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2025-02-18 Agenda and Supporting Documentation Town Council Afternoon Meeting
1.Call to Order (1:30pm) 2.Joint Meeting with Planning and Environmental Commission (1:30pm) 2.1 Joint Town Council & Planning and Environmental Commission Meeting Agenda (60 min.) 3.Presentation/Discussion (2:30pm) 3.1 Timber Ridge EHU Credit Discussion (2:30pm)30 min. Listen to presentation and provide feedback. Presenter(s): Jason Dietz, Housing Director Background: The purpose of this presentation is to discuss the EHU deed restriction credit program the Vail Town Council approved via Resolution 4, Series 2025, authorizing Staff to create and execute a EHU credit exchange program at Timber Ridge Village allowing home buyers to purchase an EHU deed restriction credit upon purchase of the homes. 3.2 Soil Nail License Fee Discussion (3:00pm)15 min. Listen to presentation and provide feedback whether or not the Town should implement a fee to the current Soil Nail License Agreement. Presenter(s): Tom Kassmel, Town Engineer Background: Last fall, Council requested staff provide information regarding adding a fee for the current Soil Nail License Agreement. Staff will present current policies of other Colorado communities. 4.DRB/PEC (3:15pm) VAIL TOWN COUNCIL MEETING Afternoon Session Agenda Vail Town Council Chambers and virtually by Zoom. Zoom meeting link: https://vail.zoom.us/webinar/register/WN_7qVP2gm6S8OrGwqSGoxe_A 1:30 PM, February 18, 2025 Notes: Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item. Joint Work Session Agenda Town Council & PEC Joint Work Session Memo West Lionshead Presentation for Town Council & PEC EHU Deed Restriction Credits at Timber Ridge Village Program Discussion 2.18.25 Attachment A - EHU Credit Program Phase 1 Council Memo 2-18-25 Soil Nail Fees Soil Nail Dewatering Construction License Agreement-Template 1 4.1 DRB/PEC Update (5 min.) 5.Information Update (3:20pm) 5.1 January 6, 2025 AIPP Meeting Minutes 6.Matters from Mayor, Council, Town Manager and Committee Reports (3:20pm) 6.1 Matters from Mayor, Council, and Committee Reports (15 min.) Trailblazer Award Announcement 6.2 Town Manager Report (5 min.) 6.3 Council Matters 7.Executive Session (3:40pm) (75 min) Executive Session pursuant to: 1. C.R.S. §24-6-402(4)(a) - to consider the purchase, acquisition, lease, transfer or sale of real, personal or other property and C.R.S. §24-6-402(4)(e) to determine positions relative to matters that may be subject to negotiations, develop a strategy for negotiations, and/or instruct negotiators on the topic of potential real property acquisitions by the Town; and 2. C.R.S. §24-6-402(4)(a) - to consider the purchase, acquisition, lease, transfer or sale of any real, personal or other property interest; and C.R.S. §24-6-402(4)(b) - to hold a conference with the Town Attorney, to receive legal advice on specific legal questions on the topic of Vail Village 11th filing. 8.Recess (4:55pm) DRB Results 2-5-25 PEC Results 2-10-25 January 6, 2025 Minutes TM Update 020425 Magellan Strategies Proposal of Services to the Town of Vail 020425 (002) Future Topics 250218 Matters Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vail.gov. All Town Council meetings will be streamed live by High Five Access Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five Access Media website the week following meeting day, www.highfivemedia.org. Please call 970-479-2460 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711. 2 AGENDA ITEM NO. 2.1 Item Cover Page DATE:February 18, 2025 SUBMITTED BY:Steph Johnson, Town Manager ITEM TYPE:Main Agenda AGENDA SECTION:Joint Meeting with Planning and Environmental Commission (1:30pm) SUBJECT:Joint Town Council & Planning and Environmental Commission Meeting Agenda (60 min.) SUGGESTED ACTION: VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Joint Work Session Agenda Town Council & PEC Joint Work Session Memo West Lionshead Presentation for Town Council & PEC 3 Vail Town Council Town of Vail Joint Work Session with Planning and Environmental Commission (PEC) Agenda February 18, 2025 Town Hall Council Chambers 1.Introductions 2.West Lionshead Update 3.Overview of the PEC’s Function and Duties Quick overview of Chapter 3-2, Planning and Environmental Commission, §3-2-6 FUNCTION as it relates to duties involving making recommendations to Council on matters unrelated to a specific application (please refer to Section II of the staff memo). 4.Proposed Process for PEC Recommendations to Council Staff is requesting direction on a uniform process for PEC forwarding recommendations to Council on policy and other issues not related to any specific application. 5.Discussion Topics Planning and Zoning: Special Development Districts: process needs rethinking and improvements Community Housing Zone Districts (CH-1, CH-2, and CH-3) vs. former Housing Zone District (H) review processes GRFA Basement Deduction Environmental Sustainability: Water Quality Infrastructure and Maintenance Requirements (e.g. sand/oil separators, vaults, etc.) EIR Process Improvement 4 Light Pollution - Photovoltaic assessments & regulation Environmental Topics for Staff Follow-up: Environmental Sustainability Strategic Plan Environmental Review Standardized Training for PEC Landscaping Code Update: Turf Prevention & Irrigation plan review PFAS Levels in West Vail Well Bighorn Sheep Habitat Development Guidelines Low Impact Development Review 6. Other Discussion Items? 7. Adjourn 5 TO: Planning and Environmental Commission and Town Council FROM: Community Development Department DATE: February 18, 2025 SUBJECT: Process for Planning and Environmental Commission Recommendations to Town Council, and Current Topic Areas Related to Planning & Zoning, and Environmental Sustainability I.SUMMARY The Planning and Environmental Commission (PEC) has from time to time made various recommendations when topics or issues are raised as part of the review of a project or brought up at the end of meetings with specific items the Commission would like Council to consider in accordance with §3-2-6, VTC (Section II below). At present, there are no set procedures for action on these PEC requests. Staff has proposed a procedure and suggested criteria for PEC recommendations to Town Council on matters within their purview. II.APPLICABLE TOWN CODE §3-2 PLANNING AND ENVIRONMENTAL COMMISSION (IN PART) §3-2-6 FUNCTION. The Planning and Environmental Commission shall have the following function and duties: (A) To make and adopt a master plan, for approval by the Town Council, for the physical development of the town, including any areas outside its boundaries, subject to the approval of the legislative or governing body having jurisdiction thereof, which in the Commission’s judgment bear relation to the planning of the town. The plan, with the accompanying maps, plats, charts and descriptive matter, shall show the Commission’s recommendations for the development of the subject territory; (B) To review and recommend to the Town Council a zoning ordinance with appropriate regulations, which may be specifically provided or required by ordinance of the town; (C) To review and recommend to the Town Council subdivision regulations as may be provided or required by ordinance of the town; 6 2 (D) To review and approve environmental impact reports and mitigation measures as they relate to the zoning ordinance, codified in Title 12 of this code; (E) To review and comment on programs, studies of environmental issues for the town and the Gore Valley; (F) To conduct research and appropriate studies of environmental issues for the town and the Gore Valley; (G) To make recommendations to the Town Council for the control of pollution and the protection of the environment; (H) When data is obtained indicating that state air and water pollution standards have been violated, to advise the Council of the necessary and appropriate action; (I) To be concerned and involved with environmental issues for the entire Gore Valley and to take the initiative to organize and coordinate environmental studies and measures necessary to protect the residents of Gore Valley and Eagle County; and (J) To consider any other matters pertaining to the Commission as provided by law, resolution or ordinance, and to act in an advisory capacity to the Town Council when so requested, and to perform all other powers and duties authorized and required by ordinance or state law. III. PROPOSED PROCESS Commissioners may bring up items for discussion during the Information Update section of the agenda. If a simple majority of Commissioners, by a show of hands, believes that the item is worth looking into further, staff will conduct preliminary research on the topic and produce a succinct memo on the potential impacts for the town and the alignment with the existing Town Council Strategic Plan or other adopted town plans. At a subsequent PEC meeting the item would be raised for discussion during the Information Update agenda item. If the item discussed requires an addition to the work plan, Strategic Plan, additional staff time, change in policy, or a Town Code amendment involving Town Council approval, the PEC would make a motion for this item to be presented the Town Council during an afternoon meeting for discussion. Town Council would then hear the recommendation, have the necessary discussion, and decide whether to direct staff to pursue the topic. IV. PEC DISCUSSION ITEMS FOR COUNCIL CONSIDERATION Planning and Zoning Related: Special Development Districts: process needs rethinking and improvements 7 3 Community Housing Zone Districts (CH-1, CH-2, and CH-3) vs. former Housing Zone District (H) review processes GRFA Basement Deduction Environmental Sustainability Related: Water Quality Infrastructure and Maintenance Requirements (e.g. sand/oil separators, vaults, etc.) EIR Process Improvement Light Pollution - Photovoltaic assessments & regulation For Environmental Staff Follow-up: Environmental Sustainability Strategic Plan Environmental Review Standardized Training for PEC Landscaping Code Update: Turf Prevention & Irrigation plan review PFAS Levels in West Vail Well Bighorn Sheep Habitat Development Guidelines Low Impact Development Review V. DISCUSSION Is the proposed process appropriate for the Commission? Are the topics listed in Section IV of this memo issues Council would like staff to address and follow up on? VI.ATTACHMENTS Joint Council/PEC Work Session Agenda 8 West Lionshead Vill age Master Plan Initial Observations JANUARY 8, 2025 9 West Lionshead - Area Map 10 © 2024 HART HOWERTON. The designs and concepts shown are the sole property of Hart Howerton. The drawings may not be used except with the expressed written consent of Hart Howerton. West Lionshead Village Master Plan, Vail, CO January 8, 2025 Frontage Road Improved In Place 11 © 2024 HART HOWERTON. The designs and concepts shown are the sole property of Hart Howerton. The drawings may not be used except with the expressed written consent of Hart Howerton. West Lionshead Village Master Plan, Vail, CO January 8, 2025 Frontage Road Fully Relocated 12 © 2024 HART HOWERTON. The designs and concepts shown are the sole property of Hart Howerton. The drawings may not be used except with the expressed written consent of Hart Howerton. West Lionshead Village Master Plan, Vail, CO January 28, 2025 Option 1A - Frontage Road Fully Relocated (Updated Gondola Location) 13 AGENDA ITEM NO. 3.1 Item Cover Page DATE:February 18, 2025 TIME:30 min. SUBMITTED BY:Steph Johnson, Housing ITEM TYPE:Presentation/Discussion AGENDA SECTION:Presentation/Discussion (2:30pm) SUBJECT:Timber Ridge EHU Credit Discussion (2:30pm) SUGGESTED ACTION:Listen to presentation and provide feedback. PRESENTER(S):Jason Dietz, Housing Director VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: EHU Deed Restriction Credits at Timber Ridge Village Program Discussion 2.18.25 Attachment A - EHU Credit Program Phase 1 14 75 South Frontage Road West Housing Department Vail, Colorado 81657 970.479.2150 vailgov.com MEMORANDUM To:Vail Town Council From: Russell Forrest, Town Manager Jason Dietz, Housing Director Date:February 18, 2024 Re:Timber Ridge Village - EHU Deed Restriction Credit Program Discussion I.PURPOSE The purpose of this agenda item is to discuss the EHU deed restriction credit program the Vail Town Council approved via Resolution 4 series 2025, authorizing Staff to create and execute a EHU credit exchange program at Timber Ridge Village allowing home buyers at the new Timber Ridge Village to purchase an EHU deed restriction creditupon purchase of the homes. Staff is looking forCouncil feedback on the draft program below. II. BACKGROUND The intended purpose of the program is to mitigate interest rate and development risk and incentivize morebusiness owner buyers to acquire homes at the new Timber Ridge Village. In doing so, the following facts were taken into consideration: Section 12-23-7 and Section 12-24-7 of the Vail Town Code establishes a mitigation bank whereby deed-restricted property owners may be granted a credit for EHU’s developed in anticipation of a future obligation. An EHU credit may be used to meet the obligations of a commercial linkage or inclusionary zoning requirement. Of the 302new homes to be developed at the new Timber Ridge Village, 96homeswere existing, already deed-restricted, and therefore, not all the new deed restrictions can be considered net new for the purposes of an EHU credit. There is a distinction between “catch up” and “keep up” housing opportunities. Historically, the Town of Vail has been challenged to provide “catch up” housing in hopes of reducing the growing deficit. 