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Home My WebLink About2025-05-20 Town Council Meeting MinutesTown Council Meeting Minutes of May 20, 2025. Page 1 Vail Town Council Meeting Minutes Tuesday, May 20, 2025 6:00 P.M. Vail Town Council Chambers The meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Travis Coggin. Members present: Travis Coggin, Mayor Pete Seibert Dave Chapin Reid Phillips Samantha Biszantz Members virtual: Barry Davis, Mayor Pro Tem Members absent: Jonathan Staufer Staff members present: Russell Forrest, Town Manager Kathleen Halloran, Deputy Town Manager Matt Mire, Town Attorney Steph Johnson, Acting Town Clerk 1. Call to Order by Mayor of the Day, Cynthia L. Pillsbury 2. Proclamations Proclamation No. 5 began at time stamp 0:00:27 on the High Five video. 2.1 Proclamation No. 5, Take Your Dog to Work, Leave Your Phone at Home Day Presenter(s); Cynthia L. Pillsbury Read proclamation into record. Background: With a desire to create community and happiness at the workplace, Mayor for the Day Cynthia L. Pillsbury hopes people will bring their pet to work and leave their phone in their bag (or, better off, at home!). Proclamation No. 6 began at time stamp 0:01:43 on the High Five video. 2.2 Proclamation No. 6, Create More Fun Day Presenter(s): Cynthia L. Pillsbury Read proclamation into record. Town Council Meeting Minutes of May 20, 2025. Page 2 Background: Mayor of the Day Cynthia L. Pillsbury has ideas for Friday Afternoon Clubs and other suggestions to create more fun in Vail. Proclamation No. 7 began at time stamp 0:03:09 on the High Five video. 2.3 Proclamation No. 7, Keep Vail Beautiful Day Presenter(s): Cynthia L. Pillsbury Read proclamation into record. Background: Mayor of the Day Cynthia L. Pillsbury would like to bring more sunflowers and less trash to I-70 and Highway 6. 3. Recognitions Recognitions of scholarship award winners began at time stamp 0:0:06:20 on the High Five video. 3.1 Colorado Grand Scholarship Award Winner Presenter(s): Mayor Travis Coggin and Edward O’Brien, Colorado Grand Recognize Kylah Romer from Battle Mountain High School as the Colorado Grand Scholarship Award winner for 2025. Background: The Colorado Grand offers an annual scholarship program to students attending local schools in Eagle County. Edward O'Brien, representing Colorado Grand, will recognize the recipient and highlight the upcoming summer Colorado Grand Program, an event that has been in Vail for over 30 years. 3.2 Town of Vail Scholarship Award Winners Presenter(s): Mayor Travis Coggin Recognize Ilya Liev Souvorin from Battle Mountain High School and Siena Kassmel from Vail Christian High School as the recipients for the Town of Vail Scholarship for 2025. Background: The Town of Vail has offered a financial scholarship program for Vail Seniors who have achieved academic excellence and leadership success, and commitment to the Vail community. The scholarship is to help fund students who are pursuing their next chapter at either a college, university, or trade school. 3.3 Mauri Nottingham Excellence in Environmental Sustainability Scholarship Award Winner Presenter(s): Mayor Travis Coggin Recognize Charli Blevins from Eagle Valley High School as the recipient for the Mauri Nottingham Excellence in Environmental Sustainability Scholarship for 2025. Background: The Mauri Nottingham Excellence in Environmental Sustainability Scholarship Program honors the contributions of Mauri Nottingham to the Vail community. The scholarship Town Council Meeting Minutes of May 20, 2025. Page 3 provides recognition and financial support to a qualified student interested in pursuing an education and career in the field of Environmental Sustainability. 