HomeMy WebLinkAbout2025-01-21 Agenda and Supporting Documentation Town Council Afternoon Meeting1.Call to Order (2:15pm)
2.Presentation/Discussion (2:15pm)
2.1 Electric Vehicle Charging Pricing Discussion (2:15pm)20 min.
Listen to presentation and provide feedback.
Presenter(s): Kristen Bertuglia, Environmental Sustainability
Director and Cameron Milliard, Clean Energy Specialist
Background: As electric vehicle adoption continues to grow,
establishing a fair and sustainable pricing structure for public
EV charging stations is critical to balancing cost recovery,
equitable access, and progress toward environmental goals.
2.2 West Lionshead Master Plan Presentation (2:35pm)20 min.
Listen to presentation and provide feedback.
Presenter(s): Russ Forrest, Town Manager
Background: The purpose of this item is to provide an update
to the Vail Town Council regarding progress on moving
forward with the West Lionshead Master Plan.
2.3 Ford Park Retractable Bollard Pilot Program Discussion
(2:55pm)
30 min.
Listen to presentation and provide feedback.
Presenter(s): Tom Kassmel, Town Engineer and Deputy Chief
Justin Liffick, Vail Police Department
Background: The purpose of this Council session is to review
previous discussions and discuss whether or not to move
forward with installing two (2) retractable bollards at the top of
East Betty Ford Way as a pilot project to better understand the
operations and maintenance of these types of bollards in a
mountain environment.
VAIL TOWN COUNCIL MEETING
Afternoon Session Agenda
Vail Town Council Chambers and virtually by Zoom.
Zoom meeting link: https://vail.zoom.us/webinar/register/WN_rVYOhQqvS6-Hg2fEscnD4w
2:15 PM, January 21, 2025
Notes:
Times of items are approximate, subject to change, and cannot be relied upon to determine what time
Council will consider an item.
EV Charging Pricing Memo
TOV EV Charging Pricing Presentation
TOV EV Readiness Plan 2023
West Lionshead Master Plan Memo 012125V2
West Lionshead - Mission Vision Values
Council_Memo_1-21-25.docx
1
3.DRB/PEC (3:25pm)
3.1 DRB/PEC Update (5 min.)
4.Information Update (3:30pm)
4.1 November 26, 2024 VLHA Minutes
4.2 December 2, 2024 AIPP Meeting Minutes
4.3 December 10, 2024 VLHA Minutes
4.4 December 19 2024 VLMDAC Meeting Minutes
4.5 January 13, 2025 VLMDAC Special Meeting Minutes
5.Matters from Mayor, Council, Town Manager and Committee Reports (3:30pm)
5.1 Matters from Mayor, Council, and Committee (15 min.)
5.2 Town Manager Report (5 min.)
5.3 Council Matters and Status Update
6.Executive Session (3:50pm)
(45 min.) Executive Session pursuant to:
1. C.R.S. §24-6-402(4)(a) - to consider the purchase, acquisition, lease, transfer or sale of any
real, personal or other property interest, C.R.S. §24-6-402(4)(b) - to hold a conference with the
Town Attorney, to receive legal advice on specific legal questions and C.R.S. §24-6-402(4)(e)
to determine positions relative to matters that may be subject to negotiations, develop a
strategy for negotiations and instruct negotiators and on the topic of Town of Timber Ridge
Village Employee Housing Units Deed Restriction Credit Program; and
2. C.R.S. §24-6-402(4)(b) - to hold a conference with the Town Attorney, to receive legal
advice on specific legal questions regarding Short Term Rentals.
7.Recess 4:35pm (estimate)
Town Council 1-21-25 Presentation
DRB Results 1-15-25
PEC Results 1-13-25
2024-11-26 VLHA Minutes.pdf
December 2, 2024 Minutes
2024-12-10 VLHA Minutes.pdf
VLMDAC meeting minutes December 19, 2024
VLMDAC January 13 2025 Special Meeting Minutes
TM Update 012125
250117 Matters
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website
www.vail.gov. All Town Council meetings will be streamed live by High Five Access Media and available
for public viewing as the meeting is happening. The meeting videos are also posted to High Five Access
Media website the week following meeting day, www.highfivemedia.org.
2
Please call 970-479-2460 for additional information. Sign language interpretation is available upon
request with 48 hour notification dial 711.
3
AGENDA ITEM NO. 2.1
Item Cover Page
DATE:January 21, 2025
TIME:20 min.
SUBMITTED BY:Cameron Millard, Environmental Sustainability
ITEM TYPE:Presentation/Discussion
AGENDA SECTION:Presentation/Discussion (2:15pm)
SUBJECT:Electric Vehicle Charging Pricing Discussion (2:15pm)
SUGGESTED ACTION:Listen to presentation and provide feedback.
PRESENTER(S):Kristen Bertuglia, Environmental Sustainability Director and Cameron
Milliard, Clean Energy Specialist
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
EV Charging Pricing Memo
TOV EV Charging Pricing Presentation
TOV EV Readiness Plan 2023
4
To: Town Council
From: Department of Environmental Sustainability
Date: January 21st, 2025
Subject: EV Charging Expenses, Revenues, and Pricing
I. Purpose
This memo presents recommendations for designing EV charging pricing models that
ensure fiscal responsibility, encourage off-peak charging, and align with Vail’s
sustainability strategic goals.
II. Background
The Town of Vail has greenhouse gas reduction goals including a 50% reduction in
emissions community wide by 2030 and an 80% reduction by 2050. Transportation is a
significant source of emissions in Vail. Encouraging transportation alternatives such as
electric vehicles are an important strategy to combating fossil-fuel based emissions. In
2023, the Vail Town Council adopted a Vail EV Readiness Plan to articulate goals and
strategies that equitably support the transition to clean transportation, including
infrastructure, fleet vehicles, community readiness, and micro-mobility. Increasing the
number of publicly available EV charging stations is one of several strategies that work
to reduce barriers to electrified transportation and supports the plan’s goal of achieving
30% EV adoption in Vail by 2030.
As EV adoption continues to grow, establishing a fair and sustainable pricing structure
for public EV charging stations is critical to balancing cost recovery, equitable access,
and progress toward these environmental objectives. Many municipalities across the
region offer EV charging at pricing ranging from free (as in Vail Level 2) to $0.45 per
kilowatt hour as in Aspen.
Currently, Vail runs a deficit of around $22,000 annually to provide public EV charging.
Costs include ongoing warranty and maintenance program, networking and
subscriptions, and the cost of electricity which varies depending on the time of day and
the type of electrical service provided. Revenue is generated at the town’s Level 3 fast
charging stations at the Lionshead Parking Structure.
5
Town of Vail Page 2
III. Pricing Strategies
Staff reviewed the following three pricing options. These are:
Option A: Low Flat Rate Pricing
• Proposed Rate: $0.20/kWh for Level 2, $0.30/kWh for DCFC
• Rationale: Encourages EV adoption by offering affordable rates, particularly
beneficial for residents and low -income users. This option may require subsidies
to cover operating costs.
• Challenges: Does not generate surplus revenue or provide funding for charging
program upgrades.
Option B: Time-of-Use (TOU) Pricing
• Proposed Rates:
o Off-Peak Hours (10 PM - 5 PM): $0.20/kWh for Level 2, $0.25 for DCFC
o Peak Hours (5 PM - 9 PM): $0.30/kWh for Level 2, $0.35 for DCFC
• Rationale: Encourages charging during off-peak hours to reduce grid stress and
energy costs while still recovering costs during higher-demand periods. This
dynamic model supports equitable access and sustainable energy usage.
• Challenges: Requires user education and may not be applicable to certain
facilities with demand rates versus Time -of-Use rates.
Option C: High Flat Rate Pricing
• Proposed Rate: $0.40/kWh for Level 2, $0.55/kWh for DCFC
• Rationale: Ensures full cost recovery and generates surplus revenue for
reinvestment in sustainable infrastructure and future EV station projects.
• Challenges: May deter usage, particularly among low-income residents or
infrequent users.
Proposed Pricing Options Comparison
Option Rate (USD/kWh) Advantages Challenges
A. Low Flat
Rate $0.20/$0.30 Affordable; still
encourages EV adoption May not recover costs fully
B. Time-of-
Use
$0.20 (off-peak) /
$0.30 (peak)
Balances cost recovery,
grid management, and
equity
Requires education and
awareness
C. High
Flat
Rate
$0.40/$0.55 Aids cost recovery and
surplus revenue
May deter usage; less
equitable, discourages EV
adoption
6
Town of Vail Page 3
IV. Staff Recommendation
Staff recommends Option B, a low rate with Time-of-Use structure to balance fiscal
considerations with sustainability goals.
VI. Attachments
A. Presentation: EV Charging Pricing - Expenses and Revenues
B. 2023 TOV EV Readiness Plan
7
Town of Vail Electric
Vehicle Charging
Revenue and Expenses
8
Vail Charging Overview
Town of Vail |TR vailgov.comTown of Vail Public EV charging Dashboard
9
2024 Total Public EV Charging Expenses and Revenues
Town of Vail |TR vailgov.com
Description Amount (USD)
Revenue $38,000
Operating Expenses:
Electrical Energy (334,962 kWh @ $0.14/kWh)$47,595
Warranty and Networking $13,150
Total Operating Expenses $60,745
Net Loss ($22,745)
10
Breakdown of Level 2 Expenses and Revenue
Town of Vail |TR vailgov.com
Description Details
Revenue $0.00
Annual Energy Use (past year)177,462 kWh
Energy Rate (conservative estimate)$0.12/kWh
Total Energy Cost $21,295
Networking and Warranty Costs $13,150
Total Annual Expenses $34,445
Pricing to Break Even $0.194/kWh
Recommended Pricing $0.20/kWh
11
DCFC Expenses and Revenues
Town of Vail |TR vailgov.com
Description Details
Revenue $38,00
Annual Energy Use (past year)157,500 kWh
Energy Rate (Estimated)$0.16/kWh
Total Energy Cost $25,200
Annual Networking and Warranty Costs (2027)$16,800
Total Future Anticipated Cost (2027)$42,000
Pricing to Break Even (2027 onwards)$0.27/kWh
Recommended Pricing $0.30/kWh
12
Warranty and Networking
Town of Vail |TR vailgov.com
Networking: Covers the data to make
stations available to customers and
payments.
Warranty: Covers defects, physical
damage, vandalism, etc. Warranty
coverage will replace units as they fail.
New stations come with 5 years of
networking and warranty included.
13
Estimated EV 5 Year Capital Costs for New Stations
Town of Vail |TR vailgov.com
2025 2026 2027 2028 2029
Capital
Cost
$130,000 $156,000 $187,200 $225,000 $270,000
•Total over 5 years = $968,000
•Represents 50 charging ports over the next 5 years@$19,360 per port
•Cost per station for past 8 stations was $12,000-$21,000 per port
•Grants and rebates can help cover some station costs
•Estimated annual electrical expenses for 82 stations would be $128,000
•Would represent 455,000 kwh/year
•Pricing needed to cover expenses plus cap x estimated $2.20/kWh
14
Regional Pricing Comparisons
Town of Vail |TR vailgov.com
Location Level 2 $/kwh DCFC $/kwh
Aspen $0.25 $0.45
Avon $0.17-$0.35*$.17-$0.35
Breckenridge $0.20 n/a
Eagle $0.11 (Library)n/a
Eagle County $0.17 $0.20 (+$0.99 guest fee)
Edwards $0.14 $0.24 -$0.75* (Private)
Frisco $0.25 n/a
Vail Free $0.20
* Variable pricing, highest pricing during peak demand from 4pm -9pm
15
TOV EV Readiness Plan - Equity
Town of Vail |TR vailgov.com
EQUITABLE access to EVs and electric mobility is an important aspiration in the plan. It
is crucial to ensure that the benefits of electric vehicles are available and accessible to
all, including underserved communities and those most impacted by air pollution and
other climate impacts. Equity strategies are highlighted in Appendix B (page 16) and
include:
•Assisting multifamily housing with nearby EV charging infrastructure
•Offering financial incentives for EV adoption
•Providing bilingual education and outreach on EVs
•Encouraging free workplace charging
•Developing EV car share programs
From the 2023 Town of Vail Electric Vehicle Readiness Plan
16
Example Time -of-Use Pricing Model
Town of Vail |TR vailgov.com
Time/Scenario Rate (USD/kWh)
Off-Peak Hours (e.g., 9 PM – 4 PM)$0.20
Peak Hours (e.g., 4PM - 9 PM)$0.30
Overstay Fee (after 2 hours)$0.50/min
Overstay fee encourages station turnover for higher use.
17
3 Potential Pricing Options
Town of Vail |TR vailgov.com
Option A :
$0.20/kWh for Level 2 and $0.30 for DCFC. Maintain free employee charging in
municipal lot. Expected to cover operating expenses.
Option B:
Implement variable rate pricing to account for Time-of-Use billing from 4pm -9pm
while maintaining lower rates during off -peak. Example: $0.20/kWh, goes up to
$.30/kwh during 4-9pm for Level 2. Maintain free employee charging. Expected to
cover all operating expenses.
Option C:
Implement a more aggressive charging rate, e.g. $0.40/$0.55 per kWh. Expected to
generate surplus revenue unless high price discourages use.
Staff recommend Option B for optimizing goals
18
TOWN OF VAIL / 2023ELECTRIC VEHICLE
READINESS PLAN
19
2 Executive Summary
3 Introduction
4 EV Readiness Vision
5 EV Readiness Climate Goals
6 EV Charging Infrastructure
Background, Goals, Strategies
8 Fleet Vehicles
Background, Goals, Strategies
10 EV Policy
Background, Goals, Strategies
12 Community EV Readiness
Background, Goals, Strategies
14 Micro-Mobility
Background, Goals, Strategies
APPENDICES
16 Appendix A Definitions, Acronyms, Abbreviations
16 Appendix B EV Equity
19 Appendix C EV Adoption Rates
20 Appendix D EV FAQs
TABLE OF CONTENTS
TOWN OF VAIL EV Readiness Plan 2023 1
22 Appendix E EV Incentives
23 Appendix F References
24 Appendix G Go EV City Resolution
ACKNOWLEDGMENTS
TOWN OF VAIL 2023
ELECTRIC VEHICLE READINESS PLAN
Written by:
Cameron Millard
Town of Vail Energy Efficiency Coordinator
With contributions from:
Kristen Bertuglia
Town of Vail Environmental Sustainability Director
Beth Markham
Town of Vail Environmental Sustainability Manager
Chris Southwick
Town of Vail Mobility Innovation Coordinator
Matthew Shmigelsky
Arcos Mobility
With thanks to:
Greg Hall, Town of Vail Public Works Director
Jeff Darnall, Town of Vail Fleet Manager
Ryan Ocepek, Town of Vail Fire Marshal
Charlie Turnbull, Town of Vail Streets Supervisor
Kris Widlak, Town of Vail Communications Director
Greg Roy, Town of Vail Senior Planner
Marc Sacconi, BG Buildingworks, Inc
Design by:
Elizabeth Litwiller
Squeeze Designz
20
GOALS in each area are
identi fi ed to achieve the desired
conditi on of EV readiness,
including the rapid and
equitable adopti on of electric
vehicles and micro-mobility
soluti ons. These goals include:
A rapid expansion of public
charging infrastructure,
resulti ng in a tenfold
increase in Level 2 chargers
by 2030
Lead-by-example adopti on
of electric fl eet and transit
vehicles at the Town of Vail,
resulti ng in a 30% electric
fl eet by 2030
Financial and development
policies that reduce barriers
to adopti on and increase
benefi ts of ownership
Communitywide EV
readiness, including a 10%
year-over-year adopti on
rate of electric vehicles
among new registrati ons,
suffi cient private charging
infrastructure to meet
demand, and equitable
access to EVs for all
Increased use of and access
to micro-mobility soluti ons
EXECUTIVE SUMMARY
1 The Internati onal Council on Clean Transportati on: htt ps://theicct.org/2022-update-ev-sales-us-eu-ch-aug22/
2 Electrifi cati on Coaliti on: htt ps://electrifi cati oncoaliti on.org/work/federal-ev-policy/infl ati on-reducti on-act/
INTRODUCTION
The Town of Vail is a premier internati onal mountain resort desti nati on in the heart of the
Rocky Mountains of Colorado. As a year-round resort community, skiing is at the heart
of the economy and culture in Vail. Therefore, the town is deeply committ ed to reducing
contributi ons to global climate change to preserve not only our snow, but the fragile
mountain ecosystems, wildlife and watershed that consti tute the local environment. To
that end Vail has committ ed to reducing greenhouse gas emissions by 50% by 2030 and
80% by 2050.
