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HomeMy WebLinkAbout2025-09-16 Agenda and Supporting Documentation Town Council Evening Meeting1.Call to Order (6:00pm) 2.Public Participation (6:00pm) 2.1 Public Participation (10 min.) 3.Any action as a result of Executive Session 4.Consent Agenda (6:10pm) 4.1 Resolution No. 42, Series of 2025, A Resolution Approving the Operating Plan and Budget of the Vail Local Marking District, for its Fiscal Year January 1, 2026 through December 31, 2026 Approve, approve with amendments, or deny Resolution No. 42, Series of 2025. Background: The Vail Local Marketing District is responsible for marketing and promoting Vail to attract overnight destination guests primarily during the non-ski season timeframe, creating economic vitality by attracting visitors who stay longer and spend more, thereby increasing sales tax and lodging tax revenues. Performance against these goals is measured through data, including occupancy, average daily rate, and lodging and sales tax revenues. 4.2 Resolution No. 43, Series of 2025, A Resolution of the Vail Town Council Adopting an Updated Public Records Policy for the Town VAIL TOWN COUNCIL MEETING Evening Session Agenda Vail Town Council Chambers and virtually by Zoom. Zoom meeting link: https://vail.zoom.us/webinar/register/WN_Se8kI-SLQwCXu-mZFQnFpQ 6:00 PM, September 16, 2025 Notes: Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item. Public comment will be taken on each agenda item. Public participation offers an opportunity for attendees to express opinions or ask questions regarding town services, policies or other matters of community concern that are not on the agenda. Please keep comments to three minutes; time limits established are to provide efficiency in the conduct of the meeting and to allow equal opportunity for everyone wishing to speak. public participation.pdf 2025 Res 42 VLMD Budget 2026 - TOV Council.pdf 2026 VLMD Budget Memo - Town Council.pdf Vail Local Marketing District 2026 Operating Plan Presentation - September 2, 2025.pdf 1 Approve, approve with amendments, or deny Resolution No. 43, Series of 2025. Background: Section 24-72-205 (6) (b), C.R.S., requires the Director of Research of the Legislative Council Staff to adjust the Colorado Open Records Act maximum hourly fee for the research and retrieval of public documents for inflation on July 1, 2019, and each five years thereafter. Effective July 1, 2024, the maximum hourly fee increased to $41.37. 4.3 Resolution No. 44, Series of 2025, A Resolution Approving Intergovernmental Agreement between the Town of Vail and Eagle County, Colorado Concerning Wildland Fire Mitigation Program Approve, approve with amendments, or deny Resolution No. 44, Series of 2025. Background: The Town is taking proactive steps to become “Fire Adapted” and recognizes that an uncontrolled wildland fire could impact Vail in the future. 4.4 Pitkin Creek Master Lease #14i Approve, approve with amendments, or deny renewal of Pitkin Creek Master Lease for unit 14i. Background: The purpose of this item is to request approval from the Vail Town Council authorizing the Town Manager to enter into a master lease agreement with 4081 Bighorn Road 14i LLC for the twelve-month lease of the residential property located at Pitkin Creek Park, 4081 Bighorn Road Unit #14i, Vail, CO 81657 effective October 1, 2025, through September 30, 2026. 4.5 Contract Award to JR Engineering for the North Recreation Trail Design Direct the Town Manager to enter into a contract, as approved by the Town Attorney, with JR Engineering for the North Recreation Trail Desing, in an amount not to exceed $77,715. Background: The Town has budgeted to design and reconstruct a portion of the North Recreation Trail from the Pedestrian Bridge to Vail Run. The design will provide construction plans to replace the existing asphalt, widen the path by 1', add adequate shoulders, replace aging small retaining walls, and adjust the profile to accommodate a future new bus stop along the N. Frontage Road in front of Vail Run. The design proposal is within project budget. 5.Presentation/Discussions (6:10pm) 2025-43 memo.docx CORA Policy-R091125.docx Records Policy-090925.docx Resolution 44 2025 Wildland Fire IGA.docx 2025 IGA Vail Fire and County.docx Town Council Memo Pitkin Creek Masterlease.docx Council Memo 9-9-25.docx 2 5.1 Fire Free Five Update (6:10pm)60 min. Listen to presentation and provide feedback. Presenter(s): Chief Mark Novak, Vail Fire Department and Paul Cada, Wildland Fire Battalion Chief Background: In June 2025, the Vail Town Council expressed support for the future adoption of an ordinance requiring a 5' non-combustible zone around all structures in Vail (Fire Free Five). Council directed staff to implement a community engagement campaign over the summer months with the intent of educating community members on the FFF requirements and gathering community input. 