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HomeMy WebLinkAbout2025-05-06 Agenda and Supporting Documentation Town Council Afternoon Meeting1.Call to Order (6:00pm) 2.Proclamations (6:00pm) 2.1 Proclamation No. 4, Wildfire Preparedness Month (5 min.) Read proclamation into record. Presenter(s): Travis Coggin, Mayor Background: As part of Wildfire Preparedness Month, residents are encouraged to take action to reduce the threat of wildfire and prepare for potential wildfire. 3.Public Participation (6:05pm) 3.1 Public Participation (10 min.) 4.Any action as a result of Executive Session (6:15pm) 5.Consent Agenda (6:15pm) 5.1 April 1, 2025 Town Council Meeting Minutes 5.2 April 15, 2025 Town Council Meeting Minutes 5.3 April 17, 2025 Town Council Special Meeting Minutes 5.4 Resolution No. 21, Series of 2025, Proclaiming May as Wildfire Preparedness Month Approve, approve with amendments, or deny Resolution No. VAIL TOWN COUNCIL MEETING Evening Session Agenda Vail Town Council Chambers and virtually by Zoom. Zoom meeting link: https://vail.zoom.us/webinar/register/WN_ZZjuqqmZRT22vSAfOgIEug 6:00 PM, May 6, 2025 Notes: Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item. Public comment will be taken on each agenda item. Public participation offers an opportunity for attendees to express opinions or ask questions regarding town services, policies or other matters of community concern that are not on the agenda. Please keep comments to three minutes; time limits established are to provide efficiency in the conduct of the meeting and to allow equal opportunity for everyone wishing to speak. Proclamation No. 4 - Wildfire Preparedness Month Public Participation Town Council Meeting Minutes 4-01-2025 Town Council Meeting Minutes 4-15-2025 Town Council Meeting Minutes 4-17-2025 1 21, Series of 2025. Background: This is a joint resolution with Eagle County, and the municipalities and fire districts within the Eagle County, declaring May to be Wildfire Preparedness Month. Residents are encouraged to take action to reduce the threat of wildfire and prepare for potential wildfire. 5.5 Resolution No. 22, Series of 2025, A Resolution Approving a Federal Transit Administration Title VI Program Approve, approve with amendments, or deny Resolution No. 22, Series of 2025. Background: The Federal Transit Administration requires the Town of Vail to update its Title VI - Limited English Proficiency Plan every three years. 5.6 Contract Award to Advanced Electrical Contracting Inc. for Holy Cross Underground Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Advanced Electrical Contracting, Inc for Holy Cross Energy Spraddle Underground Project, in an amount not to exceed $2,302,355.00. Background: This project is budgeted with the Underground Utility Improvements budget. The project will relocate the existing aerial Holy Cross Energy electric lines from Spraddle Creek Road to the Bald Mountain neighborhood to underground, reducing the threat of electrical ignition fires and improve maintenance access for Holy Cross Energy crews. 5.7 Contract Award to Fitz Landscaping for Ford Park South Bridge Entrance Landscape Improvements Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Fitz Landscaping for Ford Park south bridge entrance landscape improvements, in an amount not to exceed $77,360.57. Background: This project will be funded with the Park Capital Maintenance Fund. Town Staff has attempted to improve the site at the main entrance to the Ford Amphitheater, however this site is in need of beautification and restoration. 5.8 Contract Award to Korn Ferry for Online Leadership Academy Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Korn Ferry, for the online portion of the Leadership Academy, in an amount not to exceed $83,650.00. Resolution No. 21 - Wildfire Preparedness Month Attachment A. Joint Resolution for Wildfire Preparedness Month Council Memo - Title VI-LEP Plan Council Memo Resolution No. 22 - Title VI Program Attachment A. Title VI-LEP Plan for Town of Vail Council Memo - Holy Cross Energy Lines Relocation Council Memo - Ford Park South Bridge Improvements 2 Background: Korn Ferry has a subscription-based service providing access to a library of learning content for use under the Town's Leadership Academy and integration with the organization's learning management system. 6.Action Items (6:15pm) 6.1 Arrive Vail - Vail Transportation Center Expansion Update (6:15pm) 60 min. Review material, listen to presentation, and provide preliminary comments and discussion on the project and process. Presenter(s): Tom Kassmel, Town Engineer Background: The purpose of the ArriveVail project is to update and expand the Vail Transportation Center to accommodate current and future needs. The design team will review the Project Goal, Transit Analysis, Existing Conditions and Assessments, Sub-Area Analysis, Community Engagement and Survey Results, and next steps. 6.2 Ford Park Managed Summer Parking Program (7:15pm)5 min. Approve, approve with amendments, or deny the Ford Park Summer 2025 Managed Parking Program. Presenter(s): Greg Hall, Public Works Director Background: In reviewing the previous summer programs and identifying issues and successes, the Ford Park User Group proposes the attached calendar for the Summer 2025 Managed Parking Program. 6.3 Ordinance No. 11, Series of 2025, First Reading, An Ordinance Rezoning 2000 Chamonix Lane, Buffehr Creek Resubdivision, Lot 37, to Apply the West Vail Multi-Family Overlay Zone District in Addition to the Underlying Two- Family Primary/Secondary (PS) Zone District (7:20pm) 20 min. Approve, approve with amendments, or deny Ordinance No. 11, Series of 2025 upon first reading. Presenter(s): Heather Knight, Town Planner Background: The applicant is requesting a zone district boundary amendment to apply the West Vail Multi-Family Overlay District in addition to the underlying Two-Family Primary/Secondary (PS) Zone District to the property located at 2000 Chamonix Lane. Agreement - Leadership Academy Attachment A. Scope of Work Council Memo - ArriveVail Project Staff Presentation - ArriveVail Project Council Memo - Ford Park User Group Recommendations Attachment A. 2025 Ford Park User Group Calendar Council Memo - 2000 Chamonix Ordinance No. 11 Attachment A. Ordinance No. 11, Series of 2025 Attachment B. PEC24-0049 Chamonix Rezone Staff Memo Attachment C. PEC Minutes 12-23-2024 Attachment D. 2000 Chamonix Rezone Application Materials 3 7.Public Hearings (7:40pm) 7.1 Ordinance No. 10, Series of 2025, Second Reading, An Ordinance Rezoning 1476 Westhaven Drive, Lot 53, Glen Lyon Subdivision, from Special Development District No. 4 (Cascade Village) to High-Density Multi-Family (HDMF) (7:40pm) 5 min. Approve, approve with amendments, or deny Ordinance No. 10, Series of 2025 upon second reading. Presenter(s): Heather Knight, Town Planner Background: Coldstream Ltd. is requesting a zone district boundary amendment, pursuant to Section 12-3-7, to allow for the rezoning of 1476 Westhaven Drive, Lot 53, Glen Lyon Subdivision, from Special Development District No.4 (Cascade Village), Area B, to High-Density Multi-Family (HDMF) District. Since there is no underlying zoning, the application to rezone from SDD to HDMF represents a zone district amendment and is not an amendment to the SDD. Approval of this application would remove the property, Area B, from the SDD. 8.Adjournment (7:45pm estimated) Staff Presentation - 2000 Chamonix Rezone Council Memo - Coldstream Ordinance Attachment A. Ordinance No. 10, Coldstream Attachment B. PEC24-0054 Staff Memo Attachment C. PEC Meeting Minutes 2-10-2025 Attachment D. Applicant Presentation - Coldstream Attachment E. PEC24-0054 Application Staff Presentation - Coldstream Rezone Staff Presentation Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vail.gov. All Town Council meetings will be streamed live by High Five Access Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five Access Media website the week following meeting day, www.highfivemedia.org. Please call 970-479-2460 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711. 4 AGENDA ITEM NO. 2.1 Item Cover Page DATE:May 6, 2025 SUBMITTED BY:Mark Novak, Fire Department ITEM TYPE:Proclamation AGENDA SECTION:Proclamations (6:00pm) SUBJECT:Proclamation No. 4, Wildfire Preparedness Month (5 min.) SUGGESTED ACTION:Read proclamation into record. PRESENTER(S):Travis Coggin, Mayor VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Proclamation No. 4 - Wildfire Preparedness Month 5 Proclamation No. 4, Series of 2025 PROCLAIMING MAY 2025 AS WILDFIRE PREPAREDNESS MONTH WHEREAS, twenty of Colorado’s largest wildfires have occurred within the last twenty years. Four out of the five largest fires in state history have occurred within the last five years, including the most destructive fire in state history just three and a half years ago; and WHEREAS, warmer temperatures, drought, and continued development in the wildland- urban interface have made wildfire mitigation a top priority for Eagle County and surrounding jurisdictions; and WHEREAS, Eagle County, the Towns of Gypsum, Minturn, Eagle, Redcliff, Avon, and Vail, and the Fire Districts of Gypsum, Eagle River, and Greater Eagle, and the Rock Creek Volunteer Fire Department, and Vail Fire and Emergency Services (the foregoing are hereinafter collectively referred to as the “Parties”) have determined that they share the common goals of wildfire risk reduction, wildfire preparedness, and public education; and that collaboration in these areas will lead to unified and fire-adapted communities throughout Eagle County and surrounding areas; and WHEREAS, Wildfire Preparedness Month is focused on encouraging residents to learn about wildfire safety and take steps to reduce wildfire risk in and around their homes; and WHEREAS, the Parties desire to join in support of Wildfire Preparedness Month and to designate May 2025 as Wildfire Preparedness Month within their respective jurisdictions. NOW, THEREFORE, BE IT JOINTLY RESOLVED BY THE PARTIES by and through their governing bodies: THAT, May 2025 is hereby designated as Wildfire Preparedness Month within the respective jurisdictions of the Parties. NOW, THEREFORE, the Mayor and Vail Town Council do hereby proclaim that May 2025 be designated as Wildfire Preparedness Month. Dated this 6th day of May, 2025. Vail Town Council Attest: ____________________________________________________ Travis Coggin, Mayor Stephanie Johnson, Acting Town Clerk 6 AGENDA ITEM NO. 3.1 Item Cover Page DATE:May 6, 2025 SUBMITTED BY:Steph Johnson, Town Manager ITEM TYPE:Citizen Participation AGENDA SECTION:Public Participation (6:05pm) SUBJECT:Public Participation (10 min.) SUGGESTED ACTION: VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Public Participation 7 From:Bryan Ronck To:Council Dist List Subject:Vail Waste Collection Discussion Date:Wednesday, April 16, 2025 10:49:18 AM I want to thank the Town Council members for entertaining the discussion last night regarding the current Vail free market waste collection system. Although unable to attend as I was out of state, I understand there was a significant amount of Vail resident support to maintain the existing system. I continue to support the free market waste collection system and will be following your decision making process going forward. Special thanks to Sam, Dave and Barry for personally responding to my email sent to the Council in advance of last night’s meeting. Best regards, Bryan Ronck 4301 Glen Falls Lane Sent from my iPhone 8 From:Jake vanbeelen To:Council Dist List Subject:April 15 public meeting Date:Saturday, April 19, 2025 8:56:05 PM Dear Council members, The April 15 public meeting you called for was appreciated. It is clear that VVM is the most favored waste service for our town and for good reasons. The discussion covered many points, but a few stood out, namely: safety, traffic issues and frequency. The waste services combined seem to have about 10 vehicles servicing our residents. A stop for waste hauling typically lasts about 15 to 30 seconds with VVW. In a few minutes a road is cleared and the truck is gone. Now, what was not at all considered during the discussion are the other services the residents use; namely snow removal and landscaping services. 1) Snowremoval. That work is done by just about anybody who has a 4-wheel drive vehicle. It is almost a free for all approach when we are blessed with fresh snow. Rules are (if they exist) rarely adhered to. The observation from our Police officer present during our meeting stressed at great length the danger of having up to 10 waste hauling trucks on the roads. Did you ever count how many snow removal vehicles we have on the road after a dump of snow? You can leave the town trucks out of this! The 'independent' snow removal trucks spend a lot more time on the road disposing of gathered snow often in manners that are very time consuming and blocking vehicle traffic until they are done. No matter if there is discomfort or danger to other drivers. Safety with DOZENS of trucks - small and large - on the road??? 2) Landscaping services. These service vehicles are spending up to several hours parked on the road of the property being served. Small trucks; small trucks with trailers; big trucks with trailers all parked up for hours on our narrow streets.Tools spread out all over the place and often blocking (certainly narrowing) free space for passing or vehicles. Think about it! Are up to 10 waste trucks coming close to causing the same danger and discomfort these vehicles do? In comparison the waste trucks are not coming close to causing the safety concerns and discomforts so emphasized by some of the people in favor of cutting the waste vehicle 'fleet'! Unless you wish to be autocratic about this, leave the waste hauling issue alone. We, the consumers and the service teams are quite capable of sorting all this out. Yours truly, Jake van Beelen 9 Re: Support for Vail Valley Waste Vail Town Council 75 S Frontage Rd W Vail, CO 81657 Dear Members of the Vail Town Council, I am writing to express my strong opposition to the proposed plan to eliminate competition in Vail’s trash services by awarding an exclusive contract to Waste Connections. This move would be a disservice to the community and a direct attack on a long-standing, locally owned business that has faithfully served the residents of Vail for many years. The family-run company currently at risk is more than just a service provider. These are people who were born and raised here, who raised their own families here, coached local sports, and have invested their lives in this community. Their business is rooted in relationships, accountability, and genuine care — values that cannot be replicated by a national corporation. Waste Connections, a publicly traded, private equity-backed giant, is known for undercutting local providers to win contracts and then raising rates once competition has been eliminated. This is a well-documented pattern, proven by a class action suit filed against them and precisely why most municipalities prohibit monopolies: they reduce service quality, increase prices, and strip consumers of choice. Don't fall for it! Handing over control of basic public services to a single corporation is not only bad policy — it’s un-American. I strongly oppose being forced to use a single, town-directed provider for trash services and will not support a system that removes my right to choose the company I do business with. What message does this decision send? That the American Dream is expendable when a corporate bidder shows up with a lowball offer? That local families and businesses can be discarded without a second thought? This proposal isn't just economically unsound — it’s morally wrong. It threatens the fabric of our town and undermines everything Vail should stand for: community, independence, and support for local enterprise. I urge you to reconsider. Vail deserves better than a monopolized system that sacrifices a trusted local business for short-term gain and long-term consequences. Sincerely, Matt Dyroff 10 From:Douglas Smith To:Council Dist List Subject:single hauler trash discussion, or is it? Date:Tuesday, April 22, 2025 1:39:47 PM Douglas Smith West Vail douglasandrewsmith@gmail.com Vail Town Council 75 S Frontage Rd W Vail, CO 81657 Dear Members of the Vail Town Council and Town of Vail Staff, I'm writing to follow up on the most recent Town Council meeting regarding the potential move to a single-hauler trash system in Vail. I want to express my strong opposition to this initiative, my unwavering support for Vail Valley Waste and its owners, Ted and Susanne Johnson, but most importantly my deep concerns of the town waying in on a free market enterprise. It is both disappointing and frustrating to see the Town considering such a heavy-handed approach that interferes with a functioning free market. Vail Valley Waste is a locally owned and operated company whose revenues are reinvested directly into the community it serves. Ted and Susanne are not only business owners but lifelong members of this valley—deeply rooted in the fabric of Vail and active, generous contributors to its well-being through a wide range of philanthropic efforts. Their commitment to service, community, and the environment is evident in everything they do. Vail Valley Waste has served this town with integrity, responsiveness, and a genuine care that simply cannot be replicated by a faceless corporation. That point was made crystal clear at the last Council meeting—when not a single person in the room could identify the CEO of Waste Management, but nearly everyone recognized and spoke to the contributions of the Johnson family. Waste Management is a publicly traded company headquartered in Texas, with charitable giving largely directed to Texas-based initiatives—not Colorado. The idea that the town would even consider handing over our town’s waste services to an out-of-state conglomerate at the expense of a proven, locally rooted partner is nothing short of shocking. Equally telling is the fact that out of more than 60 letters submitted ahead of the last meeting, not one criticized Vail Valley Waste’s service. On the contrary, the community has made it abundantly clear that we support this local business and value having a CHOICE in our service providers. 11 Moreover, the notion that the Vail Police Department would somehow become responsible for fielding customer service complaints about trash service is, frankly, absurd. Our police officers have far more pressing responsibilities than mediating disputes over garbage bins. I urge you to abandon the single-hauler initiative and allow the residents and businesses of Vail to continue choosing the service providers that best meet their needs. Let the market— and the community—decide. Supporting Vail Valley Waste means supporting a company that lives here, gives here, and truly cares about this town. Thank you for your time and attention to this matter. Sincerely, Douglas Smith 12 From: To: Subject: Date: Council Dist List Parking , May , 2025 :22 PM Hi, I recently read that parking will no longer be free in the parking structures during the summer. What a bummer. For how many years is this expected to be? Couldn’t the Town, Vail Resorts, local businesses, etc contribute the necessary funding for the repairs instead, as a way to continue to promote and encourage visitation during the summer? It’s Vail after all. Surely there must be a revenue stream you could tap into. It’s probably sitting in your general fund. That amount is a rounding error for the Town. Could you at least delay the implementation after the GoPro Mountain Games, or exclude that weekend from parking collection? I’ve been coming there for years. Not looking forward to having to 13 AGENDA ITEM NO. 5.1 Item Cover Page DATE:May 6, 2025 SUBMITTED BY:Steph Johnson, Town Manager ITEM TYPE:Consent Agenda AGENDA SECTION:Consent Agenda (6:15pm) SUBJECT:April 1, 2025 Town Council Meeting Minutes SUGGESTED ACTION: VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Town Council Meeting Minutes 4-01-2025 14 Town Council Meeting Minutes of April 1, 2025. Page 1 Vail Town Council Meeting Minutes Tuesday, April 1, 2025 6:00 P.M. Vail Town Council Chambers The meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Travis Coggin. Members present: Staff members present: Travis Coggin, Mayor Barry Davis, Mayor Pro Tem Pete Seibert Jonathan Staufer Dave Chapin Reid Phillips Samantha Biszantz Russell Forrest, Town Manager Kathleen Halloran, Deputy Town Manager Matt Mire, Town Attorney Steph Johnson, Acting Town Clerk 1.Call to Order 2.Proclamation Proclamation No. 2 began at time stamp 0:00:01 of the High Five Video. 2.1 Proclamation No. 2, Series of 2025, National Donate Life Month Presenter(s): Travis Coggin, Mayor Read proclamation into record. Background: April is the 22nd Annual National Donate Life Month. The goal is to raise awareness about organ, eye, and tissue donation, encourage Americans to register as donors and honor those that have saved and healed lives through the gift of donation. \ Proclamation No. 3 began at time stamp 0:02:46 of the High Five Video. 2.2 Proclamation No. 3, Series of 2025, Navy SEAL Foundation Recognition Day Presenter(s): Travis Coggin, Mayor Read proclamation into record. 15 Town Council Meeting Minutes of April 1, 2025. Page 2 Background: April 3rd is the annual Night of Tribute to the Naval Special Warfare community. The goal of this event is to honor and serve the needs of the US Special Operations Forces through wellness programs and supporting families of fallen warriors. Prior to the Municipal Judge Swearing in Ceremony, Mayor Coggin brought forth Resolution No. 15, Series of 2025, which occurred at timestamp 00:04:43 of the High Five Video. 7.4 Resolution No. 15, Series of 2025, A Resolution of the Vail Town Council Appointing Courtney Holm as the Town's Municipal Judge and Approving an Associated Agreement Approve, approve with amendments, or deny Resolution No. 15, Series of 2025. Background: After an extensive search and interview process, the Vail Town Council has chosen to appoint Courtney Holm to the office of Municipal Judge. Chapin made a motion to approve; Davis seconded; motion passed (7-0) 3. Municipal Judge Swearing in Ceremony 3.1 Municipal Judge Oath of Office The Municipal Judge Swearing in Ceremony and Oath of Office began at timestamp 00:05:23 on the High Five video. 4. Public Participation Public Participation began at time stamp 0:07:52 on the High Five video. Joe Joyce, Vail business owner, thanked Council for working with him on a new lease for the Popcorn Wagon and showed historical photos of the Popcorn Wagon. Tim McMahon, resident of Avon, reiterated a request regarding a police or other security presence at the Vail Transportation Center; he also questioned the progress on an emergency plan, requested a fine for all unsafe and risky driving by commercial vehicles that cause closures, and questioned why the electric speed signs in Dowd Junction were not working. Kim Langmaid, resident of Vail, reiterated how important the historical grounds at the Vail Nature Center are to preserve, in addition to the historical building. She informed Council she started the Friends of the Nature Center volunteer organization. Liz Smith, resident of Avon, paid compliments to town staff who planned and executed the Community Meeting. Douglas Smith and Brian Cooley, founders of the Vail Warriors Alliance, thanked council for Proclamation No. 3 and informed Council of upcoming foundation events, including Navy SEALs travelling to Vail and the honoring of Gold Star families. Drew Damichi, resident of Vail, thanked Council for their consideration of the Popcorn Wagon. 16 Town Council Meeting Minutes of April 1, 2025. Page 3 Billy Suarez, resident of Vail, also thanked Council for their support of the Popcorn Wagon and Joe Joyce; he also inquired about the plan for East Vail when the pass closed, noting difficulty accessing his home with excessive traffic in town. 5.Any action as a result of Executive Session. There was none. 6.Appointments for Boards & Commissions Appointments for Boards & Commissions began at time stamp 0:21:00 of the High Five Video. 6.1 Planning and Environmental Commission Appointments Davis made a motion to appoint Brad Hagerdon, CJ Lintner, and Annalise Durante to the Planning and Environmental Commission; Phillips seconded; motion passed (7-0). 7. Consent Agenda Consent agenda began at time stamp 00:21:35 on the High Five video. Mayor Coggin requested items 7.3, 7.5, and 7.9 be removed and discussed individually. Davis made a motion to consider items 7.3, 7.5, and 7.9 separately; Phillips seconded; motion passed (7-0). 7.1 March 4, 2025 Town Council Meeting Minutes 7.2 March 18, 2025 Town Council Meeting Minutes 7.3 Resolution No. 14, Series of 2025 A Resolution Approving an Intergovernmental Agreement between Eagle County and the Town of Vail for Preservation of the East Vail Bighorn Sheep Habitat Property Approve, approve with amendments, or deny Resolution No. 14, Series of 2025. Background: The Town of Vail, in anticipation of an open space fund contribution of $5 million at the April 8th meeting of the Eagle County Commissioners toward the purchase of the Bighorn Preserve and establishment of a future conservation easement therein, wishes to enter into an Intergovernmental Agreement accepting the terms of the Funding Agreement. Davis made a motion to approve; Staufer seconded; motion passed (7-0). 7.5 Eagle Valley Land Trust Engagement Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Eagle Valley Land Trust for the Vail Bighorn Preserve, in an amount not to exceed $84,705.00, toward the securing of a conservation easement. Background: The Town of Vail, with support from Eagle County and other partners, is pursuing a conservation easement on 150 acres of town-owned land in East Vail, to be known as the Vail Bighorn Preserve, in order to protect wildlife habitat. With this partnership, the town agrees to support legal fees, site assessment and other costs associated with establishing a conservation easement. 17 Town Council Meeting Minutes of April 1, 2025. Page 4 Davis made a motion to approve; Staufer seconded; motion passed (7-0). 7.6 Contract Award with A-1 Chipseal for 2025 Slurry Seal Project Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with A-1 Chipseal for the 2025 Slurry Seal Project, in an amount not to exceed $145,000.00. Background: This project is budgeted in the Capital Street Maintenance budget. Roads included in this year's asphalt preventative maintenance are Glacier Court, Moraine Drive, Lions Ridge Loop, Red Sandstone Circle, Sandstone Drive, Spruce Court, Sandy Lane, and Vail View Drive. 7.7 Contract Award to C&L Water Solutions for CIPP Rehabilitation Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with C&L Water Solutions for the CIPP Rehabilitation Project, in the amount not to exceed $600,000.00. Background: This project is budgeted within the Capital Projects Fund - Neighborhood Road Reconstruction budget. The existing 60+ year old metal culverts along Meadow Drive and Black Gore Drive have deteriorated to the point where the bottom of the pipe has completely rusted away. 7.8 Contract Award with Eagle Valley Trout Unlimited for In-Stream Trout Habitat Improvements at Ford Park Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Eagle Valley Trout Unlimited (EVTU) for in-stream habitat improvements at the east end of Ford Park in an amount not to exceed $100,000. Background: Town Council allocated $100,000 in the 2025 budget toward a larger $617,000 grant-funded, in-stream habitat project being managed by Eagle Valley Trout Unlimited. This request is to begin dispersal of the $100,000 contribution to EVTU to begin design and permitting of the in-stream habitat project. 7.9 Contract Award with G.H. Daniels and Associates for East Vail Interchange Landscape Improvements Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with G.H. Daniels and Associates for East Vail Interchange landscape improvements, in an amount not to exceed $173,346.00. Background: This project will redirect stormwater runoff to water quality vaults and add new vegetation to the interchange to improve the overall aesthetics of the area. Davis made a motion to approve; Staufer seconded; motion passed (7-0). 7.10 Contract Award with McKinstry for Geothermal Energy District Development Authorize the Town Manager to enter into an agreement, in a form approved by the Town 18 Town Council Meeting Minutes of April 1, 2025. Page 5 Attorney, with McKinstry for the Geothermal Project Phase II, in an amount not to exceed $144,820.00. Background: In the summer of 2024, the Town of Vail was awarded $250,000 from the Colorado Energy Office to pursue design of a geothermal heating district to provide a clean energy alternative for snowmelting, the Town's largest consumer of fossil gas. Town Council has budgeted an additional $150,000 to complete the project. This work will complete the required grant objectives. 7.11 Contract Award with Sharper Image Painting for Lionshead Parking Structure Repainting Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Sharper Image Painting for the Lionshead Parking Structure repainting project, in an amount not to exceed $72,000.00. Background: The interior of the Lionshead Parking Structure has not been painted in many years and is in need of refresh. Davis made a motion to approve the consent agenda; Phillips seconded; motion passed (7-0). 8. Action Items Discussion for Summer Managed Parking began at time stamp 0:30:37 on the High Five Video. 8.1 Summer Managed Parking Discussion Presenter(s): Greg Hall, Public Works Director and Stephanie Kashiwa, Parking Manager Listen to presentation and make decision on summer managed parking. Background: This presentation incorporates the Parking & Mobility Task Force's final recommendation based on the March 27th Task Force meeting, based on feedback from the March 18th presentation to Council. Public comment was called at timestamp 01:06:36 on the High Five Video. Public comment ended at timestamp 01:13:31 on the High Five Video. Discussion for the Contract Award with Walking Mountains Science Center began at time stamp 01:17:03 on the High Five video. 8.2 Contract Award with Walking Mountains Science Center for Vail Nature Center Summer Operations Presenter(s): Kristen Bertuglia, Environmental Sustainability Director Authorize the Town Manager to enter into an agreement with Walking Mountains Science Center for Vail Nature Center Summer Operations, in an amount not to exceed $109,373. Background: Walking Mountains has provided interpretive services, environmental education programs, staffing, and nature preserve maintenance at the Vail Nature Center. 19 Town Council Meeting Minutes of April 1, 2025. Page 6 Davis made a motion to approve; Staufer seconded; motion passed (7-0) Discussion for Resolution No. 16, Series of 2025, First Reading began at time stamp 01:19:46 of the High Five video. 8.3 Resolution No. 16, Series of 2025, A Resolution Adopting the Town of Vail Public Way Permit Fee Schedule (7:50pm) Presenter(s): Tom Kassmel, Town Engineer Approve, approve with amendments, or deny Resolution No. 16, Series of 2025. Background: This Resolution updates the existing Public Way Permit Fee schedule to include a new Soil Nail Encroachment fee. Davis made a motion to approve; Staufer seconded; motion passed (7-0). Discussion for Ordinance No. 6, Series of 2025, First Reading began at time stamp 01:21:42 of the High Five video. 8.4 Ordinance No. 6, Series of 2025, First Reading, An Ordinance Amending Title 7 of the Vail Town Code by the Addition of a New Chapter 14, to Establish an Automated Vehicle Identification System Presenter(s): Commander Chris Botkins, Vail Police Department Approve, approve with amendments, or deny Ordinance No. 6, Series of 2025, upon first reading. Background: This Resolution updates the existing Public Way Permit Fee schedule to include a new Soil Nail Encroachment fee. Public comment was called at timestamp 01:33:23 on the High Five Video. Public comment ended at timestamp 01:34:35 on the High Five Video. Staufer made a motion to approve; Seibert seconded; motion passed (7-0). 9. Public Hearings Discussion for An Appeal, Pursuant to Section 12-3-3 of the Vail Town Code began at time stamp 01:35:50 on the High Five video. 9.1 An Appeal, Pursuant to Section 12-3-3, Appeals and Call-Up, Vail Town Code, of the Final Decision of the Town of Vail Planning and Environmental Commission on January 13, 2025, Denying the Variance from Section 12-6D-8B, Gross Residential Floor Area, Vail Town Code, Pursuant to Title 12 Chapter 17, Variances, Vail Town Code to Allow for an Increase in the Allowable Gross Residential Floor Area (GRFA) within the Two-Family Primary/Secondary Zone District Located at 387 Beaver Dam Circle, Lot 1A, Block 4, Vail Village 3rd Filing (TC25-0002) 20 Town Council Meeting Minutes of April 1, 2025. Page 7 Presenter(s): Heather Knight, Planner Prior to the presentation, a motion to uphold the Rules of Procedure was requested by Matt Mire, Town Attorney. Davis made the motion; Staufer seconded; motion passed (7-0). Uphold, uphold with amendments, or deny the Planning and Environmental Committee's decision. Background: On January 13, 2025, the Planning and Environmental Commission voted 6-1 (Tucker opposed) to deny a variance request to allow for an increase in the allowable GRFA for the home located at 387 Beaver Dam Circle. The current owner was unaware of previous changes to the crawlspaces. They were not reviewed by the Town of Vail staff as part of any building permit. The applicant was informed the excess GRFA needed to be resolved prior to the issuance of a new building permit. The applicant is asking for a GRFA variance. Public comment was called at timestamp 02:09:38 on the High Five video, there was none. Davis made a motion to uphold the PEC’s decision; Staufer seconded; motion passed (7-0). Discussion for Ordinance No. 4, Series of 2025, Second Reading began at time stamp 02:11:50 on the High Five video. 9.2 Ordinance No. 4, Series of 2025, Second Reading, An Ordinance Making Budget Adjustments to the Town of Vail General Fund, Capital Projects Fund, Real Estate Transfer Tax Fund, Housing Fund, Heavy Equipment Fund, Internal Employee Housing Rental Fund, Timber Ridge Fund, Residences at Main Vail Fund, and Dispatch Services Fund of the 2025 Budget for the Town of Vail, Colorado; and Authorizing the Said Adjustments as Set Forth Herein; and Setting Forth Details in Regard Thereto Presenter(s): Jake Shipe, Budget Manager Approve, approve with amendments, or deny Ordinance No. 4, Series of 2025 upon second reading. Background: The first supplemental reflects $52.7 million of capital projects that span more than one year and need to have funding re-appropriated to the current year, in addition to $3.5 million in funding for new requests and adjustments Public comment was called at timestamp 02:14:22 on the High Five video, there was none. Staufer made a motion to approve; Seibert seconded; motion passed (7-0). Discussion for Ordinance No. 5, Series of 2025, Second Reading began at time stamp 02:15:39 on the High Five video. 9.3 Ordinance No. 5, Series 2025, Second Reading, An Ordinance Concerning the West Middle Creek Housing Development and in Connection Therewith Authorizing the Leasing of Certain Town Property, the Advance of a Loan to the Vail Home Partners 21 Town Council Meeting Minutes of April 1, 2025. Page 8 Corporation, and the Execution and Delivery of a Site Lease. Lease Purchase Agreement and Other Documents Presenter(s): Carlie Smith, Finance Director Approve, approve with amendments, or deny Ordinance No. 5, Series of 2025, upon second reading. Background: The next step in moving forward with this project is authorizing the town to issue Certificates of Participation in an amount not to exceed $65.5M. In parallel, this will also serve as direction for Vail Home Partners to issue housing revenue bonds not to exceed $145.0M. The approval of this ordinance does not commit the town to issuing the COPs. Public comment was called at timestamp 02:18:00 on the High Five video, there was none. Davis made a motion to approve; Chapin seconded; motion passed (6-1, Staufer opposed). There being no further business to come before the council, Phillips made a motion to adjourn the meeting; Seibert seconded; meeting adjourned at 8:20pm. Respectfully Submitted, __________________________________ Travis Coggin, Mayor Attest: ______________________________ Stephanie Johnson, Acting Town Clerk 22 Town Council Meeting Minutes of April 1, 2025. Page 9 23 AGENDA ITEM NO. 5.2 Item Cover Page DATE:May 6, 2025 SUBMITTED BY:Steph Johnson, Town Manager ITEM TYPE:Consent Agenda AGENDA SECTION:Consent Agenda (6:15pm) SUBJECT:April 15, 2025 Town Council Meeting Minutes SUGGESTED ACTION: VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Town Council Meeting Minutes 4-15-2025 24 Town Council Meeting Minutes of April 15, 2025. Page 1 Vail Town Council Meeting Minutes Tuesday, April 15, 2025 6:00 P.M. Vail Town Council Chambers The meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Travis Coggin. Members present: Travis Coggin, Mayor Pete Seibert Jonathan Staufer Dave Chapin Reid Phillips Samantha Biszantz Members absent: Barry Davis, Mayor Pro Tem Staff members present: Russell Forrest, Town Manager Kathleen Halloran, Deputy Town Manager Matt Mire, Town Attorney Steph Johnson, Acting Town Clerk 1. Call to Order 2. Public Participation Public Participation began at time stamp 0:00:14 on the High Five video. Tim McMahon, resident of Avon, reiterated a request regarding a police or other security presence at the Vail Transportation Center; he also inquired about the progress on an emergency plan and the future of private businesses on Town of Vail property, and if there is a plan for replacement ice while Dobson Arena is under construction. Tim Paxon, candidate for the Eagle River Water & Sanitation District board for District 1, gave a quick background of his qualifications as a chemist, directed the public to visit the district’s website for more information on candidates, and asked voters to consider him when voting. Stephen Connolly, resident of Vail, thanked the Council for action on the popcorn wagon and for listening to the public, and requested the town take care of stakeholders if Eaton Plaza is redeveloped; he also mentioned he attended the West Lionshead open house and urged council to ensure code is followed for employee housing, and that no cobblestone is used for a better ADA experience; he concluded by encouraging council to temporarily pause on major decisions. 25 Town Council Meeting Minutes of April 15, 2025. Page 2 3. Any action as a result of Executive Session. There was none. 4. Consent Agenda Consent agenda began at time stamp 0:08:18 on the High Five video. Chapin requested item 4.7 be removed and discussed individually. Staufer made a motion to consider item 4.7 separately and approve the rest of the Consent Agenda; Seibert seconded; motion passed (6- 0). 4.1 Resolution No. 17, Series of 2025 A Resolution Approving a Mutual Release of Restrictive Covenant between the Town of Vail and Spadafora Declaration of Trust Approve, approve with amendments, or deny Resolution No. 17, Series of 2025. Background: The proposed EHU Exchange furthers the Town's adopted housing goal and aligns with the Town's adopted housing policy statements. 4.2 Resolution No. 18, Series of 2025, A Resolution Approving the Purchase of Residential Property Approve, approve with amendments, or deny Resolution No. 18, Series of 2025. Background: This resolution advances Council's critical action of achieving the adopted hosing goal of acquiring 1,000 new deed restrictions by the year 2027. 4.3 Letter of Support for House Bill 25-1272 Approve a letter of support to be written on behalf of Town Council to Senator Dylan Roberts in regard to House Bill 25-1272. Background: The Vail Local Housing Authority supports House Bill 25-1272 and is requesting Town Council to show their support on behalf of the Town of Vail. The bill introduces fair and balanced reforms to construction litigation, ensuring high-quality homes are built, problems are fixed, and excessive costs that deter development can be reined in. 4.4 Letter of Support to Protect Inflation Reduction Act Tax Credits Approve joining other mountain communities in signing on to the Mountain Towns 2030 Collective's letter of support to Congress in regard to protecting IRA tax credits. Background: The federal Inflation Reduction Act (IRA) tax credits reduce costs for families and communities, drives incentives for clean energy and infrastructure, and creates jobs in local economies. 4.5 Contract Award with 360 Civil Inc. for Meadow Drive Drainage Improvements Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with 360 Civil for the Meadow Drive Drainage Improvements project, in an amount not to exceed $160,000.00. Background: This project is budgeted within the Neighborhood Road Reconstruction budget. It includes replacing existing undersized culverts at the intersection of Meadow Drive and Meadow 26 Town Council Meeting Minutes of April 15, 2025. Page 3 Lane, and Juniper Drive near Bighorn Park, installing a new culvert crossing of Meadow Drive, and roadside ditch grading to increase the roadside swale capacity. 4.6 Contract Award with GM Asphalt Repair LLC for 2025 Vail Overlay Project Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with GM Asphalt Repair LLC to complete the 2025 Vail Overlay project, in an amount not to exceed $834,000.00. Background: This project is budgeted in the Capital Street Maintenance and Neighborhood Road Reconstruction budgets. Roads included in this year's asphalt overlay project include Meadow Drive, Meadow Lane, Juniper Lane, Main Gore Drive, Black Gore Drive, Black Bear Lane, Ute Lane, and Grouse Lane. 4.7 Contract Award with Icon Inc. for West Vail Rectangular Rapid Flashing Beacons Project Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Icon Inc. for the West Vail Rectangular Rapid Flashing Beacons project, in an amount not to exceed $340,000.00. Background: This project is budgeted with the Pedestrian Safety Enhancements budget. It includes installation of pedestrian bulb outs on North Frontage Road at the bus stop crosswalk in front of Safeway to shorten the crosswalk distance across the road. The project also includes improved lighting, pavement marking, signage, and push button activated rectangular rapid flashing beacons. Staufer made a motion to approve; Seibert seconded; motion passed (4-2, Chapin and Phillips opposed). 4.8 Contract Award to Mission Critical Partners for Dispatch Study Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Mission Critical Partners for dispatch study, in an amount not to exceed $75,000.00. Background: Staffing is the greatest challenge Vail Public Safety Communications Center faces. Vail PD and VPSCC have sought help in determining how to ensure the sustained viability of emergency communications in Eagle County. 4.9 Change Order with R&H Mechanical for Vail Village Snowmelt Repair Authorize the Town Manager to enter into a change order, in a form approved by the Town Attorney, with R&H Mechanical for continued snowmelt manifold replacements in the Vail Village, in an amount not to exceed $140,000.00. Background: In 2024, the Town of Vail publicly bid out snowmelt repairs for a portion of the Vail Village snowmelt system. The work included the replacement of isolation valves and the replacement of existing manifolds. Additional budgeted funds were allocated this year for continued snowmelt repair focusing on replacement of E. Meadow Drive snowmelt manifolds. 27 Town Council Meeting Minutes of April 15, 2025. Page 4 5. Presentation/Discussion Discussion for DiscoverVail End of Season Update began at time stamp 00:14:06 on the High Five Video. 5.1 DiscoverVail End of Season Event Update Listen to presentation. Background: Staff is excited to share details of the End of Season bash and America Days theme. 6. Action Items Discussion for Solid Waste Single Hauler began at time stamp 00:17:25 on the High Five Video. 6.1 Solid Waste Single Hauler Discussion Presenter(s): Russ Forrest, Town Manager and Chief Ryan Kenney, Vail Police Department Listen to presentation and provide feedback. Background: Currently, there is an open market system for waste hauling in the Town of Vail. The purpose of this item is to hold a public discussion about the proposed transition to a single waste hauler system for residential properties. Public comment was called at timestamp 00:37:35 on the High Five Video. Public comment ended at timestamp 01:20:10 on the High Five Video. Staufer made a motion to direct staff to begin the statutory 6-month municipalization process; Seibert seconded; motion passed (4-2, Biszantz and Chapin opposed). Discussion for Resolution No. 19, Resolution No. 20, and Ordinance No. 8 began at time stamp 01:43:01 on the High Five video. Items 6.2, 6.3, and 6.4 were presented concurrently. 6.2 Resolution No. 19, Series of 2025 A Resolution Approving a Development Management Agreement for the Development of the West Middle Creek Village Apartments between the Town of Vail, Vail Home Partners Corporation, and Corum Real Estate Group Inc. Presenter(s): Carlie Smith, Finance Director and Jason Dietz, Housing Director Approve, approve with amendments, or deny Resolution No. 19, 2025. Background: There continues to be ongoing discussions and negotiations on the development agreement ant AIA general contractors' agreement as all parties attempt to navigate an unpredictable and volatile environment of cost escalations and trade policy. 6.3 Ordinance No. 8, Series of 2025, An Ordinance Concerning the West Middle Creek Housing Development and In Connection Therewith Authorizing the Leasing of Certain Town Property, the Advance of a Loan to the Vail Home Partners Corporation, and the 28 Town Council Meeting Minutes of April 15, 2025. Page 5 Execution and Delivery of a Site Lease, Lease Purchase Agreement and Other Documents; and Declaring an Emergency Presenter(s): Carlie Smith, Finance Director and Jason Dietz, Housing Director Approve, approve with amendments, or deny Emergency Ordinance No. 10, Series of 2025. Background: Due to volatile market conditions and interest rate movement, the current financial pricing is fluctuating between being in excess or very close to the parameters set by the Town in Ordinance No.5, impacting the ability to move forward with the West Middle Creek project. 6.4 Resolution No. 20, Series of 2025, A Resolution Approving the Deed Restriction for West Middle Creek Presenter(s): Carlie Smith, Finance Director and Jason Dietz, Housing Director Approve, approve with amendments, or deny Resolution No. 20, Series of 2025. Staufer made a motion to call for a special meeting to further discuss Items 6.2, 6.3, and 6.4 on April 17; Biszantz seconded; motion passed (6-0). Discussion for the Amendment to Agreement with Hyder McHugh began at time stamp 2:12:18 on the High Five Video. 6.5 Amendment to Agreement with Hyder McHugh for Dobson Arena Final Guaranteed Maximum Price Presenter(s): Greg Hall, Public Works Director Authorize the Town Manager to execute an amendment to agreement, in a form approved by the Town Attorney, with Hyder McHugh for the Dobson Arena Project in an amount not to exceed $45,774,223.00. This item will present to Council the Final Guaranteed Maximum Price with an update on project costs and risks based on pricing of the 100% construction documents. Staufer made a motion to approve; Seibert seconded; motion passed (6-0). Discussion for the Amendment to Agreement with Cumming Group began at time stamp 2:30:45 on the High Five Video. 6.6 Amendment to Agreement with Cumming Group for Dobson Arena Project Owner's Representative Services Presenter(s): Greg Hall, Public Works Director Authorize the Town Manager to execute an amendment to agreement, in a form approved by the Town Attorney, with Cumming Group for Dobson Arena owner's representative services in an amount not to exceed $731,000.00. Staufer made a motion to approve; Phillips seconded; motion passed (6-0). 29 Town Council Meeting Minutes of April 15, 2025. Page 6 Discussion for the Contract Award to Ground Engineering began at time stamp 2:31:22 on the High Five Video. 6.7 Contract Award to Ground Engineering for Dobson Arena Construction Testing Presenter(s): Greg Hall, Public Works Director Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney with ,Ground Engineering for Dobson Arena Construction Testing in an amount not to exceed $129,000.00. Phillips made a motion to approve; Staufer seconded; motion passed (6-0). Discussion for the Contract Award to Srada Inc. and IronBric Associates began at time stamp 2:32:13 on the High Five Video. 6.8 Contract Award to Srada Inc. and IronBric Associates LLC for HR/Payroll Software Presenter(s): Carlie Smith, Finance Director, Krista Miller, HR Director, and Alex Jakubiec, Finance Manager Authorize the Town Manager to enter into a five-year service agreement, in a form approved by the Town Attorney, with Srada Inc. for the Workday HR Payroll system in an amount not to exceed $881,441.00 and IronBric Associates LLC in an amount not to exceed $1,125,256.00. Background: Staff is requesting authorization to enter into a contract for the Workday HR/Payroll system, along with approval for a 2025 supplemental budget request in the amount of $1,125,280.00. Staufer made a motion to approve; Chapin seconded; motion passed (6-0). Discussion for Ordinance No. 9, Series of 2025 began at time stamp 2:44:22 on the High Five Video. 6.9 Ordinance No. 9, Series of 2025, An Emergency Ordinance Temporarily Suspending the Issuance of Building Permits Related to the Conversion of Eating and Drinking Establishments to Retail Establishments in the SBR, SBR-2, CC-1, CC-2, LMU-1, LMU-2, and PA Zone District Presenter(s): Matt Gennett, Community Development Director Approve, approve with amendments, or deny Emergency Ordinance No. 9, Series of 2025. Background: Eating and drinking establishments are critical to the Town's economy and are necessary to promote the goals established in adopted Master Plans. Chapin made a motion to approve with amendment to suspend building permits converting Eating and Drinking establishments for any other use; Seibert seconded; motion passed (6-0). 30 Town Council Meeting Minutes of April 15, 2025. Page 7 7. Public Hearings Discussion for Ordinance No. 10, Series of 2025 began at time stamp 2:50:01 on the High Five video. 7.1 Ordinance No. 10, Series of 2025, First Reading, An Ordinance Rezoning 1476 Westhaven Drive, Lot 53, Glen Lyon Subdivision, from Special Development District No. 4 (Cascade Village) to High-Density Multi-Family (HDMF) Presenter(s): Heather Knight, Planner Approve, approve with amendments, or deny Ordinance No. 10, Series of 2025 upon first reading. Background: Coldstream Ltd. is requesting a zone district boundary amendment, pursuant to Section 12-3-7, to allow for the rezoning of 1476 Westhaven Drive, Lot 53, Glen Lyon Subdivision, from Special Development District No.4 (Cascade Village), Area B, to High-Density Multi-Family (HDMF) District. Since there is no underlying zoning, the application to rezone from SDD to HDMF represents a zone district amendment and is not an amendment to the SDD. Approval of this application would remove the property, Area B, from the SDD. Public comment was called at timestamp 3:02:49 on the High Five video, there was none. Phillips made a motion to approve; Seibert seconded; motion passed (4-2, Coggin and Staufer opposed). Discussion for Ordinance No. 6, Series of 2025, Second Reading began at time stamp 3:17:02 on the High Five video. 7.2 Ordinance No. 6, Series of 2025, Second Reading, An Ordinance Amending Title 7 of the Vail Town Code by the Addition of a New Chapter 14, to Establish an Automated Vehicle Identification System Presenter(s): Commander Chris Botkins, Vail Police Department Approve, approve with amendments, or deny Ordinance No. 6, Series of 2025 upon second reading. Background: The Vail Police Department is requesting Town Council adopt an ordinance authorizing the use of an Automated Vehicle Identification System to issue speeding tickets at two locations in the Town of Vail. Public comment was called at timestamp 3:18:52 on the High Five video. Public comment ended at timestamp 3:22:35 on the High Five Video. Staufer made a motion to approve; Seibert seconded; motion passed (6-0). 