15 Town of Vail Page 3 The previously existing 96 units were at the end of their useful life and in need of substantial capital investment to be refurbished or redeveloped in order to continue to be utilized as workforce housing. The private sector is not motivated or otherwise incentivized to supply “catch up” housing opportunities. In the instances of commercial linkage and inclusionary zoning, the mitigation rates of 20% and 10%, respectively, assures a shortfall of 80% and 90% ofthe employees generated will be without developer provided homes because of new commercial and residential development. The employees of that shortfall exist and require new housing to “keep up” with demand. An EHU deed restriction credit has been demonstrated to have a direct monetary value. The value of the credit is subject to market conditions and employee demand. Offering an EHU deed restriction credit improves marketability and increases the value of the new homes at Timber Ridge Village, especially for business owner buyers, with no direct added cost to the Town of Vail or the developer. By the terms of the development deal structure at Timber Ridge Village, the Town of Vail is to be made whole on its financial contributions for the development of the new Timber Ridge Village. Some potential business owner buyers of new homes at the new Timber Ridge Village have expressed an interest in acquiring an EHU deed restriction credit, provided there is a financial benefit in doing so. III.PROGRAM RECOMMENDATION The Vail Town Council instructed Staff to draft an EHU deed restriction credit program for home buyers at the new Timber Ridge Village. The program would be implemented in partnership with the Triumph Timber Ridge Village sales team. With the creation of the Timber Ridge EHU Credit Program, the Town is encouraging applicants for new development with an onsite housing requirement to satisfy Inclusionary Zoning and Commercial Linkage mitigation through the purchase of Timber Ridge Village employee housing units instead of providing employee housing units onsite to meet their Inclusionary Zoning and Commercial Linkage obligations and the specific purposes of Title 12 Zoning Regulations. To thatend, the following draft provisions of an EHU deed restriction credit program are recommended below for feedback: Purpose and Use: With the creation of the Timber Ridge EHU Credit Program, the Town is encouraging applicants for new development with an onsite housing requirement to satisfy Inclusionary Zoning and Commercial Linkage mitigation through the purchase of Timber Ridge Village employee housing units instead of providing employee housing units onsite to meet their Inclusionary Zoning and Commercial Linkage obligations and the specific purposes of Title 12 Zoning Regulations. Funds generated from the Timber Ridge EHU Credit Program shall be used to aid in the creation of additional deed restrictions through housing development, programs and initiatives. 16 Town of Vail Page 3 Individual and business owner home buyers shall be eligible for participation in the EHU deed restriction credit program; this includes buyers under contract and in good standing at the time of the adoption of the EHU credit program. The future value of the EHU credit shall be determined based upon the provisions of the Vail Town Code adopted at the time the EHU credit is redeemed. Recorded EHU deed restrictions or existing deed restriction obligations may be exchanged for new deed restrictions at Timber Ridge Village, subject to the exchange rates established in the Section 12-13-5, Employee Housing Unit Deed Restriction Exchange Program. This shall be permitted as an administrative action provided the request complies with the criteria and findings prescribed in 12-13-5(F)(1) and (F)(3)(a)(1-7) and (F)(3)(b)(1-4). No added fees shall apply in the instance of an approved EHU exchange as the required exchange rate multiplier compensates the Town of Vail for the exchange. An EHU credit purchased through the Timber Ridge Village Deed Restriction EHU Credit Program, regardless of deed restriction credit terms shall not apply to an EHU exchange. Council comments and questions on Purpose and Use Statement? Term: Not more than 86,500 square feet of Timber Ridge EHU credits shall be available for acquisition by home buyers. The redemption period of all EHU credits purchased through the Timber Ridge Village deed restriction credit program shall expire on December 31, 2035. Any unused credit as of January 1, 2036, shall become null and void. An EHU credit may be redeemed in full, or in part, during the redemption period. Any unused credit balance shall become null and void as of January 1, 2036. The Town of Vail reserves the right to terminate the EHU deed restriction credit program at any time at its sole discretion. The Town of Vail, however, shall honor deed restriction credits acquired prior to the termination of the program. Council comments and questions on Term? Price The value of the credit to be purchased is commensurate with the terms of the deed restriction, the terms of the credit purchased, and the type of home purchased. For instance, if the credit purchased for a four-bedroom home and is to be freely assignable and transferable, its value is different than if the credit is purchased for a two-bedroom home and cannot be assigned or transferred. For the first phase of the program the following flat fee values shall be added to the retail purchase price of a home at Timber Ridge Village to acquire the EHU deed restriction credit: Studio – 15% - 42 remaining as of 2/14 o 477 SF, $408,100 x 15% = $61,215 or $128/SF; 7.5% = $30,607 or $91,822 or $192/SF One Bedroom – 25% - 10 remaining as of 2/14 o 702SF, $489,100 x 25% = $122,275 or $174/SF; 7.5% = $36,683 or $158,958 or $226/SF Two Bedroom – 20% - 19 remaining 17 Town of Vail Page 3 o 1032 SF, $707,100 x 20% =$141,420 or $137/SF; 7.5%= $53,033 or $194,453 or $188/SF Three Bedroom – 10% - 39 remaining as of 2/14 o 1361 SF, $893,000 x 10 =$89,300 or $65.61/SF; 7.5% = $66,975 or $156,275 or $115/SF Four Bedroom – 8% - 7 remaining as of 2/14 o 1471 SF, $1,044,000 x 8% =$83,520 or $57/SF; 7.5% = $78,300 or $161,820 or $110/SF An added fee of 7.5% of the retail purchase price of the home shall be applied for an assignability and transferability clause. Mortgage lender assignability, if any, shall be automatic and exempt from this fee. Council questions and comments on Pricing? Contract The terms of an EHU deed restriction credit shall be enumerated within the special provisions section of the purchase and sale agreement. Said terms shall be negotiated exclusively between the Town of Vail and the home buyer. Triumph Development shall administer the transaction at the direction of the Town of Vail and utilize contract language provided by the Town. The EHU deed restriction credit shall be purchased at the time of closing on the original sale of each home from Triumph Development to the first purchaser. Once the original home sale has closed, the Town will no longer offer an EHU deed restriction credit for purchase on the home. All additional net sales proceeds generated from the EHU deed restriction credit program shall be accrued to the sole benefit of the Town of Vail. Council comments or questions on Contract? Deposit The value of the EHU deed restriction credit shall be exempt from the earnest money down payment calculation on the traditional purchase and sale agreement. However, the EHU deed restriction credit value shall have its own separate earnest money down payment requirement to the benefit of the Town. That earnest money down payment requirement for the EHU Credit shall equal 50% of the cost of the credit, based on unit type; plus, if applicable, the additional 7.5% of the unit’s retail purchase price applied for assignability and transferability. Council comments or questions on Deposit? Deposit size? Should a portion be non-refundable? Escrow The EHU credit deposits, and the additional net sales proceeds collected from the EHU deed restriction credit program should be deposited in the Town of Vail escrow account separate from the developers escrow accounts. 18 Town of Vail Page 3 Council comments or questions on Escrow? Phasing and Priority The Timber Ridge EHU Credit Program shall proceed in phases until the 86,500 square feet available in credits have been contracted; unless the Town, at its sole discretion, terminates the program before the 86,500 square feet have been sold. The Timber Ridge buildings will be completed and closing in the following order: A, F, B/E, G, C/D. It is the programs intent to utilize the EHU Credits within the first buildings to be completed. Therefore, the first phase will prioritize the 17 unsold studio, 2, 3, and 4-bedroom units in Building A (Attachment A). Additionally, 4 units of existing contracts (approximately 24% of total phase) shall be allowed to opt into the EHU credit program. The next phase/phases shall include the next buildings in order of completion and may incorporate changes for “lessons learned” in the phase 1. Council comments or questions on Phasing and Priority? Phase sizing? Unit mix? New contract vs existing contract ratio? Future phase Council check in? Record Keeping The Town of Vail Housing Department shall establish an internal accounting system and protocol for tracking and verifying deed restriction credits acquired and redeemed through the EHU deed restriction credit program for the term of the deed restriction. The accounting system should be audited annually. All EHU credits purchased shall be documented and recorded with the Eagle County Clerk & Recorder’s Office as an exhibit to the deed restriction. Council questions or commentson Record Keeping? Next Steps The next steps will be for Staff to incorporate Town Councils comments into the program. With the updated program guidance staff will work with the Triumph sales / development team and Attorney’s office on the finalization of contract, deposit and escrow language to launch the program. Council questions or comments on Next Steps? IV. STAFF RECOMMEDATION Staff recommend Town Council provide feedback on the draft EHU Credit program. 19 Unit Num Unit Type Unit Type2 SF Bldg FlrPln Flr ADA Storage Price EHU Opt In EHU Opt In Proceeds EHU Assignme nt EHU Assignment proceeds Potential Total EHU Proceeds A100 4BD/2BA 4 1,477 A I 1 A100 $1,043,900.00 0.08 $83,512.00 0.075 $78,292.50 $161,804.50 A102 2BD/2BA 2 1,032 A P 1 TYPE A A102 $707,141.00 0.2 $141,428.20 0.075 $53,035.58 $194,463.78 A104 STUDIO S 477 A A 1 A104 $408,102.00 0.15 $61,215.30 0.075 $30,607.65 $91,822.95 A200 4BD/2BA 4 1,477 A I 2 A200 $1,043,900.00 0.08 $83,512.00 0.075 $78,292.50 $161,804.50 A201 4BD/2BA 4 1,477 A I 2 A201 $1,054,339.00 0.08 $84,347.12 0.075 $79,075.43 $163,422.55 A204 STUDIO S 477 A A 2 A204 $416,264.00 0.15 $62,439.60 0.075 $31,219.80 $93,659.40 A205 STUDIO S 477 A A 2 TYPE B A205 $406,062.00 0.15 $60,909.30 0.075 $30,454.65 $91,363.95 A206 3BD/2BA 3 1,361 A F 2 A206 $909,942.00 0.1 $90,994.20 0.075 $68,245.65 $159,239.85 A300 4BD/2BA 4 1,477 A I 3 A300 $1,064,778.00 0.08 $85,182.24 0.075 $79,858.35 $165,040.59 A301 4BD/2BA 4 1,477 A I 3 A301 $1,043,900.00 0.08 $83,512.00 0.075 $78,292.50 $161,804.50 A303 2BD/2BA 2 1,032 A D 3 A303 $707,141.00 0.2 $141,428.20 0.075 $53,035.58 $194,463.78 A304 STUDIO S 477 A A 3 A304 $424,426.00 0.15 $63,663.90 0.075 $31,831.95 $95,495.85 A305 STUDIO S 477 A A 3 A305 $408,102.00 0.15 $61,215.30 0.075 $30,607.65 $91,822.95 A306 3BD/2BA 3 1,361 A F 3 TYPE B A306 $927,784.00 0.1 $92,778.40 0.075 $69,583.80 $162,362.20 A307 2BD/2BA 2 1,032 A D 3 A307 $707,141.00 0.2 $141,428.20 0.075 $53,035.58 $194,463.78 A400 4BD/2BA 4 1,477 A I 4 A400 $1,075,217.00 0.08 $86,017.36 0.075 $80,641.28 $166,658.64 A401 4BD/2BA 4 1,477 A I 4 A401 $1,054,339.00 0.08 $84,347.12 0.075 $79,075.43 $163,422.55 18542 13,402,478.00$ 1,507,930.44$ 1,005,185.85$ 2,513,116.29$ 81.33$ 54.21$ 135.54$ 20 AGENDA ITEM NO. 3.2 Item Cover Page DATE:February 18, 2025 TIME:15 min. SUBMITTED BY:Tom Kassmel, Public Works ITEM TYPE:Worksession AGENDA SECTION:Presentation/Discussion (2:30pm) SUBJECT:Soil Nail License Fee Discussion (3:00pm) SUGGESTED ACTION:Listen to presentation and provide feedback whether or not the Town should implement a fee to the current Soil Nail License Agreement. PRESENTER(S):Tom Kassmel, Town Engineer VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Council Memo 2-18-25 Soil Nail Fees Soil Nail Dewatering Construction License Agreement-Template 21 To:Vail Town Council From:Public Works Department Date:February 4, 2025 Subject:Soil Nail License Fees I.SUMMARY The Town of Vail allows private developments to install temporary soil nails into the Town Right of Way (ROW) as long as the developer/owner enters into a Soil Nail License Agreement with the Town which is filed with the County and runs with the property. Currently, there is no fee charged for use of Town property with this license. The license allows for the soil nails encroachment as long as; the soil nails are structurally temporary, all components less than 4’ in depth removed, the owner restores all damaged property, and the Town maintains the right to back charge the licensee for any additional costs incurred by the Town in the future if the Town needs to remove any portion of the soil nails that are abandoned underground. To date this last requirement has occurred once, and no additional costs were incurred. The purpose of this Council work session is to discuss whether a fee should be charged for a Soil Nail License for this use of the Town Right of Way and/or any other Town property. II.COMMUNITY REVIEW Staff reached out to multiple communities within Colorado to understand what the current state of practice is for soil nails and deep excavations adjacent to public property. A summary of the findings are below. Aspen:Aspen charges a fee of $1.40 per CF/Month based on the cubic foot of earth retained/stabilized per month structurally utilized. Example – Soil nails that encroach 20’ into the ROW, along a 100’ of property line, for an excavation 20’ deep, would have a retained cubic volume of (20’x100’x20’) = 40,000 CF. The cost for the 22 encroachment would be $1.40 x 40,000 CF = $56,000 per month of necessary encroachment, which in most cases will be until the proposed building foundation is structurally sound and backfilled. Denver:Denver charges for all encroachments within the ROW on a three tier system. Tier I encroachments have minimal impact, like a sign or landscape and have no charge. Tier II have some impact, like lighting or small retaining walls. Tier III have large impacts. Soil nails are considered a Tier III Encroachment and the total fee for encroachment is $2300 plus a $200 annual fee. This encroachment system is similar to Vail’s Revocable ROW Permit; however, Vail does not have additional fees for these types of permits. Denver maps all major encroachments; the mapping is available to the public. Initial Fee - $1500 Land Description Fee - $500 Resolution Review Fee - $300 Annual Fee - $200 Revocation Fee - $600 Breckenridge:No additional fee other than $10 filing fee. Crested Butte:No additional fee. Telluride:Since 2023 do not allow Soil Nails in ROW except for Historic Buildings that are built to property line, no additional fees. Most of the communities, other than Aspen and Denver, do not see many of these types of requests. Vail has about a dozen Soil Nail Licenses in place over the past 20 years which have been deemed necessary to effectively develop and redevelop Vail. Adding a fee would minimize impacts to Town land, incentivize developers to stay on their own property, and compensate the Town for utilization of Town land when developing private property. III.RECOMMENDATION Staff recommends that Council discuss the potential to add a fee to the Soil Nail license agreement and direct staff to return with a recommended soil nail fee structure at a future meeting. 