HomeMy WebLinkAbout2025-01-07 Agenda and Supporting Documentation Town Council Evening Meeting1.Call to Order (6:00pm)
2.Public Participation (6:00pm)
2.1 Public Participation (10 min.)
3.Any action as a result of Executive Session (6:10pm)
4.Consent Agenda (6:10pm)
4.1 December 3, 2024 TC Meeting Minutes
4.2 December 17, 2024 TC Meeting Minutes
4.3 Resolution No. 1, Series of 2025, A Resolution Adopting
the Town's Website as the Town's Posting Location
Approve, approve with amendments, or deny Resolution No. 1,
Series of 2025.
Background: C.R.S. Section 24-6-402(2)(III), a local public
body shall deemed to have given full and timely notice, with
specific agenda information if available, no less than twenty-
four hours prior to holding of the meeting on a public website
of the local body. The notice must be accessible at no charge
to the public, and the local body, shall , to the extent feasible,
make the notices searchable by type of meeting, date of
meeting, time of meeting, agenda contents and any other
category deemed appropriate by the local public body.
4.4 Resolution No. 2, Series of 2025, A Resolution Approving
VAIL TOWN COUNCIL MEETING
Evening Session Agenda
Vail Town Council Chambers and virtually by Zoom.
Zoom meeting link: https://vail.zoom.us/webinar/register/WN_ooZcIS_SQ9mcc646pD-I5A
6:00 PM, January 7, 2025
Notes:
Times of items are approximate, subject to change, and cannot be relied upon to determine what time
Council will consider an item.
Public comment will be taken on each agenda item.
Public participation offers an opportunity for citizens to express opinions or ask questions regarding town
services, policies or other matters of community concern, and any items that are not on the agenda.
Please attempt to keep comments to three minutes; time limits established are to provide efficiency in
the conduct of the meeting and to allow equal opportunity for everyone wishing to speak.
Public Participation
120324 TC Meeting Minutes
121724 TC Meeting Minutes.pdf
2025-01 A Resolution Adopting the Town's Website as the Town's Posting Location
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a First Amendment to Lease between the Town of Vail and
the Children's Garden of Learning
Approve, approve with amendments, or deny Resolution No. 2,
Series of 2025.
4.5 Contract Award to Hallmark Inc for the Ford Park
Retractable Bollard Project
Authorize the Town Manager to enter into an agreement, in a
form approved by the Town Attorney, with Hallmark Inc. for the
Ford Park Retractable Bollard Project, in an amount, not to
exceed $300,000.00.
Background: The Town has budgeted to install two retractable
bollards at the entrance to East Betty Ford Way in Ford Park to
better control vehicles from entering Ford Park.
5.Adjournment (6:10pm)
Resolution 2 2025 CGL FIRST AMENDMENT
CGL 1st Amend-A122024
Council Memo 1-7-25
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website
www.vail.gov. All Town Council meetings will be streamed live by High Five Access Media and available
for public viewing as the meeting is happening. The meeting videos are also posted to High Five Access
Media website the week following meeting day, www.highfivemedia.org.
Please call 970-479-2460 for additional information. Sign language interpretation is available upon
request with 48 hour notification dial 711.
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AGENDA ITEM NO. 2.1
Item Cover Page
DATE:January 7, 2025
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Citizen Participation
AGENDA SECTION:Public Participation (6:00pm)
SUBJECT:Public Participation (10 min.)
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Public Participation
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From:Jay Jamison
To:Dave Chapin; Pete Seibert; Jonathan Staufer; Travis Coggin; Barry Davis; Sam Biszantz; Reid Phillips
Cc:PublicInputTownCouncil
Subject:Clarification and Request for Dialogue on Gore Creek Promenade Refurbishment Project
Date:Sunday, January 5, 2025 3:00:59 PM
Dear Vail Town Council Members,
I hope this message finds you well. My name is Jay Jamison, and I serve as the Board President for the
Village Center Association, the largest condominium association in Vail Village. I am writing regarding the
proposed Gore Creek Promenade refurbishment project.
According to the Gore Creek Promenade project website, the project is slated for a design decision during
your upcoming meeting this Tuesday. However, the official agenda for the Council meeting does not
include this topic as an agenda item, which has created some uncertainty.
Homeowners at Village Center only recently became aware of the current plans for the refurbishment
project. We have significant concerns about the design and its potential impacts on the broader Vail Village
as well as our community. While some owners have submitted public comments outlining these issues, we
feel strongly that these concerns merit further discussion and collaboration before any final decision is
made.
I plan to attend Tuesday’s meeting and will provide comments during the public forum. However, I would
like to respectfully request that the Council consider delaying any vote or decision on this project to allow
for additional dialogue with stakeholders like our association and others in the community who will be
directly affected. We believe this approach would ensure a more thoughtful and inclusive decision-making
process.
Thank you for your attention to this matter. I look forward to seeing you Tuesday.
Respectfully,
Jay
Jay Jamison
President, Village Center Association
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From:Matt Curry
To:Council Dist List
Subject:Do not increase rental fee
Date:Friday, December 27, 2024 6:30:22 PM
This is out of control. The Town of Vail already has enough revenue avenues, fees and taxes.
Sent from my iPhone
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From: Diana Manion <majmanmd@icloud.com>
Sent: Wednesday, January 8, 2025 7:28 AM
To: Council Dist List <towncouncil@vailgov.com>
Subject: Concerns Regarding Short-Term Rental Fee
Dear Vail Town Council,
I am writing to express my concerns
regarding the proposed short-term rental
fee of $1,200 per sleeping area. While I
understand the intention behind
addressing the housing challenges faced
by our local workforce, this measure
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If the true intention is to create more
housing, I encourage the council to focus
on individuals who own homes valued at
over $6 million that are neither used by
the owners nor ever rented out.
