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2025-05-20 Agenda and Supporting Documentation Town Council Afternoon Meeting
1.Call to Order (1:30pm) 2.Interviews for Boards, Commissions, and Authorities (1:30pm) 2.1 Interviews for the Vail Local Housing Authority (1:30pm)10 min. Interview candidates who are interested in serving on the Vail Local Housing Authority board. Presenter(s): Steph Johnson, Executive Coordinator Background: One vacancy exists on the Vail Local Housing Authority and two applicants have submitted applications. The term of the new appointment will begin on June 1, 2025 and expires on May 31, 2030 (five-year terms). Duties of the VLHA include budget approval, policy recommendations, advocacy, strategic and long-term planning, and making recommendations for development and acquisition parameters. 2.2 Interviews for the Planning and Environmental Commission (1:40pm) 10 min. Interview candidates who are interested in serving on the Planning and Environmental Commission. Presenter(s): Steph Johnson, Executive Coordinator Background: One vacancy exists on the Planning and Environmental Commission and two applicants have submitted applications. The partial term of the new appointment will begin on May 26, 2025 and expires on March 31, 2027 (two- year terms). Duties and functions of the PEC include review and determination of requests for variances and conditional use permits, and recommendations to Town Council on special development districts, subdivisions, re-zonings, various Town of Vail proposed plans and other community matters per the Town Charter and ordinances. 3.Presentation/Discussion (1:50pm) 3.1 Early Childhood Education Update and Partnership 20 min. VAIL TOWN COUNCIL MEETING Afternoon Session Agenda Vail Town Council Chambers and virtually by Zoom. Zoom meeting link: https://vail.zoom.us/webinar/register/WN_YiGHj7vaTGSIdgV82rCRTQ 1:30 PM, May 20, 2025 Notes: Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item. VLHA Applicants PEC Applicants 1 Opportunity (1:50pm) Listen to presentation and provide feedback. Presenter(s): Krista Miller, Human Resources Director Background: This presentation will provide an update on the Town Council goal on childcare and share a new opportunity for potential partnership with the Vail Valley Foundation's early childhood center in Avon, coming in 2026. 3.2 Timber Ridge Update (2:10pm)10 min. Listen to verbal update and provide feedback. Presenter(s): Jason Dietz, Housing Director and Mike Foster, Triumph Development Background: This update is to provide Council on the status of the Timber Ridge Housing Project 3.3 Residential Linkage Presentation (2:20pm)20 min. Listen to presentation and provide feedback. Presenter(s): Jason Dietz, Housing Director Background: The Town received a Local Planning Capacity Grant from the Colorado Department of Local Affairs in 2024. One aspect of the grant work is to develop a Residential Linkage employee housing mitigation program. 3.4 Dobson Financing Discussion (2:40pm)15 min. Listen to presentation and provide feedback. Presenter(s): Carlie Smith, Finance Director Background: Please see attached memo. 3.5 Pedestrian Village Safety Project Update (2:55pm)20 min. Listen to presentation and provide feedback. Presenter(s): Tom Kassmel, Town Engineer Background: The Pedestrian Village Safety Project is a project to control vehicular access into Vail's high pedestrian activity areas and restrict access when necessary during special events. This council session is to review next steps and design of initial installations in Vail Village and Lionshead Village. 4.DRB/PEC (3:15pm) 4.1 DRB/PEC Update (5 min.) Attachment A. Avon Childcare - Eagle County Employer-Sponsored Spot Allocation Proposal Staff Presentation - Child Care Update Staff Presentation - Timber Ridge Update Council Memo - Residential Fee In Lieu Attachment A. Historic Fees in Lieu Resolution Attachment B. Resolution No. 23 - Residential Linkage Council Memo - Dobson Financing Council Memo - Pedestrian Village Safety Staff Presentation - Pedestrian Village Safety 2 5.Information Update (3:20pm) 5.1 April 7, 2025 AIPP Meeting Minutes 5.2 April 17, 2025 VLMDAC Meeting Minutes 5.3 Q1 Investment Review 5.4 Vail Post-Visit Survey Results, Winter 2024 - 2025 6.Matters from Mayor, Council, Town Manager and Committee Reports (3:20pm) 6.1 Matters from Mayor, Council, and Committee Reports (15 min.) 6.2 Town Manager Report (5 min.) 6.3 Council Matters and Status Update 7.Executive Session (3:40pm) (60 min.) Executive Session pursuant to: 1. C.R.S. §24-6-402(4)(a) - to consider the purchase, acquisition, lease, transfer or sale of any real, personal or other property interest; and C.R.S. §24-6-402(4)(b) - to hold a conference with the Town Attorney, to receive legal advice on specific legal questions on the topic of Vail Village 11th filing covenants; and 2. C.R.S. §24-6-402(4)(b) - to hold a conference with the Town Attorney, to receive legal advice on specific legal questions and C.R.S. §24-6-402(4)(e) to determine positions relative to matters that may be subject to negotiations, develop a strategy for negotiations and instruct negotiators and on the topics of: the municipalization of trash services. 8.Recess (4:40pm estimated) DRB Results 5-07-2025 PEC Results 5-12-2025 AIPP Meeting Minutes 4-07-2025 VLMDAC Meeting Minutes 4-17-2025 Q1 Investment Review 3-31-2025 Vail Post-Visit Survey Results, Winter 2024-2025 Town Manager's Update 5-20-2025 Future Topics Council Matters 5-20-2025 Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vail.gov. All Town Council meetings will be streamed live by High Five Access Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five Access Media website the week following meeting day, www.highfivemedia.org. Please call 970-479-2460 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711. 3 AGENDA ITEM NO. 2.1 Item Cover Page DATE:May 20, 2025 TIME:10 min. SUBMITTED BY:Steph Johnson, Town Manager ITEM TYPE:Main Agenda AGENDA SECTION:Interviews for Boards, Commissions, and Authorities (1:30pm) SUBJECT:Interviews for the Vail Local Housing Authority (1:30pm) SUGGESTED ACTION:Interview candidates who are interested in serving on the Vail Local Housing Authority board. PRESENTER(S):Steph Johnson, Executive Coordinator VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: VLHA Applicants 4 5 6 7 8 9 10 11 12 13 14 15 16 AGENDA ITEM NO. 2.2 Item Cover Page DATE:May 20, 2025 TIME:10 min. SUBMITTED BY:Steph Johnson, Town Manager ITEM TYPE:Main Agenda AGENDA SECTION:Interviews for Boards, Commissions, and Authorities (1:30pm) SUBJECT:Interviews for the Planning and Environmental Commission (1:40pm) SUGGESTED ACTION:Interview candidates who are interested in serving on the Planning and Environmental Commission. PRESENTER(S):Steph Johnson, Executive Coordinator VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: PEC Applicants 17 18 19 20 Andrew P. Schulte New York, NY | 202.340.2268 | schulteap@gmail.com _____________________________________________________________________________________ OVERVIEW Juris Doctor and Experienced Project Manager with German Fluency, Market/Analytical Research, Fundraising and Communication Skills, International and Legal Experience. _________________________________________________________________________________________ EXPERIENCE MARKETS GROUP Jan. 2019 – Present Program Manager/Investor Relations New York, NY Organizing institutional and private wealth forums with +100 participants in Europe Recruiting high profile leaders from the international wealth management sector for events Building and maintaining relations with investors from Family Offices, Private Banks, and Private Wealth Officers Systematically researching institutional and private sector investor communities throughout Europe FOHR CARD July 2016 – Dec. 2018 Senior Consultant, Business Development New York, NY Conducted market research for new areas of growth and provided advice to the Founder Researched potential partners for collaboration on advertising campaigns Collaborated with team members to set up effective lines of communication with prospective clients Tracked and maintained information relevant to client engagement Developed a book of business by communicating directly with marketing executives MESH INTERNATIONAL Sep. 2015 – May 2016 Consultant, Business Development / Research Analyst Washington, DC Reviewed and edited vendor contracts with values ranging between $100,000 and $1 million+ Coordinated various international events and conferences with budgets in excess of $1 Million including the visit of the King of Saudi Arabia for the U.S.-Saudi Arabian Business Council meeting where U.S. Senators, Congressmen, and several heads of Fortune 100 companies were in attendance Analyzed and edited company engagement contracts for the Founder Identified and crafted new partnerships for the organizer of the Washington, DC Auto Show Worked closely with the Founder on new and existing initiatives including vendor evaluation, financial analysis, budgeting and account management to guarantee timely project execution Compiled intelligence reports for clients concerning future events, tracking relevant performance metrics STRONGHOLD CRAFT BEVERAGES Aug. 2014 – Aug. 2015 Co-Founder, Head of Business Development Washington, DC Conducted grassroots marketing and investment campaign culminating with an offer of $1 Million in funding Negotiated contracts with materials suppliers, equipment manufacturers, building contractors, and distributors Created and maintained business plan and detailed financial models for a commercial brewery which led to angel funding offers Designed, developed, and brewed niche craft beers, focusing on replication and feasibility on a commercial scale Drafted and filed all necessary paperwork regarding the legal establishment of a brewery both locally and nationally 21 OPEN DOOR INTERNATIONAL, E.V. (REGISTERED ASSOCIATION) Jun. 2011 – Aug. 2011 Business Development Consultant Köln, Germany Directly advised the C.E.O, C.O.O, and Board on project management and execution Negotiated long-term student exchange contracts with organizations in California and Maine Oversaw the creation and development of long-term partnerships for student exchange in U.S.A. Built target pipelines, created partnerships in the non-profit world Managed projects involving colleagues based around the world Conducted on-site meetings with targeted associations/companies and succeeded in cementing new partnerships Successfully identified and executed upon growth opportunities within Germany as well as internationally LEGAL EXPERIENCE U.S. ENVIRONMENTAL PROTECTION AGENCY Jan. 2014 – Apr. 2014 Law Clerk, Office of Civil Enforcement Washington, DC Responsible for the preparation of complaints and briefs for cases active both nationally and internationally Presented research to team meetings with Department of Justice and EPA attorneys Researched and analyzed sensitive and confidential corporate governance information PESSIN KATZ, P.A. Jun. 2013 – Aug. 2013 Law Clerk, Litigation Department Towson, MD Contributed to the preparation for a cyber data breach trial in U.S. District Court for the District of Maryland Extensively researched the technical subject matter and prepared documents for use in court Worked in partnership with attorneys on cross-examination strategies and materials THE HONORABLE JUDITH C. ENSOR, CIRCUIT COURT OF BALTIMORE CO. May 2012 – Aug. 2012 Summer Law Clerk Towson, MD Conducted legal research in preparation for daily docket and assisted Judge with daily courtroom matters Drafted and prepared briefs and ruling recommendations Prepared memoranda and summaries regarding case files for review by Judge in court KELLOGG, HUBER, HANSEN, TODD, EVANS & FIGEL, P.L.L.C July 2009 – June 2011 Project Assistant/Paralegal Washington, DC Managed documents for a multinational litigation case representing the Kingdom of Saudi Arabia, including summaries of all pleadings, orders, motions, and court transcripts Provided support for attorneys in preparing, editing, and proofreading legal documents Maintained, organized, and summarized relevant and confidential case documents including client and counsel correspondence, exhibits, and court transcripts Provided assistance to attorneys at trial including several trials in Federal Circuit Courts EDUCATION University of Maryland, Francis King Carey School of Law May 2014 Juris Doctor Member of Maryland Environmental Law Society Executive Board CALI – Excellence for the Future Award – Law & Policy of Cybersecurity Dickinson College May 2009 Dual A.B. International Studies and German Universität Bremen – Enrolled as native student 2007-2008 Activities: NCAA Division III Athlete – Track & Field – Three-Year Varsity Letter Winner SKILLS/INTERESTS Skills: Fluent German Speaker/Dual Citizen, Westlaw, LexisNexis, Bloomberg, Microsoft Office 22 Interests: Soccer, Skiing, Cycling 23 24 25 26 27 28 ROBYN SMITH 917-596-7618 robyn@embuzi.com embuzi.com Vail, Colorado Date May 12th 2025 Re: Letter of Interest to Apply for Town of Vail PEC Council, It is with sincere interest that I submit my application for continued service on the Town of Vail Planning and Environmental Commission. record, during which I have reviewed approximately 90 applications and contributed to key initiatives including the Transportation Master Plan, Ford Park Master Plan, and the entitlement of over 500 new deed- preparation, objectivity, and public service, including reviewing every PEC, VTC, and VLHA meeting and packet for the past 2.5 years, and engaging in extensive self- record and relevant planning literature. My interest in continuing this work is driven by both a personal ethic of environmental stewardship and a deep appreciation for the intellectual and civic dimensions of planning and land use. I am especially motivated to ensure continuity in the face of increasing workload and upcoming complex projects such as West Lionshead master planning and ongoing implementation of the West Vail Master Plan. As a self-employed consultant with a flexible schedule, I remain fully committed to the time and effort this role demands. I bring a unique blend of technical fluency, democratic values, and collaborative conflict-resolution skills that I believe are essen -judicial and advisory responsibilities. Thank you for considering my application to continue serving the Town of Vail in this capacity. Yours, Robyn Smith 29 AGENDA ITEM NO. 3.1 Item Cover Page DATE:May 20, 2025 TIME:20 min. SUBMITTED BY:Steph Johnson, Town Manager ITEM TYPE:Presentation/Discussion AGENDA SECTION:Presentation/Discussion (1:50pm) SUBJECT:Early Childhood Education Update and Partnership Opportunity (1:50pm) SUGGESTED ACTION:Listen to presentation and provide feedback. PRESENTER(S):Krista Miller, Human Resources Director VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Attachment A. Avon Childcare - Eagle County Employer-Sponsored Spot Allocation Proposal Staff Presentation - Child Care Update 30 March 10, 2025 Russ Forrest Town Manager Town of Vail 75 South Frontage Road West Vail, CO 81657 Dear Russ, I hope this letter finds you well and we wish you and your business great success in 2025. As you know, the Vail Valley Foundation,in partnership with the Town of Avon,is building an incremental, affordable childcare center in Avon to serve our community. The new childcare facility will serve 165 children ages zero to five and will operate as a nonprofit. The childcare operator for the facility is Access Early Education Foundation and its founder and CEO is Jennifer Knott. Jennifer, who is an accomplished early childhood education and development professional,has been in the childcare business for nearly 12 years and successfully operates five early childhood education and development centers in Glenwood Springs, Roaring Fork, Basalt, Grand Junction, and Crested Butte. Jennifer provides the highest quality education and safety and is well versed in the unique challenges of staffing and operating a business in mountain resort communities. The Vail Valley Foundation will own the childcare facility and Jennifer Knott and Access Early Education Foundation will operate it. RA Nelson is our General Contractor and schematic designs are completed. Our building permit will be issued in April,and our goal is to break ground in July 2025 and have the facility open for operation by October 2026. Incremental and affordable childcare is a significant need for our local businesses and workforce families. Childcare is a critical element for our local businesses to recruit and retain valuable employees.Demand across our Valley for these incremental 165 childcare spots will be high. To ensure our new childcare facility will help our business community as well as the general public, we are restricting 45 percent of the total 165 childcare spots (74 total spots) to an employer-sponsored model.We anticipate that the demand for our childcare spots through our employer sponsored model will be high and we will manage spot reservations on a first come first served basis. Our Employer Sponsored Childcare Opportunity -Terms and Conditions Spots are available to local Eagle County businesses only. Businesses may secure up to a maximum of 12 total spots. Local businesses may secure one (1) up to twelve (12) total childcare spots with a one-time, non-refundable investment of $25,000 per spot. Payment of $25,000 per childcare spot is due on or before April 21, 2025. The initial investment of $25,000 per spot will provide local businesses with the following: o A first right of refusal for the secured childcare spots for the first two years the childcare center is in operation. After the first two years, participating businesses shall have a first right of refusal for 31 available childcare spots for fourteen (14) days before spots are offered to the general public. o A guaranteed first right of refusal to secure additional spots beyond their original reservation at $25,000 per spot should more spots become available. o Starting in October 2026 when the new facility is operational, participating businesses will pay $250 per month for each secured childcare spot. o For participating businesses, the annual childcare spot payment of $250 per spot per month will not escalate for the first two years. Beginning in December 2028, and for each year thereafter, the $250 per spot per month price will escalate at the greater of 3% or CPI. o Employees of employers that have secured spots will be responsible for paying the tuition costs unless their employer elects to cover tuition costs for its employee(s). o Employees of employers that have secured spots will receive $10 off the published tuition rates. We estimate that tuition costs will range between $65 per day and $85 per day. o Employees of employers that have secured spots will not have to pay the annual enrollment application fee. Annual enrollment application fees