31 Town Council Meeting Minutes of April 15, 2025. Page 8 There being no further business to come before the council, Phillips made a motion to adjourn the meeting; Staufer seconded; meeting adjourned at 9:24pm. Respectfully Submitted, __________________________________ Travis Coggin, Mayor Attest: ______________________________ Stephanie Johnson, Acting Town Clerk 32 AGENDA ITEM NO. 5.3 Item Cover Page DATE:May 6, 2025 SUBMITTED BY:Steph Johnson, Town Manager ITEM TYPE:Consent Agenda AGENDA SECTION:Consent Agenda (6:15pm) SUBJECT:April 17, 2025 Town Council Special Meeting Minutes SUGGESTED ACTION: VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Town Council Meeting Minutes 4-17-2025 33 Town Council Meeting Minutes of April 17, 2025. Page 1 Vail Town Council Meeting Minutes Thursday, April 17, 2025 4:00 P.M. Vail Town Council Chambers The meeting of the Vail Town Council was called to order at approximately 4:00 P.M. by Mayor Travis Coggin. Members present: Travis Coggin, Mayor Pete Seibert Dave Chapin Reid Phillips Samantha Biszantz Members virtual: Barry Davis, Mayor Pro Tem Jonathan Staufer Staff members present: Russell Forrest, Town Manager Kathleen Halloran, Deputy Town Manager Matt Mire, Town Attorney Steph Johnson, Acting Town Clerk 1.Call to Order 2.Action Items Discussion for Resolution No. 19, Resolution No. 20, and Ordinance No. 8 began at time stamp 0:00:31 on the High Five video. Items 2.1, 2.2, and 2.3 were presented concurrently. 2.1 Resolution No. 19, Series of 2025 A Resolution Approving a Development Management Agreement for the Development of the West Middle Creek Village Apartments between the Town of Vail, Vail Home Partners Corporation, and Corum Real Estate Group Inc. Presenter(s): Carlie Smith, Finance Director and Jason Dietz, Housing Director Approve, approve with amendments, or deny Resolution No. 19, 2025. Background: There continues to be ongoing discussions and negotiations on the development agreement ant AIA general contractors' agreement as all parties attempt to navigate an unpredictable and volatile environment of cost escalations and trade policy. Chapin made a motion to approve; Seibert seconded; motion passed (7-0). 2.2 Resolution No. 20, Series of 2025, A Resolution Approving the Deed Restriction for West Middle Creek Presenter(s): Carlie Smith, Finance Director and Jason Dietz, Housing Director 34 Town Council Meeting Minutes of April 17, 2025. Page 2 Approve, approve with amendments, or deny Resolution No. 20, Series of 2025. Background: Please see attached memo. Chapin made a motion to approve; Seibert seconded; motion passed (7-0). 2.3 Ordinance No. 8, Series of 2025, An Ordinance Concerning the West Middle Creek Housing Development and In Connection Therewith Authorizing the Leasing of Certain Town Property, the Advance of a Loan to the Vail Home Partners Corporation, and the Execution and Delivery of a Site Lease, Lease Purchase Agreement and Other Documents; and Declaring an Emergency Presenter(s): Carlie Smith, Finance Director and Jason Dietz, Housing Director Approve, approve with amendments, or deny Emergency Ordinance No. 10, Series of 2025. Background: Due to volatile market conditions and interest rate movement, the current financial pricing is fluctuating between being in excess or very close to the parameters set by the Town in Ordinance No.5, impacting the ability to move forward with the West Middle Creek project. Davis made a motion to approve with a maximum COP amount of 85 million; Seibert seconded; motion passed (6-1, Staufer opposed). There being no further business to come before the council, Seibert made a motion to adjourn the meeting; Davis seconded; meeting adjourned at 5:16pm. Respectfully Submitted, __________________________________ Travis Coggin, Mayor Attest: ______________________________ Stephanie Johnson, Acting Town Clerk 35 AGENDA ITEM NO. 5.4 Item Cover Page DATE:May 6, 2025 SUBMITTED BY:Mark Novak, Fire Department ITEM TYPE:Resolution AGENDA SECTION:Consent Agenda (6:15pm) SUBJECT:Resolution No. 21, Series of 2025, Proclaiming May as Wildfire Preparedness Month SUGGESTED ACTION:Approve, approve with amendments, or deny Resolution No. 21, Series of 2025. VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Resolution No. 21 - Wildfire Preparedness Month Attachment A. Joint Resolution for Wildfire Preparedness Month 36 RESOLUTION NO. 21 Series of 2025 A RESOLUTION APPROVING A JOINT RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF EAGLE, STATE OF COLORADO AND THE TOWNS OF GYPSUM, MINTURN, EAGLE, REDCLIFF, AVON AND VAIL, THE FIRE DISTRICTS OF GYPSUM, EAGLE RIVER, AND GREATER EAGLE, AND THE ROCK CREEK AND VAIL FIRE DEPARTMENTS, PROCLAIMING MAY 2025 AS WILDFIRE PREPAREDNESS MONTH WHEREAS, the Town wishes to approve a joint resolution (the “Resolution”) of the board of county commissioners of the County of Eagle, State of Colorado, and the towns of Gypsum, Minturn, Eagle, Redcliff, Avon, and Vail, the fire districts of Gypsum, Eagle River, and Greater Eagle, and the Rock Creek and Vail Fire Departments, proclaiming May 2025 as Wildfire Preparedness Month. NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO THAT: Section 1. The Town Council hereby approves the Resolution in a form approved by the Town Attorney, and authorizes the Town Manager to execute any documents in furtherance of this resolution. Section 2. This Resolution shall take effect immediately upon its passage. INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Vail held this 6th day of May,2025. ___________________________ Travis Coggin, Mayor ATTEST: ________________________________ Stephanie Johnson, Acting Town Clerk 37 Commissioner _________________________ moved adoption of the following Resolution: BOARD OF COUNTY COMMISSIONERS COUNTY OF EAGLE, STATE OF COLORADO RESOLUTION NO. 2025 - _________ A JOINT RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF EAGLE, STATE OF COLORADO AND THE TOWNS OF GYPSUM, MINTURN, EAGLE, REDCLIFF, AVON AND VAIL, THE FIRE DISTRICTS OF GYPSUM, EAGLE RIVER, AND GREATER EAGLE, AND THE ROCK CREEK AND VAIL FIRE DEPARTMENTS, PROCLAIMING MAY 2025 AS WILDFIRE PREPAREDNESS MONTH WHEREAS, twenty of Colorado’s largest wildfires have occurred within the last twenty years. Four out of the five largest fires in state history have occurred within the last five years, including the most destructive fire in state history just three and a half years ago; and WHEREAS, warmer temperatures, drought, and continued development in the wildland- urban interface have made wildfire mitigation a top priority for Eagle County and surrounding jurisdictions; and WHEREAS, Eagle County , the Towns of Gypsum, Minturn, Eagle, Redcliff, Avon, and Vail, and the Fire Districts of Gypsum, Eagle River, and Greater Eagle, and the Rock Creek Volunteer Fire Department, and the Vail Fire Department (the foregoing are hereinafter collectively referred to as the “Parties”) have determined that they share the common goals of wildfire risk reduction, wildfire preparedness, and public education; and that collaboration in these areas will lead to unified and fire-adapted communities throughout Eagle County and surrounding areas; and WHEREAS, Wildfire Preparedness Month is focused on encouraging residents to learn about wildfire safety and take steps to reduce wildfire risk in and around their homes; and WHEREAS, the Parties desire to join in support of Wildfire Preparedness Month and to designate May 2025 as Wildfire Preparedness Month within their respective jurisdictions. NOW, THEREFORE, BE IT JOINTLY RESOLVED BY THE PARTIES by and through their governing bodies: THAT, May 2025 is hereby designated as Wildfire Preparedness Month within the respective jurisdictions of the Parties. THAT, the Parties hereby find, determine, and declare that this Resolution is necessary for the safety, welfare, and resilience of their residents. 38 2 MOVED, READ AND ADOPTED by the undersigned on the dates set forth hereunder. COUNTY OF EAGLE, STATE OF COLORADO, By and Through Its BOARD OF COUNTY COMMISSIONERS ATTEST: By:______________________________ Jeanne McQueeney ____________________________Chair Clerk to the Board of County Commissioners ______________________________ Tom Boyd Commissioner ____________________________ Matt Scherr Commissioner Commissioner ____________________ seconded adoption of the foregoing resolution. The roll having been called, the vote was as follows: Commissioner McQueeney ______________ Commissioner Boyd ______________ Commissioner Scherr ______________ This resolution passed by __________________ vote of the Board of County Commissioners of the County of Eagle, State of Colorado 39 3 ATTEST:TOWN OF GYPSUM, COLORADO ___________________________By: ___________________________________ Polly Keene, Interim Town Clerk Steve Carver, Mayor ATTEST:TOWN OF MINTURN, COLORADO ________________________By: ___________________________________ Jay Brunvand, Town Clerk Earle Bidez, Mayor ATTEST:TOWN OF EAGLE, COLORADO ________________________By: ___________________________________ Camille Deering, Town Clerk Scott Turnipseed, Mayor ATTEST:TOWN OF REDCLIFF, COLORADO ________________________By: ___________________________________ Melissa Mathews, Town Clerk Duke Gerber, Mayor ATTEST:TOWN OF AVON, COLORADO ________________________By: ___________________________________ Brenda Torres, Town Clerk Tamra Nottingham Underwood, Mayor ATTEST:TOWN OF VAIL, COLORADO ________________________By: ___________________________________ Steph Johnson, Town Clerk Travis Coggin, Mayor 40 4 Eagle River Fire Protection District By: ___________________________________ Name: Greater Eagle Fire Protection District By: ___________________________________ Name: Rock Creek Volunteer Fire Department By: ___________________________________ Name: Gypsum Fire Protection District By: ___________________________________ Name: Vail Fire and Emergency Services By: ___________________________________ Name: 41 AGENDA ITEM NO. 5.5 Item Cover Page DATE:May 6, 2025 SUBMITTED BY:Chris Southwick, Public Works ITEM TYPE:Resolution AGENDA SECTION:Consent Agenda (6:15pm) SUBJECT:Resolution No. 22, Series of 2025, A Resolution Approving a Federal Transit Administration Title VI Program SUGGESTED ACTION:Approve, approve with amendments, or deny Resolution No. 22, Series of 2025. VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Council Memo - Title VI-LEP Plan Council Memo Resolution No. 22 - Title VI Program Attachment A. Title VI-LEP Plan for Town of Vail 42 To: Town Council From: Public Works Department Date: May 6, 2025 Subject: Title VI/Limited English Proficiency Plan Update I. SUMMARY As a condition of receiving Federal Transit Administration funding the Town of Vail is required to update its Transit Title VI/LEP Plan every three years. The previous Title VI/LEP Plan was adopted on August 7, 2018. II. BACKGROUND The Title VI portion of the plan describes the numerous steps that the Town takes to ensure that no individuals or groups are discriminated against. This includes: • Adopting a Title VI Policy statement • Outlying the complaint process that an individual can follow if they believe a discriminatory action has/is occurring • Identifying where the complaint process information will be posted • Highlighting the steps the Town takes to promote inclusive participation in its planning and operational processes The LEP section of the plan identifies groups in the community with limited English language proficiency as well as the language assistance that is made available to these groups. According to the US Census, 2.7% of Town of Vail residents speak English “less than very well” with most of these residents speaking Spanish. III. RECOMMENDATION Staff recommends Council adopt the plan via the attached resolution. 43 RESOLUTION NO. 22 Series of 2025 A RESOLUTION APPROVING A FEDERAL TRANSIT ADMINISTRATION TITLE VI PROGRAM WHEREAS, the Town wishes to approve the Federal Transit Administration Title VI program (the “Program”). NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO THAT: Section 1.The Town Council hereby approves the Program, in a form approved by the Town Attorney, and authorizes the Town Manager to execute any documents in furtherance of this resolution. Section 2.This Resolution shall take effect immediately upon its passage. INTRODUCED, PASSED, AND ADOPTED at a regular meeting of the Town Council of the Town of Vail held this 6th day of May, 2025. _____________________________ Travis Coggin, Mayor ATTEST: ________________________________ Stephanie Johnson, Acting Town Clerk 44 May 2025 Page 1 of 21 Federal Transit Administration Title VI Program Town of Vail May 6, 2025 (Plan expires 3 years from date approved by the board) 45 May 2025 Page 2 of 21 Title VI Plan Table of Contents The Town of Vail Title VI plan includes the following elements: 1. Plan Approval, Annual Certifications and Assurances, Revision Log 2. Policy Statement 3. Notice to the Public 4. Complaint Procedure 5. Complaint Form 6. List of transit related Title VI Investigations, Complaints and Lawsuits 7. Public Participation Plan 8. Language Assistance Plan 9. Providing Assistance to and Monitoring Subrecipients 10. Title VI Equity Analysis for Facility Acquisition 11. Fixed Route Transit Provider Requirements 46 May 2025 Page 3 of 21 Section 1: Title VI Plan Approval & Compliance Requirements Title VI Plan Adopted on: May 6, 2025 Adopted by: Vail Town Council Signature(s): ________________________________________ Approval: 47 May 2025 Page 4 of 21 Annual Certifications and Assurances In accordance with 49 CFR Section 21.7(a), every application for financial assistance from FTA must be accompanied by an assurance that the applicant will carry out the program in compliance with Title VI regulations. This requirement shall be fulfilled when the applicant/recipient submits its annual certifications and assurances. Primary recipients will collect Title VI assurances from sub-recipients prior to passing through FTA funds. The Town of Vail will remain in compliance with this requirement by annual submission of certifications and assurances as required by CDOT. Title VI Plan Revision Log Date Month/day/year Section Revised Summary of Revisions 48 May 2025 Page 5 of 21 Section 2: Title VI Policy Statement Policy Statement The Town of Vail, operating as a public transit provider, as a recipient of Federal Transit Administration (FTA) grant dollars through the Colorado Department of Transportation (CDOT), will comply with the Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d), the U.S. Department of Transportati on implementing regulations, FTA Circular 4702.1B, and CDOT Public Transportation requirements as specified in Master Grant Agreement, and State Management Plan. The Town of Vail operates its programs and services without regard to race, color, and national origin in accordance with Title VI of the Civil Rights Act . 49 May 2025 Page 6 of 21 Section 3: Notice to the Public Title VI Notice to the Public The Town of Vail’s Notice to the Public is as follows: Notifying the Public of Rights Under Title VI Town of Vail • The Town of Vail operates its programs and services without regard to race, color, and national origin in accordance with Title VI of the Civil Rights Act. Any person who believes she or he has been aggrieved by any unlawful discriminatory practice under Title VI may file a complaint with the Town of Vail. • For more information on the Town of Vail’s civil rights program, the procedures to file a complaint, or to file a complaint, please contact the Town of Vail Human Resources Department at 970-479-2110, email HR@vail.gov; or visit our administrative office at 75 South Frontage Road, Vail, Colorado 81657. For more information, visit www.vail.gov • For transportation-related Title VI matters, a complaint may also be filed directly with the: Colorado Department of Transportation, Civil Rights Office, Civil Rights and Business Resource Center, Title VI Coordinator, 2829 W. Howard Place, 4th Floor, Denver, CO 80204, dot_civilrights@state.co.us , (800)-925-3427 Federal Transit Administration, Office of Civil Rights, Attention: Complaint Team, East Building, 5th Floor-TCR, 1200 New Jersey Ave., SE Washington, DC, 20590. The Town of Vail Notice to the Public is posted in the public areas of the office and inside the transit vehicles. 50 May 2025 Page 7 of 21 Section 4: Title VI Complaint Procedure The Town of Vail’s Title VI Complaint Procedure is made available in the following locations: ☐ Agency website ☐ Hard copy in the transit office ☐ Agency Title VI Plan Any individual, group of individuals or entity that believes they have been discriminated against on the basis of race, color, or national origin by the Town of Vail may file a Title VI complaint by completing and submitting the agency’s Title VI Complaint Form. Any individual having filed a complaint or participated in the investigation of a complaint shall not be subjected to any form of intimidation or retaliation. Individuals who have cause to think that they have been subjected to intimidation or retaliation can file a complaint of retaliation following the same procedure for filing a discrimination complaint. A complaint must be filed with the Town of Vail no later than 180 days after the following: 1. The date of the alleged act of discrimination; or 2. The date when the person(s) became aware of the alleged discrimination; or 3. Where there has been a continuing course of conduct, the date on which that conduct was discontinued of the latest instance of the conduct. Once the complaint is received, the Town of Vail will review it to determine if our office has jurisdiction. A copy of each Title VI complaint received will be forwarded to the Colorado Department of Transportation within ten (10) calendar days of receipt. The complainant will receive an acknowledgement letter informing her/him whether the complaint will be investigated by our office. The Town of Vail has 60 days to investigate the complaint. If more information is needed to resolve the case, the Town of Vail may contact the complainant requesting further information. The complainant has 10 business days from the date of the letter to send requested information to the investigator assigned to the case. If the investigator is not contacted by the complainant or does not receive the additional information within 10 business days, the Town of Vail can administratively close the case. After the investigator reviews the complaint, the agency will issue one of two (2) letters to the complainant: a closure letter or a letter of finding (LOF). ✓ A closure letter summarizes the allegations and states that there was not a Title VI violation and that the case will be closed. ✓ A letter of finding (LOF) summarizes the allegations and the interviews regarding the alleged incident, and explains whether any disciplinary action, additional training of the staff member, or other action will occur. If the complainant wishes to appeal the decision it must direct the appeal to the agency initially. The complainant has 10 days after the date of the closure letter or the letter of finding to do so. If there is outstanding concern, the appeal may be directed to the state DOT or FTA. The appeal process information will be included in the letter. 51 May 2025 Page 8 of 21 A person may also file a complaint directly with the: Colorado Department of Transportation, Civil Rights Office and Business Resource Office, Title VI Coordinator, 2829 W. Howard Place, 4th Floor, Denver, CO 80204, dot_civilrights@state.co.us , (800)-925-3427 Or Federal Transit Administration, Office of Civil Rights, Attention: Complaint Team, East Building, 5th Floor-TCR, 1200 New Jersey Ave., SE Washington, DC, 20590. 52 May 2025 Page 9 of 21 Section 5: Title VI Complaint Form The Town of Vail’s Title VI Complaint Procedure is made available in the following locations: ☐ Agency website ☐ Hard copy in the transit office ☐ Agency Title VI Plan Town of Vail Title VI Complaint Form Section I: Name: Address: Telephone (Home): Telephone (Work): E-Mail Address: Accessible Format Requirements? Large Print Audio Tape TDD Other Section II: Are you filing this complaint on your own behalf? Yes* No *If you answered "yes" to this question, go to Section III. If not, please supply the name and relationship of the person for whom you are complaining: Please explain why you have filed for a third party: Please confirm that you have obtained the permission of the aggrieved party if you are filing on behalf of a third party. Yes No Section III: 53 May 2025 Page 10 of 21 I believe the discrimination I experienced was based on (check all that apply): Title VI: [ ] Race [ ] Color [ ] National Origin Other (specify): ________________________________________________________________________________ Date of Alleged Discrimination (Month, Day, Year): __________ Explain as clearly as possible what happened and why you believe you were discriminated against. Describe all persons who were involved. Include the name and contact information of the person(s) who discriminated against you (if known) as well as names and contact information of any witnesses. If more space is needed, please use the back of this form. _____________________________________________________________________________________________ ____________________________________________________________________________________________ ______________________________________________________________________________________________ ______________________________________________________________________________________________ Section IV Have you previously filed a Civil Rights related complaint with this agency? Yes No Section V Have you filed this complaint with any other Federal, State, or local agency, or with any Federal or State court? [ ] Yes [ ] No If yes, check all that apply: [ ] Federal Agency: [ ] Federal Court [ ] State Agency [ ] State Court [ ] Local Agency If marked Yes in Section V, please provide information about a contact person at the agency/court where the complaint was filed. Name: Title: Agency: Address: Telephone: Section VI 54 May 2025 Page 11 of 21 Name of agency complaint is against: Contact person: Title: Telephone number: You may attach any written materials or other information that you think is relevant to your complaint. Signature and date required below _________________________________ ________________________ Signature Date Please submit this form in person at the address below, or mail this form to: Town of Vail Human Resources Department 75 South Frontage Road Vail, CO 81657 970-479-2110 HR@vail.gov 55 May 2025 Page 12 of 21 Section 6: List of Transit Related Title VI Investigations, Complaints and Lawsuits The Town of Vail maintains a list or log of all Title VI investigations, complaints and lawsuits, pertaining to its transit-related activities. Check One: X There have been no investigations, complaint and/or lawsuits filed against us since the last plan submission. There have been investigations, complaints and/or lawsuits filed against us. See list below. Attach additional information as needed. Date (Month, Day, Year) Summary (include basis of complaint: race, color, or national origin) Status Action(s) Taken Investigations 1. 2. Lawsuits 1. 2. Complaints 1. 2. 56 May 2025 Page 13 of 21 Section 7: Public Participation Plan Strategies and Desired Outcomes To promote inclusive public participation, the Town of Vail will employ the following strategies, as appropriate: ✓ When possible, public meetings will be held in locations that are convenient to low and moderate - income neighborhoods and accessible to disabled populations. Where possible, Vail Transit staff will meet at the locations of businesses, neighborhood groups, stakeholders, and other agencies. ✓ Upon request, all Vail Transit work products and documents will be made available in alternative formats, including Braille, large type, and languages other than English. ✓ Agencies and organizations that represent low income, minority, and disabled populations will be identified and included in Vail Transit mailings. Staff will maintain an active listing or contacts for these organizations. ✓ Vail Transit will use the online public participation EngageVail.com to gather public feedback on planning projects. EngageVail.com has been used for previous planning projects including the Vail Transportation Redevelopment Design, Transportation Master Plan, and Car Share Planning projects. ✓ The Town of Vail will also use multiple social media platforms including Facebook, Instagram, and X to inform and engage with the public on a variety of topics. 57 May 2025 Page 14 of 21 Section 8: Language Assistance Plan Plan Components As a recipient of federal US DOT funding, the Town of Vail is required to take reasonable steps to ensure meaningful access to our programs and activities by limited-English proficient (LEP) persons. Limited English Proficient (LEP) refers to persons for whom English is not their primary language and who have a limited ability to read, write, speak, or understand English. This includes those who have reported to the U.S. Census that they speak English less than very well, not well, or not at all. The Town of Vail’s Language Assistance Plan includes the following elements: Item #1: The results of the Four Factor Analysis, including a description of the LEP population(s), served. Item #2: A description of how language assistance services are provided Item #3: A description of how LEP persons are informed of the availability of language assistance service Item #4: A description of how the language assistance plan is monitored and updated Item #5: A description of how employees are trained to provide language assistance to LEP persons Four Factor Analysis Methodology To determine if an individual is entitled to language assistance and what specific services are appropriate, the Town of Vail has conducted a Four Factor Analysis of the following areas: 1) Limited-English Proficient (LEP) Speaker Demography, 2) Contact Frequency, 3) Importance of Service, and 4) Resources and Costs. Factor 1: The number or proportion of LEP persons eligible to be served or likely to be encountered by the program or recipient. In addition to the number or proportion of LEP persons served, the Town of Vail will identify: (a) How LEP persons interact with the recipient’s agency; (b) Identification of LEP communities, and assessing the number or proportion of LEP persons from each language group to determine the appropriate language services for each language; (c) The literacy skills of LEP populations in their native languages, in order to determine whether translation of documents will be an effective practice; and (d) Whether LEP persons are underserved by the recipient due to language barriers. Factor 2: The frequency with which LEP persons come into contact with the program : Identifies and assesses the frequency Town of Vail staff comes into contact with LEP persons. 58 May 2025 Page 15 of 21 Factor 3: The nature and importance of the program, activity, or service provided by the program to people’s lives. Generally speaking, the more important the program, the more frequent the contact and the likelihood that language services will be needed. Factor 4: The resources available to the recipient for LEP outreach, as well as the costs associated with that outreach. Resource and cost issues can often be reduced by technological advances, reasonable business practices, and the sharing of language assistance materials and services among and between transit agencies, advocacy groups, and LEP populations. Item #1 –Results of the Four Factor Analysis (including a description of the LEP population(s) served) Factor 1: The number or proportion of LEP persons eligible to be served or likely to be encountered. Of the 4,609 residents in the Town of Vail service area, 125 residents describe themselves as speaking English less than “very well”. For the Town of Vail service area, the latest U.S. Census Bureau data shows that among the area’s population 2.7% speak English “less than very well.” For these groups who speak English “less than very well”, 72% speak Spanish. 59 May 2025 Page 16 of 21 Factor 2: The frequency with which LEP persons come into contact with the program . The Town of Vail assessed the frequency with which staff and drivers have, or could have, contact with LEP persons. The Town of Vail provides approximately 2.8 million passenger trips per year. This is a combination of residents and visitors. Based on driver feedback, there are minimal requests for alternative language information. Factor 3: The nature and importance of the program, activity, or service provided by the program to people’s lives. All of the Town of Vail’s programs are important; however, those related to safety, public transit, nondiscrimination and public involvement are among the most important. The Town of Vail is committed to providing meaningful access and will provide written translation for any of its documents, when reasonable, effective and with the available resources. In other cases, the Town of Vail will strive to provide alternative but meaningfully accessibility. Moreover, the Town of Vail continually evaluates its programs, services, and activities to ensure that persons who may be LEP are always provided with meaningful access. Factor 4: The resources available for LEP outreach, as well as the costs associated with that outreach. The Town of Vail makes every effort to make its programs, services, and activities, accessible to LEP individuals. The Town of Vail will use available resources, both internal and external to accommodate reasonable requests for translations. Item # 2 – Description of how Language Assistance Services are Provided, by Language The Town of Vail has identified, developed, and uses the following: a) The Town of Vail has developed partnerships with local agencies, organizations, law enforcement, colleges/universities, local school districts and social service agencies that are available to assist with its LEP responsibilities. Item # 3 – Description of how LEP Persons are Informed of the Availability of Language Assistance Service In order to ensure that LEP individuals are aware of the Town of Vail’s language assistance measures, the Town of Vail provides the following: • Title VI Program including the Language Assistance Plan i s made available on the Town of Vail website and a hard copy is available in the transit office. This information is available in other languages upon request. Please contact info@vail.gov for more information. Item # 4 – Description of how the Language Assistance Plan is Monitored and Updated The Town of Vail will continue to update the LEP plan as required by U.S. DOT. At a minimum, the Title VI Plan will continue to be reviewed and updated every three (3) years in conjunction with the Title VI submission and use data from the U.S. Decennial Census or the American Community Survey as available, or when it is clear that the concentrations of LEP individuals are present in the Town of Vail service area. 60 May 2025 Page 17 of 21 Item # 5 - Description of how Employees are Trained to Provide Language Assistance to LEP Persons The following training will continue to be provided to Town of Vail staff: • Information on the Town of Vail’s Title VI Procedures and LEP responsibilities. • Description of language assistance services offered to the public. • Documentation of language assistance requests. • How to handle a potential Title VI / LEP complaint. Limited English Proficient (LEP) Resource Materials: LEP Policy It is the policy of the Town of Vail to ensure that our programs and activities, normally provided in English, are accessible to Limited English Proficiency persons and thus do not discriminate on the basis of national origin in violation of the Title VI prohibition against national origin discrimination. The Town of Vail will, to the maximum extent feasible in its official deliberations and communications, community outreach and related notifications, provide appropriate alternative non-English formats for persons with LEP to access information and services provided. The Town of Vail will comply with the “safe harbor” concept as it applies to the translation of written documents when certain thresholds are exceeded. At this time, no population group served by the Town meets the Safe Harbor guidelines. 61 May 2025 Page 18 of 21 Section 9: Providing Assistance to and Monitoring Subrecipients 1. Does agency provide funding to subrecipients? ☒ No, the agency does not have subrecipients. ☐ Yes. Section 10: Title VI Equity Analysis for Facility Acquisition Title 49 CFR, Appendix C, Section (3)(iv) requires “the location of projects requiring land acquisition and the displacement of persons from their residences and business may not be determined on the basis o f race, color, or national origin.” For purposes of this requirement, “facilities” does not include bus shelters, as they are considered transit amenities. It also does not include transit stations, power substations, or any other project evaluated by the National Environmental Policy Act (NEPA) process. Facilities included in the provision include, but are not limited to, storage facilities, maintenance facilities, operations centers, etc. Has the agency built a facility? (check a response below) ☒ No, the agency has not built a facility. ☐ Yes, the agency has built a facility and completed a Title VI equity analysis to compare the equity impacts of various siting alternatives, and the analysis must occur before the selection of the preferred site. Section 11: Fixed Route Transit Providers Service Standards and Policies Town of Vail: ☒ is a fixed route transit provider ☐ is not a fixed route transit provider The Town of Vail has adopted the following system-wide standards and policies to ensure service design and operations practices do not result in discrimination on the basis of race, color, or national origin. Service policies differ from service standards in that they are not necessarily based on a quantitative threshold. FTA Circular 4702.1B, Chapter III, Paragraph 10: All fixed route transit providers shall set service standards and policies for each specific fixed route mode of service they provide. 62 May 2025 Page 19 of 21 Service Standards FTA requires that all fixed route transit providers develop quantitative standards for all fixed route modes of operation for the following indicators. The Town of Vail has prepared standards for its fixed route operations a. Vehicle Load Vehicle Type Average Passenger Capacities Seated Standing Total Maximum Load Factor 40′ Low Floor Bus 28 32 60 2.1 b. Vehicle Headway The Town of Vail operates two primary schedules: summer and winter. Frequencies differ between the two schedule as demand is higher in the winter and lower in the summer. POLICY HEADWAYS AND PERIODS OF OPERATION (WINTER)* WEEKDAY Peak (minutes) Midday (minutes) Evening (minutes) West Vail Red 30 30 40 West Vail Green 30 30 40 West Vail Express 15 -- -- East Vail 15 15 30 Sandstone 20 30 30 Golf Course 30 60 60 Lionsridge Loop 60 60 -- Intown 5 7 10 * Approximate Periods - Peak: 6-11am and 2-6pm; Base 11am - 2pm; Evening 9pm-2am “--“ means no service is provided during that time period. 63 May 2025 Page 20 of 21 POLICY HEADWAYS AND PERIODS OF OPERATION (SUMMER) * WEEKDAY Peak (minutes) Midday (minutes) Evening (minutes) West Vail Red 40 40 40 West Vail Green 40 40 40 West Vail Express -- -- -- East Vail 15 15 30 Sandstone 60 60 120 Golf Course 60 60 120 Lionsridge Loop -- -- -- Intown 10 10 10 * Approximate Periods - Peak: 6-11am and 2-6pm; Base 11am - 2pm; Evening 9pm-2am “--“ means no service is provided during that time period. c. On-Time Performance On-time performance is monitored several ways. The Dispatch Office is staffed during all hours of operations. All buses have two-way communication with driver’s advising of any delays due to traffic/weather or unanticipated loading/unloading time exceptions. Printed schedules are provided with timed stops. Riders may report any delays by phone or on the website. Vail provides real-time arrival information and service alerts to passengers within the Vail Village, Lionshead, and Golden Peak corridor as well as select high demand locations outside of downtown via LED/LCD signage. Real time information is also provided via Vail specific and third party apps. d. Service Availability The route network has been developed to connect residential neighborhoods with the commercial core. The East Vail and Golf Course routes serve the neighborhoods east of downtown. The West Vail Red, West Vail Green, Sandstone, and Lionsridge Loop routes serve the neighborhoods west of downtown. The Intown route acts as circulator connecting the two primary commercial downtown neighborhoods (Vail Village and Lionshead). The West Vail Express connects the Vail Transportation Center to the West Vail Mall commercial area. Approximately 95% of all housing units in Vail are located within a ½ mile walking buffer of a bus stop. 64 May 2025 Page 21 of 21 Service Policies FTA requires fixed route transit providers to develop a policy for service indicators. The Town of Vail has prepared the following policies for its transit system. a. Distribution of Transit Amenities Bus stop signs are located along the route. The signs are provided and maintained by the Town of Vail Public Works Department. Printed and digital information is available on each vehicle. Route maps and visitor information are also posted on each vehicle. Waste receptables are placed throughout the Town. Shelters or other amenities are provided at all major stops. b. Vehicle Assignment Vehicles are assigned based on performance/range requirements. Battery electric buses are generally assigned to shorter duties while diesel buses are assigned to longer duties. All vehicles have the same passenger amenities and capacities. 65 AGENDA ITEM NO. 5.6 Item Cover Page DATE:May 6, 2025 SUBMITTED BY:Chad Salli, Public Works ITEM TYPE:Contract Award AGENDA SECTION:Consent Agenda (6:15pm) SUBJECT:Contract Award to Advanced Electrical Contracting Inc. for Holy Cross Underground SUGGESTED ACTION:Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Advanced Electrical Contracting, Inc for Holy Cross Energy Spraddle Underground Project, in an amount not to exceed $2,302,355.00. VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Council Memo - Holy Cross Energy Lines Relocation 66 To:Town Council From:Public Works Date:05/06/2025 Subject:Holy Cross Energy Spraddle Underground Contract Award I.ITEM/TOPIC Holy Cross Energy Spraddle Underground Contract Award II.ACTION REQUESTED OF COUNCIL Authorize the Town Manager to enter into an agreement with Advanced Electrical Contracting, Inc to complete the Holy Cross Energy Spraddle Underground Project. III.BACKGROUND Staff received 2 bids for the Holy Cross Energy Spraddle Underground Project from Advanced Electrical Contracting, Inc and Morton Electric, Inc. The project is budgeted with the Underground Utility Improvements budget. This project will relocate the existing aerial Holy Cross Energy electric lines from Spraddle Creek Rd to the Bald Mountain neighborhood to underground. This will reduce the threat of electrical ignition fires by removing the aerial electric lines and improve maintenance access for Holy Cross Energy crews. The project is scheduled to begin in summer 2025 and be completed by August 31, 2026. IV.STAFF RECOMMENDATION Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Advanced Electrical Contracting Inc to complete the Holy Cross Energy Spraddle Underground Project in the amount not to exceed $2,302,355.00. 67 AGENDA ITEM NO. 5.7 Item Cover Page DATE:May 6, 2025 SUBMITTED BY:Steph Johnson, Public Works ITEM TYPE:Contract Award AGENDA SECTION:Consent Agenda (6:15pm) SUBJECT:Contract Award to Fitz Landscaping for Ford Park South Bridge Entrance Landscape Improvements SUGGESTED ACTION:Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Fitz Landscaping for Ford Park south bridge entrance landscape improvements, in an amount not to exceed $77,360.57. VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Council Memo - Ford Park South Bridge Improvements 68 To: Town Council From: Gregg Barrie, Town Landscape Architect Kim White, Project Landscape Architect Date: May 6, 2025 Subject: Contract Award – Ford Park - South Bridge Entrance Landscape Improvements I.PURPOSE The purpose of this item is to request that the Town Council approve a contract award to Fitz Landscaping for landscape, irrigation, and stonework north of the Nature Center Pedestrian Bridge in Ford Park. II.BACKGROUND This area is one of the main entrances to the amphitheater and is in need of some beautification and restoration. Town Staff has attempted to improve the site with a small structure around one of the utilities, some potted plants along the walk, and revegetating the creekbank. Overall, this area is in need of improvements and a long-term solution for everyone's continued enjoyment of the Park. III.BID PROCESS AND FUNDING Staff received one complete bid for the Ford Park - South Bridge Entrance Landscape Improvements from Fitz Landscaping. The project will be funded with the Park Capital Maintenance Fund (RMT009) totaling $77,360.57 IV.PROJECT SCHEDULE Pending contract approval, work will begin as early as May 7th, or as weather allows, and is expected to be completed by June 27th, 2025. V.ACTION REQUESTED BY COUNCIL Staff requests that the Town Council authorize the Town Manager to enter into an agreement with Fitz Landscaping in an amount not to exceed $77,360.57 for the project. 69 AGENDA ITEM NO. 5.8 Item Cover Page DATE:May 6, 2025 SUBMITTED BY:Steph Johnson, Town Manager ITEM TYPE:Contract Award AGENDA SECTION:Consent Agenda (6:15pm) SUBJECT:Contract Award to Korn Ferry for Online Leadership Academy SUGGESTED ACTION:Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Korn Ferry, for the online portion of the Leadership Academy, in an amount not to exceed $83,650.00. VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Agreement - Leadership Academy Attachment A. Scope of Work 70 MSA_US JUNE2023 Page 1 of 17 AGMT-38812DJB MASTER SERVICES AGREEMENT This Master Services Agreement (“Agreement”), effective as of April 14, 2025 (“Effective Date”), is between Korn Ferry (US), on behalf of itself and its Affiliates and doing business as Korn Ferry, with an office at 1900 Avenue of the Stars, Los Angeles, CA 90067 (“Korn Ferry”) and the Town of Vail, a Colorado home rule municipality with an address of 75 S. Frontage Road, Vail, CO 81657 (“Client”). Korn Ferry and Client are referred to individually as a “Party” and collectively as the “Parties.” 1.Statements of Work. This Agreement applies to any Statement of Work (“SOW”) the Parties enter into that references this Agreement. A description of the services Korn Ferry will provide (“Services”) and associated fees and expenses must be set out in an SOW signed by both Parties. Services may be performed by one or more Korn Ferry Affiliates. A sample SOW is attached to this Agreement as Exhibit A. The terms of a particular SOW apply to that SOW only. Either Party may request revisions to an SOW; all revisions must be agreed to in writing by both Parties and documented in a change order (“Change Orders”). A sample Change Order is attached to this Agreement as Exhibit B. 2.Fees and Expenses. a.Korn Ferry will invoice Client for, and Client will pay, the fees in the applicable SOW (“Fees”). Client will reimburse Korn Ferry for all reasonable engagement-related direct out-of-pocket expenses, including candidate and consultant travel, accommodation and meals, courier, shipping, and reproduction (collectively “Expenses”) included in an SOW. The Fees and Expenses will be invoiced and paid as described in the applicable SOW. All Fees are non-contingent, non-transferable, and non-refundable unless specifically stated otherwise in an applicable SOW. Invoices are due upon Client’s receipt of the invoice. Unless otherwise required by law, Korn Ferry will assess a service charge of one and a half percent (1.5%) per month for past due amounts. b.All Fees and Expenses will be invoiced and paid in United States dollars. 3.Taxes. a.Client is exempt from Transaction Taxesand shall provide to Korn Ferry complete and proper documentation evidencing the exemption. b.If Client is required by applicable law to deduct or withhold taxes from any payment due to Korn Ferry, Client will: (i) withhold the legally required amount from payment; (ii) remit the withheld tax to the applicable taxing authority; and (iii) promptly deliver to Korn Ferry original documentation or a certified copy evidencing remittance of withheld tax. Client will comply with all applicable income tax treaties and protocols in determining the amount of tax to withhold. 4.Affiliates. Client and Client’s Affiliates may purchase Services from Korn Ferry and Korn Ferry’s Affiliates. “Affiliates” means any legal entity that, directly or indirectly: (a) is owned or controlled by; (b) owns or controls; or (c) is under common ownership or control with Client or Korn Ferry respectively. Any Client Affiliate executing an SOW will be Client for the purposes of the applicable SOW; any Korn Ferry Affiliate executing an SOW will be Korn Ferry for the purposes of the applicable SOW. 5.Term and Termination. This Agreement begins on the Effective Date and ends when terminated under this Section 5 (“Term”). Unless otherwise stated in the applicable SOW, either Party may terminate this Agreement or any SOW for convenience by providing at least sixty (60) days’ prior written notice of termination to the other Party. Client is obligated to pay for Services rendered and any other Fees and Expenses that accrue up to and including the date of termination, including any Fees that are non- contingent, non-cancellable or non-refundable as agreed in an applicable SOW. Either Party may terminate this Agreement immediately if: (a) a Party is in breach, the non-breaching Party has provided the breaching Party with a written notice and the breaching Party has failed to cure the breach within thirty (30) days of its receipt of notice; or (b) the other Party enters into bankruptcy proceedings, becomes insolvent, or there is an appointment of a receiver for the benefit of creditors, or cessation of business. To the extent a SOW does not have a termination date, the SOW will be subject to price renegotiation after one year. Unless the 71 Page 2 of 17 Parties otherwise agree, termination of this Agreement will not affect any SOW not completed by the date of termination; SOWs are governed by this Agreement until completed or earlier terminated by either Party in accordance with this Section 5. 6.Method of Performing Services; Responsibilities. Korn Ferry will perform the Services in a competent and professional manner and in accordance with generally acceptable industry standards. Korn Ferry may remove and replace any Korn Ferry Employee performing the Services; any Korn Ferry Employee removed will be replaced by a Korn Ferry Employee of comparable training and experience. Client will notify Korn Ferry in writing if Client determines, in compliance with all applicable laws, that a Korn Ferry Employee is not appropriate for the Services based on the Korn Ferry Employee’s skills, experience, or performance. Korn Ferry will make a good faith determination whether replacement of the Korn Ferry Employee is reasonably required and commercially feasible. Korn Ferry’s good faith determination will be final and binding on Client. “Korn Ferry Employee” means a Korn Ferry employee, agent or independent contractor who is providing the Services. Client will timely provide Korn Ferry with the documentation, information, access to its personnel and cooperation Korn Ferry reasonably requires to provide the Services. The Services are not intended as a substitute for professional judgment. Client will not use the Services, New Materials, or Korn Ferry Materials as the sole source for any decision relating to any of its employees or candidates, including reprimand, termination, compensation, employment status or work opportunities. 7.Representations and Warranties. a.Each Party represents and warrants that: (i) it is duly organized, validly existing and in good standing under the laws of the jurisdiction of its incorporation or organization, and has full power and authority to perform all of its obligations under this Agreement; and (ii) the person executing this Agreement on its behalf is duly authorized and empowered to bind the Party to this Agreement. b.Client further represents and warrants that: (i) where Client provides Personal Data to Korn Ferry, Client has provided the required notices and obtained all necessary rights and consents to provide to Korn Ferry an individual’s Personal Data for the purposes stated in this Agreement; and (ii) the collection of Personal Data by Korn Ferry at Client’s direction through customization of relevant Services does not violate any applicable laws or any third party rights. “Personal Data” means any information that Korn Ferry has access to, obtains, uses, maintains or otherwise handles in connection with the performance of the Services that identifies an individual or relates to an identifiable individual. c.EXCEPT AS PROVIDED IN THIS AGREEMENT, KORN FERRY DISCLAIMS ALL OTHER REPRESENTATIONS AND WARRANTIES, WHETHER EXPRESS OR IMPLIED, INCLUDING WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. 8.Intellectual Property. a.Client retains ownership of all materials, and the intellectual property rights in those materials, provided to Korn Ferry by or on behalf of Client (“Client Materials”). Subject to Section 8.b. and upon payment in full of Korn Ferry’s fees, Client will also own copies of reports and analyses Korn Ferry delivers to Client under this Agreement (“New Materials”). Client may use the New Materials in the form provided for its internal purposes only; Client may not use the New Materials for any other purpose or permit any other person, firm or entity to use the New Materials. b.The performance of the Services and creation of the New Materials will require the use of Korn Ferry Materials. “Korn Ferry Materials” include methodologies, preexisting programs, instruments, models, proprietary information, patents, registered and unregistered trademarks, trade names, trade secrets, copyrights, prototypes, inventions, algorithms, designs, compilations, computer software programs, tools, databases, evaluation guides, report forms, scoring guides, scoring algorithms, scoring instructions, scoring software and norms. Korn Ferry Materials include both Korn Ferry’s preexisting intellectual property and any modifications, derivatives or improvements it makes thereto, and any intellectual property it creates independently of its performance under this Agreement. Korn Ferry may customize, modify, translate, or expand Korn Ferry Materials to apply to Client’s unique requirements (collectively, a “Customization”). Any Customization will be Korn Ferry Materials exclusive of any Client 72 Page 3 of 17 Materials included therein. Korn Ferry owns Korn Ferry Materials at all times, and reserves all rights not expressly granted under this Agreement. Except as described in an applicable SOW, no license to Korn Ferry Materials, including a license to copy, modify, create derivative works from, publish, disclose or otherwise use Korn Ferry Materials, is granted under this Agreement. Client will not download, copy, publish, disclose, create derivative works of, disassemble, decompile or otherwise attempt to reverse engineer Korn Ferry Materials, nor will Client permit any other person to do so. Client will be liable for all violations of these restrictions by its employees, subcontractors, or agents. c.If a Customization includes Client Materials, Client grants to Korn Ferry a non-exclusive, limited, non-transferable license to use the Client Materials solely to provide the Services in connection with the Customization. Client represents and warrants that it has all the necessary rights to include the Client Materials in the Customization. 