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Home My WebLink About2025-03-04 Agenda and Supporting Documentation Town Council Evening Meeting1.Call to Order (6:00pm) 2.Public Participation (6:00pm) 2.1 Public Participation (10 min.) 3.Any action as a result of Executive Session (6:10pm) 4.Consent Agenda (6:10pm) 4.1 February 4, 2025 Town Council Meeting Minutes 4.2 February 18, 2025 Town Council Meeting Minutes 4.3 Letter of Support for Eagle County and Vail Valley Mountain Trails Alliance's Outdoor Stewardship Partnership Grant Application Approve, approve with amendments, or deny the letter of support. Background: This letter of support is for Eagle County and Vail Valley Mountain Trail Alliance's grant application. The grant concept is to expand existing crews in Eagle County to address multiple needs including restoration projects, habitat improvements, trail maintenance, recreation management, and watershed health. 4.4 Contract Award with A-Peak Asphalt LLC for 2025 On-Call Asphalt Repair VAIL TOWN COUNCIL MEETING Evening Session Agenda Vail Town Council Chambers and virtually by Zoom. Zoom meeting link: https://vail.zoom.us/webinar/register/WN_rBCECnFPQwK6Xn-BtrcNqg 6:00 PM, March 4, 2025 Notes: Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item. Public comment will be taken on each agenda item. Public participation offers an opportunity for attendees to express opinions or ask questions regarding town services, policies or other matters of community concern that are not on the agenda. Please keep comments to three minutes; time limits established are to provide efficiency in the conduct of the meeting and to allow equal opportunity for everyone wishing to speak. Public Participation Town Council Meeting Minutes 2-04-2024 Town Council Meeting Minutes 2-18-2024 Letter of Support for Eagle County and VVMTA's Outdoor Stewardship Partnership Grant Application 1 Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with A-Peak Asphalt Inc. for 2025 on-call asphalt repair in an amount not to exceed $125,000.00. Background: This contract is to provide asphalt roadway patching as needed throughout the Town of Vail. 4.5 Contract Award with Orozco Concrete Inc. for 2025 On- Call Concrete Repair Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Orozco Concrete Inc. for 2025 on-call concrete repair, not to exceed $125,000.00. Background: This contract is to provide curb, gutter, and concrete flatwork repair as needed throughout the Town of Vail. 4.6 Contract Award with Redi Services for Stormwater Maintenance Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Redi Services for annual stormwater maintenance, in an amount not to exceed $85,000.00. Background: The Town of Vail owns and operates 37 hydrodynamic stormwater treatment devices and close to 1,100 stormwater inlets. This contract is for two rounds of maintenance on the 37 hydrodynamic separators and one round of cleaning of 100 stormwater sumps in 2025. 4.7 Contract Award to RoadSafe Traffic Systems Inc. for 2025 Striping Services Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney with RoadSafe Traffic Systems Inc. for 2025 striping services, in an amount not to exceed $80,000.00. Background: Each year, the Town publicly bids maintenance work for roadway striping for all Town roads. This work is budgeted within the Capital Street Maintenance budget. 4.8 Contract Award with Vail Health Behavioral Health for Mental Health Crisis Services Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Vail Health Behavioral Health for mental health crisis services in an amount not to exceed $32.000.00. Background: This agreement is for mental health crisis services as part of the Co-Responder Program funded by Eagle County Police Department agencies (Avon, Vail, Eagle, Council Memo On-Call Asphalt Council Memo On-Call Concrete Council Memo - Stormwater Maintenance 2025 Council Memo - Road Striping 2 and Basalt). Services were previously provided by Your Hope Center, which has been acquired by Vail Health. This services agreement acknowledges the name change. 5.Action Items (6:10pm) 5.1 Amendment to Contract Award to Hyder McHugh for Dobson Arena Initial Guaranteed Maximum Price (6:10pm) 10 min. Authorize the Town Manager to enter into an amended agreement, in a form approved by the Town Attorney, with Hyder McHugh for Dobson Arena initial Guaranteed Maximum Price, in an amount not to exceed $366,255.00. Presenter(s): Greg Hall, Public Works Director Background: The purpose of this item is to provide Council with an update of the continued design process, present and seek authorization for formally approve the initial Guaranteed Maximum Price, request Council to authorize the Town Manager to execute limited initial commitments and awards, and to present next steps for Dobson Arena. 5.2 Ordinance No. 2, Series of 2025, First Reading, An Ordinance Reestablishing Special Development District No. 43, Highline Doubletree (6:20pm) 30 min. Approve, approve with amendments, or deny Ordinance No. 2, Series of 2025, upon first reading. Presenter(s): Greg Roy, Planning Manager Background: Per Town Code Section 12-9A-12 Time Requirements, SDD approval is only valid for three years, during which time initial construction must be started and diligently pursued. The original approval for SDD No. 43 was good through June 2023. In March, 2021 during the COVID- 19 pandemic, the applicants submitted a Major SDD Amendment to phase the project and extend the timeline and approval was extended to September 2024. 5.3 Ordinance No. 3, Series of 2025, First Reading, An Ordinance Amending Chapter 4-14 of the Vail Town Code to Establish Fees for Missed Short-Term Rental 10 min. Service Agreement with Vail Health Behavioral Health Council Memo - Dobson Arena iGMP Council Memo - Doubletree SDD Ordinance No. 2, Series of 2025 Ordinance No. 2, Series of 2025 Attachment A. Vicinity Map Attachment B. Applicant Narrative Attachment C. McDowell Parking Analysis Attachment D. Skyline Geoscience Geologic Study Attachment E. McDowell Transportation Impact Study Attachment F. Project Plan Set Attachment G. PEC Minutes 12-23-2024 Attachment H. PEC Minutes 1-13-2025 Attachment I. PEC24-0039 Staff Report 1-13-2025 Staff Presentation Applicant Presentation 3 Inspections (6:50pm) Approve, approve with amendments, or deny Ordinance No. 3, Series of 2025 upon first reading. Presenter(s): Carlie Smith, Finance Director & Lauren Noll, Revenue Manager Background: The purpose of Ordinance No. 3, Series 2025 is to amend the Title 4, Chapter 14 of the Vail Town Code to allow staff to assess a fee to STR owners or property managers who set up a fire inspection appointment and fail to attend the appointment. 6.Public Hearings (7:00pm) 6.1 An Appeal, Pursuant to Section 10-1-13 of the Vail Town Code, of the Final Decision of the Building Official Denying the Application for Building Permit B24-0412 (7:00pm) 45 min. Uphold, uphold with modifications, or overturn the Chief Building Official's December 4, 2024 decision. Presenter(s): Matt Mire, Town Attorney and Matt Gennett, Community Development Director Background: On September 25, 2024, Appellants applied for Building Permit B24-0412 for approval of the addition of a second level above certain portions of the existing footprint of the residence located at 3070 Booth Creek Drive. On December 4, 2024, the Building Official denied the application. On December 18, 2024 the Appellants filed their appeal. 6.2 Ordinance No. 1, Series of 2025, Second Reading, An Ordinance Authorizing the Creation of the Vail Home Partners Corporation Pursuant to the Colorado Revised Nonprofit Corporation Act; Authorizing the Corporation to Incur Financial Obligations to Finance the Acquisition and Construction of a Multifamily Rental Housing Development (West Middle Creek); Authorizing the Transfer of Certain Property to the Corporation by Quit Claim Deed; Ratifying Action Previously Taken and Appertaining Thereto; and Repealing all Ordinances in Conflict Herewith (7:45pm) 10 min. Approve, approve with amendments, or deny Ordinance No. 1, Series of 2025 upon second reading. Presenter(s): Jason Dietz, Housing Director and Carlie Smith, Finance Director Background: The second reading of Ordinance 1, Series of Council Memo - STR Inspection Fee Ordinance No. 3, Series of 2025, STR Inspection Fee Council Memo - 3070 Booth Creek Drive Appeal Attachment A. Appeal with Supporting Documentation Attachment B. December 4, 2024 Decision Letter Attachment C. Photographs of the Trespass Adjacent to 3070 Booth Creek Drive Attachment D. Rules of Procedure 4 2025, approving the formation of the Non-Profit Corporation, the Vail Home Partners, for the financing and operations of the West Middle Creek housing project. 7.Adjournment (7:55pm) Council Memo - WMC Vail Housing Partners Formation 2nd Reading Ordinance 1, 2025 Authorizing the Creation of the Vail Home Partners Corp. Attachment A. Articles of Incorporation Attachment B. Bylaws-Vail Home Partners Attachment C. Loan Agreement Attachment D. Promissory Note Attachment E. Quit Claim Deed Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vail.gov. All Town Council meetings will be streamed live by High Five Access Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five Access Media website the week following meeting day, www.highfivemedia.org. Please call 970-479-2460 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711. 5 AGENDA ITEM NO. 2.1 Item Cover Page DATE:March 4, 2025 SUBMITTED BY:Steph Johnson, Town Manager ITEM TYPE:Citizen Participation AGENDA SECTION:Public Participation (6:00pm) SUBJECT:Public Participation (10 min.) SUGGESTED ACTION: VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Public Participation 6 7 8 9 10 11 12 AGENDA ITEM NO. 4.1 Item Cover Page DATE:March 4, 2025 SUBMITTED BY:Steph Johnson, Town Manager ITEM TYPE:Consent Agenda AGENDA SECTION:Consent Agenda (6:10pm) SUBJECT:February 4, 2025 Town Council Meeting Minutes SUGGESTED ACTION: VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Town Council Meeting Minutes 2-04-2024 13 Town Council Meeting Minutes of February 4, 2025. Page 1 Vail Town Council Meeting Minutes Tuesday, February 4, 2025 6:00 P.M. Vail Town Council Chambers The meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Coggin. Members present: Travis Coggin, Mayor Barry Davis, Mayor Pro Tem Pete Seibert Jonathan Staufer Dave Chapin Reid Phillips Samantha Biszantz Staff members present: Russell Forrest, Town Manager Kathleen Halloran, Deputy Town Manager Matt Mire, Town Attorney Steph Johnson, Executive Coordinator 1. Call to Order 2. Public Participation Public Participation began at time stamp 0:00:06 on the High Five video. Tim McMahon, resident of Avon, reiterated a request regarding a police or other security presence at the Vail Transportation Center especially during I-70 closures and highlighted an issue he witnessed with an ADA passenger, indicated the bike trail was wide enough for passenger vehicles, and questioned how the EHU Credit passed at last meeting would help resolve needs in the future. Jonathan Levine, of Vail Black Car, voiced concerns with the transportation ordinance, and requested Council meet with the transportation community. Rob Prechtl, a Vail resident, thanked council for allowing him to work on his public speaking and spoke on having to have hard conversations with a cool head. Mark Gordon, a Vail resident, thanked Council and staff for the published Booth Heights numbers, commented the contributions seemed low in comparison to his expectations, and voiced enthusiasm for a hopeful contribution from Eagle County. 14 Town Council Meeting Minutes of February 4, 2025. Page 2 Kate Manly, an Edwards resident, recounted her appreciation for the parking discussion and the thoughtfulness by staff and Council in regard to managed summer parking, and suggested a “Live Like a Local” social media series. 3. Any action as a result of Executive Session. There was none. 4. Consent Agenda Consent agenda began at time stamp 0:13:08 on the High Five video. 4.1 January 7, 2025 Meeting Minutes 4.2 January 21, 2025 Meeting Minutes 4.3 Resolution No. 8, Series of 2025, A Resolution Approving an Underground Easement Right-of-Way with Holy Cross Energy Approve, approve with amendments, or deny Resolution No. 8, Series of 2025. Background: The purpose for the new easement is to allow for the construction of the shotcrete retaining walls utilizing soil nails that encroach upon the existing Holy Cross Feeder easement on the western edge of the West Middle Creek site. 4.4 Resolution No. 9, Series of 2025, A Resolution Approving the Termination and Release of Restrictive Covenant for the Property known as 363 Beaver Dam Circle, Vail, CO 81657 Approve, approved with amendments, or deny Resolution No. 9, Series of 2025. Background: The applicant, A2Z Holdings LLC, located at 363 Beaver Dam Circle, Vail, CO is requesting approval of an EHU exchange application consistent with the provisions of Section 12-13-5, Employee Housing Deed Restriction Exchange Program of the Vail Town Code. 4.5 Resolution 10, Series of 2025, A Resolution Approving a State of Colorado Subaward Agreement between the Town of Vail and the Colorado Department of Transportation to Receive Funding for Capital, Planning, and Operating Assistance to Support Public Transportation Approve, approve with amendments, or deny Resolution No. 10, Series of 2025. Background: The purpose of this Agreement is to provide capital, planning, and operating assistance to states to support public transportation in rural areas with populations less than 50,000, where many residents often rely on public transit to reach their destinations. 4.6 Contract Award to Drop Mobility for the Shift Bike Regional Electric Bike Share Program 15 Town Council Meeting Minutes of February 4, 2025. Page 3 Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Drop Mobility for Shift Bike Regional Electric Bike Share Program in an amount not to exceed $$156,000. Background: Shift Bike is launching the fourth year of the regional electric bike share program in collaboration with Town of Avon, Eagle-Vail Metro District, and Eagle County Government. 4.7 Contract Award to Economic Planning Systems Inc. for Residential Linkage Fee Nexus Study Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Economic Planning Systems Inc. for Residential Linkage Fee Nexus Study, in an amount not to exceed $58,450.00. Background: Requesting Town Council's approval to execute an agreement with Economic Planning Systems Inc. (EPS) in conjunction with RRC Associates to work with the Town on a Residential Linkage Fee Nexus Study. 4.8 Contract Award to J.R. Harris & Company for Parking Structure High-Priority Projects Design Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with J.R. Harris & Company for parking structure high-priority projects design in an amount not to exceed $98,000.00. Background: The Vail parking structures have been assessed by J.R. Harris & Company and the town will need engineered designs to construct high-priority repairs. Staufer made a motion to approve the consent agenda as read; Seibert seconded; motion passed (7-0). 5. Public Hearings Discussion for Ordinance 24, Series of 2024, Second Reading, began at time stamp 00:13:44 on the High Five video. 5.1 Ordinance No. 24, Series of 2024, Second Reading, An Ordinance Amending Chapter 4-14 of the Vail Town Code to Establish Regulatory Fees for Short-Term Rentals Presenter(s): Carlie Smith, Finance Director Approve, approve with amendments, or deny Ordinance No. 24, Series of 2024 upon second reading. Background: Earlier this year, Council requested an update on short-term rentals and asked staff to review the Town's STR regulations. This is a proposed ordinance to establish impact fees for short-term rentals. 16 Town Council Meeting Minutes of February 4, 2025. Page 4 Public comment was called at timestamp 0:32:32 on the High Five Video. Public comment ended at timestamp 00:47:09 on the High Five Video. Davis made a motion to direct staff to begin work drafting an excise tax; Staufer seconded; motion passed (7-0). 6. Action Items Discussion for Ordinance No. 1, Series of 2025 began at time stamp 0:48:20 on the High Five video. 6.1 Ordinance No. 1, Series of 2025, First Reading, An Ordinance Authorizing the Creation of the Vail Home Partners Corporation Pursuant to the Colorado Revised Nonprofit Corporation Act; Authorizing the Corporation to Incur Financial Obligations to Finance the Acquisition and Construction of a Multifamily Rental Housing Development; Authorizing the Transfer of Certain Property to the Corporation by Quit Claim Deed; Ratifying Action Previously Taken and Appertaining Thereto; and Repealing all Ordinances in Conflict Herewith Presenter(s): Jason Dietz, Housing Director and Carlie Smith, Finance Director Approve, approve with amendments, or deny Ordinance No. 1, Series of 2025 upon first reading. Background: Update Council on the West Middle Creek Village Apartments Development and approve the formation of the Non-Profit Corporation. Public comment was called at 0:50:27 on the High Five video. Public commend ended at 0:51:53 on the High Five video. Chapin made a motion to approve the ordinance upon first reading; Davis seconded; motion passed (7-0). There being no further business to come before the council, Davis made a motion to adjourn the meeting; Staufer seconded; meeting adjourned at 6:57pm. Respectfully Submitted, Attest: __________________________________ Travis Coggin, Mayor ______________________________ Stephanie Johnson, Acting Town Clerk 17 AGENDA ITEM NO. 4.2 Item Cover Page DATE:March 4, 2025 SUBMITTED BY:Steph Johnson, Town Manager ITEM TYPE:Consent Agenda AGENDA SECTION:Consent Agenda (6:10pm) SUBJECT:February 18, 2025 Town Council Meeting Minutes SUGGESTED ACTION: VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Town Council Meeting Minutes 2-18-2024 18 Town Council Meeting Minutes of February 18, 2025. Page 1 Vail Town Council Meeting Minutes Tuesday, February 18, 2025 6:00 P.M. Vail Town Council Chambers The meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Coggin. Members present: Travis Coggin, Mayor Jonathan Staufer Dave Chapin Reid Phillips Samantha Biszantz Members virtually: Barry Davis, Mayor Pro Tem Members absent: Pete Seibert Staff members present: Russell Forrest, Town Manager Kathleen Halloran, Deputy Town Manager Matt Mire, Town Attorney Steph Johnson, Executive Coordinator 1. Call to Order 2. Public Participation Public Participation began at time stamp 0:01:05 on the High Five video. Kevin Foley, a Vail resident and business owner, thanked staff for their hard work over Presidents’ Weekend, with special recognition to Public Works and Emergency Services, and expressed concerns in regards to access to East Vail during big events. Tim McMahon, resident of Avon, reiterated a request regarding a police or other security presence at the Vail Transportation Center especially during I-70 closures and asked if the town could consider opening the Welcome Center bathrooms during closures, and complimented the town about the letter to Governor Polis about 1-70 closures. He suggested featuring bluegrass and jam bands as an alternative option for music concerts. Amy Vincent, a Vail resident, stated she believed the Design Review Board minutes included in the afternoon agenda did not accurately reflect comments at the meeting, and stated she believed a project presenter was requested approval for a concept plan and believed the Design Review Board declined to do so. 19 Town Council Meeting Minutes of February 18, 2025. Page 2 3. Any action as a result of Executive Session. There was none. 4. Consent Agenda Consent agenda began at time stamp 0:07:48 on the High Five video. 4.1 Contract Award to Frog Creek Partners for Maintenance of Stormwater Inlet Capture Devices Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Frog Creek Partners for stormwater inlet capture devices, in an amount not to exceed $90,000.00. Background: In 2023, Town of Vail installed 277 Gutter Bin Inlet Capture Devices with the help of a grant from Colorado Department of Public Health and Environment. In order to ensure effective operation, the devices must be emptied and cleaned twice per year. Staufer made a motion to approve the consent agenda as read; Phillips seconded; motion passed (6-0, Seibert absent). 5. Action Items Discussion for Gore Creek Promenade Renewal began at time stamp 00:08:12 on the High Five video. 5.1 Gore Creek Promenade Renewal Concept Design Presentation and Contract Award with EDSA Inc. for Gore Creek Promenade Landscape Architectural Services Presenter(s): Gregg Barrie, Senior Landscape Architect Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with EDSA Inc. for Gore Creek Promenade landscape architectural services, in an amount, not to exceed $203,450.00. Background: There are two components to this agenda item: the first is to present an updated concept design for the Gore Creek Promenade Renewal Project; the second is to request the Town Council authorization to enter into an agreement with EDSA Inc. for the completion of the design work and construction documents. Public comment was called at timestamp 1:05:32 on the High Five Video. Public comment ended at timestamp 1:16:22 on the High Five Video. Staufer made a motion to enter into the requested agreement; Phillips seconded; motion passed (6-0, Seibert absent). 20 Town Council Meeting Minutes of February 18, 2025. Page 3 6. Public Hearings Discussion for Ordinance No. 1, Series of 2025 began at time stamp 1:28:04 on the High Five video. 6.1 Ordinance No. 1, Series of 2025, Second Reading, An Ordinance Authorizing the Creation of the Vail Home Partners Corporation Pursuant to the Colorado Revised Nonprofit Corporation Act; Authorizing the Corporation to Incur Financial Obligations to Finance the Acquisition and Construction of a Multifamily Rental Housing Development; Authorizing the Transfer of Certain Property to the Corporation by Quit Claim Deed; Ratifying Action Previously Taken and Appertaining Thereto; and Repealing all Ordinances in Conflict Herewith Presenter(s): Jason Dietz, Housing Director and Carlie Smith, Finance Director Approve, approve with amendments, or deny Ordinance No. 1, Series of 2025 upon second reading. Staff recommends tabling this ordinance to Tuesday, March 4th, 2025. Background: Second reading of the Ordinance regarding the West Middle Creek Village Apartments Development and approval of the formation of the Non-Profit Corporation. Chapin made a motion to table the ordinance to March 4, 2025; Staufer seconded; motion passed (6-0, Seibert absent). There being no further business to come before the council, Phillips made a motion to adjourn the meeting; Davis seconded; meeting adjourned at 7:30pm. Respectfully Submitted, Attest: __________________________________ Travis Coggin, Mayor ______________________________ Stephanie Johnson, Acting Town Clerk 21 AGENDA ITEM NO. 4.3 Item Cover Page DATE:March 4, 2025 SUBMITTED BY:Steph Johnson, Town Manager ITEM TYPE:Consent Agenda AGENDA SECTION:Consent Agenda (6:10pm) SUBJECT:Letter of Support for Eagle County and Vail Valley Mountain Trails Alliance's Outdoor Stewardship Partnership Grant Application SUGGESTED ACTION:Approve, approve with amendments, or deny the letter of support. VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Letter of Support for Eagle County and VVMTA's Outdoor Stewardship Partnership Grant Application 22 75 South Frontage Road Vail, Colorado 81657 www.vail.gov March 5, 2025 Great Outdoors Colorado (GOCO) 1900 Grant Street Suite 725 Denver, CO 80203 Subject: Letter of Support for Eagle County and Vail Valley Mountain Trails Alliance’s Outdoor Stewardship Partnership Grant Application Dear GOCO Grant Committee, On March 4, 2025, the Vail Town Council voted unanimously to support Vail Valley Mountain Trails Alliance’s (VVMTA) grant application to Great Outdoors Colorado (GOCO). This request will provide essential resources to create the Outdoor Stewardship Partnership initiative, a crucial effort to protect and sustain our public lands. Public lands in Eagle County provide tremendous recreational, economic, and ecological value to our communities. However, with increasing visitation, our trails, open spaces, and watersheds face significant pressures. This initiative will directly address these challenges by expanding the Trail Conservation Crew (TCC) and creating the Outdoor Stewardship Crew (OSC), ensuring much-needed on-the-ground stewardship, restoration, and sustainable recreation management. Additionally, our federal land managers—including the U.S. Forest Service (USFS) and Bureau of Land Management (BLM)—are facing significant budget and staffing reductions, creating even greater uncertainty in their ability to manage and maintain the public lands that are vital to our communities. These funding shortfalls further reduce the “boots on the ground” necessary for essential stewardship efforts, increasing the urgency for local and regional partnerships to fill the gap. This initiative will directly support USFS and BLM by providing critical stewardship capacity that would otherwise be lacking. Through collaboration with local governments, land managers, and community organizations, this initiative aligns with our municipalities’ commitment to preserving natural resources, maintaining recreational access, and fostering environmental responsibility. By supporting this grant, GOCO will help strengthen stewardship efforts 23 across jurisdictions, ensuring the long-term health of Eagle County’s outdoor spaces for both residents and visitors. We fully support Eagle County and VVMTA’s grant application and urge GOCO to invest in this transformative project. Thank you for your consideration. Sincerely, Travis Coggin Mayor 24 AGENDA ITEM NO. 4.4 Item Cover Page DATE:March 4, 2025 SUBMITTED BY:Chad Salli, Public Works ITEM TYPE:Consent Agenda AGENDA SECTION:Consent Agenda (6:10pm) SUBJECT:Contract Award with A-Peak Asphalt LLC for 2025 On-Call Asphalt Repair SUGGESTED ACTION:Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with A-Peak Asphalt Inc. for 2025 on- call asphalt repair in an amount not to exceed $125,000.00. VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Council Memo On-Call Asphalt 25 To:Town Council From:Public Works Date:03/04/2025 Subject:2025 On-Call Asphalt Repair Contract Award I.ITEM/TOPIC 2025 On-Call Asphalt Repair Contract Award II.ACTION REQUESTED OF COUNCIL Authorize the Town Manager to enter into an agreement with A-peak Asphalt, LLC to complete the 2025 On-Call Asphalt Repair Contract. III.BACKGROUND Staff received 1 proposal for the 2025 On-Call Asphalt Repair Contract from A-Peak Asphalt, LLC. The project is budgeted with the Capital Street Maintenance budget. This contract is to provide asphalt roadway patching as directed by Town Staff as needed throughout the Town of Vail. IV.STAFF RECOMMENDATION Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with A-Peak Asphalt, LLC to complete the 2025 On-Call Asphalt Repair Contract in the amount not to exceed $125,000.00. 26 AGENDA ITEM NO. 4.5 Item Cover Page DATE:March 4, 2025 SUBMITTED BY:Chad Salli, Public Works ITEM TYPE:Consent Agenda AGENDA SECTION:Consent Agenda (6:10pm) SUBJECT:Contract Award with Orozco Concrete Inc. for 2025 On-Call Concrete Repair SUGGESTED ACTION:Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Orozco Concrete Inc. for 2025 on-call concrete repair, not to exceed $125,000.00. VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Council Memo On-Call Concrete 27 To:Town Council From:Public Works Date:03/04/2025 Subject:2025 On-Call Concrete Repair Contract Award I.ITEM/TOPIC 2025 On-Call Concrete Repair Contract Award II.ACTION REQUESTED OF COUNCIL Authorize the Town Manager to enter into an agreement with Orozco Concrete, Inc to complete the 2025 On-Call Concrete Repair Contract. III.BACKGROUND Staff received 1 proposal for the 2025 On-Call Concrete Repair Contract from Orozco Concrete, Inc. The project is budgeted with the Capital Street Maintenance budget. This contract is to provide curb/gutter and concrete flatwork repair as directed by Town Staff as needed throughout the Town of Vail. IV.STAFF RECOMMENDATION Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Orozco Concrete, Inc to complete the 2025 On-Call Concrete Repair Contract in the amount not to exceed $125,000.00. 28 AGENDA ITEM NO. 4.6 Item Cover Page DATE:March 4, 2025 SUBMITTED BY:Pete Wadden, Environmental Sustainability ITEM TYPE:Consent Agenda AGENDA SECTION:Consent Agenda (6:10pm) SUBJECT:Contract Award with Redi Services for Stormwater Maintenance SUGGESTED ACTION:Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Redi Services for annual stormwater maintenance, in an amount not to exceed $85,000.00. VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Council Memo - Stormwater Maintenance 2025 29 To: Town Council From: Department of Environmental Sustainability Date: March 4, 2025 Subject: Contract Award to Redi Services for Maintenance of Hydrodynamic Separators and Stormwater Sumps I. Purpose: This memo requests authorization for the Town Manager to enter into a contract with Redi Services for two rounds of stormwater maintenance in 2025. II. Background: Town of Vail owns and operates 37 hydrodynamic stormwater treatment devices and close to 1,100 stormwater inlets. This contract is for two rounds of maintenance on the 37 hydrodynamic separators and one round of cleaning of 100 stormwater sumps in 2025. III. Action Requested of Town Council Authorize the Town Manager to enter into a contract with Redi Services in a form approved by the town attorney, for an amount not-to-exceed $85,000. 30 AGENDA ITEM NO. 4.7 Item Cover Page DATE:March 4, 2025 SUBMITTED BY:Tom Kassmel, Public Works ITEM TYPE:Contract Award AGENDA SECTION:Consent Agenda (6:10pm) SUBJECT:Contract Award to RoadSafe Traffic Systems Inc. for 2025 Striping Services SUGGESTED ACTION:Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney with RoadSafe Traffic Systems Inc. for 2025 striping services, in an amount not to exceed $80,000.00. VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Council Memo - Road Striping 31 To:Town Council From:Public Works Date:03/02/2025 Subject:2025 Vail Epoxy Striping Contract Award I.ITEM/TOPIC 2025 Vail Epoxy Striping Contract Award II.ACTION REQUESTED OF COUNCIL Authorize the Town Manager to enter into an agreement with Roadsafe Traffic Systems, Inc. to complete the 2025 Vail Epoxy Striping Contract Project. III.BACKGROUND Staff received 3 bids for the 2025 Vail Epoxy Striping Project from Roadsafe Traffic Systems, Inc., Kolby Striping, Inc., and Colorado Barricade Company. The project is budgeted with the Capital Street Maintenance budget. The project includes re-striping various roads around the Town of Vail. The project is scheduled to be completed by June 30, 2025. IV.STAFF RECOMMENDATION Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Roadsafe Traffic Systems, Inc. to complete the 2025 Vail Epoxy Striping Contract Project in the amount not to exceed $80,000.00. 32 AGENDA ITEM NO. 4.8 Item Cover Page DATE:March 4, 2025 SUBMITTED BY:Steph Johnson, Town Manager ITEM TYPE:Agreement AGENDA SECTION:Consent Agenda (6:10pm) SUBJECT:Contract Award with Vail Health Behavioral Health for Mental Health Crisis Services SUGGESTED ACTION:Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Vail Health Behavioral Health for mental health crisis services in an amount not to exceed $32.000.00. VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Service Agreement with Vail Health Behavioral Health 33 1 2/28/2025 C:\USERS\EASYPD~1\APPDATA\LOCAL\TEMP\BCL TECHNOLOGIES\EASYPDF 8\@BCL@5C09926F\@BCL@5C09926F.DOCX SERVICE AGREEMENT (Vail Health Behavioral Health) This Service Agreement (the "Agreement") is made and entered into as of the 1 st day of March, 2025 (the "Effective Date"), by and between the Town of Vail, a Colorado home rule municipal corporation with an address of 75 South Frontage Road, Vail, CO 81657 (the "Town"), and Vail Health Behavioral Health ("VHBH"), an independent contractor with an address of 180 South Frontage Road West, Vail, CO 81657 (each a "Party" and collectively the "Parties"). WHEREAS, the Vail Police Department ("VPD") has a need for assistance on scene with mental health support in times of crisis (welfare checks for suicidality, psychotic individuals), or any other psychiatric need that is presented when an officer is on scene, including emotional support needed at the scene of a fatality or major accident; WHEREAS, VHBH is a non-profit organization formed for the purpose of providing mental health crisis services to the Eagle River Valley community; and WHEREAS, the Town desires to contract with VHBH to provide such services, and VHBH desires to provide such crisis response and support services to any community member when VPD believes that crisis services would be appropriate. NOW THEREFORE, for the consideration hereinafter set forth, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows: 1.Services.VHBH shall provide on-scene response, mental health crisis assessment and emotional support. When requested by VPD, VHBH shall respond and act in accordance with the following terms and conditions (the "Services"): (a)VHBH agrees to be part of a Co-responder team whereby VPD officers and VHBH mental health crisis clinicians work as a team on scene to arrive at the best outcome for the individuals in the Vail community when there is a crisis. (b)VHBH shall provide one crisis clinician who is capable of providing the Services and meets the qualifications described in Section 2 hereof. The VHBH clinician shall be available 24 hours a day, 7 days a week, 365 days a year, within the Town's jurisdiction, to provide mental health aid on scene. (c)The VHBH clinician shall respond to requests for Services on-scene within 30 minutes of notification of such request by dispatch or VPD. The VHBH clinician shall take responsibility for evaluating the situation or person and determining what steps need to be taken to ensure safety and stability for the community member and best steps for stabilizing the crisis at hand. (d)The VHBH clinician shall use evidence based, best practices in evaluating and making recommendations. 34 2 2/28/2025 C:\USERS\EASYPD~1\APPDATA\LOCAL\TEMP\BCL TECHNOLOGIES\EASYPDF 8\@BCL@5C09926F\@BCL@5C09926F.DOCX (e)The VHBH clinician shall respect all law enforcement actions on scene with regard to legal matters. (f)VHBH will invoice VPD monthly for all Services and provide any other documentation regarding the Services as VPD may reasonably request and within the scope of the Minimum Necessary Clause of 42-CFR. 2.Qualifications of Clinician. VHBH shall, at all times, ensure that its employees who provide Services under this Agreement have the licenses or certifications necessary to meet the requirements of a crisis response worker, as defined by the State of Colorado Division of Registrations. In addition, VHBH shall maintain any credentials or licensures as required by the State of Colorado. 3.VPD Obligations. a.VPD agrees to be part of a Co-responder team whereby the VPD officers and VHBH mental health crisis clinicians work as a team on scene to arrive at the best outcome for the individuals in the community when there is a crisis. b.VPD will immediately notify VHBH if any community member is in need of a crisis assessment or mental health care or support. c.VPD will advise all community members encountered on a mental health call or who request a consultation with a mental health professional, that VHBH is available to provide immediate mental health services. d.VPD will share any and all information about the person or situation at hand so that the VHBH clinician can best stabilize the crisis at hand. e.VPD will provide a safe space for the VHBH clinician to evaluate the person identified in need of services. f.VPD will ensure the scene is safe and remain on scene until the VHBH clinician feels it is safe for the officer to depart. g.VPD will give the VHBH clinician space to ask questions of any and all persons on scene. h.VPD will work in tandem with the VHBH clinician and respect the decisions and directives of the VHBH clinician (i.e.for transport, or removing people from a scene, or follow up). i.VPD acknowledges that mental health confidentiality laws and rules are more strict than those required of law enforcement and either uphold stricter confidentiality standards, or excuse themselves from situations whereby clinical/medical discussions are being held. j.VPD will provide a Spanish translator when needed. 35 3 2/28/2025 C:\USERS\EASYPD~1\APPDATA\LOCAL\TEMP\BCL TECHNOLOGIES\EASYPDF 8\@BCL@5C09926F\@BCL@5C09926F.DOCX 4.Reimbursement by VPD. Each Eagle County Police Department (Avon, Vail, Eagle, and Basalt) is contributing to the responder model for it to maintain sustainability. VPD shall reimburse VHBH for the provision of the Services on an annual basis, with the first year reimbursement amount at $32,000. In subsequent years, the Parties shall agree upon a reimbursement amount prior to starting a new annual term. 5.Term and Termination. a.Term. The initial term of this Agreement shall commence on March 1, 2025, and shall continue until March 31, 2025. Thereafter, the Agreement shall automatically renew for additional 1 year terms unless otherwise terminated as provided herein. b.Termination. Either Party may terminate this Agreement at any time by giving thirty 30 days' written notice to the other Party. 6.Compliance with Law. Each Party shall comply with all applicable laws, standards, ordinances, codes and regulations applicable to any activity covered by this Agreement. 7.Confidentiality. The Parties agree not to divulge any information obtained in the course of such service to unauthorized persons, and not to publish or otherwise make public any information regarding persons who have received services such that the person who received such services is identifiable. The Parties acknowledge that confidentiality and privacy is vital for mental health situations. 8.Insurance: VHBH shall, at its own cost and expense, maintain in full force and effect during the terms of this agreement liability insurance against injury in a sum of $1,000,000 per occurrence and $3,000,000 in the aggregate. Each VHBH clinician holds individual liability and the VHBH, as an agency, also provides malpractice insurance for each clinician employed at the VHBH who provides services hereunder. 9.Miscellaneous. a.Federal Law. Notwithstanding any unanticipated effect of any of the provisions herein, the Parties intend to comply with: 42 U.S.C. § 1320a-7b(b), commonly known as the federal Anti-Kickback Statute; 42 U.S.C. §1395nn, commonly known as Stark II, as such provisions may be amended from time to time; and any other federal or state law or provision governing fraud and abuse or self-referrals under Medicare, Medicaid or any other health insurance program. This Agreement shall be construed in a manner consistent with compliance with such statutes and regulations, and the Parties agree to take such actions as are necessary to construe and administer this Agreement consistent therewith. The Parties intend that any compensation paid hereunder shall be solely for Services provided under this Agreement and shall be fair market value for the Services rendered based on arm's length bargaining and the value of similar services in the community. In the event any court or administrative agency of competent jurisdiction determines this Agreement violates any of such statutes or that the compensation hereunder exceeds reasonable compensation for purposes of any applicable limitations, 36 4 2/28/2025 C:\USERS\EASYPD~1\APPDATA\LOCAL\TEMP\BCL TECHNOLOGIES\EASYPDF 8\@BCL@5C09926F\@BCL@5C09926F.DOCX then the Parties agree to take such actions as necessary to amend this Agreement to comply with the applicable statutes or regulations, as provided herein. b.Governing Law and Venue. This Agreement shall be governed by the laws of the State of Colorado, and any legal action concerning the provisions hereof shall be brought in Eagle County, Colorado. c.No Waiver. Delays in enforcement or the waiver of any one or more defaults or breaches of this Agreement by the Town shall not constitute a waiver of any of the other terms or obligation of this Agreement. d.Integration. This Agreement constitutes the entire agreement between the Parties, superseding all prior oral or written communications. e.Third Parties. There are no intended third-party beneficiaries to this Agreement. f.Notice. Any notice under this Agreement shall be in writing, and shall be deemed sufficient when directly presented or sent pre-paid, first class U.S. Mail to the Party at the address set forth on the first page of this Agreement. g.Severability. If any provision of this Agreement is found by a court of competent jurisdiction to be unlawful or unenforceable for any reason, the remaining provisions hereof shall remain in full force and effect. h.Modification. This Agreement may only be modified upon written agreement of the Parties. i.Assignment. Neither this Agreement nor any of the rights or obligations of the Parties shall be assigned by either Party without the written consent of the other. j.Governmental Immunity. The Town and its officers, attorneys and employees, are relying on, and do not waive or intend to waive by any provision of this Agreement, the monetary limitations or any other rights, immunities, and protections provided by the Colorado Governmental Immunity Act, C.R.S. § 24-10-101, et seq., as amended, or otherwise available to the Town and its officers, attorneys or employees. k.Rights and Remedies. The rights and remedies of the Town under this Agreement are in addition to any other rights and remedies provided by law. The expiration of this Agreement shall in no way limit the Town's legal or equitable remedies, or the period in which such remedies may be asserted, for work negligently or defectively performed. l.Subject to Annual Appropriation. Consistent with Article X, § 20 of the Colorado Constitution, any financial obligation of the Town not performed during the current fiscal year is subject to annual appropriation, shall extend only to monies currently appropriated, and shall not constitute a mandatory charge, requirement, debt or liability beyond the current fiscal year. 37 5 2/28/2025 C:\USERS\EASYPD~1\APPDATA\LOCAL\TEMP\BCL TECHNOLOGIES\EASYPDF 8\@BCL@5C09926F\@BCL@5C09926F.DOCX m.Force Majeure. No Party shall be in breach of this Agreement if such Party's failure to perform any of the duties under this Agreement is due to Force Majeure, which shall be defined as the inability to undertake or perform any of the duties under this Agreement due to acts of God, floods, fires, sabotage, terrorist attack, strikes, riots, war, labor disputes, forces of nature, the authority and orders of government or pandemics. IN WITNESS WHEREOF, the Parties have duly executed this Agreement as of the Effective Date. TOWN OF VAIL, COLORADO ________________________________ Russell Forrest, Town Manager ATTEST: __________________________________ Stephanie Johnson, Acting Town Clerk VAIL HEALTH BEHAVIORAL HEALTH By:________________________________ STATE OF COLORADO ) ) ss. COUNTY OF _______________ ) The foregoing instrument was subscribed, sworn to and acknowledged before me this ___ day of ________________, 2025, by ____________________________ as _________________ of Vail Health Behavioral Health. My commission expires: _____________________ (S E A L)________________________________ Notary Public 38 AGENDA ITEM NO. 5.1 Item Cover Page DATE:March 4, 2025 TIME:10 min. SUBMITTED BY:Greg Hall, Public Works ITEM TYPE:Contract Award AGENDA SECTION:Action Items (6:10pm) SUBJECT:Amendment to Contract Award to Hyder McHugh for Dobson Arena Initial Guaranteed Maximum Price (6:10pm) SUGGESTED ACTION:Authorize the Town Manager to enter into an amended agreement, in a form approved by the Town Attorney, with Hyder McHugh for Dobson Arena initial Guaranteed Maximum Price, in an amount not to exceed $366,255.00. PRESENTER(S):Greg Hall, Public Works Director VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Council Memo - Dobson Arena iGMP 39 1 TO: Vail Town Council and Vail Recreation District Board FROM: Greg Hall, Director of Public Works and Transportation Dobson Project Team and Owner’s Representative DATE: March 4, 2025 SUBJECT: Dobson Ice Arena Remodel authorization to approve contract amendment for the initial Guaranteed Maximum Price and limited initial commitments and awards. I. SUMMARY The purpose of this item is to: Provide the Town Council with an update of the continued design progress, specifically the south lounge expanded area. Present and seek authorization to formally approve the initial Guaranteed Maximum Price(iGMP) received from our Construction Manager General Contractor (CM/GC) and project schedule. Request the Town Council to authorize the Town Manager to execute limited initial commitments and awards. Update the Town Council on next steps regarding the project, including Final Guaranteed Maximum Price. II. BACKGROUND On July 18, 2023, a joint meeting of the Vail Recreation District (VRD) and Vail Town Council, project design elements, budget and funding were discussed. The project team and staff returned to the Vail Town Council on August 4 to address concerns as well as provide solutions to issue brought forward. The August 4, 2023, the Vail Town Council directed staff regarding the program elements components of the conceptual design of the Dobson Arena Project and set an overall project budget of $55,391,124. August 18, 2023, the Vail Town Council awarded a design contract to Populous Architects for the Dobson Arena Remodel project. The first phase of the design scope was to develop the conceptual design program into a schematic design package for the project. 