HomeMy WebLinkAbout2025-03-04 Town Council Meeting MinutesTown Council Meeting Minutes of March 4, 2025. Page 1
Vail Town Council Meeting Minutes
Tuesday, March 4, 2025
6:00 P.M.
Vail Town Council Chambers
The meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor
Coggin.
Members present: Travis Coggin, Mayor
Barry Davis, Mayor Pro Tem
Pete Seibert
Jonathan Staufer
Dave Chapin
Reid Phillips
Samantha Biszantz
Staff members present: Russell Forrest, Town Manager
Kathleen Halloran, Deputy Town Manager
Matt Mire, Town Attorney
Steph Johnson, Executive Coordinator
1. Call to Order
2. Public Participation
Public Participation began at time stamp 0:01:05 on the High Five video.
Eughemii Coqucaji, of Colorado Booting & Parking Company, spoke in regards to State of
Colorado HB 25-1117, a proposed law for parking and booting regulation; he stated this law
would require two warnings prior to booting or towing and the requirement of 24 hours notice to
the driver should it pass; he requested Council to contact representatives and adopt a position
against the law because it does not take into account mountain communities.
Tim McMahon, resident of Avon, reiterated a request regarding a police or other security
presence at the Vail Transportation Center; he also spoke on the ice sculpture tear down,
stating the large ice chunks leftover by the company could be a public hazard; he stated the
bike companies who deliver skis in the village do not adhere to dismount zones, and voiced
support for the Vail Yeti hockey team.
Jonathan Levine, of Vail Black Car, presented Council with a paper requesting the
transportation registration fee be reduced to $100 and to allow drivers access to Hanson Ranch
Road after 6:00pm. He stated the difficulty drivers face doing pickups in the evenings, and
requested Council meet with drivers.
Town Council Meeting Minutes of March 4, 2025. Page 2
3. Any action as a result of Executive Session.
Any action as the result of Executive Session began at time stamp 00:09:54 on the High Five
Video. Mayor Coggin directed the Town Attorney to draft an emergency ordinance in regards to
enforcing chain law, to be presented at the March 18, 2025 Town Council meeting.
4. Consent Agenda
Consent agenda began at time stamp 00:11:14 on the High Five video.
4.1 February 4, 2025 Town Council Meeting Minutes
4.2 February 18, 2025 Town Council Meeting Minutes
4.3 Letter of Support for Eagle County and Vail Valley Mountain Trails Alliance’s Outdoor
Stewardship Partnership Grant Application
Approve, approve with amendments, or deny the letter of support.
Background: This letter of support is for Eagle County and Vail Valley Mountain Trail Alliance's
grant application. The grant concept is to expand existing crews in Eagle County to address
multiple needs including restoration projects, habitat improvements, trail maintenance,
recreation management, and watershed health.
4.4 Contract Award with A-Peak Asphalt LLC for 2025 On-Call Asphalt Repair
Authorize the Town Manager to enter into an agreement, in a form approved by the Town
Attorney, with A-Peak Asphalt Inc. for 2025 on-call asphalt repair in an amount not to exceed
$125,000.00.
Background: This contract is to provide asphalt roadway patching as needed throughout the
Town of Vail.
4.5 Contract Award with Orozco Concrete Inc. for 2025 On-Call Concrete Repair
Authorize the Town Manager to enter into an agreement, in a form approved by the Town
Attorney, with Orozco Concrete Inc. for 2025 on-call concrete repair, not to exceed
$125,000.00.
Background: This contract is to provide curb, gutter, and concrete flatwork repair as needed
throughout the Town of Vail.
4.6 Contract Award with Redi Services for Stormwater Maintenance
Authorize the Town Manager to enter into an agreement, in a form approved by the Town
Attorney, with Redi Services for annual stormwater maintenance, in an amount not to exceed
$85,000.00.
Town Council Meeting Minutes of March 4, 2025. Page 3
Background: The Town of Vail owns and operates 37 hydrodynamic stormwater treatment
devices and close to 1,100 stormwater inlets. This contract is for two rounds of maintenance on
the 37 hydrodynamic separators and one round of cleaning of 100 stormwater sumps in 2025.
4.7 Contract Award to RoadSafe Traffic Systems Inc. for 2025 Striping Services
Authorize the Town Manager to enter into an agreement, in a form approved by the Town
Attorney with RoadSafe Traffic Systems Inc. for 2025 striping services, in an amount not to
exceed $80,000.00.
Background: Each year, the Town publicly bids maintenance work for roadway striping for all
Town roads. This work is budgeted within the Capital Street Maintenance budget.
4.8 Contract Award with Vail Health Behavioral Health for Mental Health Crisis Services
Authorize the Town Manager to enter into an agreement, in a form approved by the Town
Attorney, with Vail Health Behavioral Health for mental health crisis services in an amount not to
exceed $32.000.00.
Background: This agreement is for mental health crisis services as part of the Co-Responder
Program funded by Eagle County Police Department agencies (Avon, Vail, Eagle, and Basalt).
Services were previously provided by Your Hope Center, which has been acquired by Vail
Health. This services agreement acknowledges the name change.
Davis made a motion to approve the consent agenda as read; Seibert seconded; motion passed
(7-0).
5. Action Items
Discussion for Amendment to Contract Award to Hyder McHugh for Dobson Arena Initial
Guaranteed Maximum Price began at time stamp 00:11:42 on the High Five video.
