6%Use Tax
2%
Ski Lift Tax
5%Franchise Fees
1%
Real Estate
Transfer Tax
6%Licenses and
Permits
3%
Intergovernmental
Revenue
4%
Transportation
Centers
7%
Charges for
Services
2%
Rent, Fines &
Miscellaneous
5%
Transfer from
VRA (Dobson)
22%
Earnings on
Investments
1%
2025 Budgeted Net Revenue:
$132.5M
REVENUE (All Funds) $132.5M
Page 7Town of Vail 112
2025 Sales tax collections are projected up 0.9% from the 2024 forecast which reflects a
normalization of visitation combined with slight increase in inflation.
Other major 2025 revenue sources and projections include the following:
Revenue Fund
2022
Actual
2023
Actual
2024
Forecast
2025
Proposed Projections
General
Sales Tax
GF/
CPF $40.8M $ 41.9M $41.6M $42.1M
Up 0.9% from 2024 Forecast; Up 0.4%
from 2023; continued normalization in
visitation
Housing
Sales Tax HF $4.9M $5.1M $5.2M $5.2M Up 1.0% from 2024 Forecast; Up 2.5%
from 2023
RETT RETT $9.6M $8.0M $8.0M $7.7M Down 3.8% from 2024 Forecast; down
3.7% from 2023
Property Tax GF $6.0M $6.1M $8.2M $8.1M Flat with prior year less state backfill
Parking GF $8.2M $9.4M $9.1M $9.0M
Down 1.6% from 2024 Forecast; Down
4.7% from 2023 Actual; YTD Daily
parking down 3% from PY
Lift Tax GF $6.5M $6.5M $6.8M $6.9M Up 1.0% from 2024 Forecast; Up 5.8%
from 2023 Actual
Construction
Use Tax CPF $2.1M $2.5M $2.2M $2.2M Down 11% from 2024 Forecast; Flat with
2023 Actual; Based on 3 year average
Investments Various $397.6K $7.6M $4.3M $1.9M Estimated 3.5% return on decreased
fund balance
Grants Various $396.8K $2.5M $7.9M $776K 2025 includes Transit Operations Grant,
Hope Center, USFS Fuels Grant
Page 8Town of Vail 113
Across all funds, 2025 net expenditures are proposed at $157.8 million. Expenditures can be
grouped into three main categories: municipal services, capital expenditures and debt service.
For 2025, $74.5 million or 46.9% represents municipal services while 51.6% or $80.8 million
represents capital expenditures. Debt service expenditures total $2.4 million or 1.5% of net
expenditures.
It should be noted that while Council may appropriate new projects or programs in the
budget, all budget items are still subject to additional Council feedback, discussion, and
approval.
Municipal Services
Within the $74.5 million municipal services budget, expenditures can be viewed by either category
(personnel, marketing and special events, and other operating) or by the department.
EXPENDITURES (All Funds)$157.8M
As a service
organization, the
majority of
Municipal
spending is for
personnel.
Salaries and
benefits total
$47.7M, or 64.2%
of the operating
expenditures.
Page 9Town of Vail 114
PERSONNEL (All Funds) $47.7M
As a service industry, the majority of municipal services expenditures relate to staffing.
For 2025, this represents $47.7 million or 64.2% of the municipal services budget.
Compensation
Investment in the town’s workforce is a top priority of this budget proposal. As employee
turnover rates have increased the need to focus on employee recruitment and retention as well
as succession planning has become essential across the entire organization. The town’s
employees are a critical part of the town’s infrastructure and provide world-class services to the
community and guests.
On October 15th, Town Council was given a preview of the 2025 Compensation and Benefits
budget. During this meeting, Council continued to support the town’s compensation philosophy
to reflect a more premium and flexible pay structure for the premium services the Town of Vail
employees provide. The 2025 proposed budget includes a $600.0K increase for outcomes of
the 2025 compensation market study. Additionally, the town has budgeted an overall 5.0%
increase in wage adjustments for current staff, which allows for a combination of 1% to 5% merit
increases and other rate adjustments to provide competitive pay. The 2025 budget also includes
the continuation of the vacation reinvestment program ($250K) and wellness benefit ($112.7K).
Including the new proposed full-time equivalent (FTE) positions and benefit cost adjustments,
an overall increase of 6.4% is proposed for the 2025 compensation budget.
Public Safety
makes up 26.3%
of municipal
spending,
followed by
Transit and
Parking at 17.8%,
Public Works
functions at
17.5%,
Administration/Ri
sk Management
at 10.3%, and
Contributions and
Events at 5.8%
Page 10Town of Vail 115
Headcount
The town’s operations are proposed to be supported by 354.64 full-time equivalent (FTE)
positions in 2025. For 2025, staff is proposing the addition of four new positions, representing an
increase of 3.6 FTE positions. These new positions are listed in the chart below.
Newly Proposed Positions
Catchup Positions implemented in 2024
Additionally, the 2025 budget represents an increase of a net decrease of (0.3) FTEs from the
2024 original budget due to shifts implemented by the Town Manager mid-year.
DEPARTMENT SPENDING (All Funds) $22.7M
Departmental spending (also labeled as “All Other Operating Expenses” in the chart above) is
proposed at $22.7 for 2024. The majority of operating expenses are funded by the General Fund
($20.4M). The remaining is funded by the Real Estate Transfer Tax Fund (Environmental
Sustainability, Forest Health, Parks, and Public Art), Dispatch Services Fund, and the Heavy
Equipment Fund (Fleet). For 2025, departments were tasked with requesting necessary increases
to maintain current levels of services, while finding efficiencies where possible. Departments were
directed to limit expansions in operations and programming to those which is necessary for public
safety, to continue providing excellent customer service, or directly work towards a goal in the
2024 Council Strategic plan. The majority of the cost increases are due increased costs of labor,
utilities, insurance, and vehicle fuel/maintenance.
Position Fund FTE Justification
Firefighter General 1.0 Address ongoing staffing challenges, vacation
availability, mitigate excess overtime, improve
recruiting model, and improve service.
Transit Supervisor General 1.0 Cover vacation/sick time, and meet future increases in
transit demand in alignment with council Strategic
Priority D.
Graphic Designer
(Part-Time)
General 0.6 In-house graphic design resource to reduce the need
for by-the-hour contract services and increase
timeliness of needed graphic designs; will be offset by
savings in contract services
Total: Newly Proposed 2.6
Position Fund FTE Justification
Internal Employee
Housing Specialist
Internal
Employee
Housing Rental
1.0 Dollars were budgeted last year, but FTE count was
not recognized
Short-Term Rental
Fire Inspector
General 0.5 Conversion of Fire Admin Tech to Full-time Short-
Term Rental Fire Inspector position
Total Catchup Positions from 2024 1.5
Page 11Town of Vail 116
CONTRIBUTIONS AND EVENTS (All Funds)________________________________ $4.1M
The 2025 budget proposes a total of $4.1M for contributions and special events. This includes
transfers for Special Event funding of $3.0M, $420.5K for Council Contributions within the
“Service” category (Not-for-profit partners), $551.0K the town’s Childcare program, and related
personnel costs.
Events
As part of the transition of the Vail Local Marketing District and Discover Vail brand to a year-
round Destination Marketing Organization, the special event funding process is proposed to be
managed by the Vail Local Marketing District for 2025. As a result, the Town of Vail Marketing
Fund will no longer directly record the expenditures related to these special event funding.
Alternatively, the Town of Vail will annually transfer the event funding to the Vail Local Marketing
District. This transfer will be funded by the business license fees collected by the Marketing Fund,
with the remaining amount funded from General Fund Reserves. For 2025, the total transfer to
the Vail Local Marketing District is proposed at $2.98M. Of this amount, $332.5K will be funded
by the business license fees collected by Town of Vail Marketing Fund, $127.7K will be funded
by the current fund balance of Town of Vail Marketing Fund, and $2.52M will be funded by the
General Fund.
The 2025 approved Vail Local Marketing District budget includes $2.98M in Special Event
Funding.
Council Contributions
Council Contributions includes funding for programming of various non-profit organizations that
align with the town’s contribution policy:
“The Town’s grant process supports charitable organizations that serve Vail employees, guests,
and citizens by investing in local programs and initiatives that align with the town’s strategic plan
and that can demonstrate how they can impact the Vail community. The grant process was
created to fairly, equitably and constantly provide funds and in-kind services to the community.”
A total of $420.5K of cash contributions for the Services category are proposed in the 2025
budget, as follows:
•Town of Vail Partner Organization contributions: $346.5K
•Health and Human Service contributions: $72.0K
•Other Community Non-Profit contributions: $2.0K
The budget also includes a placeholder of $551.0K for early childcare education support using
tobacco tax revenues. This program was implemented in 2022.
Additionally, staff recommends the continuation of “In-Kind” contributions waived rental fees and
parking coupons consistent with previous years.
See page 29 for contribution requests and staff recommendations.
Total funding for the 2025 capital improvements programs is proposed at $80.8 million across the
Capital Projects Fund, Real Estate Transfer Tax Fund, Housing Fund, Heavy Equipment Fund,
Timber Ridge Fund, and Dispatch Services Fund.
CAPITAL EXPENDITURES $80.8M
Page 12Town of Vail 117
During the October 15th work session, staff provided Council with a preliminary five-year capital
plan for the Capital Projects Fund, Housing Fund, and Real Estate Transfer Tax Fund. Several
significant projects were presented during this meeting. Council was asked to feedback on the
current plan. Staff has attached project narratives for the larger and more significant
projects being proposed in 2025 in Attachment B.
At the beginning of 2021, Town Council authorized the financing of the Public Works Shops
project with a lease-purchase agreement. This project was financed with a $15.2M loan over a
15-year term at an interest rate of 1.76% annually. The 2025 budget includes $1.2M of debt
service payments for this project.
In October of 2021, the Town issued $22.3M of 30-year Certificates of Participation for the
Residences at Main Vail housing project with an interest rate of 2.76%. The 2025 budget includes
$1.2M of debt service payments for this project.
During 2024, the Town acquired the Booth Heights parcel. At council’s direction, the General
Fund will transfer $3.75M to the Real Estate Transfer Tax Fund to be repaid over a period of 20-
years. The 2025 budget includes the second repayment installment of $187.5K. The remaining
balance due to the General Fund at the end of 2025 will be $3.38M.
Due to better-than-expected revenues and grant funding combined with conservative spending
and the deferral of capital projects the town was able to build up additional reserves during the
COVID-impacted years of 2020 through 2022. At the end of 2023, the town had $173.9M in
reserves. During 2024, the town is projected to spend reserves down by $88.0M, largely due to
the cash funding of the Timber Ridge housing project, the Booth Heights acquisition, and other
large one-time capital projects.
Into 2025, the town is projected to use additional reserves towards W. Middle Creek ($10.0M),
community housing buy-downs ($2.3M), the Dobson Ice Arena renovation ($20.5M) with the
remainder expected to be funded with the use of financing, and other one-time capital
improvements. Staff is also proposing to begin to set aside $5.0M of GF reserves annually for
future parking structure reconstruction. By the end of 2025, reserves are projected to be $36.1
million in the General Fund (excluding the $5.0M parking capital reserve), or 58% of annual
revenues. This is above the 25% minimum required by Town Council as a budgetary policy.
Additionally, Capital Projects Fund reserves are projected to be $5.1M, above the minimum of
25% of CPF Sales Tax Revenue, and reserves in the Real Estate Transfer Tax Fund is
projected to be $4.8M, above the minimum of $2.0M. Town-wide reserves are projected to be
$56.5 million at the end of 2025.
RESERVES $56.5M
DEBT SERVICE EXPENDITURES $2.4M
Page 13Town of Vail 118
Of the $56.4M projected reserve balance in 2025, only $24.9M is available to spend above the
minimum funds balances, and excluding unavailable balances with the town’s more restrcitive
funds. Should council wish to pursure additional initiatives, a new funding source or financing
may be necessary.
Page 14Town of Vail 119
Internal Employee Housing Rental Fund
Staff is proposing the creation of a new separately-reported fund for the 2025 year. The purpose
of this fund is to track the revenues and expenditures associated with the town’s Internal
Employee Housing Rental program.
Employee rental revenues would be committed by council towards the following uses specific
uses:
•Personnel costs associated with the Internal Employee Housing Rental program
•Operational costs of the program including utilities, turnover costs, administrative costs,
master leases, and maintenance
•Capital costs to support the program such as the purchase of new employee rental units,
major capital maintenance and improvements, or the acquisition of assets to support the
program
•Other miscellaneous costs associated with the Internal Employee Housing Rental
For 2025, total proposed revenue in the Internal Employee Housing Rental Fund is $1.2M. This
represents estimated employee rental revenue. Total proposed expenditures are $1.2M. This
includes $1.0M in operational costs, and $150.0K in major capital maintenance items. Included
is a $238.2K administrative fee to the General Fund for staff’s time and resources from various
departments including finance, human resources, and facilities, representing 20% of budgeted
rental revenue.
Heavy Equipment Fund
This is an internal services fund that manages the maintenance and repair of town vehicles and
equipment and the purchase of replacement vehicles other than buses and fire trucks. Costs are
charged back to the departments based on their use of the vehicles and equipment. The Heavy
Equipment Fund (HEF) includes approximately $1.6M to purchase replacement vehicles and
equipment in 2025. The vehicles are scheduled to be replaced at determined intervals based on
age and use. Funding for the HEF consists of internal charges to departments, as well as costs
recovered through the sale or trade-in of old equipment. The projected fund balance is at the end
of 2025 is $28.3K.
Health Insurance Fund
This is an internal services fund that manages the town’s health insurance plans. Costs are
charged back to the town departments and employees through payroll deductions. 2025 proposed
expenditures are $6.8M, up 9.0% from the prior year. The increases are largely due to an increase
of FTE count and increase in anticipated average claims. Fund balance has remained relatively
high in the past few years due to better-than-expected claims experience. The 2025 proposed
budget conservatively anticipates use of reserves to stabilize annual cost increases to both
departments and employees. Projected fund balance is $4.0 million for the end of 2025.
Dispatch Services Fund
This is an enterprise fund that manages county-wide 911 emergency services. Proposed total
expenditures are $3.7M for 2025. Fund balance is projected to be $2.0M at the end of 2025.
Residences at Main Vail Fund
The Residences at Main Vail Fund is an enterprise fund that manages the operations of the
Residences at Main Vail community housing rental project. Total revenue for the fund is
OTHER FUNDS
Page 15Town of Vail 120
projected at $2.1M, with operating expenditures of $776.4K, and $1.3M of debt service
payments. The ending fund balance for 2025 is projected at $432.6K.
Timber Ridge Enterprise Fund
The eastern portion of the Timber Ridge property has begun a complete redevelopment. Timber
Ridge will be developed into a new deed-restricted development with 294 studio to four-
bedroom homes. Rental operations of the historical Timber Ridge development ceased in May
of 2024 with the anticipation of the new development. The total estimated cost of the project is
$164.0M, with the developer financing the majority of construction. The town is cash-funding
$40.5M of the site work and podium costs along with a new transit stop included in the 2024
budget. This amount is expected to be repaid at the time of unit sales in 2026/2027. The town
will also be compensated for $10.5M of land and historical costs (land at cost and repayment of
current debt on Timber Ridge).
No revenues are included in the 2025 budget. Expenditures are proposed at $462.9K for the
continuing repayment to the Capital Projects fund for the loan provided for the historical rental
development.
III.ACTION REQUESTED OF COUNCIL
Staff requests feedback from Council prior to the adoption of the 2025 budget ordinance.
Page 16Town of Vail 121
REVENUE
Page 17 122
Major Revenue Analysis
2025 Proposed Budget
2020 2021 2022 2023 2024 2025
Actual Actual Actual Actual Forecast Proposed Comments
General Sales Tax 25,122,191 34,534,683 40,776,882 41,943,761 41,647,258 42,064,000
2025: Up 1% from 2024 Forecast; assumes normalization of early winter (January -
April) flat with remainder of year; considers slight decrease in revenues due to
Dobson renovation
-14%37%18%3%-1%1%
Housing Sales Tax - - 4,954,438 5,075,762 5,150,000 5,201,534 2025: Up 1% from 2024 Forecast
100%2%1%1%
RETT Tax 10,448,526 13,371,555 9,603,456 7,994,852 8,000,000 7,700,000 2025: Flat with 2024 Forecast
45%28%-28%-17%0%-4%
Parking Revenue 4,891,997 7,060,319 8,153,534 9,431,577 9,141,191 8,992,252 2025: Down 2% from 2024 Forecast due to increased county-wide bus service
-27%44%15%16%-3%-2%
Property & Ownership Tax 5,941,704 6,016,105 6,041,413 6,077,562 8,201,396 8,083,644 2025: Based on county assessor data; flat with PY less backfill from state
11%1%0%1%35%-1.4%
Lift Tax Revenue 4,095,812 5,518,980 6,473,618 6,536,433 6,866,027 6,915,427 2025: Up 1% from 2024 Forecast; VR pass sales down but offset with increase in
pass prices
-23%35%17%1%5%1%
Construction Fees 1,855,654 2,716,819 1,734,230 1,833,118 2,195,821 2,138,762 2025: Based on three year average excluding large projects
-7%46%-36%6%20%17%
Construction Use Tax 2,078,277 3,687,945 2,189,230 2,519,047 2,800,000 2,502,000 2025: Based on three year average
-16%77%-41%15%11%-11%
Other Taxes 2,432,187 2,500,000 3,138,777 3,116,922 3,411,250 3,418,219 County sales tax (based on TOV sales tax), Road & Bridge, Hwy users revenue,
Tobacco tax, Holy Cross franchise fee to CPF
16%3%26%-1%9%0%
Federal / County Grants/State Grants 152,630 4,779,131 396,822 1,816,739 1,129,869 776,152 2025: $385K Hope Center Grant; $30K Lottery Fund; Operating Bus Grant $237K;
USFS Fuels Reduction ($125K); $155K Fuels Reduction
-85% 3031%-92%358%-38%-31% 2024: $310K Hope Center Grant, $30K Lottery Funds , Operating Bus Grant $236K;
DUI enforcement grant $37K; $260K water quality grant
2023: $280K Hope Center Grant; $20K Lottery Funds; $229K Operating Bus Grant;
$300K Water Quality Grant;$250K mobility grant
2022: $100K VLMD reimbursement for Destination Stewardship Plan; $276K Hope
Grant
2021: includes $250K for Federal Transit Grant and $250K Hope Center Grant;
$20K Lottery Funds; $1.1M FASTER electric bus chargers grant $525K CDOT bus
grant; $350K Transit Grant for Transportation Mgmt. System
2020: $124.5K Water Quality Grants; $28K Lottery Funds
Earnings on Investments 778,981 281,491 397,557 7,558,580 4,331,500 1,931,888 Based on available fund balance and investment returns conservatively assumed at
3.5% ( Reflects fund balance spent down during 2024/2025)
-65%-64%41%1801%-43%-55%
Rental Income 787,906 1,116,305 1,418,890 1,606,076 1,817,223 1,931,741 Includes increases for employee housing rentals purchased during 2024
-31%42%27%13%13%6%
Page 1812
3
Major Revenue Analysis
2025 Proposed Budget
E911 and Interagency Dispatch 2,174,892 2,098,742 2,255,070 2,510,176 2,766,155 3,229,109 Funding by E911 Authority Board and participating agencies; 2023 increase due to
increase in operating costs; restart capital reserve fee
1%-4%7%11%10%17%
Vail Reinvestment Authority Transfers 1,809,400 7,410,723 2,291,996 1,856,724 4,551,840 4,636,681 Transfer of VRA fund balance for Dobson
-52%310%-69%-19%145%2%
COVID Grants
American Rescue Grant 1,365,835
CRRSAA Transit Grant 1,789,613 1,789,612
CARES Transit Grant 1,507,242 229,274
CARES Grant - State share 976,868 91,167
Financing
PW Shops Debt Financing Proceeds 15,190,000
RMV Financing Proceeds 25,280,230
Other One-Time Significant Reimbursements
Dobson Bond Proceeds (VRA Transfer)24,730,000
Lionsridge Land Sale 5,000,000
Transfer from VLMD 1,400,000
se of Holy Cross franchise fee for underground utilities 1,126,672
Geothermal State Grant 250,000
Mobility Hub State Grant 750,000
State and Federal Capital Bus Grant 680,000 5,785,158
State FASTER Transit Grant 1,624,065
Four Seasons Housing Agreement 2,040,000
Real Estate Sales 1,054,110 1,251,730 385,169 1,110,000
Altus Settlement 1,000,000
Total Significant One-Time Revenues 2,484,110 45,258,459 5,081,342 5,581,004 14,021,830 24,730,000
All Other Revenue 9,183,295 3,469,901 9,956,811 7,643,728 11,254,926 8,200,229
Includes project reimbursements, franchise fees, fines and forfeitures, employee
portion of healthcare premiums, administration fees from VLMD and RETT, and other
charges for service such as out of district fire response and PD contracted services.
32%-62%187%-23%47%-27%
Total Revenue 74,237,562 139,821,158 104,864,066 111,352,061 127,286,286 132,451,640
% compared to Prior Year -7% 88% -25% -5% 14% 4%
-5.2%vs. 2024 Forecast (without One-Time Revenues)
Page 1912
4
EXPENDITURES
Page 20 125
Proposed
2023 2024 2024 Budget
Actual Budget Forecast 2025 2026 2027 2028 2029
Revenue 1.0%2.0%2.0%2.0%2.0%
Local Taxes:42,494,761$ 40,850,000$ 41,647,258$ 42,064,000$ 42,905,000$ 43,763,000$ 44,638,000$ 45,531,000$
Sales Tax Split b/t Gen'l Fund & Capital Fund 59/41 62/38 62/38 62/38 62/38 62/38 62/38 62/38
Sales Tax 24,853,000 25,327,000 26,039,173 26,280,000 26,601,000 27,133,000 27,676,000 28,229,000
Property and Ownership 6,077,562 8,445,000 8,201,396 8,083,644 8,487,826 8,487,826 8,912,218 8,912,218
Ski Lift Tax 6,536,433 6,675,000 6,866,027 6,915,427 7,192,044 7,479,726 7,778,915 8,012,282
Franchise Fees, Penalties, and Other Taxes 1,961,654 1,901,156 1,956,201 1,971,710 2,030,861 2,091,787 2,154,541 2,219,177
Licenses & Permits 2,948,114 2,832,032 3,273,623 3,216,565 3,280,896 3,346,514 3,413,445 3,515,848
Intergovernmental Revenue 4,099,676 3,244,333 3,531,152 3,575,621 3,611,377 3,647,491 3,683,966 3,757,645
Transportation Centers 9,431,577 8,930,196 9,141,191 8,992,252 9,172,097 9,355,539 9,542,650 9,733,503
Charges for Services 1,147,388 1,029,992 1,226,522 1,486,377 1,516,104 1,546,426 1,577,355 1,624,675
Fines & Forfeitures 335,041 204,116 233,766 219,116 223,498 227,968 232,528 237,178
Earnings on Investments 3,179,219 500,000 2,100,000 635,896 783,217 700,000 700,000 700,000
Rental Revenue 1,606,076 1,757,238 1,817,223 740,387 755,195 770,299 785,705 801,419
Miscellaneous and Project Reimbursements 222,701 236,000 298,143 216,000 220,320 224,726 229,221 233,805
Total Revenue 62,398,442 61,082,063 64,684,418 62,332,995 63,874,436 65,011,303 66,686,541 67,976,750
9.8%3.7%-3.6%2.5%1.8%2.6%1.9%
Expenditures
Salaries 25,713,850 28,477,724 28,123,186 30,495,338 31,715,152 32,983,758 34,303,108 35,675,232
Benefits 9,162,665 8,940,570 9,437,545 9,565,532 9,873,153 10,193,079 10,525,803 10,871,835
Subtotal Compensation and Benefits 34,876,515 37,418,294 37,560,731 40,060,870 41,588,305 43,176,837 44,828,910 46,547,067
7.7%6.7%4.0%4.0%4.0%4.0%
Contributions and Welcome Centers 286,816 307,200 307,200 360,551 371,368 382,509 393,984 405,803
Childcare Program Funding 168,397 250,000 350,000 551,000 551,000 551,000 551,000 551,000
All Other Operating Expenses 11,953,724 12,503,275 13,031,130 13,219,704 13,447,378 13,711,326 13,980,552 14,246,173
Heavy Equipment Operating Charges 2,785,914 3,352,626 3,352,626 3,530,452 3,601,061 3,673,082 3,746,544 3,821,475
Heavy Equipment Replacement Charges 1,194,880 1,193,175 1,200,050 1,340,867 1,381,093 1,422,526 1,465,202 1,509,158
Dispatch Services 669,317 691,448 691,448 827,331 843,878 860,755 877,970 895,530
Total Expenditures 51,935,563 55,716,018 56,493,185 59,890,775 61,784,082 63,778,034 65,844,162 67,976,205
Surplus (Deficit) from Operations 10,462,878 5,366,045 8,191,233 2,442,220 2,090,354 1,233,268 842,379 545
One-Time Items:
Planning Projects
Transit Route & Operations Planning (90,000)
VLMD Transfer for Destination Stewardship Mgmt. Plan 200,000 200,000 200,000
Destination Stewardship Mgmt. Plan (17,339) (213,815) (227,315)
Civic Area/Dobson Master Plan (28,121) (350,000) (350,000) (150,000)
West Vail Master Plan (1,971) (98,029) (150,000)
Neighborhood Drainage Master Plan (350,000)
Contingency (25,000) (25,000) (50,000)
Contributions Funded with Reserves
ECO Trail- Eagle Valley Trail Contribution (Minturn)- (100,000)
Net Increase /(Decrease) due to One- Time Items: (10,196) (388,815) (690,344) (700,000)
TOWN OF VAIL 2025 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
GENERAL FUND
Page 21
126
Proposed
2023 2024 2024 Budget
Actual Budget Forecast 2025 2026 2027 2028 2029
TOWN OF VAIL 2025 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
GENERAL FUND
(1,200,000)
(850,000) (2,600,000) (2,600,000)
(2,522,299) (2,729,500) (2,811,385) (2,895,727) (2,982,598)
(197,660)
282,199 -
10,620
Transfer (to)/from Housing Fund (Event Savings from VLMD)
Transfer (to)/from Marketing & Special Events Fund
Transfer (to)/from VLMD for Special Events
Transfer (to)/from RETT (Booth Heights Acquisition)
Transfer (to/from RETT (BH Loan Repayment)
Transfer (to)/from RETT (Other)
Transfer (to)/from Other Funds (Salary Adjustments)(213,689)
Timber Ridge
Transfer to TR for Site and Podium (28,049,840) (23,430,063) 23,430,063
Loan to HF for Timber Ridge units (18,167,448) 18,167,448
Middle Creek Redevelopment (Transfer to HF)(1,000,000) 1,000,000
Parking Capital Reserve Contribution (5,000,000) (5,000,000) (5,000,000) (5,000,000) (5,000,000)
Surplus (Deficit) Net of Transfers and One-Time Items 7,991,333 (25,390,411) (18,518,554) (6,780,079) 623,469 11,589,331 (7,053,348) (7,982,053)
Beginning Fund Balance 53,449,555 61,440,888 61,440,888 42,922,334 36,142,254 36,765,723 48,355,055 41,301,707
Ending Fund Balance 61,440,888$ 36,050,478$ 42,922,334$ 36,142,254$ 36,765,723$ 48,355,055$ 41,301,707$ 33,319,654$
As % of Annual Revenues 98%59%66%58%58%74%62%49%
Additional Fund Balance: Parking Reserve 5,000,000$ 10,000,000$ 15,000,000$ 20,000,000$ 25,000,000$
EHOP balance included in ending fund balance - not spendable 1,542,414$ 1,621,907$ 1,621,907$ 1,621,907$ 1,621,907$ 1,621,907$
Page 22
127
PERSONNEL
Page 23 128
Comments
Full-Time Regular Positions
Firefighter 1.00 Address staffing challenges, vacation availability, mitigate overtime
Transit Supervisor 1.00 Cover vacation/sick time, meet future increases in transit demand
Internal Employee Housing Specialist 1.00 Support growing internal housing program
Short-Term Rental Fire Inspector 0.50 Conversion of 0.5 FTE for Fire Admin Tech (Implemented mid-2024)
Municipal Judge (0.43) Moved to Seasonal with new Contract (Implemented mid-2024)
Total Full-Time Regular Positions:3.07
Seasonal Positions
Graphic Designer (Part-Time)0.60 Reduces the need for Contract Graphic Design Services
Deputy Court Clerk (0.30) Reduction following succession planning temporary increase
Municipal Judge 0.43 Moved to Seasonal with new Contract (Implemented mid-2024)
Total Seasonal Positions:0.73
Total Changes to FTE Count:3.80
TOWN OF VAIL 2025 DRAFT BUDGET
SUMMARY OF CHANGES IN PERSONNEL
FROM 2024 ORIGINAL BUDGET TO 2025 DRAFT BUDGET
Page 24
129
2025
Positions
Department 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 Change
Full-Time Regular Positions - Funded by TOV
Town Officials 3.43 3.43 3.43 4.43 3.43 3.43 3.43 3.43 3.43 3.00 (0.43)Municipal Judge moved to Seasonal
Administrative Services 25.10 29.60 29.60 29.60 32.60 34.30 34.30 35.30 36.30 37.30 1.00 Internal Employee Admin Placeholder (1.0 FTE)
Community Development 12.85 12.00 13.00 11.50 12.00 12.00 12.00 12.00 12.00 12.00 0.00
Housing 0.00 2.00 2.00 2.00 2.00 3.00 4.00 4.00 4.00 4.00 0.00
Environmental Sustainability 0.00 0.00 0.00 3.00 4.00 4.25 4.25 4.50 4.50 4.50 0.00
Fire 29.50 30.50 36.50 37.50 38.00 38.00 39.80 39.80 40.80 42.30 1.50
Additional Firefighter Position (1.0 FTE); Conversion of
Fire Admin Tech to Short Term Rental Inspector (0.5
FTE)
Police and Communications 56.25 56.25 57.25 57.75 57.75 58.00 58.00 58.00 59.00 59.00 0.00
Library 6.55 6.55 6.55 6.55 6.55 6.55 6.60 6.60 6.60 6.60 0.00
Public Works, Streets & Roads, Landscaping 40.30 40.80 41.80 43.30 44.30 44.30 48.30 48.75 48.75 48.75 0.00
Transportation & Parking 47.50 47.00 47.00 47.50 47.50 47.50 66.50 66.50 67.50 68.50 1.00 Transit Supervisor (1.0 FTE)
Fleet Maintenance 11.00 12.00 12.00 12.00 12.00 12.00 12.00 11.75 11.75 11.75 0.00
Facility Maintenance 17.00 17.00 17.00 17.00 17.00 17.00 17.00 17.00 17.00 17.00 0.00
Total Full-Time Regular/Modified Full-Time 249.48 257.13 266.13 272.13 277.13 280.33 306.18 307.63 311.63 314.70 3.07
Fixed Term Employees
Administrative Services 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.00
Community Development 0.00 1.00 1.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Police and Communications 1.00 1.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Public Works, Streets & Roads, Landscaping 0.00 0.00 0.00 0.00 1.00 1.00 1.00 1.00 1.00 1.00 0.00
Capital Projects 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Document Imaging 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total Fixed-Term 2.00 3.00 2.00 1.00 2.00 2.00 2.00 2.00 2.00 2.00 0.00
Externally Funded Employees
Police and Communications 8.00 8.00 8.00 9.00 9.00 9.00 9.00 9.00 9.00 9.00 0.00
Total Externally Funded 8.00 8.00 8.00 9.00 9.00 9.00 9.00 9.00 9.00 9.00 0.00
Total Full-Time Employees 259.48 268.13 276.13 282.13 288.13 291.33 317.18 318.63 322.63 325.70 3.07
TEN-YEAR SUMMARY OF BUDGETED POSITIONS BY DEPARTMENT
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2025
Positions
Department 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 Change
TEN-YEAR SUMMARY OF BUDGETED POSITIONS BY DEPARTMENT
Seasonal Positions - Funded by TOV
Town Officials 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.43 0.43 Municipal Judge moved to Seasonal
Administrative Services 1.19 2.29 2.29 2.29 2.20 2.20 2.20 1.70 2.00 2.30 0.30
Part-time Graphic Designer (0.6 FTE); Reduction in
Deputy Court Clerk Hours (-0.3 FTE)
Community Development 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Fire 10.07 9.00 3.00 2.50 2.50 2.50 3.00 3.00 3.00 3.00 0.00
Police and Communications 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Library 2.40 2.40 2.40 2.40 2.40 2.40 3.03 3.03 3.03 3.03 0.00
Public Works/ Streets & Roads/Landscaping 7.20 8.66 8.66 9.16 9.16 11.16 9.16 9.16 9.16 9.16 0.00
Transportation & Parking 19.00 19.00 20.52 20.52 25.96 25.96 10.10 10.56 10.10 10.10 0.00
Fleet Maintenance 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Facility Maintenance 0.92 0.92 0.92 0.92 0.92 0.92 0.92 0.92 0.92 0.92 0.00
Total Seasonal / Part-Time 40.78 42.27 37.79 37.79 43.14 45.14 28.41 28.37 28.21 28.94 0.73
All FTE's (Full-Time Equivalents)
Town Officials 3.43 3.43 3.43 4.43 3.43 3.43 3.43 3.43 3.43 3.43 0.00
Administrative Services 27.29 32.89 32.89 32.89 35.80 37.50 37.50 38.00 39.30 40.60 1.30
Community Development 12.85 13.00 14.00 11.50 12.00 12.00 12.00 12.00 12.00 12.00 0.00
Housing 0.00 2.00 2.00 2.00 2.00 3.00 4.00 4.00 4.00 4.00 0.00
Environmental Sustainability 0.00 0.00 0.00 3.00 4.00 4.25 4.25 4.50 4.50 4.50 0.00
Fire 39.57 39.50 39.50 40.00 40.50 40.50 42.80 42.80 43.80 45.30 1.50
Admin 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 0.00
Patrol 28.00 28.00 28.00 29.00 29.00 29.00 29.00 29.00 29.00 29.00 0.00
Investigation 6.00 6.00 6.00 6.00 6.00 6.00 6.00 6.00 6.00 6.00 0.00
Records 4.25 4.25 4.25 4.75 4.75 5.00 5.00 5.00 6.00 6.00 0.00
Dispatch 25.00 25.00 25.00 25.00 25.00 25.00 25.00 25.00 25.00 25.00 0.00
Police and Dispatch Total 65.25 65.25 65.25 66.75 66.75 67.00 67.00 67.00 68.00 68.00 0.00
Library 8.95 8.95 8.95 8.95 8.95 8.95 9.63 9.63 9.63 9.63 0.00
Public Works, Streets & Roads 47.50 49.46 50.46 52.46 53.46 55.46 57.46 57.91 57.91 57.91 0.00
Transportation & Parking 66.50 66.00 67.52 68.02 73.46 73.46 76.60 77.06 77.60 78.60 1.00
Fleet Maintenance 11.00 12.00 12.00 12.00 12.00 12.00 12.00 11.75 11.75 11.75 0.00
Facility Maintenance 17.92 17.92 17.92 17.92 17.92 17.92 17.92 17.92 17.92 17.92 0.00
Capital Projects / Fixed Term 0.00 0.00 0.00 0.00 1.00 1.00 1.00 1.00 1.00 1.00 0.00
Total FTE's 300.26 310.40 313.92 319.92 331.27 336.47 345.59 347.00 350.84 354.64 3.80
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2023 2024 2025 Proposed
Actual % Salary Budget % Salary Budget % Salary
Full-Time Regular Employees
Fee Based
Health Insurance 4,074,435 15.59%4,100,679 13.64%4,069,068 13.53%
Group Term Life, Disability & Accidental Death 128,362 0.49%373,068 1.24%373,068 1.24%
Lifestyle & Wellness Benefit 442,261 1.69%310,000 1.03%375,000 1.25%
Sworn Officer Death and Disability Insurance 238,394 0.91%255,241 0.85%273,108 0.91%
Subtotal Fee Based 4,883,452 18.69%5,038,987 16.76%5,090,244 16.93%
Payroll Based
Pension Contribution 4,120,303 15.77%4,981,772 16.57%4,981,772 16.57%
Medicare 407,300 1.56%460,678 1.53%460,678 1.53%
Workers' Compensation Insurance 579,969 2.22%276,000 0.92%295,320 0.98%
Unemployment Compensation Insurance 60,236 0.23%127,084 0.42%127,084 0.42%
Subtotal Payroll Based 5,167,808 19.77%5,845,534 19.44%5,864,854 19.51%
Total Full-Time Benefits 10,051,260 38.46%10,884,521 36.20%10,955,097 36.44%
Part-Time and Seasonal Employees
Fee Based
Lifestyle, Ski Pass & Wellness Benefit 34,745 2.25%20,000 1.03%50,000 2.58%
Health Insurance 553,496 35.90%298,231 15.39%295,932 15.27%
Payroll Based
Pension Contribution 23,234 1.51%32,087 1.66%32,087 1.66%
Medicare 22,355 1.45%31,018 1.60%31,018 1.60%
Workers' Compensation Insurance 34,154 2.22%29,000 1.50%29,000 1.50%
Unemployment Compensation Insurance 3,547 0.23%8,557 0.44%8,557 0.44%
Disability 0 0.00%3,100 0.16%3,100 0.16%
Subtotal Payroll Based 83,290 5.40%103,762 5.36%103,762 5.36%
Total Part-Time and Seasonal Benefits 671,531 43.56%421,993 21.78%449,694 21.18%
Total Benefits - All Employees 10,722,791 38.75%11,306,514 35.33%11,404,791 33.72%
Town of Vail
Employee Benefits
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132
CONTRIBUTIONS
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2025 Council Contribution Request Spreadsheet
Requested
Increase/Staff
(Decrease)Recommended
TOWN OF VAIL FUNDING REQUEST Fund from 2024 Cash
Town of Vail Partner Organizations
A
Colorado Snowsports Museum programming 48,226
Rent in the Vail Transportation Center ($145,666); 1
Business Premier Pass and 2 Employee Plus
Passes ($5,000)
GF 50,000 1,774 49,231 Rent in the Vail Transportation Center ($150,036); 4
Business Premier Parking Passes ($8,800)
B
Betty Ford Alpine Garden: Operating 79,195
1 employee plus pass ($1,850) and 2 year round
designated parking spots in Ford Park ($850); water
usage (approximately $25.5K)
RETT 100,000 20,805 80,779
1 Employee Plus Parking Pass ($1,850) and 2 year round
designated parking spots in Ford Park ($850); water
usage (approximately $25.5K)
C Eagle River Coalition (FKA Eagle River Watershed Council)42,000 RETT 42,000 - 42,000
D High Five Access Media (TV5)152,000 GF 152,000 - 152,000
E Vail Valley Mountain Trails Alliance 17,500 RETT 22,500 5,000 22,500
Subtotal - Town of Vail Partner Organizations 338,920 366,500 27,580 346,510
Health and Human Services Organizations
F TreeTop Child Advocacy Center - GF 20,000 20,000 5,000
G Eagle Valley Community Foundation - GF 50,000 50,000 50,000
H Castle Lodge Toy Store 2,000 GF 2,000 - 2,000
I SpeakUp ReachOut - GF 10,000 10,000 7,000
J Vail Valley Charitable Fund - GF 15,000 15,000 8,000
Subtotal - Health and Human Services Organizations 2,000 97,000 95,000 72,000
Other Organizations
K Vail Valley Foundation - GF 5,000,000 5,000,000 -
L Battle Mountain High School's Project Graducation - GF 2,500 2,500 2,000
Subtotal - Other Organizations - 2,500 2,500 2,000
TOTAL CASH CONTRIBUTIONS 689,495 466,000 125,080 420,510
IN KIND ONLY REQUESTS
Increase/
(Decrease)
from 2024
Value of Staff
Recommendation
M
Small Champions, Inc. (9 off-peak Sundays Dec-Mar)2,800
70 single day parking vouchers at Lionshead; 9 days
use of Lionshead Welcome Center ($40/day,
$2,800)
2,800 - 2,800
70 (of 75 Requested) single day parking vouchers at
Lionshead; 9 days use of Lionshead Welcome Center -
off peak Sundays ($40/day, $2,800)
N Vail Mountaineer Hockey Club 39,900 14 days use of Dobson ($2,850/day, $39,900)39,900 - - 14 days use of Dobson ($2,850/day, $39,900)
O Ski and Snowboard Club Vail 11,400 4 days usage of Dobson ($2,850/day, $11,400)11,400 - - 4 days usage of Dobson ($2,850/day, $11,400)
P Skating Club of Vail 28,500 10 days use of Dobson Ice Arena ($2,850/day,
$28,500)28,500 - - 10 days use of Dobson Ice Arena ($2,850/day, $28,500)
Q
Special Olympics (Sundays Jan 2 - End of Ski Season)2,240 56 parking passes at Lionshead parking structure
($40/day, $2,240 total)2,240 - 2,240
56 parking passes at Lionshead or Vail parking structure.
Starting Sunday 1/5/25 and for each Sunday thereafter
through end of season ($40/day, $2,240 total)
R Foresight Adventure Guides for the Blind 3,700 2 Employee plus parking passes ($1,850/each)3,700 - 3,700 2 Employee plus parking passes ($1,850/each)
SOS Outreach 1,000 25 parking passes ($40/day, $1,000)1,000 - 1,000 25 parking passes ($40/day, $1,000)
TOTAL IN KIND VALUE 89,540 89,540 9,740
In-Kind Value Value of
Inkind
Requested
2025 Recommended
Cash
Request In-Kind Request
2024 Council Approved
Cash In-Kind
S
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2025 Council Contributions: Staff Recommendations
Contribution Policy Overview: The Town’s grant process supports charitable organizations
that serve Vail employees, guests, and citizens by investing in local programs and initiatives that
align with the town’s strategic plan and that can demonstrate how they can impact the Vail
community. The grant process was created to fairly, equitably and constantly provide funds and
in-kind services to the community.
TOWN OF VAIL PARTNER ORGANIZATIONS
This category funds programs of services/expertise that the town does not already provide,
supports the TOV physical plant, and is appropriate for governmental support to an approved
list of Town of Vail partners which includes Betty Ford Alpine Gardens, Eagle River Watershed,
High Five Access Media, Colorado Ski Museum, Eagle Air Alliance
A. Colorado Snowsports Museum
CASH REQUEST (Programming): $50,000 (up $1,774 or 3.7% from 2024 approved request).
INKIND REQUEST: Waive rent valued at $150,036 and provide 4 business premier parking passes
valued at $8,800 (An increase of 1 parking pass from the 2024 approved request).
BACKGROUND INFORMATION: The Colorado Snowsports Museum and Hall of Fame is
requesting a total cash contribution of $50,000 which will be used to market the museum, continue
to provide free admission for visitors, and maintain/update exhibits.
STAFF RECOMMENDATION: Staff recommends funding the in-kind request based on the lease
terms and 3 of the 4 passes requested (totaling $155,036). The passes will include two employee-
plus passes, and one business premier pass, consistent with prior years.
Staff also recommends a cash contribution of $49,231, up 2% from prior year. Staff recommends
that this is specifically used towards maintaining and updating exhibits and providing programming
for visitors.
B. Betty Ford Alpine Gardens (BFAG)
CASH REQUEST (Programming): $100,000 ($20,805 or 26.3% increase from 2024 approved
request).
INKIND REQUEST: 2 designated parking spots at Ford Park and 1 employee plus pass ($1,850);
BACKGROUND INFORMATION: Betty Ford Alpine Garden’s is requesting a cash contribution
of $100,000 for their garden care, education program, and garden improvements. Of the total
requested contribution, $80,000 will go towards ongoing garden upkeep and education. This
includes the purchase of plant materials, tools, soil, and compost, replanting as well as garden
upgrades and the management and supervision of the volunteer team and summer garden
interns. The remaining $20,000 will go towards garden improvements- to pay for additional
plants and contract labor to upgrade irrigation and water features, prepare the beds and move
rocks. The $100,000 request is approximately 33% of the total budget for this program. This
request is a $20,805 or 26.3% increase over the prior year contribution due to a garden
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expansion. The Gardens have recently expanded with two new areas: The pollinator garden
behind the basketball court, and the Mountain Waterwise Garden above the Education Center.
In addition to the contribution amount requested, the Town of Vail pays the cost of the water for
BFAG. The annual cost of this totals approximately $25,500 annually.
STAFF RECOMMENDATION: Staff recommends a cash contribution of $80,779 to go towards
the Garden Care and Upkeep Program (a 2% increase from prior year original funding). Staff
also recommends in-kind funding for 2 designated parking spots at Ford Park and 1 employee
plus parking pass. The town will also continue to fund annual water expenditures for the
gardens. The cash contribution is funded by Real Estate Transfer Tax Fund.
C. Eagle River Coalition (FKA Eagle River Watershed Council)
CASH REQUEST (Programming): $42,000, Flat with the 2024 request and awarded funds.