40 2 October 18, 2023, the Town of Vail issued a Request for Qualifications for CM/GC services for the Dobson Arena Remodel Project November 17, 2023, the Town shortlisted the RFQ responders to four General Contractors. Mortenson Hyder- McHugh Saunders GE Johnson The design team, owners’ representative team, and staff from the Vail Recreation District and the Town took 3 months in progressing the design as part of the schematic design process. On November 21, 2023, the design team presented to the Vail Recreation District/Town of Vail Recreation subcommittee(rec subcommittee) in detail, to review progress of the schematic design package. The rec subcommittee, which includes two Town Council members, and two Vail Recreation Board members agreed the project was delivering on what was approved at the conceptual level. On December 5, 2023, the team confirmed that the schematic design was in alignment with the goals of the design objectives outlined at conceptual level and received approval to issue a Request for Proposal to the four shortlisted General Contractors regarding providing CM/GC services for the Dobson Arena Remodel Project as presented in the Schematic Design update. On December 11, 2023, the project team released the RFP which included an extensive schematic design package vetted over three days by the town, VRD, the design team and the owners’ representative to the three remaining General Contractors. On January 30, 2024, the general contractors submitted the detailed responses to the RFP including comprehensive schedules, staffing matrices, general and indirect costs breakdowns, General Contractor Fees and an initial GMP budget based on the schematic design package. An evaluation team then rated each RFP based on criteria reviewed as agreed on by the team. The evaluation team contained members of the design team, VRD staff, town staff, and the owners’ representative Cumming Group. On February 20, 2024, the three contractors then participated in 2-hour interviews with the evaluation team and were rated on the interview portion of the process. On March 5, 2024, the team presented the results of the competitive process of hiring a General Contractor, Hyder/McHugh. At that time, the project budget came in significantly over budget; $76M versus an available budget of $55,400,000. The team presented multiple program options to Council seeking feedback on the preferred direction forward. Council asked that this team narrow down the options to three main options, one which 41 repairs and refreshes Dobson as it is today, one that provides for enhanced program that scales up to the available budget and a confirmation of the option as designed in the Schematic Design documents which includes a replaced and raised roof structure. On June 5, 2024, an update of project options was presented at a joint meeting of the Vail Town Council and Vail Recreation Board. After presentation and discussion an option was selected, and the design team was approved to move to the Design Development and entitlement process based on the program elements and budget. This Option B was the submitted with two distinct alternates to carry for pricing and entitlement. Option B budget remained at the $55.4 M previously approved by Town Council. On September 4, 2024, the Town Council approved the project design to submit the plans presented for a Conditional Use permit for the Dobson Arena project to the Planning and Environmental Commission, as well as a Design Review Board application for the project as well. On September 27, 2024, the project was presented to the Planning and Environmental Commission during their scheduled meeting. On October 2 and October 16th,the project was presented to the Design Review board and board comments were received. On October 15, 2024, the Town council instructed staff to not fund the Temporary Ice but apply the $ 1M towards the north bathroom alternate. On October 28, 2024, a conditional Use permit was approved for the Dobson Project subject to 4 conditions. On November 13, 2024, the Design Review Board approved the Dobson Arena Project. On November 19, 2024, the project team met with the rec subcommittee on to review the entitled project and provide an update on the project schedule. The Rec subcommittee met on December 10th to review draft construction costs and value engineering progress on the project. On December 17, 2024, the Town Council authorized the team to continue with the development of the Construction Documents while refining the budgetary challenges and prepping for submittal of permit documents. The week of February 10, 2025, The final design has been put back out to the subcommunity in preparation of the Final Guaranteed Maximum Price. The project was submitted to the Town of Vail Community Development Department for building permit review. 42 III.DOBSON ICE ARENA REMODEL PROJECT PRICING AND BUDGET RECONCILATION OF iMGP. The project design team completed 100% Design Development (DD) drawings. The 100 % DD drawings were the basis of design in the development of an initial Guaranteed Maximum Price (iMGP) for the project. The Hyder/McHugh CM/GC team solicited a competitive bid process from the sub-contractor market in the development of the iGMP. The contractor team presented the iGMP package to the design and owner’s representative team, VRD staff and town staff on 11/27/24. The full project team has been working with the contractor to develop a project budget path back which has been reviewed in detail by the project team over the last couple of weeks in developing value engineering options as well as to reconcile and cross check pricing received. Since the council December 17, 2024, presentation, the Project team has worked with the Contractor to further refine and define the iGMP. This includes incorporating updates based on the 50% CD documents, adjusting the south elevation to enhance the lounge design by raising the roof and increasing the size by pushing out the windows. This included filling in scope gaps and adjusting budgets to accommodate project scope risk/cost that required further definition. IV. APPROVED DOBSON ICE ARENA REMODEL PROJECT BUDGET AND FUNDING AND COST TRENDING UPDATE As a reminder, the project funding sources are as presented below. Project Funding Sources: Vail Reinvestment TIF funds $ 48.8M Initial VRD funding the Ice System Hard and Soft Costs $ 3.0M Real Estate Tax Funds over the next 5 years allocated $ 0.8M Temp Sheet Ice Funds applied to North Bathroom $ 1.0M Remaining from reserves, fundraising, and loans $ 1.8M $ 55.4M 2023/2024 Capital Budget (Approved) $ 5.05M 2025 Proposed Capital Budget (Approved) $50.35M Total Project Budget $55.40M Due to the timing of cash flows, the town anticipates needing to utilize financing to fund a portion of the renovation of Dobson Arena. Staff will return with updated town financial projections and project financing options for the Council to consider before construction begins. 43 The Town issued a Request for Proposals seeking professional consulting services for the development of advertising, naming rights and sponsorship valuation. The Town received 6 proposals and conducted interviews fo the top three firms. The professional services will include working with staff for program development, including solicitation and evaluating proposals, negotiating naming rights and/or sponsorship agreements for Town of Vail facilities. Staff is finalizing contract negotiations with the top firm. In anticipation of potential capital enhancement funds. The project team is working on a list of enhancements which could be added to the project. Some of the enhancements as well as the timing of when the project contract should be amended to include the enhancements. The following table has been updated to reflect the refined iGMP and scope enhancements that continue to be investigated. Budget Update We have confirmed the further developed iGMP is currently within our target budget for the project as noted above. The next step is to execute the iGMP amendment, which includes early award and limited notices to proceed. Updated Overall Budget 12/17/24 Update 3/4/25 Update Hard Cost (Includes Accepted Alternates 45,896,375$ 45,806,000$ Soft Cost (Allocated Temp Ice and Design Contingency to Above) 9,587,466$ 9,585,000$ Updated Budget 55,483,841$ 55,391,000$ Targeted Budget 55,400,000$ 55,400,000$ Variance Over/(Under) 83,841$ (9,000)$ Alternates Included North Bathrooms as Entitled 1,831,244$ 1,831,244$ Admin Fit Out not included/see below cluded/see below Sound Enclosure 164,463$ 164,463$ Expanded Metal Screening included included Updated Landscaping included included Enhancements Below the Budget (Not Currently Included) Additional Speakers 24,600$ 24,600$ Enhanced Event Lighting 224,000$ 224,000$ Upgraded Scoreboards/Video Wall 200,000$ 200,000$ Pushout Lobby over South Entry now included now included Admin Fit Out 293,000$ 293,000$ 44 Based on the reconciliation of the iGMP, the Project team is seeking approval to award the early scope and commitments: 1. $29,425 for Arena Products to prepare the ice mechanical equipment submittals – clarify that this includes shop drawings for this equipment. 2. $7,200 for Coggins and Sons to design, engineer, calculate and provide stamped drawings and submittals of the earth retention system. 3. Early commitment to MP Contracting as the demolition contractor. 4. $160,000 for MTech to perform early 3D modeling (BIM/VDC) , shop drawings and early submittals prior to start of construction on April 24, 2025. 5. $69,600 for Colorado Steel, Inc for early furnishing of detailing and shop drawings of the structural steel package. 6. Early commitment to Assurance Fire Systems (AFS) as the fire protection subcontractor. 7. Authorization to spend up to $100,000 for continuing investigative scope prior to start of construction on an as-needed basis. The contract amendment will authorize an amount up to, but not to exceed, $366,225.00. NEXT STEPS The Project team will respond to permit review comments and finalize the plans for construction and permit issuance. The Project team will return to the Town Council on April 15, 2025, for a project contract award based on the final GMP. Project construction is anticipated to begin April 21, 2025, and would proceed through the end of the year with project completion scheduled for October 2026. ACTION REQUESTED Town Council approval is requested for an amendment to the Dobson Arena base agreement with Hyder McHugh to establish the iGMP, early award and commitments in an amount up to, but not to exceed, $366,225.00. ATTACHMENTS South Elevation Update 45 46 47 48 AGENDA ITEM NO. 5.2 Item Cover Page DATE:March 4, 2025 TIME:30 min. SUBMITTED BY:Greg Roy, Community Development ITEM TYPE:Ordinance AGENDA SECTION:Action Items (6:10pm) SUBJECT:Ordinance No. 2, Series of 2025, First Reading, An Ordinance Reestablishing Special Development District No. 43, Highline Doubletree (6:20pm) SUGGESTED ACTION:Approve, approve with amendments, or deny Ordinance No. 2, Series of 2025, upon first reading. PRESENTER(S):Greg Roy, Planning Manager VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Council Memo - Doubletree SDD Ordinance No. 2, Series of 2025 Ordinance No. 2, Series of 2025 Attachment A. Vicinity Map Attachment B. Applicant Narrative Attachment C. McDowell Parking Analysis Attachment D. Skyline Geoscience Geologic Study Attachment E. McDowell Transportation Impact Study Attachment F. Project Plan Set Attachment G. PEC Minutes 12-23-2024 Attachment H. PEC Minutes 1-13-2025 Attachment I. PEC24-0039 Staff Report 1-13-2025 Staff Presentation Applicant Presentation 49 TO: Vail Town Council FROM: Community Development Department DATE: March 4, 2025 SUBJECT: First reading of Ordinance No. 2, Series of 2025 an ordinance reestablishing special development district No. 43, Highline Doubletree, pursuant to article A Special Development (SDD) District, Chapter 9, Title 12, zoning regulations located at 2211 North Frontage Road West/ Highline Subdivision Lot 1 and Lot 2 A resubdivision of Tract C, Lot 1, Lot 2, and Lot 3 Vail Das Schone Filing No. 1 and Lot 1, Vail Das Schone Filing 3. (PEC24-0039) Applicant: TNFREF III Bravo Vail LLC, represented by Mauriello Planning Group Planner: Greg Roy I. SUMMARY The applicant, TNFREF lll Bravo Vail LLC, represented by Mauriello Planning Group, is requesting approval to a major amendment to Special Development District No. 43, pursuant to Section 12-9(A), Special Development Districts, Vail Town Code, to allow for the development of a hotel addition, add conference space and an employee housing apartment building, and related uses and improvements, located at the property of 2211 N. Frontage Road West/ Highline Subdivision Lot 1 and Lot 2, A resubdivision of Tract C, Lot 1, Lot 2, and Lot 3 Vail Das Schone Filing No. 1 and Lot 1, Vail Das Schone Filing 3. The Planning and Environmental Commission held a public hearing on the proposed SDD amendment on January 13, 2025, where a recommendation for approval was forwarded to the Vail Town Council by a unanimous vote of 7-0. Please find the staff memorandum to the PEC and the minutes from the January 13, 2025 meeting attached to this report. 50 Town of Vail Page 2 II. DESCRIPTION OF REQUEST The Vail Town Council shall approve, approve with modifications, or deny Ordinance No. 2, Series of 2025, upon first reading. The applicant, TNFREF III Bravo Vail LLC represented by Mauriello Planning Group is requesting a recommendation to the Vail Town Council of an application to reestablish Special Development District No. 43 (Highline Double Tree), pursuant to Section 12-9-A Special Development (SDD) District, Vail Town Code, to allow for the development of a hotel addition and EHU apartment building, and related uses and improvements, located at 2211 North Frontage Road West / Highline Subdivision Lot 1 and Lot 2 A resubdivision of Tract C, Lot 1, Lot 2, and Lot 3 Vail Das Schone Filing No. 1 and Lot 1, Vail Das Schone Filing 3. The request is to reestablish the SDD as approval for the District was not acted upon within the timeline required by code and expired. The proposal has remained largely the same since it was originally established, with a few updates to meet the new building and fire codes. The proposal would add a new wing to the hotel in the western corner of the site. The ground floor of this building would include parking and a conference space with three levels of hotel rooms above. In addition, a 15-unit employee housing building is proposed on the northern side of the property which has been subdivided into a separate lot that faces Chamonix Lane. To accommodate these additions, the following changes are proposed to the site: The parking lot would be restriped to include valet parking New landscaping would be added around the building A sidewalk along Chamonix Lane and Road would be constructed A loading zone parking space would be added in front of the EHU building on Chamonix Lane The primary access points on the site would be the same as exists today Since the original approval of the SDD, the dormitory unit proposed to satisfy the 9.6 employee generation requirement has been constructed and deed restriction recorded (Deed Restriction record # 202407157 recorded on 7/1/2024 and the associated subordination agreement record #202407276 recorded on 7/2/2024). This leaves a credit of an additional 2.4 employees for any future expansions. This amendment affirms that the special development district remains in place and the development standards laid out are not subject to expiration. The development plan would be approved for an additional three years, and is subject to expiration. Attached for review are: Attachment A. Vicinity Map Attachment B. Narrative 51 Town of Vail Page 3 Attachment C. McDowell Parking Analysis Attachment D. Skyline Geoscience Geologic Study Attachment E. McDowell Transportation Impact Study Attachment F. Project plan set Attachment G. December 23, 2024, PEC minutes (Public Hearing) Attachment H. January 13, 2025, PEC Minutes (Public Hearing) Attachment I. January 13, 2025 PEC24-0039 Staff Report III. BACKGROUND In 1980, the hotel was built in the County and was annexed into the town per Ordinance No. 43, Series 1980 and zoned CC3 within the required ninety days. The Ordinance was later overturned by the Colorado Court of Appeals due to a lack of contiguity. It was then annexed again with Ordinance No. 1, Series 1986 and was again zoned CC3 with Ordinance No. 10, Series of 1986. Over time, there have been multiple applications for small remodels or exterior alterations. In 2016, there was an exterior alteration that allowed for restriping of the parking lot, pool upgrades, and exterior facade upgrades to the building. In 2019, the applicant submitted applications for a rezoning from Commercial Core 3 to Public Accommodation 2, a Special Development District application to create a new SDD, a minor subdivision to create the two lots, a conditional use permit for commercial and a major exterior alteration application for the building additions and EHU building. SDD No. 43 was recommended for approval by the PEC on April 13, 2020 and was established by Ordinance No. 4, Series of 2020 in June of 2020. On that same day, Ordinance No. 3, Series of 2020 approved the zone district change as well. Per Town Code Section 12-9A-12 Time Requirements, SDD approval is only valid for three years, during which time, initial construction must be started and be diligently pursued. The original approval for SDD No. 43 was good through June of 2023. However, in March of 2021 during the COVID pandemic, the applicants submitted a Major SDD Amendment to phase the project and extend the approval timeline. The project was proposed to have a Phase 1 of the employee housing apartment building, and the hotel related improvements would be Phase 2. With this change, via Ordinance No. 16, Series of 2021, the approval was extended to September of 2024. During that period, the plat was recorded separating the parcel for the EHU building, and there were improvements to the property including a new elevator tower accompanying the stairs in the southeast portion of the lot and the offices on the second floor were converted to an employee dormitory. 52 Town of Vail Page 4 The PEC initially reviewed this application combined with the Major Exterior Alteration (MEA) at the December 23, 2024 PEC meeting. At the January 13, 2025 meeting the PEC approved the MEA, with conditions, and recommended approval of the SDD application. The MEA application is contingent upon the approval of the SDD reestablishment. lV. REVIEW CRITERIA Criteria: The following design criteria shall be used as the principal criteria in evaluation the merits of the proposed special development district. It shall be the burden of the applicant to demonstrate that the submittal material and the proposed development plan comply with each of the following standards or demonstrate that one or more of them is not applicable or that a practical solution consistent with the public interest has been achieved. See the attached Staff Report from the January 13, 2025 PEC meeting for analysis of the criteria. 1. Compatibility: Design compatibility and sensitivity to the immediate environment, neighborhood and adjacent properties relative to architectural design, scale, bulk, building height, buffer zones, identity, character, visual integrity and orientation. 2. Relationship: Uses, activity and density which provide a compatible, efficient and workable relationship with surrounding uses and activity. 3. Parking And Loading: Compliance with parking and loading requirements as outlined in chapter 10 of this title. 4. Comprehensive Plan: Conformity with applicable elements of the Vail comprehensive plan, town policies and urban design plans. 5. Natural And/Or geologic Hazard: Identification and mitigation of natural and/or geologic hazards that affect the property on which the special development district is proposed. 6. Design Features: Site plan, building design and location and open space provisions designed to produce a functional development responsive and sensitive to natural features, vegetation and overall aesthetic quality of the community. 7. Traffic: A circulation system designed for both vehicles and pedestrians addressing on and off site traffic circulation. 8. Landscaping: Functional and aesthetic landscaping and open space in order to optimize and preserve natural features, recreation, views and function. 53 Town of Vail Page 5 9. Workable Plan: Phasing plan or subdivision plan that will maintain a workable, functional and efficient relationship throughout the development of the special development district. V. PUBLIC BENEFIT Per Vail Town Code Section 12-9A-9: the Town Council approves development standards that deviate from the underlying zone district, it should be determined that such deviation provides benefits to the town that outweigh the adverse effects of such deviation. This determination is to be made based on evaluation of the proposed 12-9A- 8 Deviations Requested 1. Reduction in the parking requirements for the site. 2. Parking in the front setback. 3. Increase in the amount of parking controlled by valet. 4. Loading and Delivery space sizes 5. Exception from the requirement that landscaped areas with trees cannot be used for snow storage. 6. Reduction in the amount of snow storage required. 7. Relief from the minimum size of landscaping areas 8. Reduction in the amount of landscaping required. 9. Relief from the required maximum allowed driveway slope. 10. Relief from the side and rear setback for the recycling and dumpster enclosure. 11. Relief from the restriction that no structure shall be built on a slope that exceeds forty percent (40%) or greater except in a low density residential, West Vail Multi- Family and Community Housing Zone Districts as outlined in section 12-21-10. 12. Building Height Benefits: 1. $32,500 for Public Art 2. A six-foot easement for pedestrian access along the far eastern boundary of the lot. 3. A sidewalk along Chamonix Lane and Chamonix Road. 4. Four units of the EHU building not placed in a mitigation bank and the interim period of the remaining units before they are applied to a development application. Vl. RECOMMENDED MOTION 54 Town of Vail Page 6 Should the Vail Town Council choose to approve Ordinance No. 2, Series of 2025, upon first reading, the Planning and Environmental Commission recommends the Council pass the following motion: The Vail Town Council approves, on first reading, Ordinance No. 2, Series of 2025 an ordinance approving a major amendment to special development district No. 43, Highline Doubletree, pursuant to article A Special Development (SDD) District, Chapter 9, Title 12, zoning regulations located at 2211 North Frontage Road West Should the Vail Town Council choose to approve Ordinance No. 2, Series of 2025, the Planning and Environmental Commission recommends the Council makes the following findings: lll of the Staff memorandum to the Planning and Environmental Commission dated January 13, 2025, and the evidence and testimony presented, the Vail Town Council finds: 1. That the SDD does comply with the standards listed in subsection (A) of this section, unless the applicant can demonstrate that one or more of the standards is not applicable, or that a practical solution consistent with the public interest has been achieved; 2. That the SDD is consistent with the adopted goals, objectives and policies outlined in the Vail Comprehensive Plan and compatible with the development objectives of the town; 3. That the SDD is compatible with and suitable to adjacent uses and appropriate for the surrounding areas; and 4. That the SDD does promote the health, safety, morals and general welfare of the town and promotes the coordinated and harmonious development of the town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality. Vll. ATTACHMENTS Attachment A. Vicinity Map Attachment B. Narrative Attachment C. McDowell Parking Analysis Attachment D. Skyline Geoscience Geologic Study Attachment E. McDowell Transportation Impact Study Attachment F. Project plan set Attachment G. December 23, 2024, PEC minutes (Public Hearing) 55 Town of Vail Page 7 Attachment H. January 13, 2025, PEC Minutes (Public Hearing) Attachment I. January 13, 2025 PEC24-0039 Staff Report 56 ORDINANCE NO. 2 S AN ORDINANCE REESTABLISHING SPECIAL DEVELOPMENT DISTRICT NO. 43, HIGHLINE DOUBLE TREE NOW, THEREFORE BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO THAT: Exhibit A 57 58 Exhibit A Special Development District No. 43 Approved Development Plan Standards Permitted Uses Conditional Uses Density - Accommodation Units, and Limited Service Lodging Units Density Floor Area Setbacks Height 59 Site Coverage Landscaping Parking and Loading Commercial Linkage Expiration 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 1 Town of Vail Attn: Tom Kassmel 75 S. Frontage Road Vail, CO 81657 January 6, 2020 Re: Doubletree Hotel Expansion - Parking Analysis Vail, Colorado Purpose: This memorandum was developed to give a recommendation for the redevelopment of the Doubletree Hotel. The recommendation is based upon the following two methodologies: Institute of Transportation Engineers (ITE) parking demand data Local parking rates at current facilities Proposed Expansion: Existing Conditions: The existing Doubletree Hotel currently has ninety-seven (97) hotel rooms and nineteen (19) condominium units. The hotel has 2,000sf of meeting space. Proposed Conditions: The redevelopment at the Doubletree Hotel will bring the facility to a total of the following: 176 hotel rooms 19 hotel suites (hotel rooms with kitchens) 16 deed restricted employee dwelling units (2-3 bedrooms per unit) 12 deed restricted employee housing units in a dormitory configuration 6,000sf of meeting space National Parking Rate: Parking Generation Manual1 states that the average peak period parking demand for a suburban hotel (Land Use #310) is 0.74 spaces per room. The statistic is given based upon the 95th Percent Confidence Interval for a nationwide study of 22 hotel sites. The 95th Percent Confidence Interval indicates that there is a 95% likelihood that the parking demand will fall within 0.65 to 0.83 parking spaces per room. The statistical analysis on this data set is considered good with a low coefficient of variation of 30%. Additionally, the average peak period parking demand for a suburban hotel (Land Use #310) is 0.83 spaces per occupied room. The statistic is given based upon the 95th Percent Confidence Interval for a nationwide study of 27 hotel sites. The 95th Percent Confidence Interval indicates that there is a 95% likelihood that the parking demand will fall within 0.74 to 0.92 parking spaces per occupied room. The statistical analysis on this data set is considered good with a low coefficient of variation of 28%. 1 Parking Generation Manual, 5th Edition, Institute of Transportation Engineers, 2019 97 2 These rates were taken in a general urban/suburban setting throughout the United States. These hotel facilities do not necessarily have the same access to transit, employee workforce, and restricted workplace parking that the Doubletree Hotel will likely experience. Observed Actual Parking Rate: As stated in the Parking Generation Manual significantly by land use code. The Parking Generation Manual should be considered only the beginning point of information to be used in estimating parking demand. Local conditions and area type can influence parking demand. The wide array of data in the manual blends many site conditions and may not best reflect a particular local condition. Therefore, a survey of a site in a comparable local condition should always be considered as one Therefore, local data provides a more accurate representation of parking for the site. The hotel has collected the following datasets: Two days of counts taken 5 times per day Nightly count data taken for eleven (11) months Two Days of Counts: Ten (10) counts were taken from Friday, December 20, 2019 to Saturday, December 21, 2019 at the following times, as shown in Table 1 below. Table 1: Doubletree Hotel Hourly Count Data Time # of Vehicles Friday 12/20/19 # of Vehicles Saturday 12/21/19 Fri Occupancy Rate (61 Occupied Rooms) Saturday Occupancy Rate (74 Occupied Rooms) Fri Occupancy Rate (97 Total Rooms) Saturday Occupancy Rate (97 Total Rooms) 5:00 AM 42 57 0.69 0.77 0.43 0.59 9:00 AM 27 48 0.44 0.65 0.28 0.49 12:00 PM 23 27 0.38 0.36 0.24 0.28 5:00 PM 37 48 0.61 0.65 0.38 0.49 9:00 PM 45 59 0.74 0.80 0.46 0.61 Averages 35 48 0.57 0.65 0.36 0.49 From inspection of the above data, the peaks occur during the 5:00 AM and 9:00 PM count times, thus showing that the peak parking is during the nighttime. The data shows that the overall average was 0.65 parked vehicles per occupied room. The overall average was 0.49 parked vehicles per room for the Saturday time, which is the highest rate for both the occupied room and room rates. Figure 1 shows the data in Table 1 graphically. 98 3 Figure 1: Doubletree Hotel Hourly Count Data Nightly Count Data: The hotel has collected nightly data over the last 11 months (January-November 2019) to show how many rooms were occupied and the related number of cars onsite. The counts were taken at night to capture the peak parking time. Copies of this data is provided as an attachment. Table 2 summarizes the data and shows the average rate, low and high range of rates, the low and high 95% confidence interval2 rates for both the Parking Generation Manual and the nightly count data, based upon a parking rate per room. Scenarios shown include a weekday and Saturday, and time defined as the months of March and July which represent the highest number of vehicles and occupancy per month. Figure 2 shows the data from Table 2 in a graphic format. There are not any 95% confidence intervals calculated for the Parking Generation Manual s Saturday category, as this data set had only one study performed. Table 3 and Figure 3 similarly summarize and display the data based upon a parking rate per occupied room. There are not any 95% confidence intervals calculated for the Parking Generation Manual s Saturday category, as this data set had eight (8) studies performed. 2 The 95% confidence interval is defined from the Parking Generation Manual as follows: Confidence Interval a measure of confidence in the statistical data to the average. It indicates the range within which there is 95 percent likelihood the average will fall. This range is shown when data for 20 or 69 % , 4 2 44 % , 2 7 38 % , 2 3 61 % , 3 7 74 % , 4 5 77 % , 5 7 65 % , 4 8 36 % , 2 7 65 % , 4 8 80 % , 5 9 0 10 20 30 40 50 60 70 5:00 AM 9:00 AM 12:00 PM 5:00 PM 9:00 PM # o f V e h i c l e s Friday (% of 61 Occupied Rooms, # of Vehicles)Saturday (% of 74 Occupied Rooms, # of Vehicles) 99 4 Table 2: Parking Rates by Rooms Scenario Range of Rates (Low) 95% Conf. Interval (Low) Avg. Rate 95% Conf. Interval (High) Range of Rates (High) Hotel (310) - Rooms - Weekday 0.43 0.65 0.74 0.83 1.47 Hotel (310) - Rooms - Saturday 1.15 - 1.15 - 1.15 Doubletree Hotel - Rooms - Weekday (Annual) 0.09 0.34 0.36 0.38 0.73 Doubletree Hotel - Rooms - Saturday (Annual) 0.18 0.41 0.46 0.50 0.86 Doubletree Hotel - Rooms - Weekday (Peak (Mar & Jul)) 0.32 0.47 0.50 0.54 0.73 Doubletree Hotel - Rooms - Saturday (Peak (Mar & Jul)) 0.36 0.51 0.58 0.65 0.72 Figure 2: Parking Rates by Rooms 0. 4 3 1. 1 5 0. 0 9 0. 1 8 0. 3 2 0. 3 6 0. 6 5 0. 3 4 0. 4 1 0. 4 7 0. 5 1 0. 7 4 1. 1 5 0. 3 6 0. 4 6 0. 5 0 0. 5 8 0. 8 3 0. 3 8 0. 5 0 0. 5 4 0. 6 5 1. 4 7 1. 1 5 0. 7 3 0. 8 6 0. 7 3 0. 7 2 0.00 0.20 0.40 0.60 0.80 1.00 1.20 1.40 1.60 1.80 2.00 Hotel (310) - Rooms - Weekday Hotel (310) - Rooms - Saturday Doubletree Hotel - Rooms - Weekday (Annual) Doubletree Hotel - Rooms - Saturday (Annual) Doubletree Hotel - Rooms - Weekday (Peak (Mar & Jul)) Doubletree Hotel - Rooms - Saturday (Peak (Mar & Jul)) Range of Rates (Low)95% Conf. Interval (Low)Average Rate 95% Conf. Interval (High)Range of Rates (High) 100 5 Table 3: Parking Rates by Occupied Rooms Scenario Range of Rates (Low) 95% Conf. Interval (Low) Avg. Rate 95% Conf. Interval (High) Range of Rates (High) Hotel (310) - Occupied Rooms - Weekday 0.43 0.74 0.83 0.92 1.58 Hotel (310) - Occupied Rooms - Saturday 0.72 - 1.18 - 1.58 Doubletree Hotel - Occupied Rooms - Weekday (Annual) 0.28 0.64 0.65 0.68 1.81 Doubletree Hotel - Occupied Rooms - Saturday (Annual) 0.30 0.61 0.65 0.69 0.90 Doubletree Hotel - Occupied Rooms - Weekday (Peak (Mar & Jul)) 0.51 0.66 0.70 0.73 1.27 Doubletree Hotel - Occupied Rooms - Saturday (Peak (Mar & Jul)) 0.54 0.62 0.68 0.74 0.85 Figure 3: Parking Rates by Occupied Rooms Note: Values shown in Red Bold type represent anomalies in the dataset, where there was a low room occupancy and standard parking. These may have been due to a daily conference where the parking lot was utilized but there were not the corresponding occupied rooms for overnight stays. In all these cases, the overall room occupancy rate is low. See Table 4 for a summary of the top 5 highest observed rates. 0. 4 3 0. 7 2 0. 2 8 0. 3 0 0. 5 1 0. 5 4 0. 7 4 0. 6 4 0. 6 1 0. 6 6 0. 6 2 0. 8 3 1. 1 8 0. 6 5 0. 6 5 0. 7 0 0. 6 8 0. 9 2 0. 6 8 0. 6 9 0. 7 3 0. 7 4 1. 5 8 1. 5 8 1. 8 1 0. 9 0 1. 2 7 0. 8 5 0.00 0.20 0.40 0.60 0.80 1.00 1.20 1.40 1.60 1.80 2.00 Hotel (310) - Occupied Rooms - Weekday Hotel (310) - Occupied Rooms - Saturday Doubletree Hotel - Occupied Rooms - Weekday (Annual) Doubletree Hotel - Occupied Rooms - Saturday (Annual) Doubletree Hotel - Occupied Rooms - Weekday (Peak (Mar & Jul)) Doubletree Hotel - Occupied Rooms - Saturday (Peak (Mar & Jul)) Range of Rates (Low)95% Conf. Interval (Low)Average Rate 95% Conf. Interval (High)Range of Rates (High) 101 6 Table 4: Top 5 Highest Parking Rate per Occupied Rooms Date Day Parked Vehicles Occupied Rooms Room Occupancy (out of 119 rooms) Parking Rate per Occupied Rooms Parking Rate per Rooms 11/21/2019 Thu 38 21 18% 1.81 0.32 2/5/2019 Tue 80 58 49% 1.38 0.67 3/25/2019 Mon 47 37 31% 1.27 0.39 2/11/2019 Mon 49 41 34% 1.20 0.41 2/17/2019 Sun 87 77 65% 1.13 0.73 The Doubletree Hotel is located where it has s located within walking and bus proximity to recreation and amenities including restaurants, retail and grocery stores. Observed Parking Rate per Room: Per the nightly count data, the observed parking rate was 0.36 vehicles per room during the weekday and 0.46 vehicles per room on Saturday, based on the annual data. The observed parking rate for the two highest peak months of March and July was 0.50 and 0.58 for the weekday and Saturday respectively. The two days of counts dataset had averages of 0.36 and 0.49 for the weekday and Saturday respectively. Observed Parking Rate per Occupied Room: Per the nightly count data, the observed parking rate was 0.65 vehicles per occupied room during the weekday and 0.65 vehicles per occupied room on Saturday, based on the annual data. The observed parking rate for the two highest peak months of March and July was 0.70 and 0.68 for the weekday and Saturday respectively. The two days of counts dataset had averages of 0.57 and 0.65 for the weekday and Saturday respectively. Proposed Parking Rate: The parking rate for this facility is best determined by using local parking data. The Doubletree Hotel Development is proposing to provide 215 parking spaces for 223 hotel rooms, suites, and affordable housing apartments. This equates to a parking rate of 0.96 per unit. This rate of 0.96 per unit, whether it would be classified as parking rate per room or parking rate per occupied room is greater than the 95% confidence interval for all values, including that of the peak months. Therefore, with proper parking management, it is anticipated that a parking rate of 0.96 spaces per room will be adequate for the proposed Doubletree Hotel development. Please call if you would like any additional information or have any questions regarding this matter. Sincerely, McDowell Engineering, LLC Kari J. McDowell Schroeder, PE, PTOE Traffic Engineer Enc. 102 203Land Use Descriptions and Data Plots 103 204 Parking Generation Manual, 5th Edition 104 205Land Use Descriptions and Data Plots 105 206 Parking Generation Manual, 5th Edition 106 Date Sum of ParkedVehicles Sum of OccupiedRooms Jan 1179 2029 1-Jan 74 114 2-Jan 68 108 3-Jan 71 110 4-Jan 44 108 5-Jan 27 91 6-Jan 15 43 7-Jan 12 26 8-Jan 13 39 9-Jan 22 37 10-Jan 39 49 11-Jan 43 59 12-Jan 52 58 13-Jan 17 27 14-Jan 14 25 15-Jan 17 23 16-Jan 26 44 17-Jan 37 78 18-Jan 79 113 19-Jan 102 115 20-Jan 15 94 21-Jan 18 47 22-Jan 22 35 23-Jan 32 43 24-Jan 45 73 25-Jan 61 111 26-Jan 63 113 27-Jan 30 49 28-Jan 20 31 29-Jan 16 25 30-Jan 32 56 31-Jan 53 85 Page 1 of 11 107 Date Sum of ParkedVehicles Sum of OccupiedRooms Feb 1497 1919 1-Feb 79 90 2-Feb 58 3-Feb 61 72 4-Feb 42 64 5-Feb 80 58 6-Feb 47 101 7-Feb 70 104 8-Feb 73 107 9-Feb 81 10-Feb 11-Feb 49 41 12-Feb 31 67 13-Feb 40 91 14-Feb 63 114 15-Feb 80 116 16-Feb 87 116 17-Feb 87 77 18-Feb 46 74 19-Feb 46 88 20-Feb 59 21-Feb 25 89 22-Feb 80 100 23-Feb 45 77 24-Feb 41 79 25-Feb 26-Feb 53 94 27-Feb 74 100 28-Feb Page 2 of 11 108 Date Sum of ParkedVehicles Sum of OccupiedRooms Mar 1806 2695 1-Mar 82 113 2-Mar 86 116 3-Mar 83 112 4-Mar 42 64 5-Mar 55 85 6-Mar 48 72 7-Mar 59 87 8-Mar 87 116 9-Mar 66 104 10-Mar 52 94 11-Mar 49 96 12-Mar 49 77 13-Mar 50 94 14-Mar 38 71 15-Mar 67 95 16-Mar 75 88 17-Mar 54 85 18-Mar 51 74 19-Mar 43 59 20-Mar 40 61 21-Mar 53 74 22-Mar 74 112 23-Mar 83 116 24-Mar 51 85 25-Mar 47 37 26-Mar 54 91 27-Mar 62 98 28-Mar 57 99 29-Mar 63 97 30-Mar 43 79 31-Mar 43 44 Page 3 of 11 109 Date Sum of ParkedVehicles Sum of OccupiedRooms Apr 786 1223 1-Apr 21 27 2-Apr 24 38 3-Apr 29 58 4-Apr 21 57 5-Apr 38 68 6-Apr 47 68 7-Apr 23 34 8-Apr 26 39 9-Apr 22 33 10-Apr 31 40 11-Apr 23 27 12-Apr 30 41 13-Apr 28 44 14-Apr 28 38 15-Apr 20 42 16-Apr 26 50 17-Apr 26 45 18-Apr 26 40 19-Apr 32 40 20-Apr 34 56 21-Apr 8 23 22-Apr 27 37 23-Apr 26 30 24-Apr 25 33 25-Apr 22 30 26-Apr 28 44 27-Apr 22 39 28-Apr 21 32 29-Apr 26 35 30-Apr 26 35 Page 4 of 11 110 Date Sum of ParkedVehicles Sum of OccupiedRooms May 779 1171 1-May 27 35 2-May 20 26 3-May 48 53 4-May 31 46 5-May 4 17 6-May 14 24 7-May 22 31 8-May 21 37 9-May 22 40 10-May 19 20 11-May 45 83 12-May 12 20 13-May 22 34 14-May 36 38 15-May 36 39 16-May 15 19 17-May 18 21 18-May 22 31 19-May 15 22 20-May 42 56 21-May 37 57 22-May 27 41 23-May 16 40 24-May 18 39 25-May 31 59 26-May 25 41 27-May 12 26 28-May 20 32 29-May 21 42 30-May 40 51 31-May 41 51 Page 5 of 11 111 Date Sum of ParkedVehicles Sum of OccupiedRooms Jun 1230 1826 1-Jun 29 53 2-Jun 18 25 3-Jun 33 46 4-Jun 43 56 5-Jun 37 63 6-Jun 44 82 7-Jun 52 92 8-Jun 59 103 9-Jun 26 51 10-Jun 29 59 11-Jun 35 50 12-Jun 31 41 13-Jun 31 48 14-Jun 53 66 15-Jun 57 65 16-Jun 23 39 17-Jun 37 57 18-Jun 56 76 19-Jun 41 48 20-Jun 35 55 21-Jun 45 60 22-Jun 65 77 23-Jun 29 48 24-Jun 32 62 25-Jun 41 53 26-Jun 40 66 27-Jun 44 57 28-Jun 56 79 29-Jun 69 100 30-Jun 40 49 Page 6 of 11 112 Date Sum of ParkedVehicles Sum of OccupiedRooms Jul 1923 2740 1-Jul 38 65 2-Jul 53 69 3-Jul 50 80 4-Jul 82 112 5-Jul 80 114 6-Jul 64 96 7-Jul 46 71 8-Jul 43 62 9-Jul 62 86 10-Jul 65 87 11-Jul 64 86 12-Jul 66 86 13-Jul 69 91 14-Jul 56 92 15-Jul 59 78 16-Jul 62 100 17-Jul 86 110 18-Jul 83 105 19-Jul 69 101 20-Jul 57 106 21-Jul 46 62 22-Jul 54 70 23-Jul 57 78 24-Jul 59 98 25-Jul 86 107 26-Jul 86 116 27-Jul 76 116 28-Jul 57 77 29-Jul 44 70 30-Jul 53 69 31-Jul 51 80 Page 7 of 11 113 Date Sum of ParkedVehicles Sum of OccupiedRooms Aug 1627 2733 1-Aug 56 87 2-Aug 65 93 3-Aug 66 106 4-Aug 56 87 5-Aug 53 95 6-Aug 67 113 7-Aug 64 104 8-Aug 67 102 9-Aug 74 108 10-Aug 63 111 11-Aug 34 100 12-Aug 38 111 13-Aug 51 104 14-Aug 50 94 15-Aug 63 97 16-Aug 64 97 17-Aug 58 103 18-Aug 40 72 19-Aug 42 86 20-Aug 45 83 21-Aug 49 73 22-Aug 49 75 23-Aug 43 60 24-Aug 46 78 25-Aug 36 53 26-Aug 32 56 27-Aug 41 65 28-Aug 41 64 29-Aug 35 57 30-Aug 61 83 31-Aug 78 116 Page 8 of 11 114 Date Sum of ParkedVehicles Sum of OccupiedRooms Sep 1358 2204 1-Sep 68 110 2-Sep 30 64 3-Sep 27 46 4-Sep 41 45 5-Sep 52 69 6-Sep 58 73 7-Sep 67 86 8-Sep 48 64 9-Sep 38 63 10-Sep 48 63 11-Sep 37 71 12-Sep 35 50 13-Sep 62 85 14-Sep 61 85 15-Sep 23 53 16-Sep 31 44 17-Sep 35 54 18-Sep 43 75 19-Sep 48 80 20-Sep 70 116 21-Sep 71 116 22-Sep 28 59 23-Sep 40 78 24-Sep 45 78 25-Sep 49 91 26-Sep 43 83 27-Sep 67 104 28-Sep 48 113 29-Sep 21 41 30-Sep 24 45 Page 9 of 11 115 Date Sum of ParkedVehicles Sum of OccupiedRooms Oct 1097 1766 1-Oct 44 55 2-Oct 45 58 3-Oct 42 60 4-Oct 83 112 5-Oct 75 113 6-Oct 21 36 7-Oct 30 62 8-Oct 42 60 9-Oct 32 49 10-Oct 28 49 11-Oct 29 56 12-Oct 40 69 13-Oct 28 45 14-Oct 33 52 15-Oct 31 53 16-Oct 36 61 17-Oct 28 47 18-Oct 47 68 19-Oct 35 67 20-Oct 33 56 21-Oct 27 42 22-Oct 32 42 23-Oct 23 40 24-Oct 35 44 25-Oct 46 64 26-Oct 28 60 27-Oct 14 25 28-Oct 25 54 29-Oct 36 67 30-Oct 22 58 31-Oct 27 42 Page 10 of 11 116 Date Sum of ParkedVehicles Sum of OccupiedRooms Nov 1025 1492 1-Nov 18 58 2-Nov 29 69 3-Nov 14 23 4-Nov 24 40 5-Nov 29 44 6-Nov 23 39 7-Nov 25 47 8-Nov 58 73 9-Nov 50 76 10-Nov 10 25 11-Nov 11 27 12-Nov 28 36 13-Nov 20 37 14-Nov 27 36 15-Nov 41 51 16-Nov 40 47 17-Nov 16 26 18-Nov 21 38 19-Nov 32 43 20-Nov 33 43 21-Nov 38 21 22-Nov 38 47 23-Nov 60 70 24-Nov 40 48 25-Nov 45 67 26-Nov 38 62 27-Nov 40 74 28-Nov 62 81 29-Nov 83 99 30-Nov 32 45 Page 11 of 11 117 19102 DOUBLETREE VAIL EXPANSION GEOLOGIC STUDY | PAGE 1 OF 15 SKYLINE GEOSCIENCE GEOLOGICAL CONSULTING November 4, 2019 Mark Mutkoski TNREF III Bravo Vail, LLC C/O True North Management Group, LLC 10 Bank Street 12 Floor White Plains, NY 10606 Geologic Study Doubletree Vail Expansion Vail, Colorado Project No: 19102 Dear Mr. Mutkoski: Skyline Geoscience, LLC (Skyline) is pleased to submit this geologic study for the Doubletree Vail hotel (Doubletree) located at 2211 North Frontage Road West in the Town of Vail, Eagle County, Colorado. Based on site plan drawings by Alpine Engineering (undated, received November 4, 2019), proposed site improvements include expanding the existing hotel in the north and northwest parts of the site (currently a ground-level parking lot and grass-covered lawn). This expansion includes, but is not limited to, adding a new conference building and parking garage with additional hotel levels above and addition of a separate apartment building along Chamonix Lane at the rear-north of the property. The proposed apartment building will be four-stories high and will be notched into the slope along the northern property boundary. 118 SKYLINE GEOSCIENCE GEOLOGICAL CONSULTING 19102 DOUBLETREE VAIL EXPANSION GEOLOGIC STUDY | PAGE 2 OF 15 Table of Contents 1.0 SCOPE OF WORK ................................................................................................................................................ 3 2.0 SITE DESCRIPTION .............................................................................................................................................. 