23 CONSTRUCTION LICENSE AGREEMENT THIS CONSTRUCTION LICENSE AGREEMENT (“Agreement”) is made as of the _______ day of _______________, 20__, by and between the TOWN OF VAIL, a municipal corporation duly organized and existing under and by virtue of the laws of the State of Colorado (the “Town”), and _____________________________________________________ (“Developer”). RECITALS: A. The Developer is the owner of certain real property situate at ______________, in Town of Vail, which is commonly known or referred to as “______________.” The property is legally described on Exhibit A attached hereto and incorporated herein by this reference (the “_____________”). The Developer intends to commence the redevelopment and construction on the ______________ Property pursuant to the approved Development and Building Permit plans referenced under BP-_______. B. The ____________ Project is bounded by certain Town public rights-of- way, namely ____________________________________________________ (the “Rights-of- Way”). Certain portions of these Rights-of-Way are sometimes referred to hereinafter as the “Licensed Areas.” In order to commence construction of the _______________ Project, the Developer has requested that the Town grant a irrevocable license to install and use, within the Licensed Areas, tieback anchors or soil nails and other non-vertical components of a construction shoring system that are necessary to provide interim support for and to stabilize construction, excavation and installation for the Developer Project and to prevent subsidence of soils during the course of construction (the “Shoring System”). Developer has also requested that the Town grant a irrevocable license to install and use, within the Licensed Areas, dewatering wells, pumps, manifold piping and other elements that are necessary in connection with the dewatering of the Developer Project site (the "Dewatering System"). The construction and installation process for the Shoring System and the Dewatering System within the Licensed Areas is sometimes referred to hereinafter as the “Construction.” The Town has determined to grant the requested license in accordance with and subject to all the terms and provisions of this Agreement. NOW, THEREFORE, in consideration of the above premises, and the mutual covenants and agreements set forth herein, the Town and Developer covenant and agree as follows: 24 2 1. Grant of License; Term. (a) The Town hereby grants the Developer a temporary, non-exclusive construction license within the Licensed Areas, which license is and shall be irrevocable and coupled with an interest and non-terminable (the “License”), for the construction, installation, operation, testing, inspection, maintenance, use and enjoyment of the Shoring System and the Dewatering System in conjunction with and throughout the course of the construction, installation and development of the Developer Project. Developer agrees, in consideration of the grant of the License, that the Shoring System and the Dewatering System shall be undertaken in material conformity with the plans and drawings therefor submitted to and reviewed by the Town in conjunction with the issuance or pending issuance by the Town of an excavation or building permit for the Developer Project, as the same may be subsequently modified with the Town’s approval (the “Plans”). (b) The License shall become effective as of the date hereof, and shall remain in full force and effect until the completion of the construction of the _______________ Project, which for this purpose shall be deemed to occur (i) only at such time as Developer secures a temporary or permanent certificate or certificates of occupancy issued by the Town which authorizes the ongoing occupancy, use and enjoyment of all building improvements within the Developer Project, or (ii) if and when Developer at its election voluntarily relinquishes its rights under the License by a written instrument to that effect executed by Developer (which written instrument shall be recorded if this Agreement is also recorded), or (iii) if and when the Developer of the Project fails to reasonably pursue major construction activity pursuant to the subject building permit for a period of more than one year, at which time the Developer shall mitigate any necessary shoring by other means. The License may be used and enjoyed by Developer and its agents, employees, contractors, and designees, and any other agents, contractors and invitees acting by, through or under any of them (collectively the “Permittees”). 2. Construction Process. (a) The Developer covenants that the Construction will be undertaken in a good and workmanlike manner in material conformity with the Plans, and otherwise in conformity with all applicable legal construction requirements as applied and enforced by the Town, pursuant to customary drilling construction methods for purposes of minimizing noise and vibration, and in accordance with other good construction practices to avoid any physical damage to the surface of the Rights-of-Way (except as expressly permitted hereunder), or any resulting failure of subjacent support for the surface of the Rights-of-Way. Should there arise any failure of subjacent support for the surface of the Rights-of-Way, Developer will be solely responsible for restorations as necessary to bring the surface of the Rights-of-Way back into substantially the same or better condition in which the surface existed before such damages or failure of support, and to restore any impaired subjacent support therefor, subject to modifications that are in conformity and/or consistent with the approved plans and specifications governing the 25 3 development of the Developer Project, or required pursuant to the Development Agreement. (b) The Developer will assume full responsibility for any and all damages incurred by Utility Company (as hereinafter defined) facilities within the Licensed Areas that may be caused by the Construction. For purposes of this Agreement, “Utility Company” refers to any company, government entity, or agency that has legally installed public or quasi-public utility facilities within the Licensed Areas, including, but not limited to, Eagle River Water and Sanitation District, Excel Energy, Holy Cross Energy, Comcast Corporation, and Qwest Corporation. Any replacements or repairs of Utility Company facilities which are necessitated because of damage thereto caused by the Construction shall be made at the sole expense of Developer, with the remedial work being undertaken by Developer or the respective Utility Company as the Utility Company may elect; if the remedial work is undertaken by the applicable Utility Company, Developer will reimburse the Utility Company for its out-of-pocket hard construction costs incurred therefor, provided the Utility Company shall reasonably confer with Developer in furtherance of minimizing those costs before commencing the work. Any such reimbursement will be due and owing within thirty (30) days after notice thereof from the Utility Company, accompanied by paid invoices and other documentation reasonably substantiating the incurrence and payment of the subject costs. The foregoing obligations of Developer shall not apply to any damaged facilities that are being replaced by other facilities in conjunction with the Developer Project and to be no longer used for providing service. Developer will, however, bear the obligation and cost for any relocation of Utility Company facilities previously located within the Licensed Areas which are to be relocated under the terms of the approved plans for the Developer Project. 3. Non-Exclusive. The License shall be non-exclusive to the extent that the Town may retain all rights to use the Licensed Areas that are materially consistent and do not materially interfere with the use and enjoyment of the License, the Dewatering System and the Shoring System by Developer and the Permittees. The Town specifically agrees that the Town shall not do or permit anything to be done which physically disturbs or impairs the function of the Dewatering System or the Shoring System during the course of the Construction or the development of the Developer Project. 4. Completion. (a) Upon the completion of the construction of the Developer Project, as such completion is defined in paragraph 1(b) above, the License shall terminate, the Town shall hold the Licensed Areas free from the License, and Developer will have no further right to the use and enjoyment of the License, the Dewatering System or the Shoring System and shall be deemed to have abandoned the same. It is agreed that upon such termination of the License, the Dewatering System and the Shoring System will be abandoned in place within the Licensed Areas, and Developer will have no obligation or duty to remove the same, except as provided below: 26 4 (i) Developer will remove any components of the Shoring System and the Dewatering System located on the surface or within forty-eight (48) inches below the surface of the Licensed Areas; and (ii) In the event that any maintenance or new construction for utility, public transportation or drainage facilities within the Licensed Areas, whether undertaken by the Town, any Transportation Authority or any Utility Company, requires excavation that necessitates the removal of components of the Shoring System or the Dewatering System, the Town may require Developer to bear the additional incremental, out-of-pocket hard construction costs that are incurred by the Town or applicable Transportation Authority or Utility Company in order to remove the subject components of the Shoring System. The Town, Transportation Authority or Utility Company, as applicable, will confer reasonably with Developer in furtherance of minimizing the amount of those costs before commencing the removal work. Such incremental costs shall be paid by Developer directly to the Town, the applicable Transportation Authority or Utility Company within thirty (30) days after notice thereof, such notice to be accompanied by paid invoices and other documentation reasonably substantiating the incurrence and payment of the costs to be so reimbursed. The Town’s rights under this paragraph (ii) shall not apply until the termination of the License, and during the term of the License the Town will warrant and defend Developer and the Permittees in the use and enjoyment of the License and related possession of the Licensed Areas, without interference by third-party claims or interests. The obligations of Developer under this paragraph (ii) may be delegated and assigned of record, in whole or in part, to the owner from time to time of a specified portion of the Developer Project (which may include a specified portion owned by Developer), in which event, and notwithstanding any provisions to the contrary in paragraph 5 below, the owner from time to time of the specified portion of the Developer Project will become solely liable for the delegated and assigned obligations, so long as the assignee owner accepts such obligations by recorded instrument; moreover, Developer may also delegate and assign all or part of its obligations under this paragraph (ii) to any owners association formed with powers of governance in connection with the Developer Project, or any metropolitan district formed under Colorado law with jurisdiction over the Developer Project, and (again notwithstanding the provisions to the contrary in paragraph 5 below) such association or district shall become solely responsible for those obligations to the extent the association or district assumes or undertakes such obligations. (b) Upon abandonment of the Dewatering System and the Shoring System under paragraph 4(a) above, the Town, in turn and at its election, and without Developer having any resulting obligation in connection therewith, may leave the Dewatering System and the Shoring System in place or otherwise manage, treat or dispose of the Dewatering System and the Shoring System within the Licensed Areas in any manner permitted by law, and Developer will have no further obligation in connection with the Dewatering System or the Shoring System from and after such abandonment, subject, however, to Developer’ express obligations under paragraph 4(a) 27 5 above pertaining to required removals. Upon the termination of the License due to completion of construction or otherwise, either party, upon the request of the other, shall execute and deliver a recordable instrument confirming that such termination has occurred. 5. Successors in Interest; Assignment. With respect to the Developer, the License shall constitute a non-appurtenant right and interest in favor of the Developer, akin to an easement in gross, and Developer’ interests therein and under this Agreement shall not run to the benefit of any successor owner of the _______________ Property. However, such interests, including the License, and/or any obligations of the Developer hereunder, may be assigned and/or delegated by the Developer, in whole or part and pursuant to written instrument, to any other party acquiring an ownership interest in the _____________ Property or any portion thereof, or any party engaged in the undertaking of the _____________ Project. Notwithstanding any such assignment or delegation or any succession of ownership interests in the _____________ Property, the Developer will remain liable for its obligations hereunder (subject, however, to the provisions of paragraph 4(a)(ii) above). No present owner or successor in interest in and to the _____________ Property, or any portion thereof, will have any obligation for any of the Developer’ obligations hereunder except as provided in any written assumption made by such owner or successor as an assignee of Developer hereunder. In the case of any assignment, and subject to the foregoing provisions, the term “_______________” hereunder shall mean the assignee then holding the Developer’s rights hereunder. The License and the terms of this Agreement shall touch and concern and run with the land as a burden and benefit to the ownership of the Licensed Areas. 6. Monitoring. Developer shall provide for the monitoring of any movement that may result in damage to any Town owned Structures. Such monitoring activities shall be performed in accordance with the monitoring plan attached hereto as Exhibit B and incorporated herein by this reference (the "Monitoring Plan"). Developer shall install a sufficient number of monument measuring devices (“Monument Devices”) to establish an informational base of existing building and improvement conditions. All Monument Devices shall be installed and maintained in good condition at the Developer’s expense. 