BACKGROUND INFORMATION: Eagle River Watershed Council is requesting a cash contribution
of $42,000 to fund water quality monitoring, community education, and river restoration projects.
Specifically, the contribution will be used towards the 2025 Community Pride Highway Cleanup
($3,500); the 2025 Eagle River Cleanup ($3,500); Sediment-Source & Bio-Monitoring of Gore/Black
Gore Creeks ($8,000); Water Quality Monitoring & Assessment Program ($15,000); Gore Creek
Strategic Action Plan Initiatives ($8,000); Community Water Plan Implementation ($4,000). This
request is consistent with prior year.
STAFF RECOMMENDATION: Staff recommends funding the $42,000, flat with prior year funding.
This contribution is funded by the Real Estate Transfer Tax Fund.
D. High Five Access Media
CASH REQUEST: $152,000 or 50% of Comcast franchise fees, flat with prior years request.
BACKGROUND INFORMATION: High Five Access Media is requesting $152,000 (or 50%) of
franchise fees the Town of Vail receives annually from Comcast, based on terms of the Comcast
franchise agreement with the town. The cash contribution will be used to fund High Five Access
Media programs, in-house productions, video production equipment purchases, production of
council meetings, free access for Vail residents to membership, basic media education, cable and
internet distribution of video as well as paying for ongoing costs for cablecast and webcast of
programming to Comcast subscribers and internet users.
STAFF RECOMMENDATION: Staff recommends funding of approximately $152,000 (or 50%)
of estimated franchise fees the Town receives annually from Comcast.
E. Vail Valley Mountain Trails Alliance (VVMTA)
CASH REQUEST: $22,500, up $5,000 or 28.6% from 2024 contributions.
BACKGROUND INFORMATION: The Vail Valley Mountain Trails Alliance is requesting
$22,500 to continue funding three programs: Adopt a Trail, Wildlife Trail Ambassador, and Trail
Conservation Crew. These programs focus on trail maintenance, protecting wildlife closures,
designating campsites and closing illegal campsites, communicating fire restrictions, educating
trail users, removing garbage, and the overall mitigation of impact on the town’s trails. VVMTA
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had adopted twelve trails that are connected to the Town of Vail, including the East Vail
trailheads (Pitkin, Gore, Deluge, Booth), North Trail, Son of Middle Creek, Lost Lake, Buffehr
Creek, and Two Elk. VVMTA has two seasonal full-time Trail Ambassadors that spend
approximately 65% of their time in Vail during the seasonal wildlife trail closure season (May 1 –
June 20) and approximately 55% of their time in Vail during the summer open trail season (June
21 – October 15). They are requesting an increase in the contribution due to increased program
costs. A portion of this increase would be used to support the Trail Ambassador program and
their time spent in Vail.
RECOMMENDATION: At the direction of council, total funding is proposed at $22,500 for the Adopt
A Trail program, the Wildlife Trail Ambassador, and the Trail Conservation Crew, to be used on
trails within or that border the Town of Vail. This is a 28.6% increase over prior year. Funding for
this will come from the Real Estate Transfer Tax Fund.
HEALTH AND HUMAN SERVICES ORGANIZATION REQUESTS
Organizations that support a healthy and resilient community by supporting a comprehensive
system of accessible mental and physical health care, human services, and community
resources.
F. TreeTop Child Advocacy Center
CASH REQUEST: $20,000
BACKGROUND INFORMATION: TreeTop Child Advocacy is a non-profit organization that
provides support services for child victims of abuse, including forensic interviews for child victims
within the 5th judicial district. This includes Eagle, Lake, Summit, and Clear Creek counties. TreeTop
is available for families to receive help during an unfortunate and stressful time. In 2023, Treetop
served 14 victims from Eagle County, including 3 from Vail. In previous years, grants from the
Victims of Crime Act (VOCA) were a major funding source for TreeTop. The VOCA grant is being
reduced for 2025, TreeTop is requesting funding from other sources of revenue to offset the 50%
expenditure shortfall. The contribution would be used for the following items: Support for the
organization’s infrastructure including the space, internet, and telecom ($10,000); Provide forensic
interviews and care for victims ($5,000); Purchase of a mobile device to assist with serving victims
and their families ($5,000). The mobile device allows Tree Top to provide forensics interviews
remotely. The total cost of the mobile device is $15,000.
STAFF RECOMMENDATION:
Staff recommends contributing $5,000 to go towards the mobile device. In 2024, Avon contributed
$5,000 while Eagle County contributed $15,000 to this organization. The $5,000 contribution is 1%
of Tree Top’s total 2025 expense budget and 33.3% of the total cost of the mobile device.
G. Eagle Valley Community Foundation (EVCF)
CASH REQUEST: $50,000, for the purchase of food for The Community Market program.
BACKGROUND INFORMATION: EVCF's mission is to provide access to programs and resources
that support wellness, healthy food access, and other essential community needs while embracing
individual dignity and a commitment to sustainability and quality.
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The $50,000 contribution would go towards purchasing food for The Community Market, with a
priority on local purchasing from Western Slope farms and ranches. The Community Market (TCM)
program offers groceries to over 4,600 community members each week, including over 170 weekly
customers who indicate Vail as their residence. TCM aims to provide a dignified customer
experience, promoting healthy diets and improving the overall health and environment of community
residents. The program aims to remove stigma around food access, educating customers about
sustainable food systems. TCM offers free, nutrient-rich food via storefront markets and mobile
pantries featuring local produce, meat, dairy, and groceries. TCM prevents food waste through food
recovery from restaurants, grocers, farms, and distributors, creating a sustainable, community-
driven food system.
STAFF RECOMMENDATION:
Staff recommends contributing $50,000 to the Eagle Valley Community Foundation to go
towards the purchase food for the community market. The $50,000 is 1% of the total 2025
EVCF budget.
H. Castle Lodge Toy Store
CASH REQUEST: $2,000, Flat with the 2024 awarded funds.
BACKGROUND INFORMATION: The Masonic toy store supports working families in our
mountain resort community and fosters lasting community involvement and benefits by ensuring
that all children, regardless of their family's economic status, can experience the joy of the
holiday season by providing toys and gift cards to local families in need. Last year they served
345 families in person at the toy store, with an additional 52 students from Eagle Valley Middle
School, Eagle Valley Elementary School, and Brush Creek Elementary School at the request of
school administration. This represents an average increase of 9% over the last three years.
The toy store expects to have needs of over 400 families this year. The contribution would go
directly to the purchase of toys and gift cards for this program. This request is consistent with
prior year.
STAFF RECOMMENDATION:
Staff recommends a $2,000 contribution to Castel Lodge Toy Store for the purchase of toys and
gift cards. This is consistent with prior year contributions.
I. SpeakUp ReachOut
CASH REQUEST: $10,000, to be used as follows:
• Awareness and Education Events ($5,000)
• Advertising/Outreach to Town of Vail residents and businesses ($3,000)
• Peer Support Groups ($2,000)
BACKGROUND INFORMATION: SpeakUp ReachOut is the only entity that provides suicide
specific prevention and postvention in Eagle County. The organization works collaboratively with
many partners for intervention services. SpeakUp Reach Out’s programs provide training and
education on behavioral health and suicide prevention, support after a death by suicide, lethal
means safety, and help improve access to suicide safer care in our community by training a
caring and competent behavioral health caregiving workforce. Speakup ReachOut is requesting
$10,000 to support awareness and education events ($5,000), advertising/outreach to Town of
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Vail residents and businesses ($3,000), and peer support groups ($2,000). Details on each
program is included below.
Awareness and education events include 15-minute to 2-hour presentations to residents and
businesses on suicide prevention. Additionally, the Town of Vail would be prioritized as a
location for a signature event in 2025. These signature events allow for access to mental health
resources and awareness through an entertainment lens.
Advertising and outreach includes focused advertising and suicide prevention campaign
materials for Town of Vail residents and businesses to include postering, mail campaigns and
local radio and newspaper advertisements.
SpeakUp ReachOut currently holds 7 regular peer support groups and hopes to continue to
grow this offering. Funds would support the overall implementation of peer support groups that
would be open to and serve the residents and workers of Vail.
STAFF RECOMMENDATION:
Staff recommends funding of $7,000 (approximately 1% of Speak Up Reach Out’s total budget)
for Awareness and Education Events, Advertising and Outreach, and peer support groups for
Town of Vail residents, employees, and businesses. The funding should be contingent on
hosting one of the signature awareness education events in Vail.
J. Vail Valley Charitable Fund (VVCF)
CASH REQUEST: $15,000 to be used for direct aid to locals ($3,000), Eagle County Smiles
(children’s dental program) ($6,000), and Eagle County Grins (adult dental program) ($6,000).
BACKGROUND INFORMATION: The VVCF provides direct aid up to $7,500 annually to locals
facing financial burdens due to medical crises or long-term illness. Direct aid has helped over
2,100 families with over $9.4 million of support for basic living expenses while suffering a
medical crisis or long-term illness. In 2006, VVCF formed Eagle County Smiles, a dental
program serving children. In 2021, an adult dental program called Eagle County Grins was
added with the help of Dr. Maddy Moses of Elevated Dental. In 2023, 15 of the 85 people who
the VVCF distributed direct aid to lived or worked in the Town of Vail. In 2022, 9 of the 67
people who were distributed direct aid lived or worked in the Town of Vail. Total funds given to
Town of Vail Residents/Employees over these two years have totaled $89,953.
STAFF RECOMMENDATION:
Staff recommends an $8,000 contribution to the Vail Valley Charitable Fund to support the direct
aid to locals, Eagle County Grins, and Eagle County Smiles programs to be allocated to those
who live or work in Vail. This is approximately 1% of annual program costs.
K. Vail Valley Foundation (VVF)
CAPITAL REQUEST: $5.0M, to be paid across the five-year period from 2024 to 2027. This
represents 23.8% of the total 5-year capital improvement cost.
$1.0M is being requested to be paid in 2024 for a reimbursement on the completed Gerald R
Ford Amphitheater Solar and Roof project. An additional $4.0M is being requested to be used
towards the VVF’s incremental capital initiative (total project cost of $20.0M). Requested
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payments of $1.0M paid in 2025, $1.0M paid in 2026, and $2.0M paid in 2027.
BACKGROUND INFORMATION: Located in Ford Park, the Gerald R Ford Amphitheater ("The
Amp”), is the largest performance venue in Eagle County. The Amp serves the entire
community by providing a venue for diverse musical and artistic programming (both free & paid),
and 3rd party events and community events. Community events include graduations, art
classes, youth events, celebrations of life and religious events, to name several. The Amp was
opened in 1987 and is in the midst of its 37th season of operation (2024).
The VVF would like to conduct capital improvements to The Amp to allow the venue to be able
to manage a longer programming season, and an increased volume of programming. The goal
of these improvements is to significantly enhance the experience of visiting artists, the
experience of our guests, the experience for our staff and key partners, and the experience of
guests interfacing with our concession operations The proposed capital improvements include a
multi-use studio and special event space, box office upgrades, dressing room improvements,
expanded storage areas, remodeled and expanded concessions, increased office space, an
expanded loading dock, seat and railing improvements, and lighting and acoustic upgrades.
The Town of Vail and Vail Valley Foundation are partners in The Amp. The Town financially
supports programs, concerts, and events at the Amp annually. The land is owned by the Town
of Vail while the venue is owned and operated by Vail Valley Foundation under a long-term
lease agreement. The VVF does not have an annual lease payment.
The estimated cost-breakdown of the proposed improvements is as follows:
Improvement Cost
Main Box Office Building & Back of House improvements (inclusive of Green Room,
Dressing Rooms & Rehearsal room) $6.0M
North Concessions $5.5M
South Concessions & Grill $3.5M
East Bar & Loading Dock $3.5M
Roof Membrane and Solar $1.0M
Pavilion Seats, Railings and Production improvements $1.5M
Total $21.0M
STAFF RECOMMENDATION: Due to several large capital projects, town reserves are
projected to decrease over the next several years, so staff does not recommend funding this
request.
COMMUNITY NON-PROFIT GRANTS
Organizations outside of the Health and Human Services, Cultural Heritage category, or
Childcare category that provide services/expertise that the town does not already provide,
supports the TOV physical plant, and are appropriate for governmental support.
L. Battle Mountain High School’s Project Graduation
CASH REQUEST: $2,500
BACKGROUND INFORMATION: Battle Mountain High School’s Project Graduation (organized
through the Education Foundation of Eagle County) is requesting $2,500 towards the 2025 Project
Graduation event. The annual event is held at annually Mountain Recreation’s Edwards Fieldhouse.
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The goals of the event are the following:
• To provide a safe, drug and alcohol-free celebration to Battle Mountain High School seniors.
• To do so in a compelling and fun environment, which is desirable and incentivizes students
to attend.
• To create a welcoming and inclusive environment for all BMHS graduating students to
attend the celebration across all demographics, socio-economic groups, and social cliques.
• To protect students, and the community at large, on an evening where teens have a
statistically higher risk of engaging in high-risk activities such as drinking and driving.
This event costs $15k-20k each year. The organization is looking to increase funding in order to
reduce or eliminate the charge required for students attend and increase the quantity and quality of
giveaways at the event.
STAFF RECOMMENDATION: Staff recommends an up to $2,000 donation.
IN KIND REQUESTS
M. Small Champions, Inc.
INKIND REQUEST: 75 parking vouchers to use on nine off peak Sundays during 2024-2025 ski
season, valued at $3,000 (an increase of 5 parking vouchers from the 2023-2024 season); and use
of the Welcome Center as a drop off and pick-up location on those nine Sundays, flat from the
2023-2024 season.
BACKGROUND INFORMATION: Small Champions is requesting an in-kind contribution to support
their ski days for special needs children this winter.
STAFF RECOMMENDATION: Staff recommends in-kind funding of 70 parking vouchers (of the 75
requested) to be used on nine winter Sundays, valued at $2,800. Staff also recommends the use of
the Welcome Center as a drop-off and pick-up location for those nine Sundays.
N. Vail Mountaineer Hockey Club
BACKGROUND INFORMATION: The Vail Mountaineer Hockey Club is requesting in-kind
funding for 14 days at Dobson ice arena for the Sportsmanship Tournament (12 days) and
Avalanche Alumni Weekend (2 days) valued at $39,900. The tentative dates for the 2025
tournament are October 17, 18, and 19 and November 7, 8, 9, 14, 15, 16, 21, 22, and 23. The
Avalanche Alumni Weekend will take place in September.
STAFF RECOMMENDATION: Dobson is expected to begin redevelopment in April of 2025.
Should construction not start in 2025, staff will revisit in-kind requests for this facility.
O. Ski & Snowboard Club of Vail
BACKGROUND INFORMATION: The Ski & Snowboard Club of Vail has requested in-kind funding
(valued at $11,400) for 4 days use of Dobson arena for their annual Vail Ski Swap.
STAFF RECOMMENDATION: Dobson is expected to begin redevelopment in April of 2025.
Should construction not start in 2025, staff will revisit in-kind requests for this facility.
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P. Skating Club of Vail
BACKGROUND INFORMATION: The Skating Club of Vail has requested in-kind funding of 10
days use of Dobson valued at $28,500. Five days are requested for the annual Ice Show in April,
and five days are requested for the Vail Invitational Skating Competition in July.
STAFF RECOMMENDATION: Dobson is expected to begin redevelopment in April of 2025.
Should construction not start in 2025, staff will revisit in-kind requests for this facility.
Q. Special Olympics
BACKGROUND INFORMATION: The Special Olympics is requesting an in-kind contribution of 56
parking vouchers valued at $2,240 to be used on each Sunday of training during the 2024-2025 ski
season at either the Lionshead or Village Parking Structures.
STAFF RECOMMENDATION: Staff recommends in-kind funding consistent with 2023 by providing
56 parking vouchers with one-time entry/exit coupons valued at $2,240.
R. Foresight Adventure Guides for the Blind
BACKGROUND INFORMATION: Foresight Adventure Guides for the Blind (Formerly Foresight Ski
Guides) is requesting two employee plus parking passes (valued at $3,700) for the 2024 - 2025 ski
season. Foresight provides parking to volunteer guides, half of which drive from Denver who need
to be parked and ready to meet their visually impaired participants by 8:30am. Local guides usually
take public transportation and/or carpool. Foresight provides challenging recreation opportunities to
visually impaired participants (adults and children) and guides.
STAFF RECOMMENDATION: Staff recommends providing two employee plus passes as was
approved in the past several years (valued at $3,700).
S. SOS Outreach
BACKGROUND INFORMATION: SOS Outreach is requesting 25 parking vouchers (valued at
$1,000) for the 2024 - 2025 ski season to be used by teacher and program coordinators for the
winter skiing and snowboarding programs for underserved youth.
STAFF RECOMMENDATION: Staff recommends providing 25 parking vouchers for the 2024/25 ski
season to be used by program coordinators, consistent with 2024.
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CAPITAL
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New Project
Increase in Cost/Expanded Programs
Project Timing Changed from Prior 5-year Plan
Changes since First Reading
2024 2024
2024 Amended Forecast 2025 2026 2027 2028 2029
Revenue
Total Sales Tax Revenue:40,850,000$ 40,850,000$ 41,647,258$ 42,064,000$ 42,905,000$ 43,763,000$ 44,638,000$ 45,531,000$ 2026 - 2029: 2% Increase
Sales Tax Split between General Fund & Capital Fund 62/38 62/38 62/38 62/38 62/38 62/38 62/38 Sales tax split 62/38
Sales Tax - Capital Projects Fund 15,523,000$ 15,523,000$ 15,826,000$ 15,984,000$ 16,304,000$ 16,630,000$ 16,962,000$ 17,302,000$
Use Tax 2,040,000 2,040,000 2,400,000 2,502,000 2,552,000 2,603,000 2,655,000 2,708,000 2026 - 2029: 2% Increase
Franchise Fee 205,000 1,126,672 1,126,672 - - - - - 2024: Utilize 1% Franchise Fee for Holy Cross underground utilities project;
Federal Grant Revenue - 3,464,882 3,464,882 - - - - - 2024: Re-appropriate Hickenlooper/Bennet Federal grant award for two electric buses
($1.65M); and 5339 (B) Federal Grant towards two electric buses ($1.8M);
Other State Revenue 750,000 3,600,276 3,600,276 - - - - -
2024: MMOF grant towards Mobility Hub Design ($750K); Re-appropriate CDOT grant
towards four electric buses ($2.0M), CDOT grant towards four electric bus chargers
($255.7K), remaining MMOF Grant for l&d and bollards($164.4K), fleet charging station
grant ($30K); Colorado Energy Office grant towards the design of Geothermal Energy
project ($250K);
Lease Revenue 172,270 172,270 172,270 172,270 172,270 172,270 180,884 180,884 Per Vail Commons commercial (incr. every 5 years);
Project Reimbursement- TR Land Reimbursement - - - 4,399,500 - - - 2026: Timber Ridge Land Reimbursement
Project Reimbursement 558,562 774,437 774,437 - - - - - 2024: Utilize Holy Cross Enhancement Fund for HCE Underground Utility Project; Total
balance $774,437
Timber Ridge Loan repayment 468,933 468,933 462,955 462,909 3,488,184 - - - 2027: Payoff of Timber Ridge Loan using proceeds of new Timber Ridge unit sales
Earnings on Investments and Other 284,708 284,708 1,200,000 861,957 93,421 384,432 405,903 473,583 2025: 3% return assumed; 2026-2029: 2.5% return assumed
Total Revenue 20,002,473 27,455,178 29,027,492 19,983,136 27,009,375 19,789,702 20,203,787 20,664,467
Expenditures
Facilities
Facilities Capital Maintenance 469,500 942,987 942,987 430,000 360,000 487,500 315,000 527,500
2024 includes: PW 30% roof replacement ($75K), Buzzard Park repairs ($75K), Buzzard
Park roof repairs ($50K), transit office windows and doors ($25K), PW overhead garage
door ($50K), PW carpet replacement ($50K); Additional funds for Transit Office Air Handler
Engineering and Library Air Handler Engineering using 2023 savings from Municipal
Complex Maintenance ($473.5K);
2025 includes: Fire Station Furniture Replacement ($50K), Fire Station II Overhead
garage doors ($20K), Library Boiler Replacement ($40K), Library Furniture
Replacement ($50K);
2026 includes: Lionshead Transit Center Repairs ($50K), Buzzard Park washer/dryer
replacement ($15K); Transit Office carpet replacement ($15K);
2027 includes: Lionshead transit center exterior stain ($45k), Lionshead welcome center
1st floor and Grandview flooring replacement ($100k), PW Shop & Bus Barn Roofing 30%
($75K), PW Shop boiler replacement ($35K), ford park lift station pump ($40K);
2028 includes: Fire Station II Sloped Roof Replacement ($50K), public works
administration hot water heater replacement ($40K), vail valley drive lift station ($40k);
2029 Includes: PW Shop & Bus Barn Roofing 30% replacement ($75K), Library Carpet
Replacement ($50K)
TOWN OF VAIL 2025 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
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Increase in Cost/Expanded Programs
Project Timing Changed from Prior 5-year Plan
Changes since First Reading
2024 2024
2024 Amended Forecast 2025 2026 2027 2028 2029
TOWN OF VAIL 2025 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Municipal Complex Maintenance 260,000 1,285,000 1,285,000 260,000 10,000 - 10,000 220,000
2024: Re-appropriate remaining funds for Muni HVAC Replacement ($1.0M);
2025 includes: Police Department Roof ($150K), Police Department Boilers
Maintenance ($50K);
2029 includes: Police Department Windows and doors ($100K), Police Department Boiler
replacement ($75K)
Building Energy Enhancement Projects 25,000 50,000 50,000 25,000 25,000 25,000 25,000 25,000 2024-2029: Placeholder for energy enhancements specific to Town buildings
Public Works Building Maintenance - 180,000 180,000 - 100,000 - - -
2024: Re-appropriate funds towards PW Admin exterior building paint, furnace relocation,
and window replacement ($180K);
2026: Roof Replacement ($100K)Public Works Specialty Equipment - - 30,000 - - - - 2025: Purchase of Sign Shop Printer ($30.0K)
Welcome Center/Grandview Capital Maintenance 25,000 121,778 121,778 25,000 25,750 26,523 27,319 28,139
2024: Re-appropriate furniture upgrade in Lionshead welcome center ($83.7K); Use
savings of $13K from Welcome Center displays to go towards furniture upgrades;
2025 - 2029: Placeholder for annual capital maintenance
Welcome Center display upgrades - - - - 150,000 - - - 2026: Welcome Center Display Upgrades ($150.0K)
Purchase of Employee Rental Units 2,000,000 3,224,136 5,224,136 - - - - -
2024: Re-appropriate funds towards continuing purchase of TOV employee housing stock
($1.2M); Purchase of Hamlet Townhome Unit 3 ($2.0M);
2025-2029: Purchases of Employee Rental Units will be reflected in newly proposed
Internal Employee Housing Fund
Employee Rental Capital Maintenance 150,000 280,000 280,000 - - - - -
2024: Re-appropriate window replacement Buffehr Creek #6A and #4A ($47.2K) and roof
replacement at the Hamlet unit ($72.8K);
2025-2029: Capital Maintenance of Town-Owned Rental Units will be reflected in newly
proposed Internal Employee Housing Fund
Geothermal Energy System - 400,000 400,000 1,500,000 - 3,000,000 - -
2024: Utilize placeholder for efficient snowmelt boiler replacements towards the
Geothermal Project design, planning, and construction ($150.0K); $250.0K additional
design funds offset by grant from Colorado Energy Office;
2025/2027: Placeholders for geothermal component of snowmelt boiler replacement -
See Narrative C01
Snowmelt Boilers Replacement 1,000,000 1,961,634 1,961,634 - - 1,025,000 525,000 - 2024-2028: Placeholder for replacement of BTU boilers at end of life
Arrabelle Snowmelt Boilers - 190,000 190,000 - - - - - 2024: Re-appropriate funds towards Arabelle Boiler Replacement - Shared cost with Vail
Resorts ($190.0K)
Donovan Pavilion Remodel 50,000 50,000 50,000 59,500 25,000 - - -
2024/2026: Capital Maintenance Placeholders;
2025: Main Floor refinishing/resealing ($35.0K); Walk-behind floor buffer/sweeper
($10.0K); Furniture Replacements ($14.5K)
Mountain Plaza Elevator Renovation - - - 100,000 - - - - 2025: Placeholder for Mountain plaza elevator renovation (shared cost with Vail
Resorts)
Vail Mobility Hub Expansion 1,500,000 1,500,000 1,500,000 - - 2,000,000 - -
2024: Design for Vail Mobility Hub (VTRC) Expansion offset by $750K MMOF match grant
included in state reimbursements above;
2027: Placeholder for expansion constrcution ($2.0M); expected to have grant offset
Fire Sprinkler Upgrades at Bus Barn 500,000 600,000 600,000 - - - - -
2024: Update Fire Sprinkler system in bus barn to accommodate needs of expanded
electric bus fleet ($500k); Re-appropriate design funds for sprinkler system updates
($100K)
Public Works Shops Expansion - 114,543 114,543 - - - - - Re-appropriate funds towards architectural feasibility and planning for identified phase two
expansion opportunities ($114.5K);
Total Facilities 5,979,500 10,900,078 12,900,078 2,429,500 695,750 6,564,023 902,319 800,639
Parking
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Increase in Cost/Expanded Programs
Project Timing Changed from Prior 5-year Plan
Changes since First Reading
2024 2024
2024 Amended Forecast 2025 2026 2027 2028 2029
TOWN OF VAIL 2025 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Parking Structures 1,040,000 1,040,000 1,040,000 1,697,000 1,275,000 1,315,000 1,405,000 1,245,000
2025: Placeholder for beautificaiton at Vail Transit Center ($200.0K); 2024-2029:
Various repairs including deck topping replacement, expansion joint repairs, ventilation,
HVAC, plumbing and other structural repairs
Parking Entry System / Equipment - 327,191 327,191 - - - 1,045,500 -
2024: Re-appropriate $114.8K for remaining parking system replacement costs;
2028: Placeholder for parking system update; Parking System Replacement Costs
($1.0M);
Red Sandstone Parking Structure 70,000 70,000 70,000 - 50,000 - - - 2024: $70K structure resealing;
2026: $50K Concrete patch replacement
Parking Structure Camera systems - - - - - - - 2,500,000 2029: Installation of camera systems for both safety and vehicle counts Vail Village
structure ($2.5M)
Total Parking 1,110,000 1,437,191 1,437,191 1,697,000 1,325,000 1,315,000 2,450,500 3,745,000
Transportation
Bus Shelters 30,000 232,583 232,583 50,000 30,000 230,000 30,000 30,000
2024: Construction of Additional Shelters ($202.6K);
2025: Annual Bus Shelter Maintenance ($30.0K); Add Solar Lighting at Existing
Shelters ($20.0K);
2027: Construction of Additional Shelters ($200.0K) - See Narrative C02
Bus Stop Amenities - - - - 50,000 50,000 - - 2026-2027: Add bus stop amenities at locations without shelters - See Narrative C03
Replace Buses - 7,850,000 7,850,000 - - - - 10,225,000
2024: Re-appropriate $7.9M funds for six bus replacements with electric models - Offset
by grant funding ($9.6M);
2029: Placeholder for electric bus replacements at end of life ($10.2M) with will most likely
be partially offset by future grant funding- See Narrative C04
Bus Wash Equipment - 650,000 650,000 - - - - -
2024: Re-appropriate Bus Wash Replacement ($300K); Increase in cost for bus wash
replacement, offset by 2023 savings in Facility Maintenance and Bus Replacements
($350K)
Bus Transportation Management System - - - - - - 1,000,000 - 2028: Replacement for Bus Management System ($1.0M)
Bus Sign Replacement - 15,025 15,025 - - - - - 2024: Re-appropriate remaining funds for electric bus signage replacement project
Traffic Impact Fee and Transportation Master Plan Updates - 33,943 33,943 - - - - - 2024: Re-appropriate remaining funds to finalize and adopt Go Vail 2045
Hybrid / Electric Bus Battery Replacement - 165,000 - - 360,000 - 500,000 -
2026: Scheduled replacement of Electric Bus Batteries ($360.0K);
2028: Scheduled replacement of Electric Bus Batteries ($500.0K) - Estimated life of 6-
years
Bus Camera System - - - - 290,000 - - - 2026: Replace current fleet of 33 buses with updated camera surveillance system. In 2026
the camera system will be 11 years old and reaching end of life
Electric bus chargers and electrical service rebuild 600,000 993,783 993,783 - - - - - 2024: $600K New charging station placeholders for additional electric buses added to fleet;
Re-appropriate $393.8K for electric bus charging infrastructure project
Car Share Program Infrastructure - - 117,675 - - - - 2025: Purchase of two vehicles ($100K) for car share program; upgrades to Electric
Chargers ($17.7K) for implementation of Car Share program - See Narrative C05
Total Transportation 630,000 9,940,334 9,775,334 167,675 730,000 280,000 1,530,000 10,255,000
Road and Bridges
Capital Street Maintenance 1,640,000 1,640,000 1,640,000 1,660,000 1,470,000 980,000 2,295,000 2,300,000
2024 includes surface seal ($310K); asphalt mill overlay ($550K); Drainage Improvement
($105k);
2025 includes Asphalt Mill & Overlay ($700K), Surface Seal ($215K), Drainage
Improvement ($110K), Streetscape Repair ($82K)
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Increase in Cost/Expanded Programs
Project Timing Changed from Prior 5-year Plan
Changes since First Reading
2024 2024
2024 Amended Forecast 2025 2026 2027 2028 2029
TOWN OF VAIL 2025 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Residential Traffic Calming - - 35,000 - - - - 2025: Residential Traffic Calming - Photo Radar Pilot ($35.0K) - See Narrative C06
Street Light Improvements 75,000 440,000 440,000 75,000 80,000 80,000 80,000 80,000 2025-2029: Annual Town-Wide street light replacement
Slifer Plaza/ Fountain/Storm Sewer - 70,714 70,714 - - - - - 2024: Re-appropriate $70.7k towards water quality smell issues not completed in 2023
Vail Health / TOV Frontage Road improvements - 235,317 235,317 - - - - - 2024: Re-appropriate funds for the remaining project: widen sidewalk at Vail International
($235.3K)
Neighborhood Bridge Repair - 1,085,599 1,085,599 - 500,000 - - -
2024: Re-appropriate funds for complete on going projects at Nugget Ln, Lupine Dr,
Bighorn Rd at Pitkin and Bighorn Creeks, as well as scour mitigation at Main Gore Dr and
Chamonix Rd ($1.1M);
2026: Kinnikinnick east bridge rehabilitation ($500.0K)
Pedestrian Bridge Repair - - - - - 400,000 - 2028: Rehabilitation of the pedestrian bridge over I-70 ($400.0K)
Seibert Fountain Improvements - 27,082 27,082 - 100,000 - - - 2024: Re-appropriate funds for fountain upgrades ($27.0K) not complete in 2023;
2026: Placeholder for pump replacement ($100.0K)
Roundabout Lighting Project - 1,236,697 1,236,697 - - - - - 2024: Re-appropriate funds to complete lighting project at Town Center ($1.2M)
Traffic Counters - - - 250,000 - - - 2026: Roundabout Traffic Counters ($250.0K) - See Narrative C07
Neighborhood Road Reconstruction - 1,588,809 1,588,809 - 100,000 2,750,000 - -
2024: Re-appropriate funds for Meadow Dr culvert lining project, culvert replacement on
Black Gore Dr, design for drainage improvements at Meadow Dr/Meadow Ln ($1.6M);
2026: Vail Road Bike Lanes & Sidewalk ($100.0K);
2027: Road Improvements ($1.0M); Vail Valley Drive Bike Lanes ($750.0K); 2027: Vail
Road Bike Lanes & Sidewalk ($1.0M)
South Frontage Road Pedestrian Improvements - - 250,000 - 1,000,000 - -
2025: Design of pedestrian improvements on the South Frontage Road (paved bike
lanes/shoulders, sidewalk sections) between W LH Circle and E LH Circle, and
Donovan to Westhaven
2027: Construction of pedestrian improvements between W LH Circle and E LH Circle
($1.0M) - See Narrative C08
Bicycle Lane Additions and Improvements - - - - - 850,000 - 2028: Construction of bike lanes on West LH Circle ($500.0K); Construction of Bike Lanes
on East LH Circle ($350.0K) - See Narrative C09
Frontage Road Improvements near Ford Park - - - - - 150,000 - 2028: Concept design of angled parking on South Frontage Road at Ford Park ($150.0K) -
See Narrative C10
West Lionshead Circle Crosswalk - - - - 100,000 650,000 - - 2026: Design of crosswalk at Lionshead Place ($100.0K);
2027: Construction of crosswalk at Lionshead Place ($650.0K)
East Vail Interchange Underpass Sidewalk - - - - - 750,000 - - 2027: Construct pedestrian improvements at East Vail Interchange; Coordinate with
potential construction grant for the separation of the Gore Valley Trail from Bighorn Road
Vail Village Streetscape/Snowmelt Repair 1,500,000 2,933,961 2,933,961 - - - - - 2024: Replacement of 18 yr. old streetscape and snowmelt infrastructure (piping) in Vail
Village; Re-appropriate funds for ongoing Vail Village Streetscape/Snowmelt repair ($1.4M)
East Mill Creek Culvert Replacement - - - - - 100,000 1,000,000 -
Replace the metal pipe culvert from Vail Valley drive from Gold Peak to Manor Vail
2027: Design ($100.0K);
2028: Construction ($1.0M)
Sandstone Creek Culvert Replacement at Vail View - - - - - - 100,000 1,000,000
Replace the metal pipe culvert at Sandstone Creek and Vail View Drive -
2028: Design ($100.0K);
2029: Construction ($1.0M)
Lionshead Streetscape/Snowmelt Replacement (VRA)- 250,000 250,000 - - - - - 2024: Re-appropriate funds for the completion of 18 yr. old streetscape and snowmelt
infrastructure replacement ($250k)
Total Road and Bridge 3,215,000 9,508,179 9,508,179 2,020,000 2,600,000 6,310,000 4,875,000 3,380,000
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Increase in Cost/Expanded Programs
Project Timing Changed from Prior 5-year Plan
Changes since First Reading
2024 2024
2024 Amended Forecast 2025 2026 2027 2028 2029
TOWN OF VAIL 2025 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Technology
Town-wide camera system 30,000 30,000 30,000 50,000 50,000 50,000 50,000 50,000 2024-2029: Annual maintenance
Audio-Visual capital maintenance 150,000 150,000 150,000 100,000 50,000 25,000 25,000 25,000 2025-2029: Update of A/V systems in Council Chambers, Grandview/Library/Community
room/Donovan A/V systems; Replacement cycle every 3-5 years
Cybersecurity 125,000 125,000 125,000 140,000 140,000 155,000 160,000 160,000 Annual Investment in cybersecurity, to keeps up with the ongoing changes that are
required to maintain a safe and secure computing environment
Software Licensing 865,000 865,000 865,000 959,135 1,107,519 1,140,355 1,174,175 1,209,011 Annual software licensing and support for town wide systems (3% Annual Increase)
Hardware Purchases 75,000 75,000 75,000 90,000 90,000 90,000 90,000 90,000 2024-2029: Workstation replacements (20-25 per year)
Website and e-commerce 70,000 70,000 70,000 75,000 77,250 79,568 81,955 84,413 2024-2029: Annual website maintenance (3% Annual Increase)
Fiber Optics / Cabling Systems in Buildings 50,000 795,626 795,626 50,000 50,000 50,000 50,000 50,000 2024-2029: Repair, maintain & upgrade cabling/network Infrastructure ($50K)
Network upgrades 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 2024-2029: Computer network systems - replacement cycle every 3-5 years ($150K)
Data Center (Computer Rooms)150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 2024-2029: Annual data center maintenance ($150K)
Data Center equipment replacement 1,750,000 1,750,000 1,750,000 - - - - - 2024: Replacement of data center main stacks ($1.75M)
Broadband (THOR)110,000 110,000 110,000 115,000 118,450 122,004 125,664 129,434 2024-2029: Annual Broadband Expenses (3% Annual Increase)
Business Systems Replacement - 90,000 90,000 185,000 100,000 30,000 - 30,000
2024: Re-appropriate funds for HR performance management system ($17.5K) and budget
software ($40K); Budget software price increase funded with 2023 savings from other
business systems ($32.5K); 2025/2027/2029: Placeholder for Parking System
Upgrades/Enhancements (Every other year) ($30.0K);
2025: Placeholder for Human Resources/Enterprise Information System ($120.0K);
Employee Housing Unit compliance software ($35.0K) - See Narrative C11;
2026: Placeholder for Business Systems Replacements ($100.0K)
Total Technology 3,525,000 4,360,626 4,360,626 2,064,135 2,083,219 2,041,926 2,056,793 2,127,857
Public Safety
Public Safety IT Equipment 40,000 40,000 40,000 75,000 75,000 50,000 35,000 35,000
Annual Maint/Replacement of PD IT Equipment including patrol car and fire truck laptops
and software used to push information to TOV and other agencies; TOV portion of annual
Intergraph software maintenance
Public Safety Equipment 140,600 188,963 188,963 241,387 133,868 133,868 133,868 133,868
2024: Reappropriate acquisition of two police K9s ($41.0K) and associated vehicle
modifications ($7.4k);
2025: Purchase of Skydio X10 Drones ($48.4K);
2025-2029: Annual Axon Body-Worn Camera Equipment Annual Cost ($125.6K); Flock
LPR Equipment Annual Cost ($15.0K); Drones software & warranty annual costs ($12.6K)
Terradyne Public Safety Vehicle 145,000 145,000 145,000 - - - - -
2024: $145,000 for the Town of Vail contribution towards the acquisition of a terradyne
armored vehicle by the Eagle County Special Operations Unit (Maintenance cost to be
funded by the Town of Avon) - Shared cost with Eagle County, Town of Avon, and Town of
Eagle
Fire Safety Equipment - - - 45,000 66,000 368,000 245,860 -
2025: Knox Box System Replacement/Upgrade ($45.0K): Drone Expansion ($16.0K);
Extrication Equipment ($35.0K);
2026: Placeholder for purchase of thermal imaging cameras ($15.0K);
2027: Self-contained breathing apparatus replacement ($368.0K);
2028: Heavy Hydraulic Extrication Equipment Replacement ($130.0K); Special Rescue
Trailer Replacement ($50.0K); Fire Hose Replacement ($50.0K); Placeholder for purchase
of thermal imaging cameras ($15.9K)
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Increase in Cost/Expanded Programs
Project Timing Changed from Prior 5-year Plan
Changes since First Reading
2024 2024
2024 Amended Forecast 2025 2026 2027 2028 2029
TOWN OF VAIL 2025 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Event Equipment - 6,007 6,007 - - - - - 2024: Purchase of additional storage container for Santa's Village ($6.0K);
Radio Equipment replacement/expansion 720,000 - - 1,020,000 - - - - 2025: Replacements of radios for PW, PD and Fire (approximately every 5 years)
($1.0M) - See Narrative C12
Fire Truck Replacement - 1,723,309 1,723,309 - - 1,030,000 - -
2024: Re-appropriate remaining costs for Type 3 Engine Upfitting ($19.2K), Aerial
Apparatus Upfitting ($760.4K); Re-appropriate Enforcer Aerial Ladder Truck received in
2024 ($936.3K);
2027: E3 Regular Fire Engine Replacement ($1.0M)
Total Public Safety 1,045,600 2,103,279 2,103,279 1,381,387 274,868 1,581,868 414,728 168,868
Community and Guest Service
Children's Garden of Learning Temporary Facility Relocation - 32,248 32,248 - - - - - 2024: Re-appropriate $32.2K towards ongoing gutter and heat tape repairs and
replacements
Loading and Delivery Capital - 126,815 126,815 - - - - - 2024 includes 3 club car purchases, in addition to the four purchased in 2023
Energy Enhancements 52,500 114,130 114,130 130,000 156,000 187,200 225,000 270,000
2024: Re-appropriate funds for Public Works Shop EV Chargers and electrical service
upgrade ($61.6K);
2024-2029: Installation of EV stations to meet increased demand. There is potential for
grants to offset the initial capital cost of the equipment and installation - See Narrative C13
Pedestrian Safety Enhancements - 366,213 366,213 200,000 2,250,000 - - -
2024: Re-appropriate $16K for lighting crossing at Safeway; $350K Construction of RRFB
Pedestrian Crossing at Safeway;
2025/2028: RFB installations (Removed per Council Request) - See Narrative C14; 2025:
Design of Pedestrian improvements through Main Vail Underpass ($200.0K);
2026: Pedestrian Improvements through Main Vail Underpass ($2.0M); Extend NRT to
Spraddle Creek for Housing Access ($250.0K) - See Narrative C15
Bollard Installation Project - 483,536 483,536 - - - - -
Installation of retractable and standard bollards at Ford Park ($650K) offset by $250K
MMOF Grant; Re-appropriate funds for ongoing bollard installation project less $45K in
funds shifted to loading and delivery project ($483.5K)
Underground Utility improvements 1,700,000 4,187,838 4,187,838 - - - - -
2024: Underground HCE from Main Vail to East Vail in conjunction with fiber conduit
($1.7M) offset by reimbursement above; Re-appropriate unspent 2023 funds towards
project ($2.5M)
Guest Services Enhancements/Wayfinding - 759,416 759,416 - 800,000 1,200,000 1,200,000 -
2024: Re-appropriate funds to complete wayfinding signs project ($8.1K);
2026: VMS Wayfinding Replacements ($800.0K);
2027/2028: Updated Wayfinding Signage Program ($1.2M)
Electric Vehicle Pilot Program - 78,615 78,615 - - - - - 2024: Re-appropriate purchase of Ford F150 lightning for pilot testing.