Welcoming 2.5 million guests annually, the Town of Vail is also the fi rst certi fi ed
Sustainable Desti nati on under the Mountain IDEAL Standard. As such, the town must
meet and maintain progress on over 40 sustainability criteria, including signifi cant
community-wide reducti ons in greenhouse gases. In October of 2021, Vail Town Council
adopted Resoluti on No. 48, Series of 2021, to become a designated GoEV City. This
signifi es the town’s commitment to advancing the transiti on to electric vehicles (EVs). It
does so by prioriti zing eight goals or acti ons that help ensure a ti mely, equitable and cost-
eff ecti ve transiti on to EVs. The potenti al to reduce GHG emissions in the transportati on
sector is a criti cal and important development for meaningful climate acti on. Electric
vehicles, buses, and fl eets can help eliminate transportati on-related emissions, improve
local air quality, and lower fuel and maintenance costs, all while meeti ng the mobility and
transportati on needs of the town and community.
Electric vehicles are becoming mainstream. The U.S. market has shown the strongest
growth rate in the world in new plug-in electric vehicle registrati ons during the fi rst six
months of 20221. Major automakers have indicated that electric vehicles are the future
of their business, and California has banned gas engines from new vehicles beginning
in 2035. The Infl ati on Reducti on Act of 2022 will further incenti vize and encourage the
transiti on to electric vehicles, including $1 billion for heavy duty vehicles and buses2. The
Town of Vail must prepare for large increases in the number of EVs and the demand it will
place on charging infrastructure. Fortunately, the town is well positi oned as a municipal
leader to take signifi cant acti on to develop the infrastructure, programs, and policies
needed to support the transiti on.
INTRODUCTION EV Readiness Plan 2023 32 EV Readiness Plan 2023 EXECUTIVE SUMMARY
EQUITABLE access to EVs
and electric mobility is an
important aspirati on in the
plan. It is crucial to ensure
that the benefi ts of electric
vehicles are available and
accessible to all, including
underserved communiti es
and those most impacted by
air polluti on and other climate
impacts. Equity strategies are
highlighted in Appendix B
(page 16) and include:
Assisti ng multi family
housing with nearby EV
charging infrastructure
Off ering fi nancial
incenti ves for EV
adopti on
Providing bilingual
educati on and outreach
on EVs
Encouraging free
workplace charging
Developing EV car share
programs
The adopti on of the Go Electric Vehicle (GoEV) City Resoluti on established the Town of Vail’s commitment to a clean
mobility future. The town has recognized petroleum-fueled transportati on as a major source of emissions and as a
threat to the health of its consti tuents. Electric vehicles and micro-mobility soluti ons present an opportunity to achieve
deep reducti ons in carbon polluti on. The Town of Vail envisions a future in which transportati on and mobility cease to
create greenhouse gas emissions and local polluti on. This plan aims to establish policies and programs that meet this
vision and that support Colorado’s statewide goal of nearly one million EVs on its roads by 2030. Topic areas include
infrastructure, fl eets, policy, community, and micro-mobility.
This plan is intended to help the Town of Vail meet its commitments to the GoEV City Resoluti on and establish Vail as a
community in which electric vehicles and micro-mobility soluti ons are prioriti zed over petroleum-fueled transportati on.
The appendixes include additi onal informati on about EV technology but many more resources are available; some can
be found in the reference secti on. As EV technology evolves and the pace of adopti on increase, the plan will be updated
and improved. For now, the plan provides a starti ng point for understanding the opportuniti es and challenges aff orded by
electric transportati on, and the goals and strategies to make it a reality.
A set of STRATEGIES to meet
the goals are listed and have
been criti cally evaluated by
Town staff and stakeholders
to ensure eff ecti veness
and achievability. When
implemented, the strategies
will help support the adopti on
of electric vehicles across
the Vail community. These
strategies are generally
intended to:
Provide resources to
support public EV charging
infrastructure
Ensure that municipal
procurement of EVs
occurs at every reasonable
opportunity
Reduce barriers to buying
EVs and installing home
charging community wide
Create programs and
incenti ves to encourage
more equitable community
adopti on of EVs
Expand micro-
mobility programs and
infrastructure to support
adopti on of low-impact
modaliti es of travel
21
CLIMATE GOALS EV Readiness Plan 2023 54 EV Readiness Plan 2023 VISION
The Town of Vail envisions a future in which
transportati on and mobility cease to create
greenhouse gas emissions and local polluti on. The
best and most equitable way to achieve this vision
is to encourage community members and visitors
to walk, bike, carpool, and use public transit. If a
trip requires a personal automobile, plug-in hybrid
and electric vehicles off er signifi cant environmental
benefi ts compared with those with strictly internal
combusti on engines. The Town of Vail will be a leader
in the adopti on and use of electric fl eet vehicles and
the deployment of public charging infrastructure.
The town will also develop policy and programs that
support the rapid and equitable adopti on of EVs.
Community EV readiness means that owning and
operati ng an EV in the Town of Vail is as easy or
easier than a conventi onal vehicle, that community
awareness and adopti on of EVs is widespread, that
barriers to ownership are minimal, and that access to
the benefi ts of EVs are available to all.
Micro-mobility is also a key element of Vail’s
transportati on prioriti es. Town of Vail’s vision elevates
micro-mobility as the preferred soluti on to meeti ng
climate and transportati on goals. Micro-mobility is an
accessible and equitable means of transportati on and
provides climate, and local air quality benefi ts, not to
menti on reducing congesti on and traffi c.
The fi gure below illustrates the Town of Vail’s
transportati on prioriti es, with alternati ve modaliti es
and micro-mobility encouraged over single-occupancy
vehicles (SOVs), and electric vehicles being preferred
over conventi onal vehicles.
EV READINESS VISION
Walk / Skate / Bike
Transit
Carpool/Car Share
SOVVehicle
Transportation Priorities for
Reduced Emissions
In response to the threat of climate change, the
Town of Vail has adopted the goals of the 2020 Eagle
County Climate Acti on Plan, which call for countywide
greenhouse gas (GHG) emission reducti on targets
of 50% by 2030 and 80% by 2050 (from a 2014
baseline)3. The priority acti ons identi fi ed in the plan
were selected through collaborati ve stakeholder input
and derived from science-based targets intended to
prevent catastrophic warming of the climate.
Cars, trucks and other vehicles are the second
highest source of emissions in Eagle County and
the Town of Vail. Emissions from transportati on
must be reduced in order to meet these targets.
Electric vehicles off er a viable means to reducing
transportati on emissions today.
To understand the potenti al environmental benefi ts
of electric vehicles, it is important to consider that
transportati on is the second highest source of
greenhouse gas emissions in the Town of Vail, behind
commercial buildings. Polluti on from tailpipes harms
air quality wherever a conventi onal fuel vehicle is
operated, and oil spills and toxic refi neries are also
part of the current petroleum-based energy supply.
While an electric vehicle does not have tailpipe
emissions, the electricity that powers it could create
carbon polluti on. Electrical generati on that is heavily
dependent on coal and natural gas is less benefi cial
than energy supplied with mostly renewable energies,
like wind or solar. Fortunately, Vail is served by Holy
Cross Energy (HCE), which aims to have a 100%
renewable energy supply by 2030 and net-zero
carbon emissions by 20354. HCE has been planning
for electrifi cati on of transportati on since 2018 and is
confi dent it can supply the needed power. Electricity
provided by HCE comes from nearly 55% renewable
energy today and this fact bolsters the environmental
benefi ts of electrifying transportati on in our region.
The Town of Vail also parti cipates in HCE’s PuRE
program, ensuring that 100% of the town’s
electricity (including public chargers owned by the
town) are powered with renewable energy. The
town installed 180 KW of solar energy in 2022 to
contribute renewables to the energy supply and
conti nues to prioriti ze energy effi ciency to reduce
climate emissions. Electrifying transportati on
is instrumental to meeti ng the town’s climate
acti on goals and will require signifi cant municipal
investment to achieve a successful transiti on.
EV READINESS CLIMATE GOALS
3 Climate Acti on Plan 2020 Update: htt ps://hub.walkingmountains.org/download-the-climate-acti on-plan-for-the-eagle-county-community 4 Holy Cross Energy 100x30 Strategic Plan: htt ps://www.holycross.com/100x30/strategic-plan-2020/
22
INFRASTRUCTURE EV Readiness Plan 2023 76 EV Readiness Plan 2023 INFRASTRUCTURE
Public charging infrastructure should be rapidly expanded
to keep pace with the exponenti al rate of EV adopti on
underway in Colorado. EV sales are beginning to rise in the
US, and stakeholder groups such as visitors, employees, and
thru-travelers on I-70 will likely demand additi onal charging
infrastructure beyond what is currently available. The tenfold
increase in charging recommended by the ICCT is equivalent
to approximately 10% of public parking spaces in the Town
of Vail. An engineering feasibility study of town-owned
parking faciliti es was completed in 2022 and may be used to
help understand costs associated with new stati ons.
The need for DC fast charging is less well-understood
but is likely conti ngent on statewide adopti on of electric
vehicles and gaps in multi family housing infrastructure. A
fourfold increase in DC fast charging by 2030 would help
serve East and West Vail communiti es and expand access in
Vail Village. Public input has indicated a need for expanded
public fast charging to serve residents and visitors to Vail.
The following goals are suggested to support EV readiness
through infrastructure investments:
EV CHARGING INFRASTRUCTURE GOALS
Each strategy below is ranked into three groups:
INCREASING EV CHARGING INFRASTRUCTURE STRATEGIES
1 2 3
GOAL NUMBERS
LOW MED HIGH
IMPACT INTENSITY
LONG
5+yrs
MED
2-5yrs
SHORT
1-2yrs
IMPLEMENTATION TIMEFRAME
Plan and budget for an expansion of public EV charging ports at town-owned parking
facilities to meet anticipated EV growth.
The number of new charging projects should be increased by 50% every year to match the
pace of growth. Specifi c locati ons, such as parking structures, should be made EV capable as
a single project to avoid redundancy in constructi on and installati on. New charging stati ons
should also be considered as the town acquires electric fl eet vehicles.
1 2
Develop criteria to prioritize charging infrastructure.
Public surveys, equity concerns, current stati on usage data, and locati on characteristi cs
are some of the many criteria that could be used to prioriti ze the siti ng of new stati ons.
A heat-map or similar tool may be useful to decision-making.
3
For town-owned construction projects, future-proof for EV charging with conduit and
panel capacity whenever possible.
This will save cost and eff ort with future installati ons.1
Any new, modifi ed or upgraded EV and mobility device charging station shall go through a
permit process and be subject to review in light of the most current safety standards, data,
and fi re response strategies, and tactics available.
Safety of building occupants, egress, and tacti cal response to EV fi res, which can be diffi cult
to contain, must be considered in the design and locati on of stati ons. Informati on from the
Internati onal Code Council, Nati onal Fire Protecti on Associati on, and nati onal fi re data and
standards organizati ons will conti nue to provide directi on and should be consulted for life safety
directi on.
1 2 3
Leverage public-private partnerships to build out charging infrastructure.
Revenue-sharing arrangements can eliminate upfront capital costs and ease the burden of
stati on ownership on municipal organizati ons. Innovati ve companies off er microgrid capable
and renewable energy for resilient charging stati ons. DC fast charging plazas may be best
served through this type of partnership.
1 2
Develop criteria for expanded DC fast charging opportunities and use partners for
implementation.
Power requirements, proximity to I-70, equitable access, and parking regulati ons, among other
issues, will need to be opti mized for successful DC fast charging installati ons. DC fast chargers
can serve gaps in charging infrastructure for multi family housing. Grant funding is available from
the State of Colorado for up to 80% of the cost of DC fast charging, and Holy Cross Energy may
also be willing to contribute to such a project.
2 3
5 EvaluateCO dashboard: htt ps://atlaspolicy.com/evaluateco/
6 Internati onal Council on Clean Transportati on: Colorado Charging Infrastructure Needs to Reach EV Goals
Public charging infrastructure
will consider gaps in access and
be located in places that serve
to improve equity and access to
electrifi ed transportati on.
10% of all public parking spaces
in the Town of Vail will have
Level 2 EV charging capabiliti es
by 2030 for a total of 260
charging ports.
Public DC fast chargers will
quadruple from 4 to 16 by 2030
to support residents without
charging access, thru-travelers,
and day visitors.
3
GOAL
2
GOAL
1
GOAL
The Town of Vail has had charging infrastructure in place for many years but could fall behind as regional adopti on of electric
vehicles starts to accelerate. As of November 2022, esti mates from EValuateCO, a public policy tool, show a total of 64 Level II
charging ports and 5 DC fast chargers in Vail’s zip code5. This includes public chargers and private stati ons located at businesses
and insti tuti ons such as the hospital. Home charging numbers are not available from this source. It is expected that owners of
electric vehicles will typically install charging equipment at home. However, for some multi family and condo buildings, charging
equipment may not be available and, in these cases, public charging nearby is required to close the gap in access.
To keep pace with the anti cipated adopti on of electric vehicles in the State of Colorado, the Internati onal Council on Clean
Transportati on (ICCT) esti mates the need for a more than tenfold increase in Level 2 charging infrastructure by 20306. DC fast
chargers will also need to increase, albeit at a slower rate. (DC fast charging can deliver more energy charger per day than Level
2). The chart below shows the expected number of EV charging ports that will be required to meet public demand by 2030.
CHARGER TYPE CURRENT NEEDED BY 2030
Public Level 2 Ports 26 260
Public DCFC Ports 4 16
Private Level 2 Ports 38 380
Private DCFC Ports 1 4
Total 71 670
CHARGING PORTS (PLUGS) in the Town of Vail
EV CHARGING INFRASTRUCTURE BACKGROUND
EV CHARGING INFRASTRUCTURE
23
8 EV Readiness Plan 2023 FLEET VEHICLES
FLEET VEHICLES
The Town of Vail’s public transit fl eet consists of 33
buses. Four of these are fully electric and have been
successfully operated on local bus routes for over a year.
An additi onal six batt ery electric buses have been ordered
with expected delivery in 2023. Charging occurs primarily
at the town’s Bus Barn. The facility received electrical
infrastructure upgrades with future-proofed design for
additi onal stati ons. A transit fl eet transiti on plan has also
been developed. The plan outlines the steps to transiti on
to 100% batt ery electric buses by 2032.
In additi on to the bus fl eet, the Town of Vail owns 162
registered vehicles. This includes one EV: a Nissan Leaf.
Fleet procurement policy now includes a focus on electric
vehicles and fl eet management is studying available
opti ons. The Town of Vail is likely to add several new
pool electric vehicles to its fl eet in the
coming year. These vehicles will enable
employees and key decision makers to
experience electric vehicles and develop
use cases for EVs.
For a successful transiti on to a fully
electric fl eet, procurement of EVs must be
carefully matched with charging capacity
and management of vehicle duty and
charging schedules. Fleet management
will take an acti ve role in developing the
appropriate strategies to accomplish fl eet
EV adopti on and coordinate infrastructure
needs with relevant departments. Light
duty vehicles (LDVs) are more easily
transiti oned, while medium- and heavy-
duty vehicles have limited availability but
show promising developments. Additi onal
electric technologies besides batt ery
electric (such as hydrogen fuel cell) may
need to be considered for some vehicles/
use cases.
FLEET VEHICLE BACKGROUND
Lead-by-example practi ces such as transiti oning fl eet vehicles to electric are some of the best ways for the Town of Vail to
encourage the communitywide adopti on of EVs and meet the goals of the Go EV City Resoluti on. The following goals are
applicable to the Town of Vail’s fl eet, including light- and medium-duty vehicles, buses, and other vehicle types.
FLEET VEHICLE GOALS
FLEET VEHICLES EV Readiness Plan 2023 9
Each strategy below is ranked into three groups:
INCREASING FLEET VEHICLES STRATEGIES
1 2 3
GOAL NUMBERS
LOW MED HIGH
IMPACT INTENSITY
LONG
5+yrs
MED
2-5yrs
SHORT
1-2yrs
IMPLEMENTATION TIMEFRAME
Develop an EV fl eet vehicle transition schedule based on vehicle replacement cycles,
technology and performance and budgeting for infrastructure and vehicles.