7. Structure Remediation. In the event that the Developer's shoring, dewatering, and/or other construction activities cause any damage to any Structures, the Developer shall, at its own cost and expense, repair such damage and return the Structures to their previous existing condition or better by means permitted by law and approved by the Town. 8. Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Colorado. 9. Entire Agreement. This Agreement sets forth the entire agreement and understanding of the parties with respect to the subject matter hereof, and any prior or extrinsic agreements or understandings with respect to the subject matter hereof, whether oral or written, are superceded hereby. 10. Waiver and Amendment. In no event shall any failure by Developer or the Town to enforce any provision in this Agreement be deemed a waiver of the right to enforce 28 6 such provision thereafter. This Agreement may be amended, and any provision hereof may be waived, only to the extent set forth in a written instrument executed by the party against whom enforcement of such amendment or waiver is sought. 11. Attorneys’ Fees. In the event any legal proceeding arises out of this Agreement and is prosecuted to final judgment, the prevailing party shall be entitled to recover from the other all of the prevailing party’s costs and expenses incurred in connection therewith, including reasonable attorneys’ fees (and any presiding court shall be bound to make this award). 12. Recordation. This Agreement shall be recorded in the real property records for Eagle County, Colorado, at the expense of the Developer. 13. Counterparts. This Agreement may be executed in counterparts, each of which shall constitute and original, and which together shall constitute one and the same agreement. IN WITNESS WHEREOF, the Town and Developer have made this Construction License Agreement as of the day, month and year first above written. TOWN OF VAIL, a municipal corporation duly organized and existing under and by virtue of the laws of the State of Colorado By: Greg Clifton, Town Manager ATTEST: By: Tammy Nagel, Town Clerk STATE OF COLORADO ) ) ss: COUNTY OF EAGLE ) The foregoing instrument was acknowledged before me this ______ day of _________________, 20__, by Greg Clifton as Town Manager of the Town of Vail, a municipal corporation duly organized and existing under and by virtue of the laws of the State of Colorado. WITNESS my hand and official seal. My commission expires: . Notary Public [Signature/notary blocks continue on next page] 29 7 _______________________ _______________________ _______________________ _______________________________________ By: Name: Title: STATE OF COLORADO ) ) ss: COUNTY OF EAGLE ) The foregoing instrument was acknowledged before me this _______ day of __________________, 20__,by __________________________ as ______________________ of __________________________, a ____________________________. WITNESS my hand and official seal. My commission expires: . Notary Public 30 A-1 EXHIBIT A Legal Description of ______________ Property (Attached) 31 B-1 EXHIBIT B Monitoring Plan The attached Sketch No. 1 indicates the _____ Survey Monitoring Point (SMP’s) locations based on discussions with the Town Engineer, Town of Vail. The monitoring of SMP’s PS-1 through PS-__ will be as shown in the following table: Milestone of Work Monitoring Frequency Approximate Dates Pre-Dewatering/Excavation Two Times Dewatering Commenced Once every two weeks for the first three months and then once a month for balance of this phase. Foundation 100% Constructed Once a month, for four months or until survey readings do not change significantly and once prior to theissuance of any Temporary and/or Final Certificate of Occupancy is issued. Reports will be generated by __________________________ and transmitted after each monitoring survey. The installation of SMP’s and the periodic surveying is the responsibility of the Developer. Developer will transmit copies of the periodic SMP reports to the Town of Vail. 32 B-2 Location of Survey Monitoring Points (Attached) 33 AGENDA ITEM NO. 4.1 Item Cover Page DATE:February 18, 2025 SUBMITTED BY:Greg Roy, Community Development ITEM TYPE:Information Update AGENDA SECTION:DRB/PEC (3:15pm) SUBJECT:DRB/PEC Update (5 min.) SUGGESTED ACTION: VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: DRB Results 2-5-25 PEC Results 2-10-25 34 Design Review Board Minutes Wednesday, February 5, 2025 2:00 PM Vail Town Council Chambers Present: Roland J Kjesbo Kit Austin Mary Egan Rys Olsen Herbert Roth Absent: 1. Virtual Meeting Link Register to attend Design Review Board Meetings. Once registered, you will receive a confirmation email containing information about joining this webinar. 2. Call to Order 3. Main Agenda 3.1 DRB24-0457 - Stansbury Residence Final review of an addition (addition/windows/doors) Address/ Legal Description: 2187 Saint Moritz Way/Lot 8, Vail Heights Filing 1 Planner: Jamie Leaman-Miller Applicant Name: Christopher D. Stansbury Trust & Anna M. Rasmussen Declaration of Trust, represented by A21 Architecture + Design DRB24-0457 Documents.pdf DRB24-0457 Plans.pdf (Kjesbo recused) Rys Olsen made a motion to Approve with the findings the application meets 14-10-5 and the condition that the applicant provide all utility verification forms prior to building permit approval; Kit Austin seconded the motion Passed (3 - 1). Voting For: Kit Austin, Herbert Roth, Rys Olsen Voting Against: Mary Egan 3.2 DRB25-0018 - Ford Amphitheater Final review of an exterior alteration (fence) Address/ Legal Description: 530 South Frontage Road East/Unplatted - Ford Park Childrens Park and BFAG Planner: Jamie Leaman-Miller Applicant Name: Vail Valley Foundation, represented by Zehren and Associates DRB25-0018 Documents.pdf DRB25-0018 Plans.pdf Rys Olsen made a motion to Approve with the findings the application meets 14-10-5; Roland J Kjesbo seconded the motion Passed (5 - 0). Design Review Board Meeting Minutes of February 5, 2025 1 35 3.3 DRB25-0011 - Hurtt Residence Final review of a new construction (single family) Address/ Legal Description: 4978 Meadow Drive/Lot 18, Block 7, Bighorn Subdivision 5th Addition Planner: Heather Knight Applicant Name: George C Hurtt Revocable Trust, represented by Pierce Austin Architects DRB25-0011_Architectural.pdf (Austin recused) Rys Olsen made a motion to Approve with the findings the application meets 14-10-4 & 14-10 -5 and the following two conditions: the utility verification form must be completed prior to building permit approval and that the front gate must be removed and the landscaping wall must be 2'-0" in height or under.; Roland J Kjesbo seconded the motion Passed (4 - 0). 3.4 DRB25-0006 - Gore Creek Promenade Conceptual review of a renovation Address/ Legal Description: Gore Creek Drive/Lot A, Block 5B, Vail Village FIlling 1 Planner: Greg Roy Applicant Name: Gore Creek Promenade, represented by Gregg Barrie DRB25-0006 Conceptual Plans 2-5-25.pdf Conceptual review - no motion necessary 4. Staff Approvals 4.1 DRB22 -0378.002 - US West Communications Final review of a change to approved plans (DRB Extension) Address/ Legal Description: 165 North Frontage Road West/Lot 2, Middle Creek Subdivision Planner: Greg Roy Applicant Name: US West Communications, represented by Retherford Enterprises 4.2 DRB23-0066.002 - Texas Townhomes Association Final review of a change to approved plans (walkways/meters/columns) Address/ Legal Description: 483 Gore Creek Drive/Lot 5, Vail Village Filing 4 Planner: Greg Roy Applicant Name: Texas Townhomes Association, represented by RA Nelson 4.3 DRB23-0251.001 - Fischer Residence Final review of exterior alteration (window & two doors) Address/ Legal Description: 2695 Davos Trail/Lot 17, Block B, Vail Ridge Subdivision Planner: Heather Knight Applicant Name: Paula K Fischer Revocable Trust, represented by Randy Fischer 4.4 DRB24-0014.002 - Olson Residence Final review of a change to approved plans (elevations) Address/ Legal Description: 1785 Sunburst Drive/Area A & B, Sunburst at Vail Planner: Greg Roy Applicant Name: 1785 Sunburst Drive, represented by 159 Design, LLC Design Review Board Meeting Minutes of February 5, 2025 2 36 4.5 DRB24-0036.001 - Salerno Residence Final review of an exterior alteration (A/C) Address/ Legal Description: 1881 Lions Ridge Loop 2/Lot 1, Block 3, Lion's Ridge Subdivision Filing 3 Planner: Heather Knight Applicant Name: Nancy A Salerno, represented by ULF Built 4.6 DRB24 -0350 - 219 Brazilian Ave. Land Trust Final review of an exterior alteration (siding) Address/ Legal Description: 798 Potato Patch Drive/Lot 8, Block 1, Vail Potato Patch Filing 1 Planner: Heather Knight Applicant Name: 219 Brazilian Ave. Land Trust, represented by Shaeffer-Hyde Construction 4.7 DRB24-0426 - Cole Residence Final review of an exterior alteration (windows/door) Address/ Legal Description: 2084 Zermatt Lane C/Vail Commons Residential Condominiums Planner: Jamie Leaman-Miller Applicant Name: Holiday M. & Thomas D'Arcy Cole, represented by Renewal by Andersen 4.8 DRB24-0462 - Cauthorn Residence Final review of an addition Address/ Legal Description: 2945 Manns Ranch Road A/Lot 4, Block 1, Vail Village Filing 13 Planner: Jamie Leaman-Miller Applicant Name: James Guy Cauthorn, represented by Lamont Development Group Inc 4.9 DRB24 -0474 - East Vail Realty Holdings LLC Final review of an exterior alteration (EV charger) Address/ Legal Description: 4469 Timber Falls Court 1901/Timber Falls Condominiums Planner: Heather Knight Applicant Name: East Vail Realty Holdings LLC, represented by SunPak Electric LLC 4.10 DRB24-0477 - Nagy Residence Final review of an exterior alteration (windows/door) Address/ Legal Description: 1592 Golf Terrace Q58, Area A, Sunburst at Vail Planner: Greg Roy Applicant Name: Anne & Jacob Nagy, represented by Scott Turnipseed 4.11 DRB24 -0486 - 1388 Vail Valley Drive Common Area Final review of an exterior alteration (driveway/parking) Address/ Legal Description: 1388 Vail Valley Drive East and West/Lot 20, Block 3, Vail Valley Filing 1 Planner: Greg Roy Applicant Name: KC Adventures, LLC and Cordillera Production Company, LLC, represented by Mac Design 4.12 DRB24-0487 - Potato Patch Townhomes Final review of a re-roof Address/ Legal Description: 770 Potato Patch Drive 14/ Lot 6, Block 2, Vail Potato Patch Filing 1 Planner: Heather Knight Design Review Board Meeting Minutes of February 5, 2025 3 37 Applicant Name: Barbara Lindsey represented by DCPS 4.13 DRB24-0488 - A2Z Holdings Final review of an addition Address/ Legal Description: 363 Beaver Dam Road/Lot 2, Block 3, Vail Village Filing 3 Planner: Greg Roy Applicant Name: A2Z Holdings LLC, represented by Ruther Associates LLC 4.14 DRB24-0489 - Mill Creek Court Condo Final review of a sign application Address/ Legal Description: 302 Gore Creek Drive/Lot I, Block 5A, Vail Village Filing 5 Planner: Greg Roy Applicant Name: Mill Creek Court, represented by First Chair Designs 4.15 DRB25-0007 - Tyrolean Condos Final review of an exterior alteration (re-roof) Address/ Legal Description: 400 Vail Valley Drive/Tract B, Vail Village Filing 1 Planner: Heather Knight Applicant Name: Tyrolean Condos, represented by Turner Morris Roofing 4.16 DRB25-0008 - Simba Run Final review of an exterior alteration (re-roof) Address/ Legal Description: 1100 North Frontage Road West/Simba Run Subdivision Planner: Heather Knight Applicant Name: Simba Run, represented by Turner Morris Roofing 4.17 DRB25-0009 - Safir Properties Inc Final review of an exterior alteration (sliding door) Address/ Legal Description: 684 West Lionshead Circle 212/Lot 8, Block 1, Vail Lionshead Filing 3 Planner: Heather Knight Applicant Name: Safir Properties Inc, represented by YAT Construction 4.18 DRB25-0013 - Timber Falls Condo Final review of an exterior alteration (re-roof) Address/ Legal Description: 4510 Timber Falls Court/Timber Falls Condominiums Planner: Jamie Leaman-Miller Applicant Name: Timber Falls Condo, represented by Mountain Valley Property Management 5. Staff Denials 6. Adjournment Roland J Kjesbo made a motion to Adjourn ; Rys Olsen seconded the motion Passed (5 - 0). Design Review Board Meeting Minutes of February 5, 2025 4 38 Planning and Environmental Commission Minutes Monday, February 10, 2025 1:00 PM Vail Town Council Chambers Present: David N Tucker William A Jensen Robert N Lipnick John Rediker Scott P McBride Brad Hagedorn Robyn Smith Absent: 1. Virtual Link Register to attend the Planning and Environmental Commission meeting. Once registered, you will receive a confirmation email containing information about joining this webinar. 2. Call to Order 3. Main Agenda 3.1 A request for an amendment to a Conditional Use Permit, pursuant to Chapter 12- 16, Conditional Use Permits, Vail Town Code, to allow for the addition of a basketball court, located at 725 N. Frontage Rd. West / a portion of Tract C, Vail Potato Patch Filing 1, and setting forth details in regard thereto (PEC25-0001) Planner: Jamie Leaman-Miller Applicant Name: Red Sandstone Elementary School PEC25-0001 Staff Memo.pdf A. Vicinity Map.pdf B. Project Narrative.pdf C. Project Plans.pdf Planner Leaman-Miller gives a short presentation on the conditional use permit (CUP) amendment request. The original conditional use permit was in 2001 for the construction of the existing recreation fields. That approval included an EIR and geologic study. He shows the area in question where the fields are located and the proposed area for the basketball court addition. The court would be an “active recreation area” per Town Code and requires a CUP. He reviews the criteria for review of a CUP. No questions for staff. The applicant is represented by Kevin Foley, Red Sandstone volunteer and Dudley Williams, president of the PTO. The old court was located today where the playground for pre-school sits today. The court was removed so the playground could have a fenced in area. Hagedorn asks if the playground would remain. Foley answers it would. Planning and Environmental Commission Meeting Minutes of February 10, 2025 1 39 Hagedorn asks for staff to point out where in the aerial the court would be. Foley said it would be about 60’ to the west of the existing playground. Jensen asks if it would be available for other sports. Foley says it could have painting for other activities, but main purpose would be to have hoops on either side. One would vary so it could be lowered to accommodate younger kids, the other would be a standard 10’ height. No public comment in the room or online. It is opened for commissioner comments. Hagedorn likes it and thinks it meets criteria. Jensen supports the application. Lipnick says the criteria is met and supports the application. Smith agrees with staff’s recommendation. Tucker is also in support. McBride agrees all criteria have been met. Rediker notes this is not a complex application and that this is a use that fits in well with the zone district. Robert N Lipnick made a motion to Approve with the condition on page 7 and findings on page 8 of the staff memo; William A Jensen seconded the motion Passed (7 - 0). 