9.Confidential Information. a.One Party (“Discloser”) may disclose Confidential Information to the other Party (“Recipient”) in connection with this Agreement. “Confidential Information” means all oral or written information concerning the Discloser, including the Discloser’s business and business activities (past, present and future), financial information, technical information, customer information, intellectual property, methodologies, strategies, plans, documents, drawings, designs, tools, models, inventions, and patent disclosures, whether or not marked or identified as “confidential,” that may be obtained from any source as a result of this Agreement, subject to applicable law. Confidential Information does not include information, technical data, or know-how that: (i) is or becomes a matter of public knowledge through no fault of Recipient; (ii) was lawfully in Recipient’s possession or known by Recipient prior to its receipt from Discloser; (iii) was rightfully disclosed to Recipient by another person without restriction; (iv) Recipient independently develops without use of Discloser’s Confidential Information; or (v) Discloser approves in writing for release. If Client is or becomes a customer of Korn Ferry’s KF Pay subscription service (the “Subscription Service”), this Agreement will not cover the information and data submitted to Korn Ferry through the Subscription Service; instead, that information and data will be governed exclusively by the SOW between Client and Korn Ferry. b.Recipient will not use any Discloser Confidential Information for any purpose other than to perform its obligations under this Agreement. Subject to applicable law, Recipient will not disclose any Discloser Confidential Information to third parties or to its employees, other than employees or third parties who are required to have the Confidential Information to perform obligations under this Agreement and who are bound by confidentiality terms substantially similar to those in this Section 9. Recipient and Discloser will each be responsible for any breach of this Agreement by its representatives. Recipient will protect Confidential Information from disclosure to others using the same degree of care it uses to protect its own confidential information, but in any case, no less than a commercially reasonable degree of care. Any permitted reproduction of Confidential Information will contain all confidential or proprietary legends that appear on the original. If Recipient is required by law, regulations, or court order to disclose any of Discloser’s Confidential Information, Recipient, where legally allowed, will promptly notify Discloser in writing prior to making any disclosure. Discloser may, at its sole expense, seek a protective order or other appropriate remedy from the proper authority. If no protective order or other remedy is obtained, or Discloser waives compliance with this Agreement, Recipient will furnish only the legally required portion of Confidential Information and will exercise all reasonable efforts to obtain reliable assurance that confidential treatment will be accorded to the Confidential Information to the extent possible. c.Services may include coaching services (“Coaching Services”) for specific individual(s) (each a “Coachee”). Korn Ferry and the Coachee must have open and frank communications for the Coaching Services to be effective. Communications between Korn Ferry and a Coachee will be, so far as is reasonably possible and subject to applicable law, confidential. Korn Ferry will not be asked or allowed to disclose information provided to Korn Ferry in confidence by a Coachee, except information which Korn Ferry in good faith believes is in one of the following categories: (i) information that the Coachee or some other person is, has, or may become engaged in illegal activity; (ii) information that the Coachee or some other person is, has, or may become a danger or health and safety risk to himself or herself or third persons; 73 Page 4 of 17 (iii) information that the Coachee authorizes Korn Ferry to release; (iv) information that generally informs Client of the scope, nature and timing of any activity, the goals in the development and coaching plan for the Coaching Services, or the progress being made in attaining the established goals or as otherwise required in connection with the engagement; or (v) information that may have a material or adverse effect on Client, the Korn Ferry coach or Korn Ferry. Korn Ferry and the Korn Ferry coach may obtain information from the Coachee’s supervisors, co-workers and other persons concerning the Coachee’s work performance. This information, including the identity of any person providing the information, is and will remain so far as is reasonably possible confidential, subject to applicable law and neither Client nor the Coachee will have access to this information. The Coachee will be advised of these coaching rules prior to participating in the coaching assignment. If any information arising from the Coaching Services is required to be disclosed by any subpoena or other court order, under any applicable law or regulation, Korn Ferry will be entitled to make any required disclosure. Korn Ferry shall notify Client and the Coachee prior to disclosing the Confidential Information, unless prohibited by the terms of the order or legal requirement. d.Nothing in this Agreement prohibits, or is intended in any manner to prohibit, Recipient from reporting possible violations of law or regulations to any governmental agency or entity or making other disclosures that are protected under the whistleblower provisions of applicable law or regulations. Recipient does not need Discloser’s prior authorization to make any protected reports or disclosures; nor is Recipient required to notify Discloser that protected reports or disclosures have been made. Without limiting the foregoing, nothing in this Agreement is intended to interfere with or restrain the immunity provided under applicable whistleblower laws for confidential disclosures of trade secrets to government officials or lawyers, solely to report or investigate a suspected violation of law or included in a sealed filing in court or other proceeding. e.Subject to applicable law, upon Discloser’s written request, Recipient will destroy Discloser’s Confidential Information in its possession, but Recipient may: (i) retain copies of Confidential Information that it is required to retain by law or regulation; (ii) retain copies of Confidential Information to resolve disputes that have arisen under this Agreement; and (iii) store copies made as part of routine back up of its information technology systems but the Confidential Information Recipient retains must continue to be handled in accordance with this Section 9, to the fullest extent permitted by law. 10.Personal Data. a.Korn Ferry will not disclose to Client an individual’s item level responses to assessments and surveys or composite components and intermediate data points (e.g., intermediate numeric scores, ratings, evaluation guides, integration grids, or interview/simulation notes), including Personal Data, that Korn Ferry collects in providing the Services, and upon which the New Materials will be based (the “Raw Data”). Korn Ferry will use Raw Data to provide the Services as specified in this Agreement or as otherwise instructed and permitted by Client. The Parties agree that the Services include archiving the Raw Data and using de- identified and aggregated Raw Data for research, studies, development, benchmarking, statistics, analytics, and to develop, improve, and enhance Korn Ferry’s products and services. Any published end product will not identify, or include any results attributable to, Client or a specific individual. b.Where Korn Ferry processes Personal Data as a data processor, or equivalent under applicable data protection law, on Client’s behalf in its performance of the Services, the Privacy and Data Protection Exhibit C will apply. Where the Parties process Personal Data as independent data controllers, or equivalent under applicable data protection law, the Parties will comply with applicable law and maintain adequate security controls relevant to the Personal Data processed. 11.Security. Having regard to the available technology, cost of its implementation, the nature, scope, context and purposes of the Personal Data processing, and taking into account the harm that might result from accidental loss, destruction, disclosure or damage of Personal Data, Korn Ferry shall implement appropriate technical and organizational measures designed to prevent any accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to Personal Data. 12.Indemnification. 74 Page 5 of 17 a.. Korn Ferry shall indemnify and defend Client, its parent, Affiliates, and their respective directors, officers, partners, employees, shareholders and agents and their respective successors and permitted assigns, from and against all third party suits, claims, actions, and proceedings and all related liabilities, losses, judgments, damages, costs and expenses (including interest, penalties, fines, legal fees and other litigation expenses) that are or are alleged to arise from: (i) Korn Ferry’s negligence, willful misconduct, or fraud; (ii) Korn Ferry’s breach of its representations and warranties; or (iii) intellectual property infringement, excluding any claim arising from Client modifying or combining any Client or third party Materials with Korn Ferry Materials or use of Korn Ferry Materials in a manner or form not provided by Korn Ferry. Korn Ferry has no obligation regarding any infringement claim based upon services or materials which are modified, combined, operated, or used with any product, data, apparatus, software, or program not provided by Korn Ferry or authorized by Korn Ferry in writing, or which are a result of Client’s design specifications. If an infringement claim is made relating to the New Materials, Korn Ferry Materials, or Services (the “Infringing Content”), in addition to its indemnification obligations under this Section 12, and at no additional cost to Client, Korn Ferry will: (w) procure for Client the right to continue to use the Infringing Content; (x) replace the Infringing Content with non-infringing materials; (y) modify the Infringing Content to make it non- infringing; or (z) terminate this Agreement and refund all pre-paid amounts paid by Client for which Client has not received Services. b. Korn Ferry hereby disclaims any liability with regard to: (i) Client’s, its employees, agent’s or any third party’s use, disclosure, content or publication of New Materials; (ii) Client’s decision to hire, not to hire, terminate employment of or take any other employment action with regard to any individual assessed by Korn Ferry; (iii) any claim arising from Client’s breach of its representations and warranties. c.Indemnification Process. The Party seeking indemnification will provide detailed written notice to the indemnifying Party promptly after learning of the third party claim; the indemnified Party’s failure to do so promptly will not relieve the indemnifying Party of its indemnification obligations except to the extent the indemnifying Party is materially prejudiced by any delay in this notice. The indemnifying Party may assume control of the defense and settlement of the claim, and the indemnified Party will provide reasonable assistance at the indemnifying Party’s reasonable expense, but the indemnifying Party may not agree to any settlement or consent to any final judgment without the prior written consent of the indemnified Party.. 13.Limitations of Liability. NEITHER PARTY WILL BE LIABLE TO ANY PARTY FOR ANY INDIRECT, SPECIAL, EXEMPLARY, CONSEQUENTIAL, PUNITIVE OR INCIDENTAL DAMAGES OF ANY TYPE, INCLUDING LOST PROFITS OR BUSINESS INTERRUPTION, RELATING TO THIS AGREEMENT. KORN FERRY’S MAXIMUM TOTAL LIABILITY FOR ANY CLAIMS RELATING TO THIS AGREEMENT IS LIMITED TO FOUR TIMES THE FEES PAID OR PAYABLE BY CLIENT TO KORN FERRY UNDER THE SOW GIVING RISE TO THE LIABILITY. THIS SECTION 13 APPLIES REGARDLESS OF THE LEGAL THEORY ASSERTED AND EVEN IF THE PARTY KNOWS THAT THESE DAMAGES MIGHT OCCUR. 14.Informal Dispute Resolution. If a dispute related to this Agreement arises between the Parties (“Dispute”), either Party may provide written notice of the Dispute to the other Party. The Parties will work in good faith to resolve the Dispute. If the Dispute involves an invoice, Client will pay the non-disputed portions of the invoice in accordance with Section 2. 15.Relationship of the Parties. Korn Ferry is at all times an independent contractor. Korn Ferry Employees remain in Korn Ferry’s employ and will not be deemed Client’s agents or employees. Neither Party is authorized to bind or commit the other Party in any respect or to accept legal process on the other Party’s behalf. Neither Party will be liable to any agent, subcontractor, supplier, employee, or customer of the other Party for any commission, compensation, remuneration, or similar benefit of any nature whatsoever. This Agreement is not intended to, and does not, create or impose any fiduciary relationship between the Parties. Korn Ferry is not providing legal advice under this Agreement. 16.Subprocessing.Client consents to, and authorizes Korn Ferry’s use of subprocessors, including Korn Ferry Affiliates, in connection with the provision of the Services. Processing activities may include accessing, storing, handling or otherwise using Personal Data. Korn Ferry remains responsible for the 75 Page 6 of 17 work and activities of its subprocessors to the same extent Korn Ferry would be liable if performing the Services. Korn Ferry is responsible for all payments to its subprocessors. Korn Ferry has entered into a written agreement with subprocessors containing equivalent data protection obligations as in this Agreement. An inclusive list of Korn Ferry’s current subprocessors is available on its corporate website at https://cdn.kornferry.com/privacy/subprocessor.pdf. The published list is incorporated into this Agreement by reference. Client may subscribe for notifications of changes to subprocessors through Korn Ferry’s corporate website at https://www.kornferry.com/privacy/security. Client will be deemed to have approved changes to subprocessors where Korn Ferry notifies Client via the subscription service and no written objection is received from Client within fifteen (15) days of written notification.If Client objects (on commercially reasonable grounds) in writing within fifteen (15) days of written notification, Korn Ferry may cease to provide or Client may agree not to use, on a temporary or on-going basis, the particular Service that would involve the use of the new subprocessor. Suspension of Services or partial termination by either Party subject to this Section 16 will not be deemed a breach of the Agreement. 17.Audits. a.Security and Compliance Audit.Client may conduct one security and compliance audit in any rolling 12-month period. The audit may include an inspection, examination, or review of relevant security controls and processing activity in Korn Ferry’s physical and technical environment solely as applicable to Client’s Personal Data processed by Korn Ferry pursuant to this Agreement and as is reasonably necessary to demonstrate Korn Ferry’s compliance with the Agreement. Requests to conduct security and compliance audits must be made in writing to Security@kornferry.com. Korn Ferry will provide access, at Korn Ferry’s discretion, to relevant documentation, knowledgeable personnel, physical premises, summary audit reports, ISO 27001 and 27018 annual certifications, and infrastructure and application software that actually process Client’s Personal Data. The ACA must include, if applicable, a description of any network discovery, port and service identification, vulnerability scanning, password cracking, remote access testing, penetration testing, service denial attack or other testing which by its application may cause impact to Korn Ferry’s data, its customers’ data, its operations or security. If security testing is permitted, Client assumes sole and total responsibility and risk for any damages or liabilities arising directly or indirectly as a result of the testing. Permitted audits will be completed in a professional and ethical manner which does not, in Korn Ferry’s reasonable judgment, compromise the integrity of Korn Ferry’s (or its other customers’) data, system security, or operational performance. Client will notify Korn Ferry in writing at least twenty (20) business days prior to any audit taking place. Audits will be conducted during Korn Ferry’s normal business hours. Client will bear all costs and expenses relating to each audit. Client and its agents must keep confidential all information learned during any audit. Korn Ferry may require outside auditors to sign an appropriate confidentiality agreement. Korn Ferry will not provide Client or its agents with access to proprietary or confidential information concerning its other customers. All information learned or acquired by Client during any audit is Korn Ferry Confidential Information. b.Security Questionnaire. Upon Client’s written request but no more than once in any rolling 12- month period, Korn Ferry will complete Client’s written information security questionnaire regarding Korn Ferry’s processing of Client’s Personal Data. 18.Assignment; Subcontracting. Neither Party may sell, assign, or transfer this Agreement without the other Party’s written consent, but no consent is required if the assignment: (a) results from the assignor’s merger, consolidation, spin-off, split-off or acquisition but the assignment must be limited to the assignor’s survivor, subsidiary or successor; or (b) is to an Affiliate capable of performing the assignor’s duties and obligations under this Agreement. Subject to the foregoing, this Agreement will inure to the benefit of and will be binding upon Korn Ferry, Client, and their respective successors and permitted assigns. Korn Ferry will not subcontract the performance of Services without Client’s prior authorization. This provision applies to subcontractors engaged specifically to provide Services for Client. 19.Governing Law. This Agreement will in all respects be governed by and construed in accordance with the laws of the State of Colorado, excluding any choice of law provisions and without effect to principles of conflicts of law, regardless of the place of making or performance. Notwithstanding anything in this Agreement to the contrary, nothing in this Agreement requires Korn Ferry to do any act or refrain from doing 76 Page 7 of 17 any act which would result in Korn Ferry violating (or becoming subject to any penalty under) any laws to which it is subject. The Parties disclaim the applicability of the United Nations’ Convention on the International Sale of Goods. 20.Notices. Any notice either Party is required or permitted to give under this Agreement must be in writing and will be deemed to have been received when personally delivered, twenty-four (24) hours after it has been sent via overnight express courier, or seventy-two (72) hours after it has been deposited in the United States Mail, registered or certified, postage pre-paid, properly addressed to the Party to whom it is intended at the address set forth at the beginning of this Agreement or any other addresses that either Party may hereafter designate in writing. 21.Non Waiver. A Party’s failure at any time to enforce any of the provisions of, or any right or remedy available to it under, this Agreement or at law or in equity, or to exercise any option provided, will not constitute a waiver of that provision, right, remedy or option or in any way affect the validity of this Agreement. A Party’s waiver of any default by either Party will not be deemed a continuing waiver, but will apply solely to the instance to which that waiver is directed. 22.Severability; Interpretation. Every provision of this Agreement will be construed, to the extent possible, to be valid and enforceable. If any provision of this Agreement is held by a court of competent jurisdiction to be invalid, illegal or otherwise unenforceable, that provision will be deemed severed from this Agreement, and all other provisions will remain in full force and effect. 23.No Third Party Beneficiary Rights. This Agreement is not intended to be for the benefit of any person other than Client and Korn Ferry. No other person, including any candidates or prospective candidates, will be considered a third party beneficiary of or otherwise entitled to any rights or benefits arising in connection with this Agreement. 24.Force Majeure. Neither Party will be considered to be in default as a result of its delay or failure to perform its obligations under this Agreement when the delay or failure arises out of causes beyond that Party’s reasonable control. Causes may include acts of God or a public enemy, acts of the state or the government in its sovereign or contractual capacity, fires, floods, epidemics, strikes, and unusually severe weather; in every case, delay or failure to perform must be beyond the reasonable control of and without the fault or negligence of the Party claiming a force majeure event to excuse its performance. 25.Entire Agreement; Conflicts. This Agreement contains the entire agreement between the Parties regarding the subject matter hereof and supersedes any prior representations, advertisements, statements, proposals, negotiations, discussions, understandings, or agreements regarding the same subject matter. The Parties will not be bound by any representation, promise, or condition not expressly set forth in this Agreement. Preprinted terms and conditions on any purchase order issued by Client, or terms and conditions or additional requests for information included in Client’s vendor set up process, under this Agreement are superseded in their entirety by this Agreement and without force or effect, even if Korn Ferry signs the purchase order or acknowledges such terms to be set up as a vendor in Client’s systems and whether such signature or acknowledgement occurs prior to or after the execution of this Agreement. Under no circumstances will Korn Ferry’s acknowledgement of any such terms be considered an amendment to this Agreement. All purchase orders must include a reference to this Agreement. Neither Party has been induced to enter into this Agreement by any representations or statements, oral or written, not expressly contained in this Agreement. This Agreement may only be modified by the written agreement of both Parties. Unless otherwise expressly provided in the SOW, Exhibit or attachment, if there is a conflict or inconsistency between this Agreement and any SOW, Exhibit or attachment, the order of precedence will be this Agreement, then the Exhibit or other attachment, and then the SOW. 26.Compliance with Legal and Regulatory Requirements. a.Each Party represents and warrants that it: i.will comply with all applicable legal and regulatory requirements of any governmental or supranational body with jurisdiction over this Agreement or either Party, which include: (a) information privacy and data protection laws and regulations relating to the protection, disclosure and use of individuals' 77 Page 8 of 17 personal data including the General Data Protection Regulation (GDPR) and other laws and regulations that mandate the protection of personal data; (b) anti-bribery, anti-corruption, and anti-money laundering laws and regulations; and (c) international trade laws and regulations (e.g., economic sanctions (“Sanctions”) including those of the US, EU, UK and UN; ii.is not a target of Sanctions; iii.is not located or organized in a jurisdiction that is a target of comprehensive Sanctions (including Cuba, Iran, North Korea, Syria, and the regions of Ukraine occupied by Russia) (“Sanctioned Jurisdiction”); and iv.is not owned or controlled directly or indirectly by any person or entity that is a target of Sanctions or located or organized in a Sanctioned Jurisdiction. b.Client further represents and warrants that it will not transfer, provide access, receive, or use the Services or work product (including tools and intellectual property): to or for the benefit of any person or entity that is a target of, or owned or controlled directly or indirectly by a target of, Sanctions; to, in, or for the benefit of any person or entity in the Russian Federation or any Sanctioned Jurisdiction, unless authorized by Korn Ferry; or to or for the benefit of any other party, if such transfer, access, or use would constitute a violation of Sanctions. c.If Client, as of the Effective Date, is a target of Sanctions, is located or organized in a Sanctioned Jurisdiction, or owned or controlled directly or indirectly by any person or entity that is a target of Sanctions or located or organized in a Sanctioned Jurisdiction, the Agreement is void at inception if Korn Ferry’s performance of the Agreement would violate applicable Sanctions. Any breach of this Section 27, including if Client becomes subject to Sanctions, is a material breach of this Agreement and grounds for immediate termination by the non-breaching Party. 27.Miscellaneous. All section headings and captions are for the Parties’ convenience only, are not part of the text, and will not be deemed in any way to limit or affect the meaning of this Agreement. When used in this Agreement, “including” means “including without limitation.” Client permits Korn Ferry to include Client’s company name as a participant in products and services. The Parties may execute this Agreement in any number of counterpart copies, which may be delivered by PDF or other electronic means, each of which will be deemed an original, but which taken together constitute a single instrument. Except as expressly provided in this Agreement, all remedies available to either Party for breach of this Agreement or at law or in equity are cumulative and may be exercised concurrently or separately. Those sections of this Agreement that are intended by their nature to survive termination or expiration of this Agreement will survive. 28.Governmental Immunity. Client and its officers, attorneys and employees are relying on, and do not waive or intend to waive by any provision of this Agreement, the monetary limitations or any other rights, immunities, and protections provided by the Colorado Governmental Immunity Act, C.R.S. § 24-10-101, et seq., as amended, or otherwise available to Client and its officers, attorneys or employees. 29.Contingency; No Debt. Pursuant to Article X, § 20 of the Colorado Constitution, any financial obligation of Client under this Lease is specifically contingent upon annual appropriation of funds sufficient to perform such obligation. This Agreement shall never constitute a debt or obligation of Client within any statutory or constitutional provision. [SIGNATURES ON FOLLOWING PAGE] 78 Page 9 of 17 Accepted by: KORN FERRY (US)TOWN OF VAIL, COLORADO By:By: Name:Name: Title:Title: Date:Date: 79 Page 10 of 17 EXHIBIT A SAMPLE STATEMENT OF WORK This Statement of Work (including any Attachments) is entered into under the Master Services Agreement between [FULL CLIENT COMPANY NAME] (“Client”) and [FULL KORN FERRY COMPANY NAME] (“Korn Ferry”) dated [INSERT EFFECTIVE DATE OF THE MSA]. All defined terms used but not otherwise defined in this SOW have the meanings assigned to them in the Agreement. Our Understanding of Your Needs [INSERT] Our Response to Your Needs [INSERT] Outline of Project [INSERT] Deliverables [INSERT] All Services will be delivered virtually, unless otherwise explicitly stated above or mutually agreed. Assessment Period.All online assessments must be used by the SOW End Date. Once launched, online assessments may not be transferred to another individual. Client must not use the assessment as the sole source for any decision relating to Client’s employee or candidates, including reprimand, compensation, employment status or work opportunities. If at the end of the Term of the SOW, Client has not ordered all the purchased Assessments listed in the SOW, Korn Ferry will invoice for the unused units. EXCEPT AS EXPLICITLY STATED, THIS SOW DOES NOT INCLUDE AN INTELLECTUAL PROPERTY LICENSE TO KORN FERRY’S INTELLECTUAL PROPERTY. Term SOW Start Date:[INSERT COMPLETE DATE] SOW End Date: [INSERT COMPLETE DATE] Fees and Expenses The Fees for the Services are $[FEES]. Korn Ferry assesses an administrative charge equal to fourteen percent (14%) of Fees ($[INSERT ADMIN FEE TOTAL]) for a total of $[INSERT TOTAL OF FEES + ADMIN FEE] [INSERT CURRENCY]. Fees are based on the scope of Services 80 Page 11 of 17 described herein. Any changes to the scope of Services will result in a change in Fees. The Parties will mutually agree in writing to all changes to Services and the corresponding change in Fees. All Fees are non-contingent, non-transferable, and non-refundable unless specifically stated otherwise in the Agreement. Fees will be invoiced in accordance with the table below. Invoicing Schedule [if applicable]: [Deliverable or Project Phase]Invoice Date Amount or Percentage [INSERT][INSERT][INSERT] [INSERT][INSERT][INSERT] [INSERT][INSERT][INSERT] Korn Ferry will invoice direct out-of-pocket expenses, including consultant travel, accommodation and meals, courier, shipping, and reproduction, on a monthly basis as incurred. Rescheduling or Cancelling Korn Ferry will schedule and commit personnel and resources to provide the Services. Korn Ferry understands that Client’s business conditions may change; however, rescheduling or cancelling on short notice impacts Korn Ferry’s business and its ability to provide outstanding service to all of its customers. Client may reschedule or cancel the provision of Services by paying the following fees in addition to the associated fees for any Services rendered. These fees are a genuine pre-estimate of Korn Ferry’s losses as a result of such rescheduling or cancellation, and are reflective of the value of the lost bookings for Korn Ferry for the time scheduled and fees which otherwise have been earned by the team leader, team members and other resources, and are not penalties. If Client fails to provide Korn Ferry with documentation, information, or access to its personnel that impacts Korn Ferry’s ability to meet the completion date or Client otherwise delays the completion date, Korn Ferry reserves the right to charge Client a rescheduling fee as set forth below. 1. If rescheduling or cancelling more than 20 business days before the scheduled program, meeting or session, Client will pay the Actual Expenses incurred as a result of the rescheduling or cancellation. 2.If rescheduling or cancelling 20 or fewer business days before the scheduled program, meeting or session, cancellation/rescheduling fees will be calculated based on the number of business days’ notice provided as shown in the table below, plus Actual Expenses incurred. “Actual Expenses” means amounts Korn Ferry pays to others in anticipation of the Services (e.g., hotels, airlines) that Korn Ferry cannot recover on its termination of the bookings or that Korn Ferry incurs due to Length of Program Less than 1 day 1-2 days 3-5 days Notice from Client (business days) 16-20 0 0 25% 11-15 0 25%50% 6-10 0 50%75% 3-5 50%75%75% Less than 3 100%100%100% 81 Page 12 of 17 changes or cancellations. Korn Ferry will charge Client for costs incurred for any materials Korn Ferry prepares (e.g., for events, workshops, meetings) if the engagement is not rescheduled within two months of the original date. Invoicing Information Invoices will be sent to the following address: Company:[INSERT] Address:[INSERT] Address:[INSERT] Attn (Name, Title):[INSERT] Email, Phone:[INSERT] Accounts Payable Contact (if different than invoicing information in previous table): Company:[INSERT] Address:[INSERT] Address:[INSERT] Attn (Name, Title):[INSERT] Email, Phone:[INSERT] Purchase Order If Client’s internal policies require that a Purchase Order number appear on invoices, Client must provide the Purchase Order Number with or immediately after signing the Agreement. Please indicate below if a Purchase Order Number is required on an invoice and if so, insert the Number. If Client has not provided a Purchase Order Number within 10 business days of signature, Client will accelerate payment of any invoices delayed by Client’s failure to provide a Purchase Order Number by the same number of days as the delay. PO # [INSERT] Accepted by: [FULL KORN FERRYCOMPANY NAME][FULL CLIENT COMPANY NAME] By:By: Name:Name: Title:Title: Date:Date: 82 Page 13 of 17 EXHIBIT B CHANGE ORDER The Statement of Work dated [DATE] (the “SOW”), by and between [FULL CLIENT COMPANY NAME] (“Client”) and [FULL KORN FERRY COMPANY NAME] (“Korn Ferry”), is amended as follows: Party Requesting Change:[INSERT] Effective Date This Change Order is effective [DATE] Description of Change: Example: Section or Schedule [#] - [Name of Section or Schedule]. [Insert description of how the section/schedule has been changed - for example, “The Pricing Schedule is amended to add additional tasks and increased funding.” Attach new Pricing Schedule to this Change Order or set out here.] Effect of Change on Schedule, if any: Price Adjustment, if any: If any provision of this Change Order contradicts the SOW, this Change Order will govern. All other terms and conditions of the SOW remain unchanged and in full force and effect. Accepted by: [FULL KORN FERRYCOMPANY NAME][FULL CLIENT COMPANY NAME] By:By: Name:Name: Title:Title: Date:Date: 83 Page 14 of 17 EXHIBIT C DATA PROTECTION EXHIBIT This Exhibit C (the “Exhibit”) is governed by and subject to the Master Services Agreement in place between the Parties. 1.INTERPRETATION 1.1 Capitalized terms used but not defined in this Exhibit have the meanings given to them in the Agreement unless the context requires otherwise. 1.2 In this Exhibit: Agreement means the Master Services Agreement to which this Exhibit is attached; Approved Subprocessors means the subprocessors that have been approved by Client in accordance with Section 16 of the Agreement; Data Protection Legislation means any law, enactment, regulation, regulatory policy, by law, ordinance or subordinate legislation relating to the processing of Personal Data, as applicable to Client, Korn Ferry and/or the Services, including, but not limited to the Regulation of the European Parliament and of the Council on the protection of natural persons with regard to the processing of Personal Data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) (“GDPR”), California Consumer Privacy Act, as amended by the California Privacy Rights Act (collectively, the “CCPA”), and any corresponding or equivalent national laws or regulations, in each case, as in force and applicable, and as may be amended, supplemented or replaced from time to time; Data Subject means any person in respect of whom Personal Data is processed; Personnel means officers, employees, workers or independent contractors; and Standard Contractual Clauses means the following transfer agreements where relevant Personal Data is transferred between the Client, including any Client affiliates, and Korn Ferry, including Korn Ferry’s affiliates, to jurisdictions deemed inadequate by Data Protection Legislation, as applicable: a. The relevant European Standard Contractual Clauses adopted per Commission Implementing Decision (EU) 2021/914 of 4 June 2021, pre-signed by Korn Ferry and available on Korn Ferry’s corporate website at https://www.kornferry.com/privacy/security. For transfers from the UK, the Parties agree that references in the European Standard Contractual Clauses to the GDPR will mean the UK General Data Protection Regulation, references to the EU or Member States will mean the UK, and references to a supervisory authority will mean the ICO. For transfers from Switzerland, the Parties agree that references to the GDPR will mean the Swiss Federal Act on Data Protection, references to the EU or Member States will mean Switzerland, and references to a supervisory authority will mean the Federal Data Protection and Information Commissioner (FDPIC); b. The Argentina Standard Contractual Clauses per Decree 60-E/2016 of the Argentina Data Protection Authority; c. Abu Dhabi Standard Contractual Clauses pursuant to the Abu Dhabi Global Market Data Protection Regulations 2021; d. Dubai International Financial Centre (DIFC) Standard Contractual Clauses pursuant to the Data Protection Regulations of the Law No. 5 of 2020; and e. Any other legally mandatory data transfer agreements required by Data Protection Legislation as notified by Korn Ferry in writing, effective thirty (30) days after written notice. 84 Page 15 of 17 The Parties agree that the processing or security details included in the Korn Ferry pre-signed European Standard Contractual Clauses are incorporated into any other Standard Contractual Clauses where relevant. 1.3 The Parties acknowledge and agree that this Exhibit forms an integral part of the Agreement. If there is any conflict or inconsistency between any: 1.3.1 term in the Standard Contractual Clauses; 1.3.2 term in the main part of this Exhibit; and 1.3.3 term in the Agreement and its schedules and annexes; the term falling into the category first appearing in the list above take precedence. The Parties intend that this Exhibit clarifies, but does not modify or contradict, the rights and obligations of the Standard Contractual Clauses. 2.SCOPE AND PURPOSE 2.1 Where Korn Ferry processes Personal Data on Client’s behalf as a data processor or equivalent under Data Protection Legislation, Korn Ferry will process Personal Data: (a) in the manner and for the purposes set out in this Exhibit and as documented in the Agreement; (b) upon other specific reasonable documented instruction of Client; or (c) as needed to comply with Data Protection Legislation. Korn Ferry will comply with Data Protection Legislation applicable to Korn Ferry and provide the same level of privacy protection, including of individual rights, as is required by Data Protection Legislation. Korn Ferry certifies its understanding that it is restricted from: (i) selling, sharing (for cross-context behavioral advertising purposes, as defined under the CCPA), or disclosing in exchange for consideration, Personal Data to a third party; (ii) retaining, using, or disclosing the Personal Data outside the direct business relationship of the Parties for any purpose, including commercial purposes, other than for purposes specified in the Agreement or Data Protection Legislation; and (iii) combining Personal Data Korn Ferry receives pursuant to the Agreement with personal data that it receives from or on behalf of another person or persons, or collects from its own interaction with the Data Subject, provided that Korn Ferry may combine Personal Data as permitted under Data Protection Legislation. This Exhibit does not apply where the Parties process Personal Data as independent data controllers, or equivalent, under Data Protection Legislation. 2.2 The types of Personal Data that may be processed by Korn Ferry are those provided by Client through its use of the Services, including Personal Data comprising business contact information of Client employees and contact information, survey responses and assessment evaluation data of Client-nominated assessment participants, including information on race, ethnic origin, sexual orientation, disability and veteran status, if requested by Client. Personal Data will be processed for the purposes of communication, assessment, analysis and generating reports in the course of providing the Services. The duration of the processing will be until the deletion of the Personal Data in accordance with Section 9 of this Exhibit. 2.3 Client hereby: 2.3.1 instructs Korn Ferry to take such steps in the processing of Personal Data on behalf of Client as are reasonably necessary for the provision of the Services; 2.3.2 ensures that all fair processing notices have been given (and/or, where necessary, valid consents have been obtained and not withdrawn) and are sufficient in scope and kept up-to-date in order to enable Korn Ferry to process the Personal Data in accordance with the Data Protection Legislation; and 2.3.3 authorises Korn Ferry to provide to the Approved Subprocessors and on behalf of Client instructions that are equivalent to the instructions set out in Section 2.3.1. 2.4 In the event Korn Ferry provides Client with data in de-identified form, Client will ensure that any 85 Page 16 of 17 such information qualifies and remains qualified as de-identified data as defined under applicable Data Protection Legislation. Client will make no attempt to re-identify any Data Subject to whom such data relates, will publicly commit to maintaining and using such data without attempting to re- identify it, and will take reasonable measures to prevent such re-identification. Korn Ferry disclaims all liability resulting from Client’s non-compliance with this section. 2.5 Where either Party is responsible for collecting and transferring Personal Data for the provision of the Services, it will use its reasonable endeavours to ensure that it is not subject to any prohibition or restriction which would prevent the other Party from processing that Personal Data in the manner reasonably necessary for Korn Ferry to perform, or Client to benefit from, the Services. 2.6 Korn Ferry will inform Client if it believes that any Client instructions regarding Personal Data processing would violate the GDPR. Korn Ferry will notify Client if Korn Ferry makes a determination that Korn Ferry can no longer meet its obligations under CCPA and is unable to cure within a reasonable period of time (“Self Reporting”). Client may, upon notice to Korn Ferry, including in the case of Self Reporting, take reasonable and appropriate steps, which may include seeking an injunction or cease-and-desist letter, to stop and remediate unauthorized use of Personal Data. 3.CONFIDENTIALITY AND SECURITY 3.1 Korn Ferry undertakes to treat all Personal Data as confidential. Korn Ferry will ensure that persons authorised to process Personal Data are bound by obligations of confidentiality consistent with those imposed upon Korn Ferry under this Exhibit and under the Agreement. 3.2 Where legally allowed, Korn Ferry will promptly notify Client of any legally binding request from a law enforcement authority or others for disclosure of Personal Data before making any disclosure and will reject any non-legally binding requests. 3.3 Refer to Sections 10 and 11 of the Agreement for further security requirements. 4.SECURITY BREACH Korn Ferry will provide Client with written notice as soon as reasonably possible upon becoming aware of any actual breach of security that leads to the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, any Personal Data processed by Korn Ferry (a “Security Breach”). Korn Ferry shall assist or support Client at Client’s request in complying with Client’s notification obligations regarding a Security Breach. 5.SUBPROCESSING. Refer to Section 16 of the Agreement. 6.CROSS-BORDER TRANSFERS OF PERSONAL DATA Korn Ferry may transfer Personal Data to various locations, which may include locations both inside and outside of the European Economic Area. Korn Ferry will ensure that any cross-border transfers of Personal Data comply with applicable Data Protection Legislation. At Client’s request, Korn Ferry and any relevant Korn Ferry Affiliate will enter into an additional data processing agreement, if appropriate. The Standard Contractual Clauses are incorporated by reference and the Parties’ execution of the Agreement also constitutes the execution of the Standard Contractual Clauses. Notwithstanding terms to the contrary in the Agreement, Korn Ferry may amend the Standard Contractual Clauses from time-to-time, only as required by Data Protection Legislation, by sending Client written notice and such amendment will be deemed accepted by Client and become effective thirty (30) days after such notice. 7.AUDIT. Refer to Section 17 of the Agreement. As part of such security and compliance audit and upon Client’s reasonable request, Korn Ferry will make available to Client all information in its possession necessary to demonstrate compliance with its obligations under Data Protection Legislation applicable to Korn Ferry. 8.KORN FERRY ASSISTANCE 86 Page 17 of 17 Taking into account the nature of the Personal Data processing and the information available to Korn Ferry, Korn Ferry will assist Client with Client’s obligation to respond to Data Subjects’ requests to exercise their rights under the Data Protection Legislation; and, at Client’s request using appropriate technical and organization measures, assist Client in meeting its compliance obligations regarding carrying out privacy and data protection impact assessments and related consultations of data protection authorities. Korn Ferry may charge a reasonable fee to Client for requested assistance, to the extent permitted by Data Protection Legislation and as agreed to by the Parties. 9.DESTRUCTION OF PERSONAL DATA Upon Client’s written request, Korn Ferry will destroy all Personal Data processed by Korn Ferry on Client’s behalf that is in the possession of or under Korn Ferry’s control. Korn Ferry is entitled to retain back-ups of Personal Data and Korn Ferry will delete Personal Data according to its reasonable retention schedule. Korn Ferry will provide the certification of deletion of Personal Data to Client upon Client’s written request. 87 CONFIDENTIAL Page 1 of 7 UPDATED OCT2024 CLM AGMT-38813DJB STATEMENT OF WORK KORN FERRY ALLIANCE This Statement of Work (including any Attachments) (the “SOW”) is entered into under the Master Services Agreement between the Town of Vail (“Client”) and Korn Ferry (US)(“Korn Ferry”) dated April 14, 2025 (the “Agreement”). Capitalized terms not defined in this SOW will have the same meaning as in the Agreement. In the event of a conflict between this SOW and the Agreement or purchase order, this SOW will prevail with respect to the Programs and Services. 1.Definitions 1.1 “AI System”means a machine-based system that is designed to operate with varying levels of autonomy and that may exhibit adaptiveness after deployment, and that, for explicit or implicit objectives, infers, from the input it receives, how to generate outputs such as predictions, content, recommendations, or decisions that can influence physical or virtual environments. 1.2 “Documentation” means user guides, documentation, and training materials regarding the Site that Korn Ferry makes generally available to its clients. 1.3 “Employee” means: (i) Client’s employees, and (ii) Client’s independent contractors who perform services on Client’s behalf and have entered into written agreements with Client no less restrictive than the Agreement. Independent contractors may not be competitors of Korn Ferry or its parent company, subsidiaries or affiliates. 1.4 “Membership” means the term of the license and access described in Section 2 below 1.5 “Other Services” means services other than the Site as described in this SOW, including optional services that may be subject to additional fees as agreed by the Parties. 1.6 “Participant” means an Employee who receives training in a Program pursuant to the license granted herein. 1.7 “Posted Content”means any questions, comments or other content that the Client or Employees post or enter into the Site. 1.8 “Programs” means Korn Ferry’s training programs, deliverables, services (including research, drafting, delivery, consulting, and customization work) made available via the Alliance service, including all related materials and Editable ILT/vILT Materials. 1.9 “Services” means the Services provided pursuant to this SOW. 1.10 “Site”means any site or network accessed or used as part of the Membership 1.11 “Editable ILT/vILT Materials” means instructor-led, or virtual instructor-led training materials that are provided in editable, native format. This does not included articles, white papers, eLearning, microlessons or other SCORM-based files. 2.Services/License Grant 2.1 Grant of License. Upon the execution of this SOW and subject to payment of the applicable Fee, Korn Ferry grants to Client, and Client purchases from Korn Ferry, a limited, non-exclusive, non- transferable, non-assignable, renewable license to use the Programs and Editable ILT/vILT Materials available as part of the Alliance Membership (“Membership”) solely for Client’s internal use by Employees during the Term. Korn Ferry may orally refer to Client as a customer in sales presentations and activities. Upon consent from Client, Korn Ferry may refer to Client as a customer in written sales presentations and marketing vehicles. Client will make reasonable efforts to provide product feedback 88 UPDATED OCT2023 Page 2 of 7 on the Services, participate in Client’s success story on Korn Ferry’s website and provide quote for services that may be featured together with logo and corporate name in marketing materials. Client will not use the Services or Korn Ferry Material as the sole basis for any employment action, including hiring or termination relating to any actual or potential Employees. Client will not disclose or otherwise allow access to the Site or Documentation to any third party, including other system service providers, outsourcers, or any party that Client should reasonably be aware may compete with Korn Ferry, except as Korn Ferry expressly permits in writing in each instance. Additional terms and conditions for the use of Korn Ferry Alliance are attached hereto in Appendix A. The terms and conditions of this SOW are considered confidential. 2.2 Delivery and Access to Programs and Editable ILT/vILT Materials. Upon payment of the Membership fee, Client Employees will be permitted to access digital download versions of Editable ILT/vILT Materials and register for and access Membership Programs and services. 2.3 Use Restrictions. Client must not, on its own or through a third party: (a) access or use the Site or the Documentation to design, create or build a service or product that is competitive with the Site, or which uses ideas, features or functions that are similar to the Site; (b) license, sublicense, sell, resell, resyndicate, transfer, assign, distribute, lease, rent, loan, or otherwise commercially exploit or make available to any third party the Site or the Documentation; (c) combine or permit sharing of User Licenses by more than one employee; (d) use the Site to provide a service bureau; I modify, translate, or make derivative works based upon the Site or the Documentation or any part thereof, or directly or indirectly decrypt, decompile, disassemble, reverse engineer, or otherwise attempt to discover the source code of the Site or any portion thereof or its underlying ideas, techniques or algorithms, including the review of data structures or similar materials produced by the Site; or (f) directly or indirectly use the Site in violation of any applicable laws. Except as explicitly granted in the Agreement, Client has no rights with respect to the Site or the Documentation. 2.4 Rights Notices. Client will not remove any notices or legends that appear in the Site, Documentation, or on any output of the Site, that either identify Korn Ferry as the owner, or provide notice of the confidential and proprietary nature of the materials and their contents, including copyright notices, trademark symbols and notices, and notices that the materials are “confidential” or “proprietary.” Client’s obligation not to remove any notices applies in all circumstances, including when Client copies or distributes materials as permitted by this SOW. 2.5 Suspension of Access to Site. Korn Ferry may suspend Client’s access to the Site: (a) to prevent damage to, or degradation of, Korn Ferry’s network integrity; (b) if Client has failed to pay any amounts for thirty (30) days after Korn Ferry notifies Client of past due amounts; (c) if Client has breached this SOW in a way that affects Korn Ferry’s provision of the Site or infringes on Korn Ferry’s or any third party’s intellectual property rights; or (d) if Client violates applicable laws, any obligations of confidentiality or privacy to any third party, or governmental regulations, or is subject to a court order requiring suspension. If suspended, Korn Ferry will promptly restore use of the Site to Client after the event giving rise to the suspension has been resolved to Korn Ferry’s reasonable satisfaction. Any accounts that are restored after suspension under subsections (b), (c) or (d) may be subject to Korn Ferry’s then-current reactivation fees. Client is not entitled to a refund or credit on any fees if access to the Site is suspended under subsections (b), (c) or (d). 