Develop an EV-fi rst procurement policy for the Town of Vail that includes light-, medium-, and
heavy-duty vehicles, and fl eet lawn care equipment when available.
The town will include the total cost of vehicle or equipment ownership, including fuel and
maintenance costs and carbon emissions in its procurement calculati ons.
Increase electrical and charging infrastructure to match the pace of fl eet electrifi cation.
EV charging infrastructure must be considered in parallel with the acquisiti on of fl eet
vehicles. Coordinate between fl eets, faciliti es, and environmental departments.
1 2 3
Provide workforce development and education on EVs as pertinent to operation and
maintenance.
It is important that staff feel comfortable and safe with new technology.
Purchase light-duty EVs and develop a pilot program and policies for employee use at work
and home.
Work with various departments to encourage appropriate adopti on ti melines.
1
Leverage federal and state partnerships and funds to facilitate the transition.
Potenti al partners include the Colorado Energy Offi ce, Federal Transit Administrati on, Colorado
Department of Transportati on, etc.
Develop a time-of-use (TOU) charging plan for applicable charging locations.
Implement charging schedules to accommodate and reduce peak electrical demand on the grid.
1 2
1 2
1 2 3
1 2 3
1 3
Transiti on 100% of town-
owned transit buses to electric
by 2032.
Transiti on 30% of town-owned
vehicles to electric by 2030.
Transiti on 100% of town-owned
vehicles to electric or zero-
emission by 2050.
3
GOAL
2
GOAL
1
GOAL
24
10 EV Readiness Plan 2023 EV POLICY
EV POLICY
Electric vehicle policy within the control of the town may
include fi nancial, regulatory, and programmati c decisions
that infl uence the scale and scope of EV infrastructure.
EV-friendly policies may also include setti ng rules for EV
parking and charging at town faciliti es, budget planning
and appropriati on for fl eets transiti on, charging stati on
upgrades, program development, and so on.
Current policies involving EVs include recently adopted
building codes which require EV capable circuits in new
residenti al homes, 5% of parking spots with installed EV
stati ons, and 50% EV capable parking spots in commercial
and multi family new constructi on. The Town of Vail does
not currently insti tute a fee for Level 2 public charging
but does require payment for the energy consumed at
the public DC fast charging stati ons as well as a parking
overstay fee.
Increase incenti ves for EV
adopti on among residents and
employees.
EV POLICY BACKGROUND
The intenti on of EV-friendly policy is to facilitate the rapid transiti on to EVs communitywide by reducing barriers to
adopti on and increasing benefi ts of ownership. This can be accomplished through regulatory updates and fi nancial
investments that support the rapid adopti on of EVs and EV infrastructure.
EV POLICY GOALS
Adequately fund new public EV
charging infrastructure.
Reduce barriers for EV charging
infrastructure development.
EV POLICY EV Readiness Plan 2023 11
Each strategy below is ranked into three groups:
EV POLICY STRATEGIES
1 2 3
GOAL NUMBERS
LOW MED HIGH
IMPACT INTENSITY
LONG
5+yrs
MED
2-5yrs
SHORT
1-2yrs
IMPLEMENTATION TIMEFRAME
3
GOAL
2
GOAL
1
GOAL
Establish an annual line-item budget in the Town’s Capital and Operations budgets for
the installation and maintenance of public charging infrastructure aligned with projected
growth scenarios.
Review and align building and development codes to incentivize EV charging infrastructure.
Review and update taxes and fees to develop a funding mechanism to reduce barriers to
accessing an EV.
This could apply to fees associated with EV infrastructure, incenti ves for EV adopti on, or
support for charging discounts at pay-for-service charging stati ons.
1 2 3
Consider tax and registration fees that can be put into place to fund public infrastructure.1 2 3
Coordinate and advocate regionally, statewide, and nationally for EV-friendly policy.
Partners include Colorado Communiti es for Climate Acti on (CC4CA), CAC, Eagle County, and
other climate-focused Non-Governmental Organizati ons. Leverage Vail’s leadership and brand
to achieve a broader climate impact.
1
3
Develop equitable rates for charging policies that allow for a mix of users and needs.2 3
1 2 3
Standardize and streamline the EV permitting process to remove unnecessary barriers to
installation.
Provide town employees with workplace charging.
Conducti ng a periodic workplace EV survey will help identi fy locati ons where additi onal
stati ons are needed. Conti nue to make employee charging free to use.
2
2 3
25
12 EV Readiness Plan 2023 COMMUNITY READINESS
COMMUNITY EV READINESS
Community EV readiness means that owning and operati ng an EV in the Town of Vail is as easy or easier than a combusti on
vehicle, community awareness and adopti on of EVs is widespread, barriers to ownership are minimal, and access to the
benefi ts of EVs are equitable for all.
As a Go EV City, the Town of Vail seeks to ensure that local registrati ons of electric vehicles reach 30% of total vehicle
registrati ons by 2030. The current percentage of EVs on the road and registered in the Town of Vail is 2.2%. This is about
143 vehicles out of 6,474. To reach 1,942 electric vehicles (which is 30%) by 2030 will require steady upti ck of 10% growth
in new EV registrati ons year-to-year (Figure 2). Strong incenti ves will be needed to spur on such an ambiti ous growth in
adopti on. Additi onal charging infrastructure across the community – in homes, business, hotels, and insti tuti ons - will also
be needed to meet the charging needs of these new vehicles.
COMMUNITY READINESS BACKGROUND
YEAR TOTAL
EV’S
NEW
EV’S
% OF NEW
EV’S
ANNUAL VEHICLES
TURNING OVER
(assuming 8% of 6500-average
useful life of about 12 years)
% OF TOTAL VEHICLES
2022 143 47 9% 520 2%
2023 190 99 19% 520 3%
2024 289 151 29% 520 4%
2025 440 203 39% 520 7%
2026 643 255 49% 520 10%
2027 898 307 59% 520 14%
2028 1205 359 69% 520 19%
2029 1564 411 79% 520 24%
2030 1975 463 89% 520 30%
EV GROWTH NEEDED TO REACH GOALS IN VAIL through 2030
Community-wide charging
infrastructure will increase by tenfold
to 384 additi onal ports by 2030.
To support EV awareness and adopti on, educati on and
outreach will help consumers understand the benefi ts and
practi cality of modern electric vehicles. Off ering fi nancial
incenti ves, such as rebates, help encourage residents
and employees to move forward with an EV purchase.
Innovati ve programs such as electric car share can help
improve equity and accessibility. Additi onal fi nancial
incenti ves may also be needed to alleviate the cost of
charging infrastructure, especially in multi family housing.
Collaborati on will leverage lessons learned and advance
climate goals regionally. The following are the goals for EV
and infrastructure adopti on communitywide.
COMMUNITY READINESS GOALS
30% of all vehicles in the Vail
community will be electric by
2030.
100% of all vehicles in Vail are
zero emissions by 2050.
COMMUNITY READINESS EV Readiness Plan 2023 13
Each strategy below is ranked into three groups:
COMMUNITY READINESS STRATEGIES
1 2 3
GOAL NUMBERS
LOW MED HIGH
IMPACT INTENSITY
LONG
5+yrs
MED
2-5yrs
SHORT
1-2yrs
IMPLEMENTATION TIMEFRAME
Provide multi-lingual resources and education opportunities, including EV drive events, for
residents and businesses.
Providing technical assistance on operati ng EVs, installing infrastructure or using public chargers
will also be criti cal. Partnering with local NGO’s and regional EV players will leverage impact.
Offer incentives for EV charging infrastructure for residents, multi-family developments and
local businesses.
Workforce housing, lower-income neighborhoods, and multi family housing face higher costs of
entry for installing EV charging. Businesses that off er workplace charging will help encourage
EV adopti on.
Offer incentives for local residents, workforce, and the business community for purchasing
and owning EVs.
The existi ng Energy Smart program can be uti lized for off ering this incenti ve.
1 2
Develop an electric car share program.
Town-owned multi family housing could provide a pilot program. Denver provides an example
of a successful E-car share program called Colorado Car Share.
Develop an outreach strategy for destination visitors on EV rental programs and charging
infrastructure. 1 3
Collaborate with municipal and regional partner entities and organizations to encourage
development of a roadmap to electrifi cation and/or zero emissions of all new transit, fl eets,
ride share and school buses.
123
123
1
1 2 33
GOAL
2
GOAL
1
GOAL
26
14 EV Readiness Plan 2023 MICRO-MOBILITY
MICRO-MOBILITY
If all Eagle County residents employed smart commuti ng
twice per week, such as biking, telecommuti ng,
carpooling, or using public transit, the Climate Acti on
Collaborati ve (CAC) calculated that transportati on-related
GHG emissions would decline 17% annually. Micro-
mobility soluti ons provide innovati ve and clean mobility
opportuniti es for smart commuti ng and can help build
a culture of alternati ve transportati on. As defi ned by
the U.S. Department of Transportati on Federal Highway
Administrati on, micro-mobility includes any small, low-
speed, human- or electric-powered transportati on device,
including bicycles, scooters, electric-assist bicycles
(e-bikes), electric scooters (e-scooters), and other small,
lightweight, wheeled conveyances.
Current micro-mobility programs off ered by the Town
of Vail include Shift Bike, a regional electric bike share
program. Our partnership has grown to include Edwards
Metro District and Eagle County Government and will
have 155 e-bikes and 33 hub stati ons in 2023. The
system launched in 2022 including 90 e-bikes and 20 hub
stati ons and will conti nue to expand each year to provide
multi -modal transportati on opti ons to the local and
regional community. E-Bikes for Essenti als is an existi ng
program that provides qualifi ed essenti al workers in Vail
with electric bikes. This equity program is a partnership
with the Nati onal Renewable Energy Laboratory and
QuietKat, a local e-bike
manufacturer. E-Vail
Courier is an innovati ve
program for last mile
delivery of goods to
businesses in Vail’s
pedestrian core. The
program removes
oversized delivery
trucks from Vail Village
and replaces them
with smaller electric
delivery carts, returning
the center of Vail to
its original vision of a pedestrian village while improving
safety and the guest experience and reducing emissions
and air polluti on from idling delivery trucks.
To encourage behavior change, the Town of Vail
implemented Sole Power, a Green Commuti ng Challenge.
Off ered throughout Eagle County since 2010 to
encourage human-powered commuti ng, including
e-bikes, this free challenge allows individuals and teams
to compete to log the highest number of trips and miles
while working towards a county-wide goal. The program
has been an eff ecti ve model for behavior change and
will conti nue.
MICRO-MOBILITY BACKGROUND
Micro-mobility devices and shared systems off er eff ecti ve
ways to help people meet transportati on needs while
reducing related greenhouse gas emissions. Electric bikes
(e-bikes) provide a great alternati ve to commuti ng as they
are a quick and effi cient alternati ve to driving a vehicle
and reduce the amount of ti me and exerti on required
by traditi onal, non-electric bikes. Shared micro-mobility,
including e-bike share programs, create a more diverse,
convenient, and accessible transportati on network.
Owning an e-bike is not accessible to everyone, so micro-
mobility soluti ons like e-bike share programs help remove
associated barriers: cost, storage, and other physical
limitati ons. Micro-mobility soluti ons can provide an
effi cient alternati ve mode of transportati on for residents to
commute, reduce parking congesti on issues, provide fi rst-
last mile soluti ons, supplement bus transit, improve quality
of life, and reduce greenhouse gas emissions, furthering
climate and equity related mobility goals.
MICRO-MOBILITY GOALS
MICRO-MOBILITY EV Readiness Plan 2023 15
Each strategy below is ranked into three groups:
MICRO-MOBILITY STRATEGIES
1 2 3
GOAL NUMBERS
LOW MED HIGH
IMPACT INTENSITY
LONG
5+yrs
MED
2-5yrs
SHORT
1-2yrs
IMPLEMENTATION TIMEFRAME
Expand the current e-bike share program in partnership with Eagle County communities
to create a comprehensive valleywide system.
Current partners include EagleVail and Avon.
Maintain and expand partnerships to continue growing the E-Bikes for Essentials program.
Develop an e-bike rebate program for community members.
The program should consider equity and complement Holy Cross Energy e-bike rebates.2 3
Develop e-bike and other micro-mobility parking and charging infrastructure throughout
municipal parking areas in the Town of Vail.
Ensure that micro-mobility charging infrastructure meets all applicable safety, electrical, and
building code regulati ons.
123
123
123
Increase use and adopti on of
micro-mobility year over year.
Expand e-bike and micro-
mobility infrastructure to
contribute to a comprehensive
valleywide system.
Provide equity programs
to ensure micro-mobility is
accessible and equitable.
3
GOAL
2
GOAL
1
GOAL
123
Develop policy, infrastructure, and education to ensure safety on roads, bike paths and in
the pedestrian villages.
Pedestrians and those using micro-mobility devices will benefi t from increased safety
measures integrated into policy, infrastructure and educati onal programs.
123
Develop policy, infrastructure, and education to ensure safety on roads, bike paths and in
the pedestrian villages.
Pedestrians and those using micro-mobility devices will benefi t from increased safety
measures integrated into policy, infrastructure and educati onal programs.
27
APPENDIX A:
DEFINITIONS, ACRONYMS, ABBREVIATIONS
16 EV Readiness Plan 2023 DEFINITIONS, ACRONYMS, ABBREVIATIONS + EV EQUITY EV EQUITY EV Readiness Plan 2023 17
7 Colorado EV Equity: https://energyoffice.colorado.gov/sites/energyoffice/files/documents/FINAL%202022-CEO-CO%20EV%20Equity%20
Study-2022-08-06.pdf
BEV (Battery Electric Vehicle) Relies entirely on an
electric battery for propulsion.
CEO Colorado Energy Office
CDOT Colorado Department of Transportation
CCS The connector type used by most EVs in North
America except Tesla for direct current fast charging.
DCFC Direct Current Fast Charging
EVSE (Electric Vehicle Supply Equipment) Home charging
infrastructure including a specific outlet designed for a
vehicle’s charging port.
EV Capable A conduit or raceway along with a free circuit
that can be upgraded for electric vehicle supply equipment
in the future.
EV Installed A powered circuit with installed electric
vehicle charging service equipment.
EV Ready A powered circuit that terminates in an outlet
into which an adapter can be plugged.
Hybrid Electric Vehicle Has internal combustion and a
battery that is recharged by the vehicle.
ICE – Internal Combustion Engine Traditional vehicles rely
on combustion of fossil fuels to create propulsion.
J1772 Connector Most EVs except Tesla use this
connector for Level II charging.
Lithium-Ion Battery The power supply for many E-mobility
devices, stores a large amount of energy in a small space.
Level I, II, and III Charging Stations Refers to the relative
speed of recharging, with Level III being the fastest and
also requiring direct current power.
Micro-mobility Travel using small, lightweight vehicles
such as bicycles and scooters.
PHEV (Plug-in Hybrid Electric Vehicle) Has internal
combustion and a plug-in electric battery which can be
used alone or in combination with the gas engine to
increase fuel efficiency.
Ports Refers to a connector on a charging station; many
Level II stations often have two ports to allow two vehicles
to charge simultaneously.
V2G (Vehicle-to-Grid) Electrical switch technology which
allows bi-directional charging of a vehicle or use of a
vehicle batteries electrical energy to power the grid or
building needs.
Zero Emission Vehicle A vehicle that does not produce
emissions from the tailpipe. Examples include hydrogen
and electric battery powered vehicles.
EV EQUITY is important to ensure a just transition to
clean transportation. EV equity is understood as any
policy, strategy, engagement, assistance, or other resource
that supports equitable access to electric transportation
and its benefits. The first goal of the Go EV City resolution
is to ensure that the benefits of electrified transportation
are extended to low-income households and communities
disproportionately affected by the harmful effects of
air pollution. And while electric vehicles themselves are
inherently helpful to improving air quality and reducing air
pollution, the upfront cost of an EV may put it out of reach
for low-to-moderate income households. EV charging is
also not available at most multi-family housing complexes.
It is important to identify strategies that reduce barriers
to adoption. The State of Colorado has created an EV
equity study that outlines challenges to EV adoption
and recommendations for a number of actions, policies,
incentives, and efforts aimed at equity concerns and
electric vehicles7.
