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HomeMy WebLinkAbout2025-04-15 Town Council Meeting MinutesTown Council Meeting Minutes of April 15, 2025. Page 1 Vail Town Council Meeting Minutes Tuesday, April 15, 2025 6:00 P.M. Vail Town Council Chambers The meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Travis Coggin. Members present: Travis Coggin, Mayor Pete Seibert Jonathan Staufer Dave Chapin Reid Phillips Samantha Biszantz Members absent: Barry Davis, Mayor Pro Tem Staff members present: Russell Forrest, Town Manager Kathleen Halloran, Deputy Town Manager Matt Mire, Town Attorney Steph Johnson, Acting Town Clerk 1. Call to Order 2. Public Participation Public Participation began at time stamp 0:00:14 on the High Five video. Tim McMahon, resident of Avon, reiterated a request regarding a police or other security presence at the Vail Transportation Center; he also inquired about the progress on an emergency plan and the future of private businesses on Town of Vail property, and if there is a plan for replacement ice while Dobson Arena is under construction. Tim Paxon, candidate for the Eagle River Water & Sanitation District board for District 1, gave a quick background of his qualifications as a chemist, directed the public to visit the district’s website for more information on candidates, and asked voters to consider him when voting. Stephen Connolly, resident of Vail, thanked the Council for action on the popcorn wagon and for listening to the public, and requested the town take care of stakeholders if Eaton Plaza is redeveloped; he also mentioned he attended the West Lionshead open house and urged council to ensure code is followed for employee housing, and that no cobblestone is used for a better ADA experience; he concluded by encouraging council to temporarily pause on major decisions. Town Council Meeting Minutes of April 15, 2025. Page 2 3. Any action as a result of Executive Session. There was none. 4. Consent Agenda Consent agenda began at time stamp 0:08:18 on the High Five video. Chapin requested item 4.7 be removed and discussed individually. Staufer made a motion to consider item 4.7 separately and approve the rest of the Consent Agenda; Seibert seconded; motion passed (6- 0). 4.1 Resolution No. 17, Series of 2025 A Resolution Approving a Mutual Release of Restrictive Covenant between the Town of Vail and Spadafora Declaration of Trust Approve, approve with amendments, or deny Resolution No. 17, Series of 2025. Background: The proposed EHU Exchange furthers the Town's adopted housing goal and aligns with the Town's adopted housing policy statements. 4.2 Resolution No. 18, Series of 2025, A Resolution Approving the Purchase of Residential Property Approve, approve with amendments, or deny Resolution No. 18, Series of 2025. Background: This resolution advances Council's critical action of achieving the adopted hosing goal of acquiring 1,000 new deed restrictions by the year 2027. 4.3 Letter of Support for House Bill 25-1272 Approve a letter of support to be written on behalf of Town Council to Senator Dylan Roberts in regard to House Bill 25-1272. Background: The Vail Local Housing Authority supports House Bill 25-1272 and is requesting Town Council to show their support on behalf of the Town of Vail. The bill introduces fair and balanced reforms to construction litigation, ensuring high-quality homes are built, problems are fixed, and excessive costs that deter development can be reined in. 4.4 Letter of Support to Protect Inflation Reduction Act Tax Credits Approve joining other mountain communities in signing on to the Mountain Towns 2030 Collective's letter of support to Congress in regard to protecting IRA tax credits. Background: The federal Inflation Reduction Act (IRA) tax credits reduce costs for families and communities, drives incentives for clean energy and infrastructure, and creates jobs in local economies. 4.5 Contract Award with 360 Civil Inc. for Meadow Drive Drainage Improvements Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with 360 Civil for the Meadow Drive Drainage Improvements project, in an amount not to exceed $160,000.00. Background: This project is budgeted within the Neighborhood Road Reconstruction budget. It includes replacing existing undersized culverts at the intersection of Meadow Drive and Meadow Town Council Meeting Minutes of April 15, 2025. Page 3 Lane, and Juniper Drive near Bighorn Park, installing a new culvert crossing of Meadow Drive, and roadside ditch grading to increase the roadside swale capacity. 4.6 Contract Award with GM Asphalt Repair LLC for 2025 Vail Overlay Project Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with GM Asphalt Repair LLC to complete the 2025 Vail Overlay project, in an amount not to exceed $834,000.00. Background: This project is budgeted in the Capital Street Maintenance and Neighborhood Road Reconstruction budgets. Roads included in this year's asphalt overlay project include Meadow Drive, Meadow Lane, Juniper Lane, Main Gore Drive, Black Gore Drive, Black Bear Lane, Ute Lane, and Grouse Lane. 4.7 Contract Award with Icon Inc. for West Vail Rectangular Rapid Flashing Beacons Project Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Icon Inc. for the West Vail Rectangular Rapid Flashing Beacons project, in an amount not to exceed $340,000.00. Background: This project is budgeted with the Pedestrian Safety Enhancements budget. It includes installation of pedestrian bulb outs on North Frontage Road at the bus stop crosswalk in front of Safeway to shorten the crosswalk distance across the road. The project also includes improved lighting, pavement marking, signage, and push button activated rectangular rapid flashing beacons. Staufer made a motion to approve; Seibert seconded; motion passed (4-2, Chapin and Phillips opposed). 