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Home My WebLink About2025-05-06 Town Council Meeting MinutesTown Council Meeting Minutes of May 6, 2025 Page 1 Vail Town Council Meeting Minutes Tuesday, May 6, 2025 6:00 P.M. Vail Town Council Chambers The meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Travis Coggin. Members present: Travis Coggin, Mayor Barry Davis, Mayor Pro Tem Pete Seibert Jonathan Staufer Reid Phillips Samantha Biszantz Members absent: Dave Chapin Staff members present: Russell Forrest, Town Manager Kathleen Halloran, Deputy Town Manager Matt Mire, Town Attorney Steph Johnson, Acting Town Clerk 1. Call to Order 2. Proclamations Reading of the proclamation began at timestamp 0:00:18 on the High Five Video. 2.1 Proclamation No. 4, Wildfire Preparedness Month Presenter(s): Travis Coggin, Mayor Read Proclamation into record. Background: As part of Wildfire Preparedness Month, residents are encouraged to take action to reduce the threat of wildfire and prepare for potential wildfire. 3. Public Participation Public Participation began at time stamp 0:02:48 on the High Five video. Rick Sackbauer, resident of Vail, thanked town staff for filling potholes and preparing the pickleball courts for play so quickly; he also welcomed all to the courts to play this season. Tim McMahon, resident of Avon, reiterated a request regarding a police or other security presence at the Vail Transportation Center; he also inquired about the progress on an Town Council Meeting Minutes of May 6, 2025 Page 2 emergency plan and a plan for replacement ice while Dobson Arena is under construction; he also requested the town release information to guests about restaurant and activity closures during the off season to help quell disappointment. Ian Grask, resident of Avon, gave kudos and thanked Council for their bravery and swift action on West Middle Creek. Steve Lindstrom, Vail Local Housing Authority board chairman, remarked on the very positive bond sale that took place earlier in the day and complimented the town for being a leader in local housing; he thanked the myriad of people and departments that have been involved in bringing the project to fruition since it began in 2019. 4. Any action as a result of Executive Session. There was none. 5. Consent Agenda Consent agenda began at time stamp 0:11:14 on the High Five video. 5.1 April 1, 2025 Town Council Meeting Minutes 5.2 April 15, 2025 Town Council Meeting Minutes 5.3 April 17, 2025 Town Council Special Meeting Minutes 5.4 Resolution No. 21, Series of 2025, Proclaiming May as Wildfire Preparedness Month Approve, approve with amendments, or deny Resolution No. 21, Series of 2025. Background: This is a joint resolution with Eagle County, and the municipalities and fire districts within the Eagle County, declaring May to be Wildfire Preparedness Month. Residents are encouraged to take action to reduce the threat of wildfire and prepare for potential wildfire. 5.5 Resolution No. 22, Series of 2025, A Resolution Approving a Federal Transit Administration Title VI Program Approve, approve with amendments, or deny Resolution No. 22, Series of 2025. Background: The Federal Transit Administration requires the Town of Vail to update its Title VI - Limited English Proficiency Plan every three years. 5.6 Contract Award to Advanced Electrical Contracting Inc. for Holy Cross Underground Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Advanced Electrical Contracting, Inc for Holy Cross Energy Spraddle Underground Project, in an amount not to exceed $2,302,355.00. Background: This project is budgeted with the Underground Utility Improvements budget. The project will relocate the existing aerial Holy Cross Energy electric lines from Spraddle Creek Town Council Meeting Minutes of May 6, 2025 Page 3 Road to the Bald Mountain neighborhood to underground, reducing the threat of electrical ignition fires and improve maintenance access for Holy Cross Energy crews. 5.7 Contract Award to Fitz Landscaping for Ford Park South Bridge Entrance Landscape Improvements Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Fitz Landscaping for Ford Park south bridge entrance landscape improvements, in an amount not to exceed $77,360.57. Background: This project will be funded with the Park Capital Maintenance Fund. Town Staff has attempted to improve the site at the main entrance to the Ford Amphitheater, however this site is in need of beautification and restoration. 