6.Public Hearings (7:10pm) 6.1 Resolution No. 36, Series of 2025, An Amendment to Section 5.17 and pertinent subsections of the Lionshead Redevelopment Master Plan (West Lionshead) (7:10pm) 30 min. Approve, approve with amendments, or deny Resolution No. 36, Series of 2025. Presenter(s): Matt Gennett, Director of Community Development Background: The applicant, comprised of the Town of Vail, East West Partners, and Vail Resorts, is requesting the Vail Town Council amend Section 5.17 ‘Ever Vail’ and pertinent sections of the Lionshead Redevelopment Master Plan (LRMP). 7.Action Items (7:40pm) 7.1 998 Ptarmigan Easement Request (7:40pm)15 min. Approve, approve with amendments, or deny request. Presenter(s): Greg Roy, Planning Manager Background: The owner of 998 Ptarmigan Rd, represented by Suman Architects, is requesting an easement on Town property for an existing driveway and continued access to the single-family structure. 7.2 Recommendations for the 2025-2026 Winter Parking Program (7:55pm) 45 Min. Approve winter parking rates for the 2025-2026 winter Town_Council_FFF_09162025.docx TC_FFF_09162025_2 .pdf Fire Free Five Public Comment.pdf Resolution No. 36 Staff Memo.pdf Attachment A. Reso No. 36, Series of 2025 - 9-16-25 TC Afternoon Comments.pdf Attachment B. Section 5.17 Proposed/Clean Attachment C. Section 5.17 Redlined.pdf Attachment D. Updated Presentation Staff Memorandum - 998 Ptarmigan.pdf A. Applicant Narrative.pdf B. Project Plans.pdf C. Historical Site Info.pdf 3 season. Presenter(s): Tom Kassmel, Public Works Director & Stephanie Kashiwa, Parking Operations Manager Background: The Parking & Mobility Task Force has made recommendations for changes for the 2025/26 winter parking rates and pass sales. 7.3 Ordinance No. 17, Series of 2025, First Reading, An Ordinance Authorizing the Sale of Certain Real Property Known as Pitkin Creek Park Condominium Unit 7N to Michael L. Grant and Deborah A. Grant for $450,000.00 (8:40pm) 5 min. Approve, approve with amendments, or deny Ordinance No. 17, Series of 2025 upon first reading. Presenter(s): Jason Dietz, Housing Director Background: The purpose of this item is to provide a summary of the background leading up f the proposed Ordinance No. 17, Series of 2025, authorizing the sale of certain real property owned by the Town of Vail. 7.4 Ordinance No. 18, Series of 2025, First Reading, An Ordinance Repealing Chapter 3 of Title 2 of the Vail Town Code, Regarding the Process of Awarding of Public Improvement Construction Contracts (8:45pm) 5 min. Approve, approve with amendments, or deny Ordinance No. 18, Series of 2025 upon first reading. Presenter(s): Carlie Smith, Finance Director Background: The Town of Vail’s Procurement Policy establishes a consistent framework for purchasing services, materials, and equipment while ensuring compliance with local, state, and federal laws. Its purpose is to secure the best value for taxpayers and promote open, fair competition among vendors, suppliers, and contractors in providing goods and services to the community and its guests. 8.Adjournment 8:45pm (estimate) ParkingRatesRecommendationFinal9.16.25.pptx Council Memo 9.16 Winter Parking.docx Pitkin Creek Park Condominium Unit 7N Memorandum 09162025.pdf Ord No 17, 2025 Sale of Pitkin Unit 7N.docx Exhibit A.pdf 250916 Purchasing Policy.docx Public Contract Bids-O091025.docx Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vail.gov. All Town Council meetings will be streamed live by High Five Access Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five Access Media website the week following meeting day, www.highfivemedia.org. Please call 970-479-2460 for additional information. Sign language interpretation is available upon 4 request with 48 hour notification dial 711. 5 AGENDA ITEM NO. 2.1 Item Cover Page DATE:September 16, 2025 SUBMITTED BY:Stephanie Bibbens, Town Manager ITEM TYPE:Citizen Participation AGENDA SECTION:Public Participation (6:00pm) SUBJECT:Public Participation (10 min.) SUGGESTED ACTION: VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: public participation.pdf 6 From:Nancy McElroy To:PublicInputTownCouncil Subject:summer parking charges Date:Friday, September 12, 2025 7:48:27 PM My family has been spending about a week in Vail at the end of summer since 1980. Vail in summer has always been special. The flowers are beautiful, things aren’t as hectic and crowded, the kids/grandkids love the parks (especially Pirate Ship Park and Sunbird Park) and hanging out in Vail Village or Lionshead was easy as parking was free. Not anymore. On our first day this year, after a fun lunch at Garfinkel’s, we headed for the condos. Having 3 different cars for the family, we were all taken aback leaving the Lionshead parking garage when we were asked to pay. Summer in Vail suddenly felt like winter when everything costs and costs a lot. No more easy in and out to go shopping, to lunch, to rent bikes, or just walk around. Over the years, my son’s friends have been hesitant to join him as they think Vail is too expensive for them. He assures them there are good but less expensive restaurants and you can park free and enjoy just walking while window shopping, perhaps stopping for a drink. But no more. After so many years of summers and some winters in Vail, I feel like money is now more important to the town than allowing people of any means to enjoy time in the area. It now feels less friendly. 