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HomeMy WebLinkAbout2025-04-01 Town Council Meeting MinutesTown Council Meeting Minutes of April 1, 2025. Page 1 Vail Town Council Meeting Minutes Tuesday, April 1, 2025 6:00 P.M. Vail Town Council Chambers The meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Travis Coggin. Members present: Staff members present: Travis Coggin, Mayor Barry Davis, Mayor Pro Tem Pete Seibert Jonathan Staufer Dave Chapin Reid Phillips Samantha Biszantz Russell Forrest, Town Manager Kathleen Halloran, Deputy Town Manager Matt Mire, Town Attorney Steph Johnson, 1. Call to Order 2. Proclamation Proclamation No. 2 began at time stamp 0:00:01 of the High Five Video. 2.1 Proclamation No. 2, Series of 2025, National Donate Life Month Presenter(s): Travis Coggin, Mayor Read proclamation into record. Background: April is the 22nd Annual National Donate Life Month. The goal is to raise awareness about organ, eye, and tissue donation, encourage Americans to register as donors and honor those that have saved and healed lives through the gift of donation. \ Proclamation No. 3 began at time stamp 0:02:46 of the High Five Video. 2.2 Proclamation No. 3, Series of 2025, Navy SEAL Foundation Recognition Day Presenter(s): Travis Coggin, Mayor Read proclamation into record. Town Council Meeting Minutes of April 1, 2025. Page 2 Background: April 3rd is the annual Night of Tribute to the Naval Special Warfare community. The goal of this event is to honor and serve the needs of the US Special Operations Forces through wellness programs and supporting families of fallen warriors. Prior to the Municipal Judge Swearing in Ceremony, Mayor Coggin brought forth Resolution No. 15, Series of 2025, which occurred at timestamp 00:04:43 of the High Five Video. 7.4 Resolution No. 15, Series of 2025, A Resolution of the Vail Town Council Appointing Courtney Holm as the Town's Municipal Judge and Approving an Associated Agreement Approve, approve with amendments, or deny Resolution No. 15, Series of 2025. Background: After an extensive search and interview process, the Vail Town Council has chosen to appoint Courtney Holm to the office of Municipal Judge. Chapin made a motion to approve; Davis seconded; motion passed (7-0) 3. Municipal Judge Swearing in Ceremony 3.1 Municipal Judge Oath of Office The Municipal Judge Swearing in Ceremony and Oath of Office began at timestamp 00:05:23 on the High Five video. 4. Public Participation Public Participation began at time stamp 0:07:52 on the High Five video. Joe Joyce, Vail business owner, thanked Council for working with him on a new lease for the Popcorn Wagon and showed historical photos of the Popcorn Wagon. Tim McMahon, resident of Avon, reiterated a request regarding a police or other security presence at the Vail Transportation Center; he also questioned the progress on an emergency plan, requested a fine for all unsafe and risky driving by commercial vehicles that cause closures, and questioned why the electric speed signs in Dowd Junction were not working. Kim Langmaid, resident of Vail, reiterated how important the historical grounds at the Vail Nature Center are to preserve, in addition to the historical building. She informed Council she started the Friends of the Nature Center volunteer organization. Liz Smith, resident of Avon, paid compliments to town staff who planned and executed the Community Meeting. Douglas Smith and Brian Cooley, founders of the Vail Warriors Alliance, thanked council for Proclamation No. 3 and informed Council of upcoming foundation events, including Navy SEALs travelling to Vail and the honoring of Gold Star families. Drew Damichi, resident of Vail, thanked Council for their consideration of the Popcorn Wagon. Town Council Meeting Minutes of April 1, 2025. Page 3 Billy Suarez, resident of Vail, also thanked Council for their support of the Popcorn Wagon and Joe Joyce; he also inquired about the plan for East Vail when the pass closed, noting difficulty accessing his home with excessive traffic in town. 5. Any action as a result of Executive Session. There was none. 6. Appointments for Boards & Commissions Appointments for Boards & Commissions began at time stamp 0:21:00 of the High Five Video. 