2.6 Client Content. To facilitate Korn Ferry’s performance of its obligations under this SOW, Client grants to Korn Ferry during the Term a limited license to use, process and reproduce, any information or data related to Client that is input or uploaded into the Site by Client, provided by Client to Korn Ferry for entry by Korn Ferry into the Site, or otherwise provided to Korn Ferry by Client pursuant to this SOW (the “Client Content”). 2.7 Use of Posted Content. Any Posted Content that Client or any Client Employee uploads, enters or otherwise posts to a Site may be used by Korn Ferry in order to provide and maintain the Site, Services or Korn Ferry’s business. Client and the end user are solely responsible for all Posted Content that is shared, provided, displayed, published, or disseminated to others. By providing Posted Content to Korn Ferry, Client and Client’s Employee represent and warrant that providing the Posted Content does not violate any law, contractual restrictions or other third party rights (including any intellectual 89 UPDATED OCT2023 Page 3 of 7 property rights). Korn Ferry may remove or delete Posted Content from the Site at any time in its sole discretion. 2.8 Korn Ferry Data. Korn Ferry may: (a) collect data arising out of Client’s use of the Site; (b) collect metrics and data included in the Client Content; and (c) aggregate and analyze any metrics and data collected pursuant to subsections (a) or (b) of this sentence (collectively, the “Korn Ferry Data”). The Korn Ferry Data will be de-identified to exclude any personally identifiable information. Korn Ferry will not use the Korn Ferry Data in a way that identifies Client as the source of any data included in the Korn Ferry Data. Provided Korn Ferry complies with the two immediately preceding sentences, Korn Ferry Data does not constitute Client’s Confidential Information and Korn Ferry may provide the Korn Ferry Data to third parties. Korn Ferry may use, reproduce, distribute, and prepare derivative works from the Client Content as incorporated in the Korn Ferry Data. 2.9 Proprietary Rights. The Site, the Korn Ferry Data (excluding any Client Content included therein), and any modifications, configurations, enhancements or derivative works thereof to any of the foregoing (including all intellectual property rights in or to any of the foregoing), are and remain the exclusive property of Korn Ferry or its licensors. No licenses or rights are granted to Client except for the limited rights expressly granted in this SOW. 3. AI System. Client must not use or input Korn Ferry Materials and Derivatives, including New Materials that contain Korn Ferry Materials, into any AI System without Korn Ferry’s prior written consent in each instance. 4.SOW Term This SOW is effective upon the last date of signature below (“SOW Effective Date”) and continues until December 31, 2027 (“SOW Term”). Thereafter, the subscription will automatically renew for additional three (3) year terms at Korn Ferry’s then-current rates unless either party provides notice of termination at least thirty (30) days prior to the expiration of the then-current term (the initial subscription period and any renewal terms are collectively the “Subscription Period”). Upon termination for any reason or expiration of this SOW, all licenses automatically terminate. Client must promptly cease use, and destroy all existing copies, of the Korn Ferry Material and the Derivatives. Client may retain one copy of the Derivatives for archival purposes only. Client may also retain those Derivatives that are a part of Client’s personnel files to maintain employee history. No other use of the Korn Ferry Material or Derivatives after termination of this SOW is permitted. Client’s notice of termination must include written verification, executed by a corporate officer, that all Korn Ferry Material and Derivatives: (i) will no longer being used by Client; and (ii) will be destroyed at the end of the Term in accordance the Agreement. Notwithstanding anything to the contrary in the Agreement, Client may only choose to terminate this SOW for convenience at each anniversary date, by providing at least 30 days written notice of its intent to terminate prior to the beginning of the upcoming year. Client will not be entitled to receive a refund of any prepaid fees. If Client terminates for convenience during the SOW Term, Korn Ferry will invoice an early termination fee based on the discounted fees for a committed 3-year term, in the following amounts: -After 1st year - $10,350 -After 2nd year - $5,175 Notwithstanding anything to the contrary in the Agreement or this SOW, if during a renewal term Korn Ferry is no longer making the Service(s) commercially available, Korn Ferry may provide 120-days’ notice of its intent to discontinue the Service(s). In the event such notice is given, Client will receive a credit for the pro-rated portion of any prepaid unused fees for the discontinued Service(s) which must be used during the SOW Term. Credits may be applied towards any Korn Ferry Product or Service(s). The parties must sign a Change Order for any Products or Service(s) outside the scope of the SOW. Client is responsible for all fees due until the effective date of termination. 90 UPDATED OCT2023 Page 4 of 7 5.Fees and Expenses 5.1 Fees: SERVICES Description Service Type Quantity Unit(s)Fees Korn Ferry Alliance inclusive of Service Package Alliance Membership 3 Years $83,650 Service Fee Total:$83,650 a.Korn Ferry will invoice the Fees as follows: Upon Execution of this SOW - $25,000 January 2, 2026 - $29,325 January 2, 2027 - $29,325 b.All fees are non-contingent, non-transferable, and non-refundable. Client will not be entitled to receive any refund or credit for Services not utilized during the SOW Term. 5.2 Additional Optional Services: OPTIONAL SERVICES Description Unit of Measure Fee Facilitation –in person (plus travel expenses) Per Day $4,500 Facilitation – virtual delivery Per 90-minute to 2 hour virtual session $2,500 Service Package Fee Added to all Optional Services 15% per annum a.Client may request Optional Services during the SOW Term by written request (email or change order). Following Korn Ferry’s written confirmation (email confirmation for email orders, or countersigned change order) of the request, Korn Ferry will invoice Client the applicable Fee. 5.3 The Fees set out in this Statement of Work do not include applicable sales, use, VAT, GST or other similar taxes, travel costs or shipping and handling of training Materials, or virtual production and assistance or technical access fees for virtual deliveries. Korn Ferry will invoice these amounts as incurred. 5.4 Fees are based on the scope of Licenses and Services described herein. Any changes to the scope of Licenses and/or Services will result in a change in Fees. The parties will mutually agree in writing to all changes to Licenses and/or Services and the corresponding change in Fees. 91 UPDATED OCT2023 Page 5 of 7 6.Invoicing Information 6.1 Invoices will be sent to the following address: Company:Town of Vail Address:75 S. Frontage Road W Address: Attn (Name, Title):Beth Cornwell Email, Phone:bcornwell@vailgov, 970-479-2118 Accounts Payable Contact (if different from above): Company:[INSERT] Address:[INSERT] Address:[INSERT] Attn (Name, Title):[INSERT] Email, Phone:[INSERT] 6.2 Purchase Order: If Client’s internal policies require that a Purchase Order number appear on invoices, Client must provide the Purchase Order Number with or immediately after signing the SOW. Please indicate below if a Purchase Order Number is required on an invoice and if so, insert the Number. If Client has not provided a Purchase Order Number within 10 business days of signature, Client will accelerate payment of any invoices delayed by Client’s failure to provide a Purchase Order Number by the same number of days as the delay. Preprinted terms and conditions on any purchase order issued by Client are superseded in their entirety by the Agreement and without force or effect, even if Korn Ferry signs the purchase order. PO # [INSERT] Accepted by: Korn Ferry (US)Town of Vail By:By: Name:Name: Title:Title: Date:Date: 92 UPDATED OCT2023 Page 6 of 7 APPENDIX A Korn Ferry Alliance Terms and Conditions 1.1 Derivatives. During the Term of the Membership, Client may incorporate portions of the Editable ILT/vILT Materials in Client’s training materials or translate or otherwise modify Editable ILT/vILT Materials (“Derivatives”), , for its own internal use, provided that Client complies with the following conditions: (i) Client agrees to retain and keep visibly displayed all copyright and trademark attribution in accordance with Section 1.4 (Proprietary Markings) below; (ii) Client may not sell, sublicense, or permit the use of any or all of the Programs or Editable ILT/vILT Materials, or any Derivatives, by any third party; (iii) Client must not knowingly or willfully take any action that would cause or permit any portion of the Programs to enter the public domain; (iv) Client will obtain and maintain sole ownership of Client’s contributions to the Derivatives and will not license, assign or otherwise transfer those contributions to any third party without the prior written approval of Korn Ferry; and (v) Client may not engage independent contractors or other third parties to create or host the Programs or Derivatives or otherwise delegate any of the rights granted herein without the prior written approval of Korn Ferry. Client will be fully responsible for all actions or omissions of its officers, employees, agents, independent contractors. Any copying, distribution or use of Programs or Editable ILT/vILT Materials not in accordance with the provisions of this Agreement is a violation of these license grants and an infringement of Korn Ferry’s copyrights. 1.2 Intellectual Property Ownership. All right, title and interest in and to the Programs and Editable ILT/vILT Materials, including, but not limited to, copyrights and trademarks therein, are the exclusive property of Korn Ferry. All right, title and interest in and to the Client’s contributions to the Derivatives, including, without limitation, all copyrights and trademarks, are the exclusive property of Client. The parties do not intend to create a joint work, as that term is defined under the Copyright Act, 17 USC § 101. Each party's contributions to the Derivatives are owned separately by them and neither will have any interest in or to the other's works except as described in this Agreement. To the extent the rights in Korn Ferry’s portions of the Editable ILT/vILT Materials vest in Client by operation of law or otherwise, Client irrevocably and unconditionally assigns such rights to Korn Ferry. To the extent such rights are not assigned to company, Client grants to Korn Ferry an unlimited, fully paid up, royalty-free license to the Editable ILT/vILT Materials and the Korn Ferry portions of any Derivatives. 1.3 Korn Ferry’s Right to Review. Korn Ferry has the right to review the Derivatives created by Client in order to verify compliance with this Agreement, including but not limited to, compliance with Section 1.4 (Proprietary Markings). In the event that Korn Ferry exercises its right to review the Derivatives, Korn Ferry will have ten (10) business days from receipt of the Derivatives to review the Derivatives and require changes to the Derivatives. If Korn Ferry does not respond within such ten (10) business day period, Korn Ferry will be deemed to have consented to the Derivative as delivered by Client. 1.4 Proprietary Markings. Client must comply with the following requirements with respect to any Derivatives. 1.4.1 Copyright Notice. Client must include the following copyright and proprietary notice on all Derivatives and copies of the Korn Ferry Material: Copyright © 20___ Korn Ferry (US) ALL RIGHTS RESERVED. Without the prior written permission of Korn Ferry (US), no part of this work may be used, reproduced or transmitted in any form or by any means, by or to any party outside of ____________. The year the applicable Derivative is created must be included in the copyright notice above. For example, if the Derivative is created in 2009, the year of publication in the copyright notice must read Copyright © 1992 – 2009. 1.4.2 Client Copyright Notice. Client may also affix its own copyright notice to the Derivatives and all copies thereof naming Client as the copyright holder of its contributions to the Derivatives. 93 UPDATED OCT2023 Page 7 of 7 1.5 Korn Ferry hereby disclaims any liability related to any third party claim that (a) any modifications or changes to the Programs or Editable ILT/vILT Materials made by Client or Client’s employees violate any privacy, confidentiality, trade secrets, or misappropriates or infringes any third party intellectual property rights; or (b) arising out of or relating to any Content or other material transmitted by Client or Client employees through the Site or Services, including without limitation any claims related to privacy, confidentiality, trade secrets, misappropriation or infringement of any third party intellectual property rights. 1.6 Effect of Termination. Upon termination or expiration of this Agreement for any reason, all licenses granted will terminate and Client must promptly cease use of the Programs, including Editable ILT/vILT Materials and the Derivatives and destroy all existing copies of the Editable ILT/vILT Materials and the Derivatives. Client may retain one copy of the Derivatives for archival purposes only and, for the purposes of maintaining employee history, Client may retain those Derivatives that are a part of Client’s personnel files. Individual Participants are permitted to retain indefinitely for their personal reference the tangible Program Materials and Derivatives. No other use of the Programs or Derivatives after termination of this Agreement is permitted. Terms related to Intellectual Property Ownership, Indemnification, Content and Data and Fees will survive termination of this SOW. 1.7 Korn Ferry reserves the right to substitute or migrate the Programs and features provided as part of the Membership at any time, provided that Korn Ferry continues to provide Programs and features with similar or better functionality for the remainder of the Term. 94 AGENDA ITEM NO. 6.1 Item Cover Page DATE:May 6, 2025 TIME:60 min. SUBMITTED BY:Tom Kassmel, Public Works ITEM TYPE:Action Items AGENDA SECTION:Action Items (6:15pm) SUBJECT:Arrive Vail - Vail Transportation Center Expansion Update (6:15pm) SUGGESTED ACTION:Review material, listen to presentation, and provide preliminary comments and discussion on the project and process. PRESENTER(S):Tom Kassmel, Town Engineer VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Council Memo - ArriveVail Project Staff Presentation - ArriveVail Project 95 To:Town Council From:Public Works Department Date:May 6, 2025 Subject:Arrive Vail - Vail Transportation Center Expansion Update Confirming Goals & Needs and Initial Programming Concept Analysis I.SUMMARY The Town of Vail has budgeted $1.5 Million to complete the planning and design of the future expansion of the Vail Transportation Center. Half of the cost (up to $750,000) will be reimbursed as a part of the Multi Modal Option Fund grant awarded to the Town in the fall of 2022. The purpose of the project is to update and expand the Vail Transportation Center to accommodate current and future needs. Transit use growth of the Vail Transit Center has exceeded current capacity during peak season and is anticipated to grow with the success of Core (EVTA), the expansion of Bustang, and the success and expansion of Town of Vail transit services. To emphasize the importance of the Vail Transit Center as and Arrival Center the project has been rebranded Arrive Vail. The Town has contracted with 4240 Architecture Inc. to facilitate and execute this planning and design process. The Project is broken down into four phases: Phase I Confirming Goals & Needs and Initial Programming Concept Analysis Phase II Conceptual Design Phase III Design Development/Entitlements Phase IV Final Design & Construction Documents Phase I of the project will reconfirm the Mobility & Transportation Master Plan goals and needs for the Vail Transportation Center, identify additional design opportunities that create a sense of arrival and gateway into Vail Village, and reengage critical stakeholders and the public to receive input, comments, and ideas regarding the project. The purpose of this Council session is to review the; Project Goals Transit Analysis 96 Town of Vail Page 2 Existing Conditions and Assessments Sub-Area Analysis Community Engagement and Survey Results Next Steps II.RECOMMENDATION Staff recommends Council review material, listen to presentation, and provide preliminary comments and discussion on the project and process. III.ATTACHMENTS Presentation 97 TRANSPORTATION CENTER EXPANSION ARRIVE VAIL 98 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 2 Table of Contents - Existing Conditions and Assessments - Reconfirm Project Goals - Sub-Area Analysis - Transit Analysis - Community Engagement - Next Steps 99 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 3 - Reconfirm Project Goals 100 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 4 GO VAIL 2045Figure 47: Transit Vision Let’s give our world-class town . . . . . . a world-class arrival 101 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 5 BALANCING GOALS . . . and a challenge to solve for this while not allowing vehicular traffic to dominate the pedestrian experience of “arrival” There is a functional need to increase transit . . . 102 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 6 Enhance Accessibility and Connectivity - Increase and improve the multi-modal capacity, operations, and safety at the VTC to provide better accessibility & connectivity throughout Vail, Eagle County, and the state of Colorado. Resilient Infrastructure - Invest in the existing VTC’s aging 50 year old transit infrastructure and develop new resilient infrastructure and facilities to ensure long term viability, functionality, and safety for the next 50 years. Preservation of Vail’s Character - Expand and redevelop the existing VTC preserving the unique character of Vail’s aesthetic and cultural identity. Sustainable Mobility - Enhance sustainable transportation modes at the VTC using innovative technology and partnerships to further green initiatives to reduce the town’s carbon footprint. Innovative Technologies - Embrace new technologies to enhance efficiency, safety, and user experience at the VTC, accommodating future needs for smart city solutions. Economic Vitality - Support local businesses by enhancing the VTC, explore private/public partnerships to enhance the VTC services and infrastructure that contribute to the economic vitality of the community. Overall Goals (from the approved Go Vail 2045 adopted plan) 103 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 7 - Transit Analysis 104 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 8ARRIVE VAIL EXISTING VTC TRANSIT FUNCTIONALITY ISSUES - Insufficient Number of Bus Bays - Passenger Island Width is Insufficient - High Pedestrian / Vehicle Conflicts - Conflicts Between Existing VT/Core Buses and Entering Intercity Buses/Shuttles - Delays For Exiting Buses Heading West - Insufficient Passenger Waiting Area 105 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 9ARRIVE VAIL VTC FUTURE TRANSIT FUNCTIONS - Transit Hub for Vail Transit - Upvalley Terminus of Core Transit - Key Intercity Bus / Airport Shuttle Center - Hotel Shuttle Center 106 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 10ARRIVE VAIL RECOMMENDED TRANSIT PROGRAM Vail Transportation Center Expansion Study: Existing Conditions LSC Transportation Consultants, Inc. Town of Vail Page 34 Table 16: Recommended VTC Transit Program Vehicle Type Existing Future Growth Total Future Vail Transit 4 4 8 Core Transit 2 4 6 Subtotal: Total # Bus Bays 6 8 14 Vehicle Type Existing Future Growth Total Future Bustang/Greyhound Buses 2 2 4 Hotel/Lodging Shuttles 2 1 3 Vans (Airport/Pegasus)2 3 5 Auto/Taxi/Rideshare 7 1 8 Total Required Curb Length in Linear Feet 1 380 260 640 Passengers Existing Future Growth Total Future Sitting 3,600 830 4,430 Standing 1,800 410 2,210 Total Required Sq.Ft. for Waiting Passengers 5,400 1,240 6,640 Bus Bay Capacity Passenger Waiting Area (Sq. Ft) Note 1: Assuming an average of 60 FT for buses, 30 FT for Vans, and 20 FT for Auto/Taxi/Rideshare. Taxi/Shuttle Lane Capacity Options seek to provide space for 18 buses and 400 linear feet of passenger vehicles 107 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 11 - Existing Conditions and Assessments 108 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 12ARRIVE VAIL EXISTING CHALLENGES - TRANSIT - bus/transit visibility from indoor waiting & ticketing - multi-modal vehicle conflicts bus, shuttle, ride-share, parking LEVEL 04 S Frontage Rd E CORE bus CORE bus ToV bus taxi pick-up & drop-off shuttle/alt. bus pick-up & drop-off pedestrian/ transit conflict multi-modal congestion point difficult left turnsdifficult left turns insufficient amount of bus bays insufficient width for pedestrians and non-accessible insufficient width for passing multi-modal congestion point 15 minute parking LEVEL 05 DAY PARKING BEYOND knee walls restrict access to area 4 charge stations + backfill staging Town of Vail transit CORE transit congestion points pedestrian/transit conflict short-term parking 15 minute parking taxi, rideshare, shuttle, alternate bus pick-up & drop-off ToV bus ToV bus ToV bus 109 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 13ARRIVE VAIL EXISTING CHALLENGES - PEDESTRIAN - circulation stairs & elevators - wayfinding & information - disconnect between information and transportation structures LEVEL 04 S Frontage Rd E pedestrian/ transit conflict lack of transparency iconic view corridor insufficient indoor & outodoor waiting space inefficient pedestrian movements LEVEL 05 DAY PARKING BEYOND common pedestrian path of travel primary building entrance axis pedestrian/transit conflict connecting views 110 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 14ARRIVE VAIL ISSUES TO SOLVE FOR - wayfinding & information LEVEL 03 S Frontage Rd E - circulation stairs & elevators - bus/transit visibility from indoor waiting & ticketing - disconnect between information and transportation structures - multi-modal vehicle conflicts bus, shuttle, ride-share, parking disconnect from transit on level 04 exposed restaurant trash & grease lack of entry visibility iconic view corridor 111 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 15ARRIVE VAIL TRANSIT EXISTING CONDITIONS TOV BUS STALLS (4) in-town transit lanes shuttle & ride share lanes queue islands INDOOR WAITING CORE TRANSIT OFFICE TAXI PICK-UP & DROP-OFF SHUTTLE PICK-UP & DROP-OFF LEVEL 04 VERTICAL CIRCULATION PICK-UP / DROP-OFF key plan - level 04 CORE BUS STALLS (2) 112 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 16ARRIVE VAIL TRANSIT WHAT WE HEARD TOV BUS STALLS (4) INDOOR WAITING CORE TRANSIT OFFICE TAXI PICK-UP & DROP-OFF SHUTTLE PICK-UP & DROP-OFF LEVEL 04 VERTICAL CIRCULATION PICK-UP / DROP-OFF key plan - level 04 CORE BUS STALLS (2)Shelter bus waiting platforms to increase pedestrian comfort Resolve pedestrian crossing conflict with buses by separating path of travel Increase transparency from indoor waiting areas & ticketing toward arriving buses Additional bus lanes needed with increased ridership over the next 30 years Provide larger bus waiting platforms to accommodate increased pedestrian queuing and ADA access 113 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 17ARRIVE VAIL WELCOME CENTER & TRANSIT CENTER EXISTING CONDITIONS welcome center | primary north entry welcome center| indoor waiting LEVEL 04 CORE transit office transit center | indoor waiting WELCOME CENTER INDOOR WAITING RESTROOM WELCOME AREA TRANSIT CENTER INDOOR WAITING CORE TRANSIT OFFICE ELEV. VAIL CHAMBER OF COMMERCE ARCADE VERTICAL CIRCULATION ARCADE key plan - level 04 340 SF 840 SF WELCOME CENTER INDOOR WAITING WELCOME AREA EXISTING SFAREA WELCOME RESTROOM 120 SF 200 SF 160 SF 640 SF CORE TRANSIT OFFICE CORE TRANSIT STORAGE TRANSIT CENTER INDOOR WAITING ARCADE CURRENT WELCOME CENTER & TRANSIT CENTER SPACES VAIL CHAMBER OF COMMERCE CIRCULATION 3,685 SF 7,045 SF 330 SF 1060 SF 114 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 18ARRIVE VAIL WELCOME CENTER & TRANSIT CENTER WELCOME CENTER INDOOR WAITING RESTROOM WELCOME AREA 340 SF 840 SF WELCOME CENTER INDOOR WAITING WELCOME AREA EXISTING SF FUTURE NEEDS AREA WELCOME RESTROOM 120 SF 200 SF 160 SF 640 SF CORE TRANSIT OFFICE CORE TRANSIT STORAGE TRANSIT CENTER INDOOR WAITING ARCADE CURRENT WELCOME CENTER & TRANSIT CENTER SPACES VAIL CHAMBER OF COMMERCE CIRCULATION 3,685 SF 7,045 SF 330 SF 1060 SF 0 SF (not needed in the future ) 330 SF that can be relocated within building or off-site Ideally welcome and transit functions are combined and might find efficiencies having one desk in the Arrival Center @ 200 SF +/- Transit Needs Gross Up: 6,600 SF of Outdoor Waiting Area 6,600 SF of Indoor Waiting Area 6,600 SF of Additional supporting space (restrooms, lockers, MEO, transit offices, bus driver break space, additional circulation, storage, etc.) WHAT WE HEARD Improved visual connection between indoor waiting area and transit platforms Provide a sense of arrival with a distinct entry and transparency towards town Integration with transit center and surrounding natural elements Perched view with integrated wayfinding signage and maps LEVEL 04 CORE TRANSIT OFFICE CORE STORAGE ELEV. VAIL CHAMBER OF COMMERCE ARCADE CIRCULATION ARCADE key plan - level 04 TRANSIT CENTER INDOOR WAITING 115 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 19ARRIVE VAIL PUBLIC AMENITIES EXISTING CONDITIONS 230 SF EXISTING SF 1,050 SF 590 SF 560 SF 1,390 SF 3,260 SF RETAIL RESTAURANT LOCKERS RESTROOMS CIRCULATION/WAITING TOTAL AREA LEVEL 03 restaurant retail space lockers key plan - level 03 LOCKERS RESTAURANT RETAIL RESTROOMS CIRCULATION / WAITING 116 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 20ARRIVE VAIL PUBLIC AMENITIES WHAT WE HEARDLEVEL 03 LOCKERS RESTAURANT RETAIL RESTROOMS Increase retail & restaurant options Simplify wayfinding and improve signage Visual connection to arriving bus platforms CIRCULATION / WAITING 230 SF EXISTING SF FUTURE NEEDS 1,050 SF 590 SF 560 SF 1,390 SF 3,260 SF RETAIL RESTAURANT LOCKERS RESTROOMS CIRCULATION/WAITING TOTAL AREA ? SF ? SF Transit Needs Gross Up: 6,600 SF of Additional supporting space (restrooms, lockers, MEO, transit offices, bus driver break space, additional circulation, storage, etc.) 117 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 21ARRIVE VAIL COLORADO SKI MUSEUM EXISTING CONDITIONS SKI MUSEUM STORAGE RESTROOMS LEVEL 03 primary entry & signage gift shop / front desk 3,790 SF 380 SF SKI MUSEUM RESTROOMS STORAGE 40 SF key plan - level 03 TOTAL 4,210 SF EXISTING SFAREA 118 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 22ARRIVE VAIL COLORADO SKI MUSEUM WHAT WE HEARD The ski museum has been recently renovated and is adequate the way it is Well received by community and visitors Current location should remain key plan - level 03 SKI MUSEUM STORAGE RESTROOMS LEVEL 03 SKI MUSEUM RESTROOMS STORAGE TOTAL EXISTING SF FUTURE NEEDSAREA 3,790 SF 3,790 SF 380 SF 380 SF 40 SF 40 SF 4,210 SF 4,210 SF 119 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 23ARRIVE VAIL IN-TOWN TRANSIT EXISTING CONDITIONS TOV ticket counter conference room kitchen storage driver gym key plan - level 03 LEVEL 03 TOV BUS COUNTER STORAGE KITCHEN OFFICE SHARED CONFERENCE ROOM CONF./OFFICE 230 SF 100 SF 100 SF 310 SF 540 SF 120 SF 1,380 SF OFFICES CONF./OFFICE TOV BUS COUNTER STORAGE SHARED CONFERENCE ROOM KITCHEN TOTAL EXISTING SFAREA 120 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 24ARRIVE VAIL IN-TOWN TRANSIT WHAT WE HEARDLEVEL 03 TOV BUS COUNTER STORAGE KITCHEN OFFICE SHARED CONFERENCE ROOM CONF./OFFICE 230 SF 230 SF 100 SF 100 SF 100 SF 100 SF 310 SF 310 SF 540 SF 540 SF 120 SF 120 SF Add a 110 SF Gym for drivers Add two new office @ 100 SF each Add ToV Transit restrooms Add driver kitchenette, break room, and restrooms 1,380 SF Included in the 6,600 SF of needed supporting transit space OFFICES CONF./OFFICE TOV BUS COUNTER STORAGE SHARED CONFERENCE ROOM KITCHEN TOTAL key plan - level 03 EXISTING SF FUTURE NEEDSAREA - Need two private offices - Need a small conference room (not as large as they currently have) - Need gym/ stretching space for drivers around the size of a small conference room - Need a public information desk on the transit level - Need a small kitchen (existing size is adequate) - Need storage (existing size is adequate) 121 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 25ARRIVE VAIL PARKING EXISTING CONDITIONSABOVE GRADE - SHORT TERM PARKING BELOW GRADE - ENTRY 30 SF 470 SF 930 SF 1,430 SF OFFICE OFFICE STORAGE TOTAL EXISTING SFAREA STORAGE OFFICE OFFICE elevator lobby parking kiosk & temp. office 122 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 26ARRIVE VAIL PARKING WHAT WE HEARD Increase building storage by 200% Parking operation need a minimum of 1000 sf office including two private offices A kitchenette would be desired ABOVE GRADE - SHORT TERM PARKING BELOW GRADE - ENTRY 30 SF 470 SF 1,000 SF of offices (including two private offices) 1,860 SF of storage 300 SF Kitchenette 930 SF 1,430 SF 3,160 SF OFFICE OFFICE STORAGE TOTAL EXISTING SF FUTURE NEEDSAREA STORAGE OFFICE OFFICE 123 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 27ARRIVE VAIL MAINTENANCE EXISTING CONDITIONS make-shift storage in stairwell storage area kitchen / break room LEVEL 02 MECHANICAL STORAGEBREAK 1,500 SF 815 SF 990 SF 5,300 SF 1,150 SF 500 SF 10,255 SF MECHANICAL BREAK STORAGE BUILDING MAINTENANCE STORAGE 2 SHOP TOTAL LEVEL 01 BUILDING MAINTENANCE STORAGE 2 SHOP EXISTING SFAREA maintenance shop break room storage 124 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 28ARRIVE VAIL MAINTENANCE WHAT WE HEARDLEVEL 02 MECHANICAL STORAGEBREAK 1,470 SF 1,470 SF (not including new MEP needs) 810 SF (adequate but needs a refresh/ better space planning) 4,000 SF (total storage) 5,200 SF (adequate) 520 SF (adequate) New 100 SF Office New 100 SF (?) Lockers 12,200 SF 810 SF 990 SF 5,200 SF 1,190 SF 520 SF 10,255 SF MECHANICAL BREAK STORAGE BUILDING MAINTENANCE STORAGE 2 SHOP TOTAL LEVEL 01 BUILDING MAINTENANCE STORAGE 2 SHOP EXISTING SF FUTURE NEEDSAREA Increase building storage More lockers are needed 125 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 29ARRIVE VAIL AREA TOTALS 1,470 SF 2,790 SF 7,560 SF 1,310 SF 0 SF 4,210 SF 1,430 SF 10,180 SF 6,600 SF 6,600 SF 14,160 SF 3,000 SF ? 4,210 SF 3,160 SF 12,200 SF INDOOR WAITING OUTDOOR WAITING TRANSIT/INFO SUPPORTING SPACE F&B RETAIL SKI MUSEUM PARKING DEPT. MAINTENANCE EXISTING SF FUTURE NEEDSAREA TOTALS TOTAL 28,950 SF 49,930 SF - 72.5% Growth Exisiting - 28,950 SF Proposed - 20,980 SF Total ToV Area Needs - 49,930 SF+= 126 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 30 - Sub-Area Analysis 127 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 31ARRIVE VAIL Village Center Dr. S. Frontage Rd. E. West Open Space E Meadow Dr. West Open Space West Deck Bridge Street Middle Deck East Deck Vail Valley Dr. Identify Sub-Areas Within Overall Study Area E Meadow Dr. East Open Space Frontage Road East Meadow Drive 128 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 32ARRIVE VAIL village center dr./ west open space Possible Program Uses or Moves: - Creation of a roundabout at S Frontage Rd & Village Center Dr intersection - may alleviate left turns into transit center, but potentially impacts through traffic causing delays - Wrap west side of garage with active use programming - private/public partnership - residential program mirroring Solaris - Expansion of garage/deck space to the western edge of site Experiential Considerations: - Don’t increase vehicular traffic on Village Center Dr. - Enhance vegetation along Village Center Dr - Create active uses along Village Center Dr. 129 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 33ARRIVE VAIL west deck Possible Program Uses or Moves: - Expand garage structure south into the vegetative buffer zone - Add an additional bus parking level above existing structure - Relocate the S. Frontage Rd. to the north to increase the site area Experiential Considerations: - Increase shaded waiting areas - Increase or preserve vegetation on site to buffer or soften the dominance of concrete building - Create intuitive wayfinding to building entries and transit zones - Create a true sense of arrival - Enhance safety and separation between vehicles and pedestrians 130 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 34ARRIVE VAIL middle deck Possible Program Uses or Moves: - Bus or shuttle mass transit; non-passenger vehicles with pedestrian shade structures (solar or green roof) - Passenger vehicle pick-up & drop-off - Expand existing structure north to S Frontage Rd proposed realignment - Additional parking level above - Passenger vehicle/mass-transit conflict - Enhanced/re-imagined transit & arrival center Experiential Considerations: - Shaded waiting areas - Vegetation to reduce heat island effect & soften the dominance of concrete - Wayfinding to entries and ride share/shuttle waiting locations - Sense of arrival - Separation between vehicles and pedestrians 131 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 35ARRIVE VAIL Possible Program Uses oor Moves: - Minimize structural improvements - Add parking shade structures (solar or green roof) - Improve garage entry & exiting by eliminating left hand turns - Enlarged vehicular areas for passenger drop-off - Preserve opportunity for future development on this side of the site - Increase snow storage and/or vegetation zone with frontage road realignment Experiential Considerations: - Increase shaded waiting areas - Increase or preserve vegetation on site to buffer or soften the dominance of concrete building - Create intuitive wayfinding to building entries and transit zones - Create a true sense of arrival - Enhance safety and separation between vehicles and pedestrians east deck 132 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 36ARRIVE VAIL Possible Program Uses: - Creation of a roundabout at S Frontage Rd & Vail Valley Dr intersection - Increased operations and safety at non-traditional intersection - Improve vegetation buffer zone Experiential Considerations: - Don’t increase vehicular traffic on Vail Valley Dr. - Landscape buffer - Pedestrian experience vail valley drive 133 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 37ARRIVE VAIL Possible Program Uses or Moves: - Visual screening of Transit Center & vehicular parking to improve pedestrian experience - Opportunity to wrap a building on south side of the garage - With the possibility of forming a private/public partnership for funding of the project that has retail on the ground level with residential above - Improve event based experiences - such as Farmer’s markets/art fairs Experiential Considerations: - Activate drive and add density to extend Bridge Street experience - Improve vegetation - Keep vehicle noise and visual presence obscured from the drive’s experience - Wayfinding from parking portals to bridge street/ welcome center/transit center and back to their vehicle east meadow dr. west open space 134 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 38ARRIVE VAIL Possible Program Uses or Moves: - Visual screening of Transit Center & vehicular parking to improve pedestrian experience - Opportunity to wrap building on south side - Private/Public partnership - Retail base with residential above - Improve event based experiences - Farmer’s markets/art fairs Experiential Considerations: - Activate drive and add density to extend Bridge Street experience - Improve vegetation - Keep vehicle noise and visual presence obscured from the drive’s experience - Wayfinding from parking portals to bridge street/ welcome center/transit center and back to their vehicle east meadow dr. east open space 135 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 39ARRIVE VAIL Possible Program Usesor Moves: - Gateway arrival to Vail Village - Confluence of all transit, heart of information & energy - Retail, welcome center, transit center, existing ski museum - Improved connection with escalators vExperiential Considerations: - Beacon for information and wayfinding - Improved routes to access the different levels of program - Ease of vertical circulation (escalators/ elevators) - Protection from the elements - Activated street-scape that extends the Bridge Street experience - Enhanced waiting shelters - Terraced landscaping and/or buildings - Wayfinding to new and existing restaurants, food and convenience options, Ski Museum entry, transit/ welcome kiosk - Creation of a “third place” for community bridge street (the heart of arrival) 136 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 40 137 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 41 138 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 42 139 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 43 140 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 44 141 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 45 142 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 46 143 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 47 144 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 48 145 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 49 146 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 50 147 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 51 148 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 52 149 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 53 - Next Steps for May 20th Conceptual Test-Fits / Design Process 150 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 54ARRIVE VAIL Potential areas for the Bus footprint to grow REMOVE BUILDINGS/ REINFORCE SLAB SHIFT INTO SOUTHERN VEGETATED AREA ADD NEW DECK SHIFT FRONTAGE RD. 151 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 55ARRIVE VAIL Existing Conditions 6 bus bays for 12 potential buses (current max at peak times is 8 buses) 260 linear feet of Auto/ Taxi/ Rideshare/ Shuttle/ Van Considerations: - Future growth should accommodate 18 buses and 400 linear feet for passenger vehicles (current conditions fall significantly short of th is need) - The “bus bay” approach offers problems if scaled up, as the second bus in que is trapped. Vail Transit Core Transit Bustang/ Greyhound 152 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 56ARRIVE VAIL Seperate Zones w/ Existing Deck and Welcome Center 19 buses | 400 Linear Feet of Auto/ Taxi /Rideshare/ Shuttle/ Van Vail Transit Core Transit Bustang/ Greyhound SHIFTS FRONTAGE RD. REMOVES BUILDINGS/ REINFORCES SLAB N 153 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 57ARRIVE VAIL Seperate Zones w/ Existing Deck and Welcome Center 19 buses | 400 Linear Feet of Auto/ Taxi /Rideshare/ Shuttle/ Van Vail Transit Core Transit Bustang/ Greyhound N SHIFTS FRONTAGE RD. REMOVES BUILDINGS/ REINFORCES SLAB Arrival / Info / Welcome Center N 154 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 58 This project provides a unique oppurtunity to provide major improvements to this transit center that should, if done right, serve the next 50 years. As such, the redevolpment goal for this project shall... - “Go Modest” - New improvements that utilize much of the existing Welcome and Transit Buildings - Self Fund - “Go Medium” - New improvements that provide new Welcome, Transit, and Arrival facilities with minimal other programed spaces - 80 /20 Grant Funding / partnership - “Go Big” - New improvements that provide new Welcome, Transit, and Arrival facilities with additional programed community spaces - 80 /20 Grant Funding / partnership + P3 partnerships 155 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 59 GO VAIL 2045Figure 47: Transit Vision Let’s give our world-class town . . . . . . a world-class arrival Thank You 156 AGENDA ITEM NO. 6.2 Item Cover Page DATE:May 6, 2025 TIME:5 min. SUBMITTED BY:Greg Hall, Public Works ITEM TYPE:Action Items AGENDA SECTION:Action Items (6:15pm) SUBJECT:Ford Park Managed Summer Parking Program (7:15pm) SUGGESTED ACTION:Approve, approve with amendments, or deny the Ford Park Summer 2025 Managed Parking Program. PRESENTER(S):Greg Hall, Public Works Director VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Council Memo - Ford Park User Group Recommendations Attachment A. 2025 Ford Park User Group Calendar 157 1 TO:Vail Town Council FROM:Ford Park User Group Greg Hall, Director of Public Works and Transportation Stephanie Kashiwa Parking Operations Manager DATE:May 6, 2025 SUBJECT:Recommended Ford Park Summer 2025 Managed Parking Program I.PURPOSE The purpose of this item is to: Provide Town Council the Parking recommendation for Ford Park Summer 2025 Managed Parking Program Request Town Council approve the Ford Park Summer 2025 Managed Parking Program II.BACKGROUND The Ford Park User Group met on April 14, 2025, to review the summer 2024 season and make recommendations for the Summer Ford Park 2025 Managed Parking Program. The Ford Park User Groups, including representatives from Town of Vail, Vail Recreation District, Vail Valley Foundation (GRFA), Betty Ford Alpine Gardens, Bravo! Vail, and Walking Mountain Science Center. The proposed managed parking program calendar is attached. III.CONSIDERATIONS FROM SUMMER 2024 AND SUMMER 2025 MANAGED PARKING PROGRAMS In reviewing the previous summer programs and identifying issues and successes, the Ford Park User Group discussed increasing communications to event participants on parking and transportation options, including the carpool incentive program, daily parking rates, and parking passes options, parking pass access and benefits, and increased bus services including the Express Event bus. IV.RECOMMENDED SUMMER 2025 PARKING PROGRAM The proposed managed parking calendar is attached. Paid event parking rate of $20, paid at entrance. o Continued parking attendant presence for information and guest service. Free parking during paid parking events for those arriving with four or more in a vehicle to the Ford Park and Vail Athletic Fields/Soccer lots. 158 2 Increased communications to event participate on daily parking rates, as well as pass options and benefits. V.STAFF RECOMMENDATION Staff recommends the Town Council approve, approve with modifications, the recommendations for the Ford Park Summer 2025 Managed Parking Program. 159 Date Event Name Start Time End Time Location 5/9/25 Fri Hard to Recycle Event 10:00 15:00 Ford Park Lot 5/19/25 Mon Vail Vally Academy of Dance Rehearsal 16:00 Amp 5/19/25 Mon Managed Parking 17:00 19:00 Ford Park &  VAF lots 5/19/25 Mon Vail Vally Academy of Dance Gates 17:30 Amp 5/19/25 Mon Vail Vally Academy of Dance Show 18:30 20:00 Amp 5/20/25 Tue Vail Vally Academy of Dance Rehearsal 16:00 Amp 5/20/25 Tue Managed Parking 17:00 19:00 Ford Park &  VAF lots 5/20/25 Tue Vail Vally Academy of Dance Gates 17:30 Amp 5/20/25 Tue Vail Vally Academy of Dance Show 18:30 20:00 Amp 5/21/25 Wed Vail Vally Academy of Dance Rehearsal 16:00 Amp 5/21/25 Wed Managed Parking 17:00 19:00 Ford Park &  VAF lots 5/21/25 Wed Vail Vally Academy of Dance Gates 17:30 Amp 5/21/25 Wed Vail Vally Academy of Dance Show 18:30 20:00 Amp 5/22/25 Thu Vail Vally Academy of Dance Rehearsal 16:00 Amp 5/22/25 Thu Managed Parking 17:00 19:00 Ford Park &  VAF lots 5/22/25 Thu Vail Vally Academy of Dance Gates 17:30 Amp 5/22/25 Thu Vail Vally Academy of Dance Show 18:30 20:00 Amp 5/24/25 Sat Managed Parking 9:00 10:30 Ford Park &  VAF lots 5/24/25 Sat VCHS Graduation 10:00 11:00 Amp 5/25/25 Sun Event Bus 18:00 23:30 5/25/25 Sun Paid Event Parking 18:30 21:00 Ford Park &  VAF lots 5/25/25 Sun AEG ‐ Leon Bridges Gate 19:00 Amp 5/25/25 Sun AEG ‐ Leon Bridges Show 20:00 23:00 Amp 5/28/25 Wed Managed Parking 11:30 2:30 Ford Park &  VAF lots 5/28/25 Wed BMHS Graduation Rehearsal 12:00 14:00 Amp 5/29/25 Thu Event Bus 17:30 23:30 5/29/25 Thu Paid Event Parking 18:00 20:30 Ford Park &  VAF lots 5/29/25 Thu AEG ‐ Michael Franti Gates 18:30 Amp 5/29/25 Thu AEG ‐ Michael Franti Show 19:30 23:00 Amp 5/30/25 Fri Managed Parking 14:30 17:00 Ford Park &  VAF lots 5/30/25 Fri VMS Graduation 15:00 16:00 Amp 5/30/25 Fri Summer Paid Parking Begins 5/31/25 Sat Managed Parking 11:00 16:00 Ford Park &  VAF lots 5/31/25 Sat BMHS Graduation 12:00 15:00 Amp 6/1/25 Sun Event Bus 17:30 23:30 6/1/25 Sun Paid Event Parking 18:00 20:30 Ford Park lot 160 6/1/25 Sun AEG ‐ Louis CK Gates 18:30 Amp 6/1/25 Sun AEG ‐ Louis CK Show 19:30 23:00 Amp 6/3/25 Tue GMG Volunteer Kick Off 18:00 20:00 Amp 6/5/25 Thu TENTATIVE ‐ Managed Parking 8:00 17:30 Ford Park Lot 6/5/25 Thu Event Bus 9:30 0:30 6/5/25 Thu Paid Event Parking 17:30 20:00 Ford Park Lot 6/5/25 Thu GMG ‐ Trombone Shorty Gates 18:00 Amp 6/5/25 Thu GMG ‐ Trombone Shorty Show 19:00 23:00 Amp 6/6/25 Fri TENTATIVE ‐ Managed Parking 8:00 17:00 Ford Park Lot 6/6/25 Fri Event Bus 8:30 0:30 6/6/25 Fri Paid Event Parking 17:00 19:30 Ford Park Lot 6/6/25 Fri GMG ‐ Molly Tuttle CA Honeydrops Gates 17:30 Amp 6/6/25 Fri GMG ‐ Molly Tuttle CA Honeydrops Show 18:30 23:00 Amp 6/7/25 Sat TENTATIVE ‐ Managed Parking 8:00 17:00 Ford Park Lot 6/7/25 Sat Event Bus 8:30 0:30 6/7/25 Sat Paid Event Parking 17:00 19:30 Ford Park Lot 6/7/25 Sat GMG ‐ Steel Pulse/Mike Posner Gates 17:30 Amp 6/7/25 Sat GMG ‐ Steel Pulse/Mike Posner Show 18:30 23:00 Amp 6/7/25 Sat GMG Frisbee Event Ford Park 6/8/25 Sun TENTATIVE ‐ Managed Parking 8:00 Ford Park Lot 6/8/25 Sun Event Bus 8:30 18:30 6/12/25 Thu King of the Mountain Volleyball 8:00 17:00 VAF 6/12/25 Thu 6 spots in Nest RESERVED ‐ Plant Sale Nest 6/13/25 Fri King of the Mountain Volleyball 8:00 17:00 Ford & VAF 6/13/25 Fri Managed Parking 8:00 17:30 Ford Park Lot 6/13/25 Fri 4 spots in Nest RESERVED ‐ King of the  Mountain Volleyball Nest 6/13/25 Fri 6 spots in Nest RESERVED ‐ Plant Sale Nest 6/14/25 Sat King of the Mountain Volleyball 8:00 17:00 Ford & VAF 6/14/25 Sat Managed Parking 8:00 17:30 Ford Park Lot 6/14/25 Sat Event Bus 17:00 23:30 6/14/25 Sat Paid Event Parking 17:30 20:00 Ford Park Lot 6/14/25 Sat AEG ‐ Trevor Hall Gates 18:00 Amp 6/14/25 Sat AEG ‐ Trevor Hall Show 19:00 23:00 Amp 6/14/25 Sat 4 spots in Nest RESERVED ‐ King of the  Mountain Volleyball 5:30 Nest 6/14/25 Sat 6 spots in Nest RESERVED ‐ Plant Sale 5:30 Nest 6/15/25 Sun Event Bus 8:00 15:30 6/15/25 Sun King of the Mountain Volleyball 8:00 17:00 Ford & VAF 6/15/25 Sun 4 spots in Nest RESERVED ‐ King of the  Mountain Volleyball 5:30 Nest 6/15/25 Sun 6 spots in Nest RESERVED ‐ Plant Sale 5:30 Nest 6/15/25 Sun Managed Parking 8:00 17:00 Ford Park Lot 6/17/25 Tue Vail Lacrosse Tournament (youth) 7:00 17:00 Ford Park &  VAF 6/17/25 Tue Managed Parking 8:00 17:30 Ford Park &  VAF lots 161 6/17/25 Tue Event Bus 17:00 21:30 6/17/25 Tue Paid Event Parking 17:30 20:00 Ford Park &  VAF lots 6/17/25 Tue HSN ‐ Bertha: Grateful Drag 18:30 21:00 Amp 6/17/25 Tue 1/2 Nest RESERVED ‐ Vail Lacrosse Tournament  (youth) 18:30 Nest 6/17/25 Tue 4 Spots in VAF RESERVED ‐ Vail Lacrosse  Tournament (youth) VAF 6/18/25 Wed Vail Lacrosse Tournament (youth) 7:00 17:00 Ford Park &  VAF 6/18/25 Wed Managed Parking 8:00 17:00 Ford Park &  VAF lots 6/18/25 Wed 1/2 Nest RESERVED ‐ Vail Lacrosse Tournament  (youth) Nest 6/18/25 Wed 5 Spots in VAF RESERVED ‐ Vail Lacrosse  Tournament (youth) VAF 6/19/25 Thu Vail Lacrosse Tournament (youth) 7:00 14:00 Ford Park &  VAF 6/19/25 Thu Managed Parking 8:00 14:00 Ford Park &  VAF lots 6/19/25 Thu Event Bus 15:00 21:30 6/19/25 Thu Paid Event Parking 15:30 18:30 Ford Park &  VAF lots 6/19/25 Thu Nest RESERVED ‐ Bravo 16:00 22:00 Nest 6/19/25 Thu Bravo ‐ COE gates 17:00 Amp 6/19/25 Thu Bravo ‐ COE show 18:00 21:00 Amp 6/19/25 Thu Bravo ‐ COE champagne on stage 20:00 21:00 Amp 6/19/25 Thu 1/2 Nest RESERVED ‐ Vail Lacrosse Tournament  (youth) 15:00 Nest 6/19/25 Thu 5 Spots in VAF RESERVED ‐ Vail Lacrosse  Tournament (youth) 15:00 VAF 6/20/25 Fri Event Bus 17:30 23:30 6/20/25 Fri Paid Event Parking 18:00 20:00 Ford & VAF lots 6/20/25 Fri AEG ‐ O.A.R. gates 18:30 Amp 6/20/25 Fri AEG ‐ O.A.R. show 19:30 23:00 Amp 6/21/25 Sat Event Bus 15:00 21:30 6/21/25 Sat Paid Event Parking 15:30 18:30 Ford Park &  VAF lots 6/21/25 Sat Nest RESERVED ‐ Bravo 16:00 22:00 Nest 6/21/25 Sat Bravo ‐ COE gates 17:00 Amp 6/21/25 Sat Bravo ‐ COE show 18:00 21:00 Amp 6/22/25 Sun Event Bus 8:00 21:30 6/22/25 Sun Paid Event Parking 15:30 18:30 Ford Park &  VAF lots 6/22/25 Sun Nest RESERVED ‐ Bravo 16:00 22:00 Nest 6/22/25 Sun Bravo ‐ COE gates 17:00 Amp 162 6/22/25 Sun Bravo ‐ COE show 18:00 21:00 Amp 6/23/25 Mon Luc Meyer Celebration of Life Amp 6/24/25 Tue Event Bus 17:00 21:30 6/24/25 Tue Paid Event Parking 17:30 20:00 Ford Park &  VAF lots 6/24/25 Tue HSN ‐ Maggie Rose gates 17:30 Amp 6/24/25 Tue HSN ‐ Maggie Rose show 18:30 21:00 Amp 6/28/25 Sat Managed Parking 7:00 16:00 Ford Park &  VAF lots 6/28/25 Sat Nest RESERVED ‐ Vail Lacrosse Shootout 7:00 16:00 Nest 6/28/25 Sat Vail Lacrosse Shootout 7:00 17:00 Ford Park &  VAF 6/28/25 Sat Bravo ‐ Dallas Open Rehearsal 9:00 9:30 Amp 6/28/25 Sat Event Bus 15:00 21:30 6/28/25 Sat Paid Event Parking 15:30 18:30 Ford Park &  VAF lots 6/28/25 Sat Nest RESERVED ‐ Bravo 16:00 22:00 Nest 6/28/25 Sat Bravo ‐ Dallas Pre concert talk 17:00 18:00 Amp 6/28/25 Sat Bravo ‐ Dallas gates 17:00 Amp 6/28/25 Sat Bravo ‐ Dallas show 18:00 21:00 Amp 6/28/25 Sat Bravo ‐ Dallas champagne on stage 20:00 21:00 Amp 6/28/25 Sat 6 spots in VAF RESERVED ‐ Vail Lacrosse  Shootout 16:00 VAF 6/29/25 Sun Nest RESERVED ‐ Vail Lacrosse Shootout 7:00 16:00 Nest 6/29/25 Sun Managed Parking 7:00 17:00 Ford Park &  VAF lots 6/29/25 Sun Vail Lacrosse Shootout 7:00 17:00 Ford Park &  VAF 6/29/25 Sun Event Bus 8:00 22:30 6/29/25 Sun Nest RESERVED ‐ Bravo 16:00 22:00 Nest 6/29/25 Sun Paid Event Parking 17:30 20:00 Ford Park &  VAF lots 6/29/25 Sun Bravo ‐ Dallas Movie Night gates 18:30 Amp 6/29/25 Sun Bravo ‐ Dallas Movie Night show 19:30 22:00 Amp 6/29/25 Sun 6 spots in VAF RESERVED ‐ Vail Lacrosse  Shootout 16:00 VAF 6/30/25 Mon Nest RESERVED ‐ Vail Lacrosse Shootout 7:00 16:00 Nest 6/30/25 Mon Managed Parking 7:00 17:00 Ford Park &  VAF lots 6/30/25 Mon Vail Lacrosse Shootout 7:00 17:00 Ford Park &  VAF 6/30/25 Mon 6 spots in VAF RESERVED ‐ Vail Lacrosse  Shootout 16:00 VAF 7/1/25 Tue Nest RESERVED ‐ Vail Lacrosse Shootout 7:00 16:00 Nest 7/1/25 Tue Managed Parking 7:00 17:00 Ford Park &  VAF lots 163 7/1/25 Tue Vail Lacrosse Shootout 7:00 17:00 Ford Park &  VAF 7/1/25 Tue Event Bus 15:00 21:30 7/1/25 Tue Paid Event Parking 15:30 18:30 Ford Park &  VAF lots 7/1/25 Tue Nest RESERVED ‐ Bravo 16:00 22:00 Nest 7/1/25 Tue Bravo ‐ Dallas Pre concert talk 17:00 18:00 Amp 7/1/25 Tue Bravo ‐ Dallas gates 17:00 Amp 7/1/25 Tue Bravo ‐ Dallas show 18:00 21:00 Amp 7/1/25 Tue Bravo ‐ Dallas Post show reception 20:30 21:30 Amp 7/1/25 Tue 6 spots in VAF RESERVED ‐ Vail Lacrosse  Shootout 16:00 VAF 7/2/25 Wed Nest RESERVED ‐ Vail Lacrosse Shootout 7:00 16:00 Nest 7/2/25 Wed Managed Parking 7:00 17:00 Ford Park &  VAF lots 7/2/25 Wed Vail Lacrosse Shootout 7:00 17:00 Ford Park &  VAF 7/2/25 Wed Event Bus 15:00 21:30 7/2/25 Wed Paid Event Parking 15:30 18:30 Ford Park &  VAF lots 7/2/25 Wed Nest RESERVED ‐ Bravo 16:00 22:00 Nest 7/2/25 Wed Bravo ‐ Dallas gates 17:00 Amp 7/2/25 Wed Bravo ‐ Dallas show 18:00 21:00 Amp 7/2/25 Wed 6 spots in VAF RESERVED ‐ Vail Lacrosse  Shootout 16:00 VAF 7/3/25 Thu Nest RESERVED ‐ Vail Lacrosse Shootout 7:00 16:00 Nest 7/3/25 Thu Managed Parking 7:00 17:00 Ford Park &  VAF lots 7/3/25 Thu Vail Lacrosse Shootout 7:00 17:00 Ford Park &  VAF 7/3/25 Thu 6 spots in VAF RESERVED ‐ Vail Lacrosse  Shootout 16:00 VAF 7/4/25 Fri Nest RESERVED ‐ Vail Lacrosse Shootout 7:00 16:00 Nest 7/4/25 Fri Vail Lacrosse Shootout 7:00 17:00 Ford Park &  VAF 7/4/25 Fri Managed Parking 7:00 18:00 Ford Park &  VAF lots 7/4/25 Fri Event Bus 7:30 1:00 7/4/25 Fri Bravo ‐ Patriotic Concert gates 12:30 Amp 7/4/25 Fri Bravo ‐ Patriotic Concert show 14:00 17:00 Amp 7/4/25 Fri 6 spots in VAF RESERVED ‐ Vail Lacrosse  Shootout 16:00 VAF 7/4/25 Fri 4th of July! 7/5/25 Sat Nest RESERVED ‐ Vail Lacrosse Shootout 7:00 16:00 Nest 7/5/25 Sat Managed Parking 7:00 17:00 Ford Park &  VAF lots 164 7/5/25 Sat Vail Lacrosse Shootout 7:00 17:00 Ford Park &  VAF 7/5/25 Sat 6 spots in VAF RESERVED ‐ Vail Lacrosse  Shootout 16:00 VAF 7/6/25 Sun Nest RESERVED ‐ Vail Lacrosse Shootout 7:00 16:00 Nest 