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HomeMy WebLinkAbout2025-11 A Resolution Approving an Intergovernmental Agreement for a Regional Planning Commission for Transportation PlanningRESOLUTION NO. 11 Series of 2025 A RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT FOR A REGIONAL PLANNING COMMISSION FOR TRANSPORTATION PLANNING WHEREAS, the Town wishes to enter into an intergovernmental agreement, in the form attached hereto Exhibit A and incorporated herein by this reference (the “IGA"), cooperate in developing and maintaining a long range Regional Transportation Plan, the purpose of which is to identify the mobility needs of the Intermountain Transportation Planning Region, and prepare a plan for addressing the needs. NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO THAT: Section 1. The Town Council hereby approves the IGA in substantially the same form as attached hereto as Exhibit A, and in a form approved by the Town Attorney, and authorizes the Town Manager to execute the IGA on behalf of the Town. Section 2. This Resolution shall take effect immediately upon its passage. INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Vail held this 18th day of March 2025. _________________________ Travis Coggin, Mayor ATTEST: ________________________________ Stephanie Johnson, Acting Town Clerk INTERGOVERNMENTAL AGREEMENT FOR A REGIONAL PLANNING COMMISSION FOR TRANSPORTATION PLANNING Intermountain Regional Planning Commission (IMRPC), representing the Intermountain Transportation Planning Region (IMTPR) THIS AGREEMENT made this eighteenth day of April 2025 by and among the following local governments in the Intermountain Transportation Planning Region: Eagle County Town of Avon Town of Eagle Town of Gypsum Town of Minturn Town of Red Cliff Town of Vail Garfield County Town of Carbondale City of Glenwood Springs Town of New Castle Town of Parachute City of Rifle Town of Silt Lake County City of Leadville Pitkin County City of Aspen Town of Basalt Town of Snowmass Village Summit County Town of Blue River Town of Breckenridge Town of Dillon Town of Frisco Town of Keystone Town of Montezuma Town of Silverthorne CORE Transit Roaring Fork Transportation Authority (RFTA) Participation in this agreement by each aforementioned party is made only upon execution of a Certificate of Participation. This Agreement is thereby executed in multiple Certificates of Participation, each of which shall constitute an original, but all of which, taken together, shall constitute the same document. WHEREAS, the parties to this Agreement have the authority pursuant to Article XIV, Section 18 of the Colorado Constitution and Section 29-1-201, et seq., Colorado Revised Statutes, to enter into intergovernmental agreements for the purpose of providing any service or performing any function which they can perform individually, and; WHEREAS, Section 43-1-1101 C.R.S. recognizes Regional Planning Commissions as the proper forum for transportation planning, and; WHEREAS, Section 43-1-1102(5) C.R.S. requires that Regional Planning Commissions formed for the purpose of transportation planning must be formed pursuant to Section 30-28-105 C.R.S., and; WHEREAS, the parties to this Agreement desire to cooperate in developing and maintaining a long range Regional Transportation Plan, the purpose of which is to identify the mobility needs of the Intermountain Transportation Planning Region, and prepare a plan for addressing the needs, and; WHEREAS, Section 43-1-1103 C.R.S. requires that any Regional Planning Commission formed for the purpose of transportation planning is responsible for regional transportation planning for said region, and; WHEREAS, the Intermountain Transportation Planning Region, consisting of the areas within the counties of Eagle, Garfield, Lake, Pitkin, and Summit was designated in the Rules Governing Statewide Transportation Planning Process and Transportation Planning Regions (2 CCR 601-22) as adopted by the Transportation Commission of Colorado and effective April 18, 2025, and; WHEREAS, the parties to this Agreement are governing bodies or officials having charge of public improvements within their jurisdictions in the Intermountain Transportation Planning Region. NOW, THEREFORE, the parties hereby mutually agree as follows: 1. Designation of Regional Planning Commission. The parties to this Agreement shall have one representative each on the Regional Planning Commission for the Intermountain Transportation Planning Region. 2. Responsibilities of Regional Planning Commission. The Regional Planning Commission shall be responsible, in cooperation with the state and other governmental agencies, for carrying out necessary continuing, cooperative, and comprehensive transportation planning for the Intermountain Transportation Planning Region; for creating, amending, and updating Regional Transportation Plans pursuant to all applicable federal and state laws and rules or regulations including public participation provisions; for recommending the priority for any transportation improvements planned for the region; for abiding by the Regional Planning Commission Bylaws and for participating in the State Transportation Improvement Program development process. The Regional Planning Commission shall keep records of its resolutions, transactions, contractual undertakings, findings, and determinations, which shall be public records. 3. Chairperson and Officers. The Regional Planning Commission shall elect its Chairperson and Vice Chairperson, whose terms shall be two years, with eligibility for reelection. The Chairperson, or the Vice Chairperson, shall be the representative of the Intermountain Transportation Planning Region on the State Transportation Advisory Committee (STAC). 