Recommendations from the study are grouped into five
categories, including:
• Improving access to EV ownership
• Consumer education and outreach
• Improving access to and affordability of EV charging
infrastructure
• Shared mobility programs
• Reducing air quality impacts (focusing on school bus
and transit electrification grants)
APPENDIX B: EV EQUITY
1. Listen and respond. Local governments should
first listen to the communities they seek to serve.
Program design should be as responsive as possible
to the needs expressed by community members,
and local government staff should be transparent
about their resources. Ideally, this would build
from preexisting community connections and
engagement, and help define program goals.
2. Partner with trusted community organizations.
Local governments should work with community
organizations to design and deliver programs,
and where applicable, help build the capacity of
community organizations through the partnership.
3. Recognize structural racism. Programs targeting
LMI households will not necessarily serve all
disadvantaged populations. Racial analysis and
baseline data must be part of an inclusive program
design process to understand and address structural
barriers that exist beyond income.
4. Efficiency first. Programs should ensure LMI
households can access energy efficiency benefits
as a key step to reducing energy burdens and
increasing household health and comfort.
5. Reduce financial burdens. Programs should not add
financial burdens for LMI households and should
aim to reduce financial and other burdens.
6. Increase benefits. Programs should seek to deliver
services beyond clean energy technologies and
capitalize on co-benefits, such as job creation or
community resilience for people of color, indigenous
communities, and other historically underserved and
underrepresented populations
7. Make it easy. Program participation should be as
easy as possible for any household with effective,
efficient, and culturally competent program design,
outreach, and delivery.
8. Integrate with other services. Wherever possible,
programs should align with other services for LMI
households.
9. Protect consumers and workers. Programs should
have carefully considered consumer and workforce
protection elements and consumer education to
avoid unintended consequences.
10. Beyond carve-outs. Programs should do more
than set aside a small portion of benefits for LMI
households, and where possible, center the needs of
LMI households and other historically underserved
communities in program design and delivery.
11. Track progress. Programs should establish
and assess against baseline equity data —both
quantitative and qualitative —to inform program
design, establish metrics, and track progress.
12. Long-term commitment. Programs should provide
support for LMI households beyond installing a
clean energy technology, and include structures for
helping with technology service, upkeep, and repair.
The Urban Sustainability Directors Network published A Guidebook on Equitable Clean Energy Program Design for Local
Governments and Partners. This guidebook provides principles and checklists to ensure equity is infused through all
programs and planning efforts. The 12 principles for equitable design are as follows:
EQUITABLE CLEAN ENERGY
28
The following strategies listed in this plan are intended to improve equity and accessibility to electric vehicles
and micro-mobility:
Identify appropriate locations for expanded DC fast charging opportunities and use partners for
implementation.
Power requirements, proximity to I-70, equitable access, use-cases and parking regulati ons, among other
issues, will need to be opti mized for successful DC fast charging installati ons. Grant funding is available from
the State of Colorado for up to 80% of the cost of DC fast charging, and Holy Cross Energy may also be
willing to contribute to such a project.
Develop criteria to prioritize charging infrastructure.
Public surveys, equity concerns, current stati on usage data, and locati on characteristi cs are some of the many
criteria that could be used to prioriti ze the citi ng of new stati ons. A heat-map or similar tool may be useful to
decision-making.
Provide town employees with workplace charging.
Conducti ng a periodic workplace EV survey will help identi fy locati ons where EV-owning employees park and
may need a plug for their EV. Conti nue to make employee charging free to use.
Offer incentives for EV charging infrastructure for residents, workforce, multi-family developments and
local businesses.
Workforce housing, lower-income neighborhoods, and multi family housing face higher costs of entry for
installing EV charging. Businesses that off er workplace charging will help encourage EV adopti on.
Offer incentives for local residents, workforce, and the business community for purchasing and owning EVs.
The existi ng Energy Smart program can be uti lized for off ering this incenti ve.
Develop an electric car share program.
Town-owned multi family housing could provide a pilot program. Denver provides an example of a successful
electric car share program called Colorado Car Share.
Provide multi-lingual resources and education opportunities, including EV drive events, for local residents
and businesses.
Providing technical assistance on operati ng EVs, installing infrastructure or using public chargers will also be
criti cal. Partnering with local NGO’s and regional EV players will leverage impact.
Maintain and expand partnerships to continue growing the E-Bikes for Essentials program.
Current partners include the Nati onal Renewable Energy Laboratory (NREL) and QuietKat, a local e-bike
manufacturer.
18 EV Readiness Plan 2023 EV EQUITY EV ADOPTION RATES EV Readiness Plan 2023 19
Sales of electric vehicles in Colorado are increasing rapidly thanks to new models, federal and state
tax credits, and a growing awareness of the benefi ts of electric vehicles for the environment and the
consumer. The State of Colorado has set a goal of nearly 1 million electric vehicles on the road by 2030.
The fi gure below shows high and low growth EV scenarios in the state over the coming the decade.
APPENDIX C:EV ADOPTION RATES
8 Original EV Registrati ons: htt ps://atlaspolicy.com/evaluateco/
SALES
Growth of registrati ons of electric vehicles are on track to meet high growth predicti ons. The fi gure below
shows recent EV registrati ons in the State of Colorado with nearly 7% of all vehicles registered in the state
being electric (PHEV and BEV). The chart below shows recent EV registrati ons broken out by BEVs and
PHEVs8.
GROWTH
2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030
70% by 2030
940,000 by 2030
1,400,000
1,200,00
1,000,000
800,000
600,000
400,000
200,000
0
EV
S
t
o
c
k
70%
60%
50%
40%
30%
20%
10%
0%
EV
S
h
a
r
e
o
f
N
e
w
R
e
g
i
s
t
r
a
t
i
o
n
s
High Growth Scenario Low Growth ScenarioHigh Growth Scenario Low Growth Scenario
Assumed Colorado new vehicle EV share (green) and total EV stock (blue) from 2020 to
2030 for high (solid line) and low (dashed line) growth scenarios.
8%
6%
4%
2%
0%
20K
15K
10K
5K
0K
%
E
V
O
r
i
g
i
n
a
l
R
e
g
i
s
t
r
a
t
i
o
n
s
Or
i
g
i
n
a
l
R
e
g
i
s
t
r
a
t
i
o
n
s
2012 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022
Original EV Registrations
BEV PHEV EV Share of Original Registrations EV Share of Original Registrations (most recent model years only)
TOWN OF VAIL EQUITY STRATEGIES
29
APPENDIX D:EV FAQs
There is no denying that the manufacturing of electric
vehicles creates carbon emissions, and these emissions
may even be greater than the manufacturing impact of
a comparable conventi onal gasoline vehicle. However,
according to an analysis by the Union of Concerned
Scienti sts, an electric vehicle produces the global
warming potenti al of driving a gasoline vehicle that
has an 88 mpg fuel economy9. The higher effi ciency
and cleaner fuel supply for electric vehicles ensures
that their lifeti me emissions are signifi cantly less
than conventi onal fuel vehicles. For example, driving
the 2020 Tesla Model 3 Standard Range Plus in
California has emissions equal to a 161 mpg gasoline
car, or less than a fi ft h of the global warming emissions
of the average new gasoline car and over 60 percent
less than even the most effi cient gasoline car. Besides
taking advantage of cleaner electricity EVs also operate
more effi ciently. EVs convert 77% of energy into moving
the vehicle vs 12-30% for combusti on engines10.
The fi gure below shows a comparison of lifecycle GHG
emissions between a gas and electric vehicle. Electric
vehicles produce fewer emissions thanks to higher
effi ciency and a cleaner energy supply.
Which Type of Vehicles Have
Greater Lifecycle Impacts on
the Environment?
20 EV Readiness Plan 2023 EV FAQS EV FAQS EV Readiness Plan 2023 21
9 Union of Concerned Scienti sts: htt ps://blog.ucsusa.org/dave-reichmuth/are-electric-vehicles-really-bett er-for-the-climate-yes-heres-why/
10 Fueleconomy.gov, “All Electric Vehicles”: htt ps://www.fueleconomy.gov/feg/evtch.shtml
11 Canary Media, “Used EV Batt eries”: htt ps://www.canarymedia.com/arti cles/energy-storage/used-ev-batt eries-are-storing-solar-power-at-grid-scale-and-
making-money-at-it
12 Nati onal Fire Protecti on Associati on, “Lithium-Ion Batt ery Safety”: www.nfpa.org/educati on
13 U.S. Fire Administrati on, “Electric Vehicle Charging Safety Tips”: usfa.fema.gov/blog/ci-081821.html
14 Consumer Reports, “Electric Vehicle Ownership Costs”: htt ps://advocacy.consumerreports.org/wp-content/uploads/2020/10/EV-Ownership-Cost-
Final-Report-1.pdf
Modern EV batt eries include rare earth minerals and
relati vely scarce materials such as lithium and cobalt.
Irresponsible mining practi ces, especially in unregulated
economies, can create serous environmental and social
harm. However, major car manufacturers including Ford
Motor Co. are working to eliminate unregulated sources
of minerals and bring transparency to the sources of its
materials. Commercial scale lithium-ion batt ery recycling
is scaling currently to meet market demands which
further reduce negati ve environmental impacts of new
mining development. Additi onally, used EV batt eries
are also fi nding new life as grid-scale energy storage11.
Vehicle manufacturers conti nue to innovate batt ery
chemistry with the potenti al of greatly reducing and/or
eliminati ng some of the exoti c materials in batt ery packs.
Tesla is already using cobalt-free batt eries in many of the
vehicles it produces. A large factory near Reno, Nevada
is under constructi on by a company called Redwoods
Materials and will build EV batt ery components using
recycled materials. The company is already recycling
batt eries from Audi, Ford, Volkswagen, and Volvo. Batt ery
innovati on, including recycling, will undoubtedly conti nue
to improve.
What Are the Impacts of
Electric Vehicle Batteries?
Lithium-ion batt eries power many kinds of mobility devices such as e-bikes, e-scooters, and
electric vehicles. If used improperly or damaged, these batt eries can become a fi re hazard and
produce large amounts of heat and toxic smoke in a process known as thermal runaway12.
Exti nguishing lithium-ion batt ery fi res poses unique challenges and life safety considerati ons for
fi rst responders. Here are some steps you can take to lower your risk of fi re and electric shock
injury related to charging EVs and micro-mobility devices13:
Before buying an EV, have a qualifi ed electrician install a new dedicated circuit for your EV
charging device. Older home wiring may not be suitable for EV charging.
Never use a multi plug adapter or extension cord to charge an E-mobility device.
Do not use an E-mobility device, charging cable or batt ery with obvious signs of damage.
Only purchase and use devices that are listed by a qualifi ed testi ng laboratory.
What Battery Safety Tips Should be Followed for
E-Mobility Devices?
High MSRP prices have given EVs a reputati on for being out-of-reach for many consumers.
A 2020 Consumer Reports Study showed that the lifeti me ownership costs for electric
cars off ered savings of between $6,000 and $10,000 compared to gas cars14. Consumer
Reports found that with fewer moving parts, EVs have 50 percent lower maintenance
costs than gas cars. It also discovered that EV owners will spend 60 percent less on fuel for
their vehicle. The higher upfront cost of an EV is miti gated somewhat by federal and state
tax credits, although new requirements in Federal law will exclude foreign-made vehicles.
Purchasing a used electric car is now supported by a $4,000 federal tax credit. Despite
some higher up-front cost for EVs, lower fuel and maintenance costs result in signifi cant
savings over ti me. EV Incenti ves are changing rapidly. Drive Electric Colorado has compiled
EV Incenti ves such as tax credits and uti lity rebates and incenti ves into a handy resource.
More informati on can be found here: https://driveelectriccolorado.org/incentives.
How Much Do Electric Vehicles Cost to Own
and Operate?
Lifecycle GHGs for an Electric Vehicle and a Gasoline Car
400
350
300
250
200
150
100
50
0
GH
G
E
m
i
s
s
i
o
n
s
(
g
r
a
m
s
/
m
i
l
e
)
Battery Other Manufacturing + End of Life Feedstock + Fuel Vehicle In-Use
Gas Car EV with 300-mile Range
65%
17%
18%
74%
17%
9%
30
REFERENCES EV Readiness Plan 2023 2322 EV Readiness Plan 2023 EV INCENTIVES
APPENDIX E: EV INCENTIVES APPENDIX F: REFERENCES
SOURCE STATE
(Tax Credit)
STATE GRANT FUNDING
(CDOT/DOLA/CLEER)
FEDERAL
TAX CREDIT
UTILITY PROGRAMS
(Holy Cross or Xcel Energy)
Commercial Fleets x x
Commercial/Ag
(Offroad, Construction, Snowcats) x
Individuals x x x**
Municipal x
Non-Profits x*
EV VEHICLE PURCHASE/LEASE FUNDING OPPORTUNITIES
*Nonprofits can access the federal and state tax credits by ‘assigning’ the credit to the financing group
**Xcel Energy offers an income-based vehicle rebate
CATEGORY 2022 2023–2025
Light-Duty EV $2,500 for purchase;
$1,500 for lease
$2,000 for purchase;
$1,500 for lease
Light-Duty Electric Truck $3,500 for purchase;
$1,750 for lease
$2,800 for purchase;
$1,750 for lease
Medium-Duty Electric Truck $5,000 for purchase;
$2,500 for lease
$4,000 for purchase;
$2,500 for lease
Heavy-Duty Electric Truck $10,000 for purchase;
$5,000 for lease
$8,000 for purchase;
$5,000 for lease
COLORADO VEHICLE TAX CREDIT
2017 Climate Action Plan: https://drive.google.com/file/d/1cnONgRjr16X4y1zUVyhIvSfVxW16BZGj/view
2021 International Council on Clean Transportation, “Colorado Charging Infrastructure Needs to Reach Electric Vehicle
Goals: https://theicct.org/publication/colorado-charging-infrastructure-needs-to-reach-electric-vehicle-goals/
Atlas Policy EV Dashboard: https://atlaspolicy.com/evaluateco/
Canary Media, Used EV Batteries are Storing Solar Power at Grid Scale, and Making Money Doing It: https://www.
canarymedia.com/articles/energy-storage/used-ev-batteries-are-storing-solar-power-at-grid-scale-and-making-money-at-it
Colorado Energy Office, “Colorado EV Plan 2020,” (2020): https://energyoffice.colorado.gov/zero-emissionvehicles/
colorado-ev-plan-2020.
Colorado EV Equity: https://energyoffice.colorado.gov/sites/energyoffice/files/documents/FINAL%202022-CEO-CO%20
EV%20Equity%20Study-2022-08-06.pdf
Colorado EV Plan https://energyoffice.colorado.gov/zero-emission-vehicles/colorado-ev-plan-2020
Consumer Reports, “Electric Vehicle Ownership Costs”: https://advocacy.consumerreports.org/wp-content/
uploads/2020/10/EV-Ownership-Cost-Final-Report-1.pdf
DC Fast-Charging Corridors: https://energyoffice.colorado.gov/zero-emission-vehicles/ev-fast-charging-corridors
EarthJustice.Org: “ Electric Vehicles are not just the wave of the future, they are saving lives today.” : https://earthjustice.
org/feature/electric-veehicles-explainer
Electrek, “Tesla Using Cobalt Free LFP Batteries”: https://electrek.co/2022/04/22/tesla-using-cobalt-free-lfp-batteries-in-
half-new-cars-produced/
Electrification Coalition Federal EV Policies: https://electrificationcoalition.org/work/federal-ev-policy/inflation-reduction-
act/
EPA Electric Vehicle Myths: https://www.epa.gov/greenvehicles/electric-vehicle-myths#Myth5
ESC Partner Rebates: https://www.energysmartcolorado.com/wp-content/uploads/2022/03/2022-Rebates-by-
Community.pdf
Five Car Sharing Programs with an EV and Equity Twist: https://www.greenbiz.com/article/five-car-sharing-programs-ev-
and-equity-twist
Fueleconomy.gov, “All Electric Vehicles”: https://www.fueleconomy.gov/feeg/evtech.shtml
Good2go, “Electric Car Share Program”: https://evgood2go.org/
Holy Cross Energy 100x30 Strategic Plan: https://www.holycross.com/100x30/strategic-plan-2020/
Holy Cross GHG Profile: https://www.holycross.com/greenhouse-gas-emissions/
Inside EVs: “Redwood Materials to Invest $3.5 Billion On Battery Materials Factory”: https://https://insideevs.com/
news/600568/redwood-materials-invest-billions-battery-materials-factory/
National Fire Protection Association, “Lithium-Ion Battery Safety”: https://www.nfpa.org/education
The International Council on Clean Transportation: https://theicct.org/2022-update-ev-sales-us-eu-ch-aug22/
Town of Vail Loading and Delivery: https://www.vailgov.com/government/departments/police/loading-and-delivery
Union of Concerned Scientists: https://blog.ucsusa.org/dave-reichmuth/are-electric-vehicles-really-better-for-the-climate-
yes-heres-why/
Urban Sustainability Network: “A Guidebook on Equitable Clean Energy Program Design for Local Governments and
Partners”: https://cadmusgroup.com/wp-content/uploads/2018/09/Cadmus-USDN-Equitable-Clean-Energy-Guidebook.
pdf
U.S. Fire Administration: “Electric Vehicle Charging Safety Tips”: usfa.fema.gov/blog/ci-081821.html
31
APPENDIX G:GO EV CITY RESOLUTION
GO EV CITY RESOLUTION EV Readiness Plan 2023 2524 EV Readiness Plan 2023 GO EV CITY RESOLUTION 32
33
AGENDA ITEM NO. 2.2
Item Cover Page
DATE:January 21, 2025
TIME:20 min.