are approximately $100 per child. o Employees of participating employers that can show economic need will be eligible to apply for financial assistance from the VVF’s Tuition Assistance Fund for the Avon Early Childhood Education and Development Center. As outlined above, once the facility is operational, participating businesses will be responsible for the $250 per spot per month payment for each spot originally reserved with the initial one-time $25,000 investment. Should a business not need all spots previously secured, for a given year, the business can communicate in writing to VVF that they wish to permanently return to VVF a spot or spots and the business will longer be responsible for the $250 per spot per month payment for the returned spot(s). VVF may reallocate such returned spot(s) to another local business or to the childcare facility for use by the general public. However, participating businesses will continue to have a first right of refusal to secure additional spots and make the payment of $250 per spot per month, should spots be available. Annually between November 15 and December 15 each participating business will be required to confirm in writing their quantity of spots for the upcoming calendar year. All funds paid as outlined herein will be used to further the mission of the Eagle River Valley Childcare initiative. The funding will be used for the development of the Avon childcare project, repairs and maintenance of the facility, and/or supporting ongoing operations including tuition assistance. Our Avon childcare project is eligible for the Colorado Childcare Tax Credit. The Vail Valley Foundation and each interested local business will execute an agreement outlining all terms and conditions associated with the employer sponsored buy-in model for the Avon childcare center. We hope you will consider joining us in this effort to address a significant community crisis and improve the quality of life for our critical workforce and families. I welcome a chance to meet with you or speak with you to discuss this opportunity further and answer any questions you may have. Sincerely, Mike Imhof Vail Valley Foundation 32 To assist the Vail Valley Foundation with gauging the level of interest for this unique opportunity, we ask that you share your interest by completing the following section and return it to Mike Imhof at mimhof@vvf.org. Completing the section below is in no way legally binding. I, , representing (Name and Title)(Company Name) am interested in this opportunity and would be inclined to purchase of the maximum 12 spots (# of spots) available per local business. (Printed Name)(Signature) (Title)(Company Name) 33 Town Council Goal Update Early Childhood Education Access & Affordability 34 Overview •Goal Statement •Actions to Date •Grant Usage •New Opportunities •Next Steps 35 Support our Workforce Early Childhood Goal: By 2029, parents/caregivers working in Vail needing childcare have access to affordable childcare located where they need it, measured by a reduction in waitlist numbers at Vail childcare facilities. 36 Current State (2024) WHAT Quantify need for Early Childhood Education (ECE) spaces. Understand the gap in inventory vs. need. Information 2024 Enrollment by Age Eagle Valley Child Care Children’s Garden of Learning (Vail & Miller Ranch) (Vail) Preschool 44 57 Toddler 30 23 Infant 21 0 2024/2025 Waitlist by Age. Preschool 155 338 (combined ages) Toddler 164 Infant 208 Enrollment Vail sites only: Vail workforce / resident 34 51 / 27 Non-Vail enrollment 2 24 37 EARLY CHILDHOOD – ACTIONS TO DATE Action – Provide support for ECE workforce and working families to ensure sustainability of services. 1. Provide workforce retention grants • $20,000 to Children’s Garden of Learning (CGL) • $20,000 to Vail Child Care (Eagle Valley Childcare Association) 2. Infant Care Sustainability • $60,000 grant to Vail Child Care (Vail’s only infant care provider) • Ensures sustainability of infant care for Vail’s residents and workforce 3. Tuition Assistance for Vail’s Workforce • $75,630 in TOV workforce assistance 4. In-Kind support • CGL – rent and facility maintenance 38 Eagle Valley Child Care Association Operates the Vail Child Care Center, Miller Ranch Child Care, and now the Minturn Family Enrichment Center 2024 Workforce Retention Grant This grant supported funding for several critical workforce needs: • Provide financial incentive to support education for Infant Supervisor qualifications • Healthiest You benefit for Vail staff, allowing access to free 24/7 urgent care, mental health and other benefits – this provided much needed resources with dramatic improvements in teacher readiness and resilience. • Performance-based increases for Vail staff to enhance competitive compensation for our high performers. 2024 Family Assistance Scholarships • Support for 11 children in 9 families • Average monthly support of $420 (approximately 25% discount) • Family comments: “We are so extremely grateful for the financial help and assistance!!” “Thank you. You have no idea how much this means!” 2024 Early Childhood Support Impacts 39 Children’s Garden of Learning 2024 Workforce Retention Grant This grant supported funding for several critical workforce needs: • Used to increase teacher wages by 5% • We are committed to increasing teacher compensation annually to help retain high-quality educators and ensure they can afford to live and thrive here. 2024 Family Assistance Scholarships • Support for 6 families • Average monthly support of $453.00 • Bringing tuition down to 10% of income “The financial aid and professional development support provided by the Town of Vail have been instrumental in helping us maintain the high-quality care our community deserves. This funding not only reduces barriers for employees in Vail seeking child care, enabling them to continue serving both residents and tourists, but also helps us retain dedicated teachers who have chosen to make Eagle County their home. We are deeply grateful for the Town’s continued support and would be honored to host council members or town employees for a tour of our program at any time.” 2024 Early Childhood Support Impacts 40 EARLY CHILDHOOD – New Opportunities Action – Evaluate potential opportunities to expand capacity for ECE spaces. 1. Provide grant for new facility • $100,000 to Minturn Family Enrichment Center (Eagle Valley Childcare Association) • Provides for 28 additional spaces in the upper valley (Infant to 3 years) 2. NEW – Consider partnership with new Avon proposal from Vail Valley Foundation • $50,000 funding to secure 2 spots and support capital investment in new facility • Provides for access for TOV employees and/or Vail’s workforce 41 WHAT A new childcare facility is being built by the Vail Valley Foundation in partnership with the Town of Avon. This new facility will serve up to 165 children ages zero to five and will operate as a nonprofit. VVF has partnered with Access Early Education Foundation as the childcare operator. The goal is to break ground in July 2025 with a scheduled opening in October 2026. OPPORTUNITY VVF is partnering with local employers and communities with the opportunity to secure spots for our local workforce via an Employer Sponsored Childcare Opportunity. • Initial investment: $25,000 per spot • Provides: A 1 st right of refusal for the secured spot for 2 years with first right to secure additional spots subject to availability • Ongoing investment: $250 per spot per month ($3,000 annually per spot) • Partner discount: Employees in secured spots receive $10/day discount RECOMMENDATION Staff recommends securing 2 partnership spots now and consider additional at future opportunities based on demand at that time. VVF – New Avon Early Childhood Option 42 THANK YOU Questions??? 43 AGENDA ITEM NO. 3.2 Item Cover Page DATE:May 20, 2025 TIME:10 min. SUBMITTED BY:Steph Johnson, Housing ITEM TYPE:Presentation/Discussion AGENDA SECTION:Presentation/Discussion (1:50pm) SUBJECT:Timber Ridge Update (2:10pm) SUGGESTED ACTION:Listen to verbal update and provide feedback. PRESENTER(S):Jason Dietz, Housing Director and Mike Foster, Triumph Development VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Staff Presentation - Timber Ridge Update 44 45 Council Update: May 2025 Council Update: May 2025 46 47 Overview •7 Buildings, 302 new homes •Studio, 1 Bedroom, 2 Bedroom, 3 Bedroom, and 4 Bedroom Units •Construction Began: Aug. 2024 •Move-In: Dec. 2025 – Oct. 2026 48 AvailableUnder ContractTotal UnitsDelivery DateBuilding 202848DEC. 2025ALPINE 25658FEB. 2026FRONTIER 05151AUG. 2026BLACK DIAMOND 141630AUG. 2026EVERGREEN 111728AUG. 2026GORE 103343SEPT. 2026DUNES 192544OCT. 2026CONIFER 76226302TOTALS 49 50 51 TIMBER RIDGE VILLAGE IS 75% UNDER CONTRACT 0 69 106 127 133 144 147 151 166 174 221 223 226 302 233 196 175 169 158 155 151 136 128 81 79 76 0 20 40 60 80 100 120 140 160 180 200 220 240 260 280 300 May '24 Jun Jul Aug Sep Oct Nov Dec Jan '25 Feb Mar Apr May Under Contract Remaining 52 AVAILABLE UNITS: 76 42 78 67 38 1 15 13 12 29 7 0 10 20 30 40 50 60 70 80 90 100 Under Contract Available 53 10 Year Treasury & 30 Year Mortgage Rates 4.63 4.41 4.48 3.99 3.84 3.74 4.37 4.19 4.57 4.54 4.16 4.17 4.25 7.22 6.99 6.95 6.73 6.35 6.12 6.79 6.69 6.91 6.89 6.63 6.64 6.76 0 1 2 3 4 5 6 7 8 9 10 May '24 Jun Jul Aug Sep Oct Nov Dec Jan '25 Feb Mar Apr May 10 Yr Treasury 30 Yr Mortgage *Data Source: St. Louis Fed. First data point of each month. 54 Act Now And Move-In December ‘25 Great Units Still Available Sales Team •(970) 763-5510 •timberridge@triumphdev.com TIMBERRIDGEVAIL.COM 55 AGENDA ITEM NO. 3.3 Item Cover Page DATE:May 20, 2025 TIME:20 min. SUBMITTED BY:Steph Johnson, Housing ITEM TYPE:Presentation/Discussion AGENDA SECTION:Presentation/Discussion (1:50pm) SUBJECT:Residential Linkage Presentation (2:20pm) SUGGESTED ACTION:Listen to presentation and provide feedback. PRESENTER(S):Jason Dietz, Housing Director VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Council Memo - Residential Fee In Lieu Attachment A. Historic Fees in Lieu Resolution Attachment B. Resolution No. 23 - Residential Linkage 56 pTo:Vail Town Council From:Jason Dietz, Housing Director Anna Bengtson, Housing Development Specialist Date:May 20, 2025 Subject:Updates on Residential Linkage, Employee Housing Mitigation, and Fees in Lieu 1.PURPOSE Under a Colorado Department of Local Affairs (DOLA) Local Planning Capacity Grant, the Housing and Community Development Departments are pursuing policy and process updates intended to increase the Town of Vail’s (Town’s) capacity to address affordable housing challenges. Alongside identifying broader opportunities to expedite development review, permitting, and zoning for affordable housing, this effort is exploring the creation of a new Residential Linkage employee housing mitigation program. The Residential Linkage work was kicked off in March 2025. The Town’s process for calculating employee housing mitigation rates and fee in lieu payments associated with the existing Commercial Linkage and Inclusionary Zoning employee housing mitigation programs will be reviewed as part of this overarching process. However, there is an immediate need to establish new Commercial Linkage and Inclusionary Zoning fees in lieu. The fees in lieu, as well as the fees in lieu calculation formula, were last updated by Resolution No. 22 in June 2016. In accordance with this Resolution, fees are supposed to be updated every year. Utilizing the approved fee in lieu calculation method, Town staff have determined appropriate fees that will bring the Town into compliance with the requirements for fee in lieu payments. 2.BACKGROUND + ISSUE SUMMARY Residential Linkage: Local Planning Capacity Grant Overview and Upcoming Milestones The Town received a Local Planning Capacity Grant from DOLA in 2024. One aspect of the grant work is to develop a Residential Linkage employee housing mitigation program. The nature of this type of program is to realize the benefits that residents receive when the community can provide fully staffed commercial operations – for safety, hospitality, health and education – through secure employee housing solutions. To this end, the Residential Linkage program is intended to replace the existing Inclusionary Zoning employee housing mitigation process and applicable standards to encompass all residential construction and improve mitigation of the community housing impacts from these developments in the future. Housing and Community Development staff began working on this effort with Economic & Planning Systems, Inc. (EPS) and RRC Associates on March 27, 2025. EPS and RRC Associates are currently gathering data on residential construction, operations, and 57 Town of Vail Page 2 maintenance employment generation rates. This information will eventually drive development of the Residential Linkage program. Upcoming milestones for this initiative include a work session with Town of Vail staff and legal counsel, public outreach and engagement meetings, and draft policy recommendations to include employee housing mitigation rates and fees. Commercial Linkage and Inclusionary Zoning: Fees in Lieu Update The existing Commerical Linkage and Inclusionary Zoning employee housing mitigation programs set requirements to mitigate the impact commercial and residential development in the Town have on employee housing. Payment of fees in lieu is one of the approved methods for satisfying these employee housing mitigation requirements (Town Code Sections 12-23-6 and 12-24-6). The formula and parameters used to calculate fees in lieu have shifted over time to better respond to employee wages and housing market conditions in the community. This formula was most recently updated in Resolution No. 22 on June 21, 2016 establishing the Commercial Linkage fee in lieu per employee at $177,733 and the Inclusionary Zoning fee in lieu per square foot at $320.90 (see attached). Though the Local Planning Capacity Grant work will include review of fees in lieu, there is a current need to update the Commercial Linkage and Inclusionary Zoning fees in lieu. Fees in lieu are intended to reflect the affordability gap between a two-person household earning 80% of Area Median Income (AMI) and median cost of a housing unit plus an administrative fee to recover expenses incurred by the Town. Though the Town is required to annually calculate and establish fees in lieu to accurately represent these values and the affordability gap, we are still utilizing the June 2016 Resolution rates. Since 2016, 80% AMI has increased by 66% going from $56,640 to $85,280 (Colorado Housing and Finance Authority, 2025). There has also been significant growth in the median sale price of housing, which increased by 7.2% within Town of Vail non-resort neighborhoods between 2015 and 2023 according to the Eagle County Regional Housing Needs Assessment (Economic & Planning Systems, Inc., 2025). The fees in lieu should be updated in accordance with the calculations outlined in Table 1 below to represent these condition changes and comply with the requirement to annually establish new fees in lieu. 3.ACTION REQUESTED Residential Linkage: Local Planning Capacity Grant Overview and Upcoming Milestones Town Council can anticipate regular staff updates as work on the Residential Linkage program continues as well as planned work sessions in August and September. Housing Department staff will reach out regarding the appropriate scheduling for Town Council meetings with the goal of completion in Fall 2025. Commercial Linkage and Inclusionary Zoning: Fees in Lieu Update Staff recommends adopting Resolution No. 23, Series of 2025 as proposed to amend the fee in lieu calculation to reflect up-to-date administrative fees and establish 2025 fee in lieu amounts for each employee to be housed and for each square foot of employee housing provided. 58 Town of Vail Page 3 TABLE 1 2025 Fee in Lieu Calculation Formula 80% Area Median Income (2-person Household)*$85,280 Affordable Monthly Housing Payment (30% of Income)$2,132 Property Taxes/Insurance/HOA Allowances (25% of Affordable Monthly Housing Payment) $533 Mortgage Payment (2-person Household at 80% AMI)*$1,599 Maximum Mortgage Amount (5% Down Payment Included)$259,536 Affordable Purchase Price (2-person Household at 80% AMI)*$273,196 Square Feet of Unit 825 Median Price per Square Foot (All Units)**$1,000 Cost per Unit $825,000 Affordability Gap/Payment per Unit in Lieu $551,804 Gap per Employee (1.5 Employees/Household on Average)$367,869 Administrative Fee per Employee***$5,681 Fee per Square Foot per Employee $669 Administrative Fee per Square Foot per Employee***$6.90 Fee in Lieu per Employee $373,550 Fee in Lieu per Square Foot $675.76 *Values derived from Colorado Housing and Finance Authority 2025 Income Limit ad Maximum Rent Tables published on April 8, 2025 **2023 Median Sale Price/Square Foot for all units in Town of Vail Non-Resort Areas published in the 2025 Eagle County Regional Housing Needs Assessment (Page. 32, Economic & Planning Systems, Inc.) ***New administrative fees calculated using a 3.88% annual inflation rate that follows the 35% Consumer Price Index increase between 2016 and 2025. 59 A i r RESOLUTION NO. 22 Series of 2016 A RESOLUTION ESTABLISHING THE 2016 PAYMENT OF FEES IN LIEU FOR EACH EMPLOYEE TO BE HOUSED, AS REQUIRED BY CHAPTER 12-23, COMMERCIAL LINKAGE, AND FOR EACH SQUARE FOOT, AS REQUIRED BY CHAPTER 12-24, INCLUSIONARY ZONING, VAIL TOWN CODE, AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, on April 3, 2007 the Vail Town Council adopted of Ordinance Nos. 7 8, Series of 2007 establishing Commercial Linkage and Inclusionary Zoning requirements in the Town of Vail; and WHEREAS, pursuant to Sections 12-23-6 and 12-24-6, Methods of Mitigation, payment of fees in lieu is one of five methods by which the mitigation of employee housing required may be accomplished; and WHEREAS, in accordance with Sections 12-23-6 and 12-24-6, the fees in lieu for each employee to be housed and for each square foot of employee housing required shall be established annually by resolution of the Vail Town Council; and WHEREAS, the Vail Town Council has determined that the proposed fee in lieu amounts accurately reflect the affordability gap between a two person household earning 80% of the 2016 Area Median Income (AMI) and the 2016 Median Cost per Unit; WHEREAS, the Vail Town Council has determined the proposed fee in lieu amount should be calculated and not averaged with the two (2) previous years to more accurately reflect current market conditions; and WHEREAS, the Vail Town Council finds that this Resolution furthers the development objectives of the Town and is in the best interest of the Town as it promotes the coordinated and harmonious development of the Town in a manner that conserves and enhances the availability of employee housing within the Town of Vail. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO: 1. Establishment of Fees in Lieu a. The fees in lieu for each employee to be housed or for each square foot of employee housing provided in accordance with Chapters 12-23, Commercial Linkage, and 12-24, Inclusionary Zoning, shall be established annually by resolution of the Town Council, provided that, in calculating that fee, the Town Council shall include the net cost (total cost less the amount covered by rental or sale income) of real property and all related planning, design, site development , legal, construction and construction management costs of the project, in current dollars, which would be incurred by the Town to provide housing for the Resolution No. 22, Series of 2016 6/21/2016 Page 1 of 3 60 employee to be housed or for each square foot of employee housing provided in that year; b. An administrative fee of $4,033/per employee or $4.90 per square foot shall be added to the amount set forth in paragraph a hereof. C. Fees in lieu shall be calculated each year to establish the new annual fees in lieu. d. Fees in lieu shall be due and payable prior to the issuance of a building permit for the development. e. The Town shall only use monies collected from fees in lieu to provide employee housing. The calculation formula for fee in lieu has been attached for reference Exhibit A). 2. 2016 Payment of Fees in Lieu Amounts as calculated in Attachment below a. Fee in lieu per employee (commercial linkage) _ $177,733 b. Fee in lieu per square foot (inclusionary zoning) _ $320.90 3. Effective Date of the Resolution This Resolution shall be effective immediately upon adoption. INTRODUCED, READ, APPROVED AND ADOPTED this 21st day of June, 2016. Resolution No. 22, Series of 2016 6/21/2016 Page 2 of 3 61 ft EXHIBIT A ATTACHMENT C — 80% AMI 2016 Fee in Lieu Calculation Formula 80% Area Median Income (2 -person household)* $56,640 Affordable Monthly Housing Payment $ 1,416 Property Taxes/Insurance/HOA (20-25% of Housing Payment) $ 437 Mortgage Payment $ 971 Maximum Mortgage Amount $171,000 Affordable Purchase Price $180,000 Square Feet of Unit 825 2015 Median Price per Square Foot (all units) ** $ 534 Cost per Unit $440,550 Affordability Gap/Payment per Unit in Lieu $ 260,550*** Assumes 5% down, 5.5% interest for 30 years. Gap per Employee (1.5 employees/household on average) $173,700 Administrative Fee per Employee $ 4,033 Fee per Square Foot per Employee $316.00 Administrative Fee per Square Foot per Employee $ 4.90 Fee in Lieu per Employee $177,733*** Fee in Lieu per Square Foot $320.90 Note — these figures to be established annually by the Vail Town Council) As published by the US Department of Housing and Urban Development FY 2015 only available at this time. Calculated using 2016 Eagle County Assessor's Data Base Rounded to the nearest dollar Resolution No. 22, Series of 2016 6/21/2016 Page 3 of 3 62 RESOLUTION NO. 23 Series of 2025 A RESOLUTION APPROVING FEE UPDATES TO THE PAYMENT OF FEES IN LIEU FOR EACH EMPLOYEE TO BE HOUSED, AS REQUIRED BY CHAPTER 12-23, COMMERCIAL LINKAGE, AND FOR EACH SQUARE FOOT, AS REQUIRED BY CHAPTER 12-24, INCLUSIONARY ZONING, VAIL TOWN CODE WHEREAS, pursuant to Sections 12- 23-6 and 12- 24- 6, Methods of Mitigation, payment of fees in lieu is one of five methods by which the mitigation of employee housing required may be accomplished; WHEREAS, in accordance with Sections 12- 23-6 and 12- 24-6, the fees in lieu for each employee to be housed and for each square foot of employee housing required shall be established annually by resolution of the Vail Town Council; WHEREAS, Vail Town Council approved Resolution No. 22, Series of 2016 authorizing the establishment of fees in lieu; and WHEREAS, Resolution No. 22, Series of 2016 requires the fees in lieu to be calculated each year to establish the new annual fees in lieu. NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO THAT: Section 1. The Town Council hereby approves the 2025 Fees in lieu per Exhibit A. a. Fee in lieu per employee (commercial linkage)= $ 373,550.00 b. Fee in lieu per square foot (inclusionary zoning)= $ 675.76 Section 2. This Resolution shall take effect immediately upon its passage. INTRODUCED,PASSED, and ADOPTED at a regular meeting of the Town Council of the Town of Vail held this 20th day of May,2025. _________________________ Travis Coggin, Mayor ATTEST: ________________________________ Stephanie Johnson, Acting Town Clerk 63 EXHIBIT A 64 AGENDA ITEM NO. 3.4 Item Cover Page DATE:May 20, 2025 TIME:15 min. SUBMITTED BY:Carlie Smith, Finance ITEM TYPE:Presentation/Discussion AGENDA SECTION:Presentation/Discussion (1:50pm) SUBJECT:Dobson Financing Discussion (2:40pm) SUGGESTED ACTION:Listen to presentation and provide feedback. PRESENTER(S):Carlie Smith, Finance Director VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Council Memo - Dobson Financing 65 TO: Town Council FROM: Finance Department DATE: May 20, 2025 SUBJECT: Dobson Arena Project Funding Discussion I. SUMMARY The purpose of this item is to present funding options for the Dobson Arena renovation project. The total project budget is $55.4 million and will primarily be funded through Vail Reinvestment Authority (VRA) Tax Increment Financing (TIF) revenues. However, due to the timing of those revenue sources, there is a temporary funding gap of $30.1 million. Construction on the project began in May 2025. II. BACKGROUND The Town has committed the remaining Vail Reinvestment Authority TIF revenues through the VRA’s expiration in June 2030 to the Dobson renovation. A summary of all funding sources for the project is provided below: Project Funding Sources: Vail Reinvestment TIF funds $ 48.8M Initial VRD funding the Ice System Hard and Soft Costs 3.0M Real Estate Tax Funds over the next 5 years allocated 0.8M Capital Projects Fund Reserves 2.8M $ 55.4M Due to the timing of VRA TIF revenue collections (approximately $6.0M annually), there is a cash funding gap of $30.1 million. The $30M will be funded at a rate of approximately $6.0M on average between the years of 2026-2030. To address this gap, three funding options are presented for Council’s consideration. III. Option 1: VRA Bank Placement of $17.9M (Current Budget) This option is currently reflected in the 2025 budget. However, totals have been updated based on current forecasts and financing costs. This option uses a bank placement of $17.9M issued by the VRA in combination with utilizing town reserves of $15.3M. The 15.3M will be paid back in full by the VRA and the VRA will pay debt service costs. Due to the 2030 expiration of the VRA TIF District and debt coverage ratio requirements, the maximum amount of debt the VRA can issue is limited to $17.9 million. Additionally, the VRA would need to maintain a minimum fund balance of approximately $5.0 million until 2030 66 expiration date. Compared to the cash option (Option 2), reserves would have an extra cushion of $13.4M in 2025; however, there are two detractors: • The $5M required balance in VRA reserves until 2030 causes a delay in the reimbursement of funds from the VRA to the Capital Projects fund. As a result, there is minimal benefit to reserves in the years 2027-2029. • The cost of that extra cushion is $2.5M of interest over 5 years. 2025 2026 2027 2028 2029 GF 46,387,473 57,078,555 58,606,592 53,553,244 47,571,191 No Change from current budget CPF 11,642,864 23,296,536 19,694,472 29,649,643 26,170,534 Utilizes $13.4M less in reserves compared to cash option (option 2) RETT 6,503,258 5,074,452 5,560,193 4,746,950 5,245,889 No Change Total Reserves 64,533,595 85,449,543 83,861,257 87,949,837 78,987,614 Above Min 35,533,595 56,449,543 54,861,257 58,949,837 49,987,614 Further details on the proposed debt issuance are included below. • Par: $17.9M • Interest Rate: 5.00% • Annual Debt Service: $4.1M • Total Interest Cost: $2.5M • Term: 5 Year Bank Placement • Requires moral obligation by the town IV. Option 2: Cash Fund This option would utilize $22.1M of reserves from the Capital Projects Fund and $8.0 M of reserves from the General Fund, but utilize only $13.4M more in reserves compared to the current budget (VRA bank placement). Cash funding Dobson with TOV reserves results in lower projected reserves remaining at the end of 2025 and replenishment of reserves in 2026 is largely dependent on the timing of Timber Ridge sales. This option would require careful consideration of new capital projects, especially during 2025 and into 2026. The General Fund and Capital Projects Fund reserves would be paid back by the VRA over the next five years. To provide some additional financial security, the Town could couple this option with the adoption of a Certificate of Participation Reimbursement Resolution. This type of resolution would authorize the Town to issue up to $55.5 million in COPs for the total cost of the Dobson renovation at a later date, but no later than the project completion date. While the Town would not be obligated to issue the COPs, the resolution would serve as a financial safety net, preserving the ability to respond to unforeseen fiscal challenges such as an economic downturn or a delay in Timber Ridge sales. This resolution must be passed within 60 days of incurring hard costs on the project. 67 2025 2026 2027 2028 2029 GF 38,387,473 57,078,555 58,606,592 53,553,244 47,571,191 Use of $8.0M of reserves CPF 6,198,368 13,909,197 14,363,508 28,375,429 29,409,120 Use an additional $5.4 of reserves from CPF compared to current budget RETT 6,503,258 5,074,452 5,560,193 4,746,950 5,245,889 No Change Total Reserves 51,089,099 76,062,204 78,530,293 86,675,623 82,226,200 Above Min 22,089,099 47,062,204 49,530,293 57,675,623 53,226,200 V. Option 3: Town of Vail Issued Debt- $30.0M COP/Bank Placement The maximum amount the Town could bond for without subsidizing debt service payments for the project is approximately $30.0 million. This option cushions reserves by $16.7M compared to the current budget in the Capital Projects Fund (CPF) and provides the greatest financial flexibility within the 5 year plan. However, the trade-off is an estimated $5.8 million in interest costs over a five-year period. The $30.0M, in addition to debt service payments would be paid back in full with VRA TIF revenues. Information about the Debt Issuance is included below: • Par: $30.0M • Interest Rate: 4.19% • Annual Debt Service: $4.0M • Total Interest Cost: $5.8M • Term: 10 Year COP or Bank Placement with 5 year call option 2025 2026 2027 2028 2029 GF 46,387,473 57,078,555 58,606,592 53,553,244 47,571,191 No Change from current CPF 28,308,527 40,008,574 36,451,385 46,448,431 42,385,622 Provides additional cushion in CPF RETT 6,503,258 5,074,452 5,560,193 4,746,950 5,245,889 No Change Total Reserves 81,199,258 102,161,581 100,618,170 104,748,625 95,202,702 Above Min 52,199,258 73,161,581 71,618,170 75,748,625 66,202,702 68 VI. Summary The tables below show all three options with use of reserves compared to the total interest rate cost along with projected fund balances over the next 5 years. Reserves Utilized VRA Bank Placement: $17.9M Cash Fund TOV Financing: $30.0M General Fund Reserves $0.0M $8.0M $0.0M Additional CPF Reserves 16.7 22.1 0.0 Reserves Utilized above $2.8M previously approved 16.7 30.1 0.1 Interest Cost $2.0M $0.0M $5.8M Fund Balance Above Minimum Requirement in GF, CPF, RETT VRA Bank Placement: $17.9M (Current Budget) Cash Fund TOV Financing: $30.0M 2025 $35.5M $22.1M $52.2M 2026 56.5 47.1 73.2 2027 54.9 49.5 71.6 2028 59.0 57.7 75.7 2029 50.0 53.2 66.2 VII. Staff recommendation Staff recommends funding the project using cash reserves (Option 2) to manage the short- term cash flow impacts. Additionally, staff recommends proceeding with a COP reimbursement resolution to offer financial flexibility and added assurance in the current economic environment. If Council supports this option, staff would be back at the next meeting with the resolution. VIII. Action Requested Provide feedback to staff on the three options presented. 69 AGENDA ITEM NO. 3.5 Item Cover Page DATE:May 20, 2025 TIME:20 min. SUBMITTED BY:Tom Kassmel, Public Works ITEM TYPE:Presentation/Discussion AGENDA SECTION:Presentation/Discussion (1:50pm) SUBJECT:Pedestrian Village Safety Project Update (2:55pm) SUGGESTED ACTION:Listen to presentation and provide feedback. PRESENTER(S):Tom Kassmel, Town Engineer VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Council Memo - Pedestrian Village Safety Staff Presentation - Pedestrian Village Safety 70 To:Town Council From:Public Works Department Date:May 20, 2025 Subject:Vail Pedestrian Village Safety Improvements Project Update I.SUMMARY Over the past few years the Town has been working toward implementing the Vail Pedestrian Village Safety Improvements Project which initially included the selection of and the design of approximately 70 bollards and or equivalent safety measures and barricades at various locations within the Vail Village, Lionshead Village, and Ford Park. The purpose of the Pedestrian Village Safety Project is to control vehicular access into Vail’s high pedestrian activity areas and restrict access when necessary during special events. The bollards, safety measures, and barricades are not only intended to control general vehicular access but are also intended to be impact resistant to provide the safest possible environment for pedestrians in these areas. The majority of the safety measures will likely need to be automatic retractable bollards, permanent landscape features and walls, along with several removeable and fixed bollards. This spring the town planned to move forward with a pilot installation at Ford Park at the top of East Betty Ford Way, however that has since been delayed due to delayed order and delivery timing of the bollards. The purpose of this Council session is to review next steps and design of initial installations in Vail Village and Lionshead Village. For more background information go to Village Pedestrian Safety Project | Engage Vail or see the Project Review below. II.PROJECT REVIEW Ford Park Bollards Update This past January Town Council approved the contract for the Ford Park Retractable Bollard pilot project. The project was scheduled to be completed by May 23rd, however, it will be delayed due order and delivery timing of the bollards. We expect to receive the bollards this week but this will not give enough time to install them prior to the start of Ford Park Amphitheater concerts. The project will be delayed until October to not interfere with operations. 71 Town of Vail Page 2 Vail Village and Lionshead Bollard Update In 2023/24 Council’s direction was to further investigate the Safe Access Control concept with a focus on traffic control and a “less is more” approach. Since that time various worldwide events (Germany, New Orleans, Vancouver) have pushed the Town to relook at this approach and to now lean towards the Safe and Secure Access Control plan. This past January, Council directed staff to start to design for the installation of a portion of the Safe and Secure plan at key locations identified by the Vail Police Department. These include Village Center Drive/E. Meadow Drive and Vail Rd./E. Meadow Drive intersections, and Lionshead west alley access. Based on this direction staff has been moving forward with the design of these next anticipated bollard installations. The design work is being guided by the Safe and Secure plan that staff had previously presented on multiple occasions identifying what type of safety measures, and access control equipment that would be necessary to create safe and secure high pedestrian use areas like Vail Village, Lionshead Village, Ford park and Dobson Ice Arena. Safe and Secure Plan Background In 2023/24 staff presented two concepts for review. A Safe Access Control concept plan that focused on achieving reasonable access control and eliminate most unauthorized vehicles out of the pedestrian areas. And a Safe and Secure Access Control concept plan that focused on achieving the above-mentioned Access Control but also enhancing security and mitigating attempts of unauthorized vehicles of circumventing any access control. Staff and the design team reviewed various safety measure options including static, removeable, and retractable bollards, as well as gates and landscape fixtures. Retractable bollards provide the most flexibility and ability to be remotely controlled, as well as be crash rated. Static bollards have limited application at our access points and can be potentially substituted with more aesthetically pleasing fixtures, such as landscape planters. Manually removeable bollards may have some limited use but may also prove to be unreliable if needed to be removed often, easily, and quickly. Gates are another option and have been used in the past by the town. However lightweight gates are easily broken and can be hazards to pedestrians. A medium duty gate, that would be less easily broken, and potentially more aesthetically pleasing, i.e. Ford Park west entrance gate, could function as traffic control but would not be crash resistant. Heavy duty impact resistant gates are cumbersome, not pedestrian friendly, generally not aesthetically pleasing, and where used would need to be manually operated. Each of the above types of safety measures present challenges depending on the location installed. The critical challenges include the number of “authorized” vehicles allowed in some areas, general operational challenges, and the impact to existing infrastructure with installation of any of the safety measures. Authorized Vehicle Challenge: 72 Town of Vail Page 3 The primary challenge in Vail Village is accommodating the sheer number of authorized vehicles that need to gain access to these high pedestrian areas daily. While in Lionshead Village the number of authorized vehicles is minimal and restricted to maintenance and emergency vehicles and/or special event/construction permitted vehicles. Operational Challenges The expectation is that the bollard program will be controlled remotely from a central location via a secure cloud software program that will include a visual on each retractable bollard at all times. The bollards will also be operational via proximity cards and/or vehicular proximity. With this type of access control Standard Operating Procedures (SOP) will need to be established and some operational questions answered; If installed in the Vail Village will the bollards remain up on the bus route along East Meadow Drive, potentially slowing buses down, and being a potential hazard to pedestrians when they are frequently going up and down, or do they remain down most of the time. If installed in the Vail Village hundreds of vehicles will still need to gain controlled access each day, how best will that be accomplished for each; o Buses o Private property access o Town LSEV deliveries o Third party delivery vehicles o Trash Trucks o Town maintenance vehicles o Town enforcement vehicles o Event Vehicles Bollard mal function is still possible, however there are many fail safes to