3 3.0 PROPOSED DEVELOPMENT ................................................................................................................................. 5 4.0 GEOLOGIC SETTING ............................................................................................................................................ 5 4.1 REGIONAL GEOLOGY ............................................................................................................................................. 5 4.2 GEOLOGY ............................................................................................................................................................... 6 5.0 GEOLOGIC CONSIDERATIONS ............................................................................................................................. 6 5.1 DEBRIS FLOW ......................................................................................................................................................... 6 5.2 ROCKFALL ............................................................................................................................................................ 11 6.0 CONCLUSIONS .................................................................................................................................................. 12 7.0 LIMITATIONS .................................................................................................................................................... 13 8.0 REFERENCES AND DOCUMENTS REVIEWED ...................................................................................................... 14 Figures Figure 1 ....................................................................................................................................... Vicinity Map Figure 2 ....................................................................................................................................... Site Location Figure 3 ............................................................................................................................... Proposed Site Plan Figure 4 ......................................................................................................................................Geologic Map Figure 5 .............................................................................. Town of Vail Debris Flow and Rockfall Hazard Zone Map Figure 6 ..................................................................... Existing Debris Flow Mitigation Features in Project Site Vicinity 119 SKYLINE GEOSCIENCE GEOLOGICAL CONSULTING 19102 DOUBLETREE VAIL EXPANSION GEOLOGIC STUDY | PAGE 3 OF 15 1.0 SCOPE OF WORK The objective of this geologic study is to characterize the geologic conditions for the Doubletree property using existing, available data. According to the Town of Vail geologically sensitive area maps, rockfall and debris flow hazard zones extend onto the Doubletree property. A medium severity rockfall hazard zone is mapped in the northwest corner and a moderate debris flow hazard zone extends onto the property in the northeast corner. For this study, geologic hazards of focus were limited to debris flow and rockfall hazards. Other geologic hazards are not included in the scope of this study and may require consideration during future site-specific studies. Based on the documents available and our understanding of the project, the scope of work for the geologic study included: 1. Review available literature for the subject site and surrounding area. Available literature included published reports and maps, aerial photographs, topographic maps, and other resources. 2. Review applicable local and state government regulations, policies, and guidelines related to geologic studies. 3. Site reconnaissance for observations of existing conditions. 4. Identify geologic conditions that potentially impact the proposed development using existing, available data. 5. Preparation of this report signed by a Colorado Professional Geologist summarizing findings, conclusions, and recommendations. 2.0 SITE DESCRIPTION The site is located at 2211 North Frontage Road West in the Town of Vail, Eagle County, Colorado. The site is generally rectangular in shape, about 4.2 acres in size, and currently developed with a hotel, swimming pool, and parking lot (Figures 1 and 2). The site is surrounded by developed land (commercial, residential, roadways) and is bordered by the Interstate-70 Frontage Road to the south and Chamonix Lane to the north. The site is in the southeast quarter of Section 11, Township 5 South, Range 81 West, with a latitude and -vicinity generally slopes gently down toward Gore Creek located about 400 feet to the southeast, at closest approach. Incised drainages on the undeveloped slopes above the project area drain southeastward toward Gore Creek. The site topography is generally flat to gently sloping down to the south-southeast, as the existing Doubletree hotel and a surface parking lot occupy the majority of the site (Photograph 1). The parking lot areas slope down to the south-southeast with a slope of about 7.5 degrees. The site topography 120 SKYLINE GEOSCIENCE GEOLOGICAL CONSULTING 19102 DOUBLETREE VAIL EXPANSION GEOLOGIC STUDY | PAGE 4 OF 15 along the north, east and west property boundaries consist of steeper slopes. The northern property boundary rises about 14 to 16 feet in elevation to meet Chamonix Lane to the north, with a slope of about 30 degrees (Photograph 2). The northwest part of the site has a slope of about 12.5 degrees. The eastern property edge, within the 20-foot property boundary easement also slopes down toward the hotel parking lot. Elevation ranges from about 7936 feet along the southern boundary to about 7972 feet along the northern property boundary, an elevation change of about 36 feet across the property. Photograph 1. View looking south across the eastern part of the property, currently a ground-level parking lot. Photograph 2. View looking westward across the northern boundary of the property, with the northern part of the existing Doubletree hotel visible. Chamonix Lane is off to the right of the photo. 121 SKYLINE GEOSCIENCE GEOLOGICAL CONSULTING 19102 DOUBLETREE VAIL EXPANSION GEOLOGIC STUDY | PAGE 5 OF 15 3.0 PROPOSED DEVELOPMENT Skyline understands that proposed development plans include expansion of the existing Doubletree hotel and addition of a separate, four-story apartment building along the northern boundary of the property. Expansion of the hotel is to include parking garage, conference room, and hotel levels and will extend into the northwestern part of the site currently developed as a ground-level parking lot and an open, grass-covered lawn (Photograph 3). Based on the proposed site plan, the apartment building will be notched into the steep slope on the north side of the site. Refer to the proposed site plan drawing included herein as Figure 3 (Alpine Engineering, undated). Photograph 3. View looking south across the western part of the property, currently a ground-level parking lot and grassy open space. This is the location of the proposed hotel expansion. 4.0 GEOLOGIC SETTING 4.1 REGIONAL GEOLOGY The Doubletree Vail hotel is in the Southern Rocky Mountain physiographic province in a montane to subalpine setting. The Gore fault system is the western structural boundary of the Gore Range and was active during the Laramide mountain building event about 70 to 50 million years ago. The Gore Range is comprised of crystalline rock and is separated from the Front Range Mountains to the east by the Blue River Valley and the Williams Range thrust fault zone. Southwest of the Gore fault system are thick sequences of sedimentary units such as the Minturn and Maroon Formations. Sedimentary units underlie the site and surrounding area and are comprised of shale, claystone, siltstone, sandstone, 122 SKYLINE GEOSCIENCE GEOLOGICAL CONSULTING 19102 DOUBLETREE VAIL EXPANSION GEOLOGIC STUDY | PAGE 6 OF 15 conglomerate, and marine limestone. Surficial deposits are also mapped in the region along Gore Creek Valley and associated tributaries, including artificial fill, alluvial, colluvial, debris flow/fan, landslide, and glacial deposits. 4.2 GEOLOGY Based on published geologic mapping (Scott and others, 2002; Kellogg and others, 2011), the site is underlain by artificial fill deposits overlying Minturn Formation bedrock (Figure 4). The artificial fill deposits are categorized as modified land surface deposits (latest Holocene; historically recent) by Scott and others (2002) and are described as predominantly compacted rock, sand and silt placed under and adjacent to highways, earthen dams, urban streets, buildings, and landscaped areas. In the western part of the Town of Vail, these deposits include a layer of grass sod and decorative boulders placed deliberately and moved from their original location. In the project area, modified land surface deposits typically overlie older surficial deposits such as glacial till, alluvium, fan-alluvium, debris flow deposits, and colluvium (Quaternary age). Bedrock at the site is obscured by surficial material. Bedrock underlying the site is Minturn Formation (Middle Pennsylvanian; about 310 to 300 million years before present), characterized as interbedded arkosic grit, sandstone, conglomerate, siltstone, shale, with some limestone and dolomite. The grit is comprised of coarse-grained sand to granule-sized particles, is poorly sorted and quartz-rich. The sandstone is similar to the grit except these layers are finer-grained. Conglomerate layers are common in the Minturn Formation and are comprised of granule- to cobble-sized clasts of granite, gneiss, pegmatite, quartzite, and carbonate rocks. The siltstone and shale layers exhibit dominant mica and sand components. The color of the clastic units in the Minturn Formation vary greatly on a local and regional basis. Carbonate rocks also occur in the Minturn Formation, including the widespread and relatively continuous White Quail Limestone as well as thinner, discontinuous limestone layers in the project area. Bedrock generally dips 25 to 35 degrees down toward the northwest (Scott and others, 2002). 5.0 GEOLOGIC CONSIDERATIONS 5.1 DEBRIS FLOW A moderate debris flow hazard zone is mapped by the Town of Vail in the northeast part of the site currently occupied by a ground-level parking lot. Photograph 4 shows a view of the drainage upslope from the Doubletree which is the source of the debris flow hazard as depicted on the Town of Vail 123 SKYLINE GEOSCIENCE GEOLOGICAL CONSULTING 19102 DOUBLETREE VAIL EXPANSION GEOLOGIC STUDY | PAGE 7 OF 15 geologically sensitive areas map (Figure 5). Published geologic mapping (Scott and others, 2002) shows younger fan alluvium and debris flow deposits at the mouth of this incised drainage, deposits which approximately extend up to Chamonix Lane immediately north of the site. Photograph 4. View looking northward across the ground- level parking lot that occupies the eastern part of the site. The incised drainage which poses the debris flow hazard is visible in the background, upslope from the site boundary. A large debris flow event occurred in May 1984, originating from the sidewalls of the channel upslope from the Doubletree property (Photograph 4). In a debris flow analysis report for the Tall Pines Subdivision located upslope of the Doubletree, Arthur I. Mears, P.E., Inc. (Mears; April 1992) opined that this debris flow event originated as a small debris avalanche at an elevation of about 8800 feet on the east-facing slope in the canyon and deposited material into the stream channel which was experiencing high flows due to heavy snowmelt runoff at the time. A debris flow resulted, transporting and depositing mud, water, rocks (up to 3-foot diameter) and debris on the alluvial fan surface. The debris flow deposited material against existing buildings and on slopes above and around structures. Mears presented recommendations for debris flow hazard mitigation concepts for the Tall Pines Subdivision (various dates between about 1991 to 1999, see References and Documents Reviewed section) located upslope from the Doubletree, including but not limited to: Reinforcement and special design of the lower building walls on all north and east sides of the proposed structures in the Tall Pines Subdivision, Lots 1 and 2. Design walls to withstand a uniform impact pressure of at least 500 psf and reach a height of at least 5 feet above final 124 SKYLINE GEOSCIENCE GEOLOGICAL CONSULTING 19102 DOUBLETREE VAIL EXPANSION GEOLOGIC STUDY | PAGE 8 OF 15 grade. Windows, doors and other elements such as deck supports within 5 feet of final grade must be avoided or reinforced to withstand the impact pressures. A protective boulder wall, at least 5 feet high, along north and east sides of the existing structure on Lot 4, Vail Das Schone Filing No. 1. Positive drainage away from and around structures. Boulder wall at the top of the slope above the access road, with boulders at least 5 feet in diameter, spaced no more than 1 foot apart, and designed to withstand debris flow impact pressures of at least 500 psf. Control and conveyance of surface water runoff (normal and 100-year flood event). Skyline performed a site visit in September 2019 for observations of the Doubletree property and the area upslope and to the north of the site. Observations were made (where possible) of the existing debris flow mitigation features constructed on the properties to the north on the upslope side of Chamonix Lane. Observed debris flow mitigation and drainage features included: 1. Riprap-lined drainage channel. Includes a culvert to channel water under the asphalt-paved driveway (Photographs 5 through 7). The riprap works to dissipate high flow energies and to limit erosion along this channel. 2. Boulders placed along the north and east sides of the residential structure on Lot 4, Vail Das Schone Filing No. 1 (Photograph 8). 3. A wall of boulders (15 in total), nominally 4 to 6 feet in diameter, spaced about 1 to 2 feet apart (Photograph 9). This wall is placed at the top of the slope above the asphalt driveway leading to the Tall Pines Subdivision, within the debris flow drainage channel. Other debris flow mitigation measures not listed here may have been constructed on these upslope properties but are not easily visible from the exterior of the structures, or without access to the interiors or review of building plans. 125 SKYLINE GEOSCIENCE GEOLOGICAL CONSULTING 19102 DOUBLETREE VAIL EXPANSION GEOLOGIC STUDY | PAGE 9 OF 15 Photograph 5. View looking north and upslope along the driveway that leads to the Tall Pines Subdivision. Photograph 6. View looking south and downslope along the driveway that leads to the Tall Pines Subdivision. The southern extension of the riprap-lined channel is shown here. The protective boulder wall for Lot 4, Das Schone Filing No. 1 is also visible on the right side of the photo. The Doubletree hotel is visible in the upper center of the photo, across Chamonix Lane. 126 SKYLINE GEOSCIENCE GEOLOGICAL CONSULTING 19102 DOUBLETREE VAIL EXPANSION GEOLOGIC STUDY | PAGE 10 OF 15 Photograph 7. View looking north and upslope at the riprap- lined channel above the Tall Pines Subdivision driveway. The boulder wall is visible at the top of the slope above the channel. A culvert is situated at the downslope extent of this channel, connecting the channel on the other side of the driveway. Photograph 8. Looking westward, view of protective boulder wall along the north and east sides of Lot 4, Vail Das Schone Filing No. 1. 127 SKYLINE GEOSCIENCE GEOLOGICAL CONSULTING 19102 DOUBLETREE VAIL EXPANSION GEOLOGIC STUDY | PAGE 11 OF 15 Photograph 9. Looking westward, view of the line of 4- to 6-foot diameter boulders acting as a debris flow barrier which prevents larger, destructive debris from flowing downslope. The boulder wall shown in Photograph 9 acts as a barrier system to stop large material from being transported downslope during destructive and damaging debris flow events. This barrier reduces the debris flow hazard at the Tall Pines Subdivision and on neighboring properties, including the Doubletree located directly downslope. Existing mitigation features observed are shown on Figure 6. 5.2 ROCKFALL A medium severity rockfall hazard zone extends into the northwest area of the Doubletree property, as shown on Figure 5. The ground surface on the Doubletree property and surrounding developed area has been significantly modified and evidence of previous historic rockfall events has been obscured. The properties upslope from the Doubletree are developed and there are two to three rows of residential structures between the Doubletree and potential upslope rockfall sources. Although rockfalls can skirt the edges and areas between existing buildings, the presence of these existing upslope structures reduces the likelihood of a rockfall potentially reaching the Doubletree. In a rockfall hazard analysis performed for the Tall Pines Subdivision (April 1992), Mears concluded that falling rocks would not reach that site. The analysis was based on a design rockfall diameter of 2 feet and a sandstone outcrop source zone located at about 850 feet northwest at an elevation about 350 feet above the Tall Pines Subdivision. Characterization of previous rockfalls in the area could not be 128 SKYLINE GEOSCIENCE GEOLOGICAL CONSULTING 19102 DOUBLETREE VAIL EXPANSION GEOLOGIC STUDY | PAGE 12 OF 15 determined by Mears due to significant modification of the ground surface. Although the rockfall hazard study by Mears is specific to the Tall Pines Subdivision, the results of the analysis indicate that rockfalls will not reach this upslope site. Due to the number of existing structures upslope from the Doubletree, and the results of the rockfall hazard study completed by Mears for the Tall Pines Subdivision upslope from the Doubletree, the rockfall hazard is considered low for the site. As such, a site-specific rockfall hazard analysis was not included in the scope for this study. 6.0 CONCLUSIONS 1. GEOLOGY: The geologic units underlying the site include artificial fill overlying Minturn Formation bedrock. Based on geologic mapping and experience with subsurface conditions in the area, the fill likely overlies older surficial deposits of glacial till, alluvium, fan-alluvium, debris flow deposits, and colluvium. Minturn Formation bedrock at the site is obscured by surficial material and is described as interbedded arkosic grit, sandstone, conglomerate, siltstone, shale, with some limestone and dolomite. Subsurface conditions, including but not limited to, the depth to groundwater and the depth, lithology, thickness, and geotechnical properties of the underlying materials, should be verified during site-specific geotechnical explorations. 2. DEBRIS FLOWS: A moderate debris flow hazard zone is mapped in the northeast part of the site currently occupied by a ground-level parking lot. The proposed construction in this area includes an apartment building along the northern property boundary and within the moderate debris flow hazard zone. The boulder wall installed upslope from the Doubletree property in the Tall Pines Subdivision reduces the debris flow hazard for the northeast part of the property but does not eliminate it. If site development of the Doubletree property is to include residential structures, hotel units, or other structures within the moderate debris flow hazard zone, a site-specific debris flow hazard analysis should be completed to determine performance specifications to support mitigation design. A site-specific debris flow hazard analysis will determine, among other things, the estimated thickness, impact pressure, velocity, and volume of potential debris flows impacting the site. Design of debris flow mitigation should be performed by a licensed professional engineer. Mitigation options to reduce the debris flow hazard in the northeast part of the site are dependent on the design specifications determined by the project engineer and may include, but are not limited to: a. Reinforcement of the lower building walls on the north side (and other sides if required) to withstand the design impact pressure and estimated debris flow height determined with a 129 SKYLINE GEOSCIENCE GEOLOGICAL CONSULTING 19102 DOUBLETREE VAIL EXPANSION GEOLOGIC STUDY | PAGE 13 OF 15 site-specific debris flow hazard analysis. Other structural elements such as doors, windows, decks, stairways, etc. within the lower limits of the building should be avoided or also designed to withstand the estimated debris flow impact pressure. b. Positive drainage to divert water and muddy debris away from and around structures. Ground surface should be flat to gently sloping away from foundation walls on the north side of structures, with adequate access space for equipment to clean out debris if necessary and to avoid deep accumulations of material in the event of a debris flow. c. Contain and convey surface water runoff associated with normal and flood event surface flows. d. A barrier placed along the northern property boundary within the moderate debris flow hazard zone and extending beyond the zone on each side to the east and west (extent to be determined by project engineer during design). The barrier should be designed to withstand the estimated debris flow impact pressures and be constructed to stop large debris from moving downslope while allowing water and mud to flow through the barrier system. e. The mitigation should not increase the debris flow hazard to surrounding properties or structures. 3. ROCKFALL: A medium severity rockfall hazard zone is mapped by the Town of Vail in the northwest area of the site currently occupied by a surface parking lot. The ground surface on the Doubletree property and surrounding developed area have been significantly modified and evidence of previous historic rockfall events has been obscured. Due to the number of existing structures upslope from the Doubletree, and the results of a rockfall hazard study by Mears for the upslope Tall Pines Subdivision, the rockfall hazard is considered low for the site. No site-specific rockfall hazard analysis was included in the scope for this study. 7.0 LIMITATIONS The purpose of this report is to provide an assessment of geologic conditions as related to the proposed expansion of the Doubletree Hotel property at 2211 North Frontage Road West in the Town of Vail, Colorado. The professional judgments expressed in this report meet the standard of care for our profession. This geologic study is based on review of available literature and published geologic and topographic maps, a general understanding of geologic conditions and processes in the project area, and experience with similar conditions. Variations in geologic conditions can and do occur, and there is a potential for variations in the geologic site conditions presented in this report. These variations, if present, may be enough to necessitate modifications to this report. If unexpected, adverse, or differing 130 SKYLINE GEOSCIENCE GEOLOGICAL CONSULTING 19102 DOUBLETREE VAIL EXPANSION GEOLOGIC STUDY | PAGE 14 OF 15 conditions are encountered during construction, Skyline should be notified for additional review and potential modification to the conclusions and recommendations herein. It is beyond the scope of this study to provide specific design criteria related to foundations, structural fill or site grading. The foundations for the proposed structures, as well as any geologic hazard mitigation, should be designed by a licensed professional engineer. Reasonable effort was made to obtain available relevant information through the Town of Vail online property document portal. Skyline is not responsible for obtaining every and all documents potentially relevant to the geologic hazards at the Doubletree or surrounding sites. The documents reviewed on the Town of Vail property document portal may not include every document, report, plan, or drawing relevant to geologic hazard studies or constructed mitigation on the Tall Pines Subdivision property upslope from the site or on other sites. Skyline should be notified if additional documentation is discovered or becomes available which may assist in characterizing the existing geology, geologic hazards and related mitigation potentially impacting the Doubletree property. 8.0 REFERENCES and DOCUMENTS REVIEWED Quadrangle, Eagle, Summit, and Grand Counties, Colorado: U.S. Geological Survey, Scientific Investigations Map 3170, scale 1:100,000. Mears, A.I., December 19, 1991, letter re: 2239 Chamonix Lane, Vail. Debris flow and rockfall study: prepared for Richard Rosen. Mears, A.I., April 1992, Debris Flow and Rockfall Analysis and Mitigation Concepts, Schmetzko Property, Vail, Colorado: prepared for Richard P. Rosen. Mears, A.I., July 10, 1992, letter re: site plan review for the Schmetzko debris flow defense: prepared for Mike Foster, Victor Mark Donaldson Architects, P.C. Mears, A.I., December 3, 1996, letter re: review of site plan and grading plan for proposed Dual Pines Subdivision in Vail: prepared for Greg Amsden, ADF Real Estate. Mears, A.I., June 19, 1998, Debris Flow and Rockfall Hazard Analysis and Mitigation Concepts, Tall Pines Subdivision: prepared for Greg Amsden and Rick Rosen. Mears, A.I., June 29, 1998, letter re: clarification of certain points in Mears report dated June 19, 1998: prepared for Greg Amsden, Amsden, Davis & Fowler. Mears, A.I., April 11, 1999, letter re: Tall Pines proposed decks and debris flow hazard change: prepared for Kirk Davis, Amsden, Davis & Fowler. Mears, A.I., April 26, 1999, letter re: review of grading plans, building plans and maps for the proposed Tall Pines Subdivision: prepared for Greg Amsden, Amsden, Davis & Fowler. Scott, R.B., Lidke, D.J., and Grunwald, D.J., 2002, Geologic Map of the Vail West Quadrangle, Eagle County, Colorado: U.S. Geological Survey, Miscellaneous Field Studies Map MF-2369, scale 1:24,000. 131 SKYLINE GEOSCIENCE GEOLOGICAL CONSULTING 19102 DOUBLETREE VAIL EXPANSION GEOLOGIC STUDY | PAGE 15 OF 15 Thank you for the opportunity to provide this geologic study for the Doubletree Vail hotel property at 2211 North Frontage Road West in the Town of Vail, Colorado. Please contact Skyline if you have any questions or comments regarding the information provided in this report. Sincerely, SKYLINE GEOSCIENCE Golden, Colorado www.skylinegeoscience.com Report Prepared By: Julia M. Frazier, P.G. | Owner 132 133 134 135 136 137 138 139 140 141 142 143 144 145 146 147 Figure 3 - 2012 Frontage Road traffic counts 148 Figure 4: Initial year background traffic (2020) (PCE vehicles per hour) 149 Figure 5: Design year background traffic (2040) (PCE vehicles per hour) 150 151 152 153 154 155 156 Figure 6: Initial AM Project Traffic Distribution 157 Figure 7: Initial PM Project Traffic Distribution 158 Figure 8: Initial Saturday Project Traffic Distribution 159 Figure 9: Long Term AM Project Traffic Distribution 160 Figure 10: Long Term PM Project Traffic Distribution 161 Figure 11: Long Term Saturday Project Traffic Distribution 162 163 164 165 166 Figure 12: Initial Project Traffic (PCE vechilces per hour) 167 Figure 13: Long Term Project Traffic (PCE vechilces per hour) 168 169 Figure 14: Initial Year Total Traffic (2020) (PCE vehicles per hour) 170 Figure 15: Design Year Total Traffic (2040) (PCE vehicles per hour) 171 172 173 174 175 176 177 178 179 180 181 182 183 184 185 www.idaxdata.com TMC1 to to Two-Hour Count Summaries Note: Two-hour count summary volumes include heavy vehicles but exclude bicycles in overall count. Total 0 0 0 2 0 0 2 2 6 4 WB 4.7% 0.78 NB - - Peak Hour: 7:45 AM 8:45 AM HV %: PHF EB 2.6% 0.90 Date: Thu, Oct 31, 2019 Peak Hour Count Period: 7:00 AM 9:00 AM SB 0.0% 0.74 TOTAL 3.2% 0.86 TH RTUTLT TH RT UT LT Rolling One HourEastbound Westbound Northbound Southbound UT LT TH RT Interval Start N FRONTAGE RD W N FRONTAGE RD W 0 FIRST BANK ENTRANCE 15-min TotalUTLT TH RT 0 0 32 2 0 0 0 0 2 61 0 7:15 AM 0 5 45 0 0 0 0 0 0 07:00 AM 0 5 33 0 0 0 21 1 0 3 111 0 7:45 AM 0 12 65 0 3 0 0 0 0 0 91 0 7:30 AM 0 8 57 0 0 0 39 0 0 0 2 0 5 170 433 8:00 AM 0 11 73 0 0 0 52 0 0 0 3 0 150 0 73 2 0 0 0 0 63 2 0 0 6 0 7 153 525 8:15 AM 1 7 67 0 4 0 0 0 0 0 3 0 6 112 588 8:45 AM 0 11 63 0 1 0 0 0 0 0 153 587 8:30 AM 0 5 61 0 0 0 36 0 0 0 2 0 11 154 5720 0 0 8 0 120 0 55 5 0 0 25 0 61 1,005 0 Interval Start Heavy Vehicle Totals Bicycles Pedestrians (Crossing Leg) EB WB NB SB Total 1 35 266 19 0 0 0 0 0 39 588 0Peak Hour 0 0 0 0 14 00 0 Count Total 1 0 0 7:15 AM 2 0 0 0 2 0 0 0 0 0 0 0 0 West North South 7:00 AM 4 2 0 0 6 0 EB WB NB SB Total East 7:45 AM 2 3 0 0 5 0 0 0 0 0 0 0 7:30 AM 2 2 0 0 4 0 0 0 0 0 0 0 0 0 0 0 8:15 AM 0 5 0 0 5 0 0 0 0 0 0 0 0 0 2 0 8:00 AM 4 2 0 0 6 0 0 0 0 0 0 0 8:45 AM 0 4 0 0 4 0 0 0 0 2 0 0 8:30 AM 2 1 0 0 3 0 0 0 0 0 0 0 0 0 0 2 00 0 0 0 0 0 6 0 Peak Hr 8 11 0 0 19 0 0 0 0 0 0 0 0Count Total 16 19 0 0 35 0 00 0 0 0 0 4 0 224 9 0 64 464 0 0 0 371 0 04 0 N FIRST BANK ENTRANCE N FRONTAGE RD W N FRONTAGE RD W N FRONTAGE RD W 588TEV: 0.86PHF: 9 224 233 280 0 266 35302 264 1 Mark Skaggs: (425) 250-0777 mark.skaggs@idaxdata.com 186 www.idaxdata.com TMC1 to to Two-Hour Count Summaries Note: Two-hour count summary volumes include heavy vehicles but exclude bicycles in overall count. Total 0 2 0 0 0 2 0 1 5 2 WB 0.9% 0.89 NB - - Peak Hour: 4:30 PM 5:30 PM HV %: PHF EB 1.0% 0.85 Date: Thu, Oct 31, 2019 Peak Hour Count Period: 4:00 PM 6:00 PM SB 2.2% 0.68 TOTAL 1.0% 0.91 TH RTUTLT TH RT UT LT Rolling One HourEastbound Westbound Northbound Southbound UT LT TH RT Interval Start N FRONTAGE RD W N FRONTAGE RD W 0 FIRST BANK ENTRANCE 15-min TotalUTLT TH RT 0 0 118 2 0 0 4 0 2 179 0 4:15 PM 0 1 84 0 4 0 0 0 0 04:00 PM 0 2 70 0 0 0 97 5 0 12 249 0 4:45 PM 0 1 63 0 10 0 0 0 0 0 212 0 4:30 PM 0 10 69 0 0 0 143 0 0 0 2 0 5 199 839 5:00 PM 0 4 75 0 0 0 124 0 0 0 1 0 60 0 121 7 0 0 0 0 130 6 0 0 2 0 8 214 874 5:15 PM 0 1 92 0 1 0 0 0 0 0 2 0 2 201 855 5:45 PM 0 3 72 0 2 0 0 0 0 0 241 903 5:30 PM 0 2 91 0 0 0 102 0 0 0 2 0 10 183 8390 0 0 2 0 30 0 103 0 0 0 20 0 48 1,678 0 Interval Start Heavy Vehicle Totals Bicycles Pedestrians (Crossing Leg) EB WB NB SB Total 0 16 299 32 0 0 0 0 0 36 903 0Peak Hour 0 0 0 0 10 00 0 Count Total 0 0 0 4:15 PM 0 2 0 0 2 0 0 0 0 0 0 0 0 West North South 4:00 PM 0 3 0 0 3 0 EB WB NB SB Total East 4:45 PM 0 1 0 0 1 0 0 0 0 0 0 0 4:30 PM 1 2 0 1 4 0 0 0 0 0 0 0 0 2 0 0 5:15 PM 1 1 0 0 2 0 0 0 0 0 0 0 0 0 0 0 5:00 PM 1 1 0 0 2 0 0 0 0 0 0 0 5:45 PM 1 3 0 0 4 0 0 0 0 0 0 0 5:30 PM 0 0 0 0 0 0 0 0 0 0 0 0 0 2 0 1 00 0 0 0 0 0 5 0 Peak Hr 3 5 0 1 9 0 0 0 0 0 0 0 0Count Total 4 13 0 1 18 0 00 0 0 0 0 2 0 518 24 0 24 616 0 0 0 938 0 02 0 N FIRST BANK ENTRANCE N FRONTAGE RD W N FRONTAGE RD W N FRONTAGE RD W 903TEV: 0.91PHF: 24 518 542 309 0 299 16315 554 0 Mark Skaggs: (425) 250-0777 mark.skaggs@idaxdata.com 187 www.idaxdata.com TMC1 to to Two-Hour Count Summaries Note: Two-hour count summary volumes include heavy vehicles but exclude bicycles in overall count. Total 1 4 2 0 3 0 2 2 14 7 WB 0.8% 0.83 NB - - Peak Hour: 4:30 PM 5:30 PM HV %: PHF EB 0.0% 0.89 Date: Sat, Nov 02, 2019 Peak Hour Count Period: 4:30 PM 6:30 PM SB 0.0% 0.60 TOTAL 0.5% 0.87 TH RTUTLT TH RT UT LT Rolling One HourEastbound Westbound Northbound Southbound UT LT TH RT Interval Start N FRONTAGE RD W N FRONTAGE RD W 0 FIRST BANK ENTRANCE 15-min TotalUTLT TH RT 0 0 76 2 0 0 1 0 4 149 0 4:45 PM 0 2 55 0 2 0 0 0 0 04:30 PM 0 5 56 0 0 0 81 1 0 2 183 0 5:15 PM 0 6 65 0 2 0 0 0 0 0 141 0 5:00 PM 0 6 68 0 0 0 104 0 0 0 1 0 5 167 640 5:30 PM 0 3 59 0 0 0 70 0 0 0 0 0 100 0 84 2 0 0 0 0 82 0 0 0 3 0 7 146 637 5:45 PM 0 1 54 0 4 0 0 0 0 0 1 0 4 130 584 6:15 PM 0 0 49 0 3 0 0 0 0 0 141 637 6:00 PM 0 1 47 0 0 0 74 0 0 0 0 0 4 109 5260 0 0 0 0 40 0 55 1 0 0 7 0 40 1,166 0 Interval Start Heavy Vehicle Totals Bicycles Pedestrians (Crossing Leg) EB WB NB SB Total 0 19 244 16 0 0 0 0 0 21 640 0Peak Hour 0 0 0 0 3 00 0 Count Total 0 1 0 4:45 PM 0 0 0 0 0 0 0 0 0 0 0 0 0 West North South 4:30 PM 0 1 0 0 1 0 EB WB NB SB Total East 5:15 PM 0 1 0 0 1 0 0 0 0 2 0 0 5:00 PM 0 1 0 0 1 0 0 0 0 0 0 0 0 4 3 0 5:45 PM 0 1 0 0 1 0 0 0 0 0 0 0 0 0 0 0 5:30 PM 0 0 0 0 0 0 0 0 0 0 0 0 6:15 PM 0 2 0 0 2 0 0 0 0 2 0 0 6:00 PM 2 1 0 0 3 0 0 0 0 0 0 0 0 0 0 2 00 0 0 0 0 0 14 0 Peak Hr 0 3 0 0 3 0 0 0 0 0 0 0 0Count Total 2 7 0 0 9 0 00 0 0 0 0 7 0 345 8 0 24 453 0 0 0 626 0 07 0 N FIRST BANK ENTRANCE N FRONTAGE RD W N FRONTAGE RD W N FRONTAGE RD W 640TEV: 0.87PHF: 8 345 353 247 0 244 19263 366 0 Mark Skaggs: (425) 250-0777 mark.skaggs@idaxdata.com 188 www.idaxdata.com TMC2 to to Two-Hour Count Summaries Note: Two-hour count summary volumes include heavy vehicles but exclude bicycles in overall count. Total 0 0 0 1 1 0 3 1 6 2 WB 6.4% 0.81 NB - - Peak Hour: 7:30 AM 8:30 AM HV %: PHF EB 2.9% 0.88 Date: Thu, Oct 31, 2019 Peak Hour Count Period: 7:00 AM 9:00 AM SB 21.4% 0.88 TOTAL 5.0% 0.90 TH RTUTLT TH RT UT LT Rolling One HourEastbound Westbound Northbound Southbound UT LT TH RT Interval Start N FRONTAGE RD W N FRONTAGE RD W 0 DOUBLE TREE ENTRANCE 15-min TotalUTLT TH RT 0 0 32 2 0 0 1 0 1 53 0 7:15 AM 0 3 44 0 0 0 0 0 0 07:00 AM 0 1 30 0 0 0 20 2 0 1 106 0 7:45 AM 0 4 65 0 3 0 0 0 0 0 84 0 7:30 AM 0 0 60 0 0 0 40 0 0 0 1 0 2 150 393 8:00 AM 0 0 78 0 0 0 55 0 0 0 3 0 10 0 75 2 0 0 0 0 62 7 0 0 2 0 1 143 483 8:15 AM 0 1 67 0 7 0 0 0 0 0 1 0 1 101 535 8:45 AM 0 0 72 0 0 0 0 0 0 0 141 540 8:30 AM 0 5 59 0 0 0 35 0 0 0 1 0 3 134 5190 0 0 0 0 20 0 59 1 0 0 11 0 12 912 0 Interval Start Heavy Vehicle Totals Bicycles Pedestrians (Crossing Leg) EB WB NB SB Total 0 5 270 22 0 0 0 0 0 6 540 0Peak Hour 0 0 0 0 8 00 0 Count Total 0 0 0 7:15 AM 2 0 0 1 3 0 0 0 0 0 0 0 0 West North South 7:00 AM 4 2 0 0 6 0 EB WB NB SB Total East 7:45 AM 2 3 0 0 5 0 0 0 0 0 0 0 7:30 AM 2 4 0 1 7 0 0 0 0 0 0 0 0 0 1 0 8:15 AM 0 7 0 1 8 0 0 0 0 0 0 0 0 0 1 0 8:00 AM 4 2 0 1 7 0 0 0 0 0 0 0 8:45 AM 0 4 0 0 4 0 0 0 0 3 0 0 8:30 AM 2 1 0 0 3 0 0 0 0 0 0 0 0 0 0 1 00 0 0 0 0 0 6 0 Peak Hr 8 16 0 3 27 0 0 0 0 0 0 0 0Count Total 16 23 0 4 43 0 00 0 0 0 0 2 0 232 19 0 14 475 0 0 0 378 0 02 0 N DOUBLE TREE ENTRANCE N FRONTAGE RD W N FRONTAGE RD W N FRONTAGE RD W 540TEV: 0.90PHF: 19 232 251 278 0 270 5275 238 0 Mark Skaggs: (425) 250-0777 mark.skaggs@idaxdata.com 189 www.idaxdata.com TMC2 to to Two-Hour Count Summaries Note: Two-hour count summary volumes include heavy vehicles but exclude bicycles in overall count. Total 0 3 0 0 0 3 0 1 7 3 WB 0.7% 0.89 NB - - Peak Hour: 4:30 PM 5:30 PM HV %: PHF EB 1.0% 0.82 Date: Thu, Oct 31, 2019 Peak Hour Count Period: 4:00 PM 6:00 PM SB 0.0% 0.45 TOTAL 0.8% 0.92 TH RTUTLT TH RT UT LT Rolling One HourEastbound Westbound Northbound Southbound UT LT TH RT Interval Start N FRONTAGE RD W N FRONTAGE RD W 0 DOUBLE TREE ENTRANCE 15-min TotalUTLT TH RT 0 0 117 0 0 0 0 0 0 180 0 4:15 PM 1 2 81 0 4 0 0 0 0 04:00 PM 0 1 73 0 0 0 102 1 0 4 235 0 4:45 PM 0 1 64 0 5 0 0 0 0 0 201 0 4:30 PM 0 3 73 0 0 0 149 0 0 0 0 0 0 194 810 5:00 PM 0 1 75 0 0 0 122 0 0 0 0 0 00 0 128 1 0 0 0 0 138 2 0 0 0 0 3 205 835 5:15 PM 0 1 94 0 4 0 0 0 0 0 0 0 0 198 833 5:45 PM 0 3 71 0 1 0 0 0 0 0 236 870 5:30 PM 0 2 90 0 0 0 105 0 0 0 1 0 0 177 8160 0 0 1 0 00 0 101 1 0 0 3 0 7 1,626 0 Interval Start Heavy Vehicle Totals Bicycles Pedestrians (Crossing Leg) EB WB NB SB Total 0 6 306 18 0 0 0 0 0 7 870 0Peak Hour 0 0 0 0 2 00 0 Count Total 1 0 0 4:15 PM 0 2 0 0 2 0 0 0 0 0 0 0 0 West North South 4:00 PM 0 4 0 0 4 0 EB WB NB SB Total East 4:45 PM 0 1 0 0 1 0 0 0 0 0 0 0 4:30 PM 1 2 0 0 3 0 0 0 0 0 0 0 0 3 0 0 5:15 PM 1 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 5:00 PM 1 1 0 0 2 0 0 0 0 0 0 0 5:45 PM 1 3 0 0 4 0 0 0 0 0 0 0 5:30 PM 0 0 0 0 0 0 0 0 0 0 0 0 0 3 0 1 00 0 0 0 0 0 7 0 Peak Hr 3 4 0 0 7 0 0 0 0 0 0 0 0Count Total 4 13 0 0 17 0 00 0 0 0 0 3 0 537 12 0 14 621 0 0 0 962 0 03 0 N DOUBLE TREE ENTRANCE N FRONTAGE RD W N FRONTAGE RD W N FRONTAGE RD W 870TEV: 0.92PHF: 12 537 549 308 0 306 6312 544 0 Mark Skaggs: (425) 250-0777 mark.skaggs@idaxdata.com 190 www.idaxdata.com TMC2 to to Two-Hour Count Summaries Note: Two-hour count summary volumes include heavy vehicles but exclude bicycles in overall count. Total 0 3 2 3 0 0 1 0 9 8 WB 1.7% 0.85 NB - - Peak Hour: 4:30 PM 5:30 PM HV %: PHF EB 0.0% 0.89 Date: Sat, Nov 02, 2019 Peak Hour Count Period: 4:30 PM 6:30 PM SB 16.7% 0.75 TOTAL 1.5% 0.90 TH RTUTLT TH RT UT LT Rolling One HourEastbound Westbound Northbound Southbound UT LT TH RT Interval Start N FRONTAGE RD W N FRONTAGE RD W 0 DOUBLE TREE ENTRANCE 15-min TotalUTLT TH RT 0 0 75 3 0 0 3 0 3 146 0 4:45 PM 0 4 53 0 4 0 0 0 0 04:30 PM 0 1 55 0 0 0 80 1 0 3 172 0 5:15 PM 0 3 67 0 1 0 0 0 0 0 140 0 5:00 PM 0 3 62 0 0 0 102 0 0 0 2 0 3 158 616 5:30 PM 0 0 62 0 0 0 74 0 0 0 1 0 20 0 84 1 0 0 0 0 82 2 0 0 0 0 0 137 607 5:45 PM 0 2 49 0 1 0 0 0 0 0 1 0 3 128 560 6:15 PM 0 5 44 0 1 0 0 0 0 0 137 604 6:00 PM 1 2 47 0 0 0 73 0 0 0 2 0 0 108 5100 0 0 0 0 30 0 53 3 0 0 10 0 17 1,126 0 Interval Start Heavy Vehicle Totals Bicycles Pedestrians (Crossing Leg) EB WB NB SB Total 0 11 237 16 0 0 0 0 0 11 616 0Peak Hour 0 0 0 0 7 00 0 Count Total 1 0 0 4:45 PM 0 1 0 0 1 0 0 0 0 0 0 0 0 West North South 4:30 PM 0 2 0 1 3 0 EB WB NB SB Total East 5:15 PM 0 1 0 1 2 0 0 0 0 2 0 0 5:00 PM 0 2 0 1 3 0 0 0 0 0 0 0 0 3 0 0 5:45 PM 0 1 0 1 2 0 0 0 0 0 0 0 0 0 3 0 5:30 PM 0 0 0 0 0 0 0 0 0 0 0 0 6:15 PM 0 2 0 1 3 0 0 0 0 1 0 0 6:00 PM 2 1 0 0 3 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 9 0 Peak Hr 0 6 0 3 9 0 0 0 0 0 0 0 0Count Total 2 10 0 5 17 0 00 0 0 0 0 8 0 341 9 0 20 439 0 0 0 623 0 08 0 N DOUBLE TREE ENTRANCE N FRONTAGE RD W N FRONTAGE RD W N FRONTAGE RD W 616TEV: 0.90PHF: 9 341 350 244 0 237 11248 352 0 Mark Skaggs: (425) 250-0777 mark.skaggs@idaxdata.com 191 www.idaxdata.com TMC3 to to Two-Hour Count Summaries Note: Two-hour count summary volumes include heavy vehicles but exclude bicycles in overall count. Total 0 0 0 0 0 0 0 0 0 000 0 0 0 0 0 0 0 Peak Hr 2 2 0 0 4 0 0 0 0 0 0 0 0Count Total 4 3 0 0 7 0 0 0 00 0 0 0 0 08:45 AM 0 0 0 0 0 0 0 0 0 0 0 0 8:30 AM 0 1 0 0 1 0 0 0 0 0 0 0 0 0 0 0 8:15 AM 2 0 0 0 2 0 0 0 0 0 0 0 0 0 0 0 8:00 AM 0 1 0 0 1 0 0 0 0 0 0 0 0 0 0 0 7:30 AM 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 1 0 0 0 1 0 EB WB NB SB Total East 7:45 AM 1 0 0 0 1 0 0 0 Interval Start Heavy Vehicle Totals Bicycles Pedestrians (Crossing Leg) EB WB NB SB Total 0 0 7:15 AM 0 1 0 0 0 0 0 0 West North South 7:00 AM 1 0 0 0 0 25 0 0 2 0 1 0 0 96 00 0 1 0 0 00 0 3 67 0 0 Count Total 0 0 40 1 0 3 110 0 0 0 157 0 22 960 1 0 0 0 00 2 13 0 0 0 0 0 0 24 91 8:45 AM 0 0 6 0 0 0 0 0 0 0 30 84 8:30 AM 0 0 5 0 0 0 19 0 0 0 0 0 00 0 21 0 0 0 0 0 0 20 63 8:15 AM 0 0 9 0 0 0 0 0 0 0 17 61 8:00 AM 0 0 5 0 0 1 14 0 0 0 0 0 00 0 12 0 0 0 0 0 0 17 0 7:45 AM 0 0 5 0 0 0 1 0 0 0 9 0 7:30 AM 0 0 3 0 0 0 13 0 0 0 0 0 00 0 6 0 0 0 0 0 0 18 0 7:15 AM 0 0 3 0 0 0 1 0 0 0 TH RT 7:00 AM 0 0 4 1 0 0 12 UT LT TH RT UT LT Rolling One HourEastbound Westbound Northbound Southbound UT LT TH RT Interval Start CHAMONIX RD CHAMONIX RD FIRST BANK REAR ENTRANCE 0 15-min TotalUTLT TH RT SB - - TOTAL 4.2% 0.80 WB 2.9% 0.83 NB 0.0% 0.25 Peak Hour: 8:00 AM 9:00 AM HV %: PHF EB 8.0% 0.69 Date: Thu, Oct 31, 2019 Peak Hour Count Period: 7:00 AM 9:00 AM Peak Hour 0 0 0 0 N FIRST BANK REAR ENTRANCE CHAMONIX RD CHAMONIX RD CHAMONIX RD 96TEV: 0.80PHF: 67 3 70 260 0 2525 67 0 Mark Skaggs: (425) 250-0777 mark.skaggs@idaxdata.com 192 www.idaxdata.com TMC3 to to Two-Hour Count Summaries Note: Two-hour count summary volumes include heavy vehicles but exclude bicycles in overall count. Total 0 0 0 2 0 2 0 0 4 430 0 0 0 0 1 1 3 Peak Hr 1 1 0 0 2 0 0 0 0 0 0 0 0Count Total 4 2 0 0 6 0 0 0 00 0 0 0 0 05:45 PM 1 0 0 0 1 0 0 0 0 0 0 2 5:30 PM 0 1 0 0 1 0 0 0 0 0 0 0 0 0 0 0 5:15 PM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 1 5:00 PM 1 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 4:30 PM 1 0 0 0 1 0 0 0 0 0 0 0 0 00 0 2 0 0 0 0 0 EB WB NB SB Total East 4:45 PM 0 0 0 0 0 0 0 0 Interval Start Heavy Vehicle Totals Bicycles Pedestrians (Crossing Leg) EB WB NB SB Total 0 0 4:15 PM 1 1 0 0 0 0 0 0 West North South 4:00 PM 0 0 0 0 0 112 0 0 7 0 4 0 0 182 03 0 1 0 0 00 0 0 66 0 0 Count Total 0 0 207 0 0 0 123 0 0 0 341 0 40 1810 0 0 0 0 00 0 12 0 0 2 0 0 0 52 182 5:45 PM 0 0 26 0 0 0 0 0 0 0 49 168 5:30 PM 0 0 36 0 0 0 16 0 1 0 0 0 00 0 13 0 0 1 0 0 0 40 157 5:15 PM 0 0 34 0 0 0 1 0 0 0 41 160 5:00 PM 0 0 21 0 0 0 18 0 0 0 0 0 00 0 19 0 0 1 0 0 0 38 0 4:45 PM 0 0 21 0 0 0 1 0 2 0 38 0 4:30 PM 0 0 22 0 0 0 13 0 0 0 0 0 00 0 14 0 0 0 0 0 0 43 0 4:15 PM 0 0 24 0 0 0 1 0 1 0 TH RT 4:00 PM 0 0 23 0 0 0 18 UT LT TH RT UT LT Rolling One HourEastbound Westbound Northbound Southbound UT LT TH RT Interval Start CHAMONIX RD CHAMONIX RD FIRST BANK REAR ENTRANCE 0 15-min TotalUTLT TH RT SB - - TOTAL 1.1% 0.88 WB 1.5% 0.87 NB 0.0% 0.50 Peak Hour: 4:45 PM 5:45 PM HV %: PHF EB 0.9% 0.78 Date: Thu, Oct 31, 2019 Peak Hour Count Period: 4:00 PM 6:00 PM Peak Hour 0 0 1 3 N FIRST BANK REAR ENTRANCE CHAMONIX RD CHAMONIX RD CHAMONIX RD 182TEV: 0.88PHF: 66 0 66 1130 0 112112 69 0 Mark Skaggs: (425) 250-0777 mark.skaggs@idaxdata.com 193 www.idaxdata.com TMC3 to to Two-Hour Count Summaries Note: Two-hour count summary volumes include heavy vehicles but exclude bicycles in overall count. Total 0 0 1 0 0 0 0 0 1 110 0 0 0 0 0 0 1 Peak Hr 2 0 0 0 2 0 0 0 0 0 0 0 0Count Total 3 0 0 0 3 0 0 0 00 0 0 0 0 06:15 PM 1 0 0 0 1 0 0 0 0 0 0 0 6:00 PM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 5:45 PM 1 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 5:30 PM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 5:00 PM 1 0 0 0 1 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 EB WB NB SB Total East 5:15 PM 0 0 0 0 0 0 0 0 Interval Start Heavy Vehicle Totals Bicycles Pedestrians (Crossing Leg) EB WB NB SB Total 0 0 4:45 PM 0 0 0 0 0 0 0 0 West North South 4:30 PM 0 0 0 0 0 61 0 0 1 0 3 0 0 114 00 0 1 0 0 00 0 0 52 0 0 Count Total 0 0 123 0 0 0 86 0 0 0 213 0 31 1040 0 0 0 0 00 0 10 0 0 0 0 0 0 20 112 6:15 PM 0 0 21 0 0 0 0 0 1 0 29 114 6:00 PM 0 0 7 0 0 0 12 0 0 0 0 0 00 0 12 0 0 0 0 0 0 24 112 5:45 PM 0 0 17 0 0 0 0 0 1 0 39 109 5:30 PM 0 0 15 0 0 0 8 0 0 0 0 0 00 0 22 0 0 0 0 0 0 22 0 5:15 PM 0 0 17 0 0 0 0 0 0 0 27 0 5:00 PM 0 0 12 0 0 0 10 0 0 0 0 0 00 0 7 0 0 1 0 0 0 21 0 4:45 PM 0 0 19 0 0 0 0 0 1 0 TH RT 4:30 PM 0 0 15 0 0 0 5 UT LT TH RT UT LT Rolling One HourEastbound Westbound Northbound Southbound UT LT TH RT Interval Start CHAMONIX RD CHAMONIX RD FIRST BANK REAR ENTRANCE 0 15-min TotalUTLT TH RT SB - - TOTAL 1.8% 0.73 WB 0.0% 0.59 NB 0.0% 0.25 Peak Hour: 5:00 PM 6:00 PM HV %: PHF EB 3.3% 0.90 Date: Sat, Nov 02, 2019 Peak Hour Count Period: 4:30 PM 6:30 PM Peak Hour 0 0 0 1 N FIRST BANK REAR ENTRANCE CHAMONIX RD CHAMONIX RD CHAMONIX RD 114TEV: 0.73PHF: 52 0 52 620 0 6161 52 0 Mark Skaggs: (425) 250-0777 mark.skaggs@idaxdata.com 194 195 196 197 Vail Doubletree Expansion Synchro 10 Report Vail, CO McDowell Engineering Intersection Int Delay, s/veh 1.3 Movement EBL EBT WBT WBR SBL SBR Lane Configurations Traffic Vol, veh/h 36 288 264 9 14 39 Future Vol, veh/h 36 288 264 9 14 39 Conflicting Peds, #/hr 0 0 0 0 0 0 Sign Control Free Free Free Free Stop Stop RT Channelized - None - None - None Storage Length 75 - - - - - Veh in Median Storage, # - 0 0 - 0 - Grade, % - 0 0 - 0 - Peak Hour Factor 92 92 92 92 92 92 Heavy Vehicles, % 2 2 2 2 2 2 Mvmt Flow 39 313 287 10 15 42 Major/Minor Major1 Major2 Minor2 Conflicting Flow All 297 0 - 0 683 149 Stage 1 - - - - 292 - Stage 2 - - - - 391 - Critical Hdwy 4.13 - - - 6.63 6.93 Critical Hdwy Stg 1 - - - - 5.83 - Critical Hdwy Stg 2 - - - - 5.43 - Follow-up Hdwy 2.219 - - - 3.519 3.319 Pot Cap-1 Maneuver 1263 - - - 399 871 Stage 1 - - - - 733 - Stage 2 - - - - 683 - Platoon blocked, % - - - Mov Cap-1 Maneuver 1263 - - - 387 871 Mov Cap-2 Maneuver - - - - 387 - Stage 1 - - - - 710 - Stage 2 - - - - 683 - Approach EB WB SB HCM Control Delay, s 0.9 0 11 HCM LOS B Minor Lane/Major Mvmt EBL EBT WBT WBRSBLn1 Capacity (veh/h) 1263 - - - 655 HCM Lane V/C Ratio 0.031 - - - 0.088 HCM Control Delay (s) 7.9 - - - 11 HCM Lane LOS A - - - B HCM 95th %tile Q(veh) 0.1 - - - 0.3 198 Vail Doubletree Expansion Synchro 10 Report Vail, CO McDowell Engineering Intersection Int Delay, s/veh 0.7 Movement EBL EBT WBT WBR SBL SBR Lane Configurations Traffic Vol, veh/h 16 633 764 24 10 36 Future Vol, veh/h 16 633 764 24 10 36 Conflicting Peds, #/hr 0 0 0 0 0 0 Sign Control Free Free Free Free Stop Stop RT Channelized - None - None - None Storage Length 75 - - - - - Veh in Median Storage, # - 0 0 - 0 - Grade, % - 0 0 - 0 - Peak Hour Factor 