SUBMITTED BY:Steph Johnson, Town Manager
ITEM TYPE:Presentation/Discussion
AGENDA SECTION:Presentation/Discussion (2:15pm)
SUBJECT:West Lionshead Master Plan Presentation (2:35pm)
SUGGESTED ACTION:Listen to presentation and provide feedback.
PRESENTER(S):Russ Forrest, Town Manager
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
West Lionshead Master Plan Memo 012125V2
West Lionshead - Mission Vision Values
34
To:Vail Town Council
From:Russell Forrest, Town Manager
Date:January 21, 2025
Subject:West Lionshead Master Planning Update
____________________________________________________________________________
1. PURPOSE
The purpose of this item is to provide an update to the Vail Town Council regarding
progress on moving forward with the West Lionshead Master Plan since the last
update provided to Council on November 19, 2024, and receive feedback on the
proposed mission, vision, and values for the project.
2. BACKGROUND
At the October 15
th Vail Town Council meeting, a partnership between the Town of
Vail, Vail Resorts, and East West Partners was announced. The three parties (i.e. the
partnership) agreed that a public Request for Qualifications process would be
commenced to identify a land planning firm to assist in creating the vision and master
plan for the West Lionshead parcels. The RFQ was published in the October
18th version of the Vail Daily and five firms or teams responded with interest in the
project.
After a thorough review and discussion, the working team determined that Hart
Howerton was the best choice to lead the master planning efforts at West Lionshead.
The combination of Hart Howerton's extraordinary track record of delivering
exceptional master plans in similar mountain environments, East West Partners' direct
experience with their firm in several other projects and markets, and the impressive
design team that has been assembled all led Town of Vail staff, Vail Resorts, and East
West Partners to this conclusion and overall excitement surrounding Hart Howerton's
involvement in the West Lionshead project.
3. SUMMARY
Following the three public open house style listening sessions held with the
community in November and December 2024, the partnership (Town of Vail, Vail
Resorts, and East West Partners) working in concert with Hart Howerton, have
35
Town of Vail Page 2
developed mission, vision, and values statements to help articulate overall project
goals and objectives (Attachment 1).
4. ACTION REQUESTED OF COUNCIL
Council is requested to provide feedback and direction on the proposed mission,
vision, and values contained in the attached document.
Attachment 1: West Lionshead: Mission, Vision, Values
36
WWeesstt LLiioonn sshhee aa dd
Mission, Vision, Values
MMiissssiioonn
To create a transformative, new Vail Mountain base village that provides access to the mountain, an
unparalleled public realm for all people to enjoy, and retail, hotels and condominiums that reflect the
inspiring quality of life the Vail Valley offers.
VViissiioonn
West Lionshead will be a next-generation base village, seamlessly blending the timeless charm of Vail’s
iconic villages with a forward-thinking vision that exemplifies the future of mountain recreation, living,
and community. Designed for guests and locals alike, it will offer authentic, welcoming experiences,
inspired by modern mountain town culture, sustainable design, and convenient year-round access to
Vail Mountain’s world-class slopes, destinations and amenities. West Lionshead will not only
complement the legacy of Vail’s existing villages and recreation, but redefine the year-round mountain
experience for the next generation of adventurers, families, and creators.
VVaalluueess
11.. SSeeaammlleessss IInntteeggrraattiioonn wwiitthh LLiioonnsshheeaadd,, VVaaiill VViillllaaggee,, aanndd VVaaiill MMoouunnttaaiinn – Free In-Town Bus
System, Gore Valley Trail, New Gondola and Ski-back.
2. PPeeddeessttrriiaannss CCoommee FFiirrsstt – Enhance pedestrian connectivity, easy access to transit, lines of
sight, and walkability through the site and to the rest of the Town.
3. CCeelleebbrraattee tthhee NNaattuurraall FFeeaattuurreess ooff tthhee SSiittee – Incorporate environmental sustainability and best
practices into the design. Create opportunities for views of the Gore Range, Vail Mountain, and
the Eagle Valley. Align the narrative around Gore Creek with that of Lionshead and Vail Village’s
while embracing Red Sandstone Creek.
4. YYeeaarr--RRoouunndd AAccttiivvaattiioonn – With an additional 1,100 full-time residents anticipated through the
Town’s housing efforts, there is an opportunity to create a vibrant hub in Vail that weaves
together a fabric of experiences (retail, dining, lodging, entertainment, après experiences,
recreation, housing) thus bringing a year-round vibrancy to West Lionshead.
5. AA BBaassee VViillllaaggee ffoorr GGuueessttss aanndd LLooccaallss AAlliikkee – Create a place that is welcoming, approachable,
and equally engaging to locals, part-time residents and destination guests, integrating the
public realm and recreation with art, natural features, shopping and dining, and entertainment.
West Lionshead is a place for everybody.
37
AGENDA ITEM NO. 2.3
Item Cover Page
DATE:January 21, 2025
TIME:30 min.
SUBMITTED BY:Tom Kassmel, Public Works
ITEM TYPE:Presentation/Discussion
AGENDA SECTION:Presentation/Discussion (2:15pm)
SUBJECT:Ford Park Retractable Bollard Pilot Program Discussion (2:55pm)
SUGGESTED ACTION:Listen to presentation and provide feedback.
PRESENTER(S):Tom Kassmel, Town Engineer and Deputy Chief Justin Liffick, Vail
Police Department
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Council_Memo_1-21-25.docx
Town Council 1-21-25 Presentation
38
To:Town Council
From:Public Works Department
Date:January 21, 2025
Subject:Ford Park Retractable Bollard Project
A Pilot Project for the Vail Pedestrian Village Safety Improvements Project
I.SUMMARY
The Town of Vail has contracted with Kimley Horn to complete the design of the Vail
Pedestrian Village Safety Project which initially included the selection of and the design
of approximately 70 bollards and or equivalent safety measures and barricades at
various locations within the Vail Village, Lionshead Village, and Ford Park.
The purpose of the Pedestrian Village Safety Project is to control vehicular access into
Vail’s high pedestrian activity areas and restrict access when necessary, during special
events. The bollards, safety measures, and barricades are not only intended to control
general vehicular access but are also intended to be impact resistant to provide the
safest possible environment for pedestrians in these areas. The majority of the safety
measures will likely be automatic retractable bollards with several being removeable to
allow authorized vehicles to access through them as needed.
The purpose of this Council session is to review previous discussions and discuss
whether or not to move forward with installing two (2) retractable bollards at the top of
East Betty Ford Way as a pilot project to better understand the operations and
maintenance of these types of bollards in a mountain environment. The project has
$105,000 of grant funding that is required to be utilized by June of 2025. The cost of the
installation is ~$280,000; a net cost of ~$175,000.
For more background information go to Village Pedestrian Safety Project | Engage Vail
or see the Project Review below.
II.PROJECT REVIEW
2024 Council Presentation
At the last Council update in January of 2024, Council directed staff to move forward
with the installation of two (2) retractable bollards in Ford Park at the top of East Betty
Ford Way. This installation would provide a pilot test for the retractable bollards and
39
Town of Vail Page 2
provide needed access control at this location. The project was delayed in order to
complete design, bid the project with enough time to accommodate long lead times and
to make sure construction does not conflict with events at the Ford Park Amphitheater.
2023 Council Presentations
Prior to last year’s Council meeting, in 2023, staff presented on multiple occasions to
discuss the potential safety measures, and access control equipment that would be
necessary to create safe and secure high pedestrian use areas like Vail Village,
Lionshead Village, Ford park and Dobson Ice Arena.
Staff presented two concepts for review. A Safe Access Control concept plan and a
Safe and Secure Access Control concept plan. Council’s direction at that time was to
further investigate the Safe Access Control concept with a focus on traffic control and a
“less is more” approach and identify if there were any other alternatives to bollards.
Staff and the design team reviewed various options including static, removeable, and
retractable bollards, as well as gates and landscape fixtures. Retractable bollards
provide the most flexibility and ability to be remotely controlled, as well as be crash
rated. Static bollards have limited application at our access points and can be
potentially substituted with more aesthetically pleasing fixtures, such as landscape
planters. Manually removeable bollards may have some limited use but may also prove
to be unreliable if needed to be removed often, easily, and quickly. Gates are another
option and have been used in the past by the town. However lightweight gates are
easily broken and can be hazards to pedestrians. Heavy duty impact resistant gates
are cumbersome, not pedestrian friendly, generally not aesthetically pleasing, and
where used would need to be manually operated. An medium duty gate, that would be
less easily broken, and potentially more aesthetically pleasing, i.e. Ford Park west
entrance gate, could function as traffic control but would not be crash resistant.
Each of the above types of safety measures present challenges, which ultimately led to
the recommendation to install a pilot project.
Authorized Vehicle Challenge:
The primary challenge in Vail Village is accommodating the sheer number of authorized
vehicles that need to gain access to these high pedestrian areas daily. While in
Lionshead Village the number of authorized vehicles is minimal and restricted to
maintenance and emergency vehicles and/or special event/construction permitted
vehicles.
Operational Challenges
The expectation is that the bollard program will be controlled remotely from a central
location via a secure cloud software program that will include a visual on each
retractable bollard at all times. The bollards will also be operational via proximity cards
and/or vehicular proximity. With this type of access control Standard Operating
Procedures (SOP) will need to be established and some operational questions
answered;
40
Town of Vail Page 3
If installed in the Vail Village will the bollards remain up on the bus route along
East Meadow Drive, potentially slowing buses down, and being a potential
hazard to pedestrians when they are frequently going up and down, or do they
remain down most of the time.
If installed in the Vail Village hundreds of vehicles will still need to gain controlled
access each day, how best will that be accomplished for each;
o Buses
o Private property access
o Town LSEV deliveries
o Third party delivery vehicles
o Trash Trucks
o Town maintenance vehicles
o Town enforcement vehicles
o Event Vehicles
Bollard mal function is still possible, however there are many fail safes to
preclude this, should the fail safe be “up” or “down”, the typical fail safe position
is “down”.
The system will be secured cloud based allowing control from multiple locations,
i.e. Checkpoint Charlie when it is manned and Police Department after hours.
The retractable bollards will ultimately be staff controlled and monitored, that may
cause issues and increase operational costs.
The system will require cameras at each location to confirm it is safe to raise and
lower bollards in addition to the sensors on the bollards, many of these cameras
already exist but may need modification.
The bollards, particularly the retractable bollards will require maintenance, semi-
annually.
Infrastructure Restoration Challenge:
Another identified critical challenge includes the physical installation. In most cases the
bollards will need to be installed within the snowmelted streetscape areas of town and
will impact the snowmelt and other utility infrastructure that is underground. The
restoration and relocation of this infrastructure is the bulk of the estimated cost.
However, one opportunity that has been identified that will limit some cost is the use of
the Town’s existing “Utility Trench”, an existing underground conduit raceway that was
installed as part of the original construction of the streetscape projects for occasions just
like this. The Utility Trench will allow the town to run fiber and power to most of the
bollard locations without disturbing significant lengths of snowmelted areas, and it will
also allow the Town to expand with additional technologies on this new fiber backbone
simultaneously or in the future.
III.STAFF RECOMMENDATION
The Town of Vail has $400K remaining in the Vail Pedestrian Safety Budget. Based on
the initial goals set for this project, recent events, and prioritizing pedestrian safety staff
recommends proceeding with the installation of an initial pilot project of two (2)
retractable bollards in Ford Park this spring. This will allow staff to utilize the grant
41
Town of Vail Page 4
funding and evaluate the benefits of the program and whether the program should be
expanded into other areas.
IV.ATTACHMENTS
Presentation
42
PRESENTATION BY
Public Works
Vail Pedestrian
Village Safety
Improvements
1-21-25
43
The goal of this project is to provide a safe and inviting pedestrian experience within the
Town’s high pedestrian areas by installing a flexible vehicular access control program that
creates a safer pedestrian environment, and is flexible enough to create more secure
pedestrian areas that restrict vehicular access completely during specific special events in
specific areas at specific times, thus mitigating the potential threat of intentional and/or errant
vehicle/pedestrian conflicts resulting in injury or death, all while maintaining full access for
emergency vehicles and responders.
PROJECT GOALS
• 2023 Safe Access Control NOT High Security
• Less is More
• Look at Alternate Options
• 2024 Install Pilot Project at Ford Park
• 2 Retractable Bollards
Council Direction Timeline
• 2020 Entertainment Districts Success
• 2021/22 E-Courier L&D Success
• Special Event Safety & Operations
• 2022 Matching Grant Funding $250k
44
LOCATIONS & VEHICLE ACCESS CONTROL
• Vail Village – 6 Access points
• Checkpoint - Main access point
• Village Center – Limited access for East Meadow
• Gorsuch –Exit Only for Gore Creek Drive
• Hansen Ranch –Exit Only for Bridge Street & main access for Hill House
• Mountain Haus – In Town Bus access Only
• Vail Road – In Town Bus access and East Meadow Exit Only
• Lionshead – 2 Access points; By Permit Only
• Arrabelle/Montenarros Alley
• East Lionshead Portal Entry
• Ford Park – 2 Access points; By Permit Only
• East Betty Ford Way
• West Betty Ford Way
Town of Vail | Name of Presentation | vailgov.com
45
ACCESS CONTROL OPTIONS
• Bollards
• Static
• Removeable
• Retractable
• Aesthetics
• Gates
• Manual
• Automatic
• Aesthetics
• Crash Rated vs Non Crash Rated
Town of Vail | Name of Presentation | vailgov.com
46
OPERATIONS & PHASING
• OPERATIONS
• Secure Cloud Based Operations
• i.e. Checkpoint Charlie & PD
• Camera’s at Each Location
• Access via
• Checkpoint Charlie
• Proximity Cards
• Vehicle Proximity
• Standard Operation Procedures
• Bollards Up/Down
• Times/Days/Locations
• Special Events
• Impact on Buses/L&D/Emergency
Response/Private Property
Access, etc…
Town of Vail | Name of Presentation | vailgov.com
47
NEXT STEPS
NEXT STEPS
• Ford Park – East betty Ford Way
• Pilot Program Construction – Spring 2025
• Use of Grant ($105k) by June of 2025
48
Thank you
49
AGENDA ITEM NO. 3.1
Item Cover Page
DATE:January 21, 2025
SUBMITTED BY:Greg Roy, Community Development
ITEM TYPE:DRB/PEC Update
AGENDA SECTION:DRB/PEC (3:25pm)
SUBJECT:DRB/PEC Update (5 min.)
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
DRB Results 1-15-25
PEC Results 1-13-25
50
Design Review Board Minutes
Wednesday, January 15, 2025
2:00 PM
Vail Town Council Chambers
Present: Kit Austin
Mary Egan
Rys Olsen
Herbert Roth
Absent: Roland J Kjesbo
1. Virtual Meeting Link
Register to attend Design Review Board Meetings. Once registered, you will receive
a confirmation email containing information about joining this webinar.