preclude this, should the fail safe be “up” or “down”, the typical fail safe position is “down”. The system will be secured cloud based allowing control from multiple locations, i.e. Checkpoint Charlie when it is manned and Police Department after hours. The retractable bollards will ultimately be staff controlled and monitored, that may cause issues and increase operational costs. The system will require cameras at each location to confirm it is safe to raise and lower bollards in addition to the sensors on the bollards, many of these cameras already exist but may need modification. The bollards, particularly the retractable bollards will require maintenance, semi- annually. Infrastructure Restoration Challenge: Another identified critical challenge includes the physical installation. In most cases the bollards will need to be installed within the snowmelted streetscape areas of town and will impact the snowmelt and other utility infrastructure that is underground. The restoration and relocation of this infrastructure is the bulk of the estimated cost. However, one opportunity that has been identified that will limit some cost is the use of 73 Town of Vail Page 4 the Town’s existing “Utility Trench”, an existing underground conduit raceway that was installed as part of the original construction of the streetscape projects for occasions just like this. The Utility Trench will allow the town to run fiber and power to most of the bollard locations without disturbing significant lengths of snowmelted areas, and it will also allow the Town to expand with additional technologies on this new fiber backbone simultaneously or in the future. III.NEXT STEPS Staff is now moving forward with the design of the installation of retractable bollards and landscape features at the intersections of Village Center Drive/E. Meadow Drive, Vail Rd./E. Meadow Drive, and the western most alley in Lionshead Village. As we move forward in design, there is a need to re-confirm with the Council that the Safe and Secure Access Control Plan should be the guiding document for installations over the next several years until complete, so that the project can be successful. Failure to complete a majority of the installations will result in very limited success, leaving too many opportunities to circumvent the access control. The implementation of the key perimeter and internal locations will be a costly project, with a magnitude of $8M-$10M, with an average of ~$0.5M per location. The three locations (5 Access Control points) currently in design are currently estimated at ~$2.5M. In order to offset the majority of these costs staff recommends that the Town pursue applicable grants in the near future to secure funding. In addition, as noted at the January Council meeting, the reason to implement these initial limited locations is to control access points that are abused the most by unauthorized vehicles. Currently, in the Vail Village, all authorized access (other than emergency, maintenance, and Austria Haus) is supposed to be from Checkpoint Charlie. It should be noted that with successful implementation of the full access control plan, there is potential to allow for additional access points utilizing “virtual Checkpoint Charlie’s” at approved access points. IV.STAFF RECOMMENDATION Based on the initial goals set for this project, recent events (Germany, New Orleans, Vancouver), and prioritizing pedestrian safety, staff recommends proceeding with the design, budgeting, grant writing, public outreach, and installation of the three critical locations identified by Vail Police Department understanding the goal is to implement the Safe and Secure Access Control Plan over the next several years which would provide the most flexible, safe, and secure access control plan for all High Pedestrian Use Areas. V.ATTACHMENTS Presentation 74 PRESENTATION BY Public Works Vail Pedestrian Village Safety Improvements 5-20-25 75 The goal of this project is to provide a safe and inviting pedestrian experience within the Town’s high pedestrian areas by installing a flexible vehicular access control program that creates a safer pedestrian environment, and is flexible enough to create more secure pedestrian areas that restrict vehicular access completely during specific special events in specific areas at specific times, thus mitigating the potential threat of intentional and/or errant vehicle/pedestrian conflicts resulting in injury or death, all while maintaining full access for emergency vehicles and responders. PROJECT GOALS Council Direction 2-21-23 •Safe Access Control NOT Security •Less is More •Look at Alternate Options Initial Council Direction (Based on) •2020 Entertainment Districts Success •2021/22 E-Courier L&D Success at removing vehicles •Special Event Safety & Operations Council Direction 1-21-25 •Award Ford Park Pilot Project •Move Forward with Safe & Secure @ •Village Center Dr. •E. Meadow & Vail Road •Lionshead West Alley 76 77 78 79 ACCESS CONTROL OPTIONS •Bollards •Static •Removeable •Retractable •Aesthetics •Gates •Manual •Automatic •Aesthetics •Crash Rated vs Non Crash Rated Town of Vail | Name of Presentation | vailgov.com 80 VEHICLE ACCESS CONTROL •Vail Village – 6 Access points •Checkpoint - Main access point •Village Center – Limited access for East Meadow •Gorsuch –Exit Only for Gore Creek Drive •Hansen Ranch –Exit Only for Bridge Street & main access for Hill House •Mountain Haus – In Town Bus access Only •Vail Road – In Town Bus access and East Meadow Exit Only •Lionshead – 2 Access points; By Permit Only •Lionshead West Alley •East Lionshead Portal Entry •Ford Park – 2 Access points; By Permit Only •East Betty Ford Way •West Betty Ford Way Town of Vail | Name of Presentation | vailgov.com 81 NEXT STEPS CONFIRM PHASING & PILOT PROGRAM •Phase I Pilot: Ford Park EBFW •Phase II: Village Ctr/Vail Rd/LH Alley •Phase III+: VV & LH Key Perimeter Locations NEXT STEPS •Construction of Ford Park (October) •Phase II Design/Public Outreach/Grant Writing (May – Dec 2025) •Phase II Construction 2026 (TBD) •Phase III+ Design 2026 •Phase III+ Construction (TBD) 82 Thank you 83 AGENDA ITEM NO. 4.1 Item Cover Page DATE:May 20, 2025 SUBMITTED BY:Greg Roy, Community Development ITEM TYPE:DRB/PEC Update AGENDA SECTION:DRB/PEC (3:15pm) SUBJECT:DRB/PEC Update (5 min.) SUGGESTED ACTION: VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: DRB Results 5-07-2025 PEC Results 5-12-2025 84 Design Review Board Minutes Wednesday, May 7, 2025 2:00 PM Vail Town Council Chambers Present: Anthony J Grandt Kit Austin Roland J Kjesbo Mary Egan Absent: Herbert B Roth 1. Virtual Meeting Link Register to attend Design Review Board Meetings. Once registered, you will receive a confirmation email containing information about joining this webinar. 2. Call to Order 3. Main Agenda 3.1 DRB25-0063 - Iberlin Residence Final review of an addition Address/ Legal Description: 4264 Columbine Way 12/Bighorn Terrace Planner: Jamie Leaman-Miller Applicant Name: James & Jacqueline Iberlin, represented by Alicia Davis Architect DRB25-0063 Documents.pdf DRB25-0063 Plans.pdf Mary Egan made a motion to Table ; Anthony J Grandt seconded the motion Passed (3 - 0). 3.2 DRB25 -0054 - Stansbury/Rasmussen Residence Final review of new construction (duplex) Address/ Legal Description: 2179 Saint Moritz Way/Lot 9, Vail Heights Filing 1 Planner: Jamie Leaman-Miller Applicant Name: Christopher D. Stansbury Trust - Anna M. Rasmussen Trust, represented by Collective Design DRB25-0054 Photos & Documents.pdf DRB25-0054 Plans.pdf Anthony J Grandt made a motion to Approve with the findings the application meets Town Code Section 14- 10-4 and the condition that the applicant review the EPDM roof color with staff; Mary Egan seconded the motion Passed (4 - 0). 3.3 DRB24 -0449.001 - Apres Vous Investments Final review of a change to approved plans (siding/brick) Address/ Legal Description: 483 Gore Creek Drive 1/Lot 1, Vail Village Filing 4 Planner: Jamie Leaman-Miller Applicant Name: Apres Vous Investments, represented by 159 Design Texas Townhomes Existing Photos.pdf DRB24-0449.001 Change to Approved Plans.pdf Design Review Board Meeting Minutes of May 7, 2025 1 85 Dec. 18, 2024 Approved Plans, DRB24-0449.pdf Roland J Kjesbo made a motion to Table to the May 21st DRB meeting; Anthony J Grandt seconded the motion Passed (4 - 0). 3.4 DRB24-0056 - Kovar Residence Final review of new construction (single family residence) Address/ Legal Description: 2379 Chamonix Lane/Lot 15, Block A, Vail Das Schone Filing 1 Planner: Greg Roy Applicant Name: David & Vladka Kovar, represented by Maggie Fitzgerald Architects DRB24-0056 Plans.pdf Roland J Kjesbo made a motion to Approve with the findings the application meets Town Code Section 14-10-5; Anthony J Grandt seconded the motion Passed (4 - 0). 3.5 DRB25-0113 - Gore Creek Promenade Final review of an exterior alteration (renovation of Gore Creek Promenade) Address/ Legal Description: Gore Creek Drive/Lot A, Block 5B, Vail Village Filing 1 Planner: Greg Roy Applicant Name: Town of Vail, represented by Gregg Barrie DRB25-0113 Plans.pdf Anthony J Grandt made a motion to Approve with the findings that the application meets Town Code Sections 14-10-3, 14-10-7, and 14-10 -8, and with the condition that the applicant will receive approval for the appropriate floodplain permit from the Floodplain Administrator prior to the start of any work. ; Roland J Kjesbo seconded the motion Passed (4 - 0). 4. Staff Approvals 4.1 DRB23-0442.003 - 167 Rockledge LLC Final review of a change to approved plans (gas meter & roof) Address/ Legal Description: 167 Rockledge Road/Lot 10A, Block 7, Vail Village Filing 1 / Raether Minor Subdivision - Replat Planner: Jamie Leaman-Miller Applicant Name: 167 Rockledge, represented by Suman Architects 4.2 DRB24-0076.001-Overlook at Vail Final review of a change to approved plans (deck expansion) Address/ Legal Description: 1330 Sandstone Drive/Lot G4, Lion's RIdge Subdivision Filing 2 Planner: Heather Knight Applicant Name: Overlook at Vail, represented by Pierce Austin Architects 4.3 DRB24-0100.003 - CO I QPR Trust Final review of a change to approved plans (siding) Address/ Legal Description: 332 Mill Creek Circle/Lot 11, Block 1, Vail Village Filing 1 Design Review Board Meeting Minutes of May 7, 2025 2 86 Planner: Greg Roy Applicant Name: CO I QPR Trust, represented by Berglund Architects 4.4 DRB24-0236.001 - Vollmer Residence Final review of a change to approved plans (windows) Address/ Legal Description: 303 Mill Creek Circle/Lot 3, Block 1, Vail Village Filing 1 Planner: Greg Roy Applicant Name: Mill Creek Property LLC Kevin Vollmer, represented by Ulf Built 4.5 DRB24 -0386 - Gulf Stream Investment Holdings LLC Final review of an exterior alteration (sidewalk) Address/ Legal Description: 433 Gore Creek Drive 16A/Lot 7-15, Block 4, Vail Village Filing 1 Planner: Greg Roy Applicant Name: Gulf Stream Investment Holdings, represented by MNJ Construction 4.6 DRB24-0459 - Westhaven Condos Final review of an exterior alteration (boiler/snowmelt) Address/ Legal Description: 1325 Westhaven Drive/Cascade Village - Westhaven Planner: Jamie Leaman-Miller Applicant Name: Westhaven Condos, represented by Tolin Mechanical Systems 4.7 DRB24-0464 - KJUS Sportswear Final review of a sign application Address/ Legal Description: 610 West Lionshead Circle B/Lot 1, Block 1, Vail Lionshead Filing 3 Planner: Jamie Leaman-Miller Applicant Name: Vail Landmark LLC, represented by Fine Signs LLC 4.8 DRB25 -0001 - Aukamp/Corley Residence Final review of an exterior alteration (landscape/patio) Address/ Legal Description: 1495 Lions Ridge Loop/Lot 2, Lion's Ridge Subdivision Filing 2 Planner: Jamie Leaman-Miller Applicant Name: Angela Corley & Mark Aukamp, represented by Rocky Mountain Custom Landscapes 4.9 DRB25-0016.001 - Rubenstein Residence Final review of a change to approved plans (windows/AC) Address/ Legal Description: 1463 Greenhill Court A/Lot 8, Glen Lyon Subdivision Planner: Heather Knight Applicant Name: Gordon Rubenstein, represented by Powder Valley Construction 4.10 DRB25-0019 - Vail Mountain School Final review of an exterior alteration (antennas/radio/fiber cables/coils) Address/ Legal Description: 3000 Booth Falls Road/Lot 1, Vail Mountain School Subdivision Planner: Greg Roy Applicant Name: Vail Mountain School, represented by UCI2 4.11 DRB25-0029 - Franco Residence Final review of an exterior alteration (AC) Design Review Board Meeting Minutes of May 7, 2025 3 87 Address/ Legal Description: 292 East Meadow Drive 679/Tract B, Vail Village Filing 1 Planner: Jamie Leaman-Miller Applicant Name: Juan Fernando Franco, represented by ContractOne 4.12 DRB25-0046 - The Hythe Final review of an exterior alteration (chiller) Address/ Legal Description: 715 West Lionshead Circle/West Day Subdivision Planner: Jamie Leaman-Miller Applicant Name: The Hythe, represented Daikin Applied Americas Inc 4.13 DRB25-0047 - Manor Vail Final review of an exterior alteration (chiller) Address/ Legal Description: 595 Vail Valley Drive/Lot A-C, Block 1, Vail VIllage Filing 7 Planner: Jamie Leaman-Miller Applicant Name: Manor Vail, represented by Daikin Applied Americas Inc 4.14 DRB25 -0050 - Black Dog Acquisition Group Final review of an exterior alteration (stucco) Address/ Legal Description: 400 Vail Valley Drive 9/Tract B, Vail Village Filing 1 Planner: Heather Knight Applicant Name: Black Dog Aquisition Group LLC, represented by Borgerson Design 4.15 DRB25-0077 - Vail Racquet Club Final review of an exterior alteration (re-roof) Address/ Legal Description: 4695 Meadow Drive/Vail Racquet Club Condominiums - Clubhouse Planner: Greg Roy Applicant Name: Racquet Club Owners Association, represented by TCC Roofing 4.16 DRB25-0080 - Kennedy Residence Final review of an exterior alteration (windows) Address/ Legal Description: 3974 Bighorn Road A/Lot 4, Gore Creek Park Subdivision Planner: Greg Roy Applicant Name: Aaron Kennedy, represented by DT Construct 4.17 DRB25-0082 - Chamonix Building H Final review of an exterior alteration (re-roof) Address/ Legal Description: 2470 Chamonix Lane/Lot 2, Block B, Vail Das Schone Filing 1 Planner: Greg Roy Applicant Name: Chamonix Chalets, represented by Slifer Mgmt 4.18 DRB25-0085 - Blueprint Corp 2025 Final review of an exterior alteration (AC) Address/ Legal Description: 680 Lionshead Place 621/Lot 3, Vail Lionshead Filing 3 Planner: Greg Roy Applicant Name: Blueprint Corp, represented by Skyline Mechanical Inc 4.19 DRB25-0096 - Loebig Residence Design Review Board Meeting Minutes of May 7, 2025 4 88 Final review of an exterior alteration (window) Address/ Legal Description: 625 North Frontage Road West 21B/Lot 9, Block 2, Vail Potato Patch Filing 1 Planner: Greg Roy Applicant Name: Brent William Loebig Living Trust, represented by Resolution Design 4.20 DRB25-0102 - Gorsuch Residence Final review of an exterior alteration (re-roof) Address/ Legal Description: 767 Potato Patch Drive 1/Lot 34, Block 1, Vail Potato Patch Filing 1 Planner: Greg Roy Applicant Name: John Gorsuch, represented by Plath Roofing 4.21 DRB25-0103 - D.C. Peek & Associates Final review of an exterior alteration (window) Address/ Legal Description: 292 East Meadow Drive 330/Tract B, Vail Village Filing 1 Planner: Greg Roy Applicant Name: D.C. Peek & Associates, represented by Warzecha Enterprises 4.22 DRB25-0107 - Edelweiss Condos Final review of an exterior alteration (paint) Address/ Legal Description: 103 WIllow Place/Lot 4, Block 6 , Vail Village Filing 1 Planner: Jamie Leaman-Miller Applicant Name: Edelweiss Condominium Association, represented by Sharper Image Painting 4.23 DRB25-0109 - Walker Residence Final review of an exterior alteration (landscape) Address/ Legal Description: 765 Potato Patch Drive/Lot 33, Block 1, Vail Potato Patch Filing 1 Planner: Greg Roy Applicant Name: Douglas Walker, represented by Eagle River Water and Sanitation District 4.24 DRB25-0117 - Grier Residence Final review of a tree removal Address/ Legal Description: 1422 Moraine Drive/Lot 11, Dauphinais-Moseley Subdivision Filing 1 Planner: Heather Knight Applicant Name: John Grier Revocable Trust - Bridget Grier Revocable Trust, represented by Eager Beaver Tree Service 4.25 DRB25-0129 - Town of Vail Final review of a tree removal Address/ Legal Description: 111 South Frontage Road West/Unplatted - TOV Community Development Building Planner: Jamie Leaman-Miller Applicant Name: Town of Vail, represented by Kim White 5. Staff Denials 6. Adjournment Design Review Board Meeting Minutes of May 7, 2025 5 89 Roland J Kjesbo made a motion to Adjourn ; Mary Egan seconded the motion Passed (4 - 0). Design Review Board Meeting Minutes of May 7, 2025 6 90 Planning and Environmental Commission Minutes Monday, May 12, 2025 1:00 PM Vail Town Council Chambers Present: Craig H Lintner Jr John Rediker Brad Hagedorn David N Tucker William A Jensen Robert N Lipnick Absent: 1. Virtual Link Register to attend the Planning and Environmental Commission meeting. Once registered, you will receive a confirmation email containing information about joining this webinar. 