3.2 A request for a recommendation to the Vail Town Council for a zone district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for the rezoning of 1476 Westhaven Dr, Lot 53, Glen Lyon Subdivision, from the Special Development District No.4 (Cascade Village), Area B, to the High Density Multi-Family (HDMF) District and setting forth details in regard thereto. Planner: Heather Knight Applicant Name: Coldstream Condominium Association, represented by High Summit Planning PEC24-0054 Staff Memo.pdf Attachment A. Coldstream Vicinity Map.pdf Attachment B. PEC24-0054 Applicant Narrative.pdf Planner Knight gives a presentation. She talks about the history of SDD #4 as well as the Coldstream site. She compares the standards of the SDD and the proposed HDMF zoning. She walks through the criteria for a rezoning. Lipnick asks why the Council tabled the previous application? Knight say the applicant decided to table it. They were going through the process of looking at some things with the council review and took a step back to evaluate the path forward. Rediker asks what date Council looked at the previous application. How did we get to this point? Roy says there was discussion about the public benefit, should the employee housing be onsite or offsite? Planning and Environmental Commission Meeting Minutes of February 10, 2025 2 40 Henry Pratt is the architect on project. When they went to council they got seven different opinions, they did not know where they were going. The public benefit wasn’t going to be met, they wanted four additional EHUs. They decided to table and come back in with a HDMF request. Sean Hanagan, with High Summit Planning, says we weren’t able to provide the public benefit that was requested. This mechanism gave us the opportunity to provide other benefits and streamline the review process. It also provides benefits to the Town, this is a way where everyone could benefit. Rediker asks if we can identify other SDDs that are dived similar to SDD #4? Knight does not believe so. Rediker, do we have information on why we developed the sub-areas originally? Roy says they were developed in Eagle County as planned unit development. When it was annexed, the SDD was the closest thing to the PUD, it is fairly unique as to how the Town administers SDDs. Knight talks about some of the amendments to the sub-area 4 over the years. Rediker asks if the development standards for the sub-areas should be looked at separately? Does changes in one area impact the other areas? Knight says it does not, each is unique. If approved, a condition would be that this sub-area is removed from the SDD. Rediker asks what other procedural steps would be involved. Knight walks through the process. Roy says this would not be underlying zoning within the SDD, it would be removed from the SDD with HDMF zoning applied. Rediker and staff walk through the orientation of the five sub-areas with SDD #4. Jensen asks about the benefit from this change. Roy says would lead to a more efficient and predictable process. Jensen asks if the Council would have a say in the rezoning. Roy says yes they would still have to approve. Removing the SDD removes the benefit requirement, but HDMF still has inclusionary zoning requirements. Hagedorn asks how inclusionary zoning requirement compares with the SDD. Roy says there is still inclusionary zoning in the HDMF district. Hagedorn asks if there is a precedent for this. Knight says most of them already have underlying zoning, that is another thing that makes this SDD unique. Rediker, does staff see an issue with what is allowed if this site were completely redeveloped? Knight sats the other limitations such as setbacks, heights, and parking would likely prevent reaching that full capacity of units allowed. Roy says this is high density residential per the land use plan. Matt Gennett, Community Development Directory, says the high density designation in the land use plan Planning and Environmental Commission Meeting Minutes of February 10, 2025 3 41 was added to contemplate a future zoning. Smith talks about the SDD process, by applying zoning we eliminate any type of public benefit that would be required. Knight says yes but there are inclusionary zoning requirements with the HDMF zoning. Smith says this is poentially doubling density, doubling GRFA, increasing in site coverage, giving up second EHU. Knight says the standards do align with the adjacent properties. Rediker says he understands the current request, but we also need to look at the potential future impacts of the request. Lipnick, the setbacks are 20’ on each side? Knight confirms. Hagedorn, procedurally a zone district changes requires Council approval, but a variance does not. Knight says a variance would be conditional upon the rezoning being passed by council. The applicant represented by Sean Hanagan with High Summit Planning, Greg Finch the project manager, and Henry Pratt the architect. Hanagan says there is little change with the proposed project. He gives a presentation. He talks about the unit configuration that they are contemplating. Hanagan and Finch says Council told them they did not want EHUs on site. They did not have a problem with the added GRFA but encouraged us to buy EHUs elsewhere. Hanagan says the public benefit doesn’t have a specific requirement, we were looking for a solution and quantifiable numbers. Pratt says the Council directed us to meet with the Town Manager to determine what the benefit was. We are committing to doing our inclusionary zoning requirements through the Habitat for Humanity program which essentially would be 1.5 units. Smith, you’re adding more free market GRFA which increase the requirement for inclusionary zoning. Hanagan, we figured that this process would clear up some of the confusion, that was the direction we were given. The site does meet the HDMF standards. He talks about the benefits to the zone change, including providing a level of certainty and predictability, applying zoning to an area that has no underlying zoning. Increases alignment by matching zoning to land use, which calls out this site for high density residential. Pratt, Council says they don’t like SDDs because they’re considered spot zoning. By changing this to HDMF were getting rid of spot zoning. Rediker asks if there are any images showing the setbacks. Pratt says they’re 20’ on all sides the same in HDMF. There is nothing existing in the setbacks except a small portion on the southwest corner. Rediker says we need to look at development potential with this as well. We’re being called on to approve potentially over 120 units which is double the existing density. McBride asks if this is approved, what is the next step? Are we going to be back here again with Council asking the same questions? Planning and Environmental Commission Meeting Minutes of February 10, 2025 4 42 Knight says if approved it would go to Council. The public benefit piece that was at issue would be taken out of the equation. There is a different set of criteria. McBride remains concerned about the development potential Shares concerns about the amount of potential density. If approved, Council still might demand more because of the potential increased density. Hanagan says they could make decisions, but there is a set of criteria to be looked at. The public benefit is not a discussion with a zone change. Roy says the applicants are of that potential and the process required with a rezoning. The housing section has exceptions where the inclusionary requirements don’t have to be met on site. Finch talks about some of the considerations in their pro forma. I know that’s not your concern but if the project can’t pay for itself it wont happen. At seven units it does, at five it does not. Jensen says the project hasn’t meaningfully changed except the EHUs have moved off site. Hanagan, we have been good listeners and have done our best to balance the needs of all parties. Council had no issue with additional GRFA because we were well below adjacent properties. They told use they wanted EHUs offsite. We’re not asking for anything that the PEC and Council weren’t comfortable with. Rediker asks about the decision making in 1981 when the numbers were set, why the sub-areas and how were those specific numbers set? Roy says there is not a clear record on that. Pratt says he worked on almost all of these parcels. The original developer did not have the wherewithal for whole thing and broke it out into parcels for different developers. Everything was broken into sections so it could be developed individually by different developers. Hagedorn says some of those numbers may have come from the original PUD. Hanagan adds they might have tried to match the original county numbers. Smith, looking at the 1978 minutes, this area hasn’t provided public benefit for 40 years, I would consider accepting that reality. This zone district is a realistic understanding of the existing conditions and matches the land use designation. Finch, this fixes part of the regulations and would encourage development that is a public benefit. Hanagan, there is benefit here in providing a predictable zone district. In 2009, high density residential was identified for this site in the land use plan. Finch understands concern about future redevelopment. Right now that is the farthest thing from anybody’s mind, especially with 45 different owners. Tucker says the standards prevent the realization of that many units. Hanagan says the parking, landscaping requirements would make it very difficult to realize that many units on the site. Rediker would like to see the minutes from 1981. This area could be environmentally sensitive, it is bordered by Gore Creek. Jensen asks about the Habitat program. Planning and Environmental Commission Meeting Minutes of February 10, 2025 5 43 Finch talks about the details of the Habitat program. Jensen and Finch discuss financing for housing. Smith recaps the zero onsite units, and fee-in-lieu to meet the Housing requirements. It’s not in our purview to consider some of these discussions. The Council will have to make their own decisions. Rediker asks for public comment. Augosto Alvarez is an owner at Unit 7. He thanks community for the hard work they do. Reiterates what Finch was saying, the whole objective is to do something about the tennis courts and garbage shed that have been neglected for 20 years. The HOA is not doing this to make a profit, we’re doing as it is the best way to pay for the needed renovations because the way it’s going is not sustainable. Rediker asks for commissioner comment. Hagedorn, there is a lot around the edges of the application. Looking at this application, he is in favor of the rezoning. We have seen a lot of the headaches that the SDDs have created, creating underlying zoning that is consistent and predictable is an asset. Doesn’t love the horse trading around the EHUs, will keep comments muted on that. People should have set expectations going in, it shouldn’t be subject to negotiations. The point isn’t to prevent construction down the road, if it’s in line with what the land use shows. There are guardrails with the other standards that would prevent full realization of the allowable density. The Town has changed drastically since the origin, the latest touchpoint is the 2009 land use plan which identifies high density for this parcel. It is highly sensitive site for Gore Creek, our other initiatives should address environmental concerns with redevelopment. He is confused about the off-site EHU discussion, the beauty of moving to HDMF is that the discussion is simplified, you simply have to comply with the inclusionary zoning requirements. It is a set number, not an amorphous discussion around public benefit. The application is consistent with the criteria, consistent with goals, land use, reversing spot zoning and adding consistency with surroundings, consistent with the purpose statement, and demonstrates how conditions have changed. Jensen says it meets the criteria, takes staff’s recommendation seriously. This is the applicant’s issue but is concerned that the Council has different expectations here. Lipnick supports the application. It meets the criteria. His role on this commission isn’t to figure out what the Council is thinking. Smith says that for 35 years the PEC and Council have tried to leverage EHUs out of this area. After 35 years we can say that effort is a failure. This meets the criteria. There is not the infrastructure to support the full density on this site, however the land use plan is high density residential. Whatever the Council was thinking with the tabling, the solution we have arrived at is zero public benefit. Supports the rezoning and it will be interesting to see how it plays out. Tucker says this meets the criteria. There are some concerns about potential future development, not the current plan. Share concerns about the river, there was discussion about sand oil separators with previous iteration. The standards will prevent too much bulk and mass on the site, he is in support. McBride has concerns not about the current plan, but if the high density was fully realized down the road. His bigger concern is with the whole process and discussion after the meeting which would not be on the record, it would benefit applicants moving forward to understand the expectations. Rediker is less than pleased that we are having to consider this application. It’s unfortunate, we had a application that cleaned up this area and was approved by the PEC. He hasn’t seen evidence that this is not excessive density for the site. He supported this application in its previous form. Believes the applicant’s arguments are accurate, but is concerned about the potential for development, haven’t seen Planning and Environmental Commission Meeting Minutes of February 10, 2025 6 44 information to be comfortable with criteria 2. He would like to have seen more information and exhibits. Appreciates the applicant’s efforts to make this project work, appreciates Habitat working with you, these are good efforts. Has a real problem with rezoning this four acre parcel that is bordered on