5.1 Amendment to Contract Award to Hyder McHugh for Dobson Arena Initial Guaranteed
Maximum Price
Presenter(s): Greg Hall, Public Works Director
Authorize the Town Manager to enter into an amended agreement, in a form approved by the
Town Attorney, with Hyder McHugh for Dobson Arena initial Guaranteed Maximum Price, in an
amount not to exceed $366,255.00.
Background: The purpose of this item is to provide Council with an update of the continued
design process, present and seek authorization for formally approve the initial Guaranteed
Maximum Price, request Council to authorize the Town Manager to execute limited initial
commitments and awards, and to present next steps for Dobson Arena.
Town Council Meeting Minutes of March 4, 2025. Page 4
Davis made a motion to enter into the requested amended agreement; Phillips seconded;
motion passed (7-0).
Discussion for Ordinance No. 2, Series of 2025, First Reading began at time stamp 00:27:59 on
the High Five video.
5.2 Ordinance No. 2, Series of 2025, First Reading, An Ordinance Reestablishing Special
Development District No. 43, Highline Doubletree
Presenter(s): Greg Roy, Planning Manager
Approve, approve with amendments, or deny Ordinance No. 2, Series of 2025, upon first
reading.
Background: Per Town Code Section 12-9A-12 Time Requirements, SDD approval is only valid
for three years, during which time initial construction must be started and diligently pursued.
The original approval for SDD No. 43 was good through June 2023. In March, 2021 during the
COVID-19 pandemic, the applicants submitted a Major SDD Amendment to phase the project
and extend the timeline and approval was extended to September 2024.
Public comment was called at timestamp 00:42:38 on the High Five Video. Public comment
ended at timestamp 00:43:31 on the High Five Video.
Chapin made a motion to approve; Davis seconded; motion passed (7-0)
Discussion for Ordinance No. 3, Series of 2025, First Reading began at time stamp 00:45:04 of
the High Five video.
5.3 Ordinance No. 3, Series of 2025, First Reading, An Ordinance Amending Chapter 4-14
of the Vail Town Code to Establish Fees for Missed Short-Term Rental Inspections
Presenter(s): Carlie Smith, Finance Director & Lauren Noll, Revenue Manager
Approve, approve with amendments, or deny Ordinance No. 3, Series of 2025 upon first
reading.
Background: The purpose of Ordinance No. 3, Series 2025 is to amend the Title 4, Chapter 14
of the Vail Town Code to allow staff to assess a fee to STR owners or property managers who
set up a fire inspection appointment and fail to attend the appointment.
Davis made a motion to approve; Staufer seconded; motion passed (7-0).
6. Public Hearings
Discussion for An Appeal, Pursuant to Section 10-1-13 of the Vail Town Code began at time
stamp 00:52:42 on the High Five video.
Town Council Meeting Minutes of March 4, 2025. Page 5
6.1 An Appeal, Pursuant to Section 10-1-13 of the Vail Town Code, of the Final Decision
of the Building Official Denying the Application for Building Permit B24-0412
Presenter(s): Matt Mire, Town Attorney and Matt Gennett, Community Development Director
Uphold, uphold with modifications, or overturn the Chief Building Official's December 4, 2024
decision.
Background: On September 25, 2024, Appellants applied for Building Permit B24-0412 for
approval of the addition of a second level above certain portions of the existing footprint of the
residence located at 3070 Booth Creek Drive. On December 4, 2024, the Building Official
denied the application. On December 18, 2024 the Appellants filed their appeal.
Public comment was called at timestamp 1:31:27 on the High Five Video. Public comment
ended at timestamp 1:31:52 on the High Five Video.
Davis made a motion uphold the decision; Seibert seconded; motion passed (7-0).
Coggin made a motion to direct the Town Attorney to draft written findings and review for the
next Town Council meeting; Davis seconded; motion passed (7-0)
Discussion for Ordinance No. 1, Series of 2025, Second Reading began at time stamp 1:33:29
on the High Five video.
6.2 Ordinance No. 1, Series of 2025, Second Reading, An Ordinance Authorizing the
Creation of the Vail Home Partners Corporation Pursuant to the Colorado Revised
Nonprofit Corporation Act; Authorizing the Corporation to Incur Financial Obligations to
Finance the Acquisition and Construction of a Multifamily Rental Housing Development
(West Middle Creek); Authorizing the Transfer of Certain Property to the Corporation by
Quit Claim Deed; Ratifying Action Previously Taken and Appertaining Thereto; and
Repealing all Ordinances in Conflict Herewith
Presenter(s): Jason Dietz, Housing Director and Carlie Smith, Finance Director
Approve, approve with amendments, or deny Ordinance No. 1, Series of 2025 upon second
reading.
Background: The second reading of Ordinance 1, Series of 2025, approving the formation of
the Non-Profit Corporation, the Vail Home Partners, for the financing and operations of the West
Middle Creek housing project.
Public comment was called at timestamp 1:36:35 on the High Five video, there was none.
Staufer made a motion to approve; Davis seconded; motion passed (7-0)
Town Council Meeting Minutes of March 4, 2025. Page 6
There being no further business to come before the council, Staufer made a motion to
adjourn the meeting; Seibert seconded; meeting adjourned at 7:37pm.
Respectfully Submitted,
Attest: __________________________________
Travis Coggin, Mayor
______________________________
Stephanie Johnson, Acting Town Clerk