Introducing a higher tax bracket for
these properties could generate
significant revenue without placing an
undue burden on smaller property
owners. These individuals, who likely
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affordable long-term rentals could be a
more constructive path forward.
Thank you for your attention to this
matter. I look forward to seeing how the
council plans to address this important
issue.
Sincerely,
Diana Manion
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From:Marla Music
To:Council Dist List
Subject:No on Vail Ordinance 24, please from a VRC owner
Date:Monday, December 23, 2024 7:17:25 AM
Dear Vail Town Council,
I am a 69 year old retiree. I am a partial owner of a three bedroom townhouse in the Vail
Racquet Club.
We built child size bunk beds in the original laundry room. That small room is never rented as
our skis are also stored there as well. The club requires a pull out couch in the living room. It
is my understanding that ordinance 24 would therefore impose taxation of 5 total sleeping
areas for our modest Unit L3, VRC.
My family first purchased our beloved retreat in 1988. We continue to use and share our unit
with family and friends but also participate in the rental pool to help cover taxes, insurance
and upkeep of the unit.
The proposed Ordinance 24 is exorbitant new taxation which will impose a great hardship on
me and my family. At the very least it should not be applied to operations such as the Vail
Racquet Club. You'll end up with less modest rental availability, less skier and hiker days and
it will be a vicious cycle of decreasing prosperity for the more common people who love Vail
too.
Thank you for your service to the community.
Marla Dawn Music
7788 East Severn Drive
Denver, CO 80230
303.478.2723
Sent from my iPhone
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From:Jessica Knauf
To:Council Dist List
Subject:Opposition to STR fees proposed with Ordinance 24
Date:Sunday, December 22, 2024 10:57:36 AM
Dear Vail Town Council,
I am writing to comment on the dramatic increase in STR fees proposed with Ordinance 24. I
own a unit at the Vail Racquet Club and rent it as part of the Vail Racquet Club’s short-term
rental program. Because I enjoy spending time in my Vail home and being a part of the
community, I am not able to rent my home on a longer-term basis. The large fee increase you
are considering would cause me to re-evaluate offering my home for vacation rentals, as even
now revenue is supplementary and covers only a small percentage of my overall costs of
ownership. STR units are an important segment of the Vail economy. Passing this Ordinance
would be detrimental to STR owners and may result in negative impacts to Vail’s rental
inventory and sales tax collections. I urge you to vote no on the proposed Ordinance and to
instead consider other more balanced approaches if additional funds are needed to support
affordable housing initiatives.
Sincerely,
Jess Knauf
VRC Unit 1-13
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From:Solomon, David
To:Council Dist List
Subject:Request for Delay and Further Discussion on STR Fee Increases
Date:Thursday, December 26, 2024 11:46:06 AM
Dear Council Members,
I am writing in response to the proposed dramatic increase in STR fees and potential changes to the
lodging tax. While I understand the intention behind this proposal to fund affordable employee
housing, I have concerns about the timing and the substantial financial burden it will place on STR
operators and property owners.
The proposed fee increases represent a significant escalation that could drastically impact
operations, guest pricing, and owner satisfaction. Similarly, the fees for off-site STRs are
disproportionately affecting homeowners who rely on third-party management services. These
increases will result in substantial cost hikes that will likely be passed on to guests, potentially
reducing Vail’s competitiveness as a tourist destination and impacting overall occupancy rates and
town sales tax revenue.
Off-site STR owners may face particular challenges, as many are individual homeowners who are
already dealing with increasing operational costs and taxes. These drastic fee increases could
disincentivize STR participation altogether, leading to fewer rental options and potentially harming
the local economy.
Moreover, the current timeline for implementing these changes feels rushed, especially given the
long-term implications for property owners, guests, and the broader STR ecosystem. Instead of
imposing such significant fee increases, I respectfully recommend that the council:
1. Delay the decision to allow for further discussion and stakeholder input.
2. Conduct an updated housing study to assess the current need and identify alternative
solutions.
3. Explore more equitable funding options, such as increasing the Lodging Tax, which
would distribute the cost burden across a broader base rather than targeting STRs
exclusively.
Thank you for considering this feedback. I ask that you reconsider the scope and scale of the
proposed changes to ensure a balanced approach that supports affordable housing without
disproportionately impacting STR operators and owners.
Sincerely,
David Solomon
Owner of unit 406
The Wren
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From:Annette Fiore
To:Council Dist List
Subject:Short Term Rental Fee
Date:Saturday, December 28, 2024 8:01:43 AM
Dear members of the Town Council,
First, thank you for your service to the town of Vail.
The proposal for raising the short term rental fee for units in the town of vail is short sighted,
and will have far reaching, longer term consequences to the town.
This proposal suggests a minimum increase of 2,300%. That increase is, quite frankly,
unconscionable. No property owner can budget or plan for a change in their expenses to this
extreme degree. This increase is even more drastic if you consider that it includes a per
bedroom basis -- thereby further multiplying that increase.
Perhaps in suggesting this measure, your intention was that such costs could be "passed on" to
the renter. That is NOT the way that economic markets work, though we would love it to
work that way. In fact, if owners were to increase their rates to compensate for this additional
expense, demand for rentals will drop. People will choose to drive to Vail rather than stay in
Vail. This will not only affect tourism, but also traffic, and business. One of the beautiful
attractions of Vail is the walkability of it. People come to stay; they ditch their car, and they
walk to restaurants and shops. If people do not stay in Vail because the cost is too high,
business will be negatively affected.
