HomeMy WebLinkAbout2025-07-15 Town Council Meeting MinutesTown Council Meeting Minutes of July 15, 2025. Page 1
Vail Town Council Meeting Minutes
Tuesday, July 15, 2025
6:00 P.M.
Vail Town Council Chambers
The meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor
Coggin.
Members present: Travis Coggin, Mayor
Barry Davis, Mayor Pro Tem
Pete Seibert
Jonathan Staufer
Dave Chapin
Reid Phillips
Members on Zoom: Samantha Biszantz
Staff members present: Russell Forrest, Town Manager
Kathleen Halloran, Deputy Town Manager
Stephanie Kauffman (Bibbens), Town Clerk
Matt Mire, Town Attorney
1. Call to Order
2. Public Participation
Public Participation began at time stamp 0:00:27 on the High Five video.
Scott Wagner asked about neighborhood notification regarding a proposed rezoning action at
Coldstream.
Diane Carpenter expressed concerns with residents at Village Center being landlocked and
without access in or out during events and festivals.
Kevin Foley, a Vail resident, thanked the council for the pedestrian crossing in front of Safeway
in West Vail.
Alison Wadey, Vail Chamber, invited the Town Council to participate in the BB&B Charity golf
tournament in September.
Slade Cogswell, a Vail resident, thanked the Town Council for their support of a solution for
sheet ice while Dobson Arena was being renovated.
3. Any action as a result of Executive Session.
Town Council Meeting Minutes of July 15, 2025. Page 2
Any action as a result of Executive Session began at 0:05:57 on the High Five video.
Davis moved to direct the Town Manager and Town Attorney to prepare an agreement and
arrange for the budget appropriation to support the purchase of a Sprung Structure for the Vail
Mountaineers Hockey Club in the amount of $456,000; Staufer seconded motion passed (6-0
Biszantz absent).
Davis moved to direct the Town Manager and Town Attorney to prepare an agreement to accept
and acknowledge a donation from Vicki and Kent Logan - which would include signage on the
exterior of the Vail Art Studio. Said donation would support continued programming of the Vail
Art Studio and Art in Public Places; Staufer seconded motion passed (6-0 Biszantz absent).
4. Public Hearings
Discussions for the second reading of Ordinance No. 14, Series of 2025 began at timestamp
0:08:44 on the High Five video.
4.1 Ordinance No. 14, Series of 2025, Second Reading, An Ordinance Approving a Major
Amendment to Special Development District No. 4, Vail Cascade, and Specifically to
Approve an Amended Development Plan for Area A, Cascade Village, to Allow for the
Development of a Mixed Use Development, Located at 1276 Westhaven Drive
Presenter(s): Greg Roy, Planning Manager
Approve, approve with amendments, request continuance, or deny Ordinance No. 14, Series
2025 upon second reading.
Background: The applicant, PHH Design Development, is requesting a major amendment to
Special Development District No. 4 (Cascade Village), pursuant to Section 12-9(A), Special
Development Districts, Vail Town Code, to allow for the development of a mixed use project on
the property known as the Cornerstone site, located at 1276 Westhaven Drive/Cornerstone
Parcel, Liftside/Cornerstone Subdivision. The Planning and Environmental Commission held a
public hearing on the proposed SDD amendment on May 12, 2025, where a recommendation
for approval was forwarded to the Vail Town Council by a vote of 4-0-1 (Lipnick abstained.)
Public comment began at 0:15:12 on the High Five video.
Phillips made a motion to approve; Davis seconded motion passed (5-2 Chapin and Stauffer
opposed).
5. Action Items
Discussion for Contract Award to OpenGov INC. began at timestamp 1:12:22 on the High Five
video.
5.1 Contract Award with OpenGov Inc. for Community Development Permitting Software
Town Council Meeting Minutes of July 15, 2025. Page 3
Presenter(s): Matt Gennett, Community Development Director & Hannah Whitton, Community
Development Operations Manager
Authorize the Town Manager to enter into an agreement, in a form approved by the Town
Attorney, with OpenGov Inc. for Community Development permitting software, in an amount not
to exceed $129,160.00.
In addition, authorize supplementing a total of $140,160.00 to the Capital Projects Fund from
the General Fund to cover the one-time costs related to implementation, configuration, data
conversion, project management, and the first partial-year software subscriptions for this
project.
Background: With approval, this project would be offset by budget shifts from the General Fund:
$100,000 from the placeholder for Housing Initiatives reimbursed by the DOLA Capacity
Planning Grant and $40,160 from the Civic Area Master Planning Project.
Chapin made a motion to approve; Phillips seconded motion passed (7-0).
6. Public Hearings
Discussions for first reading of Ordinance No. 15, Series of 2025 began at timestamp 1:22:44
on the High Five video.
6.1 Ordinance No. 15, Series of 2025, First Reading, An Ordinance Amending Title 12 of
the Vail Town Code to Create the Vail Village Inn (VVI) Zone District and Making
Corresponding Edits to Other Sections of Title 12
Presenter(s): Greg Roy, Planning Manager
Approve, approve with amendments, or deny Ordinance 15, Series of 2025 upon first reading.
Background: The applicant, the Village Inn Plaza Condominium and Vail Plaza Condominiums,
is proposing to amend Section 12-12-2 Definitions and a Zone District Boundary amendment
pursuant to 12-3-7 Amendment, Vail Town Code to apply the proposed Vail Village Inn (VVI)
zone district to the properties located at 68 E Meadow Drive/Vail Village Filing 1, Block 5D, Lot
O and 100 E Meadow Drive/Vail Village Filing 1, Block 5D, Lot M and O. The proposed text
amendment would revise the definitions of site coverage and landscaping.
Public comment was called; there was none.
Chapin made a motion to approve; Seibert seconded motion passed (6-0 Staufer recused
himself).
Discussion for the first reading of Ordinance 16, Series 2025 began at timestamp 1:43:14 on the
High Five video.
Town Council Meeting Minutes of July 15, 2025. Page 4
6.2 Ordinance No. 16, Series of 2025, First Reading, An Ordinance Rezoning 68 East
Meadow Drive, Vail Village Filing 1, Block 5D, Lot O and 100 East Meadow Drive, Vail
Village Filing 1, Block 5D Lot M and O, to Vail Village Inn (VVI)
Presenter(s): Greg Roy, Planning Manager
Approve, approve with amendments, or deny Ordinance 16, Series of 2025 upon first reading.
Background: See attached presentation and PEC materials with Ordinance No. 15, Series of
2025.
Public comment was called; there was none.
Phillips made a motion to approve; Davis seconded motion passed (6-0 Staufer recused
himself).
There being no further business to come before the council, Davis made a motion to adjourn the
meeting; Coggin seconded; meeting adjourned at 7:46pm.
Respectfully Submitted,
Attest: __________________________________
Travis Coggin, Mayor
______________________________
Stephanie Kauffman, Town Clerk