HomeMy WebLinkAbout2024-12-03 TC Meeting MinutesTown Council Meeting Minutes of December 3, 2024. Page 1
Vail Town Council Meeting Minutes
Tuesday, December 3, 2024
6:00 P.M.
Vail Town Council Chambers
The meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor
Coggin.
Members present: Travis Coggin, Mayor
Barry Davis, Mayor Pro Tem
Pete Seibert
Jonathan Staufer
Dave Chapin
Reid Phillips
Samantha Biszantz
Staff members present: Russell Forrest, Town Manager
Kathleen Halloran, Deputy Town Manager
Matt Mire, Town Attorney
Stephanie Kauffman (Bibbens), Town Clerk
1. Call to Order
2. Proclamations
Proclamations began at time stamp 0:00:26 on the High Five video.
2.1 Proclamation No. 08, Series of 2024 "Who Vail Day"
Council read proclamation into the record.
2.2 Proclamation No. 09, Series of 2024, Callum Edward "Ralph" Stober Day
Council read proclamation into the record.
3. Public Participation
Public Participation began at time stamp 0:06:24 on the High Five video.
Jonathan Levine of Vail Black Car explained there was a problem with the transportation ordinance
and that not being allowed in certain areas, especially in the evening, creates unsafe conditions and
felt that the change in ordinance could have been communicated with more advanced notice.
4. Any action as a result of Executive Session.
There was none.
Town Council Meeting Minutes of December 3, 2024. Page 2
5. Consent Agenda
Consent agenda began at time stamp 0:10:37 on the High Five video.
5.1 November 5, 2024 TC Meeting Minutes
5.2 November 19, 2024 TC Meeting Minutes
5.3 Resolution No. 55, Series of 2024, A Resolution Approving a Town of Vail Policy for
the Use of Town Property
Approve, approve with amendments, or deny Resolution No. 55, Series of 2024.
Background: Town of Vail staff has developed a Use of Town Property policy to be adopted by
resolution.
5.4 Contract Award to C&C Plumbing and Heating for Vail Transportation Center Air
Handler Upgrade
Authorize the Town Manager to enter into an agreement, in a form approved by the Town
Attorney, with C&C Plumbing and Heating for the Vail Transportation Center Air Handler
Upgrade, in an amount not to exceed $229,000.00.
Background: The air handler on the third floor of the Vail Transportation Center, which provides
heat to the Transit Office, La Cantina, lobby, locker rooms, and restrooms is in need of an
upgrade.
Davis made a motion to approve the consent agenda as read; Staufer seconded motion passed
(7-0).
6. Action Items
Discussion for East West Partners for West Lionshead Master Plan contract award began at
time stamp 0:11:01 on the High Five video.
6.1 Contract Award to East West Partners for West Lionshead Master Plan
Presenter(s): Russell Forrest, Town Manager
Authorize the Town Manager to enter an agreement, in a form approved by the Town Attorney,
with East West Partners for the West Lionshead Master Plan, in an amount not to exceed
$150,000.00.
Background: The purpose of this item is to prove an update to the Town Council regarding
progress on moving forward with the West Lionshead Master Plan and to request a motion to
have the Town Manager enter into a contract with East West Partners.
Staufer made a motion to approve; Chapin seconded; motion passed (7-0).
Town Council Meeting Minutes of December 3, 2024. Page 3
Discussion for ProPhoenix Public Safety Software contract award began at time stamp 0:15:05
on the High Five video.
6.2 Contract Award to ProPhoenix for Public Safety Software
Presenter(s): Chief Ryan Kenney, Vail Police Department
Authorize the Town Manager to enter into an agreement, in a form approved by the Town
Attorney, with ProPhoenix for public safety software, in an amount not to exceed $750,000.00.
Background: After an RFP process, the Vail Police Department and participating agencies
would like to upgrade their Record Management Software with a change in vendor. This budget
request is included in the supplemental Ordinance No. 23, Series of 2024.
Davis made a motion to approve; Staufer seconded motion passed (7-0).
Discussion for Ordinance No.23, Series of 2024, first reading, began at time stamp 0:19:12 on
the High Five video.
6.3 Ordinance No. 23, Series of 2024, First Reading, an Ordinance Making Budget
Adjustments to the Town of Vail General Fund, Capital Projects Fund, Real Estate
Transfer Tax Fund, Housing Fund, Dispatch Services Fund, Heavy Equipment Fund,
Residences at Main Vail Fund, and Timber Ridge Fund of the 2024 Budget for the Town of
Vail, Colorado; and Authorizing the Said Adjustments as Set Forth Herein; and Setting
Forth Details in Regard Thereto
Presenter(s): Carlie Smith, Finance Director and Jake Shipe, Budget Analyst
Approve, approve with amendments, or deny Ordinance No.23, Series of 2024 upon first
reading.
Background: This ordinance is to make supplemental appropriations and adjustments to the
2024 budget. Please see the attached memo for an overview of the proposed adjustments to
revenues and expenditures.
Davis made a motion to approve with the condition that RETT payback is reflected before
second reading; Chapin seconded motion passed (7-0).