7 From:Wendy Lane To:Council Dist List Cc:charley viola Subject:Short term rental tax Date:Thursday, September 11, 2025 10:37:00 AM Dear Council Members— I would like to raise an objection to the proposed short term rental tax as I believe it will materially harm Vail as a ski destination and so harm the community and employment as well. If this tax is instituted, fewer owners will rent their housing units, diminishing support for the shops and restaurants and the very character of the area. Day skiers who do not support these in the way destination skiers do, as shown graphically by the cruise ship vs hotel destination visitors do for islands. Vail needs overnight stays, and this short-term tax will have serious adverse consequences Wendy Lane Owner of 518-520 Lodge at Vail since 1986 8 AGENDA ITEM NO. 4.1 Item Cover Page DATE:September 16, 2025 SUBMITTED BY:Jake Shipe, Finance ITEM TYPE:Consent Agenda AGENDA SECTION:Consent Agenda (6:10pm) SUBJECT:Resolution No. 42, Series of 2025, A Resolution Approving the Operating Plan and Budget of the Vail Local Marking District, for its Fiscal Year January 1, 2026 through December 31, 2026 SUGGESTED ACTION:Approve, approve with amendments, or deny Resolution No. 42, Series of 2025. VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: 2025 Res 42 VLMD Budget 2026 - TOV Council.pdf 2026 VLMD Budget Memo - Town Council.pdf Vail Local Marketing District 2026 Operating Plan Presentation - September 2, 2025.pdf 9 Resolution No. 42, Series of 2025 RESOLUTION NO. 42 SERIES OF 2025 A RESOLUTION APPROVING THE OPERATING PLAN AND BUDGET OF THE VAIL LOCAL MARKETING DISTRICT, FOR ITS FISCAL YEAR JANUARY 1, 2026 THROUGH DECEMBER 31, 2026 WHEREAS, the Town of Vail (the “Town”), in the County of Eagle and State of Colorado is a home rule municipal corporation duly organized and existing under the laws of the State of Colorado and the Town Charter (the “Charter”); and WHEREAS, the members of the Town Council of the Town (the “Council”) have been duly elected and qualified; and WHEREAS, C.R.S. §29-25-110 requires the Council’s annual approval of the operating plan the Vail Local Marketing District (the “VLMD”). NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO THAT: Section 1. The Council approves the operating plan and budget of the VLMD for marketing related expenditures beginning on the first day of January, 2026, and ending on the 31st day of December, 2026. Section 2. This Resolution shall take effect immediately upon its passage. INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Vail held this 16th day of September, 2025. ___________________________________ Travis Coggin, Town Mayor Attested: _________________________ Russell Forrest, Town Manager 10 To: Vail Town Council From: Vail Local Marketing District Date: September 16, 2025 Subject: Resolution No. 42, Series of 2025: Vail Local Marketing District 2026 Operating Plan and Budget I. BACKGROUND The Vail Local Marketing District is responsible for marketing and promoting Vail to attract overnight destination guests primarily during the non-ski season timeframe, creating economic vitality by attracting visitors who stay longer and spend more, thereby increasing sales tax and lodging tax revenues. Performance against these goals is measured through data, including occupancy, average daily rate, and lodging and sales tax revenues. The Vail Local Marketing District Advisory Council (VLMDAC) is the appointed body that provides strategic policy direction to staff and contracted vendors in pursuit of these goals. Town Council recently directed the VLMDAC to oversee the activities of the newly formed Discover Vail destination marketing organization (DMO) with a focus on marketing and special events. The DMO as managed by the Town’s Tourism and Economic Development Department is also charged with ensuring a positive guest experience and reinforcing community values. The VLMDAC reviewed and approved the 2026 Operating Plan and Budget at its August 21st meeting. The operating plan and budget reflect the transition to a Destination Marketing Organization (DMO) and align with Town Council’s Strategic Plan. The recommended 2026 operating plan and associated budget is summarized in this memo. II. REVENUE FORECASTS AND SPECIAL EVENTS Budgeted revenue for 2026 is projected at $5,337,000. The 2024-2025 winter season experienced a slight decline in lodging tax collections from the prior year, with March and April accounting for most of the decline. Going into the 2025 summer season, the trend of declining lodging tax collections appears to be continuing, as occupancy and ADR both experience slight declines. The current economic environment is characterized by uncertainty, which has a dampening effect on demand for travel. 