92 92 92 92 92 92 Heavy Vehicles, % 2 2 2 2 2 2 Mvmt Flow 17 688 830 26 11 39 Major/Minor Major1 Major2 Minor2 Conflicting Flow All 856 0 - 0 1565 428 Stage 1 - - - - 843 - Stage 2 - - - - 722 - Critical Hdwy 4.13 - - - 6.63 6.93 Critical Hdwy Stg 1 - - - - 5.83 - Critical Hdwy Stg 2 - - - - 5.43 - Follow-up Hdwy 2.219 - - - 3.519 3.319 Pot Cap-1 Maneuver 782 - - - 112 576 Stage 1 - - - - 383 - Stage 2 - - - - 480 - Platoon blocked, % - - - Mov Cap-1 Maneuver 782 - - - 110 576 Mov Cap-2 Maneuver - - - - 110 - Stage 1 - - - - 375 - Stage 2 - - - - 480 - Approach EB WB SB HCM Control Delay, s 0.2 0 19.4 HCM LOS C Minor Lane/Major Mvmt EBL EBT WBT WBRSBLn1 Capacity (veh/h) 782 - - - 300 HCM Lane V/C Ratio 0.022 - - - 0.167 HCM Control Delay (s) 9.7 - - - 19.4 HCM Lane LOS A - - - C HCM 95th %tile Q(veh) 0.1 - - - 0.6 199 Vail Doubletree Expansion Synchro 10 Report Vail, CO McDowell Engineering Intersection Int Delay, s/veh 0.4 Movement EBL EBT WBT WBR SBL SBR Lane Configurations Traffic Vol, veh/h 19 633 764 8 3 21 Future Vol, veh/h 19 633 764 8 3 21 Conflicting Peds, #/hr 0 0 0 0 0 0 Sign Control Free Free Free Free Stop Stop RT Channelized - None - None - None Storage Length 75 - - - - - Veh in Median Storage, # - 0 0 - 0 - Grade, % - 0 0 - 0 - Peak Hour Factor 92 92 92 92 92 92 Heavy Vehicles, % 2 2 2 2 2 2 Mvmt Flow 21 688 830 9 3 23 Major/Minor Major1 Major2 Minor2 Conflicting Flow All 839 0 - 0 1565 420 Stage 1 - - - - 835 - Stage 2 - - - - 730 - Critical Hdwy 4.13 - - - 6.63 6.93 Critical Hdwy Stg 1 - - - - 5.83 - Critical Hdwy Stg 2 - - - - 5.43 - Follow-up Hdwy 2.219 - - - 3.519 3.319 Pot Cap-1 Maneuver 794 - - - 112 583 Stage 1 - - - - 387 - Stage 2 - - - - 476 - Platoon blocked, % - - - Mov Cap-1 Maneuver 794 - - - 109 583 Mov Cap-2 Maneuver - - - - 109 - Stage 1 - - - - 377 - Stage 2 - - - - 476 - Approach EB WB SB HCM Control Delay, s 0.3 0 15.2 HCM LOS C Minor Lane/Major Mvmt EBL EBT WBT WBRSBLn1 Capacity (veh/h) 794 - - - 378 HCM Lane V/C Ratio 0.026 - - - 0.069 HCM Control Delay (s) 9.7 - - - 15.2 HCM Lane LOS A - - - C HCM 95th %tile Q(veh) 0.1 - - - 0.2 200 Vail Doubletree Expansion Synchro 10 Report Vail, CO McDowell Engineering Intersection Int Delay, s/veh 3.2 Movement EBL EBT WBT WBR SBL SBR Lane Configurations Traffic Vol, veh/h 96 327 277 32 40 94 Future Vol, veh/h 96 327 277 32 40 94 Conflicting Peds, #/hr 0 0 0 0 0 0 Sign Control Free Free Free Free Stop Stop RT Channelized - None - None - None Storage Length 75 - - - - - Veh in Median Storage, # - 0 0 - 0 - Grade, % - 0 0 - 0 - Peak Hour Factor 92 92 92 92 92 92 Heavy Vehicles, % 2 2 2 2 2 2 Mvmt Flow 104 355 301 35 43 102 Major/Minor Major1 Major2 Minor2 Conflicting Flow All 336 0 - 0 882 168 Stage 1 - - - - 319 - Stage 2 - - - - 563 - Critical Hdwy 4.13 - - - 6.63 6.93 Critical Hdwy Stg 1 - - - - 5.83 - Critical Hdwy Stg 2 - - - - 5.43 - Follow-up Hdwy 2.219 - - - 3.519 3.319 Pot Cap-1 Maneuver 1222 - - - 301 847 Stage 1 - - - - 710 - Stage 2 - - - - 569 - Platoon blocked, % - - - Mov Cap-1 Maneuver 1222 - - - 275 847 Mov Cap-2 Maneuver - - - - 275 - Stage 1 - - - - 650 - Stage 2 - - - - 569 - Approach EB WB SB HCM Control Delay, s 1.9 0 14.5 HCM LOS B Minor Lane/Major Mvmt EBL EBT WBT WBRSBLn1 Capacity (veh/h) 1222 - - - 523 HCM Lane V/C Ratio 0.085 - - - 0.278 HCM Control Delay (s) 8.2 - - - 14.5 HCM Lane LOS A - - - B HCM 95th %tile Q(veh) 0.3 - - - 1.1 201 Vail Doubletree Expansion Synchro 10 Report Vail, CO McDowell Engineering Intersection Int Delay, s/veh 1.8 Movement EBL EBT WBT WBR SBL SBR Lane Configurations Traffic Vol, veh/h 39 675 786 32 24 56 Future Vol, veh/h 39 675 786 32 24 56 Conflicting Peds, #/hr 0 0 0 0 0 0 Sign Control Free Free Free Free Stop Stop RT Channelized - None - None - None Storage Length 75 - - - - - Veh in Median Storage, # - 0 0 - 0 - Grade, % - 0 0 - 0 - Peak Hour Factor 92 92 92 92 92 92 Heavy Vehicles, % 2 2 2 2 2 2 Mvmt Flow 42 734 854 35 26 61 Major/Minor Major1 Major2 Minor2 Conflicting Flow All 889 0 - 0 1690 445 Stage 1 - - - - 872 - Stage 2 - - - - 818 - Critical Hdwy 4.13 - - - 6.63 6.93 Critical Hdwy Stg 1 - - - - 5.83 - Critical Hdwy Stg 2 - - - - 5.43 - Follow-up Hdwy 2.219 - - - 3.519 3.319 Pot Cap-1 Maneuver 760 - - - 93 561 Stage 1 - - - - 370 - Stage 2 - - - - 433 - Platoon blocked, % - - - Mov Cap-1 Maneuver 760 - - - 88 561 Mov Cap-2 Maneuver - - - - 88 - Stage 1 - - - - 350 - Stage 2 - - - - 433 - Approach EB WB SB HCM Control Delay, s 0.5 0 32.7 HCM LOS D Minor Lane/Major Mvmt EBL EBT WBT WBRSBLn1 Capacity (veh/h) 760 - - - 215 HCM Lane V/C Ratio 0.056 - - - 0.404 HCM Control Delay (s) 10 - - - 32.7 HCM Lane LOS B - - - D HCM 95th %tile Q(veh) 0.2 - - - 1.8 202 Vail Doubletree Expansion Synchro 10 Report Vail, CO McDowell Engineering Intersection Int Delay, s/veh 1.5 Movement EBL EBT WBT WBR SBL SBR Lane Configurations Traffic Vol, veh/h 38 683 793 26 16 65 Future Vol, veh/h 38 683 793 26 16 65 Conflicting Peds, #/hr 0 0 0 0 0 0 Sign Control Free Free Free Free Stop Stop RT Channelized - None - None - None Storage Length 75 - - - - - Veh in Median Storage, # - 0 0 - 0 - Grade, % - 0 0 - 0 - Peak Hour Factor 92 92 92 92 92 92 Heavy Vehicles, % 2 2 2 2 2 2 Mvmt Flow 41 742 862 28 17 71 Major/Minor Major1 Major2 Minor2 Conflicting Flow All 890 0 - 0 1700 445 Stage 1 - - - - 876 - Stage 2 - - - - 824 - Critical Hdwy 4.13 - - - 6.63 6.93 Critical Hdwy Stg 1 - - - - 5.83 - Critical Hdwy Stg 2 - - - - 5.43 - Follow-up Hdwy 2.219 - - - 3.519 3.319 Pot Cap-1 Maneuver 759 - - - 92 561 Stage 1 - - - - 369 - Stage 2 - - - - 430 - Platoon blocked, % - - - Mov Cap-1 Maneuver 759 - - - 87 561 Mov Cap-2 Maneuver - - - - 87 - Stage 1 - - - - 349 - Stage 2 - - - - 430 - Approach EB WB SB HCM Control Delay, s 0.5 0 24.7 HCM LOS C Minor Lane/Major Mvmt EBL EBT WBT WBRSBLn1 Capacity (veh/h) 759 - - - 270 HCM Lane V/C Ratio 0.054 - - - 0.326 HCM Control Delay (s) 10 - - - 24.7 HCM Lane LOS B - - - C HCM 95th %tile Q(veh) 0.2 - - - 1.4 203 Vail Doubletree Expansion Synchro 10 Report Vail, CO McDowell Engineering Intersection Int Delay, s/veh 1.2 Movement EBL EBT WBT WBR SBL SBR Lane Configurations Traffic Vol, veh/h 0 498 381 35 0 114 Future Vol, veh/h 0 498 381 35 0 114 Conflicting Peds, #/hr 0 0 0 0 0 0 Sign Control Free Free Free Free Stop Stop RT Channelized - None - None - None Storage Length - - - - - - Veh in Median Storage, # - 0 0 - 0 - Grade, % - 0 0 - 0 - Peak Hour Factor 92 92 92 92 92 92 Heavy Vehicles, % 2 2 2 2 2 2 Mvmt Flow 0 541 414 38 0 124 Major/Minor Major1 Major2 Minor2 Conflicting Flow All - 0 - 0 - 226 Stage 1 - - - - - - Stage 2 - - - - - - Critical Hdwy - - - - - 6.94 Critical Hdwy Stg 1 - - - - - - Critical Hdwy Stg 2 - - - - - - Follow-up Hdwy - - - - - 3.32 Pot Cap-1 Maneuver 0 - - - 0 777 Stage 1 0 - - - 0 - Stage 2 0 - - - 0 - Platoon blocked, % - - - Mov Cap-1 Maneuver - - - - - 777 Mov Cap-2 Maneuver - - - - - - Stage 1 - - - - - - Stage 2 - - - - - - Approach EB WB SB HCM Control Delay, s 0 0 10.5 HCM LOS B Minor Lane/Major Mvmt EBT WBT WBRSBLn1 Capacity (veh/h) - - - 777 HCM Lane V/C Ratio - - - 0.159 HCM Control Delay (s) - - - 10.5 HCM Lane LOS - - - B HCM 95th %tile Q(veh) - - - 0.6 204 Vail Doubletree Expansion Synchro 10 Report Vail, CO McDowell Engineering Intersection Int Delay, s/veh 0.5 Movement EBL EBT WBT WBR SBL SBR Lane Configurations Traffic Vol, veh/h 0 927 1073 34 0 75 Future Vol, veh/h 0 927 1073 34 0 75 Conflicting Peds, #/hr 0 0 0 0 0 0 Sign Control Free Free Free Free Stop Stop RT Channelized - None - None - None Storage Length - - - - - - Veh in Median Storage, # - 0 0 - 0 - Grade, % - 0 0 - 0 - Peak Hour Factor 92 92 92 92 92 92 Heavy Vehicles, % 2 2 2 2 2 2 Mvmt Flow 0 1008 1166 37 0 82 Major/Minor Major1 Major2 Minor2 Conflicting Flow All - 0 - 0 - 602 Stage 1 - - - - - - Stage 2 - - - - - - Critical Hdwy - - - - - 6.94 Critical Hdwy Stg 1 - - - - - - Critical Hdwy Stg 2 - - - - - - Follow-up Hdwy - - - - - 3.32 Pot Cap-1 Maneuver 0 - - - 0 443 Stage 1 0 - - - 0 - Stage 2 0 - - - 0 - Platoon blocked, % - - - Mov Cap-1 Maneuver - - - - - 443 Mov Cap-2 Maneuver - - - - - - Stage 1 - - - - - - Stage 2 - - - - - - Approach EB WB SB HCM Control Delay, s 0 0 15 HCM LOS C Minor Lane/Major Mvmt EBT WBT WBRSBLn1 Capacity (veh/h) - - - 443 HCM Lane V/C Ratio - - - 0.184 HCM Control Delay (s) - - - 15 HCM Lane LOS - - - C HCM 95th %tile Q(veh) - - - 0.7 205 Vail Doubletree Expansion Synchro 10 Report Vail, CO McDowell Engineering Intersection Int Delay, s/veh 0.5 Movement EBL EBT WBT WBR SBL SBR Lane Configurations Traffic Vol, veh/h 0 955 1077 28 0 76 Future Vol, veh/h 0 955 1077 28 0 76 Conflicting Peds, #/hr 0 0 0 0 0 0 Sign Control Free Free Free Free Stop Stop RT Channelized - None - None - None Storage Length - - - - - - Veh in Median Storage, # - 0 0 - 0 - Grade, % - 0 0 - 0 - Peak Hour Factor 92 92 92 92 92 92 Heavy Vehicles, % 2 2 2 2 2 2 Mvmt Flow 0 1038 1171 30 0 83 Major/Minor Major1 Major2 Minor2 Conflicting Flow All - 0 - 0 - 601 Stage 1 - - - - - - Stage 2 - - - - - - Critical Hdwy - - - - - 6.94 Critical Hdwy Stg 1 - - - - - - Critical Hdwy Stg 2 - - - - - - Follow-up Hdwy - - - - - 3.32 Pot Cap-1 Maneuver 0 - - - 0 443 Stage 1 0 - - - 0 - Stage 2 0 - - - 0 - Platoon blocked, % - - - Mov Cap-1 Maneuver - - - - - 443 Mov Cap-2 Maneuver - - - - - - Stage 1 - - - - - - Stage 2 - - - - - - Approach EB WB SB HCM Control Delay, s 0 0 15 HCM LOS C Minor Lane/Major Mvmt EBT WBT WBRSBLn1 Capacity (veh/h) - - - 443 HCM Lane V/C Ratio - - - 0.186 HCM Control Delay (s) - - - 15 HCM Lane LOS - - - C HCM 95th %tile Q(veh) - - - 0.7 206 Vail Doubletree Expansion Synchro 10 Report Vail, CO McDowell Engineering Intersection Int Delay, s/veh 0.3 Movement EBL EBT WBT WBR SBL SBR Lane Configurations Traffic Vol, veh/h 5 287 268 19 8 6 Future Vol, veh/h 5 287 268 19 8 6 Conflicting Peds, #/hr 0 0 0 0 0 0 Sign Control Free Free Free Free Stop Stop RT Channelized - None - None - None Storage Length - - - - - - Veh in Median Storage, # - 0 0 - 0 - Grade, % - 0 0 - 0 - Peak Hour Factor 92 92 92 92 92 92 Heavy Vehicles, % 2 2 2 2 2 2 Mvmt Flow 5 312 291 21 9 7 Major/Minor Major1 Major2 Minor2 Conflicting Flow All 312 0 - 0 468 156 Stage 1 - - - - 302 - Stage 2 - - - - 166 - Critical Hdwy 4.14 - - - 6.84 6.94 Critical Hdwy Stg 1 - - - - 5.84 - Critical Hdwy Stg 2 - - - - 5.84 - Follow-up Hdwy 2.22 - - - 3.52 3.32 Pot Cap-1 Maneuver 1245 - - - 524 862 Stage 1 - - - - 724 - Stage 2 - - - - 846 - Platoon blocked, % - - - Mov Cap-1 Maneuver 1245 - - - 521 862 Mov Cap-2 Maneuver - - - - 521 - Stage 1 - - - - 720 - Stage 2 - - - - 846 - Approach EB WB SB HCM Control Delay, s 0.1 0 10.9 HCM LOS B Minor Lane/Major Mvmt EBL EBT WBT WBRSBLn1 Capacity (veh/h) 1245 - - - 627 HCM Lane V/C Ratio 0.004 - - - 0.024 HCM Control Delay (s) 7.9 0 - - 10.9 HCM Lane LOS A A - - B HCM 95th %tile Q(veh) 0 - - - 0.1 207 Vail Doubletree Expansion Synchro 10 Report Vail, CO McDowell Engineering Intersection Int Delay, s/veh 0.2 Movement EBL EBT WBT WBR SBL SBR Lane Configurations Traffic Vol, veh/h 6 607 763 12 2 7 Future Vol, veh/h 6 607 763 12 2 7 Conflicting Peds, #/hr 0 0 0 0 0 0 Sign Control Free Free Free Free Stop Stop RT Channelized - None - None - None Storage Length - - - - - - Veh in Median Storage, # - 0 0 - 0 - Grade, % - 0 0 - 0 - Peak Hour Factor 92 92 92 92 92 92 Heavy Vehicles, % 2 2 2 2 2 2 Mvmt Flow 7 660 829 13 2 8 Major/Minor Major1 Major2 Minor2 Conflicting Flow All 842 0 - 0 1180 421 Stage 1 - - - - 836 - Stage 2 - - - - 344 - Critical Hdwy 4.14 - - - 6.84 6.94 Critical Hdwy Stg 1 - - - - 5.84 - Critical Hdwy Stg 2 - - - - 5.84 - Follow-up Hdwy 2.22 - - - 3.52 3.32 Pot Cap-1 Maneuver 789 - - - 183 581 Stage 1 - - - - 386 - Stage 2 - - - - 689 - Platoon blocked, % - - - Mov Cap-1 Maneuver 789 - - - 180 581 Mov Cap-2 Maneuver - - - - 180 - Stage 1 - - - - 381 - Stage 2 - - - - 689 - Approach EB WB SB HCM Control Delay, s 0.2 0 14.5 HCM LOS B Minor Lane/Major Mvmt EBL EBT WBT WBRSBLn1 Capacity (veh/h) 789 - - - 389 HCM Lane V/C Ratio 0.008 - - - 0.025 HCM Control Delay (s) 9.6 0.1 - - 14.5 HCM Lane LOS A A - - B HCM 95th %tile Q(veh) 0 - - - 0.1 208 Vail Doubletree Expansion Synchro 10 Report Vail, CO McDowell Engineering Intersection Int Delay, s/veh 0.4 Movement EBL EBT WBT WBR SBL SBR Lane Configurations Traffic Vol, veh/h 11 607 763 9 7 11 Future Vol, veh/h 11 607 763 9 7 11 Conflicting Peds, #/hr 0 0 0 0 0 0 Sign Control Free Free Free Free Stop Stop RT Channelized - None - None - None Storage Length - - - - - - Veh in Median Storage, # - 0 0 - 0 - Grade, % - 0 0 - 0 - Peak Hour Factor 92 92 92 92 92 92 Heavy Vehicles, % 2 2 2 2 2 2 Mvmt Flow 12 660 829 10 8 12 Major/Minor Major1 Major2 Minor2 Conflicting Flow All 839 0 - 0 1188 420 Stage 1 - - - - 834 - Stage 2 - - - - 354 - Critical Hdwy 4.14 - - - 6.84 6.94 Critical Hdwy Stg 1 - - - - 5.84 - Critical Hdwy Stg 2 - - - - 5.84 - Follow-up Hdwy 2.22 - - - 3.52 3.32 Pot Cap-1 Maneuver 791 - - - 181 582 Stage 1 - - - - 387 - Stage 2 - - - - 681 - Platoon blocked, % - - - Mov Cap-1 Maneuver 791 - - - 177 582 Mov Cap-2 Maneuver - - - - 177 - Stage 1 - - - - 378 - Stage 2 - - - - 681 - Approach EB WB SB HCM Control Delay, s 0.3 0 17.5 HCM LOS C Minor Lane/Major Mvmt EBL EBT WBT WBRSBLn1 Capacity (veh/h) 791 - - - 308 HCM Lane V/C Ratio 0.015 - - - 0.064 HCM Control Delay (s) 9.6 0.1 - - 17.5 HCM Lane LOS A A - - C HCM 95th %tile Q(veh) 0 - - - 0.2 209 Vail Doubletree Expansion Synchro 10 Report Vail, CO McDowell Engineering Intersection Int Delay, s/veh 0.9 Movement EBL EBT WBT WBR SBL SBR Lane Configurations Traffic Vol, veh/h 39 327 300 26 13 13 Future Vol, veh/h 39 327 300 26 13 13 Conflicting Peds, #/hr 0 0 0 0 0 0 Sign Control Free Free Free Free Stop Stop RT Channelized - None - None - None Storage Length 0 - - - - - Veh in Median Storage, # - 0 0 - 0 - Grade, % - 0 0 - 0 - Peak Hour Factor 92 92 92 92 92 92 Heavy Vehicles, % 2 2 2 2 2 2 Mvmt Flow 42 355 326 28 14 14 Major/Minor Major1 Major2 Minor2 Conflicting Flow All 354 0 - 0 779 177 Stage 1 - - - - 340 - Stage 2 - - - - 439 - Critical Hdwy 4.13 - - - 6.63 6.93 Critical Hdwy Stg 1 - - - - 5.83 - Critical Hdwy Stg 2 - - - - 5.43 - Follow-up Hdwy 2.219 - - - 3.519 3.319 Pot Cap-1 Maneuver 1203 - - - 348 836 Stage 1 - - - - 693 - Stage 2 - - - - 649 - Platoon blocked, % - - - Mov Cap-1 Maneuver 1203 - - - 336 836 Mov Cap-2 Maneuver - - - - 336 - Stage 1 - - - - 669 - Stage 2 - - - - 649 - Approach EB WB SB HCM Control Delay, s 0.9 0 13 HCM LOS B Minor Lane/Major Mvmt EBL EBT WBT WBRSBLn1 Capacity (veh/h) 1203 - - - 479 HCM Lane V/C Ratio 0.035 - - - 0.059 HCM Control Delay (s) 8.1 - - - 13 HCM Lane LOS A - - - B HCM 95th %tile Q(veh) 0.1 - - - 0.2 210 Vail Doubletree Expansion Synchro 10 Report Vail, CO McDowell Engineering Intersection Int Delay, s/veh 1.3 Movement EBL EBT WBT WBR SBL SBR Lane Configurations Traffic Vol, veh/h 42 631 795 34 22 22 Future Vol, veh/h 42 631 795 34 22 22 Conflicting Peds, #/hr 0 0 0 0 0 0 Sign Control Free Free Free Free Stop Stop RT Channelized - None - None - None Storage Length 0 - - - - - Veh in Median Storage, # - 0 0 - 0 - Grade, % - 0 0 - 0 - Peak Hour Factor 92 92 92 92 92 92 Heavy Vehicles, % 2 2 2 2 2 2 Mvmt Flow 46 686 864 37 24 24 Major/Minor Major1 Major2 Minor2 Conflicting Flow All 901 0 - 0 1661 451 Stage 1 - - - - 883 - Stage 2 - - - - 778 - Critical Hdwy 4.13 - - - 6.63 6.93 Critical Hdwy Stg 1 - - - - 5.83 - Critical Hdwy Stg 2 - - - - 5.43 - Follow-up Hdwy 2.219 - - - 3.519 3.319 Pot Cap-1 Maneuver 752 - - - 97 556 Stage 1 - - - - 365 - Stage 2 - - - - 452 - Platoon blocked, % - - - Mov Cap-1 Maneuver 752 - - - 91 556 Mov Cap-2 Maneuver - - - - 91 - Stage 1 - - - - 343 - Stage 2 - - - - 452 - Approach EB WB SB HCM Control Delay, s 0.6 0 38 HCM LOS E Minor Lane/Major Mvmt EBL EBT WBT WBRSBLn1 Capacity (veh/h) 752 - - - 156 HCM Lane V/C Ratio 0.061 - - - 0.307 HCM Control Delay (s) 10.1 - - - 38 HCM Lane LOS B - - - E HCM 95th %tile Q(veh) 0.2 - - - 1.2 211 Vail Doubletree Expansion Synchro 10 Report Vail, CO McDowell Engineering Intersection Int Delay, s/veh 1.4 Movement EBL EBT WBT WBR SBL SBR Lane Configurations Traffic Vol, veh/h 50 623 789 41 19 29 Future Vol, veh/h 50 623 789 41 19 29 Conflicting Peds, #/hr 0 0 0 0 0 0 Sign Control Free Free Free Free Stop Stop RT Channelized - None - None - None Storage Length 0 - - - - - Veh in Median Storage, # - 0 0 - 0 - Grade, % - 0 0 - 0 - Peak Hour Factor 92 92 92 92 92 92 Heavy Vehicles, % 2 2 2 2 2 2 Mvmt Flow 54 677 858 45 21 32 Major/Minor Major1 Major2 Minor2 Conflicting Flow All 903 0 - 0 1666 452 Stage 1 - - - - 881 - Stage 2 - - - - 785 - Critical Hdwy 4.13 - - - 6.63 6.93 Critical Hdwy Stg 1 - - - - 5.83 - Critical Hdwy Stg 2 - - - - 5.43 - Follow-up Hdwy 2.219 - - - 3.519 3.319 Pot Cap-1 Maneuver 751 - - - 96 556 Stage 1 - - - - 366 - Stage 2 - - - - 448 - Platoon blocked, % - - - Mov Cap-1 Maneuver 751 - - - 89 556 Mov Cap-2 Maneuver - - - - 89 - Stage 1 - - - - 340 - Stage 2 - - - - 448 - Approach EB WB SB HCM Control Delay, s 0.8 0 32.8 HCM LOS D Minor Lane/Major Mvmt EBL EBT WBT WBRSBLn1 Capacity (veh/h) 751 - - - 181 HCM Lane V/C Ratio 0.072 - - - 0.288 HCM Control Delay (s) 10.2 - - - 32.8 HCM Lane LOS B - - - D HCM 95th %tile Q(veh) 0.2 - - - 1.1 212 Vail Doubletree Expansion Synchro 10 Report Vail, CO McDowell Engineering Intersection Int Delay, s/veh 1.3 Movement EBL EBT WBT WBR SBL SBR Lane Configurations Traffic Vol, veh/h 111 385 395 48 0 26 Future Vol, veh/h 111 385 395 48 0 26 Conflicting Peds, #/hr 0 0 0 0 0 0 Sign Control Free Free Free Free Stop Stop RT Channelized - None - None - None Storage Length 0 - - - - - Veh in Median Storage, # - 0 0 - 0 - Grade, % - 0 0 - 0 - Peak Hour Factor 92 92 92 92 92 92 Heavy Vehicles, % 2 2 2 2 2 2 Mvmt Flow 121 418 429 52 0 28 Major/Minor Major1 Major2 Minor2 Conflicting Flow All 481 0 - 0 - 241 Stage 1 - - - - - - Stage 2 - - - - - - Critical Hdwy 4.13 - - - - 6.93 Critical Hdwy Stg 1 - - - - - - Critical Hdwy Stg 2 - - - - - - Follow-up Hdwy 2.219 - - - - 3.319 Pot Cap-1 Maneuver 1080 - - - 0 761 Stage 1 - - - - 0 - Stage 2 - - - - 0 - Platoon blocked, % - - - Mov Cap-1 Maneuver 1080 - - - - 761 Mov Cap-2 Maneuver - - - - - - Stage 1 - - - - - - Stage 2 - - - - - - Approach EB WB SB HCM Control Delay, s 2 0 9.9 HCM LOS A Minor Lane/Major Mvmt EBL EBT WBT WBRSBLn1 Capacity (veh/h) 1080 - - - 761 HCM Lane V/C Ratio 0.112 - - - 0.037 HCM Control Delay (s) 8.8 - - - 9.9 HCM Lane LOS A - - - A HCM 95th %tile Q(veh) 0.4 - - - 0.1 213 Vail Doubletree Expansion Synchro 10 Report Vail, CO McDowell Engineering Intersection Int Delay, s/veh 0.7 Movement EBL EBT WBT WBR SBL SBR Lane Configurations Traffic Vol, veh/h 74 817 1062 40 0 44 Future Vol, veh/h 74 817 1062 40 0 44 Conflicting Peds, #/hr 0 0 0 0 0 0 Sign Control Free Free Free Free Stop Stop RT Channelized - None - None - None Storage Length 0 - - - - - Veh in Median Storage, # - 0 0 - 0 - Grade, % - 0 0 - 0 - Peak Hour Factor 92 92 92 92 92 92 Heavy Vehicles, % 2 2 2 2 2 2 Mvmt Flow 80 888 1154 43 0 48 Major/Minor Major1 Major2 Minor2 Conflicting Flow All 1197 0 - 0 - 599 Stage 1 - - - - - - Stage 2 - - - - - - Critical Hdwy 4.13 - - - - 6.93 Critical Hdwy Stg 1 - - - - - - Critical Hdwy Stg 2 - - - - - - Follow-up Hdwy 2.219 - - - - 3.319 Pot Cap-1 Maneuver 581 - - - 0 446 Stage 1 - - - - 0 - Stage 2 - - - - 0 - Platoon blocked, % - - - Mov Cap-1 Maneuver 581 - - - - 446 Mov Cap-2 Maneuver - - - - - - Stage 1 - - - - - - Stage 2 - - - - - - Approach EB WB SB HCM Control Delay, s 1 0 14 HCM LOS B Minor Lane/Major Mvmt EBL EBT WBT WBRSBLn1 Capacity (veh/h) 581 - - - 446 HCM Lane V/C Ratio 0.138 - - - 0.107 HCM Control Delay (s) 12.2 - - - 14 HCM Lane LOS B - - - B HCM 95th %tile Q(veh) 0.5 - - - 0.4 214 Vail Doubletree Expansion Synchro 10 Report Vail, CO McDowell Engineering Intersection Int Delay, s/veh 1 Movement EBL EBT WBT WBR SBL SBR Lane Configurations Traffic Vol, veh/h 102 817 1056 25 0 48 Future Vol, veh/h 102 817 1056 25 0 48 Conflicting Peds, #/hr 0 0 0 0 0 0 Sign Control Free Free Free Free Stop Stop RT Channelized - None - None - None Storage Length 0 - - - - - Veh in Median Storage, # - 0 0 - 0 - Grade, % - 0 0 - 0 - Peak Hour Factor 92 92 92 92 92 92 Heavy Vehicles, % 2 2 2 2 2 2 Mvmt Flow 111 888 1148 27 0 52 Major/Minor Major1 Major2 Minor2 Conflicting Flow All 1175 0 - 0 - 588 Stage 1 - - - - - - Stage 2 - - - - - - Critical Hdwy 4.13 - - - - 6.93 Critical Hdwy Stg 1 - - - - - - Critical Hdwy Stg 2 - - - - - - Follow-up Hdwy 2.219 - - - - 3.319 Pot Cap-1 Maneuver 592 - - - 0 453 Stage 1 - - - - 0 - Stage 2 - - - - 0 - Platoon blocked, % - - - Mov Cap-1 Maneuver 592 - - - - 453 Mov Cap-2 Maneuver - - - - - - Stage 1 - - - - - - Stage 2 - - - - - - Approach EB WB SB HCM Control Delay, s 1.4 0 14 HCM LOS B Minor Lane/Major Mvmt EBL EBT WBT WBRSBLn1 Capacity (veh/h) 592 - - - 453 HCM Lane V/C Ratio 0.187 - - - 0.115 HCM Control Delay (s) 12.5 - - - 14 HCM Lane LOS B - - - B HCM 95th %tile Q(veh) 0.7 - - - 0.4 215 Vail Doubletree Expansion Synchro 10 Report Vail, CO McDowell Engineering Intersection Int Delay, s/veh 0.3 Movement EBT EBR WBL WBT NBL NBR Lane Configurations Traffic Vol, veh/h 23 0 3 63 0 1 Future Vol, veh/h 23 0 3 63 0 1 Conflicting Peds, #/hr 0 0 0 0 0 0 Sign Control Free Free Free Free Stop Stop RT Channelized - None - None - None Storage Length - - - - - - Veh in Median Storage, # 0 - - 0 0 - Grade, % 0 - - 0 0 - Peak Hour Factor 92 92 92 92 92 92 Heavy Vehicles, % 2 2 2 2 2 2 Mvmt Flow 25 0 3 68 0 1 Major/Minor Major1 Major2 Minor1 Conflicting Flow All 0 0 25 0 99 25 Stage 1 - - - - 25 - Stage 2 - - - - 74 - Critical Hdwy - - 4.12 - 6.42 6.22 Critical Hdwy Stg 1 - - - - 5.42 - Critical Hdwy Stg 2 - - - - 5.42 - Follow-up Hdwy - - 2.218 - 3.518 3.318 Pot Cap-1 Maneuver - - 1589 - 900 1051 Stage 1 - - - - 998 - Stage 2 - - - - 949 - Platoon blocked, % - - - Mov Cap-1 Maneuver - - 1589 - 898 1051 Mov Cap-2 Maneuver - - - - 898 - Stage 1 - - - - 996 - Stage 2 - - - - 949 - Approach EB WB NB HCM Control Delay, s 0 0.3 8.4 HCM LOS A Minor Lane/Major Mvmt NBLn1 EBT EBR WBL WBT Capacity (veh/h) 1051 - - 1589 - HCM Lane V/C Ratio 0.001 - - 0.002 - HCM Control Delay (s) 8.4 - - 7.3 0 HCM Lane LOS A - - A A HCM 95th %tile Q(veh) 0 - - 0 - 216 Vail Doubletree Expansion Synchro 10 Report Vail, CO McDowell Engineering Intersection Int Delay, s/veh 0.1 Movement EBT EBR WBL WBT NBL NBR Lane Configurations Traffic Vol, veh/h 103 0 0 66 0 1 Future Vol, veh/h 103 0 0 66 0 1 Conflicting Peds, #/hr 0 0 0 0 0 0 Sign Control Free Free Free Free Stop Stop RT Channelized - None - None - None Storage Length - - - - - - Veh in Median Storage, # 0 - - 0 0 - Grade, % 0 - - 0 0 - Peak Hour Factor 92 92 92 92 92 92 Heavy Vehicles, % 2 2 2 2 2 2 Mvmt Flow 112 0 0 72 0 1 Major/Minor Major1 Major2 Minor1 Conflicting Flow All 0 0 112 0 184 112 Stage 1 - - - - 112 - Stage 2 - - - - 72 - Critical Hdwy - - 4.12 - 6.42 6.22 Critical Hdwy Stg 1 - - - - 5.42 - Critical Hdwy Stg 2 - - - - 5.42 - Follow-up Hdwy - - 2.218 - 3.518 3.318 Pot Cap-1 Maneuver - - 1478 - 805 941 Stage 1 - - - - 913 - Stage 2 - - - - 951 - Platoon blocked, % - - - Mov Cap-1 Maneuver - - 1478 - 805 941 Mov Cap-2 Maneuver - - - - 805 - Stage 1 - - - - 913 - Stage 2 - - - - 951 - Approach EB WB NB HCM Control Delay, s 0 0 8.8 HCM LOS A Minor Lane/Major Mvmt NBLn1 EBT EBR WBL WBT Capacity (veh/h) 941 - - 1478 - HCM Lane V/C Ratio 0.001 - - - - HCM Control Delay (s) 8.8 - - 0 - HCM Lane LOS A - - A - HCM 95th %tile Q(veh) 0 - - 0 - 217 Vail Doubletree Expansion Synchro 10 Report Vail, CO McDowell Engineering Intersection Int Delay, s/veh 0.1 Movement EBT EBR WBL WBT NBL NBR Lane Configurations Traffic Vol, veh/h 66 0 0 46 0 1 Future Vol, veh/h 66 0 0 46 0 1 Conflicting Peds, #/hr 0 0 0 0 0 0 Sign Control Free Free Free Free Stop Stop RT Channelized - None - None - None Storage Length - - - - - - Veh in Median Storage, # 0 - - 0 0 - Grade, % 0 - - 0 0 - Peak Hour Factor 92 92 92 92 92 92 Heavy Vehicles, % 2 2 2 2 2 2 Mvmt Flow 72 0 0 50 0 1 Major/Minor Major1 Major2 Minor1 Conflicting Flow All 0 0 72 0 122 72 Stage 1 - - - - 72 - Stage 2 - - - - 50 - Critical Hdwy - - 4.12 - 6.42 6.22 Critical Hdwy Stg 1 - - - - 5.42 - Critical Hdwy Stg 2 - - - - 5.42 - Follow-up Hdwy - - 2.218 - 3.518 3.318 Pot Cap-1 Maneuver - - 1528 - 873 990 Stage 1 - - - - 951 - Stage 2 - - - - 972 - Platoon blocked, % - - - Mov Cap-1 Maneuver - - 1528 - 873 990 Mov Cap-2 Maneuver - - - - 873 - Stage 1 - - - - 951 - Stage 2 - - - - 972 - Approach EB WB NB HCM Control Delay, s 0 0 8.6 HCM LOS A Minor Lane/Major Mvmt NBLn1 EBT EBR WBL WBT Capacity (veh/h) 990 - - 1528 - HCM Lane V/C Ratio 0.001 - - - - HCM Control Delay (s) 8.6 - - 0 - HCM Lane LOS A - - A - HCM 95th %tile Q(veh) 0 - - 0 - 218 Vail Doubletree Expansion Synchro 10 Report Vail, CO McDowell Engineering Intersection Int Delay, s/veh 0.7 Movement EBT EBR WBL WBT NBL NBR Lane Configurations Traffic Vol, veh/h 23 0 0 63 4 3 Future Vol, veh/h 23 0 0 63 4 3 Conflicting Peds, #/hr 0 0 0 0 0 0 Sign Control Free Free Free Free Stop Stop RT Channelized - None - None - None Storage Length - - - - - - Veh in Median Storage, # 0 - - 0 0 - Grade, % 0 - - 0 0 - Peak Hour Factor 92 92 92 92 92 92 Heavy Vehicles, % 2 2 2 2 2 2 Mvmt Flow 25 0 0 68 4 3 Major/Minor Major1 Major2 Minor1 Conflicting Flow All 0 0 25 0 93 25 Stage 1 - - - - 25 - Stage 2 - - - - 68 - Critical Hdwy - - 4.12 - 6.42 6.22 Critical Hdwy Stg 1 - - - - 5.42 - Critical Hdwy Stg 2 - - - - 5.42 - Follow-up Hdwy - - 2.218 - 3.518 3.318 Pot Cap-1 Maneuver - - 1589 - 907 1051 Stage 1 - - - - 998 - Stage 2 - - - - 955 - Platoon blocked, % - - - Mov Cap-1 Maneuver - - 1589 - 907 1051 Mov Cap-2 Maneuver - - - - 907 - Stage 1 - - - - 998 - Stage 2 - - - - 955 - Approach EB WB NB HCM Control Delay, s 0 0 8.8 HCM LOS A Minor Lane/Major Mvmt NBLn1 EBT EBR WBL WBT Capacity (veh/h) 964 - - 1589 - HCM Lane V/C Ratio 0.008 - - - - HCM Control Delay (s) 8.8 - - 0 - HCM Lane LOS A - - A - HCM 95th %tile Q(veh) 0 - - 0 - 219 Vail Doubletree Expansion Synchro 10 Report Vail, CO McDowell Engineering Intersection Int Delay, s/veh 0.6 Movement EBT EBR WBL WBT NBL NBR Lane Configurations Traffic Vol, veh/h 103 0 0 66 7 5 Future Vol, veh/h 103 0 0 66 7 5 Conflicting Peds, #/hr 0 0 0 0 0 0 Sign Control Free Free Free Free Stop Stop RT Channelized - None - None - None Storage Length - - - - - - Veh in Median Storage, # 0 - - 0 0 - Grade, % 0 - - 0 0 - Peak Hour Factor 92 92 92 92 92 92 Heavy Vehicles, % 2 2 2 2 2 2 Mvmt Flow 112 0 0 72 8 5 Major/Minor Major1 Major2 Minor1 Conflicting Flow All 0 0 112 0 184 112 Stage 1 - - - - 112 - Stage 2 - - - - 72 - Critical Hdwy - - 4.12 - 6.42 6.22 Critical Hdwy Stg 1 - - - - 5.42 - Critical Hdwy Stg 2 - - - - 5.42 - Follow-up Hdwy - - 2.218 - 3.518 3.318 Pot Cap-1 Maneuver - - 1478 - 805 941 Stage 1 - - - - 913 - Stage 2 - - - - 951 - Platoon blocked, % - - - Mov Cap-1 Maneuver - - 1478 - 805 941 Mov Cap-2 Maneuver - - - - 805 - Stage 1 - - - - 913 - Stage 2 - - - - 951 - Approach EB WB NB HCM Control Delay, s 0 0 9.3 HCM LOS A Minor Lane/Major Mvmt NBLn1 EBT EBR WBL WBT Capacity (veh/h) 857 - - 1478 - HCM Lane V/C Ratio 0.015 - - - - HCM Control Delay (s) 9.3 - - 0 - HCM Lane LOS A - - A - HCM 95th %tile Q(veh) 0 - - 0 - 220 Vail Doubletree Expansion Synchro 10 Report Vail, CO McDowell Engineering Intersection Int Delay, s/veh 0.9 Movement EBT EBR WBL WBT NBL NBR Lane Configurations Traffic Vol, veh/h 66 0 0 46 7 5 Future Vol, veh/h 66 0 0 46 7 5 Conflicting Peds, #/hr 0 0 0 0 0 0 Sign Control Free Free Free Free Stop Stop RT Channelized - None - None - None Storage Length - - - - - - Veh in Median Storage, # 0 - - 0 0 - Grade, % 0 - - 0 0 - Peak Hour Factor 92 92 92 92 92 92 Heavy Vehicles, % 2 2 2 2 2 2 Mvmt Flow 72 0 0 50 8 5 Major/Minor Major1 Major2 Minor1 Conflicting Flow All 0 0 72 0 122 72 Stage 1 - - - - 72 - Stage 2 - - - - 50 - Critical Hdwy - - 4.12 - 6.42 6.22 Critical Hdwy Stg 1 - - - - 5.42 - Critical Hdwy Stg 2 - - - - 5.42 - Follow-up Hdwy - - 2.218 - 3.518 3.318 Pot Cap-1 Maneuver - - 1528 - 873 990 Stage 1 - - - - 951 - Stage 2 - - - - 972 - Platoon blocked, % - - - Mov Cap-1 Maneuver - - 1528 - 873 990 Mov Cap-2 Maneuver - - - - 873 - Stage 1 - - - - 951 - Stage 2 - - - - 972 - Approach EB WB NB HCM Control Delay, s 0 0 9 HCM LOS A Minor Lane/Major Mvmt NBLn1 EBT EBR WBL WBT Capacity (veh/h) 918 - - 1528 - HCM Lane V/C Ratio 0.014 - - - - HCM Control Delay (s) 9 - - 0 - HCM Lane LOS A - - A - HCM 95th %tile Q(veh) 0 - - 0 - 221 Vail Doubletree Expansion Synchro 10 Report Vail, CO McDowell Engineering Intersection Int Delay, s/veh 2.2 Movement EBT EBR WBL WBT NBL NBR Lane Configurations Traffic Vol, veh/h 23 0 0 63 25 3 Future Vol, veh/h 23 0 0 63 25 3 Conflicting Peds, #/hr 0 0 0 0 0 0 Sign Control Free Free Free Free Stop Stop RT Channelized - None - None - None Storage Length - - - - - - Veh in Median Storage, # 0 - - 0 0 - Grade, % 0 - - 0 0 - Peak Hour Factor 92 92 92 92 92 92 Heavy Vehicles, % 2 2 2 2 2 2 Mvmt Flow 25 0 0 68 27 3 Major/Minor Major1 Major2 Minor1 Conflicting Flow All 0 0 25 0 93 25 Stage 1 - - - - 25 - Stage 2 - - - - 68 - Critical Hdwy - - 4.12 - 6.42 6.22 Critical Hdwy Stg 1 - - - - 5.42 - Critical Hdwy Stg 2 - - - - 5.42 - Follow-up Hdwy - - 2.218 - 3.518 3.318 Pot Cap-1 Maneuver - - 1589 - 907 1051 Stage 1 - - - - 998 - Stage 2 - - - - 955 - Platoon blocked, % - - - Mov Cap-1 Maneuver - - 1589 - 907 1051 Mov Cap-2 Maneuver - - - - 907 - Stage 1 - - - - 998 - Stage 2 - - - - 955 - Approach EB WB NB HCM Control Delay, s 0 0 9 HCM LOS A Minor Lane/Major Mvmt NBLn1 EBT EBR WBL WBT Capacity (veh/h) 921 - - 1589 - HCM Lane V/C Ratio 0.033 - - - - HCM Control Delay (s) 9 - - 0 - HCM Lane LOS A - - A - HCM 95th %tile Q(veh) 0.1 - - 0 - 222 Vail Doubletree Expansion Synchro 10 Report Vail, CO McDowell Engineering Intersection Int Delay, s/veh 0.9 Movement EBT EBR WBL WBT NBL NBR Lane Configurations Traffic Vol, veh/h 103 0 0 66 16 2 Future Vol, veh/h 103 0 0 66 16 2 Conflicting Peds, #/hr 0 0 0 0 0 0 Sign Control Free Free Free Free Stop Stop RT Channelized - None - None - None Storage Length - - - - - - Veh in Median Storage, # 0 - - 0 0 - Grade, % 0 - - 0 0 - Peak Hour Factor 92 92 92 92 92 92 Heavy Vehicles, % 2 2 2 2 2 2 Mvmt Flow 112 0 0 72 17 2 Major/Minor Major1 Major2 Minor1 Conflicting Flow All 0 0 112 0 184 112 Stage 1 - - - - 112 - Stage 2 - - - - 72 - Critical Hdwy - - 4.12 - 6.42 6.22 Critical Hdwy Stg 1 - - - - 5.42 - Critical Hdwy Stg 2 - - - - 5.42 - Follow-up Hdwy - - 2.218 - 3.518 3.318 Pot Cap-1 Maneuver - - 1478 - 805 941 Stage 1 - - - - 913 - Stage 2 - - - - 951 - Platoon blocked, % - - - Mov Cap-1 Maneuver - - 1478 - 805 941 Mov Cap-2 Maneuver - - - - 805 - Stage 1 - - - - 913 - Stage 2 - - - - 951 - Approach EB WB NB HCM Control Delay, s 0 0 9.5 HCM LOS A Minor Lane/Major Mvmt NBLn1 EBT EBR WBL WBT Capacity (veh/h) 818 - - 1478 - HCM Lane V/C Ratio 0.024 - - - - HCM Control Delay (s) 9.5 - - 0 - HCM Lane LOS A - - A - HCM 95th %tile Q(veh) 0.1 - - 0 - 223 Vail Doubletree Expansion Synchro 10 Report Vail, CO McDowell Engineering Intersection Int Delay, s/veh 1.3 Movement EBT EBR WBL WBT NBL NBR Lane Configurations Traffic Vol, veh/h 66 0 0 46 16 2 Future Vol, veh/h 66 0 0 46 16 2 Conflicting Peds, #/hr 0 0 0 0 0 0 Sign Control Free Free Free Free Stop Stop RT Channelized - None - None - None Storage Length - - - - - - Veh in Median Storage, # 0 - - 0 0 - Grade, % 0 - - 0 0 - Peak Hour Factor 92 92 92 92 92 92 Heavy Vehicles, % 2 2 2 2 2 2 Mvmt Flow 72 0 0 50 17 2 Major/Minor Major1 Major2 Minor1 Conflicting Flow All 0 0 72 0 122 72 Stage 1 - - - - 72 - Stage 2 - - - - 50 - Critical Hdwy - - 4.12 - 6.42 6.22 Critical Hdwy Stg 1 - - - - 5.42 - Critical Hdwy Stg 2 - - - - 5.42 - Follow-up Hdwy - - 2.218 - 3.518 3.318 Pot Cap-1 Maneuver - - 1528 - 873 990 Stage 1 - - - - 951 - Stage 2 - - - - 972 - Platoon blocked, % - - - Mov Cap-1 Maneuver - - 1528 - 873 990 Mov Cap-2 Maneuver - - - - 873 - Stage 1 - - - - 951 - Stage 2 - - - - 972 - Approach EB WB NB HCM Control Delay, s 0 0 9.2 HCM LOS A Minor Lane/Major Mvmt NBLn1 EBT EBR WBL WBT Capacity (veh/h) 885 - - 1528 - HCM Lane V/C Ratio 0.022 - - - - HCM Control Delay (s) 9.2 - - 0 - HCM Lane LOS A - - A - HCM 95th %tile Q(veh) 0.1 - - 0 - 224 225 226 227 228 229 230 231 232 233 234 235 236 237 238 239 240 241 242 243 244 245 246 247 248 249 250 251 252 253 254 255 256 257 258 259 260 261 262 263 264 265 266 267 268 269 270 271 272 273 274 275 276 277 278 279 280 281 282 283 284 285 286 287 288 289 Planning and Environmental Commission Minutes Monday, December 23, 2024 1:00 PM Vail Town Council Chambers Present: David N Tucker William A Jensen Robert N Lipnick John Rediker Scott P McBride Brad Hagedorn Robyn Smith Absent: 1. Virtual Link Register to attend the Planning and Environmental Commission meeting. Once registered, you will receive a confirmation email containing information about joining this webinar. 2. Call to Order 3. Main Agenda 3.1 A request for a recommendation to the Vail Town Council of an application to reestablish Special Development District No. 43, pursuant to Section 12 -9(A), Special Development Districts, Vail Town Code, to allow for the development of a hotel addition, add conference space and an employee housing apartment building, and related uses and improvements, located at 2211 North Frontage Road West which is composed of Tract C, Lot 1, Lot 2, and Lot 3 Vail Das Schone Filing No. 1 and Lot 1, Vail Das Schone Filing 3, and setting forth details in regard thereto. (PEC24-0039) This item's attachments can be found with item 3.2 PEC24-0044 Planner: Greg Roy Applicant Name: TNFREF III Bravo Vail LLC represented by Mauriello Planning Group Rediker introduces Items 3.1 and 3.2. The items are heard concurrently. Planner Roy gives a presentation. He walks through the history, site plans, existing conditions, and proposed plans. Roy and commission discuss details of the parking study for the Highline. Lipnick asks about the size of the EHUs in the apartment building. Roy says from 800 sf up to 1200 sf. Rediker asks about the conditional use permit in 2019? Has anything happened with that, does it need to be addressed? Roy says the CUP is still in place, not a requirement of the SDD. Planning and Environmental Commission Meeting Minutes of December 23, 2024 1 290 Rediker says the existing non- existing non-conformities today. Rediker asks about loading and delivery. Roy says the spaces will stay the same, he highlights the two spaces on the site map. The PEC can deviate on the size of the loading spaces. Any future redevelopment will have to conform with that height. Smith asks about housing as a public benefit versus housing as a code standard. Roy talks about commercial linkage and inclusionary zoning. That is not seen generally as a public Smith, four of the units are permanent public benefit, the remainder are temporary until required for a future project. Smith asks how has this proposal changed from the last time? -truck turnaround has a different orientation. Roy says the development plan would come back. The applicant is represented by Dominic Mauriello with Mauriello Planning Group. Maurielloo says in - or different. Mauriello gives a presentation. He talks about the employee housing requirements. He talks about the changes made to the application with the fire code and the fire-resistant landscaping. All of these EHU units are public benefit in recognition of the SDD. Four of those units cannot be banked. the elevator tower on the south which can exceed that per code. Rediker and Mauriello discuss the operation of the valet parking. Mauriello says there will be a controlled area specifically for the valet parking. The valet spaces are enclosed. The EHU building may have its parking within the valet area, to be addressed with a parking management plan. This is also a good location for someone to live without a car. Jensen asks employee housing mitigation. Mauriello talks about the employee housing mitigation bank and how that has been applied in the past. Smith and Mauriello talk about the expirations with the previous approvals. Smith says the West Vail Master Plan recognizes this. She would like further clarification as to the transporation master plan, streetscape plan, and the proposed sidewalk on the north and west of the site. Mauriello, you would extend the sidewalk if something were to happen in the future where it should extend to the property line on the southwest. Planning and Environmental Commission Meeting Minutes of December 23, 2024 2 291 streetscape is a conversation we should have. Smith asks if that conversation can be continued, Roy says it would be best to talk to the Town Engineer for that conversation. Smith asks about the grass product. Mauriello says they thought tit was better than it being asphalt. Smith, the parking lot is currently very lit up. It would be good to address that, especially for the residents of the EHU building. Mauriello says they will be responsive to that concern. Rediker asks about the parking approvals from 2019. Why was it determined that the meeting room space would require zero spots? Mauriello say the parking study showed that the actual utilization was less than the parking requirement. When you took the project wholistically, the conference room was being accommodated give you a more detailed version of that. Rediker asks about the management of the snow storage when the hotel is full of guests. Mauriello Rediker asks about the current snow storage on the south of the building. Mauriello thinks currently some of it happens on the back of the site. Tucker says currently some of it is stored by the pool. Rediker, what was the conversation previously in regard to parking for the EHUs? Roy, it was a mixture of valet and the spaces back there. There are also six spaces on the north side sure there are spaces allocated within the parking plan. to sell the housing site it could create problems. Rediker asks if the enclosed parking is buried. Mauriello, eventually the parking will be seen as being underground. The garage is buried for the majority of the perimeter. Roy talks about previous geohazard studies. There will be a site-specific report for this project with a building permit submittal. Rediker asks for public comment. Molly Reagan, lives in the neighborhood. She wants to talk about quality of life, and the potential for three years of construction traffic on Chamonix Road. They have young children in the area. Appreciate that there is going to be more discussion about what traffic in west Vail looks like. Walkability, and community engagement were goals of the WVMP. This will cause more noise in that neighborhood, the pool at the hotel is already very noisy, would like to talk more about noise as it pertains to the hotel. Construction traffic will only access via Chamonix, which is a big concern for everyone in that neighborhood. Rediker closes public comment. Tucker, everything has been well laid out. Concerned about purchasing a unit where the parking Planning and Environmental Commission Meeting Minutes of December 23, 2024 3 292 there is a condition in there. We need a public process to produce design guidelines and a the sidewalk, but wants to talk to Town Engineer. Lipnick, overall approve of this process. Concerned about the EHU having specific parking spots, Town. Concerned about the neighbors along Chamonix, that their needs are addressed noise, construction, etc.. In general, supports this project, but come back with more specifics. Jensen, his overall view is just reapproving an existing plan with some modest modifications. The EHU in its location will benefit the Chamonix residences, providing shielding from the highway. Encourages provide the most value to the people living there year-round. Hopes that construction access occurs through the property and not Chamonix. - Chamonix, it would be a benefit to have some pedestrian access there, a broader conversation about that would be great. McBride, shares concern about parking, not sure we can continue to make the same assumptions. Understand if the Town and applicant have come to an agreement if this is an extension. Rediker, wants to have a better understanding of the process, the end result might be the same but expansion will there be any extra trash services involved with that? Roy says it may be increasing frequency of service but not expanding. Rediker, all the deviations are reasonable, some are minimal. Want to make sure parking works, in difficulties may arise. We have a reduction in snow storage, and an area that is not conducive to opinion on that. There have been some comments today giving a lot of leeway to the previous approval. no longer managed by the hotel there will need to be dedicated parking. sidewalk, there is a public benefit to that. Brad Hagedorn made a motion to Table to the January 13th, 2025 meeting; Robyn Smith seconded the motion Passed (7 - 0). 3.2 A request for review of an Exterior Alteration, pursuant to Section 12-7J-12, Exterior Alterations or Modifications, Vail Town Code, to allow for a hotel addition and an EHU apartment building, located at 2211 North Frontage Road West which is composed of Tract C, Lot 1, Lot 2, and Lot 3 Vail Das Schone Filing No. 1 and Lot 1, Vail Das Schone Filing 3, and setting forth details in regard thereto. (PEC24-0044) Planning and Environmental Commission Meeting Minutes of December 23, 2024 4 293 Planner: Greg Roy Applicant Name: TNFREF III Bravo Vail LLC, represented by Mauriello Planning Group Staff Memorandum - PEC24-0044 - PEC24-0039.pdf Attachment A. Vicinity Map.pdf Attachment B. Applicant Narrative.pdf Attachment C. McDowell Parking Analysis.pdf Attachment D. Skyline Geoscience Geologic Study.pdf Attachment E. McDowell Transportation Impact Study.pdf Attachment F. Project Plan Set.pdf (Item heard concurrently with 3.1) Brad Hagedorn made a motion to Table to the January 13th, 2025 meeting; Robyn Smith seconded the motion Passed (7 - 0). 3.3 PEC24-0049 - 2000 Vail LLC A request for a recommendation to the Vail Town Council for a zone district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for the rezoning of 2000 Chamonix Lane, Buffehr Creek Resubdivision, Lot 37, from the Two Family Primary/Secondary (PS) District to the West Vail Multi-Family (WVMF) Overlay District. (PEC24-0049) Planner: Heather Knight Applicant Name: 2000 Vail LLC, represented by Current Architects PEC24-0049 Chamonix Rezone Staff Memo.pdf Attachment A. Vicinity Map - Buffer Creek Resub, Lot 37 - 2000 Chamonix Lane.pdf Attachment B. 2000 Chamonix - Applicant Narrative.pdf Attachment C. 2000 Chamonix - survey.pdf Attachment D. 2023-19 Ordinance.pdf 2000 Chamonix Ln Redevelopment - Email1.pdf Planner Knight gives a presentation. She talks about the existing site and surrounding area. She talks about the master plan context. She walks through the zoning summary for the existing and proposed zoning. Hagedorn and Knight discuss the 40% EHU requirement for GRFA. Smith, to clarify if the mitigation amount is above 438 sf, an EHU is required on site. The applicant is represented by Michael Current with Current Architects. He says the property fits what this was intended for. The client was originally planning on building a two -family duplex, but this became an interesting opportunity when this overlay was approved. There are no concrete plans yet, a little more site coverage and GRFA. Jensen asks about the potential parking for the EHU. Current says a three-bedroom unit would require three surface spots, with the new standards there would be room for that. The unit may be about 1,600 sf, the plans are very preliminary. Tucker, will this come back to PEC? Roy, says if recommended it would go to Council for final approval of the rezoning and then DRB. Rediker asks for public comment. They have received public comment that was given to the Planning and Environmental Commission Meeting Minutes of December 23, 2024 5 294 commissioners today. Knight says she had phone conversations with neighbors and the main concerns were about density, bus usage, and increased traffic. Jon and Barbara Kirschner live in the neighnorhood. Jon Kirschner says they are all for redevelopment, Barabara Kirschner says they are in favor of one EHU, maybe even two EHUS, but if it gets up to have been problems in the neighborhood. Very concerned about the seven units, when it gets bigger Jon Kirschner says when they redeveloped their property in 2008 it was built according to code in the county as a 50/50 duplex, then we were informed we had to do primary/secondary split. That should Rediker closes public comment. He asks for commissioner comment. McBride, concerned why we're being asked to vote on something up to 7 units. Hagedorn, this is not binding as to a development plan. It allows for flexibility in granting more GRFA functioning like we intended it to, without the applicant opting in there would be no EHU and it would be a luxury duplex. This shows there is some incentive here. Believes it meets the criteria, makes sure at least one workforce housing unit is preserved on this property. Jensen, like the idea of a three bedroom unit as opposed to one bedroom units, there would be the opportunity for a family to live here. This is what we hoped for with this plan. Lipnick is in support of this. The overlay was proposed for benefiting the residents and workers in West Vail, and this meets the criteria. Smith supports application. This meets the criteria; she concurs with the findings. This is exactly what that neighborhood, an old building gets redeveloped in a way that is good for the community. Doubt anybody could park 7 units, it is self-limiting. what it looks like. Rediker agrees it meets the criteria. Appreciates the public comment, the public can be reassured when we were looking at a lot this size. It could never be a giant parking building on this lot, because of the way the overlay is structured, it is naturally limiting it due to the criteria involved. William A Jensen made a motion to Recommend for approval with the findings on page 12 & 13 of the staff memo; Robyn Smith seconded the motion Passed (7 - 0). 