6.1 Planning and Environmental Commission Appointments Davis made a motion to appoint Brad Hagerdon, CJ Lintner, and Annalise Durante to the Planning and Environmental Commission; Phillips seconded; motion passed (7-0). 7. Consent Agenda Consent agenda began at time stamp 00:21:35 on the High Five video. Mayor Coggin requested items 7.3, 7.5, and 7.9 be removed and discussed individually. Davis made a motion to consider items 7.3, 7.5, and 7.9 separately; Phillips ; motion passed (7-0). 7.1 March 4, 2025 Town Council Meeting Minutes 7.2 March 18, 2025 Town Council Meeting Minutes 7.3 Resolution No. 14, Series of 2025 A Resolution Approving an Intergovernmental Agreement between Eagle County and the Town of Vail for Preservation of the East Vail Bighorn Sheep Habitat Property Approve, approve with amendments, or deny Resolution No. 14, Series of 2025. Background: The Town of Vail, in anticipation of an open space fund contribution of $5 million at the April 8th meeting of the Eagle County Commissioners toward the purchase of the Bighorn Preserve and establishment of a future conservation easement therein, wishes to enter into an Intergovernmental Agreement accepting the terms of the Funding Agreement. Davis made a motion to approve; Staufer seconded; motion passed (7-0). 7.5 Eagle Valley Land Trust Engagement Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Eagle Valley Land Trust for the Vail Bighorn Preserve, in an amount not to exceed $84,705.00, toward the securing of a conservation easement. Background: The Town of Vail, with support from Eagle County and other partners, is pursuing a conservation easement on 150 acres of town-owned land in East Vail, to be known as the Vail Bighorn Preserve, in order to protect wildlife habitat. With this partnership, the town agrees to support legal fees, site assessment and other costs associated with establishing a conservation easement. Town Council Meeting Minutes of April 1, 2025. Page 4 Davis made a motion to approve; Staufer seconded; motion passed (7-0). 7.6 Contract Award with A-1 Chipseal for 2025 Slurry Seal Project Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with A-1 Chipseal for the 2025 Slurry Seal Project, in an amount not to exceed $145,000.00. Background: This project is budgeted in the Capital Street Maintenance budget. Roads included in this year's asphalt preventative maintenance are Glacier Court, Moraine Drive, Lions Ridge Loop, Red Sandstone Circle, Sandstone Drive, Spruce Court, Sandy Lane, and Vail View Drive. 7.7 Contract Award to C&L Water Solutions for CIPP Rehabilitation Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with C&L Water Solutions for the CIPP Rehabilitation Project, in the amount not to exceed $600,000.00. Background: This project is budgeted within the Capital Projects Fund - Neighborhood Road Reconstruction budget. The existing 60+ year old metal culverts along Meadow Drive and Black Gore Drive have deteriorated to the point where the bottom of the pipe has completely rusted away. 7.8 Contract Award with Eagle Valley Trout Unlimited for In-Stream Trout Habitat Improvements at Ford Park Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Eagle Valley Trout Unlimited (EVTU) for in-stream habitat improvements at the east end of Ford Park in an amount not to exceed $100,000. Background: Town Council allocated $100,000 in the 2025 budget toward a larger $617,000 grant-funded, in-stream habitat project being managed by Eagle Valley Trout Unlimited. This request is to begin dispersal of the $100,000 contribution to EVTU to begin design and permitting of the in-stream habitat project. 7.9 Contract Award with G.H. Daniels and Associates for East Vail Interchange Landscape Improvements Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with G.H. Daniels and Associates for East Vail Interchange landscape improvements, in an amount not to exceed $173,346.00. Background: This project will redirect stormwater runoff to water quality vaults and add new vegetation to the interchange to improve the overall aesthetics of the area. Davis made a motion to approve; Staufer seconded; motion passed (7-0). 