2. Call to Order 3. Main Agenda 3.1 A request for review of a Conditional Use Permit, pursuant to Section 12-7H-2 Permitted and Conditional Uses; Basement or Garden Level, and Section 12-7H-3; Permitted and Conditional Uses; First Floor or Street Level, Vail Town Code, in accordance with Title 12, Chapter 16, Conditional Use Permits, Vail Town Code, to allow for dwelling units and attached accommodation units on the basement, garden level or first floor of the redevelopment of the Evergreen Lodge, located at 250 South Frontage Road West/Lot 2W, Block 1, Vail Lionshead Filing 2, and Lot F-1, Vail Village Filing 2 (PEC25-0008) Planner: Jamie Leaman-Miller Applicant Name: HCT Member LLC, represented by Mauriello Planning Group PEC25-0008 Staff Memo.pdf A. Evergreen Supporting Documents.pdf B. Project Narrative, April 28, 2025.pdf C. Project Planset, April 28, 2025.pdf D. Project Elevations, April 28, 2025.pdf E. Project Renderings, April 28, 2025.pdf F. Vicinity Map.pdf Items 3.1, 3.2 and 3.3 will be heard simultaneously. Planner Leaman-Miller (LM) gives a presentation. He describes the applications, location within LMU-1, history of the property and variances. He describes the land exchanges with Vail Health. LM describes the key characteristics of the project and changes since 2022. CUP is described first – including criteria for review. Variance request is next, site coverage and setback variances requested. Major exterior Planning and Environmental Commission Meeting Minutes of May 12, 2025 1 91 alteration request is last. LM describes the standards and commercial linkage. LM goes into detail regarding commercial linkage. He describes the housing program with Timber Ridge. The roof design is described and how it has changed since 2022. Rediker asks where we are in the design review process. LM responds. LM goes over the Middle Creek plan and implementation of that plan. LM goes over the loading and delivery plan. PEC may approve variations to loading dimensions per 12-10-9. Criteria for review is discussed. Hagedorn asks if all three items are opened at once. Rediker – yes Jensen asks about criteria and changes. LM says that we are looking at changes since last approval. Rediker asks about changes vs looking as a new LM says it is nuanced. Looking at changes for ext. alteration. Other items have expired, so looking at it as new. Rediker asks about the loading and delivery at the front. What are dimensions? LM – 12x35 which is standard, but moving radius not certain. Smaller truck is proposed. Hagedorn – credit for commercial linkage? Seems odd to get credit if getting rid of jobs Roy – look at net increase for everything. We can’t back charge for things that are there. Applicant team presents: Mauriello and Kohn Mauriello describes DRB process so far; going back in June. DRB happy with design. He describes the updates – roof overhangs, pitch. He compares the 2022 approval vs todays. Hagedorn asks about the density – if it is the highest number of units. Mauriello replies yes – that way they don’t need to come back to PEC if it decreases. Mauriello states that GRFA has increased, but still complies with Code. He describes the site coverage and below grade in Lionshead. He talks about the code wording for below grade and site coverage – variance is requested because of the below grade portion. He talks about parking and employee housing. He reviews the new policy regarding Timber Ridge. He shows multiple renderings from all views; massing, Rediker asks about the height of the helipad vs proposed Evergreen. Mauriello states that it is lower because of flight restrictions. Rediker asks about height of hospital vs Evergreen. Mauriello states that the heights are close but doesn’t have exact numbers. Mauriello continues to go over massing model renderings. He shows comparison elevations – 2022 vs current. He describes the step down to the south and the relief of the elevations. He goes over the sun/shade analysis. EIR has been updated in April 2025; development has net-positive impacts. States that applicant will work with TOV on landscape and Middle Creek planning; DRB will determine final plan and take action prior to building permit. Rediker asks about path along creek. Will it provide access to Dobson? Mauriello talks about the old Hwy 6 bridge; will clean it up and provide landscaping. Rediker asks about the creek setback and paths in setback along bldg. Mauriello – no mow zone and landscaping only. Will work with Greg Barrie to determine best plants. Describes bridges over creek – for viewing only, not recreational. Mauriello describes the conditions of approval. Rediker asks about those – 8 will be complied with to fill #9? LM – yes, #8 is creation of plan and #9 is implementation. Jensen asks about the 1,000 sf proposed number. Mauriello goes over calculations and conversion of employees to sf Jensen questions the numbers (sf) Hagedorn explains the numbers as he understands. Jensen asks about GRFA and taking out EHUs. Mauriello states that EHUs don’t count towards GRFA. So, when removed, did not impact the GRFA. Rediker asks about GRFA increase – south end? Mauriello, correct. Planning and Environmental Commission Meeting Minutes of May 12, 2025 2 92 Rediker – 50% on site mitigation ,unless meets exceptions (4). Goes over exceptions in Code. Any specific one met here? Mauriello – Criteria D, achieving goals of the Town. Cites new policy for Timber Ridge. Rediker reads “D”; interprets argument made by applicant. How does it meet the intent of the Code with regard to EHUs – not new policy? Mauriello – still mitigates and meets requirements, using new policy helps meet housing goals. Tucker asks about loading dock and exception. LM goes over the applicant request for exception. Rediker clarifies that this is an additional space and others meet code. Asks about how this will function. Mauriello goes over loading bay vs everyday drop off like UPS/Fed Ex. Goes over two main loading bays. Front space is supplemental, quick drop offs. Loading bays are designed as oversize. Feel like this is adequate. Lintner asks about EHU and Timber Ridge. How formalized? Mauriello – COA prior to CO, must be deed restricted. Town has program, contract, time frame. Must be before CO or will need to come back to PEC. Rediker asks about Ehu credit program. What further info do we have w/regard to how program operates? Roy asks Jason Dietz (Housing Director) to come forward to explain program. Dietz describes program and relevant aspects to Evergreen. Program based on 96 existing units being replaced with new units. Credits live for 10 years – will expire. Contract is different than buying a unit. Two different prices; Dietz describes the credit for each unit type. He describes the credit buying process and timelines. Roy explains that applicant will purchase enough credits to purchase the equivalent of sf of linkage. Rediker asks about buying credit vs buying units? Mauriello – credits. Lintner – 20% deposit amount is 20% of credit value? Dietz – correct Lintner – fully wrap up before CO. Any other checkpoints along the way? Because it is a new development, timelines may change. Dietz – unit needs to be closed to get credit. Advantages to get credits on units built first vs last. Manage risk – secure credits within timeframe. Roy – whoever is buying the unit needs to choose to buy the credit or not. Owner of unit must be part of the conversation of buying credits. Jensen clarifies that. Goes over potential scenarios for buying 15,000sf. Lintner asks about the goal of program is not to have a 1-1 offsite to onsite. The goal is to fill up Timber Ridge? Mitigating risk in development. Dietz – yes, meant to mitigate risk on the 96 units. Lintner asks about what is getting built and timing – when we approve these credits, things can get CO’d – something to think about. Hagedorn – asks about assigning credits to units purchasing by others. Dietz explains assigning credits. Hagedorn – if buy a unit and buy credits, could sell and retain the credits? Dietz- yes. Hagedorn – seems like a great deal for the developer, not the Town or applicant. Dietz – explains the direction and debate that TC had. Rediker asks if there are any more questions for Dietz. None. Public comment: Ron Robbins, attorney for Vail International: asks about EIR. States that direction of project gets better and better. Balcony treatment on West side is questioned. No glass railings preferred. Continued concern of long wall on West side and impact to VI. Wants to require plantings along other side of creek, near VI. No other public comment. Rediker asks about glass balconies. Will that be a DRB issue – on their radar? Roy, yes handled at DRB. Believes applicant has changed this. Planning and Environmental Commission Meeting Minutes of May 12, 2025 3 93 Rediker asks about west side of creek – who owns that property? Roy – TOV property, south is ERWSD. Rediker – asks about conditions 8 &9, what may occur on TOV side? Mauriello states they have been focused on their side of the creek. Can review at DRB. Work with TOV on that. Rediker states that TOV should be engaged on doing something on west side of creek, but not at applicant’s expense. Should do this all at once. Roy – the implementation plan should cover both sides of creek. Commissioner comments: Hagedorn – comments from previous meetings stand. Nice revisions. In favor – meets all criteria. TR program – doesn’t necessarily agree with program, in favor of developer; but if can meet, then great. Jensen thanks applicant for adjustments made. EHU – understands the why, but worries. Hopes the project doesn’t see any further delays. Supports. Lipnick appreciates work done in last 3 years; better project as a result. Will see how EHU adjustments work at Timber Ridge. Supports. Tucker thanks applicants for great work. EHU credit program not in favor of, but optimistic. Lintner sees positive change since 2022; plan to do more and make activated space is great and is in support. Can’t go against Council but EHU program is concerning; warns of backing out due to construction issues. Wants a small amount of EHU on site; would be great to see. Overall happy with proposal. Rediker – 3.1 (CUP), well-reasoned for criteria. Approves. 3.2 (variance), discusses below grade site coverage and other projects. Supports; all criteria met. 3.3 (ext alteration), concerns about stream corridor but conditions 8 & 9 will satisfy concerns. Shade analysis good to see for creek health. Applicant will improve site drainage with plan. Loading – dedication to smaller trucks is ok. Concerned with EHU program. Applicant is entitled to mitigate off site per Code. Four requirements must be met to move remaining 50% off-site. Exception D is applicable in this case, especially with TC program. Exception D is read for the record. Explains purposes of EHU, housing should be interspersed throughout town. Shouldn’t be in one space along the interstate. Talks about TR and existing businesses with shortages of housing. Not for new development. Not disagreeing with programs but doesn’t seem to meet the criteria for exception to 50% off site. Rediker asks for motions for all three items, one at a time. Brad Hagedorn made a motion to Approve with the findings on pg. 7 & 8 of the staff memo; William A Jensen seconded the motion Passed (6 - 0). 3.2 A request for the review of a variance from Section 12-7H-10, Setbacks and Section 12- 7H-14 Site Coverage, Vail Town Code, pursuant to Title 12 Chapter 17, Variances, Vail Town Code, related to improvements for the redevelopment of the Evergreen Lodge, located at 250 South Frontage Road West/Lot 2W, Block 1, Vail Lionshead Filing 2, and Lot F-1, Vail Village Filing 2 (PEC25-0009) Planner: Jamie Leaman-Miller Applicant Name: HCT Member LLC, represented by Mauriello Planning Group PEC25-0009 Staff Memo.pdf A. Evergreen Supporting Documents.pdf Project Narrative, April 28, 2025.pdf C. Project Planset, April 28, 2025.pdf Planning and Environmental Commission Meeting Minutes of May 12, 2025 4 94 E. Project Renderings, April 28, 2025.pdf D. Project Elevations, April 28, 2025.pdf F. Vicinity Map.pdf Brad Hagedorn made a motion to Approve with the findings on pg. 9-10 of the staff memo; Robert N Lipnick seconded the motion Passed (6 - 0). 3.3 A request for review of a Major Exterior Alteration, pursuant to Section 12-7H-7, Exterior Alterations or Modifications, Vail Town Code, to allow for redevelopment of the Evergreen Lodge, located at 250 South Frontage Road West/Lot 2W, Block 1, Vail Lionshead Filing 2, and Lot F-1, Vail Village Filing 2 (PEC25-0010) Planner: Jamie Leaman-Miller Applicant Name: HCT Member LLC, represented by Mauriello Planning Group PEC25-0010 Staff Memo.pdf A. Evergreen Supporting Documents.pdf B. Project Narrative, April 28, 2025.pdf C. Project Planset, April 28, 2025.pdf D. Project Elevations, April 28, 2025.pdf E. Project Renderings, April 28, 2025.pdf F. Environmental Impact Report, updated April 28, 2025.pdf G. Transportation Impact Analysis 2-15-22.pdf H. Vicinity Map.pdf Brad Hagedorn made a motion to Approve with Conditions ; David N Tucker seconded the motion Passed (5 - 1). Voting For: William A Jensen, Robert N Lipnick, Brad Hagedorn, David N Tucker, Craig H Lintner Jr Voting Against: John Rediker 3.4 A request for a recommendation to the Vail Town Council for a major amendment to Special Development District No. 4 (Cascade Village), pursuant to Section 12-9(A), Special Development Districts, Vail Town Code, to allow for the development of a mixed use project on the property known as the Cornerstone site, located at 1276 Westhaven Drive/ Cornerstone Parcel, Liftside/Cornerstone Subdivision. (PEC25-0003) Planner: Greg Roy Applicant Name: PHH Design Development PEC25-0003 Staff Memo May 12, 2025.pdf Attachment A. Vicinity Map.pdf Attachment B. NarrativeProject Description.pdf Attachment C. Amendment Materials.pdf Attachment D. Plan Set Part1.pdf Attachment D. Plan Set Part2.pdf Attachment D. Plan Set Part3.pdf Attachment E. Renderings.pdf Attachment F. Applicant Presentation Part1.pdf Attachment F. Applicant Presentation Part2.pdf Attachment G. Response to Comments.pdf Attachment H. PEC Results 3-24-25.pdf Attachment I. PEC Results 4-14-25.pdf Planning and Environmental Commission Meeting Minutes of May 12, 2025 5 95 Attachment J. Public Comment.pdf Attachment K. Ordinance No. 5, Series of 2016.pdf Before presentation, Lipnick states he does not believe he has a conflict of interest. But, will recuse himself after speaking to Town Attorney. Based off of legal letter received. Planner Roy gives presentation. He reviews the history of the project. Applicant is seeking final approval today. He shows changes since last meeting; height lowered by 15 feet most significant. He talks about density. He discusses compatibility of design / adjacent buildings; shows material board for proposed development. He outlines the proposed setbacks and describes previous approvals. Parking plan shown; all required residential parking is within the building garage. Retail within Aria garage. Requests amendment to allow for parking within Aria garage as SDD states it should all be on site. Loading and delivery: using CMC space; 2 additional spaces added to CMC bldg., 2 exist already. Meets requirements. Rediker asks about condition relating to loading. Roy looks it up; condition #20. Rediker asks about a management plan for loading and delivery. Roy states no but it can be added. Roy continues with presentation. Discusses the drop-off area design. Rediker asks about a path from center area to stairs. Roy – yes. This is part of public benefit ask. It is a more formalized program of what happens today. Hagedorn – small island added for Liftside access? Roy – yes. Roy discusses EHU and mitigation calculations. Describes what has changed, proposal for mitigation. Rediker – so majority is covered by dormitory style within CMC? Roy, yes. Look at area A as onsite. Hagedorn asks about dormitory housing and discretionary view of governing body. Who is governing body? Roy – PEC is recommending body, but TC has final approval. Roy goes over fit with Comprehensive Plan, Land Use plan. He reviews the landscaping plan, referring to Cascade as 3rd Village. Minimal plantings. Accommodates pedestrians, similar to other Villages in Vail. Reiterates easements and PEC purview. He reviews the criteria for approval; all are met. Staff’s recommendation is for approval with conditions noted in staff report. Rediker asks about page 7 of staff memo – density of area A. Roy explains accommodation units, density calculations. Transient units discussed. Rediker asks about EHU calculations. Dormitory units at CMC – does that number include other floors? Roy – no, only units on lower level. Goes over calculations. Planning and Environmental Commission Meeting Minutes of May 12, 2025 6 96 Rediker asks about page 9 of staff memo; asks about new standards put in place for Area A. Roy – clarifies the condition, not referencing specific plan sheets but using PEC numbers instead. Rediker wants to make sure language makes sense. What do future boards reference? Just this application? Roy clarifies Rediker’s question. Will include the narrative, all info for application. Not only the plan sheets. Similar to what was done at the Highline SDD recently. Rediker asks Roy to look at zoning analysis again. Roy discusses the chart found in the staff memo. Rediker asks landscaping allowable / requirement. Roy – number is the proposed plan. Previously approve number is closer to 20% of lot. Describes what has changed from 2018. Jensen asks about housing / EHU / dormitory style. Hagedorn asks about definition of on-site. Area A is on-site? But, separate parcel within, separate ownership potentially. Roy goes over traditional way of looking at on-site. Then discusses Area A nuances. Not unique – similar to duplexes and one development area. Not same scale, but looked at similarly. Tucker – asks about the separate loading space that is adjacent to Westhaven Road and if that is proposed with this application. Roy states that TC would need to approve via separate application. Jensen asks about loading berths. Existing? Roy breaks down the loading proposal. Tucker states that it would affect the quality of life for the dorm. Applicant presentation: Alonzo Ruiz de Velasco and Doug Williams (PHH development) Velasco thanks Roy for application. He discusses the reduction in height, overhangs reduced, enhanced drop-off, etc – all things that have changed since last presentation. He walks through the plans and describes each element. Rediker asks about the ticket office, public lockers, storage area – not specific to ski storage? Velasco – not defined yet. Rediker – where is residential lobby? Jensen – asks about ski locker area. Velasco – is just storage, not day lockers. Not defined yet. Will discuss with owners. Velasco reviews other plans at other levels. Rediker asks about how wide the stairs are? Planning and Environmental Commission Meeting Minutes of May 12, 2025 7 97 Velasco – 8’ each side. We can widen if needed, extra room in building. Velasco reviews the residential unit floor plans. Roof plan discussed; maintaining view window at main entrance to Cascade. He reviews Area A and properties under same ownership. He shows the previously approved vs proposed standards in two tables. Existing site photos are shown with renderings showing proposed development. He discusses the approved heights of buildings in Area A, ranging from 26’ to 71’. He describes the changes to the overall height to the proposed buildings. Setbacks shown for other buildings in Area A. Shows proposed. Sun/shade analysis shown. Easements discussed; respecting the existing easements, ticketing office, proposed location of new pedestrian easement on s side of building. Not encroaching the water easement. Addresses skier plaza concerns from last meeting; space between lift and ticket office will be increased. Trash management addressed; within CMC building. Rediker wants to discuss; asks to clarify path of travel from Cornerstone. Velasco reviews the path of travel via ATV. Rediker clarifies the plan. Serves Cornerstone and hotel? Velasco, correct. It is currently underutilized so leaves room for additional trash. Jensen clarifies the route. Velasco clarifies that needs to go through the paseo level. And must work with TOV for trash route along ROW. Rediker asks about proposed loading spots outside by Mill Race. Velasco sees them as temporary. Rediker asks about portion along ROW, along road. Roy states it would need TC permission. He goes over location, logistics. TC will determine how that space would work. Would not satisfy requirements. Velasco shows photos of existing lower level CMC space. It is deed restricted and in use. He shows the AUs on 4th floor. Rediker asks for what purpose the AUs are for. Associated with Hotel? Velasco – not part of hotel, but will be used as accommodation unit. Velasco goes over landscaping improvements, potential public benefits. He describes the circulation pattern of the drop-of area. Signage, public art, public access discussed. He summaries the design concept. Hagedorn brings up EHU / inclusionary zoning. Still concerned about Area A as considered on-site and dormitory style housing. Dorms don’t foster community or provide permanent solutions to housing. Would you be open to a condition to require part of TR credit program? Velasco is willing to satisfy that has not been mitigated (650sf), but we do see that the product we are offering is satisfactory. More cost effective for both hotel and employees; less commuting, no parking costs. We do see that we have complied with definition of EHU. Hagedorn argues that it is at the discretion of PEC. Velasco goes over layout of dorm. Says it is comfortable. Satisfy needs of J-1s, not long term Planning and Environmental Commission Meeting Minutes of May 12, 2025 8 98 employees. We are considering one of the tiers of employees. Hagedorn states this is being used like a mitigation bank; dorms not intended to do this. Not specifically for Cornerstone. Can’t satisfy both hotel and Cornerstone. Makes me uncomfortable. Velasco states that this was built before Cornerstone and now we are using it. Hagedorn brings up 12-24-7. George Ruther discusses on-site vs off-site policy to TOV policy. 