4. Contracting. The Regional Planning Commission may, with the consent of the parties to this Agreement, contract the services of other eligible individuals or entities to carry out all or any portion of the responsibilities assumed by the Regional Planning Commission under this Agreement. 5. Distribution of state or federal funds. The Regional Planning Commission may, through contracts or Memoranda of Agreement, receive and expend state or federal funds designated for regional transportation planning. 6. Meetings must be held at least quarterly and shall be open to the public. Notice of the meeting shall be provided to its members and Contact List and posted on the TPR website no less than one week prior to the meeting. If the meeting provides a virtual option, the meeting link will be included in the public notice. 7. Quorum and Voting. Each member is entitled to one vote, either in person or via email. A quorum is required and shall be as determined by the Bylaws of the Commission. 8. Meeting Minutes and Agendas. The Commission is responsible for recording minutes of its meetings and posting them publicly on its website. The Commission’s Administrator and Chairperson are responsible for creating the meeting agenda. The meeting agenda shall be posted on the Commission’s website and distributed to members and interested parties on its TPR Contact List. 9. Terms of this Agreement. This Agreement shall remain in full force and effect for so long as the parties to this Agreement consider necessary to complete and maintain Regional Transportation Plans for the Intermountain Transportation Planning Region and for periodic updates or amendments as may be required. Any party to this Agreement may, however, terminate its participation in this Agreement 60 days after providing written notice of such termination to the other parties of this Agreement. This Agreement may be terminated at any time by agreement of all parties to this Agreement unless a grant contract is in effect with the State. In this case, the State must approve such termination and arrangements for completing the project. 10. Modification and Changes. The terms of this Agreement may be modified at any time by agreement of all parties to this Agreement. CERTIFICATE OF PARTICIPATION IN THE INTERGOVERNMENTAL AGREEMENT FOR A REGIONAL PLANNING COMMISSION FOR TRANSPORTATION PLANNING Intermountain Transportation Planning Region (IMTPR) THIS is to certify that [Entity or Official’s Name] has agreed to participate in this Intergovernmental Agreement for the Intermountain Regional Planning Commission. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day first written above on page 1. [Name, Title] [Entity Name] ATTEST: Date: [Name, Title] Seal: Date: Intermountain Regional Planning Commission (RPC), representing the Intermountain Transportation Planning Region (IMTPR) Regional Planning Commission Bylaws April 18, 2025 Article I. Name The name of this organization shall be the Intermountain Regional Planning Commission (IMRPC). Article II. Organization The Commission shall be governed by the Intermountain Regional Planning Commission (IMRPC) Intergovernmental Agreement (IGA), the policies and guidelines set forth in these bylaws, and all applicable state and federal laws and regulations. The area served by the Commission is the Intermountain Transportation Planning Region (IMTPR), as designated by the Colorado Department of Transportation (CDOT) in Planning Rules (2 CCR 601-22). The Intermountain Transportation Planning Region (IMTPR) is the geographic area, which is governed by the Intermountain Regional Planning Council (IMRPC). The IMRPC is made up of various elected/appointed officials and/or staff from each city, town, county, and statutory Regional Transit Authority within the IMTPR. Article III. Purpose The Commission shall promote regional transportation planning, cooperation, and coordination among federal and state government, local or special-purpose governments, and transportation stakeholders within the IMTPR, and will: A. Provide a forum to identify, study, and recommend solutions to IMTPR transportation concerns. B. Develop and formalize policies involving IMTPR transportation planning and coordination of federal and state funding assistance. C. Serve as a vehicle for the collection and exchange of transportation information and expertise. D. Develop and approve IMTPR transportation plans in accordance with relevant federal, state, and local laws, regulations, and policies. E. Encourage action and implementation of regional plans and policies for transportation improvement by local, state, and federal agencies. F. Maintain an IMTPR Contact List that includes IMRPC members, all general and relevant special- purpose local governments, and private or public organizations and individuals with an expressed or implied stakeholder interest in transportation planning. Article IV. Membership A. The members of the Commission shall include the Colorado Department of Transportation (as a nonvoting member), each statutory Regional Transit Authority within the IMTPR, and those county and municipal governmental entities located within the IMTPR boundaries that have completed an IGA Certificate of Participation, which include: a. Town b. City c. County B. The Commission may impose conditions upon such membership as it deems necessary to preserve the structure and integrity of the Commission, including, but not limited to requiring financial support for its continued operation. C. Any