7. Public Hearings
Discussion for Ordinance No. 17, Series of 2024, second reading, began at 0:31:28 on the High
Five video.
7.1 Ordinance No. 17, Series of 2024, Second Reading, An Ordinance Amending Title 7 of
the Vail Town Code Regarding Pedestrian Mall Areas and Loading Docks in the Town
Presenter(s): Deputy Chief Justin Liffick, Vail Police Department
Town Council Meeting Minutes of December 3, 2024. Page 4
Approve, approve with amendments, or deny Ordinance No. 17, Series of 2024 upon second
reading.
Background: The Loading & Delivery Program has been in operation for over two years. During
this time, we have made changes to operational procedures as we learn to be more efficient.
Public comment was called, there was none.
Staufer made a motion to approve; Davis seconded motion passed (7-0).
Discussion for Ordinance No. 18, Series of 2024, second reading, began at 0:32:43 on the High
Five video.
7.2 Ordinance No. 18, Series of 2024, Second Reading, Annual Appropriation Ordinance:
Adopting a Budget and Financial Plan and Making Appropriations to Pay the Costs,
Expenses, and Liabilities of the Town of Vail, Colorado, for its Fiscal Year January 1,
2025 through December 31, 2025
Presenter(s): Carlie Smith, Finance Director and Jake Shipe, Budget Analyst
Approve, approve with amendments, or deny Ordinance No.18, Series of 2024 upon second
reading.
Background: Prior to today's second reading, staff held several meetings to gather feedback
from Council on preliminary budget assumptions and proposals. On November 19th, staff
presented the first reading of the Town Manager's budget for Council's review. Please see
attached memo for a summary of changes since the First Reading.
Public comment was called, there was none.
Davis made a motion to approve; Seibert seconded motion passed (7-0).
Discussion for Ordinance No. 19, Series of 2024, second reading, began at 0:51:06 on the High
Five video.
7.3 Ordinance No. 19, Series of 2024, Second Reading, An Ordinance Providing for the
Levy Assessment and Collection of Town Ad Valorem Property Taxes Due for the 2024
Tax Year and Payable in the 2025 Fiscal Year
Presenter(s): Carlie Smith, Finance Director
Approve, approve with amendments, or deny Ordinance No. 19, Series of 2024, upon second
reading.
Background: This item is to authorize the collection of property taxes for 2025.
Public comment was called, there was none.
Town Council Meeting Minutes of December 3, 2024. Page 5
Staufer made a motion to approve; Davis seconded motion passed (7-0).
Discussion for Ordinance No. 20, Series of 2024, second reading, began at 0:53:11 on the High
Five video.
7.4 Ordinance No. 20, Series of 2024, Second Reading, An Ordinance Amending Section
2-8-13 of the Vail Town Code Concerning Use Tax Refunds
Presenter(s): Lauren Noll, Revenue Manager
Approve, approve with amendments, or deny Ordinance No. 20, Series of 2024 upon second
reading.
Background: This ordinance will amend Title 2, Chapter 8 regarding time requirements for
construction use tax refunds of construction use tax paid.
Public comment was called, there was none.
Davis made a motion to approve; Staufer seconded motion passed (7-0).
Discussion for Ordinance No. 21, Series of 2024, second reading, began at 0:54:15 on the High
Five video.
7.5 Ordinance No. 21, Series of 2024, Second Reading, An Ordinance Amending Sections
4-1-2 and 4-1-3 of the Vail Town Code Regarding Business Licenses
Presenter(s): Lauren Noll, Revenue Manager
Approve, approve with amendments, or deny Ordinance No. 21, Series of 2024 upon second
reading.
Background: This ordinance will amend Title 4, Chapter 1, regarding business licensing for
certain businesses who operate shared services.
Public comment was called, there was none.
Staufer made a motion to approve; Chapin seconded motion passed (7-0).
Discussion for Ordinance No. 22, Series of 2024, second reading, began at 0:55:34 on the High
Five video.
7.6 Ordinance No. 22, Series of 2024, Second Reading, An Ordinance Amending Sections
4-3-1-2 and 4-3-3-6 of the Vail Town Code Concerning Sales Tax Exceptions for Essential
Hygiene Products
Presenter(s): Lauren Noll, Revenue Manager
Town Council Meeting Minutes of December 3, 2024. Page 6
Approve, approve with amendments, or deny Ordinance No. 22, Series of 2024 upon second
reading.
Background: This ordinance will amend Title 4, Chapter 3, regarding the exemption of essential
hygiene products such as diapers and period products from the town 4.5% sales tax.
Public comment was called.
Tim McMahon, resident of Avon, gave accolades to Mary Za, from the Town of Vail, that
brought this issue to his attention.
Staufer made a motion to approve; Davis seconded motion passed (7-0).
There being no further business to come before the council, Staufer moved to adjourn
the meeting; Davis seconded motion passed (7-0), meeting adjourned at 6:57pm.
Respectfully Submitted,
Attest: __________________________________
Travis Coggin, Mayor
______________________________
Stephanie Kauffman, Town Clerk