50% requirement on-site intention stated. Land vs funding problems with housing. In this case on-site vs off-site, still achieving TOV policy to use private property to accommodate housing. Not TOV land. In this case, 95% is inclusionary zoning. Phase 1 of Cornerstone project was the completion of dormitory units; just taking advantage of banking units and got units occupied sooner. Deed restriction states a credit applied; complies with mitigation bank. Hagedorn – why were dorms put in code as part of discretion? Ruther states that it was a very different time, TC gave 5 options to meet housing obligation. Policies have changed. Applicants need to tell TC what they need, that’s why discretion comes into play. Every project needs a different type of housing. Jensen questions J-1 housing needs and displacement of current 25 occupants in the dorm. But, sees the town’s desire to see the needs of housing into a more permanent form. Ruther brings up Four Seasons Hotel and their dorms. Purpose of dorm is for seasonal employees, which is dominant worker. Jensen – need alternative units to satisfy long-term worker. Ruther – that is above and beyond, is that considered a public benefit? We have met the letter of the code. Lintner asks that it is at the PEC’s discretion, not at applicants? Roy responds yes. Lintner states that PEC needs to make recommendation; need to find a better way than dorms to refer to TC. Hagedorn states that 12-24-7 states that mitigation banks must be tracked – how? Roy – through the housing department. Ruther states that it is on file, with housing director signature. Rediker asks about loading and delivery. Would you be receptive to a condition regarding a management plan? Re: existing conditions with dumpsters on ROW, leaves bad impression, horrible for neighbors. I’m not convinced that you can manage loading. You need to commit to not putting dumpsters on side of road or delivery trucks on side of road. New building will only increase traffic. Frequency of pickups, time of day must be outlined; I don’t have the confidence that you can do that. Need to have a plan with town staff to address these issues. Can you commit to this? Velasco responds yes. Rediker states that this will become Condition 21. Any other thoughts re: management plan. Planning and Environmental Commission Meeting Minutes of May 12, 2025 9 99 Jensen supports. You’ve done a good job with the drop-off circle but there has to be more with regards to the neighborhood. Rediker states that the loading location needs to be approved by the DRB prior to CO. A plan must be in place. Velasco states yes, we will identify it when we go to TC. Lintner asks if the applicant has an objection to presenting to PEC before going to Council? Could impact development if issues not addressed. Ruther asks Lintner to be more specific. Why bring it back to PEC, can we articulate it today. Lintner – detail-wise, there are issues. What is the effectiveness of the plan? Ruther goes over Village delivery plan and history. Too much invested in loading in each building. Now these spaces are underutilized; need to create a multi-user loading space. He brings up Lionshead loading. We need specificity to create a plan. Roy crafts a proposed condition of approval. Jensen supports staff working with applicant on the plan. Tucker states the importance of the neighborhood – driving past loading upon entrance/exiting of neighborhood. He asks about the traffic study, off of frontage road. Ruther states that they are looking into it; covid numbers not accurate. Tom Kassmel, Town Engineer, addresses this. Based on reviewing traffic study, we did use peak season. We don’t see a whole lot of change in recent years. Tucker – not the growth but the complexity of the development. Kassmel – skier drop off is formalized now. Organized better. Increasing volume of traffic is not a concern. Looking at less than concert hall plaza. Not concerned. Rediker asks for staff’s perspective regarding the drop off. Kassmel agrees with general concept. Needs engineered drawings to make sure it works. Hagedorn brings up the mitigation bank; needs to be included to TC packet. Ruther states that it is in the Town’s files. Roy confirms that it will be included in the TC packet. Rediker asks for public comment. Public comment: Mike Rumbaugh, Venture Sports owner. Speaks of impact of project in Cascade Village. Currently, drop-off is a junk show. Lift ticket office bathroom is horrible, not up to Vail standards. Project brings vibrancy to area, can be used as 4th access point by bringing more desirable experience. Proposal is up to Vail standards. Is in favor with dormitory style housing. Viable solution, J-1s want to live in dorms. Compares housing options to pie chart – part of the solution. It helps Timber Ridge. Avon firehouse was developed into dorms and was hugely successful. This project brings up the vibrancy of Cascade. Planning and Environmental Commission Meeting Minutes of May 12, 2025 10 100 Scott Wagner, Westhaven Lane. Has affidavits to hand to PEC members. Rediker asks about why this was generated? Wagner states that it is regarding the process. Wagner reads the affidavit. It involves a discussion between neighbors and the developer and their attorney. Thanks Rediker for bringing up trash and loading issues. Describes issues with Westhaven and neighbors. Complains about CMC building and Aria building conditions; why is it not condemned? Adding density is going to be a problem. Each building standing alone for EHU count should be followed; Should have to start at square one for that calculation. Discusses icy conditions on Westhaven with respect to trash and loading. Then speaks as District representative: no approval for transferring of pedestrian easement. Hasn’t seen plans for stairs, lockers, public facilities within easement. Logistics of trash removal, logistics of construction is concerning. Skier plaza needs attention for queuing up. Janie Lipnick, Metro District Board member. Talks of not swaying Bobby Lipnick’s decision making capabilities on PEC. Lack of communication with developer. Care not taken on their properties – Aria, CMC is disgusting. They do not take responsibility or care of the neighborhood. Disgusted by how their attorney treated Bobby. David Foster, attorney for Liftside. Talks of Area A and 2016 SDD amendments. There are 7 distinct properties within Area A. Mr. Ruther stated that review of dorms should be considered as Phase 1 of Cornerstone and that it satisfied the hotel needs. But, phase 1 was not a hearing, nor were they noticed. He presents a view of existing conditions from Liftside vs proposed. Impact is dramatic; PHH presented a modified version to Liftside but it was not presented here. West building had an additional floor added. We rejected it; not satisfactory to the issues of the past year. Now, reduction of density was 30 to 28. Different plan / elevations than what we saw. Goes over staff report; states that proposed development is 40 units/acre. Comprehensive plan today states 25 units/acre – this cannot be met by this project. We are grateful that they reduced height, but density is too much. Thad King, president of Liftside. Revisions to height and reduction of density is movement in right direction. Still asking for increase in GRFA and units; big increases from approved in 2008. Discusses the parcel size and density of over 40 units/acre – that’s what is causing the problem. Massing is the issue, setbacks are too minimal. Unjustifiable. EHU requirement through dormitory style housing, doesn’t address affordable permanent housing, rather than providing for seasonal housing. PHH is proposing using Aria structure. SDD states that parking must be provided on -site. Tandem parking only results in 2 spaces per dwelling unit. No guest parking will be provided on the parcel. No delivery, no repair or service truck space, no Uber space on parcel. All these vehicles will likely be using the drop off area and will increase congestion there. Kim Seter, attorney for Metro District. Condition 12 – proposes changes to language regarding easements and ticket office. Updates on legal litigation regarding easements. Lauren Brenner, owner in Mill Race. Talks about the drop-off area and comparing to Concert Hall drop off; says it is apples to oranges. Brings up the loading zone area; doesn’t solve the problem, noise is a concern. More deliveries in one dock is not good for capacity. PHH knows what the neighbors want, but don’t seem to care. Stan Beard, Westhaven Circle. Small concessions the developer are asking for is ridiculous. Smart that they got George to work for them. Concerned about density; dorms add density. Thinks the whole thing should be scrapped. Has anyone talked about how the mitigation will work for the construction? Where will all of the equipment go? Not confident that two way traffic will be maintained. Has any considerati on been given to work with neighborhood and logistics of construction. Angry about the destruction of their other properties; pleads to PEC to shut it down. Appreciates PEC public commitment. Lorenza Chico, Liftside. Thanks PEC. Liftside is most directly impacted; appreciates lowering of height, but density has not changed. States that developer hasn’t taken the time to meet needs of neighborhood Planning and Environmental Commission Meeting Minutes of May 12, 2025 11 101 and has not communicated with neighbors. Trash and loading should be onsite, not on hotel property. Meaningful employee housing is important; dorm style EHU only serves short term J-1 users. Asks PEC not to recommend project to TC. Gabriela Gout de Kalb, Liftside. Same feelings as others before her. Concerned about traffic logistics. Development doesn’t fit, doesn’t think developer will stick to promises. Agrees with Lorenza – this area should be developed, but this project is not right. Not enough room. Alberto Varon, Liftside, 26 years. Not seen much progress over the past year. This development does not accomplish the 3rd node notion. No public benefit in plan. Geared towards private condos. Grateful for Conditions that have been ignored since beginning. Developer needs to work with neighborhood – traffic, density, etc. Jaime Kalb, Liftside. It’s all about the business, that’s why they’re not changing. They are not interested in sitting down with neighbors. Need to address in a different way. No other public comment. Commissioner comments: Tucker: Appreciates work to address items discussed over the past year. Staff put together a great report. Criteria has been met. Conditions are adequate and address the things heard in public comment. There are carrot sticks in there. A lot comes down to letter of law vs spirit of the law. Does meet all criteria. Jensen: Process is inch by inch, commends applicant. It is moving forward, not sure if gotten to finish line yet. On the start of the right path, but needs more time, reflection of public comment. Pleased with height. Encourages developer to take more time and commitment to resolve challenges expressed in public comment. Hagedorn: Easements is a civil matter. Appreciates public comment and sensitivity of neighborhood. We have gotten there in height; more aligned with 2008 approval. Setback issues addressed. Density in overall Area A is not changing – not an issue. Loading plan, traffic pattern is better. Construction management (condition 4) is addressed. Right of Way permit will be required. Has issue with dorms. If there is record that dorms were accepted as part of this project, then I can’t argue with the TOV records. We have not seen that documentation. Documentation must be provided for me to approve. Lintner: Agree with Hagedorn’s comments. Biggest issue is with EHU and the banking. Agrees with adding condition to provide documentation. Rediker: Wants to circle back to Conditions. Regarding #12 – brought up by public comment (rewording). Is rewording essential? Velasco states that the rewording does not matter to the applicant. Roy states the new language for the Condition. He clarifies new condition #21 and #22 regarding trash management plan and EHU bank. Ruther asks about Condition #22. It is a TOV record and is already online. Should not be a condition. Rediker states that the PEC has not seen it and the commission wants to be comfortable with the concept. Hagedorn states that it should be easy to satisfy. Rediker states that we want to make sure it gets into the packet. Planning and Environmental Commission Meeting Minutes of May 12, 2025 12 102 Rediker comments: This has been a difficult process. A lot of hard feelings about how this lot will be developed. Hiring an attorney by applicant alleging that commissioner Lipnick should recuse himself because he is committing ethical violations is inexcusable. He is angered by that. Argument between Rediker and Dan Wolfe ensues. Rediker does not agree that Lipnick has biased opinions due to residence and wife’s involvement on District board. Rediker defends the fact that Lipnick should not have recused himself and brings up background legal comments. Rediker states that this is sad that this was done at the end of the entire process and ethical violations are brought up. You have had a long time to do this. Would like to see the challenge to bring this to an ethical violations court. Back to criteria, pages 19-26, Rediker shares concerns regarding dormitory style housing. Thinks it is ok. TC is ultimate deciding authority. My recommendation is to support the dormitory style housing. Condition regarding loading is sufficient. I know neighborhood is concerned about size; this is no different than many other applications. They have worked to reduce height, under GRFA, density fits. This will be a change to the neighborhood. Change is difficult but at the end of the day, it meets criteria. I am generally in favor of approval. Ruther asks a procedural question regarding a quorum as Jensen needed to leave. What if it is a 2-2 vote? Roy states it would still go to TC with a tie vote. Hagedorn makes a motion. Supports Lipnick’s character. Motion to approve with the conditions on pages 27,28, and 29 of the staff report as amended (#12) and added (#21 & 22) and with the findings on page 29 and 30. Seconded by Tucker. Approved 4-0. Amended Condition #12: 12. Prior to the issuance of a building permit, the applicant shall provide approval from Cascade Village Metro District and Vail Resorts concerning the use and/or relocation of existing easements and the relocation of the ticket office and associated facilities. Conditions 21 and 22 added: 21. The applicant will work with staff prior to DRB approval to come up with a loading and delivery management plan that will require all loading and delivery on site and not allow loading or delivery from Town Property without express consent of Town Council. 22. The applicant shall produce documentation that shows there is available EHU Credit banked for the dormitory units for the Town Council meeting for the initial review of the SDD amendment. Brad Hagedorn made a motion to Approve with Conditions on pages 27,28, and 29 of the staff report as amended (#12) and added (#21 & 22) and with the findings on page 29 and 30.; David N Tucker seconded the motion Passed (4 - 0). 4. Approval of Minutes 4.1 PEC Results 4-28-25 PEC Results 4-28-25.pdf David N Tucker made a motion to Approve ; Brad Hagedorn seconded the motion Passed (4 - 0). 5. Information Update Roy adds that last meeting in May is cancelled due to Memorial Day. Planning and Environmental Commission Meeting Minutes of May 12, 2025 13 103 Hagedorn asks about stream setback – impervious surfaces. Not clear in Code. Need to clarify. Hagedorn also not thrilled about TR credit info being presented last minute.Roy adds that the info was not available until after Friday’s packet was published. Lintner asks about getting more info regarding the housing credit re: TR. Maybe another session to discuss with staff. Roy states that we could do this as an info update with Dietz. Rediker agrees. 5.1 West Lionshead Update West Lionshead update. East- West partners presents. States that they have been working with TC and town staff. Kevin Murphy joins to help with presentation. Presents a conceptual Master Plan, describing the various components of the project. 6. Adjournment Brad Hagedorn made a motion to Adjourn ; David N Tucker seconded the motion Passed (4 - 0). Planning and Environmental Commission Meeting Minutes of May 12, 2025 14 104 AGENDA ITEM NO. 5.1 Item Cover Page DATE:May 20, 2025 SUBMITTED BY:Molly Eppard, Public Works ITEM TYPE:Information Update AGENDA SECTION:Information Update (3:20pm) SUBJECT:April 7, 2025 AIPP Meeting Minutes SUGGESTED ACTION: VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: AIPP Meeting Minutes 4-07-2025 105 Art in Public Places Board Special Meeting Minutes Monday, April 7, 2025 AIPP Board members present: Lindsea Stowe - Chair, Ramsey Cotter, Tracy Gordon, Susanne Graff, Kathy Langenwalter Others present: Molly Eppard - AIPP Coordinator, Frank Carfaro – Artist, Greg Hall – Public Works Director. 1. Call to Order 2. No citizen participation 3. Main Agenda 3.1 Swearing in Ramsey Cotter and Susanne Graff to serve two-year terms to the AIPP Board. 