2025 year-to-date lodging tax collections through June are trending (2.8)% below 2024 collections and year (3.3)% from 2024, or (2.4)% from budget. This forecast includes the assumption that collections will be down (4.0)% from 2024 actual collections through the remainder of the year. Lodging tax projections anticipate a further decline of (1.0)% in 2026 as travel destinations are expected to experience continuing pressure on ADR and occupancy. 2026 collections are conservatively projected at $5,337,000 a (4.4)% decrease from 2024 actual collections, and a (1.0)% decrease from the 2025 11 Town of Vail Page 2 forecast. This projection is conservative and incorporates the higher-than-typical uncertainty of international and domestic travel due to ongoing federal policy changes. In addition to the VLMD Marketing and Promotions Tax revenue, which is collected on lodging stays of less than 30 days, interest income is forecasted at $62,000. Staff will continue to review and update 2025 and 2026 projections prior to the start of the year and the VLMDAC and staff are prepared to make budget adjustments as needed. 2026 budgeted marketing expenditures (excluding special event funding) are proposed at $5,642,000. This is a (6.1)% decrease from 2024 actuals, but a 1.1% increase from the 2025 amended budget. Of this amount, $5,337,000 represents continuation of enduring marketing operations, while $305,000 represents proposed one-time initiatives to address areas needing improvement. Additional details on these expenditures are outlined below. Proposed budgeted expenditures also include a $3,000,000 placeholder for special event funding. This includes $2,982,500 for events and a $17,500 business license administrative fee paid to the General Fund (5% of business license revenue). In line with this year, special events funding is fully offset by business licenses and a transfer from the General Fund and has a net- zero impact to the VLMD’s budget. This placeholder remains flat with 2025. The ability to use this placeholder is subject to approval of the $2.65M transfer by the Vail Town Council during the 2026 Town of Vail budget process. Total 2026 combined marketing and event funding expenditures are $8,642,000. The 2026 ending fund balance is projected to be $2,786,625, which is 53% of revenues and is above Council’s directive of 25% of annual lodging tax revenues. III. DISCOVER VAIL: VAIL’S DESTINATION MARKETING ORGANIZATION A. 2024 MILESTONES 2024 was a building year with the VLMDAC leading the transformation of the Discover Vail Destination Marketing Organization (DMO). Discover Vail milestones from 2024 demonstrate increased efficiencies that informed the strategic and tactical approach to the 2025 operating plan. Because the DMO is only halfway through the 2025 operating plan execution, Key results from 2024 are highlighted below. 1. Brand Platform Adoption: The VLMD adopted Discover Vail’s Brand Platform in November of 2024; since adoption the partner group and staff have used this platform as a foundation that informs creative efforts and messaging. 2. Discover Vail Strategic Plan Adopted: In November 2024 the VLMDAC adopted a three-year strategic plan that builds on the town council strategic plan adopted in May of 2024. The Discover Vail Strategic Plan, which was presented to town council on January 21, 2025, is summarized below.  Ethos: Build an effective and nimble structure to expand trust, introduce and launch the Destination Marketing Organization.  Elevate the Vail Experience, increase loyalty and influence the in-resort experience. 12 Town of Vail Page 3  Community Vitality: Increase and cultivate local business engagement, Advance infrastructure improvements and develop a “Vail Experience for Everyone”. 3. Ad Effectiveness Study and Ad Campaign: In Q4 2024, the DMO contracted Future Partners to perform an Ad Effectiveness Study on the 2024 campaign. Results were that every dollar of ad spend results in $69 of business revenue and $3 in tax revenue. 4. Website Growth: Based on a Destination Marketing Organization study on the impact of artificial intelligence/AI summaries on website search, DiscoverVail.com organic traffic increased 3% YoY. Traffic to our competitive set was down 20% for the same period. In organic traffic to the website, DiscoverVail.com is outperforming our competition by 23%. 5. Database Growth: Records great from 244,083 (end of 2023) to 295,986 (2024 end), an increase of 21.3%. 