2. Call to Order
3. Main Agenda
3.1 DRB24-0443 - One Vail Place
Final review of an exterior alteration (paint).
The applicant requests this item be tabled to the February 19, 2025 meeting
Address/ Legal Description: 244 Wall Street, Lot A & C, Block 5C, Vail Village Filing
1 Planner: Jamie Leaman-Miller
Applicant Name: Represented by One Vail Place Condominiums
Herbert Roth made a motion to Table to the February 19th DRB meeting; Rys Olsen seconded
the motion Passed (4 - 0).
3.2 DRB24-0327.001 - The 62
Final review of a change to approved plans (landscaping)
Address/ Legal Description: 278 Hanson Ranch Road 221/Lot A-C, Block 2, Vail VIllage Filing 1
Planner: Greg Roy
Applicant Name: Bolanovich Trust, represented by Mauriello Planning Group
DRB24-0327.001 Plans.pdf
Approved Landscape Plan L1.0.pdf
Herbert Roth made a motion to Table to a date uncertain; Rys Olsen seconded the motion Passed
(4 - 0).
3.3 DRB25-0006 - Gore Creek Promenade
Conceptual review of a renovation
Address/ Legal Description: Gore Creek Drive/Lot A, Block 5B, Vail Village FIlling 1
Planner: Greg Roy
Applicant Name: Gore Creek Promenade, represented by Gregg Barrie
Design Review Board Meeting Minutes of January 15, 2025
1
51
DRB25-0006 Conceptual Plans.pdf
DRB25-0006 Applicant Presentation.pdf
Conceptual - No motion necessary
3.4 DRB24-0485 - Valent Residence
Conceptual review of a single-family residence
Address/ Legal Description: 1691 Buffehr Creek Road/Lot 3, Eleni Zneimer Subdivision
Planner: Jamie Leaman-Miller
Applicant Name: Scott Valent, represented by Brian Ojala Architecht
Context Photos.pdf
DRB24-0485 Documents.pdf
DRB24-0485 Plans.pdf
Conceptual - No motion necessary
3.5 DRB25-0003 - Willow Bridge LLC/Cherry Vail LLC
Conceptual review of new construction (duplex)
Address/ Legal Description: 1498 Spring Hill Lane Unit A & B/Lot 16, Block 3, Vail Valley Filing 1
Planner: Jamie Leaman-Miller
Applicant Name: Willow Bridge LLC and Cherry Vail LLC/ represented by KH Webb Architects
DRB25-0003 Documents.pdf
DRB25-0003 Plans.pdf
Conceptual - No motion necessary
3.6 DRB24-0457 - Stansbury Residence
Final review of an addition (addition/windows/doors)
Address/ Legal Description: 2187 St Moritz Way/Lot 8, Vail Heights Filing 1
Planner: Jamie Leaman-Miller
Applicant Name: Christopher D. Stansbury Trust & Anna M. Rasmussen Declaration of
Trust, represented by A21 Architecture + Design DRB24-0457 Documents.pdf
DRB24-0457 Plans.pdf
Herbert Roth made a motion to Table to the February 5th DRB meeting; Rys Olsen seconded the
motion Passed (4 - 0).
3.7 DRB24-0483 - Wren Residence
Final review of an addition
Address/ Legal Description: 4594 Meadow Drive Unit A6/Sunwood at Vail Condominiums
Planner: Jamie Leaman-Miller
Applicant Name: Wren Family Trust Davis & Gilbert LLP, represented by Shepherd Resources, Inc.
DRB24-0483 Documents.pdf
DRB24-0483 Plans.pdf
Herbert Roth made a motion to Table to a date uncertain; Rys Olsen seconded the motion Passed
(4 - 0).
3.8 DRB24-0484 - Vail Trails East
Conceptual review of an exterior alteration
Address/ Legal Description: 433 Gore Creek Drive/Lot 7-15, Block 4, Vail Village Filing 1
Design Review Board Meeting Minutes of January 15, 2025
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Planner: Heather Knight
Applicant Name: Vail Trails East, represented by Alicia Davis Architect
DRB24-0484_Plans.pdf
Conceptual - No motion necessary
4. Staff Approvals
4.1 DRB24-0418 - Head Residence
Final review of an exterior alteration (garage/driveway/retaining
walls/patio/landscape/windows) Address/ Legal Description: 327 Rockledge Road West/Lot
B, Rockledge Subdivision Planner: Heather Knight Applicant Name: Michelle Head, represented by KH Webb
4.2 DRB24-0470 - Vail Racquet Club
Final review of an exterior alteration (balconies/stair/wood)
Address/ Legal Description: 4560 Vail Racquet Club Drive 1 - 10/Vail Racquet Club Condominiums
Planner: Jonathan Spence
Applicant Name: Frederick & Amy Puls, represented by VMDA
4.3 DRB24-0472 - Bullchamp LLC
Final review of a tree removal
Address/ Legal Description: 2810 Aspen Court/Lot 13, Vail Village Filing 11
Planner: Jamie Leaman-Miller
Applicant Name: Bullchamp LLC, represented by Pinnacle Mountain Homes
4.4 DRB24-0475 - Town of Vail Ford Park
Final review of an exterior alteration (brackets)
Address/ Legal Description: 510 South Frontage Road East/Unplatted - Ford Park Restrooms
Planner: Heather Knight
Applicant Name: Town of Vail, represented by John King
4.5 DRB24-0476 - Eakin Residence
Final review of an exterior alteration (window/sliding door)
Address/ Legal Description: 433 Gore Creek Drive 12/Lot 7-15, Block 4, Vail Village Filing 1
Planner: Heather Knight
Applicant Name: Dennis & Kandace Eakin, represented by Alicia Davis Architect
4.6 DRB24-0482 - Helmering Residence
Final review of an exterior alteration (windows)
Address/ Legal Description: 4269 Nugget Lane/Lot 4, Bighorn Estates
Planner: Heather Knight
Applicant Name: Raymond & Doris Helmering, represented by Renewal by Andersen
5. Staff Denials
6. Adjournment
Herbert Roth made a motion to Adjourn ; Kit Austin seconded the motion Passed (2 - 0).
Design Review Board Meeting Minutes of January 15, 2025
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Planning and Environmental Commission Minutes
Monday, January 13, 2025
1:00 PM
Vail Town Council Chambers
Present: David N Tucker
William A Jensen
Robert N Lipnick
John Rediker
Scott P McBride
Brad Hagedorn
Robyn Smith
Absent:
1. Virtual Link
Register to attend the Planning and Environmental Commission meeting. Once registered,
you will receive a confirmation email containing information about joining this webinar.
2. Call to Order
3. Main Agenda
3.1
A request for review of a variance from Section 14-10-9 Fences, Hedges, Walls and
Screening, Vail Town Code, pursuant to Title 12 Chapter 17, Variances, Vail Town Code
to allow for a fence to exceed six feet in height, located at 540 S Frontage Road E,
Unplatted - Ford Park Amphitheater (PEC24-0051)
Planner: Jamie Leaman-Miller
Applicant Name: Vail Valley Foundation represented by Zehren and Associates
PEC24-0051 Staff Memo.pdf
A. Vicinity Map.pdf
B. Applicant Narrative.pdf
C. PEC24-0051 Plans.pdf
01:09 into meeting:
Planner Leaman-Miller gives a presentation on the application. Goes over the requested variance.
Shows pictures from around the proposed fence location. No trees are proposed to be removed as a
result of the proposed work. Amphitheater management and Vail Police Department have security
concerns from the existing six-foot fence, which is why the variance is requested to go up to eight
feet in height. Staff is recommending approval of the application.
No questions for staff.
Pedro Campos from Zehren & Associates is representing the Vail Valley Foundation. Fence would
be changing to a steel fence that would be more durable. Goes over the process of getting to this
design and how it will be similar to the Dillon Amphitheater.
Rediker asks about the construction of the fence.
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Campos goes over the eight-foot interval between foundational pieces to secure rest of the fence. It will
go in the same place as existing, but tighter intervals. Posts will be hand dug and will need to go six
inches below frost line.
Hagedorn asks about the height, the top pieces and if they will be spikes that could endanger wildlife.
Campos says they aren’t spikes. They are trying to avoid the flat top as that makes it easier to scale.
They want to have the pickets above the top rail, but they will not be sharp. Smith asks about the
spikes; she has the same concerns as Hagedorn regarding something or someone being impaled.
Hagedorn asks about the height of the pickets.
Campos says they are two inches above the top rail.
Lipnick asks how they came to the decision of six feet compared to eight feet and why.
Campos states that it was a recommendation of the VPD to go up to that height. That is what
they suggested.
Smith does not support the height with the pickets above the rail. Does not feel safe.
Campos notes that concern.
McBride says this could prevent people from getting out in an emergency. Would like to hear about that.
Campos says that there were some emergency evacuations gates that were added a few years ago.
These would be replaced with this project. That also has emergency lighting.
Rediker asks where those egress points are around the fence perimeter.
Campos goes back to the pictures, and they aren’t easily visible.
Rediker who has attended events there knew about east and west gates but not other emergency exits.
Would like that called to the attention of the public that there are other options.
Smith asks how they are activated if needed in an emergency.
Campos says they are automatically locked or unlocked in the case of an emergency. There is also
additional security during ticketed events to usher users to those exits in the case of an emergency.
Rediker wants to confirm that the new fence would follow the same path.
Campos confirms.
Smith has concerns about the pickets and would like to condition the application that the top rail be flat.
Rediker asks staff if that is something the PEC can look at or if it should be left to the DRB.
Planning Manager Roy answers that it is a design element that is best left to the DRB, but the
safety concern is valid.
No public comment.
Hagedorn recommends that there is flat bar on the top of the fence.
Jensen echoes that concern.
Lipnick agrees. Eight feet ok but would like a flat top.
Planning and Environmental Commission Meeting Minutes of January 13, 2025
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Smith agrees. There are plenty of fences in Ford Park above eight feet. Would like to see the motion
with a flat top because not having that would be a safety issue that doesn’t meet the criteria.
Tucker agrees with all.
Rediker understands the concerns. Fully respects the point that the penalty for breaking the law
should not be landing on a metal picket. Current fence is easy to get over and has seen it. There
could be others with ill intent that could scale it as well. Making it taller will make it more difficult to
scale. They should have security on the interior of the fence patrolling it to make sure no one gets in
there. Believes criteria is met and this is a safety issue.
Jensen adds that this is the height being voted on and DRB should input on design.
McBride agrees with Smith on the posts. We are trying to keep people out but shouldn’t be
causing bodily harm if they try to scale. Recommends the DRB to look at a flat top rail.
Robert N Lipnick made a motion to Approve with the condition on page 6 and the findings on page 6
& 7 of the staff memo; William A Jensen seconded the motion Passed (6 - 1).
Voting For: William A Jensen, Robert N Lipnick, Brad Hagedorn, John Rediker, Scott P McBride, David
N Tucker
Voting Against: Robyn Smith
3.2 A request for review of a variance from Section 12-6D-8B, Gross Residential Floor Area,
Vail Town Code, pursuant to Title 12 Chapter 17, Variances, Vail Town Code to allow for
an increase in the allowable Gross Residential Floor Area (GRFA) within the Two-Family
Primary/Secondary Zone District located at 387 Beaver Dam Circle, Lot 1A, Block 4, Vail
Village 3rd Filing (PEC24-0048).
Planner: Heather Knight
Applicant Name: AB Global Inc, represented by Mauriello Planning Group
PEC24-0048 GRFA Variance staff memo.pdf
Attachment A. Vicinity Map.pdf
Attachment B. Applicant Narrative.pdf
Attachment C. 2011 Plan Set.pdf
Attachment D. Title Report.pdf
387 Beaver Dam PEC Applicant Presentation 1-13-
25.pdf
01:29:33 into meeting:
Planner Knight gives a presentation. She talks about the history of the property. Major remodels were
completed on one half in 2011 and the second half in 2014, maxing out the GRFA for the property.
In 2023, a building permit identified some discrepancies.
Rediker asks about the definition of crawl space. Knight says its below five feet in height, per code.
Planning Manager Roy adds that, for it to not count, the ceiling height is five feet or less, and
opening is less than twelve square feet.
Knight runs through the GRFA calculations. She talks about the variance criteria, staff is
recommending denial as it is not meeting the criteria.
Jensen, are there consequences to contractors for unpermitted work?
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Roy, at the end of the days it is on the property owner to make sure their property is in compliance,
the Town is unable to hold contractors specifically responsible for this.
Smith, there is wetland close by here, at some point there was limitation on the amount of
excavation here. What happens if the variance is denied, how is this converted back?
Knight says they would need to conform to the GRFA limits set.
Smith asks how does this happen?
Knight says they are not aware of how this came to be.
Smith, if this were accepted as GRFA, would there need to be additional excavation to allow for
window wells?
Knight, it may have to conform with fire sprinkler requirements, doesn’t need that second
egress because it is not a bedroom.
Lipnick asks if the areas in question are on the lowest level.
Knight says we look at the structure as a whole, there is a level that is lower than these.
The applicant is represented by Dominic Mauriello with Mauriello Planning Group. Their client bought
the house as is, without the knowledge that there were spaces that were added illegally. This is a huge
issue for the owner, they are also pursuing legal actions on the private side. We are exhausting our
administrative options but you can also take a look at it today. We think we’re not just going through
the motions, there is legitimate arguments for a variance. It doesn’t set a precedence for the whole
town here, but there are extenuating circumstances here, look at this more as a case-by-case basis.
Mauriello says they avoided all wetlands, what’s underneath the building was already disturbed. The
definition of GRFA has some problems, especially with the basement deductions. If it’s underground
you should get the deduction, we're trying to prevent people getting two floors deductions. If the owner
was tearing this building down, they wouldn’t be getting another 600 sf, they would be getting
thousands because you would build this house very differently. It’s unfortunate they did the renovation
two years before the change in GRFA calculation.
Mauriello says it looks like a storage room right now, one of the complicating factors is that there
is mechanical space in the back of it. There has been a web of different changes to the code
since this property was constructed. The secondary units in the P/S district didn’t benefit as much
from the changes to code that allowed more GRFA.
Mauriello talks about the evolution of GRFA in the Town. He addresses the variance criteria.
Tucker asks about the idea that rebuilding would grant more floor space? Would that even be
possible with wetland restrictions?
Mauriello, it is a horizontal line, not a vertical line. There are not impacts to wetlands to his knowledge.
Jensen, troubled that this was done illegally and if the PEC approved it, that would give license to others
to do it. Your arguments are significant, but as the PEC its hard to weigh in. Would like to see this go in
front of Town Council and let them address the questions about GRFA.
McBride asks when did the applicant first contact the Town to figure out there was an issue?
Mauriello says long after purchase. They submitted building permit plans, not knowing this space
was done illegally. Had it been disclosed by the seller, it would have been a different situation, the
Town didn’t know at the time.
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McBride, what happens if the applicant gets a variance and wins the court case?
Mauriello, there’s probably some issues that occur in there, maybe the client gets money back but the
money doesn’t solve the problem. Would love to see the PEC direct staff to fix the GRFA regulations.
Rediker, does the client agree that under current code for GRFA their residence exceeds the allowable?
Mauriello confirms. Rediker says this GRFA is not conforming unless it was granted a variance.
McBride, how long did it take to an answer from the Town?
Knight says the Town didn’t know about this until a building permit was submitted for some minor
interior work. McBride says that’s a question that the owner could have asked when they purchased.
Mauriello says they had no reason to understand that there may be unpermitted additions. He
talks about another case on Potato Patch.
Rediker says we're not here today to debate the Town’s GRFA code.
Mauriello says we are to the extent that the hardship is to give fair and equal treatment to a building
with a stepped foundation against a new build.
Roy, you’re correct we’re not here to debate GRFA. The code was applied equally and consistently.
Rediker, your client is asking us to resolve a lawsuit. He has sympathy for their situation, but are
they asking the PEC to rectify the situation?
Maureillo, when we took a step back, forgetting about the fraudulent situation, could you recognize
the code has some inequities in it? You’ve got a stepped foundation, what is the spirit and intent of
the law given these circumstances.
Rediker, is the inequity with the code or because of how the house was constructed?
Mauriello, the house was built before the basement deduction came into effect. People doing new
builds are able to realize more square footage through that.