7/6/25 Sun Managed Parking 7:00 17:00 Ford Park &  VAF lots 7/6/25 Sun Vail Lacrosse Shootout 7:00 17:00 Ford Park &  VAF 7/6/25 Sun Event Bus 8:00 21:30 7/6/25 Sun Paid Event Parking 15:30 18:30 Ford Park &  VAF lots 7/6/25 Sun Nest RESERVED ‐ Bravo 16:00 22:00 Nest 7/6/25 Sun Bravo ‐ PO Pre concert talk 17:00 18:00 Amp 7/6/25 Sun Bravo ‐ PO gates 17:00 Amp 7/6/25 Sun Bravo ‐ PO show 18:00 21:00 Amp 7/6/25 Sun Bravo ‐ PO Champagne on stage 20:00 21:00 Amp 7/6/25 Sun 6 spots in VAF RESERVED ‐ Vail Lacrosse  Shootout 16:00 VAF 7/7/25 Mon Event Bus 15:00 21:30 7/7/25 Mon Paid Event Parking 15:30 18:30 Ford Park &  VAF lots 7/7/25 Mon Nest RESERVED ‐ Bravo 16:00 22:00 Nest 7/7/25 Mon Bravo ‐ PO Pre concert talk 17:00 18:00 Amp 7/7/25 Mon Bravo ‐ PO gates 17:00 Amp 7/7/25 Mon Bravo ‐ PO show 18:00 21:00 Amp 7/8/25 Tue Event Bus 16:30 21:30 7/8/25 Tue Paid Event Parking 17:00 20:00 Ford Park &  VAF lots 7/8/25 Tue HSN ‐ Those Crazy Nights, the Ultimate Journey  Experience gates 17:30 Amp 7/8/25 Tue HSN ‐ Those Crazy Nights, the Ultimate Journey  Experience show 18:30 21:00 Amp 7/10/25 Thu Event Bus 15:00 21:30 7/10/25 Thu Paid Event Parking 15:30 18:30 Ford Park &  VAF lots 7/10/25 Thu Nest RESERVED ‐ Bravo 16:00 22:00 Nest 7/10/25 Thu Bravo ‐ PO gates 17:00 Amp 7/10/25 Thu Bravo ‐ PO show 18:00 21:00 Amp 7/11/25 Fri Event Bus 15:00 21:30 7/11/25 Fri Paid Event Parking 15:30 18:30 Ford Park &  VAF lots 7/11/25 Fri Nest RESERVED ‐ Bravo 16:00 22:00 Nest 7/11/25 Fri Bravo ‐ PO gates 17:00 Amp 7/11/25 Fri Bravo ‐ PO show 18:00 21:00 Amp 7/12/25 Sat Event Bus 15:00 21:30 165 7/12/25 Sat Paid Event Parking 15:30 18:30 Ford Park &  VAF lots 7/12/25 Sat Nest RESERVED ‐ Bravo 16:00 22:00 Nest 7/12/25 Sat Bravo ‐ PO gates 17:00 Amp 7/12/25 Sat Bravo ‐ PO show 18:00 21:00 Amp 7/12/25 Sat Bravo ‐ PO Post show reception 20:30 21:30 Amp 7/13/25 Sun Event Bus 8:00 21:30 7/13/25 Sun Paid Event Parking 15:30 18:30 Ford Park &  VAF lots 7/13/25 Sun Nest RESERVED ‐ Bravo 16:00 22:00 Nest 7/13/25 Sun Bravo ‐ PO Pre concert talk 17:00 18:00 Amp 7/13/25 Sun Bravo ‐ PO gates 17:00 Amp 7/13/25 Sun Bravo ‐ PO show 18:00 21:00 Amp 7/15/25 Tue Event Bus 16:30 21:30 7/15/25 Tue Paid Event Parking 17:00 20:00 Ford Park &  VAF lots 7/15/25 Tue HSN ‐ ALO gates 17:30 Amp 7/15/25 Tue HSN ‐ ALO show 18:30 21:00 Amp 7/15/25 Tue Bravo NYP Load in 22:00 23:00 Amp 7/16/25 Wed Event Bus 15:00 21:30 7/16/25 Wed Paid Event Parking 15:30 18:30 Ford Park &  VAF lots 7/16/25 Wed Nest RESERVED ‐ Bravo 16:00 22:00 Nest 7/16/25 Wed Bravo ‐ NYP Pre concert Talk 17:00 18:00 Amp 7/16/25 Wed Bravo ‐ NYP gates 17:00 Amp 7/16/25 Wed Bravo ‐ NYP show 18:00 21:00 Amp 7/16/25 Wed Bravo ‐ NYP Champagne on stage 20:00 20:30 Amp 7/18/25 Fri Event Bus 15:00 21:30 7/18/25 Fri Paid Event Parking 15:30 18:30 Ford Park &  VAF lots 7/18/25 Fri Nest RESERVED ‐ Bravo 16:00 22:00 Nest 7/18/25 Fri Bravo ‐ NYP Pre concert Talk 17:00 18:00 Amp 7/18/25 Fri Bravo ‐ NYP gates 17:00 Amp 7/18/25 Fri Bravo ‐ NYP show 18:00 21:00 Amp 7/18/25 Fri Bravo ‐ NYP Post Show Reception 20:30 21:00  Amp 7/19/25 Sat Vail Invitational Soccer Tournament 8:00 15:00 Ford Park &  VAF 7/19/25 Sat Managed Parking 8:00 15:30 Ford Park &  VAF lots 7/19/25 Sat Event Bus 15:00 21:30 7/19/25 Sat Paid Event Parking 15:30 18:30 Ford Park &  VAF lots 7/19/25 Sat Nest RESERVED ‐ Bravo 16:00 22:00 Nest 7/19/25 Sat Bravo ‐ NYP Pre concert Talk 17:00 18:00 Amp 7/19/25 Sat Bravo ‐ NYP gates 17:00 Amp 7/19/25 Sat Bravo ‐ NYP show 18:00 21:00 Amp 166 7/19/25 Sat 6 spots in Nest RESERVED ‐ Vail Invitational  Soccer Tournament 16:00 Nest 7/19/25 Sat 4 spots in VAF RESERVED ‐ Vail Invitational  Soccer Tournament VAF 7/20/25 Sun Vail Invitational Soccer Tournament 8:00 15:00 Ford Park &  VAF 7/20/25 Sun Managed Parking 8:00 15:30 Ford Park &  VAF lots 7/20/25 Sun Event Bus 8:00 21:30 7/20/25 Sun Paid Event Parking 15:30 18:30 Ford Park &  VAF lots 7/20/25 Sun Nest RESERVED ‐ Bravo 16:00 22:00 Nest 7/20/25 Sun Bravo ‐ NYP gates 17:00 Amp 7/20/25 Sun Bravo ‐ NYP show 18:00 21:00 Amp 7/20/25 Sun 6 spots in Nest RESERVED ‐ Vail Invitational  Soccer Tournament 16:00 Nest 7/20/25 Sun 4 spots in VAF RESERVED ‐ Vail Invitational  Soccer Tournament VAF 7/22/25 Tue Event Bus 15:00 21:30 7/22/25 Tue Paid Event Parking 15:30 18:30 Ford Park &  VAF lots 7/22/25 Tue Nest RESERVED ‐ Bravo 16:00 22:00 Nest 7/22/25 Tue Bravo ‐ NYP gates 17:00 Amp 7/22/25 Tue Bravo ‐ NYP show 18:00 21:00 Amp 7/23/25 Wed Event Bus 15:00 21:30 7/23/25 Wed Paid Event Parking 15:30 18:30 Ford Park &  VAF lots 7/23/25 Wed Nest RESERVED ‐ Bravo 16:00 22:00 Nest 7/23/25 Wed Bravo ‐ NYP gates 17:00 Amp 7/23/25 Wed Bravo ‐ NYP show 18:00 21:00 Amp 7/25/25 Fri 3v3 Soccer 7:00 17:00 Ford Park 7/25/25 Fri Managed Parking 7:00 17:00 Ford Park 7/25/25 Fri Nest RESERVED ‐ VDF 16:00 23:00 Nest 7/25/25 Fri Event Bus 17:30 23:00 7/25/25 Fri Paid Event Parking 18:00 20:00 Ford Park &  VAF lots 7/25/25 Fri VDF ‐ Opening night gates 18:30 Amp 7/25/25 Fri VDF ‐ Opening night show 19:30 22:00 Amp 7/25/25 Fri 1/2 Nest RESERVED ‐ 3v3 Soccer 16:00 Nest 7/26/25 Sat 3v3 Soccer 7:00 17:00 Ford Park 7/26/25 Sat Managed Parking 7:00 17:00 Ford Park 7/26/25 Sat Nest RESERVED ‐ VDF 16:00 23:00 Nest 7/26/25 Sat Event Bus 17:30 23:00 7/26/25 Sat Paid Event Parking 18:00 20:00 Ford Park &  VAF lots 7/26/25 Sat VDF ‐ Alonzo King LINES Ballet gates 18:30 Amp 7/26/25 Sat VDF ‐ Alonzo King LINES Ballet show 19:30 22:00 Amp 167 7/26/25 Sat 1/2 Nest RESERVED ‐ 3v3 Soccer 16:00 Nest 7/27/25 Sun 3v3 Soccer 7:00 17:00 Ford Park 7/27/25 Sun Managed Parking 7:00 17:00 Ford Park 7/27/25 Sun Event Bus 8:00 23:00 7/27/25 Sun Nest RESERVED ‐ VDF 16:00 23:00 Nest 7/27/25 Sun Paid Event Parking 18:00 20:00 Ford Park &  VAF lots 7/27/25 Sun VDF ‐ UPCLOSE gates 18:30 Amp 7/27/25 Sun VDF ‐ UPCLOSE show 19:30 22:00 Amp 7/27/25 Sun 1/2 Nest RESERVED ‐ 3v3 Soccer 16:00 Nest 7/28/25 Mon Nest RESERVED ‐ VDF 16:00 23:00 Nest 7/28/25 Mon Event Bus 17:30 23:00 7/28/25 Mon Paid Event Parking 18:00 20:00 Ford Park &  VAF lots 7/28/25 Mon VDF ‐ Balanchine Celebration gates 18:30 Amp 7/28/25 Mon VDF ‐ Balanchine Celebration gates 19:30 22:00 Amp 7/29/25 Tue Nest RESERVED ‐ VDF 16:00 23:00 Nest 7/29/25 Tue Event Bus 17:30 23:00 7/29/25 Tue Paid Event Parking 18:00 20:00 Ford Park &  VAF lots 7/29/25 Tue VDF ‐ Paul Taylor Dance gates 18:30 Amp 7/29/25 Tue VDF ‐ Paul Taylor Dance show 19:30 22:00 Amp 8/1/25 Fri Nest RESERVED ‐ VDF 16:00 23:00 Nest 8/1/25 Fri Event Bus 17:30 23:00 8/1/25 Fri Paid Event Parking 18:00 20:00 Ford Park &  VAF lots 8/1/25 Fri VDF ‐ IE 1 gates 18:30 Amp 8/1/25 Fri VDF ‐ IE 1 show 19:30 22:30 Amp 8/2/25 Sat Event Bus 15:00 23:00 8/2/25 Sat Nest RESERVED ‐ VDF 15:00 23:30 Nest 8/2/25 Sat Paid Event Parking 15:30 20:30 Ford Park &  VAF lots 8/2/25 Sat VDF ‐ IE 2 gates 16:00 Amp 8/2/25 Sat VDF ‐ IE 2 show 17:00 19:00 Amp 8/2/25 Sat VDF ‐ IE 3 gates 19:00 Amp 8/2/25 Sat VDF ‐ IE 3 show 20:00 22:30 Amp 8/3/25 Sun Event Bus 8:00 15:30 8/4/25 Mon Nest RESERVED ‐ VDF 16:00 23:00 Nest 8/4/25 Mon Event Bus 17:30 23:00 8/4/25 Mon Paid Event Parking 18:00 20:30 Ford Park &  VAF lots 8/4/25 Mon VDF ‐ NOW: Premieres gates 18:30 Amp 8/4/25 Mon VDF ‐ NOW: Premieres show 19:30 22:30 Amp 8/5/25 Tue Event Bus 16:00 22:30 8/5/25 Tue Nest RESERVED ‐ VDF 16:00 23:00 Nest 8/5/25 Tue Paid Event Parking 16:30 19:00 Ford Park &  VAF lots 168 8/5/25 Tue VDF ‐ Dance for $20.25 gates 17:00 Amp 8/5/25 Tue VDF ‐ Dance for $20.25 show 18:00 22:00 Amp 8/7/25 Thu AEG ‐ Jason Donhams LZE 8/8/25 Fri Event Bus 16:30 23:30 8/8/25 Fri Paid Event Parking 17:00 19:30 Ford Park Lot 8/8/25 Fri AEG ‐ String Cheese Incident gates 17:30 Amp 8/8/25 Fri AEG ‐ String Cheese Incident show 18:30 23:00 Amp 8/8/25 Fri Transrockies VAF 8/8/25 Fri VAF lot RESERVED ‐ Transrockies VAF lot 8/8/25 Fri Vail Wine Classic West Ford Park  Softball Fields  8/9/25 Sat Event Bus 16:30 23:30 8/9/25 Sat Paid Event Parking 17:00 19:30 Ford Park Lot 8/9/25 Sat AEG ‐ String Cheese Incident gates 17:30 Amp 8/9/25 Sat AEG ‐ String Cheese Incident show 18:30 23:00 Amp 8/9/25 Sat Transrockies VAF 8/9/25 Sat VAF lot RESERVED ‐ Transrockies VAF lot 8/9/25 Sat Vail Wine Classic West Ford Park  Softball Fields  8/10/25 Sun Managed Parking 8:30 12:30 Ford Park &  VAF lots 8/10/25 Sun Event Bus 8:30 15:30 8/12/25 Tue Event Bus 17:30 23:30 8/12/25 Tue Paid Event Parking 18:00 20:30 Ford Park Lot 8/12/25 Tue AEG ‐ An Evening w/Melissa Etheridge gates 18:30 Amp 8/12/25 Tue AEG ‐ An Evening w/Melissa Etheridge show 19:30 23:00 Amp 8/13/25 Wed 1/2 Ford Park Lot RESERVED ‐ Amp Private  Event Ford Park Lot 8/17/25 Sun Event Bus 8:30 23:30 8/17/25 Sun Paid Event Parking 17:30 20:00 Ford Park &  VAF lots 8/17/25 Sun AEG ‐ Wilco gates 18:00 Amp 8/17/25 Sun AEG ‐ Wilco show 19:00 23:00 Amp 8/19/25 Tue Event Bus 17:30 21:30 8/19/25 Tue Paid Event Parking 18:00 20:00 Ford Park &  VAF lots 8/19/25 Tue HSN ‐ The Man in Black, A Tribute to Jonny  Cash gates 18:30 Amp 8/19/25 Tue HSN ‐ The Man in Black, A Tribute to Jonny  Cash show 19:30 21:00 Amp 8/21/25 Thu Paid Event Parking 17:00 19:30 Ford Park &  VAF lots 8/21/25 Thu Event Bus 17:00 23:30 169 8/21/25 Thu AEG ‐ JRAD gates 17:30 Amp 8/21/25 Thu AEG ‐ JRAD show 18:30 23:00 Amp 8/26/25 Tue Event Bus 17:00 23:30 8/26/25 Tue Paid Event Parking 17:30 20:00 Ford Park &  VAF lots 8/26/25 Tue AEG ‐ Ray LaMontagne gates 18:00 Amp 8/26/25 Tue AEG ‐ Ray LaMontagne show 19:00 23:00 Amp 8/30/25 Sat Ted Wenninger ‐ Bat Mitzvah (Social Courtyard) Amp 8/31/25 Sun Event Bus 9:00 15:30 9/3/25 Wed AEG ‐ Jon Batiste 9/7/25 Sun Event Bus 9:00 15:30 9/9/25 Tue Event Bus 17:30 21:30 9/9/25 Tue Paid Event Parking 18:00 20:30 Ford Park &  VAF lots 9/9/25 Tue HSN ‐ Andy Frasco & the U.N. gates 18:30 Amp 9/9/25 Tue HSN ‐ Andy Frasco & the U.N. show 19:30 21:00 Amp 9/12/25 Fri 1/2 Ford Park lot RESERVED ‐ Vail Concours Ford Park Lot 9/13/25 Sat Event Bus 18:30 23:30 9/13/25 Sat Paid Event Parking 19:00 21:30 Ford Park &  VAF lots 9/13/25 Sat AEG ‐ The Black Crows gates 19:30 Amp 9/13/25 Sat AEG ‐ The Black Crows show 20:30 23:00 Amp 9/14/25 Sun Event Bus 9:00 15:30 9/16/25 Tue Event Bus 17:30 21:30 9/16/25 Tue Paid Event Parking 18:00 20:00 Ford Park &  VAF lots 9/16/25 Tue HSN ‐ Clay Street Unit gates 18:30 Amp 9/16/25 Tue HSN ‐ Clay Street Unit gates 19:30 21:00 Amp 9/21/25 Sun Event Bus 9:00 17:30 9/26/25 Fri Event Bus 18:00 23:30 9/26/25 Fri Paid Event Parking 18:30 21:00 Ford Park &  VAF lots 9/26/25 Fri AEG ‐ Big Wild gates 19:00 Amp 9/26/25 Fri AEG ‐ Big Wild show 20:00 23:00 Amp 9/28/25 Sun Paid Parking Ends All Lots 10/5/25 Sun Event Bus 9:00 15:30 10/19/25 Sun Tuck a Truck HOLD 170 AGENDA ITEM NO. 6.3 Item Cover Page DATE:May 6, 2025 TIME:20 min. SUBMITTED BY:Steph Johnson, Community Development ITEM TYPE:Ordinance AGENDA SECTION:Action Items (6:15pm) SUBJECT:Ordinance No. 11, Series of 2025, First Reading, An Ordinance Rezoning 2000 Chamonix Lane, Buffehr Creek Resubdivision, Lot 37, to Apply the West Vail Multi-Family Overlay Zone District in Addition to the Underlying Two-Family Primary/Secondary (PS) Zone District (7:20pm) SUGGESTED ACTION:Approve, approve with amendments, or deny Ordinance No. 11, Series of 2025 upon first reading. PRESENTER(S):Heather Knight, Town Planner VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Council Memo - 2000 Chamonix Ordinance No. 11 Attachment A. Ordinance No. 11, Series of 2025 Attachment B. PEC24-0049 Chamonix Rezone Staff Memo Attachment C. PEC Minutes 12-23-2024 Attachment D. 2000 Chamonix Rezone Application Materials Staff Presentation - 2000 Chamonix Rezone 171 Town of Vail Page 1 TO: Town Council FROM: Community Development DATE: April 15, 2025 SUBJECT: First reading of Ordinance No. 11, Series of 2025, for a zone district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, of 2000 Chamonix Lane, Buffehr Creek Resubdivision, Lot 37, to apply the West Vail Multi-Family Overlay District in addition to the underlying Two-Family Primary/Secondary (PS) Zone District. (PEC24-0049) Applicant: 2000 Vail LLC, represented by Current Architects and Associates Planner: Heather Knight I. SUMMARY The applicant, 2000 Vail LLC, represented by Current Architects and Associates, is requesting a zone district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, of 2000 Chamonix Lane, Buffehr Creek Resubdivision, Lot 37, to apply the West Vail Multi-Family Overlay District in addition to the underlying Two-Family Primary/Secondary (PS) Zone District. The Planning and Environmental Commission held a public hearing on the proposed Zone District Boundary amendment on December 23, 2025, where a recommendation of approval was forwarded to the Vail Town Council by a vote of 7-0-0. II. ACTION REQUESTED OF THE TOWN COUNCIL The Vail Town Council shall approve, approve with modifications, or deny Ordinance No. 11, Series of 2025 on first reading. 172 Town of Vail Page 2 III. DESCRIPTION OF REQUEST The applicant is requesting a zone district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, of 2000 Chamonix Lane, Buffehr Creek Resubdivision, Lot 37, to apply the West Vail Multi-Family Overlay District in addition to the underlying Two-Family Primary/Secondary (PS) Zone District. The subject property is 0.377 acres (16,422sf) with a two-story, wood, fourplex residence of 2,744sf constructed in the late 1970s. The existing structure requires upgrades and repairs that outweigh its value and the existing structure’s continued viability. The existing fourplex is non-conforming to the current zoning of the Two- Family Primary/Secondary (PS) Residential District. The current owner and proposed re-developer of the property originally considered replacing the existing structure with a new two-family primary/secondary residence to conform with the existing zoning of the property. Upon further consideration, the new West Vail Multi- Family (WVMF) Overlay District offers several considerable benefits to the current owner of the property and the Town of Vail as a whole. 173 Town of Vail Page 3 IV. BACKGROUND In November of 2023, Chapter 6 of Title 12 of the Vail Town Code was amended to include the addition of Article 12-6K, known as the West Vail Multiple-Family (WVMF) overlay district. This was part of the implementation of the West Vail Master Plan to help achieve the goals initially adopted in 2021. The West Vail Master Plan identified West Vail as the heart of resident occupied housing in the Town of Vail and identified six goals for housing. In addition, the West Vail Master Plan stated that these goals shall include updates to the Town’s zoning regulations to allow continued improvements to promote workforce housing and enhance aesthetics and shall include code changes to encourage redevelopment that preserves the character and scale of neighborhoods and supports resident housing. The WVMF district is intended to provide employee housing in new or redeveloped multi-family dwellings in areas well-connected to transit. It is also intended to provide limited waivers of certain development standards to accommodate redevelopment with employee housing. Forty percent (40%) of all newly constructed gross residential floor area shall be employee housing and all employee housing shall be provided on site. Currently, under Two-Family Primary/Secondary Zone District, there is no requirement for employee housing. Should this property not be rezoned, only two units would be allowable, therefore reducing the current housing stock and those units would be free market. As an overlay district, the WVMF overlay district shall supplement, but not replace, the underlying zone district. In the case of a conflict between the underlying zone district regulations and the WVMF, the WVMF regulations shall control. Where the WVMF is silent, the underlying zone district regulations and any other applicable requirements of the Code shall apply. The subject property lies within the WVMF boundary and is less than 600 feet from the nearest bus stop. The lot area and site dimensions conform to the WVMF regulations. The proposed redevelopment of the property will conform to all WVMF requirements, including setbacks, height, density control, and site coverage. V. RECOMMENDED MOTION Should the Vail Town Council choose to approve Ordinance No. 11, Series of 2025, on first reading, the Planning and Environmental Commission recommends the Council pass the following motion: “The Vail Town Council approves, on FIRST reading, Ordinance No. 11, Series of 2025, an ordinance for a zone district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, of 2000 Chamonix Lane, Buffehr Creek Resubdivision, Lot 37, to apply the West Vail Multi-Family Overlay District in addition to the underlying Two-Family Primary/Secondary (PS) Zone District.” Should the Vail Town Council choose to approve Ordinance No. 11 Series of 2025, the Planning and Environmental Commission recommends the 174 Town of Vail Page 4 Council make the following findings: “The Vail Town Council finds:” 1. That the amendment is consistent with the applicable elements of the adopted goals, objectives and policies outlined in the Vail comprehensive plan and is compatible with the development objectives of the town; and 2. That the amendment furthers the general and specific purposes of the zoning regulations; and 3. That the amendment promotes the health, safety, morals, and general welfare of the town and promotes the coordinated and harmonious development of the town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality.” Vl. ATTACHMENTS A. Ordinance No. 11, Series of 2025 B. Staff Memorandum to PEC, 12-23-24 C. PEC Meeting Minutes, 12-23-24 D. Application and supporting materials 175 1 ORDINANCE NO. 11 SERIES OF 2025 AN ORDINANCE REZONING 2000 CHAMONIX LANE, BUFFEHR CREEK RESUBDIVISION, LOT 37, TO APPLY THE WEST VAIL MULTI- FAMILY OVERLAY ZONE DISTRICT IN ADDITION TO THE UNDERLYING TWO-FAMILY PRIMARY/SECONDARY (PS) ZONE DISTRICT WHEREAS, 2000 Vail LLC (the "Applicant") owns the real property more particularly described as 2000 Chamonix Lane, Buffehr Creek Resubdivision, Lot 37, Vail, Colorado, and depicted in Exhibit A, attached hereto and incorporated herein by this reference (the "Property"); WHEREAS, on November 25, 2024, the Applicant filed an application to apply the West Vail Multi-Family overlay district in addition to the underlying Two-Family Primary/Secondary (PS) District, (the "Application"); WHEREAS, Section 12-3-7 of the Vail Town Code sets forth the procedures for rezoning; WHEREAS, on December 23, 2024, the Planning and Environmental Commission (the "PEC") held a properly-noticed public hearing on the Application, and recommended that the Town Council approve the Application; and WHEREAS, on May 6, 2025, the Town Council held a properly-noticed public hearing on the Application. NOW, THEREFORE BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO THAT: Section 1. The Town Council, upon reviewing the recommendation of the Planning Commission, hearing the statements of Town staff, the Applicant and the public, and giving due consideration to the matter, finds and determines as follows: a. The rezoning is consistent with the applicable elements of the adopted goals, objectives and policies outlined in the Vail Comprehensive Plan and is compatible with the development objectives of the Town; b. The rezoning is compatible with and suitable to adjacent uses and appropriate for the surrounding areas; and c. The rezoning promotes the health, safety, morals, and general welfare of the Town and promote the coordinated and harmonious development of the Town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality. 176 2 Section 2. Based on the foregoing findings, the Town Council hereby approves the Application and applies the West Vail Multi-Family overlay district to the Two-Family Primary/Secondary (PS) District. The WVMF Overlay District shall supplement, but not replace, the underlying PS zone district. Section 3. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not effect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 4. The Town Council hereby finds, determines and declares that this ordinance is necessary and proper for the health, safety and welfare of the Town and the inhabitants thereof. Section 5. The amendment of any provision of the Town Code as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision amended. The amendment of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 6. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 6th day of May, 2025, and a public hearing for second reading of this Ordinance set for the 20th day of May, 2025, in the Council Chambers of the Vail Municipal Building, Vail, Colorado. _____________________________ Travis Coggin, Mayor ATTEST: ____________________________ Stephanie Kaufmann, Town Clerk 177 3 READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this 20th day of May, 2025. _____________________________ Travis Coggin, Mayor ATTEST: ____________________________ Stephanie Kauffman, Town Clerk 178 4 EXHIBIT A 179 To: Planning and Environmental Commission From: Community Development Department Date: December 23, 2024 Subject: A request for a recommendation to the Vail Town Council for a zone district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for the rezoning of 2000 Chamonix Lane, Buffehr Creek Resubdivision, Lot 37, from the Two Family Primary/Secondary (PS) District to the West Vail Multi-Family (WVMF) Overlay District. (PEC24-0049) Applicant: 2000 Vail LLC, represented by Current Architects and Associates Planner: Heather Knight I. SUMMARY The applicant, 2000 Vail LLC, represented by Current Architects and Associates, is requesting a recommendation to the Vail Town Council for a zone district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for the rezoning of 2000 Chamonix Lane, Buffehr Creek Resubdivision, Lot 37, from the Two- Family Primary / Secondary (PS) District to the West Vail Multi-Family (WVMF) Overlay District. Based upon Staff’s review of the criteria outlined in Section VII of this memorandum and the evidence and testimony presented, the Community Development Department recommends the Planning and Environmental Commission forwards a recommendation of approval, to the Vail Town Council, for a zone district boundary amendment, subject to the findings noted in Section VIII of this memorandum. II. DESCRIPTION OF THE REQUEST The applicant is requesting a recommendation to the Vail Town Council for a zone district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for the rezoning of 2000 Chamonix Lane, Buffehr Creek Resubdivision, Lot 37, from the Two-Family Primary / Secondary (PS) District to the West Vail Multi- Family (WVMF) Overlay District. The subject property is 0.377 acres (16,422sf) with a two-story, wood, fourplex residence of 2,744sf constructed in the late 1970s. The existing structure requires upgrades and repairs that outweigh its value and the existing structure’s continued viability. The existing fourplex is non-conforming to the current zoning of the Two-Family Primary/Secondary (PS) Residential District. 180 Town of Vail Page 2 The current owner and proposed re-developer of the property originally considered replacing the existing structure with a new two-family primary/secondary residence to conform with the existing zoning of the property. Upon further consideration, the new West Vail Multi-Family (WVMF) Overlay District offers several considerable benefits to the current owner of the property and the Town of Vail as a whole. III. BACKGROUND The subject property lies along the eastern portion of Chamonix Lane and is bounded by properties zoned as Two-Family Primary / Secondary residential zone district to the west, east and north and the property directly south is zoned as Commercial Core 3 district. Also within the immediate vicinity of the subject property is a community park zoned as Outdoor Recreation district. The subject property has a land use designation of Low Density Residential and surrounding properties are the same except for the commercial lots to the south which have a land use designation of Community Commercial. In November of 2023, Chapter 6 of Title 12 of the Vail Town Code was amended to include the addition of Article 12-6K, known as the West Vail Multiple-Family (WVMF) overlay district. This was part of the implementation of the West Vail Master Plan to help achieve the goals initially adopted in 2021. The West Vail Master Plan identified West Vail as the heart of resident occupied housing in the Town of Vail and identified six goals for housing. In addition, the West Vail Master Plan stated that these goals shall include updates to the Town’s zoning regulations to allow continued improvements to promote workforce housing and enhance aesthetics and shall include code changes to encourage redevelopment that preserves the character and scale of neighborhoods and supports resident housing. The WVMF district is intended to provide employee housing in new or redeveloped multi-family dwellings in areas well-connected to transit. It is also intended to provide limited waivers of certain development standards to accommodate redevelopment with employee housing. The subject property lies within the WVMF boundary and is less than 600 feet from the nearest bus stop. The lot area and site dimensions conform to the WVMF regulations. The proposed redevelopment of the property will conform to all of the WVMF requirements, including setbacks, height, density control, and site coverage. 181 Town of Vail Page 3 IV. APPLICABLE PLANNING DOCUMENTS A. TITLE 12, ZONING REGULATIONS, VAIL TOWN CODE (in part) Chapter 12-1: Title, Purpose and Applicability 12-1-2: Purpose: A. General: These regulations are enacted for the purpose of promoting the health, safety, morals, and general welfare of the town, and to promote the coordinated and harmonious development of the town in a manner that will conserve and enhance its natural environment and its established character as a resort and residential community of high quality. B. Specific: These regulations are intended to achieve the following more specific purposes: 1. To provide for adequate light, air, sanitation, drainage, and public facilities. 182 Town of Vail Page 4 2. To secure safety from fire, panic, flood, avalanche, accumulation of snow, and other dangerous conditions. 3. To promote safe and efficient pedestrian and vehicular traffic circulation and to lessen congestion in the streets. 4. To promote adequate and appropriately located off street parking and loading facilities. 5. To conserve and maintain established community qualities and economic values. 6. To encourage a harmonious, convenient, workable relationship among land uses, consistent with municipal development objectives. 7. To prevent excessive population densities and overcrowding of the land with structures. 8. To safeguard and enhance the appearance of the town. 9. To conserve and protect wildlife, streams, woods, hillsides, and other desirable natural features. 10. To assure adequate open space, recreation opportunities, and other amenities and facilities conducive to desired living quarters. 11. To otherwise provide for the growth of an orderly and viable community. Article 6D: Two-Family Primary / Secondary Residential (PS) District ARTICLE 6D: Two-Family Primary / Secondary District Article 6K: West Vail Multi-Family (WVMF) Overlay District ARTICLE 6K: WEST VAIL MULTI-FAMILY (WVMF) OVERLAY DISTRICT 12-6K-1 PURPOSE. The West Vail Multi-Family (WVMF) overlay district is intended to provide employee housing in new or redeveloped multi-family dwellings in areas well-connected to transit. It is also intended to provide limited waivers of certain development standards to accommodate redevelopment with employee housing. B. TOWN OF VAIL LAND USE PLAN (In Part) Chapter II – Land Use Goals and Policies 1. General Growth / Development 1.1 Vail should continue to grow in a controlled environment, maintaining a 183 Town of Vail Page 5 balance between residential, commercial and recreational uses to serve both the visitor and the permanent resident. 1.12. Vail should accommodate most of the additional growth in existing developed areas (infill areas). 5. Residential 5.1. Additional residential growth should continue to occur primarily in existing, platted areas and as appropriate in new areas where high hazards do not exist. 5.3. Affordable employee housing should be made available through private efforts, assisted by limited incentives, provided by the Town of Vail, with appropriate restrictions. 5.4. Residential growth should keep pace with the market place demands for a full range of housing types. 5.5 The existing employee housing base should be preserved and upgraded. Additional employee housing needs should be accommodated at varied sites throughout the community. C. VAIL HOUSING 2027 Goal: The Town of Vail will acquire 1,000 additional resident housing unit deed restrictions by the year 2027. These new deed restrictions will be acquired for both existing homes as well as for homes that are newly constructed by both the Town of Vail and private sector developers. Vision: An Eye on the Future - We envision Vail as a diverse, resilient, inclusive, vibrant and sustainable mountain resort community where year-round residents are afforded the opportunity to live and thrive. We take a holistic approach to maintaining community, with continuous improvement to our social, environmental, and economic well being. We create housing solutions by recognizing and capitalizing on our unique position as North America’s premier international mountain resort community in order to provide the highest quality of service to our guests, attract citizens of excellence and foster their ability to live, work, and play in Vail throughout their lives. Our strategic solutions and actions result in the retention of existing homes, creation of new and diverse housing infrastructure, and collaboration with community partners. For Vail, no problem is insurmountable. With a consistent, community-driven purpose and 184 Town of Vail Page 6 an entrepreneurial spirit, Vail will lead the industry in innovative housing solutions for the 21st century. The Town is well positioned financially to undertake this significant challenge. Mission: Maintaining and Sustaining Community - We create, provide, and retain high quality, affordable, and diverse housing opportunities for Vail residents to support a sustainable year-round economy and build a vibrant, inclusive and resilient community. We do this through acquiring deed restrictions on homes so that our residents have a place to live in Vail Policy Statement: Resident Housing as Infrastructure - We acknowledge that the acquisition of deed restrictions on homes for Vail residents is critical to maintaining community. Therefore, we ensure an adequate supply and availability of homes for residents and recognize housing as infrastructure in the Town of Vail; a community support system not unlike roads, bridges, water and sewer systems, fire, police, and other services of the municipal government. D. VAIL 2020 STRATEGIC ACTION PLAN Goal #4: Provide for enough deed-restricted housing for at least 30 percent of the workforce through policies, regulations, and publicly initiated development. E. West Vail Master Plan, Chapter 3, Goals for Housing in Vail Goal #1: A growing number of deed-restricted units in West Vail address the trend of conversion to second homes. Goal #2: The Town’s zoning regulations and programs allow for and support residents and landowners in making continued improvements to their properties in a way that preserves units and enhances aesthetics. Goal #3: New construction and updates to existing housing reflect West Vail’s mountain environment and align with the neighborhood character. Goal #4: West Vail’s residential areas host a continuum of housing options taking many forms (single family, duplexes, multi-family, and accessory dwelling units) to accommodate residents through all phases and stages of life. 185 Town of Vail Page 7 V. SURROUNDING LAND USES Land Uses Zoning North: Low Density Residential Two-Family Primary/Secondary Residential (PS) South: Community Commercial Commercial Core 3 West: Low Density Residential Two-Family Primary/Secondary Residential (PS) East: Low Density Residential Two-Family Primary/Secondary Residential (PS) VI. SITE ANALYSIS Address: 2000 Chamonix Lane Legal Description: Buffehr Creek Resubdivision, Lot 37 Lot Size: 0.377 acres (16,422 sf) Current Zoning: Two-Family Primary/Secondary Residential (PS) Proposed Zoning: West Vail Multi-Family Overlay Land Use Plan Designation: Low Density Residential Geological Hazards: none The chart below demonstrates the relationship between the standards of the PS and WVMF zone districts: Standard Two-Family Primary / Secondary (PS) West Vail Multi-Family Overlay (WVMF) Lot Size 15,000 sf minimum 15,000 sf minimum Setbacks Front – 20’ Side – 15’ Rear – 15’ Front – 20’ Side – 15’ Rear – 15’ Maximum Height Flat or mansard roof – 30’ Sloping roof – 33’ Flat or mansard roof – 35’ Sloping roof – 38’ Density 2 dwelling units on each site or one dwelling unit on lots less than 14,000 sf The maximum density shall be eighteen (18) dwelling units per acre and the minimum density shall be nine (9) dwelling units per acre. GRFA Maximum 46/100 sf of buildable site area of the first 10,000 sf of site area; 38/100 sf for over 10,000 sf of site area up to 15,000 sf of site area Not more than 76 square feet of gross residential floor area (GRFA) shall be permitted for each 100 square feet of buildable site area. Developments with at least one (1) employee housing unit on-site shall be allowed a gross residential floor area of up to sixty (60) square feet 186 Town of Vail Page 8 per each one hundred (100) square feet of lot area Site Coverage maximum 20% of the site area 30% of the site area; Developments with at least two (2) employee housing units on-site shall be allowed a five percent (5%) increase in the percentage of site coverage permitted. Minimum Landscaping 60% of the site area 40% of the site area Note: 12-6K-12 EMPLOYEE HOUSING in WVMF district: (A) Forty percent (40%) of all newly constructed gross residential floor area shall be employee housing in compliance with Chapter 24 of this Title. (B) All employee housing shall be provided on site, except that developments that require a total of less than four hundred thirty-eight (438) square feet of employee housing may provide the required employee housing in accordance with § 12-24-6. See also: 12-6K-14 EMPLOYEE HOUSING INCENTIVES. VII. ZONE DISTRICT BOUNDARY AMENDMENT CRITERIA Per Section 12-3-7, Amendment, Vail Town Code, before acting on a zone district boundary amendment application, the Planning and Environmental Commission shall consider the following factors with respect to this proposal: 1. The extent to which the zone district amendment is consistent with all the applicable elements of the adopted goals, objectives and policies outlined in the Vail comprehensive plan and is compatible with the development objectives of the town. The application is consistent with the West Vail Master Plan and the Vail Comprehensive Plan, which includes the Vail Land Use Plan, the 2020 Strategic Action Plan, and the Housing 2027 Plan. The proposal meets the applicable goals, objectives, and policies in the plan as detailed in Section IV of this memorandum. It also meets several residential goals of the Land Use Plan: Residential 5.1. Additional residential growth should continue to occur primarily in existing, platted areas and as appropriate in new areas where high hazards do not exist. 5.3. Affordable employee housing should be made available through private efforts, assisted by limited incentives, provided by the Town of Vail, with 187 Town of Vail Page 9 appropriate restrictions. 5.4. Residential growth should keep pace with the market place demands for a full range of housing types. 5.5 The existing employee housing base should be preserved and upgraded. Additional employee housing needs should be accommodated at varied sites throughout the community. Specifically, this application is in line with the recommended zoning changes that were established to incentivize property owners to build employee housing units when a redevelopment of a luxury duplex would have been the alternative. This parcel has a known non-conforming development with four units where two would be permitted by zoning. The rezoning application will require the owner to include employee housing in a future redevelopment, where today the four units that function as de facto employee housing would otherwise be replaced with a duplex. Therefore, staff finds the proposed rezoning meets this review criterion. 2. The extent to which the zone district amendment is suitable with the existing and potential land uses on the site and existing and potential surrounding land uses as set out in the town's adopted planning documents. Most of West Vail’s residential neighborhoods are zoned as Two-Family Primary Secondary Residential, allowing single family homes or duplexes, depending on the lot size and, many West Vail homes predate West Vail’s 1986 incorporation into the Town of Vail. Accordingly, many of these dwellings are aging and the Town’s zoning regulations were not applicable when these dwellings were built. As a result, the majority of dwellings do not comply with the zoning regulations for units allowed, lot size, or lot coverage. Aligning the subject property’s zoning and land use designation with the West Vail Master Plan allows for the property to maintain its commitment to local housing. The subject lot has a land use designation of Low Density Residential, along with the majority of the surrounding properties along Chamonix Lane. South of the subject lot, Community Commercial land use exists along the frontage road. No changes will be made to the land use designation of the subject property. Staff finds the proposed rezoning meets this review criterion. 3. The extent to which the zone district amendment presents a harmonious, convenient, workable relationship among land uses consistent with municipal development objectives. The zone district amendment would allow the development of needed community housing, as supported by numerous elements of the comprehensive plan including Vail 188 Town of Vail Page 10 Housing 2027. It is in line with the West Vail Master Plan’s housing goals. The Town’s zoning regulations and programs allow for and support residents and landowners in making continued improvements to their properties in a way that preserves units and enhances aesthetics. This lot is located within the West Vail Overlay Zone as adopted and qualifies for the rezoning. This area was analyzed as part of the West Vail Master Plan as a part of town where increases in density could be suitable. The development standards for the WVMF district were constructed be permit additional density while the structure maintains compatibility with the surrounding areas. Staff finds the proposed rezoning meets this review criterion. 4. The extent to which the zone district amendment provides for the growth of an orderly viable community and does not constitute spot zoning as the amendment serves the best interests of the community as a whole. The proposed zone district amendment is consistent with the land use plan and provides the appropriate incentives for the orderly development of the subject property. This zoning amendment does not result in the granting of privilege nor is it incompatible with the Vail Comprehensive Plan, two tests for a determination of spot zoning. The rezoning of the subject property is supported by the West Vail Master Plan (part of the comprehensive plan) as dedicated resident housing is vital for maintaining community and providing opportunities for year-round residents to live and thrive. Zoning to WVMF encourages the addition of Employee Housing Units (EHU) to help encourage redevelopment and improvement of properties. Staff finds the proposed rezoning meets this review criterion. 5. The extent to which the zone district amendment results in adverse or beneficial impacts on the natural environment, including, but not limited to, water quality, air quality, noise, vegetation, riparian corridors, hillsides and other desirable natural features. The amendment does not have direct impacts that are either adverse or beneficial to the natural environment. Future development on the parcel will be required to adhere to all applicable environmental standards during development review, construction and operation. Any development in the WVMF district will require the approval of the Design Review Board, including site planning, design, and landscaping. Staff finds the proposed rezoning meets this review criterion. 6. The extent to which the zone district amendment is consistent with the purpose statement of the proposed zone district. 189 Town of Vail Page 11 The proposed zone district amendment is consistent with the purpose of the WVMF district, which is “intended to provide employee housing in new or redeveloped multi- family dwellings in areas well-connected to transit. It is also intended to provide limited waivers of certain development standards to accommodate redevelopment with employee housing.” While only two units would be allowed under the current zoning, the proposal allows for the greater utilization of EHU’s in furtherance of the purpose of the proposed zone district. The parcel is also well served by transit as it is positioned along a bus route and within 300 feet of a bus stop. Furthermore, WVMF allows flexibility to address the critical housing need, and “to address key community priorities that include promoting a stronger sense of place, enhancing local economic vitality, growing the neighborhood’s opportunities for resident housing, and enhancing the multimodal transportation network..” Resident housing is viewed as essential community infrastructure, “critical to maintaining and sustaining the resort community.” Staff finds the proposed rezoning meets this review criterion. 7. The extent to which the zone district amendment demonstrates how conditions have changed since the zoning designation of the subject property was adopted and is no longer appropriate. The housing needs of the town have grown significantly since the property was zoned PS when originally annexed into the town in the 1980s. The development of additional community housing is critical for Vail’s vision to be the premier international mountain resort community. Citing that changes to existing zoning in West Vail need to be addressed, the housing goals of the West Vail Master Plan include updates to the Town’s zoning regulations to allow continued improvements to promote workforce housing and enhance aesthetics. The West Vail Master Plan recommendations include code changes to encourage redevelopment that preserves the character and scale of neighborhoods and supports resident housing. The West Vail Multi-Family overlay district will promote the housing goals of the Town by increasing the supply of workforce housing and incentivize property owners to promote the increased implementation of EHUs, while enhancing the aesthetics of the area. Staff finds the proposed rezoning meets this review criterion. 8. Such other factors and criteria as the commission and/or council deem applicable to the proposed rezoning. 190 Town of Vail Page 12 VIII. STAFF RECOMMENDATION The Community Development Department recommends the Planning and Environmental Commission forwards a recommendation of approval, to the Vail Town Council, for a zone district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for the rezoning of 2000 Chamonix Lane, Buffehr Creek Resubdivision, Lot 37, from the Two Family Primary/Secondary (PS) District to the West Vail Multi-Family (WVMF) Overlay District and setting details in regard thereto. (PEC24-0049). Staff’s recommendation is based upon the review of the criteria described in Section VII of this memorandum and the evidence and testimony presented. Should the Planning and Environmental Commission choose to forward a recommendation of approval, for this request, the Community Development Department recommends the Commission pass the following motion: “The Planning and Environmental Commission forwards a recommendation of approval, to the Vail Town Council, for a zone district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for the rezoning of 2000 Chamonix Lane, Buffehr Creek Resubdivision, Lot 37, from the Two Family Primary/Secondary (PS) District to the West Vail Multi-Family (WVMF) Overlay District and setting details in regard thereto. (PEC24-0049)” Should the Planning and Environmental Commission choose to forward a recommendation of approval, for this request, the Community Development Department recommends the Commission makes the following findings: “Based upon the review of the criteria outlined in Section VII this Staff memorandum to the Planning and Environmental Commission dated December 23, 2024 and the evidence and testimony presented, the Planning and Environmental Commission finds: 1. That the amendment is consistent with the applicable elements of the adopted goals, objectives and policies outlined in the Vail comprehensive plan and is compatible with the development objectives of the town; and 2. That the amendment furthers the general and specific purposes of the zoning regulations; and 3. That the amendment promotes the health, safety, morals, and general welfare of the town and promotes the coordinated and harmonious development of the town in a manner that conserves and enhances its natural environment 191 Town of Vail Page 13 and its established character as a resort and residential community of the highest quality. IX. ATTACHMENTS A. Vicinity Map B. Applicant Narrative C. Topographic Survey D. Ordinance No. 19 Series 2023, An Ordinance of the Town of Vail amending Title 12 of the Vail Town Code to add the new West Vail Multi-Family Overlay District to further the Town’s workforce housing goals. 192 Planning and Environmental Commission Minutes Monday, December 23, 2024 1:00 PM Vail Town Council Chambers Present: John Rediker Brad Hagedorn Scott P McBride Robyn Smith David N Tucker William A Jensen Robert N Lipnick 1. Virtual Link Register to attend the Planning and Environmental Commission meeting. Once registered, you will receive a confirmation email containing information about joining this webinar. 2. Call to Order 3. Main Agenda 3.1 A request for a recommendation to the Vail Town Council of an application to reestablish Special Development District No. 43, pursuant to Section 12 -9(A), Special Development Districts, Vail Town Code, to allow for the development of a hotel addition, add conference space and an employee housing apartment building, and related uses and improvements, located at 2211 North Frontage Road West which is composed of Tract C, Lot 1, Lot 2, and Lot 3 Vail Das Schone Filing No. 1 and Lot 1, Vail Das Schone Filing 3, and setting forth details in regard thereto. (PEC24-0039) This item's attachments can be found with item 3.2 PEC24-0044 Planner: Greg Roy Applicant Name: TNFREF III Bravo Vail LLC represented by Mauriello Planning Group Rediker introduces Items 3.1 and 3.2. The items are heard concurrently. Planner Roy gives a presentation. He walks through the history, site plans, existing conditions, and proposed plans. Roy and commission discuss details of the parking study for the Highline. Lipnick asks about the size of the EHUs in the apartment building. Roy says from 800 sf up to 1200 sf. Rediker asks about the conditional use permit in 2019? Has anything happened with that, does it need to be addressed? Roy says the CUP is still in place, not a requirement of the SDD. Planning and Environmental Commission Meeting Minutes of December 23, 2024 1 193 Rediker says the existing non- conformities we’re addressing today were previously addressed in the SDD approval, which has now expired. Roy says we’ve realized the SDD needs to address the existing non-conformities today. Rediker asks about loading and delivery. Roy says the spaces will stay the same, he highlights the two spaces on the site map. The PEC can deviate on the size of the loading spaces. Hagedorn asks about the height deviations. Roy says all portions of the additions fit within the 48’. Any future redevelopment will have to conform with that height. Smith asks about housing as a public benefit versus housing as a code standard. Roy talks about commercial linkage and inclusionary zoning. That is not seen generally as a public benefit because it’s required. The employee housing on the north of the site is not required by linkage, it’s seen as an additional benefit. Smith, four of the units are permanent public benefit, the remainder are temporary until required for a future project. Smith asks how has this proposal changed from the last time? Roy, generally it’s very similar. The fire-truck turnaround has a different orientation. Smith, will we have to come back again if the project doesn’t finish? Roy says the development plan would come back. The applicant is represented by Dominic Mauriello with Mauriello Planning Group. Maurielloo says in our view, we’re here getting an extension with slight change. Staff has a different view with a re- establishment of the SDD. We’re really talking about the same process of something that has been thoroughly reviewed. All the deviations were previously approved, we’re not asking for anything new or different. Mauriello gives a presentation. He talks about the employee housing requirements. He talks about the changes made to the application with the fire code and the fire- resistant landscaping. All of these EHU units are public benefit in recognition of the SDD. Four of those units cannot be banked. Rediker asks if the whole new wing complies with the 48’ height, Mauriello says yes except for the elevator tower on the south which can exceed that per code. Rediker and Mauriello discuss the operation of the valet parking. Mauriello says there will be a controlled area specifically for the valet parking. The valet spaces are enclosed. The EHU building may have its parking within the valet area, to be addressed with a parking management plan. This is also a good location for someone to live without a car. Jensen asks employee housing mitigation. Mauriello talks about the employee housing mitigation bank and how that has been applied in the past. Smith and Mauriello talk about the expirations with the previous approvals. Smith says the West Vail Master Plan recognizes this. She would like further clarification as to the transporation master plan, streetscape plan, and the proposed sidewalk on the north and west of the site. Mauriello, you would extend the sidewalk if something were to happen in the future where it should extend to the property line on the southwest. Planning and Environmental Commission Meeting Minutes of December 23, 2024 2 194 Smith, this is off the property and don’t want to hold up this approval but the design of the streetscape is a conversation we should have. Smith asks if that conversation can be continued, Roy says it would be best to talk to the Town Engineer for that conversation. Smith asks about the grass product. Mauriello says they thought tit was better than it being asphalt. Smith, the parking lot is currently very lit up. It would be good to address that, especially for the residents of the EHU building. Mauriello says they will be responsive to that concern. Rediker asks about the parking approvals from 2019. Why was it determined that the meeting room space would require zero spots? Mauriello say the parking study showed that the actual utilization was less than the parking requirement. When you took the project wholistically, the conference room was being accommodated because the hotel was overparked on a per unit basis. That’s a simplified version of the study, can give you a more detailed version of that. Rediker asks about the management of the snow storage when the hotel is full of guests. Mauriello says it can be a challenge but it’s not something that’s not manageable. Rediker asks about the current snow storage on the south of the building. Mauriello thinks currently some of it happens on the back of the site. Tucker says currently some of it is stored by the pool. Rediker, what was the conversation previously in regard to parking for the EHUs? Roy, it was a mixture of valet and the spaces back there. There are also six spaces on the north side of the covered parking, plus the option to utilize the valet. From staff’s perspective it’s about making sure there are spaces allocated within the parking plan. Jensen, as long as the hotel is operating the EHU it’s just a management problem. But if they decide to sell the housing site it could create problems. Rediker asks if the enclosed parking is buried. Mauriello, eventually the parking will be seen as being underground. The garage is buried for the majority of the perimeter. Roy talks about previous geohazard studies. There will be a site-specific report for this project with a building permit submittal. Rediker asks for public comment. Molly Reagan, lives in the neighborhood. She wants to talk about quality of life, and the potential for three years of construction traffic on Chamonix Road. They have young children in the area. Appreciate that there is going to be more discussion about what traffic in west Vail looks like. Walkability, and community engagement were goals of the WVMP. This will cause more noise in that neighborhood, the pool at the hotel is already very noisy, would like to talk more about noise as it pertains to the hotel. Construction traffic will only access via Chamonix, which is a big concern for everyone in that neighborhood. Rediker closes public comment. Tucker, everything has been well laid out. Concerned about purchasing a unit where the parking wasn’t fully realized, in terms of the EHU. Planning and Environmental Commission Meeting Minutes of December 23, 2024 3 195 Smith, this reaffirms that SDD’s are a risky business. Wants to honor continuity of governance, and provide a consistent process. Since the plan hasn’t changed since the last time, ok with extending approval. Ok with phasing, the concern is always that the EHU’s are not going to be delivered, but there is a condition in there. We need a public process to produce design guidelines and a streetscape vision for Chamonix, shouldn’t put that on any one applicant. Personally is opposed to the sidewalk, but wants to talk to Town Engineer. Lipnick, overall approve of this process. Concerned about the EHU having specific parking spots, especially if it’s sold to someone else. The management of parking is crucial, but it’s crucial everywhere in Town. Concerned about the neighbors along Chamonix, that their needs are addressed – noise, construction, etc.. In general, supports this project, but come back with more specifics. Jensen, his overall view is just reapproving an existing plan with some modest modifications. The EHU in its location will benefit the Chamonix residences, providing shielding from the highway. Encourages applicant to commit to assigned parking spaces for the EHU’s in the underground parking. That will provide the most value to the people living there year-round. Hopes that construction access occurs through the property and not Chamonix. Hagedorn, this is an example of why SDD’s have become a thorn. A lot of the issues we’ve seen this year are derived from SDD’s. Not interested in revisiting this agreement, this is an extension. A three- year sunset is not realistic for SDD’s in today’s environment. He supports a sidewalk along Chamonix, it would be a benefit to have some pedestrian access there, a broader conversation about that would be great. McBride, shares concern about parking, not sure we can continue to make the same assumptions. Understand if the Town and applicant have come to an agreement if this is an extension. Rediker, wants to have a better understanding of the process, the end result might be the same but want to understand the process. Don’t see any issues necessarily with the planset. With the expansion will there be any extra trash services involved with that? Roy says it may be increasing frequency of service but not expanding. Rediker, all the deviations are reasonable, some are minimal. Want to make sure parking works, in particular parking for the EHU. If the EHU building is under different ownership that’s where difficulties may arise. We have a reduction in snow storage, and an area that is not conducive to snow removal. Wants to make sure snow storage is properly addressed and wants to know Staff’s opinion on that. There have been some comments today giving a lot of leeway to the previous approval. Mauriello, they will plan to designate some parking spaces to the EHUs, or a condition that if it’s no longer managed by the hotel there will need to be dedicated parking. Rediker, agree we don’t want sidewalks all over town but this is an area that is prime for a sidewalk, there is a public benefit to that. Brad Hagedorn made a motion to Table to the January 13th, 2025 meeting; Robyn Smith seconded the motion Passed (7 - 0). 