4. Approval of Minutes 4.1 PEC Results 12-9-24 PEC Results 12-9-24.pdf Planning and Environmental Commission Meeting Minutes of December 23, 2024 6 295 (Lipnick abstains) David N Tucker made a motion to Approve ; Brad Hagedorn seconded the motion Passed (6 - 0). 5. Information Update 6. Adjournment Robyn Smith made a motion to Adjourn ; David N Tucker seconded the motion Passed (7 - 0). Planning and Environmental Commission Meeting Minutes of December 23, 2024 7 296 Planning and Environmental Commission Minutes Monday, January 13, 2025 1:00 PM Vail Town Council Chambers Present: David N Tucker William A Jensen Robert N Lipnick John Rediker Scott P McBride Brad Hagedorn Robyn Smith Absent: 1. Virtual Link Register to attend the Planning and Environmental Commission meeting. Once registered, you will receive a confirmation email containing information about joining this webinar. 2. Call to Order 3. Main Agenda 3.1 A request for review of a variance from Section 14-10-9 Fences, Hedges, Walls and Screening, Vail Town Code, pursuant to Title 12 Chapter 17, Variances, Vail Town Code to allow for a fence to exceed six feet in height, located at 540 S Frontage Road E, Unplatted - Ford Park Amphitheater (PEC24-0051) Planner: Jamie Leaman-Miller Applicant Name: Vail Valley Foundation represented by Zehren and Associates PEC24-0051 Staff Memo.pdf A. Vicinity Map.pdf B. Applicant Narrative.pdf C. PEC24-0051 Plans.pdf 01:09 into meeting: Planner Leaman-Miller gives a presentation on the application. Goes over the requested variance. Shows pictures from around the proposed fence location. No trees are proposed to be removed as a result of the proposed work. Amphitheater management and Vail Police Department have security concerns from the existing six-foot fence, which is why the variance is requested to go up to eight feet in height. Staff is recommending approval of the application. No questions for staff. Pedro Campos from Zehren & Associates is representing the Vail Valley Foundation. Fence would be changing to a steel fence that would be more durable. Goes over the process of getting to this design and how it will be similar to the Dillon Amphitheater. Rediker asks about the construction of the fence. Planning and Environmental Commission Meeting Minutes of January 13, 2025 1 297 Campos goes over the eight-foot interval between foundational pieces to secure rest of the fence. It will go in the same place as existing, but tighter intervals. Posts will be hand dug and will need to go six inches below frost line. Hagedorn asks about the height, the top pieces and if they will be spikes that could endanger wildlife. They want to have the pickets above the top rail, but they will not be sharp. Smith asks about the spikes; she has the same concerns as Hagedorn regarding something or someone being impaled. Hagedorn asks about the height of the pickets. Campos says they are two inches above the top rail. Lipnick asks how they came to the decision of six feet compared to eight feet and why. Campos states that it was a recommendation of the VPD to go up to that height. That is what they suggested. Smith does not support the height with the pickets above the rail. Does not feel safe. Campos notes that concern. McBride says this could prevent people from getting out in an emergency. Would like to hear about that. Campos says that there were some emergency evacuations gates that were added a few years ago. These would be replaced with this project. That also has emergency lighting. Rediker asks where those egress points are around the fence perimeter. Rediker who has attended events there knew about east and west gates but not other emergency exits. Would like that called to the attention of the public that there are other options. Smith asks how they are activated if needed in an emergency. Campos says they are automatically locked or unlocked in the case of an emergency. There is also additional security during ticketed events to usher users to those exits in the case of an emergency. Rediker wants to confirm that the new fence would follow the same path. Campos confirms. Smith has concerns about the pickets and would like to condition the application that the top rail be flat. Rediker asks staff if that is something the PEC can look at or if it should be left to the DRB. Planning Manager Roy answers that it is a design element that is best left to the DRB, but the safety concern is valid. No public comment. Hagedorn recommends that there is flat bar on the top of the fence. Jensen echoes that concern. Lipnick agrees. Eight feet ok but would like a flat top. Planning and Environmental Commission Meeting Minutes of January 13, 2025 2 298 Smith agrees. There are plenty of fences in Ford Park above eight feet. Would like to see the motion Tucker agrees with all. Rediker understands the concerns. Fully respects the point that the penalty for breaking the law should not be landing on a metal picket. Current fence is easy to get over and has seen it. There could be others with ill intent that could scale it as well. Making it taller will make it more difficult to scale. They should have security on the interior of the fence patrolling it to make sure no one gets in there. Believes criteria is met and this is a safety issue. Jensen adds that this is the height being voted on and DRB should input on design. causing bodily harm if they try to scale. Recommends the DRB to look at a flat top rail. Robert N Lipnick made a motion to Approve with the condition on page 6 and the findings on page 6 & 7 of the staff memo; William A Jensen seconded the motion Passed (6 - 1). Voting For: William A Jensen, Robert N Lipnick, Brad Hagedorn, John Rediker, Scott P McBride, David N Tucker Voting Against: Robyn Smith 3.2 A request for review of a variance from Section 12-6D-8B, Gross Residential Floor Area, Vail Town Code, pursuant to Title 12 Chapter 17, Variances, Vail Town Code to allow for an increase in the allowable Gross Residential Floor Area (GRFA) within the Two-Family Primary/Secondary Zone District located at 387 Beaver Dam Circle, Lot 1A, Block 4, Vail Village 3rd Filing (PEC24-0048). Planner: Heather Knight Applicant Name: AB Global Inc, represented by Mauriello Planning Group PEC24-0048 GRFA Variance staff memo.pdf Attachment A. Vicinity Map.pdf Attachment B. Applicant Narrative.pdf Attachment C. 2011 Plan Set.pdf Attachment D. Title Report.pdf 387 Beaver Dam PEC Applicant Presentation 1-13- 25.pdf 01:29:33 into meeting: Planner Knight gives a presentation. She talks about the history of the property. Major remodels were completed on one half in 2011 and the second half in 2014, maxing out the GRFA for the property. In 2023, a building permit identified some discrepancies. Rediker asks about the definition of crawl space. Knight says its below five feet in height, per code. Planning Manager Roy adds that, for it to not count, the ceiling height is five feet or less, and opening is less than twelve square feet. Knight runs through the GRFA calculations. She talks about the variance criteria, staff is recommending denial as it is not meeting the criteria. Jensen, are there consequences to contractors for unpermitted work? Planning and Environmental Commission Meeting Minutes of January 13, 2025 3 299 Roy, at the end of the days it is on the property owner to make sure their property is in compliance, the Town is unable to hold contractors specifically responsible for this. Smith, there is wetland close by here, at some point there was limitation on the amount of excavation here. What happens if the variance is denied, how is this converted back? Knight says they would need to conform to the GRFA limits set. Smith asks how does this happen? Knight says they are not aware of how this came to be. Smith, if this were accepted as GRFA, would there need to be additional excavation to allow for window wells? egress because it is not a bedroom. Lipnick asks if the areas in question are on the lowest level. Knight says we look at the structure as a whole, there is a level that is lower than these. The applicant is represented by Dominic Mauriello with Mauriello Planning Group. Their client bought the house as is, without the knowledge that there were spaces that were added illegally. This is a huge issue for the owner, they are also pursuing legal actions on the private side. We are exhausting our town here, but there are extenuating circumstances here, look at this more as a case-by-case basis. you should get the deduction, we're trying to prevent people getting two floors deductions. If the owner two years before the change in GRFA calculation. Mauriello says it looks like a storage room right now, one of the complicating factors is that there is mechanical space in the back of it. There has been a web of different changes to the code since this property was constructed. The secondary units in th from the changes to code that allowed more GRFA. Mauriello talks about the evolution of GRFA in the Town. He addresses the variance criteria. Tucker asks about the idea that rebuilding would grant more floor space? Would that even be possible with wetland restrictions? Mauriello, it is a horizontal line, not a vertical line. There are not impacts to wetlands to his knowledge. Jensen, troubled that this was done illegally and if the PEC approved it, that would give license to others to do it. Your arguments are significant, but as the PEC its hard to weigh in. Would like to see this go in front of Town Council and let them address the questions about GRFA. McBride asks when did the applicant first contact the Town to figure out there was an issue? Mauriello says long after purchase. They submitted building permit plans, not knowing this space was done illegally. Had it been disclosed by the seller, it would have been a different situation, the Planning and Environmental Commission Meeting Minutes of January 13, 2025 4 300 McBride, what happens if the applicant gets a variance and wins the court case? Rediker, does the client agree that under current code for GRFA their residence exceeds the allowable? Mauriello confirms. Rediker says this GRFA is not conforming unless it was granted a variance. McBride, how long did it take to an answer from the Town? interior work. Mauriello says they had no reason to understand that there may be unpermitted additions. He talks about another case on Potato Patch. Mauriello says we are to the extent that the hardship is to give fair and equal treatment to a building with a stepped foundation against a new build. Rediker, your client is asking us to resolve a lawsuit. He has sympathy for their situation, but are they asking the PEC to rectify the situation? Maureillo, when we took a step back, forgetting about the fraudulent situation, could you recognize the law given these circumstances. Rediker, is the inequity with the code or because of how the house was constructed? Mauriello, the house was built before the basement deduction came into effect. People doing new builds are able to realize more square footage through that. exempt it could move forward. Smith clarifies that improvements should not exacerbate a non-conformity? Knight confirms. Smith says granting this variance would increase the non-conformity. Roy talks about the difference between illegal and legal non-conformities. Tucker asks about the building permit. Knight and Tucker discuss the code considerations. Hagedorn, what is the status of the home currently? Knight, it is occupiable, the remodel application has been stopped. McBride, not sure this is the right vehicle for us to address this. Rediker ask for public comment. There is none. Rediker asks for commissioner comment. Hagedorn, agrees GRFA definition is broken, supports a redesign of how it's spelled out, right not it Planning and Environmental Commission Meeting Minutes of January 13, 2025 5 301 incentivizes blowing out a site. Would be in support of redefining that, wants to prevent three stories of subterranean living space like we've seen in peer communities. At the same time, that is the best path for your client to resolve this. We are not a policy setting body, that is council. Within that context, do see this variance as a special privilege. The seller misrepresented at the sale, this is turning to the PEC for remedy activities as a hardship. We would not grant a GRFA variance with a new build, this meets criteria one and three but fails two. the request. support it. Smith, concurs with others. The applicant is a victim, the community is also the victim. Limiting the size of a residence is necessary, the applicant is not being penalized the property just needs to come into conformity. If the GRFA rules are not creating the desired outcomes, we should amend those rules, there is a process that is not the variance criteria. The variance would be a grant of special privilege, if ree criteria. Tucker, because it is case-by-case, if the opposite end is rebuilding just to maximize GRFA, then granting some additional storage space would be allowable. McBride, this is a private property dispute, concerned about the precedent, maybe not legal precedent, but just because somebody gets a raw deal they can now benefit from that. Sorry the owners had to deal with that, hopefully there is recourse in the courts. This could have been easily remedied at the time of purchase by contacting the Town of Vail. Rediker, we had an excellent presentation by the applicant, sympathetic to the applicant and their situation. But we're looking at the variance criteria, one and two are not met. This would be a grant of special privilege, no other properties would be give after the fact by allowing the victim to seek redress here. The recourse for the applicant is civil action. appropriate forum to settle the dispute. Hagedorn says the buyers are enjoying use of the property currently, nothing is stopping them from that. William A Jensen made a motion to Deny with the findings on page 13-14; Robyn Smith seconded the motion Passed (6 - 1). Voting For: William A Jensen, Robert N Lipnick, Robyn Smith, Brad Hagedorn, John Rediker, Scott P McBride Voting Against: David N Tucker 3.3 A request for a recommendation to the Vail Town Council of an application to reestablish Special Development District No. 43, pursuant to Section 12 -9(A), Special Development Districts, Vail Town Code, to allow for the development of a hotel addition, add conference space and an employee housing apartment building, and related uses and improvements, located at 2211 North Frontage Road West which is composed of Tract C, Lot 1, Lot 2, and Lot 3 Vail Das Schone Filing No. 1 and Lot 1, Vail Das Schone Filing 3, and setting forth details in regard thereto. (PEC24-0039) This item's attachments can be found with item 3.2 PEC24-0044 Planner: Greg Roy Planning and Environmental Commission Meeting Minutes of January 13, 2025 6 302 Applicant Name: TNFREF III Bravo Vail LLC represented by Mauriello Planning Group 31:00 into meeting: Planner Roy gives a presentation. He walks through the vicinity map, the history of the property, and the applications being looked at today. He walks through the existing conditions and the proposal. He talks about the deviations with the SDD, the proposed conditions, and about the sidewalks and the context of the master plan. He talks about the proposed employee housing on the site. Hagedorn asks about the sidewalk. Roy says the Town Engineer recommends the sidewalk stays in the plan, because of the increased density and use south of Chamonix, to prepare it for future use. The applicant is represented by Dominic Mauriello with Mauriello Planning Group. Smith and Mauriello discuss types of sidewalks. Smith asks if the fire truck pullout will be maintained in the winter. Roy says it will need to be maintained. Smith & Roy discuss possible sidewalk configurations and possible access to the west. Smith says a lot of this is a separate conversation from the application as far as public way improvements. Tucker asks about possible speed control coming out of the roundabout, especially with increased pedestrian traffic. Discussion about a potential condition related to the infrastructure around the project. Jensen would like to hear more from public works. Smith, can we ask the applicant to include a condition that all exterior lighting shall be full cutoff? Roy says Town Code is full cutoff, they could ask the applicant if they want to go beyond that as far as limiting the lumens. Mauriello talks about the history of the site, the Town previously approved the SDD on two separate occasions by ordinance. The deviations being requested were also previously approved. Mauriello says they would be happy with condition that the applicant shall provide two pedestrian sidewalk connections to Chamonix lane subject to DRB approval. He talks about the geotechnical report. He talked to the hotel who lowered the lights, and they will fully address this by January 25th. They will meet Town Code, which is full cutoff. Smith, the concern is the lighting near the EHU building. Mauriello, that condition is fine and it should be addressed by February. Mauriello presents about the snow management plan. He talks about the parking study for the project. With the West Vail Master Plan, they are even more consistent with the master plan at this point. there but there may need to be some engineering details to be worked out. There has been mitigation work done north of Chamonix to address this as well. Planning and Environmental Commission Meeting Minutes of January 13, 2025 7 303 Rediker asks about the relief for the height on the existing building. The buildings that are being built comply with PA-2? Mauriello confirms. Mauriello says all the lighting is required to be cutoff so a lighting condition is not necessary. Rediker asks for public comment, there is none. Public comment closed. Rediker asks for commissioner comment. Tucker, the applicant put together a good plan and addressed our concerns. Smith, the staff memo details all the thought and requirements that went into this approval the first time around. Being able to look back and see how it met the criteria, confident that each of the criteria are met. Advocates to add a condition about the sidewalks. For the public, there is a lot improvement that can be made to the public works part of it, but the public that cares about this making on one applicant, as far as this concerned, good to go. Lipnick, the applicant has answered our questions from last meeting. Supports the project, including the employee housing. Jensen, thanks applicants for addressing parking for the EHUs. Supports proposal, the parking study validates the parking plan. Feels good about this project because it anchors the west end, start of the west vail redevelopment. Hagedorn, fine with parking proposal as presented, appreciates the EHU parking. There is strong -trade approvals, there's responsibility to respect the work that has been done previously. Even without that, it meets the criteria set forth. McBride, agrees with Smith and Hagedorn, in support. Rediker, agrees with commissioners. Not just this commission, but the prior discussions that have everything here and are making our own decision, but do respect the prior thought that went into William A Jensen made a motion to Recommend for approval with the findings on page 27 ; Robyn Smith seconded the motion Passed (7 - 0). 3.4 A request for review of an Exterior Alteration, pursuant to Section 12-7J-12, Exterior Alterations or Modifications, Vail Town Code, to allow for a hotel addition and an EHU apartment building, located at 2211 North Frontage Road West which is composed of Tract C, Lot 1, Lot 2, and Lot 3 Vail Das Schone Filing No. 1 and Lot 1, Vail Das Schone Filing 3, and setting forth details in regard thereto. (PEC24-0044) Planner: Greg Roy Applicant Name: TNFREF III Bravo Vail LLC, represented by Mauriello Planning Group Staff Memorandum - PEC24-0039 & 0044.pdf Attachment A. Vicinity Map.pdf Attachment B. Applicant Narrative 1-3-25.pdf Attachment C. McDowell Parking Analysis.pdf Attachment D. Skyline Geoscience Geologic Study.pdf Planning and Environmental Commission Meeting Minutes of January 13, 2025 8 304 Attachment E. McDowell Transportation Impact Study.pdf Attachment F. Project Plan Set.pdf Attachment G. PEC Meeting Minutes 12-23-24.pdf This item heard concurrently with 3.3 Robyn Smith made a motion to Approve with the conditions on pages 28 and 29 and the findings on page 29 and the added condition that the applicant shall provide two western sidewalk connections to Chamonix Road; William A Jensen seconded the motion Passed (7 - 0). 4. Approval of Minutes Robert N Lipnick made a motion to Approve ; Robyn Smith seconded the motion Passed (7 - 0). 4.1 PEC Results 12-23-24 PEC Results 12-23-24.pdf 5. Information Update Planner Roy passes along a notice from the Environmental Department about a water rights meeting happening on that Tuesday at CMC in Edwards. Planner Roy notes that there were 55 PEC applications in 2024 compared to the 2022 and 2023 average of 30 PEC applications. Thanks the Commission for their time and effort. Smith asked about a news blast that said the PEC granted a variance for a fence out in Matterhorn and didn't remember a fence coming before the Commission. Planner Roy clarifies that it was a DRB application and was not a variance. He gives a summary of the application and the process. It did not come before the PEC. 6. Adjournment David N Tucker made a motion to Adjourn ; William A Jensen seconded the motion Passed (7 - 0). Planning and Environmental Commission Meeting Minutes of January 13, 2025 9 305 TO: Planning and Environmental Commission FROM: Community Development Department DATE: January 13, 2025 SUBJECT: A request for a recommendation to the Vail Town Council of an application to reestablish Special Development District No. 43, pursuant to Section 12-9(A), Special Development Districts, Vail Town Code, to allow for the development of a hotel addition, add conference space and an employee housing apartment building, and related uses and improvements, located at 2211 North Frontage Road West/ Highline Subdivision Lot 1 and Lot 2 A resubdivision of Tract C, Lot 1, Lot 2, and Lot 3 Vail Das Schone Filing No. 1 and Lot 1, Vail Das Schone Filing 3, and setting forth details in regard thereto. (PEC24-0039) A request for review of an Exterior Alteration, pursuant to Section 12-7J- 12, Exterior Alterations or Modifications, Vail Town Code, to allow for a hotel addition and an EHU apartment building, located at 2211 North Frontage Road West/ Highline Subdivision Lot 1 and Lot 2 A resubdivision of Tract C, Lot 1, Lot 2, and Lot 3 Vail Das Schone Filing No. 1 and Lot 1, Vail Das Schone Filing 3, and setting forth details in regard thereto. (PEC24-0044) Applicant: TNFREF III Bravo Vail LLC, represented by Mauriello Planning Group Planner: Greg Roy I. SUMMARY SPECIAL DEVELOPMENT DISTRICT The applicant, TNFREF lll Bravo Vail LLC, represented by Mauriello Planning Group, is requesting a recommendation to the Vail Town Council to reestablish Special Development District No. 43, pursuant to Section 12-9(A), Special Development Districts, Vail Town Code, to allow for the development of a hotel addition, add conference space and an employee housing apartment building, and related uses and 306 Town of Vail Page 2 improvements, located at the property of 2211 N. Frontage Road West/ Highline Subdivision Lot 1 and Lot 2 A resubdivision of Tract C, Lot 1, Lot 2, and Lot 3 Vail Das Schone Filing No. 1 and Lot 1, Vail Das Schone Filing 3. d in Section VlI of this memorandum and the evidence and testimony presented, the Community Development Department recommends the Planning and Environmental Commission forward a recommendation of approval to the Vail Town Council to reestablish a Special Development District. EXTERIOR ALTERATION The applicant, TNFREF lll Bravo Vail LLC, represented by Mauriello Planning Group, is requesting approval of an Exterior Alteration, pursuant to Section 12-7J-12, Exterior Alterations or Modifications, Vail Town Code, to allow for a hotel addition and an EHU apartment building located at the property of 2211 N. Frontage Road West/ Highline Subdivision Lot 1 and Lot 2 A resubdivision of Tract C, Lot 1, Lot 2, and Lot 3 Vail Das Schone Filing No. 1 and Lot 1, Vail Das Schone Filing 3. I of this memorandum and the evidence and testimony presented, the Community Development Department recommends the Planning and Environmental Commission approve, with conditions II. DESCRIPTION OF REQUEST The applicant, TNFREF III Bravo Vail LLC represented by Mauriello Planning Group is requesting a recommendation to the Vail Town Council of an application to reestablish Special Development District No. 43 (Highline Double Tree), pursuant to Section 12-9-A Special Development (SDD) District, Vail Town Code, and a final review for an exterior alteration, pursuant to Section 12-7J-12, Exterior Alterations or Modifications, Vail Town Code to allow for the development of a hotel addition and EHU apartment building, and related uses and improvements, located at 2211 North Frontage Road West / Highline Subdivision Lot 1 and Lot 2 A resubdivision of Tract C, Lot 1, Lot 2, and Lot 3 Vail Das Schone Filing No. 1 and Lot 1, Vail Das Schone Filing 3. The proposal would add a new wing to the hotel in the western corner of the site. The ground floor of this building would include parking and a conference space with three levels of hotel rooms above. In addition, a 15 unit employee housing building is proposed on the farthest northern side of the property which has been subdivided into a separate lot that faces Chamonix Lane. To accommodate these additions, the following changes are proposed to the site: The parking lot would be restriped to include valet parking. New landscaping would be added around the building. A sidewalk along Chamonix Lane and Road would be constructed. 307 Town of Vail Page 3 A loading zone parking space would be added in front of the EHU building on Chamonix Lane. The primary access points on the site would be the same as exists today. The vicinity map (Attachment A), applicant narrative (Attachment B), McDowell Parking Analysis (Attachment C), Skyline Geoscience Geologic Study, (Attachment D), McDowell Transportation Impact Study (Attachment E), project plan set (Attachment F) and 12-23-24 PEC Meeting Minutes (Attachment G) are attached for review. II. BACKGROUND In 1980, the hotel was built in the County and was annexed into the town per Ordinance No. 43, Series 1980 and then zoned CC3 within the required ninety days. The Ordinance was later overturned by the Colorado Court of Appeals due to a lack of contiguity. It was then annexed again with Ordinance No. 1, Series 1986 and was again zoned CC3 with Ordinance No. 10, Series of 1986. Over time, there have been multiple applications for small remodels or exterior alterations. In 2016, there was an exterior alteration that allowed for restriping of the parking lot, pool upgrades, and exterior facade upgrades to the building. In 2019, the applicant submitted applications for a rezoning from Commercial Core 3 to Public Accommodation 2, a Special Development District application to create a new SDD, a minor subdivision to create the two lots, a conditional use permit for commercial and a major exterior alteration application for the building additions and EHU building. SDD No. 43 was recommended for approval by the PEC on April 13, 2020 and was established by Ordinance No. 4, Series of 2020 in June of 2020. On that same day, Ordinance No. 3, Series of 2020 approved the zone district change as well. Per Town Code Section 12-9A-12 Time Requirements, SDD approval is only valid for three years, during which time, initial construction must be started and be diligently pursued. SDD No. 43 had an approval good through June 2023. However, in March of 2021 during the COVID pandemic, the applicants submitted a Major SDD Amendment to phase the project and extend the approval timeline. The project was proposed to have a Phase 1 of the employee housing apartment building, and the hotel related improvements would be Phase 2. With this change, via Ordinance No. 16, Series of 2021, the approval was extended to September of 2024. During that period, the plat was recorded separating the parcel for the EHU building, and there were improvements to the property such as a new elevator tower to accompany the stairs in the southeast portion of the lot and the offices on the second floor were converted to an employee dormitory. The PEC initially reviewed these applications at the December 23, 2024 PEC meeting. Minutes from that meeting are attached for review. 308 Town of Vail Page 4 III. APPLICABLE PLANNING DOCUMENTS Staff believes that following provisions of the Vail Land Use Plan, the Vail Village Master Plan and the Vail Town Code are relevant to the review of this proposal: ARTICLE A. SPECIAL DEVELOPMENT (SDD) DISTRICT 12-9A-1: PURPOSE AND APPLICABILITY: A. Purpose: The purpose of the special development district is to encourage flexibility and creativity in the development of land in order to promote its most appropriate use; to improve the design character and quality of the new development with the town; to facilitate the adequate and economical provision of streets and utilities; to preserve the natural and scenic features of open space areas; and to further the overall goals of the community as stated in the Vail comprehensive plan. An approved development plan for a special development district, in conjunction with 309 Town of Vail Page 5 the property's underlying zone district, shall establish the requirements for guiding development and uses of property included in the special development district. B. Applicability: Special development districts do not apply to and are not available in the following zone districts: hillside residential, single-family residential, two-family residential and two-family primary/secondary residential. (Ord. 29(2005) § 26: Ord. 9(1994) § 1: Ord. 21(1988) § 1) 12-9A-2: DEFINITIONS: AFFECTED PROPERTY: Property within a special development district that, by virtue of its proximity or relationship to a proposed amendment request to an approved development plan, may be affected by redesign, density increase, change in uses, or other modifications changing the impacts, or character of the approved special development district. AGENT OR AUTHORIZED REPRESENTATIVE: Any individual or association authorized or empowered in writing by the property owner to act on his (her) stead. If any of the property to be included in the special development district is a condominiumized development, the pertinent condominium association may be considered the agent or authorized representative for the individual unit owners if authorized in conformity with all pertinent requirements of the condominium association's declarations and all other requirements of the condominium declarations are met. MAJOR AMENDMENT (PEC AND/OR COUNCIL REVIEW): Any proposal to change uses; increase gross residential floor area; change the number of dwelling or accommodation units; modify, enlarge or expand any approved special development district (other than "minor amendments" as defined in this section), except as provided under section 12-15-4, "Interior Conversions", or 12-15-5, "Additional Gross Residential Floor Area (250 Ordinance)", of this title. MINOR AMENDMENT (STAFF REVIEW): Modifications to building plans, site or landscape plans that do not alter the basic intent and character of the approved special development district, and are consistent with the design criteria of this article. Minor amendments may include, but not be limited to, variations of not more than five feet (5') to approved setbacks and/or building footprints; changes to landscape or site plans that do not adversely impact pedestrian or vehicular circulation throughout the special development district; or changes to gross floor area (excluding residential uses) of not more than five percent (5%) of the approved square footage of retail, office, common areas and other nonresidential floor area, except as provided under section 12-15-4, 310 Town of Vail Page 6 "Interior Conversions", or 12-15-5, "Additional Gross Residential Floor Area (250 Ordinance)", of this title. UNDERLYING ZONE DISTRICT: The zone district existing on the property, or imposed on the property at the time the special development district is approved. The following zone districts are prohibited from special development districts being used: hillside residential, single-family residential, two-family residential, two-family primary/secondary residential. (Ord. 29(2005) § 26: Ord. 13(1997) § 2: Ord. 9(1994) § 2: Ord. 21(1988) § 1) 12-9A-4: DEVELOPMENT REVIEW PROCEDURES: A. Approval Of Plan Required: Prior to site preparation, building construction, or other improvements to land within a special development district, there shall be an approved development plan for said district. The approved development plan shall establish requirements regulating development, uses and activity within a special development district. B. Preapplication Conference: Prior to submittal of a formal application for a special development district, the applicant shall hold a preapplication conference with the department of community development. The purpose of this meeting shall be to discuss the goals of the proposed special development district, the relationship of the proposal to applicable elements of the town's comprehensive plan, and the review procedure that will be followed for the application. C. PEC Conducts Initial Review: The initial review of a proposed special development district shall be held by the planning and environmental commission at a regularly scheduled meeting. Prior to this meeting, and at the discretion of the administrator, a work session may be held with the applicant, staff and the planning and environmental commission to discuss special development district. A report of the department of community development staff's findings and recommendations shall be made at the initial formal hearing before the planning and environmental commission. Within twenty (20) days of the closing of a public hearing on a proposed amendment, the planning and environmental commission shall act on the petition or proposal. The commission may recommend approval of the petition or proposal as initiated, may recommend approval with such modifications as it deems necessary to accomplish the purposes of this title, or may recommend denial of the petition or rejection of the proposal. The commission shall transmit its recommendation, together with a report on the public hearing and its deliberations and findings, to the town council. D. Town Council Review: A report of the planning and environmental commission stating its findings and recommendations, and the staff report shall then be transmitted to the town council. Upon receipt of the report and recommendation of the planning and environmental commission, the town council shall set a date for 311 Town of Vail Page 7 hearing within the following thirty (30) days. Within twenty (20) days of the closing of a public hearing on a proposed SDD, the town council shall act on the petition or proposal. The town council shall consider but shall not be bound by the recommendation of the planning and environmental commission. The town council may cause an ordinance to be introduced to create or amend a special development district, either in accordance with the recommendation of the planning and environmental commission or in modified form, or the council may deny the petition. If the council elects to proceed with an ordinance adopting an SDD, the ordinance shall be considered as prescribed by the Vail town charter. (Ord. 29(2005) § 26: Ord. 21(1988) § 1) 12-9A-6: DEVELOPMENT PLAN: An approved development plan is the principal document in guiding the development, uses and activities of special development districts. A development plan shall be approved by ordinance by the town council in conjunction with the review and approval of any special development district. The development plan shall be comprised of materials submitted in accordance with section 12-9A-5 of this article. The development plan shall contain all relevant material and information necessary to establish the parameters with which the special development district shall develop. The development plan may consist of, but not be limited to, the approved site plan, floor plans, building sections and elevations, vicinity plan, parking plan, preliminary open space/landscape plan, densities and permitted, conditional and accessory uses. (Ord. 29(2005) § 26: Ord. 21(1988) § 1) 12-9A-7: USES: Determination of permitted, conditional and accessory uses shall be made by the planning and environmental commission and town council as a part of the formal review of the proposed development plan. Unless further restricted through the review of the proposed special development district, permitted, conditional and accessory uses shall be limited to those permitted, conditional and accessory uses in a property's underlying zone district. Under certain conditions, commercial uses may be permitted in residential special development districts if, in the opinion of the town council, such uses are primarily for the service and convenience of the residents of the development and the immediate neighborhood. Such uses, if any, shall not change or destroy the predominantly residential character of the special development district. The amount of area and type of such uses, if any, to be allowed in a residential special development district shall be established by the town council as a part of the approved development plan. (Ord. 29(2005) § 26: Ord. 21(1988) § 1) 12-9A-8: DESIGN CRITERIA AND NECESSARY FINDINGS: A. Criteria: The following design criteria shall be used as the principal criteria in evaluating the merits of the proposed special development district. It shall be the 312 Town of Vail Page 8 burden of the applicant to demonstrate that submittal material and the proposed development plan comply with each of the following standards, or demonstrate that one or more of them is not applicable, or that a practical solution consistent with the public interest has been achieved: 1. Compatibility: Design compatibility and sensitivity to the immediate environment, neighborhood and adjacent properties relative to architectural design, scale, bulk, building height, buffer zones, identity, character, visual integrity and orientation. 2. Relationship: Uses, activity and density which provide a compatible, efficient and workable relationship with surrounding uses and activity. 3. Parking And Loading: Compliance with parking and loading requirements as outlined in chapter 10 of this title. 4. Comprehensive Plan: Conformity with applicable elements of the Vail comprehensive plan, town policies and urban design plans. 5. Natural And/Or Geologic Hazard: Identification and mitigation of natural and/or geologic hazards that affect the property on which the special development district is proposed. 6. Design Features: Site plan, building design and location and open space provisions designed to produce a functional development responsive and sensitive to natural features, vegetation and overall aesthetic quality of the community. 7. Traffic: A circulation system designed for both vehicles and pedestrians addressing on and off site traffic circulation. 8. Landscaping: Functional and aesthetic landscaping and open space in order to optimize and preserve natural features, recreation, views and function. 9. Workable Plan: Phasing plan or subdivision plan that will maintain a workable, functional and efficient relationship throughout the development of the special development district. B. Necessary Findings: Before recommending and/or granting an approval of an application for a special development district, the planning and environmental commission and the town council shall make the following findings with respect to the proposed SDD: 1. That the SDD complies with the standards listed in subsection A of this section, unless the applicant can demonstrate that one or more of the standards 313 Town of Vail Page 9 is not applicable, or that a practical solution consistent with the public interest has been achieved. 2. That the SDD is consistent with the adopted goals, objectives and policies outlined in the Vail comprehensive plan and compatible with the development objectives of the town; and 3. That the SDD is compatible with and suitable to adjacent uses and appropriate for the surrounding areas; and 4. That the SDD promotes the health, safety, morals, and general welfare of the town and promotes the coordinated and harmonious development of the town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality. (Ord. 29(2005) § 26: Ord. 21(1988) § 1) 12-9A-9: DEVELOPMENT STANDARDS: Development standards including lot area, site dimensions, setbacks, height, density control, site coverage, landscaping and parking shall be determined by the town council as part of the approved development plan with consideration of the recommendations of the planning and environmental commission. Before the town council approves development standards that deviate from the underlying zone district, it should be determined that such deviation provides benefits to the town that outweigh the adverse effects of such deviation. This determination is to be made based on evaluation of the proposed special development district's compliance with the design criteria outlined in section 12-9A-8 of this article. (Ord. 29(2005) § 26: Ord. 21(1988) § 1) 12-9A-10 AMENDMENT PROCEDURES. (A) Minor amendments. (1) 12- 9A-2 of this article, may be approved by the Department of Community Development. All minor modifications shall be indicated on a completely revised development plan. Approved changes shall be noted, signed, dated and filed by the Department of Community Development. (2) Notification of a proposed minor amendment, and a report of staff action of said request, shall be provided to all property owners within and adjacent to the Special Development District that may be affected by the amendment. Affected properties shall be as determined by the Department of Community Development. Notifications shall be postmarked no later than five days following staff action on the amendment request and shall include a brief statement describing the amendment and the time and date of when the Planning and Environmental Commission will be informed of the administrative 314 Town of Vail Page 10 action. In all cases the report to the Planning and Environmental Commission requested amendment. (3) Appeals of staff decisions may be filed by adjacent property owners, owners of property within the Special Development District, the applicant, Planning and Environmental Commission members or members of the Town Council as outlined in § 12-3-3 of this title. (B) Major amendments. (1) Requests for major amendments to an approved Special Development District shall be reviewed in accordance with the procedures described in § 12-9A-4 of this article. (2) Owners of all property requesting the amendment, or their agents or authorized representatives, shall sign the application. Notification of the proposed amendment shall be made to owners of all property adjacent to the property requesting the proposed amendment, owners of all property adjacent to the Special Development District, and owners of all property within the Special Development District that may be affected by the proposed amendment (as determined by the Department of Community Development). Notification procedures shall be as outlined in § 12-3-6(C) of this title. (Ord. 21(1988) § 1; Ord. 29(2005) § 26) § 12-9A-11 RECREATION AMENITIES TAX. A recreation amenities tax shall be assessed on all Special Development Districts in accordance with Title 2, Chapter 5 of this code at a rate to be determined by the Town Council. This rate shall be based on the rate of the underlying zone district or the rate which most closely resembles the density plan for the zone district, whichever is greater. (Ord. 21(1988) § 1; Ord. 29(2005) § 26) § 12-9A-12 TIME REQUIREMENTS. (A) Start of construction; completion. The developer must begin initial construction of the Special Development District within three years from the time of its final approval, and continue diligently toward the completion of the project. If the Special Development District is to be developed in phases, the developer must begin construction of subsequent phases within one year of the completion of the previous phase. (B) Approval voided. If the applicant does not begin and diligently work toward the completion of the Special Development District or any stage of the Special Development District within the time limits imposed by the preceding subsection (A), the approval of said Special Development District shall be void. The Planning and Environmental Commission and Town Council shall review the Special Development District upon submittal of an application to reestablish the Special Development District following the procedures outlined in § 12-9A-4 of this article. 