7.10 Contract Award with McKinstry for Geothermal Energy District Development Authorize the Town Manager to enter into an agreement, in a form approved by the Town Town Council Meeting Minutes of April 1, 2025. Page 5 Attorney, with McKinstry for the Geothermal Project Phase II, in an amount not to exceed $144,820.00. Background: In the summer of 2024, the Town of Vail was awarded $250,000 from the Colorado Energy Office to pursue design of a geothermal heating district to provide a clean energy alternative for snowmelting, the Town's largest consumer of fossil gas. Town Council has budgeted an additional $150,000 to complete the project. This work will complete the required grant objectives. 7.11 Contract Award with Sharper Image Painting for Lionshead Parking Structure Repainting Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Sharper Image Painting for the Lionshead Parking Structure repainting project, in an amount not to exceed $72,000.00. Background: The interior of the Lionshead Parking Structure has not been painted in many years and is in need of refresh. Davis made a motion to approve the consent agenda; Phillips seconded; motion passed (7-0). 8. Action Items Discussion for Summer Managed Parking began at time stamp 0:30:37 on the High Five Video. 8.1 Summer Managed Parking Discussion Presenter(s): Greg Hall, Public Works Director and Stephanie Kashiwa, Parking Manager Listen to presentation and make decision on summer managed parking. Background: This presentation incorporates the Parking & Mobility Task Force's final recommendation based on the March 27th Task Force meeting, based on feedback from the March 18th presentation to Council. Public comment was called at timestamp 01:06:36 on the High Five Video. Public comment ended at timestamp 01:13:31 on the High Five Video. Discussion for the Contract Award with Walking Mountains Science Center began at time stamp 01:17:03 on the High Five video. 8.2 Contract Award with Walking Mountains Science Center for Vail Nature Center Summer Operations Presenter(s): Kristen Bertuglia, Environmental Sustainability Director Authorize the Town Manager to enter into an agreement with Walking Mountains Science Center for Vail Nature Center Summer Operations, in an amount not to exceed $109,373. Background: Walking Mountains has provided interpretive services, environmental education programs, staffing, and nature preserve maintenance at the Vail Nature Center. Town Council Meeting Minutes of April 1, 2025. Page 6 Davis made a motion to approve; Staufer seconded; motion passed (7-0) Discussion for Resolution No. 16, Series of 2025, First Reading began at time stamp 01:19:46 of the High Five video. 8.3 Resolution No. 16, Series of 2025, A Resolution Adopting the Town of Vail Public Way Permit Fee Schedule (7:50pm) Presenter(s): Tom Kassmel, Town Engineer Approve, approve with amendments, or deny Resolution No. 16, Series of 2025. Background: This Resolution updates the existing Public Way Permit Fee schedule to include a new Soil Nail Encroachment fee. Davis made a motion to approve; Staufer seconded; motion passed (7-0). Discussion for Ordinance No. 6, Series of 2025, First Reading began at time stamp 01:21:42 of the High Five video. 8.4 Ordinance No. 6, Series of 2025, First Reading, An Ordinance Amending Title 7 of the Vail Town Code by the Addition of a New Chapter 14, to Establish an Automated Vehicle Identification System Presenter(s): Commander Chris Botkins, Vail Police Department Approve, approve with amendments, or deny Ordinance No. 6, Series of 2025, upon first reading. Background: This Resolution updates the existing Public Way Permit Fee schedule to include a new Soil Nail Encroachment fee. Public comment was called at timestamp 01:33:23 on the High Five Video. Public comment ended at timestamp 01:34:35 on the High Five Video. Staufer made a motion to approve; Seibert seconded; motion passed (7-0). 9. Public Hearings Discussion for An Appeal, Pursuant to Section 12-3-3 of the Vail Town Code began at time stamp 01:35:50 on the High Five video. 