4. Public Participation Public Participation began at time stamp 0:09:23 on the High Five video. Tim McMahon, resident of Avon, reiterated a request regarding a police or other security presence at the Vail Transportation Center; he also inquired about the progress on an emergency plan during I-70 closures, and requested better communication with our visitors during off-season in regards to seasonal closures. Chad Kroger and JT Parr, residents of California, suggested in their signature style ways to increase visibility for the Town of Vail, including giving all residents and dogs GoPro cameras to record Vail from a local insight, especially for the upcoming GoPro Mountain Games, and entertained council with a rendition of the Red Hot Chili Peppers’ “Californication.” Kim Rediker, resident of West Vail, reminded all community members and guests to walk against the flow of traffic for enhanced pedestrian safety, and requested the Town create an educational campaign and signage to help promote safe pedestrian activity. After Public Participation, at time stamp 0:19:08 on the High Five Video, Mayor Travis Coggin officially called to order the Town Council meeting. 5. Any action as a result of Executive Session. There was none. 6. Appointment of Boards, Commissions, and Authorities Board appointments began at time stamp 0:19:34 on the High Five video. 6.1 Vail Local Housing Authority (VLHA) Appointment Biszantz made a motion to re-appoint Steve Lindstrom to service on the Vail Local Housing Authority for a five-year term ending on May 31, 2030; Seibert seconded; motion passed (6-0). 6.2 Planning and Environmental Commission (PEC) Appointment Biszantz made a motion to re-appoint Robyn Smith to service on the Planning and Environmental Commission for a partial term, ending March 31, 2027; Phillips seconded; motion passed (6-0). 7. Consent Agenda Consent Agenda began at time stamp 0:20:33 on the High Five video. Phillips made a motion to approve the Consent Agenda as presented; Seibert seconded; motion passed (6-0). 7.1 Resolution No. 23, Series of 2025, A Resolution Approving Fee Updates to the Payment of Fees in Lieu for Each Employee to be Housed, as Required by Chapter 12-23, Commercial Linkage, and for Each Square Foot, as Required by Chapter 12-24, Inclusionary Zoning, Vail Town Code Town Council Meeting Minutes of May 20, 2025. Page 4 Approve, approve with amendments, or deny Resolution No. 23, Series of 2025. Background: The Town received a Local Planning Capacity Grant from the Colorado Department of Local Affairs in 2024. One aspect of the grant work is to develop a Residential Linkage employee housing mitigation program. 7.2 Resolution No. 24, Series of 2025, A Resolution of the Vail Town Council Imposing a Juvenile Curfew and Special Event District Pursuant to Title 6, Chapter 5, Vail Town Code Approve, approve with amendments, or deny Resolution No. 24, Series of 2025. Background: For the 2025 4th of July holiday, the Vail Police Department plans to implement the safety and security tactics from previous holidays to ensure a safe and enjoyable day. 7.3 Resolution No. 25, Series of 2025, A Resolution of the Vail Town Council Authorizing the Exercise of the Town's Eminent Domain Authority to Acquire an Unencumbered Fee Interest in Certain Open Space Property for the Protection of Gore Creek, While Reserving Easements for Utilities and Pedestrian Access Approve, approve with amendments, or deny Resolution No. 25, Series of 2025. Background: This resolution allows the Town to confirm through the Town's eminent domain authority that it has unencumbered ownership of all property rights in Tracts C, D, and F in the Vail Village Eleventh Filing. These tracts are already owned by the Town, but certain adjacent property owners have installed improvements on the Town's property and asserted rights to the Town's property, which may necessitate an action in eminent domain. 8. Action Items The Arrive Vail presentation began at time stamp 00:21:09 on the High Five Video. 8.1 Arrive Vail – Review of Concept Ideas Presenter(s): Tom Kassmel, Town Engineer Review memo and reports, listen to presentation, provide feedback, and provide direction to staff to move forward into Phase II - Concept Design. Background: The purpose of the Arrive Vail Project is to update and expand the Vail Transportation Center to accommodate current and future needs. The Design Team will review previous comments, present concept ideas, and request to move the project forward into Phase II - Concept Design. Biszantz motioned to move forward with Phase II of concept design; Phillips seconded; motion passed (6-0). The Stream Tract Use Permit Extension presentation began at time stamp 1:33:39 on the High Five Video. 