4.8 Contract Award to Mission Critical Partners for Dispatch Study Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Mission Critical Partners for dispatch study, in an amount not to exceed $75,000.00. Background: Staffing is the greatest challenge Vail Public Safety Communications Center faces. Vail PD and VPSCC have sought help in determining how to ensure the sustained viability of emergency communications in Eagle County. 4.9 Change Order with R&H Mechanical for Vail Village Snowmelt Repair Authorize the Town Manager to enter into a change order, in a form approved by the Town Attorney, with R&H Mechanical for continued snowmelt manifold replacements in the Vail Village, in an amount not to exceed $140,000.00. Background: In 2024, the Town of Vail publicly bid out snowmelt repairs for a portion of the Vail Village snowmelt system. The work included the replacement of isolation valves and the replacement of existing manifolds. Additional budgeted funds were allocated this year for continued snowmelt repair focusing on replacement of E. Meadow Drive snowmelt manifolds. Town Council Meeting Minutes of April 15, 2025. Page 4 5. Presentation/Discussion Discussion for DiscoverVail End of Season Update began at time stamp 00:14:06 on the High Five Video. 5.1 DiscoverVail End of Season Event Update Listen to presentation. Background: Staff is excited to share details of the End of Season bash and America Days theme. 6. Action Items Discussion for Solid Waste Single Hauler began at time stamp 00:17:25 on the High Five Video. 6.1 Solid Waste Single Hauler Discussion Presenter(s): Russ Forrest, Town Manager and Chief Ryan Kenney, Vail Police Department Listen to presentation and provide feedback. Background: Currently, there is an open market system for waste hauling in the Town of Vail. The purpose of this item is to hold a public discussion about the proposed transition to a single waste hauler system for residential properties. Public comment was called at timestamp 00:37:35 on the High Five Video. Public comment ended at timestamp 01:20:10 on the High Five Video. Staufer made a motion to direct staff to begin the statutory 6-month municipalization process; Seibert seconded; motion passed (4-2, Biszantz and Chapin opposed). Discussion for Resolution No. 19, Resolution No. 20, and Ordinance No. 8 began at time stamp 01:43:01 on the High Five video. Items 6.2, 6.3, and 6.4 were presented concurrently. 6.2 Resolution No. 19, Series of 2025 A Resolution Approving a Development Management Agreement for the Development of the West Middle Creek Village Apartments between the Town of Vail, Vail Home Partners Corporation, and Corum Real Estate Group Inc. Presenter(s): Carlie Smith, Finance Director and Jason Dietz, Housing Director Approve, approve with amendments, or deny Resolution No. 19, 2025. Background: There continues to be ongoing discussions and negotiations on the development agreement ant AIA general contractors' agreement as all parties attempt to navigate an unpredictable and volatile environment of cost escalations and trade policy. 6.3 Ordinance No. 8, Series of 2025, An Ordinance Concerning the West Middle Creek Housing Development and In Connection Therewith Authorizing the Leasing of Certain Town Property, the Advance of a Loan to the Vail Home Partners Corporation, and the Town Council Meeting Minutes of April 15, 2025. Page 5 Execution and Delivery of a Site Lease, Lease Purchase Agreement and Other Documents; and Declaring an Emergency Presenter(s): Carlie Smith, Finance Director and Jason Dietz, Housing Director Approve, approve with amendments, or deny Emergency Ordinance No. 10, Series of 2025. Background: Due to volatile market conditions and interest rate movement, the current financial pricing is fluctuating between being in excess or very close to the parameters set by the Town in Ordinance No.5, impacting the ability to move forward with the West Middle Creek project. 6.4 Resolution No. 20, Series of 2025, A Resolution Approving the Deed Restriction for West Middle Creek Presenter(s): Carlie Smith, Finance Director and Jason Dietz, Housing Director Approve, approve with amendments, or deny Resolution No. 20, Series of 2025. Staufer made a motion to call for a special meeting to further discuss Items 6.2, 6.3, and 6.4 on April 17; Biszantz seconded; motion passed (6-0). Discussion for the Amendment to Agreement with Hyder McHugh began at time stamp 2:12:18 on the High Five Video. 6.5 Amendment to Agreement with Hyder McHugh for Dobson Arena Final Guaranteed Maximum Price Presenter(s): Greg Hall, Public Works Director Authorize the Town Manager to execute an amendment to agreement, in a form approved by the Town Attorney, with Hyder McHugh for the Dobson Arena Project in an amount not to exceed $45,774,223.00. This item will present to Council the Final Guaranteed Maximum Price with an update on project costs and risks based on pricing of the 100% construction documents. Staufer made a motion to approve; Seibert seconded; motion passed (6-0). Discussion for the Amendment to Agreement with Cumming Group began at time stamp 2:30:45 on the High Five Video. 