Property values will also eventually be impacted. This additional, unplanned expense on
property owners will cause many to sell their property. The "economics" of owning that asset
will demand its sale. However, who will buy, when a prospective owner cannot cover the
costs of ownership given the additional costs, and inability to recoup those costs.
Understandably, this decision was intended to eliminate some budget deficiency. I would
strongly recommend that the council review the potential hazards of such a move. The
ultimate costs of this decision will certainly, and greatly outstrip any short term gain created
by enacting it. This plan is a dangerously bad one.
Very kindest regards,
Annette Caruso Fiore
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From:David Caveness
To:Council Dist List
Subject:Short Term Rental Fee
Date:Sunday, December 22, 2024 5:35:47 PM
To Whom It May Concern:
As a property owner in the town of Vail I am extremely disappointed with the recent vote. I implore you to
reconsider your position.
Your failure to represent the current property owners vs. future citizens is unconscionable. Your continued
“wokeness” is disgusting and an embarrassment to the Town of Vail.
Taxation on a selected type of property owner to support your social issues is an attack on property owners rights
and fundamentally wrong.
The property owners you have attacked with this ordinance I’ll not stand by without a response. We will organize,
raise funds, and fight your reelection with our growing voice.
Shame on you and your wokeness!
David Caveness, 12 year Town of Vail property owner
Sent from my iPhone
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From:Joshua Bockian
To:Council Dist List
Subject:Short term rental fee increase
Date:Friday, December 27, 2024 5:16:59 PM
I am writing to express my concern and disapproval of the proposed short term rental fee increase from $50 per
bedroom annually to $1200 annually. A 24 times increase is outrageous. In addition to being exorbitant, it puts a
tremendous hardship on individual unit owners who are having a hard enough time showing an annual profit or even
breaking even. It may also have the unintended consequences of depressing the real estate market.
We enjoy living part time in Vail and our ability to rent out our unit when we are not there makes this possible. such
a rental fee increase would definitely be a hardship for us and could possibly necessitate our selling our unit. I am
sure others may feel the same way. If a fee increase is necessary it should be a reasonable amount. Please reconsider
the proposed fee increase.
Sincerely,
Joshua Bockian
300 E. Lyons Head Circle
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From:GUILLERMO VELASCO
To:Council Dist List
Subject:Short Term Rental Fee
Date:Saturday, December 28, 2024 9:53:45 AM
Dear Town of Vail,
I am a lucky homeowner in Vail and have been since 1999. I also rent my condos
when I'm not in town in order to help me maintain the ever increasing costs of
maintenance and living.
Today I am learning you are considering increasing the current $50 per unit annual
short term rental fee to $1,000 to $2,000 per bedroom per year. I am hearing you are
settling into a figure of $1,200 per bedroom per year. In my case, I have a 2 bedroom
condo, which would translate into a 4800% increase!!! That is an outrageous
increase and I am oppose to it. While I don't disgaree to an increase given the
inflation, I would agree to something like 5% to 10% maximum.
Sincerely
Guillermo Velasco
Owner at Vail International unit 102 and 105
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From:S
To:Council Dist List
Subject:Short term Rental fee
Date:Saturday, December 28, 2024 4:21:28 AM
Hello
We have owned a condo in vail for quite a while
I would like to express my displeasure with this council for considering raising or adding to another fee
I have watched all forms of government raise and add new fees
I am sure with inflation governments are flush with money since sales tax income has really boomed along with
increased property tax
If this tax is imposed you will loose my vote
Regards
David Fox
Sent from my iPhone
17
From:Naomi Bockian
To:Council Dist List
Subject:STR Fee Change Proposal
Date:Monday, December 30, 2024 8:02:31 AM
Naomi Bockian
300 E Lionshead Circle #107
Vail, CO 81657
(617) 233.1117
December 30, 2024
Vail Town Council
75 S. Frontage Road
Vail, CO 81657
Dear Members of the Vail Town Council,
I am writing as a second homeowner in Vail to express my deep concern regarding the
proposed increase in short-term rental (STR) fees from the current $50 per unit per year to
$1,200 per bedroom per year, set to take effect in June 2025. While I understand the
Council’s goal of addressing affordable housing challenges, I believe such a steep increase
will have significant unintended consequences that could negatively impact homeowners,
the local economy, and the Vail community as a whole.
Like many others, I am only able to maintain my second home in Vail by renting it out when
I am not using it. The proposed fee increase would dramatically raise the cost of ownership,
making it more challenging to keep my property in Vail. This is not simply a matter of
passing the added expense on to renters; it fundamentally increases the financial burden of
owning property in Vail year over year.
I also want to highlight that my ability to use my property during the off-seasons, when I visit
Vail as a second home for approximately half of the year, directly contributes to the local
economy. As a frequent visitor, I spend money on groceries, dining out, and shopping in
Vail’s retail stores, adding consistent revenue to the community even when tourism activity
may be lower. These contributions, along with those of other second homeowners, are part
of what sustains Vail’s businesses year-round.
I recognize and support efforts to address affordable housing for locals, but such a
substantial fee increase risks undermining the delicate balance that enables property
owners like myself to contribute to the community and local economy. Short-term rentals
play a vital role in supporting tourism, providing diverse accommodation options, and
contributing to local businesses. An excessive fee increase could drive some homeowners
to sell, potentially reducing the availability of vacation rentals and impacting tourism
revenue.