3.2 Approval of March 3 and 17 AIPP Board meeting minutes. Kathy motions and Tracy seconds to approve minutes. All in favor. March 3, 2025 Minutes.pdf March 17, 2025 Minutes.pdf 3.3 Review of proposed sculptures to be sited on Town of Vail property as a part of the Temporary Art Program, Frank Carfaro for J. Cotter Gallery. J. Cotter x J. Cotter Temporary art Application .docx.pdf Squash Bed x J. Cotter Temporary art Application .docx.pdf Don't Fence Me In (1).JPEG Ranch Rocks.JPEG FC Statement.docx.pdf Frank Carfaro CV Final.docx.pdf • The Temporary Art Program is an opportunity for TOV businesses/galleries to display art on predetermined TOV property typically in the commercial areas. • Once application is completed and proposal is approved by AIPP Board, the business owner enters into an agreement with the TOV. • Kathy motions and Susanne Graff seconds the approval of the sculptures by local artist Frank Carfaro as represented by J. Cotter Gallery to be sited in the planter bed in front of J. Cotter Gallery and Squash Blossom for a temporary six-month installation. Tracy and Lindsea are in favor. • Note – Ramsey Cotter has recused herself from this agenda item. 3.4 Discussion of site-integrated public art at the Dobson Ice Arena. 2025-0203 Art Meeting Update.pdf • The Board reviews the locations identified by the architects/design team of Dobson at the Feb. 3, 2025 AIPP meeting. • Molly would like the Board to focus on the priority integrated art opportunities as we begin the process of creating a call for artists with a potential consultant. • The working budget is $340,000 (not inclusive of contingency, proposal stipends, etc.) • Construction timeline is 18 months (April 2025 through Sept. 2026) • Integrated art decisions are a priority ie. “Cloud” in West entry, railings, suspended art and affixed to walls would need to be coordinated later. 106 • Molly asks the Board to keep future maintenance in mind when considering locations. • The Board prioritizes potential opportunities for interior spaces: o Stair area (painted steel with tempered glass panels) – First impression location. o South entry lobby space – a few large open walls, including existing interior buttress walls. o Four walls within the arena corners. It is proposed that the hard surfaces be wrapped textile panels for acoustics. o South lounge entry area with views to south – ceiling space which also serves as way finding. o West entry - ceiling cloud area on the west entrance – potential sound mitigation and screens ceiling height and volume space. • Exterior spaces are identified as the next tier of priority: o West entrance area is discussed. o Large transformer adjacent to the west entrance. o The existing large fluted concrete wall will be more exposed with the remodel. o The loading dock area wall will also be more visible with the remodel. o There are sculpture opportunities flanking the entrance in the landscape beds. • The Board would like to see diversity of materials for consideration in the call for artists: fiber, mural, glass, metal, light. 3.5 Summer 2025 AIPP programming. • The Wedel and Houseago works accepted by the Board to the public art collection will be installed in June at this time. • Molly explains consideration for the Houseago installation around the studio as we examine ADA access to the area and future landscaping opportunities. • The Art Board would like the remaining proposed gifted artwork identified in an agreement with the Donor. • Greg Hall discusses fundraising opportunities, naming rights, a proposed gift of art, programming challenge grant and a significant legacy gift around the Vail Art Studio. • Lindsea requests there is clear direction once presented to the Council. • The Art Board is supportive of recognition on the exterior of the Studio. • The Board would like to elevate the exposure of the donated works from The Logan Collection within the town’s public art collection. Lindsea recommends a screen at the Art Studio that displays the various works of art and information around the existing collection. • The proposed opening celebration of the studio will be August 3, 2025. 4. Coordinator Updates • Gore Creek Promenade artists are scheduled to present at the May 5 meeting. • Lot 10 is proceeding with the design phase and will present to AIPP at a future date. • The exterior Vail Art Studio signage has been selected at 6 inches. • The Board is interested in a possible collaboration with a local trained opera singer. 5. Adjournment 107 AGENDA ITEM NO. 5.2 Item Cover Page DATE:May 20, 2025 SUBMITTED BY:Abby Oliveira, Economic Development ITEM TYPE:Information Update AGENDA SECTION:Information Update (3:20pm) SUBJECT:April 17, 2025 VLMDAC Meeting Minutes SUGGESTED ACTION: VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: VLMDAC Meeting Minutes 4-17-2025 108 Vail Local Marketing District Advisory Council Monthly Meeting April 17, 2025, 8:30 am Minutes VLMDAC Board Member Attendees: In-person- Esmarie Faessler (Sonnenalp), Jana Morgan (Sweet Basil), Jonathan Reap (Four Seasons), Douglas Kessler (Homeowner), Sam Biszantz (Council Rep/Root & Flower), Molly Bond (Vail Resorts), Sarah Franke (Vail Valley Foundation), Patrick Davis (Manor Vail), Kim Fuller (Jaunt Media Collective), Molly Bond (Vail Resorts), Parker Owens (Bravo! Vail), Mark Masters (Vail Comedy Festival) Zoom- Additional attendees: In-person- Mia Vlaar (Town of Vail), Liz Gladitsch (Town of Vail), Chris Romer (VVP), Jeremy Gross (Town of Vail), Abby Oliveira (Town of Vail), Diana Ramirez (Town of Vail), Jake Shipe (Town of Vail), Slade Cogswell (970 Design), Kristin Yantis (MYPR), Michal Bednarczyk (970 Design), Ben Walton (Miles Partnership) Zoom- Amanda McNally (MYPR), Kay Schneider (VVP), Jenna Luberto (BAAG), Kim Brussow (Vail Valley Partnership), Bob Brown (BAAG), Katie McDonald (Lodge at Lionshead), Katie Morris (Vail Resorts), Liana Moore (Antlers) Jeremy Coleman (BAAG), Daniel DeRossi, Alison Wadey (VCBA), Jodi Doney (EGE Airport) 1. Call to Order Esmarie called the meeting to order at 8:33 AM 2. Consent 1. Minutes approval- March 20, 2025: Jana First / JR Second / unanimous 2. Monthly Financial Report 2024 preliminary results- collections $5.5 million up 2,6% from budget Total expenditures for 2024: $600,002,000 2025 year to Date $868,000 down 1.3% $ 3.2 million in the fund balance Discussion and decision to use contingency budget to address potential softness in summer bookings, focusing on front range and drive markets. ACTIONS: Partner group to develop a plan for using the $100,000 2. Discover Vail staff to send the contingency plan via email to the board for approval.Motion to spend up to $100,000 contingency budget as discussed after the Board sees the plan. JR First/ Sarah second/unanimous 3. Interski Vail 2027 109 This event takes place every four years and will be attended by Ski Instructors from 36 countries. 53% of participants come from the US, average age 56, more men than women, great time of year for this business Interski runs six days, but attendees will likely stay longer. A festival pass in conjunction with the program is a great idea Initial ask was $300,000. Board approval of VLMDAC letter of intent to support Interski 2027 in the amount of $125,000. Jana first/ Douglas second/ Approved with Sarah Franke abstaining from vote. 4. Lacrosse Tournament Event Sponsorship Vail Lacrosse tournament is a three-day youth lacrosse tournament in June that brings 2,000 participants and family. Staff is recommending $7,000 based on the sponsorship and marketing benefits offered in the application. Board approval of $7,000 sponsorship for the Lacrosse tournament. Douglas first/Sam second/unanimous 3. Discover Vail Strategic Action Plan Board reviewed and were asked for feedback Draft included in Packet ACTIONS- Use the Envisio platform or other resource to create gantt chart to show timelines 4. 2025 Campaign and Themes The 2025 Discover Your Vail Moment campaign builds on last year’s success with a focused, narrative approach. Creative follows a couple and a family through a full day in Vail, showing how the Village shapes their experience…emphasizing events, nature, and dining. The campaign includes a framework for community partners to align messaging. Campaign assets include: video (short and long form), photography, print, display, etc. 5. Board Comment to Packet Materials The Board would like a week (more time) to read through the packet Questions/Concerns about influencers: Influencers we are using are from New York, LA, Chicago, Dallas, and added in Denver ACTIONS- 110 - Liz to publish the partial packet the Friday before the meeting and the final full packet the Monday before the meeting. - Miles Partnership to add AI referral and CTR data to future SEO reports. - Kim to track and report changes in group leads and bookings. 6. Matters for the Board Mia explained this is anything that’s not on the agenda that the Board would like to discuss JR- Gay Pride week was a success! Thank you to the board for supporting it. JR - JR and Patrick met with some properties on Group, but would like to pull together all properties that work with group business for a meeting, and then come back to the Board, will report back in June. Douglas – Asked for update on the rebrand status. ACTIONS - JR and Patrick to report back in June on group business discussion - Discover Vail Staff to complete the remaining brand focus groups 7. Staff Report Liz sent an email to the Board about paid parking in Vail this summer 8. Other Business NA 9. Public Comment NA 10. Adjournment 11:01 am Upcoming Meetings: VLMDAC Board Meeting Thursday, May 15, 2025, Grand View Room 111 AGENDA ITEM NO. 5.3 Item Cover Page DATE:May 20, 2025 SUBMITTED BY:Steph Johnson, Finance ITEM TYPE:Information Update AGENDA SECTION:Information Update (3:20pm) SUBJECT:Q1 Investment Review SUGGESTED ACTION: VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Q1 Investment Review 3-31-2025 112 TO: Russell Forrest Carlie Smith Council Members FROM: Wyatt Rugan DATE: 1st Qtr 2025 RE: Investment Report Enclosed is the investment report with balances as of March 31, 2025 The estimated average yield for the pooled cash fund is 4.1%. As of 03/31/2025 the Treasury yield curves for 3 months, 6 months, and 1 year are 4.32%, 4.23%, and 4.03% respectively. Our investment mix follows the policy objectives of safety, liquidity, and yield in that order. Please call me if you have any questions. TOWN OF VAIL MEMORANDUM The Town made no change to it's investment mix during the 1st quarter. The Federal Funds rate remained unchanged during the first quarter of 2025 at 4.25-4.50% . Long- and intermediate-term treasury yields declined during the first quarter while short-term yields remained steady. The treasury yield curve inverted in February and, after correcting and re-inverting multiple times, is inverted at the end of March with 10-year notes having higher rates than 3-month treasury notes. Despite lower inflation, the Federal Reserve is not expected to change rates in the near future. Gov't Securities $39.0 25% CD's $21.1 14% Colorado Investment Pool $67.2 44% Cash $25.9 17% 2025 1st Qtr Investment Mix $153.3 M 113 2025 Balances Percentage Percentage Cash of Total Allowed Commercial Banks $24,977,226 16.29% 50% Money Market Funds $964,159 0.63% 100% Total Cash $25,941,385 16.92% U.S. Government Securities Government Agency Securities -First Western $10,875,264 7.09% FNMA'S, GNMA'S, FHLMC'S & SBA'S - Dana $28,162,640 18.37% 100% Total Government Securities $39,037,904 25.46% Certificates of Deposit $21,130,716 13.78% Colorado Investment Pools $67,218,048 43.84%100% Total Portfolio $153,328,053 100.0% Maturing Within 12 Months 120,786,041 78.78% Maturing Within 24 Months 6,699,486 4.37% Maturing After 24 Months 25,842,526 16.85% 153,328,053 100.0% 2-5 Yrs 3,633,248 2.37% over 5 22,209,278 14.48% 25,842,526 Town of Vail, Colorado Summary of Accounts and Investments As of 03/31/2025 Investment Report 114 Institution Average Balances Type of Accounts Return 03/31/25 "CASH" ACCOUNTS Commercial Bank Accounts: First Bank of Vail - Operating Accounts 3.190% 24,977,226$ Money Market Accounts: Schwab Institutional Money Market Fund - Dana Investments 1.170% 800,105$ Piper Sandler Money Market Fund 3.970% 43,498$ First Western Fidelity IMM Gov Class 4.000% 120,556$ Total Money Market Funds 964,159$ Total "Cash" Accounts 25,941,385$ GOVERNMENT SECURITIES FNMA'S, FHLMC'S & NGO'S -First Western 3.01% 10,875,264$ FNMA'S, GNMA'S, FHLMC'S & SBA'S - Dana 4.45% 28,162,640$ 39,037,904$ Total Government Securities 39,037,904$ 1st Bank, Vail Colorado (#0571) Matures March 11, 2026 4.000% 10,933,250$ 1st Bank, Vail Colorado (#0563) Matures March 10, 2026 4.000% 1,262,222$ 1st Bank, Vail Colorado (#0555) Matures March 10, 2026 4.000% 1,733,932$ 1st Bank, Vail Colorado (#0547) Matures March 31, 2026 4.000% 1,238,104$ 1st Bank, Vail Colorado (#0539) Matures March 10, 2026 4.000% 1,236,292$ 1st Bank, Vail Colorado (#0520) Matures March 10, 2026 4.000% 1,237,825$ 1st Bank, Vail Colorado (#0519) Matures March 10, 2026 4.000% 1,287,616$ Piper Sandler 560390BW5 Matures August ,17 2027 4.410% 201,582$ Piper Sandler 32022RVJ3 Matures January 30, 2026 4.720% 195,989$ Piper Sandler 724468AH6 Matures July 31, 2026 4.710% 201,692$ Piper Sandler 88423MAA3 Matures July 31, 2026 4.700% 208,797$ Piper Sandler 062119CC4 Matures July 28, 2027 4.590% 202,444$ Piper Sandler 02589AFY3 Matures November 1, 2027 3.930% 243,800$ Piper Sandler 88241TTW0 Matures March 8, 2028 4.030% 151,485$ Piper Sandler 40449HAD9 Matures October 27, 2025 4.440% 148,173$ Piper Sandler 39573LDW5 Matures Oct 28,2025 4.730% 245,769$ Piper Sandler 917352AD8 Matures Oct 28, 2025 4.680% 250,690$ Piper Sandler 33715LFM7 Matures December 30, 2025 5.110% 151,056$ 21,130,716$ Total Certificates of Deposit 21,130,716$ LOCAL GOVERNMENT INVESTMENT POOLS Colotrust General Fund Interest 4.361% $67,218,048 Total Local Government Investment Pools Accounts $67,218,048 Total All Accounts 153,328,053$ Performance Summary As of 03/31/2025 115 AGENDA ITEM NO. 5.4 Item Cover Page DATE:May 20, 2025 SUBMITTED BY:Liz Gladitch, Economic Development ITEM TYPE:Information Update AGENDA SECTION:Information Update (3:20pm) SUBJECT:Vail Post-Visit Survey Results, Winter 2024 - 2025 SUGGESTED ACTION: VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Vail Post-Visit Survey Results, Winter 2024-2025 116 Introduction and Methodology: The Vail visitor research is conducted by the Town of Vail and the Vail Local Marketing District (VLMD). It is intended to track information from guests that visited Vail during winter season and that logged into the Discover Vail WiFi site. If you have questions the results please contact Sean Maher at RRC Associates: sean@rrcassociates.com. This survey will continue through the winter and a more comprehensive analysis of results will be presented at the conclusion of the season. Updates to the survey data will also be provided to staff periodically and results may be probed if there are specific questions that can be addressed through the research. Where applicable, comparisons to winter 2023/24 are displayed alongside current results. Selected figures such as NPS are filtered by respondent type (visitor, resident, etc.). Unless otherwise noted, results represent all respondents. Caution should be used when interpreting results with low sample sizes (fewer than 30 responses). . Sample Size: Winter 23/24 Winter 24/25 1,170 Surveys (Through Tuesday, 4/2/2024) 894 Surveys (Through Sunday, 4/27/2025) *Includes partial responses. Sample size (N) for individual questions are reported throughout. Table of Contents: Demographics 2-3 Respondent Geography 4 Net Promoter Score 5 Ratings 6 Prior Visitation & Intent to Return 7 Lodging & Duration of Visit 8 Information Sources & Other Destinations Considered 9 Experiences & Activities 10 Event Attendance 11 Parking Counts 12 Town of Vail Winter 2024/25 Visitor Research Season to Date Report Friday, Nov. 22, 2024 - Monday, Apr. 28, 2025 1 Report Range Season to Date 117 . Winter 23/24 Winter 24/25 Under $50,000 $50,000 - 99,999 $100,000 - 149,999 $150,000 - 199,999 $200,000 - 299,999 $300,000 - 499,999 $500,000 and over n= 13% 15% 16% 12% 17% 13% 14% 767 9% 15% 14% 15% 14% 14% 20% 561 Which category represents the annual income of your household before taxes? Winter 23/24 Winter 24/25 Under 18 18 - 24 25 - 34 35 - 44 45 - 54 55 - 64 65 - 74 75 or older Avg. n= 1% 15% 15% 17% 21% 20% 9% 1% 44.2 926 0% 7% 14% 17% 22% 20% 16% 3% 48.8 698 Age of respondent Town of Vail | Winter 2024/25 Demographics 2 Winter 23/24 Winter 24/25 Overnight visitor Day visitor Seasonal resident Full-time resident Seasonal employee n= 64% 14% 9% 6% 7% 1,149 63% 10% 11% 10% 6% 862 Which best describes you and your Vail visitation? Winter 23/24 Winter 24/25 In the Town of Vail In the greater Eagle County area Other n= 36% 59% 5% 64 27% 67% 6% 86 [Full-time residents] Do you live in the Town of Vail or the greater Eagle County area? Winter 23/24 Winter 24/25 In the Town of Vail In the greater Eagle County area Other n= 68% 26% 6% 99 59% 37% 5% 87 [Seasonal residents] Do you own or stay in a home in the Town of Vail or the greater Eagle County area? 118 Town of Vail | Winter 2024/25 Demographics, Continued 3 Winter 23/24 Winter 24/25 Spouse/partner Children 17 and under Friends Other relatives Children over 18 No one, traveled alone Organized tour group Other n= 49% 24% 29% 15% 17% 10% 1% 4% 871 55% 28% 24% 17% 16% 9% 1% 3% 605 Who did you travel with on your visit? (Please select all that apply) Winter 23/24 Winter 24/25 Other/Self-identify 1% Other/Self-identify 0% Male 52% Female 47% Male 52% Female 47% n=728n=965 Respondent Gender: Winter 23/24 Winter 24/25 Yes No n= 78% 22% 635 81% 19% 462 Did you use air service (fly) as part of your travel to Vail this trip? *Out-of-State Overnight Respondents Only Winter 23/24 Winter 24/25 Yes No, but someone in my household does No n= 68% 6% 26% 940 66% 5% 28% 697 Do you own any type of Epic season pass for this winter? 