Jensen asks about ceiling height. Knight says if they’ve rectified removing the GRFA, and it’s
exempt it could move forward.
Smith clarifies that improvements should not exacerbate a non-conformity? Knight confirms. Smith
says granting this variance would increase the non-conformity.
Roy talks about the difference between illegal and legal non-conformities.
Tucker asks about the building permit. Knight and Tucker discuss the code considerations.
Hagedorn, what is the status of the home currently?
Knight, it is occupiable, the remodel application has been stopped.
McBride, not sure this is the right vehicle for us to address this.
Rediker ask for public comment. There is none.
Rediker asks for commissioner comment.
Hagedorn, agrees GRFA definition is broken, supports a redesign of how it's spelled out, right not it
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incentivizes blowing out a site. Would be in support of redefining that, wants to prevent three stories of
subterranean living space like we've seen in peer communities. At the same time, that is the best path for
your client to resolve this. We are not a policy setting body, that is council. Within that context, do see this
variance as a special privilege. The seller misrepresented at the sale, this is turning to the PEC for remedy
on a private property dispute. Don’t see that as the right path or illegal activities as a hardship. We would
not grant a GRFA variance with a new build, this meets criteria one and three but fails two.
Jensen shared similar views, concerned about precedent and special privilege, doesn’t support
the request.
Lipnick, agrees with Hagedorn, Council sets policy. Doesn’t meet criteria, doesn’t support it.
Smith, concurs with others. The applicant is a victim, the community is also the victim. Limiting the size
of a residence is necessary, the applicant is not being penalized the property just needs to come into
conformity. If the GRFA rules are not creating the desired outcomes, we should amend those rules,
there is a process that is not the variance criteria. The variance would be a grant of special privilege, if
we’re rewarding and incentivizing illegal GRFA it incentivizes that behavior. This fails all three criteria.
Tucker, because it is case-by-case, if the opposite end is rebuilding just to maximize GRFA,
then granting some additional storage space would be allowable.
McBride, this is a private property dispute, concerned about the precedent, maybe not legal precedent,
but just because somebody gets a raw deal they can now benefit from that. Sorry the owners had to
deal with that, hopefully there is recourse in the courts. This could have been easily remedied at the
time of purchase by contacting the Town of Vail.
Rediker, we had an excellent presentation by the applicant, sympathetic to the applicant and their
situation. But we're looking at the variance criteria, one and two are not met. This would be a grant of
special privilege, no other properties would be given extra GRFA. We can’t condone illegal activity
after the fact by allowing the victim to seek redress here. The recourse for the applicant is civil action.
Your client was victimized and sympathetic for that, but it doesn’t meet the criteria, this is not
appropriate forum to settle the dispute.
Hagedorn says the buyers are enjoying use of the property currently, nothing is stopping them from that.
William A Jensen made a motion to Deny with the findings on page 13-14; Robyn Smith seconded
the motion Passed (6 - 1). Voting For: William A Jensen, Robert N Lipnick, Robyn Smith, Brad Hagedorn, John Rediker, Scott
P McBride
Voting Against: David N Tucker
3.3
A request for a recommendation to the Vail Town Council of an application to
reestablish Special Development District No. 43, pursuant to Section 12 -9(A), Special
Development Districts, Vail Town Code, to allow for the development of a hotel addition,
add conference space and an employee housing apartment building, and related uses
and improvements, located at 2211 North Frontage Road West which is composed of
Tract C, Lot 1, Lot 2, and Lot 3 Vail Das Schone Filing No. 1 and Lot 1, Vail Das Schone
Filing 3, and setting forth details in regard thereto. (PEC24-0039)
This item's attachments can be found with item 3.2 PEC24-0044
Planner: Greg Roy
Planning and Environmental Commission Meeting Minutes of January 13, 2025
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Applicant Name: TNFREF III Bravo Vail LLC represented by Mauriello Planning Group
31:00 into meeting:
Planner Roy gives a presentation. He walks through the vicinity map, the history of the property, and
the applications being looked at today. He walks through the existing conditions and the proposal. He
talks about the deviations with the SDD, the proposed conditions, and about the sidewalks and the
context of the master plan. He talks about the proposed employee housing on the site.
Hagedorn asks about the sidewalk.
Roy says the Town Engineer recommends the sidewalk stays in the plan, because of the
increased density and use south of Chamonix, to prepare it for future use.
The applicant is represented by Dominic Mauriello with Mauriello Planning Group.
Smith and Mauriello discuss types of sidewalks.
Smith asks if the fire truck pullout will be maintained in the winter.
Roy says it will need to be maintained.
Smith & Roy discuss possible sidewalk configurations and possible access to the west.
Smith says a lot of this is a separate conversation from the application as far as public
way improvements.
Tucker asks about possible speed control coming out of the roundabout, especially with
increased pedestrian traffic.
Discussion about a potential condition related to the infrastructure around the project. Jensen would
like to hear more from public works.
Rediker, we’ve noted the concern about the entrance points.
Smith, can we ask the applicant to include a condition that all exterior lighting shall be full cutoff?
Roy says Town Code is full cutoff, they could ask the applicant if they want to go beyond that as far
as limiting the lumens.
Mauriello talks about the history of the site, the Town previously approved the SDD on two separate
occasions by ordinance. The deviations being requested were also previously approved.
Mauriello says they would be happy with condition that the applicant shall provide two pedestrian sidewalk
connections to Chamonix lane subject to DRB approval. He talks about the geotechnical report.
He talked to the hotel who lowered the lights, and they will fully address this by January 25th. They
will meet Town Code, which is full cutoff.
Smith, the concern is the lighting near the EHU building.
Mauriello, that condition is fine and it should be addressed by February.
Mauriello presents about the snow management plan. He talks about the parking study for the project.
With the West Vail Master Plan, they are even more consistent with the master plan at this point.
Smith asks about the geotechnical report. Mauriello says the report says it’s not a problem to build
there but there may need to be some engineering details to be worked out. There has been mitigation
work done north of Chamonix to address this as well.
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Rediker asks about the relief for the height on the existing building. The buildings that are being
built comply with PA-2? Mauriello confirms.
Mauriello says all the lighting is required to be cutoff so a lighting condition is not necessary.
Rediker asks for public comment, there is none. Public comment closed.
Rediker asks for commissioner comment.
Tucker, the applicant put together a good plan and addressed our concerns.
Smith, the staff memo details all the thought and requirements that went into this approval the first
time around. Being able to look back and see how it met the criteria, confident that each of the
criteria are met. Advocates to add a condition about the sidewalks. For the public, there is a lot
improvement that can be made to the public works part of it, but the public that cares about this
process will need to advocate for it moving forward. It’s not appropriate to hang public decision
making on one applicant, as far as this concerned, good to go.
Lipnick, the applicant has answered our questions from last meeting. Supports the project, including
the employee housing.
Jensen, thanks applicants for addressing parking for the EHUs. Supports proposal, the parking study
validates the parking plan. Feels good about this project because it anchors the west end, start of
the west vail redevelopment.
Hagedorn, fine with parking proposal as presented, appreciates the EHU parking. There is strong
public benefit to accelerating development of EHUs. It's very important that we don’t re-trade
approvals, there's responsibility to respect the work that has been done previously. Even without that,
it meets the criteria set forth.
McBride, agrees with Smith and Hagedorn, in support.
Rediker, agrees with commissioners. Not just this commission, but the prior discussions that have
occurred. Hagedorn makes some good points about the continuity of government, we’ve heard
everything here and are making our own decision, but do respect the prior thought that went into
this. Staff did an excellent job in the memo breaking down the criteria, agrees with staff’s analysis.
William A Jensen made a motion to Recommend for approval with the findings on page 27 ;
Robyn Smith seconded the motion Passed (7 - 0).
3.4
A request for review of an Exterior Alteration, pursuant to Section 12-7J-12, Exterior
Alterations or Modifications, Vail Town Code, to allow for a hotel addition and an EHU
apartment building, located at 2211 North Frontage Road West which is composed of
Tract C, Lot 1, Lot 2, and Lot 3 Vail Das Schone Filing No. 1 and Lot 1, Vail Das Schone
Filing 3, and setting forth details in regard thereto. (PEC24-0044)
Planner: Greg Roy
Applicant Name: TNFREF III Bravo Vail LLC, represented by Mauriello Planning Group
Staff Memorandum - PEC24-0039 & 0044.pdf
Attachment A. Vicinity Map.pdf
Attachment B. Applicant Narrative 1-3-25.pdf
Attachment C. McDowell Parking Analysis.pdf
Attachment D. Skyline Geoscience Geologic Study.pdf
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Attachment E. McDowell Transportation Impact Study.pdf
Attachment F. Project Plan Set.pdf
Attachment G. PEC Meeting Minutes 12-23-24.pdf
This item heard concurrently with 3.3
Robyn Smith made a motion to Approve with the conditions on pages 28 and 29 and the findings
on page 29 and the added condition that the applicant shall provide two western sidewalk
connections to Chamonix Road; William A Jensen seconded the motion Passed (7 - 0).
4. Approval of Minutes
Robert N Lipnick made a motion to Approve ; Robyn Smith seconded the motion Passed (7 - 0).
4.1 PEC Results 12-23-24
PEC Results 12-23-24.pdf
5. Information Update
Planner Roy passes along a notice from the Environmental Department about a water
rights meeting happening on that Tuesday at CMC in Edwards.
Planner Roy notes that there were 55 PEC applications in 2024 compared to the 2022 and
2023 average of 30 PEC applications. Thanks the Commission for their time and effort.
Smith asked about a news blast that said the PEC granted a variance for a fence out in
Matterhorn and didn't remember a fence coming before the Commission. Planner Roy clarifies
that it was a DRB application and was not a variance. He gives a summary of the application
and the process. It did not come before the PEC.
6. Adjournment
David N Tucker made a motion to Adjourn ; William A Jensen seconded the motion Passed
(7 - 0).
Planning and Environmental Commission Meeting Minutes of January 13, 2025
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AGENDA ITEM NO. 4.1
Item Cover Page
DATE:January 21, 2025
SUBMITTED BY:Missy Johnson, Housing
ITEM TYPE:Information Update
AGENDA SECTION:Information Update (3:30pm)
SUBJECT:November 26, 2024 VLHA Minutes
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
2024-11-26 VLHA Minutes.pdf
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Vail Local Housing Authority Minutes
Tuesday, November 26, 2024
3:00 PM
This meeting was via ZOOM ONLY.
PRESENT ABSENT
Steve Lindstrom Christine Santucci
Kristin Kenny Williams
Dan Godec
Craig Denton
STAFF
Jason Dietz, Housing Director
Martha Anderson, Senior Housing Coordinator
Missy Johnson, Housing Coordinator
1. Call to Order
Called to order at 3:02 p.m. via ZOOM.
2. Citizen Participation No comments.
3. Approval of Minutes
3.1 Approval of November 12, 2024 Minutes
Presenter(s): Missy Johnson
2024-11-12 VLHA Minutes.pdf
MOTION: Godec SECOND: Williams PASSED: 4-0
4. Main Agenda
4.1 2025 VLHA Budget Review
Presenter(s): Jake Shipe, Budget Analyst and Martha Anderson, Senior Housing Coordinator
Time: 20 Mins VLHA 2025 FS.pdf VLHA Budget Expenditures Slide.pdf
Shipe and Anderson reviewed the proposed budget starting with the forecasted revenues and
expenses. The ground lease revenue for Lions Ridge is omitted because the land was sold to
the developer. The fund balance remains unchanged but the forecast shifted because of an
anticipated drop in interest rates.
Anderson reviewed a quick synopsis of expenditures in reference to the slide provided. Professional
fees include some items as carry over from 2024 and also to plan for possible new consultant
contracts, email subscription and fees and Habitat for Humanity Carpenter's Ball, and miscellaneous
costs. Reminder that some of the professional fees will be covered in 2025 through the LPC Grant
Funding.
The Deed Restriction performance tracking was previously earmarked to gather demographic
information from current EHU owners and may be up for discussion in the future discussion
and strategy for future needs.
Shipe will bring back the formal resolution at the future meeting on December 10 Authority
meeting with no additional changes. A reminder that the DOLA grant revenue was awarded
through directly to the Town of Vail and must be run through the Town of Vail without any
reimbursements to the Vail Local Housing Authority budget.
64
Motion to move $750 from Professional fees over to Miscellaneous for purposes of a holiday
gathering.
MOTION: Williams SECOND: Denton PASSED: 4-0
5. Matters from the Chairman and Authority Members
Williams suggested that the Authority follow closely as to reasons why projects like West
Eagle Project are not moving forward through an awareness of the hurdles, as Town of Vail
works to aggressively move housing forward.
Williams updated the group that she followed up with County Manager Schroll regarding a
possible future meeting with the Vail Local Housing Authority and Eagle County. The
authority continues to desire collaborative efforts for future housing projects when possible.
Godec suggested it would be beneficial for Town of Vail to have a presence at State Land
Board Meetings.
Williams mentioned that Traer Creek continues to be involved in planning for the future of
undeveloped properties in Avon, which will eventually have a housing component, although
they have long exceeded their workforce housing requirements.
Discussion ensued around the possible build locations in Avon and the desire for the Authority
to maintain communication with Avon regarding their attainable housing plan.
Dietz updated the group regarding the housing needs assessment through EPS with the final
to likely be completed in January or February. At the 12/17 Town Council meeting, there will be
an update about West Middle Creek in the afternoon session. He also updated the group
regarding STRs and staff recommendation to be presented in January. Dietz provided a status
of the DOLA local planning capacity grant and a contract with Mauriello Planning Group (MPG)
and a future study and planning towards a Residential Linkage fee. Lindstrom will be involved
in future conversations.
Lindstrom and Deitz continued to update the Authority about additional topics to watch for
at upcoming Town Council meetings.
Denton inquired regarding the general topic of local deed restrictions and owners being
allowed to own a TOV deed restricted home, while also owning a large, $1 million to $2 million
home in Denver. In the example he used, the owner moved the business to the Mountains to
meet the terms. Denton inquired to better understand how this is allowed. Dietz responded that
while the assets are difficult to track, the reason that it is allowable is the Vail Housing program
does not have income limits. The deed restrictions require approved local residents as
occupants. Many deed restrictions prevent owners (with owner occupied deed restrictions) to
own housing in Eagle County. Anderson mentioned that Vail InDEED does not prevent home
ownership of multiple homes.
6. Adjournment
Meeting adjourned at 3:45 p.m.
7. Future Agenda Items
Defining qualified residents and remote workers
8. Next Meeting Date
Tuesday, December 10th is the only meeting scheduled for December.
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AGENDA ITEM NO. 4.2
Item Cover Page
DATE:January 21, 2025
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Information Update
AGENDA SECTION:Information Update (3:30pm)
SUBJECT:December 2, 2024 AIPP Meeting Minutes
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
December 2, 2024 Minutes
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Art in Public Places Board Meeting Minutes
Monday, December 2, 2024
AIPP Board members present: Tracy Gordon, Kathy Langenwalter, Courtney St. John,
Lindsea Stowe, Susanne Graff
Others present: Molly Eppard - AIPP Coordinator
1. Call to Order
2. Citizen Participation
3. Main Agenda
3.1 Approval of November 4, 2024 Board meeting minutes.
November 4, 2024 Minutes.pdf
• Kathy motions to approve Nov. 4 minutes, Courtney seconds, and all in favor.
3.2 Review of landscape design concept for Gore Creek Promenade, Gregg Barrie, Landscape
Architect Town of Vail.
• Gregg reviews the current Gore Creek Promenade, discusses present
inadequacies of the park and the project history.
• He presents an updated comprehensive site plan that may be phased and timeline
which will be presented to Council on Dec. 3.
• He discusses opportunities for Public Art in the Gore Creek Promenade.
• The Board reviews potential sites with Gregg for permanent art, temporary art,
and integrated art elements, as well how it may affect Winterfest.
3.3 18th Annual Vail Winterfest installation update.
• Installation begins Jan 2 with an opening on Friday, Jan 10 in front of Mt. Standard.
• Two additional ice owls (Slifer Square & Lionshead) to promote Winterfest along with an
A-Frame sign will be installed the week before Christmas.
• Molly is working on soundscape logistics with IT.
• Fundraising update Winterfest – Vicki and Kent Logan, Judy and Alan Kosloff have
donated to the 2025 Winterfest program. Molly will reach out to other potential donors.