I urge the Council to consider the following alternatives that would better balance the need
for affordable housing with the sustainability of homeownership:
• Incremental Fee Increases: Gradually increasing the STR fee over several years to ease
the burden on property owners while still generating additional revenue.
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• Tiered Fees: Implementing a tiered structure based on rental income or usage, so
smaller-scale owners are not disproportionately affected.
I respectfully ask that the Council reconsider the proposed fee structure and evaluate more
balanced approaches that account for the contributions of second homeowners to Vail’s
vibrant community and economy. Together, we can find a solution that supports affordable
housing goals without imposing prohibitive costs on property owners who love and invest in
Vail.
Thank you for your time and consideration. I look forward to your thoughts and remain
committed to supporting Vail as a thriving, inclusive community.
Sincerely,
Naomi Bockian
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AGENDA ITEM NO. 4.1
Item Cover Page
DATE:January 7, 2025
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Consent Agenda
AGENDA SECTION:Consent Agenda (6:10pm)
SUBJECT:December 3, 2024 TC Meeting Minutes
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
120324 TC Meeting Minutes
20
Town Council Meeting Minutes of December 3, 2024. Page 1
Vail Town Council Meeting Minutes
Tuesday, December 3, 2024
6:00 P.M.
Vail Town Council Chambers
The meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor
Coggin.
Members present: Travis Coggin, Mayor
Barry Davis, Mayor Pro Tem
Pete Seibert
Jonathan Staufer
Dave Chapin
Reid Phillips
Samantha Biszantz
Staff members present: Russell Forrest, Town Manager
Kathleen Halloran, Deputy Town Manager
Matt Mire, Town Attorney
Stephanie Kauffman (Bibbens), Town Clerk
1. Call to Order
2. Proclamations
Proclamations began at time stamp 0:00:26 on the High Five video.
2.1 Proclamation No. 08, Series of 2024 "Who Vail Day"
Council read proclamation into the record.
2.2 Proclamation No. 09, Series of 2024, Callum Edward "Ralph" Stober Day
Council read proclamation into the record.
3. Public Participation
Public Participation began at time stamp 0:06:24 on the High Five video.
Jonathan Levine of Vail Black Car explained there was a problem with the transportation ordinance
and that not being allowed in certain areas, especially in the evening, creates unsafe conditions and
felt that the change in ordinance could have been communicated with more advanced notice.
4. Any action as a result of Executive Session.
There was none.
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Town Council Meeting Minutes of December 3, 2024. Page 2
5. Consent Agenda
Consent agenda began at time stamp 0:10:37 on the High Five video.
5.1 November 5, 2024 TC Meeting Minutes
5.2 November 19, 2024 TC Meeting Minutes
5.3 Resolution No. 55, Series of 2024, A Resolution Approving a Town of Vail Policy for
the Use of Town Property
Approve, approve with amendments, or deny Resolution No. 55, Series of 2024.
Background: Town of Vail staff has developed a Use of Town Property policy to be adopted by
resolution.
5.4 Contract Award to C&C Plumbing and Heating for Vail Transportation Center Air
Handler Upgrade
Authorize the Town Manager to enter into an agreement, in a form approved by the Town
Attorney, with C&C Plumbing and Heating for the Vail Transportation Center Air Handler
Upgrade, in an amount not to exceed $229,000.00.
Background: The air handler on the third floor of the Vail Transportation Center, which provides
heat to the Transit Office, La Cantina, lobby, locker rooms, and restrooms is in need of an
upgrade.
Davis made a motion to approve the consent agenda as read; Staufer seconded motion passed
(7-0).
6. Action Items
Discussion for East West Partners for West Lionshead Master Plan contract award began at
time stamp 0:11:01 on the High Five video.
6.1 Contract Award to East West Partners for West Lionshead Master Plan
Presenter(s): Russell Forrest, Town Manager
Authorize the Town Manager to enter an agreement, in a form approved by the Town Attorney,
with East West Partners for the West Lionshead Master Plan, in an amount not to exceed
$150,000.00.
Background: The purpose of this item is to prove an update to the Town Council regarding
progress on moving forward with the West Lionshead Master Plan and to request a motion to
have the Town Manager enter into a contract with East West Partners.
Staufer made a motion to approve; Chapin seconded; motion passed (7-0).
22
Town Council Meeting Minutes of December 3, 2024. Page 3
Discussion for ProPhoenix Public Safety Software contract award began at time stamp 0:15:05
on the High Five video.
6.2 Contract Award to ProPhoenix for Public Safety Software
Presenter(s): Chief Ryan Kenney, Vail Police Department
Authorize the Town Manager to enter into an agreement, in a form approved by the Town
Attorney, with ProPhoenix for public safety software, in an amount not to exceed $750,000.00.
Background: After an RFP process, the Vail Police Department and participating agencies
would like to upgrade their Record Management Software with a change in vendor. This budget
request is included in the supplemental Ordinance No. 23, Series of 2024.
Davis made a motion to approve; Staufer seconded motion passed (7-0).
Discussion for Ordinance No.23, Series of 2024, first reading, began at time stamp 0:19:12 on
the High Five video.
6.3 Ordinance No. 23, Series of 2024, First Reading, an Ordinance Making Budget
Adjustments to the Town of Vail General Fund, Capital Projects Fund, Real Estate
Transfer Tax Fund, Housing Fund, Dispatch Services Fund, Heavy Equipment Fund,
Residences at Main Vail Fund, and Timber Ridge Fund of the 2024 Budget for the Town of
Vail, Colorado; and Authorizing the Said Adjustments as Set Forth Herein; and Setting
Forth Details in Regard Thereto
Presenter(s): Carlie Smith, Finance Director and Jake Shipe, Budget Analyst
Approve, approve with amendments, or deny Ordinance No.23, Series of 2024 upon first
reading.