5.8 Contract Award to Korn Ferry for Online Leadership Academy Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Korn Ferry, for the online portion of the Leadership Academy, in an amount not to exceed $83,650.00. Background: Korn Ferry has a subscription-based service providing access to a library of learning content for use under the Town's Leadership Academy and integration with the organization's learning management system. Staufer made a motion to approve the Consent Agenda as presented; Davis seconded, motion passed (6-0) 6. Action Items Discussion for Arrive Vail began at time stamp 00:12:06 on the High Five Video. 6.1 Arrive Vail - Vail Transportation Center Expansion Updat Presenter(s): Tom Kassmel, Town Engineer Review material, listen to presentation, and provide preliminary comments and discussion on the project and process. Background: The purpose of the ArriveVail project is to update and expand the Vail Transportation Center to accommodate current and future needs. The design team will review the Project Goal, Transit Analysis, Existing Conditions and Assessments, Sub-Area Analysis, Community Engagement and Survey Results, and next steps. Discussion for Ford Park Managed Summer Parking began at time stamp 01:10:10 on the High Five video. 6.2 Resolution No. 19, Series of 2025 A Resolution Approving a Development Management Agreement for the Development of the West Middle Creek Village Apartments between the Town of Vail, Vail Home Partners Corporation, and Corum Real Estate Group Inc. Presenter(s): Greg Hall, Public Works Director Town Council Meeting Minutes of May 6, 2025 Page 4 Approve, approve with amendments, or deny the Ford Park Summer 2025 Managed Parking Program. Background: In reviewing the previous summer programs and identifying issues and successes, the Ford Park User Group proposes the attached calendar for the Summer 2025 Managed Parking Program. Staufer made a motion to approve the parking program as presented; Seibert seconded; motion passed (6-0). Discussion for Ordinance No. 11, Series of 2025 began at time stamp 01:11:28 on the High Five video. 6.3 Ordinance No. 11, Series of 2025, First Reading, An Ordinance Rezoning 2000 Chamonix Lane, Buffehr Creek Resubdivision, Lot 37, to Apply the West Vail Multi-Family Overlay Zone District in Addition to the Underlying Two-Family Primary/Secondary (PS) Zone District Presenter(s): Heather Knight, Town Planner Approve, approve with amendments, or deny Ordinance No. 11, Series of 2025, upon first reading. Background: The applicant is requesting a zone district boundary amendment to apply the West Vail Multi-Family Overlay District in addition to the underlying Two-Family Primary/Secondary (PS) Zone District to the property located at 2000 Chamonix Lane. Public comment was called at timestamp 1:22:28 on the High Five video, there was none. Davis made a motion to approve; Staufer seconded; motion passed (6-0) 7. Public Hearings Discussion for Ordinance No. 10, Series of 2025 began at time stamp 1:23:37 on the High Five video. 7.1 Ordinance No. 10, Series of 2025, Second Reading, An Ordinance Rezoning 1476 Westhaven Drive, Lot 53, Glen Lyon Subdivision, from Special Development District No. 4 (Cascade Village) to High-Density Multi-Family (HDMF) Presenter(s): Heather Knight, Planner Approve, approve with amendments, or deny Ordinance No. 10, Series of 2025 upon first reading. Background: Coldstream Ltd. is requesting a zone district boundary amendment, pursuant to Section 12-3-7, to allow for the rezoning of 1476 Westhaven Drive, Lot 53, Glen Lyon Subdivision, from Special Development District No.4 (Cascade Village), Area B, to High-Density Multi-Family (HDMF) District. Since there is no underlying zoning, the application to rezone from Town Council Meeting Minutes of May 6, 2025 Page 5 SDD to HDMF represents a zone district amendment and is not an amendment to the SDD. Approval of this application would remove the property, Area B, from the SDD. Staufer made a motion to table the second reading to May 20, 2025; Seibert seconded; motion passed (5-1, Davis opposed). Discussion for Ordinance No. 6, Series of 2025, Second Reading began at time stamp 3:17:02 on the High Five video. There being no further business to come before the council, Staufer made a motion to adjourn the meeting; Seibert seconded; meeting adjourned at 7:27pm. Respectfully Submitted, __________________________________ Travis Coggin, Mayor Attest: ______________________________ Stephanie Johnson, Acting Town Clerk