most sides by Gore Creek and the potential for the future, not with the current plans. Criteria 2,3,5, and 7 are not met. We have to acknowledge the location is probably not suitable for HDMF. Jensen moves to approve with findings on page 15, and condition provided today. Smith seconds. Motion carries 5-2 William A Jensen made a motion to Recommend for approval with the condition that staff shall amend Special Development District (SDD) #4 to remove planning Area B and the findings on page 15; Robyn Smith seconded the motion Passed (5 - 2). Voting For: William A Jensen, Robert N Lipnick, Robyn Smith, Brad Hagedorn, David N Tucker Voting Against: John Rediker, Scott P McBride 3.3 A request for review of a variance from Section 12-6H -6 Setbacks, Vail Town Code, pursuant to Title 12 Chapter 17, Variances, Vail Town Code, to allow for a below grade parking garage located within the required twenty- foot (20’) side setback, located at 1476 Westhaven Dr, Lot 53, Glen Lyon Subdivision, and setting forth details in regard thereto. (PEC24-0053) Planner: Heather Knight Applicant Name: Coldstream Condominium Association, represented by High Summit Planning PEC24-0053 Staff Memo.pdf Attachment A. Coldstream Condos - Vicinity Map.pdf Attachment B. Applicant Narrative.pdf Attachment C. Architectural Plan Set.pdf Attachment D. Site Grading and Landscape Plan.pdf Attachment E. Title Commitment.pdf Planner Knight gives a presentation. She walks through the site plan and variance request. The driveway would be updated to meet fire equipment requirements. The need for this pushed the building further to south, making it necessary to come into the setback below grade. She walks through the zoning analysis and review criteria. Pratt, you have approved this once before, nothing has changed from that request. Rediker asks have the changes to the west unit impacted the request? Pratt says there are many instances in Town where underground parking goes into the setback. Smith, previously we looked at this and the deviation was public benefit. What is the hardship? Pratt, there are numerous instances in town where this condition has been approved. With the space needed between fire lane, there isn’t enough space south of the fire plane to accommodate double-loaded parking. Rediker asks for public comment. There is none. Public comment closed. Hagedorn says his previous comments apply. Jensen has no additional questions, supported this the last time. Planning and Environmental Commission Meeting Minutes of February 10, 2025 7 45 Lipnick has no further comments. Smith says it meets the criteria and findings. The variance is necessary to provide relief for the fire truck turning. Tucker has no additional comments from last time. McBride has no further comments. Rediker has no further thoughts. Supported this last time, not in support now only because the variance is being requested as part of a development application which is contingent upon the rezoning. He doesn’t support the rezoning so it’s not appropriate to support this. McBride supported last time, is not supportive this time. It’s the conditionality of the request. Brad Hagedorn made a motion to Approve with the conditions on page 11 and the findings on page 11-12 of the staff memo; David N Tucker seconded the motion Passed (5 - 2). Voting For: William A Jensen, Robert N Lipnick, Robyn Smith, Brad Hagedorn, David N Tucker Voting Against: John Rediker, Scott P McBride 4. Approval of Minutes 4.1 PEC Results 1-27-25 PEC Results 1-27-25.pdf Robert N Lipnick made a motion to Approve ; William A Jensen seconded the motion Passed (7 - 0). 5. Information Update Roy says there is a joint meeting with Council next Tuesday afternoon. Smith talks about objectives to establish a recommendation process and talk about suggestions from the last year. Roy talks about commissioner terms and applications. 6. Adjournment Robyn Smith made a motion to Adjourn ; Brad Hagedorn seconded the motion Passed (7 - 0). Planning and Environmental Commission Meeting Minutes of February 10, 2025 8 46 AGENDA ITEM NO. 5.1 Item Cover Page DATE:February 18, 2025 SUBMITTED BY:Molly Eppard, Public Works ITEM TYPE:Information Update AGENDA SECTION:Information Update (3:20pm) SUBJECT:January 6, 2025 AIPP Meeting Minutes SUGGESTED ACTION: VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: January 6, 2025 Minutes 47 Art in Public Places Board Meeting Minutes Monday, January 6, 2025 AIPP Board members present: Lindsea Stowe - Chair, Tracy Gordon, Kathy Langenwalter, Courtney St. John (zoom) & Susanne Graff (zoom) Others present: Molly Eppard - AIPP Coordinator 1. Call to Order 2. Citizen Participation 3. Main Agenda 3.1 Kathy motions for approval of December 2 AIPP Board meeting minutes, all in favor. December 2, 2024 Minutes.pdf 3.2 18th Annual Winterfest NIGHT OWLS update. • Molly updates the board on the ice sculpture installation with Alpine Ice, owl soundscape, opening at Mountain Standard with Two Arrows and DJ Enrique on Jan. 10. • Molly reviews the calendar of events for additional programs (Meet the Raptors and Alpine Arts), and marketing efforts for the 18th Annual Vail Winterfest. • Molly acknowledges the donors towards this year’s Winterfest: Vicki and Kent Logan, Alan and Judy Kosloff, Doe Browning and Jack Hunn. 3.3 Review of site locations for permanent and temporary public art. Potential Sites for Temporary Installations.pdf • The Board reviews and discusses the possible sites presented considering TOV special events. • Molly explains the planter island adjacent to the Art Studio (West Betty Ford Way at Manor Vail Bridge) and how it has the potential to be an ideal location for temporary installations. 3.4 AIPP program timeframe for 2025. • The Art Studio construction is scheduled to be completed by late May. • Tentative installation of late June for donated sculptures from the Logan collection to the TOV public art collection. • Potential ribbon cutting for the studio in late July. 4. Coordinator Updates • Gore Creek Promenade update potentially at the Feb meeting. • Art Walks scheduled to begin Jan 22 weather depending. • Ford Park user group meeting is scheduled for Jan 16. 5. Adjournment 48 AGENDA ITEM NO. 6.1 Item Cover Page DATE:February 18, 2025 SUBMITTED BY:Steph Johnson, Town Manager ITEM TYPE:Matters from the Chairman and Authority Members AGENDA SECTION:Matters from Mayor, Council, Town Manager and Committee Reports (3:20pm) SUBJECT:Matters from Mayor, Council, and Committee Reports (15 min.) SUGGESTED ACTION:Trailblazer Award Announcement VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: 49 AGENDA ITEM NO. 6.2 Item Cover Page DATE:February 18, 2025 SUBMITTED BY:Steph Johnson, Town Manager ITEM TYPE:Town Manager Report AGENDA SECTION:Matters from Mayor, Council, Town Manager and Committee Reports (3:20pm) SUBJECT:Town Manager Report (5 min.) SUGGESTED ACTION: VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: TM Update 020425 Magellan Strategies Proposal of Services to the Town of Vail 020425 (002) Future Topics 50 Town Managers Update February 18, 2025 1. West Middle Creek Staff will provide an update on West Middle Creek. 2. Next Steps for a STR Ballot Initiative Please see attachment memorandum. 3. Other Staff requests Town Council’s permission to negotiate the 2025 structural repairs with Restruction Construction. They are a specialty parking structure repair contactor who have performed most of the structural repairs for the Town over the last 5 years and are highly recommended by the Town’s structural engineer as well as town staff on their past performance. If permission is granted, the town staff will return with two options: performing work within the approved budget, and an option which includes a more realistic look at the work needing to be performed over the next couple of years, the time needed, and disruption impacts noting limiting work performed during times where it less impactful to users, but may extend longer into the summer season where we have the ability to isolate the work and function without impacting parking capacity and the guest experience. There may be other topics the Town Manager needs to share with the Town Council. 51 Page 2 To:Vail Town Council From:Russell Forrest, Town Manager Date:February 18, 2025 Subject:Short Term Rental Excise Tax – Next Steps ____________________________________________________________________________ 1. PURPOSE Staff would like to review next steps for a November ballot initiative regarding an excise tax and ask for approval to begin working with Magellan Group on conducting polling to inform how to proceed on a ballot initiative. 2. BACKGROUND On February 4th, the Vail Town Council directed staff through a unanimous vote to prepare for a ballot initiative to create a short-term rental excise tax in the Town of Vail. The time frame and process will need to correspond to the schedule for a coordinated ballot in Eagle County and Colorado state law. 3. PROPOSED NEXT STEPS The following are proposed next steps, which will be subject to change) based on the direction from the February 4th Town Council meeting: Next 40 days -Polling: Staff would like to engage Magellan Strategies (see attached proposal) for an initial scope of work to include a survey. Magellan Strategies worked with the Town on the housing sales tax and provide consulting on framing ballot initiatives. This scope of work would take approximately 30-40 days. Staff would like to authorize Magellan to begin working on a survey that is estimated to cost $12,000. I would anticipate a cost of 2500/month for 5 months for additional services for Magellan for a not to exceed scope of work of $24,500. This is within the Town Managers authorization to execute this work but this would need to be included in the April supplemental budget. Therefore, I would request Council to approve of up to $25,500 that would be included in the April supplemental budget. I would also like to invite Magellan to Vail and meet with Council on March 4th. Dates and availability need to be confirmed. 52 Page 3 March 4th: Staff would propose reviewing language for a ballot initiative with Council and also further discuss considerations on a framework for a tax (i.e. a model like Aspen, Steamboat, and or other examples that can be identified) as part of a work session. March 18th: Staff is planning to share the Eagle County Housing Needs Assessment with the Town Council which may be helpful in informing future housing projects defining the continuum of housing that is needed both in the County and in Vail. April 1: The survey should be complete, and the Town Council could receive a report from Magellan on public opinion regard a ballot initiative. A discussion could also be facilitated on receiving direction from the Council on next steps including developing a draft concept for the tax including tax rate, structure of STR licensing that would be taxed, utilization of the tax, etc.. Staff would also anticipate other questions from Council that may require further research. Also, additional services may be requested of Magellan Strategies. Staff would also propose engaging stakeholders to solicit feedback regarding a ballot initiative. This could be initiated prior to April 1st and continue through the next several months as State law permits. June 3: Staff would return to Council with answers to questions from April 1st and potentially be able to present a draft framework for a ballot initiative. June 17-July 15th:Staff anticipates scheduling a work session to: further refine the ballot concept based on feedback from the Council, potentially discuss additional survey work, and solicit additional feedback from the community. August 19th:Council would be requested to approve a ballot question and take the necessary steps with the Eagle County Clerk for a coordinated election on November 4th. Note: After draft language is prepared: the Town of Vail can no longer spend public funds or use staff resources on a ballot initiative other than passing a resolution of support for the ballot initiative. November 4th: Election Day 4. ACTION REQUESTED OF COUNCIL Council is requested to provide direction and feedback on next steps. 53 Proposal of Voter Opinion Research Services to the Town of Vail, Colorado February 4th, 2025 Prepared for Town Manager Russell Forrest Prepared by David Flaherty, CEO Magellan Strategies 4800 Aspen Creek Drive | Broomfield, CO 80023 MagellanStrategies.com | 303-861-8585 54 Proposal of Opinion Research Services to the Town of Vail February 4th, 2025 Magellan Strategies 4800 Aspen Creek Drive | Broomfield, CO 80023 MagellanStrategies.com | 303-861-8585 2 Proposal Table of Contents About Magellan Strategies & Town of Vail Survey Needs .................................................... 2 The Magellan Strategies Survey Data Collection Process ................................................... 3 The Overwhelming Benefits of MMS Text Survey Invitations ............................................... 4 Participate in a Magellan Strategies Housing Surveys ......................................................... 6 How We Prevent Respondents From Taking the Survey Multiple Times ............................. 7 We Can be WCAG 2.0 Compliant & Surveying Respondents Without Internet ................... 7 Town of Vail Survey Project Phases & Timeline .................................................................. 8 Town of Vail Voter Registration & Demographic Report ...................................................... 8 The Magellan Strategies Ballot Measure Track Record ....................................................... 9 Magellan Survey Deliverables (toplines, presentation, crosstabs, etc.) .............................. 10 Town of Vail Survey Project Pricing .................................................................................. 10 Housing Ballot Measure Survey Project Summary & References ...................................... 10 Our Team Biographies ..................................................................................................... 