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Changes since First Reading
2024 2024
2024 Amended Forecast 2025 2026 2027 2028 2029
TOWN OF VAIL 2025 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Vehicle Expansion 133,000 326,815 326,815 65,000 - - - -
2024: 2 PD take-home vehicles, final stage of program implementation ($133k);
2025: Vehicle for Deputy Chief of Community Risk Reduction position (added in
2024)
Total Community and Guest Service 1,885,500 6,475,626 6,475,626 395,000 3,206,000 1,387,200 1,425,000 270,000
Total Expenditures 17,390,600 44,725,313 46,560,313 10,154,697 10,914,837 19,480,017 13,654,340 20,747,364
Dobson Financing Sources (Uses)
Transfer from VRD - - - - 3,000,000 - - - Estimated Contribution from VRD for new Dobson ice system
Transfer from RETT - - - 762,546 - - - - Transfer Dobson maintenance budget from RETT 5 year plan
Transfer from Vail Reinvestment Authority 3,839,275 3,839,275 4,361,633 - - - -
Dobson Loan Proceeds (VRA)- - - 24,730,000 - - - - Assumed conservative financing approach with VRA loan (still to be determined)
Dobson Redevelopment (3,896,275) (3,896,275) (50,350,000) - - - - 2025: Estimated cost for Dobson redevelopment assumed to be funded by VRA loan
proceeds (29.4M); VRD ($3.0M); RETT($762.5K); and CPF ($17.2M)
Total Dobson Financing Sources (Uses)- (57,000) (57,000) (20,495,821) 3,000,000 - - -
Other Financing Sources (Uses)
Debt Service Payment (1,158,592) (1,158,592) (1,158,592) (1,158,298) (1,156,528) (1,159,494) (1,157,110) (1,159,463) PW Shops Debt Service Payment
Transfer from Vail Reinvestment Authority 200,000 702,565 702,565 - - - - - 2024: Transfer from the VRA for the Frontage Road (15.0K)
Transfer to Internal Employee Housing Fund - - - (2,000,000) (2,500,000) (2,500,000) (2,500,000) 2025-2029: Transfer to Internal Employee Housing Fund to offset purchase of Employee
Rental Units
Transfer to Housing Fund (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000)
2024: Repayment to Housing fund for Northtrail Unit D retained as a TOV Employee
Housing unit ($308.8K); Annual $2.5M appropriation towards community housing projects
(Transfer to Housing Fund)
Transfer to Housing Fund (W. Middle Creek)- - (9,000,000) - 6,923,358 3,066,642 - Loan to HF for W. Middle Creek
Transfer from Marketing Fund - 6,007 6,007 - - - - -
2024: Transfer from Marketing Fund storage container ($6.0K); Transfer from the
Marketing Fund for four additional house structures for the Kringle Krossing holiday village
($67.0K)
Transfer from General Fund - 48,363 48,363 - - - - - 2024: Re-appropriate Transfer from Police Seizure Funds to cover K-9 acquisitions ($41K)
and K9 Vehicle mods (7K)
Total Other Financing Sources and Uses (3,458,592) (2,901,657) (2,901,657) (12,658,298) (5,656,528) 763,864 (3,090,468) (6,159,463)
Revenue Over (Under) Expenditures (846,719) (20,228,792) (20,491,478) (23,325,680) 13,438,010 1,073,549 3,458,979 (6,242,360)
Beginning Fund Balance 48,960,704 48,960,704 48,960,704 28,469,226 5,143,546 18,581,557 19,655,106 23,114,085
Ending Fund Balance 48,113,985 28,731,912 28,469,226 5,143,546 18,581,557 19,655,106 23,114,085 16,871,725
Fund Balance as a percentage of Sales Tax revenue 185%180%32%114%118%136%98%Minimum 25% of sales tax revenues
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Changes since First Reading
2024 2024
2024 Amended Forecast 2025 2026 2027 2028 2029
Revenue
Real Estate Transfer Tax 7,000,000$ 7,000,000$ 8,000,000$ 7,700,000$ 7,777,000$ 7,855,000$ 7,934,000$ 8,013,000$ 2025 down 2.6% from 2024 forecast; 2026-2029 1.0% annual increase
Golf Course Lease 175,151 175,151 175,151 176,903 178,672 180,458 182,263 184,086 Annual lease payment from Vail Recreation District; Rent income funds the "Recreation
Enhancement Account" below;
Intergovernmental Revenue 270,000 850,960 850,960 155,000 30,000 30,000 30,000 30,000
2024-2029: $30K lottery proceeds used annual for park projects;
2024: $240K CDPHE Grant for water quality projects; Re-appropriate Eco Trails Reimbursement
for Dowd Junction ($150.0K) and remaining ERWSD Reimbursement for Dowd Junction
($312.2K); Re-appropriate remaining CDPHE Water Quality Grant ($22.9K); Re-appropriate
unused potion of CPW Bear Education Grant ($10.8K); Eagle County reimbursement for wildfire
risk reduction ($55.0K); Reimbursement from the Vail Recreation District for the Golf Course
Stormwater Study ($30.0K);
Project Reimbursements 75,000 75,000 75,000 - - - - - 2024: Evergreen Redevelopment Project Reimbursement for Middle Creek Restoration Fund
($75K)
Donations - 30,000 30,000 - - - - - 2024: Logan donation towards Artist in Residency sculpture acquisition
Recreation Amenity Fees 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 $10K annually
Bag Fees 50,000 97,800 97,800 50,000 50,000 50,000 50,000 50,000
2025-2029: Utilize bag fees towards two Hard to Recycle events ($50K)
2024: Re-appropriate utilization of bag fee towards recycling center catwalk replacement
($9.0K); Utilize bag fees for Zero Hero Waste Program ($38.8K)
Earnings on Investments and Other 68,667 68,667 500,000 213,405 156,949 124,719 130,782 110,869 2025: 3% return assumed; 2026-2029: 2.5% return assumed
Total Revenue 7,648,818 8,307,578 9,738,911 8,305,308 8,202,621 8,250,177 8,337,045 8,397,955
Expenditures
Management Fee to General Fund (5%)350,000 350,000 400,000 385,000 388,850 392,750 396,700 400,650 5% of RETT Collections - fee remitted to the General Fund for administration
Wildland
Forest Health Management 695,415 725,415 725,415 744,450 731,346 766,982 804,372 843,603
Annual operating expenditures for Wildland department;
2025 includes:
-$$699.3K: Personnel
-$5.0K: Miscellaneous Educational Programming (Ongoing)
Wildland Fire Equipment - - - - - 13,000 53,800 - 2027: Wildland hose replacement ($13.0K);
2028: VHF radio replacement ($53.8K)
Wildfire Mitigation 10,000 35,000 35,000 385,000 10,300 10,609 10,927 11,255
2024-2029: Annual support for wildfire mitigation projects as identified in the 2020 Vail
Community Wildfire Protection Plan ($10.0K);
2024: Burn prep and fuels reduction on Bald Mountain Road funded by Eagle County($25.0K)
2025: Booth Creek Fuels Implementation, partially offset by USFS grant ($275.0K) - See
Narrative R01; Booth Heights and Booth Creek Trailhead Fuels Reduction ($100k) - See
Narrative R02
Fire Free Five - Rebate Program 100,000 173,189 173,189 50,000 50,000 50,000 50,000 50,000
2024: $100K for the Fire Free Five Community Assistance Program; Re-appropriate remaining
funds towards ongoing Fire Free Five rebate program ($73.2K);
2025-2029: Annual Funding for Fire Free Five Community Assistance Program ($50K) -
See Narrative R03
Wildland Fire Shelter 17,500 - - - 17,500 - - - 2026: Wildland Fire Shelter Replacement ($17.5K)
Fire Free Five - TOV Implementation 50,000 80,000 80,000 - - - - - 2024: $80K Continuation of Fire Free Five at TOV facilities
Total Wildland 872,915 1,013,604 1,013,604 1,179,450 809,146 840,591 919,099 904,858
Parks
TOWN OF VAIL 2025 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX FUND
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Changes since First Reading
2024 2024
2024 Amended Forecast 2025 2026 2027 2028 2029
TOWN OF VAIL 2025 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX FUND
Annual Park and Landscape Maintenance 2,377,001 2,377,001 2,377,001 2,078,443 2,057,566 2,143,683 2,233,604 2,327,503
Annual operating expenditures for Parks department (including personnel and supplies); 2025
includes:
-$1.3M: Personnel
-$20.0K: Trail Host Program (Ongoing)
Park / Playground Capital Maintenance 179,000 219,000 219,000 231,000 169,000 169,000 169,000 169,000
2025-2029: Annual maintenance items include projects such as playground surface
refurbishing, replacing bear-proof trash cans, painting/staining of play structures, picnic
shelter additions/repairs, and fence maintenance ($169K); 2025 includes Ford Park Entry
Landscape ($45.0K) - See Narrative R04
2024: Re-appropriate funds towards improvements of deteriorating wooden structures at
Sunbird Park ($40.0K);
Tree Maintenance 125,000 125,000 125,000 85,000 85,000 85,000 85,000 85,000 Annual on going pest control, tree removal and replacements in stream tract, open space, and
park areas
Street Furniture Replacement 35,000 107,000 107,000 35,000 35,000 35,000 35,000 35,000 2025-2029: Annual Placeholder for Street Furniture Replacements ($35.0K)
2024: $72K to replace blue Covid picnic tables with a more aesthetically pleasing option
Village Art Landscape Enhancements - 25,000 25,000 35,000 35,000 35,000 35,000 35,000 2025-2029: Landscape enhancements for new Art installations/donations ($35.0K);
2024: Re-appropriate funds for the planting bed at Squash Blossom on Bridge Street ($25K)
Stephens Park Safety Improvements - 19,904 13,250 - - - - - 2024: Re-appropriate funds for remaining equipment cost ($4.9K); Installation of a split-rail fence
between park and frontage road ($15.0K)
Ford Park- Betty Ford Way Pavers - 50,000 50,000 - - - - - 2024: Re-appropriate funds towards grading and landscape final touch up at streamwalk
entrance and guardrail ($50.0K)
Ford Park Enhancement: Priority 3 Landscape area - 5,946 - - - - - - 2024: Re-appropriate $5.9K towards on-going landscape repairs and plant material replacement
Ford Park Lower Bench Turf/Irrigation - - - 300,000 - - - - 2025: Replacement of worn turf grass and inefficient irrigation system ($300.0K) - See
Narrative R05
Ford Park Playground Improvements 268,000 497,804 197,804 - - 300,000 2,200,000 - 2024:$497.8K for Ford Park playground improvements:
2027: Placeholder for Park Renovation Design($300.0K);
2028: Construction of Ford Park Playground Renovation ($2.2M); - See Narrative R06
Ford Park Picnic Shelter - - - - 350,000 - - - 2026: Replacement of Ford Park Picnic Shelter ($350.0K)
Ford Park Master Plan Capital Design 200,000 200,000 200,000 - - - - - 2024: Design for ADA compliant routes and Tennis Center renovation
Turf Grass Reduction 150,000 150,000 150,000 15,000 80,000 - - -
2024: Continuation of Turf Grass Reduction projects at Main Vail and West Vail Roundabouts
and Municipal Building;
2025: Additional funds for Main Vail Roundabout Turf Reduction ($15.0K);
2026: Turf reduction projects in Ford Park ($80K)
Playground Restroom Replacements - - - - - 400,000 - 400,000 2027: Replace modular restroom building at Bighorn Park ($400.0K);
2029: Replace modular restroom building at Red Sandstone Park ($400.0K)
Donovan Park Improvements - 20,000 20,000 - 325,000 - - -
2024: Re-appropriate funds to complete rock garden renovations ($20.0K);
2026: Park safety improvements (Replace decks, worn equipment, etc) ($325.0K) - See
Narrative R07
Pirateship Park Improvements 300,000 300,000 265,000 - - - - - 2024: Safety improvements: replace wood siding and add climber
Bighorn Park Playground Improvements - - 150,000 - - - - 2025: Bighorn Park Play Area Maintenance ($150.0K) - See Narrative R08
Gore Creek Promenade Rehabilitation - 368,897 368,897 750,000 1,000,000 - - -
2024 ($368.9K);
2025-2026: Placeholder for Gore Creek Promenade Rehabilitation - Final Cost dependent
on outcomes of design ($1.75M) - See Narrative R09
Steps between Gore Creek Promenade and Children's
Fountain - 40,000 40,000 - - - - - 2024: Tree removal and landscaping on steps from Children's Fountain to Gore Creek
Promenade ($40.0K)
Slifer Fountain Feature Four Repair 75,000 75,000 75,000 - - - - - 2024: Repair plumbing leak in feature supply line in Slifer Plaza ($75k)
Buffehr Creek Park Safety Improvements - - - - - 500,000 - - 2027: Playground Safety Improvements ($500.0K) - See Narrative R10
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Increase in Cost/Expanded Programs
Project Timing Changed from prior 5-year Plan
Changes since First Reading
2024 2024
2024 Amended Forecast 2025 2026 2027 2028 2029
TOWN OF VAIL 2025 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX FUND
Ellefson Park Safety Improvements - - - - - - - 500,000 2029: Playground equipment replacement ($500.0K) - See Narrative R11
Total Parks 3,709,001 4,580,552 4,232,952 3,679,443 4,136,566 3,667,683 4,757,604 3,551,503
Rec Paths and Trails
Rec. Path Capital Maintenance 150,000 175,000 175,000 85,000 85,000 85,000 85,000 85,000 Annual Capital maintenance of the town's recreation path system ($85k); 2024: Recreation path
improvements ($65K); Re-appropriate funds towards shouldering improvements ($25K)
Recreation Path Safety Improvements 75,000 75,000 75,000 50,000 - - - - 2024: Design of recreation path safety improvements ($75K);
2025: Pedestrian Traffic Counters ($50.0K)
Bike Safety 10,000 10,000 5,000 10,000 10,000 10,000 10,000 10,000 2024-2029: Annual cost for bike safety programs ($10.0K)
Bike Path Signage - 46,081 11,081 - - - - - 2024: Re-appropriate funds towards replacement of bike wayfinding signage, striping, and
etiquette signage town-wide
Pedestrian Bridge Projects 550,000 882,988 882,988 - - - - - 2024: $550K for pedestrian overpass; Re-appropriate $333.0K for pedestrian overpass
rehabilitation
Gore Valley Trail Reconstruction - - - 180,000 - 80,000 - 80,000
2025: Placeholder for Gore Valley Trail Maintenance ($80.0K); Library to Lionshead Nature
Walk Environmental Assessment and Design ($100.0K) - See Narrative R12; Gore Valley
Trail along Bighorn Road Design (Removed per Council Request) - See Narrative R13;
2027: Placeholder for Gore Valley Trail Maintenance ($80.0K);
2029: Placeholder for Gore Valley Trail Maintenance ($80.0K)
East Vail Interchange Improvements - 204,543 150,543 - - - - - 2024: Re-appropriate funds for development of a landscape improvement plan due to
landscaping and drainage issues ($204.6K)
Dowd Junction repairs and improvements - 817,663 817,663 - - - - - 2024: Re-appropriate funds for ongoing restabilitzation of Dowd Junction retaining wall
($817.7K)
Portalet Enclosures 45,000 53,130 53,130 - - - - - Re-appropriate funds for installation of screens received in 2023 ($8.1K)
Booth Lake Trailhead Parking Restroom - 2,500 2,500 - - - - - 2024: Re-appropriate funds for final landscaping costs ($2.5K)
Bighorn Trailhead improvements - - - - - - 250,000 - 2028: Placeholder for improvements to the parking area at the Bighorn Trailhead to include
acquisition of easements, improved trail entry, additional parking spaces, and restroom facility to
south side of I-70 ($250.0K);
Total Rec Paths and Trails 830,000 2,266,905 2,172,905 325,000 95,000 175,000 345,000 175,000
Recreational Facilities
Golden Peak Pickleball Sound Barriers - 1,498 1,498 - - - - - 2024: Re-appropriate funds for purchase of remaining panels ($1.5K)
Nature Center Operations 112,654 112,654 112,654 117,437 120,960 124,589 128,327 132,176 Nature Center operating costs(Contract with Walking Mountains)
Nature Center Capital Maintenance 8,064 8,064 8,064 26,291 4,990 14,098 - -
2024: Path and walkway repairs ($8.1K);
2025: Signage ($16.6K); 2025: Regravel access road ($9.7K);
2026: Benches and tables ($5.0K);
2027: Slope roofing ($14.1K);
Nature Center Redevelopment - 383,522 383,522 - - - - - 2024: Re-appropriate $383.5K for further planning and design for a nature center remodel;
Nature Center Construction is currently unfunded
Total Recreational Facilities 120,718 505,738 505,738 143,728 125,950 138,687 128,327 132,176
Environmental
Environmental Sustainability 824,626 814,006 814,006 884,177 925,685 969,187 1,014,781 1,062,569
Annual operating expenditures for Environmental department (includes personnel supplies)
2025 includes:
-$749.3K: Personnel
-$55.0K: Climate Action Collaborative Dues (ongoing)
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Changes since First Reading
2024 2024
2024 Amended Forecast 2025 2026 2027 2028 2029
TOWN OF VAIL 2025 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX FUND
Recycling and Waste Reduction Programs 95,500 200,400 200,400 127,050 130,862 134,787 138,831 142,996
Annual recycling and waste reduction programs; 2025 includes:
-$40.1K: Residential/Commercial Recycling Compost Program/Hauls (Ongoing)
-$7.5K: Recycling Compliance and Education (Ongoing)
-$38.8K: Zero Hero Program Support (Ongoing) - See Narrative R14
-$39.0K: Hard to Recycle Event, offset by Bag Fees (Ongoing)
Recycling Center Catwalk Replacement - 16,500 16,500 - - - - - 2024: Re-appropriate catwalk replacement at recycling center ($16.5K) - Funded with $9K of
bag fees
Ecosystem Health 234,017 609,017 609,017 281,000 287,930 245,068 252,420 259,993
Annual ecosystem health programs; 2025 includes:
-$18.0K: CC4CA Annual Retreat - Host Community (Ongoing)
-$50.0K: Open Lands Plan - Biodiversity Study Phase 2 (Ongoing)
-$8.0K: Sustainable Destinations - Annual Certification Dues (Ongoing)
-$55.0K: U.S. Forest Service Front Country Ranger Program (Ongoing)
-$100.0K: Wildlife Habitat Improvements, Forum, and Education (Ongoing)
-$50.0K: Gore Creek Pesticide Campaign (2025-2026) - See Narrative R15
Energy & Transportation 122,500 87,500 87,500 75,000 76,500 78,045 79,636 81,275
Annual energy and transportation programs; 2025 includes:
-$40.0K: Energy Smart Colorado Partnership (Ongoing)
-$2.5K: Energy-Related education, outreach, program incentives (Ongoing)
-$32.5K: Sole Power Plus Program (Ongoing) - See Narrative R16
E-Bike Programs 243,000 243,000 243,000 193,000 198,790 204,754 210,896 217,223
Annual E-Bike Programs; 2025 includes:
-$175.0K: Shift E-Bike Share Program (Ongoing)
-$18.0K: E-Bikes for Essentials Ownership Program (Ongoing)
E-Bike Share Infrastructure - 14,711 14,711 - - - - - E-Bike Share Infrastructure- Gravel pads and bike racks; 2024: Re-appropriate funds for
additional gravel pads and bike racks ($14.7K)
Sole Power App - 50,000 50,000 25,000 - - - -
2025: Development of App modifications for the Sole Power Plus App Expansion ($25K) -
See Narrative R16
Streamtract Education/Mitigation 30,000 30,000 30,000 75,000 30,000 30,000 30,000 30,000
Annual streamtract education programming; 2025 includes:
-$30.0K: General education programming (Ongoing)
-$45.0K: Restore the Gore Campaign Relaunch (One-time)
Water Quality Infrastructure - 195,007 195,007 - - - - - 2024: Re-appropriate funds for ongoing water quality infrastructure project ($195.0K)
Water Quality Maintenance 285,000 350,000 350,000 - - - - -
2024: Annual cleaning and draining of frog gutter bins and water quality vaults;
2024: Placeholder for updated water quality study ($75K); 2024: Increase in cost of cleaning of
frog gutter bins and water quality vaults based on higher-than-expected spring-time cleaning
costs ($35K); Increase in cost for golf course water quality study, offset by reimbursement from
VRD ($30.0K); 2025-2029: Ongoing cleaning of gutter bins and water quality vaults to be located
in Streets Maintenance within the General Fund
Streambank Mitigation - 35,000 35,000 140,000 - - - -
2024: Re-appropriate funds for streambank planting project ($35K);
2025: Streambank Mitigation at Ford Park in conjunction with in-stream improvements by
Trout Unlimited ($100.0K); Streambank Mitigation along Mill Creek ($40.0K); - See
Narrative R17
Middle Creek Restoration Fund 75,000 75,000 75,000 - - - - - 2024: The Evergreen redevelopment project is required to provide a restoration plan for Middle
Creek. The property is owned by the Town of Vail. The Town will fund the restoration plan and
be reimbursed by the developer (reimbursement included above)
Private Streambank Mitigation Program 80,000 80,000 80,000 - - - - - 2024: Private Streambank Mitigation Program
Booth Heights Open Space - 18,778,754 18,778,754 - - - - - 2024: Re-appropriate acquisition of Booth Heights parcel for open space ($17.6M); Increase
acquisition cost for additional legal fees ($1.1M)
Gore Creek Interpretive Signage - 222,165 222,165 - - - - - 2024: Re-appropriate funds towards ongoing project ($190.5K); New request of $32K for Gore
Creek signage using savings from the 2023 streambank restoration project for increased costs
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Increase in Cost/Expanded Programs
Project Timing Changed from prior 5-year Plan
Changes since First Reading
2024 2024
2024 Amended Forecast 2025 2026 2027 2028 2029
TOWN OF VAIL 2025 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX FUND
Energy Efficiency Performance Contract 150,000 150,000 150,000 - - - - - 2024: Placeholder for an energy audit to facilitate energy upgrades, potentially through an
Energy Efficiency Performance Contract
Total Environmental 2,139,643 21,951,060 21,951,060 1,800,227 1,649,766 1,661,841 1,726,564 1,794,056
Art
Public Art - Operating 188,525 188,525 188,525 196,599 205,611 215,049 224,934 235,286 Annual operating expenditures for Art in Public Places department; 2025 includes:
-$25.0K: Miscenalleous Programs & Events (Ongoing)
Public Art - General program / art 60,000 173,167 173,167 60,000 60,000 60,000 60,000 60,000
2024: Re-appropriate funds to purchase sculptures, artwork, art programs and events ($423.2K)
less utilization of funds for Art Space Studio construction ($360K); $30.0K Donation towards
Broel sculpture acquisition- see corresponding revenue above;
2024-2029: Annual funds purchase sculptures, artwork, art programs and events;
remainder is re-appropriated each year to accumulate enough funds. ($60k)
Public Art - Winterfest 30,000 79,383 79,383 30,000 30,000 30,000 30,000 30,000 2024: Re-appropriate donated funds towards 2024 Winterfest program;
2024-2028: $30K Winterfest budget.
Seibert Memorial Statue- Maintenance - 11,692 11,692 - - - - - 2024: Re-appropriate donated funds towards upkeep of sculpture ($11.7K)
Art Space - 1,420,375 1,420,375 - - - - -
2024: Re-appropriate funds towards construction of Art Space Studio in Ford Park ($760.4K);
$660K cost increase funded by $360K of General Program Art Funds and $300K of 2023 RETT
savings
Artist In Residency - Operating 30,000 30,000 30,000 70,500 72,615 74,793 77,037 79,348 2024 - 2029: Operating costs for artist in residency program utilizing the new Art Space
Artist In Residency - Capital Art Acquisitions 20,000 20,000 20,000 37,500 37,500 37,500 37,500 37,500 2024 - 2029: Capital art acquisition costs associated with artist in residency program
Total Art 328,525 1,923,142 1,923,142 394,599 405,726 417,342 429,471 442,135
Community
Council Contribution: Betty Ford Alpine Garden Support 79,195 79,195 79,195 80,779 83,202 85,698 88,269 90,917 Annual operating support of the Betty Ford Alpine Gardens; annual increase to follow town's
general operating annual increase
Council Contribution: Eagle River Watershed Support 42,000 42,000 42,000 42,000 43,260 44,558 45,895 47,271 Annual support of the Eagle River Watershed Council programs
Council Contribution: Trail Alliance 17,500 17,500 17,500 22,500 23,175 23,870 24,586 25,324 2025: Adopt A Trail Council Contribution for trails in or bordering the Town
Total Contributions 138,695 138,695 138,695 145,279 149,637 154,126 158,750 163,513
VRD-Managed Facilities & Maintenance
Recreation Enhancement Account 175,151 539,321 539,321 176,903 178,672 180,459 182,264 184,087
Annual rent paid by Vail Recreation District; to be re-invested in asset maintenance; 2024: Re-
appropriate funds to be re-invested in maintenance ($354.9K); Additional $9.3K for lease
payment collected over budget; 2025: Annual Rent Paid by Vail Recreation District; to be re-
invested in asset maintenance ($176.9K)
Recreation Facility Maintenance 22,000 22,000 22,000 22,000 22,000 22,000 22,000 22,000 2024-2029: RETT facility maintenance ($22.0K)
Synthetic Turf Replacement - 472,000 472,000 - - - - - 2024: Re-appropriate funds towards synthetic turf replacement ($472K)
Golf Clubhouse 13,708 12,484 12,484 123,287 88,002 - 51,150 26,162
2024: Heat tape replacement ($13.7K);
2025: Circulation Pump Replacement ($98.0K); Clubhouse parking lot mill & overlay
($23.9K); Clubhouse Signage ($9.4K);
2026: Stucco/Stone ($37.3K); 2026: Wood Trim ($26.8K);
2028: Clubhouse Exterior Door Replacement ($32.1K); Clubhouse Asphalt Parking Lot Repairs
($18.9K)
2029: Clubhouse Parking Lot Mill & Overlay ($26.2K)
Athletic Field Restroom/Storage Building - 1,000,000 1,000,000 - - - - - 2024: Re-appropriate $1.0M for the replacement of existing restroom/concession with new 2000
sq. ft. restroom/storage building
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Included in Project Narratives
New Project
Increase in Cost/Expanded Programs
Project Timing Changed from prior 5-year Plan
Changes since First Reading
2024 2024
2024 Amended Forecast 2025 2026 2027 2028 2029
TOWN OF VAIL 2025 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX FUND
Golf Course - Other 22,020 432,069 432,069 3,954 316,245 87,251 33,359 34,948
2025: Maintenance building asphalt driving and parking area ($4.0K);
2026: Streambank Restoration ($234.1K); Maintenance building exterior doors ($3.5K); 2026:
Streambank Restoration - Shift from 2024 to 2026 ($78.6K);
2027: 1st hole path planking ($77.6K); 1st hole bridge planking and stone veneer ($53.4K); 2nd
hole bridge planking ($14.3K); 11th hole pedestrian bridges ($18.9K); Other ($5.2K); 2028:
Maintenance building stucco ($25.3K); Maintenance building asphalt ($4.7K); Maintenance
building wood privacy fencing ($3.4K);
2029: First Hole Stone Planking and Veneer ($34.9K)
Drainage Improvements & Fence near Golf Maintenance
Building 295,410 295,410 - - - - - - 2024: Drainage and grading improvements and fence repair near golf maintenance building
($295K); Project eliminated and budget shifted to Gymnastics Center Air Conditioning
Dobson Ice Arena 17,336 643,731 - - - - - - 2024-2025: Utilize Savings in Dobson Maintenance towards Redevelopment
Ford Park / Tennis Center Improvements 13,261 150,854 150,854 54,166 1,265,867 - - -
2024: Furnace, hot water tank, baseboards replacement ($13.3K); Re-appropriate funds
towards incomplete projects ($137.6K) ;
2025: Wood siding and windows ($54.2K);
2026: Rebuild of tennis courts, retaining walls, and court fencing ($1.5M)
Athletic Fields 9,362 116,547 116,547 99,319 - 26,704 - 5,825
2025: Asphalt parking lot ($99.3K);
2027: Asphalt parking lot repairs ($11.1K); Wood Structure Paint ($9.3K); Wood trim, post, &
beam repair ($6.2K);
2029: Coated Exterior Gypsum Board ($5.8K)
Gymnastics Center - 219,399 711,494 3,863 - - - 62,104
2024: Re-appropriate ongoing repairs from 2023 ($354.9K); Increase for Air Conditioning
installation ($492.1K)
2025: Concrete stairs and walkway ($3.9K); Elevator ($31.0K);
2029: Furnace ($31.0K)
Total VRD-Managed Facilities & Maintenance 568,248 3,903,815 3,456,769 483,492 1,870,786 316,414 288,773 335,126
Total Expenditures 9,057,745 36,633,511 35,794,865 8,536,218 9,631,427 7,764,435 9,150,289 7,899,016
Other Financing Sources (Uses)
Loan from General Fund for Booth Heights 3,750,000 - - - - - - 2024: Loan from General Fund for Booth Heights Acquisition ($3.75M) - Removed per Council
Direction during First Reading
Loan Repayment (to) General Fund for Booth Heights (282,199) (187,500) - - - - - - Payback of funds for Booth Heights acquisition costs over 20 years, 2024-2043: $187.5K
annual debt service payment - Removed per Council Direction during First Reading
Transfer from General Fund - Other - 2,880 2,880 - - - - - 2024: Transfer from General Fund for Clean-Up Day volunteer incentives
Transfer (to) General Fund - Other (13,500) (13,500) - - - - - 2024: Transfer to General Fund for increase in budget and scope of Destination Stewardship
Management Plan
Transfer from/(to) CPF - - (762,546) - - - - 2026: Transfer to Capital Projects Fund for Dobson Arena (utilizing savings in annual Dobson
maintenance)
Revenue Over (Under) Expenditures (1,691,126) (24,774,053) (26,066,574) (993,456) (1,428,806) 485,742 (813,243) 498,939
Beginning Fund Balance 31,887,550 31,887,550 31,887,550 5,820,976 4,827,520 3,398,714 3,884,455 3,071,212
Ending Fund Balance 30,196,424$ 7,113,497$ 5,820,976$ 4,827,520$ 3,398,714$ 3,884,455$ 3,071,212$ 3,570,151$
Minimum Fund Balance 2,000,000$ 2,000,000$ 2,000,000$ 2,000,000$ 2,000,000$ 2,000,000$ 2,000,000$
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TOWN OF VAIL 2025 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
HOUSING FUND
2023 2024 2024
Actuals Budget Forecast 2025 2026 2027 2028 2029
Revenue
Housing Sales Tax 5,075,762$ 4,950,000$ 5,150,000$ 5,201,534$ 5,306,000$ 5,412,000$ 5,520,000$ 5,630,000$ 2025: 1% annual increase from 2024;
2026 - 2029: 2% annual increase
Housing Fee in Lieu Annual Collections 17,104 - 44,787 - - - - - 2024: Utilize housing fee in lieu
towards Buy Down housing
Transfer from CPF - Reimbursement for North Trail Townhome Unit
D (TOV unit)- - 308,799 - - - - - 2024: Repayment from CPF for North
Trail Unit D
Transfer in from Capital Projects Fund 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000
Workforce Housing Sales 385,169 - 1,100,000 - - - - - 2024: Estimated resale revenue for
Pitkin Creek #3B and #14A
Lionsridge Land Sale - - 5,000,000 - - - - - 2025: Lionsridge Land Lease
Purchase Option
Earnings on Investments 304,854 - 450,000 50,000 13,802 - - 17,174
Total Revenue 10,486,889 7,450,000 14,553,586 7,751,534 7,819,802 7,912,000 8,020,000 8,147,174
Expenditures
Housing Programs
InDeed Program 532,000 2,500,000 3,019,645 1,500,000 2,500,000 2,500,000 2,500,000 2,500,000
Annual $2.5M transfer from CPF for
InDeed/Community Housing; In 2025
$1.0M to be used for TR Habitat
Contribution
Buy Down Housing - - 106,891 - - - - - 2024: Utilize housing fee in lieu
towards Buy Down housing
Timber Ridge Unit Purchases - - - - 25,449,948 - - - 2026: Commitment to purchase TR
units
Future Purchases - - 1,500,000 2,275,000 - - - - Placeholder for Buy Down housing
purchases
Pitkin Creek Unit #14A 778,507 - 4,000 - - - - -
Pitkin Creek Unit #3B - - 785,444 - - - - - 2024: Utilize resale revenue of $625K
and $160.4M of InDeed funds to
purchase Pitkin Creek #3B
Construction Housing Projects
Timber Ridge Redevelopment 114,080 - 80,920 - - - - -
Timber Ridge Habitat Contribution - - - 2,000,000 - - - - $2.0M contribution to Habitat to
Humanity for TR units
W. Middle Creek Development Predevelopment 507,954 - 3,892,046 - - - - -
W. Middle Creek Development Placeholder - - - 10,000,000 - - - - $10.0M placeholder for W. Middle
Creek housing projects
W. Middle Creek Development Legal Fees Contingency - - 50,000 - - - - -
Residences at Main Vail Opportunity Fee 1,950,000 - 50,000 - - - - - 2024: Re-appropriation of remaining
RMV opportunity fee
Land Purchases for future Housing -
CDOT Parcel Acquisition Placeholder - West Middle Creek 69,339 - 2,629,500 - - - - -
CDOT Parcel Acquisition Placeholder - East Vail - - 2,415,500 - - - - -
Eagle-Vail Parcel Placeholder - - 50,000 - - - - -
Total Expenditures 3,951,879 2,500,000 14,583,947 15,775,000 27,949,948 2,500,000 2,500,000 2,500,000
Operating Income 6,535,010 4,950,000 (30,361) (8,023,466) (20,130,146) 5,412,000 5,520,000 5,647,174
Other Finance Sources (Uses
Loan from/(repayment to) GF for TR units - - - - 18,167,448 (18,167,448) - -
Transfer from/(to) Timber Ridge- Site and Podium (850,000) (9,000,000) (17,034,302) - 17,959,156 - -
Transfer from/(to) Timber Ridge- CDOT Land Acquisition - - (1,719,500) - - 1,719,650 - -
Loan from/(repayment to) CPF/GF for Middle Creek - - - 10,000,000 - (6,923,358) (3,066,642) -
Total Other Finance Sources (Uses)(850,000) (9,000,000) (18,753,802) 10,000,000 18,167,448 (5,412,000) (3,066,642) -
Surplus (Deficit) Net of Transfers and One-Time Items 5,685,010 (4,050,000) (18,784,163) 1,976,534 (1,962,698) - 2,453,358 5,647,174
Beginning Fund Balance 13,099,153 18,784,163 18,784,163 - 1,976,534 13,836 13,836 2,467,194
Ending Fund Balance 18,784,163$ 14,734,163$ -$ 1,976,534$ 13,836$ 13,836$ 2,467,194$ 8,114,367$
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UNFUNDED PROJECTS
Project Eligible for Funding From
Cost Estimate (If
Known)
West Vail Roundabout Lighting Project Capital Projects Fund 2,400,000
Vail Village & Lionshead Bollard Installation Capital Projects Fund 1,300,000
Municipal Complex Redevelopment Capital Projects Fund N/A
Permanent Location for Children’s Garden of Learning Capital Projects Fund N/A
Vail Village Transit Center Improvements Capital Projects Fund N/A
West Vail Master Plan Outcomes Capital Projects Fund N/A
Gore Valley Trail improvements near Lionshead Gondola Real Estate Transfer Tax Fund N/A
West Middle Creek Housing Development Housing fund N/A
Development of CDOT East Vail Housing Parcel Housing Fund N/A
Page 53
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OTHER FUNDS
Page 54 159
Proposed
Budget
2025 2026 2027 2028 2029
Revenue
Rental Revenue 1,191,354 1,227,095 1,263,907 1,301,825 1,340,879
Other Earnings on Investments - 171 1,892 3,691 5,569
Total Revenue 1,191,354 1,227,266 1,265,799 1,305,515 1,346,449
Expenditures
Salaries & Benefits 123,764 129,952 136,450 143,272 150,436
General Fund Administrative Fee 238,271 245,419 252,781 260,365 268,176
Operational Costs 405,808 417,982 430,522 443,437 456,740
Operational Maintenance 203,750 209,863 216,158 222,643 229,322
Unit Masterleases 61,200 63,036 64,927 66,875 68,881
Total Expenditures 1,032,793 1,066,252 1,100,838 1,136,593 1,173,556
Surplus (Deficit) from Operations 158,561 161,014 164,960 168,923 172,893
Capital Funding Sources/(Uses)
Purchase of Employee Rental Units - (2,000,000) (2,500,000) (2,500,000) (2,500,000)
Capital Maintenance of Units (150,000) (75,000) (75,000) (75,000) (75,000)
Transfer from/(to) Capital Projects Fund - 2,000,000 2,500,000 2,500,000 2,500,000
Net Capital Funding Sources/(Uses)(150,000) (75,000) (75,000) (75,000) (75,000)
Surplus (Deficit) Net of Capital Items 8,561 86,014 89,960 93,923 97,893
Beginning Fund Balance - 8,561 94,575 184,536 278,458
Ending Fund Balance 8,561$ 94,575$ 184,536$ 278,458$ 376,351$
TOWN OF VAIL 2025 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
INTERNAL EMPLOYEE HOUSING RENTAL FUND
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TOWN OF VAIL 2025 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
VAIL MARKETING & SPECIAL EVENTS FUND
Proposed
2023 2024 2024 2025
Actuals Budget Amended Budget
Revenue
Business Licenses 354,366$ 345,000$ 345,000$ 350,000$
VLMD Contribution 1,200,000 - - -
Event Reimbursements/Shared Costs 100,000 - - -
Earnings on Investments 14,518 250 250 -
Total Revenue 1,668,885 345,250 345,250 350,000
Expenditures
Commission on Special Events (CSE) :
CSE Funded Events - - - -
CSE Surveys 5,530 54,000 54,000 -
Education & Enrichment 168,000 154,530 136,500 -
Visitor Draw 604,500 684,648 735,270 -
Recreation 103,000 75,000 124,000 -
Signature Events 757,500 1,095,252 1,013,660 -
Town Produced Events:504,184 801,000 794,993 -
NYE/4th of July Display 49,000 58,000 58,000 -
Ambient Event Funding:
Music in the Villages 131,816 237,978 237,978 -
Cultural Heritage:
National Brotherhood of Skiers 125,000 - - -
Other Council Funded Events:
Mikaela 87 9,514 - - -
Collection Fee - General Fund 17,718 17,250 17,250 17,500
Total Expenditures 2,475,762 3,177,658 3,171,651 17,500
Other Financing Sources (Uses)
Transfer from/(to) Capital Projects Fund (99,338) - (6,007) -
Transfer from/(to) General Fund 850,000 2,600,000 2,600,000 -
Transfer to VLMD (Business License Fee)- - - (332,500)
Transfer from/(to) Vail Local Marketing District
(Fund Balance)- - - (127,701)
Total Other Financing Sources (Uses)750,662 2,600,000 2,593,993 (460,201)
Revenue Over (Under) Expenditures (56,215) (232,408) (232,408) (127,701)
Beginning Fund Balance 416,324 360,109 360,109 127,701
Ending Fund Balance 360,109$ 127,701$ 127,701$ -$
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2025
2023 2024 2024 Proposed
Actual Budget Amended Budget
Revenue
Town of Vail Interagency Charge 4,099,390$ 4,632,943$ 4,639,818$ 5,000,479$
Insurance Reimbursements & Other 89,754 25,000 25,000 -
Intergovernmental Revenues 24,718 - - -
Earnings on Investments 102,033 1,500 1,500 7,000
Equipment Sales and Trade-ins 217,443 196,227 196,227 317,070
Total Revenue 4,533,338 4,855,670 4,862,545 5,324,549
Expenditures
Salaries & Benefits 1,230,606 1,440,075 1,440,075 1,575,281
Operating, Maintenance & Contracts 1,968,173 2,169,796 2,169,796 2,311,716
Capital Outlay 1,643,111 1,501,976 2,729,522 1,603,200
Total Expenditures 4,841,890 5,111,847 6,339,393 5,490,197
Revenue Over (Under) Expenditures (308,552) (256,177) (1,476,848) (165,648)
Transfer In from General Fund 59,652 - - -
Beginning Fund Balance 1,919,624 1,670,724 1,670,724 193,876
Ending Fund Balance 1,670,724$ 1,414,547$ 193,876$ 28,228$
HEAVY EQUIPMENT FUND
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
TOWN OF VAIL 2025 PROPOSED BUDGET
Page 57
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2025
2023 2024 Proposed
Actual Budget Budget
Revenue
Town of Vail Interagency Charge - Premiums 4,748,921$ 4,398,910$ 4,471,094$
Employee Contributions 931,028 911,864 943,859
Insurer Proceeds 3,432 530,000 430,000
Earnings on Investments 272,194 75,000 109,130
Total Revenue 5,955,575 5,915,774 5,954,083
Expenditures
Health Insurance Premiums 1,584,181 901,760 1,097,365
Claims Paid 4,267,704 5,093,407 5,519,226
Wellness Bonus 71,400 109,000 112,674
Professional Fees 61,128 110,000 42,000
Total Expenditures 5,984,413 6,214,167 6,771,265
Revenue Over (Under) Expenditures (28,837) (298,393) (817,182)
Beginning Fund Balance 5,103,362 5,074,525 4,776,132
Ending Fund Balance 5,074,525$ 4,776,132$ 3,958,950$
TOWN OF VAIL 2025 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
HEALTH INSURANCE FUND
Page 58
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Proposed
2023 2024 2024 2024 2025
Actual Budget Amended Forecast Budget
Revenue
E911 Board Revenue 1,067,535$ 1,167,993$ 1,167,993$ 1,167,993$ 1,246,961$
Interagency Charges 1,442,641 1,598,162 1,598,162 1,598,162$ 1,982,148
Other County Revenues 103,000 - - -$ -
Town of Vail Interagency Charge 669,317 691,448 691,448 691,448$ 827,330
Earnings on Investments and Other 130,738 5,000 5,000 5,000$ 54,000 2024: Increase based on YTD collections
Total Revenue 3,413,231 3,462,603 3,462,603 3,462,603 4,110,439
Expenditures
Salaries & Benefits 2,547,374 2,867,907 2,867,907 2,867,907 3,090,617 2024: Skills Based progression implementaiton
($53,200)
Operating, Maintenance & Contracts 566,787 613,342 627,742 627,742 647,869 2024: Additional fiber cabling charges ($14.4K)
Capital Outlay 85,145 - 194,200 894,200 -
2024: Mobile Responder functionality add-on to CAD
software ($194.2K); 2024: RMS System Replacement
($700.0K); 2026: CAD System Replacement; 2027:
Mobile Command Unit Replacement
Total Expenditures 3,199,306 3,481,249 3,689,849 4,389,849 3,738,486
Revenue Over (Under) Expenditures 213,925 (18,646) (227,246) (927,246) 371,953
Other Financing Sources (Uses)
Transfer from General Fund 154,037 - - - -
Total Financing Sources (Uses)154,037 - - - -
Change in Net Position 367,962 (18,646) (227,246) (927,246) 371,953
Beginning Fund Balance 2,189,273 2,557,235 2,557,235 2,557,235 1,629,989
Ending Fund Balance 2,557,235$ 2,538,589$ 2,329,989$ 1,629,989$ 2,001,942$
TOWN OF VAIL 2025 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
DISPATCH SERVICES FUND
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2024 Proposed
2023 2024 Amended 2025
Actuals Budget Budget Budget
Revenue
Rental Income 463,945$ 1,721,300$ 1,721,300$ 1,780,694$
Other Income 75,769 124,230 270,230 284,236
American Rescue Plan Funds 1,365,835 - - -
Project Reimbursements 3,312 - - -
Investment Earnings 197,916 500 500 500
Total Revenue 2,106,777 1,846,030 1,992,030 2,065,430
Expenses
Operating, Maintenance & Contracts 294,820 567,994 713,994 776,383
Capital Outlay- Triumph - 51,639 51,639 -
Capital Outlay- RMV Construction 14,895,019 - 62,019 -
Total Expenditures 15,189,839 619,633 827,652 776,383
Revenue Over Expenses (13,083,062) 1,226,397 1,164,378 1,289,047
Other Financing Sources (Uses)
Fiscal Agent fees (3,500) (3,000) (3,000) (3,000)
Principal Repayment (435,000) (435,000) (435,000) (450,000)
Interest Expense (799,004) (783,788) (783,788) (828,753)
Transfer from Capital Projects Fund 5,093,769 - - -
Total Other Financing Sources (Uses)3,856,265 (1,221,788) (1,221,788) (1,281,753)
Change in Net Position (9,226,796) 4,609 (57,410) 7,294
Beginning Fund Balance 9,709,514 72,936 482,717 425,307
Ending Fund Balance 482,717$ 77,545$ 425,307$ 432,601$
TOWN OF VAIL 2025 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
RESIDENCES AT MAIN VAIL
Page 60
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Proposed
2023 2024 2024 2025
Actuals Budget Forecast Budget
Revenue
Rental Income 1,676,624$ 466,438$ 466,438$ -$
Other Income 42,346 3,681 3,681 -
Total Revenue 1,718,970 470,119 470,119 -
Expenditures
Operating, Maintenance & Contracts 693,825 171,872 297,496 -
Capital Outlay 12,012 - - -
Contingency - - 50,000 -
Total Expenditures 705,837 171,872 347,496 -
Operating Income 1,013,133 298,247 122,623 -
Non-operating Revenues (Expenses)
Interest on Investments 80,694 12,500 12,500 -
Loan Principal Repayment to Capital Projects Fund (395,574) (401,508) (401,508) (407,530)
Interest Payment to Capital Projects Fund (64,953) (61,447) (61,447) (55,379)
Repayment of Debt Service to CPF at time of Sale
Total Non-operating Revenues (Expenses)(379,833) (450,455) (450,455) (462,909)
Surplus (Deficit) from Operations 633,300 (152,208) (327,832) (462,909)
Site/Podium/Land
Land Reimbursement @ Sale
Transfer from Housing Fund- CDOT Land Acquisition 1,719,650
CDOT Land Acquisition (1,719,650)
Site and Podium- Timber Ridge Redevelopment (836,242) (38,597,773) (40,414,365)
Redevelopment Legal Fee Contingency (50,000)
Transfer from Housing Fund- Site and Podium 850,000 9,000,000 17,034,302
Transfer from General Fund- Site and Podium/legal fees 28,049,840 23,430,063
Total Site and Podium 13,758 (1,547,933) - -
Revenue Over (Under) Expenditures 647,058 (1,700,141) (327,832) (462,909)
Beginning Fund Balance 2,078,748 2,948,789 2,725,806 2,397,974
Ending Fund Balance 2,725,806$ 1,248,648$ 2,397,974$ 1,935,065$
TOWN OF VAIL 2025 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
TIMBER RIDGE FUND
Page 61
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TO: Vail Town Council
FROM: Finance Department
DATE: December 3, 2024
SUBJECT: Additional Requested Details: 2025 Capital Plan
I.SUMMARY
The following is repeated from the DRAFT Budget presentation but has been updated to
include changes made to the budget since then.
On October 15th, 2024, Staff presented a preview of the 2025 Capital Plan. Council requested
additional information on a variety of budget items, which is provided below.
II.DISCUSSION
Capital Projects Fund
•Car Share Program: $155.0K
Council requested more information on the locations of this program and expressed a desire
to push this program to 2026. Below is some additional information; however, details of this
program have not been finalized, and staff will return at a later meeting to discuss the overall
program prior to implementation.
o In order to have a fully functional Car Share program by the time the Town’s in-
development housing projects are completed, staff recommends planning to begin
the purchase of vehicles and construction of infrastructure in 2025. Development and
customization of the program, branding mobile application, and construction of the
infrastructure is anticipated to be a longer-term process.
o The recommended locations for the car stations is pending the findings of the
ongoing survey.
•South Frontage Road Pedestrian Improvements: $250.0K (Per council request, the
Sandstone underpass to W. Forest Road Section has been removed from the Budget)
Council requested more information on the potential impacts of the redevelopment of West
Lionshead on this project.
o This project was identified as a high priority in the Go Vail 2045 master plan. The
design of this projects would include three sections along the South Frontage Road:
Donovan to Westhaven, Sandstone Underpass to W. Forest Road, and W.