6.6 Amendment to Agreement with Cumming Group for Dobson Arena Project Owner's Representative Services Presenter(s): Greg Hall, Public Works Director Authorize the Town Manager to execute an amendment to agreement, in a form approved by the Town Attorney, with Cumming Group for Dobson Arena owner's representative services in an amount not to exceed $731,000.00. Staufer made a motion to approve; Phillips seconded; motion passed (6-0). Town Council Meeting Minutes of April 15, 2025. Page 6 Discussion for the Contract Award to Ground Engineering began at time stamp 2:31:22 on the High Five Video. 6.7 Contract Award to Ground Engineering for Dobson Arena Construction Testing Presenter(s): Greg Hall, Public Works Director Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney with ,Ground Engineering for Dobson Arena Construction Testing in an amount not to exceed $129,000.00. Phillips made a motion to approve; Staufer seconded; motion passed (6-0). Discussion for the Contract Award to Srada Inc. and IronBric Associates began at time stamp 2:32:13 on the High Five Video. 6.8 Contract Award to Srada Inc. and IronBric Associates LLC for HR/Payroll Software Presenter(s): Carlie Smith, Finance Director, Krista Miller, HR Director, and Alex Jakubiec, Finance Manager Authorize the Town Manager to enter into a five-year service agreement, in a form approved by the Town Attorney, with Srada Inc. for the Workday HR Payroll system in an amount not to exceed $881,441.00 and IronBric Associates LLC in an amount not to exceed $1,125,256.00. Background: Staff is requesting authorization to enter into a contract for the Workday HR/Payroll system, along with approval for a 2025 supplemental budget request in the amount of $1,125,280.00. Staufer made a motion to approve; Chapin seconded; motion passed (6-0). Discussion for Ordinance No. 9, Series of 2025 began at time stamp 2:44:22 on the High Five Video. 6.9 Ordinance No. 9, Series of 2025, An Emergency Ordinance Temporarily Suspending the Issuance of Building Permits Related to the Conversion of Eating and Drinking Establishments to Retail Establishments in the SBR, SBR-2, CC-1, CC-2, LMU-1, LMU-2, and PA Zone District Presenter(s): Matt Gennett, Community Development Director Approve, approve with amendments, or deny Emergency Ordinance No. 9, Series of 2025. Background: Eating and drinking establishments are critical to the Town's economy and are necessary to promote the goals established in adopted Master Plans. Chapin made a motion to approve with amendment to suspend building permits converting Eating and Drinking establishments for any other use; Seibert seconded; motion passed (6-0). Town Council Meeting Minutes of April 15, 2025. Page 7 7. Public Hearings Discussion for Ordinance No. 10, Series of 2025 began at time stamp 2:50:01 on the High Five video. 7.1 Ordinance No. 10, Series of 2025, First Reading, An Ordinance Rezoning 1476 Westhaven Drive, Lot 53, Glen Lyon Subdivision, from Special Development District No. 4 (Cascade Village) to High-Density Multi-Family (HDMF) Presenter(s): Heather Knight, Planner Approve, approve with amendments, or deny Ordinance No. 10, Series of 2025 upon first reading. Background: Coldstream Ltd. is requesting a zone district boundary amendment, pursuant to Section 12-3-7, to allow for the rezoning of 1476 Westhaven Drive, Lot 53, Glen Lyon Subdivision, from Special Development District No.4 (Cascade Village), Area B, to High-Density Multi-Family (HDMF) District. Since there is no underlying zoning, the application to rezone from SDD to HDMF represents a zone district amendment and is not an amendment to the SDD. Approval of this application would remove the property, Area B, from the SDD. Public comment was called at timestamp 3:02:49 on the High Five video, there was none. Phillips made a motion to approve; Seibert seconded; motion passed (4-2, Coggin and Staufer opposed). Discussion for Ordinance No. 6, Series of 2025, Second Reading began at time stamp 3:17:02 on the High Five video. 7.2 Ordinance No. 6, Series of 2025, Second Reading, An Ordinance Amending Title 7 of the Vail Town Code by the Addition of a New Chapter 14, to Establish an Automated Vehicle Identification System Presenter(s): Commander Chris Botkins, Vail Police Department Approve, approve with amendments, or deny Ordinance No. 6, Series of 2025 upon second reading. Background: The Vail Police Department is requesting Town Council adopt an ordinance authorizing the use of an Automated Vehicle Identification System to issue speeding tickets at two locations in the Town of Vail. Public comment was called at timestamp 3:18:52 on the High Five video. Public comment ended at timestamp 3:22:35 on the High Five Video. Staufer made a motion to approve; Seibert seconded; motion passed (6-0). Town Council Meeting Minutes of April 15, 2025. Page 8 There being no further business to come before the council, Phillips made a motion to adjourn the meeting; Staufer seconded; meeting adjourned at 9:24pm. Respectfully Submitted, __________________________________ Travis Coggin, Mayor Attest: ______________________________ Stephanie Johnson, Acting Town Clerk