315 Town of Vail Page 11 (Ord. 21(1988) § 1; Ord. 29(2005) § 26) § 12-9A-14 EXISTING SPECIAL DEVELOPMENT DISTRICTS. Nothing in this article shall be construed to limit, replace or diminish the requirements, responsibilities and specifications of Special Development Districts 2 through 21. The Town Council specifically finds that said Special Development Districts 2 through 21 shall remain in full force and effect, and the terms, conditions and agreements contained therein shall continue to be binding upon the applicants thereof and the town. These SDDs, if not commenced at the present time, shall comply with § 12-9A-12 of this article. (Ord. 21(1988) § 1; Ord. 29(2005) § 26) ARTICLE J. PUBLIC ACCOMMODATION-2 (PA-2) DISTRICT 12-7J-1: PURPOSE: The public accommodation-2 district is intended to provide sites for lodges, limited service lodges, and residential accommodations on a short term basis, for visitors and guests, together with such public and semipublic facilities and commercial/retail and related visitor oriented uses as may be appropriately located within the same zone district and compatible with adjacent land uses. This district is intended to provide for lodging sites located outside the periphery of the town's Vail Village and Lionshead commercial core areas. The public accommodation-2 district is intended to ensure adequate light, air, open space, and other amenities commensurate with lodge uses, and to maintain the desirable resort qualities of the zone district by establishing appropriate site development standards. Additional nonresidential uses are allowed as conditional uses which enhance the nature of Vail as a vacation community, and where permitted uses are intended to function compatibly with the high density lodging character of the zone district. (Ord. 2(2006) § 2) 12-7J-2: PERMITTED USES: The following uses shall be permitted in the PA-2 district: Employee housing units, as further regulated by chapter 13 of this title. Limited service lodge, including accessory eating, drinking, or retail establishments located within the principal use and not occupying more than ten percent (10%) of the total gross residential floor area of the main structure or structures on the site; additional accessory dining areas may be located on an outdoor deck, porch, or terrace. Lodges, including accessory eating, drinking, or retail establishments located within the principal use and not occupying more than ten percent (10%) of the total gross residential floor area of the main structure or structures on the site; additional accessory 316 Town of Vail Page 12 dining areas may be located on an outdoor deck, porch, or terrace. (Ord. 1(2008) § 23: Ord. 2(2006) § 2) 12-7J-3: CONDITIONAL USES: The following conditional uses shall be permitted in the PA-2 district, subject to issuance of a conditional use permit in accordance with the provisions of chapter 16 of this title: Bed and breakfasts, as further regulated by section 12-14-18 of this title. Fractional fee club units, as further regulated by subsection 12-16-7A8 of this title. Lodges, including accessory eating, drinking, or retail establishments located within the principal use and occupying between ten percent (10%) and fifteen percent (15%) of the total gross residential floor area of the buildings, grounds and facilities. Public or commercial parking facilities or structures. Public transportation terminals. Public utility and public service uses. Religious institutions. Theaters and convention facilities. (Ord. 2(2016) § 18: Ord. 12(2008) § 25: Ord. 1(2008) § 23: Ord. 2(2006) § 2) 12-7J-4: ACCESSORY USES: The following accessory uses shall be permitted in the PA-2 district: Home occupations, subject to issuance of a home occupation permit in accordance with the provisions of section 12-14-12 of this title. Meeting rooms. Swimming pools, tennis courts, patios, or other recreation facilities customarily incidental to permitted lodge uses. Other uses customarily incidental and accessory to permitted or conditional uses, and necessary for the operation thereof. (Ord. 2(2006) § 2) 12-7J-5: LOT AREA AND SITE DIMENSIONS: The minimum lot or site area shall be ten thousand (10,000) square feet of buildable area and each site shall have a minimum frontage of thirty feet (30'). Each site shall be 317 Town of Vail Page 13 of a size and shape capable of enclosing a square area eighty feet (80') on each side within its boundaries. (Ord. 2(2006) § 2) 12-7J-6: SETBACKS: In the PA-2 district, the minimum front setback shall be twenty feet (20'), the minimum side setback shall be twenty feet (20'), and the minimum rear setback shall be twenty feet (20'). At the discretion of the planning and environmental commission and/or the design review board, variations to the setback standards outlined above may be approved during the review of exterior alterations or modifications (section 12-7J-12 of this article) subject to the applicant demonstrating compliance with the following criteria: A. Proposed building setbacks provide necessary separation between buildings and riparian areas, geologically sensitive areas and other environmentally sensitive areas. B. The proposed building setbacks will provide adequate availability of light, air and open space. C. Proposed building setbacks will provide a compatible relationship with buildings and uses on adjacent properties. D. Proposed building setbacks will result in creative design solutions or other public benefits that could not otherwise be achieved by conformance with prescribed setback standards. (Ord. 2(2006) § 2) 12-7J-7: HEIGHT: For a flat roof or mansard roof, the height of buildings shall not exceed forty five feet (45'). For a sloping roof, the height of buildings shall not exceed forty eight feet (48'). (Ord. 2(2006) § 2) 12-7J-8: DENSITY CONTROL: Up to one hundred fifty (150) square feet of gross residential floor area (GRFA) may be permitted for each one hundred (100) square feet of buildable site area. Final determination of allowable gross residential floor area shall be made by the planning and environmental commission in accordance with section 12-7J-12 of this article. Specifically, in determining allowable gross residential floor area the planning and environmental commission shall make a finding that proposed gross residential floor area is in conformance with applicable elements of the Vail comprehensive plan. Total density shall not exceed twenty five (25) dwelling units per acre of buildable site area. For the purposes of calculating density, employee housing units, limited service lodge units, accommodation units and fractional fee club units shall not be counted towards density (dwelling units per acre). A dwelling unit in a multiple-family building may include one or more attached accommodation units. (Ord. 2(2006) § 2) 12-7J-9: SITE COVERAGE: 318 Town of Vail Page 14 Site coverage shall not exceed sixty five percent (65%) of the total site area. Final determination of allowable site coverage shall be made by the planning and environmental commission and/or the design review board in accordance with section 12-7J-12 of this article. Specifically, in determining allowable site coverage the planning and environmental commission and/or the design review board shall make a finding that proposed site coverage is in conformance with applicable elements of the Vail comprehensive plan. (Ord. 2(2006) § 2) 12-7J-10: LANDSCAPING AND SITE DEVELOPMENT: At least thirty percent (30%) of the total site area shall be landscaped. The minimum width and length of any area qualifying as landscaping shall be fifteen feet (15') with a minimum area not less than three hundred (300) square feet. (Ord. 2(2006) § 2) 12-7J-11: PARKING AND LOADING: Off street parking and loading shall be provided in accordance with chapter 10 of this title. At least seventy five percent (75%) of the required parking shall be located within the main building or buildings and hidden from public view. No at grade or above grade surface parking or loading area shall be located in any required front setback area. Below grade underground structured parking and short term guest loading and drop off shall be permitted in the required front setback subject to the approval of the planning and environmental commission and/or the design review board. (Ord. 2(2006) § 2) 12-7J-12: EXTERIOR ALTERATIONS OR MODIFICATIONS: A. Review Required: The construction of a new building or the alteration of an existing building shall be reviewed by the design review board in accordance with chapter 11 of this title. However, any project which adds additional dwelling units, accommodation units, fractional fee club units, limited service lodge units, any project which adds more than one thousand (1,000) square feet of commercial floor area or common space, or any project which has substantial off site impacts (as determined by the administrator) shall be reviewed by the planning and environmental commission as a major exterior alteration in accordance with this chapter and section 12-3-6 of this title. Complete applications for major exterior alterations shall be submitted in accordance with administrative schedules developed by the department of community development for planning and environmental commission and design review board review. The following submittal items are required: 1. Application: An application shall be made by the owner of the building or the building owner's authorized agent or representative on a form provided by the administrator. Any application for condominiumized buildings shall be authorized by the condominium association in conformity with all pertinent requirements of the condominium association's declarations. 2. Application; Contents: The administrator shall establish the submittal requirements for an exterior alteration or modification application. A complete list of the submittal 319 Town of Vail Page 15 requirements shall be maintained by the administrator and filed in the department of community development. Certain submittal requirements may be waived and/or modified by the administrator and/or the reviewing body if it is demonstrated by the applicant that the information and materials required are not relevant to the proposed development or applicable to the planning documents that comprise the Vail comprehensive plan. The administrator and/or the reviewing body may require the submission of additional plans, drawings, specifications, samples and other materials if deemed necessary to properly evaluate the proposal. 3. Work Sessions/Conceptual Review: If requested by either the applicant or the administrator, submittals may proceed to a work session with the planning and environmental commission, a conceptual review with the design review board, or a work session with the town council. 4. Hearing: The public hearing before the planning and environmental commission shall be held in accordance with section 12-3-6 of this title. The planning and environmental commission may approve the application as submitted, approve the application with conditions or modifications, or deny the application. The decision of the planning and environmental commission may be appealed to the town council in accordance with section 12-3-3 of this title. 5. Lapse Of Approval: Approval of an exterior alteration as prescribed by this article shall lapse and become void three (3) years following the date of approval by the design review board unless, prior to the expiration, a building permit is issued and construction is commenced and diligently pursued to completion. Administrative extensions shall be allowed for reasonable and unexpected delays as long as code provisions affecting the proposal have not changed. (Ord. 2(2006) § 2) 12-7J-13: COMPLIANCE BURDEN: It shall be the burden of the applicant to prove by a preponderance of the evidence before the planning and environmental commission and the design review board that the proposed exterior alteration or new development is in compliance with the purposes of the public accommodation-2 (PA-2) zone district, and that the proposal does not otherwise have a significant negative effect on the character of the neighborhood, and that the proposal substantially complies with other applicable elements of the Vail comprehensive plan. (Ord. 2(2006) § 2) 12-7J-14: MITIGATION OF DEVELOPMENT IMPACTS: Property owners/developers shall also be responsible for mitigating direct impacts of their development on public infrastructure and in all cases mitigation shall bear a reasonable relation to the development impacts. Impacts may be determined based on reports prepared by qualified consultants. The extent of mitigation and public amenity improvements shall be balanced with the goals of redevelopment and will be determined by the planning and environmental commission in review of development projects and conditional use permits. Substantial off site impacts may include, but are not limited to, the following: deed restricted employee housing, roadway improvements, pedestrian walkway improvements, streetscape improvements, stream tract/bank 320 Town of Vail Page 16 restoration, loading/delivery, public art improvements, and similar improvements. The intent of this section is to only require mitigation for large scale redevelopment/development projects which produce substantial off site impacts. (Ord. 2(2006) § 2) 12-7J-15: LOCATION OF BUSINESS ACTIVITY: A. Limitations; Exception: All permitted and conditional uses shall be operated and conducted entirely within a building except for permitted parking and loading areas and such activities as may be specifically authorized to be unenclosed by a conditional use permit and the outdoor display of goods. For purposes of this section, "conducted entirely within a building" means that all activities related to the permitted use, including contacting potential customers and clients, must occur completely inside of a building, and not in an open doorway of the building. B. Outdoor Displays: The area to be used for an outdoor display shall be located directly in front of the establishment displaying the goods and entirely upon the establishment's own property. Sidewalks, building entrances and exits, driveways and streets shall not be obstructed by outdoor displays. (Ord. 11(2019) § 10) West Vail Master Plan Chapter 4 Goal 1 Bicycling and walking trips throughout West Vail are comfortable and convenient due to new infrastructure and other enhancements. Currently, West Vail has relatively limited bicycle and pedestrian infrastructure, particularly off the Frontage Roads. Adding infrastructure throughout the community can make existing trips more comfortable and encourage people to ride a bicycle or walk more frequently. Key elements of implementing this goal include formalizing walking paths, creating a pedestrianoriented environment in the commercial area, pedestrian scale lighting, and developing a connected network of bicycle and pedestrian facilities. Chapter 4 Table 4.1 Project 13: Widen and extend the multi-use path/wide sidewalk that is already planned on the east side of the road. The planned path should be enhanced to ensure a minimum width of eight feet. The path should also extend continuously between the North Frontage Road and Chamonix Lane. Add bicycle shared lane markings (sharrows) on the Chamonix Road southbound lane and add signage on the path to denote that only bicyclists traveling northbound should use the path and that pedestrian travel is bi-directional. Vail 20/20 Strategic Action Plan Goal #4: Provide for enough deed-restricted housing for at least 30 percent of the workforce through policies, regulations and publicly initiated development. Address the zoning regulations to provide more incentives for developers to build employee housing units. IV. SITE ANALYSIS 321 Town of Vail Page 17 Address: 2211 North Frontage Road West Legal Description: Highline Subdivision Lot 1 and Lot 2 A resubdivision of Tract C, Lot 1, Lot 2, and Lot 3 Vail Das Schone Filing No. 1 and Lot 1, Vail Das Schone Filing 3 Existing Zoning: Public Accommodation-2 (PA-2) District Land Use Plan Designation: Community Commercial Current Land Use: Lodge Proposed Land Use: Lodge Geological Hazards: Debris Flow, Steep Slopes and Rock Fall Hazard * Snow storage is 10% for paved areas that are snow melted. ** Including areas that do not meet the dimension or size requirements. Additional discussion in deviation #5 below. *** Including areas with trees that do not count as snow storage. Additional discussion in deviation #3 below. V. SURROUNDING LAND USES AND ZONING Existing Use Zone District North: Multi-family/Single- family Two-Family Primary/Secondary Residential South: I-70 N/A East: Commercial Commercial Core 3 (CC3) Development Standard Required by Town Code Proposed Complies? Lot Size Min. 10,000 sq. ft. 3.95 acres (172,047 sq. ft.) Complies Minimum Setbacks Front 20 Side 20 Rear 20 North: 5 South: >2 East: 12 West: >2 Deviation Requested Maximum Height 48 ft. max - mansard 45 ft. max - flat ft. max ft. max Complies GRFA Max. 150/100 Buildable Site Area or 258,070 SF 77,805 sq. ft. Complies Site coverage maximum Max. 65% of site area or 111,830 sq. ft. 62,070 sq. ft. or 36% Complies Minimum Landscaping Min. 30% of site area or 51,614 sq. ft. 50,594 sq. ft. or 29% ** Deviation Requested Minimum Snow Storage Min. 30% of paved area* or 17,970 sq. ft. 13,837 sq. ft. or 23%*** Deviation Requested Required Parking 256 spaces 208 spaces Deviation requested 322 Town of Vail Page 18 West: Commercial/Housing Commercial Core 3 (CC3) & Housing (H) SPECIAL DEVELOPMENT DISTRICT DEVIATIONS REQUESTED: 1. Reduction in the parking requirements for the site. The application includes a parking study done by McDowell Engineering that looks at the parking counts for the hotel, conference space, retail, and commercial spaces on the property. The counts suggested do not include the EHU units or the two independent restaurants in the hotel building. The study utilizes the Institute of Transportation Engineers (ITE) counts as well as an onsite parking survey performed by the property owner over a period of 11 months. The study concludes that for the uses included in the study a rate of 0.7 parking spaces per room will be sufficient 99% of the time. At 0.7 spaces per room that comes to a total of 137 spaces for 195 rooms. With the restaurant seating (18.9), the dormitory (2.5), and the EHU building (16) the total parking spaces proposed to be required is 174 spaces. The applicant is also proposing to not enclose 75% of the parking on site as required in the PA-2 District. With non-conforming properties any additions cannot increase the non-conformity. As proposed the additional accommodation units would generate a parking demand of 55 spaces. Included with the parking for the EHU the added parking requirement is 71 spaces and only 48 spaces are being enclosed. Therefore, the deviation requested is to have less enclosed parking than required by code. Use Rooms/Units Spaces Per Room/Unit GRFA/SF 1 Space Per Parking Required Suggestion Accommodation Units 176 0.4 57755 1000SF GRFA 128.2 123.2 Limited Service Lodge Unit 19 0.7 13.3 13.3 Restaurants and lobby bar(seating area) 2357 120 SF 19.6 19 Spa/retail 1520 300 SF 5.1 0 Dorm (dwelling unit 2000+SF 1 2.5 2.5 2.5 EHU 16 2 32 15.9 Conference Space (seating floor area) 6616 120 SF 55.1 0 Total Parking Required 255.8 173.9 2. Parking in the front setback. The existing hotel has parking in the front setback which is not permitted in the PA-2 district. Rather than leave this as a non-conformity, the applicant requests this be permitted as a deviation through the SDD. 323 Town of Vail Page 19 3. Increase in the amount of parking controlled by valet. Town Code stipulates that If the required parking is decided upon as 174 parking spaces then 50% would be 87 spaces that would be allowed to be operated by valet parking. The application is proposing to valet park 111 spaces or 64% of the required parking, which would be 24 more spaces than the maximum allowed by code. The application proposes to include 208 parking spaces, which exceeds the proposed required parking (175 spaces) by 33 spaces. 4. Loading and Delivery space sizes There are two loading and delivery spaces required with the increased size of the hotel operation. Two spaces are provided and can be seen on sheet C2.1. these spaces are size 12x28 feet. The minimum by code is 12x35 feet long. 5. Exception from the requirement that landscaped areas with trees cannot be used for snow storage. Section 14-5-2(g) does not allow landscaped areas with trees to be counted for snow storage purposes. 6. Reduction in the amount of snow storage required. The application proposes a total of 17,189 square feet of snow storage where 17,970 square feet is required by code. The proposed snow storage includes the grasscrete area that is also designated parking. Without this portion of snow storage counted the total comes out to 13,837 square feet. Possible snow storage is also impacted by the fact that the application shows snow storage taking place in the proposed six-foot pedestrian easement that is proposed to be dedicated to the Town. This easement would occupy 2,535 of the proposed snow storage area. come from the classification of the part of the paved area, as it will be used for parking. 7. Relief from the minimum size of landscaping areas. There is a minimum size for landscaping in the PA-2 Zone District. The Code requires This application wishes to be granted relief from this requirement. 8. Reduction in the amount of landscaping required. 324 Town of Vail Page 20 The minimum amount of landscaping required is 51,614 square feet. The application is proposing to provide 50,594 square feet of landscaping and asking for a reduction in the amount required. 3,352 square feet of grasscrete area that is noted as landscaping. 9. Relief from the required maximum allowed driveway slope. As an existing condition the slope of the entrance drives do not meet the commercial requirements of 8% for centerline and 8.5% for cross-slope. Since this is an existing condition there is no practical way to meet these requirements today without full redevelopment of the site. 10. Relief from the side and rear setback for the recycling and dumpster enclosure. Due to the typical size of a trash enclosure the side setback being reduced for only this portion would not be unreasonable. The reduction would allow for a trash enclosure to be added on the east side of the EHU building. The deviation on the South setback is for the existing trash enclosure that is already in place. 11. Relief from the restriction that no structure shall be built on a slope that exceeds forty percent (40%) or greater except in a low density residential, West Vail Multi-Family and Community Housing Zone Districts as outlined in section 12-21-10. Since this is a man-made condition the request to be exempted from this provision is a reasonable deviation. 12. Building Height The existing hotel extends up to 53 feet in height, which exceeds the maximum height of 48 feet in the PA-2 district. Rather than leave this as a non-conformity, the applicant requests this be permitted through the SDD. SDD Deviations Requested: 1. Reduction in parking requirements for the site. 2. Parking in the front setback 3. Increase in the amount of parking controlled by the valet. 4. Loading and delivery space sizes 5. Exception to from the requirement that landscaped areas with trees cannot be used for snow storage. 6. Reduction in the amount of snow storage required. 7. Relief from the minimum size of landscaping areas. 8. Reduction in the amount of landscaping required. 9. Relief from the required maximum allowed driveway slope. 325 Town of Vail Page 21 10. Relief from the side and rear setback for the recycling and dumpster enclosures. 11. Relief from the restriction that no structure shall be built on a slope that exceeds forty percent (40%) or greater except in a single-family residential zone district as outlined in section 12-21-10. 12. Building height. Benefits: 1. $32,500 for Public Art 2. A six-foot easement for pedestrian access along the far eastern boundary of the lot. 3. A sidewalk along Chamonix Lane and Chamonix Road. 4. Four units of the EHU building not placed in a mitigation bank and the interim period of the remaining units before they are applied to a development application. VI. EMPLOYEE HOUSING PLAN The employee housing requirement for the application results from the commercial linkage requirement for the additional commercial space. Type of Use Employee Generation Rate Employees Accommodation Unit/ Limited Service Lodge Unit (98) 0.6 employee per net new units 58.8 Business Office and Professional Office (-4,500) 3.2 employees per 1,000 square feet of floor area -14.4 Conference Facility (4,590) 0.8 employees per 1,000 square feet of floor area 3.7 Total 48.1 With the mitigation rate of 20% for commercial linkage the applicant is required to provide housing for 9.6 employees. They are proposing to provide that housing through the employee dormitory constructed from the office space on the site. This could house 12 employees leaving a credit of 2.4 employees. The 15-unit employee housing unit apartment building would utilize the mitigation bank (12-23-7) to hold the credit for the units to utilize for a future employee housing requirement. As part of the public benefit of the SDD four units will not be included in the mitigation bank. VII. REVIEW CRITERIA - SDD Criteria: The following design criteria shall be used as the principal criteria in evaluation the merits of the proposed special development district. It shall be the burden of the applicant to demonstrate that the submittal material and the proposed development plan comply with each of the following standards, or demonstrate that one or more of them is 326 Town of Vail Page 22 not applicable or that a practical solution consistent with the public interest has been achieved: 1. Compatibility: Design compatibility and sensitivity to the immediate environment, neighborhood and adjacent properties relative to architectural design, scale, bulk, building height, buffer zones, identity, character, visual integrity and orientation. The proposed SDD amendment is generally compatible and sensitive to the immediate environment, neighborhood or adjacent properties. The deviations being requested generally do not affect the bulk and mass of the buildings compared to what would be permitted through the zoning. The requested setback deviations are for the existing dumpster encloser and the proposed enclosure on the eastern side of the property. The approval of the SDD amendment would not affect the existing enclosure in any way, and the proposed would be allowed to project eight feet into the side setback, similar to a deck or patio. The proposed EHU building on the north end of the lot is designed to be two to three levels above the grade of Chamonix Lane, which is compatible and similar to the majority of the buildings in that area. Staff finds that this criterion is met. 2. Relationship: Uses, activity and density which provide a compatible, efficient and workable relationship with surrounding uses and activity. The SDD does not propose a change in the use, or activity on the site. Residential density will not be affected. There will be additional employee housing units, but those are not counted towards density calculations. In terms of building density as site coverage, the application proposes 36% site coverage which would be within the maximum 40% allowed in the CC3 Zone District on either side of this property and well within the 65% permitted by the zone district. Staff finds that this criterion is met. 3. Parking And Loading: Compliance with parking and loading requirements as outlined in chapter 10 of this title. This application proposes a deviation from the maximum amount of parking that is allowed to be controlled by valet and to minimize the amount of parking on the lot according to the provided parking study. The application shows valet parking that is three cars deep on the surface parking lot. The third row of the parking aisle is proposed to be covered by grass pavers where the application states the area will be used for snow storage during the winter and allow for it to be used as excess parking during the summer. 327 Town of Vail Page 23 Keeping the lot clear enough for fire access and staging could be difficult, but with the available third row of parking the snow removal operations noted in the applicant narrative should be sufficient. The PA-2 zone district has a requirement that 75% of the required parking be located within the main building. With this application there will be 48 parking spaces located within the main building, or twenty seven percent (27%) of the 175 spaces discussed above. There are only 39 spaces being added with this application, meaning the application does not exacerbate the existing non- conformity, but does not reach the 75%. Staff finds this is acceptable as there is no increase to the non-conformity. Staff finds that this criterion is met. 4. Comprehensive Plan: Conformity with applicable elements of the Vail comprehensive plan, town policies and urban design plans. The application would be furthering Goal #4 of the Land Use and Development section of the comprehensive plan as the the employee housing building would be in addition to required employee housing to satisfy the Commercial Linkage requirement. The applicant is proposing to build this as a mitigation bank so that future developments do not have to provide employee housing. There are only four units that will be excluded from the mitigation bank and can be considered a true benefit. The benefit of the other twelve units will be temporary since those will be credited for a requirement associated with a future development. Staff finds that this criterion is met. 5. Natural And/Or geologic Hazard: Identification and mitigation of natural and/or geologic hazards that affect the property on which the special development district is proposed. There are steep slopes, hazardous rock fall, and debris flow that affects this property. The applicant supplied a report on these hazards. The report states that a site specific study would need to be completed for debris flow to suggest the needed mitigation for the site, and that the rock fall hazard was low for this site. It did not suggest a site specific study for rock fall. A condition of approval has been added to the associated Exterior Alteration application to note the site- specific debris flow study is to be submitted with the DRB application for the building on Lot 2. The applicant is seeking relief from Section 12-21-10 that does not allow structures to be built on slopes exceeding 40%. Staff finds that this criterion is met. 328 Town of Vail Page 24 6. Design Features: Site plan, building design and location and open space provisions designed to produce a functional development responsive and sensitive to natural features, vegetation and overall aesthetic quality of the community. The site plan does produce a functional development that is in line with the aesthetic quality of the community. The employee housing building is oriented towards Chamonix Lane with two entrances on the street side and one entrance on the rear of the building that faces the interior parking lot. The rear entrance allows for the residents to have covered access when entering from the parking lot. The entrance does not service the western units of the building but provides a covered stairway to a heated path that leads to that portion of the building. This will be a benefit to residents during the winter months to have an interior stairwell to avoid snow. If residents are parking in the enclosed garage, then they must walk up the sloped drive aisle to the building. However, having the rear access makes the travel distance to their unit easier. For residents utilizing the valet parking they have a designated walkway that is striped in the drive aisle to access their building. This acknowledges the pedestrians and gives vehicular traffic an indication that pedestrians may be present and increases the safety and walkability of the parking lot. The grass pavers in the third row of valet parking allows for seasonal flexibility when it comes to the valet operations. It will allow the additional parking in the summer and extra snow storage during the winter months. Staff finds that this criterion is met. 7. Traffic: A circulation system designed for both vehicles and pedestrians addressing on and off site traffic circulation. The application proposes a sidewalk along Chamonix Lane and Chamonix Road that varies between five feet, six feet, and ten feet in areas. The sidewalk improves off site pedestrian circulation resulting in a benefit to the community. The sidewalk terminates into the property and will provide an access path to the frontage road for those users. The interior circulation system promotes walkability to and through the site. It provides a way for residents and hotel users to access the frontage road sidewalk without walking through the entrance drive. There is a delineated path through the parking lot for residents and users going to the bus stop. The stairs and entrance paths around the EHU building are proposed to be heated. All of these items combined assist in creating a safer pedestrian environment. 329 Town of Vail Page 25 Staff finds that this criterion is met. 8. Landscaping: Functional and aesthetic landscaping and open space in order to optimize and preserve natural features, recreation, views and function. The SDD asks for relief from the minimum dimensions for landscaped areas to count in the landscaping calculations. Allowing these areas, that would otherwise not meet the minimum size requirements, allows more landscaping to be distributed throughout the site evenly. This increases the aesthetic quality of the landscaping on the site. Staff finds that this criterion is met. 9. Workable Plan: Phasing plan or subdivision plan that will maintain a workable, functional and efficient relationship throughout the development of the special development district. The applicant has stated that the EHU building will be constructed at the same time as the hotel addition. This will ensure that construction will be limited to a singular time frame and will not be split between two large construction projects. Staff finds that this criterion is met. REVIEW CRITERIA EXTERIOR ALTERATION Section 12-7J-13, Compliance Burden, Vail Town Code, outlines the review criteria for exterior alteration applications proposed within the Public Accommodation-2 (PA-2) zone district. According to Section 12-7J-13, Vail Town Code, a major exterior alteration shall be reviewed for compliance with the following criteria: 1. The proposed exterior alteration or new development is in compliance with the purpose of the public accommodation-2 (PA-2) zone district. PA-2 Zone District Purpose: The Pubic Accommodation-2 District is intended to provide sites for lodges, limited service lodges, and residential accommodations on a short term basis, for visitors and guests, together with such public and semipublic facilities and commercial/retail and related visitor oriented uses as may be appropriately located within the same zone district and compatible with adjacent land uses. This District is intended to provide for lodging sites located outside the periphery of the Lionshead Commercial Core Areas. The Pubic Accommodation-2 District is intended to ensure adequate light, air, open space, and other amenities commensurate with lodge uses, and to maintain the desirable resort qualities of the zone district by establishing appropriate site development standards. Additional nonresidential uses are allowed as conditional uses which enhance 330 Town of Vail Page 26 the nature of Vail as a vacation community, and where permitted uses are intended to function compatibly with the high density lodging character of the The proposed exterior alteration is generally consistent with the PA-2 zone short term basis outside of the main core areas of the villages. It also includes a limited amount of commercial to support the lodging use. Staff finds that this criterion is met. 2. That the proposal does not otherwise have a significant negative effect on the character of the neighborhood. The proposal does not have a significant negative effect on the character of the neighborhood. The height that is proposed as part of this application is generally compatible with this neighborhood. As discussed in SDD criteria #1, there is a difference between the residential zone districts across Chamonix Road and the proposed height of the buildings in this application, however, that difference is mitigated by the separation of the structures and the slope of the site down towards the frontage road. Staff finds that this criterion is met. 3. The proposal substantially complies with other applicable elements of the Vail comprehensive plan. The proposal supports the goals and objectives of the Vail comprehensive plan through the inclusion of deed restricted housing and the promotion of alternative transportation options. The addition of the sidewalk along Chamonix Lane is in conformance with the goals of the West Vail Master Plan and Go Vail 2045 Masterplan. Staff finds that this criterion is met. STAFF RECOMMENDATION SPECIAL DEVELOPMENT DISTRICT Based upon the review of the criteria outlined in Section Vll of this memorandum and the evidence and testimony presented, the Community Development Department recommends the Planning and Environmental Commission forward a recommendation of approval to the Vail Town Council reestablish Special Development District No. 43, pursuant to Section 12-9(A), Special Development Districts, Vail Town Code, to allow for the development of a hotel addition, add conference space and an employee housing apartment building, and related uses and 331 Town of Vail Page 27 improvements, located at 2211 North Frontage Road West/ Highline Subdivision Lot 1 and Lot 2 A resubdivision of Tract C, Lot 1, Lot 2, and Lot 3 Vail Das Schone Filing No. 1 and Lot 1, Vail Das Schone Filing 3. Suggested Motion Should the Planning and Environmental Commission choose to forward a recommendation of approval, the Community Development Department recommends the Commission pass the following motion: and Environmental Commission forwards a recommendation of approval to the Vail Town Council to reestablish Special Development District No. 43, pursuant to Section 12-9(A), Special Development Districts, Vail Town Code, to allow for the development of a hotel addition, add conference space and an employee housing apartment building, and related uses and improvements, located at 2211 North Frontage Road West/ Highline Subdivision Lot 1 and Lot 2 A resubdivision of Tract C, Lot 1, Lot 2, and Lot 3 Vail Das Schone Filing No. 1 and Lot 1, Vail Das Schone Filing 3 and setting forth details in regard thereto Suggested Findings Should the Planning and Environmental Commission choose to forward a recommendation of approval, the Community Development Department recommends the Commission makes the following findings: ll of the Staff memorandum to the Planning and Environmental Commission dated January 13th, 2025, and the evidence and testimony presented, the Planning and Environmental Commission finds: 1. That the SDD does comply with the standards listed in subsection A of this section; and 2. That the SDD is consistent with the adopted goals, objectives and policies outlined in the Vail comprehensive plan and compatible with the development objectives of the town; and 3. That the SDD is compatible with and suitable to adjacent uses and appropriate for the surrounding areas; and 4. That the SDD does promote the health, safety, morals, and general welfare of the town and promote the coordinated and harmonious development of the town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest EXTERIOR ALTERATION The Community Development Department recommends that the Planning and 332 Town of Vail Page 28 Environmental Commission approve with conditions the request for a major exterior alteration, pursuant to Section 12-7J-12 Exterior Alterations or Modifications, Vail Town Code, to allow for a hotel addition and an EHU apartment building, located at 2211 North Frontage Road West/ Highline Subdivision Lot 1 and Lot 2 A resubdivision of Tract C, Lot 1, Lot 2, and Lot 3 Vail Das Schone Filing No. 1 and Lot 1, Vail Das Schone Filing 3, and setting forth details in regard thereto. Suggested Motion Should the Planning and Environmental Commission choose to approve with conditions, the Community Development Department recommends the Commission pass the following motion: approve with conditions the major exterior alteration, pursuant to Section 12-7J-12, Exterior Alterations or Modifications, Vail Town Code, to allow for a hotel addition and an EHU apartment building, located at 2211 North Frontage Road West/ Highline Subdivision Lot 1 and Lot 2 A resubdivision of Tract C, Lot 1, Lot 2, and Lot 3 Vail Das Schone Filing No. 1 and Lot 1, Vail Das Schone Filing 3 and setting Should the Planning and Environmental Commission choose to approve with conditions, the Community Development Department recommends the Commission applies the following condition: 1. This approval is contingent upon the applicant receiving approval of the Special Development District application PEC24-0039. 2. The applicant shall obtain the certificate of occupancy for the EHU building on Lot 2 before requesting a certificate of occupancy for the hotel addition on Lot 1. 3. Approval is contingent upon the applicant obtaining Town of Vail approval of an associated Design Review Board application. 4. Applicant shall obtain approval from Holy Cross to vacate the easement on Lot 1 under the proposed hotel addition prior to building permit issuance. 5. Applicant shall set aside two (2) three-bedroom units and two (2) one-bedroom units in the EHU building on Lot 2 not to be included in the mitigation bank in accordance with Vail Town Code. 6. Prior to the issuance of a certificate of occupancy for the EHU building on Lot 2, the applicant shall record deed restrictions with the Eagle County Clerk and Recorder, in a format approved by the Town Attorney. 