3.2 A request for review of an Exterior Alteration, pursuant to Section 12-7J-12, Exterior Alterations or Modifications, Vail Town Code, to allow for a hotel addition and an EHU apartment building, located at 2211 North Frontage Road West which is composed of Tract C, Lot 1, Lot 2, and Lot 3 Vail Das Schone Filing No. 1 and Lot 1, Vail Das Schone Filing 3, and setting forth details in regard thereto. (PEC24-0044) Planning and Environmental Commission Meeting Minutes of December 23, 2024 4 196 Planner: Greg Roy Applicant Name: TNFREF III Bravo Vail LLC, represented by Mauriello Planning Group Staff Memorandum - PEC24-0044 - PEC24-0039.pdf Attachment A. Vicinity Map.pdf Attachment B. Applicant Narrative.pdf Attachment C. McDowell Parking Analysis.pdf Attachment D. Skyline Geoscience Geologic Study.pdf Attachment E. McDowell Transportation Impact Study.pdf Attachment F. Project Plan Set.pdf (Item heard concurrently with 3.1) Brad Hagedorn made a motion to Table to the January 13th, 2025 meeting; Robyn Smith seconded the motion Passed (7 - 0). 3.3 PEC24-0049 - 2000 Vail LLC A request for a recommendation to the Vail Town Council for a zone district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for the rezoning of 2000 Chamonix Lane, Buffehr Creek Resubdivision, Lot 37, from the Two Family Primary/Secondary (PS) District to the West Vail Multi-Family (WVMF) Overlay District. (PEC24-0049) Planner: Heather Knight Applicant Name: 2000 Vail LLC, represented by Current Architects PEC24-0049 Chamonix Rezone Staff Memo.pdf Attachment A. Vicinity Map - Buffer Creek Resub, Lot 37 - 2000 Chamonix Lane.pdf Attachment B. 2000 Chamonix - Applicant Narrative.pdf Attachment C. 2000 Chamonix - survey.pdf Attachment D. 2023-19 Ordinance.pdf 2000 Chamonix Ln Redevelopment - Email1.pdf Planner Knight gives a presentation. She talks about the existing site and surrounding area. She talks about the master plan context. She walks through the zoning summary for the existing and proposed zoning. Hagedorn and Knight discuss the 40% EHU requirement for GRFA. Smith, to clarify if the mitigation amount is above 438 sf, an EHU is required on site. The applicant is represented by Michael Current with Current Architects. He says the property fits what this was intended for. The client was originally planning on building a two -family duplex, but this became an interesting opportunity when this overlay was approved. There are no concrete plans yet, but the idea is one EHU with three bedrooms. Get’s the Town an EHU that people want, gives the site a little more site coverage and GRFA. Jensen asks about the potential parking for the EHU. Current says a three-bedroom unit would require three surface spots, with the new standards there would be room for that. The unit may be about 1,600 sf, the plans are very preliminary. Tucker, will this come back to PEC? Roy, says if recommended it would go to Council for final approval of the rezoning and then DRB. Rediker asks for public comment. They have received public comment that was given to the Planning and Environmental Commission Meeting Minutes of December 23, 2024 197 commissioners today. Knight says she had phone conversations with neighbors and the main concerns were about density, bus usage, and increased traffic. Jon and Barbara Kirschner live in the neighnorhood. Jon Kirschner says they are all for redevelopment, but they’ve been given to understand there is the potential to have five more EHUs on the site. Barabara Kirschner says they are in favor of one EHU, maybe even two EHUS, but if it gets up to seven units it’s a lot more traffic and commotion. We want to live in a safe, quiet neighborhood, there have been problems in the neighborhood. Very concerned about the seven units, when it gets bigger it’s too much. Jon Kirschner says when they redeveloped their property in 2008 it was built according to code in the county as a 50/50 duplex, then we were informed we had to do primary/secondary split. That should still be in effect for Chamonix Lane. We’re happy to not look at that fourplex any more. The other neighbors agree with this, but they couldn’t be here. Rediker closes public comment. He asks for commissioner comment. McBride, concerned why we're being asked to vote on something up to 7 units. Hagedorn, this is not binding as to a development plan. It allows for flexibility in granting more GRFA for securing EHU’s on properties. This is functioning like we intended it to, without the applicant opting in there would be no EHU and it would be a luxury duplex. This shows there is some incentive here. Believes it meets the criteria, makes sure at least one workforce housing unit is preserved on this property. Jensen, like the idea of a three bedroom unit as opposed to one bedroom units, there would be the opportunity for a family to live here. This is what we hoped for with this plan. Lipnick is in support of this. The overlay was proposed for benefiting the residents and workers in West Vail, and this meets the criteria. Smith supports application. This meets the criteria; she concurs with the findings. This is exactly what we were intending with the overlay district. We can’t condition zoning; we built this overlay carefully to say this is likely to produce what is desired. What’s important is that we are respecting and retaining that neighborhood, an old building gets redeveloped in a way that is good for the community. Doubt anybody could park 7 units, it is self-limiting. Tucker, likes the proposal, appreciate you’ve taken advantage of it. Looking forward to seeing what it looks like. Rediker agrees it meets the criteria. Appreciates the public comment, the public can be reassured when we were looking at a lot this size. It could never be a giant parking building on this lot, because of the way the overlay is structured, it is naturally limiting it due to the criteria involved. William A Jensen made a motion to Recommend for approval with the findings on page 12 & 13 of the staff memo; Robyn Smith seconded the motion Passed (7 - 0). 4. Approval of Minutes 4.1 PEC Results 12-9-24 PEC Results 12-9-24.pdf Planning and Environmental Commission Meeting Minutes of December 23, 2024 6 198 (Lipnick abstains) David N Tucker made a motion to Approve ; Brad Hagedorn seconded the motion Passed (6 - 0). 5. Information Update 6. Adjournment Robyn Smith made a motion to Adjourn ; David N Tucker seconded the motion Passed (7 - 0). Planning and Environmental Commission Meeting Minutes of December 23, 2024 7 199 Brandess Bldg Vail Commons Crooked Ski Townhouses Meadow Brook Condos CHA M O N I X L N I 70 W e s t b o u n d N FR O N T A G E R D W Z E R M A T T L N I 70 E a s t b o u n d C I R C L E D R S FR O N T A G E R D W B U F F E H R C R E EK RD I Subject Property 0 100 20050 Feet P E C 2 4 - 0 0 4 9 P E C 2 4 - 0 0 4 9 Z o n e D i s t r i c t A m e n d m e n t P r o p o s a l B u f f e r C r e e k R e s u b , L o t 3 7 2 0 0 0 C h a m o n i x L a n e Z o n e D i s t r i c t A m e n d m e n t P r o p o s a l B u f f e r C r e e k R e s u b , L o t 3 7 2 0 0 0 C h a m o n i x L a n e Brandess Bldg Vail Commons Crooked Ski Townhouses Meadow Brook Condos CHA M O N I X L N I 70 W e s t b o u n d N FR O N T A G E R D W Z E R M A T T L N I 70 E a s t b o u n d C I R C L E D R S FR O N T A G E R D W B U F F E H R C R E EK RD This map was created by the Town of Vail GIS Team. Use of this map should be for general purposes only. The Town of Vail does not warrant the accuracy of the information contained herein. (where shown, parcel line work is approximate) Last Modified: December 18, 2024 Two-Family Primary/Secondary Residential (PS) West Vail Multi-Family (overlay) Residential Cluster (RC) Commercial Core 3 (CC3) Outdoor Recreation (OR) ProposedExisting 200 Current Architects and Associates Postal Box 5293 Vail, Colorado 81657 970.331.6345 CURRENTARCHITECTS.COM November 25, 2024 Zoning Narrative Town of Vail Planning and Environmental Commission Re: Change in zoning from Two-Family Primary/Secondary (PS) Residential District to West Vail Multi-Family (WVMF) Overlay District. West Vail Multi-Family Overlay District (subject property located at “s” in Vail Heights) The West Vail Multi-Family Overlay District was created in response to the 2021 West Vail Master Plan in which some of the stated goals were, “…to address key community priorities that include promoting a stronger sense of place, enhancing local economic vitality, growing the neighborhood’s opportunities for resident housing, and enhancing the multimodal transportation network.” To further ensure future opportunities for resident housing, “the West Vail Master Plan recommends growing the number of deed-restricted units in West Vail to address the trend of conversion to second homes…” 201 Current Architects and Associates Postal Box 5293 Vail, Colorado 81657 970.331.6345 CURRENTARCHITECTS.COM The subject property is a lot of 0.377 acres (16,422sf) with a two-story, wood, fourplex residence of 2,744sf constructed in the late 1970s. The existing structure requires upgrades and repairs that outweigh its value and the existing structure’s continued viability. The existing fourplex is non-conforming to the current zoning of Two-Family Primary/Secondary (PS) Residential District. The current owner and proposed re-developer of the property originally considered replacing the existing structure with a new two-family primary/secondary residence to conform with the existing zoning of the property. Upon further consideration, the new West Vail Multi-Family (WVMF) Overlay District offers several considerable benefits to the current owner of the property and the Town of Vail as a whole. ARTICLE 6K: WEST VAIL MULTI-FAMILY (WVMF) OVERLAY DISTRICT 12-6K-1 PURPOSE: The West Vail Multi-Family (WVMF) overlay district is intended to provide employee housing in new or redeveloped multi-family dwellings in areas 202 Current Architects and Associates Postal Box 5293 Vail, Colorado 81657 970.331.6345 CURRENTARCHITECTS.COM well-connected to transit. It is also intended to provide limited waivers of certain development standards to accommodate redevelopment with employee housing. The subject property lies within the WVMF boundary and is less than 600 feet from the nearest bus stop. The lot area and site dimensions conform to the WVMF regulations. The proposed redevelopment of the property will conform to all of the WVMF requirements, including setbacks, height, density control, and site coverage. Though the final design of the proposed new structure is not being considered with this rezoning request, it is thought that WVMF’s allowances of additional site coverage, gross residential floor area, and height may be the most beneficial to its successful redevelopment. (§ 12-6D-9 & 12-6K-10 SITE COVERAGE) The existing P/S zoning allows site coverage of up to 20% of the total site area. WMVF allows site coverage of up to 30% of the total site area. The additional 10% site coverage allowed will permit greater flexibility in the design of the new residence, particularly in regard to roof overhangs and covered outdoor spaces. (§ 12-6D-8 & 12-6K-9 DENSITY CONTROL; and 12-6K-14 EMPLOYEE HOUSING INCENTIVES) The additional Gross Residential Floor Area (GRFA) allowed with WVMF is beneficial to the redevelopment of the residence and is mutually beneficial to the Town of Vail with the addition of a deed restricted employee housing unit (EHU). The existing zoning requires that the secondary unit not exceed 40% of the total GRFA allowed on the property, whereas the WVMF does not, allowing for greater flexibility in the design of the new residence. The inclusion of an EHU allows for a 48% increase in allowable GRFA over the existing PS zoning. Proposed new GRFA will be curtailed by the (12-6k-12, A) Employee Housing requirement that 40% of all newly constructed GRFA shall be employee housing. The new zoning balances the owner’s benefit of larger units with the benefit to the Town of Vail of a generously sized deed restricted employee housing unit. An EHU is allowed with the existing PS zoning, but it does not allow for additional site coverage and only entitles the development to an additional 550sf of GRFA. We believe that rezoning this property to WVMF from PS is mutually beneficial to the current owner and developer, the Town of Vail, and the surrounding neighborhood. The existing structure is not only non-confirming to the existing zoning but is also in need of replacement to keep pace with life safety and quality of life standards within the Town of Vail. The proposed rezoning and subsequent redevelopment of this lot embodies the intent of the objectives of the West Vail Master Plan and the new West Vail Multi-Family Overlay District by incentivizing additional deed restricted employee housing units to be included in the redevelopment of aging housing stock. 203 AB aosvaa 3LV0 ' oN ¢ nsls( mUw mae o~' 1vw aurm volauns• xv~ n~ lnv.auanax s, ssv ua~ e.efnsl pfd l¢ vte w' NOnv e, s xoe meaurlsxwxnxsn weor iou q eW, w ww + nw .. n ~, ow. . iW . w 1o Ae . ee wWM v« n w m a , y . ,..,.,, i1'~„_ R li., .,] . ro. nw n w... wwei~. e wmW~ 1w Rue c~ 1wWroev v, u ew.. wwR OOV2lOl00 ~, U. Nf100 31OV3 ' IIVA ~ 0 NMOl LLLL ~ 1 n r I 1uro.~. iW ule, 1 wleyngro u• NW W. IV. iW Ymu R. W .. oGmd Rio W m IA r~ R"~ a 4uV wWeiuua ugiew, WW . 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W^'+^f eau L£ lOl ~ ~ k ~ m sa3a~ ine a NV~ Ri . , n d` dW ~ IHd` dlfJOd01 $ 3NY7 X/ NOIYdH,O OOOl w ~ ~ Z 8 U W i ~ ~ gg Z ~ a ~ ~ ~ a ~ W ~ ~ all I I z i i~~ ®~ s g o o? lii~) x 0 i" o fb$~~ ~ o wC~ E S , L`, o i ` o aEffrso$~~o~ 3gQa8r8CE°SS`~€figEg S as rEs a~~ a ~ UV~ o 0J dh \ s rnU o n~ Eg8~ 5 i~ Y~ x o a~~ Esaa°0° 6~~55h~ a~a~°~~ 4EE$B L`dd pS £ ~ o i ` o i~$$204 10/11/2023 C:\USERS\GROY\APPDATA\LOCAL\MICROSOFT\WINDOWS\INETCACHE\CONTENT.OUTLOOK\X21LCNNO\WVMF DISTRICT-O101023.DOCX ORDINANCE NO. 19 SERIES 2023 AN ORDINANCE OF THE TOWN OF VAIL AMENDING TITLE 12 OF THE VAIL TOWN CODE TO ADD THE NEW WEST VAIL MULTI-FAMILY OVERLAY DISTRICT TO FURTHER THE TOWN'S WORKFORCE HOUSING GOALS WHEREAS, the Town currently lacks the necessary workforce housing for workers employed in the Town; WHEREAS, the Town wishes to promote workforce housing in areas that are well- connected to transit in the Town; WHEREAS, the Vail Town Council adopted the West Vail Master Plan on November 2, 2021; WHEREAS, the West Vail Master Plan identified West Vail as the heart of resident occupied housing in the Town of Vail; WHEREAS, Chapter 3 of the West Vail Master Plan identified six goals for housing; WHEREAS, these goals include updates to the Town s zoning regulations to allow continued improvements to promote workforce housing and enhance aesthetics, WHEREAS, the West Vail Master Plan recommendations include code changes to encourage redevelopment that preserves the character and scale of neighborhoods and supports resident housing; WHEREAS, the West Vail Master Plan recommends growing the number of deed- restricted units in West Vail to address the trend of conversion to second homes; and WHEREAS, the Town finds that this West Vail Multi-Family overlay district will promote the housing goals of the Town by increasing the supply of workforce housing. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. Chapter 6 of Title 12 of the Vail Town Code is hereby amended by the addition of a new Article 12-6K, to read as follows: ARTICLE 6K: WEST VAIL MULTI-FAMILY (WVMF) OVERLAY DISTRICT 12-6K-1 PURPOSE: The West Vail Multi-Family (WVMF) overlay district is intended to provide employee housing in new or redeveloped multi-family dwellings in areas 205 2 10/11/2023 C:\USERS\GROY\APPDATA\LOCAL\MICROSOFT\WINDOWS\INETCACHE\CONTENT.OUTLOOK\X21LCNNO\WVMF DISTRICT-O101023.DOCX well-connected to transit. It is also intended to provide limited waivers of certain development standards to accommodate redevelopment with employee housing. 12-6K-2 APPLICABILITY: A) The WVMF overlay district only applies to property located within the project boundary of the West Vail Master Plan. B) As an overlay district, the WVMF overlay district shall supplement, but not replace, the underlying zone district. In the case of a conflict between the underlying zone district regulations and this Article, this Article shall control. Where this Article is silent, the underlying zone district regulations and any other applicable requirements of this Code shall apply. C) The WVMF overlay district shall only apply after a rezoning is approved in accordance with § 12-3-7. 12-6K-3 PERMITTED USES: The following uses are permitted: 1) Employee housing, as further regulated by Chapter 13 of this Title; and 2) Multi-family residential dwellings, including without limitation attached dwellings and row dwellings. 12-6K-4 CONDITIONAL USES: The following conditional use is permitted, subject to issuance of a conditional use permit pursuant to Chapter 16 of this Title: bed and breakfasts as further regulated by § 12-14-18. 12-6K-5 ACCESSORY USES: The following accessory uses are permitted: 1) Home occupations, subject to the issuance of a home occupation permit pursuant to § 12-14-12; 2) Home child daycare facilities, as further regulated by § 12-14- 12; 3) Private greenhouses, playhouses, attached garages and carports, swimming pools, patios, and recreation facilities customarily incidental to multi-family residential uses; and 206 3 10/11/2023 C:\USERS\GROY\APPDATA\LOCAL\MICROSOFT\WINDOWS\INETCACHE\CONTENT.OUTLOOK\X21LCNNO\WVMF DISTRICT-O101023.DOCX 4) Other uses customarily incidental and accessory to permitted or conditional uses and necessary for the operation thereof. 12-6K-6 LOT AREA AND SITE DIMENSIONS: A) The minimum lot size shall be as required by the underlying zone district. B) Each lot shall have a minimum frontage of thirty (30) feet. 12-6K-7 SETBACKS: The minimum front setback shall be twenty (20) feet, the minimum side setback shall be fifteen (15) feet, and the minimum rear setback shall be fifteen (15) feet. 12-6K-8 HEIGHT: For a flat roof or mansard roof, the height of buildings shall not exceed thirty- five (35) feet, and for a sloping roof, the height of buildings shall not exceed thirty-eight (38) feet. 12-6K-9 DENSITY CONTROL. A) Gross residential floor area shall not exceed forty-six (46) square feet per each one hundred (100) square feet of lot area except as provided in § 12-6K-14. B) The maximum density shall be eighteen (18) dwelling units per acre and the minimum density shall be nine (9) dwelling units per acre. 12-6K-10 SITE COVERAGE: Site coverage shall not exceed thirty percent (30%) of the total site area except as provided in § 12-6K-14. 12-6K-11 LANDSCAPING: At least forty percent (40%) of the site shall be landscaped except as provided in § 12-6K-14. 12-6K-12 EMPLOYEE HOUSING. A) Forty percent (40%) of all newly constructed gross residential floor area shall be employee housing in compliance with Chapter 24 of this Title. B) All employee housing shall be provided on site, except that developments that require a total of less than four hundred thirty-eight (438) 207 4 10/11/2023 C:\USERS\GROY\APPDATA\LOCAL\MICROSOFT\WINDOWS\INETCACHE\CONTENT.OUTLOOK\X21LCNNO\WVMF DISTRICT-O101023.DOCX square feet of employee housing may provide the required employee housing in accordance with § 12-24-6. 12-6K-13 PARKING: Off-street parking shall comply with Chapter 10 of this Title except as provided in § 12-6K-14. 12-6K-14 EMPLOYEE HOUSING INCENTIVES: The following incentives shall be available for developments with affordable housing: A) Gross Floor Area. Developments with at least one (1) employee housing unit on-site shall be allowed a gross residential floor area of up to sixty (60) square feet per each one hundred (100) square feet of lot area. B) Site Coverage. Developments with at least two (2) employee housing units on-site shall be allowed a five percent (5%) increase in the percentage of site coverage permitted. C) Landscaping and Parking. Developments with at least three (3) employee housing units on-site shall be allowed: 1) A five percent (5%) reduction in the percentage of landscaping required; and 2) A minimum of one (1) parking space per employee housing dwelling unit. D) Density. Developments with at least four (4) employee housing units on-site shall have no maximum density. Section 2. The table in Section 12-13-4 of the Vail Town Code is hereby amended to add "West Vail Multi-Family" to the "Zoning Districts Permitted by Right" Column for Type VII-IZ Employee Housing Units. Section 3. The table in Section 12-15-2 of the Vail Town Code is hereby amended by the addition of the following row to be inserted as the last row in the table: Zone Districts GRFA Ratio GRFA Credits (Added to Results of Application of Percentage) WVMF Overlay 0.46 of site area None 208 5 10/11/2023 C:\USERS\GROY\APPDATA\LOCAL\MICROSOFT\WINDOWS\INETCACHE\CONTENT.OUTLOOK\X21LCNNO\WVMF DISTRICT-O101023.DOCX Section 4. Section 12-15-3(B) of the Vail Town Code is hereby amended as follows: 12-15-3 DEFINITION, CALCULATION AND EXCLUSIONS: B) Within the Residential Cluster (RC), Low Density Multiple-Family LDMF), Medium Density Multiple-Family (MDMF), High Density Multiple- Family (HDMF), Housing (H) and Vail Village Townhouse (VVT), Districts and West Vail Multi-Family Overlay (WVMF) Districts. Section 5. Section 12-15-5(B) of the Vail Town Code is hereby amended as follows: 12-15-5 ADDITIONAL GROSS RESIDENTIAL FLOOR AREA (250 ORDINANCE): B) Applicability. The provisions of this section shall apply to dwelling units in all zone districts except in the Single-Family Residential (SFR), Two-Family Residential (R), Two-Family Primary/Secondary Residential PS), Vail Village Townhouse (VVT), Districts and West Vail Multi-Family Overlay (WVMF) Districts. Section 6. Section 12-21-10(A) of the Vail Town Code is hereby amended as follows: 12-21-10 DEVELOPMENT RESTRICTED: A) No structure shall be built in any flood hazard zone or red avalanche hazard area. No structure shall be built on a slope of forty percent (40%) or greater except in single-family residential, two-family residential, or two- family primary/secondary residential, or in the West Vail Multi-Family zone Overlay Districts. 209 6 10/11/2023 C:\USERS\GROY\APPDATA\LOCAL\MICROSOFT\WINDOWS\INETCACHE\CONTENT.OUTLOOK\X21LCNNO\WVMF DISTRICT-O101023.DOCX not include recreational structures that are intended for seasonal use, not including residential use. Section 7. Section 12-21-12(B) of the Vail Town Code is hereby amended as follows: 12-21-12 RESTRICTIONS IN SPECIFIC ZONES ON EXCESSIVE SLOPES: B) The following additional special restrictions or requirements shall apply to development on any lot in a Hillside Residential, Single-Family Residential, Two-Family Residential, or Two-Family Primary/Secondary Residential, or West Vail Multi-Family Overlay Districts where the average slope of the site beneath the existing or proposed structure and parking area is in excess of thirty percent (30%): Section 8. Section 12-24-1 of the Vail Town Code is hereby amended as follows: 12-24-1 PURPOSE AND APPLICABILITY: A) The purpose of this Chapter is to ensure that new residential development and redevelopment in the Town of Vail provide for a reasonable amount of employee housing to mitigate the impact on employee housing caused by such residential development and redevelopment. B) This Chapter shall apply to all new residential development and redevelopment located in the following zone districts, except as provided in 12-24-5 of this Chapter: 1) High Density Multiple-Family (HDMF); 2) Vail Village Townhouse (VVT); 3) Public Accommodation (PA); 4) Public Accommodation 2 (PA-2); 5) Commercial Core 1 (CC1); 6) Commercial Core 2 (CC2); 7) Commercial Core 3 (CC3); 210 7 10/11/2023 C:\USERS\GROY\APPDATA\LOCAL\MICROSOFT\WINDOWS\INETCACHE\CONTENT.OUTLOOK\X21LCNNO\WVMF DISTRICT-O101023.DOCX 8) Commercial Service Center (CSC); 9) Arterial Business (ABD); 10) General Use (GU); 11) Heavy Service (HS); 12) Lionshead Mixed Use 1 (LMU-1); 13) Lionshead Mixed Use 2 (LMU-2); 14) Ski Base/Recreation (SBR); 15) Ski Base/Recreation 2 (SBR2); 16) Parking District (P); and 17) Special Development (SDD).; and 18) West Vail Multi-Family Overlay (WVMF). C) The requirements of this Chapter shall be in addition to all other requirements of this Code. In the case of a conflict, the stricter provision shall apply. Section 9. Section 12-24-8(b) of the Vail Town Code is hereby amended as follows: 12-24-8 ADMINISTRATION: B) Review. 1) The Administrator shall approve, approve with modifications or deny an employee housing plan involving a total mitigation requirement of less than 438 square feet of EHU floor area or a housing plan in the West Vail Mult-Family Overlay (WVMF) District that does not include a development plan. 2) The Planning and Environmental Commission shall approve, approve with modifications or deny an all employee housing plans unless except the plans that involves less than 438 square feet of EHU floor area; the plans where the development is located within a special development district; or the plans that includes a request to convey property; or plans located in the West Vail Multi-Family Overlay (WVMF) District that do not include a development plan. 3) The Town Council shall approve, approve with modifications or deny an employee housing plan for a development located within a special development district or a plan requesting to convey property. 211 8 10/11/2023 C:\USERS\GROY\APPDATA\LOCAL\MICROSOFT\WINDOWS\INETCACHE\CONTENT.OUTLOOK\X21LCNNO\WVMF DISTRICT-O101023.DOCX 4) Before granting approval of an employee housing plan, the applicable governing body shall make findings that the employee housing plan conforms to the general and specific purposes of this title, and that the plan is compatible with the applicable elements of the Vail Comprehensive Plan and the development objectives of the town. Section 10. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not effect the validity of the remaining portions of this ordinance; and the Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 11. The Council hereby finds, determines and declares that this ordinance is necessary and proper for the health, safety and welfare of the Town and the inhabitants thereof. Section 12. The amendment of any provision of the Town Code as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision amended. The amendment of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 13. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 3rd day of October, 2023 and a public hearing for second reading of this Ordinance set for the 17th day of October, 2023, in the Council Chambers of the Vail Municipal Building, Vail, Colorado. Kim Langmaid, Mayor ATTEST: Stephanie Bibbens, Town Clerk 212 9 10/11/2023 C:\USERS\GROY\APPDATA\LOCAL\MICROSOFT\WINDOWS\INETCACHE\CONTENT.OUTLOOK\X21LCNNO\WVMF DISTRICT-O101023.DOCX READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this 17th day of October, 2023. Kim Langmaid, Mayor ATTEST: Stephanie Bibbens, Town Clerk 213 PRESENTATION BY Heather Knight Planner II PEC24-0049 Zone District Boundary Amendment 214 Request Town of Vail | PEC24-0049| vail.gov First reading of Ordinance No. 11, Series of 2025, for a zone district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, of 2000 Chamonix Lane, Buffehr Creek Resubdivision, Lot 37, to apply the West Vail Multi-Family Overlay District in addition to the underlying Two-Family Primary/Secondary (PS) Zone District. (PEC24-0049) 215 Vicinity Map Town of Vail | PEC24-0049| vail.gov 216 Survey Town of Vail | PEC24-0049| vail.gov 217 Current Conditions Town of Vail | PEC24-0049| vail.gov •The subject property is 0.377 acres (16,422sf) with a two-story, wood, fourplex residence of 2,744sf constructed in the late 1970s. •The existing structure requires upgrades and repairs that outweigh its value. •The existing fourplex is non-conforming to the current zoning of the Two -Family Primary/Secondary (PS) Residential District. •Under PS, only 2 units are permitted to be rebuilt if site were to be redeveloped. 218 Zoning Summary Town of Vail | PEC24-0049| vail.gov Standard Current (PS) Zoning WVMF overlay Height Flat or mansard roof – 30’ Sloping roof – 33’ Flat or mansard roof – 35’ Sloping roof – 38’ Density 2 dwelling units*7 units max, 3 units min GRFA 6662 sf max – No EHU required 8773 sf max (with at least one EHU) Site Coverage 3284 sf (20%)4926 sf (30%) Landscaping 60% of site area 40% of site area •No change in setbacks or parking requirements, which often limit the size of redevelopment. •*Current development is non-conforming for density (4 units currently) 219 Background – West Vail Multi-Family Overlay Zone District Town of Vail | PEC24-0049| vail.gov •In November of 2023, Chapter 6 of Title 12 of the Vail Town Code was amended to include the addition of Article 12-6K, known as the West Vail Multiple-Family (WVMF) overlay district. •The West Vail Multi-Family (WVMF) overlay district is intended to provide employee housing in new or redeveloped multi-family dwellings in areas well-connected to transit. It is also intended to provide limited waivers of certain development standards to accommodate redevelopment with employee housing. •As an overlay district, the WVMF overlay district shall supplement, but not replace, the underlying zone district. •This was part of the implementation of the West Vail Master Plan to help achieve the goals initially adopted in 2021. 220 West Vail Multi-Family Overlay Zone District Incentives Town of Vail | PEC24-0049| vail.gov The following incentives shall be available for developments with affordable housing: (A)Gross Floor Area.Developments with at least one (1) employee housing unit on-site shall be allowed a gross residential floor area of up to sixty (60) square feet per each one hundred (100) square feet of lot area. (B)Site Coverage.Developments with at least two (2) employee housing units on-site shall be allowed a five percent (5%) increase in the percentage of site coverage permitted. (C)Landscaping and Parking.Developments with at least three (3) employee housing units on-site shall be allowed: (1)A five percent (5%) reduction in the percentage of landscaping required; and (2)A minimum of one (1) parking space per employee housing dwelling unit. 221 Background – West Vail Master Plan Town of Vail | PEC24-0049| vail.gov •The recommended zone district changes found in the West Vail Master Plan are intended to resolve the many non-conformities, create better alignment with the Town’s Land Use Plan, and support additional housing units while maintaining the desired neighborhood character. •The West Vail Master Plan identified West Vail as the heart of resident occupied housing in the Town of Vail and identified six goals for housing. •It is intended to align with the Vail Housing 2027 strategic plan (2016). That plan’s vision speaks to a “diverse, resilient, inclusive, vibrant, and sustainable mountain resort community where year- round residents are afforded the opportunity to live and thrive.” •It was found that if no zoning change was made for West Vail, the number of units would decrease over time, with more single-family homes and duplexes and fewer multi-family developments with EHUs. 222 West Vail Master Plan Housing Goals (in part) Town of Vail | PEC24-0049| vail.gov Goal #1: A growing number of deed-restricted units in West Vail address the trend of conversion to second homes. Goal #2: The Town’s zoning regulations and programs allow for and support residents and landowners in making continued improvements to their properties in a way that preserves units and enhances aesthetics. Goal #3: New construction and updates to existing housing reflect West Vail’s mountain environment and align with the neighborhood character. Goal #4: West Vail’s residential areas host a continuum of housing options taking many forms (single family, duplexes, multi-family, and accessory dwelling units) to accommodate residents through all phases and stages of life. 223 Benefits to adding the overlay Town of Vail | PEC24-0049| vail.gov •This parcel has a known non-conforming development currently with four units where two would be permitted by current zoning. The rezoning application will require the owner to include employee housing in a future redevelopment. •Current PS allowable = 2 units with no guarantee for EHU; Overlay would incentivize at least 1 EHU on site. •Additional allowable GRFA is granted with the guarantee of at least one EHU. •Parking is the natural limiting factor in limiting density on the site. •Meets all review criteria for a variance request that is prescribed in Section 12-3-7, Vail Town Code •Meets the goals for housing in the West Vail Master Plan; promotes workforce housing and enhances neighborhood aesthetics and encourages redevelopment that preserves the character and scale of neighborhoods. 224 Thank you 225 AGENDA ITEM NO. 7.1 Item Cover Page DATE:May 6, 2025 TIME:5 min. SUBMITTED BY:Steph Johnson, Community Development ITEM TYPE:Ordinance AGENDA SECTION:Public Hearings (7:40pm) SUBJECT:Ordinance No. 10, Series of 2025, Second Reading, An Ordinance Rezoning 1476 Westhaven Drive, Lot 53, Glen Lyon Subdivision, from Special Development District No. 4 (Cascade Village) to High-Density Multi-Family (HDMF) (7:40pm) SUGGESTED ACTION:Approve, approve with amendments, or deny Ordinance No. 10, Series of 2025 upon second reading. PRESENTER(S):Heather Knight, Town Planner VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Council Memo - Coldstream Ordinance Attachment A. Ordinance No. 10, Coldstream Attachment B. PEC24-0054 Staff Memo Attachment C. PEC Meeting Minutes 2-10-2025 Attachment D. Applicant Presentation - Coldstream Attachment E. PEC24-0054 Application Staff Presentation - Coldstream Rezone Staff Presentation 226 Town of Vail Page 1 TO: Town Council FROM: Community Development DATE: April 15, 2025 SUBJECT: First reading of Ordinance No. 10, Series of 2025, for a zone district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for the rezoning of 1476 Westhaven Drive, Lot 53, Glen Lyon Subdivision, from the Special Development District No. 4 (Cascade Village), Area B, to the High-Density Multi-Family (HDMF) District. (PEC24- 0054) Applicant: Coldstream Ltd., represented by High Summit Planning Planner: Heather Knight I. SUMMARY The applicant, Coldstream Ltd., represented by High Summit Planning, is requesting a zone district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for the rezoning of 1476 Westhaven Dr, Lot 53, Glen Lyon Subdivision, from the Special Development District No.4 (Cascade Village), Area B, to the High-Density Multi-Family (HDMF) District. Since there is no underlying zoning, the application to rezone from SDD to HDMF represents a zone district amendment and is not an amendment to the SDD. Approval of this application would remove the property, Area B, from the SDD. The Planning and Environmental Commission held a public hearing on the proposed Zone District Boundary amendment on February 10, 2025, where a recommendation of approval was forwarded to the Vail Town Council by a vote of 5-2-0. II. ACTION REQUESTED OF THE TOWN COUNCIL The Vail Town Council shall approve, approve with modifications, or deny Ordinance No. 10, Series of 2025 on first reading. 227 Town of Vail Page 2 III. DESCRIPTION OF REQUEST The applicant is requesting a zone district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for the rezoning of 1476 Westhaven Dr, Lot 53, Glen Lyon Subdivision, from the Special Development District No.4 (Cascade Village), Area B, to the High-Density Multi-Family (HDMF) District. Since there is currently no underlying zone district in SDD No.4, even small changes to building to a particular property within the SDD No. 4 need to go through the development plan approval process with both the Planning and Environmental Commission (PEC) and the Town Council, instead of the normal Design Review Board application. Applying the HDMF zone district to this parcel and removing it from the SDD will formally quantify the allowable density and dimensional limitations allowed for any additions. Applying a zone district to this area provides a level of certainty and predictability to Staff and Commissions as to the limits of development for this parcel and creates consistency with surrounding adjacent Zone Districts and land uses. The development as it exists today conforms to the zoning standards for the HDMF zone district and does not inherit any variations from being developed under a special district. IV. BACKGROUND 228 Town of Vail Page 3 Special Development District No. 4, Cascade Village, was adopted by Ordinance No. 4 Series of 1976. At least twenty amendments have occurred between 1977 and 2008. The subject property was a Planned Unit Development under Eagle County jurisdiction then annexed in 1975. SDD No. 4 includes the following areas: Area A Cascade Village Area B Coldstream Condominiums Area C Glen Lyon Primary/Secondary and Single-Family Lots Area D Glen Lyon Commercial Site Area E Tract K The entire Cascade Village SDD is approximately 97.5 acres. Coldstream itself is situated on an approximately 4.21-acre (+/-183,479 sf) parcel designated as Area B. Because the property was annexed into the Town of Vail as a Planned Unit Development under Eagle County jurisdiction and early Special Development Districts were not based on underlying zoning, there is no underlying zoning for Cascade Village. Uses and development standards for the entire property are as outlined in the adopting ordinance for Special Development District No. 4. According to 12-9A-1, Purpose and Applicability, Special Development District, an approved development plan for a Special Development District, in conjunction with the property’s underlying zone district, shall establish the requirements for guiding development and uses of property included in the Special Development District. Since there is currently no underlying zone district in SDD No.4, any changes to a particular property within the SDD No. 4 need to go through the development plan approval process with both the Planning and Environmental Commission (PEC) and the Town Council, compared to only a Design Review Board application. Applying the HDMF zone district to this parcel and removing it from the SDD will formally quantify the allowable density and dimensional limitations allowed for future development. Applying a zone district to this area would also provide a level of certainty and predictability to Staff and Commissions as to the limits of development for this parcel in the future and would also create consistency with surrounding adjacent Zone Districts and land uses. Both parcels to the West of Coldstream, Eagle Pointe Condominiums and Alura, are zoned HDMF. Between the years of 1990 and 2024, Coldstream proposed multiple amendments to the SDD #4. None of these proposals were implemented or moved forward from the PEC meetings, mainly due to financial constraints. Specifically, in late 2024, a major amendment to the SDD #4 was presented to the Town Council but was tabled and rescinded to pursue this current rezoning application. On February 18, 2025, the PEC and Town Council held a joint meeting to discuss certain processes and items that impacted both entities. Specifically, there was a discussion regarding SDD’s regarding clarity of process and impacts to developments and applicants. It was stated that the clarity of the process is most important, and zoning allows for neighborhoods and applicants know what to expect for development. The SDD process can be time consuming, expensive and frustrating for an applicant. Straight zoning versus SDDs can help foster the relationship between the PEC and the applicant as there would be a set standard of expectations and a clear process. It was stated that as much as can be accomplished from implementing straight zoning is a win, as it is a predictable set of rules 229 Town of Vail Page 4 and will not create a situation of spot zoning. With an SDD, there is no variance process, but with zoning in place, the PEC has a variance process. Taking out the negotiation piece of the process and replacing with predictability is a benefit to the applicant as well as the Town. V. RECOMMENDED MOTION Should the Vail Town Council choose to approve Ordinance No. 10, Series of 2025, on first reading, the Planning and Environmental Commission recommends the Council pass the following motion: “The Vail Town Council approves, on FIRST reading, Ordinance No. 10, Series of 2025, an ordinance for a zone district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for the rezoning of 1476 Westhaven Dr, Lot 53, Glen Lyon Subdivision, from the Special Development District No.4 (Cascade Village), Area B, to the High- Density Multi-Family (HDMF) District.” Should the Vail Town Council choose to approve Ordinance No. 10 Series of 2025, the Planning and Environmental Commission recommends the Council make the following findings: “The Vail Town Council finds:” 1. That the amendment is consistent with the applicable elements of the adopted goals, objectives and policies outlined in the Vail comprehensive plan and is compatible with the development objectives of the town; and 2. That the amendment furthers the general and specific purposes of the zoning regulations; and 3. That the amendment promotes the health, safety, morals, and general welfare of the town and promotes the coordinated and harmonious development of the town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality.” Vl. ATTACHMENTS A. Ordinance No. 10, Series of 2025 B. Staff Memorandum to PEC, 2-10-25 C. PEC Meeting Minutes, 2-10-25 D. Applicant Presentation, 4-15-25 E. Application and supporting materials 230 1 ORDINANCE NO. 10 Series of 2025 AN ORDINANCE REZONING 1476 WESTHAVEN DRIVE, LOT 53, GLEN LYON SUBDIVISION, FROM SPECIAL DEVELOPMENT DISTRICT NO. 4 (CASCADE VILLAGE) TO HIGH-DENSITY MULTI- FAMILY (HDMF) WHEREAS, Coldstream Ltd., (the "Applicant") owns the real property more particularly described as 1476 Westhaven Drive, Lot 53, Glen Lyon Subdivision, Vail, Colorado, and depicted in Exhibit A, attached hereto and incorporated herein by this reference (the "Property"); WHEREAS, on December 23, 2024, the Applicant filed an application to rezone the Property to High-Density Multi-Family (HDMF) (the "Application"); WHEREAS, Section 12-3-7 of the Vail Town Code sets forth the procedures for rezoning; WHEREAS, on February 10, 2025, the Planning and Environmental Commission (the "PEC") held a properly-noticed public hearing on the Application, and recommended that the Town Council approve the Application; and WHEREAS, on April 15, 2025, the Town Council held a properly-noticed public hearing on the Application. NOW, THEREFORE BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO THAT: Section 1. The Town Council, upon reviewing the recommendation of the Planning Commission, hearing the statements of Town staff, the Applicant and the public, and giving due consideration to the matter, finds and determines as follows: a.The rezoning is consistent with the applicable elements of the adopted goals, objectives and policies outlined in the Vail Comprehensive Plan and is compatible with the development objectives of the Town; b.The rezoning is compatible with and suitable to adjacent uses and appropriate for the surrounding areas; and c.The rezoning promotes the health, safety, morals, and general welfare of the Town and promote the coordinated and harmonious development of the Town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality. Section 2. Based on the foregoing findings, the Town Council hereby approves the Application and rezones the Property from Special Development District No. 4 (Cascade Village) to High-Density Multi-Family (HDMF). 231 2 Section 3. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not effect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 4. The Town Council hereby finds, determines and declares that this ordinance is necessary and proper for the health, safety and welfare of the Town and the inhabitants thereof. Section 5. The amendment of any provision of the Vail Town Code as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision amended. The amendment of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 6. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 15th day of April, 2025 and a public hearing for second reading of this Ordinance set for the 6th day of May, 2025, in the Council Chambers of the Vail Municipal Building, Vail, Colorado. _____________________________ Travis Coggin, Mayor ATTEST: ____________________________ Stephanie Kaufmann, Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this 6th day of May, 2025. _____________________________ Travis Coggin, Mayor ATTEST: ____________________________ Stephanie Kauffman, Town Clerk 232 3 EXHIBIT A 233 TO: Planning and Environmental Commission FROM: Community Development Department DATE: February 10, 2025 SUBJECT: A request for a recommendation to the Vail Town Council for a zone district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for the rezoning of 1476 Westhaven Dr, Lot 53, Glen Lyon Subdivision, from the Special Development District No.4 (Cascade Village), Area B, to the High Density Multi-Family (HDMF) District and setting forth details in regard thereto. (PEC24-0054) Applicant: Coldstream Ltd., represented by High Summit Planning Planner: Heather Knight I. SUMMARY The applicant, Coldstream Ltd, represented by High Summit Planning, is requesting a recommendation to the Vail Town Council for a zone district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for the rezoning of 1476 Westhaven Dr, Lot 53, Glen Lyon Subdivision, from the Special Development District No.4 (Cascade Village), Area B, to the High Density Multi-Family (HDMF) District. Based upon staff’s review of the criteria outlined in Section VII of this memorandum and the evidence and testimony presented, the Community Development Department recommends the Planning and Environmental Commission recommend approval for a zone district boundary amendment, subject to the findings noted in Section VIII of this memorandum. II. DESCRIPTION OF REQUEST The applicant, Coldstream Ltd, represented by High Summit Planning, is requesting a recommendation to the Vail Town Council for a zone district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for the rezoning of 1476 Westhaven Dr, Lot 53, Glen Lyon Subdivision, from the Special Development District No.4 (Cascade Village), Area B, to the High Density Multi-Family (HDMF) District. The following items are included for review: Attachment A. Vicinity Map 234 Town of Vail Page 2 Attachment B. Applicant Narrative/Project Description III. BACKGROUND Special Development District No. 4, Cascade Village, was adopted by Ordinance No. 4 Series of 1976. At least twenty amendments have occurred between 1977 and 2008. The subject property was a Planned Unit Development under Eagle County jurisdiction then annexed in 1975. SDD No. 4 includes the following areas: Area A Cascade Village Area B Coldstream Condominiums Area C Glen Lyon Primary/Secondary and Single-Family Lots Area D Glen Lyon Commercial Site Area E Tract K The entire Cascade Village SDD is approximately 97.5 acres. Coldstream itself is situated on an approximately 4.21-acre (+/-183,479 sf) parcel designated as Area B. Because the property was annexed into the Town of Vail as a Planned Unit Development under Eagle County jurisdiction and early Special Development Districts were not based on underlying zoning, there is no underlying zoning for Cascade Village. Uses and development standards for the entire property are as outlined in the adopting ordinance for Special Development District No. 4. According to 12-9A-1, Purpose and Applicability, Special Development District, an approved development plan for a Special Development District, in conjunction with the property’s underlying zone district, shall establish the requirements for guiding development and uses of property included in the Special Development District. Since there is currently no underlying zone district in SDD No.4, any and all changes to a particular property within the SDD No. 4 need to go through the development plan approval process with both the Planning and Environmental Commission (PEC) and the Town Council. Applying the HDMF zone district to this parcel and removing it from the SDD will formally quantify the allowable density and dimensional limitations allowed for future development. Applying a zone district to this area would also provide a level of certainty and predictability to Staff and Commissions as to the limits of development for this parcel in the future and would also create consistency with surrounding adjacent Zone Districts and land uses. Both parcels to the West of Coldstream, Eagle Pointe Condominiums and Alura, are zoned HDMF. Coldstream Background: Coldstream Condominiums were completed in 1981 and include 45 residential condominiums and other related improvements including on-site parking, extensive landscaping, pool, spa, cabana, tennis court and a racquetball/squash court. 