Lionshead Circle to E. Lionshead Circle. The only section that may possibly be
impacted by development in the West Lionshead area is the Sandstone Underpass
167
Town of Vail Page 2
to W. Forest Road section. This section could be limited in scope, including just
asphalt removal, restriping, and landscaping in the interim, assuming any
development would still be years out. Additionally, staff plans to apply for grant
funding for the construction of this project. Construction of these projects could be
delayed until a grant funding is secured. Having the design completed will allow staff
to apply for grant funding. Therefore, staff recommends moving forward with the
design of these improvements.
• Rapid Flashing Beacons (RFBs): $150.0K (This project has been removed from the
2025 Budget)
Council requested additional information on the use of speed bumps in place of RFBs.
Speed bumps/humps were discussed in the Go Vail 2045 master plan. These received
lower support in the survey, with only 45% in favor. Based on national testing and a local
pilot test, speed bumps would have to be placed approximately every 200 feet in order to be
effective in slowing speeds to 15-20mph along an entire section of roadway. Additionally,
speed bumps slow emergency access and evacuation, impacts the transit experience, and
adds noise and pollution A survey conducted during the development of the Go Vail 2045
master plan also supported the use of RFBs with 78% of residents in favor supporting RFBs
as a desired improvement.
Housing Compliance Software: $35.0K
Council asked if a new housing compliance software could be a shared software with the
county or other local municipalities
o Staff will investigate the possibility of partnering with other localities on this system.
Eagle County already is using a housing compliance system. Pricing is based on the
number of staff users and deed restrictions loaded into the system.
Real Estate Transfer Tax Fund
• Gore Creek Pesticide Study and Campaign: $150.0K
During the capital discussion Council expressed concerns over the effectiveness of the
study and campaign.
o This was included in the 2025 budget in order to achieve the Council’s strategic goal
of having Gore Creek no longer be listed as a 303(d) impaired waterway without the
ability to regulate pesticide use. Staff believes that this will be an important step in
achieving this goal and that a campaign involving coalition partners may be
necessary.
• Sole Power Plus Expansion: $50.0K
Council asked if there was data that supports that the Sole Power program is changing
behavior versus just rewarding people for current behaviors.
o To date, the funds have not been spent to track user’s activities before and after the
Sole Power program. The only quantitative data available is the self-reported
information in the sole power program. However, staff has observed anecdotal
examples of people changing their behavior. For example, staff has specifically
observed employees at the Vail and Eagle Valley libraries, Walking Mountains, and
the hospital begin commuting via road bike because of the competition-element of
the Sole Power program.
• Restore the Gore Campaign Relaunch: $45.0K
Council asked what the additional funds in the relaunch will be used for.
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Town of Vail Page 3
o Included in the 2025 budget is $45.0k for the one-time rebrand effort of the Restore
the Gore Campaign. Various materials involved in the campaign are outdated: for
example, they do not include recent scores and the new setback law. The rebranded
materials will be used in conjunction with ongoing annual education efforts.
• Gore Valley Trail Separation along Bighorn Road: $250.0K (This project has been
removed from the 2025 Budget)
Council asked if there was potential to instead offer an alternate option through Vail
neighborhood instead of creating trail separate along Big Horn Rd.
o Adding a large volume of pedestrians and cyclists to residential roads as a part of the
primary Gore Valley Trail is not recommended. The residential roads could be signed
as a secondary alternative option. The separated path will provide an enhanced and
safer alternative for those who are uncomfortable riding with traffic on Bighorn Road.
Staff recommends moving forward with the design of this project, so it is “shovel
ready” to apply for construction grant funding. The town has already applied for grant
funding for the design of this project and is anticipating hearing the results of this
application in the next few months.
• Library Nature Walk Assessment: $100.0K
Council requested more information on the environmental impacts of this project.
o The primary purpose of this budget item is to complete an environmental
assessment, public process, and development of concepts as appropriate to identify
any red flags and concerns associated with the potential project. This nature walk
would be intended to provide a safe, alternative route for pedestrians along the
busiest trail corridor in Vail. The biggest need is during the mid-June to mid-
September period. If indicated by the assessment, the trail could have seasonal
closure and be only accessible by foot traffic, excluding bicycles.
• Ford Park Lower Bench Turf Replacement: $300.0K
Staff has included information on the previous turf capital improvement project below as well
as future plans as identified in the Ford Park Master Plan.
o The sewer line project occurred 10 years ago in 2014. At the time, the contractor
was made to regrade the area a couple times. The town accepted the work as
complete. Over the past 10 years, some of the areas settled and some of the area is
highly compacted and does not grow grass well, even though town crews have
attempted to improve it through aeration and fertilizer applications. It is likely that the
soil composition is a factor in why grass does not grow well there.
o The Town and VRD are working together to transition some maintenance
responsibilities in Ford Park. This includes turning over maintenance of the lower
bench to the VRD. This project is proposed so that the turf is in a high-quality
condition before turning it over.
o The Town has not taken on a large turf project in several years. It may require an
out-of-town contractor with the appropriate skill and equipment. The $300K budget
request is based on ensuring an adequate budget for mobilization from an out-of-
town location and the potential for removing/replacing soil and appropriate soil
amendments. This is a heavily used turf area and should be constructed to
accommodate that use.
o Once the project is bid, we will have an actual project cost. As it will likely be over
$50,000, it will come before Council for contract approval.
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Town of Vail Page 4
• Dobson Arena Renovation: 2025- $50.3M
Included in the original Dobson estimate was $1.0M to contribute towards a temporary ice
facility while Dobson is under construction. This is yet to be decided however, staff
recommends including the full $50.4 million budget for 2025. Staff will return to council in
December with an update on Dobson Arena redevelopment.
o Staff recommends that that decision to contribute towards temporary ice be deferred
until then when Council has information on an updated cost estimate.
170
Attachment A
Project Narratives
Index Project Title Fund
C01 Geothermal Energy System (Placeholder)Capital Projects Fund
C02 Bus Shelter Improvements Capital Projects Fund
C03 Bus Stop Amenities Capital Projects Fund
C04 Bus Replacements (Placeholder)Capital Projects Fund
C05 Car Share Program (Placeholder)Capital Projects Fund
C06 Photo Radar Pilot Capital Projects Fund
C07 Roundabout Traffic Counters Capital Projects Fund
C08 South Frontage Road Pedestrian Improvements Capital Projects Fund
C09 East and West LH Circle Bike Lanes Capital Projects Fund
C10 South Frontage Road Angled Parking Capital Projects Fund
C11 Housing Compliance Software Capital Projects Fund
C12 Radio Replacement Capital Projects Fund
C13 Electric Charging Station Infrastructure Capital Projects Fund
C14 Flashing Beacon Installations Capital Projects Fund
C15 North Spraddle Creek Extension Capital Projects Fund
C16 Dobson Arena Redevelopment Capital Projects Fund
R01 Booth Creek Fuels Implementation (USFS Land)Real Estate Transfer Tax Fund
R02 Booth Heights and Booth Creek Trailhead Fuels Reduction (TOV Land)Real Estate Transfer Tax Fund
R03 Fire Free Five Rebate Program Real Estate Transfer Tax Fund
R04 Ford Park Entry Landscape Real Estate Transfer Tax Fund
R05 Ford Park Lower Bench Turf/Irrigation Real Estate Transfer Tax Fund
R06 Ford Park Playground Improvments Real Estate Transfer Tax Fund
R07 Donovan Park Improvements Real Estate Transfer Tax Fund
R08 Bighorn Park Playground Improvmenets Real Estate Transfer Tax Fund
R09 Gore Crek Promenade Rehabilitation Real Estate Transfer Tax Fund
R10 Buffehr Creek Park Safety Improvments Real Estate Transfer Tax Fund
R11 Ellefson Park Safety Improvements Real Estate Transfer Tax Fund
R12 Library to Lionshead Nature Walk Assessment Real Estate Transfer Tax Fund
R13 Bighorn Road Separation Real Estate Transfer Tax Fund
R14 Zero Hero Program Support Real Estate Transfer Tax Fund
R15 Gore Creek Pesticide Study Real Estate Transfer Tax Fund
R16 Sole Power Plus Expansion Real Estate Transfer Tax Fund
R17 Streambank Mitigation Real Estate Transfer Tax Fund
171
C01
Capital Projects Fund – 2025 Five-Year Plan
Project: Placeholder for Geothermal Energy System
Budget:
Narrative: During 2024, an ongoing study has been taking place to determine the feasibility of a
Geothermal Energy System to reduce greenhouse gas emissions. The study will enable a more
accurate cost estimating for initial system installation and facilitate better understanding of
applicable business models, ROI, and other metrics for the system. A Geothermal Energy
system has potential to increase the efficiency of the Snowmelt System and decrease operating
costs, as well as help significantly meet carbon emissions reduction goals – Based on current
information, an up-to 90% reduction in municipal scope 1 GHG emissions is possible.
A $250,000 grant has been awarded by the Colorado Energy office to offset design costs, which
are budgeted at a total of $400,000 in 2024. This project potentially will include the design and
construction of a geothermal heating district, with the initial location in Lionshead Village.
The $4,500,000 placeholder for construction of this system is a best-estimate for potential net
costs within the 5-year plan. The total cost and timing may vary widely based on the results of
the feasibility study, and the scope determined to be pursued.
Photos:
Applicable Strategic Priority and Goal: Environmental (E.3)
2025 2026 2027 2028 2029
Capital Cost (Placeholder) $1,500,000 $0 $3,000,000 $0 $0
172
C02
Capital Projects Fund– 2025 Five-Year Plan
Project: Bus Shelter Improvements
Budget:
Narrative: The 2045 Mobility and Transportation Master plan recommends providing Bus Shelters and
amenities at busy bus stops to improve safety and user experience. In order to achieve this
goal, staff request to add Solar Lights at existing shelters which do not already have lighting for
pedestrian safety in 2025. Staff also recommends planning to continue building shelters in
locations which do not have any in 2027, based on the bus boarding data. These shelters would
look similar in design to the ones added during the past few years. The cost of each is
approximately $50k.
Photos:
Applicable Strategic Priority and Goal: Transportation (D.1)
2025 2026 2027 2028 2029
Solar Lights in Shelters $20,000 $0 $0 $0 $0
Construction of New
Shelters
$0 $0 $200,000 $0 $0
173
C03
Capital Projects Fund– 2025 Five-Year Plan
Project: Bus Stop Amenities
Budget:
Narrative: The 2024 Mobility & Transportation Master Plan recommends adding bus stop amenities to
increase safety and user experience to help improve transit ridership. This includes amenities
such as bus pad waiting areas, benches, trash receptacles, lighting, shelters where appropriate,
among other amenities. This budget request would specifically add bus waiting areas and
benches where necessary and is spread out over two years. Prioritizing ridership boardings and
proximity to higher speed roads like the Frontage Roads and Bighorn Road.
Photos:
Applicable Strategic Priority and Goal: Transportation (D.1)
2025 2026 2027 2028 2029
Capital Cost $0 $50,000 $50,000 $0 $0
174
C04
Capital Projects Fund – 2025 Five-Year Plan
Project: Placeholder for Electric Bus Replacements
Budget:
Narrative: In 2029, 8 diesel buses will be due for replacement with electric buses. This is a placeholder for
the replacement cost. It is anticipated that federal grants may offset a portion of this cost,
however the exact amount is not known at this time.
During 2020 to 2024, the Town has added 12 battery electric buses to its fleet. These buses will
be due for replacement in 2032 and 2036 (on a 12-year cycle).
Photos:
2025 2026 2027 2028 2029
Capital Cost $0 $0 $0 $0 $10,225,000
175
C05
Capital Projects Fund – 2025 Five-Year Plan
Project: Car Share Program Implementation
Budget:
Justification: The first-year cost of a car share program requires the purchase of two electric vehicles
($50,000 each) and upgrades to electric vehicle charging stations ($17,675). Overhead includes
tech and graphics, vehicle insurance, marketing, customer service and support, new member
incentives and rebates, back-end system management, and repair and maintenance of vehicles.
After year one, the cost decreases significantly, with overhead being partially offset by earned
income generated from the program. Year two program costs are estimated at $33,000.
Applicable Strategic Priority and Goal: Transportation (D.1)
2025 2026 2027 2028 2029
Car Share Infrastructure
Costs
$117,675 $0 $0 $0 $0
Ongoing Program Costs
(General Fund)
$37,325 $33,000 $33,000 $33,000 $33,000
176
C06
Capital Projects Fund – 2025 Five-Year Plan
Project: Residential Traffic Calming – Photo Radar
Budget:
Narrative: As part of the 2045 Mobility and Transportation Master Plan many discussions occurred with
regards to traffic calming along residential roads. One of the recommended outcomes that
received a lot of traction was the consideration for implementing Photo Radar and Photo Radar
Enforcement signage. These funds would go towards a pilot program to understand the
potential impacts of photo radar along residential roads as the next step.
Photos:
2025 2026 2027 2028 2029
Capital Cost $35,000 $0 $0 $0 $0
177
C07
Capital Projects Fund– 2025 Five-Year Plan
Project: Roundabout Traffic Counters
Budget:
Narrative: The 2024 Mobility & Transportation Master Plan recommends installing permanent traffic
counters at the Main Vail and West Vail Roundabouts to be able monitor traffic volumes which
can be utilized in the future to determine if capacity improvements are necessary and project
when/if they should be implemented. Currently, the Town only gets snapshots of peak period
traffic times every few years. Having the ability to monitor day to day traffic and understand
how often peak traffic volumes are reached at key intersections like the Vail roundabouts, will
allow staff to better understand when and if capacity improvements identified in the 2024
Mobility & Transportation Master Plan need to take planned for. This also will provide better
understanding of traffic flows for day-to-day operations.
The Main Vail Lighting project included additional conduit for future traffic cameras to be
mounted on the light poles. While the technology is not quite there for exactly what we are
looking for in a roundabout at this time, staff believes this will come soon and would be
appropriate to include in the 5-year plan.
Applicable Strategic Priority and Goal: Transportation (D.1)
2025 2026 2027 2028 2029
Capital Cost $0 $250,000 $0 $0 $0
178
C08
Capital Projects Fund – 2025 Five-Year Plan
Project: South Frontage Road Pedestrian Improvements
Budget:
Narrative:
The 2024 Mobility & Transportation Master plan identifies the section of the South Frontage Road between
Donovan Park and East Lionshead Circle as a length of South Frontage Road that needs pedestrian
improvements. The improvements are for pedestrian safety along the Frontage Road and to provide an
alternative option to the Gore Valley Trail which can get congested during peak summer periods. These
improvements can be further broken down into two sections:
Donovan Park to Westhaven: This section of Frontage Road currently has no pedestrian accommodations and
has portions which only have very narrow bike lane/shoulders. The construction of portions of this section
may have an opportunity to be funded by redevelopment or grant opportunities. The Coldstream
redevelopment project has offered $100k to help pay for design and/or construction; and the Cornerstone
Development had previously been approved (in 2008) under the condition that the project would construct
the portion in front of the Grand Hyatt parking structure. The Cornerstone development is currently back in
for approval with larger deviations than 2008 and may require additional offsetting public benefits, which
could include significant portions of these pedestrian improvements. No construction dollars are currently
place-held, and will depend on the availability and timing of grant/developer funding.
W LH Circle to E LH Circle: This section is a critical connection from the I-70 Pedestrian Bridge to Lionshead
Village, particularly for bike, stroller, and wheelchair access. It also provides safe pedestrian access for
overflow Frontage Road parking in this area. There are currently no pedestrian accommodations in this
section. $1M is place-held in 2027 for the construction of these improvements.
For both of the sections above, the design of these improvements is planned in 2025, with construction
occurring during 2026-2028, with potential developer and/or grant funding. Having a complete design and
shovel ready project is beneficial when competing for grant dollars.
Applicable Strategic Priority and Goal: Transportation (D.1)
*Per council request, the Sandstone underpass to W. Forest Road section has been removed from the
budget.
2025 2026 2027 2028 2029
Design $250,000 $0 $0 $0 $0
Construction $0 $0 $1,000,000 $0 $0
179
C08
Photos:
Donovan to Westhaven
W. Lionshead Circle to E. Lionshead Circle
180
C09
Capital Projects Fund– 2025 Five-Year Plan
Project: East and West Lionshead Circle Bike Lanes
Budget:
Narrative: East & West LH Circle are busy pedestrian roads that provide the main access into Lionshead
Village. The existing roads do not have bike lanes. The 2024 Mobility & Transportation Master
Plan recommends adding bike lanes by narrowing the vehicular lanes and adding 5’ bike lanes.
This treatment is also proposed on Vail Valley Drive and Vail Road. If successful in those
locations, the same treatment should be implemented on E & W LH Circle where appropriate.
Applicable Strategic Priority and Goal: Transportation (D.1)
2025 2026 2027 2028 2029
West Lionshead Circle
Bike Lanes
$0 $0 $0 $500,000 $0
East Lionshead Circle Bike
Lanes
$0 $0 $0 $350,000 $0
181
C10
Capital Projects Fund – 2025 Five-Year Plan
Project: South Frontage Road Angled Parking
Budget:
Narrative: The 2024 Mobility and Transportation Master Plan recommends adding traffic calming and
angled parking along the South Frontage Road at Ford Park. This improvement will provide 100-
200 additional parking spaces for Ford Park, Skiing, and general overflow parking days. The
improvement will also provide traffic calming from the existing Ford Park Lot entrance to Vail
Valley Drive, and a promenade viewing area above the Ford Park fields along the South
Frontage Road as contemplated in 2009.
To move this project forward, it is recommended to complete an initial concept design and
alternatives analysis based on the 2009 concept.
Photos:
2025 2026 2027 2028 2029
Design $0 $0 $0 $150,000 $0
Construction TBD
182
C11
Capital Projects Fund – 2025 Five-Year Plan
Project: Housing Compliance Software
Budget:
Narrative: In an effort to provide better and more timely customer service and have a less manual
compliance process, staff is requesting funds for software solution(s) that integrate into a
compliance system that will allow Housing staff to manage compliance and communication
with Employee Housing Unit owners within the same software solution, as well as helping the
Housing team with other frequently requested tasks such as EHU resale valuations. Staff is
seeking software that provides the following features:
1. Property information tracking
2. Homebuyer information management
3. Transaction details and workflow management
4. Owner monitoring and compliance tracking
5. Resale price formula tracking
6. Housing counseling
Applicable Strategic Priority and Goal: Housing (A)
2025 2026 2027 2028 2029
Housing Compliance
Software
$35,000 $0 $0 $0 $0
183
C12
Capital Projects Fund– 2025 Five-Year Plan
Project: Town-Wide Radio Replacement
Budget:
Narrative: The handheld radios utilized by town-wide employees (including the Fire, Police, and Public
Works departments) will be due for replacement in 2025. This replacement is necessary, as
Motorola will be ending support of the current devices. Devices will not be able to be repaired
or updated after this point. The life of these radios are approximately 5-years.
2025 2026 2027 2028 2029
Capital Cost $1,020,000 $0 $0 $0 $0
184
C13
Capital Projects Fund – 2025 Five-Year Plan
Project: Electric Charging Station Infrastructure
Budget:
Narrative: The Town of Vail Electric Vehicle Readiness Plan calls for a 10x increase in level 2 charging ports and
a 4x increase in DC Fast Charging stations by 2030. The 5-year plan includes a 20% increase in budget per year
to help meet this goal. Level 2 stations, which typically contain 2 ports, are estimated to cost approximately
$25,000 to install per station. DC Fast charging stations may cost from $40,000 to $100,000, depending on the
electrical service upgrades required. The cost in 2027 includes the planned addition of new DCFC stations to
serve East and West Vail locations (currently, DCFC only exist in the Lionshead Parking Structure).
By taking advantage of Inflation Reduction Act (IRA) funding now available, the Town of Vail can receive 30%
of the cost via to the "direct-pay method" to install new stations until 2032. Additionally, stations could
provide revenue in the future which may offset some of the installation costs.
With a limited budget over the next five, it will be necessary to pursue additional grant funding and/or public-
private-partnerships to cover the cost of installing charging stations. DC fast charging development in Vail
could benefit from high grant dollar amounts (potentially up to 80% of project), depending on grant
availability and success in pursuing competitive grant awards.
With the current 5 year capital budget plan, the town could see an additional 40-45 ports (or 20 stations)
installed by 2030, with 4 or more being DCFC. With supplemental funding, grants, station revenue, and
Private-Public Partnerships, and a corresponding increase to expenditures, more stations may be able to be
installed, coming closer to the goals of the town's Electric Vehicle Readiness Plan.
Photos:
Applicable Strategic Priority and Goal: Environmental (E.3)
2025 2026 2027 2028 2029
Capital Cost $130,000 $156,000 $187,200 $225,000 $270,000
185
C14
Capital Projects Fund – 2025 Five-Year Plan
Project: Flashing Beacon Installations
Budget:
*Per Council Request, this project has been removed from the proposed budget.
Narrative: The 2045 Vail Mobility and Transportation Master Plan recommends adding Rapid Flashing
Beacons at key pedestrian crossings for pedestrian safety, specifically at the Gore Valley Trail
crossing of Bighorn Road, along Vail Valley Drive, Vail Road, East LH Circle, and West LH Circle.
At this time, staff is recommending installing 3 RFB's in 2025: One at Bighorn Road and two
along Vail Valley Drive. The installation at Bighorn Road will provide a safer crossing for the
Gore Valley Trail which carries a high volume of pedestrians across this higher speed road. The
installation on Vail Valley Drive will provide safer crossings across Vail Valley Drive at the stream
walk crossing and the E. Gore Creek Drive crossings. These locations on Vail Valley Drive are
recommended due to requests received from residents. However other crossings to consider
along Vail Valley Drive would be at Hansen Ranch Road, Manor Vail, and Ford Park. A
placeholder for two additional locations is shown in 2028. Each installation is estimated at $30k
to $50k, pending utility conflicts and power availability.
If the installations were to be based on pedestrian volume alone, the crossing at the
intersection of Vail Road and West Meadow Drive, and E LH Circle at the parking structure
might be better considered.
Photo:
2025 2026 2027 2028 2029
Capital Cost $150,000* $0 $75,000* $0 $0
186
C15
Capital Projects Fund – 2025 Five-Year Plan
Project: North recreation Trail Extension to Spraddle Creek
Budget:
Narrative: The 2045 Vail Mobility and Transportation Master Plan recommends extending the North
Recreation Trail across the Main Vail Roundabout and to Spraddle Creek trailhead to
accommodate the increase usage from the adjacent new housing units at Main Vail Residence
and potential development at West Middle Creek.
Photos:
Applicable Strategic Priority and Goal: Transportation and Housing
2025 2026 2027 2028 2029
Capital Cost $0 $250,000 $0 $0 $0
187
C16
Capital Projects Fund – 2025 Five-Year Plan
Project: Dobson Arena Redevelopment
Budget:
Narrative: The Dobson Ice Arena is one of the largest multi-purpose ice facilities on Colorado's Western Slope. The
Town of Vail owns the facility; it is operated by the Vail Recreation District under a long-term lease. The
arena was originally built in 1979 and has had one addition and other remodels performed over the
years. There has not been a major remodel completed of the entire arena.
In 2023 Vail Town Council awarded a design contract to Populous Architects for the Dobson Arena
Remodel project. Throughout 2023 and 2024, staff and the Town Council has refined the design options.
In June of 2024, a joint meeting of the Vail Recreation District and Vail Town Council was held, and a
final recommendation was approved to include the following:
• Reinforced Roof – Keeps the Dobson Look
• Refreshed locker rooms with Expansion
• Provides Full Equitable Solution for Locker Rooms
• Expanded South Lobby & New West Entry
• Sets the Stage for the Civic Center Master Plan
• Full Replacement of MEP
• Updated Envelope will Reduce Operating Costs
• Resolves ADA Access
• Lounge, Concessions and Bathrooms are Improved
• Exterior and Interior Refreshed
• Enhanced Flexibility for Events
• Restrooms designed for Max Hockey Event
• Alternate for North Bathrooms to be Priced
• Storage and back of house improvements
Construction is anticipated to begin in Spring of 2025.
Project Funding Sources are Proposed as follows:
Vail Reinvestment TIF funds $ 48.8 M
VRD funding the Ice System Hard and Soft Costs $ 3.0 M
Real Estate Tax Funds over the next 5 years allocated $ 0.8 M
Remaining from reserves, fundraising, and loans $ 2.8 M
$ 55.4 M
2023/2024 Approved
Budget
2025 Proposed
Budget
Capital Cost $5,050,000 $50,350,000
188
C17
Photos:
189
R01
Real Estate Transfer Tax Fund – 2025 Five-Year Plan
Project: Booth Creek Fuels Implementation (on USFS Land)
Budget:
Narrative: Funds will be utilized to hire contractors to implement mechanical fuels reduction on the USFS
Booth Creek Fuels Project. TOV funds will be matched with $125,000 in USFS funds for a total
project budget of $275,000. These funds will complete phase 1 of the project (78 acres of
treatment) in a high priority area identified in the Vail Community Wildfire Protection Plan
(CWPP).
2025 2026 2027 2028 2029
USFS Grant Revenue $125,000 $0 $0 $0 $0
Program Cost $275,000 $0 $0 $0 $0
Net Cost $150,000 $0 $0 $0 $0
190
R02
Real Estate Transfer Tax Fund – 2025 Five-Year Plan
Project: Booth Heights and Booth Creek Trailhead Fuels Reduction (on TOV Land)
Budget:
Narrative: Funds will be utilized to hire contractors to implement mechanical fuels reduction on the TOV
land near the Booth Creek trailhead and the Booth Heights parcel. Project will treat 5 acres on
the Booth Creek trail head parcel and approximately 23 acres of the Booth Heights parcel.
Mechanical treatment will focus on reducing fuels adjacent homes and improving wildlife
habitat. These implementation units are adjacent to treatment units of the USFS Booth Creek
Fuels Reduction Project and connect to previously completed treatment units on TOV land.
2025 2026 2027 2028 2029
Program Cost $100,000 $0 $0 $0 $0
191
R03
Real Estate Transfer Tax Fund – 2025 Five-Year Plan
Project: Fire Free Five Rebate Program
Budget:
Narrative: The Fire Free Five program began in 2022. This program reimburses property owners for
installation of non-combustible landscaping within 5 feet of a structure. This program was
included in the prior five-year plan with funding through 2025. Due to the success of the
program, and significant ongoing community need, it is requested to continue this program on
an annual basis with $50K in funding per year.
Photos:
2025 2026 2027 2028 2029
Program Cost $50,000 $50,000 $50,000 $50,000 $50,000
192
R04
Real Estate Transfer Tax Fund – 2025 Five-Year Plan
Project: Ford Park Entry Landscape at Nature Center Bridge
Budget:
Narrative: The Nature Center Bridge is an important access point for the south side of Ford Park, for the
Betty Ford Alpine Gardens and for the Ford Amphitheater. However, the landscape elements of
the entry are in poor repair. This project will partner with funds from the Vail Valley
Foundation (up to $10K) and a private donor (up to $10K) to improve the landscape entry and
screen the numerous utility boxes in the area.
Photos:
2025 2026 2027 2028 2029
Capital Cost $45,000 $0 $0 $0 $0
193
R05
Real Estate Transfer Tax Fund – 2025 Five-Year Plan
Project: Ford Park Lower Bench Turf-Irrigation
Budget:
Narrative: The large turf area on the lower bench of Ford Park was disturbed several years ago for a
significant sewer line project and was not properly repaired. The soil is compacted and full of
weeds and the area was improperly graded so that there are rolls and dips throughout. This
budget will remove a strip approximately 50' wide x 200' long, repair the soil structure, properly
grade the area and install new sod. In addition, staff is researching solutions for the 4' wide
strip along West Betty Ford Way that is usually more dirt than grass.
Photos:
2025 2026 2027 2028 2029
Capital Cost $300,000 $0 $0 $0 $0
194
R06
Real Estate Transfer Tax Fund – 2025 Five-Year Plan
Project: Ford Park Playground Improvements
Budget:
Narrative: In 2024, important safety and maintenance improvements were performed to stabilize the 25-
35 year old play area. However, the underlying structural deficiencies associated with aging
wood structures still existing and there are important playground safety needs to be rectified.
This project will look to fully renovate Vail's oldest play area to ensure it complies with current
guidelines, ADA, and Vail's tradition of art-inspired play to provide an exceptional play
experience for Vail's residents and guests. The $300K in 2027 will be used for design, the
$2.2M in 2028 would be for construction.
Photos:
2025 2026 2027 2028 2029
Design $0 $0 $300,000 $0 $0
Construction $0 $0 $0 $2,200,000 $0
195
R07
Real Estate Transfer Tax Fund – 2025 Five-Year Plan
Project: Donovan Park Playground Improvements
Budget:
Justification: At over 20 years old, the wooden play structures are in need of repairs including the
replacement of multiple play components (slides, climbers, etc), replacement of wood decks,
structural repairs, and maintenance of the two art components, "Mother and Child" that
require dismantling and repainting.
2025 2026 2027 2028 2029
Capital Cost $0 $325,000 $0 $0 $0
196
R08
Real Estate Transfer Tax Fund – 2025 Five-Year Plan
Project: Bighorn Park Playground Improvements
Budget:
Justification: At 17 years old, Bighorn Park play area is in need of some larger-scope maintenance including
replacement of the main wood support logs due to deterioration, railing improvements, new
netting, painting/staining, ADA compliance improvements and replacement of two play
components.
Photos:
2025 2026 2027 2028 2029
Capital Cost $150,000 $0 $0 $0 $0
197
R09
Real Estate Transfer Tax Fund – 2025 Five-Year Plan
Project: Placeholder for Gore Creek Promenade Rehabilitation
Budget:
Justification: The Gore Creek Promenade is a popular amenity in the heart of Vail Village. Residents and
guests alike frequent the busy shops, galleries, and restaurants. Families enjoy the turf area
and easy access to Gore Creek. Weekly whitewater events are held each spring, Winterfest ice
sculptures during the ski season, the annual GoPro Mountain Games and a busy summer
season all contribute to making the Promenade one of the most regularly visited parks in Vail.
The park last saw a major renovation in 1993 and is in need of some improvements. The most
significant issue with the Promenade currently is the quality of the core turf area located at the
east end of the park. Town maintenance crews have difficulty sustaining the grass, and a key
component of any work on the Promenade should be to resolve that issue. Other issues
include streambank erosion, limited options for seating and gathering, a lack of access for those
with limited mobility (ADA), a decline in the health of some trees, and the narrow width of the
heated paver walkway during periods of high use.
The Town Council recently approved a contract with a landscape architecture firm for
redesigning the park. Design options will be presented during the Fall of 2024 and council will
have the opportunity to select a final design, a scope of work, and a final project budget.
The $1.75M construction cost is a placeholder and may need to be adjusted based on the
outcome of the design process and further refining of needs.
Photos:
2025 2026 2027 2028 2029
Placeholder for
Construction
$750,000 $1,000,000 $0 $0 $0
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Real Estate Transfer Tax Fund – 2025 Five-Year Plan
Project: Buffehr Creek Park Safety Improvements
Budget:
Narrative: The Buffehr Creek Park play area was installed in 2001. It is one of two "catalog" play areas in
Vail and has held up reasonably well. It is reaching the end of its projected life of 25 years. At
this time, it is a placeholder item in the event it cannot be postponed due to its condition.
2025 2026 2027 2028 2029
Capital Cost $0 $0 $500,000 $0 $0
199
R11
Real Estate Transfer Tax Fund – 2025 Five-Year Plan
Project: Ellefson Park Safety Improvements
Budget:
Narrative: The Ellefson Park play area was installed in 2002. It is one of two "catalog" play areas in Vail
and has held up reasonably well. It is reaching the end of its projected life of 25 years. This
proposed change postpones the project from 2027 to 2029 from the current 5-year budget. At
this time, it is a placeholder item in the event it cannot be postponed again due to its condition.
2025 2026 2027 2028 2029
Capital Cost $0 $0 $0 $0 $500,000
200
R12
Real Estate Transfer Tax Fund – 2025 Five-Year Plan
Project: Library to Lionshead Nature Walk Assessment
Budget:
Justification: The Gore Valley Trail between the Vail Library and Lionshead Village is a very busy section of
recreation trail. One recommendation of the newly adopted Vail Mobility Masterplan for
alleviating trail congestion is to look for opportunities to create alternate safe routes for bikes
and pedestrians. Many of these routes would occur along the Frontage Roads, however this
section of trail has a different opportunity. This project would evaluate the construction of a
soft-surface pedestrian-only trail along the south side of Gore Creek. The area along that south
bank is generally in a native condition with an existing pedestrian bridge on the west end that
accesses several informal trails.
This project would require construction of a new pedestrian bridge behind the library. The
roughly 750' long soft surface trail would meander through the town-owned parcel (zoned
Outdoor Recreation) and connect to the existing bridge on the west end. This budget would
provide funds to evaluate potential impacts, proceed through a public engagement process and
consider alternative construction techniques. If the project is deemed feasible and desirable
through the town's design review process, this budget will provide design drawings suitable for
construction.
Photos:
2025 2026 2027 2028 2029
Assessment $100,000 $0 $0 $0 $0
Construction TBD if Feasible
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R13
Real Estate Transfer Tax Fund – 2025 Five-Year Plan
Project: Gore Valley Trail Separation along Bighorn Road
Cost:
*Per Town Council request, this project has been removed from the 2025 proposed budget.
Narrative: The Gore Valley Trail runs along the paved shoulders of Bighorn Road as it makes its way
through East Vail. The 2045 Mobility & Transportation Master Plan recommends separating this
trail from Bighorn Road to provide a safer and more enjoyable experience for Gore Valley Trail
users. Hundreds of pedestrians and bicyclists use this section of the GVT everyday during the
summer months. A separated recreational trail would provide significant safety improvements
and experience benefits especially to users who are not comfortable travelling on paved
shoulders next to vehicular traffic travelling at 40-50mph.
In order to move this project forward the Town has applied for a grant to design this section of
the Gore Valley Trail. The design is expected to cost $250,000, and if awarded the grant, the
Town will be reimbursed up to $210,000. Once designed the Town can apply for additional
construction funds in the future.
Photos:
Applicable Strategic Priority and Goal: Transportation
2025 2026 2027 2028 2029
Design $250,000* $0 $0 $0 $0
Construction TBD
202
R14
Real Estate Transfer Tax Fund – 2025 Five-Year Plan
Project: Zero Hero Program Support
Budget:
Narrative:
Per the Greenhouse Gas Inventory conducted in 2020 for the Vail community, 10% of all greenhouse gas
emissions are from waste produced. Diverting recyclable and organic material can reduce waste related
emissions. The Town of Vail requires all events in Vail who receive funding from the town to host a specific
event or any event with 500 or more attendees and food/beverages to provide zero waste operations
including compost at events. A Zero Waste event requires sorting all waste to ensure no contamination in the
recycling and compost as well as education for event attendees. Event producers are required to report their
diversion rate during event debriefs required as part of the town’s special event permitting process. Event
producers can hire a 3rd party to provide zero waste services or do it in house with a dedicated internal green
team or zero waste team.
The Zero Waste Program began in 2012 when the Town of Vail began partnering with Eagle Valley Alliance for
Sustainability (which later merged with Walking Mountains Science Center) to provide zero waste services at
the Vail Farmer’s Market and other events in the Town of Vail in order to increase event waste diversion,
including organic waste that can be composted. TOV Environmental Sustainability staff previously managed
the Zero Waste program securing 4-6 volunteers each week to provide Zero Waste services at the Vail
Farmer’s Market for 16 weeks. Ensuring enough volunteers were secured and trained on zero waste each
week proved very challenging and time consuming. By the end of the first summer, it was clear that a
dedicated group of staff was required to provide this service, so Town of Vail and Walking Mountains Science
Center began the Sustainability Internship in summer of 2013, with Town of Vail funding the program through
an annual contract. The program recruited interns from the local Colorado Mountain College, especially
students in the sustainability degree tract. The internship opportunity has since spread to allow other college
students throughout the country interested in getting hands on experience in the zero waste and
sustainability sectors. Each summer, 6 interns are hired for a duration of 19 weeks from late May-October. The
interns initially provided zero waste services, including education at zero waste stations and sorting of
materials to ensure a clean stream, at the now 17 weeks of the Vail Farmer’s Market each summer and
expanded to other events in Vail in a fee for service model charged to event producers. As part of the Town of
Vail contract, interns also provide the Town of Vail Environmental Sustainability Department with additional
support for waste diversion education, outreach, and initiatives including providing waste audits to
businesses, working with businesses to set up a compost program, working the two Hard to Recycle events
hosted in Vail, providing education at the recycling center, etc. The contract with Walking Mountains Science
Center provided Town of Vail a discounted hourly rate for the Vail Farmer’s Market and other events
produced by Town of Vail at $12.50/hour/intern rather than the $21/hour/intern paid by event producers for
all other events in Vail and by event producers and municipalities in other parts of Eagle County.
Following Vail’s leadership, zero waste events have spread to other municipalities in Eagle County and the
Walking Mountains Zero Waste team, including the interns, full time sustainability staff, and volunteers now
provide 130 days of zero waste events in Eagle County each summer. Of those 42.7% (56 of 130 days) of the
event days are in Vail, including 17 Farmer’s Market days.
2025 2026 2027 2028 2029
Program Cost $38,800 $38,800 $38,800 $38,800 $38,800
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Total costs for Walking Mountains to run their Zero Waste program annually is: $186,868.83. This includes:
Staff Salaries, Internship Costs, Senior Management + Finance, and Contract Staff Expenses related to the
program. In 2024, Town of Vail’s contract was for $38,800 which covered 20.7% of the total program cost. The
2024 request for the program was for $49,000, but only $38,800 was allocated through bag fee dollars during
the first budget supplemental in 2024.
Town of Vail is not the only municipality to support the Zero Waste Program/Sustainability Internship. While
42.7% of all zero waste events are held in Vail, the town supports 20.7% of the cost to operate the Zero Waste
Program. In addition, Walking Mountains receives the following support from other municipalities as well as
fees charged to event producers:
• $80,000 from Eagle County annually plus an additional $11,000 to provide Zero Waste at the Eagle
County Rodeo
• $10,000 from the Town of Avon
• $8,000 from Beaver Creek
• $3,000 from Town of Minturn
• $2,000 from Town of Eagle
The $38,800 contract in 2025 will provide support for the internship and zero waste program. Walking
Mountains will include zero waste services for the Vail Social, two Community picnics, and will continue to
provide support to the Environmental Sustainability Department for waste diversion initiatives, education, and
outreach support. The Environmental Sustainability department proposes half ($19,400) to come from bag
fees and half ($19,400) to come from RETT to cover this cost in 2025 to ensure Walking Mountains is able to
hire the sustainability interns and run the Zero Waste program for events this year.
In 2023, of the 13 events staffed by Walking Mountains Zero Waste team, they had an 87.5% diversion rate,
diverting 16.57 tons of material out of 18.93 total tons of material produced at events in Vail. The 2024 event
season is still active, so 2024 data will be available in Q4 2024.
Town Council Strategic Plan Priorities/Goal(s):
Environmental Sustainability: Our sensitive alpine environment supports our economy, and the Town must
continue to be a responsible steward of our sensitive natural resources and should continue to
be a leader in environmental sustainability for mountain resort communities across the world.
Desired Results: E.3: Reduce 2014 baseline carbon emissions by 25% by 2025, 50% by 2030, and 80% by 2050.
204
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Photos:
Applicable Strategic Priority and Goal: Environmental (E.3)
205
R15
Real Estate Transfer Tax Fund – 2025 Five-Year Plan
Project: Gore Creek Pesticide Campaign
Narrative: Preliminary studies have shown that landscape chemical use is widespread in Vail and having an
impact on aquatic life in Gore Creek. The Colorado Pesticide Applicators Act does not currently
allow local governments to enact regulations to protect sensitive ecosystems like Gore Creek
from harm caused by broadcast landscape chemicals. This budget allocation would fund a
campaign to convince state policy makers of the negative impacts landscaping chemicals are
having on aquatic life in Gore Creek and allow changes to state-wide policy to empower the Vail
Town Council to enact regulations to limit landscape chemical use along waterways within its
jurisdiction. A successful campaign would be a crucial step in achieving council’s Strategic Goal
E.1: By 2029, Gore Creek is no longer a 303(d) listed impaired waterway which would reduce
near term risk of losing gold medal fishery status.
Photos:
Applicable Strategic Priority and Goal: Environmental (E.1)
2025 2026 2027 2028 2029
Campaign Costs $50,000 $50,000 $0 $0 $0
206
R16
Real Estate Transfer Tax Fund – 2025 Five-Year Plan
Project: Sole Power Plus Expansion
Budget:
Background:
Sole Power, the green commuting challenge, was developed by Town of Vail in 2010 to encourage and
incentivize residents and employees in Vail to get out of their cars and commute by human powered modes of
transportation such as bike, e-bike, walk, run, skate, etc. Because so many Vail employees live outside of Vail
and commute in, the program was designed to be valley wide. Any human powered trip that replaces a vehicle
trip can be logged, including commuting to/from work, attending social events, and running errands. While
participants can log trips year-round, there is a challenge that runs every year from Memorial Day to mid-
October. Participants can join a team or participate as an individual. The program has a friendly competitive
spirit with teams and individuals striving to appear at the top of the leaderboards each week. Collectively,
participants work together to achieve an annual challenge goal of 60,000 miles of human powered miles.
Participants manually track trips on the www.solepower.org website. A mobile app is currently in
development and will launch by the 2025 season which will auto-track and auto-log trips, making the process
easy, streamlined, and more efficient for participants. Since its inception, 2,952 Sole Power participants have
logged 538,670 miles over 98,400 trips. This has reduced 501,000 pounds of greenhouse gas emissions (the
equivalent of removing 54 vehicles from the road each year).
While the Town of Vail has funded Sole Power each year, there are also several cash and in-kind sponsors to
support the program, providing prizes, hosting happy hours, running radio ads, or paying cash to support the
program. Participants who log at least one trip each week is entered into a random prize drawing for a gift
card of their choice from a sponsor. Monthly happy hours with free drinks, snacks, and prizes, provide
participants an opportunity to connect with each other and cultivate a community around green commuting.
An end of season party with food, drinks and prizes, also celebrates all participants and highlights top mileage
earners and top teams.
Sole Power Plus Expansion: While Sole Power has been successful as a human powered commuting challenge
with strong participation from residents and the business community, there is great opportunity to expand
Sole Power and incentivize additional green commuting modes such as carpooling and bus ridership. Including
these modes greatly increases opportunity for participation by employees and residents living down valley in
Eagle, Gypsum, or Dotsero, especially with the new Core Transit operations. Since the distance is significant
for efficient use of human powered modes of transportation to commute to Vail from down valley locations,
the bus and carpooling are great alternatives to reducing single occupancy vehicles (SOV’s) coming to Vail.
With Sole Power Plus, down valley residents are incentivized to come to Vail by bus or carpool and increase
opportunity to reduce vehicle miles traveled from SOV’s, reduce parking congestion, and reduce
transportation related greenhouse gas emissions for residents and employees commuting to Vail. The current
incentive program can be further developed into a more robust incentive program to really drive participation
and reward people for getting out of their SOV’s and embrace green commuting. This program can shift the
culture of how people commute in/to Vail for recreation, errands, and social engagements year-round.
2025 2026 2027 2028 2029
App Expansion Cost
(Capital)
$25,000 $0 $0 $0 $0
Programming Cost $25,000 $25,000 $25,000 $25,000 $25,000
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Justification:
The Vail Parking and Mobility Task Force supports the idea of expanding the Sole Power program to Sole
Power Plus to include bus ridership and carpooling. Incentivizing these additional green commuting options
will also work towards achieving Town Council Strategic Priorities of Transportation and Environmental
Sustainability (specific goals are highlighted below). The Sole Power Plus expansion specifically appears in the
Strategic Action Plan under both of these priority strategic goals. Sole Power Plus would become a year-round
program with specific competitions at different times of the year to encourage green commuting- both human
powered and via bus ridership and carpooling. To expand to Sole Power Plus, the current logo and brand
would need a refreshed look and a marketing campaign would promote the re-envisioned program.
The mobile app will also need to be updated with the bus ridership and carpooling options and specific
leaderboards created as well as an update with new branding. A more robust incentive program to incentivize
and reward greater and year-round participation through a points/miles to cash/rewards model that can be
redeemed at participating businesses. An in-app incentives management tool is an effective means for the
robust incentive program, but as development of this tool is expensive, it would be part of Phase 2 for Sole
Power Plus expansion and implemented in 2026 once Sole Power Plus is launched, participation increases, and
there is proof of concept. This also allows for fundraising opportunities to help fund the in-app incentive
management tool.