333 Town of Vail Page 29 7. Applicant shall provide an AIPP contribution to $32,500 and the installation shall be completed prior to issuance of the certificate of occupancy for the hotel addition on Lot 1. 8. The EHU spaces can be managed by the hotel if Lot 1 and Lot 2 remain under single ownership. If the Lot 2 is condominiumized or sold to a third party, the required parking spaces for Lot 2 shall be designated as the single-loaded spaces along the east side of the hotel building. A change to this parking location requires review and approval by the Town of Vail through a minor SDD amendment. 9. The applicant shall submit a site-specific debris flow hazard analysis for the development on Lot 2 with the Design Review Board Application. Suggested Findings Should the Planning and Environmental Commission choose to approve with conditions, the Community Development Department recommends the Commission makes the following findings: ll of the Staff memorandum to the Planning and Environmental Commission dated January 13th, 2025, and the evidence and testimony presented, the Planning and Environmental Commission finds: 1. That the proposed exterior alteration or new development is in compliance with the purposes of the public accommodation-2 (PA-2) zone district; and 2. That the proposal does not otherwise have a significant negative effect on the character of the neighborhood; and 3. That the proposal does substantially comply with other applicable elements of the VIII. ATTACHMENTS A. Vicinity Map B. Applicant Narrative C. McDowell Parking Analysis D. Skyline Geoscience Geologic Study E. McDowell Transportation Impact Study F. Project Plan Set G. PEC Meeting Minutes 12-23-24 334 335 336 337 338 339 340 341 342 343 344 345 346 347 348 349 350 351 352 353 354 355 Th a n k y o u 356 357 358 359 360 361 362 363 364 365 366 367 368 369 370 371 372 373 374 375 376 377 378 AGENDA ITEM NO. 5.3 Item Cover Page DATE:March 4, 2025 TIME:10 min. SUBMITTED BY:Lauren Noll, Finance ITEM TYPE:Ordinance AGENDA SECTION:Action Items (6:10pm) SUBJECT:Ordinance No. 3, Series of 2025, First Reading, An Ordinance Amending Chapter 4-14 of the Vail Town Code to Establish Fees for Missed Short-Term Rental Inspections (6:50pm) SUGGESTED ACTION:Approve, approve with amendments, or deny Ordinance No. 3, Series of 2025 upon first reading. PRESENTER(S):Carlie Smith, Finance Director & Lauren Noll, Revenue Manager VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Council Memo - STR Inspection Fee Ordinance No. 3, Series of 2025, STR Inspection Fee 379 Town of Vail Page 1 Memorandum To:Town Council From:Finance Department Date:March 4, 2025 Subject:Ordinance No. 3, Series 2025, an ordinance establishing a fee for no-show fire inspections within in the town’s short term rental (STR) code I.PURPOSE The purpose of Ordinance No. 3, Series 2025 is to amend the Title 4, Chapter 14 of the Vail Town Code to allow staff to assess a fee to STR owners or property managers who set up a fire inspection appointment and fail to attend the appointment. II.DISCUSSION In 2022 Town Council adopted Ordinance No. 11 establishing a requirement for all STRs without a 24/7 staffed front desk to pass a life safety fire inspection every three years. STR owners or property managers can schedule fire inspections online. Appointment slots are made available up to nine months in advance to provide flexibility, and cancellations can be made online up to 24 hours prior to the inspection to allow others to fill the open slot. Appointment reminders are sent out upon booking and 24 hours prior to the appointment. Since the fire inspection requirement has been put in place, town inspectors have experienced same-day cancellations, cancellations within 24 hours, and no-show appointments. Currently, there are no fees or penalties to encourage compliance with scheduled appointments. Staff proposes implementing a $115 fee for no-show appointments or cancellations made within 24 hours of the scheduled inspection to cover the estimated staff time lost due to the cancellation. Correspondingly, staff recommends that the owner or property manager be prohibited from rescheduling an inspection until the fee is paid. Does Council support adopting this new fee? 380 Town of Vail Page 2 III.ACTION REQUESTED FROM COUNCIL Staff requests that Council approve or approve with amendments Ordinances No. 3, Series 2025 upon 1st reading. 381 2/27/2025 C:\USERS\EASYPD~1\APPDATA\LOCAL\TEMP\BCL TECHNOLOGIES\EASYPDF 8\@BCL@F005AA49\@BCL@F005AA49.DOCX ORDINANCE NO. 3 Series of 2025 AN ORDINANCE AMENDING CHAPTER 4-14 OF THE VAIL TOWN CODE TO ESTABLISH FEES FOR MISSED SHORT-TERM RENTAL INSPECTIONS NOW BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1.Section 4-14-5(B) of the Vail Town Code is amended by the addition of a new subsection 4, to read as follows: § 4-14-5 HEALTH AND SAFETY STANDARDS. *** (B)Inspections: *** (4)For each STR inspection that was requested and the licensee failed to appear for or allow the inspection when scheduled or canceled the inspection within 24 hours prior to the scheduled inspection, there shall be a fee of one hundred fifteen dollars ($115), which shall be paid to the Town prior to rescheduling such inspection. Section 2.If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not effect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 3.The Town Council hereby finds, determines and declares that this ordinance is necessary and proper for the health, safety and welfare of the Town and the inhabitants thereof. Section 4.The amendment of any provision of the Vail Town Code as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision amended. The amendment of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 5.All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. 382 2 2/27/2025 C:\USERS\EASYPD~1\APPDATA\LOCAL\TEMP\BCL TECHNOLOGIES\EASYPDF 8\@BCL@F005AA49\@BCL@F005AA49.DOCX INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 4th day of March 2025 and a public hearing for second reading of this Ordinance set for the 18th day of March 2025, in the Council Chambers of the Vail Municipal Building, Vail, Colorado. _____________________________ Travis Coggin, Mayor ATTEST: ________________________________ Stephanie Johnson, Acting Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this ___ day of ________, 2025 _____________________________ Travis Coggin, Mayor ATTEST: _______________________________ Stephanie Johnson, Acting Town Clerk 383 AGENDA ITEM NO. 6.1 Item Cover Page DATE:March 4, 2025 TIME:45 min. SUBMITTED BY:Greg Roy, Community Development ITEM TYPE:Public Hearings AGENDA SECTION:Public Hearings (7:00pm) SUBJECT:An Appeal, Pursuant to Section 10-1-13 of the Vail Town Code, of the Final Decision of the Building Official Denying the Application for Building Permit B24-0412 (7:00pm) SUGGESTED ACTION:Uphold, uphold with modifications, or overturn the Chief Building Official's December 4, 2024 decision. PRESENTER(S):Matt Mire, Town Attorney and Matt Gennett, Community Development Director VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Council Memo - 3070 Booth Creek Drive Appeal Attachment A. Appeal with Supporting Documentation Attachment B. December 4, 2024 Decision Letter Attachment C. Photographs of the Trespass Adjacent to 3070 Booth Creek Drive Attachment D. Rules of Procedure 384 Town of Vail Page 1 TO: Town Council FROM: Community Development Department DATE: March 4, 2025 SUBJECT: An appeal, pursuant to Section 10-1-13 of the Vail Town Code, of the final decision of the Building Official denying the application for Building Permit B24-0412 Appellants the Reggie D. Delponte Trust No. 1 and the Reggie D. Delponte Trust No. 2, represented by Amanda A. Bradley, Esq. I. SUBJECT PROPERTY The subject property is located at located at 3070 Booth Creek Drive, Vail Village 11th Filing. II. VAIL TOWN COUNCIL JURISDICTION Pursuant to Section 10-1-13 of the Vail Town Code, the Town Council must hear and decide appeals from any order or decision of the Board of Appeals. In this case, the appeal bypassed the Board of Appeals, with the consent of the Appellants. Therefore, the Town Council must hear and decide the appeal of the Building Official's December 4, 2024 decision to deny the application for Building Permit B24-0412. III. PROCEDURAL CRITERIA FOR APPEALS The Appellants agreed to the attached Rules of Procedure for this appeal. IV. SUMMARY The question to be answered by the Vail Town Council regarding this appeal is: Should the December 4, 2024 decision of the Building Official be upheld? Pursuant to Section 10-1-13 of the Vail Town Code and the Rules of Procedure agreed to by the Appellants, the Vail Town Council must affirm, reverse, or modify the decision of the Building Official. The Town Council must make findings of fact based on the evidence presented at the appeal hearing. 385 Town of Vail Page 2 V. BACKGROUND On September 25, 2024, Appellants applied for Building Permit B24-0412) for approval of the addition of a second level above certain portions of the existing footprint of the residence located at 3070 Booth Creek Drive. On December 4, 2024, the Building Official denied the application. On December 18, 2024, the Appellants filed their appeal. VI. APPLICABLE DOCUMENTS The applicable Code section is Section 10-1-13, Vail Town Code, as linked below. VII. DISCUSSION ITEM Should the December 4, 2024 decision of the Chief Building Official be upheld? VIII. REQUIRED ACTION Pursuant to Section 10-1-13 of the Vail Town Code, the Vail Town Council must affirm, reverse, or modify the order of the Board. The Town Council must make findings of fact based on the evidence presented at the appeal hearing. The Town Council must act by motion, with such motion to be approved by a majority of those present. Should the Vail Town Council choose to uphold the decision of the Building Official, the following motion is recommended: move that the Town Council uphold the December 4, 2024 decision of the Building Official, because the Building Official properly determined that issuance of a building permit was prohibited by Section 12-3-9(B)(3) of the Vail Town Code, because the applicant maintained an unlawful trespass on Town-owned property that is adjacent to the property that was the subject of the building permit application. Should the Vail Town Council choose to overturn the decision of the Building Official, the following motion is recommended: "I move that the Town Council overturn the December 4, 2024, decision of the Building Official, because the submitted building permit application complies with the Vail Town Code Following the motion, the Town Council should request that the Town Attorney draft written findings for review and approval at the next Town Council meeting. IX. ATTACHMENTS A. Appeal with supporting documentation B. December 4, 2024 decision letter C. Photographs of the trespass adjacent to 3070 Booth Creek Drive 386 Town of Vail Page 3 D. Rules of Procedure 387 Amanda A. Bradley aab@ablawcolorado.com 720.460.4206 December 18, 2024 Matt Gennett, Director Via email: mgennett@vail.gov Community Development Department Town of Vail 75 S. Frontage Road West Vail, CO 81657 Matt Mire, Esq. Via email: jmm@hpwclaw.com Attorney, Town of Vail Re: Notice of Appeal re: 3070 Booth Creek Drive Building Permit Application B24-0412 (Application ) Dear Mr. Gennett and Mr. Mire: Our firm represents the Reggie D. Delponte Trust No. 1 and the Reggie D. Delponte Trust No. 2 submitted the Application with the Town of Vail Building Department on September 25, 2024, for approval of the addition of a second level above certain portions of the existing footprint of the residence located at the Property. By letter dated December 4, 2024, Delponte was notified that the Application was denied. The § 12-3-9(B)(3), the Town cannot issue a building permit, because the applicant continues to maintain an unlawful trespass on town- Vail Town Code § 12-3- of application, the applicant maintains any activity on any property within the Town that is not what trespass has occurred, or where, but we can only assume insufferable efforts to eliminate property known as Tract C, adjacent to the Property. To the extent this alleged trespass does pertain to Tract C, Delponte has a legal, recorded interest in Tract C. See Amendment to Protective Covenants of Vail Village, Eleventh Filing, attached herewith as Exhibit A. Further, numerous courts have confirmed that of Tract C is not a trespass. 388 Community Development Department Matt Mire, Esq. Page 2 Specifically, in the litigation captioned Reggie D. Delponte Residence Trust No. 1 and Reggie D. Delponte Residence Trust No 2. v. Town of Vail, Eagle County District Court, Case No. 2014CV30404, in which the Town of Vail asserted the same claim for trespass on Tract C, the trial court entered an Order on November 5, 2018, holding: This Court, by Order dated June 29, 2015, concluded that the Protective Covenants of Vail Village, Eleventh Filing, burdening the subject properties [Delponte] constructed, installed and maintained private landscaping and other improvements on the Easement in violation of the applicable restrictive covenants. In addition, the Colorado Court of Appeals determined that of law. Article 17 of the Protective Covenants authorizes the termination or amendment by the owners of sixty-six percent (66%) of the privately owned land within the Eleventh Filing, recording of the Amendment, and delivery of the Amendment to the Town Clerk. On July 7, 2017, the Protective Covenants were amended (the Such Amendment authorized the encroachment of landscaping 2017, the effective date of the Amendment. Due to the changed circumstances in this matter subsequent to the mandate maintenance and landscaping of the Easement, the Court awards the Town damages in the amount of $1.00. See with as Exhibit B, pp. 2-3 (emphasis added). On appeal of this trial court decision, the Colorado Court of Appeals held: easement are permitted so long as they do not annoy or interfere with an adjoining lot owner. Significantly, by the terms of the covenants, the land owned s a result, Vail is not a under the Amendment. permitted by the covenants and no longer constitutes a trespass. See Delponte 389 Community Development Department Matt Mire, Esq. Page 3 I, slip op. at ¶ 30 (holding that Delponte was trespassing because its landscaping installations were not authorized by the covenants). See Colorado Court of Appeals decision issued on June 25, 2020, in Case Nos. 18CA2415 and 19CA093 attached herewith as Exhibit C (emphasis added), pp. 10-11. Notably, in that same appeal, the Town of Vail tried to argue the Amendment was invalid and should be disregarded. The Colorado Court of Appeals disagreed and held: Although Vail claims it never had an opportunity to challenge the validity of the Amendment, Vail did have and took the opportunity to challenge the supplement brief. Furthermore, at the damages hearing, instead of arguing the invalidity of the Amendment, Vail conceded for the purposes of the hearing that it would only seek damages up to the date the Amendment became effective. Exhibit C, pp. 7-8. To the extent the Town still believes the alleged trespass on Tract C exists because the Amendment was invalid, the Town has waived this argument. Furthermore, as the trial court noted above, Vail conceded Delponte s trespass on Tract C ceased on July 7, 2017, making Delponte s use of Tract C a legal use six years prior to the enactment of Ordinance No. 16 Series 23, by which Vail Town Code § 12-3-9(B)(3) was enacted. The Notice of Denial based on Vail Town Code § 12-3-9(B)(3) is not premised on any actual trespass and, even if Delponte s use of Tract C is not permissible under any current regulation, it is a legal, non-conforming use and there is no violation of any other Town Code provision that would prohibit issuance of the requested permit. If the Notice of Denial is not related to the use of Tract C, the Town has failed to provide any justification for the denial. In either event, the denial of the Application based on Vail Town Code § 12-3-9(B)(3) is an abuse of discretion and exceeds the Town s jurisdiction, which is actionable under actionable under Colorado law. C.R.C.P. 106. Therefore, on behalf of Delponte, we hereby initiate a formal appeal of the Notice of Denial pursuant to Vail Town Code §10-1-13(3)(a) and request the Building and Fire Code Appeals Board reverse the Notice of Denial and approve the Application. 390 Community Development Department Matt Mire, Esq. Page 4 Sincerely, ALDERMAN BERNSTEIN LLC Amanda A. Bradley cc: Mr. Reg D. Delponte Wendell Porterfield, Esq. Carrie Bernstein, Esq. 391 392 393 394 395 396 397 398 399 400 401 402 403 404 405 406 407 408 409 410 411 412 413 414 415 416 417 418 419 420 421 422 423 424 425 426 427 428 429 430 431 432 433 434 435 436 437 438 439 440 441 442 443 444 445 446 447 448 449 450 451 452 453 454 455 456 457 458 459 460 461 462 463 2/28/2025 HTTPS://VAILCOGOV-MY.SHAREPOINT.COM/PERSONAL/GROY_VAIL_GOV/DOCUMENTS/GREG/APPEALS/DEL PONTE/TC 2-4-25/RULES OF PROCEDURE-022225.DOCX RULES OF PROCEDURE FOR THE FEBRUARY 18, 2025 APPEAL HEARING BEFORE THE VAIL TOWN COUNCIL REGARDING BUILDING PERMIT APPLICATION B24-0412 1. Purpose. These Rules of Procedure ("Rules") are adopted pursuant to Vail Town Code § 10-1-13 to establish the procedures for a hearing to consider an appeal of the decision by the Building Official to deny the issuance of a Building Permit B24-0412 (the "Decision"). These Rules are limited to this hearing and any continuances thereof, and shall not apply to any other hearings before the Town Council. These Rules are intended to establish reasonable procedures to protect applicable due process rights and to ensure that the hearing proceeds in a fair and expeditious manner. 2. Background. Under Vail Town Code § 10-1-13, the Board of Appeals took no action on the appeal, which was deemed concurrence with the Decision under Vail Town Code § 10-1-13(A)(3)(c). As such, the Town Council is now hearing and deciding the appeal under Vail Town Code § 10-1-13(B). 3. Burden of Proof. The burden is on the Appellant to prove by a preponderance of the evidence that the decision being appealed was incorrect. 4. Pre-Hearing Submittals. In compliance with Vail Town Code § 10-1-13(3)(a), the Building Official has gathered and forwarded all records concerning the Decision to the Town Council prior to the date of the hearing. Additionally, Appellant was allowed to submit to the Building Official written materials prior to the hearing for the Town Council's review. 5. Testimony. All testimony to the Town Council shall be deemed to have given such testimony under oath. 6. Orderly Conduct. All persons appearing at the hearing shall act in an orderly and courteous manner. 7. Order of Proceedings. a. The Mayor shall open the hearing, and Town staff shall present the procedural history and the Building Official's position on the appeal. The Town Council may ask questions of Town staff during this presentation. b. Appellant shall be allotted a total of 30 minutes to present evidence, witness testimony, statements and arguments in support of the appeal. The Town Council may ask questions of any witness. c. Town staff may then respond to or supplement the evidence and testimony presented by Appellant. 464 2 2/28/2025 HTTPS://VAILCOGOV-MY.SHAREPOINT.COM/PERSONAL/GROY_VAIL_GOV/DOCUMENTS/GREG/APPEALS/DEL PONTE/TC 2-4-25/RULES OF PROCEDURE-022225.DOCX d. Following the Town staff presentation, the Town Council shall allow limited public comment. Each public comment shall be limited to 3 minutes. Public comment shall be on a first-come, first-served basis, based on a sign-in sheet at the hearing. e. The Town Council shall have the right at any time to temporarily recess to review any written evidence provided by any person if such review cannot occur while the hearing proceeds. 9. Continuance. Once the hearing has commenced, the Town Council may continue the hearing to a date certain upon its own motion, for good cause including without limitation the need for additional time for presentation or consideration of evidence or the need for additional information. At any continued hearing, no additional time shall be allotted for public comment. 10. Decision. At the conclusion of the presentation of testimony and evidence the Town Council may deliberate. Following deliberation, the Town Council shall make findings of fact based on the evidence presented, and may affirm, reverse or modify the Decision, by a simple majority of the Town Council present. 465 AGENDA ITEM NO. 6.2 Item Cover Page DATE:March 4, 2025 TIME:10 min. SUBMITTED BY:Steph Johnson, Finance ITEM TYPE:Ordinance AGENDA SECTION:Public Hearings (7:00pm) SUBJECT:Ordinance No. 1, Series of 2025, Second Reading, An Ordinance Authorizing the Creation of the Vail Home Partners Corporation Pursuant to the Colorado Revised Nonprofit Corporation Act; Authorizing the Corporation to Incur Financial Obligations to Finance the Acquisition and Construction of a Multifamily Rental Housing Development (West Middle Creek); Authorizing the Transfer of Certain Property to the Corporation by Quit Claim Deed; Ratifying Action Previously Taken and Appertaining Thereto; and Repealing all Ordinances in Conflict Herewith (7:45pm) SUGGESTED ACTION:Approve, approve with amendments, or deny Ordinance No. 1, Series of 2025 upon second reading. PRESENTER(S):Jason Dietz, Housing Director and Carlie Smith, Finance Director VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Council Memo - WMC Vail Housing Partners Formation 2nd Reading Ordinance 1, 2025 Authorizing the Creation of the Vail Home Partners Corp. Attachment A. Articles of Incorporation Attachment B. Bylaws-Vail Home Partners Attachment C. Loan Agreement Attachment D. Promissory Note Attachment E. Quit Claim Deed 466 TO: Vail Town Council FROM: Finance Department Housing Department DATE: March 4th, 2025 SUBJECT: Entity formation for West Middle Creek Housing Revenue Bonds I. SUMMARY The purpose of tonight’s ordinance is to approve the formation of the Vail Home Partners Non- Profit Corporation for the West Middle Creek housing development. II. BACKGROUND On February 4th, Council received a financing update alongside the first reading of the ordinance establishing the Vail Home Partner’s entity, a non-profit corporation created to issue the debt for the West Middle Creek housing project. Staff has been working with Corum, Piper Sandler, Butler Snow, and Hilltop Securities to refine the proposed financing model to align with the Council’s project goals. Staff will utilize feedback received from the March 4 work session to inform the next financing update on March 18 and ensure alignment with Council’s goals for this development. Below is a high-level summary of the current financing model, along with an overview of the ordinance forming the non-profit corporation necessary to finance the project. It's important to note that the formation of the non-profit under Ordinance 1, 2025 does not commit the Council to moving forward with the project. III. DISCUSSION Current Bonding Structure The current recommended financing structure remains the same as what was previously presented to Council and includes a Housing Facilities Revenue Bond (previously called an Essential Function Bond) issued through a newly formed nonprofit entity with a subordinate Town of Vail-issued Certificate of Participation (COP). A Housing Facilities Revenue Bond is a government-purpose tax exempt bond used to finance affordable housing projects, secured by the net operating income (NOI) from the housing development and a deed of trust on the property. Because the project requires financing beyond what the bonds can provide, given the current interest rate environment and rental rate assumptions, the Town would need to provide a Certificate of Participation (COP) for the remaining amount of financing. A COP is an effective tool for government finance because it is a tax-exempt lease-financing agreement and not subject to TABOR requirements for a ballot question to voters. It does require annual appropriation of debt service payments by the Town Council. Town participation in the project's 467 Town of Vail Page 2 financing through a COP also provides confidence to the bond market that the local government supports the project. This will lead to better interest rates for the housing revenue bonds, thereby providing more capacity for the revenue bonds and decreasing the otherwise required sizing of the COPs. At the March 18th Council meeting, Council will receive a financing update. The March 18th meeting will also include an ordinance allowing the town to issue a COP within certain parameters approved by Council. Formation of the Non-Profit Corporation The Town’s next step in moving forward with the WMC project is to form the non-profit corporation with Ordinance 1, Series of 2025. A new entity is being formed to issue the housing revenue bonds to maintain the town’s debt capacity and to protect the town’s credit rating. The corporation will issue the Housing Revenue Bonds, contract with a property manager(Corum Real Estate), and then oversee the operations. On the Town's audited financial statements, the entity will be classified as an Enterprise Fund 'component unit' and presented as a consolidated fund on the town’s balance sheet, as required by Generally Accepted Accounting Principles (GAAP), mainly due to the level of control retained by the Town over the entity. This structure is similar to that of the former Timber Ridge Housing Corporation. However, both legally and from the perspectives of rating agencies and investors, the housing revenue bonds will not be considered debt obligations of the Town. Staff proposes that the non-profit corporation be named “Vail Home Partners,” the name of the already existing collaborative partnership between the Vail Local Housing Authority and the Town of Vail, with the unified goal of creating workforce housing for those who live and work in Vail. Board seats for the new corporation will include the following positions: • Deputy Town Manager • Town of Vail Finance Director • Town of Vail Housing Director • Town of Vail Public Works Director • Vail Local Housing Authority Representative The ordinance also authorizes the transfer of the West Middle Creek parcel from the town to the corporation and gives the corporation approval to issue the housing revenue bonds. The execution of the land transfer will not take place until just before the bond sale. Parameters around the debt issuance of the COP will be discussed at the next Council meeting on March 18th; the formal approval for issuance of the Housing Revenue Bonds will be via resolution and approved by the newly formed Board. In addition, the ordinance acknowledges the corporation will enter into a loan with the town for the $10.0M cash contribution and repayment of the COP. Approving the non-profit corporation allows the project to move forward, with the most immediate priority being the tri-party development agreement between Corum, the Town of Vail, and Vail Home Partners. However, it does not commit the town to proceeding with the project. The final “go, no-go” for the project will be prior to issuing the bonds for the project. IV. ACTION REQUESTED OF COUNCIL Approve Ordinance No. 1, Series 2025, upon second reading authorizing the formation of the Vail Home Partners non-profit corporation. 468 1 ORDINANCE NO. 1 SERIES 2025 AN ORDINANCE AUTHORIZING THE CREATION OF THE VAIL HOME PARTNERS CORPORATION PURSUANT TO THE COLORADO REVISED NONPROFIT CORPORATION ACT; AUTHORIZING THE CORPORATION TO INCUR FINANCIAL OBLIGATIONS TO FINANCE THE ACQUISITION AND CONSTRUCTION OF A MULTIFAMILY RENTAL HOUSING DEVELOPMENT; AUTHORIZING THE TRANSFER OF CERTAIN PROPERTY TO THE CORPORATION BY QUIT CLAIM DEED; RATIFYING ACTION PREVIOUSLY TAKEN AND APPERTAINING THERETO; AND REPEALING ALL ORDINANCES IN CONFLICT HEREWITH WHEREAS, the Town is a municipal corporation duly organized and existing as a home rule town and municipal corporation under the provisions of Article XX of the Constitution of the State of Colorado (the “State”) and the Town of Vail Home Rule Charter (the “Charter”); WHEREAS, under the Charter, the Town has all the powers of local self- government and home rule and all power possible under the Constitution and the laws of the State; WHEREAS, the Town Council has determined to form the Vail Home Partners Corporation (the “Corporation”) under the provisions of the Col orado Revised Nonprofit Corporation Act, Articles 121 through 137 of Title 7, C.R.S., as amended (the “Act”), for the purpose of acquiring, constructing, financing, operating, maintaining and developing multifamily rental dwelling units in the Town to assist the Town with fulfilling its public and governmental purpose of remedying the acute shortage of dwelling units in the Town, by providing decent, safe and sanitary dwelling units in the Town that are offered at rental rates that are attainable to a range of individuals and families; WHEREAS, the Town Council has determined that the Corporation shall be formed as a “Constituted Authority” under Section 1.103-1(b) of the Internal Revenue Code of 1986, as amended (the “Code”), and Revenue Ruling 57-187 promulgated under the Code, and as an “enterprise” of the Town under Article X, Section 20 of the Colorado Constitution (“TABOR”), pursuant to the Charter and this Ordinance; WHEREAS, the Town Council has determined that the Corporation will be formed to acquire real property currently owned by the Town to serve as the site of the West Middle Creek Apartments (the “Property”), and to finance the construction and development of the West Middle Creek Apartments as decent, safe and sanitary dwelling units that are offered at rental rates that are attainable to a range of individuals and families (the “Development”); 469 2 WHEREAS, the Town Council has determined that the Development shall be constructed on the Property, and the Town Council hereby authorizes the transfer of the Property to the Corporation pursuant to a Quit Claim Deed (the “Deed”) from the Town to the Corporation, subject to the conditions stated in the Deed; WHEREAS, the Town Council hereby authorizes the Corporation to issue one or more series of its Housing Facilities Revenue Bonds, Series 2025 (the “Series 2025 Bonds”) in an aggregate principal amount not to exceed $182,000,000 on behalf of the Town, for purposes of the Code, to finance the acquisition and construction of the Development; WHEREAS, if the Town Council elects to make a loan to the Corporation to finance a portion of the Development, which loan will be funded by available revenue of the Town of approximately $10,000,000 or such other amounts as may be appropriated, and the proceeds of certain certificates of participation executed by the Town (the “Loan”), then the Corporation is hereby authorized to enter into a Loan Agreement with the Town (the “Loan Agreement”) to set forth the terms of the Loan, and is authorized to execute and deliver a promissory note to the Town to evidence the Loan (the “Note”); and WHEREAS, the proposed form of the Articles of Incorporation and Bylaws of the Corporation (the “Articles and Bylaws”), the Loan Agreement, the Note and the Deed are on file with the Town Clerk. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. Corporation Organization and Powers. The Town Council hereby approves the organization of the Corporation for the purposes set forth herein and in the Articles and Bylaws, and hereby approves the Articles and Bylaws in the substantially the forms on file with the Town Clerk, with such modifications as hereafter approved by the Town Attorney that are not inconsistent herewith. The Corporation is being formed for the express purpose of assisting the Town with fulfilling its public and governmental purpose of remedying the acute shortage of dwelling units in the Town by providing decent, safe and sanitary dwelling units in the Town that are offered at rental rates that are attainable to a range of individuals and families. The Corporation shall have the powers granted to it in this Ordinance, the Act, and the Articles and Bylaws. The Corporation shall have all powers necessary to qualify as a Constituted Authority for purposes of the Code and as an enterprise under TABOR, and shall not have any powers inconsistent therewith. The Corporation does not have the power to levy taxes. 470 3 Section 2. Loan Agreement. The Town Council hereby authorizes the Corporation to enter into a Loan Agreement with the Town, and to execute the Loan Agreement and Note in substantially the forms on file with the Town Clerk. Section 3. Deed. The Town Council hereby approves the transfer of the Property to the Corporation pursuant to the Deed , in substantially the form on file with the Town Clerk, and authorizes the execution of the Deed by the appropriate officers of the Town, all subject to the deed restrictions contained in the Development Agreement between the Town, the Corporation and Corum Real Estate Group. Section 4. Issuance of Series 2025 Bonds by the Corporation. The Town Council hereby authorizes the issuance of one or more series of the Series 2025 Bonds by the Corporation in an amount not to exceed $182,000,000 for the purpose of financing all or a portion of costs of the Development. This authorization includes the authorization to issue current interest bonds, capital appreciation bonds, subordinate bonds, and any other financing structure deemed appropriate by the board of the Corporation. Section 5. Town Action. The Mayor and the Town Clerk are hereby authorized and directed to execute and deliver such documents and to take all action necessary or reasonably required to carry out, give effect to and consummate the transactions contemplated herein. Section 6. No Indebtedness of the Town; Obligations of Corporation. None of the Series 2025 Bonds, the Loan, the Loan Agreement, the Note, or any other bonds or other obligations issued by the Corporation are debts or financial obligations of the Town, the State or any political subdivision thereof within the meaning of any provision or limitation of the Charter, or the Constitution or statutes of the State, and will never constitute nor give rise to a pecuniary liability of the Town or a charge against its general credit or taxing powers. The Town shall have no obligation whatsoever to pay any bonds or other obligations issued by the Corporation. Section 7. Board of Directors. In accordance with the Articles and Bylaws, the following individuals shall serve as the initial Board of Directors of the Corporation: (i) Deputy Town Manager; (ii) Town of Vail Housing Director; (iii) Town of Vail Finance Director; (iv) Town of Vail Public Works Director; and (v) Vail Housing Authority member. Section 8. Other Actions. The appropriate officers of the Town are hereby authorized to execute and deliver for and on behalf of the Town, any or all additional certificates, acknowledgments, documents and other papers and to perform all other acts they may deem necessary or appropriate in order to implement and carry out the matters authorized in this Ordinance and in any resolution of the Corporation. Section 9. Severability. If any part, section, subsection, sentence, clause or phrase of this Ordinance is for any reason held to be invalid, such decision shall not effect 471 4 the validity of the remaining portions of this Ordinance; and the Town Council hereby declares it would have passed this Ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 10. Ratification. All actions heretofore taken (not inconsistent with the provisions of this Ordinance) by the Town Council and other officers of the Town relating to the formation of the Corporation, the execution of the Loan Agreement and delivery of the Loan for the acquisition and construction of the Development and the execution of the Deed for the purposes provided herein are ratified, approved and confirmed. Section 11. Charter Controls. Pursuant to Article XX of the Colorado Constitution and the Charter, all State statutes that might otherwise apply in connection with the provisions of this Ordinance are hereby superseded to the extent of any inconsistencies or conflicts between the provisions of this Ordinance and such statutes. Any such inconsistency or conflict is intended by the Town Council and shall be deemed made pursuant to the authority of Article XX of the Colorado Constitution and the Charter. Section 12. Repealer. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. 472 5 INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 4th day of February, 2025 and a public hearing for second reading of this Ordinance set for the 4th day of March, 2025, in the Council Chambers of the Vail Municipal Building, Vail, Colorado. ________________________________ Travis Coggin, Mayor ATTEST: _______________________ ____ Stephanie Johnson, Deputy Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this 4th day of March, 2025. ________________________________ Travis Coggin, Mayor ATTEST: ________________________ ___ Stephanie Johnson, Deputy Town Clerk 473 ARTICLES OF INCORPORATION OF VAIL HOME PARTNERS CORPORATION The undersigned adult natural person, acting as incorporator, hereby establishes a nonprofit corporation pursuant to the laws of the State of Colorado governing nonprofit corporations and adopts the following articles of incorporation: FIRST: Name. The name of the corporation is Vail Home Partners Corporation. SECOND: Principal Office. The address of the initial principal office of the corporation shall be 75 South Frontage Road West, Vail, Colorado 81657, and may be changed as deemed appropriate by the Board of Directors of the corporation. THIRD: Duration. The corporation shall have perpetual existence. FOURTH: Purposes. (a) The corporation is organized and shall be operated exclusively on behalf of and for the benefit and in furtherance of the purposes of the Town of Vail, Colorado (the “Town”), and the inhabitants thereof. All moneys realized by the corporation shall be used exclusively for the purpose of acquiring, constructing, financing, operating, maintaining and developing multifamily rental dwelling units in the Town to assist the Town with fulfilling its public and governmental purpose of remedying the acute shortage of dwelling units in the Town, by providing decent, safe and sanitary dwelling units in the Town that are offered at rental rates that are attainable to a range of individuals and families. Any such property shall be located within the Town of Vail, Colorado , or have a substantial connection therewith. (b) The corporation is an independent nonprofit corporation that (i) is separate and distinct from the Town, (ii) is not a district in its own right or part of a district for purposes of Article X, Section 20 of the Colorado Constitution (“TABOR”) and (iii) is a government owned business, authorized to issue its own revenue bonds that does not receive 10% or more of its annual revenue in grants from the State of Colorado or Colorado local governments and, accordingly, is an enterprise within the meaning of subsection (2)(d) of TABOR. (c) For purposes of federal income tax law, it is intended that the corporation will be an instrumentality of the Town, that the activities of the corporation will lessen the burden of government of the Town, that the income of the corporation will be excluded from gross income and that interest on the revenue bonds and other obligations of the corporation will (unless provided otherwise in the documents governing the issuance thereof) be excluded from gross income. 474 FIFTH: Powers. In furtherance of the foregoing purposes and objectives and subject to the restrictions set forth in Article SIXTH, the corporation shall have and may exercise all of the powers now or hereafter conferred upon nonprofit corporations organized under the laws of Colorado and may do everything necessary or convenient for the accomplishment of any of the corporate purpose s, either alone or in connection with other organizations, entities or individuals, and either as principal or agent, subject to such limitations as are or may be prescribed by law. SIXTH: Restrictions on Powers. (1) No dividend shall be paid by the corporation and no part of the income or profit of the corporation shall be distributed to its directors or officers. Notwithstanding the foregoing, the corporation may pay compensation in a reasonable amount to its directors or officers for services rendered. No substantial part of the activities of the corporation shall consist of carrying on propaganda or otherwise attempting to influence legislation. The corporation shall not participate or intervene in (including the publishing or distribution of statements) any political campaign on behalf of or in opposition to any candidate for public office. (2) The corporation at all times shall be one not organized for profit. SEVENTH: Registered Office and Agent. The address of the initial registered office of the corporation is 75 South Frontage Road West, Vail, Colorado 81657. The name of its registered agent shall be the individual holding the office of Town Manager, provided that such individual satisfies the requirements of Section 7 -90-101, C.R.S. The consent of the initial registered agent to such appointment is being filed with the Secretary of State in connection with these articles of incorporation. Members. The corporation shall have no members, voting or nonvoting. FIFTH: Capital Stock. The corporation shall have no capital stock. SIXTH: (a) Board of Directors. The management of the affairs of the corporation shall be vested in a Board of Directors, except as otherwise provided in the laws of the State of Colorado governing nonprofit corporations, these articles of incorporation or the bylaws of the corporation. The number of directors, their classifications, if any, their terms of office and the manner of their election or appointment shall be determined according to the bylaws of the corporation from time to time in force. (b) Liability of Directors. The personal liability of a director to the corporation for monetary damages for any breach of fiduciary duty as a director is limited to the fullest extent permitted by the laws of the State of Colorado, as the same exist or may hereafter be amended, and as further provided in the bylaws of the corporation. Any repeal or modification of this Article TENTH (b) shall be prospective only and shall not adversely affect any right or protection of a director of the corporation under this Article TENTH (b), as in effect immediately prior to such repeal or modification, with respect to any liability that would have accrued, but for this Article TENTH (b), prior to such repeal or modification. 