8.2 2810 Aspen Ct Stream Tract Use Permit Extension Presenter(s): Tom Kassmel, Town Engineer Town Council Meeting Minutes of May 20, 2025. Page 5 Approve, approve with amendments, or deny the permit extension. Background: The developer at 2810 Aspen Ct was granted surface use of the Town Stream Tract to temporarily discharge groundwater. The permit has expired and the developer is requesting an extension. Chapin made a motion to approve the extension; Phillips seconded; motion passed (6-0). Discussion for Safe Streets for All Grant began at time stamp 01:39:51 on the High Five video. 8.3 Safe Street For All (SS4A) Grant Opportunity Presenter(s): Tom Kassmel Approve, approve with amendments, or deny direction to Town Staff to apply for a SS4A grant. Background: The U.S. Department of Transportation’s Safe Streets and Roads for All (SS4A) One Billion Dollar grant program is now accepting applications for fiscal year 2025, offering up to $25 million per project to improve roadway safety across the country. This program supports the development and implementation of Comprehensive Safety Action Plans aimed at eliminating roadway fatalities and serious injuries for all users, pedestrians, cyclists, drivers, transit riders, micromobility users, and more. Chapin made a motion to apply for the grant; Seibert seconded; motion passed (6-0). 9. Public Hearings Discussion for Ordinance No. 10, Series of 2025 began at time stamp 1:51:45 on the High Five video. 9.1 Ordinance No. 10, Series of 2025, Second Reading, An Ordinance Rezoning 1476 Westhaven Drive, Lot 53, Glen Lyon Subdivision, from Special Development District No. 4 (Cascade Village) to High-Density Multi-Family (HDMF) Presenter(s): Heather Knight, Planner Approve, approve with amendments, or deny Ordinance No. 10, Series of 2025 upon second reading. Background: Coldstream Ltd. is requesting a zone district boundary amendment, pursuant to Section 12-3-7, to allow for the rezoning of 1476 Westhaven Drive, Lot 53, Glen Lyon Subdivision, from Special Development District No.4 (Cascade Village), Area B, to High-Density Multi-Family (HDMF) District. Since there is no underlying zoning, the application to rezone from SDD to HDMF represents a zone district amendment and is not an amendment to the SDD. Approval of this application would remove the property, Area B, from the SDD. Public comment was called at timestamp 2:03:42 on the High Five video, there was none. Town Council Meeting Minutes of May 20, 2025. Page 6 Chapin made a motion to approve; Phillips seconded; motion passed (4-2, Coggin and Davis opposed). Discussion for Ordinance No. 11, Series of 2025, Second Reading began at time stamp 2:05:14 on the High Five video. 9.2 Ordinance No. 11, Series of 2025, Second Reading, An Ordinance Rezoning 2000 Chamonix Lane, Buffehr Creek Resubdivision, Lot 37, to Apply the West Vail Multi-Family Overlay Zone District in Addition to the Underlying Two-Family Primary/Secondary (PS) Zone District Presenter(s): Heather Knight, Town Planner Approve, approve with amendments, or deny Ordinance No. 11, Series of 2025 upon second reading. Background: The applicant is requesting a zone district boundary amendment to apply the West Vail Multi-Family Overlay District in addition to the underlying Two-Family Primary/Secondary (PS) Zone District to the property located at 2000 Chamonix Lane. Public comment was called at timestamp 2:06:14 on the High Five video, there was none. Chapin made a motion to approve; Seibert seconded; motion passed (6-0). There being no further business to come before the council, Phillips made a motion to adjourn the meeting; Chapin seconded; meeting adjourned at 8:08pm. Respectfully Submitted, __________________________________ Travis Coggin, Mayor Attest: ______________________________ Stephanie Johnson, Acting Town Clerk