One-time 2025 expansion costs would include a rebrand of the logo with a marketing campaign, a onetime
cost for updating the mobile app to reflect a new Sole Power Plus logo, leaderboards, and badges. Since the
program would become year-round, ongoing costs would include additional operations budget for marketing,
to host happy hours, provide incentives, procure shirts and swag, etc. Additional sponsorships for the program
will be secured as well from partners around the county and local businesses to help offset costs for additional
incentives.
The expansion to Sole Power Plus increases the ability for greater participation in a year-round capacity,
providing opportunity and incentives for employees commuting to Vail and residents living in and coming to
Vail to recreate, shop, attend social engagements, etc. The development of a robust incentives program will
drive participation, shift commuting culture, and encourage those coming to Vail to work, recreate, run
errands, and attend social functions to utilize the Town of Vail bus system, Core Transit or carpooling options
year-round.
Applicable Strategic Priority and Goal: Transportation (D.1) & Environmental (E.3)
Photos:
208
R17
Real Estate Transfer Tax Fund – 2025 Five-Year Plan
Project: Streambank Mitigation
Budget:
Narrative: These projects will address two of the more degraded stretches of aquatic and riparian habitat
in Vail.
The Ford Park streambank project will be planned in winter of 2024/25 and completed in 2026.
The project is a partnership with Trout Unlimited, who is the recipient of $249,000 in funds
from CDPHE for the 2021 Mill Creek algaecide spill, and a $200,000 grant from CPW. Eagle
County Trout Unlimited has also raised $57,000 from its board and members for this project.
With Town of Vail funds, the project partners will have a budget of $606,000 to design and
complete improvements to in-stream and riparian habitat along more than 600 yards of Gore
Creek in Ford Park.
The Mill Creek mitigation will include streambank restoration and riparian habitat
enhancement from Pirateship Park to Gore Creek Drive.
This will help achieve council’s strategic Goal E.1: By 2029, Gore Creek is no longer a 303(d)
listed impaired waterway which would reduce near term risk of losing gold medal fishery status.
Applicable Strategic Priority and Goal: Environmental (E.1)
2025 2026 2027 2028 2029
Streambank Improvements
at Ford Park
$100,000 $0 $0 $0 $0
Mitigation along Mill Creek $40,000 $0 $0 $0 $0
209
Form Name: 2025 Council Contribution Request- Services
Submission Time: June 26, 2024 7:34 pm
Browser: Chrome 126.0.0.0 / Windows
IP Address: 68.170.40.250
Unique ID: 1239331750
Location: 39.7388, -104.9868
Town of Vail 2025 Annual Council Contribution Request- Services
Organization Name Colorado Snowsports Museum
Contact Name Jennifer Mason
Title of Contact Executive Director
Contact Email jen@snowsportsmuseum.org
Program and/or organization website snowsportsmuseum.org
Number of years organization has been
in business
48
Organization Mission Statement Celebrate Colorado snow sports by telling stories that educate and inspire
others to seek adventure.
Address 231 S Frontage Road East
Vail, CO 81657
Work Phone (970) 476-1876
Organization's Tax Status 501(c)3
Please attached a copy of your
organization's W9
https://www.formstack.com/admin/download/file/16548172418
Funding Request
What is the name of your program?Colorado Snowsports Museum General Operating Costs
Is this a new program?No
How many years has this program been
produced in Vail?
48
Type of Funding Requested Cash & In-Kind
Cash Contribution Requested 50000
In-Kind Contribution Requested In-Kind Rent; Four Silver Parking Passes
Did you received funding from the Town
of Vail for 2024?
Yes
210
How much funding did you receive from
the Town of Vail for 2024? (Please
include total funding you received from
the CSE and Town Council)?
48225
Please describe the location(s) of the
program in previous years.
The Colorado Snowsports Museum is located in the Vail Village
Transportation Center.
PROGRAM INFORMATION
How does your request support the
Contribution Policy (See above)?
The Council Contribution will be used for daily operating costs, allowing us
to keep the Museum, one of Vail's most visited, year-round, cultural
facilities, admission-free for all visitors. Home to the most comprehensive
exhibit of 10th Mountain Division artifacts, pictures and films in the nation,
the Museum honors and shares the story of this elite division and their
accomplishments. It was the soldiers of the 10th who championed the
Colorado ski industry and put Vail on the map. The evolution of Vail is a
focal point of the Museum, allowing both visitors and locals alike to absorb
the local color and enhance their experience of Vail with rich insights into
the history and heritage of the town and the Colorado snow sports industry.
How will your program support the
mission & vision of the Vail Town
Council?
Our innovative and interactive Museum adds vibrancy to Vail, providing a
unique educational and cultural experience that all ages and abilities are
able to enjoy. The level of excellence and use of technology has elevated
the Museum to the same standard that residents and guests have come to
expect from all aspects of Vail. Our newest exhibit, Letters Home, features
an interactive digital touchscreen of the Museum's collection of letters,
scrapbooks, photos, army communications and rosters of the WWII era
10th Mountain Division soldiers. Another popular exhibit is Vail's DNA
which tells the story of the birth and growth of the Vail Valley, from a small
mountain village to the thriving world-class destination it is today.
211
How will your program attract target
markets of both visitors and community
members?
The Museum is one of Vail's most visited cultural/educational institutions
and currently draws 75,000 visitors annually. Its location at the gateway to
the village core makes it accessible to thousands of people coming or
going from the Vail Transportation Center. It also is a draw for travelers
along the I-70 corridor, or those who have a specific interest in the 10th
Mountain Division of World War II. In addition to daily visitors, the Museum
hosts field trips for students from local schools, and Vail history walking
tours twice weekly through the summer and winter seasons. The Museum
is also available for special events for various community and private
groups seeking a venue that is easily accessible and affordable. In
addition, the Museum has obtained a loyal and strong social media
presence. This keeps our audience and newcomers in the know about
what's happening at the Museum and in the Vail community.
How will your program deliver fresh
content (new programming, additional
days/activities, ect.)?
The Colorado Snowsports Museum houses the most comprehensive
collection of Colorado ski and snowboard artifacts, films and pictures in the
world. We are perpetually accepting new artifacts and sharing new content
with them, whether it be a temporary exhibit, social media post, or email
communication. Additionally, our Through the Lens series each winter
features expert speakers on topics relevant to the current local
environment. This past year, one of our featured Through the Lens
speakers was Billy Kidd who joined us in Vail on the 60th anniversary of his
and Jimmie Huega's first Olympic medals. This was historic in that it was
the first Olympic medals earned by the men's US Olympic team in alpine
skiing. We record and post each of these events onto our YouTube
channel, forever preserving these special stories and providing an
additional opportunity to reach a broader audience.
How will your program achieve
recognition and drive participation?
The Colorado Snowsports Museum is a leader in small museum
management. We are consistently featured in regional and national media
outlets, gaining respect as Vail's only museum. Additionally, each year as
we induct a new class into the Colorado Snowsports Hall of Fame, we gain
a new following of supporters from those who come together to celebrate
the newest inductees. The inductees are recognized by their family,
friends, and peers from across the state, country and world, allowing the
Museum to have a far-reaching impact. This year's Hall of Fame class has
been featured on 9 News Denver, Aspen Times, Denver Gazette, Summit
Daily, and Powder Magazine Newsletter to name a few.
212
What is the lasting community
involvement and or benefit of this
program?
Having Vail as the home for the Colorado Snowsports Museum reinforces
this community as the epicenter of Colorado snow sports, which in turn
provides benefit to all aspects of the Vail economy and the quality of life for
all residents of Vail. As museums are functioning more and more like
community centers in providing access to current trends and new ideas,
they've become hot-spots for civic engagement. The promotion of
education and the cultivation of conversation that is taking place at the
Colorado Snowsports Museum is helping to shape and strengthen our
neighborhoods.
BUDGET
Are your books audited?No
Please upload program/organization
budget
https://www.formstack.com/admin/download/file/16548172435
Who currently funds your organization?The Museum receives funding from the following sources: net proceeds
from the Hall of Fame Celebration; Through the Lens speaker series ticket
sales; individual Museum memberships; gift shop sales; private tours;
Museum rentals; grants; sponsorships; and donation box collections.
In-kind support is also a vital component of the budget.
What percentage % of the total event
budget is being requested?
6
If the program is not funded at the full
request, how will it change with a lower
funding allocation?
The Town of Vail's cash contribution keeps us an admission-free museum
for all visitors, and open 350 days a year. Without this cash contribution,
we would need to cut back operating days and/or staff hours to
accommodate. Without the in-kind support, the Museum would be
significantly impacted.
Should the Council decide not to
support this program at all, will it still
occur?
No
SPONSORSHIPS & PARTNERSHIPS
What is the dollar $ amount of
sponsorships and/or partnerships from
other sources reflected in the program
budget?
7200
What is the dollar $ amount of in-kind
services or items provided from
sponsors or partners?
51000
Please list your confirmed sponsors or
partners
Vail Resorts Epic Promise, Diana Lee Crew & Katherine Crew, All Points
North, Jimmie Huega Legacy Foundation, Moving Mountains
213
Please explain the potential for
additional sponsorships or partners.
This past year, we introduced the opportunity to sponsor each of our
Through the Lens events, which was highly successful. These
sponsorships help us cover the cost of AV support, which allows us to
preserve these presentations and share to a broader audience on our
various social channels. Looking ahead, we are exploring potential
opportunities for underwriting opportunities to cover field trips expenses so
that we can invite all the students in Eagle County to explore the Museum
and the rich history of their hometown.
ADDITIONAL INFORMATION
Are there any other things you'd like to
share with Council and staff that are not
included in the application?
Thank you for your past support and consideration of future funding. As a
nonprofit, we are reliant on the contributions of our supporters. Now more
than ever, museums are essential as a way to bring people together. They
foster social networks and inclusivity, educate and inspire future
generations, and preserve vital history.
Organization rosters naming all officers,
board of directors and respective
positions as relevant.
https://www.formstack.com/admin/download/file/16548172446
If you received Council funding in 2024,
please upload a document recapping
the use of prior year Council funds.
https://www.formstack.com/admin/download/file/16548172447
Upload any other relevent materials
such as photos, videos, articles, PR
coverage, ect.
https://www.formstack.com/admin/download/file/16548172448
214
Form Name: 2025 Council Contribution Request- Services
Submission Time: June 27, 2024 5:55 pm
Browser: Safari 16.3 / OS X
IP Address: 68.170.40.14
Unique ID: 1239667465
Location: 39.7388, -104.9868
Town of Vail 2025 Annual Council Contribution Request- Services
Organization Name Betty Ford Alpine Gardens
Contact Name Nicola Ripley
Title of Contact Executive Director
Contact Email nicola@bettyfordalpinegardens.org
Program and/or organization website www.bettyfordalpinegardens.org
Number of years organization has been
in business
37
Organization Mission Statement To protect the alpine environment through education, conservation and
living plant collections.
Address 522 South Frontage Road East
Vail, CO 81657
Work Phone (970) 476-0103 ext. 6
Organization's Tax Status 501(c)3
Please attached a copy of your
organization's W9
https://www.formstack.com/admin/download/file/16553091552
Funding Request
What is the name of your program?Gardens Upkeep and Maintenance
Is this a new program?No
How many years has this program been
produced in Vail?
37
Type of Funding Requested Cash & In-Kind
Cash Contribution Requested 100000
In-Kind Contribution Requested 2 Ford Park parking spaces & one blue parking pass
Did you received funding from the Town
of Vail for 2024?
Yes
215
How much funding did you receive from
the Town of Vail for 2024? (Please
include total funding you received from
the CSE and Town Council)?
119195
Please describe the location(s) of the
program in previous years.
Betty Ford Alpine Gardens has been developing and maintaining the
Gardens in Ford Park with support from the Town of Vail for 37 years.
PROGRAM INFORMATION
How does your request support the
Contribution Policy (See above)?
Betty Ford Alpine Gardens ranks as Vail's top summer destination for
visitors on multiple websites. With National and International accolades,
including top 10 'Must See' Public Gardens in the US and in 2023 in the
Top 9 Most Beautiful gardens in North America' it is a destination driver for
visitors looking for a unique mountain experience. In addition Betty Ford
Alpine Gardens is a significant economic driver for Vail's summer economy,
estimated at 15 million, despite being free to the public, explained later in
more detail.
The Gardens provide an exceptional recreational, educational and cultural
experience with no admission fee for the public. The Gardens draw
approximately 100,000 visitors each summer. Extensive signage and new
annual exhibits in the Education Center and throughout the Gardens
provide a unique experience for the visitor, . Daily tours, both self-guided
and docent led enrich this experience and draw visitors back every year
with new things to see. New education programs and expanding gardens
over the years means the value of this program continues to grow and
evolve. The Town of Vail's goal to be a premier international resort
community is elevated by having a world class Botanical Garden and a
leader in alpine plant conservation in Vail's Ford Park.
216
How will your program support the
mission & vision of the Vail Town
Council?
The Gardens is committed to preserving Vail's natural environment with a
mission to protect the alpine environment through education, conservation
and living plant collections. The Gardens inspire an appreciation of the
mountain environment in all of its visitors. With an estimated 200,000 plus
summer visitors, it is the crowning jewel of Vail's summer experience.
In addition, The Gardens is a huge impact on Vail's summer economy. In
2023 we began to monitor both visitors and economic impact. Using
Intercept Insights analysis and cell phone data from Ford Park we found
approximately 100,000 visitors come to Betty Ford Alpine Gardens. Initial
survey results reveal a 15 million dollar impact on the Vail economy. As
we continue this research study and survey more summer visitors we
expect this number to go considerably higher. Vail's contribution to this
remarkable destination reaps a significant dividend. Over the years the
Garden budget has grown to almost 2 million per year, all monies spent on
providing an engaging, cultural visitor experience at no cost to the visitor.
The recent Ford Park Master Plan acknowledged the significant benefits of
the Gardens within Ford Park and recommends an expansion of gardens,
natural and landscapes maintained by Betty Ford within the Park. We are
now funding a professional plan for how such an expansion can take place
in a financially sustainable manner for the benefit of Vail, our visitors and
the entire community.
How will your program attract target
markets of both visitors and community
members?
The immaculate condition of these exceptional gardens keeps this
destination at the top of Vail's summer offerings. The spectacular Gardens
draw destination visitors and community members back each year. The
displays, both floristic and educational, change constantly and for locals
that means return visits. The Gardens is ranked #1 on Trip Advisor for
'Things to do in Vail'. Available to visit with no entry fee, visitors and
community members become repeat visitors to see the ever evolving
Garden.
The Gardens continues its investment in the multi-phase marketing and
rebranding project with local company, Blackbird Agency, formerly Hill
Aevium. The current phase includes a local and statewide push to connect
visitors with the Gardens and encourage visitation. The Gardens marketing
extends to the Vail Valley Magazine, Colorado Tourism Office website, Vail
Daily, Colorado Public Radio among others.
Ranking amongst the top public gardens in the US by USA Today
magazine, AARP, AAA, Active Times, Sunset and others, this Garden is a
national draw to choose Vail as a destination. Our book, On the Roof of the
Rocky Mountains released in 2021, amplifies the message of the important
'behind the scenes' work of the Gardens and won a Gold Indie Award.
217
How will your program deliver fresh
content (new programming, additional
days/activities, ect.)?
Botanical Gardens offer an ever changing stage for visitors, the Gardens
change daily with new plants taking center stage as different areas burst
into bloom and provide a constantly changing palette. Each year new
gardens are either physically added or old areas are refreshed providing
new areas of interest each year. These renovation programs are
strategically planned and independently funded to ensure a high
professional standard of all areas. In its second year, a waterwise gardens
at the Park's west entry enhances the visitor experience when entering the
park from the west along Gore Creek. This major expansion was funded by
the Gardens and will be maintained by the Gardens for the future.
Each year a new educational exhibit enhances the garden experience. In
2024 the 'Dinosaurs Among Us' exhibit, explaining the transition of modern
day birds from dinosaurs, has already drawn huge crowds.
How will your program achieve
recognition and drive participation?
As described elsewhere, the Gardens is now regarded as one of the top
Botanical Gardens in the US.
In April 2024, Fox News featured the Gardens as one of 5 flower gardens
across 5 time zones showcasing American beauty. This has been amplified
across the board by numerous other outlets such as USA Today, AAA,
AARP etc.
Garden staff are acknowledged as experts in their field and asked for
opinion and advise for media outlets extending the reach of the Gardens.
Executive Director, Nicola Ripley, former President of the American Public
gardens Association, will be a featured panelist for an upcoming global
conservation conference in Singapore. Touring both in the US and abroad,
staff are in high demand to give talks and workshops, ensuring new
audiences and visitors.
In 2024, the Gardens presented a bilingual exhibit "Dinosaurs Among Us"
from the American Museum on Natural History in New York. Exhibits from
well recognized institutions like this continue to grow our reputation and
bring new visitors to the community. The topic of this exhibit - evolution of
modern day birds from dinosaurs - has a broad appeal and has drawn huge
crowds already, many of whom are first time visitors.
The Gardens continues a vigorous rebranding project, including a new
website, new printed materials and increased social media.
218
What is the lasting community
involvement and or benefit of this
program?
Through Betty Ford Alpine Gardens, Vail now leads the way in preserving
the mountain environment for the current community and future
generations. The role that the Gardens plays in its Strategy for Alpine Plant
Conservation has received international recognition through the
International Union for the Conservation of Nature (IUCN). Both the plant
collections themselves and our important conservation work will leave a
lasting legacy not only for Vail but for our continent.
Locally, the Gardens are an essential anchor for the local community, a
place for celebrating important milestones and bringing family and visitors
to showcase a beautiful place in their backyard. We hear from longtime
seasonal visitors that the Gardens have been a throughline in their
experience and a place they have included in every visit over the years.
Our team of loyal volunteers have put years of love, sweat and tears in to a
garden they are fiercely proud of. In interviews for the Betty Ford book we
were told the Gardens gives Vail its soul.
BUDGET
Are your books audited?Yes
Please upload program/organization
budget
https://www.formstack.com/admin/download/file/16553091569
Who currently funds your organization?Our operating budget is currently $1.8 million. Individual donors are the
primary source of revenue through outright donations, grants and
memberships. Other sources of revenue include earned income - gift shop
purchases, tours, weddings, yoga etc and endowment distribution funds
general operations.
The estimated budget for the Gardens Upkeep & Maintenance program is
approximately $300,000 but this is challenging to break out from the overall
1.8 million because so many costs are shared with education and
conservation. We are requesting $100,000 contribution for this program
from the Town of Vail, the increase reflects the significant increase in
programming and management since the allocation was first established
over 20 years ago. In just the last 12 years the overall budget has grown
from 500,000 to almost 2 million and the Gardens has expanded. Just
recently a large area was added behind the basketball court (Pollinator
garden) and alongside Betty Ford Way above the Education Center (the
Mountain Waterwise garden), both areas were previously weed patches.
What percentage % of the total event
budget is being requested?
33
219
If the program is not funded at the full
request, how will it change with a lower
funding allocation?
The Gardens team commits to using available resources to maintain the
Gardens. We may have to scale back the level of upkeep, having a
detrimental impact on the appearance of the Gardens. Because the
Gardens are living collections that build year over year, scaling back the
investment in them even for a year, has an impact with a ripple effect that
will be felt in that year and for years beyond. The visitor expects a
significant investment from the local council and in fact many visitors
assume the Gardens is funded entirely by the Town of Vail.
Should the Council decide not to
support this program at all, will it still
occur?
Yes
SPONSORSHIPS & PARTNERSHIPS
What is the dollar $ amount of
sponsorships and/or partnerships from
other sources reflected in the program
budget?
200000
What is the dollar $ amount of in-kind
services or items provided from
sponsors or partners?
15000
Please list your confirmed sponsors or
partners
The Frechette Family Foundation Internship Endowment funds two
horticulture interns and a supervising horticulturist in perpetuity. Other
funds come from memberships and individual donations on an annual
basis.
Please explain the potential for
additional sponsorships or partners.
Having the Town of Vail as an anchor supporter is a vital part of securing
funding from other foundations and grantors. Support from our town allows
Betty Ford Alpine Gardens to reflect that we are an important pillar to the
international community the Town of Vail serves.
The Gardens is supported by individual philanthropy and family
foundations. Individual philanthropy, memberships, and donations from
garden visitors support this community asset and international treasure.
Depending on projects, the Gardens apply for grants from foundations and
individual support for specific initiatives and general operations.
ADDITIONAL INFORMATION
220
Are there any other things you'd like to
share with Council and staff that are not
included in the application?
As one of Vail's main destinations, Betty Ford Alpine Gardens adds
economic impact to the associated organizations and services in town.
Based on data collected by Intercept Insights, the Gardens' economic
impact is now $15million a summer.
Organization rosters naming all officers,
board of directors and respective
positions as relevant.
https://www.formstack.com/admin/download/file/16553091579
If you received Council funding in 2024,
please upload a document recapping
the use of prior year Council funds.
https://www.formstack.com/admin/download/file/16553091580
221
Form Name: 2025 Council Contribution Request- Services
Submission Time: June 27, 2024 3:22 pm
Browser: Chrome 126.0.0.0 / Windows
IP Address: 64.184.241.85
Unique ID: 1239627738
Location: 39.6699, -106.9803
Town of Vail 2025 Annual Council Contribution Request- Services
Organization Name Eagle River Coalition
Contact Name Melanie Smith
Title of Contact Development Director
Contact Email smith@eagleriverco.org
Program and/or organization website eagleriverco.org
Number of years organization has been
in business
20
Organization Mission Statement The Eagle River Coalition advocates for the health of the Upper Colorado
and Eagle River watersheds through research, education and projects.
Address PO Box 1477
461 Railroad Ave Unit C
Gypsum, CO 81637
Work Phone (970) 827-5406
Organization's Tax Status 501c3 EIN 20-4448864
Please attached a copy of your
organization's W9
https://www.formstack.com/admin/download/file/16552500753
Funding Request
What is the name of your program?Eagle River Coalition 2025 Support
Is this a new program?No
How many years has this program been
produced in Vail?
20
Type of Funding Requested Cash Funding Only
Cash Contribution Requested 42000
Did you received funding from the Town
of Vail for 2024?
Yes
222
How much funding did you receive from
the Town of Vail for 2024? (Please
include total funding you received from
the CSE and Town Council)?
42000
Please describe the location(s) of the
program in previous years.
The Eagle River Coalition takes an integrated approach to protecting the
streams of Eagle County, including Gore Creek, the Eagle River and its
tributaries, through monitoring water quality, educating the community and
managing riparian restoration efforts.
Specifically, the contribution request from the Town of Vail is expanded in
the attachment to this request titled "2025 Eagle River Coalition Program
Details.pdf." Please reference this document for additional information
regarding the locations of the program in previous years and other details.
PROGRAM INFORMATION
How does your request support the
Contribution Policy (See above)?
The health of Gore Creek is critical to the Town of Vail's full-time residents,
as well as to seasonal homeowners and visitors and the 40 million+
downstream water users of the Colorado River. At its root, our region's
recreation-based economy fundamentally relies upon excellent water
quality and quantity.
This is both direct - in terms of whitewater enthusiasts, anglers, hikers,
backpackers and hunters, and indirect - in terms of sightseers, skiers and
snowboarders, and the hospitality and tourism industries that depend upon
these natural resources. Visitors and community members alike reasonably
expect to see, recreate in and interact with a beautiful stream and drink
clean water when they are in and near Vail.
223
How will your program support the
mission & vision of the Vail Town
Council?
The Eagle River Coalition's mission is tied inextricably to the mission and
vision of Vail because water from melting snow, springs and creeks flows
throughout the watershed. These streams, including the Gore Creek, Eagle
River and Colorado River (and their tributaries) not only supply the water
for Eagle County's population, as well as several Front Range
communities, but also offer opportunities for an incredible array of
commercial, recreational, educational and scenic experiences. The Eagle
River Coalition's programs, projects and initiatives ensure a healthy
watershed and protect the recreational, economic, social and natural
values that make Vail and the Eagle River what they are.
We assist with the coordination of restoration projects in riparian areas,
streambanks and in stream channels - places where development,
recreation and more have led to degraded ecosystem health and water
quality. We believe that taking an active role in the protection of our
waterways ensures a vibrant future for all.
We champion the work that the Town has done already to improve
conditions on Gore Creek and its tributaries, and we strive to continue our
role as an active collaborative organization.
How will your program attract target
markets of both visitors and community
members?
Our small team of full-time staff, together with an active board of directors
and a range of collaborating entities in the community, is committed to
improving and protecting the health of our watershed, from the rivers and
streams to those who depend on them. We do this through education,
restoration projects, advocacy and water quality monitoring efforts.
Our work positively impacts many thousands of visitors and locals annually.
In May 2024, more than 800 volunteers assisted in the removal of 15+ tons
of trash and debris during the Community Pride Highway Cleanup. All who
travel on I-70 over Vail Pass enjoy the benefits of this work. In addition to
preventing all that trash from making its way to the Colorado River, which
supplies 40 million individuals with water throughout the West, our events
and programs grow local pride, protect wildlife and keep this iconic valley's
rivers healthy.
Without landscapes of cascading water from snowmelt and healthy streams
where native fish spawn, the Vail we know today would not be the Vail we
enjoy and have experienced for decades. The Eagle River Coalition's work
protects local waterways and the ecosystems on which wildlife and humans
depend. Tourism, commerce and the mountain lifestyle to which visitors
and the community are drawn hinge on the presence and resilience of our
valley's waterways.
224
How will your program deliver fresh
content (new programming, additional
days/activities, ect.)?
The Eagle River Coalition is committed to its mission to protect and
conserve our watershed both now and into the future. We know that our
organization is more effective in pursuit of this principle by remaining
adaptable to the needs of the community and connecting with residents
and visitors in new and engaging ways.
An example of such is the expansion of our educational opportunities and
resources to support conversion from turfgrass to waterwise landscaping.
To-date, events have included rain barrel workshops, the dissemination of
educational materials and collaborative work with municipalities, HOAs and
water providers to achieve measurable results in water efficiency and
reduction of outdoor irrigation. Together with longstanding and new
partners alike, we continue to seek out creative ways to structure our
programs and initiatives to be as inclusive and welcoming as possible,
adapting to the demands of whatever circumstances we may face.
This is just an example of our commitment to delivering engaging
opportunities for the community to truly make a difference for the benefit of
local rivers and streams. By remaining adaptable, encouraging creativity,
deepening relationships and considering ways to increase our inclusivity to
ensure that all in the community (including locals and visitors alike) feel
empowered to protect the landscapes that surround us in the Eagle River
Valley.
225
How will your program achieve
recognition and drive participation?
The outcomes of our efforts to protect local rivers and streams promote
extraordinarily vibrant displays of friendly, cross-generational fun and
recreational pursuits. Whether biking up Vail Pass to the Gore Range
viewpoint near the Black Lakes, celebrating a wedding on the banks of
Piney Lake, cheering on kayakers and paddleboarders as they race along
the waves of Gore Creek or spending a quiet afternoon in waders with a fly
rod, the work of our organization plays an integral role. When volunteers
(more than 1200 annually) participate in our cleanups and projects, they
are left enjoying a sense of belonging and community knowing they were
critical in the shared desire to see local landscapes cleaned, healthy and
restored.
We are active on social media, maintain an engaging blog and website,
send a regular newsletter and represent our mission by sporting branded
clothing connecting the community to our programs and the resources we
help protect. Our materials consistently include sponsor names and logos,
and this recognition can be found on event pages and signup forms as well.
Following the 30th Annual Eagle River Cleanup on September 7, we plan
to host a BBQ to again celebrate volunteers, sponsors and supporters and
celebrate their collaborative work. We are thrilled to maintain high-energy
engagement of those committed to local waterways and healthy
landscapes and look forward to recognizing supporters of all kinds at this
BBQ as well as in program marketing efforts.
What is the lasting community
involvement and or benefit of this
program?
There are benefits to tradition, and our highway and river cleanup events
have been around for 25 and 30 years in 2024 respectively. More than
1200 volunteers consider these annual events to be part of their identity in
relation to their landscape.
Additionally, efforts to monitor, track and improve water quality can create a
lasting tradition of stewardship and science-backed decision-making that
protects invaluable and essential resources. As water issues in the
Mountain West continue to deepen and intensify, creating community,
increasing accountability and opportunities for involvement and change,
and continuing to invest in on-the-ground organizations that protect these
resources is ever more important.
BUDGET
Are your books audited?Yes
Please upload program/organization
budget
https://www.formstack.com/admin/download/file/16552500769
226
Who currently funds your organization?Eagle River Watershed Council is funded by private foundations, Colorado
Water Conservation Board, Eagle County, local municipalities, Eagle River
Water and Sanitation District (ERWSD), Upper Eagle Regional Water
Authority (UERWA), local businesses, individuals and hosted events.
What percentage % of the total event
budget is being requested?
12
If the program is not funded at the full
request, how will it change with a lower
funding allocation?
The sediment source monitoring (TMDL) and bio-monitoring of Gore/Black
Gore Creeks and the projects from the Gore Creek Strategic Action Plan
have the greatest and most direct benefit to the Town of Vail and its
residents. Those projects would likely be significantly reduced in scope and
possibly eliminated, if not funded in full by the Town of Vail. WQMAP and
the cleanups would require adjustment to the geographical area covered by
each, but both would continue.
Should the Council decide not to
support this program at all, will it still
occur?
Yes
SPONSORSHIPS & PARTNERSHIPS
What is the dollar $ amount of
sponsorships and/or partnerships from
other sources reflected in the program
budget?
290000
What is the dollar $ amount of in-kind
services or items provided from
sponsors or partners?
17500
Please list your confirmed sponsors or
partners
We are grateful to financial and in-kind support from Eagle County, Eagle
Valley Outdoor Movement (EVOM), Eagle River Water & Sanitation District,
Upper Eagle Regional Water Authority, Vail Resorts EpicPromise,
Homestake Partners (Aurora and Colorado Springs), Battle Mountain, the
Towns of Gypsum, Eagle, Avon, Vail and Minturn, Colorado River Water
Conservation District, the Colorado Water Conservation Board, the
Edwards Metro District, as well as approximately 30 local businesses, the
Smith, & Frampton Foundation, Vail Board of Realtors Foundation,
American Rivers, Colorado Department of Transportation, Lotic
Hydrological and many other collaborative entities.
227
Please explain the potential for
additional sponsorships or partners.
The Eagle River Coalition regularly looks for funding opportunities through
foundation, corporate and government grants. We also encourage
relationship-building in the community and with businesses through our
sponsorship program and donor engagement events to leverage additional
support for projects, programs and events.
ADDITIONAL INFORMATION
Are there any other things you'd like to
share with Council and staff that are not
included in the application?
Thank you for considering this request, and please let us know if additional
information would be helpful.
Organization rosters naming all officers,
board of directors and respective
positions as relevant.
https://www.formstack.com/admin/download/file/16552500779
If you received Council funding in 2024,
please upload a document recapping
the use of prior year Council funds.
https://www.formstack.com/admin/download/file/16552500780
Upload any other relevent materials
such as photos, videos, articles, PR
coverage, ect.
https://www.formstack.com/admin/download/file/16552500781
228
Form Name: 2025 Council Contribution Request- Services
Submission Time: June 14, 2024 1:39 pm
Browser: Chrome 126.0.0.0 / Windows
IP Address: 96.69.138.209
Unique ID: 1235516711
Location: 39.7351, -105.0269
Town of Vail 2025 Annual Council Contribution Request- Services
Organization Name High Five Access Media
Contact Name JK Perry
Title of Contact Executive Director
Contact Email jk@highfivemedia.org
Program and/or organization website highfivemedia.org
Number of years organization has been
in business
39
Organization Mission Statement Our mission is to empower the local community, through media education
and technology, to become civically engaged, express ideas, and advocate
for causes.
Address PO Box 5600
281 Metcalf Road Unit 203
Avon, CO 81620
Work Phone (970) 949-5657
Organization's Tax Status 501c3
Please attached a copy of your
organization's W9
https://www.formstack.com/admin/download/file/16495460583
Funding Request
What is the name of your program?Community Access Media Center
Is this a new program?No
How many years has this program been
produced in Vail?
39
Type of Funding Requested Cash Funding Only
Cash Contribution Requested 152000
Did you received funding from the Town
of Vail for 2024?
Yes
229
How much funding did you receive from
the Town of Vail for 2024? (Please
include total funding you received from
the CSE and Town Council)?
152000
Please describe the location(s) of the
program in previous years.
Eagle County
PROGRAM INFORMATION
How does your request support the
Contribution Policy (See above)?
We are a nonprofit, noncommercial community access media center
located in Avon, Colorado. We serve Eagle County by providing video
production education, access to professional equipment, and distribution of
programming on local cable television on Comcast Channel 5, and across
internet and social media platforms. In addition, we provide coverage of
government proceedings, nonprofits, and community events.
How will your program support the
mission & vision of the Vail Town
Council?
It is our belief that community access media helps to build an informed and
civically engaged community, creating a ripple effect across ages, genders,
race, political views, economic status and professions. From students who
learn skills that develop into a passion or even a career, to community
members who tune into government meetings from the comfort of their
home and still be informed of local affairs, the diversity and breadth of our
programs allows for High Five Access Media to engage with the entire Vail
Valley.
How will your program attract target
markets of both visitors and community
members?
High Five Access Media serves residents and guests with coverage of
Town of Vail government
meetings, and residents, students and nonprofits with access to media
training, equipment, and
cable access. Indirectly, this allows nonprofits that serve a larger market to
leverage their message
among residents and guests.
How will your program deliver fresh
content (new programming, additional
days/activities, ect.)?
In 2025, we'll be celebrating 40 years since our organization was
incorporated as a nonprofit in 1985. We'll be holding events to celebrate
those who've been instrumental in our success, producing videos to
commemorate, and increasing our presence in the community. We've also
got several new potential programs we're working to bring to the
community. These include digital archiving of our back catalog of content
(including government meetings), and creation of a podcast studio with
associated equipment and training curriculum. We'll also be working with
local high school teachers to aid in curriculum development for their
classes.
230
How will your program achieve
recognition and drive participation?
We're continually working to increase our impact in the community. We're
doing this through improved social media sharing, presence at community
events, advertising, as well as working in schools to share our mission with
students and teachers.
What is the lasting community
involvement and or benefit of this
program?
As our history shows, High Five Access Media is a nimble organization that
can stay at the forefront of community needs and technological
development. We know that regardless of how technology changes, our
community needs a reliable source of information and a timely and
cost-effective platform to produce media. We will continue to stay
steadfastly committed to our mission with a vision for the future of
expanding our programs specific to media education and production.
It is essential that funding remains available to communities for the further
education of youth and availability of low-cost access to programs that
educate and inform the local population.
In the face of these challenges, High Five hopes to show its value to the
community and garner support and funding. In this way, High Five will be
sustainable and available to Valley residents, students, and nonprofits well
into the future.
BUDGET
Are your books audited?Yes
Please upload program/organization
budget
https://www.formstack.com/admin/download/file/16495460599
Who currently funds your organization?The towns of Vail and Avon provide the bulk of our funding in the form of
franchise fees. We also earn revenue through production services (at a
significant discount to nonprofits and governments, compared to a
commercial production outfit). In response to national trends of cable
subscribers "cutting the cord," which will result in lower franchise fees, we
escalated our fundraising efforts in 2024 with the help of an infrastructure
grant. This, along with support from our communities, will help ensure High
Five can continue to provide this valuable resource.
What percentage % of the total event
budget is being requested?
23
If the program is not funded at the full
request, how will it change with a lower
funding allocation?
Our ability to provide this valuable resource for the community will be
severely impacted.
Should the Council decide not to
support this program at all, will it still
occur?
Yes
231
SPONSORSHIPS & PARTNERSHIPS
What is the dollar $ amount of
sponsorships and/or partnerships from
other sources reflected in the program
budget?
312000
What is the dollar $ amount of in-kind
services or items provided from
sponsors or partners?
0
Please list your confirmed sponsors or
partners
Franchise fees from the Town of Avon. Earned revenue from seven
governmental entities in the valley, and around a dozen nonprofits. We've
also secured grants and sponsors for several of our programs, including
high school sports coverage (and its educational component), our
educational workshops, and more.
Please explain the potential for
additional sponsorships or partners.
We're currently asking the community to support our programs through
grants, sponsorship and individual donations.
ADDITIONAL INFORMATION
Are there any other things you'd like to
share with Council and staff that are not
included in the application?
Thank you for your support of community access media in our valley. 2025
marks the 40th anniversary of when we were incorporated as a nonprofit.
We'll be celebrating the people and partners who've made community
access a success in Vail, and beyond!
Organization rosters naming all officers,
board of directors and respective
positions as relevant.
https://www.formstack.com/admin/download/file/16495460609
If you received Council funding in 2024,
please upload a document recapping
the use of prior year Council funds.
https://www.formstack.com/admin/download/file/16495460610
Upload any other relevent materials
such as photos, videos, articles, PR
coverage, ect.
https://www.formstack.com/admin/download/file/16495460611
232
Form Name: 2025 Council Contribution Request- Services
Submission Time: June 26, 2024 6:17 pm
Browser: Chrome 126.0.0.0 / OS X
IP Address: 108.145.134.55
Unique ID: 1239316328
Location: 37.751, -97.822
Town of Vail 2025 Annual Council Contribution Request- Services
Organization Name Vail Valley Mountain Trails Alliance
Contact Name Ernest Saeger
Title of Contact Executive Director
Contact Email ernest@vvmta.org
Program and/or organization website vvmta.org
Number of years organization has been
in business
13
Organization Mission Statement To connect our community to the outdoors through sustainable recreation.
Address PO Box 3986
Avon, CO 81620
Work Phone (607) 778-0337
Organization's Tax Status Exempt 501c3
Please attached a copy of your
organization's W9
https://www.formstack.com/admin/download/file/16547941814
Funding Request
What is the name of your program?VVMTA Stewardship Programming
Is this a new program?No
How many years has this program been
produced in Vail?
9
Type of Funding Requested Cash Funding Only
Cash Contribution Requested 22500
Did you received funding from the Town
of Vail for 2024?
Yes
How much funding did you receive from
the Town of Vail for 2024? (Please
include total funding you received from
the CSE and Town Council)?
17500
233
Please describe the location(s) of the
program in previous years.
The Adopt A Trail program includes twelve (12) trails adopted by sixteen
(16) teams that are connected to the Town of Vail. These include East Vail
trailheads (Pitkin, Gore, Deluge, Booth, etc), North Trail, Son of Middle
Creek, Lost Lake, Two Elk, Buffehr, and more.
The Trail Ambassador program includes volunteers stationed at seasonal
closed trails including North Trail trailheads, Son of Middle Creek, Buffehr
Creek, and Two Elk.
The Trail Conservation Crew in 2023 provided over $45,000 of on the
ground, trail maintenance and stewardship projects in/around the Town of
Vail. This included projects on Mill Creek, North Trail, Deluge, and
Bighorn, and as seasonal wildlife trail closure ambassadors. They cleared
over 300 downed trees on these trails as well to ensure visitors and locals
have a high quality trail experience.
PROGRAM INFORMATION
How does your request support the
Contribution Policy (See above)?
VVMTA's programs directly contribute to the Town of Vail's mission and
each of the four main strategies in the Council Action Plan: Community,
Economy, Experience, and Sustainability. Our Adopt A Trail (AAT) and
Trail Ambassador (TA) programs include volunteers from businesses and
residents of the Town of Vail, provide economic vitality through outdoor
recreation tourism, enhance the experience of trail users, and maintain,
educate, and advocate for sustainable trails and conservation. Our Trail
Conservation Crew (TCC) employs residents of Vail (2 in 2024). The TCC
will collaborate with local land managers and partner organizations to
perform and execute recreation and conservation projects. Their focus will
be trail maintenance, protecting seasonal wildlife closures, closing
illegal/social trails, designating campsites and closing illegal campsites,
communicating fire restrictions, educating trail users at trailheads, removing
garbage, and overall mitigating the impact increased recreation is having
on trails and our public lands.
How will your program support the
mission & vision of the Vail Town
Council?
Community: Recruit, train, and educate volunteers of both residents and
business within the Vail community.
Economy: Promote Vail's world class trails to attract visitors and locals to
Vail where they will inevitably shop, eat, drink, and/or stay.
Experience: Maintain trails and support our wildlife population to create a
world class trail use experience through outdoor recreation while ensuring
that wildlife and the natural environment are conserved.
Sustainability: Create hundreds of trail and outdoor recreation stewards to
actively conserve our natural environment.
234
How will your program attract target
markets of both visitors and community
members?
Community members are our volunteers and volunteers are our backbone.
They are the boots on the ground executing trail maintenance and trail
educational programs. These efforts are a direct benefit to the visitors who
come to Vail to enjoy trails and the natural environment.
How will your program deliver fresh
content (new programming, additional
days/activities, ect.)?
Both the AAT and TA programs continue to grow year over year. With the
growth of visitors, population, and trail users continuing it is ever more
important to manage trails and wildlife in Vail. Due to this there will
continue to be new and rewarding volunteer opportunities for both of these
programs. The TCC directly addresses the growing impacts by being the
professionally trained boots on the ground on a daily basis as well as
training volunteers.
In 2024, we have grown our Trail Ambassador program to include two (2)
seasonal full-time staff people. These staff persons were spending 40
hours per week at seasonal wildlife closures in May and June, educating
users on why they exist. From the end of June until October, these two
staff persons will spend 40 hours per week at open and busy trailheads
including East Vail trails, Upper Piney, North Trail, and others providing
education on how to recreate responsibly.
Additionally, in partnership with the Vail Valley Partnership we recently
launched our "Respect the Vail Valley" educational campaign. It is funded
by the Colorado Tourism Office and Eagle County Lodging Tax grant. We
are not asking for funding from the Town of Vail to support this campaign at
this time, rather we are just making you aware. The content, graphics, and
messaging were built to carry over to up-valley areas such as Vail. Our
volunteer Trail Ambassadors and staff Trail Ambassadors will have
materials at trailheads to drive this messaging.
How will your program achieve
recognition and drive participation?
AAT trail maintenance days do not only provide rewarding tangible results
through trail maintenance. Trail work days are social events with friends,
colleagues, and families. Teams are encouraged to build and strengthen
relationships through this program. Additionally, we provide annual free
social events for all teams to attend and celebrate the program's
accomplishments.
What is the lasting community
involvement and or benefit of this
program?
A sustainable, well maintained trail experience for locals and visitors to
enjoy for many years in the future. Additionally, the TA program keeps trail
users off of seasonal closed trails to ensure wildlife can thrive and survive
during the critical winter, migration, and calving seasons and ensures trail
users have fun, but do it sustainably.
BUDGET
Are your books audited?No
235
Please upload program/organization
budget
https://www.formstack.com/admin/download/file/16547941830
Who currently funds your organization?Local municipalities, private donors, memberships, grant funding, and
events.
What percentage % of the total event
budget is being requested?
7
If the program is not funded at the full
request, how will it change with a lower
funding allocation?
We are committed to serving our entire community and would do our best
not to constrain these programs in the Town of Vail. However, we may
have to scale back our programs which limits our lasting impacts, if funding
is reduced.
Should the Council decide not to
support this program at all, will it still
occur?
Yes
SPONSORSHIPS & PARTNERSHIPS
What is the dollar $ amount of
sponsorships and/or partnerships from
other sources reflected in the program
budget?
315000
What is the dollar $ amount of in-kind
services or items provided from
sponsors or partners?
6500
236
Please list your confirmed sponsors or
partners
National Forest Foundation
Town of Avon
Eagle County
Town of Minturn
Vail Rec District
Berry Creek Metro District
Singletree Property Owners Association
Forest Service Eagle-Holy Cross Ranger District
Slifer Smith Frampton Foundation
Town of Eagle
Bureau of Land Management
Mountain Recreation
Holy Cross Energy
American Gypsum
Alpine Kind
Sunrise Minturn
Vail Valley Surgery Center
Summit Investors
Steadman Clinic
RPM Adversitings
MTech Mechanical
FirstBank
ANB Bank
Vail Cabinets
Berglund Architects
Pedal Power
Vail Board of Realtors
Venture Sports
High Gear Cyclery
East West Partners
Shop & Hop
Kind Bikes & Skis
Ski Town All-Stars
Vail Health
Alpine Engineering
Yeti's Grind
Partners Environmental
Please explain the potential for
additional sponsorships or partners.
We are always looking for additional partners through private donations,
our business partnership program, and our 1% for Trails program. We
believe the more impactful projects we can execute on the ground, the
more the potential for partnerships to increase.
ADDITIONAL INFORMATION
237
Are there any other things you'd like to
share with Council and staff that are not
included in the application?
This request is to support our annual operations of Adopt A Trail, Trail
Ambassadors, and the Trail Conservation Crew. We'd love to discuss how
we can further support the Town of Vail's Destination Stewardship
initiatives through additional programming, education, and outreach with a
goal of providing an elevated impact of sustaining Vail's trails, wildlife, and
natural environment.