12 About Magellan Strategies Magellan Strategies is a professional public opinion research firm that measures and analyzes resident and voter opinions. Since 2007, we have conducted opinion research projects for Colorado's governments, school districts, special districts, and public policy organizations, including several initiatives for the Town of Vail. We work closely with county, city, and town managers, staff, and elected officials and take pride in being members of the Colorado City and County Management Association (CCCMA) and Colorado Counties Incorporated (CCI). You can learn more about our collaboration with government organizations HERE. We appreciate the opportunity to present this proposal for services to Town Manager Russel Forrest and the Town of Vail leadership team. Town of Vail Housing Survey Goals & Objectives The Town of Vail needs an experienced opinion research firm to manage a statistically accurate and demographically representative ballot measure survey of the town’s 3,400 residents and voters. We anticipate the survey will include questions measuring opinions regarding the following topics and issues. ● Measure the town’s job approval and service satisfaction levels. ● Measure awareness and opinions of the town’s affordable housing initiatives and programs. ● Measure opinions of short-term rentals and their influence on available rental and homeownership opportunities for year-round residents. ● Measure voter support and opposition for a tax on short-term rental properties to fund affordable housing initiatives and programs. ● Educate and inform voters and residents of the reasons why the town is considering the ballot measure. ● Measure voter support and opposition changes in opinion after informing respondents of the reasons for considering these ballot measures. 55 Proposal of Opinion Research Services to the Town of Vail February 4th, 2025 Magellan Strategies 4800 Aspen Creek Drive | Broomfield, CO 80023 MagellanStrategies.com | 303-861-8585 3 Additionally, the survey will feature open-ended questions, giving respondents several chances to express their honest thoughts and opinions. The Magellan Strategies Ballot Measure Survey Difference When selecting an opinion research firm for a professional survey of residents and voters, staff and council members should understand the various survey data collection methods and databases used to complete the project. Magellan Strategies adopts modern data collection techniques like MMS text messages, phone interviews when needed, and enhanced voter registration databases. Our survey methods consistently yield more engaging surveys than traditional “phone only” or “online panel” surveys, which rely on outdated voter databases and non-representative, incentivized panels. Contact our government clients for more information about our interview techniques. In simple terms, our survey data collection methods and resident engagement process will allow us to interview more individuals, including hard-to-reach populations, than other opinion research firms that rely solely on phone or online panel methods. Additionally, our high-quality surveys with larger sample sizes offer greater value for our government clients at a comparable or lower cost than our competitors. Furthermore, our survey platform ensures that residents have an inclusive, informative, and enjoyable survey experience. The Magellan Survey Data Collection Process One aspect of a statistically valid and representative survey is providing respondents with multiple opportunities to participate. To achieve this standard, we implement three survey data collection methods. The first method involves sending multiple MMS text (text with an image and message) survey invitations to 60% of a community’s residents and voters over two weeks. These MMS text invitations are trustworthy, professional, and inviting and will reach more residents than any previous Town of Frisco public opinion survey. The second data collection method utilizes a government’s resident email database. We provide staff with a survey link that can be sent in a single-purpose email. 56 Proposal of Opinion Research Services to the Town of Vail February 4th, 2025 Magellan Strategies 4800 Aspen Creek Drive | Broomfield, CO 80023 MagellanStrategies.com | 303-861-8585 4 Many governments promote the survey on social media to raise awareness and encourage participation. In addition, we provide survey QR codes that can be posted and distributed in public buildings and areas. The third survey data collection method involves sending postcards to voter households. However, we usually only send postcards to resident households if the MMS text survey invitations are ineffective in engaging the community. Combined with following our public engagement best practices, these methods will result in a higher response rate than relying on “phone only” or “online panel” methods. The Benefits of MMS Text Survey Data Collection Again, a statistically valid and representative survey should allow respondents multiple participation opportunities. MMS text survey data collection meets that standard well, so we have used it in all our opinion research projects since 2020. The process sends an MMS text survey invitation to a respondent’s cell phone number. Additional benefits of MMS text survey data collection are: Send Multiple Survey Invitations Unlike “phone only” and “online panel” surveys, MMS text invitations are fast and affordable and can be sent multiple times during the data collection period (usually two weeks). Furthermore, the invitations can target specific population subgroups based on a region, gender, age, or a U.S. Census socioeconomic data point. Fantastic Respondent Engagement Residents and voters are likelier to participate in a survey when the invitation includes their local government’s logo. The response rates for our MMS text survey invitation are much higher than “phone only” response rates. Larger Sample Sizes Stronger survey participation leads to larger sample sizes. These sizes have lower margins of error, higher confidence levels, and a more accurate and statistically representative survey. In addition, the opinion measurements are statistically significant for population subgroups. An Online Survey Can Include More Questions It takes less time for a respondent to read and answer questions on their cellphone, desktop, or electronic device than responding to an interviewer reading questions and recording responses. Therefore, online surveys can include more questions without increasing respondent fatigue. A Trustworthy Communication An MMS text survey invitation from the Town of Frisco is a professional and trustworthy communication that respondents trust and appreciate. Moreover, it enhances the government’s brand among residents. Add Images to Enhance the Respondent Experience Another advantage of MMS text survey data collection is presenting respondents with images. Images can improve the respondent 57 Proposal of Opinion Research Services to the Town of Vail February 4th, 2025 Magellan Strategies 4800 Aspen Creek Drive | Broomfield, CO 80023 MagellanStrategies.com | 303-861-8585 5 experience and empower fire districts by sharing information that would otherwise be difficult to convey. 27J Schools Ballot Measure Survey This image compared the mill levy funding per pupil over time to other local school districts. This information was very effective in informing likely voters of the dramatic difference in pupil funding among school districts in the Brighton area. Commerce City ARPA Funding Survey This image provided examples of Bridge Housing for families and individuals experiencing homelessness. These images helped Commerce City staff counter negative assumptions that the city’s housing developments would likely look like scary “dorm-style” housing. Adams County Detention Center Survey We used this image to educate and inform Adams County residents about the problem of “water ponding” at the county detention center. Unfortunately, the detention center is built on a swamp, so flooding occurs when excessive rain or snow melts. 58 Proposal of Opinion Research Services to the Town of Vail February 4th, 2025 Magellan Strategies 4800 Aspen Creek Drive | Broomfield, CO 80023 MagellanStrategies.com | 303-861-8585 6 Participate in the 2024 Chaffee Housing Authority Survey This survey interviewed 1,214 Chaffee County residents to assess their opinions of affordable housing initiatives and several ballot measures. The survey confirmed that voters were unlikely to approve any property tax increase, and a sales tax had a better chance of passing. Unfortunately, the sales tax ballot measure was rejected in November. To experience this survey, click the link below or hover your cell phone over the survey QR code. You can view the survey presentation by clicking HERE. CLICK HERE Participate in the 2022 Fraser River Valley Housing Partnership Survey In 2022, the emerging Fraser River Valley Housing Partnership engaged Magellan Strategies to conduct a comprehensive survey of voters concerning affordable housing issues and a potential 2-mill dedicated funding source for the Partnership. This survey informed and educated the voters of Winter Park, Fraser, Granby, and unincorporated Grand County about the Partnership’s mission, purpose, and goals. To view the survey presentation, click HERE. CLICK HERE Participate in the Town of Vail 2021 Housing & Lodging Tax Survey Our team partnered with the Town of Vail for several years to secure a dedicated funding source for affordable housing. Throughout this period, we collaborated with the town to engage the Vail community and implement public education campaigns and initiatives. We conducted multiple surveys to accurately gauge voter support and opposition to various ballot measure proposals. Our survey revealed an opportunity and garnered voter approval for a 0.5% sales tax increase to fund the Vail Housing Authority. Click HERE to view the survey presentation. To take the survey, click the link below or use the QR code. 59 Proposal of Opinion Research Services to the Town of Vail February 4th, 2025 Magellan Strategies 4800 Aspen Creek Drive | Broomfield, CO 80023 MagellanStrategies.com | 303-861-8585 7 CLICK HERE Participate in the 2020 Loveland Housing Authority Community Survey This survey interviewed 663 residents of Loveland, assessing their views on affordable housing, who it is intended for, and what it should cost. It also asked residents how the absence of affordable rental and homeownership opportunities has affected their quality of life. Additionally, the survey gauged residents' awareness of the city’s affordable housing initiatives and programs, along with their expectations from these initiatives. Click HERE to view the survey presentation. Click the link below or use the QR code to participate in the survey. CLICK HERE How We Prevent Respondents From Taking a Survey Multiple Times Our clients often ask how we prevent respondents or a group of individuals from taking a survey multiple times. Our MMS text survey process generates a unique survey link for each cell phone number in our voter database. Once the survey is completed, the individual’s link is effectively “closed” and will not allow someone to retake the survey. In addition, we've found in practice that when the survey data is downloaded, multiple completed interviews may exist for a single link. When this occurs, we keep just one interview for each survey link and discard repeated interviews. Our Inclusive Platform is Accessible for Respondents With Disabilities Our survey platform is WCAG 2.0 level AA compliant, making the community survey accessible for respondents with vision and hearing disabilities. These respondents can participate in the survey using assistive technologies such as screen readers and braille displays. Surveying Residents Experiencing Homelessness or Without Internet In addition to collecting MMS text survey data, our team is experienced in working closely with local government staff to interview hard-to-reach populations. These include individuals experiencing homelessness, undocumented residents, Spanish-speaking-only populations, and people without 60 Proposal of Opinion Research Services to the Town of Vail February 4th, 2025 Magellan Strategies 4800 Aspen Creek Drive | Broomfield, CO 80023 MagellanStrategies.com | 303-861-8585 8 internet access or who do not own a cell phone. We help staff who work and care for these communities engage with them using electronic devices and QR codes. Provide Residents a Pleasant Way to Answer Verbatim Questions Another advantage of our survey data collection methods is the ability for voters to respond to open- ended questions easily and pleasantly. Qualitative response data is vital in accurately measuring and understanding opinions. Our approach allows respondents to speak on their electronic devices to share their opinions. Furthermore, our team uses the powerful capabilities of Chat GPT to summarize hundreds of open-ended responses accurately. Raising Awareness by Providing a Draft Public Communication When we manage a survey project, we always provide a draft public communication document to help staff promote the survey among residents through email, the media, and social media channels. In addition, we provide survey QR codes that can be posted and distributed in government buildings and public meeting places. Click the following link to view the public communication. CLICK HERE Town of Vail Ballot Measure Survey Project Timeline On average, our survey projects take about 30 days to complete from start to finish. However, if the client is in a rush to meet a deadline, we can complete a survey project in less than 30 days. The questionnaire design phase always takes the most time. The following table shows each survey phase and the number of days it takes to complete it. Using a Town of Vail Voter File for Great Resident Engagement The following is a voter registration and past election turnout data report for the Town of Vail. We use this information and U.S. Census population data to ensure our survey data is demographically representative of the city’s population. Using a voter file to engage residents and voters also has other benefits. First, the voter file contains age, gender, and location information, which helps us direct our MMS text survey invitations. This is helpful when our online platform informs us if a population subgroup is above or below their interview quota goal. Second, we can append cell phone numbers and U.S. Census socioeconomic data to the voter file. That information helps us 61 Proposal of Opinion Research Services to the Town of Vail February 4th, 2025 Magellan Strategies 4800 Aspen Creek Drive | Broomfield, CO 80023 MagellanStrategies.com | 303-861-8585 9 target MMS text survey invitations toward hard-to-reach populations of Spanish-speaking only residents, households with high poverty rates, or lower income levels. Magellan Strategies Ballot Measure Track Record Survey research firms engaged in ballot measure projects should provide data demonstrating how accurately they predicted voter support and opposition in previous ballot measure studies. Below is our track record from some of our recent ballot measure survey projects. 