3.4 Rotating photography in Council Chambers discussion.
• Board agrees that if any work should sell from the display that 25% should be
distributed to AIPP, as a stipend is being extended.
• Kathy would like to include abstract as a genre in the call.
• Preference will be given to local and regional, but not limited from other
photographers.
4. Coordinator Updates
• Work session meeting will be scheduled for Monday, Dec. 16.
5. Adjournment
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AGENDA ITEM NO. 4.3
Item Cover Page
DATE:January 21, 2025
SUBMITTED BY:Missy Johnson, Housing
ITEM TYPE:Information Update
AGENDA SECTION:Information Update (3:30pm)
SUBJECT:December 10, 2024 VLHA Minutes
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
2024-12-10 VLHA Minutes.pdf
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Vail Local Housing Authority Minutes
Tuesday, December 10, 2024
3:00 PM
Virtually by Zoom.
Zoom meeting link: https://vail.zoom.us/j/82534922212
PRESENT ABSENT
Steve Lindstrom Dan Godec
Kristin Kenny Williams
Craig Denton
Christine Santucci
STAFF
Jason Dietz, Housing Director
Martha Anderson, Senior Housing Coordinator
Missy Johnson, Housing Coordinator
1. Call to Order
Called to order at 3:02 p.m. with a quorum.
2. Citizen No participation.
3. Approval of Minutes (5 min.)
3.1 Approval of November 26, 2024 Minutes
Presenter(s): Missy Johnson
Time: 5 Mins
2024-11-26 VLHA Minutes.pdf
MOTION: Williams SECOND: Denton PASSED: 4-0
4. Main Agenda (5 min.)
4.1 Resolution No. 8, Series of 2024, A Resolution Adopting a Budget and Making
Appropriations to Pay the Costs, Expenses and Liabilities of the Vail Local
Housing Authority, for its Fiscal Year January 1, 2025 through December 31,
2025.
Presenter(s): Jake Shipe, Budget Analyst and Martha Anderson, Senior Housing Coordinator
Time: 5 Min.
VLHA Resolution 8 Approval of 2025 Budget.pdf
VLHA 2025 Budget.pdf
A few changes were made to the 2024 forecast based on identified savings and the 2025
projected interest revenue has been updated. Motion to adopt Resolution No. 8, Series of
2024.
MOTION: Williams SECOND: Santucci PASSED: 4-0
5. Matters from the Chairman and Authority Members (5 min.)
Santucci inquired if the Authority can have a seat at the table related to Eagle County
Housing initiatives and the group welcomed Santucci's suggestion to connect with Tom Boyd.
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Williams remains engaged in conversation around Eagle County housing initiatives as well.
The Authority sees collaboration with County Commissioners as a continued goal.
A memo is in the works for the upcoming Council meeting regarding West Middle Creek
and Authority members are encouraged to attend the December 17 Council meeting.
Lindstrom reminded the group of where members can find Council and Vail Local
Housing Authority Agendas and Agenda packets with links to memos.
6. Meeting adjourned at 3:16 p.m.
7. Next Meeting Date January 14, 2025
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AGENDA ITEM NO. 4.4
Item Cover Page
DATE:January 21, 2025
SUBMITTED BY:Liz Gladitch, Economic Development
ITEM TYPE:Information Update
AGENDA SECTION:Information Update (3:30pm)
SUBJECT:December 19 2024 VLMDAC Meeting Minutes
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
VLMDAC meeting minutes December 19, 2024
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Vail Local Marketing District Advisory Council
Monthly Meeting
December 19, 2024, 8:30 am
AGENDA
VLMDAC Board Member Attendees:
In-person- Esmarie Faessler (Sonnenalp), Jana Morgan (Sweet Basil), Kim Fuller
(Jaunt Media Collective), Patrick Davis (Manor Vail), Jonathan Reap (Four
Seasons), Douglas Kessler (Homeowner), Sam Biszantz (Council Rep/Root &
Flower) Molly Bond (Vail Resorts)
Zoom-
Additional attendees:
In-person- Mia Vlaar (Town of Vail), Liz Gladitsch (Town of Vail), Diana Ramirez
(Town of Vail), Jake Shipe (Town of Vail), Slade Cogswell (970),Michal
Bednarczyk (970)Ben Walton (Miles), Kristin Yantis (MYPR), Bob Brown (BAAG),
Chris Romer (VVP), Jeremy Gross (Town of Vail), Tom Cohen (Tom Cohen
Photography)
Zoom- Kay Schneider (Vail Valley Partnership), Kim Brussow (Vail Valley
Partnership), Abby Oliveira (Town of Vail), Amanda McNally (MYPR), Angela
Mueller (Ren Event Productions), Clare Hefferren (), Jenna Luberto (BAAG),
Michal Bednarczyk (970), Jeremy Coleman (BAAG), Kristy Slack (Grand Hyatt
Vail), Mark Masters (Vail Comedy Show), Sarah Franke (Vail Valley Foundation)
Call to Order
Esmarie called the meeting to order at 8:33 AM
I. MINUTE APPROVAL November 21, 2024
Motion to approve- First Douglas/ Second Patrick / unanimous
II. MONTHLY FINANCIAL REPORT
$133,000 through October which is up 9.1% from the budget
Year to date up .3% from 2023 and 1.7% from the budget
$4.7million revenue through November
All expenditures total $5.2 million
III. DESTINATION & MEDIA MEASUREMENT
Zeke Coleman presented with Ben Walton on “Tourism Economics” a new
tool that VLMD will be using to measure media effectiveness
using mobile device tracking to measure economic impacts.
Action: Miles to provide more data on hotel vs. STR and retail data
measurement
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Explore symphony Business Intelligence which allows view into competitor
metrics
IV. STRATEGIC PLANNING DRAFT
Timeline:
• December 19th VLMDAC Board Meeting
• January 6th Packet Published for January 9th meeting review
• January 21st VLMD/Town Council Meeting
• Detail to be added to About Discover Vail, the team and Executive
Summary
• Adjustments to be made to DMO Purpose Statement
Action:
- Liz to send follow-up email to board members with action items and pre-
meeting materials for Jan 13 meeting
- Include timeline of when the action plan will be finalized
- Include 2025 operating plan items that will be held until the Strategic
Action Plans are finalized (ie: brand launch)
- Finance to create a combined sales tax and lodging tax as a chart for
comparison and context
- Finance to create where fund balance will be for 2025 based on 2024
savings
- Finance to create a 3-5 year estimated revenue
Brand Launch
- Make sure brand focus groups include an NDA of sorts
- Board to finalize decision on brand launch after reviewing focus group
results in February.
V. 2024 SAVINGS AND 2025 BUDGET
2024 Estimated Savings- These estimated savings will increase the 2025
fund balance by $495,000+
Vail Brand Launch- $100,000
Vendor Expenses- $150,000+
Contingency- $245,000
Photo/Video Capture- $150,000
2025 Possible Savings
Brand Launch- $260,000
IPW Stand Alone Booth- $25,000
VI. GUEST LOYALTY TRACKING
Bob presented Loyalty Metrics - Board agreed they need more data.
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Return rate is higher for a guest that visits both winter and summer
Action:
- Brown Analytics team to focus on data growth strategies in 2025,
including improving Wi-Fi data collection. 6.
- Miles team to explore building lookalike audiences based on repeat
visitors data.
- Partner Group to develop a plan for improving Wi-Fi usage and data
collection. Ie: incentives, lottery, increasing wifi IT capabilities,
monetization of owned channels, etc
- Marketing team to revisit strategies for converting winter visitors to
summer visitors.
-
VII. ADRIAN AWARD
Discover Vail was awarded a Bronze Adrian Award from HSMAI for their
multi-channel content strategy
VIII. 2024 SUMMER PHOTOSHOOT
Cast 35 different local talent, 3 events, 6 months of shooting, 19 locations
The Board suggested more multi-generational groups in the photos
Consider including more multi-generational imagery in future photo shoots.
IX. Other Business
Town Council passed ordinance for a STR fee: Annual $1,200 per bedroom
fee, will start June 2025. The money will go into a housing fund
Mia and Sam are going to Whistler, looking at facilities, meet with VR people.
The focus is culture and social.
Special Meeting on January 13th.
X. Public Comment
XI. Adjournment
Esmarie called the meeting to adjourn at 11:15 am unanimous
Upcoming Meetings:
VLMDAC Special Board Meeting
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Thursday, January 13, 2025, Grand View Room
VLMDAC Board Meeting
Thursday, January 16, 2025, Grand View Room
VLMD/VLMDAC Joint Meeting
Tuesday, January 21, 2025, Town Council Chambers
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AGENDA ITEM NO. 4.5
Item Cover Page
DATE:January 21, 2025
SUBMITTED BY:Liz Gladitch, Economic Development
ITEM TYPE:Information Update
AGENDA SECTION:Information Update (3:30pm)
SUBJECT:January 13, 2025 VLMDAC Special Meeting Minutes
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
VLMDAC January 13 2025 Special Meeting Minutes
76
Vail Local Marketing District Advisory Council
Special Meeting Minutes
January 13, 2025
10:00am
VLMDAC Board Member Attendees:
Zoom- Jana Morgan (Sweet Basil), Patrick Davis (Manor Vail), Esmarie Faessler
(Sonnenalp), Douglas Kessler (Homeowner), Sam Biszantz (Council Rep/Root &
Flower), Kim Fuller (Jaunt Media Collective), Jonathan Reap (Four Seasons),
Sarah Franke (VVF), Molly Bond (Vail Resorts)
Additional attendees:
In-person- Mia Vlaar (Town of Vail), Liz Gladitsch (Town of Vail), Abby Oliveira
(Town of Vail), Diana Ramirez (Town of Vail), Jeremy Gross (Town of Vail), Jake
Shipe (Town of Vail), Carlie Smith (Town of Vail), Ali Wadey (VCBA), Ben Walton
(Miles), Bob Brown (BAAG), Clare Hefferren, Jeremy Coleman (BAAG), Kim
Brussow (VVP), Kristin Yantis (MYRP), Mark Masters, Slade Cogswell (970
Design), Michal Bednarczyk (970 Design), Theron Gore (East West)
Minutes
Call to Order
Esmarie called the meeting to order at 10:02 AM
Swearing in of New Board Members – Stephanie Kauffman swore in new and
reappointed members: Esmarie Faessler (Sonnenalp), Douglas Kessler (Member
at Large), Sarah Franke (Vail Valley Foundation), Molly Bond (Vail Resorts),
1. Discover Vail Strategic Plan
Strategic plan was presented and discussed.
ACTION: be sure KPIs are clearly addressed for 2025 – 2027
2. Strategic Action Plan Development Timeline
Timeline was presented
3. Vail Local Marketing District Budget Expectations
3 categories were discussed
ACTION update the budget expectations slide to include a third category for using
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reserves above 25% for one-time marketing expenses.
4. 2025 Supplemental Budget Reduction Request
In response to Vail Local Marketing District request to adjust the approved 2025
Operating Plan in the September Operating Plan meeting, reductions have been
identified. The primary reduction is the investment of a new brand launch. Additional
one-time expenses were identified that can be held while the Strategic Action Plan is
being developed.
Reductions in the original budget of $6,503,000 were presented as Option A:
$5,676,393 and Option B: $5,581,000 and were discussed. Paid Media was the
reduction for Option B. The discussion
Douglas made motion to approve option B of $5,581,000 to present to Town Council.
Motion passed 7 to 2
Slight adjustment requests will be made and presented to VLMD Town Council on
January 21, 2025.
5. Other Business
6. Public Comment
7. Adjournment
Esmarie called meeting to adjourn at 11:16am. Jonathan first / Kim second
Upcoming Meetings:
VLMDAC Board Meeting
Thursday, January 16, 2024, Grand View Room
VLMD / VLMDAC Joint Meeting
Tuesday, January 21, Town Council Chambers
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AGENDA ITEM NO. 5.1
Item Cover Page
DATE:January 21, 2025
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Matters from Mayor, Council, Town Manager and Committee Reports
AGENDA SECTION:Matters from Mayor, Council, Town Manager and Committee
Reports (3:30pm)
SUBJECT:Matters from Mayor, Council, and Committee (15 min.)
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
79
AGENDA ITEM NO. 5.2
Item Cover Page
DATE:January 21, 2025
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Matters from Mayor, Council, Town Manager and Committee Reports
AGENDA SECTION:Matters from Mayor, Council, Town Manager and Committee
Reports (3:30pm)
SUBJECT:Town Manager Report (5 min.)
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
TM Update 012125
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Town Managers Update
January 21, 2024
1. Letter of Support for the Town of Eagle.
The Town of Eagle is requesting a letter of support for a Federal Department of Transportation Grant
(RAISE Grant) to support the Grand Avenue Multimodal project. This project includes intersection,
mass transit, and pedestrian improvements on Grand Avenenue. Staff recommends providing a
letter of support for this project.
2. Strategic Action Plan
Staff is building a dashboard to provide the community and the Town Council with updated
information on the implementation of the Council’s Strategic Plan. This will be available at future
Council meetings and will reside on the town’s website to monitor progress on the plan’s
implementation. The current strategic plan can be found at 2024 Five Year Strategic Plan.
3. Other
There may be other topics the Town Manager needs to share with the Town Council.
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AGENDA ITEM NO. 5.3
Item Cover Page
DATE:January 21, 2025
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Matters from Mayor, Council, Town Manager and Committee Reports
AGENDA SECTION:Matters from Mayor, Council, Town Manager and Committee
Reports (3:30pm)
SUBJECT:Council Matters and Status Update
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
250117 Matters
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COUNCIL MATTERS
Status Report
Report for January 21,2025
Comments from the January 7th Town Council meeting during “Matters”:
Mayor Coggin acknowledged Judge Buck Allen’s 46 years serving as
the town’s municipal judge, the longest serving municipal judge in the
state of Colorado.
Town Council thanked the Bus Operators for their endless calm during late
night routes and tough customers.
Town Council directed staff to draft a letter to the Governor and Federal
representatives regarding the I-70 chain-up restrictions; the $500 fine does
not deter carriers.
Town Council gave a big shout out to parking booth attendants,
specifically Alexis for going above and beyond exemplary service!
Social Media Listening
Listening link: https://share.sproutsocial.com/view/f5f68a63-79b4-4bcb-b68a-
6379b4abcbc3
One thing to call out was how effective the messaging was for Tuesday's extended
closure of I-70. We're grateful to our partners at CDOT for coordinating a multi-platform
messaging campaign, which included creating easily shareable content on social media.
https://www.facebook.com/TownofVail/posts/pfbid0FcxyQkZb2FP9AzhBpSwzXypAKWfr
dFMZA8mYfE6GJAprnXNgJrE9asikgqqeo1w3l
In the News______________________________________________________
Jan. 2
Geothermal Project
https://www.vaildaily.com/news/vail-geothermal-holy-cross-renewables/
Jan. 3
Winterfest
https://www.realvail.com/vails-beloved-annual-art-installation-returns-with-night-owls/a21052/
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Jan. 5
New Year's Eve
https://www.vaildaily.com/news/no-arrests-in-vail-on-new-years-eve/
Lunch with Locals
https://www.realvail.com/dinos-restore-gore-update-on-menu-for-next-lunch-with-the-locals-in-
vail/a21065/
Jan. 6
Eagle County Events Center
https://www.vaildaily.com/news/eagle-county-fairgrounds-donors-events-center/
Jan. 7
Legislative Preview
https://www.vaildaily.com/news/colorado-western-slope-legislature-housing-wolves/
Jan. 9
High End Thefts
https://www.denver7.com/news/mountains/police-search-for-colorado-ski-town-swipers-
accused-of-stealing-29-000-worth-of-luxury-goods
Jan. 13
Traction Laws
https://www.vaildaily.com/news/i70-traction-law-fines-vail-mayor/
Winterfest
https://www.vaildaily.com/news/illuminated-ice-sculptures-owls-gore-creek-vail/
Jan. 14
Ski Museum
https://www.denverpost.com/2025/01/14/colorado-ski-town-museums-vail-winter-park-
steamboat/
Lot 10
https://www.realvail.com/town-of-vail-to-host-open-house-on-proposed-public-space-near-vail-
health/a21127/
Upcoming Dates
February 14 Ski With Electeds!
March 25 Annual Community Meeting; Donovan Pavilion
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