Organization rosters naming all officers,
board of directors and respective
positions as relevant.
https://www.formstack.com/admin/download/file/16547941840
If you received Council funding in 2024,
please upload a document recapping
the use of prior year Council funds.
https://www.formstack.com/admin/download/file/16547941841
Upload any other relevent materials
such as photos, videos, articles, PR
coverage, ect.
https://www.formstack.com/admin/download/file/16547941842
238
Form Name: 2025 Council Contribution Request- Services
Submission Time: June 6, 2024 1:28 pm
Browser: Chrome 125.0.0.0 / Windows
IP Address: 66.198.207.66
Unique ID: 1232962034
Location: 39.4844, -106.0192
Town of Vail 2025 Annual Council Contribution Request- Services
Organization Name TreeTop Child Advocacy Center
Contact Name Amy Oliveira
Title of Contact Executive Director
Contact Email amy@treetopcenter.org
Program and/or organization website treetopcenter.org
Number of years organization has been
in business
6
Organization Mission Statement Our mission is to support child victims of abuse and their families through
intervention, advocacy, and support services.
Address Physical: 103 South Harris Street, Breckenridge CO 80424
Mailing: PO Box 1628
Frisco, CO 80443
Work Phone (970) 409-2111
Organization's Tax Status 501 (c) (3)
Please attached a copy of your
organization's W9
https://www.formstack.com/admin/download/file/16459703895
Funding Request
What is the name of your program?TreeTop Child Advocacy Center
Is this a new program?No
How many years has this program been
produced in Vail?
6
Type of Funding Requested Cash Funding Only
Cash Contribution Requested 20000
Did you received funding from the Town
of Vail for 2024?
No
Please describe the location(s) of the
program in previous years.
TreeTop serves the 5th judicial district in Colorado which includes Eagle,
Lake, Summit and ClearCreek counties. The current address of TreeTop
is 103 South Harris Street, Breckenridge, CO 80424.
239
PROGRAM INFORMATION
How does your request support the
Contribution Policy (See above)?
TreeTop Child Advocacy provides an avenue for families to get help when
abuse occurs. TreeTop is a service for both the citizens who live in Vail
but also for those who work in the Town of Vail. This would include
employees who commute from the surrounding areas in Eagle, Lake and
Summit Counties. This request supports the community of Vail which
helps the Town of Vail achieve it's Mission Statement.
How will your program support the
mission & vision of the Vail Town
Council?
Vision: To be the premier mountain resort community in the world.
The Mission of the Town of Vail is to provide exceptional public services, to
people who live,
work, and play here so they can connect to the community and to nature,
create memories, find
opportunities to thrive, and have the time of their lives.
TreeTop Child Advocacy is a non-profit organization that provides support
services for child victims of abuse. We are a public service who supports
the citizens of Vail and employees who work in Vail. Our program provides
a safe, supportive environment to allow a child to speak openly of their
abuse. TreeTop is available for families to receive help during an
unfortunate and stressful time. We provide ongoing advocacy as needed
to help victims and families heal and move forward.
How will your program attract target
markets of both visitors and community
members?
TreeTop's work does not focus on attracting a target market, but rather to
support visitors and community members who have experienced child
abuse. A few years ago, a father and daughter were visiting Breckenridge
for a ski trip. Unfortunately, the father had been abusing the daughter, and
when he went to ski, the daughter called the local police. TreeTop was able
to work with the police to get the daughter out of the situation and got in
touch with the child's mother. Although not a local resident, the organization
did all they could to support the mother and daughter during a very difficult
time.
TreeTop works to educate people in the communities they serve about
services they provide, to ensure everyone is aware of the organization.
TreeTop will enhance community awareness through media interviews with
local newspapers and radio stations, community fundraising events,
collaborations with local non-profits, and the school districts, among other
methods.
How will your program deliver fresh
content (new programming, additional
days/activities, ect.)?
TreeTop does not deliver programming or activities, however, as part of it's
strategic plan, TreeTop will expand its reach across communities. We will
host annual fundraising events, participate in the Chamber of Commerce,
and foster donor partnerships. This will allow TreeTop to achieve
operational excellence and create financial sustainability to continue to
provide this essential service to the communities it serves.
240
How will your program achieve
recognition and drive participation?
TreeTop will continue to provide an essential service to the communities it
serves, however, it is not an organization that seeks to increase
participation due to the nature of the work. TreeTop provides quality care to
children who have been victims of abuse, and additional services to
support their family. TreeTop ultimately relies on partnerships with law
enforcement offices, and will maintain its reputation in the community to
drive participation through quality care of children and families.
What is the lasting community
involvement and or benefit of this
program?
With its office located in Breckenridge, Colorado, TreeTop was established
in Summit County in 2017 as the only nonprofit organization to provide
forensic interviews to child victims of violence in the 5th judicial district in
Colorado. Child Advocacy Centers play an important role in communities,
and were developed in the 1980s in response to criticism that
investigations into child sexual abuse were often frightening and included
repetitive interviews, increasing the trauma associated with the event.
TreeTops model improves the community collaborative response to child
sexual abuse and the criminal justice processing of these cases in a way
that does not further harm the children involved, providing a lasing benefit
to the community.
BUDGET
Are your books audited?Yes
Please upload program/organization
budget
https://www.formstack.com/admin/download/file/16459703910
Who currently funds your organization?Grants: VOCA (Victim of Crimes Act) - Federal Grant
Government: Local and Counties
Business Sponsorships
Donors
What percentage % of the total event
budget is being requested?
6
If the program is not funded at the full
request, how will it change with a lower
funding allocation?
It will create an additional burden on other funding sources to allow
TreeTop to remain in business in 2025. With the reduction of the VOCA
grant, TreeTop is requesting funding from other sources of revenue to
offset the 50% shortfall. If we are not successful, there is a high risk of
closing the doors in 2025.
Should the Council decide not to
support this program at all, will it still
occur?
No
SPONSORSHIPS & PARTNERSHIPS
241
What is the dollar $ amount of
sponsorships and/or partnerships from
other sources reflected in the program
budget?
100000
What is the dollar $ amount of in-kind
services or items provided from
sponsors or partners?
75000
Please list your confirmed sponsors or
partners
BGV Gives
Summit Foundation
Omni Real Estate
Slifer Smith and Frampton
Pinnocal
Anshutz
Town Government's that TreeTop serves
Rotary
Building Hope
Copper Mountain
Alexander Storm
Please explain the potential for
additional sponsorships or partners.
Vail Health
Congressionally Directed Spending
New Town's/Counties that TreeTop supports
Chamber of Commerce Businesses
Individual Donors
Vail Resorts
ADDITIONAL INFORMATION
Are there any other things you'd like to
share with Council and staff that are not
included in the application?
https://www.summitdaily.com/news/high-country-advocacy-center-risk-closi
ng/
Organization rosters naming all officers,
board of directors and respective
positions as relevant.
https://www.formstack.com/admin/download/file/16459703920
Upload any other relevent materials
such as photos, videos, articles, PR
coverage, ect.
https://www.formstack.com/admin/download/file/16459703921
242
Form Name: 2025 Council Contribution Request- Services
Submission Time: June 28, 2024 11:27 am
Browser: Chrome 126.0.0.0 / OS X
IP Address: 135.134.158.225
Unique ID: 1239897437
Location: 47.7242, -116.7834
Town of Vail 2025 Annual Council Contribution Request- Services
Organization Name Eagle Valley Community Foundation
Contact Name Grace Anshutz
Title of Contact Director of Development and Marketing
Contact Email grace@eaglevalleycf.org
Program and/or organization website https://eaglevalleycf.org/
Number of years organization has been
in business
9
Organization Mission Statement
EVCF's mission is to provide access to programs and resources that
support wellness, healthy food access, and other essential needs in our
community while embracing individual dignity and a commitment to
sustainability and quality.
EVCF is a young, entrepreneurial 501(c)3 organization founded to address
the greatest needs of the marginalized people living and/or working within
the Eagle River Valley and beyond. EVCF is not a traditional community
foundation, rather we work in conjunction with community partners to both
deliver direct service programs and support the impact and capacity
building of other nonprofit organizations. Established in 2015, Eagle Valley
Community Foundation (EVCF) was created by and for the people of the
Eagle River Valley to address critical community issues and foster
equitable outcomes.
Current areas of focus include:
• Addressing food insecurity through The Community Market, which offers
fresh, local produce, healthy dairy and meats, and other groceries to over
4,600 community members each week across two storefronts and via
mobile markets.
• Health & Wellness Resources and Referrals via MIRA, a mobile bus that
provides health education, preventative screenings, behavioral health
referrals and resource connection to over 4,500 people annually.
• Building community leadership among people of color through Elevar,
which offers leadership development and social impact funding to emerging
Latinx leaders and people of color to develop as leaders.
Address P.O. Box 1580
Vail, CO 81658
243
Work Phone (515) 537-0551
Organization's Tax Status 501c3 Tax Exempt Org
Please attached a copy of your
organization's W9
https://www.formstack.com/admin/download/file/16556059825
Funding Request
What is the name of your program?The Community Market
Is this a new program?No
How many years has this program been
produced in Vail?
9
Type of Funding Requested Cash Funding Only
Cash Contribution Requested 50000
Did you received funding from the Town
of Vail for 2024?
No
Please describe the location(s) of the
program in previous years.
EVCF and The Community Market provides support to the most vulnerable
community members throughout Eagle County. Providing services, mobile
markets, and programs from Vail to Dotsero, EVCF is making a substantial
difference throughout the community.
2020 $65,000 through the Town of Vail Community Relief Grant to support
the immediate needs of community members impacted by COVID-19.
2022 $10,000 to support The Community Market- funding supported the
mobile markets offered in Vail and to employees who work within the town
of Vail.
PROGRAM INFORMATION
244
How does your request support the
Contribution Policy (See above)?
As the VVP 2024 Nonprofit of the Year, EVCF is a trusted resource and
respected nonprofit organization, uniquely positioned to serve the most
essential needs of community members through responsive, culturally
relevant, and intentional programming. EVCF addresses food insecurity,
food waste, and sustainability through The Community Market (TCM). TCM
provides a dignified customer experience, promoting healthy diets and
improving the overall health and environment of community residents. We
aim to remove stigma around food access, educating customers about
sustainable food systems. TCM ensures no family chooses between bills or
food, offering free, nutrient-rich food via storefront markets and mobile
pantries featuring local produce, meat, dairy, and groceries. TCM prevents
food waste through food recovery from restaurants, grocers, farms, and
distributors, creating a sustainable, community-driven food system.
TCM fulfills an unmet need in the community by delivering essential food
resources directly to underserved communities. The individuals whom we
serve are the backbone of our community, toiling tirelessly in multiple jobs
to sustain our tourism-driven economy. We currently serve over 4,600
customers weekly, with 228 benefiting weekly from the mobile market at
the Hythe and over 170 weekly customers indicating Vail as their residence
at our storefronts.
245
How will your program support the
mission & vision of the Vail Town
Council?
TCM aligns closely with the Town of Vail's mission and vision through its
dedication to providing exceptional public services, fostering community
connections, and promoting sustainability.
Exceptional Public Services: TCM provides an essential public service by
offering free, healthy food to low-income communities. This ensures that all
residents, regardless of their financial situation, have access to nutritious
food, which is a fundamental aspect of exceptional public service.
Connecting People to the Community and Nature: By distributing locally
sourced fresh produce and reducing food waste through food rescue and
composting, TCM promotes environmentally sustainable practices among
restaurants, groceries and community members within the Town of Vail.
Creating Opportunities to Thrive: Access to healthy food supports the
physical and mental well-being of community members, enabling them to
thrive and enjoy a high quality of life.
Supporting a Vibrant, Inclusive Community: TCM's efforts to remove the
stigma around food access ensures individuals feel respected and
supported, enhancing their sense of belonging and community
engagement. This inclusive approach involves diverse leaders in
decision-making and is vital to maintaining a vibrant and resilient
community where everyone is valued.
By addressing food insecurity, promoting health, and supporting
sustainability, TCM contributes to the positive experience of living and
working in Vail.
246
How will your program attract target
markets of both visitors and community
members?
The efforts of TCM to reduce food insecurity, supports economic
development and attracts visitors to Vail in the following ways:
-By providing free, healthy food to low-income residents, TCM improves the
overall health and well-being of the community.
-TCM collaborates with local farms, grocers, and restaurants for food
recovery, fostering strong relationships with local businesses. These
partnerships not only reduce food waste but also create a sustainable food
system that benefits the local economy.
-TCM helps to ensure that residents, including those in the service and
hospitality industries, have access to basic necessities. This support is
crucial for attracting and retaining workers who are essential to the tourism
and service sectors that drive Vail's economy. A stable and satisfied
workforce enhances the quality of service provided to visitors.
-Vail's reputation as a premier mountain resort community is enhanced by
its commitment to sustainability and social responsibility. TCM's efforts in
reducing food waste and promoting environmental sustainability align with
the values of many tourists who prioritize visiting eco-friendly and socially
responsible destinations, boosting Vail's attractiveness to conscientious
travelers.
The overall improvement in quality of life through reduced food insecurity
makes Vail a more attractive place to live, work, and visit. Visitors are more
likely to have positive experiences in a community where residents are
healthy and thrive.
247
How will your program deliver fresh
content (new programming, additional
days/activities, ect.)?
The need for fresh, healthy food has continued to increase throughout
Eagle County since the pandemic. Rising food costs, housing affordability,
and inflation have impacted low and middle income families' ability to meet
their basic needs. Prior to COVID, an average of 1,100 customers
benefitted from TCM weekly. Today, more than 4,600 people receive food
each week from TCM. TCM's costs have increased drastically, due to rising
costs and increasing demand for food. While TCM has always relied on
food rescue to support demand and fulfill the goal of environmental
sustainability, to further counter these rising costs, TCM has established a
new partnership with 106West Logistics. Through this partnership, TCM
and 106West can create a seamless and efficient system for restaurants to
participate and contribute unused food that can be redistributed through
TCM. Using their in-town electric vehicle delivery system, 106West will
support daily collection of food that will otherwise go to waste at local Vail
restaurants and store it in their loading dock refrigeration for TCM staff and
volunteers to pick up and redistribute. This process will enable more
restaurants to easily become involved and will significantly increase food
rescue, reduce food waste and help to support locals in need.
TCM will continue to provide a weekly mobile market at The Hythe, where
nearly 11,0000 customers benefitted in 2023, demonstrating the clear need
for free, nutritious food distribution within Vail.
How will your program achieve
recognition and drive participation?
Through a robust volunteer base, generous donors, and a diverse
population of beneficiaries, EVCF is recognized as a reliable, trustworthy,
impactful and well-respected nonprofit leader in the Vail Valley. EVCF
convenes bi-annual networking events with all major nonprofit leaders
throughout the Vail Valley, enhancing connection, collaboration, and
building the social fabric of our community. Recently, EVCF was
recognized as the 2024 VVP Nonprofit of the Year and has received
statewide recognition from the philanthropic community for EVCF's
leadership, impact, and innovation.
A study conducted by Feeding America found that 8,700 people experience
food insecurity at any given time in Eagle County. Food insecurity often
reflects a household's need to make trade-offs between important basic
needs, such as housing, utilities, or medical bills, and purchasing
nutritionally adequate foods. Food-insecure households are not necessarily
food insecure at all times and the average customer to TCM will visit 6-7
times to help them get back on their feet. Since the pandemic, rural resort
communities are disproportionately impacted by food insecurity due to high
food costs, a lack of affordable housing, and a local economy dependent of
the service sector. By providing healthy food access directly within the
communities and workplaces in need and offering flexible schedules to
shop, TCM is meeting a significant need among households experiencing
food insecurity in our community.
248
What is the lasting community
involvement and or benefit of this
program?
Investing in TCM yields significant financial, health, and social returns. For
every $1 donated, TCM redistributes $5.60 worth of food and leverages $7
through community support and partnerships. The lasting impact of TCM
on the Vail community is profound, fostering a healthier, more resilient, and
inclusive community. By providing free, healthy food to low-income
residents, TCM ensures that everyone, regardless of financial status, has
access to nutritious food, leading to improved overall health and well-being.
This not only reduces healthcare costs but also enhances productivity and
quality of life.
Additionally, TCM's commitment to environmental sustainability through
food waste reduction and partnerships with local businesses will leave a
lasting positive impact on Vail's natural environment and economy. Over
the past year, TCM has recovered more than 600,000 pounds of food from
local groceries and is set to increase that significantly through expanded
partnership with 106West and local Vail businesses. By fostering a
sustainable food system and promoting eco-friendly practices, TCM helps
protect the local environment, which is vital for the community's long-term
prosperity and health. These efforts align with Vail's values and enhance its
reputation as a responsible, forward-thinking community, ensuring that Vail
remains a desirable place to live, work, and visit for generations to come.
BUDGET
Are your books audited?Yes
Please upload program/organization
budget
https://www.formstack.com/admin/download/file/16556059840
249
Who currently funds your organization?EVCF receives funding from diverse sources including grants from private
foundations and local municipalities, businesses, board members,
individuals, and community-based grassroots donors. This diverse range of
funding ensures we are not overly reliant on any one source of revenue,
and we can adapt should funding fall through. We operate a lean and
balanced budget to support the needs of the community and rely 100% on
funding from our supporters and funders each year to fulfill our mission.
100% of the board contributes to the organization with the goal to cover the
majority of administrative expenses, allowing each dollar raised to support
direct programming. Since our founding, the community has come together
to support neighbors in need.
Some of the current supporters to TCM include but are not limited to: Town
of Eagle, Town of Avon, Eagle County, Vail Resorts, the Frechette Family
Foundation, the Helle Family Foundation, the Rushmores, the Slifers, the
Fergusons, the Malehorns, the Rossettis, Hunger Free Colorado, Colorado
Health Foundation, Vail Health, Alpine Bank, and more. For a complete
listing, see our annual report attached below.
Your consideration of this grant proposal is very meaningful to TCM and
will make a difference for thousands of families this year who are impacted
by food insecurity.
What percentage % of the total event
budget is being requested?
1
If the program is not funded at the full
request, how will it change with a lower
funding allocation?
EVCF relies 100% on charitable contributions to support the mission and
programs of the organization. Without funding from local municipalities,
EVCF is limited in the ability to deliver mobile markets in all local towns and
neighborhoods. Should EVCF not receive funding or receive limited support
from the Town of Vail, there is a risk of having to reduce programming and
resource delivery within the Town. With new partnerships emerging with
local businesses within the Town of Vail, EVCF will leverage more in-kind
support through food donations and will simultaneously seek financial
support each new partner as well. Having the support of the Town of Vail
brings credibility to these new partnerships and is a demonstration of the
importance of supporting our most vulnerable populations.
Should the Council decide not to
support this program at all, will it still
occur?
Yes
SPONSORSHIPS & PARTNERSHIPS
250
What is the dollar $ amount of
sponsorships and/or partnerships from
other sources reflected in the program
budget?
1755000
What is the dollar $ amount of in-kind
services or items provided from
sponsors or partners?
2000000
Please list your confirmed sponsors or
partners
Through community partnerships with Food Bank of the Rockies, Food
Rescue Alliance, Eagle County government, Vail Health, Vail Resorts, local
municipalities, Colorado Mountain College, Eagle County Schools,
Mountain Family Health, neighborhood community centers and mobile
home parks throughout the county, local & regional farmers and growers,
and several grocers, restaurants, hotels, small businesses and nonprofit
organization, we are committed to nourishing the lives of the local people
who provide the services that make our community thrive and reduce food
insecurity throughout Eagle County. In addition to these essential partners,
TCM is working with the following partners to expand food rescue within the
Town of Vail:
1. 106 West Logistics: This new partnership will support daily collection of
food that will otherwise go to waste at local Vail restaurants through their
small electric vehicles and store it in their refrigeration on their loading dock
for TCM staff and volunteers to pick up and redistribute.
2. Vail restaurants and businesses: Expanding food rescue from the Vail
restaurants and businesses are essential to our expanded effort to offer
more fresh produce and healthy food to locals in need.
3. MIRA Program: A sister program of TCM, MIRA is a critical partner in
these efforts. MIRA partners with TCM to provide baseline data on
diet-related conditions, BMI, etc. and provides health education events
around nutrition, food resources, healthy cooking, etc.
251
Please explain the potential for
additional sponsorships or partners.
As a philanthropic foundation, EVCF and TCM are always seeking new
partnerships and funding to serve our community and meet our operational
needs. In 2024, we have a focus on building our partnerships with local
farms and restaurants to expand food rescue and the Town of Vail can help
us in building these partnerships to:
• RECOVER: Recognizing the abundance of surplus food in local
restaurants, TCMS is establishing partnerships with restaurants to recover
excess food that would otherwise go to waste. By diverting this surplus to
TCM, we can redistribute nutritious meals to families in need. This not only
minimizes food waste but also provides nutritious options to those facing
food insecurity.
• REPURPOSE: Building on the strength of our community networks, we
will engage these community members to repurpose surplus fruits and
vegetables. Through cooking workshops, recipe sharing, and preservation
techniques, we empower these networks to transform excess produce into
delicious meals and snacks for their families and neighbors.
• REINVIGORATE: Central to our approach is the promotion of local
purchasing and support for small-scale producers. By creating a revenue
stream, we provide a platform for local farmers and artisans to sell their
goods directly to our food bank system. Through education and outreach
efforts, we encourage residents to prioritize locally sourced foods, thereby
reducing the environmental impact of transportation while supporting the
regional economy.
ADDITIONAL INFORMATION
252
Are there any other things you'd like to
share with Council and staff that are not
included in the application?
TCM has a proven track record of success and to effectively measure
progress towards the desired outcomes, EVCF is implementing a
comprehensive evaluation plan that includes both qualitative and
quantitative methods.
- Food Waste Reduction: We will track the amount of surplus food
recovered from restaurants and redistributed through the community
market, quantifying the reduction in food waste.
-Healthy Food Access: Surveys and interviews will be conducted to assess
changes in access to fresh, nutritious food options among target
populations.
-Economic Impact: Purchasing data from TCM and feedback from
participating farmers and artisans will be collected to evaluate the
economic impact of the project on local producers.
-Health Outcomes: We will track indicators such as changes in dietary
patterns, body mass index (BMI), and rates of diet-related diseases among
community members over time through our sister program, MIRA.
-Community Engagement: Interviews, focus groups, and observation will be
used to assess levels of community engagement.
Evaluations will be conducted longitudinally, allowing us to track changes in
outcomes over time and assess the sustainability of project impacts. Data
will be analyzed using both quantitative and qualitative methods, and
findings will be synthesized into regular progress reports and disseminated
to project stakeholders, including funders, partners, and the broader
community.
Organization rosters naming all officers,
board of directors and respective
positions as relevant.
https://www.formstack.com/admin/download/file/16556059850
Upload any other relevent materials
such as photos, videos, articles, PR
coverage, ect.
https://www.formstack.com/admin/download/file/16556059851
253
Form Name: 2025 Council Contribution Request- Services
Submission Time: July 12, 2024 2:47 pm
Browser: Safari 17.5 / OS X
IP Address: 63.228.86.55
Unique ID: 1244343941
Location: 37.2564, -107.0443
Town of Vail 2025 Annual Council Contribution Request- Services
Organization Name Castle Lodge #122
Contact Name Matt Solomon
Title of Contact Treasurer
Contact Email matt@MattSolomon.org
Program and/or organization website N/A
Number of years organization has been
in business
128
Organization Mission Statement Castle Lodge # 122, Ancient Free & Accepted Masons, was formed in 1906
and, according to our records, applied for tax exempt status on May 24,
1954. Since its formation, the intent is to provide an organization that
promotes a fraternal way of life and charitable support within our
community.
Address PO Box 783
Eagle, CO 81631
Work Phone (970) 376-2146
Organization's Tax Status Tax-Exempt
Please attached a copy of your
organization's W9
https://www.formstack.com/admin/download/file/16619620014
Funding Request
What is the name of your program?Masonic Toy Store`
Is this a new program?No
How many years has this program been
produced in Vail?
23
Type of Funding Requested Cash Funding Only
Cash Contribution Requested 2000
Did you received funding from the Town
of Vail for 2024?
Yes
254
How much funding did you receive from
the Town of Vail for 2024? (Please
include total funding you received from
the CSE and Town Council)?
2000
Please describe the location(s) of the
program in previous years.
130 East Third Street, Eagle, Colorado 81631.
Additionally, deliveries were made to families in need throughout the year.
PROGRAM INFORMATION
How does your request support the
Contribution Policy (See above)?
The request has been submitted electronically, on time, and will affect the
overall well-being of our community while reflecting the mission of the town
of Vail and those who live and work in our valley.
How will your program support the
mission & vision of the Vail Town
Council?
By providing this service, we contribute to a vibrant and diverse economy
and community, ensuring that all families, regardless of their financial
situation, can experience joy and connection. This initiative not only
supports local families but also enhances the cultural fabric of our
community, offering recreational opportunities and fostering an
environment where every child can learn and grow through play.
How will your program attract target
markets of both visitors and community
members?
The Masonic toy store partners with local non-profits, businesses, and
news outlets to ensure our services are known and welcoming to all our
community residents.
How will your program deliver fresh
content (new programming, additional
days/activities, ect.)?
Our program works to create a safe welcoming environment for everyone in
our community to share in holiday excitement and joy. We serve the
families who serve our guests.
How will your program achieve
recognition and drive participation?
We do not seek recognition. Word of mouth is our biggest partner in this
annual event. That said, the Masonic toy store partners with local
non-profits, religious organizations, businesses, and news outlets to ensure
our services are known and welcoming to all our community residents. In
addition, we serve many families as their children grow from infant to young
adult.
255
What is the lasting community
involvement and or benefit of this
program?
The Masonic toy store supports working families in our mountain resort
community and fosters lasting community involvement and benefits by
ensuring that all children, regardless of their family's economic status, can
experience the joy of the holiday season. This initiative promotes inclusivity
and social cohesion, reinforcing the community's commitment to supporting
its members. Additionally, it alleviates financial pressure on working
families, allowing them to allocate resources to other essential needs. The
toy store also encourages community engagement, as local businesses
and residents often contribute through donations and volunteer efforts,
strengthening communal bonds and creating a sense of shared
responsibility and generosity. Ultimately, this initiative enhances the overall
well-being of the community by nurturing a supportive and caring
environment for all.
BUDGET
Are your books audited?Yes
Please upload program/organization
budget
https://www.formstack.com/admin/download/file/16619620035
Who currently funds your organization?Local municipalities, businesses, and private donations.
What percentage % of the total event
budget is being requested?
10
If the program is not funded at the full
request, how will it change with a lower
funding allocation?
Fewer families will be served.
Should the Council decide not to
support this program at all, will it still
occur?
Yes
SPONSORSHIPS & PARTNERSHIPS
What is the dollar $ amount of
sponsorships and/or partnerships from
other sources reflected in the program
budget?
0
What is the dollar $ amount of in-kind
services or items provided from
sponsors or partners?
0
Please list your confirmed sponsors or
partners
Past partners have been the Towns of Vail, Avon, Eagle, Gypsum. State
Farm Insurance. Edward Jones Financial, and many individuals and other
non-profit entities.
256
Please explain the potential for
additional sponsorships or partners.
100% of the funds raised for the Masonic toy store go back into our
community. Any additional dollars raised through sponsorship go directly
into serving our community members.
ADDITIONAL INFORMATION
Are there any other things you'd like to
share with Council and staff that are not
included in the application?
Every year we see the need for our services rise. The families the Masonic
Toy Store serves are the people who work to serve our community and
visitors. Last year we served 345 families in person at the toy store, with
an additional 52 students from Eagle Valley Middle School, Eagle Valley
Elementary School, and Brush Creek Elementary School at the request of
school administration. This represents an average increase of 9% over the
last three years. We know the needs are increasing, and we expect to
have needs of over 400 families this year.
Organization rosters naming all officers,
board of directors and respective
positions as relevant.
https://www.formstack.com/admin/download/file/16619620047
If you received Council funding in 2024,
please upload a document recapping
the use of prior year Council funds.
https://www.formstack.com/admin/download/file/16619620048
Upload any other relevent materials
such as photos, videos, articles, PR
coverage, ect.
https://www.formstack.com/admin/download/file/16619620049
257
Form Name: 2025 Council Contribution Request- Services
Submission Time: June 27, 2024 10:50 am
Browser: Chrome 126.0.0.0 / Windows
IP Address: 216.147.123.78
Unique ID: 1239521578
Location: 39.7388, -104.9868
Town of Vail 2025 Annual Council Contribution Request- Services
Organization Name SpeakUp ReachOut
Contact Name Erin Ivie
Title of Contact Executive Director
Contact Email erin.ivie@speakupreachout.org
Program and/or organization website www.speakupreachout.org
Number of years organization has been
in business
15
Organization Mission Statement Our mission is to prevent suicide in Eagle County through training,
awareness and hope. We reduce instances of suicide in Eagle County and
help those affected by it address their pain. Through educational programs,
events, peer groups, and partnerships, we bring community members
together to learn and share their unique experiences.
Address 706 Chambers Ave
Unit 3
Eagle, CO 81631
Work Phone (970) 632-3858
Organization's Tax Status 501c3
Please attached a copy of your
organization's W9
https://www.formstack.com/admin/download/file/16550898312
Funding Request
What is the name of your program?Vail Workplace and Community Suicide Prevention
Is this a new program?No
How many years has this program been
produced in Vail?
15
Type of Funding Requested Cash Funding Only
Cash Contribution Requested 10000
Did you received funding from the Town
of Vail for 2024?
No
258
Please describe the location(s) of the
program in previous years.
SpeakUp ReachOut has been delivering suicide prevention training,
resources and consultation to all Eagle County communities and
municipalities for 15 years. SpeakUp ReachOut has partnered with Town
of Avon, Town of Eagle, Gypsum Chamber, VVP and Eagle County as well
as local businesses to provide these programs in years past. This is not a
one time event. It is a mulptiple iteration approach.
PROGRAM INFORMATION
How does your request support the
Contribution Policy (See above)?
SpeakUp ReachOut is the only entity that provides suicide specific
prevention and postvention in Eagle County. We work collaboratively with
many partners for intervention services. Currently the Town of Vail does
not provide this service or resouce to the community. The Town of Vail
does have an Employee Assistance program to support their staff which is
an asset but is only one piece of worker wellbeing and mental health
promotion.
How will your program support the
mission & vision of the Vail Town
Council?
For the Town of Vail to provide exceptional public services, to people who
live, work, and play here so they can connect to the community and to
nature, create memories, find opportunities to thrive, and have the time of
their lives we must create a caring and compentent workforce and
community that understands the impact of suicide and is taking steps to
prevent suicide intensity within the community. SpeakUp ReachOut's
programs provide training and education on behavioral health and suicide
prevntion, support after a death by suicide, lethal means safety, and help
imporve access to suicide safer care in our community by training a caring
and competent behavioral health caregiving workforce. Through peer
support programs we imporve connectedness and cultivate problem solving
and coping skills.
How will your program attract target
markets of both visitors and community
members?
Our program is targeted to community members but open to visitors. Our
programs support the social and emotional health of the Town of Vail
workforce and community members. We belive that by providing those
supports, the Town of Vail can put its best foot forward and provide the
world class service and experience that Vail is known for.
Being a leader in workplace wellbeing and mental health promotion is
attractive and important to the newest generation of workers. We need
workers to be supported and have the resouces so that they stay in our
communities and continue to provide the services to those that visit or live
here part time.
259
How will your program deliver fresh
content (new programming, additional
days/activities, ect.)?
SpeakUp ReachOut prides itself on innovation in suicide prevention. We
will spearhead suicide awareness initiatives because we believe in evolving
with the needs of society. Each year SpeakUp ReachOut is looking at the
newst best practices and evidence informed approaches and adopting
those that are the best fit for our community. Recently SpeakUp ReachOut
added Talk Saves Lives to its training offerings as it is fresh, accesible and
fun. We also work closely with the national Workplace Suicide Prevention
Guidelines team to bring worker wellbeing and mental health promotion
opportunites to the County.
How will your program achieve
recognition and drive participation?
SpeakUp ReachOut will actively solicit Town of Vail businesses and
organizations for training in suicide prevention. Our goal would be to train
10 organizations in Vail in 2025 with this funding. SpeakUp ReachOut
would recognize Town of Vail as a sponsor of each of these trainings. We
also recognize the business that have invested in training in our newsletter
and social media.
SpeakUp ReachOut is already recognized as the "go to" organization for
this important training and we feel that the business community is ready to
work with us.
What is the lasting community
involvement and or benefit of this
program?
We know that approximately 80% of all people who die by suicide are of
working age (18-65) making the workplace the most cross-cutting system
for suicide prevention, intervention and crisis response. This intial training
will be the first step for organization to understand how they can make a
difference. Research shows that for every one person training in suicide
prevention, 6 lives are impacted. That is just the tip of the iceberg. If we
save one life, which we know we will, it is worth it. The overall lasting
benefit of this program is to create lives worth living through providing
opportunities to thrive.
BUDGET
Are your books audited?Yes
Please upload program/organization
budget
https://www.formstack.com/admin/download/file/16550898327
Who currently funds your organization?State of Colorado - Office of Suicide Prevention
Vail Health Behavioral Health
Local Foundations
Town of Eagle, Town of Avon, Eagle County
Local businesses
Individual donors
What percentage % of the total event
budget is being requested?
3
260
If the program is not funded at the full
request, how will it change with a lower
funding allocation?
This program can be scaled with a lower funding allocation. If the program
is not funded at all we will still continue to deliver programs on a request
basis in Vail but will not be able to do as much outreach to solicit
businesses in the Town of Vail.
Should the Council decide not to
support this program at all, will it still
occur?
Yes
SPONSORSHIPS & PARTNERSHIPS
What is the dollar $ amount of
sponsorships and/or partnerships from
other sources reflected in the program
budget?
275000
What is the dollar $ amount of in-kind
services or items provided from
sponsors or partners?
0
Please list your confirmed sponsors or
partners
Vail Health Behavioral Health
The Colorado Health Foundation
Town of Avon- for tarted outreach
Town of Eagle- for targeted outreach
Eagle County- for Spanish language parity
Vail Valley Cares
MTech Mechanical
Please explain the potential for
additional sponsorships or partners.
SpeakUp ReachOut is actively socliciting local businesses across the
Valley to support our work and initiatives. We also actively seek grant
opportunities year round to underwrite the work of SpeakUP ReachOut.
ADDITIONAL INFORMATION
Are there any other things you'd like to
share with Council and staff that are not
included in the application?
These financial figures are for the full Countywide implementation:
Program Specific Expenses $84,500
Wage for Specific Programs $200,000
SpeakUp ReachOut would like to thank the Town of Vail for consideration.
We would be incredibly grateful to have the Town of Vail as a partner in
working to end suicide in our community.
Organization rosters naming all officers,
board of directors and respective
positions as relevant.
https://www.formstack.com/admin/download/file/16550898337
Upload any other relevent materials
such as photos, videos, articles, PR
coverage, ect.
https://www.formstack.com/admin/download/file/16550898338
261
Form Name: 2025 Council Contribution Request- Services
Submission Time: June 27, 2024 7:01 pm
Browser: Chrome 126.0.0.0 / Windows
IP Address: 76.155.30.8
Unique ID: 1239680329
Location: 39.6699, -106.9803
Town of Vail 2025 Annual Council Contribution Request- Services
Organization Name Vail Valley Charitable Fund
Contact Name Terri Hanley Reichert
Title of Contact Development Manager
Contact Email terri@vvcf.org
Program and/or organization website vvcf.org
Number of years organization has been
in business
28
Organization Mission Statement We approve direct aid up to $7,500 to locals facing financial burdens due to
medical crises or long-term illness; extended grant fundraisers rally our
community for applicants facing extreme hardships.
Additional programs complement and support our pursuit of whole-body
health and wellness. Two dental programs, Eagle County Smiles (ECS)
and Eagle County Grins (ECG) provide dental care to our uninsured
population. ECG also connects adults to Medicaid or CHP+ state benefits.
The Vail Breast Cancer Group (VBCG) provides comfort and connects
candidates to our direct aid. Finally, Eagle County Moves (ECM) offers
physical therapy to supplement an applicant's healing journey.
Address PO Box 2307
Edwards, CO 81632
Work Phone (970) 524-1480
Organization's Tax Status 501c3
Please attached a copy of your
organization's W9
https://www.formstack.com/admin/download/file/16553279379
Funding Request
What is the name of your program?Direct Aid,Eagle County Smiles,Eagle County Grins
Is this a new program?No
How many years has this program been
produced in Vail?
28
262
Type of Funding Requested Cash Funding Only
Cash Contribution Requested 15000
Did you received funding from the Town
of Vail for 2024?
No
Please describe the location(s) of the
program in previous years.
For 28 years, the VVCF has served the Vail Valley - from East to West,
beginning in East Vail through Dotsero, including Minturn and Red Cliff.
Our direct aid has helped over 2,100 families with over $9.4 million of
support for basic living expenses while suffering a medical crisis or
long-term illness. In 2006, we formed Eagle County Smiles, a dental
program serving children. In 2021, we added an adult dental program
called Eagle County Grins with the help of Dr. and Maddy Moses of
Elevated Dental. We've also begun a physical therapy program called
Eagle County Moves and reabsorbed the Vail Breast Cancer Group.
PROGRAM INFORMATION
How does your request support the
Contribution Policy (See above)?
Our programs benefit the entire community of Vail because many of the
people we help either live or work in the town, contributing to its vibrancy
and robust economic profile. Our programs help residents and workers be
financially resilient and feel a community's love so they may focus on
healing.
Our dental programs are an investment in the community's future health.
Eagle County Smiles serves uninsured children 0-18 years old by pairing
them with a local dental provider who treats decay and other problems,
teaches healthy lifelong habits, and recalls the child every 6 months for
prevention. Eagle County Grins serves adults and provides financial
support and a connection to existing benefits with the state - this adult
program is growing fast. Oral health is a precursor to overall health and
wellness; this program helps community members treat their oral health
problems, become pain-free and more resilient, and invest in their future
health.
The Vail Breast Cancer Group provides comforts to women facing a breast
cancer diagnosis, and we are actively working on program growth that
includes help to pay for diagnostic mammograms for uninsured women.
263
How will your program support the
mission & vision of the Vail Town
Council?
The VVCF believes in grassroots fundraising because this is how strong
communities are built. We take care of one another. Our grant recipients
frequently tell us by receiving grant funding, they feel relief from their
financial hardship and ALSO the love of the community. This allows us to
reach all community members equitably, meeting the Town of Vail's
mission to grow a vibrant and diverse economy and community. We
constantly strive to provide exceptional services, evident in our ability to
connect our applicants with even more services through our working
knowledge and cooperation with sister nonprofits.
"My whole world was spinning. To say a cancer diagnosis is traumatizing is
an understatement. It's a savage, devastating, shocking, completely
shattering feeling. I was 39 years old, recently married with two small
children, and I had so much more life to live. I was crushed and scared.
Our VVCF grant helped tremendously by paying for hospital bills and other
expenses not covered by our insurance. This valley's earnest care,
empathy, and generosity made it possible for me to spend more time with
my family, allowing me to enjoy the moments rather than worry about what
to make for dinner or if the mortgage will get paid.
Cancer is legitimately the worst full-time job. I have completed the two most
daunting hurdles: chemo and a double mastectomy. I am happy to report I
am in remission! We are beyond thankful for this community." ~Jen Riddle,
Grant Recipient
How will your program attract target
markets of both visitors and community
members?
Our programs are available to every community member who has lived or
worked in the Vail Valley for a year or more. Our direct aid application is
available online in English and Spanish. We've won grant funding for a new
full-time Bilingual Coordinator, who will strengthen our relationship with
Spanish-speaking neighbors.
While our programs don't serve tourists, it is important to note that they
offer community members a chance to be resilient and get back to work
serving tourists, an important aspect of this local economy.
We hold annual events that are marketed to locals and tourists and help
create the community vibrancy tourists have come to appreciate. The
Summer Solstice Trail Run and LG TRI are two examples of events in
which locals and tourists participate. This year, we will hold our first
Bowling for Boobs in October held at Decca Bol in Vail. This fundraiser for
the Vail Breast Cancer Group will also attract both locals and tourists.
264
How will your program deliver fresh
content (new programming, additional
days/activities, ect.)?
In 28 years, we pride ourselves on being innovators. From a program
standpoint, we're always looking for better ways to serve this community.
The VVCF started with a grassroots fundraiser in 1996, and the Direct Aid
program followed in tandem with that. We've added our dental programs,
physical therapy program, and the Vail Breast Cancer Group to our
portfolio because we feel each program complements the other in helping
our neighbors achieve the best possible health and wellness even when
met with health challenges. We're approached often to absorb one
program or another, and this list shows that we indeed do that, but more
importantly, we are selective so that we continue to stay true to our
mission. Most of all, we observe application trends to keep a pulse on the
community experience.
We are equally analytical from an event standpoint, so we've recently
changed our signature events to ensure we offer what the community
wants while being financially careful in how we deliver events. We do this
by surveying attendees and analyzing financial outcomes.
How will your program achieve
recognition and drive participation?
We send monthly newsletters to our supporters and engage in a robust
mail and online effort to secure end-of-year donations from community
members through direct mail, as well as Colorado Gives Day. We also
engage in quite a bit of social media storytelling. We have a monthly
column in the Vail Daily where we tell our story from multiple perspectives
(staff, donors, volunteers, grant recipients, and program partners). Our
board members and staff wear many hats in this community as they work
professionally and volunteer on countless boards; in these interactions,
strong partnerships have been and continue to be made, driving
recognition and participation in our programs and events. Through these
efforts, we can share the large list of program supporters who support us
with funding.
We also apply for many grant funding and prize opportunities throughout
the year, where we talk about VVCF history and program initiatives.
265
What is the lasting community
involvement and or benefit of this
program?
Since 1996, we've distributed over $9.4 million dollars to over 2,100
families.
Since program inception, Eagle County Smiles has served over 549 kids
with over 6,176 services worth over $902,250 in service value.
In 2023, we helped 85 people by distributing $310,239 in Direct Aid and
hosted three extended grant fundraisers - record numbers by all
measurements. Our community can't prevent hard times for our neighbors
and loved ones, but we can keep rising to the occasion when challenges
occur. Platforms like GoFundMe make fundraising convenient, and they fill
a great need. Rest assured, the Vail Valley Charitable Fund achieves the
same result with our grassroots extended grant fundraisers, and more
funds go to the beneficiary. The small percentage we keep (to meet our
nonprofit obligations for the IRS) stays in the community and fuels our
direct aid and other programs. Plus, the recipient can SEE the love of their
community at the fundraiser. We get told all the time - it is heartwarming
for a recipient to know a community is cheering them on.
In 2023, 15 of the 85 people we helped lived or worked in the Town of Vail.
In 2022, 9 of the 67 people we helped lived or worked in the Town of Vail.
Total funds given to Town of Vail Residents/Employees for these two years
is $89,953 .
BUDGET
Are your books audited?No
Please upload program/organization
budget
https://www.formstack.com/admin/download/file/16553279394
Who currently funds your organization?Individual Donors - neighbors within the Vail Valley and beyond (we are
seeing an increase in funding from out-of-state donors because they
believe in us after we help their loved ones).
Local businesses of all sizes
Grant Funding from Private Foundations
In 2023, we won $100,000 in Nonprofit Infrastructure grant funding
earmarked specifically for a Full Time Bilingual Program Coordinator from
the state of Colorado
Local Governments - we apply for funding from the Town of Avon and
Town of Eagle. The Town of Gypsum financially supports the LG TRI with
significant In-Kind donations.
What percentage % of the total event
budget is being requested?
2
266
If the program is not funded at the full
request, how will it change with a lower
funding allocation?
Our direct aid grant applications are coming in at a higher rate than ever.
We are carefully evaluating those applications, understanding that we can't
fully fund each request. If you choose to fund this program, we will pass
those funds quickly to deserving applicants, and we can help more people
with your support.
Should the Council decide not to
support this program at all, will it still
occur?
Yes
SPONSORSHIPS & PARTNERSHIPS
What is the dollar $ amount of
sponsorships and/or partnerships from
other sources reflected in the program
budget?
88500
What is the dollar $ amount of in-kind
services or items provided from
sponsors or partners?
33000
267
Please list your confirmed sponsors or
partners
Charitable Foundation of the Edwards Rotary Club
Yampa Valley Community Foundation (fiscal agent for Nonprofit
Infrastructure Grant)
Walmart - Facility #1199
Charitable Foundation of the Vail Rotary Club
Rocky Mountain Health Foundation
John G. Duncan Charitable Trust
Vail Valley Cares
United Way Eagle River Valley
America's ToothFairy
Slifer, Smith & Frampton
Colorado Housing and Finance Authority
Vail Resorts Epic Promise
Colorado Snowsports Museum and Hall of Fame
Siena Valley Club
Town of Gypsum
Vail Honeywagon
Colorado Mountain Medical
Comerford Insurance
Axis Sports Medicine
AIA Construction
Mountain Life Calvary Chapel
Alpine Bank
Architecture Engineering Consultants
Anthem Blue Cross
First Bank
ANB Bank
Seagull's Cycles
The Kind
Riverwalk Wine & Spirits
Beck Building
Wishes Toystore
Please explain the potential for
additional sponsorships or partners.