62 Proposal of Opinion Research Services to the Town of Vail February 4th, 2025 Magellan Strategies 4800 Aspen Creek Drive | Broomfield, CO 80023 MagellanStrategies.com | 303-861-8585 10 Magellan Strategies Survey Project Deliverables Our survey research project deliverables include a topline document, crosstabs, a PowerPoint presentation, open-ended verbatim responses, and a written summary upon request. Click the links below to view a specific survey deliverable from the 2024 Chaffee Housing Authority survey project. Topline Document Presentation CLICK HERE CLICK HERE Verbatim Responses Crosstabs CLICK HERE CLICK HERE Town of Vail Ballot Measure Survey Pricing With a voter population of about 4,500, we should be able to complete at least 300 interviews. However, our MMS text data collection method often exceeds our target interview goal. The following pricing covers the cost of providing the survey in English and Spanish. 250 to 350 Interviews, MMS Text Survey Pricing About 35 to 40 questions ............................................................................ $12,000 About 25 to 30 questions ............................................................................ $10,000 Summary We look forward to discussing our proposal with Town Manager Russell Forrest and the Town of Vail leadership team soon. The following are summaries of our past housing survey work history, reference information, and our team biographies. Magellan Strategies Ballot Measure History and Experience Chaffee Housing Authority 2024 Ballot Measure Survey This survey interviewed 1,214 residents of Chaffee County to evaluate their views on affordable housing initiatives and various ballot measures. The survey indicated that voters were unlikely to support any property tax increase, while a sales tax had a better chance of approval. Unfortunately, the sales tax ballot measure was rejected in November. For more information, please contact Eric Warner at eric.warner@chaffeehousingauthority.org or 719- 920-3497. Fraser River Valley Housing Partnership, 2022 In 2022, the emerging Fraser River Valley Housing Partnership engaged Magellan Strategies to conduct a comprehensive survey of voters concerning affordable housing issues and a potential 2-mill dedicated funding source for the Partnership. This survey educated and informed the voters of Winter Park, Fraser, Granby, and unincorporated Grand County about the Partnership’s mission, purpose, and goals. Additionally, the survey provided insights from a housing assessment study and identified who would benefit if the 2-mill ballot were approved. Our survey anticipates voter approval 63 Proposal of Opinion Research Services to the Town of Vail February 4th, 2025 Magellan Strategies 4800 Aspen Creek Drive | Broomfield, CO 80023 MagellanStrategies.com | 303-861-8585 11 at 54%, yet the actual election results in November showed 57%. For reference, please contact Keith Riesberg, Town Manager of Winter Park, at (970) 726-8081, x 207, kriesberg@wpgov.com, or Alisha Janes, Deputy Town Manager, at ajanes@wpgov.com. Town of Vail Housing Authority, 2021 Our team collaborated with the Town of Vail over several years to secure a dedicated funding source for affordable housing. During this time, we partnered with the town to engage the Vail community and manage public education campaigns and initiatives. We conducted multiple surveys to gauge voter support and opposition levels accurately for various ballot measure proposals. Our survey identified a window of opportunity and garnered voter approval for a 0.5% sales tax increase to fund the Vail Housing Authority’s projects, initiatives, and programs. Reference: Travis Coggin, Vail Town Council, (307) 690-3716, tcoggin@vailgov.com. Loveland Housing Authority 2020 Community Survey This survey interviewed 663 residents of Loveland to measure their opinions on affordable housing, who it is intended for, and what it should cost. It also inquired about how the lack of affordable rental and homeownership options has affected their quality of life. Additionally, the survey assessed residents' awareness of the city’s affordable housing initiatives and programs and their expectations for these initiatives. Reference: Executive Director Jeff Feneis, JFeneis@lovelandhousing.org, 970-635-5925. The Magellan Strategies Team Courtney Sievers, MPA, Director of Survey Research As Director of Survey Research at Magellan Strategies since 2009, Courtney Sievers brings over a decade of expertise and a proven track record of delivering actionable insights through survey research. Specializing in public policy, ballot measures, and community analysis, she has successfully managed hundreds of projects, making her the go-to expert for organizations seeking to gauge public opinion on complex legislative and policy issues. Courtney excels at crafting questions that effectively capture voter opinions, even on the most nuanced topics. Whether your goal is to secure funding through a ballot measure, test campaign messaging, or understand voter priorities, her sharp analytical skills and strategic approach guarantee that your survey will yield reliable, clear, and impactful results. Courtney's commitment to cultivating strong, personal relationships with each client distinguishes her from other project managers. She’s not merely a consultant for the lifespan of the project—she’s a partner dedicated to your long-term success. By thoroughly understanding your organization’s needs, she customizes every project to align with your goals, ultimately enabling you to convey the value and impact of your initiatives in a manner that resonates with voters. 64 Proposal of Opinion Research Services to the Town of Vail February 4th, 2025 Magellan Strategies 4800 Aspen Creek Drive | Broomfield, CO 80023 MagellanStrategies.com | 303-861-8585 12 Courtney holds a Bachelor’s Degree in Mathematics with a Concentration in Statistics from Colorado Mesa University and a Master of Public Administration from the University of Colorado Denver. She lives in Arvada with her husband, Jake, and their two children, Riley and Sammy. When she’s not helping clients navigate complex survey projects or chasing after her two young kids, you can find her skiing, watching the Broncos, praying for the Rockies, or cheering on the Nuggets and Avalanche. Ryan Winger, Polling Project Manager, Ballot Measure Consultant Ryan Winger has been an invaluable leader at Magellan since our founding in 2007 and currently serves as our Director of Survey Data Analysis and Polling Project Manager. With over a decade of experience, Ryan is an authority in data analysis, assisting communities in understanding their residents and voters to develop effective outreach and campaign strategies. His expertise encompasses voter data development, survey development, ballot measure campaign consulting, and ballot language strategy—providing our clients with the knowledge and expertise they need to succeed. During his career at Magellan, Ryan has overseen various ballot measure surveys that assist school districts, local governments, and public policy organizations throughout the state. He has extensive experience using survey research to develop persuasive messages that educate residents and voters. What clients appreciate most about Ryan is that his expertise is combined with a collaborative approach that respects and acknowledges the specific details of each project. This method ensures that their strengths and assets are transformed into winning strategies that drive community outreach, engagement, and education. He possesses extensive experience managing bond measures and MLO campaigns for Colorado school districts. He takes particular pride in his work with 27J Schools in 2022, where he helped lead the successful "I Am 27J” campaign for a mill levy override after more than twenty years of setbacks. Ryan recognizes that no two projects are the same. The most enjoyable aspect of his job is learning about our client's unique strengths and challenges and assisting them in developing the right messages to convey their stories and achieve their goals. Ryan graduated from the University of Colorado with a degree in Political Science. He lives in Frederick with his wife, Vicki, and their three children: Emmalyn, Easton, and Everly. Ryan is a huge college basketball fan and an avid supporter of the Kansas Jayhawks. David Flaherty, CEO and Founder David Flaherty is the CEO and founder of Magellan Strategies. He has dedicated 31 years of his career to designing and conducting hundreds of survey research projects that measure resident and voter opinions. David is an expert in public opinion polling, focus group moderation, and voter data analysis. Before founding Magellan Strategies in 2006, David worked in Washington, D.C., for fourteen years. During this time, he gained 65 Proposal of Opinion Research Services to the Town of Vail February 4th, 2025 Magellan Strategies 4800 Aspen Creek Drive | Broomfield, CO 80023 MagellanStrategies.com | 303-861-8585 13 expertise in voter opinion research, questionnaire design, message development, and understanding voter demographic trends while employed at the Republican National Committee, the U.S. House of Representatives (Subcommittee on the Census), Americans for Prosperity, and a small government relations firm. For the past sixteen years, David has led the growth of the Magellan team in providing high-quality, professional survey research services to local governments, school districts, and special districts. He takes great pride in helping over 100 Colorado governments secure voter approval for various funding ballot measures. David is from Wellesley, Massachusetts, and graduated from the University of Delaware in 1991. He lives in Broomfield, Colorado, with his wife, Jennifer, and their two sons, Jack and Bobby. David is an enthusiastic skier, golfer, and mountain biker. He also serves on the board of the Five Star Foundation, which supports the Adams 12 Five Star School District. 66 FUTURE TOPICS – MARCH 2025 TOPIC DEPARTMENT EHOP Update Human Resources Land Trust Agreement Environmental Sustainability First Budget Supplemental Finance Town of Vail Social Media Review Communications West Middle Creek Update Finance Interviews and Appointments for AIPP Art in Public Places Interviews and Appointments for DRB Community Development 67 AGENDA ITEM NO. 6.3 Item Cover Page DATE:February 18, 2025 SUBMITTED BY:Steph Johnson, Town Manager ITEM TYPE:Matters from the Chairman and Authority Members AGENDA SECTION:Matters from Mayor, Council, Town Manager and Committee Reports (3:20pm) SUBJECT:Council Matters SUGGESTED ACTION: VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: 250218 Matters 68 COUNCIL MATTERS Status Report Report for February 18,2025 Comments from the February 4th Town Council meeting during “Matters”: Town Council directed staff to participate in creation of an RFP for a third party vendor to assist with chain-up before Vail Pass. Town Council directed staff to come back at a later date with a discussion of regulations or policies that could influence the commercial experience in town (retail mix, vitality, etc.) Council agreed that Sam Biszantz and Reid Phillips should represent Council on the West Lionshead project working group. Social Media Listening Vail's been looking pretty kickass on social the last few weeks with posts highlighting concerts at Solaris, Avanti bringing new energy to the food and apres scene as well as posts around the upcoming John Summit concert https://share.sproutsocial.com/view/6a9ab6c7-703b-4dad-9ab6-c7703bbdad31 In the News______________________________________________________ Jan. 30 Senate Bill 69 https://www.vaildaily.com/news/i-70-colorado-accidents-problem-solution/ Night Owls AIPP Collab with Library https://www.vaildaily.com/news/world-famous-djs-free-drinks-grammy-award-winning-music- weekend-vail-valley/ Florida Homicide Suspect Arrested in Vail https://www.cbsnews.com/colorado/news/homicide-suspect-fleeing-florida-caught-stuck- colorado-mountain-traffic/ Jan. 31 East Vail Structure Fire 69 https://www.vaildaily.com/news/structure-fire-east-vail/ Cars Driving in Pedestrian Areas https://www.vaildaily.com/news/increase-in-cars-driving-through-covered-bridge-vail/ Best Apres https://www.travelandleisure.com/vail-colorado-best-apres-ski-in-the-world-8775081 Feb. 1 Fire Outlook https://www.vaildaily.com/news/its-likely-los-angeles-like-wildfires-will-come-to-eagle-county- heres-how-local-fire-and-water-entities-are-preparing/ Feb. 2 Summer Parking https://www.vaildaily.com/news/town-of-vail-to-consider-charging-for-daytime-summer-parking/ Judge Buck Allen Retirement https://www.realvail.com/ski-town-judge-man-of-the-people-vails-buck-allen-to-retire-after-45- years-on-the-bench/a21277/ Feb. 3 Vail Village Parking Structure https://www.vaildaily.com/news/vail-parking-structure-50-years-12-million-maintenence-project/ Veteran Spotlight: DC Liffick https://www.vaildaily.com/opinion/veteran-voices-justin-lifficks-pier-pressure/ Feb. 4 Booth Heights Accounting - Editorial https://www.realvail.com/the-o-zone-quick-hits-on-fed-funding-for-shoshone-drying-up-bighorn- bummer/a21297/ Feb. 6 Ford Park Closure https://www.realvail.com/ford-park-parking-lot-closed-feb-13-16-for-john-summit- concert/a21311/ Ravinos https://www.piquenewsmagazine.com/local-sports/whistler-filmmaker-alex-clapin-presents-new- film-ravinos-10172246 Feb. 7 Judge Buck Allen Retirement https://www.vaildaily.com/news/vail-municipal-court-judge-buck-allen-to-retire/ Feb. 8 SKI Magazine Rankings https://www.vaildaily.com/news/several-colorado-ski-resorts-made-ski-magazines-rankings-of- the-top-30-resorts-in-the-west-but-only-1-made-the-top-10 Feb. 9 70 EV Charging Policy https://www.realvail.com/new-town-of-vail-electric-vehicle-charging-policy-kicks-in-march- 1/a21364/ https://lanoticiadigital.com.ar/news-en/vails-new-electric-vehicle-charging-rates-what-you-need- to-know/125105/ Feb. 10 Letter to Polis re: I-70 Concerns https://www.vaildaily.com/news/vail-letter-polis-interstate-70-trucking-accidents-enforcement/ https://www.realvail.com/vail-mayor-voices-deep-concerns-over-lack-of-enforcement-on- interstate-70/a21384/ https://cdllife.com/2025/vail-mayor-says-truckers-need-even-steeper-fines-for-wrecks-that-block- i-70-and-cost-co-2m-an-hour/ Community Ski and Ride Day https://www.vaildaily.com/news/vail-community-ski-and-ride-day-is-feb-14/ https://www.realvail.com/vail-community-ski-and-ride-day-set-for-friday-feb-14/a21367/ Feb. 11 Letter to Polis re: I-70 Concerns https://kdvr.com/news/local/vail-asks-governor-for-help-enforcing-traction-law-on-commercial- motor-vehicles/ Upcoming Dates March 25 Annual Community Meeting; Donovan Pavilion September 9 Vail Social! 71