Background: This ordinance is to make supplemental appropriations and adjustments to the
2024 budget. Please see the attached memo for an overview of the proposed adjustments to
revenues and expenditures.
Davis made a motion to approve with the condition that RETT payback is reflected before
second reading; Chapin seconded motion passed (7-0).
7. Public Hearings
Discussion for Ordinance No. 17, Series of 2024, second reading, began at 0:31:28 on the High
Five video.
7.1 Ordinance No. 17, Series of 2024, Second Reading, An Ordinance Amending Title 7 of
the Vail Town Code Regarding Pedestrian Mall Areas and Loading Docks in the Town
Presenter(s): Deputy Chief Justin Liffick, Vail Police Department
23
Town Council Meeting Minutes of December 3, 2024. Page 4
Approve, approve with amendments, or deny Ordinance No. 17, Series of 2024 upon second
reading.
Background: The Loading & Delivery Program has been in operation for over two years. During
this time, we have made changes to operational procedures as we learn to be more efficient.
Public comment was called, there was none.
Staufer made a motion to approve; Davis seconded motion passed (7-0).
Discussion for Ordinance No. 18, Series of 2024, second reading, began at 0:32:43 on the High
Five video.
7.2 Ordinance No. 18, Series of 2024, Second Reading, Annual Appropriation Ordinance:
Adopting a Budget and Financial Plan and Making Appropriations to Pay the Costs,
Expenses, and Liabilities of the Town of Vail, Colorado, for its Fiscal Year January 1,
2025 through December 31, 2025
Presenter(s): Carlie Smith, Finance Director and Jake Shipe, Budget Analyst
Approve, approve with amendments, or deny Ordinance No.18, Series of 2024 upon second
reading.
Background: Prior to today's second reading, staff held several meetings to gather feedback
from Council on preliminary budget assumptions and proposals. On November 19th, staff
presented the first reading of the Town Manager's budget for Council's review. Please see
attached memo for a summary of changes since the First Reading.
Public comment was called, there was none.
Davis made a motion to approve; Seibert seconded motion passed (7-0).
Discussion for Ordinance No. 19, Series of 2024, second reading, began at 0:51:06 on the High
Five video.
7.3 Ordinance No. 19, Series of 2024, Second Reading, An Ordinance Providing for the
Levy Assessment and Collection of Town Ad Valorem Property Taxes Due for the 2024
Tax Year and Payable in the 2025 Fiscal Year
Presenter(s): Carlie Smith, Finance Director
Approve, approve with amendments, or deny Ordinance No. 19, Series of 2024, upon second
reading.
Background: This item is to authorize the collection of property taxes for 2025.
Public comment was called, there was none.
24
Town Council Meeting Minutes of December 3, 2024. Page 5
Staufer made a motion to approve; Davis seconded motion passed (7-0).
Discussion for Ordinance No. 20, Series of 2024, second reading, began at 0:53:11 on the High
Five video.
7.4 Ordinance No. 20, Series of 2024, Second Reading, An Ordinance Amending Section
2-8-13 of the Vail Town Code Concerning Use Tax Refunds
Presenter(s): Lauren Noll, Revenue Manager
Approve, approve with amendments, or deny Ordinance No. 20, Series of 2024 upon second
reading.
Background: This ordinance will amend Title 2, Chapter 8 regarding time requirements for
construction use tax refunds of construction use tax paid.
Public comment was called, there was none.
Davis made a motion to approve; Staufer seconded motion passed (7-0).
Discussion for Ordinance No. 21, Series of 2024, second reading, began at 0:54:15 on the High
Five video.
7.5 Ordinance No. 21, Series of 2024, Second Reading, An Ordinance Amending Sections
4-1-2 and 4-1-3 of the Vail Town Code Regarding Business Licenses
Presenter(s): Lauren Noll, Revenue Manager
Approve, approve with amendments, or deny Ordinance No. 21, Series of 2024 upon second
reading.
Background: This ordinance will amend Title 4, Chapter 1, regarding business licensing for
certain businesses who operate shared services.
Public comment was called, there was none.
Staufer made a motion to approve; Chapin seconded motion passed (7-0).
Discussion for Ordinance No. 22, Series of 2024, second reading, began at 0:55:34 on the High
Five video.
7.6 Ordinance No. 22, Series of 2024, Second Reading, An Ordinance Amending Sections
4-3-1-2 and 4-3-3-6 of the Vail Town Code Concerning Sales Tax Exceptions for Essential
Hygiene Products
Presenter(s): Lauren Noll, Revenue Manager
25
Town Council Meeting Minutes of December 3, 2024. Page 6
Approve, approve with amendments, or deny Ordinance No. 22, Series of 2024 upon second
reading.
Background: This ordinance will amend Title 4, Chapter 3, regarding the exemption of essential
hygiene products such as diapers and period products from the town 4.5% sales tax.
Public comment was called.
Tim McMahon, resident of Avon, gave accolades to Mary Za, from the Town of Vail, that
brought this issue to his attention.
Staufer made a motion to approve; Davis seconded motion passed (7-0).
There being no further business to come before the council, Staufer moved to adjourn
the meeting; Davis seconded motion passed (7-0), meeting adjourned at 6:57pm.