9.1 An Appeal, Pursuant to Section 12-3-3, Appeals and Call-Up, Vail Town Code, of the Final Decision of the Town of Vail Planning and Environmental Commission on January 13, 2025, Denying the Variance from Section 12-6D-8B, Gross Residential Floor Area, Vail Town Code, Pursuant to Title 12 Chapter 17, Variances, Vail Town Code to Allow for an Increase in the Allowable Gross Residential Floor Area (GRFA) within the Two-Family Primary/Secondary Zone District Located at 387 Beaver Dam Circle, Lot 1A, Block 4, Vail Village 3rd Filing (TC25-0002) Town Council Meeting Minutes of April 1, 2025. Page 7 Presenter(s): Heather Knight, Planner Prior to the presentation, a motion to uphold the Rules of Procedure was requested by Matt Mire, Town Attorney. Davis made the motion; Staufer seconded; motion passed (7-0). Uphold, uphold with amendments, or deny the Planning and Environmental Committee's decision. Background: On January 13, 2025, the Planning and Environmental Commission voted 6-1 (Tucker opposed) to deny a variance request to allow for an increase in the allowable GRFA for the home located at 387 Beaver Dam Circle. The current owner was unaware of previous changes to the crawlspaces. They were not reviewed by the Town of Vail staff as part of any building permit. The applicant was informed the excess GRFA needed to be resolved prior to the issuance of a new building permit. The applicant is asking for a GRFA variance. Public comment was called at timestamp 02:09:38 on the High Five video, there was none. Davis made a motion to uphold the PEC’s decision; Staufer seconded; motion passed (7-0). Discussion for Ordinance No. 4, Series of 2025, Second Reading began at time stamp 02:11:50 on the High Five video. 9.2 Ordinance No. 4, Series of 2025, Second Reading, An Ordinance Making Budget Adjustments to the Town of Vail General Fund, Capital Projects Fund, Real Estate Transfer Tax Fund, Housing Fund, Heavy Equipment Fund, Internal Employee Housing Rental Fund, Timber Ridge Fund, Residences at Main Vail Fund, and Dispatch Services Fund of the 2025 Budget for the Town of Vail, Colorado; and Authorizing the Said Adjustments as Set Forth Herein; and Setting Forth Details in Regard Thereto Presenter(s): Jake Shipe, Budget Manager Approve, approve with amendments, or deny Ordinance No. 4, Series of 2025 upon second reading. Background: The first supplemental reflects $52.7 million of capital projects that span more than one year and need to have funding re-appropriated to the current year, in addition to $3.5 million in funding for new requests and adjustments Public comment was called at timestamp 02:14:22 on the High Five video, there was none. Staufer made a motion to approve; Seibert seconded; motion passed (7-0). Discussion for Ordinance No. 5, Series of 2025, Second Reading began at time stamp 02:15:39 on the High Five video. 9.3 Ordinance No. 5, Series 2025, Second Reading, An Ordinance Concerning the West Middle Creek Housing Development and in Connection Therewith Authorizing the Leasing of Certain Town Property, the Advance of a Loan to the Vail Home Partners Town Council Meeting Minutes of April 1, 2025. Page 8 Corporation, and the Execution and Delivery of a Site Lease. Lease Purchase Agreement and Other Documents Presenter(s): Carlie Smith, Finance Director Approve, approve with amendments, or deny Ordinance No. 5, Series of 2025, upon second reading. Background: The next step in moving forward with this project is authorizing the town to issue Certificates of Participation in an amount not to exceed $65.5M. In parallel, this will also serve as direction for Vail Home Partners to issue housing revenue bonds not to exceed $145.0M. The approval of this ordinance does not commit the town to issuing the COPs. Public comment was called at timestamp 02:18:00 on the High Five video, there was none. Davis made a motion to approve; Chapin seconded; motion passed (6-1, Staufer opposed). There being no further business to come before the council, Phillips made a motion to adjourn the meeting; Seibert seconded; meeting adjourned at 8:20pm. Respectfully Submitted, __________________________________ Travis Coggin, Mayor Attest: ______________________________ Stephanie Johnson, Acting Town Clerk Town Council Meeting Minutes of April 1, 2025. Page 9