235 Town of Vail Page 3 With the opening of the Cascade Club [Aria] in 1987 (with its seven tennis courts and six racquetball/squash courts), the Coldstream tennis and racquetball/squash facilities became obsolete as Coldstream owners were able to utilize Cascade Club facilities. Since that time the racquetball/squash court has been adapted to property and rental management use and the tennis court is seldom used. In late 1990, an amendment to SDD #4 was proposed and recommended to approve a small increase in GRFA and clarify other development standards. The plan included the renovation of the courts building into property management facilities and storage as well as two employee restricted units. Because of financing difficulties, the project was never implemented. In 1995, Coldstream owners expended a large budget to replace the roofs and make substantial site/landscape improvements. In 2002, the Coldstream underwent a utility project bring natural gas into the site. In 2004, the Board prepared a phased redevelopment plan for the site. The first phase consisted of replacing all building exteriors: siding, windows, doors and extensive landscape and site improvements. These improvements were completed in 2006. In 2011, there was a PEC application and subsequent work session that included a revised parking garage, residential units and two employee housing units that would have resulted in an increase in GRFA and reduced side setbacks. The PEC’s comments were generally supportive of the re-development concept yet provided constructive feedback regarding several design aspects of the project. In 2012, a second PEC work session took place with the same project components as 2011. The PEC noted the need for additional landscaping, concerns regarding the side setback decrease, concerns regarding the partially exposed parking structure and increased public benefit beyond providing two EHUs onsite. This work session also resulted in a stalled project due to budget constraints. In early 2024, the project again resurfaced, and the applicant and PEC engaged in another work session. Comments were positive regarding the garage location into the setback, as it is below grade at the point of encroachment. Significant landscaping was added to minimize the appearance of the garage from neighboring properties. This was positively noted by the PEC. In late 2024, the applicant submitted a PEC application for a major amendment to the SDD that included the changes made after the work session. This included revisions to the parking garage, driveway, and residential units above. The PEC recommended approval of this application to the Town Council. However, the application was tabled after the first Town Council meeting. The applicant then decided to rescind the application for a major amendment to the SDD to pursue this current rezoning application. IV. APPLICABLE PLANNING DOCUMENTS Staff finds that the following provisions of the Vail Town Code are relevant to the review of this proposal. 236 Town of Vail Page 4 Title 12 – Zoning Regulations, Vail Town Code Chapter 1 – Title, Purpose, and Applicability (in part) 12-1-2: PURPOSE: A. General: These regulations are enacted for the purpose of promoting the health, safety, morals, and general welfare of the town, and to promote the coordinated and harmonious development of the town in a manner that will conserve and enhance its natural environment and its established character as a resort and residential community of high quality. B. Specific: These regulations are intended to achieve the following more specific purposes: 1. To provide for adequate light, air, sanitation, drainage, and public facilities. 2. To secure safety from fire, panic, flood, avalanche, accumulation of snow, and other dangerous conditions. 3. To promote safe and efficient pedestrian and vehicular traffic circulation and to lessen congestion in the streets. 4. To promote adequate and appropriately located off street parking and loading facilities. 5. To conserve and maintain established community qualities and economic values. 6. To encourage a harmonious, convenient, workable relationship among land uses, consistent with municipal development objectives. 7. To prevent excessive population densities and overcrowding of the land with structures. 8. To safeguard and enhance the appearance of the town. 9. To conserve and protect wildlife, streams, woods, hillsides, and other desirable natural features. 10. To assure adequate open space, recreation opportunities, and other amenities and facilities conducive to desired living quarters. 11. To otherwise provide for the growth of an orderly and viable community. 237 Town of Vail Page 5 Chapter 9 – Special and Miscellaneous Districts (in part) 12-9A-1: PURPOSE AND APPLICABILITY: A. Purpose: The purpose of the special development district is to encourage flexibility and creativity in the development of land in order to promote its most appropriate use; to improve the design character and quality of the new development with the town; to facilitate the adequate and economical provision of streets and utilities; to preserve the natural and scenic features of open space areas; and to further the overall goals of the community as stated in the Vail comprehensive plan. An approved development plan for a special development district, in conjunction with the property's underlying zone district, shall establish the requirements for guiding development and uses of property included in the special development district. Chapter 6, ARTICLE 6H: HIGH DENSITY MULTIPLE-FAMILY (HDMF) DISTRICT 12-6H-1: PURPOSE The High Density Multiple-Family District is intended to provide sites for multiple-family dwellings at densities to a maximum of 25 dwelling units per acre, together with such public and semipublic facilities and lodges, private recreation facilities and related visitor oriented uses as may appropriately be located in the same zone district. The High Density Multiple-Family District is intended to ensure adequate light, air, open space and other amenities commensurate with high density apartment, condominium and lodge uses, and to maintain the desirable residential and resort qualities of the zone district by establishing appropriate site development standards. Certain nonresidential uses are permitted as conditional uses, which relate to the nature of Vail as a winter and summer recreation and vacation community and, where permitted, are intended to blend harmoniously with the residential character of the zone district. 12-6H-2 PERMITTED USES The following uses shall be permitted in the HDMF District: (A) Employee housing units, as further regulated by Chapter 13 of this title; (B) Lodges, including accessory eating, drinking, recreational or retail establishments, located within the principal use and not occupying more than 10% of the total gross residential floor area (GRFA) of the main structure or structures on the site; additional accessory dining areas may be located on an outdoor deck, porch or terrace; and (C) Multiple-family residential dwellings, including attached or row dwellings and condominium dwellings. 12-6H-3 CONDITIONAL USES. 238 Town of Vail Page 6 The following conditional uses shall be permitted in the HDMF District, subject to issuance of a conditional use permit in accordance with the provisions of Chapter 16 of this title: (A) Bed and breakfasts, as further regulated by § 12-14-18 of this title; (B) Communications antennas and appurtenant equipment; (C) Dog kennels; (D) Funiculars and other similar conveyances; (E) Home child daycare facilities, as further regulated by § 12-14-12 of this title; (F) Private clubs and civic, cultural and fraternal organizations; (G) Private parking structures; (H) Private unstructured parking; (I) Public and private schools; (J) Public buildings, grounds and facilities; (K) Public park and recreation facilities; (L) Public parking structures; (M) Public transportation terminals; (N) Public unstructured parking; (O) Public utility and public service uses; (P) Religious institutions; (Q) Ski lifts and tows; and (R) Timeshare units. 12-6H-4 ACCESSORY USES. The following accessory uses shall be permitted in the HDMF District: (A) Home occupations, subject to issuance of a home occupation permit in accordance with the provisions of § 12-14-12 of this title; (B) Private greenhouses, toolsheds, playhouses, attached garages or carports, swimming pools or recreation facilities customarily incidental to permitted residential and lodge uses; and (C) Other uses customarily incidental and accessory to permitted or conditional uses, and necessary for the operation thereof. 12-6H-5 LOT AREA AND SITE DIMENSIONS. The minimum lot or site area shall be 10,000 square feet of buildable area, and each site shall have a minimum frontage of 30 feet. Each site shall be of a size and shape capable of enclosing a square area, 80 feet on each side, within its boundaries. 12-6H-6 SETBACKS. The minimum front setback shall be 20 feet, the minimum side setback shall be 20 feet and the minimum rear setback shall be 20 feet. 12-6H-7 HEIGHT. 239 Town of Vail Page 7 For a flat roof or mansard roof, the height of buildings shall not exceed 45 feet. For a sloping roof, the height of buildings shall not exceed 48 feet. 12-6H-8 DENSITY CONTROL. (A) (1) Not more than 76 square feet of gross residential floor area (GRFA) shall be permitted for each 100 square feet of buildable site area. Total density shall not exceed 25 dwelling units per acre of buildable site area. (2) Each accommodation unit shall be counted as one-half of a dwelling unit for purposes of calculating allowable units per acre. (B) A dwelling unit in a multiple-family building may include one attached accommodation unit no larger than one-third of the total floor area of the dwelling. 12-6H-9 SITE COVERAGE. Site coverage shall not exceed 55% of the total site area. 12-6H-10 LANDSCAPING AND SITE DEVELOPMENT. At least 30% of the total site area shall be landscaped. The minimum width and length of any area qualifying as landscaping shall be 15 feet with a minimum area not less than 300 square feet. 12-6H-11 PARKING AND LOADING. Off-street parking and loading shall be provided in accordance with Chapter 10 of this title. At least 75% of the required parking shall be located within the main building or buildings and hidden from public view or shall be completely hidden from public view from adjoining properties within a landscaped berm. No parking shall be located in any required front setback area. VAIL LAND USE PLAN Land Use Plan Designation: High Density Residential Multi-family High Density includes apartments and condominiums at densities of over 18 dwelling units per acre. Goals and Policies (in part): 1.0 General Growth/Development 240 Town of Vail Page 8 1.1 Vail should continue to grow in a controlled environment, maintaining a balance between residential, commercial, and recreational uses to serve both the visitor and the permanent resident. 1.2 The quality of the environment including air, water and other natural resources should be protected as the Town grows. 1.3 The quality of development should be maintained and upgraded whenever possible. 1.12 Vail should accommodate most of the additional growth in existing developed areas (infill areas). 5.0 Residential 5.1 Additional residential growth should continue to occur primarily in existing, platted areas and as appropriate in new areas where high hazards do not exist. . 5.4. Residential growth should keep pace with the marketplace demands for a full range of housing types. VAIL HOUSING 2027 Goal: The Town of Vail will acquire 1,000 additional resident housing unit deed restrictions by the year 2027. These new deed restrictions will be acquired for both existing homes as well as for homes that are newly constructed by both the Town of Vail and private sector developers. Vision: An Eye on the Future - We envision Vail as a diverse, resilient, inclusive, vibrant and sustainable mountain resort community where year-round residents are afforded the opportunity to live and thrive. We take a holistic approach to maintaining community, with continuous improvement to our social, environmental, and economic well being. We create housing solutions by recognizing and capitalizing on our unique position as North America’s premier international mountain resort community in order to provide the highest quality of service to our guests, attract citizens of excellence and foster their ability to live, work, and play in Vail throughout their lives. Our strategic solutions and actions result in the retention of existing homes, creation of new and diverse housing infrastructure, and collaboration with community partners. For Vail, no problem is insurmountable. With a consistent, community-driven purpose and 241 Town of Vail Page 9 an entrepreneurial spirit, Vail will lead the industry in innovative housing solutions for the 21st century. The Town is well positioned financially to undertake this significant challenge. Mission: Maintaining and Sustaining Community - We create, provide, and retain high quality, affordable, and diverse housing opportunities for Vail residents to support a sustainable year round economy and build a vibrant, inclusive and resilient community. We do this through acquiring deed restrictions on homes so that our residents have a place to live in Vail Policy Statement: Resident Housing as Infrastructure - We acknowledge that the acquisition of deed restrictions on homes for Vail residents is critical to maintaining community. Therefore, we ensure an adequate supply and availability of homes for residents and recognize housing as infrastructure in the Town of Vail; a community support system not unlike roads, bridges, water and sewer systems, fire, police, and other services of the municipal government. VAIL 2020 STRATEGIC ACTION PLAN, LAND USE AND DEVELOPMENT Goal #3: Ensure fairness and consistency in the development review process. Actions/Strategies: Develop a streamlined design review process and include in regulation updates. V. ZONING / SDD NO. 4 ANALYSIS Address: 1476 Westhaven Drive Legal Description: Lot 53, Glen Lyon Subdivision Existing Zoning: Special Development district No. 4 (no underlying zone district) Proposed Zoning: High Density Multiple-Family Existing Land Use Designation: High Density Residential Mapped Geological Hazards: None Standard SDD #4 – Area B High Density Multiple Family (HDMF) Setbacks Per development plan; Front – 20’ Side – 20’ Rear – 20’ Front – 20’ Side – 20’ Rear – 20’ Maximum Height 48’ (47’ existing) Flat or mansard roof – 45’ Sloping roof – 48’ 242 Town of Vail Page 10 Density 65 total units (45 units existing) Total density shall not exceed 25 dwelling units per acre of buildable site area. (132.75 units) GRFA 65,000 sf (approximately 67,000sf existing) Not more than 76 square feet of gross residential floor area (GRFA) shall be permitted for each 100 square feet of buildable site area. (139,444 sf) Site Coverage maximum 35% of the site area 55% of the site area Minimum Landscaping 50% of the site area 30% of the site area Parking Per 12-10-10(B) and 50% of required parking shall be located within the main building or buildings or hidden from view within a landscaped berm. Per 12-10-10(B) and at least 75% of the required parking shall be located within the main building or buildings and hidden from public view or shall be completely hidden from public view from adjoining properties within a landscaped berm VI. SURROUNDING LAND USES AND ZONING Existing Land Use Zoning District North: Multi-family Residences SDD No. 4 East: Multi-family Residences SDD No. 4 South: Eagle Point & Alura developments High-Density Multi-Family West: Gore Creek/ I-70 & Open Space Agricultural & Open Space Zone District mapping – HDMF shown as brown 243 Town of Vail Page 11 VII. ZONE DISTRICT BOUNDARY AMENDMENT CRITERIA Per Section 12-3-7, Amendment, Vail Town Code, before acting on a zone district boundary amendment application, the Planning and Environmental Commission shall consider the following factors with respect to this proposal: 1. The extent to which the zone district amendment is consistent with all the applicable elements of the adopted goals, objectives and policies outlined in the Vail comprehensive plan and is compatible with the development objectives of the town. The application is consistent with the Vail Comprehensive Plan, which includes the Vail Land Use plan, the 2020 Strategic Action Plan, and the Housing 2027 Plan. The proposal meets the applicable goals, objectives, and policies in the plan as detailed in Section IV of this memorandum. Specifically, the land use for this parcel is designated as High Density Residential. The density of this land use is comprised of apartments and condominiums at densities of over 18 dwelling units per acre. Whereas, Coldstream Condominium’s density is well under this limit, as it currently has 45 units on over 4 acres (11.25 units/acre) and the SDD #4 standard for density is set at 65 units. According to the Vail Land Use Plan, the quality of development should be maintained and upgraded whenever possible. The adjacent properties to the south also share the High Density Residential land use designation and also have a zoning of High Density Multiple 244 Town of Vail Page 12 Family, referencing the potential consistency between land use and zoning of similar properties among neighboring sites. In addition, within the 2020 Strategic Action Plan, goal #3 within the section of Land Use and Development aims to ensure fairness and consistency in the development review process. Part of that goal’s strategy is to develop a streamlined design review process and include regulation updates. Moving from the SDD designation to a set zone district would allow for a more streamlined process for both the applicant and staff alike. Staff finds this criteria to be met. 2. The extent to which the zone district amendment is suitable with the existing and potential land uses on the site and existing and potential surrounding land uses as set out in the tow n's adopted planning documents. The subject lot has a land use designation of High Density Residential. The adjacent properties to the south, Eagle Pointe Condominiums and Park Meadows, are zoned High Density Multiple Family (HDMF). Continuing the HDMF zone district to the Coldstream parcel creates a consistency and continuum of zoning with similar uses and scale. Staff believes the proposed development generally furthers the Vail Land Use plan goals, objectives and policies and, therefore, is in general compliance with the Vail Comprehensive Plan. Staff finds this criteria to be met. 3. The extent to which the zone district amendment presents a harmonious, convenient, workable relationship among land uses consistent with municipal development objectives. In line with the Town’s land use goals, the proposal represents an opportunity for rezoning in an established neighborhood and existing condominium complex with the infrastructure to support the allowed uses. The rezoning would expand an existing zone district and remove a portion of the special development district which clarifies development standards for the property owners as well as informing adjacent owners of what may be permitted on the site. Furthermore, it advances the goals of accommodating housing needs at varied sites throughout the community at existing sites and developments. Staff finds this criteria to be met. 4. The extent to which the zone district amendment provides for the growth of an orderly viable community and does not constitute spot zoning as the amendment serves the best interests of the community as a whole. 245 Town of Vail Page 13 The proposed zone district amendment is consistent with the land use plan and provides the appropriate incentives for the orderly development of the subject property. This zoning amendment does not result in the granting of privilege nor is it incompatible with the Vail Comprehensive Plan, two tests for a determination of spot zoning. The Cascade area and surrounding neighborhoods already contain a range of housing options and this proposal will continue those similar uses. Furthermore, the rezoning will allow for the subject site to continue its long history of maintaining the density of housing and sense of community. The purpose of the HDMF zone district is “...intended to ensure adequate light, air, open space and other amenities commensurate with high density apartment, condominium and lodge uses, and to maintain the desirable residential and resort qualities of the zone district by establishing appropriate site development standards”; therefore, the development standards will ensure appropriate, compatible development that in is the best interest of the community. Part of the comprehensive plan is the Land Use plan which designates this area as High Density Residential land use. The proposed zone district of HDMF is in line with the land use for the site. Staff finds this criteria to be met. 5. The extent to which the zone district amendment results in adverse or beneficial impacts on the natural environment, including, but not limited to, water quality, air quality, noise, vegetation, riparian corridors, hillsides and other desirable natural features. The amendment does not have direct impacts that are either adverse or beneficial to the natural environment. Any future development on the parcel will be required to adhere to all applicable environmental standards during development review, construction and operation. Any development in the HDMF zone district will require the approval of the Design Review Board, including site planning, design, and landscaping. Staff finds the proposed rezoning meets this review criterion. 6. The extent to which the zone district amendment is consistent with the purpose statement of the proposed zone district. The proposed zone district amendment is consistent with the purpose of the HDMF zone district, which is: “The High Density Multiple-Family District is intended to provide sites for multiple- family dwellings at densities to a maximum of 25 dwelling units per acre, together 246 Town of Vail Page 14 with such public and semipublic facilities and lodges, private recreation facilities and related visitor oriented uses as may appropriately be located in the same zone district. The High Density Multiple-Family District is intended to ensure adequate light, air, open space and other amenities commensurate with high density apartment, condominium and lodge uses, and to maintain the desirable residential and resort qualities of the zone district by establishing appropriate site development standards. Certain nonresidential uses are permitted as conditional uses, which relate to the nature of Vail as a winter and summer recreation and vacation community and, where permitted, are intended to blend harmoniously with the residential character of the zone district.” The site proposed to be rezoned is consistent with the purpose of the proposed zone district. It permits high density condominiums which is the existing use of the site. Staff finds the proposed rezoning meets this review criterion. 7. The extent to which the zone district amendment demonstrates how conditions have changed since the zoning designation of the subject property was adopted and is no longer appropriate. The subject parcel was annexed into the town of Vail in the early 70’s and at the time, had no underlying zone district to govern its development. At the time of Annexation, the parcel was included in the SDD #4 as its own sub area, Area B. This inclusion meant that the allowed uses and dimensional limitations for this parcel were based on approved plans at each amendment stage. This rezoning to the HDMF zone district will create certainty and predictability for the owners within the complex as well as Town staff, the Planning and Environmental Commission and Town Council. This change would allow the subject property to develop under the process set forth for a regular zone district rather than the process to amend an SDD. This reduces the time that PEC, Town Council, and staff will spend on individual development applications. As noted in the 2020 Strategic Action plan, section of Land Use and Development, goal #3, this will streamline the development process and provide additional clarity on development standards. Staff finds the proposed rezoning meets this review criterion. 8. Such other factors and criteria as the commission and/or council deem applicable to the proposed rezoning. VIII. STAFF RECOMMENDATION Based upon the review of the criteria outlined in Section VII of this memorandum and the evidence and testimony presented, the Community Development Department recommends the Planning and Environmental Commission recommend approval to the Vail Town Council for a zone district boundary amendment, pursuant to Section 12- 3-7, Amendment, Vail Town Code, to allow for the rezoning of 1476 Westhaven Dr, Lot 247 Town of Vail Page 15 53, Glen Lyon Subdivision, from the Special Development District No.4 (Cascade Village), Area B, to the High Density Multi-Family (HDMF) District and setting forth details in regard thereto. Should the Planning and Environmental Commission choose to recommend approval for this request, the Community Development Department recommends the Commission pass the following motion: “The Planning and Environmental Commission recommends approval to the Vail Town Council for a zone district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for the rezoning of 1476 Westhaven Dr, Lot 53, Glen Lyon Subdivision, from the Special Development District No.4 (Cascade Village), Area B, to the High Density Multi-Family (HDMF) District and setting forth details in regard thereto.” Should the Planning and Environmental Commission choose to forward a recommendation of approval, for this request, the Community Development Department recommends the Commission makes the following findings: “Based upon the review of the criteria outlined in Section VII this Staff memorandum to the Planning and Environmental Commission dated February 10, 2025 and the evidence and testimony presented, the Planning and Environmental Commission finds: 1. That the amendment is consistent with the applicable elements of the adopted goals, objectives and policies outlined in the Vail comprehensive plan and is compatible with the development objectives of the town; and 2. That the amendment furthers the general and specific purposes of the zoning regulations; and 3. That the amendment promotes the health, safety, morals, and general welfare of the town and promotes the coordinated and harmonious development of the town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality. IX. ATTACHMENTS Attachment A. Vicinity Map Attachment B. Applicant Narrative/Project Description 248 Planning and Environmental Commission Minutes Monday, February 10, 2025 1:00 PM Vail Town Council Chambers Present: John Rediker Brad Hagedorn Scott P McBride Robyn Smith David N Tucker William A Jensen Robert N Lipnick Absent: 1. Virtual Link Register to attend the Planning and Environmental Commission meeting. Once registered, you will receive a confirmation email containing information about joining this webinar. 2. Call to Order 3. Main Agenda 3.1 A request for an amendment to a Conditional Use Permit, pursuant to Chapter 12- 16, Conditional Use Permits, Vail Town Code, to allow for the addition of a basketball court, located at 725 N. Frontage Rd. West / a portion of Tract C, Vail Potato Patch Filing 1, and setting forth details in regard thereto (PEC25-0001) Planner: Jamie Leaman-Miller Applicant Name: Red Sandstone Elementary School PEC25-0001 Staff Memo.pdf A. Vicinity Map.pdf B. Project Narrative.pdf C. Project Plans.pdf Planner Leaman-Miller gives a short presentation on the conditional use permit (CUP) amendment request. The original conditional use permit was in 2001 for the construction of the existing recreation fields. That approval included an EIR and geologic study. He shows the area in question where the fields are located and the proposed area for the basketball court addition. The court would be an “active recreation area” per Town Code and requires a CUP. He reviews the criteria for review of a CUP. No questions for staff. The applicant is represented by Kevin Foley, Red Sandstone volunteer and Dudley Williams, president of the PTO. The old court was located today where the playground for pre-school sits today. The court was removed so the playground could have a fenced in area. Hagedorn asks if the playground would remain. Foley answers it would. Planning and Environmental Commission Meeting Minutes of February 10, 2025 1 249 Hagedorn asks for staff to point out where in the aerial the court would be. Foley said it would be about 60’ to the west of the existing playground. Jensen asks if it would be available for other sports. Foley says it could have painting for other activities, but main purpose would be to have hoops on either side. One would vary so it could be lowered to accommodate younger kids, the other would be a standard 10’ height. No public comment in the room or online. It is opened for commissioner comments Hagedorn likes it and thinks it meets criteria Jensen supports the application. Lipnick says the criteria is met and supports the application. Smith agrees with staff’s recommendation Tucker is also in support McBride agrees all criteria have been met. Rediker notes this is not a complex application and that this is a use that fits in well with the zone district. Robert N Lipnick made a motion to Approve with the condition on page 7 and findings on page 8 of the staff memo; William A Jensen seconded the motion Passed (7 - 0). 3.2 A request for a recommendation to the Vail Town Council for a zone district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for the rezoning of 1476 Westhaven Dr, Lot 53, Glen Lyon Subdivision, from the Special Development District No.4 (Cascade Village), Area B, to the High Density Multi-Family (HDMF) District and setting forth details in regard thereto. Planner: Heather Knight Applicant Name: Coldstream Condominium Association, represented by High Summit Planning PEC24-0054 Staff Memo.pdf Attachment A. Coldstream Vicinity Map.pdf Attachment B. PEC24-0054 Applicant Narrative.pdf Planner Knight gives a presentation. She talks about the history of SDD #4 as well as the Coldstream site. She compares the standards of the SDD and the proposed HDMF zoning. She walks through the criteria for a rezoning. Lipnick asks why the Council tabled the previous application? Knight say the applicant decided to table it. They were going through the process of looking at some things with the council review and took a step back to evaluate the path forward. Rediker asks what date Council looked at the previous application. How did we get to this point? Roy says there was discussion about the public benefit, should the employee housing be onsite or offsite? Planning and Environmental Commission Meeting Minutes of February 10, 2025 2 250 Henry Pratt is the architect on project. When they went to council they got seven different opinions, they did not know where they were going. The public benefit wasn’t going to be met, they wanted four additional EHUs. They decided to table and come back in with a HDMF request. Sean Hanagan, with High Summit Planning, says we weren’t able to provide the public benefit that was requested. This mechanism gave us the opportunity to provide other benefits and streamline the review process. It also provides benefits to the Town, this is a way where everyone could benefit. Rediker asks if we can identify other SDDs that are dived similar to SDD #4? Knight does not believe so. Rediker, do we have information on why we developed the sub-areas originally? Roy says they were developed in Eagle County as planned unit development. When it was annexed, the SDD was the closest thing to the PUD, it is fairly unique as to how the Town administers SDDs. Knight talks about some of the amendments to the sub-area 4 over the years. Rediker asks if the development standards for the sub-areas should be looked at separately? Does changes in one area impact the other areas? Knight says it does not, each is unique. If approved, a condition would be that this sub-area is removed from the SDD. Rediker asks what other procedural steps would be involved. Knight walks through the process. Roy says this would not be underlying zoning within the SDD, it would be removed from the SDD with HDMF zoning applied. Rediker and staff walk through the orientation of the five sub-areas with SDD #4. Jensen asks about the benefit from this change. Roy says would lead to a more efficient and predictable process. Jensen asks if the Council would have a say in the rezoning. Roy says yes they would still have to approve. Removing the SDD removes the benefit requirement, but HDMF still has inclusionary zoning requirements. Hagedorn asks how inclusionary zoning requirement compares with the SDD. Roy says there is still inclusionary zoning in the HDMF district. Hagedorn asks if there is a precedent for this. Knight says most of them already have underlying zoning, that is another thing that makes this SDD unique. Rediker, does staff see an issue with what is allowed if this site were completely redeveloped? Knight sats the other limitations such as setbacks, heights, and parking would likely prevent reaching that full capacity of units allowed. Roy says this is high density residential per the land use plan. Matt Gennett, Community Development Directory, says the high density designation in the land use plan Planning and Environmental Commission Meeting Minutes of February 10, 2025 3 251 was added to contemplate a future zoning. Smith talks about the SDD process, by applying zoning we eliminate any type of public benefit that would be required. Knight says yes but there are inclusionary zoning requirements with the HDMF zoning. Smith says this is poentially doubling density, doubling GRFA, increasing in site coverage, giving up second EHU. Knight says the standards do align with the adjacent properties. Rediker says he understands the current request, but we also need to look at the potential future impacts of the request. Lipnick, the setbacks are 20’ on each side? Knight confirms. Hagedorn, procedurally a zone district changes requires Council approval, but a variance does not. Knight says a variance would be conditional upon the rezoning being passed by council. The applicant represented by Sean Hanagan with High Summit Planning, Greg Finch the project manager, and Henry Pratt the architect. Hanagan says there is little change with the proposed project. He gives a presentation. He talks about the unit configuration that they are contemplating. Hanagan and Finch says Council told them they did not want EHUs on site. They did not have a problem with the added GRFA but encouraged us to buy EHUs elsewhere. Hanagan says the public benefit doesn’t have a specific requirement, we were looking for a solution and quantifiable numbers. Pratt says the Council directed us to meet with the Town Manager to determine what the benefit was. We are committing to doing our inclusionary zoning requirements through the Habitat for Humanity program which essentially would be 1.5 units. Smith, you’re adding more free market GRFA which increase the requirement for inclusionary zoning. Hanagan, we figured that this process would clear up some of the confusion, that was the direction we were given. The site does meet the HDMF standards. He talks about the benefits to the zone change, including providing a level of certainty and predictability, applying zoning to an area that has no underlying zoning. Increases alignment by matching zoning to land use, which calls out this site for high density residential. Pratt, Council says they don’t like SDDs because they’re considered spot zoning. By changing this to HDMF were getting rid of spot zoning. Rediker asks if there are any images showing the setbacks. Pratt says they’re 20’ on all sides the same in HDMF. There is nothing existing in the setbacks except a small portion on the southwest corner. Rediker says we need to look at development potential with this as well. We’re being called on to approve potentially over 120 units which is double the existing density. McBride asks if this is approved, what is the next step? Are we going to be back here again with Council asking the same questions? Planning and Environmental Commission Meeting Minutes of February 10, 2025 4 252 Knight says if approved it would go to Council. The public benefit piece that was at issue would be taken out of the equation. There is a different set of criteria. McBride remains concerned about the development potential Shares concerns about the amount of potential density. If approved, Council still might demand more because of the potential increased density. Hanagan says they could make decisions, but there is a set of criteria to be looked at. The public benefit is not a discussion with a zone change. Roy says the applicants are of that potential and the process required with a rezoning. The housing section has exceptions where the inclusionary requirements don’t have to be met on site. Finch talks about some of the considerations in their pro forma. I know that’s not your concern but if the project can’t pay for itself it wont happen. At seven units it does, at five it does not. Jensen says the project hasn’t meaningfully changed except the EHUs have moved off site. Hanagan, we have been good listeners and have done our best to balance the needs of all parties. Council had no issue with additional GRFA because we were well below adjacent properties. They told use they wanted EHUs offsite. We’re not asking for anything that the PEC and Council weren’t comfortable with. Rediker asks about the decision making in 1981 when the numbers were set, why the sub-areas and how were those specific numbers set? Roy says there is not a clear record on that. Pratt says he worked on almost all of these parcels. The original developer did not have the wherewithal for whole thing and broke it out into parcels for different developers. Everything was broken into sections so it could be developed individually by different developers. Hagedorn says some of those numbers may have come from the original PUD. Hanagan adds they might have tried to match the original county numbers. Smith, looking at the 1978 minutes, this area hasn’t provided public benefit for 40 years, I would consider accepting that reality. This zone district is a realistic understanding of the existing conditions and matches the land use designation. Finch, this fixes part of the regulations and would encourage development that is a public benefit. Hanagan, there is benefit here in providing a predictable zone district. In 2009, high density residential was identified for this site in the land use plan. Finch understands concern about future redevelopment. Right now that is the farthest thing from anybody’s mind, especially with 45 different owners. Tucker says the standards prevent the realization of that many units. Hanagan says the parking, landscaping requirements would make it very difficult to realize that many units on the site. Rediker would like to see the minutes from 1981. This area could be environmentally sensitive, it is bordered by Gore Creek. Jensen asks about the Habitat program. Planning and Environmental Commission Meeting Minutes of February 10, 2025 5 253 Finch talks about the details of the Habitat program. Jensen and Finch discuss financing for housing. Smith recaps the zero onsite units, and fee-in-lieu to meet the Housing requirements. It’s not in our purview to consider some of these discussions. The Council will have to make their own decisions. Rediker asks for public comment. Augosto Alvarez is an owner at Unit 7. He thanks community for the hard work they do. Reiterates what Finch was saying, the whole objective is to do something about the tennis courts and garbage shed that have been neglected for 20 years. The HOA is not doing this to make a profit, we’re doing as it is the best way to pay for the needed renovations because the way it’s going is not sustainable. Rediker asks for commissioner comment. Hagedorn, there is a lot around the edges of the application. Looking at this application, he is in favor of the rezoning. We have seen a lot of the headaches that the SDDs have created, creating underlying zoning that is consistent and predictable is an asset. Doesn’t love the horse trading around the EHUs, will keep comments muted on that. People should have set expectations going in, it shouldn’t be subject to negotiations. The point isn’t to prevent construction down the road, if it’s in line with what the land use shows. There are guardrails with the other standards that would prevent full realization of the allowable density. The Town has changed drastically since the origin, the latest touchpoint is the 2009 land use plan which identifies high density for this parcel. It is highly sensitive site for Gore Creek, our other initiatives should address environmental concerns with redevelopment. He is confused about the off-site EHU discussion, the beauty of moving to HDMF is that the discussion is simplified, you simply have to comply with the inclusionary zoning requirements. It is a set number, not an amorphous discussion around public benefit. The application is consistent with the criteria, consistent with goals, land use, reversing spot zoning and adding consistency with surroundings, consistent with the purpose statement, and demonstrates how conditions have changed. Jensen says it meets the criteria, takes staff’s recommendation seriously. This is the applicant’s issue but is concerned that the Council has different expectations here. Lipnick supports the application. It meets the criteria. His role on this commission isn’t to figure out what the Council is thinking. Smith says that for 35 years the PEC and Council have tried to leverage EHUs out of this area. After 35 years we can say that effort is a failure. This meets the criteria. There is not the infrastructure to support the full density on this site, however the land use plan is high density residential. Whatever the Council was thinking with the tabling, the solution we have arrived at is zero public benefit. Supports the rezoning and it will be interesting to see how it plays out. Tucker says this meets the criteria. There are some concerns about potential future development, not the current plan. Share concerns about the river, there was discussion about sand oil separators with previous iteration. The standards will prevent too much bulk and mass on the site, he is in support. McBride has concerns not about the current plan, but if the high density was fully realized down the road. His bigger concern is with the whole process and discussion after the meeting which would not be on the record, it would benefit applicants moving forward to understand the expectations. Rediker is less than pleased that we are having to consider this application. It’s unfortunate, we had a application that cleaned up this area and was approved by the PEC. He hasn’t seen evidence that this is not excessive density for the site. He supported this application in its previous form. Believes the applicant’s arguments are accurate, but is concerned about the potential for development, haven’t seen Planning and Environmental Commission Meeting Minutes of February 10, 2025 6 254 information to be comfortable with criteria 2. He would like to have seen more information and exhibits. Appreciates the applicant’s efforts to make this project work, appreciates Habitat working with you, these are good efforts. Has a real problem with rezoning this four acre parcel that is bordered on most sides by Gore Creek and the potential for the future, not with the current plans. Criteria 2,3,5, and 7 are not met. We have to acknowledge the location is probably not suitable for HDMF. Jensen moves to approve with findings on page 15, and condition provided today. Smith seconds. Motion carries 5-2 William A Jensen made a motion to Recommend for approval with the condition that staff shall amend Special Development District (SDD) #4 to remove planning Area B and the findings on page 15; Robyn Smith seconded the motion Passed (5 - 2). Voting For: William A Jensen, Robert N Lipnick, Robyn Smith, Brad Hagedorn, David N Tucker Voting Against: John Rediker, Scott P McBride 3.3 A request for review of a variance from Section 12-6H -6 Setbacks, Vail Town Code, pursuant to Title 12 Chapter 17, Variances, Vail Town Code, to allow for a below grade parking garage located within the required twenty- foot (20’) side setback, located at 1476 Westhaven Dr, Lot 53, Glen Lyon Subdivision, and setting forth details in regard thereto. (PEC24-0053) Planner: Heather Knight Applicant Name: Coldstream Condominium Association, represented by High Summit Planning PEC24-0053 Staff Memo.pdf Attachment A. Coldstream Condos - Vicinity Map.pdf Attachment B. Applicant Narrative.pdf Attachment C. Architectural Plan Set.pdf Attachment D. Site Grading and Landscape Plan.pdf Attachment E. Title Commitment.pdf Planner Knight gives a presentation. She walks through the site plan and variance request. The driveway would be updated to meet fire equipment requirements. The need for this pushed the building further to south, making it necessary to come into the setback below grade. She walks through the zoning analysis and review criteria. Pratt, you have approved this once before, nothing has changed from that request. Rediker asks have the changes to the west unit impacted the request? Pratt says there are many instances in Town where underground parking goes into the setback. Smith, previously we looked at this and the deviation was public benefit. What is the hardship? Pratt, there are numerous instances in town where this condition has been approved. With the space needed between fire lane, there isn’t enough space south of the fire plane to accommodate double-loaded parking. Rediker asks for public comment. There is none. Public comment closed. Hagedorn says his previous comments apply. Jensen has no additional questions, supported this the last time. Planning and Environmental Commission Meeting Minutes of February 10, 2025 7 255 Lipnick has no further comments. Smith says it meets the criteria and findings. The variance is necessary to provide relief for the fire truck turning. Tucker has no additional comments from last time. McBride has no further comments. Rediker has no further thoughts. Supported this last time, not in support now only because the variance is being requested as part of a development application which is contingent upon the rezoning. He doesn’t support the rezoning so it’s not appropriate to support this. McBride supported last time, is not supportive this time. It’s the conditionality of the request. Brad Hagedorn made a motion to Approve with the conditions on page 11 and the findings on page 11-12 of the staff memo; David N Tucker seconded the motion Passed (5 - 2). Voting For: William A Jensen, Robert N Lipnick, Robyn Smith, Brad Hagedorn, David N Tucker Voting Against: John Rediker, Scott P McBride 4. Approval of Minutes 4.1 PEC Results 1-27-25 PEC Results 1-27-25.pdf Robert N Lipnick made a motion to Approve ; William A Jensen seconded the motion Passed (7 - 0). 5. Information Update Roy says there is a joint meeting with Council next Tuesday afternoon. Smith talks about objectives to establish a recommendation process and talk about suggestions from the last year. Roy talks about commissioner terms and applications. 6. Adjournment Robyn Smith made a motion to Adjourn ; Brad Hagedorn seconded the motion Passed (7 - 0). Planning and Environmental Commission Meeting Minutes of February 10, 2025 8 256 Coldstream Town Council 4/15/25 257 History of Coldstream •No underlying zoning when annexed from Eagle County •Included in SDD#4-Area B=Orphaned •Completed in 1981 •Amended last 2008 258 Zone Change Advantages The Advantages include: 1.Coldstream Condominiums has no underlying zoning. Applying the HDMF zone district to this parcel will formally quantify the allowable density and dimensional limitations allowed for future development. 2.This Zone Change would “clean up” the zoning map for the Town of Vail 3.The HDMF zone district will provide a level of certainty and predictability to Staff, Commissions, and Owners as to the limits of development for this parcel in the future. Helps the Applicant and PEC Play buy the rules 259 Zone Change Advantages 4. The change would allow for a streamlined process for additional development that does not require as much Staff time and Council meetings to evaluate future changes. 5. Increase alignment with the current Town of Vail Land Use Plan which has designated Coldstream’s land use type as“High Density Residential” 6. Create consistency with surrounding adjacent Zone Districts and land uses. Both parcels to the Southwest of Coldstream, Eagle Pointe Condominiums and Alura, are zoned HDMF 260 Z o n e C h a n ge Advantages 6. Increase alignment with the current Town of Vail Land Use Plan. 261 Criteria for Zone Change The extent to which the zone district amendment is consistent with all the applicable elements of the adopted goals, objectives and policies outlined in the Vail comprehensive plan and is compatible with the development objectives of the town. •The application is consistent with the Vail Comprehensive Plan, which includes the Vail Land Use plan, the 2020 Strategic Action Plan, and the Housing 2027 Plan. •2020 Strategic Action Plan, goal #3 •Aims to ensure fairness and consistency in the development review process •Develop a streamlined design review process and include regulation updates •Moving from the SDD designation to a set zone district would allow for a more streamlined process 262 Criteria for Zone Change The extent to which the zone district amendment is suitable with the existing and potential land uses on the site and existing and potential surrounding land uses as set out in the town's adopted planning documents. 