Respectfully Submitted,
Attest: __________________________________
Travis Coggin, Mayor
______________________________
Stephanie Kauffman, Town Clerk
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AGENDA ITEM NO. 4.2
Item Cover Page
DATE:January 7, 2025
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Consent Agenda
AGENDA SECTION:Consent Agenda (6:10pm)
SUBJECT:December 17, 2024 TC Meeting Minutes
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
121724 TC Meeting Minutes.pdf
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Town Council Meeting Minutes of December 17, 2024. Page 1
Vail Town Council Meeting Minutes
Tuesday, December 17, 2024
6:00 P.M.
Vail Town Council Chambers
The meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor
Coggin.
Members present: Travis Coggin, Mayor
Barry Davis, Mayor Pro Tem
Pete Seibert
Jonathan Staufer
Dave Chapin
Reid Phillips
Samantha Biszantz
Staff members present: Russell Forrest, Town Manager
Kathleen Halloran, Deputy Town Manager
Matt Mire, Town Attorney
Stephanie Kauffman (Bibbens), Town Clerk
1. Call to Order
2.Public Participation
Public Participation began at time stamp 0:00:06 on the High Five video.
Mark Gordon thanked the Town Council for moving forward with the West Lionshead planning
process and asked for a total cost for the Booth Heights parcel.
Robert Rosen, Lorenza Chico, Janie Lipnick, and Scott Wagner, members of the Cascade
Village Metro District, voiced their concerns of the proposed redevelopment of Cascade Area A.
Mr. Miguel, and Carlos Cardenas, representatives of the Liftside Condominiums, also voiced
their concerns regarding the proposed redevelopment of Cascade Area A.
Tim McMahon, resident of Avon, reiterated a request he has made at previous council meetings
regarding a police or other security presence at the Vail Transportation Center.
Kate Grattan, new General Manager of the Sebastian, explained the removal of the drop-off
location at Hanson Ranch Road has negatively affected their guests’ experience.
3.Any action as a result of Executive Session.
There was none.
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Town Council Meeting Minutes of December 17, 2024. Page 2
4.Consent Agenda
Consent agenda began at time stamp 0:23:25 on the High Five video.
4.1 Resolution No. 56, Series of 2024, A Resolution Approving an Intergovernmental
Agreement for the Funding of the Eagle County Victim Services Unit
Approve, approve with amendments, or deny Resolution No. 56, Series of 2024.
Background: The Eagle County Sheriff's Office provides services to victims through three
trained victim services advocates. This is a valuable service the Vail Police Department would
like to continue to provide for our residents and guests.
4.2 Resolution No. 57, Series of 2024, A Resolution Adopting an Opportunity Statement
and Goals for Future Redevelopment of Cascade ‘Area A’
Approve, approve with amendments, or deny Resolution No. 57, Series of 2024.
Background: The Town Council wishes to adopt an opportunity statement with goals for the
future Cascade Area A project.
4.3 Contract Award to 4240 Architecture for Vail Transportation Center Expansion
Planning & Design
Authorize the Town Manager to enter into an agreement, in a form approved by the Town
Attorney, with 4240 Architecture for the Vail Transportation Center Expansion Planning &
Design Project Phase I in an amount not to exceed $240,000.00.
Background: The Town of Vail has budgeted to complete the planning and design of the future
expansion of the Vail Transportation Center. The purpose of the project is to update and
expand the Vail Transportation Center to accommodate current and future needs.
The applicant for Cascade Area A withdrew their request to adopt Resolution 57, Series of
2024, item 4.2 on the agenda. Davis made a motion to approve the consent agenda with the
exclusion of item 4.2; Staufer seconded motion passed (7-0).
5.Action Items
Discussion for Ordinance 24, Series of 2024 began at time stamp 0:24:00 on the High Five
video.
5.1 Ordinance No. 24, Series of 2024, First Reading, An Ordinance Amending Chapter 4-
14 of the Vail Town Code to Establish Impact Fees for Short-Term Rentals
Presenter(s): Carlie Smith, Finance Director
Approve, approve with amendments, or deny Ordinance No. 24, Series of 2024 upon first
reading.
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Town Council Meeting Minutes of December 17, 2024. Page 3
Background: Earlier this year, Council requested an update on short-term rentals and asked
staff to review the Town's STR regulations. This is a proposed ordinance to establish impact
fees for short-term rentals.
Public comment was called. Public comment began at time stamp 0:28:44 on the High Five
video.
Davis made a motion to approve imposing a fee of $1200.00, allowing a primary resident to rent
their home for up to 30 days under the previous fee structure, a renewal beginning on June 30,
2025, an inflation increase to an index presented by the Finance Department with a 2.5%
annual cap, a fee of $115.00 for the first missed fire inspection, and for the second reading of
Ordinance No. 24, Series of 2024 to take place on the second meeting of January 2025;
Staufer seconded; motion passed (7-0).
Discussion for the Dobson Ice Arena Update began at time stamp 2:15:25 on the High Five
video.
5.2 Dobson Ice Arena Update
Presenter(s): Greg Hall, Director of Public Works and Transportation
Listen to presentation and provide feedback.
Background: Update Council on the Dobson Ice Arena Remodel Project budge and approval of
project elements.
Seven hands were raised in support to continue moving forward with the Dobson Ice Arena
Remodel Project.
Discussion for Texas Townhome No. 1 Permission to Proceed began at time stamp 2:53:11 on
the High Five video.
5.3 Texas Townhomes No. 1 Permission to Proceed
Presenter(s): Jamie Leaman-Miller, Planner II
Approve, approve with amendments, or deny permission to proceed application.