member may withdraw from the Commission upon giving not less than 60 days’ advance written notice. Such notice shall be delivered to the Chair of the Commission. No such withdrawal shall serve to excuse the payment of any sums or performance of any obligations agreed to be paid or performed prior to the giving of such notice, or the payment of any sums for services performed during the 60-day period of notice. Article V. Representation A. The business of the Commission shall be conducted by representatives of its members, determined as follows: a. One (1) representative or a designated alternate, respectively, of each county and each municipal member, and each statutory Regional Transit Authority within the IMTPR. The Governing body of any member organization may appoint, at their discretion, voting and alternate voting representatives to the Commission. Members shall appoint representatives from their governing bodies or from staff. b. The Regional Transportation Director of CDOT Engineering Region 3, or their designee (a nonvoting member). c. Voting memberships may be granted to state or federal entities at the discretion of the Commission. Such membership shall not be conditioned upon contribution to the Commission and may be terminated by the Commission at its discretion. B. Non-voting participation may be granted to any public or private entity involved in transportation [or air quality] with conditions for such participation to be determined by the Commission. The Commission may terminate such participation at its discretion. C. Each representative serving on the Commission shall serve at the direction of the entity the member represents. Vacancies occurring on the Commission shall be filled in the same manner as is provided for in the original designations. Article VI. Officers A. The officers of the Commission shall consist of a Chair and a Vice Chair. B. Each officer shall serve a term of two years. Nominations and elections shall be held at the first meeting of the calendar year on even years. There shall be no terms limits. C. Vacancies in any office shall be filled by a regular vote of the Commission. D. The duties of the officers shall be as follows: a. The Chair shall preside over all meetings of the Commission. b. The Vice Chair shall serve in the absence of the Chair and shall assist the Chair and perform such other duties as may be assigned by the Commission. c. The Chair will represent the Commission on the Statewide Transportation Advisory Committee (STAC) to review regional and statewide transportation plans, amendments, and updates, and to advise CDOT on the needs of transportation systems in Colorado. The Commission shall annually designate the Vice Chair to represent the Commission in the event the Chair cannot attend a STAC meeting. Article VII. Meetings, Voting, and Quorum A. The Commission shall meet on at least a quarterly basis, at a time and place set forth in the minutes and posted on the IMTPR website, in accordance with The Colorado Open Records Act, (CORA) C.R.S. § 24-72-201 to 206. B. The Chair may call a special meeting outside of the regular meeting schedule with 72 hours’ notice provided to the Commission and the public. C. All meetings of the Commission and its committees are open to the public. The public is welcome at meetings and may express their opinions at such times as designated by the agenda or when recognized by the Chair. All meetings are subject to the Colorado Open Records Act, (CORA) C.R.S. § 24-72-201 to 206. D. Each Commission member jurisdiction shall carry one (1) vote, either in person or virtually. E. 50 percent plus one voting member of the IMRPC membership must be present to constitute a quorum to conduct official business. No proxies are allowed. F. In a situation where an IMRPC decision is desired on a letter of support, convening of a special meeting, and/or items of a similar action, the decision-making process may be conducted through an email among all voting members determine if there is any opposition to the proposed direction. If there is opposition, the issue must be brought to an advertised meeting for formal consideration. If no opposition by the Commission is communicated within 2 business days, the proposed direction will be deemed approved. Article VII. Committees The Commission may establish working committees as necessary and shall provide for the appointment of the membership of said memberships. Article IX. Administration and Finance The IMTPR Administrator shall provide administrative support for the Commission’s business and its duties as Administrator are as outlined in an MOA executed by the Commission Chair. The Chair and the Commission Administrator shall be responsible for making meeting agendas and meeting minutes available to the public by posting them on the Commission website and making them available to CDOT for posting on CDOT’s planning website. The agenda should include a set time to receive public comments. Any public comments made will be recorded and posted on the IMTPR website. Article X. Conflicts of Interest Whenever a member has cause to believe that a matter to be voted upon would involve the member in a conflict of interest, the member shall announce the conflict of interest and abstain from voting on such matter. Article XI. Amendment These Bylaws may be amended by an affirmative vote of a two-thirds majority of the representatives present and vote according to the vote system described in Article V at any regular meeting of the Commission, provided at least 30 days’ written notice of the proposed amendment has been provided to the members.