119 Winter 24/25 0% 1% 0% 1% 1% 0% 7% 0% 0% 1% 0%2%2% 1% 3% 0% 2%0% 0% 1% 0% 1% 2%1% 1% 1% 1% 1% 1%4% 3% 7% 0%0% 2% 15% 6% 0%1% 1% © 2025 Mapbox © OpenStreetMap US State, Winter 24/25 Only *International included in base of percentages but not displayed. Winter 23/24 Winter 24/25 Colorado Mexico Texas Florida California Illinois United Kingdom New York Australia Other n= 16% 6% 7% 8% 4% 4% 3% 6% 3% 41% 729 15% 10% 7% 7% 6% 4% 4% 3% 3% 42% 512 State/Country: Top 10 . Town of Vail | Winter 2024/25 Respondent Geography *Excludes Full-Time Residents, Seasonal Residents, & Seasonal Employees 4 Winter 24/25 0% 0% 0% 1% 0% 2% 0% 0% 1% 2% 2% 4% 0% 0%2% 3% 1% © 2025 Mapbox © OpenStreetMap Colorado County, Winter 24/25 Only *Out-of-State included in base of percentages but not displayed. Winter 23/24 Winter 24/25 Denver Arapahoe Boulder Jefferson Douglas Eagle Adams El Paso Mesa Broomfield Other Colorado Out-of-state/foreign n= 5% 2% 2% 3% 2% 1% 1% 1% 0% 3% 78% 540 4% 3% 2% 2% 2% 2% 1% 1% 1% 0% 2% 80% 367 Colorado County: Top 10 0%15% 0%10% 120 Overall NPS Score Winter 23/24 Winter 24/25 64%71% NPS score is the percent of promoters (9 & 10) minus the percent of detractors (0-6). Overall OOS Overnight Colorado Overnight Day visitor Promoter (% responding 9 & 10) Passive (% responding 7 & 8) Detractor (% responding 0-6) NPS Score n= 77% 73% 78% 73% 72% 67% 75% 73% 16% 19% 15% 18% 22% 24% 17% 19% 7% 9% 7% 8% 6% 9% 7% 8% 70.8 64.0 71.5 64.9 66.2 57.4 67.7 64.3 904 648 657 478 65 54 161 84 Overall First-time visitor Repeat visitor Promoter (% responding 9 & 10) Passive (% responding 7 & 8) Detractor (% responding 0-6) NPS Score n= 77% 73% 78% 74% 76% 73% 16% 19% 17% 21% 16% 19% 7% 9% 6% 5% 7% 9% 70.8 64.0 72.0 69.4 69.0 64.3 904 648 286 183 529 387 Net Promoter Category / Score by First-Time vs. Repeat Visitor Grand Total Under 40 40 or Older Promoter (% responding 9 & 10) Passive (% responding 7 & 8) Detractor (% responding 0-6) NPS Score n= 77% 73% 80% 80% 77% 73% 16% 19% 16% 18% 16% 20% 7% 9% 5% 2% 7% 7% 70.8 64.0 74.7 77.9 70.5 66.1 904 648 249 140 484 369 Net Promoter Category / Score by Age Overall Attended an Event Did Not Attend an Event Promoter (% responding 9 & 10) Passive (% responding 7 & 8) Detractor (% responding 0-6) NPS Score n= 73%77%73% 19%13%20% 9%10%7% 64.0 66.7 66.5 648 78 492 Net Promoter Category / Score by Event Attendance *Winter 24/25 Only *All NPS figures exclude seasonal and full-time residents. Figure is shaded by year and prior visitation with darker bars representing Winter 2024/25 data. Town of Vail | Winter 2024/25 Net Promoter Score 5 On a scale from 0 to 10, where 0 is "Not at all likely" and 10 is "Extremely likely," how likely are you to recommend Vail to friends and family, as a winter destination? 121 Using a scale from 1 to 5, where 5 is "extremely satisfied," how satisfied are you with the following? *Categories are sorted in descending order by the average rating. 1 - Extremely Dissatisfied 2 3 4 5 - Extremely Satisfied Rating Category Season Avg.n=Dissatisfied (1 & 2)Neutral (3)Satisfied (4 & 5) Cleanliness of the Town of Vail’s streets and outdoor spaces 24/25 4.6 737 23/24 4.7 985 Ease of public transportation 24/25 4.4 637 23/24 4.4 833 Overall experience at Welcome Centers 24/25 4.4 201 23/24 4.5 321 Overall level of service 24/25 4.3 726 23/24 4.5 968 Visitor information (signage, brochures, maps, etc.) 24/25 4.2 669 23/24 4.3 899 Interaction with town greeters 24/25 4.2 552 23/24 4.2 759 Ease of finding parking in Vail 24/25 3.5 560 23/24 3.7 758 2%4%95% 2%3%96% 5%8%87% 4%10%86% 4%5%91% 3%7%91% 5%9%86% 3%6%91% 4%14%82% 4%12%84% 5%21%74% 4%17%79% 25%17%58% 17%19%63% Categories are sorted by the Winter 2024/25 mean rating. Cleanliness of the Town of Vail’s streets and outdoor spaces Ease of public transportation Overall experience at Welcome Centers Overall level of service Visitor information (signage, brochures, maps, etc.) Interaction with town greeters Ease of finding parking in Vail 4.6 4.7 Winter 24/25 Winter 23/24 4.4 4.4 Winter 24/25 Winter 23/24 4.4 4.5 Winter 24/25 Winter 23/24 4.3 4.5 Winter 24/25 Winter 23/24 4.2 4.3 Winter 24/25 Winter 23/24 4.2 4.2 Winter 24/25 Winter 23/24 3.5 3.7 Winter 24/25 Winter 23/24 Using a scale from 1 to 5, where 5 is "extremely satisfied," how satisfied are you with the following? Mean Ratings Categories are sorted by the Winter 2024/25 mean rating. Town of Vail | Winter 2024/25 Ratings 6 Winter 24/25 Winter 23/24 122 Town of Vail | Winter 2024/25 Prior Visitation & Intent to Return *Visitors Only 7 Overall OOS Overnight Colorado Overnight Day visitor Yes, I have visited during a prior summer/fall season (May through October) Yes, I have visited during a past winter season (November through May) No, this is my first trip n= 20% 20% 16% 16% 43% 57% 26% 19% 60% 64% 60% 65% 84% 76% 50% 45% 35% 32% 35% 31% 13% 15% 43% 49% 832 580 616 451 67 54 149 75 Prior to this last trip, have you visited Vail in the past? Figure is shaded by year and visitor type with darker bars representing Winter 2024/25 data. *All figures on this page exclude seasonal residents. This question was not asked of full-time residents. . Overall OOS Overnight Colorado Overnight Day visitor Repeat visitor First-time visitor 68% 65% 69% 65% 85% 87% 51% 57% 32% 35% 31% 35% 15% 13% 49% 43% Prior Visitation (Grouped as First-Time vs. Repeat) Figure is shaded by year and visitor type with darker bars representing Winter 2024/25 data. Overall First-time visitor Repeat visitor In the next couple of years Later this season Next summer Next winter Not planning to return Not sure (prior to 22/23) - "not sure" and "not planning to return" grouped together n= 13% 13% 21% 19% 10% 11% 32% 31% 9% 11% 34% 36% 11% 11% 5% 6% 12% 13% 39% 40% 40% 44% 43% 41% 2% 3% 5% 5% 1% 2% 17% 14% 27% 21% 12% 10% 811 1,074 210 332 460 600 When do you plan to return to Vail next? 123 Town of Vail | Winter 2024/25 Lodging & Duration of Visit 8 Overall OOS Overnight Colorado Overnight Rented (paid) traditional accommodations (hotel, condo, Bed and Breakfast etc.) Vacation rental (Airbnb, VRBO, etc.) Stayed with friends/family who live in the area Timeshare Other n= 45% 48% 44% 49% 52% 43% 30% 27% 30% 28% 28% 21% 10% 12% 10% 11% 13% 18% 10% 7% 11% 7%6% 6% 6% 5% 5% 7% 12% 522 717 468 650 54 67 Are you staying in a... Figure is shaded by year and visitor type with darker bars representing Winter 2024/25 data. *Figure excludes seasonal residents. This question was not asked of full-time residents. Overall OOS Overnight Colorado Overnight 1 night 2 nights 3 nights 4 nights 5 nights 6 nights 7 nights 8 - 9 nights 10 - 14 nights Avg. n= 2% 4% 1% 3% 12% 18% 9% 8% 6% 5% 40% 37% 13% 11% 11% 11% 28% 16% 15% 17% 15% 17% 8% 13% 16% 15% 17% 17% 6% 5% 13% 11% 14% 12% 2% 3% 16% 16% 18% 17%6% 10% 8% 10% 8% 4% 2% 6% 10% 7% 11% 5.1 5.1 5.4 5.4 2.8 2.9 450 626 400 564 50 62 How many nights did you stay in the Vail area on your most recent trip? Figure is shaded by year and visitor type with darker bars representing Winter 2024/25 data. *Figure excludes seasonal residents. This question was not asked of full-time residents. 124 Town of Vail | Winter 2024/25 Information Sources & Other Destinations Considered 9 Word of mouth (recommendations from friends and family) Ski resort websites (vail.com, vailresorts.com, beavercreek.com.. Search engine (Google, Yahoo!, etc.) Social media Travel review sites (TripAdvisor, Yelp, etc.) Accommodations sites (Mariott.com, VRBO.com, etc.) DiscoverVail.com Travel programs (American Express Travel, Costco Travel, etc.) Travel Blog Travel guides (Eyewitness Travel, Lonely Planet, etc.) Airline sites (United, JetBlue, etc.) Travel agent/planner Travel magazine (Travel + Leisure, Conde Nast Traveler, etc.) Car rental sites (Hertz, Budget, etc.) Newspapers (online or publication) Other n= 64% 67% 33% 29% 26% 25% 12% 19% 13% 14% 16% 12% 10% 10% 7% 6% 6% 6% 6% 5% 5% 5% 5% 4% 4% 4% 3% 2% 2% 2% 9% 9% 925 656 When making decisions about where to go for leisure trips during the winter, what information sources do you use to decide where to go or what to do? Nowhere else, just considered Vail for this last trip Breckenridge Beaver Creek Aspen/Snowmass Park City/Deer Valley Other locations outside of Colorado Whistler Keystone Steamboat Other locations in Colorado Jackson Hole Telluride n= 34% 39% 23% 20% 18% 19% 14% 16% 11% 11% 6% 7% 7% 6% 8% 5% 3% 5% 4% 4% 2% 4% 5% 4% 816 574 Did you seriously consider a different resort or destination for this past trip? If yes, which one or two resorts did you most seriously consider? Winter 24/25 Winter 23/24 Figures sorted in descending order by percent responding in Winter 2024/25. 125 Town of Vail | Winter 2024/25 Experiences & Activities 10 Winter 23/24 Winter 24/25 5 - Far exceeds expectations 4 - Exceeds expectations 3 - Meets expectations 2 - Short of expectations 1 - Far short of expectations Avg. n= 11% 29% 52% 6% 1% 3.4 1,016 12% 27% 54% 6% 1% 3.4 758 Vail is a Green Destination Certified Top 100 Sustainable Destination. To what extent has Vail delivered on our commitment to sustainability? Winter 23/24 Winter 24/25 Did not visit any Welcome Centers Vail Welcome Center Lionshead Welcome Center Unsure n= 61% 24% 23% 3% 969 66% 21% 19% 3% 695 Which Welcome Center(s), if any, did you visit? . Winter 23/24 Winter 24/25 Skiing/snowboarding Dining Shopping Rest and relaxation Time in nature Vail Mountain for non-ski experiences (gondola ride, activities on top of mountain, etc.) Kid-friendly activities Local events, festivals, or concerts Cross-country/Nordic Skiing Snowshoeing Back country or uphill skiing/touring Sightseeing Wedding or similar event Other n= 89% 74% 60% 35% 24% 12% 8% 8% 4% 5% 3% 3% 0% 4% 984 89% 75% 58% 36% 22% 13% 11% 10% 4% 4% 3% 2% 1% 4% 709 Which of the following did you or your group participate in while in the area? (Please select all that apply) Winter 23/24 Winter 24/25 5 - Strongly agree 4 - Somewhat agree 3 - Neutral 2 - Somewhat disagree 1 - Strongly disagree Avg. n= 68% 23% 7% 1% 1% 4.6 1,040 64% 25% 8% 3% 1% 4.5 798 Thinking about your experience and interactions in Vail, do you agree that the Vail community is welcoming and friendly? 126 Town of Vail | Winter 2024/25 Event Attendance 11 Yes No n= 17% 83% 788 Did you attend a special event in Vail during your visit? 5 - My only reason for coming 4 3 - Half of my reason for coming 2 1 - Not at all: I would have come anyway Avg. n= 31% 16% 4% 4% 44% 2.9 93 On a scale from 1 to 5, how important was that event in your decision to come to Vail for this trip? 127 Daily Total Transactions, Winter 2024/25 vs. Winter 2023/24 Transactions (Line) Winter 2024-25 Winter 2023-24 Difference YOY (Bar) Up Flat Down November 16 November 20 November 23 November 26 November 29 December 1 December 4 December 7 December 10 December 13 December 16 December 19 December 22 December 25 December 28 December 31 January 3 January 6 January 9 January 12 January 15 January 18 January 21 January 24 January 27 January 30 February 2 February 5 February 8 February 11 February 14 February 17 February 20 February 23 February 26 February 29 March 3 March 6 March 9 March 12 March 15 March 18 March 21 March 24 March 27 March 30 April 2 April 5 April 8 April 11 April 14 April 17 April 20 -5K 0K 5K Sum of Transactions Winter 2023-24 Winter 2024-25 Nov 9, 24 Nov 23, 24 Dec 7, 24 Dec 21, 24 Jan 4, 25 Jan 18, 25 Feb 1, 25 Feb 15, 25 Mar 1, 25 Mar 15, 25 Mar 29, 25 Apr 12, 25 Date 0K 1K 2K 3K 4K 5K 6K Sum of Transactions Daily Total Transactions by Location (Winter 2024-25) Town of Vail | Winter 2024/25 Parking Counts: Nov 15, 2024 to Apr. 20, 2025 12 Location Road Count Other LH Transactions VV Transactions 128 AGENDA ITEM NO. 6.1 Item Cover Page DATE:May 20, 2025 SUBMITTED BY:Steph Johnson, Town Manager ITEM TYPE:Matters from Mayor, Council, Town Manager and Committee Reports AGENDA SECTION:Matters from Mayor, Council, Town Manager and Committee Reports (3:20pm) SUBJECT:Matters from Mayor, Council, and Committee Reports (15 min.) SUGGESTED ACTION: VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: 129 AGENDA ITEM NO. 6.2 Item Cover Page DATE:May 20, 2025 SUBMITTED BY:Steph Johnson, Town Manager ITEM TYPE:Town Manager Report AGENDA SECTION:Matters from Mayor, Council, Town Manager and Committee Reports (3:20pm) SUBJECT:Town Manager Report (5 min.) SUGGESTED ACTION: VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Town Manager's Update 5-20-2025 Future Topics 130 Town Managers Update May 20, 2025 1. West Middle Creek All necessary contracts have been executed for the West Middle Creek Project and the project financing closes 5/20, pre -mobilization began last week, with full mobilization and traffic control starting now for lane closures next week, 5/27. Corum is working with Shaw development to “buy out” the project to reduce the risk of material escalation. Staff has been working with Corum on a new name for this affordable housing project. Groundbreaking is planed for 6/17, 11am – 12pm. 2. Dobson Event Center The Dobson project has also been initiated and is under construction. This project will be completed by October of 2026. 3. Construction Update The Communications Department will continue to update the Town’s website on construction Weekly Construction Update, May 12 | News List | Vail, CO . Also, the Town is placing ads in the paper to inform the community of the significant construction projects occurring in the Town of Vail. 4. Community Picnics: July 8 and August 12 5. Other There may be other topics the Town Manager needs to share with the Town Council. 131 Future Topics, June 2025 TOPIC DEPARTMENT Bus Barn Discussion Public Works Exterior Energy Offset Presentation Public Works IT Support IGA with Vail Recreation District IT Transportation Impact Fee Update Public Works Fire Free Five Discussion Vail Fire & Emergency Services 2nd Budget Supplemental Finance West Lionshead Planning Update Community Development Groundbreaking Ceremony for West Middle Creek Town Manager’s Office & Housing Audit Presentation Finance 132 AGENDA ITEM NO. 6.3 Item Cover Page DATE:May 20, 2025 SUBMITTED BY:Steph Johnson, Town Manager ITEM TYPE:Town Manager Report AGENDA SECTION:Matters from Mayor, Council, Town Manager and Committee Reports (3:20pm) SUBJECT:Council Matters and Status Update SUGGESTED ACTION: VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Council Matters 5-20-2025 133 COUNCIL MATTERS Status Report Report for May 20,2025 Comments from the May 6 Town Council meeting during “Matters”: Town Council thanked PW Crews for the clean highway! There wasn’t much of anything to pickup on the Community Clean-up Day. Council member Sam Bizsantz thanked Officer Blake Gold for going above and beyond to find the owner of lost car keys…which happened to be Sam. Town Council promoted the Shift Bike program, now turning 4 years old-get the app! Social Media Listening Sprout Social link: https://share.sproutsocial.com/view/e15918dd-6e16-41b9-9918- dd6e1681b97c The post with the most impressions on our social channels was far and away the announcement regarding the start of Dobson construction, followed by the annual memorial for Ryan Cunningham on PD's channels and Vail Fire's post regarding their response to the multi-vehicle crash on Vail Pass the other night. 134 Larger conversations around Vail brought "Steadman Clinic" up as a hot keyword with NJ Devils' Luke Hughes undergoing surgery. In the News______________________________________________________ April 30 Letter: Vail Town Council's single hauler trash proposal | VailDaily.com https://www.vaildaily.com/opinion/letter-to-the-editor/letter-vail-town-councils-single- hauler-trash-proposal/ May 1 Letter: Opposing Waste Connections contract | VailDaily.com https://www.vaildaily.com/opinion/letter-to-the-editor/letter-opposing-waste-connections- contract/ 135 May 2 Shift Bike returns for its fourth season on May 1 - Real Vail https://www.realvail.com/shift-bike-returns-for-its-fourth-season-on-may-1/a22208/ May 3 Last-minute legislative proposal seeks to give Colorado firefighters a lifeline amid mounting ... | The Aspen Times https://www.aspentimes.com/news/colorado-firefighters-legitlative-revenue-cuts- workforce-challenges/ May 4 Summer season brings several festivals and events to Vail Valley | VailDaily.com https://www.vaildaily.com/news/summer-season-brings-several-festivals-and-events-to- vail-valley/ Dobson Arena remodel underway in Vail | Real Vail https://www.realvail.com/dobson-arena-remodel-underway-in-vail/a22234/ Vail Hard to Recycle event set for May 9 | Real Vail https://www.realvail.com/vail-hard-to-recycle-event-set-for-may-9/a22232/ May 5 Vail Hard to Recycle event scheduled for May 9 | VailDaily.com https://www.vaildaily.com/news/vail-hard-to-recycle-event-scheduled-for-may-9/ Shift Bike returns for its fourth season | VailDaily.com https://www.vaildaily.com/news/shift-bike-returns-for-its-fourth-season/ Vail Town Council to discuss plan to expand Vail Transportation Center | VailDaily.com https://www.vaildaily.com/news/vail-town-council-to-discuss-plan-to-expand-vail- transportation-center/ Here's what Colorado mountain town housing officials have to say about the term 'affordable' https://www.summitdaily.com/news/heres-what-colorado-mountain-town-housing- officials-have-to-say-about-the-term-affordable/ May 6 Vail to Borrow Muni Debt to Ease Ski Resort Town Housing Crunch | Bloomberg News https://www.bloomberg.com/news/articles/2025-05-05/vail-to-borrow-muni-debt-to-ease- ski-resort-town-housing-crunch Vacancy on the Vail Local Housing Authority | Real Vail https://www.realvail.com/vacancy-on-the-vail-local-housing-authority/a22267/ Colorado lawmakers pass bill to help truckers, motorists chain up on mountain roads | Post Independent 136 https://www.postindependent.com/news/colorado-lawmakers-pass-bill-to-help-truckers- motorists-chain-up-on-mountain-roads-with-a-potential-eye-toward-raising-fines-next- year/ Summer travel plans in chaos for thousands as major US highway faces closures and ... | NewsBreak https://www.newsbreak.com/the-us-sun-513995/3992502266483-summer-travel-plans- in-chaos-for-thousands-as-major-us-highway-faces-closures-and-delays-for-months May 7 Vail Town Council approves 268-unit West Middle Creek project | VailDaily.com https://www.vaildaily.com/news/vail-approves-268-unit-west-middle-creek-project/ Colorado passes bill to help truckers, motorists chain up on mountain roads | The Durango Herald https://www.durangoherald.com/articles/colorado-passes-bill-to-help-truckers-motorists- chain-up-on-mountain-roads/ Deportation Fears Add to Mental Health Problems Confronting Colorado Resort Town Workers | The Good Men Project https://goodmenproject.com/featured-content/deportation-fears-add-to-mental-health- problems-confronting-colorado-resort-town-workers/ May 10 Fancy outdoor picnics are hot, from Denver to Vail to NYC | The Denver Post https://www.denverpost.com/2025/05/09/fancy-picnics-denver-vail-washington-nyc/ May 11 The 6 Best Ski Towns for Dining in North America | powder.com https://www.powder.com/ski-resorts/best-ski-towns-dining May 13 Letter: Public lands under threat | VailDaily.com https://www.vaildaily.com/opinion/letter-public-lands-under-threat/ May 14 10th Circ. Pushes Vail On Safety Claim Behind Truck Limits - Law360 https://www.law360.com/transportation/articles/2339289/10th-circ-pushes-vail-on- safety-claim-behind-truck-limits Vail begins street sweeping, cinder pick up | VailDaily.com https://www.vaildaily.com/news/vail-begins-street-sweeping-cinder-pick-up/ Deputies searching for missing Vail person near gulch off I-70 after vehicle found - KDVR https://kdvr.com/news/local/deputies-searching-for-missing-vail-person-near-gulch-off-i- 70-after-vehicle-found/ 137 May 15 Are Colorado ski resort towns seeing a big development boom? | Business - Denver Gazette https://denvergazette.com/news/business/colorado-mountain-towns-development- boom/article_7935179e-90f9-4bad-aaad-b080790dca4b.html Upcoming Dates June 24 Board & Commissions Appreciation Night at Ford Park Amphitheater Hot Summer Nights July 8 Community Picnic August 12 Community Picnic September 9 Vail Social! 138