Background: Texas Townhomes No. 1, located at 483 Gore Creek Drive, Vail, CO recently
submitted permission to proceed application for temporary construction access on Tract A of
town land that is related to an addition they are applying for. The access is necessary to remove
the existing decks on Town property.
Phillips made a motion to approve; Davis seconded motion passed (7-0).
Discussion for 2810 Aspen Court Permission to Proceed began at 3:14:01 on the High Five
video.
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Town Council Meeting Minutes of December 17, 2024. Page 4
5.4 2810 Aspen Court Permission to Proceed
Presenter(s): Tom Kassmel, Town Engineer
Approve, approve with amendments, or deny permission to proceed application for Town-owned
stream tract.
Background: The redevelopment of 2810 Aspen Court is requesting to convey filtered
groundwater across the adjacent Town-owned Stream Tract for up to four months during the
project's excavation period this winter and spring.
Davis made a motion to approve; Phillips seconded motion passed (6-1 Staufer opposed).
6. Public Hearings
Discussion for Ordinance 23, Series of 2024, second reading, began at time stamp 3:23:10 on
the High Five video.
6.1 Ordinance No. 23, Series of 2024, Second Reading, An Ordinance Making Budget
Adjustments to the Town of Vail General Fund, Capital Projects Fund, Real Estate
Transfer Tax Fund, Housing Fund, Dispatch Services Fund, Heavy Equipment Fund,
Residences at Main Vail Fund, and Timber Ridge Fund of the 2024 Budget for the Town of
Vail, Colorado; and Authorizing the Said Adjustments as Set Forth Herein; and Setting
Forth Details in Regard Thereto
Presenter(s): Jake Shipe, Budget Analyst
Approve, approve with amendments, or deny Ordinance No. 23, Series of 2024 upon Second
reading.
Background: This ordinance is to make supplemental appropriations and adjustments to the
2024 budget. On December 3rd, Council approved Ordinance No. 23 on the First Reading.
Please see the attached memo for a summary of changes since the First Reading, and a listing
of the proposed adjustments to revenues and expenditures.
Public comment was called. There was none.
Staufer made a motion to approve; Davis seconded motion passed (7-0).
There being no further business to come before the council, Davis moved to adjourn the
meeting; Staufer seconded motion passed (7-0), meeting adjourned at 9:35pm.
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Town Council Meeting Minutes of December 17, 2024. Page 5
Respectfully Submitted,
Attest: __________________________________
Travis Coggin, Mayor
______________________________
Stephanie Kauffman, Town Clerk
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AGENDA ITEM NO. 4.3
Item Cover Page
DATE:January 7, 2025
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Consent Agenda
AGENDA SECTION:Consent Agenda (6:10pm)
SUBJECT:Resolution No. 1, Series of 2025, A Resolution Adopting the
Town's Website as the Town's Posting Location
SUGGESTED ACTION:Approve, approve with amendments, or deny Resolution No. 1, Series
of 2025.
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
2025-01 A Resolution Adopting the Town's Website as the Town's Posting Location
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Resolution No. 1,Series of 2025
RESOLUTION NO.1
SERIES OF 2025
A RESOLUTION ADOPTING THE TOWN'S WEBSITE AS THE TOWN'S POSTING
LOCATION
WHEREAS,the Colorado Legislature passed House Bill 19-1087, amending C.R.S.§
24-6-402 to encourage local governments to transition from posting physical notices of public
meetings in physical locations to posting notices electronically on a website;
WHEREAS, House Bill 19-1087 provides that after July 1,2019,a local government is
deemed to have given full and timely notice of a public meeting if the local public body posts
notice on its official website at no charge to the public at least 24 hours prior to the meeting;
WHEREAS,the Town maintains an official website;and
WHEREAS,the Council wishes to adopt theTown's website asthe official posting location
for public meetings.
NOW BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL,COLORADO,
THAT:
Section 1. The Town's website www.vail.gov, is hereby adopted as the official posting
location for all meeting notices pursuant to C.R.S. § 24-6-402.
Section 2,Town staff is hereby directed to provide the official website address to the
State Department of Local Affairs for inclusion in the Department's inventory.
Section 3.In the event online notice is not possible due to emergency circumstances,
the alternative posting place is the bulletin board at the Vail Town Hall, 75 S. Frontage Road, Vail,
Colorado.
INTRODUCED,READ,APPROVED AND ADOPTED this 7th day of January 2025.
TOWN OF VAIL
_____________________________
Travis Coggin, Mayor
ATTEST:
____________________________
Stephanie Kauffman, Town Clerk
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AGENDA ITEM NO. 4.4
Item Cover Page
DATE:January 7, 2025
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Consent Agenda
AGENDA SECTION:Consent Agenda (6:10pm)
SUBJECT:Resolution No. 2, Series of 2025, A Resolution Approving a First
Amendment to Lease between the Town of Vail and the
Children's Garden of Learning
SUGGESTED ACTION:Approve, approve with amendments, or deny Resolution No. 2, Series
of 2025.
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Resolution 2 2025 CGL FIRST AMENDMENT
CGL 1st Amend-A122024
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RESOLUTION NO. 2
Series of 2025
A RESOLUTION APPROVING A FIRST AMENDMENT TO LEASE BETWEEN THE
TOWN OF VAIL AND THE CHILDREN’S GARDEN OF LEARNING
WHEREAS, the Town and the Children’s Garden of Learning entered into a Lease
Agreement on October 21, 2021; and
WHEREAS, the parties wish to amend the Lease Agreement pursuant to the terms
set forth in Exhibit A, attached hereto and incorporated herein by this reference (the
"First Amendment").