We're always applying for Grant/Prize Funds. These funders have
applications pending or available in the coming months, and we're actively
researching other opportunities.
Denver Children's Foundation
Colorado Housing Finance Authority
Town of Avon
Town of Eagle
We've also applied for the RWJF Purpose Prize for our past work. We will
be notified in August if we are among the finalists for a $250,000 prize.
268
ADDITIONAL INFORMATION
Are there any other things you'd like to
share with Council and staff that are not
included in the application?
We are incredibly grateful for the financial support you provided via Covid
Relief funds; we met our community where they needed us most by
working together. Thank you for trusting us.
Explanation for this question.
What is the dollar $ amount of sponsorships and/or partnerships from other
sources reflected in the program budget?
Current Confirmed Grant Funding - $55,500
Current Confirmed In-Kind - $33,000
Total - $88,500
We have many pending grant applications at this time, and we will pursue
more.
Please see this link for our story:
https://vvcf.org/our-story/
Organization rosters naming all officers,
board of directors and respective
positions as relevant.
https://www.formstack.com/admin/download/file/16553279404
269
Form Name: 2025 Council Contribution Request- Services
Submission Time: June 24, 2024 1:50 pm
Browser: Chrome 126.0.0.0 / Windows
IP Address: 76.88.22.250
Unique ID: 1238502230
Location: 33.0924, -117.2624
Town of Vail 2025 Annual Council Contribution Request- Services
Organization Name Vail Valley Foundation
Contact Name David Dressman
Title of Contact Vice President, Sales and GRFA
Contact Email ddressman@vvf.org
Program and/or organization website vvf.org, grfavail.com
Number of years organization has been
in business
43
Organization Mission Statement The Vail Valley Foundation (VVF) is a nonprofit organization with a mission
to provide leadership in arts, athletics, and education, and address
community needs to enhance our valley as a place to live, work and visit.
Since 1981, the Vail Valley Foundation has been bringing big ideas to life
and adding vibrance to our Valley.
Address PO Box 6550
Avon , CO 81620
Work Phone (970) 777-2015
Organization's Tax Status 501C3 Nonprofit
Please attached a copy of your
organization's W9
https://www.formstack.com/admin/download/file/16536008830
Funding Request
What is the name of your program?Gerald R. Ford Amphitheater - Capital Improvements
Is this a new program?No
How many years has this program been
produced in Vail?
36
Type of Funding Requested Cash Funding Only
Cash Contribution Requested 5000000
Did you received funding from the Town
of Vail for 2024?
Yes
270
How much funding did you receive from
the Town of Vail for 2024? (Please
include total funding you received from
the CSE and Town Council)?
55000
Please describe the location(s) of the
program in previous years.
*The above $55,000 in funding is specific only to GRFA Summer Live
Music/Entertainment programming and doesn't include TOV funding
received by VVF for other projects including the GoPro Mountain Games,
Vail Dance Festival or Apres at the Amp.
Location: Vail.
PROGRAM INFORMATION
How does your request support the
Contribution Policy (See above)?
The Gerald R. Ford Amphitheater ("the Amp") is in need of significant
capital improvements which will help prepare the venue, and live
performing arts in Vail for success for the next two generations. The Town
of Vail is VVF's most important and longest standing partner as it relates to
the Gerald Ford Amphitheater. It's critical that we receive support from
Town of Vail for the much-needed capital improvements at GRFA which
shall total approximately $20m.
These improvements will allow the venue to be able to manage the much
longer programming season and the significantly increased volume of
programming from April to October. The improvements will significantly
enhance the experience of visiting artists, the experience of our guests, the
experience for our staff and key partners, and the experience of guests
interfacing with our concession operations.
The Amp is the cultural and entertainment centerpiece of Vail and delivers
value to all members of the community and to visitors via unique and
diverse programming and a world class entertainment experience.
How will your program support the
mission & vision of the Vail Town
Council?
The Amp contributes significantly to the Town of Vail's mission by
positioning Vail as a leader in arts and entertainment and by providing
locals & guests with cultural & entertainment opportunities and a premium
guest experience.
How will your program attract target
markets of both visitors and community
members?
Through diverse and consistent arts and entertainment programming from
April - October and via targeted, strategic year-round marketing and
communications efforts. The planned improvements will establish the
GRFA as a can't miss performing arts venue in the Rocky Mountain West
and attract destination visitors from across the USA and abroad.
271
How will your program deliver fresh
content (new programming, additional
days/activities, ect.)?
By delivering an exceptional artist experience so that iconic artists want to
return to the venue time and again.
By continuing to increase programming and media impressions, the Amp is
now on the radar of artists and music agents across the country and
beyond. This growth continues to position the venue as a must-see
outdoor Amphitheater experience for artists and ticket buyers.
How will your program achieve
recognition and drive participation?
Via VVF and AEG Presents headliner concerts, the Vail Dance Festival,
Bravo! Vail and expanded media/marketing reach will each continue to
drive awareness and positive impressions for Vail.
What is the lasting community
involvement and or benefit of this
program?
The GRFA is arguably our valley's greatest asset from April to October.
Continued investment in this key asset of Vail and our entire community
shines a positive light on our community as an exceptional arts and
entertainment destination.
BUDGET
Are your books audited?Yes
Please upload program/organization
budget
https://www.formstack.com/admin/download/file/16536008846
Who currently funds your organization?Donors, Corporate Partners, Ticket Sales, F&B Sales, Municipal funding.
The attached program budget is specific to the expected expenses tied to
the GRFA Capital Improvement project and is not a full VVF organization
budget. We are happy to provide any additional budget details you need.
What percentage % of the total event
budget is being requested?
24
272
If the program is not funded at the full
request, how will it change with a lower
funding allocation?
As VVF's primary partner in GRFA, and ultimately, since Town of Vail is the
asset owner of the GRFA it is critical that the Town of Vail support these
capital improvements to the Amp. As a reminder, the VVF has already
invested (paid for) $1.5 million to replace the roof membrane and install
cutting edge solar panels to make the venue more environmentally
sustainable. In addition, VVF is responsible for securing approximately $20
million above and beyond the roof membrane and solar system, in order to
make this our capital project happen. We are asking the Town of Vail to
support VVF's previous capital spend of $1.5 million for the roof and solar
with a grant of $1 million from the Town of Vail, and an additional $4 million
(20%) of the total capital improvements of $20 million.
There are many amazing venues in the State of Colorado. Coloradans and
tourists have an abundance of options to consume amazing entertainment.
In order for the Amp to continue its growth and drive future success within a
saturated Colorado live music market, improvements to the venue need to
be made.
Should the Council decide not to
support this program at all, will it still
occur?
No
SPONSORSHIPS & PARTNERSHIPS
What is the dollar $ amount of
sponsorships and/or partnerships from
other sources reflected in the program
budget?
0
What is the dollar $ amount of in-kind
services or items provided from
sponsors or partners?
0
Please list your confirmed sponsors or
partners
N/A. This is a private fundraising initiative. The VVF plans to raise the
funds needed for the capital improvements through the Town of Vail, and
individual donors. VVF is happy to provide architectural renderings for the
specific improvements we are planning to make to the venue.
Please explain the potential for
additional sponsorships or partners.
We are actively fundraising for an additional $15 million.
ADDITIONAL INFORMATION
273
Are there any other things you'd like to
share with Council and staff that are not
included in the application?
We can be flexible on the payment structure. It is our hope that Town of
Vail would support this initiative with a $1 million grant paid to VVF in 2024
to support the already-completed roof and solar capital project, plus an
additional $4 million grant for VVF's incremental capital initiatives (which
total $20 million). We are respectfully asking that the additional $4 million
grant be paid to VVF as, $1 million paid in 2025, $1 million paid in 2026
and $2 million paid in 2027. Our total funding request of Town of Vail at $5
million for roof, solar and incremental capital enhancements is 23.5% of the
total project cost.
Organization rosters naming all officers,
board of directors and respective
positions as relevant.
https://www.formstack.com/admin/download/file/16536008863
If you received Council funding in 2024,
please upload a document recapping
the use of prior year Council funds.
https://www.formstack.com/admin/download/file/16536008866
Upload any other relevent materials
such as photos, videos, articles, PR
coverage, ect.
https://www.formstack.com/admin/download/file/16536008870
274
Form Name: 2025 Council Contribution Request- Services
Submission Time: September 8, 2024 5:08 pm
Browser: Chrome 128.0.0.0 / Windows
IP Address: 67.162.142.133
Unique ID: 1263331221
Location: 39.6199, -106.5113
Town of Vail 2025 Annual Council Contribution Request- Services
Organization Name Battle Mountain High School Project Graduation
Contact Name Andrea Glass
Title of Contact Co-Chairperson
Contact Email bmhsprojectgraduationco@gmail.com
Program and/or organization website n/a
Number of years organization has been
in business
20
Organization Mission Statement Project Graduation's Mission Statement:
1.) To provide a safe, drug and alcohol-free celebration to Battle Mountain
High School seniors.
2.) To do so in a compelling and fun environment, which is desirable and
incentivizes students to attend.
3.) To create a welcoming and inclusive environment for all BMHS
graduating students to attend the celebration... across all demographics,
socio-economic groups, and social cliques.
4.) To protect students, and the community at large, on an evening where
teens have a statistically higher risk of engaging in high-risk activities such
as drinking and driving.
Address c/o BMHS, 0151 Miller Ranch Road
Edwards, CO 81632
Work Phone (970) 376-5992
Organization's Tax Status 501(c)3
Please attached a copy of your
organization's W9
https://www.formstack.com/admin/download/file/16882040318
Funding Request
What is the name of your program?BMHS Project Graduation 2025
Is this a new program?No
How many years has this program been
produced in Vail?
20
Type of Funding Requested Cash Funding Only
275
Cash Contribution Requested 2500
Did you received funding from the Town
of Vail for 2024?
No
Please describe the location(s) of the
program in previous years.
Project Graduation has been held at Mountain Recreation's Edwards
Fieldhouse for many years. Prior to that, Project Graduation was held at the
Avon Recreation Center.
Please describe what the contribution
will be used for. Please be as specific as
possible.
The entire event costs roughly $15,000-$20,000 to produce each year.
Costs include event insurance, activity rentals for students, food &
beverages for students, and giveaways & prizes for students. The event is
completely fundraised and organized by volunteer parents.
Project Graduation organizers have identified two important goals for the
2025 event:
1.) Make the event free to students. In year's past, Project Graduation
needed to charge students $25 to attend the event. It is our hope to
fundraise enough monies to eliminate this obstacle to attendance for
students.
2.) Increase the quantity and quality of giveaways and include 1 large
giveaway at the end of the evening. This year's graduation ceremony will
take place Saturday morning, with Project Graduation taking place on
Saturday night. In years past, this longer time period between ceremony
and event has resulted in a lower attendance at Project Graduation. We
hope to fundraise enough to provide compelling incentives for students to
attend the event (i.e. $10,000 cash drawing prize at the end of the night).
It is our hope community organizations throughout the valley will partner
with Project Graduation 2025 in a significant way to help us keep students
safe and off the road on graduation night and help us reach our stated
goals.
PROGRAM INFORMATION
276
How does your request support the
Contribution Policy (See above)?
The Contribution Policy prioritizes "direct benefit to the entire community of
Vail... and how this contribution will affect our resort community's future
health."
1.) Benefit to the entire community of Vail. Battle Mountain High School is
the primary public high school serving the Town of Vail. For over 20 years,
Project Graduation has provided a safe and memorable event for countless
Vail families and will continue to do so in the future. The wider community
of Vail benefits by keeping potentially unsafe drivers off the road on
graduation night. Additionally, the police department will have fewer safety
issues related to underage parties and instances of driving under the
influence on the evening of graduation.
2.) How will this contribution affect our resort community's future health?
The Town of Vail can benefit from some of the sponsor/donor exposure
opportunities Project Graduation can offer to the Battle Mountain
community. Through logo placement and messaging, the Town can build a
positive emotional connection with a focused audience. Additionally, by
protecting BMHS graduating seniors from high-risk activities on graduation
night, you are helping to protect our future leaders.
How will your program support the
mission & vision of the Vail Town
Council?
The Town Council's mission statement reads: "In order to be the premier
international mountain resort community, we're committed to growing a
vibrant, diverse economy and community, providing our citizens and guests
with exceptional services and an abundance of recreational, cultural and
educational opportunities."
Project Graduation provides an exceptional service to Vail citizens both
directly and indirectly.
BMHS Project Graduation is a graduation celebration for high school
seniors, held on the evening of Battle Mountain High School's graduation
ceremony. This memorable evening is held in a supervised, drug and
alcohol-free environment. On an evening where teens have a statistically
higher risk of engaging in high-risk activities such as drinking and driving,
Project Graduation provides a valuable alternative. Project Graduation is an
investment in the safety of our local teens and the community as a whole.
277
How will your program attract target
markets of both visitors and community
members?
The target market for Project Graduation is graduating students of Battle
Mountain High School. The secondary audience is the families of
graduating seniors, and the third audience is the wider BMHS community.
Project Graduation will heavily advertise through Battle Mountain's various
channels of direct communication (in-school messages, newsletters home,
email blasts home, etc.) to inform and attract graduating seniors to attend
the event. These same methods will be used to solicit event sponsors and
donors from the BMHS community, and thank the sponsors/donors.
How will your program deliver fresh
content (new programming, additional
days/activities, ect.)?
n/a
How will your program achieve
recognition and drive participation?
For Project Graduation, participation has two goals:
1.) Get the majority of the BMHS senior class to attend the event. We will
achieve this through offering high-value gifts & prizes to attendees, heavily
advertising these items to students before the event, and making the event
free for all.
2.) Gain enough community support in the form of sponsors and donors to
meet goal #1. This will be done through applying for municipal grants,
community grants, and requesting sponsorship from local businesses.
Some of the donor benefits Project Graduation can offer are as follows:
-Logo placement in Project Graduation's materials - placement dependent
on value of donation.
-Logo placement on Project Graduation sandwich board, which will appear
at BMHS sporting events 2024-25 school year (commitment deadline
10/15/24).
-Logo placement on one side of "Huskies Graduate Lives Here" lawn sign -
given to every BMHS 12th
grade student in May. Only 2 available - minimum cash donation required.
-Listing in Project Graduation's update included in the "Husky Howl"
newsletter. Sent to all BMHS families 2-3 times per month.
-Exposure in social media and newspaper ad.
-Opportunity to give a branded gift to every BMHS senior in attendance at
Project Graduation 2025
(sponsor to provide).
-Additional benefits TBD. Project Graduation is working with BMHS
administration to determine. Will be finalized by end of September.
Sponsor and Donor benefits will be allocated based on value of donation.
278
What is the lasting community
involvement and or benefit of this
program?
For over 20 years, Project Graduation has provided Battle Mountain
students with a very special, memorable evening. Many previous students
have told us they still have their Project Graduation gift, and they remember
the evening as the last opportunity they had to spend time with many of
their classmates. It's exceptional to have our community come together to
surround and support our students, and send them out into the world in
such a special way.
Project Graduation provides a rare example of a drug and alcohol-free
celebration, which is fun and entertaining. Our young adults have very few
examples of this type of celebration in their social media, movies, and
music. Most of the messaging they receive is that drugs or alcohol is
necessary for a party to be fun. Over the years, Project Graduation has
been able to create an exciting, welcoming environment where students
report "having a blast" with their friends. Providing this example for our
young adults is important - and it's done through the experience, without a
lecture.
BUDGET
Are your books audited?No
Please upload program/organization
budget
https://www.formstack.com/admin/download/file/16882040334
Who currently funds your organization?A list of donors and sponsors for the 2024 event is included at the bottom
of the 2025 budget. Each year, Project Graduation is completely funded by
donations and grants from local community organizations and businesses,
as well as BMHS families.
Because the all-volunteer organizing committee changes each year,
historical records are limited. However, we believe this is the first time in
many years Project Graduation has requested funding from local
municipalities.
What percentage % of the total event
budget is being requested?
8
If the program is not funded at the full
request, how will it change with a lower
funding allocation?
The Project Graduation organizing committee will need to solicit more
community sponsors and donors. This will further tax small business
owners and families.
Should the Council decide not to
support this program at all, will it still
occur?
Yes
SPONSORSHIPS & PARTNERSHIPS
279
What is the dollar $ amount of
sponsorships and/or partnerships from
other sources reflected in the program
budget?
27000
What is the dollar $ amount of in-kind
services or items provided from
sponsors or partners?
5000
Please list your confirmed sponsors or
partners
BMHS PTA $1000
Mountain Youth $500
Please explain the potential for
additional sponsorships or partners.
By the end of September, Project Graduation hopes to have a finalized
sponsorship deck approved by BMHS Administration. Some of the items
being considered are new and unique, targeted messaging opportunities in
front of BMHS families. The organizing committee feels these opportunities
- if approved - will represent high value for some local businesses. Through
these opportunities, we hope to generate new sponsors.
ADDITIONAL INFORMATION
Are there any other things you'd like to
share with Council and staff that are not
included in the application?
Project Graduation is grateful for any donation amount available. We are
hopeful the Town of Vail can help us achieve our very lofty goals for the
2025 event. If you feel there are any in-kind donations that would be a good
fit for Project Graduation 2025, we would welcome any type of support.
Thank you for caring for your citizens, for your time given to public service,
and for your consideration.
Organization rosters naming all officers,
board of directors and respective
positions as relevant.
https://www.formstack.com/admin/download/file/16882040344
Upload any other relevent materials
such as photos, videos, articles, PR
coverage, ect.
https://www.formstack.com/admin/download/file/16882040345
280
Form Name: Council Contribution Request- In-Kind
Submission Time: June 12, 2024 12:15 pm
Browser: Chrome 125.0.0.0 / OS X
IP Address: 73.34.195.101
Unique ID: 1234748417
Location: 39.6362, -106.6218
Town of Vail Council Contribution Request- In-kind
Organization Name Small Champions, Inc
Contact Name John Weiss
Title of Contact Executive Director
Contact Email smallchampions@gmail.com
Program and/or organization website www.smallchampions.org
Number of years organization has been
in business
28
Organization Mission Statement Small Champions transforms and empowers the lives of Eagle County,
Colorado youth who are challenged with cognitive and physical disabilities.
We teach children that life is a rich and exciting place. Through repeated
assurance and positives experiences we help them grow, learn, and have
fun.
Small Champions focuses on abilities not disabilities.
Address PO Box 4691
Vail, CO 81658
Work Phone (970) 390-0004
Organization's Tax Status 501(c)3
Funding Request
What is the name of your event or
program?
Small Champions Ski and Ride Program
Is this a new event or program?No
How many years has this program been
produced in Vail?
27
In-Kind Contribution Requested 75 parking vouchers. Use of the Lionshead Welcome Center on 9 off-peak
Sundays
Describe how the contribution
requested will be used.
Parking vouchers will be used by the parents, aids, volunteers for our
Small Champions on our ski/ride days.
Welcome Center will be used as a drop-off/pick-up location for our Small
Champions Ski/ride Sundays
281
Have you received an in-kind
contribution from the Town of Vail for
this event/program previously?
Yes
What was the previous in-kind
contribution from the Town of Vail?
70 parking vouchers. Use of Welcome Center.
When was the most recent date of the
event/program for which you previously
received an in-kind contribution from
the Town of Vail?
Apr 07, 2024
Please describe the location(s) of the
program in previous years.
Our ski/ride has been located in Lionshead for the past 11 years. Prior to
that it has held in Golden Peak.
SPONSORSHIPS & PARTNERSHIPS
What is the dollar $ amount of
sponsorships and/or partnerships from
other sources reflected in the program
budget?
294840
What is the dollar $ amount of in-kind
services or items provided from
sponsors or partners?
103567
Please list your confirmed sponsors or
partners
Town of Vail, Vail Recreation District, Town of Avon, Town of Eagle, Vail
Resorts/Epic Promise, Vail Valley Cares, Alpine Bank, First Bank, Mountain
Recreation
ADDITIONAL INFORMATION
282
How does your request support the
Contribution Policy (See above)?
Small Champions provides a significant positive impact on the community
by providing an
opportunity for children of Eagle County that are challenged with physical,
cognitive, and multiple
disabilities to be part of a group from the same community that meets often
to enjoy sports,
grow, learn, and have fun. It is very important for our Small Champions to
have a peer group, and
for their families to forge friendships enabling them to help each other. The
program is an
enormous bene!t to the families of the children (many of whom volunteer
and participate in the
program). There is no other outlet in Eagle County where they are able to
interact with other
families and support the physical development of their child. Small
Champions also recruits
volunteers from the community that are available to offer assistance and
their friendship while
experiencing a sport with participants. The final outcome is a sense of
accomplishment and
belonging for each participant that begins with learning a sport. No other
program exists in the
Eagle Valley to provide these services for these children.
Are there any other things you'd like to
share with staff that are not included in
the application?
We are grateful for the support we have received from the Town of Vail.
Thank you for your consideration of this request.
283
Form Name: Council Contribution Request- In-Kind
Submission Time: June 28, 2024 10:51 am
Browser: Chrome 123.0.0.0 / OS X
IP Address: 67.190.9.83
Unique ID: 1239881304
Location: 39.6564, -106.3194
Town of Vail Council Contribution Request- In-kind
Organization Name Vail Mountaineer Hockey Clu
Contact Name Kristi Scheidegger
Title of Contact Executive Director
Contact Email kristi@vailmountaineers.org
Program and/or organization website www.vailmountaineers.com
Number of years organization has been
in business
50
Organization Mission Statement The Vail Mountaineer Hockey Club (VMHC) is a youth nonprofit hockey
organization dedicated to teaching the sport of hockey, both recreational
and competitive, through the principals of fair play, respect, and
sportsmanship with an emphasis on fun, the development of character and
the individual potential of hockey players in a safe and healthy
environment.
Address PO Box 2591
Edwards, CO 81632
Work Phone (970) 331-6669
Organization's Tax Status Non-profit 501c3
Funding Request
What is the name of your event or
program?
46th Annual Vail Sportsmanship Tournament
Is this a new event or program?No
How many years has this program been
produced in Vail?
45
In-Kind Contribution Requested 14 days of ice time
284
Describe how the contribution
requested will be used.
As a 501c3, we rely heavily on our fundraising efforts to offset the high cost
of playing the sport of hockey. At the VMHC, our fundraising dollars reduce
the registration fees for our local families who play hockey. The Annual
Vail Sportsmanship Tournament is one of our largest fundraisers, attracting
visitors from all over Colorado and surrounding states over 4 weekends in
the off-season. By receiving the in-kind days of ice time, this allows us to
raise more funds from our event that will ultimately benefit the local hockey
families.
As the largest single client of Dobson Ice Arena, we are requesting 14 days
of ice time in 2025 in order to support our fundraising efforts. While we are
aware that Dobson Ice Arena is scheduled to close for reconstruction in
March of 2025, we are sending this request for Dobson days in the event
the renovations are delayed. Conversely, if Dobson is closed, we would
like our in-kind request to transfer to the displacement ice facility that will be
managed by theVRD during Dobson's renovations.
Our annual tournament takes place over 4 weekends. We are requesting
12 days for this event that provides an economic boost to the Town of Vail
during an otherwise slow period for tourism. The tentative dates for the
2025 event include (dates dependent on the status of Dobson and/or the
displacement ice rink): October 17, 18, 19 and November 7, 8, 9, 14, 15,
16, 21, 22 and 23. The remaining 2 days will be used in September for the
Avs Alumni
Have you received an in-kind
contribution from the Town of Vail for
this event/program previously?
Yes
What was the previous in-kind
contribution from the Town of Vail?
14 days of ice time
When was the most recent date of the
event/program for which you previously
received an in-kind contribution from
the Town of Vail?
Nov 19, 2023
Please describe the location(s) of the
program in previous years.
Our tournament has been centered out of Vail and the Dobson Ice Arena
since its inception. As the demand to participate has grown, we've
expanded the event to include games at the Mountain Recreation Eagle
Pool & Ice Rink. We offer all lodging for the visiting tournament participants
in the Town of Vail. The tournament attracts visitors from all over Colorado
and surrounding states, like Utah, Texas and Nevada. Over the course of
4 weekends, we host over 80 games at Dobson Ice Arena in Vail.
SPONSORSHIPS & PARTNERSHIPS
285
What is the dollar $ amount of
sponsorships and/or partnerships from
other sources reflected in the program
budget?
90000
What is the dollar $ amount of in-kind
services or items provided from
sponsors or partners?
15000
286
Please list your confirmed sponsors or
partners
Our Dobson Rink Board sponsors contribute about $20,000 to the club.
These sponsors for 2024 include: 106West Logistics, Agave/La Cantina,
Vacasa/Wydham Properties, Elevated Dental, BECK Building, Alliance
Moving Systems, Vail Summit Orthopedics, Eagle County Government,
State Farm- Cathy Thompson, LIV Sotheby's, Gallegos Corporation, Alpine
Lumber, PSI Plumbing, Vendetta's, Yeti's Grind, Pazzo's Pizza, Viele Real
Estate and FirstBank.
For the 2023 Avalanche Alumni Weekend the sponsorships generated
nearly $80,000. The sponsors included: Baird- Kevin Cross
The Steadman Clinic and Steadman Philippon Research Institute
Vail Custom Builders
Vail Health
Slifer Smith & Frampton Real Estate (Topor)
Mark & Tiffany Weinreich with Berkshire Hathaway Real Estate
Alan-Bradley Windows & Doors
Alpine Bank
Fruscione Foundation
Rachel Viele (SSF Vail Valley Real Estate)
The Tower Pit
OCG - Kellye O'Kelly
Active Energies Solar
Holy Cross Energy
Alan McLean
Arrigoni Woods
Denton Advisory Group
Scott Rankin
CCIG- Will Steck
Castlewood Doors and Millwork
Skyline Mechanical
Zastrow Dentistry DDS PLLC
Alison Wadey
The Golden Bear
Alpine Lumber
ANB Bank
Burke Harrington Construction
Eagle Orthodontics
First Bank
Castle Peak Dental
Riverwalk Theater
Meredith Clark Shachoy
The Paint Bucket
Alpine Kind
Sunrise MInturn
Tom Boyd
Wild Bill's
Aryn Schlicting (Evoke & Mountain Careers)
Optic Nerve- Bill Cotton
David Herbstman
287
Village Bagel
West Vail Liquor Mart
Taryn Bellar
288
ADDITIONAL INFORMATION
How does your request support the
Contribution Policy (See above)?
As a premier international mountain resort with a mission to "grow a
vibrant, diverse economy, providing our citizens and guests with
exceptional services and an abundance of recreational, cultural and
educational opportunities" , The Vail Town Council is supported by the Vail
Mountaineer Hockey Club in many ways. First, at our core, the VMHC
offers recreational opportunities to nearly 300 local players through the
sport of hockey, while providing the Gift of Hockey Scholarships to those
who are unable to afford the associated costs. For the 23-24 hockey
season, we granted over $16,000 in scholarships. Second, the VMHC is
dedicated to educating hockey players, parents and families about the life
skills of sportsmanship, mutual respect, responsibility, teamwork, and
friendship. Third, we offer events that encourage locals and visitors alike to
visit the vibrant Town of Vail and have done so for over 45 years. This
includes our Annual Vail Sportsmanship Tournament, Precision Skills
Clinics, Avalanche Alumni Weekend and more.
Are there any other things you'd like to
share with staff that are not included in
the application?
We appreciate the Town of Vail's continued support of our growing youth
hockey organization. The upcoming renovation of the Dobson Ice Arena,
while very exciting and necessary, is going to present may challenges for
our program. Our hope is to continue as many of our fundraising events as
possible at an alternate location while the rink is being renovated and any
support we can get will be greatly appreciated.
Our club now serves nearly 300 hockey players and continue to show signs
of growth. In a valley where we all experience the challenges of the high
cost of living, we feel fortunate to have the in-kind support to all us to offer
some of the most reasonably priced hockey registration fees in the state of
Colorado. We have plans of bringing more visitors to the Town of Vail
through additional tournament in the near future.
With this request covering our two biggest fundraising events, it is difficult
to break down the dollar amounts of the sponsorships and/or partnerships
that we have. Some of our sponsorships, like the rink boards are on-going
throughout the year. The sponsorships for Avalanche Alumni Weekend are
more specific.
289
Form Name: Council Contribution Request- In-Kind
Submission Time: June 27, 2024 11:55 am
Browser: Chrome 126.0.0.0 / Windows
IP Address: 68.170.40.138
Unique ID: 1239548440
Location: 39.7388, -104.9868
Town of Vail Council Contribution Request- In-kind
Organization Name Ski and Snowboard Club Vail
Contact Name Taryn Miletti
Title of Contact Director of Development
Contact Email tmiletti@skiclubvail.org
Program and/or organization website skiclubvail.org
Number of years organization has been
in business
63
Organization Mission Statement To inspire character growth and excellence in snowsports
Address 598 Vail Valley Drive
Vail, CO 81657
Work Phone (970) 470-3856
Organization's Tax Status 503 (c) (3)
Funding Request
What is the name of your event or
program?
Vail Ski Swap
Is this a new event or program?No
How many years has this program been
produced in Vail?
62
In-Kind Contribution Requested Dobson Ice Arena
Describe how the contribution
requested will be used.
SSCV, along with Ski Pro, will host a weekend-long ski swap where we sell
discounted new and used ski and snowboard equipment.
Have you received an in-kind
contribution from the Town of Vail for
this event/program previously?
Yes
What was the previous in-kind
contribution from the Town of Vail?
Dobson Ice Arena Usage
290
When was the most recent date of the
event/program for which you previously
received an in-kind contribution from
the Town of Vail?
Oct 05, 2023
Please describe the location(s) of the
program in previous years.
Dobson Ice Arena
SPONSORSHIPS & PARTNERSHIPS
What is the dollar $ amount of
sponsorships and/or partnerships from
other sources reflected in the program
budget?
0
What is the dollar $ amount of in-kind
services or items provided from
sponsors or partners?
0
Please list your confirmed sponsors or
partners
No Sponsors, Discover Vail would be the premiere sponsor of this event.
ADDITIONAL INFORMATION
291
How does your request support the
Contribution Policy (See above)?
The Ski Swap is a favorite for locals, visitors, and the Front Range. Visitors
come up for the weekend for the great equipment deals we provide at the
ski swap, which benefits the town. We also see a lot of foot traffic as people
walk past Dobson Arena and come in to shop.
Always Mountain time
This is the radio group we work with to reach all the mountain areas
This market is not rated; however, we are on their entire network with 677
radio spots.
The Denver market
We did a small two-week buy on KTCL (alternative rock) and podcasting to
their "Explorer" psychographic demo
Overall reach 331,000 impressions in the Denver DMA
We were also on FOX 31
Net reach of 391,407 households
And impressions of 630,000
Locally we will be doing radio ads, Vail Daily ads, email marketing to our
non-members (6K reaches) and SSCV membership (700 households), and
posters throughout the Valley Gypsum to East Vail.
Are there any other things you'd like to
share with staff that are not included in
the application?
Ski and Snowboard Club Vail appreciates the support over the years. This
event has so much history from its inception 62 years ago. Some of the
original community members who initiated it are still around and talk about
how it started.
SSCV is unwavering in its commitment to support the Town of Vail's Brand.
We are ready to provide any Discover Vail visibility that is requested, as we
believe in the mutual benefits of our partnership.
I appreciate your consideration.
292
Form Name: Council Contribution Request- In-Kind
Submission Time: June 25, 2024 5:29 pm
Browser: Chrome 124.0.0.0 / OS X
IP Address: 69.179.198.178
Unique ID: 1238943636
Location: 39.6354, -106.7588
Town of Vail Council Contribution Request- In-kind
Organization Name Skating Club of Vail
Contact Name Carol Ewers
Title of Contact Skating Club of Vail - Treasurer
Contact Email cewers12@gmail.com
Program and/or organization website skateclubvail.com
Number of years organization has been
in business
49
Organization Mission Statement The Skating Club of Vail is a volunteer organization whose mission is to
create, maintain, and enhance a healthy and positive environment in which
our members can develop physically and emotionally while building
character and the pursuit of personal excellence through the sport of figure
skating at all ages.
Address P.O.Box 416
Vail, CO 81658
Work Phone (630) 379-6867
Organization's Tax Status Non-Profit (501-c3)
Funding Request
What is the name of your event or
program?
Vail Invitational Skating Competition and Ice Show
Is this a new event or program?No
How many years has this program been
produced in Vail?
49
In-Kind Contribution Requested 10 days of ice time at Dobson Ice Arena
Describe how the contribution
requested will be used.
The In-Kind Contribution of 10 days of ice time at Dobson Ice Arena will
allow us to continue to sponsor our annual skating competition, a 5-day
competition, and our ice show, which consists of several weeks of practice
and full-day practices before the event.
Have you received an in-kind
contribution from the Town of Vail for
this event/program previously?
Yes
293
What was the previous in-kind
contribution from the Town of Vail?
8 days of ice time at Dobson Ice Arena
When was the most recent date of the
event/program for which you previously
received an in-kind contribution from
the Town of Vail?
Apr 15, 2024
Please describe the location(s) of the
program in previous years.
The Vail Invitational skating competition and our annual Ice Show have
always been located at the Dobson Ice Arena.
SPONSORSHIPS & PARTNERSHIPS
What is the dollar $ amount of
sponsorships and/or partnerships from
other sources reflected in the program
budget?
2000
What is the dollar $ amount of in-kind
services or items provided from
sponsors or partners?
0
Please list your confirmed sponsors or
partners
- Sponsors vary from year to year. They generally come from local
businesses that offer sponsorships between $25 -$1000.
- The Town of Vail is our only sponsor for in-kind services, which is greatly
appreciated.
ADDITIONAL INFORMATION
How does your request support the
Contribution Policy (See above)?
The Vail Invitational Skating Competition in July and the annual Ice Show in
April have been part of the community for over 49 years. They continue to
engage locals and draw guests, competitors, performers, and their friends
and family worldwide.
Are there any other things you'd like to
share with staff that are not included in
the application?
We are extremely grateful for the Town of Vail's continued support of The
Skating Club of Vail. We constantly strive to grow our membership and
provide opportunities for young athletes to explore the world of figure
skating. Due to the size of our club, assistance from the Town of Vail is of
the utmost importance. We would not be able to provide the events to our
skater or community without your continued support.
294
Form Name: Council Contribution Request- In-Kind
Submission Time: June 6, 2024 9:45 am
Browser: Chrome 125.0.0.0 / Windows
IP Address: 63.228.82.3
Unique ID: 1232869842
Location: 37.2564, -107.0443
Town of Vail Council Contribution Request- In-kind
Organization Name Special Olympics-Vail Valley Dream Ski Team
Contact Name Karhy Mikolasy
Title of Contact Head Coach and Volunteer Coordinator
Contact Email chilihorse@hotmail.com
Program and/or organization website specialolympicsco.org
Number of years organization has been
in business
54
Organization Mission Statement The mission of Special Olympics Colorado (SOCO) is to provide year round
sports training and athletic competitions in a variety of Olympic type sports
for children and adults with developmental disabilities, six years of age and
older, giving them continuing opportunities to develop physical fitness,
demonstrate courage, experience joy and participate in a sharing of gifts,
skills and friendships with their families, other Special Olympic Athletes and
the Community.
Address PO Box 4324
Edwards, CO 81632
Work Phone 9703903816
Organization's Tax Status Non-profit (501C-3)
Funding Request
What is the name of your event or
program?
Special Olympics Vail Valley Dream Team
Is this a new event or program?No
How many years has this program been
produced in Vail?
28
In-Kind Contribution Requested 56 parking passes in either the Vail Parking Structure or Lionshead Parking
Structure for the ski season starting Sunday, January 5, 2025 and for
each Sunday thereafter through the ski season
295
Describe how the contribution
requested will be used.
The parking passes will be used for our dedicated Volunteers who ski with
our Athletes every Sunday beginning 1/5/25 this upcoming ski season.
These Volunteers, some who have been volunteering with the Special
Olympics Ski Team for over 20 year, are not only Volunteers, but they are
friends of the Athletes and enjoy enormously skiing with our Athletes each
Sunday as we train for our Regional and State Competitions. If we do not
receive in-kind donations of parking passes our Volunteers would have to
pay for parking on the Sundays of our training days. This would not stop us
from having our ski team, however, it would financially impact our
Volunteers and we would possibly lose some of our faithful and loyal
Volunteers, some of whom have volunteered with us for over 20 years and
would maybe prevent us from recruiting new Volunteers.
Have you received an in-kind
contribution from the Town of Vail for
this event/program previously?
Yes
What was the previous in-kind
contribution from the Town of Vail?
56 parking passes
When was the most recent date of the
event/program for which you previously
received an in-kind contribution from
the Town of Vail?
Dec 15, 2023
Please describe the location(s) of the
program in previous years.
We start our training sessions the first Sunday in the month of January at
Vail Mountain each year. In the past our Athletes and our Volunteers have
gathered at either Gold peak or Lionshead. We gathered at Lionshead
during the Covid years so that we would not have to take a crowded bus
over to Gold Peak where we typically ski out of. Since our parking passes
are usually for the Lionshead structure we typically take the bus from
Lionshead and meet at Gold Peak where we have an indoor meeting place.
It would be more convenient for us to have parking passes for the Vail
Village Parking Structure but we so appreciate whatever works for the
Town of Vail. Thank you.
SPONSORSHIPS & PARTNERSHIPS
What is the dollar $ amount of
sponsorships and/or partnerships from
other sources reflected in the program
budget?
0
What is the dollar $ amount of in-kind
services or items provided from
sponsors or partners?
23345
296
Please list your confirmed sponsors or
partners
The $23,345 is a combination of what we received in in-kind donations from
the Town of Vail and Vail resorts/Epic Promise Program last year. We
received $21,105 in in-kind donations from Vail Resorts/Epic Promise
program for our lift tickets and our drink coupons and $2,240 in in-kind
donations for our 56 parking passes.
ADDITIONAL INFORMATION
How does your request support the
Contribution Policy (See above)?
In your mission statement you state that in order to be the premier
international mountain resort community, you are committed to growing a
vibrant, diverse economy and community, providing our citizens and guests
with exceptional services and an abundance of recreational, cultural and
educational opportunities. Our Special Olympics Ski Team, the Vail Valley
Dream Team, certainly fits into the diverse community. Our Community has
many Special Needs Adults, some of who actually work for Vail Resorts
and many of the other stores in our Valley, including City Market, Home
Depot, Safeway, Christy Sports, The Vail Golf Course, Northside Kitchen
and other retail establishments. Because we have a Special Needs
population in our Community it is a wonderful thing that they have not only
been accepted in our Community, but also are valuable and positive
members of the Vail Valley. They are some of the most responsible
workers and contribute to giving exceptional service to not only our citizens
here in the Vail Valley but also to our guests who come from near and far.
Are there any other things you'd like to
share with staff that are not included in
the application?
I would like to thank the Town of Vail for always providing parking passes
to Special Olympics/Vail Valley Dream Team. It has allowed us to recruit
new Volunteers for our Sunday skiing while keeping the dedicated and
caring Volunteers that we have had for so many years. Without your help it
would be difficult for us to recruit Volunteers and to keep the Volunteers
that we have. I have personally volunteered with this Team for over 25
years and having parking provided to us has been a huge benefit. Again,
thank you for your continued support!!
297
Form Name: Council Contribution Request- In-Kind
Submission Time: June 26, 2024 3:20 pm
Browser: Chrome 126.0.0.0 / Windows
IP Address: 67.162.142.165
Unique ID: 1239269874
Location: 39.6362, -106.6218
Town of Vail Council Contribution Request- In-kind
Organization Name Foresight Adventure Guides for the Blind
Contact Name Christine Holmberg
Title of Contact Executive Director
Contact Email christine@foresightskiguides.org
Program and/or organization website www.foresightskiguides.org
Number of years organization has been
in business
23
Organization Mission Statement Foresight Vision
Foresight provides world-class adaptive experiences for people with
blindness or low vision. Foresight transcends personal, societal, attitudinal,
and physical barriers.
Mission
Foresight promotes safety, fun and independence for people with blindness
or low vision and cultivates an individual's unlimited potential. Foresight
does this through accessible and goal-oriented outdoor adaptive
experiences.
Core Values
o Safety
o Fun
o Health & Fitness
o Confidence & Independence
o Pursuit of Excellence
o Integrity, Dignity & Respect
o Diversity, Equity & Inclusion
o Accessibility
Address PO Box 882
Vail, CO 81658
Work Phone (303) 506-3859
Organization's Tax Status 501c3 - Nonprofit
298
Funding Request
What is the name of your event or
program?
Ski and Snowboard Program for Visually Impaired
Is this a new event or program?No
How many years has this program been
produced in Vail?
23
In-Kind Contribution Requested Two Employee Plus Parking Passes for Vail Village
Describe how the contribution
requested will be used.
The donation of in-kind Employee Plus parking passes will be used by
Foresight's volunteer guides while they are guiding visually impaired skiers
and snowboarders. They are also sometimes used by parents of visually
impaired students participating in our Youth Learn to Ski/Snowboard
programs, and family or friends who drive visually impaired adults to Vail to
ski/snowboard with Foresight.
Have you received an in-kind
contribution from the Town of Vail for
this event/program previously?
Yes
What was the previous in-kind
contribution from the Town of Vail?
Two Employee Plus parking passes. (Blue passes for years)
When was the most recent date of the
event/program for which you previously
received an in-kind contribution from
the Town of Vail?
Mar 29, 2024
Please describe the location(s) of the
program in previous years.
Foresight has a desk inside Golden Peak Lodge and partners with Vail
Sports and the Vail Adaptive Ski/Snowboard School, which are both
located at Golden Peak. This is our primary operating location during ski
season. We will occasionally go out of The Hythe if we have volunteer
guides and visually impaired adults staying there for multiple days.
SPONSORSHIPS & PARTNERSHIPS
What is the dollar $ amount of
sponsorships and/or partnerships from
other sources reflected in the program
budget?
83898
What is the dollar $ amount of in-kind
services or items provided from
sponsors or partners?
199333
299
Please list your confirmed sponsors or
partners
Vail Resorts, Vail Rotary, Edwards Rotary, Hitchcock Health Institute, The
Hythe, Comfort Inn Avon, Qdoba West Vail.
We also receive grants from several foundations.
ADDITIONAL INFORMATION
How does your request support the
Contribution Policy (See above)?
Foresight Adventure Guides for the Blind is an ideal organization for the
Town of Vail to support. We are a nonprofit promoting diversity and
inclusivity by providing access to outdoor recreation in Vail for the blind and
low vision community. By supporting Foresight, Vail is also supporting the
visually impaired by welcoming them to Vail's hotels, restaurants, ski resort,
and hiking trails. Locals and visitors are exposed to this community and
see for themselves how capable they are of participating in the same
activities they are, with some assistance.
Our participants come from most racial and ethnic backgrounds, several
identify as LGBTQ, and all have a disability. Foresight brings this diverse
group of adults and youth to Vail when they would likely go elsewhere.
Adults return year after year and some even multiple times during ski
season. They often travel with family or friends. They stay in our hotels,
dine in our restaurants, and shop in our stores. Visually impaired youth
who participate in our Learn to Ski program are groomed to become
proficient skiers so when they are older, they will return to Vail year after
year.
Foresight provides unique and satisfying give-back opportunities to the Vail
community through its volunteer program. Ask any of our guides and they
will tell you they are the ones who benefit from working with our blind and
low vision participants. Every day we are on the mountain, strangers
approach to thank us for what we are doing.
Are there any other things you'd like to
share with staff that are not included in
the application?
Thank you for always supporting Foresight with two complimentary Vail
Village parking passes. It really does make an impact with our volunteers.
They are so generous with their time, often taking vacation days from work
to be able to volunteer with us. Providing them with a parking space
means one less thing for them to worry about so they can focus their
energy on our visually impaired program participants.
We try to avoid guiding during major holiday periods but sometimes it can't
be avoided as that's when families travel. Most of our guiding occurs
Sunday - Thursday but there are some occasional weekends.
We are honored to be able to run this amazing program in Vail and share
with as many people as possible just how special this community is.
300
Form Name: Council Contribution Request- In-Kind
Submission Time: November 13, 2024 3:09 pm
Browser: Chrome 130.0.0.0 / OS X
IP Address: 209.206.90.116
Unique ID: 1286534373
Location: 38.4687, -107.88
Town of Vail Council Contribution Request- In-kind
Organization Name SOS Outreach
Contact Name Courtney Walters
Title of Contact Eagle County Program Manager
Contact Email cwalters@sosoutreach.org
Program and/or organization website www.sosoutreach.org
Number of years organization has been
in business
31
Organization Mission Statement SOS Outreach changes young lives building character and leadership in
underserved youth through mentoring outdoors.
Address 450 Miller Ranch Rd.
Edwards, CO 81632
Work Phone (970) 926-9292
Organization's Tax Status 501 c(3) 84-1332544
Funding Request
What is the name of your event or
program?