263 Criteria for Zone Change The extent to which the zone district amendment presents a harmonious, convenient, workable relationship among land uses consistent with municipal development objectives. •Expands an existing adjacent zone district and removes area B of the special development district •Creates a clarity of process and development standards for the property owners as well as informing adjacent owners of what may be permitted on the site 264 Criteria for Zone Change The extent to which the zone district amendment provides for the growth of an orderly viable community and does not constitute spot zoning as the amendment serves the best interests of the High-Density. •This zoning amendment does not result in the granting of privilege nor is it incompatible with the Vail Comprehensive Plan, two tests for a determination of spot zoning •The Land Use plan designates this area as High-Density Residential land use. The proposed zone district of HDMF is in line with the land use for the site 265 Criteria for Zone Change The extent to which the zone district amendment results in adverse or beneficial impacts on the natural environment, including, but not limited to, water quality, air quality, noise, vegetation, riparian corridors, hillsides and other desirable natural features. •The amendment does not have direct impacts that are either adverse or beneficial to the natural environment •All future development must meet all applicable environmental standards •All development in the HDMF zone district will require the approval of the Design Review Board, including site planning, design, and landscaping 266 Criteria for Zone Change The extent to which the zone district amendment is consistent with the purpose statement of the proposed zone district. •The proposed zone district amendment is consistent with the purpose of the HDMF zone district, which is: •A maximum of 25 dwelling units per acre •Intended to ensure adequate light, air, open space and other amenities commensurate with high density apartment, condominium and lodge uses •HDMF permits high density condominiums which is the existing use of the site 267 Criteria for Zone Change The extent to which the zone district amendment demonstrates how conditions have changed since the zoning designation of the subject property was adopted and is no longer appropriate. •Annexed into the town of Vail in the early 70’s with no underlying zoning and added to SDD #4 as area B •This change would allow the subject property to develop under the process set forth for a regular zone district •This will streamline the development process and provide additional clarity on development standards 268 Summary •Creates an underlying zone district •Increases compatibility with surrounding zone districts/uses •Allows for more streamlined predictable process/development •Increases conformance with Vail Land Use Plan Land Use Map and Goals •“Cleans Up” the zoning map •Provide new level of certainty for staff, commissions, and owners 269 Coldstream Condominiums Zone Change 1 Coldstream Zone Change 270 Coldstream Condominiums Zone Change 2 Over the past 40 years the Coldstream Condominium Owners Association has taken many steps to continually upgrade and improve their community. Recently the Association has been evaluating the feasibility of implementing a relatively small but important improvement program that would involve the addition of five new residential units, one EHU and a number of other on-site improvements. In order to implement this plan a Zone Change from Special Development District to High Density Multi Family is being sought. The following provides an explanation of the proposed re-development plans and associated benefits, background on the Coldstream Condominiums, a summary of existing and proposed development, an evaluation of alternative review processes, a bullet-point response to Zone Change review criteria and a summary of the proposed project. 271 Coldstream Condominiums Zone Change 3 Existing Conditions. To the south lies the Park Meadow (now Alura Vail) site and Eagle Pointe. • To the east is Westhaven Drive. • To the west is the westernmost building in the Coldstream complex. • The site is currently used for surface parking, an unusable tennis court, a run down and unused Clubhouse Building and individual open carports that line the access drive and which are in need of new roofs and trim. 272 Coldstream Condominiums Zone Change 4 Proposed Re-development/Benefits of Project Major elements of the re-development plans include the construction of five new free- market condominiums, one new employee housing units, a new parking garage and associated site improvements. There are several other improvements that are being considered as a part of this project. S pecific improvements under consideration include: 1. To remove the surface parking, tennis court, clubhouse building and open carports on the south de as well as those on the north side. 2. Build enclosed, minimally heated garage to replace existing carports and surface parking, plus 2 spaces for each new unit, including EHU. Entrance to garage is on the north side due to slope of Westhaven and the access drive and exit is at the west end. 3. Build 3 duplexes on top of garage to help pay for garage. Five units at slightly over 2000 SF (~2,160) and one unit at ~1,656 SF. 4. Roof of garage to be fully landscaped except at west end where adjacent Owners have requested we stay as low as possible. The roof in that area will be ballasted membrane. 5. Access to all units to be via exterior heated stairs. Dwelling units will also have individual elevators from garage to both living levels. 6. Entrance to Coldstream from Westhaven will be widened and relandscaped to make it easier to come and go. Existing sign to remain. Issues to consider: 1. Garage extends into setback to within 5' of property line but is buried along south property line to minimize impacts to off-site neighbors. Height of garage is only minimally higher than what exists along current access drive (we need 10' clear inside garage to accommodate Sprinter type vans). 2. Exterior finishes on garage will be a mix of stone veneer to match the Coldstream standard and EIFS stucco with a grid pattern to mimic a trellis (not much will grow on north side but we will see what options we can come up with). 3. Previous PEC comments were directed at exposed height of walls along Westhaven at east end. We have revised the grades and plantings to bury and hide as much of this wall as possible. 273 Coldstream Condominiums Zone Change 5 Background on the Coldstream Condominiums The Coldstream Condominiums were completed in 1981 and include 45 residential condominiums and other related improvements including on-site parking, extensive landscaping, pool, spa, cabana, tennis court and a racquetball/squash court. Coldstream has approximately 23 units included in the Vail Cascade short term rental program. With the opening of the Cascade Club [Aria] in 1987 (with its seven tennis courts and six racquetball/squash courts), the Coldstream tennis and racquetball/squash facilities became obsolete as Coldstream owners are able to utilize Cascade Club facilities. Since that time the racquetball/squash court has been adapted to property and rental management use and the tennis court is seldom used. In late 1990 an amendment to HDMF4 was proposed and recommended by Community Development Department [9/24/90] to approve a small increase in GRFA and clarify other development standards. The plan included the renovation of the courts building into property management facilities and storage as well as two employee restricted units. Because of financing difficulties, the project was never implemented. Since it’s opening in the early 1980’s the Coldstream Association has been very diligent in maintaining and upgrading the project. In 1995, Coldstream owners expended $1.0 million to replace the roofs and make substantial site/landscape improvements. In 2002 the Association spent a considerable amount of money to bring natural gas into the project. In 2004, the Board prepared a phased redevelopment plan for the project. The first phase consisted of replacing all building exteriors: siding, windows, doors and extensive landscape and site improvements at a cost of $6.2 million. These improvements were completed in 2006. The second phase is to replace the court facilities and carports which are deteriorating. In 2002 the Association spent a considerable amount of money to bring natural gas into the project. In 2004, the Board prepared a phased redevelopment plan for the project. The first phase consisted of replacing all building exteriors: siding, windows, doors and extensive landscape and site improvements at a cost of $6.2 million. These improvements were completed in 2006. The second phase is to replace the court facilities and carports which are deteriorating. As evident by this proposal, Coldstream owners continue to demonstrate their commitment to an aggressive maintenance and improvements program for their project. 274 Coldstream Condominiums Zone Change 6 Existing and Proposed Development Coldstream is situated on an approximately 4.21 acre (+/-183,479 sf) parcel designated as Area B in Special Development District 4 (SSD No. 4, Cascade Village). The property does not have underlying zoning as it was annexed into the Town with the creation of HDMF4. SDD #4 Area B development standards include: Dwelling units Allowed 65 Existing 45 Setbacks 20/20/20 20 Parking Spaces 68 77 Height 45' flat / 48' sloped 48 ft Review Process: Zone Change § 12-3-7 AMENDMENT The process of amending the official Zoning Map outlined in Section 12-3-7 is the most appropriate process for this project and has multiple benefits to the town as well as the Commissions. The benefits include: 1. Although included in SDD 4, Coldstream Condominiums has no underlying zoning. Applying the HDMF zone district to this parcel will formally quantify the allowable density and dimensional limitations allowed for future development. 2. This Zone Change would “clean up” the zoning map for the Town of Vail by assigning an underlying zone district to the Coldstream Condominiums. 3. The HDMF zone district will provide a level of certainty and predictability to Staff and Commissions as to the limits of development for this parcel in the future. 4. The change would allow for a streamlined process for additional development that does not require as much Staff time to evaluate future changes. 5. Create consistency with surrounding adjacent Zone Districts and land uses. Both parcels to the West of Coldstream, Eagle Pointe Condominiums and Alura, are zoned HDMF. 275 Coldstream Condominiums Zone Change 7 As outlined above, the proposed improvements could be constructed in accordance with existing HDMF development standards with the exception of a single setback (for the below grade portion of the garage adjacent to the south property line). Please see separate Variance Application. HDMF standards Comparison: Purpose-The High Density Multiple-Family District is intended to provide sites for multiple-family dwellings at densities to a maximum of 25 dwelling units per acre, together with such public and semipublic facilities and lodges, private recreation facilities and related visitor oriented uses as may appropriately be located in the same zone district. The High Density Multiple-Family District is intended to ensure adequate light, air, open space and other amenities commensurate with high density apartment, condominium and lodge uses, and to maintain the desirable residential and resort qualities of the zone district by establishing appropriate site development standards. Certain nonresidential uses are permitted as conditional uses, which relate to the nature of Vail as a winter and summer recreation and vacation community and, where permitted, are intended to blend harmoniously with the residential character of the zone district. Existing HDMF1 Proposed Setbacks (Fr/S/R) 20/15/20 20/20/20 20/152/20 Density 45 25 DU / Acre 50 Allowable GRFA 66,898 SF 139,444 SF 77,712 SF (+13%) Site Coverage 42,689 SF4 55% (100,913 SF) 56,957 SF (89%) Landscaping 88,686 SF 30% 91,925 SF (1783 SF)5 Height 48' 45' flat / 48' sloped 47' (to ridge) Parking per Chap 10 75% hidden 2 spaces per new unit (enclosed) (*) – Or as otherwise indicated on site specific development plan. (**) – 50% of required parking shall be located within the main building or buildings or hidden from view. With the exception of the setback (for the substantially below grade parking structure), the proposed addition can be constructed in accordance with all applicable development standards outlined by HDMF. The following summarizes how the proposed amendment/addition would affect zoning/development standards: 276 Coldstream Condominiums Zone Change 8 Dwelling Units The five proposed condominium units would increase project density from 45 to 51 units, well below the maximum allowable of 65 units in the current SDD #4. GRFA The seven condominiums would add approximately 15,000 sq ft of GRFA to the site for a total of 82,000 SF. The HDMF zone district standards would allow a maximum of 139,444 SF. Site Coverage Proposed improvements would increase site coverage from +/-42,689 to +/- 58,681 sq ft, or 32% of the site. The allowable site coverage is 55% (100,913 SF). Existing and proposed site coverage diagrams are found at the end of this report. Landscaping Detailed landscape plans have been attached, the final design solution the total landscaping of the entire site will increase from +/- 48% to +/-50%. This is well above the minimum requirement of 30%. Existing and proposed conceptual landscape diagrams are found at the end of this report. Parking There are presently approximately 77 parking spaces at Coldstream. These spaces include surface spaces, parking in carports and garage parking within individual units. The parking requirement for the new addition would involve replacing any existing parking displaced by the project and providing parking for the new development 6 x 2.5 for units 1-6 = 15 spaces spaces for unit 7 = 2 Replacement spaces = 42 Total required= 59 Total in garage = 60 Total surface = 3 Existing to remain = 5 Total spaces = 68 This would exceed parking requirements. Height The HDMF allows for building height of 48’. The proposed improvements will be designed within this limitation. Setbacks 20’ setbacks are required by HDMF. The residential buildings would conform to this standard; however the parking garage would be located within a few feet of the south property line. At the south property line, the majority of the parking garage 277 Coldstream Condominiums Zone Change 9 would be below grade and at the highest point would only extend 6-8 feet above grade. Please see separate Variance application. Zone District Comparisons: Existing HDMF#4 HDMF Proposed Setbacks (Fr/S/R) 20/15/20 Per Plans 20/20/20 20/152/20 Density 45 65 25 DU / Acre 50 Allowable GRFA 66,898 SF 65,000 SF 139,444 SF 77,712 SF (+13%) Site Coverage 42,689 SF4 35% (64,218 SF)3 55% (100,913 SF) 56,957 SF (89%) Landscaping 88,686 SF 91,740 (50% u.n.o.) 30% 91,925 SF (1783 SF)5 Height 48' 48' 45' flat / 48' sloped 47' (to ridge) Parking per Chap 10 50% hidden 75% hidden 2 spaces per new unit (enclosed) 1: no underlying zoning applies here, Neighboring properties are HDMF. 2: above grade (5' below grade) 3: 45% site coverage with institutional or educational center 4: existing site coverage to be replaced: Courts Bldg. (1856.5), North Parking (1896.7), trash (235), south-west parking (4226.1): total = 8214.3 SF 5: hardscape is new added (existing hardscape unknown) The adjacent properties to the south, Eagle Pointe Condominiums and Alura, are zoned HDMF. As a point of comparison, if HDMF zoning were applied to Coldstream parcel the allowable number of units would increase to 105 and the allowable GRFA would increase to 139,444 sq ft. This amount of GRFA is over twice that permitted by the SDD 4 and greatly exceeds the GRFA proposed by these improvements. 278 Coldstream Condominiums Zone Change 10 Compatibility with surrounding uses Figure 1-View of proposed development adjacent to Alura development. Figure 2-View of proposed development adjacent to Alura development. 279 Coldstream Condominiums Zone Change 11 Zone Change Review Criteria 1. The extent to which the zone district amendment is consistent with all the applicable elements of the adopted goals, objectives and policies outlined in the Vail Comprehensive Plan and is compatible with the development objectives of the town; The Vail Comprehensive plan seeks to provide logical and coherent zoning plan that demonstrates quality planning principles. Changing the parcels to High Density Multi Family creates a logical and orderly zone district that is harmonious with the adjacent parcels zoned HDMF. 2. The extent to which the zone district amendment is suitable with the existing and potential land uses on the site and existing and potential surrounding land uses as set out in the town’s adopted planning documents; The Existing land uses are in conformance with the surrounding land uses of residential. Adjacent Zoning (HDMF) Adjacent Land Use (Residential) 3. The extent to which the zone district amendment presents a harmonious, convenient, workable relationship among land uses consistent with municipal development objectives; • The HDMF zone district will provide a level of certainty and predictability to Staff and Commissions as to the limits of development for this parcel in the future. • Create consistency with surrounding adjacent Zone Districts and land uses. Both 280 Coldstream Condominiums Zone Change 12 parcels to the West of Coldstream, Eagle Pointe Condominiums and Alura, are zoned HDMF. 4. The extent to which the zone district amendment provides for the growth of an orderly viable community and does not constitute spot zoning as the amendment serves the best interests of the community as a whole; The proposed zone district amendment is consistent with the land use plan and provides the appropriate incentives for the orderly development of the subject property. This zoning amendment does not result in the granting of privilege nor is it incompatible with the Vail Comprehensive Plan, two tests for a determination of spot zoning. 5. The extent to which the zone district amendment results in adverse or beneficial impacts on the natural environment, including, but not limited to, water quality, air quality, noise, vegetation, riparian corridors, hillsides and other desirable natural features; This Zone District Amendment shall have no detrimental impacts to the natural environment. The new construction will require new BMP’s to mange any runoff from the new garage. 6. The extent to which the zone district amendment is consistent with the purpose statement of the proposed zone district; “The High Density Multiple-Family District is intended to provide sites for multiple-family dwellings at densities to a maximum of 25 dwelling units per acre, together with such public and semipublic facilities and lodges, private recreation facilities and related visitor-oriented uses as may appropriately be located in the same zone district. The High Density Multiple-Family District is intended to ensure adequate light, air, open space and other amenities commensurate with high density apartment, condominium and lodge uses, and to maintain the desirable residential and resort qualities of the Zone district by establishing appropriate site development standards. Certain nonresidential uses are permitted as conditional uses, which relate to the nature of Vail as a winter and summer recreation and vacation community and, where permitted, are intended to blend harmoniously with the residential character of the zone district.” The proposed Zone Change to High Density Multi Family demonstrates consistency with the above purpose statement. The current project is designed to provide adequate light, air, and open space and maintains a desirable level of resort and residential qualities. The dimensional limitations of the HDMF zone district will ensure that any subsequent re-development will also demonstrate consistency with zone district’s purpose and intent. 281 Coldstream Condominiums Zone Change 13 7. The extent to which the zone district amendment demonstrates how conditions have changed since the zoning designation of the subject property was adopted and is no longer appropriate; and The subject parcel was annexed into the town of Vail in the early 70’s and at the time had no underlying zone district to govern its development. At the time of Annexation, the parcel was included in the SDD #4 (Cascade Village Special Development District). This inclusion meant that the allowed uses and dimensional limitations for this parcel were based on approved plans at each amendment stage. This assignment of the HDMF zone district will create certainty and predictability for the owners within the complex as well as the Planning and Environmental Commission and the Town Council. The following criteria are used to evaluate a proposed Zone Change: 1. That the amendment is consistent with the applicable elements of the adopted goals, objectives and policies outlined in the Vail Comprehensive Plan and is compatible with the development objectives of the town; The application is consistent with the Vail Comprehensive Plan, which includes the Vail Land Use Plan, the 2020 Strategic Action Plan, and the Housing 2027 Plan. The proposal meets the applicable goals, objectives, and policies in the plan. 5.1. Additional residential growth should continue to occur primarily in existing, platted areas and as appropriate in new areas where high hazards do not exist. 5.3. Affordable employee housing should be made available through private efforts, assisted by limited incentives, provided by the Town of Vail, with appropriate restrictions. 5.4. Residential growth should keep pace with the market place demands for a full range of housing types. 5.5 The existing employee housing base should be preserved and upgraded. Additional employee housing needs should be accommodated at varied sites throughout the community. The Coldstream development is working in collaboration with Habitat for Humanity to provide employee housing units in the Timber Ridge development. Inclusionary Zoning requires a 10% mitigation rate. This additional development will generate the requirement for 1,400 SF of new EHU development. 282 Coldstream Condominiums Zone Change 14 2. That the amendment furthers the general and specific purposes of the zoning regulations; and • Although included in SDD 4, Coldstream Condominiums has no underlying zoning. Applying the HDMF zone district to this parcel will formally quantify the allowable density and dimensional limitations allowed for future development. • This Zone Change would “clean up” the zoning map for the Town of Vail by assigning an underlying zone district to the Coldstream Condominiums. • The HDMF zone district will provide a level of certainty and predictability to Staff and Commissions as to the limits of development for this parcel in the future. • The change would allow for a streamlined process for additional development that does not require as much Staff time to evaluate future changes. • Create consistency with surrounding adjacent Zone Districts and land uses. Both parcels to the West of Coldstream, Eagle Pointe Condominiums and Alura, are zoned HDMF. 3. That the amendment promotes the health, safety, morals and general welfare of the town and promotes the coordinated and harmonious development of the town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality Project Summary The revenue to be derived from the five condominiums is clearly the “economic engine” necessary to fund other improvements to Coldstream – the employee housing unit, and the development of a parking garage. Contrary to a “traditional development project”, the six condominiums will not bring a windfall of profits to the Association but rather will allow for the implementation of Phase II of the Association’s redevelopment master plan and in doing so further their tradition of continually maintaining and upgrading their community. With approximately one-half of Coldstream’s units involved in a short-term rental program, the project plays an important role in providing the Town with guest accommodations. In addition, the lodging/sales tax revenues to the Town generated by Coldstream are not insignificant. The improvements that can be made to the project via this re-development plan will improve Coldstream’s ability to serve the lodging market and in doing so provide benefits to the entire Vail 283 Coldstream Condominiums Zone Change 15 community. This Zone District Amendment would also provide the following benefits: • This Zone Change would “clean up” the zoning map for the Town of Vail by assigning an underlying zone district to the Coldstream Condominiums. • The HDMF zone district will provide a level of certainty and predictability to Staff and Commissions as to the limits of development for this parcel in the future. • Create consistency with surrounding adjacent Zone Districts and land uses. Both parcels to the West of Coldstream, Eagle Pointe Condominiums and Alura, are zoned HDMF. 284 I r m F aK r j I' I F ^ J f x," r. j . N SCALE ' n n nr r i I AIT[ HORZONTAL LAYOUT o v o h D y6 N SEE SHEET 2 of 12 FOR HORZONTAL LAYOUT 5 P. 2 13 VICINITY MAP SCALE 1= 2000' r--v ` . r--. s FOo B. O F LEGEND G.C.E. A GENERAL COMMON ELEMENT (GCE ) COLDSTREAM LC.E. LIMITED COMIMON ELEMENT (LCE) CONDOMINIUMS LOT 53 BOUiNDARY LOT 53 OF _»_.. PHASE BOUMIDARY AMENDED GLEN LYON PLAT --b PROPERTY PI NS BOOK 272 -- FIRE LANE LIMITS PAGE 370 -' OF THE RECORDS PARTITION 'WALL FOR REFERENCE OF EAGLE COUNTY, ONLY. COLORADO _ FIRE LANE OR PHASE LINE ANGLE POINT. UNIT 99 REFERS T0 IN IVIDUAL CONDOMINIUM UNIT. r CURVE DATA, REFERENCE NUMBER FOR FIRE LANE CURVE DAT 1 REFERENCE NUMBER FOR PHASE I LIMITS SURVEYOR'S CERTIFICATE I, TOMMY C. COBB, A REGISTERED LAND SURVEYOR, REGISTERED UNDER TIiE LAWS OF THE STATE OF COLORADO, DO FiEREBY CERTIFY THAT THE SURVEY OF COLDSTREA 1 CONDOPIINIUMS WAS ^'IADE UNDER MY SUPERVISION AND THAT THIS PLAT ACCURATELY SHOWS THE PLATTING AND SUBDIVISIO'.1 OF SUCH COLDSTREAM CO'.1DO ti1INIUMS . THE LOT CORNERS AND BOU:IDARY CORNERS HAVE BEEti SliRVEYED IV COMPLIaNCE WITH APPLICANT'S REGULATIONS GOVF.RNING THE SUBDIVISIO'V OF LAND. IN WITNESS WFiEREOF I f AVE SET MY HA`:D A'.VD SEAL THIS , DAY OF , . , 1979. i y' f O'.`MY C. OBB, L.S. J# 13174 NOTES: I. ALL WINDOWS AND DOORS ARE INDIVI UAL OWNERSHIP. SEE TY'PICAL WINDOW a DOOR DIAGRAMS. 2.AIVYTHING NOT SHOWN AS L.C.E., G.C.E. OR SPECIFIED AS A UNIT IS GENER,AL COMMON ELEMENT. i.e.- FIRE LANES, PARKING, UTILITIES, AND RACQUETBALL, TENNIS FACILITIES. 3. BUILDINGS WITH CROSS HATCHING DENOTE UNITS PLATTED BY THIS DOCUMENT, KNOWN AS PHASE I. 4. ALL BALCONIES 8 DECKS ARE LIMITED COMMON ELEMENTS FOR ADJIACENT UNITS. CONDOMINtUM MAP OF R sHEEr i of iz ON A PORTION OF LOT 53 OF T-IIE AMENDED PLAT OF GLEN LYON SUBDIVISION LOCATED IN SECTION 12 ,TOWNSHIP 5 SOUTH, RANGE 81 WEST, S IXTH PRI NCI PAL MERI D I AN,TOWN OF VAI L, COUNTY OF EAGLE, STATE OF COLORADO nuncr -r i II AITC HORIZONTAL LAYOUT 0 = 69°22 44 R= 175.00, L= 21 I .90 C= 199.19 O jL p J a0 h V Q 3 0D ti r^' , V 9°24 08 W I I. 12' EXTERIOR WALL G.C.E 90°00 R = 17 50 L = 27.49 C = 24.75 EXT E RIOR W I N DOW 0 R DOOR APPROVAL AND CONSENT TO CONDOPIINIUM MAP EMPIRE SAVINGS, BUILDING AND LOAN ASS O/CIATION, AS BENEFICIARY OF QDEED OF TRUST CORDED ___%%t3t ! A.D., 19_ IN BOOK e AT PAGE HEREBY APPROVES AND CONSENTS TO THIS CONDOMINIUM I 1AP AND SUBORDINATES IT'S INTEREST IN SUCH DEED OF TRUST TO THIS CONDOMINIUM 'IAP. EMPIRE SAVINGS, BUILDING AND LOAN ASSOCIATION BY i Q PRESID : STATE OF COLORADO ) SS. COUNTY OF EAGLE ) THE FOREGOING INSTRUMENT TERMED APP'ROVAL AND CONSENT TO CONDOMINIUM MAP WAS ACKNOWLEDGED B"FORE :?E THIS DAY OF g e/' , A. D., I9_ BY L F P'RESZDENT OF E:1PI E SAV NGS, BUILDING AND LOAV ASSOCIAT'IO:V. WITNESS MY HAND AND SEAL. IY COMMISSION EXPIRES_ C ,.n J 7 %I f v . ^ NOT RY PUB IC APPROVAL BY PLANNI:VG C:M IISSION THIS CONDOr1I:VIUM MAP OF COLDSTREA.i CONDOMINIU'IS IS HEREBY APPROVED BY THE TOWN OF VAIL PLA`J'.1I:IG COr1MISSION THIS ' DAY OF O l C- M hP..- , A.D. , 19. A T T E S T : ' , -/ I A /- , "' - • - t G '' ,-, • G., SECRETARY `-- CHAIR"-IAV APPROVAL OF CONDOI IINIUM ti'.AP THIS CONDOMINIUM MAP OF COLDSTREAi'I CONDOMINIUMS IS HEREBY_ APPROVF,D BY THE TOWN COii`CIL OF TiiE TO a' OF V11IL THIS DAY OF _ 1-1---__ t-.. D. , 19 _ . -_ TFi Towr: oF .. .,,, -.., AT T E S T: e /'/'"'-+rY _ / r,.-.r ., vnp _. ..,..... W CERTIFICATE OF THE CLERK AND RECORDER C331 ,$ THIS CONDOMINIUM MAP WAS FILED FOR RECORD IN THE OFFICE OF THE CLERK AND RECORDER OF EAGLE COUNTY AT D D O'CLOCK M. f s , A.D. , 19 AND IS DULY RECORDE AT RECEPTION NUMBER / 3// IN BOOK 96 AT PAGE j?o. o0 c ,, f CLERK AND RECORDER o BY _ DEPU G.C.E . INDIVIDUAL OWNERSHIP i FACF OF DRYWALL INTERIOR DIMENSIONS ARE FROM FACE OF DRYWALL TO FACE OF DRYWALL , OWNERSHIP AT EXTERIOR WINDOWS 8 DOORS IS AS SHOWN IN THIS DIAGRAM. WINDO`JV 8 DOOR FRAMES ARE GENERAL COMMON ELEMENT. TY ICAL EXTERIOR WINDOy11 & OO N SCALE o. t. am,...,,,,.-..-.„,,, CERTIFICATE OF OWNERSFiIP KNOW ALL [1EN BY THESE PRES NTS THAT COLDSTREAM, LTD., A COLORADO LII II D PARTNERSHIP, BEING SOLE OWNER IN FEE SIMPLE OF ALL THAT REAL _'ROPF.RT' DESCRIBED AS FOLLOWS : A PARCEL OF LAND LOCATED WITHIN LOT 53, GLEN LYON SUBDIVISION , ACCORDING TO THE AMENDED PLAT THEREOF RECORDED ON JULY 18, 1978 IN BOOK 272 AT PAGE 370, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: ' BEGINNING AT A POINT WHENCE TH LENTER OF SECTION 12, TOW SHIP 5 SOUTH, RANGE 81 WEST OF THE 6TH P.M. BEARS N. 89°15'28'" E. A DISTANCE OF 158.75 FT.; THENCE S. 89°15'28" W. A DISTANCE OF 161.65-FT. TO THE SOUTHWEST CORNER OF LOT 53, GLEN LYON SUB- DIVISION; THENCE N. 10°11'51" E. ALONG THE WEST LINE OF LOT 53, GLEN LYON SUBDIVISION A DISTANCE OF 123.27 FT.; THENCE LEAVING THE WEST LINE OF LOT 53, GLEN LYON SUBDIVISION S. 79°48'09" E. A DISTANCE OF 114.93 FT.; THENCE N. 45°00'00" E. A DISTANCE OF 36.00 FT.; THENCE S. 45°00'00" E. A DISTANCE OF 17.50 FT.; THENCE N. 45°00'00" E. A DISTANCE OF 7.50 FT.; THENCE N. 00°00'00" E. A DISTANCE OF 13.00 FT.; THENCE N. 45°00'00" W. A DISTANCE OF 55.00 FT.; THENCE N. 00°00'00" E. A DISTA ICE OF 42.90 FT.; THENCE N. 45°00'00" E. A DISTANCE OF 70.78 FT., THENCE S. 45°00'00" E. A DISTANCE OF 7.00 FT.; THENCE "1. 45°00'00" E. A DISTANCE OF 41.00 FT.; THENCE N. 00°00'00" E. A DISTANCE OF 11.50 FT_; THENCE N. 90°00'00" E. A DISTti ICE OF 27.42 FT.; THENCE S. 45°00'00" E. A DISTANCE OF 81.00 FT.; THENCE :V. 90°00'00" E. A DISTANCE OF 73.75 FT.; THENCE S. 00°00'00" E. A DISTANCE OF 14.50 FT.; THENCE S. 45°00'00" E. A DISTA:ICF OF 36.00 FT.; THENCE N. 90°00'00" E. A DISTANCE OF 23.50 FT.; THE VCE S. 00°00'00" E. A DISTANCE OF 26.51 FT.; THENCE S. 45°00'00" E. A DISTANCE OF 12.21 FT.; THENCE N. 90°00'00" E. A DISTA`10E OF 104.52 TO A POI 1T ON THE WESTERLY R.O.W. LZNE OF j^7ESTHAVEN DRIVE; THENCE S. 08°40'00" W. A DISTANCE OF 17.01 FT. TO A POI'vT OF CURVATURE; THENCE CONTINUING ALONG SAID R.O.W. ALONG TFiE ARC OF A CliP.VE TO THE LEFT, SAID CURVE HAVING A DELTA OF 28° 39'16", A RADIliS OF 175.00 FT., AN :RC LENGTH OF 87.52 FT. AND A CF ORD :HICFI BEARS S. 05°36' 41" E. A DI TAI?CE OF 86.61 FT. ; THENCE LEAVI IG SAID R.O.W. N. 90°OG'00" W. A DISTANCE OF 185.33 FT.; THENCE ti. 0°00'00" E. A llISTANCE OF 17.00 FT.; THENCE S. 45° 00' 00" J. I1 DISTA:CE OF 14. 14 FT. ; THENCE S. 00°00' 00" W. A DISTANCE OF 27.00 FT.; THENCE N. 90°00'00" W. A DISTANCE OF 162.00 FT.; TFiENCE S. 4°00'00" W. A DISTANCE OF 45.00 FT.; TIiENCI S. 00°44' 32" E. A DISTANCE OF 15. 38 FT. TO TIiE POZNT I\ND F'LriCI: nF BEGINNI IG. DO HEREBY CERTIFY THAT THIS CONDOP4INIUM NIAP HAS BEEN PREPARED PURSUANT TO THE PURPOSES STATED IN THE CONDOMINIUI 1 DECLARATION FOR COLDSTREAM CONDOMINIUMS AS RECORDED A.D., 19 D AT RECEPTION NUMBER 9 / IN BOOK AT PAGE OF THE RECORDS OF THE CLERK AND RECORDER OF EAULE COUNTY, CULORADO. EXECUTED THIS , S DAY OF G/1G , A.D. , 19 74 , BY COLDSTREAM, LTD. COLDSTREAI 1, LTD. , A COLORADO - '- J-,. LIMITED PARTNERSHIP, • " r . BY NORRIS REALTY COP•1PANY, A , - _ , ' ' .'.' -- `..? - = COLORADO CORPORATION, A - ' -:' , : GENERA PARTNE . : ' -' ` BY `/ , y ' SECR RY ANDREW D. '.10RRIS III, PRESIDENT BY SUSTAETA DEVELOPMENT COPIPANY, k` A COLORADO CORPORATION, A GENERAL PARTNER . c , . . iJ . . TF. . BY : . - ._ SECRETARY J_':: IER SUSTAETA, PRESTD€NT `- . STATE OF COLORADO ) , _ SS. COUNTY OF EAGLE ) , - THE FOREGOING INSTRL'MENT TER'ED CER''IFICATE OF O ERSHIP WAS ACK:VOWLEDGED BEFORE :ZE TH I S 3 j DAY OF G't pf , A.D., 19 BY ANDREW D. NORRIS III, PRESIDENT OF NORRIS REALTY COMPANY, A GENERAL PARTNER OF COLDSiREA.1, LTD. AND BY JAVIER SUSTAETA, PRESIDENT OF SliSTAETA DE'LOP"•1E'_VT COMPANY, A GENERAL PARTNER OF COLDSTRF.AP I, LTD. WITNESS MY HAND AND SEAL. , _, i 1Y COMI'IISSION EXPIRES J a% 3 _ .;: I ] c/ 1-v-4-' J! I l ' i UTARY PUBLIC i -' s t c? y. 3' t- I o,' ` 4_+_. j"" S ; j i,, j r - l,, , ,\` \ ,, 73.V''i,; . 285 s m_._._.._... m.....,.,....,. _ _ _ . f,.,,,..,.,._ :,.,,._._....,., .. ,._._..___ ._._._.._... ., MAt N L1NE _ THIS SHEE 0 N w C M 0 O Z S 89°24 08 W I1.12 CO N N ti N W `" O O z DRAINAGE EASEMENT Otr J- h• VO Z o N o D 90°00 00 R = 17.50 L = 27.49 C=24.T5 o ` 6 N - 3 Q GPv/ Q, V h' , N gp°00 c / / o`% N 00°00'00" E 0J` I I. 50 o, / i n O S 45°00 00 E 7.00 /\ O rn N w o O 0 0 0 0 Z p• O N 45°00'00" W h 700 C, • a a,. o° O 3 UNIT 12 i i . . . . . . . ELEV. 8009.86 O O / ///// 0 o N BUILDING ,C 0 I N sA I,. 9 g FUTURE PHASE BUILDING E E L E V. 8013.93 So UNITS 10 8 II O ELEV. 80N 1.86 o• AS Q. SS oo, oo, L oI0 N I w) 0 0 0 O 0 O G.C.E. Z N 45°00'00 E 7.00' FIRE LANE BOUNDARY s oo°oo'oo" w 3 gSo I6, • O '' F s AO S 00°00'00" E 14.50 7.00' N 00°00 00 E , S p, 7.00 00o a o 26.00 „ N 90°00 00 W p h N 90°00 00 W 31.00 gi N gQ°00 00° W UNIT 43 4.00 • - ELEV. 8 16 3 i B JILDI NG J UNITS 44 8 45 ELEV. 8018.39 23.50 90 00'00" W 0 n o c o N ° 0 N i o. SHEET 2 of l2 5 15 30 60 O 10 20 40 SCALE I= 20' E 104.52' w N 90° 00 00 o - 69.00 S 45° 00' 00" E 0 12.21' o , „ 97.00 o N 90°00 00 W .. Z r I S 08°40 00" W 17.01 ioi 105 104 103 102 10T ItJ6 I10 109 108 G.C.E. o , ?O ELEV. 8016.39 166.84 S 45 00 00 E / 17.50 N Oi0°00'00 E 3 13.00 N 90° 00 00 E C' p I (, O p 0 0 0 0°/ FIRE LANE BOUNDARY O o N 5°00`00" E . 7.50' o O h O °/ l,°` N 90° 00 00 ED (• j S 79°48 09" E `b G. .E T. 114.93' " `o S 45°00' 0"W - pq K NG BUILDING E//// / V. 8012.9C 0 N S 45°00 00 E .I. - 116.50 14.14 G E 12.66 N 90°00 00 E N 90 p '00 W S 00°00 00 E 3 o° , 700' - 70.28 _ h • o' E o p N 00°00 00" E N 90 00 00 II 4 I 12 II I o N 17.00 3 II S 11 7 116 115 I19 G G 124 123 122 121 120 1 2 8 1 27 126 125 1I 62.00 I N 90500, E ` a N g0°oo'00" w FUTURE PHASE 3 .- o , o O O M O o \h ' O h o ' oo FUTURE PHASE 232.00 h -- WPHASEILIMITSS89° 24 0811 S 00°44'32"E 15.38 ' 161.65 320.40 S 89°15'Zg W NOTE:DESIGNATES WHERE R FERENCE ELEVATIONS WERE TAKEN. N 30°00 00" W 5.77' 1 / 1 4 164.00 3 O M O t0 O CURVE 2 3 4 5 6 7 8 N 30°00'00 I .07' J CURVE DATA TABLE DELTA ARC RADIUS LENGTH 60°00'00" 37.00' 3£3.75' 60°00'00" 15.00' 15,71 120°00'00" 18.33' 38.40' 78°50'46" 16.00' 22.02' 16°43'02" 175.00' S1.06' 11°04'21" 175.00' 33.82' 00°51'53" 175.00' o , „ 2.64' 28 39 16 i75.00' 87.52' S L 2 O PHASE I LIMITS T 11S SNEET r_' MATCM ` 1NE- 0 = 69° 22 44 R = 175.00 L = 211.90 C = 199.19 1730.009 e 286 40 s n f i" a' N 81•17 31 E 38. 23 W O Z 3'`$ 56 N / rhH t .L OF CONDOMINIUM MAP AS RECORDED ON JANUARY 2, 1980 IN BOOK 296 AT PAGE 725 IN THE CLERK AND RECORDERS OFFICE OF EAGLE COUNTY, COLORADO CE-NTFR ( SECTION t u ; ' VICINITY MAP PHASE MAP CO'_C STREAM CONDOMINIUMS LOT 53 OF AMENDED GLEN LYON PL AT B JOK '' PA G E r' OF THE RECORDS OF EAGLE C 1NTY, COL RADJ S FO• a. s '' F I = 69°22 44'. R =175. 00' L = 2! 1.90' C =199.19' i CONDOM/lIl/UM M,4P OF _ sHEEr i of z ON A PORTION OF LOT 53 OF THE AMENDED P AT OF G EN LYON SUBDIVISION LOCATED IN SECTION 12,TOWNSH1 P 5 SOUTH, RANGE 81 WEST i SIXTH PRINCIPAL MERIDIAN, TOWN OF VAIL COUNTY OF EAGLE, STATE OF COLORA DO S s, ti 9 PHASE L Qt ', i j S 8 4' 08 W EGE ND G.C. E . GENERAL COMMON ELEMENT ( GC E) L.C.E. LIMITED COMMON ELEMENT (LCE) LOT 53 BOUNDARY PHASE BOUNDARY Q-- PROPERTY PI NS PARTITION WQLL FOR REFERENCE ONLY z 0 0 DRc rNAGE EASEMENT e = 90•00'00" R = 17, 50 2z49' C = 24.75' o f ry J o C O 3 \ . o r l C , S 99° 24'08"W l1.12' EXTERIOR APPROVAI, OF CONDOIMT_NIUM MAP HIS CONDQMINIUM MAP Or COLI)STRE ICONDOM.iNIUMS IS tiEREBY APPRO JEDBYTHETOWNCOt1NCIL F THE TOWN OF R7 1IL TH^~ -t-_ ae D. , 1g lt% Z.-- DAY OF TOW1 i''OF , Vr i, '' ATTEST: j I fit va !/'( `,.G'/i.r C , , r a Secretar -=. .: ;;, _, B- ,,. b v <iY/ . __ ..:- _,. _ t.=..s CERT i TL C E' THE C ERK AND RFCQRDRR / 9S 93 = THIS CONDCMii 1 liM Ma Wc S F LE r OR Fc;; ORD IN THE OFFICE U' TIiE CLLRKANDRECORDEROFEAGLECOUNT: e T • ja G' C1.,OCK M _'7;_ i., r. D 198Q AND _TS DUi Y RECnRbEJ a?' RECEi TION NUMBER ys 93y_ Iv BOOK q 9 AT PAGE C` K r N REGORBER ii .. BY' : --- '/ Deputy ----- ____- __. T, 1 G . o a APPROVAL AND CONSEN? TO CONDOMINIUM MAP EMPIRE SAVINGS, BUILDZNG ARD LOiAN ASSOCIATION, AS BENEFICIARYOFADEEDOFTRUSTRECORDEDMAY7, A,D., 1979 IN BOOK 285 ATPAGE78HEREBYAPPROVESANDCONSENTSTOTHISCONDOMINIUMMAPANDSUBORDINATESIT'S INTEREST IN SUCH DEED OF TRUST TO THISCONDOMINIUMMAP. EA iPIRE SAVINGS, BUILDING AND.„,. LiOAN ASSOCIATION s . o, HT' ,._. ._. VICE P SID T l . .,. STATE OF COLORADO ) _ -J SS. Ctti ' COUNTY OF ) .. . THE FOREGOING INSTRUMENT TERMED APpROVAL AND CONSENT TOCONDOMINIUMMAPWASACKNOWLEDGEDBEFOREMETHIS AY,OF , A.D., 1930 BY r , VICE PRESIDENT OF EMPIRESAVINGS, BUIL IN AND LOAN ASSOCIATION. f''' Y E. WITNESS MY HAND AND SEAL. os e° oe ! i:'"- . . MY COMMISSION EXPIRES , R,`. 1 o_. t- __ __. _ ,: e./'3 ^ 2 eC-A` r NOT Y PUBLIC APPROVAL BY PLANNING COMMISSION THIS COIQDOMINIUM MAP OF COLDSTRE AM CONDOMINIUMS, PHASE II, 7SHEREBYA,PPROVED BY THE TOWN OF V;AIL PLANNING COMMISSION THISZZ.._.DAY OF ' '„,,. .._.. A.D., 1980. ATTEST: /!`'rt .-'e.,.`.,.G BY /j(c..C.. SECRETARY CHAIRMAN ),e CERTIFICATE OF OWNERSHIP , KNOW ALL MEN BY THESE PRESENTS THAT COLDSTREAM, LTD., A COLORADO LIMITED PARTNERSHIP, BEING SOLE OWNER IN FEE SIMPLE OF ALL THAT REAL PROPERTY DESCRIBED AS FOLLOWS: A PARCEL OF LAND LOCATED WITHIN LOT 53, GLEN LYON SUB- DIVISION ACCORDING TO THE AMENDED PLAT THEREOF, RECORDED ON JULY 18, 1978, IN BOOK 272 AT PAGE 370, EXCEPT THAT PARCEL NOTED AS COLDSTREAM CONDOMINIUMS, PHASE•I, ON A CONDOMINIUM MAP, RECORDED AT RECEPTION NUMBER 193118, IN BOOK 296 AT PAGE 725 ON JANUARY 2, 1980. THE REMAINING TWO PARCELS OF LOT 53 BEING COLDSTREAM CONDOMINIUM PHASE II, ARE MORE PARTICULARY DESCRIBED AS FOLLOWS: PARCEL 1 BEGINNING AT A POINT ON THE WEST LINE OF LOT 53 h1HENCE THE CENTER OF SECTION 12, TOWNSHIP 5 SOUTH, NGE 81 WEST OF THE SIXTH PRINCIPAL MERIDIAN BEARS S. 67°41'52" E. A DISTANCE OF 321.73 FT.; THENCE N. 10°11'S1" E. A DISTANCE OF 95.09 FT.; THENCE N. 46°25'56" E. A DISTANCE OF 205.17 FT.; THENCE N. 73°18'56" E. A DISTANCE OF 194.59 FT.; THENCE S. 40°18'06" E. A DISTANCE OF 271.70 FT. TO A POINT ON THE WESTERLY RIGHT-OF-WAY OF WESTHAVEN DRIVE; THENCE S. 08°40'00" W. ALONG THE WESTERLY RIGHT-OF-WAY OF SAID WESTAAVEN DRIVE A DISTANCE OF 38.02 FT.; THENCE S. 90°00'00" W. A DISTANCE OF 104.52 FT.; THENCE N. 45°00'00" W. A DISTANCE OF 12.21 FT.; THENCE N. 00°00'00" E. A DISTANCE OF 26.51 FT.; THENCE N. 90°00'00" W. A DISTANCE OF 23.50 FT.1 THENCE N. 45°00'00" W. A DISTANCE OF 36.00 FT.; THENCE N. OO°00'00" E. A DISTANCE OF 14.50 FT.; THENCE N. 90°00'00" W. A DISTANCE OF 73.75 FT.; THENCE N. 45°00'00" W. A DISTANCE OF 81.00 FT.; THENCE N. 90°00'00" W. A DISTANCE OF 27.42 FT.; THENCE S. 00°00'00" W. A DISTANCE OF 11.50 FT.; THENCE S. 45°00'00" W. A DISTANCE OF 41.00 FT.; THENCE N. 45°00'00" W. A DISTANCE OF 7.00 FT.; THENCE S. 45°00'00" W A DISTANCE OF 70.78 FT.; THENCE S. 00°00'00" W. A DISTANCE OF 42.90 FT.; THENCE S. 45°00'00" E. A DISTANCE OF 55.00 FT.; THENCE S. 00°00'00" E. A DISTANCE OF 13.00 FT.; THENCE S. 45°00'00" W. A DISTANCE OF 7.50 FT.; THENCE N. 45°00'00" W. A DISTANCE OF 17.50 FT.; THENCE S. 45°00'00" W. A DISTANCE OF 36.00 FT.; THENCE N. 79°48'09" W. A DISTANCE OF 114.93 FT. TO THE POINT AND PLACE OF BEGINNING. SAID PARCEL CONTAINING 1.33 ACRES MORE OR LESS. AND PARCEL 2 BEGINNING AT THE CENTER OF SECTION 12, TOWNSHIP 5 SOUTH, RANGE 81 WEST OF THE SIXTH PRINCIPAL MERIDIAN; THENCE S. 89°15`28" W. ALONG THE EAST WEST CENTERLINE OF SAID SECTIOR 12 A DIST}I TCE OF 158.75 FT.; THENCE N. 00°44'32" W. A DISTANCE OF 15.38 FT.; THENCE N. 45°00'00" E. A DISTANCE OF 45.00 FT.; THENCE N. 90°00'00" E. A DISTANCE.OF 162.00 FT.; THENCE N. 00°00'00" E. A DISTANCE OF 27.00 FT.; THENCE N. 45°00'00" E. A D STANCE OF 14.14 FT.; THENCE S. 00°00•00" E. A DISTANCE OF 17.00 FT.f THENCE N. 90°00'00" E. A DISTANCE OF 185.33 FT. TO A POINT ON THE WESTERLY RIGHT-OF-WAY OF WESTHAVEN DRIVE, THENCE ALONG SAID RIGHT-OF-WAY ALONG THE ARC OF A CURVE TO THE LEFT A DISTANCE OF 124.38 FT. SAID CURVE HAVING_A CENTRAL ANGLE OF 40°43'28" AND A RADIUS OF 175.00 FT. TO A POINT ' OF REVERSE CURVATURE, THENCE ALONG THE ARC OF A CURVE TO THE RIGHT A DISTANCE OF 27.49 FT. TO A POINT ON THE NORTHWESTERLY RIGHT-OF-WAY OF GREENHILL COURT, SAID CURVE HAVING A CENTRAL ANG.LE OF 90°00'00" AND A RADIUS OF 17.50 FT.; THENCE CONTINUING ALONG SAID RIGHT-OF-WAY OF GREENHILL COURT S. 29°17'16" W. A DISTANCE OF 152.45 FT.; THENCE LEAVING SAID RIGHT-OF-WAY S. 89°24'08" W. A DISTANCE OF 11.12 FT.; THENCE N. 00°35'16" E. A DISTANCE OF 187.00 FT.; THENCE S. 89°24'08" W. A DISTANCE OF 232.00 FT. TO THE POINT AND PLACE OF BEGINNING, SAID PARCEL CONTAINING 0.74 ACRES MORE OR LESS. DOES HEREBY CERTIFY THAT THIS CONDOMINIUM MAP HAS BEEN PREPARED PURSUANT TO THE PURPOSES STATED IN THE CONDO- MINIUM DECLARATION FOR COLDSTREAM CONDOMINIUMS AS RECORDEDJANUARY2, A.D., 1980 AT RECEPTION NUMBER 193117, IN BOOK296ATPAGE724, AS AMENDED BY SU PLEMENTAL CONDOMINIUM DECLARATION FOR COLDSTREAM CONDOMINIUMS AS RECORDED AT RECEPTION NUMBER 's9. . IN BOOK v__, AT PAGE j` , ALL IN THE RECORDS OF THE CLERK AND RECORDER OF EAGLE COUNTY, COI,ORADO. EXECUTED THIS DAY OF F,EBRd R , A, D. , 1980, BY COLDSTREAM, LTD., A COLORADO LIMITED PARTNERSHIP, NORRI S REALTY COMP i '. 1 ,, '' ,. COLORADO CORPORA, GENERAL PARTNER L t _ A 1'T , ', BY ;; ,' - AS 'T. S CRETARY ANDREW D. N IZI,.p SIDEN SUSTAETA DLrVELOPMENT COMPA VY, A COLORADO CORPORATI 1',;; yA,- GENERAL PARTNER. "' yryy''_--: i-- J * .' aL:' '`Pe . '. M,4, 1 , _ / j '•. _ W I N DOW OR DOOR ,' , - - , ` .,, ,-- ;-: • ' - EXTERIOR WALL G.C.E . G.C.E . p,TTEST ; t,.,,- , , .: - C / _ '' BY ,, . . . . ASS'T. SECRETARY Ek Sli;>TA ;"•„pRESID NT SURVEYOR'S CERTIFICATE NOTES: STATE OF COLORADO ) '' ' I, TOMMY C. COBB, A RF.GZSTERED LAND SURVEYOR, REGISTERED UNDER 1. ALL WINDORS AND DC>ORS ARE INDIVIDUAL ... ) SS. OWNERSHIP. SEE TYPICAL WINDOW & DO R INDIVI.DUAL OWNERSHIP •. COUNTY OF EAGLE ) Ti E LAWS OF THE STATE OF COLORADO, DO fiERFBY CERTIFY THAT TFiE DIAGRAMS. SURVEY OF COLDSTREAf2 CONDOT4INIUMS WAS MADE UNDER MY SUPERVISIOPI FACE OF DRYWA L THE FOREGOING INSTRUMENT TERMED CERTIFICATE OF OWNERSHIP WAS ACKNOWLEDGED BEFORE ME THIS DAY OF - AND THAT TI-IS PLAT ACCL'RATELY SE OWS TFiE PLATTINC AND SUBDIVISION 2. ANYTHING NOT SHOWNf AS L.C.E., G.C.E. ''6 U , OF SUCH COLDSTRF.AM CO'DnM7NIUMS. TIiF LOT CORNF.RS AND BOUNDARY OR SPECIFIED AS A UNIT IS GENERAL INTERIOR DIMENSIONS ARE FROM FACE OF ORYWALL A.D. , 1980 BY ANDREW D. NORRIS III, PRESIDENZ' OF NO RIS REALTY nRNERS iiAVF. BEEN SURVEYED IN COMPLIANC: WITH APPLICI.*1T' S COMMON ELEMENTS, i. e. - UTILITIES, TO FACE OF DRYWALL , OWNERSHIP AT EXTERIOR COMPANY, A COLORADO CORPORATION AND A GENERAI, PARTNER OF RFGULATI NS GOVERNING THE SUBDIVISIOrv oF LAND. AND RACQUETBA.LL, T'EN?JIS FACILITZES. WINDOWS DOORS IS AS SHOWN IN THIS DIAGRAM. LDSTREAM, LTD., A COLORADO LIMITED PARTNER HIP AND BY IN WITNESS WHFRFnF I FiAVE SET MY F AND AND SF.AL THIS -C_/ f i`Z T, 3. ALL BALCONiES DECKS ARE LIMITED WINDOW 8 DOOR FRAMES ARE GENERA` COMMON ELEMENT. JAVrER SUSTAETA, PRESIDENT OF SUSTAETA DEVELOPMENT COMPANY, A COLORADO CORPORATION AND A GENERAL PARTNER OF COLDSTREAM, OF % << / , 15 . , . 1 COMMON AREAS FOR ADJACENT UNIT. TYP I CA L EXTERI OR W I N DOVV & LTD., A COLORADO LIMITED PARTNERSHIP. II4"-„ '"- t' 4_ ALL DIMENSZONS ARE WZTHIN PLUS OR MINUS ' o` : I" TOLERANCE. WITNESS MY HAND AND SEAL. ` ' , ' O R NO SCALE ' r,' r~' ' NOTICE: Accordinq to Color do Iaw you must commence any MY COMMISSION E:{PIRES ' y'_ 5 . 0 DES IGNATES WHEERE REFERENCE ELEV;ATIONS - 1ega1 action based upon an} defe t in this survey within sixr-,. _ . ;n,n, _ ;,--' WERE TAKEN. . J" `.x,' 7 L. ir L_ _ r 4. ^_ years after you first discover suich defect. In no event, mayj '; '' any action based upon any deLect in this surve be comm e n c d more than ten years from the date of the certification shown "] ,. ,f' Pizereon. .L/.Cr_s , rt . 1/ J . , Q. -C') 30.009 r.o r: nt Li. e 0 e 287 PRESENTATION BY Heather Knight Planner II Rezoning Request Coldstream Condominiums 288 Vicinity & Zoning Map Town of Vail | Coldstream | vailgov.com 289 SDD #4, Area B History Town of Vail | Coldstream | vailgov.com SDD #4, Cascade Village, was adopted by Ordinance #5 Series of 1976. Over 20 amendments have occurred since then. There are 5 areas in SDD #4: •Area A – Cascade Village •Area B –Coldstream Condominiums •Area C – Glen Lyon Primary/Secondary & Single-Family Lots •Area D – Glen Lyon Commercial Site •Area E – Tract K The entire Cascade Village SDD is approximately 97.5 acres. Coldstream itself is situated on an approximately 4.21acres (+/-183,479 sf) parcel designated as Area B (4% of the total area of SDD #4). Because the property was annexed into the Town of Vail as a Planned Unit Development under Eagle County jurisdiction and early Special Development Districts were not based on underlying zoning, there is no underlying zoning for Cascade Village. Uses and development standards for the entire property are as outlined in the adopting ordinance for Special Development District No. 4. 290 SDD #4, Area B to HDMF - Benefits Town of Vail | Coldstream | vailgov.com •Applying the HDMF zone district to this parcel and removing it from the SDD will formally quantify the allowable density and dimensional limitations allowed for future development. •Applying a zone district to this area would also provide a level of certainty and predictability to Staff and Commissions regarding the limits of development for this parcel in the future. •Rezoning would also create consistency with surrounding adjacent zone districts and land uses as both parcels to the south of Coldstream, Eagle Pointe Condominiums and Alura, are zoned HDMF. •SDD #4 is unique as it does not have any underlying zoning. •Land Use assigned to parcel is High Density Residential. •Existing Coldstream development conforms to HDMF zoning standards, as well as stream setback requirements. 291 Why rezone? Town of Vail | Coldstream | vailgov.com •On February 18, 2025, there was a joint Town Council and PEC meeting; the subject of SDDs, rezoning, processes and impacts to the applicant and town was discussed. •There is frustration with the SDD process as it can be expensive & time consuming for the applicant. •Straight zoning has a predictable set of rules and a clear process. •Taking out the negotiation piece of the process and replacing with predictability is a benefit to the applicant as well as the Town. •With an SDD, there is no variance process; with zoning, the PEC has a variance process. •Coldstream is the entirety of Area B; no other properties impacted by removing from the SDD. •Coldstream already conforms to standards set by HDMF •Rezoning the Coldstream property does not result in the granting of privilege nor is it incompatible with the Vail Comprehensive Plan (two tests for a determination of spot zoning). 292 Zone District Boundary Amendment Criteria Town of Vail | Coldstream | vailgov.com 1.The extent to which the zone district amendment is consistent with all the applicable elements of the adopted goals, objectives and policies outlined in the Vail comprehensive plan and is compatible with the development objectives of the town. •The land use for this parcel is designated as High Density Residential. •The adjacent properties to the south also share the High Density Residential land use designation and also have a zoning of High Density Multiple Family, referencing the potential consistency between land use and zoning of similar properties among neighboring sites. •The 2020 Strategic Action Plan, goal #3 within the section of Land Use and Development aims to ensure fairness and consistency in the development review process. Part of that goal’s strategy is to develop a streamlined design review process and include regulation updates. Moving from the SDD designation to a set zone district would allow for a more streamlined process for both the applicant and staff alike. 293 Zone District Boundary Amendment Criteria Town of Vail | Coldstream | vailgov.com 2. The extent to which the zone district amendment is suitable with the existing and potential land uses on the site and existing and potential surrounding land uses as set out in the town's adopted planning documents. •The subject lot has a land use designation of High Density Residential. •The adjacent properties to the south, Eagle Pointe Condominiums and Park Meadows, are zoned High Density Multiple Family (HDMF). •Continuing the HDMF zone district to the Coldstream parcel creates a consistency and continuum of zoning with similar uses and scale. 294 Zone District Boundary Amendment Criteria Town of Vail | Coldstream | vailgov.com 3. The extent to which the zone district amendment presents a harmonious, convenient, workable relationship among land uses consistent with municipal development objectives. •In line with the Town’s land use goals •It represents an opportunity for rezoning in an established neighborhood and existing condominium complex with the infrastructure to support the allowed uses. •It would clarify development standards for the property owners as well as informing adjacent neighbors of what may be permitted on the site. 295 Zone District Boundary Amendment Criteria Town of Vail | Coldstream | vailgov.com 4. The extent to which the zone district amendment provides for the growth of an orderly viable community and does not constitute spot zoning as the amendment serves the best interests of the community as a whole. •The proposed zone district amendment is consistent with the land use plan and provides the appropriate incentives for the orderly development of the subject property. This zoning amendment does not result in the granting of privilege nor is it incompatible with the Vail Comprehensive Plan, two tests for a determination of spot zoning. •The set development standards will ensure appropriate, compatible development that in is the best interest of the community. 296 Zone District Boundary Amendment Criteria Town of Vail | Coldstream | vailgov.com 5. The extent to which the zone district amendment results in adverse or beneficial impacts on the natural environment, including, but not limited to, water quality, air quality, noise, vegetation, riparian corridors, hillsides and other desirable natural features. •The amendment does not have direct impacts that are either adverse or beneficial to the natural environment. •Any future development on the parcel will be required to adhere to all applicable environmental standards during development review, construction and operation. •Any development in the HDMF zone district will require the approval of the Design Review Board, including site planning, design, and landscaping. 297 Zone District Boundary Amendment Criteria Town of Vail | Coldstream | vailgov.com 6. The extent to which the zone district amendment is consistent with the purpose statement of the proposed zone district. The proposed zone district amendment is consistent with the purpose of the HDMF zone district, which is: “The High Density Multiple-Family District is intended to provide sites for multiple-family dwellings at densities to a maximum of 25 dwelling units per acre, together with such public and semipublic facilities and lodges, private recreation facilities and related visitor oriented uses as may appropriately be located in the same zone district. The High Density Multiple- Family District is intended to ensure adequate light, air, open space and other amenities commensurate with high density apartment, condominium and lodge uses, and to maintain the desirable residential and resort qualities of the zone district by establishing appropriate site development standards. Certain nonresidential uses are permitted as conditional uses, which relate to the nature of Vail as a winter and summer recreation and vacation community and, where permitted, are intended to blend harmoniously with the residential character of the zone district.” 298 Zone District Boundary Amendment Criteria Town of Vail | Coldstream | vailgov.com 7. The extent to which the zone district amendment demonstrates how conditions have changed since the zoning designation of the subject property was adopted and is no longer appropriate. •The subject parcel was annexed into the town of Vail in the early 70’s and at the time,had no underlying zone district to govern its development. •At the time of Annexation,the parcel was included in the SDD #4 as its own sub area, Area B. •This rezoning to the HDMF zone district will create certainty and predictability for the owners within the complex as well as Town staff, the Planning and Environmental Commission and Town Council. •As noted in the 2020 Strategic Action plan, section of Land Use and Development, goal #3, this will streamline the development process and provide additional clarity on development standards. 299 Thank you 300