HomeMy WebLinkAboutProposed Schedule Re-Master Planning and RFP ProcessCHAMONIX MASTER PLAN
RE-Master Planning Schedule
July 10, 2007
Prepared by: Scot Hunn
Schedule/Critical Path
July 10 – August 3, 2007
1) Initiate (formal) internal planning process and development of RFP – working with all internal stakeholders* to refine goals and programmatic parameters using current site information
(existing conditions):
Refine problems and opportunities;
Identify potential pitfalls in proposed timeline and process
Finalize goals & objectives (identify any new opportunities, establish/verify program requirements, clarify public review and entitlement processes, and review proposed budgets and timelines)**
Review Draft RFP, develop list of potential/preferred firms and review internally
2) Finalize RFP by August 3rd
August 7 - 8, 2007
1) August 7th – Present update and RFP to Town Council regarding preferred process and proposed timelines for master planning and hiring of urban design team
2) August 8th – Advertise/Send out RFP; set deadline for submittal of proposals for August 24th
Note:
* Internal stakeholders are: Town Executive Management Team and Director staff, Community Development Department (Planning, Housing, Environmental), Public Works Department
** Goals to include:
Assembling/hiring multi-disciplinary urban design team to deliver new master plan, complete site design and architectural concept(s) that maximizes public investment in site(s) for primary
uses (Fire Station and Employee Housing);
Identification and prioritization of potential secondary land uses such as active and passive recreation, office and commercial retail;
Identification and refinement of “target market” for employee housing component to refine general size, programming and pricing parameters for unit design
Delivery of a complete site design integrated internally and externally with surrounding neighborhood to maximize connectivity, maximize public investment in general accord with surrounding
land uses and densities, provide efficient and safe access/egress for fire station operations, enhance overall access and safety at existing and proposed transportation routes and intersections,
and creatively mitigate site constraints to achieve employee housing (density) goals, and;
Delivery of preliminary design and architectural components critical to achieving objectives including but not limited to incorporation of mixed use and live/work concepts if appropriate,
green-built or sustainable (neighborhood) design principles and housing types and sizes designed and priced to hit target market
August 24 – 31, 2007
1) Review responses/proposals
2) August 31st – Conduct interviews
September 4, 2007 – September 5, 2007
1) September 4th – Present selected/preferred Design Team to Town Council and secure direction to award contract, re-constitute “Neighborhood Planning Committee” and gain additional
input on process
2) September 5th – Award Contract
September 7 – November 2, 2007
1) Initiate public master planning and site design process
2) Re-constitute “Neighborhood Planning Committee” comprised of public official representatives, neighborhood representatives, Community Development Staff and Consultants – to serve
as “steering committee” to streamline process of gaining input and identifying issues early in process
3) Present planning team with refined Goals and Objectives and “inform” process
Provide any new or updated information and refined goals/program needs relative to site
Review opportunity statement(s) and site information with planning team, focusing on primary goals and identifying unique/new opportunities
Meet with current residents and adjacent property owners during “kick-off” meeting (September 10th – 21st timeframe) facilitated by Staff, consultant (planning team) and steering committee
to reintroduce project/process, get any new feedback, reaffirm old feedback and communicate current Town goals for property and project
Meet with PEC and Town Council – provide updates on project and process timeline
Provide information gathered from all internal stakeholders (Admin, PW, Comm. Dev., Econ. Development Council, Environ. Health, Housing)
4) Clarify/Refine and coordinate public meeting/hearing processes
Ensure timely, accurate and discrete press releases and public notices using “correct” media and message to reach target audience and stakeholders; gain “buy-in” from stakeholders
Conduct neighborhood meetings (1-2) to reintroduce project/process, get any new feedback, reaffirm old feedback and communicate current Town goals for property and project
Seek creative or alternative means (via internet, design charette, individual meetings, other) to engage neighborhood and key adjacent property owners (Shell) into site design process
November 5 – December 31, 2007
1) Complete outreach and interactive design process and make necessary and appropriate revisions to master plan and site-specific design elements
2) Finalize master plan and seek internal stakeholder endorsement
3) Refine and commence preferred entitlement process and timeline based on finalized master plan to gain necessary approvals for update to master plan and any rezoning
January 1 – February 29th 2008
1) Complete adoption of Master Plan and initiate public process for entitlement