SOS Outreach Eagle County Mentor Program
Is this a new event or program?No
How many years has this program been
produced in Vail?
31
In-Kind Contribution Requested 25 Vail Parking Passes
301
Describe how the contribution
requested will be used.
SOS Outreach (SOS) requests in-kind parking passes to support program
implementation on Vail Mountain. SOS seeks 25 individual day passes for
SOS program dates over the 2024/25 winter season. SOS is a positive
youth development organization headquartered in the Vail Valley that
provides opportunities for the most underrepresented youth in our
community to participate in on-hill outdoor adventure activities like skiing
and snowboarding. SOS offers up to 100% program scholarships to
support youth who would otherwise be economically excluded from these
costly activities.
The annual contribution of parking passes from the Town of Vail enables
the organization to effectively serve youth by eliminating transportation
barriers. These are an unbelievable asset to the Eagle County program
team, as our teacher coordinators and mentors rely on these passes to
provide program support for SOS.
Have you received an in-kind
contribution from the Town of Vail for
this event/program previously?
Yes
What was the previous in-kind
contribution from the Town of Vail?
25 Vail Parking Passes
When was the most recent date of the
event/program for which you previously
received an in-kind contribution from
the Town of Vail?
Nov 01, 2024
Please describe the location(s) of the
program in previous years.
Vail Mountain
SPONSORSHIPS & PARTNERSHIPS
What is the dollar $ amount of
sponsorships and/or partnerships from
other sources reflected in the program
budget?
0
What is the dollar $ amount of in-kind
services or items provided from
sponsors or partners?
1075672
Please list your confirmed sponsors or
partners
Vail Resorts is SOS's largest in-kind supporter of programs; providing the
mountain access, professional instruction, and gear necessary for program
scope and scale. In Eagle County, their support enables SOS to support
460 local youth in programs at Beaver Creek and Vail Mountains.
ADDITIONAL INFORMATION
302
How does your request support the
Contribution Policy (See above)?
Just like the Town of Vail, SOS is committed to growing a vibrant, diverse
economy and community, providing our citizens and guests with
exceptional services and an abundance of recreational, cultural and
educational opportunities.
SOS supports 460 Eagle County youth, who are predominantly BIPOC
(73%; including 66% Hispanic/Latino) and come from low-income
backgrounds (83%). The most commonly reported risks include
qualification for free/reduced lunch, challenges setting academic goals,
difficulty with anger, difficulty focusing in school, victims of bullying,
challenges with friendships, and mental health concerns. 50% of youth
speak English as a second language (ESL).
SOS's programs are accomplished through partnership with mountains,
schools and youth agencies, teacher coordinators and mentors, and an
effective progressive curriculum. Beaver Creek and Vail Mountains
collectively provide over $1M of in-kind support for access, professional
instruction, and the gear necessary for participation. Programs mirror the
school year (September - April), and rely on partners for recruitment. Just
within Eagle County School District (ECSD), SOS partners with eight
schools. The Assistant Superintendent shares "Their primary aim is to
dismantle the barriers that our Hispanic/Latino families face, allowing them
to truly belong in our community ... their support extends far beyond,
fostering positive development and inspiring our youth to reach new
heights." The 18 teacher coordinators
Are there any other things you'd like to
share with staff that are not included in
the application?
Thank you so much, Jake. I sincerely appreciate the opportunity to submit
this application for the critical in-kind support in Eagle County.
303
Ordinance No. 18, Series of 2024
ORDINANCE NO. 18
SERIES OF 2024
ANNUAL APPROPRIATION ORDINANCE: ADOPTING A BUDGET AND FINANCIAL
PLAN AND MAKING APPROPRIATIONS TO PAY THE COSTS, EXPENSES, AND
LIABILITIES OF THE TOWN OF VAIL, COLORADO, FOR ITS FISCAL YEAR
JANUARY 1, 2025 THROUGH DECEMBER 31, 2025
WHEREAS, in accordance with Article IX of the Charter of the Town of Vail,
Colorado, the Town Manager prepared and submitted to the Town Council a proposed
long-range capital program for the Town and a proposed budget and financial plan for all
Town funds and activities for the fiscal year; and
WHEREAS, it is necessary for the Town Council to adopt a budget and financial
plan for the 2025 fiscal year, to make appropriations for the amounts specified in the
budget; and
NOW, THEREFORE, be it ordained by the Town Council of the Town of Vail,
Colorado, that:
1.The procedures prescribed in Article IX of the Charter of the Town of Vail,
Colorado, for the enactment hereof, have been fulfilled.
2.Pursuant to Article IX of the Charter, the Town Council hereby makes the
following annual appropriations for the Town of Vail, Colorado, for its fiscal year
beginning on the first day of January, 2025, and ending on the 31st day of December,
2025:
FUND AMOUNT
General Fund
Internal Employee Housing Fund
Capital Projects Fund
Real Estate Transfer Tax Fund
Housing Fund
Vail Marketing Fund
Heavy Equipment Fund
Dispatch Services Fund
Health Insurance Fund
Residences at Main Vail Fund
Timber Ridge Enterprise Fund
$64,113,074
1,182,793
73,162,995
9,298,764
15,775,000
477,701
5,490,197
3,738,486
6,771,265
2,058,136
462,909
Total 182,531,320
Less Interfund Transfers (24,771,368)
Net Expenditure Budget 157,759,952
304
Ordinance No. 18, Series of 2024
3. The Town Council hereby adopts the full and complete Budget and Financial
Plan for the 2025 fiscal year for the Town of Vail, Colorado, which are incorporated by
reference herein and made part hereof, and copies of said public records shall be made
available to the public in the Municipal Building of the Town. This Ordinance shall take
effect five (5) days after publication following the final passage hereof.
4. If any part, section, subsection, sentence, clause or phrase of this ordinance is
for any reason held to be invalid, such decision shall not affect the validity of the
remaining portions of this ordinance; and the Town Council hereby declares it would
have passed this ordinance, and each part, section, subsection, sentence, clause or
phrase thereof, regardless of the fact that any one or more parts, sections, subsections,
sentences, clauses or phrases be declared invalid.
5. The Town Council hereby finds, determines, and declares that this ordinance is
necessary and proper for the health, safety, and welfare of the Town of Vail and the
inhabitants thereof.
6. The repeal or the repeal and reenactment of any provision of the Municipal Code
of the Town of Vail as provided in this ordinance shall not affect any right which has
accrued, any duty imposed, any violation that occurred prior to the effective date hereof,
any prosecution commenced, nor any other action or proceedings as commenced under
or by virtue of the provision repealed or repealed and reenacted. The repeal of any
provision hereby shall not revive any provision or any ordinance previously repealed or
superseded unless expressly stated herein.
7. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent
herewith are repealed to the extent only of such inconsistency. This repealer shall not
be construed to revise any bylaw, order, resolution, or ordinance, or part thereof,
theretofore repealed.
INTRODUCED, READ ON FIRST READING, APPROVED AND ORDERED
PUBLISHED ONCE IN FULL, this 19th day of November, 2024. A public hearing shall
be held hereon on the 3rd day of December, 2024, at 6:00 pm at the regular meeting of
the Town Council of the Town of Vail, Colorado, in the Municipal Building of the Town.
______________________________
Travis Coggin, Mayor
ATTEST:
__________________________
Stephanie Bibbens, Town Clerk
305
Ordinance No. 18, Series of 2024
READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED IN
FULL this 3rd day of December 2024.
_____________________________
Travis Coggin, Mayor
ATTEST:
________________________________
Stephanie Bibbens, Town Clerk
306
2025 TOWN MANAGER BUDGET
FINANCE | December 3, 2024
307
2
TM BUDGET | Budget Priority Areas
Town of Vail | Finance | 12/03/24
New requests were evaluated based on their alignment with the
Council Strategic Plan priority areas:
•Create a strong community and create affordable housing
opportunities
•Support our Workforce
•Provide an Authentic Vail Experience
•Transportation
•Environmental Sustainability
Strategic Plan: https://www.vail.gov/government/town-council/town-
council-strategic-plan
Expenditures were prioritized to:
•Maintain current levels of operations
•Maintain the town’s current assets
•Maintain/enhance public safety and excellent customer service
308
3
2025 PROPOSED BUDGET | Summary
Town of Vail | Finance | 12/03/24
2025 Budget Summary
Total Revenues: $132.5M; $103.1M (Excluding One-Time Revenues)
•Down 5.2% from 2024 Forecast
•Conservative projections, reflecting continued normalization of visitation,
decrease in investment earnings
•4% General Sales tax Collections total $42.1M; up 0.9% from the 2024 Forecast
Total Expenditures: $157.8M
•$80.8M in capital spending, including $50.4M for Dobson
•$74.5M Municipal Services (including events/contributions)
•$2.4M Debt Service
309
4
BUDGET | Overview of Changes
Town of Vail | Finance | 12/03/24
Since the November 19th meeting, changes to the 2025 budget include:
Expenditures
•General Fund/RETT Fund:
•Removed 2025 RETT to GF loan payment; RETT will pay in full in
2024 (reflected in 2024 Amended Budget)
•Capital Projects Fund:
•Added $15.0K for Photo Radar pilot (Total $35.0K); Two proposed
locations
•Dispatch Services Fund:
•Record Management system replacement moved forward to
2024. Amended budget to contract for now; decreased cost from
$750.0K to $700.0K
310
2025 PROPOSED BUDGET | Revenue
Town of Vail | Finance | 12/03/24 311
6
2025 PROPOSED BUDGET | Overview
Town of Vail | Finance | 12/03/24
Total Revenues –All Funds: $132.5 million; $103.1M (Excluding One-Time Revenues)
Down 5.2% from 2024 Forecast
General Sales Tax
32%
Housing Sales Tax
4%
Property and Ownership
Tax
6%Use Tax
2%
Ski Lift Tax
5%Franchise Fees
1%
Real Estate Transfer Tax
6%
Licenses and Permits
3%
Intergovernmental
Revenue
4%
Transportation Centers
7%
Charges for Services
2%
Rent, Fines &
Miscellaneous
5%
Transfer from VRA
(Dobson)
22%
Earnings on Investments
1%
312
7
2025 PROPOSED BUDGET | Overview
Town of Vail | Finance | 12/03/24
Revenues 2025
% Increase/
Decrease
General Sales Tax 42.1M 1.0%
Housing Sales Tax 5.2M 1.0%
Lift Tax 6.9M 1.0%
Property & Ownership Tax 8.1M -1.4%
Parking Revenues 9.0M -1.6%
Real Estate Transfer Tax 7.7M -4.0%
Major Revenues
313
2025 PROPOSED BUDGET | Expenditures
Town of Vail | Finance | 12/03/24 314
9
BUDGET | Overview of Changes
Town of Vail | Finance | 12/03/24
Total Expenditures –All Funds: $157.8M
Municipal
Services
47.2%
Other Capital
Improvements
19.3%
Dobson
Renovation
31.9%
Debt Service
1.5%
Expenditures Cost
% from 2024
Amended
Municipal Services $74.5M 5.1%
Debt Service $2.4M Flat
Dobson Arena $50.3M N/A
Other Capital
Expenditures
$30.5M -86%
Total $157.8M -25.7%
315
10
BUDGET | Fund Statements
General Operating and Capital Funds
General
Fund Marketing
Capital
Projects
Fund
RETT Fund Housing
Fund
Revenue $62.3M $350.0K $49.8M $8.3M $17.8M
Expense (64.1M)*477.7K (72.0)M (9.3)M ($15.8)M*
Debt Payment --(1.2)M --
Increase/(Decrease) to
fund balance
(1.8)M**(127.7)K (23.3)M (993.5)K (2.0)M
Ending Fund Balance $36.1M**$ - $5.1M $4.8M $1.9M
Balance Above Reserve
Minimum
(GF: 25%, RETT:
$2.0M; CPF: 25%)
$20.6M $1.1M $2.8M
High-level view of the town’s 2025 proposed budget by fund:
*General Fund expenses includes a one-time transfer of $23.9M to TR for the redevelopment
**Excludes $5.0M capital parking reserve contribution 316
11
BUDGET | Fund Statements
Town of Vail | Finance | 11/21/2023
Enterprise Funds
Dispatch
Services
Fund
Timber
Ridge
Fund
Residences
@ Main Vail
Revenue $4.1M $ -$2.1M
Expenditure (3.7)M -(776.4)K
Debt Payment -(462.9)K (1.3)M
Increase/(Decrease) to fund
balance
372.0K (462.9)K 7.3K
Ending Fund Balance $2.0M $1.9M $432.6K
317
12
BUDGET | Fund Statements
Town of Vail | Finance | 12/03/24
Internal Services Funds TOTAL
Heavy
Equip.
Fund
Health
Insurance
Fund
Internal
Housing
Fund
Total
(All
Funds)
Revenue $5.3M $6.0M $1.2M $132.5M
Expenditure (5.5)M (6.8)M (1.2)M (155.4)M
Debt Payment (2.4)M
Increase/(Decrease)
to fund balance (165.6)K (817.2)K 8.6K (25.3)M
Ending Fund
Balance
$28.2K $4.0M $8.6K $56.5M
318
2025 PROPOSED BUDGET | Expenditures: Personnel
Town of Vail | Finance | 12/03/24 319
14
TM BUDGET DRAFT | Personnel
Town of Vail | Finance | 12/03/24
Salaries,
$36.3M, 76%
Benefits,
$11.4M, 24%
2025 Proposed Personnel Expenditures:
$47.7M
Total FTE:
354.64
320
15
TM BUDGET DRAFT | Personnel Changes
Town of Vail | Finance | Town of Vail | Finance | 12/03/24
Staff Recommendation: 4.1 FTE Increase has been included in the 2025
proposed budget.
*Additionally, the 2025 budget represents an increase of a net decrease of (0.3) FTEs from the 2024 original
budget due to shifts implemented by the Town Manager mid-year.
Position Fund FTE Justification
Newly Proposed Positions
Firefighter General 1.0 Address ongoing staffing challenges, vacation availability,
mitigate excess overtime, improve recruiting model, and
improve service.
Transit Supervisor General 1.0 Cover vacation/sick time, and meet future increases in transit
demand in alignment with Council transportation strategic
priority
Graphic Designer
(Part -Time)
General 0.6 In-house graphic design resource to reduce the need for by-the-
hour contract services and increase timeliness of needed graphic
designs; will be offset by savings in contract services
Total: Newly Proposed 2.6
2024 Position Catchups
Internal Employee
Housing Specialist
Internal Employee
Housing Rental 1.0 Dollars were budgeted last year, but FTE count was not
recognized
Short-Term Rental Fire
Inspector General 0.5 Conversion of Fire Admin Tech to Full-time Short-Term Rental
Fire Inspector position
321
TM BUDGET DRAFT | Expenditures: Contributions & Events
Town of Vail | Finance | 12/03/24 322
17
TM BUDGET DRAFT | Event Funding
Town of Vail | Finance | 12/03/24
•Beginning in 2025, Event
Sponsorship program will be
administered by VLMD/DMO
•Town of Vail will fund the program
through transfers to the VLMD
•Transfers from GF ($2.5M)
•Business License Fees
($332.5K)
•Marketing Fund Reserves
($127.7K)
Event Sponsorship Program: $3.0M
Transfer
from GF,
85%
Business
Licensing
Fees, 11%
Marketing
Fund
Reserves,
4%
2025 Event Funding Sources
323
18
TM BUDGET DRAFT | Council Contributions
Town of Vail | Finance | 12/03/2024
Total Recommended Cash Contributions: $971.5K
*Childcare funding is a placeholder and has not been fully allocated; Funded by Tobacco Tax Collections
Town of Vail
Partner
Organizations,
$346,510 ,
35.7%
Health and
Human
Services,
$72,000 , 7.4%
Other
Organizations,
$2,000 , 0.2%
Childcare
Funding,
$551,000 ,
56.7%
324
TM BUDGET DRAFT | Expenditures: Capital Plan
Town of Vail | Finance | 12/03/24 325
TM BUDGET DRAFT| Capital Plan
Town of Vail | Finance | 12/03/24
Fund Capital
Expenditures
Capital Fund $60.5M
Real Estate Transfer Tax
Fund
$2.7M
Housing Fund $15.8M
Heavy Equipment Fund
(Vehicle Replacements)
$1.6M
Internal Employee
Housing Fund
$150.0k
Total Capital Spending $80.8M
Capital
Maintenance,
$10.5M, 13%
Asset
Additions/Major
Improvements,
$19.8M, 25%
Dobson Arena
Renovation,
$50.4M, 62%
2025 Proposed Capital Project Funds Expenditures: $80.8M
326
$116.6M
$138.0M
$165.8M
$173.9M
$85.9M
$56.5M
$76.1M $77.3M $75.0M $67.0M
$0.0M
$20.0M
$40.0M
$60.0M
$80.0M
$100.0M
$120.0M
$140.0M
$160.0M
$180.0M
$200.0M
2020 2021 2022 2023 2024
Forecast
2025 2026 2027 2028 2029
TOV Reserves
5 Year History & 5 Year Projection
All Other
Housing Fund
RETT Fund
Capital Projects Fund
General Fund*
Reserve Min
*Excludes Parking Capital Reserve
TM BUDGET DRAFT | Reserves
Town of Vail | Finance | 12/03/24
Starting in 2024, reserve minimum includes GF, CPF, and RETT balances.
Reserves are projected to
be $56.5M at the end of
2025
327
TM BUDGET DRAFT | Reserves
$53.6M
$24.9M
$35.1M
$47.9M
$45.5M
$38.0M
$0.0M
$10.0M
$20.0M
$30.0M
$40.0M
$50.0M
$60.0M
2024
Forecast
2025 2026 2027 2028 2029
TOV Reserves: Available to Spend
5 Year Projection
Housing Fund
RETT Fund
Capital Projects
Fund
General Fund
328
TM BUDGET DRAFT | Recap
Town of Vail | Finance | 12/03/24
The 2025 TM Budget reflects a sustainable budget that
prioritizes customer service and Town Council priorities but
Fund balances that have been saved up over time will be spent down to
fund capital projects:
•Minimal availability for new programs, enhanced/additional services and
operations
•Limited funds available for new capital projects
•May need to look for new revenue streams such as lodging tax (events),
summer parking, additional housing funds
329
2025 PROPOSED BUDGET| Recap
Town of Vail | Finance | 12/03/24
Are there changes to be made prior to adopting the
2025 budget ordinance?
330
AGENDA ITEM NO. 7.3
Item Cover Page
DATE:December 3, 2024
TIME:5 min.
SUBMITTED BY:Jake Shipe, Finance
ITEM TYPE:Ordinance
AGENDA SECTION:Public Hearings (7:20pm)
SUBJECT:Ordinance No. 19, Series of 2024, Second Reading, An Ordinance
Providing for the Levy Assessment and Collection of Town Ad
Valorem Property Taxes Due for the 2024 Tax Year and Payable
in the 2025 Fiscal Year. (7:40pm)
SUGGESTED ACTION:Approve, approve with amendments, or deny Ordinance No. 19,
Series of 2024, upon second reading.
PRESENTER(S):Carlie Smith, Finance Director
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
25 Mill Levy 2nd
Mill Levy Ordinance 2025 2nd
331
TO: Vail Town Council
FROM: Finance Department
DATE: December 3, 2024
SUBJECT: Mill Levy Ordinance
I. SUMMARY
Authorization for the collection of property taxes in 2025.
II. DISCUSSION
At the last Council meeting on November 19th, you were asked to approve the first reading of this
ordinance. Since then we have now received the updated valuations from Eagle County and the
second reading of this mill levy ordinance has been revised accordingly.
Staff requests that Council approve this ordinance upon second reading on Tuesday evening.
This ordinance authorizes the collection of property taxes in 2025 based upon 2024 assessed
valuations of property within the town’s boundaries. Eagle County is responsible for assessing
values and for collecting property taxes on our behalf. The town is required by Colorado state
law to certify the mill levy by December 15 of each year. The certification has been submitted to
the County.
The attached ordinance has been updated to reflect revised assessed valuations from the
county. The valuations increased by 0.10% from earlier estimates or approximately $7,490
impact to the previous valuation.
The property tax authorized by the attached ordinance will generate $7,670,500 in revenue in
2025, representing approximately 5.8% of the town’s total revenue. Additionally, the town is
estimated to receive $23,244 of backfill from the state for decreased property tax revenues due
to state legislation.
332
Ordinance 19, Series of 2024
ORDINANCE NO. 19
SERIES OF 2024
AN ORDINANCE PROVIDING FOR THE LEVY ASSESSMENT AND COLLECTION
OF TOWN AD VALOREM PROPERTY TAXES DUE FOR THE 2024 TAX YEAR AND
PAYABLE IN THE 2025 FISCAL YEAR.
WHEREAS, it is necessary for the Town Council to provide for the levy, assessment and
collection of Town ad valorem property taxes due for the 2024 year and payable in the 2025
fiscal year.
NOW, THEREFORE, be it ordained by the Town Council of the Town of Vail,
Colorado, that:
1. For the purpose of defraying part of the operating and capital expenses of the
Town of Vail, Colorado, during its 2025 fiscal year, the Town Council hereby levies a property
tax of 4.789 mills upon each dollar of the total assessed valuation of $1,601,691,470 for the 2024
tax year of all taxable property within the Town, which will result in a gross tax levy of
$7,670,500 calculated as follows:
Base mill levy 4.690 $7,511,933
Abatement levy .099 _ 158,567
Total mill levy 4.789 $7,670,500
Said assessment shall be duly made by the County of Eagle, State of Colorado, as directed by the
Colorado Revised Statutes (1973 as amended), and as otherwise required by law.
2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for
any reason held to be invalid, such decision shall not affect the validity of the remaining portions
of this ordinance; and the Town Council hereby declares it would have passed this ordinance,
and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that
any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid.
3. The Town Council hereby finds, determines, and declares that this ordinance is
necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants
thereof.
4. The repeal or the repeal and reenactment of any provision of the Municipal Code
of the Town of Vail as provided in this ordinance shall not affect any right which has accrued,
333
Ordinance 19, Series of 2024
any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution
commenced, nor any other action or proceedings as commenced under or by virtue of the
provision repealed or repealed and reenacted. The repeal of any provision hereby shall not
revive any provision or any ordinance previously repealed or superseded unless expressly stated
herein.
5. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent
herewith are repealed to the extent only of such inconsistency. This repealer shall not be
construed to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore
repealed.
INTRODUCED, READ ON FIRST READING, APPROVED AND ORDERED
PUBLISHED ONCE IN FULL, this 19th day of November, 2024. A public hearing shall be
held hereon at 6 P.M. on the 3rd day of December 2024, at the regular meeting of the Town
Council of the Town of Vail, Colorado, in the Municipal Building of the Town.
______________________________
Travis Coggin, Mayor
ATTEST:
________________________________
Russell Forrest, Town Manager
READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED IN FULL
this 3rd day of December 2024.
_____________________________
Travis Coggin, Mayor
ATTEST:
________________________________
Stephanie Bibbens, Town Clerk
334
AGENDA ITEM NO. 7.4
Item Cover Page
DATE:December 3, 2024
TIME:5 min.
SUBMITTED BY:Lauren Noll, Finance
ITEM TYPE:Ordinance
AGENDA SECTION:Public Hearings (7:20pm)
SUBJECT:Ordinance No. 20, Series of 2024, Second Reading, An Ordinance
Amending Section 2-8-13 of the Vail Town Code Concerning Use
Tax Refunds (7:45pm)
SUGGESTED ACTION:Approve, approve with amendments, or deny Ordinance No. 20,
Series of 2024 upon second reading.
PRESENTER(S):Lauren Noll, Revenue Manager
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
No. 20, 21, and 22, Series 2024 Memo - Code Updates
Use Tax Refund - O102124
335
Town of Vail Page 1
Memorandum
To:Town Council
From:Finance Department
Date:December 3, 2024
Subject:Ordinance No. 20, Series 2024, an ordinance updating construction use tax
code; Ordinance No. 21, Series 2024, an ordinance updating business licensing
code; and Ordinance No. 22, Series 2024, an ordinance updating sales tax code
There have been no changes since the first reading on November 19
th, other than the addition of
an effective date of 01/01/2025 for sales tax exempt products for Ordinance No. 22, Series 2024.
I.PURPOSE
The purpose of Ordinances No. 20, 21, and 22, Series 2024 is to amend the following
sections of the Vail Town Code:
- Title 2, Chapter 8 regarding time requirements for construction use tax refunds
of construction use tax paid
- Title 4, Chapter 1 regarding business licensing requirements for certain
businesses who operate shared services
-Title 4, Chapter 3 regarding the exemption of essential hygiene products such
as diapers and period products from the town 4.5% sales tax
II.DISCUSSION
Ordinances No. 20, 21, and 22, Series 2024 provides a variety of updates to the Town’s
Code.
USE TAX UPDATE
In 2024, Town staff implemented a construction use tax reconciliation process for
projects with a total valuation of $100,000 or more. Through the reconciliation process
a taxpayer may be eligible for a refund. The existing construction use tax code language
mandates a use tax refund to be made within 60 days after issuance of the building
permit if paid under dispute or within 60 days after certificate of occupancy for deed
restricted employee housing units. Staff recommends updating the code to allow for
refunds within 90 days. 90 days provides contractors additional time to gather
336
Town of Vail Page 2
paperwork required for the reconciliation, including invoices and job cost reports. This is
also in line with peer communities.
Adoption of Ordinance No. 20, Series 2024 will update the Vail Town Code, to allow
refunds within 90 days instead of the current 60 days.
BUSINESSS LICENSING
In Title 4, Chapter 1 this ordinance provides an update to the Town’s business licensing
code in response to ambiguity of business licensing requirements for shared services
business such as a bike share program or a future car share program. The Town’s code
requires businesses to maintain a separate business license for each physical location
in Vail. For the bike share program, this meant obtaining a license for each docking
station throughout the town. However, because this is a relatively new business model,
the code did not specifically address this type of operation. Staff believed that requiring
a license for each docking station was not in line with the intended spirit of the code and
has only required one license for the bike share program.
Town staff also anticipates future businesses with similar models to the bike share
program where transportation systems are rented and returned via mobile interface to
an unstaffed or not primarily staffed location in Vail. To clarify Town Code, a definition
for “place of business” and “shared services business” is included in the proposed
ordinance. The definition of “business” is updated to include devices, machines,
vehicles, and appurtenances.
The adoption of Ordinance No. 21, Series 2024, will update the town’s code to clearly
define "place of business," thereby supporting business licensing practices. It will also
eliminate any ambiguity regarding licensing requirements and zones for these shared
services type businesses.
SALES TAX
Ordinance No. 22, Series 2024 includes an exemption from the 4.5% sales tax for
period and incontinence products. In 2022 the Colorado State Assembly passed
legislation to exempt these products effective January 1, 2023. The legislation did not
require cities and counties to follow suit; however, many cities and counties across
Colorado have already exempted these products including Eagle County and the Town
of Avon.
Would Council like to include an exemption in the town’s sales tax code to exempt
period and incontinence products from the town’s 4.5% sales tax?
Should Council approve this change, staff recommends making this exemption effective
January 1, 2025.
337
Town of Vail Page 3
III.ACTION REQUESTED FROM COUNCIL
Staff requests that Council approve or approve with amendments Ordinances No. 20,
21, and 22, Series 2024 upon 2
nd readings.
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ORDINANCE NO. 20
SERIES OF 2024
AN ORDINANCE AMENDING SECTION 2-8-13 OF THE VAIL TOWN
CODE CONCERNING USE TAX REFUNDS
NOW, THEREFORE BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF VAIL, COLORADO THAT:
Section 1.Section 2-8-13 of the Vail Town Code is hereby amended as follows:
§ 2-8-13. REFUNDS.
(A)A refund shall be made, or a credit allowed, for use tax paid under
dispute by any person who is entitled to claim an exemption under § 2-8-5
of this Chapter, if a request for refund is made within 6090 days after
issuance of the building permit for which the use tax was paid under dispute.
(B)A refund shall be made, or a credit allowed, for any use tax paid
under this Chapter for construction and building materials used or
consumed in the construction of any deed restricted employee housing
units, as defined by Title 12 of this Code, which deed restriction additionally
includes a perpetual appreciation cap on either maximum rental rate or
sales prices, as approved by the Town. No request for refund or credit shall
be processed by the Town until the applicable deed restriction has been
recorded. A request for a refund or credit for deed restricted employee
housing units shall be submitted within 6090 days of issuance of the last
certificate of occupancy for such deed restricted employee housing units.
***
Section 2.If any part, section, subsection, sentence, clause or phrase of this
ordinance is for any reason held to be invalid, such decision shall not effect the validity of
the remaining portions of this ordinance; and the Town Council hereby declares it would
have passed this ordinance, and each part, section, subsection, sentence, clause or
phrase thereof, regardless of the fact that any one or more parts, sections, subsections,
sentences, clauses or phrases be declared invalid.
Section 3.The Town Council hereby finds, determines and declares that this
ordinance is necessary and proper for the health, safety and welfare of the Town and the
inhabitants thereof.
Section 4.The amendment of any provision of the Vail Town Code as provided
in this ordinance shall not affect any right which has accrued, any duty imposed, any
violation that occurred prior to the effective date hereof, any prosecution commenced, nor
any other action or proceeding as commenced under or by virtue of the provision
amended. The amendment of any provision hereby shall not revive any provision or any
ordinance previously repealed or superseded unless expressly stated herein.
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Section 5.All bylaws, orders, resolutions and ordinances, or parts thereof,
inconsistent herewith are repealed to the extent only of such inconsistency. This repealer
shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof,
theretofore repealed.
INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED
PUBLISHED ONCE IN FULL ON FIRST READING this ___ day of ______________,
2024 and a public hearing for second reading of this Ordinance set for the _____day of
______________, 2024, in the Council Chambers of the Vail Municipal Building, Vail,
Colorado.
____________________________
Travis Coggin, Mayor
ATTEST:
____________________________
Stephanie Kauffman, Town Clerk
READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED
this ___ day of ______________, 2024.
____________________________
Travis Coggin, Mayor
ATTEST:
____________________________
Stephanie Kauffman, Town Clerk
340
AGENDA ITEM NO. 7.5
Item Cover Page
DATE:December 3, 2024
TIME:5 min.
SUBMITTED BY:Lauren Noll, Finance
ITEM TYPE:Ordinance
AGENDA SECTION:Public Hearings (7:20pm)
SUBJECT:Ordinance No. 21, Series of 2024, Second Reading, An Ordinance
Amending Sections 4-1-2 and 4-1-3 of the Vail Town Code
Regarding Business Licenses (7:50pm)
SUGGESTED ACTION:Approve, approve with amendments, or deny Ordinance No. 21,
Series of 2024 upon second reading.
PRESENTER(S):Lauren Noll, Revenue Manager
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
No. 20, 21, and 22, Series 2024 Memo - Code Updates
Shared Services - O101624
341
Town of Vail Page 1
Memorandum
To:Town Council
From:Finance Department
Date:December 3, 2024
Subject:Ordinance No. 20, Series 2024, an ordinance updating construction use tax
code; Ordinance No. 21, Series 2024, an ordinance updating business licensing
code; and Ordinance No. 22, Series 2024, an ordinance updating sales tax code
There have been no changes since the first reading on November 19
th, other than the addition of
an effective date of 01/01/2025 for sales tax exempt products for Ordinance No. 22, Series 2024.
I.PURPOSE
The purpose of Ordinances No. 20, 21, and 22, Series 2024 is to amend the following
sections of the Vail Town Code:
- Title 2, Chapter 8 regarding time requirements for construction use tax refunds
of construction use tax paid
- Title 4, Chapter 1 regarding business licensing requirements for certain
businesses who operate shared services
-Title 4, Chapter 3 regarding the exemption of essential hygiene products such
as diapers and period products from the town 4.5% sales tax
II.DISCUSSION
Ordinances No. 20, 21, and 22, Series 2024 provides a variety of updates to the Town’s
Code.
USE TAX UPDATE
In 2024, Town staff implemented a construction use tax reconciliation process for
projects with a total valuation of $100,000 or more. Through the reconciliation process
a taxpayer may be eligible for a refund. The existing construction use tax code language
mandates a use tax refund to be made within 60 days after issuance of the building
permit if paid under dispute or within 60 days after certificate of occupancy for deed
restricted employee housing units. Staff recommends updating the code to allow for
refunds within 90 days. 90 days provides contractors additional time to gather
342
Town of Vail Page 2
paperwork required for the reconciliation, including invoices and job cost reports. This is
also in line with peer communities.
Adoption of Ordinance No. 20, Series 2024 will update the Vail Town Code, to allow
refunds within 90 days instead of the current 60 days.
BUSINESSS LICENSING
In Title 4, Chapter 1 this ordinance provides an update to the Town’s business licensing
code in response to ambiguity of business licensing requirements for shared services
business such as a bike share program or a future car share program. The Town’s code
requires businesses to maintain a separate business license for each physical location
in Vail. For the bike share program, this meant obtaining a license for each docking
station throughout the town. However, because this is a relatively new business model,
the code did not specifically address this type of operation. Staff believed that requiring
a license for each docking station was not in line with the intended spirit of the code and
has only required one license for the bike share program.
Town staff also anticipates future businesses with similar models to the bike share
program where transportation systems are rented and returned via mobile interface to
an unstaffed or not primarily staffed location in Vail. To clarify Town Code, a definition
for “place of business” and “shared services business” is included in the proposed
ordinance. The definition of “business” is updated to include devices, machines,
vehicles, and appurtenances.
The adoption of Ordinance No. 21, Series 2024, will update the town’s code to clearly
define "place of business," thereby supporting business licensing practices. It will also
eliminate any ambiguity regarding licensing requirements and zones for these shared
services type businesses.
SALES TAX
Ordinance No. 22, Series 2024 includes an exemption from the 4.5% sales tax for
period and incontinence products. In 2022 the Colorado State Assembly passed
legislation to exempt these products effective January 1, 2023. The legislation did not
require cities and counties to follow suit; however, many cities and counties across
Colorado have already exempted these products including Eagle County and the Town
of Avon.
Would Council like to include an exemption in the town’s sales tax code to exempt
period and incontinence products from the town’s 4.5% sales tax?
Should Council approve this change, staff recommends making this exemption effective
January 1, 2025.
343
Town of Vail Page 3
III.ACTION REQUESTED FROM COUNCIL
Staff requests that Council approve or approve with amendments Ordinances No. 20,
21, and 22, Series 2024 upon 2
nd readings.
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ORDINANCE NO. 21
SERIES 2024
AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF VAIL,
COLORADO, AMENDING SECTIONS 4-1-2 AND 4-1-3 OF THE VAIL
TOWN CODE REGARDING BUSINESS LICENSES
NOW BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL,
COLORADO, THAT:
Section 1.The following definitions contained in Section 4-1-2 of the Vail Town
Code are hereby amended as follows:
§ 4-1-2: DEFINITIONS.
***
BUSINESS.Any business, profession, occupation or activity engaged in
by a person for profit, gain, benefit or advantage together with all devices,
machines, vehicles and appurtenances which is conducted on premises
within the Town.
***
PLACE OF BUSINESS. A premises within the Town where a licensee
conducts business. Only one (1) premises owned and operated by a shared
services business shall be considered a place of business and subject to
licensing requirements pursuant to this Chapter.
***
SHARED DOCKING STATION. An unstaffed structure at a fixed location
in the Town from which shared transportation systems may be accessed,
including, without limitation, bicycles and scooters.
SHARED SERVICES BUSINESS.A business operating within the Town
that provides products through self-service locations on premises
throughout the Town.
Section 2.Section 4-1-3 of the Vail Town Code is hereby repealed in its entirety
and reenacted as follows:
§ 4-1-3: LICENSE REQUIRED.
It is unlawful for any person to maintain, operate, conduct or engage in any
business activity, including a shared services business, within the Town, or
to use in connection with a business any vehicle, premises, machine or
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device without having first obtained a business license pursuant to this
Chapter. A business license is required for each place of business.
Section 3.If any part, section, subsection, sentence, clause or phrase of this
ordinance is for any reason held to be invalid, such decision shall not affect the validity of
the remaining portions of this ordinance; and the Council hereby declares it would have
passed this ordinance, and each part, section, subsection, sentence, clause or phrase
thereof, regardless of the fact that any one or more parts, sections, subsections,
sentences, clauses or phrases be declared invalid.
Section 4.The Council hereby finds, determines and declares that this
ordinance is necessary and proper for the health, safety and welfare of the Town and the
inhabitants thereof.
Section 5.The amendment of any provision of the Town Code as provided in
this ordinance shall not affect any right which has accrued, any duty imposed, any
violation that occurred prior to the effective date hereof, any prosecution commenced, nor
any other action or proceeding as commenced under or by virtue of the provision
amended. The amendment of any provision hereby shall not revive any provision or any
ordinance previously repealed or superseded unless expressly stated herein.
Section 6.All bylaws, orders, resolutions and ordinances, or parts thereof,
inconsistent herewith are repealed to the extent only of such inconsistency. This repealer
shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof,
theretofore repealed.
INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED
PUBLISHED ONCE IN FULL ON FIRST READING this _____ day of ___________, 2024
and a public hearing for second reading of this Ordinance set for the _____day of
______________, 2024, in the Council Chambers of the Vail Municipal Building, Vail,
Colorado.
_____________________________
Travis Coggin, Mayor
ATTEST:
____________________________
Stephanie Kauffman, Town Clerk
READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED
this ___ day of ______________, 2024.
_____________________________
Travis Coggin, Mayor
ATTEST:
____________________________
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Stephanie Kauffman, Town Clerk
347
AGENDA ITEM NO. 7.6
Item Cover Page
DATE:December 3, 2024
TIME:5 min.
SUBMITTED BY:Lauren Noll, Finance
ITEM TYPE:Ordinance
AGENDA SECTION:Public Hearings (7:20pm)
SUBJECT:Ordinance No. 22, Series of 2024, Second Reading, An Ordinance
Amending Sections 4-3-1-2 and 4-3-3-6 of the Vail Town Code
Concerning Sales Tax Exceptions for Essential Hygiene
Products (7:55pm)
SUGGESTED ACTION:Approve, approve with amendments, or deny Ordinance No. 22,
Series of 2024 upon second reading.
PRESENTER(S):Lauren Noll, Revenue Manager
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
No. 20, 21, and 22, Series 2024 Memo - Code Updates
Hygiene Products - O112124
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Town of Vail Page 1
Memorandum
To:Town Council
From:Finance Department
Date:December 3, 2024
Subject:Ordinance No. 20, Series 2024, an ordinance updating construction use tax
code; Ordinance No. 21, Series 2024, an ordinance updating business licensing
code; and Ordinance No. 22, Series 2024, an ordinance updating sales tax code
There have been no changes since the first reading on November 19
th, other than the addition of
an effective date of 01/01/2025 for sales tax exempt products for Ordinance No. 22, Series 2024.
I.PURPOSE
The purpose of Ordinances No. 20, 21, and 22, Series 2024 is to amend the following
sections of the Vail Town Code:
- Title 2, Chapter 8 regarding time requirements for construction use tax refunds
of construction use tax paid
- Title 4, Chapter 1 regarding business licensing requirements for certain
businesses who operate shared services
-Title 4, Chapter 3 regarding the exemption of essential hygiene products such
as diapers and period products from the town 4.5% sales tax
II.DISCUSSION
Ordinances No. 20, 21, and 22, Series 2024 provides a variety of updates to the Town’s
Code.
USE TAX UPDATE
In 2024, Town staff implemented a construction use tax reconciliation process for
projects with a total valuation of $100,000 or more. Through the reconciliation process
a taxpayer may be eligible for a refund. The existing construction use tax code language
mandates a use tax refund to be made within 60 days after issuance of the building
permit if paid under dispute or within 60 days after certificate of occupancy for deed
restricted employee housing units. Staff recommends updating the code to allow for
refunds within 90 days. 90 days provides contractors additional time to gather
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Town of Vail Page 2
paperwork required for the reconciliation, including invoices and job cost reports. This is
also in line with peer communities.
Adoption of Ordinance No. 20, Series 2024 will update the Vail Town Code, to allow
refunds within 90 days instead of the current 60 days.
BUSINESSS LICENSING
In Title 4, Chapter 1 this ordinance provides an update to the Town’s business licensing
code in response to ambiguity of business licensing requirements for shared services
business such as a bike share program or a future car share program. The Town’s code
requires businesses to maintain a separate business license for each physical location
in Vail. For the bike share program, this meant obtaining a license for each docking
station throughout the town. However, because this is a relatively new business model,
the code did not specifically address this type of operation. Staff believed that requiring
a license for each docking station was not in line with the intended spirit of the code and
has only required one license for the bike share program.
Town staff also anticipates future businesses with similar models to the bike share
program where transportation systems are rented and returned via mobile interface to
an unstaffed or not primarily staffed location in Vail. To clarify Town Code, a definition
for “place of business” and “shared services business” is included in the proposed
ordinance. The definition of “business” is updated to include devices, machines,
vehicles, and appurtenances.
The adoption of Ordinance No. 21, Series 2024, will update the town’s code to clearly
define "place of business," thereby supporting business licensing practices. It will also
eliminate any ambiguity regarding licensing requirements and zones for these shared
services type businesses.
SALES TAX
Ordinance No. 22, Series 2024 includes an exemption from the 4.5% sales tax for
period and incontinence products. In 2022 the Colorado State Assembly passed
legislation to exempt these products effective January 1, 2023. The legislation did not
require cities and counties to follow suit; however, many cities and counties across
Colorado have already exempted these products including Eagle County and the Town
of Avon.
Would Council like to include an exemption in the town’s sales tax code to exempt
period and incontinence products from the town’s 4.5% sales tax?
Should Council approve this change, staff recommends making this exemption effective
January 1, 2025.
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Town of Vail Page 3
III.ACTION REQUESTED FROM COUNCIL
Staff requests that Council approve or approve with amendments Ordinances No. 20,
21, and 22, Series 2024 upon 2
nd readings.
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ORDINANCE NO. 22
SERIES OF 2024
AN ORDINANCE AMENDING SECTIONS 4-3-1-2 AND 4-3-3-6 OF THE
VAIL TOWN CODE CONCERNING SALES TAX EXCEPTIONS FOR
ESSENTIAL HYGIENE PRODUCTS
WHEREAS, pursuant to House Bill 22-1055, the State of Colorado created a tax
exemption from State sales tax for certain essential hygiene products, including
"incontinence products and diapers" and "period products"; and
WHEREAS, the Town wishes to amend Sections 4-3-1-2 and 4-3-3-6 to provide
exemptions for these items from Town sales tax.
NOW, THEREFORE BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF VAIL, COLORADO THAT:
Section 1.Section 4-3-1-2 of the Vail Town Code is hereby amended by the
addition of the following definitions, to appear in alphabetical order:
INCONTINENCE PRODUCTS AND DIAPERS. Absorbent cloth or
disposable products worn by humans who are incapable of, or have
difficulty, controlling their bladder or bowel movements.
PERIOD PRODUCTS. Consumer products used to manage menstruation.
Section 2.Section 4-3-3-6 of the Vail Town Code is hereby amended as follows:
§ 4-3-3-6. EXEMPTIONS.
***
(S)The "sale of food" as defined in 7 U.S.C. § 2012(g),as of, and as it
may be amended after October 1, 1987, that is purchased by the medium
of exchange commonly known as "food stamps", and the "sale of food" as
defined in or pursuant to 42 U.S.C. § 1786, as of, and as it may be amended
after, October 1, 1987, that is purchased with vouchers, checks or similar
certificates of exchange for the special supplemental food program for
women, infants and children; and
***
(U)Incontinence products and diapers; and
(V)Period products.
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Section 3.The Town Council hereby finds, determines and declares that this
ordinance is necessary and proper for the health, safety and welfare of the Town and the
inhabitants thereof.
Section 4.The amendment of any provision of the Vail Town Code as provided
in this ordinance shall not affect any right which has accrued, any duty imposed, any
violation that occurred prior to the effective date hereof, any prosecution commenced, nor
any other action or proceeding as commenced under or by virtue of the provision
amended. The amendment of any provision hereby shall not revive any provision or any
ordinance previously repealed or superseded unless expressly stated herein.
Section 5.All bylaws, orders, resolutions and ordinances, or parts thereof,
inconsistent herewith are repealed to the extent only of such inconsistency. This repealer
shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof,
theretofore repealed.
Section 6.This ordinance shall become effective on January 1, 2025.
INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED
PUBLISHED ONCE IN FULL ON FIRST READING this ___ day of ______________,
2024 and a public hearing for second reading of this Ordinance set for the _____day of
______________, 2024, in the Council Chambers of the Vail Municipal Building, Vail,
Colorado.
_____________________________
Travis Coggin, Mayor
ATTEST:
____________________________
Stephanie Kauffman, Town Clerk
READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED
this ___ day of ______________, 2024.
_____________________________
Travis Coggin, Mayor
ATTEST:
____________________________
Stephanie Kauffman, Town Clerk
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