475 (c) Initial Board. Five directors shall constitute the Board of Directors as follows: Name Individual serving as Town of Vail Deputy Town Manager Individual serving as Town of Vail Housing Director Individual serving as Town of Vail Finance Director Individual serving as Town of Vail Public Works Director Individual serving as Executive Director of Vail Local Housing Authority TWELFTH: Officers. The corporation shall have such officers as from time to time may be prescribed by the bylaws. Their terms of office and manner of designation or selection shall be determined in accordance with the bylaws then in effect. THIRTEENTH: Bylaws. The initial bylaws of the corporation shall be as adopted by the Board of Directors. The Board of Directors shall have power to alter, amend or repeal the bylaws from time to time in force and adopt new bylaws. The bylaws of the corporation may contain any provisions for the regulation of management of the affairs of the corporation that are not inconsistent with the law or these articles of incorporation, as these articles may from time to time be amended. However, no bylaw at any time in effect, and no amendment to these articles, shall have the effect of proprietary interest in the corporation's property or assets, whether during the term of the corporation's existence or as an incident to its dissolution. FOURTEENTH: Changes in Articles of Incorporation- The Board shall have the right from time to time on the vote of a majority of the directors in office, and not otherwise, to dissolve the Corporation or to amend, alter, change, or repeal any provision contained in these Articles of Incorporation in the ma nner now or subsequently prescribed by statute except that no such amendment, alteration, change, or repeal shall be made which shall: (a) Permit the use, application, or disbursement of any of the principal or income of the corporate property for any purpose other than those expressly provided for in these articles of incorporation, or other than exclusively for charitable or educational purposes. (b) Permit the principal or income of any bequest, devise, grant, gift, or contribution to the corporation to be used contrary to the conditions, limitations, or restrictions contained in any such bequest, devise, grant, gift, or contribution. FIFTEENTH: Indemnification of Directors, Officers, Employees and Agents. The corporation shall indemnify its directors, officers, employees and agents to the fullest extent allowed by law, except that such indemnification shall not be available for: (a) Any breach of such person’s duty of loyalty to the corporation; 476 (b) Acts or omissions not in good faith or that involve intentional misconduct or a knowing violation of law; (c) A transaction from which such person directly or indirectly received an improper personal benefit, whether or not the benefit resulted from an action taken within the scope of such person’s position with the corporation; or (d) An act or omission for which the liability of a person in such a position is expressly provided for by Colorado statute. SIXTEENTH: Dissolution. All property of the corporation shall be owned for the benefit of the Town of Vail, Colorado. Upon dissolution of the corporation, all property of the corporation remaining after payment of or provision for all of its liabilities shall be paid over or transferred to the Town of Vail, Colorado. This limitation shall not restrict the ability of the corporation to pledge its property to secure the payment of its obligations. SEVENTEENTH: Incorporator. The name and address of the incorporator is Russell Forrest, Town of Vail, 75 South Frontage Road West, Vail, Colorado 81657. EIGHTEENTH: Filing Agent. The name and address of the individual who causes these articles of incorporation to be filed and to whom the Colorado Secretary of State may deliver notice if filing of this document is refused is Russell Forrest, Town of Vail, 75 South Frontage Road West, Vail, Colorado 81657. Causing a document to be delivered to the Secretary of State for filing shall constitute the affirmation or acknowledgment of each individual causing such delivery, under penalties of perjury, that the document is the individual's act and deed or the act and deed of the entity on whose behalf the individual is causing the document to be delivered for filing and that the facts stated in the document are true. Dated: Russell Forrest, Incorporator 477 CONSENT OF REGISTERED AGENT The undersigned hereby consents to his appointment as initial registered agent for Vail Home Partners Corporation. Dated: Russell Forrest, Town Manager of the Town of Vail, Colorado, Registered Agent ACKNOWLEDGMENT STATE OF COLORADO ) ) ss. COUNTY OF EAGLE ) Acknowledged before me this ___ day of _______, 2025 by ________________, as incorporator and registered agent. Witness my hand and official seal. My commission expires (SEAL) __________________________________ Notary Public 92266976.v1 478 BYLAWS OF VAIL HOME PARTNERS CORPORATION (Adopted [_____], 2025) 479 i TABLE OF CONTENTS Page ARTICLE I OFFICES ....................................................................................................... 1 Section 1.1 Business Offices. ................................................................................... 1 Section 1.2 Registered Office.................................................................................... 1 ARTICLE II MEMBERS ................................................................................................... 1 Section 2.1 No Members. .......................................................................................... 1 ARTICLE III BOARD OF DIRECTORS ........................................................................... 1 Section 3.1 General Powers. .................................................................................... 1 Section 3.2 Number, Election, Tenure and Qualifications. ........................................ 1 Section 3.4 Regular Meetings. .................................................................................. 2 Section 3.5 Notice. .................................................................................................... 2 Section 3.6 Presumption of Assent. .......................................................................... 2 Section 3.7 Quorum and Voting. ............................................................................... 2 Section 3.8 Compensation. ....................................................................................... 2 Section 3.9 Executive and Other Committees. .......................................................... 2 Section 3.10 Meetings by Telephone or Virtually. ....................................................... 3 Section 3.11 Action Without a Meeting. ...................................................................... 3 ARTICLE IV OFFICERS AND AGENTS ......................................................................... 3 Section 4.1 Number and Qualifications. .................................................................... 3 Section 4.2 Election and Term of Office. ................................................................... 3 Section 4.3 Compensation. ....................................................................................... 3 Section 4.4 Removal. ................................................................................................ 3 Section 4.5 Vacancies. .............................................................................................. 4 Section 4.6 Authority and Duties of Officers. ............................................................. 4 Section 4.7 Surety Bonds. ......................................................................................... 5 ARTICLE V OPERATING GUIDELINES ......................................................................... 5 Section 5.1 Contracts. ............................................................................................... 5 Section 5.2 Loans. .................................................................................................... 5 Section 5.3 Checks, Drafts and Notes. ..................................................................... 5 Section 5.4 Deposits. ................................................................................................ 5 Section 5.5 Investment Managers. ............................................................................ 5 ARTICLE VI MISCELLANEOUS ..................................................................................... 6 Section 6.6 Account Books, Minutes, Etc. ................................................................. 6 Section 6.7 Fiscal Year. ............................................................................................ 6 Section 6.8 Conveyances and Encumbrances. ......................................................... 6 Section 6.9 Designated Contributions. ...................................................................... 6 Section 6.10 Conflicting Interest Transactions. ........................................................... 6 Section 6.11 Non-Liability For Debts. .......................................................................... 7 Section 6.12 Amendments. ......................................................................................... 7 Section 6.13 Severability. ............................................................................................ 7 480 BYLAWS OF VAIL HOME PARTNERS CORPORATION ARTICLE I OFFICES Section 1.1 Business Offices. The principal office of the corporation shall be located within the Town of Vail, Colorado. The corporation may have such other offices, either within or outside Colorado, as the board of directors may designate or as the affairs of the corporation may require from time to time. Section 1.2 Registered Office. The registered office of the corporation required by the laws of the State of Colorado governing nonprofit corporations to be maintained in Colorado may be, but need not be, the same as the principal office if in Colorado, and the address of the registered office may be changed from time to time by the board of directors or by the officers of the corporation. ARTICLE II MEMBERS Section 2.1 No Members. The corporation shall have no members. ARTICLE III BOARD OF DIRECTORS Section 3.1 General Powers. The business and affairs of the corporation shall be managed by its board of directors, except as otherwise provided in the laws of the State of Colorado, the articles of incorporation or these bylaws. Section 3.2 Number, Election, Tenure and Qualifications. Initially, the board of directors shall consist of 5 members. The members of the board of directors of the corporation shall consist of the following officers and employees of the Town, as well as one member of the Vail Housing Authority, and each member who is an officer or employee of the Town shall have a term of office shall be coterminous with his or her term or tenure as officers of employees of the Town. Town officers or employees of the to serve on the board of directors of the corporation shall be (i) Deputy Town Manager; (ii) Town of Vail Housing Director; (iii) Town of Vail Finance Director; (iv) Town of Vail Public Works Director; and (v) Vail Housing Authority member. The Deputy Town Manager shall serve as the president of the board of directors. 481 2 Section 3.4 Regular Meetings. Regular meetings of the board of directors shall be held at the time and place determined by the board, for the purpose of electing officers and for the transaction of such other business as may come before the meeting. The board of directors may provide by resolution the time and place for the holding of additional regular meetings. Section 3.4. Special Meetings. Special meetings of the board of directors may be called by or at the request of the president or any two directors. The person or persons authorized to call special meetings of the board of directors may fix any place as the place for holding any special meeting of the board called by them. Section 3.5 Notice. Notice of each meeting of the board of directors stating the place, day and hour of the meeting shall be given to each director at the director’s business address at least 24 hours prior to the meeting, delivered electronically and posted on the Town’s website. Such notice shall be deemed to be given when the electronic transmission is sent. Any director may waive notice of any meeting before, at or after such meeting. The attendance of a director at a meeting shall constitute a waiver of notice of such meeting, except where a director attends a meeting for the express purpose of objecting to the transaction of any business because the meeting is not lawfully called or convened. Neither the business to be transacted at, nor the purpose of, any meeting of the board of directors need be specified in the notice or waiver of notice of such meeting unless otherwise required by statute. Section 3.6 Presumption of Assent. A director of the corporation who is present at a meeting of the board of directors at which action on any corporate matter is taken shall be presumed to have assented to the action taken unless such director's dissent shall be entered in the minutes of the meeting or unless the director shall file a written dissent to such action with the person acting as the secretary of the meeting before the adjournment thereof or shall forward such dissent by registered mail to the secretary of the corporation immediately after the adjournment of the meeting. Such right to dissent shall not apply to a director who voted in favor of such action. Section 3.7 Quorum and Voting. A majority of the directors shall constitute a quorum for the transaction of business at any meeting of the board of directors, and the vote of a majority of the directors present in person at a meeting at which a quorum is present shall be the act of the board of directors. If less than a quorum is present at a meeting, a majority of the directors present may adjourn the meeting from time to time without further notice other than an announcement at the meeting, until a quorum shall be present. No directors may vote or act by proxy at any meeting of directors. Section 3.8 Compensation. Directors shall not receive compensation for their services as such, although the reasonable expenses of directors of attendance at board meetings may be paid or reimbursed by the corporation. Directors shall not be disqualified to receive reasonable compensation for services rendered to or for the benefit of the corporation in any other capacity. 482 3 Section 3.9 Executive and Other Committees. By one or more resolutions adopted by a majority of the directors then in office, the board of directors may designate from among its members an executive committee and one or more other committees, each of which, to the extent provided in the resolution establishing such committee, shall have and may exercise all of the authority of the board of directors, except as prohibited by statute. The delegation of authority to any committee shall not operate to relieve the board of directors or any member of th e board from any responsibility imposed by law. Rules governing procedures for meetings of any committee of the board shall be as established by the board of directors, or in the absence thereof, by the committee itself. Section 3.10 Meetings by Telephone or Virtually. Members of the board of directors or any committee thereof may participate in a meeting of the board or committee by means of conference telephone , virtually through Zoom or Microsoft Teams, or similar communications equipment or means by which all persons participating in the meeting can hear each other at the same time. Such participation shall constitute presence in person at the meeting. Section 3.11 Action Without a Meeting. Any action required or permitted to be taken at a meeting of the directors or any committee thereof may be taken without a meeting if a consent in writing, setting forth the action so taken, shall be signed by all of the directors or committee members entitled to vote with respect to the sub ject matter thereof. Such consent (which may be signed in counterparts) shall have the same force and effect as a unanimous vote of the directors or committee members. ARTICLE IV OFFICERS AND AGENTS Section 4.1 Number and Qualifications. The elected officers of the corporation shall be a president, one or more vice-presidents, a secretary and a treasurer. The board of directors may also appoint such other officers, assistant officers and agents, including an executive director, a controller, assistant secretaries an d assistant treasurers, as it may consider necessary. One person may hold more than one office at a time, except that no person may simultaneously hold the offices of president and secretary. Officers need not be directors of the corporation. All officers must be at least eighteen years old. Section 4.2 Election and Term of Office. The elected officers of the corporation shall be elected by the board of directors at each regular annual meeting. If the election of officers shall not be held at such meeting, such election shall be held as soon as convenient thereafter. Each officer shall hold office until the o fficer’s successor shall have been duly elected and shall have qualified, or until the officer ’s earlier death, resignation or removal. Section 4.3 Compensation. The compensation of the officers, if any, shall be as fixed from time to time by the board of directors, and no officer shall be prevented 483 4 from receiving a salary by reason of the fact that such officer is also a director of the corporation. Section 4.4 Removal. Any officer or agent may be removed by the board of directors whenever in its judgment the best interests of the corporation will be served thereby, but such removal shall be without prejudice to the contract rights, if any, of the person so removed. Election or appointment of an officer or agent shall not in itself create contract rights. Section 4.5 Vacancies. Any officer may resign at any time, subject to any rights or obligations under any existing contracts between the officer and the corporation, by giving written notice to the president or to the board of directors. An officer's resignation shall take effect at the time specified in such notice, and unless otherwise specified therein, the acceptance of such resignation shall not be necessary to make it effective. A vacancy in any office, however occurring, may be filled by the Town Council for the unexpired portion of the term. Section 4.6 Authority and Duties of Officers. The officers of the corporation shall have the authority and shall exercise the powers and perform the duties specified below and as may be additionally specified by the president, the board of directors or these bylaws, except that in any event each officer shall exercise such powers and perform such duties as may be required by law. (a) President. The president shall, subject to the direction and supervision of the board of directors, (i) be the chief executive officer of the corporation and have general and active control of its affairs and business and general supervision of its officers, agents and employees; (ii) preside at all meetings of the board of directors; (iii) see that all orders and resolutions of the board of directors are carried into effect; and (iv) perform all other duties incident to the office of president and as from time to time may be assigned to the president by the board of directors. The President shall be the Deputy Town Manager of the Town. (b) Vice-Presidents. The vice-president or vice-presidents shall assist the president and shall perform such duties as may be assigned to them by the president or by the board of directors. The vice -president (or if there is more than one, then the vice-president designated by the board of directors, or if there be no such designation, then the vice-presidents in order of their election) shall, at the request of the president, or in the president's absence or inability or refusal to act, perform the duties of the president and when so acting shall have all the powers of and be subject to all the restrictions of the president. (c) Secretary. The secretary shall (i) keep the minutes of the proceedings of the board of directors and any committees of the board; (ii) see that all notices are duly given in accordance with the provisions of these bylaws or as required by law; (iii) be custodian of the corporate records and of the seal of the corporation; and (iv) in general, perform all duties incident to the office of secretary and such other duties as from time to time may be assigned to the secretary by the president or by the board of 484 5 directors. Assistant secretaries, if any, shall have the same duties and powers, subject to supervision by the secretary. The Secretary shall be the Town Housing Director (d) Treasurer. The treasurer shall (i) be the principal financial officer of the corporation and have the care and custody of all its funds, securities, evidences of indebtedness and other personal property and deposit the same in accordance with the instructions of the board of directors; (ii) receive and give receipts and acquittances for moneys paid in on account of the corporation, and pay out of the funds on hand all bills, payrolls and other just debts of the corporation of whatever nature upon maturity; (iii) unless there is a controller, be the principal accounting officer of the corporation and as such prescribe and maintain the methods and systems of accounting to be followed, keep complete books and records of account, prepare and file all local, state and federal tax returns and related documents, prescribe and maintain an adequate system of internal audit, and prepare and furnish to the president and the board of directors statements of account showing the financial position of the corporation and t he results of its operations; (iv) upon request of the board, make such reports to it as may be required at any time; and (v) perform all other duties incident to the office of treasurer and such other duties as from time to time may be assigned to the tre asurer by the president or the board of directors. Assistant treasurers, if any, shall have the same powers and duties, subject to supervision by the treasurer. The Treasurer shall be the Town Finance Director. Section 4.7 Surety Bonds. The board of directors may require any officer or agent of the corporation to execute to the corporation a bond in such sums and with such sureties as shall be satisfactory to the board, conditioned upon the faithful performance of such person's duties and or the restoration to the corporation of all b ooks, papers, vouchers, money and other property of whatever kind in such person's possession or under such person's control belonging to the corporation. ARTICLE V OPERATING GUIDELINES Section 5.1 Contracts. The board may authorize any officer or officers, agent or agents to enter into any contract or execute and deliver any instrument in the name of and on behalf of the corporation, and such authority may be general or confined to specific instances. Section 5.2 Loans. Unless authorized by resolution of the Board, no loans shall be contracted for or on behalf of the corporation and no evidence of indebtedness shall be issued in the name of the corporation. Such authority may be general if confined to a maximum dollar amount specified by the board by resolution from time to time. Such authority otherwise shall be confined to specific instances. No loan shall be made to any officer or director of the corporation. Section 5.3 Checks, Drafts and Notes. All checks, drafts, or other orders for payment of money, notes, or other evidence of indebtedness issued in the name of 485 6 the corporation shall be signed by two officers appointed by the board, including, if possible, the treasurer, and in such manner as from time to time shall be determined by resolution of the board. Section 5.4 Deposits. All funds of the corporation otherwise not employed shall be deposited from time to time to the credit of the corporation in such banks, trust companies, or other depositories as the board may select. Section 5.5 Investment Managers. The board shall have the authority to invest and reinvest the assets of the corporation and designate any bank, trust company, brokerage firm, or investment advisor to manage the assets and the investment of the assets of the corporation. ARTICLE VI MISCELLANEOUS Section 6.6 Account Books, Minutes, Etc. The corporation shall keep correct and complete books and records of account and shall keep minutes of the proceedings of its board of directors and committees. All books and records of the corporation may be inspected by any director, or that director's authorized agent or attorney, for any proper purpose at any reasonable time. Section 6.7 Fiscal Year. The fiscal year of the corporation shall be as established by the board of directors. Section 6.8 Conveyances and Encumbrances. Property of the corporation may be assigned, conveyed or encumbered by such officers of the corporation as may be authorized to do so by the board of directors, and such authorized persons shall have power to execute and deliver any and all instruments of assignment, conveyance and encumbrance; however, the sale, exchange, lease or other disposition of all or substantially all of the property and assets of the corporation shall be authorized only in the manner prescribed by applicable statute. Section 6.9 Designated Contributions. The corporation may accept any designated contribution, grant, bequest or devise consistent with its general tax -exempt purposes, as set forth in the articles of incorporation. As so limited, donor -designated contributions will be accepted for special funds, purposes or uses, and such designations generally will be honored. However, the corporation shall reserve all right, title and interest in and to and control of such contributions, as well as full discretion as to the ultimate expenditure or distribution thereof in connection with any such special fund, purpose or use. Further, the corporation shall acquire and retain sufficient control over all donated funds (including designated contributions) to assure that such funds will be used to carry out the corporation's tax-exempt purposes. Section 6.10 Conflicting Interest Transactions. 486 7 (a) As used in this section, "Conflicting Interest Transaction" means a contract, transaction, or other financial relationship between the corporation and a director of the corporation, or between the corporation and a party related to a director or between the corporation and an entity in which a director of the corporation is a director or officer or has a financial interest. (b) No loans shall be made by the corporation to its directors or officers. Any director or officer who assents to or participates in the making of any such loan shall be liable to the corporation for the amount of such loan until the repayment thereof. (c) No Conflicting Interest Transaction shall be void or voidable or be enjoined, set aside, or give rise to an award of damages or other sanctions in a proceeding in the right of the corporation, solely because the Conflicting Interest Transaction involves a director of the corporation or a party related to a director or an entity in which a director of the corporation is a director or officer or has a financial interest or solely because the director is present at or participates in the meeting of the corporation's board of directors or of the committee of the board of directors that authorizes, approves, or ratifies the Conflicting Interest Transaction or solely because the director's vote is counted for such purpose if: (i) The material facts as to the director's relationship or interest and as to the Conflicting Interest Transaction are disclosed or are known to the board of directors or the committee, and the board of directors or committee in good faith authorizes, approves, or ratifies the Conflicting Interest Transaction by the affirmative vote of a majority of the disinterested directors, even though the disinterested directors are less than a quorum; or (ii) The Conflicting Interest Transaction is fair as to the corporation. (d) Common or interested directors may be counted in determining the presence of a quorum at a meeting of the board of directors or of a committee which authorizes, approves, or ratifies the Conflicting Interest Transaction. (e) For purposes of this section, a party related to a director shall mean a spouse, a descendent, an ancestor, a sibling, the spouse or descendent of a sibling, an estate or trust in which the director or a party related to a director has a beneficial interest, or an entity in which a party related to a director is a director, officer, or has a financial interest. (f) Notwithstanding any other provision of this Article VI, no contract, transaction or financial relationship between the corporation and the employees of the Town of Vail, Colorado shall constitute a Conflicting Interest Transaction. Section 6.11 Non-Liability For Debts. The private property of the directors and officers shall be exempt from execution or other liability for any debts of the 487 8 Corporation and no director shall be liable or responsible for the debts or liabilities of the Corporation. Section 6.12 Amendments. The power to alter, amend or repeal these bylaws and adopt new bylaws shall be vested in the board of directors. Section 6.13 Severability. The invalidity of any provision of these bylaws shall not affect the other provisions hereof, and in such event these bylaws shall be construed in all respects as if such invalid provision were omitted. 488 9 ______________________________________ The undersigned hereby certifies that the foregoing Bylaws of Vail Home Partners Corporation as adopted [______], 2025, are in full force and effect as of [_____], 2025. [SEAL] __________________________________ Secretary 92266990.v1 489 LOAN AGREEMENT This Loan Agreement (“Loan Agreement”), dated _________ __, 2025 (“Effective Date”), is between the TOWN OF VAIL, COLORADO, a municipal corporation (“Lender”), and VAIL HOME PARTNERS CORPORATION, a Colorado nonprofit corporation (“Borrower”). The Borrower is, or at the time of execution of this Loan Agreement, will be, the owner of certain real property located in Vail, Colorado, which the Borrower intends to develop and operate as a multifamily housing development (“Development”). The Town Council of the Lender has determined to participate in the financing of the Development by advancing certain available funds of the Lender, as well as proceeds of certain Certificates of Participation (the “Certificates” and, with the other available funds of the Lender, the “Funds”) to the Borrower to be utilized for the construction of the Development. The Borrower shall also issue certain Housing Facilities Revenue Bonds, Series 2025 (the “Bonds”) as its contribution to the Development. The obligation of the Borrower to repay this Loan shall be subordinate and junior at all times to the obligation of the Borrower to repay the Bonds. The parties therefore agree as follows: 1. The Loan. The Lender shall lend the Funds to the Borrower, and the Borrower shall borrow the Funds from the Lender, subject to the terms this Loan Agreement. The Loan is a subordinate cash flow obligation of the Borrower and shall be paid after the payment of the Bonds and other amounts required under that certain Mortgage and Indenture of Trust between the Borrower and U.S. Bank Trust Company, National Association (the “Indenture”) relating to the issuance of the Bonds. The Loan shall bear interest at 0% and shall remain outstanding until all amounts thereunder have been fully paid and satisfied. 2. Disbursement. Upon the issuance of the Bonds by the Borrower and the execution and delivery of the Certificates, the Lender shall lend the funds to Borrower pursuant to a Promissory Note in the original principal amount of $[_____] (the “Note”), which represents $[10,000,000] of available revenue of the Lender and $[_____] of the proceeds of the Certificates. The Funds shall be deposited with U. S. Bank Trust Company, National Association, as trustee for the Bonds, and drawn pursuant to requisition of the Borrower to pay the costs of the Development. This Loan Agreement and the Note are referred to as the “Loan Documents.” 3. Events of Default. The following events, subject to the notice and cure requirements set forth below, will constitute an Event of Default: 490 2 (a) if the Borrower fails to duly and punctually perform its obligations under this Loan Agreement, or it violates the covenants contained in any of the Loan Documents in any material respect, and such failure remains uncured within ninety days of the Borrower’s receipt of written notice from Lender; (b) if the Borrower fails to pay the Note when due, and the Borrower fails to cure within thirty days of receiving written notice of such failure from Lender; (c) if the Borrower makes a general assignment for the benefit of creditors, admits in writing its inability to pay its debts generally as they mature, files or has filed against it a petition in bankruptcy or a petition or answer seeking a reorganization, arrangement with creditors or other similar relief under the federal bankruptcy laws or under any other applicable law of the United States of America or any state, consents to the appointment of a trustee or receiver; or takes any action for the purpose of effecting or consenting to any of the foregoing; and (d) if an order, judgment, or decree is entered appointing, without the Borrower’s consent, a trustee or receiver for the Borrower or a substantial part of its property, or approving a petition filed against the Borrower seeking a reorganization, arrangement with creditors or other similar relief under the federal bankruptcy laws or under any other applicable law of the United States of America or any state, and such order, judgment, or decree is not be vacated, set aside, or stayed within ninety days from the date of entry. Following the occurrence of an Event of Default, the Lender shall provide written notice to the Borrower. The Borrower may cure any Event of Default within the timeframes provided in this Loan Agreement or any other Loan Document. If the Borrower fails to timely cure a default, then the Lender shall have all remedies as are set forth in the Loan Documents or otherwise at law. 4. Defense and Indemnification. (a) The Borrower shall defend, indemnify, and hold harmless Lender, and all of its past and present officers, directors, commissioners, employees, partners, agents, shareholders, members, trustees, predecessors, successors, subrogees, and attorneys (collectively, “Lender Parties”) against all liabilities, claims, judgments, suits, or demands for damages to persons or property arising out of, resulting from, or relating to this Agreement (“Claims”) unless such Claims are due to the gross negligence or willful misconduct of Lender. The Borrower’s duty to defend and indemnify each of the Lender Parties will arise when written notice of the Claim is first provided to a Lender Party regardless of whether the claimant has filed suit on the Claim. The Borrower’s duty to defend and indemnify a 491 3 Lender Party will arise even if the Lender Party is the only party sued by a claimant, or claimant alleges that the Lender Party’s gross negligence or willful misconduct was the sole cause of claimant’s damages. (b) The Borrower will defend any and all Claims that may be brought or threatened against a Lender Party and will pay on behalf of a Lender Party any expenses incurred by reason of such Claims including court costs and attorney’s fees incurred in defending and investigating such Claims or seeking to enforce this indemnity obligation. These payments on behalf of a Lender Party will be in addition to any other legal remedies available to a Lender Party. (c) A Lender Party shall give the Borrower a copy of any notice of a Claim. A Lender Party shall allow the Borrower thirty days after receipt of such notice to cure of any monetary default under the Loan Documents. Lender shall allow the Borrower ninety days after giving Borrower notice to cure any non-monetary default under the Loan Documents or such longer period as is reasonably necessary for the Borrower to cure if the Borrower commences and diligently pursues to cure. 5. Miscellaneous. (a) This Loan Agreement binds and inures to the benefit of the successors and assigns of the parties. Subject to the Lender’s consent, which the Lender shall not unreasonably withhold, condition, or delay, the Borrower may assign the Loan and the obligations and duties of the Bo rrower under the Loan Documents to any purchaser of the Property and Project if the purchaser agrees to be bound to the Loan Documents. (b) Any amendment to this Loan Agreement requires a written agreement of the parties. (c) No waiver of satisfaction of a condition or non-performance of an obligation under this Loan Agreement will be effective unless it is in writing and signed by the party granting the waiver. (d) The laws of the state of Colorado, without giving effect to its principles of conflicts of law, govern all adversarial proceedings brought by the parties arising out of this Loan Agreement, whether their claims sound in contract, tort, or otherwise. (e) This Loan Agreement will remain effective so long as there are sums remaining outstanding on the Note. (f) The parties shall give all notices, consents, demands, waivers, or approvals related to this Agreement in writing delivered by (i) personal delivery, (ii) a nationally-recognized, next-day courier service, (iii) first-class certified mail, postage prepaid, or (iv) e-mail. A notice is deemed given on the other party’s 492 4 receipt of it, or if mailed, on the earlier of the other party’s receipt of it and the fifth business day after its mailing. The parties may change their addresses for notice by notifying the other parties in the manner provided in this Section 5(f). The parties hereby designate their addresses as follows: If to the Borrower: Vail Home Partners Corporation 75 South Frontage Road West Vail, Colorado 81657 Attention: Deputy Town Manager/President of the Borrower With a copy to: Winthrop & Weinstine, P.A. 225 South 6th Street, Suite 3500 Minneapolis, Minnesota 55402 Attn.: Jon L. Peterson, Esq. If to the Lender: The Town of Vail, Colorado 75 South Frontage Road West Vail, Colorado 81657 Attention: Deputy Town Manager (g)The Borrower consents to the personal jurisdiction of the state and federal courts located in the State of Colorado in connection with any controversy relating the Loan Documents and waives any argument that venue in such forum is not convenient. Any litigation related to the Loan Documents must be venued in either the district court of Eagle County, Colorado or in the United States District Court for the District of Colorado. [signature pages follow] 493 The Borrower has executed this Loan Agreement as of the Effective Date. VAIL HOME PARTNERS CORPORATION ________________________________ President ATTEST: ___________________________ Secretary The Lender has executed this Loan Agreement as of the Effective Date. TOWN OF VAIL, COLORADO ________________________________ Travis Coggin, Mayor ATTEST: _________ ______ Stephanie Johnson, Acting Town Clerk 494 PROMISSORY NOTE VAIL HOME PARTNERS CORPORATION LOAN Principal amount: $[_____] [_____], 2025 VAIL HOME PARTNERS CORPORATION, a Colorado nonprofit corporation (“Borrower”), unconditionally promises to pay to the order of THE TOWN OF VAIL, COLORADO, a Colorado Home Rule municipal corporation (“Payee”), the principal sum of $[_____], or so much as Payee has advanced under this Note, together with interest at the annual rate of 0.00% interest. All unpaid principal shall remain outstanding until fully paid and discharged. Notwithstanding anything in this Note to the contrary, payments of principal are not required under this Note except to the extent of available cash flow (as described in Section 5.01 of the Mortgage and Indenture of Trust of Borrower and U.S. Bank Trust Company, National Association, as Trustee (“Indenture”), authorizing the issuance of the Borrower’s Housing Facilities Revenue Bonds, Series 2025 (the “Senior Bonds”). This Note is junior and subordinate at all times to the Senior Bonds. The Borrower may refinance, sell, or modify the Senior Bonds without the consent of the Payee or any subsequent holder of this Note. Borrower shall make all payments of principal on this Note to Payee at its offices at of the Payee, 75 S. Frontage Road Road West, Vail, Colorado , or at another place as Payee may designate to Borrower in writing. Borrower may prepay this Note, either in whole or in part, at any time without premium or penalty and without the prior consent of the Payee. If Borrower fails to pay any amount due u nder this Note, and Payee takes any action to collect the amount due, or if Payee brings any suit or proceeding for the recovery or for protection of the indebtedness, then Borrower shall pay on demand all reasonable costs and expenses of the suit or proceeding and any appeal including, but not limited to, the fees and disbursements of Payee’s attorneys and their staff. Borrower hereby waives presentment, notice of dishonor, and protest. Borrower hereby assents to any extension of time with respect to any payment due under this Note, to any substitution or release of collateral, and to the addition or release of any party. No waiver of any payment or other right operates as a waiver of any other payment or right. If any provision in this Note is held invalid, illegal, or unenforceable, all other provisions of this Note remain fully enforceable. No delay or failure of the holder of this Note in the exercise of any right or remedy is to be deemed a waiver of such right, and no exercise of any right or remedy is to be deemed a waiver of any other right or remedy that the holder may have. 495 This Note is a nonrecourse obligation of Borrower. The parties shall give all notices related to this Note in writing, by hand delivery, overnight courier, or by certified or registered mail, return receipt requested, postage prepaid, addressed as follows: Borrower: Vail Home Partners Corporation 75 South Frontage Road West Vail, Colorado 81657 Attention: Assistant Town Manager/President of the Borrower With a copy to: Winthrop & Weinstine, P.A. 225 South 6th Street, Suite 3500 Minneapolis, Minnesota 55402 Attn.: Jon L. Peterson, Esq. Payee: The Town of Vail, Colorado 75 South Frontage Road West Vail, Colorado 81657 Attention: Assistant Town Manager Notices will be deemed effective when hand delivered, or one day after timely delivery to an overnight courier for next day delivery to Borrower (as evidenced by a receipt from the overnight courier), or three days after notice is deposited with the U.S. Postal Service. Borrower and all signers or endorsers hereby consent to venue and jurisdiction in the District Court of Eagle County, Colorado and to service of process as permitted under Colorado law in any action to enforce this Note. The indebtedness evidenced by this Note loan (“Subordinate Loan”), this Note, the the Loan Agreement, and all documents securing or evidencing this Subordinate Loan are and shall be subject and subordinate to the right of payment in full of the Bonds. Payee will not assign this Note or any interest in it without consent of Borrower. The laws of the State of Colorado govern this Note without regard to principles of conflicts of laws. 496 Promissory Note Signature Page The Borrower has executed this Promissory Note as of the day and year first written above. BORROWER VAIL HOME PARTNERS CORPORATION By: Name: Kathleen Halloran Title: President 497 RECORDING REQUEST BY AND, FOLLOWING RECORDING, RETURN TO: Kimberley Crawford Butler Snow LLP 1801 California Street, Suite 5100 Denver, Colorado 80202 QUIT CLAIM DEED The Town of Vail, Colorado, a Colorado municipal corporation (the “Grantor”), whose street address is 75 South Frontage Road West, Vail, Colorado, for good and valuable consideration, hereby does remise, release, sell and quit claim to Vail Home Partners Corporation, a Colorado nonprofit corporation (the “Grantee”), whose street address is 75 South Frontage Road West, Vail, Colorado, all right, title, interest, claim and demand which the Grantor has in and to the real estate property, together with improvement s, situated, lying and being in the Town of Vail, Colorado, to wit: see Exhibit A attached hereto and incorporated herein by this reference TO HAVE AND TO HOLD the same, together with all and singular the appurtenances and privileges thereunto belonging, or in anywise thereunto appertaining, and all the estate, right, title, interest and claim whatsoever, of the Grantor, either in law or in equity, to the only proper use, benefit and behoof of the Grantee, his heirs and assigns forever. The singular number shall include the plural, the plural the singular, and the use of any gender shall be applicable to all genders. IN WITNESS WHEREOF, the Grantor has caused this Quit Claim Deed to be executed in its name and the seal of Grantor to be affixed hereto and attested by its duly authorized officers, all as of the date first above written. [SEAL] THE TOWN OF VAIL, COLORADO, a Colorado home rule municipal corporation, as Grantor ________________________________________ Travis Coggin, Mayor ATTEST: ______________ _____________ Stephanie Johnson, Acting Town Clerk 498 STATE OF COLORADO ) ) ss. COUNTY OF EAGLE ) The foregoing instrument was acknowledged before me this _____ day of __________, 2025 by Travis Coggin as Mayor and Stephanie Johnson, as Acting Town Clerk, of Town of Vail, Colorado. Witness my hand and official seal. _____________________________________ Notary Public 499 EXHIBIT A 351 N FRONTAGE RD W. – West Middle Creek Apartment 500