NOW THEREFORE,BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF VAIL, COLORADO THAT:
Section 1. The Town Council hereby approves the First Amendment in
substantially the same form as attached hereto as Exhibit A, and in a form approved by
the Town Attorney, and authorizes the Town Manager to execute the First Amendment
on behalf of the Town.
Section 2. This Resolution shall take effect immediately upon its passage.
INTRODUCED,PASSED AND ADOPTED at a regular meeting of the Town
Council of the Town of Vail held this 7th day of January 2025.
_________________________
Travis Coggin,Mayor
ATTEST:
Stephanie Kauffman, Town Clerk
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12/30/2024
C:\USERS\EASYPD~1\APPDATA\LOCAL\TEMP\BCL TECHNOLOGIES\EASYPDF
8\@BCL@C408E556\@BCL@C408E556.DOCX
FIRST AMENDMENT TO LEASE AGREEMENT
THIS FIRST AMENDMENT TO LEASE AGREEMENT (the "First Amendment") is
made and entered into this __ day of _______, 2025, (the "Effective Date"), by and
between the Town of Vail, a Colorado home rule municipality, with an address of 75 South
Frontage Road, Vail, CO 81657 (the "Town"), and Children's Garden of Learning, a
Colorado non-profit corporation, with an address of 330 South Frontage Road West, Vail,
CO 81657 ("Lessee") (each a "Party" and collectively the "Parties").
WHEREAS, the Parties entered into a Lease Agreement on October 21, 2021; and
WHEREAS, the Parties wish to amend the Lease Agreement.
For the consideration hereinafter set forth, the receipt and sufficiency of which are
hereby acknowledged, the Parties agree as follows:
1.Section A of Article 2 of the Lease Agreement is amended to read as
follows:
This Agreement shall commence on January 1, 2025 and shall terminate on
September 30, 2041, unless terminated as provided herein.
2.Section B of Article 2 of the Lease Agreement is amended to read as
follows:
Notwithstanding any other provision of this Agreement, if the Town determines, in
its sole discretion, that the Premises is needed for a public purpose, the Town may
terminate this Agreement, with or without cause, by providing Lessee with a
minimum of 180 days' prior written notice; provided that, if the Town or Lessee
finds a suitable temporary or permanent alternative location that as a facility can
be licensed for Lessee to operate the CEC, the Town may terminate this
Agreement, with or without cause, by providing Lessee with a minimum of 90 days'
prior written notice.
3.Except as amended herein, all other terms and conditions of the Lease
Agreement shall remain in full force and effect as written.
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12/30/2024
C:\USERS\EASYPD~1\APPDATA\LOCAL\TEMP\BCL TECHNOLOGIES\EASYPDF
8\@BCL@C408E556\@BCL@C408E556.DOCX
IN WITNESS WHEREOF, the Parties have executed this First Amendment as of
the Effective Date.
TOWN OF VAIL, COLORADO
________________________________
Russell Forrest, Town Manager
ATTEST:
______________________________
Stephanie Kauffman, Town Clerk
CHILDREN'S GARDEN OF
LEARNING
________________________________
STATE OF COLORADO )
)ss.
COUNTY OF ________________)
Subscribed and sworn to before me this ____ day of ______________, 2025, by
_________________ as ________________________ of Children's Garden of Learning.
My Commission expires:
_________________________________
Notary Public
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AGENDA ITEM NO. 4.5
Item Cover Page
DATE:January 7, 2025
SUBMITTED BY:Tom Kassmel, Public Works
ITEM TYPE:Consent Agenda
AGENDA SECTION:Consent Agenda (6:10pm)
SUBJECT:Contract Award to Hallmark Inc for the Ford Park Retractable
Bollard Project
SUGGESTED ACTION:Authorize the Town Manager to enter into an agreement, in a form
approved by the Town Attorney, with Hallmark Inc. for the Ford Park
Retractable Bollard Project, in an amount, not to exceed $300,000.00.
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Council Memo 1-7-25
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To:Town Council
From:Public Works Department
Date:January 7, 2025
Subject:Ford Park Retractable Bollard Contract Award
I.SUMMARY
The Town of Vail has $400k remaining in the Vail Pedestrian Safety budget to install
two retractable bollards at the entrance to East Betty Ford Way to restrict and control
vehicular access into Ford Park. The proposed bollards are retractable to allow
authorized vehicles to access as needed. The project also will function as a pilot test of
retractable bollards to better understand their operations and maintenance in Vail and
determine if they might be appropriate in other key high pedestrian areas.
Town staff advertised the project for public bid in November and received only one bid
from Hallmark Inc. in the amount of $410,000. Hallmark Inc. has experience in Vail and
Ford Park, and most recently completed the improvements to West Betty Ford Way.
Since the bid opening town staff, the design consultant, Hallmark and the retractable
bollard vender met to find savings in the project. After thoroughly vetting the project, the
team was able to reduce the project installation costs to not exceed $300,000; a portion
of which ($105,000) will be funded by the MMOF grant received in the fall of 2022.
The project is scheduled to start at the end of April and be completed by the end of
May, so that it does not interfere with any scheduled events at the Ford Park
Amphitheater. The bollards themselves have a 12-16 week lead time and will need to
be ordered in the next couple of weeks in order to meet that timeline.
II.RECOMMENDATION
Staff recommends awarding the contract to Hallmark, Inc in an amount not to exceed
$300,000 in a form approved by the Town Attorney.
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Town of Vail Page 2
Retractable Bollard Location
Ford Park
East Betty Ford way
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