6. Public Relations Win: Hosted journalists resulted in Hot Summer Nights being nominated and awarded #1 in 10 Best Outdoor Concert Series Events Across the US on USA Today. B. SPECIAL EVENTS The $3,000,000 event budget is allocated as follows:  25 Visitor Draw Events, 62% of budget  11 Recreation Events at 4% of budget  11 Community Events at 5% of budget  8-10 Town Produced Events at 29% of budget IV. DISCOVER VAIL 2026 OPERATING PLAN & BUDGET Given the milestones achieved and building on those strengths, the VLMDAC has turned its focus to creating an efficient and impactful 2026 operating plan. A. BUSINESS OBJECTIVE Drive responsible year-round revenue growth in Vail by targeting overnight guests who stay longer and spend more, while effectively communicating community and brand values. Focus includes increasing stays during mid-week and lower demand time period. B. MEASURING RESULTS  Awareness: Increase brand and destination awareness with new audiences and build connections with existing travelers, measured by Media Reach and Engagement.  Generating Demand: Drive visitation, bookings, and visitor spending by motivating travel decisions and encouraging deeper engagement with the destination, measured by bookings, spend and website traffic.  Visitor & Resident Sentiment: Enhance the overall experience for visitors and residents, building loyalty and repeat engagement, measured by NPS and Satisfaction Surveys. 13 Town of Vail Page 4 C. REVENUE DRIVING MARKETING EFFORTS: 1. PAID CHANNELS 46% of the budget focuses on Paid Media. This includes paid advertising exposure, messaging and marketing in key Colorado and Destination markets, and campaign creative production and agency fees. For 2026, Paid was reduced by 2%. Overall budget breakout includes:  Maintain investment in the “Moments” campaign with creative that connects with our audiences and maintains the stature of the Vail brand.  Reduce ad spend by optimizing program. Contingency available to address further deterioration in demand.  Maintain Group advertisement in CVENT platform.  Agency fees formerly in Website now shifted to Advertising Agent Fees to accurately reflect deployment.  Reduce investment in Michelin program. Goal is to maintain a $.03 Cost per view across all video platforms and $5 cost per conversion across all digital platforms. 2. OWNED CHANNELS 26% of the budget focuses on Owned Channels. Owned content and channels are controlled by the DMO including website, social and email. Previous year investment in owned is delivering results. DiscoverVail.com is the primary trip-planning channel and a platform advancing our DMO goals. For 2026, Owned was reduced by 9%. Overall budget breakout includes:  Maintain personalization while decreasing email and content creation  Optimize existing assets and decrease in website enhancements and content creation, and photo/video content capture.  Increase to fund a new User Generated Content (UGC) program. Goal is to grow the database by 4%. 3. EARNED CHANNELS 9% of the budget focuses on Earned Channels. Earned is primarily Public Relations, but it's beyond that, its organic exposure generated through relationships. In 2026, earned was increased by 7% (including use of reserves)  Decrease Domestic Public Relations slightly in favor of developing signature programs to create fresh, newsworthy content with a greater emphasis on groups/meetings outreach as well as TV coverage  Decrease in Mexico PR slightly to ensure leverage of paid media to maintain presence in front of our valued Mexican guest. Goals: 14 Town of Vail Page 5  Domestic Public Relations: 50 Target Media Stories, 24 Discover Vail Mentions and 15+ Media Visits  International Public Relations: 20 Target Media Stories, 50 attendees for in- market events and 4-8 Influencer or Media visits. 4. DESTINATION CHANNELS 14% of the budget focuses on Destination Channels. This includes In-resort and sales programs and strategic partnerships that drive visitation and enhance the guest experience.  Increase Destination Sales. Group sales will maintain lead generation, tradeshow attendance and planning. The additional placeholder covers a new focus on travel trade including luxury wholesale, retail, travel agent and international. Strategy, Goals and KPIs will be determined following travel trade focus groups as part of use of reserves.  Maintain occupancy reporting, post visit surveys and other platforms to inform data driven decisions Goals:  Maintain a 70 Net Promoter Score (NPS)  Generate 250+ leads/year for Group Sales  Capture 60 Inquiries/month in the Group Sales pipeline  Host 10+ site Visits / year 4. CONTINGENCY / FINANCE CHANNELS These channels make up 5% of the budget.  Increase in Contingency Plan to support unexpected marketing needs. This represents most of the increase.  Increase in Town Reimbursements slightly, for support from Finance D. PROPOSED USE OF RESERVES The $305,000 proposed use of reserves is dedicated to one-time-spend to address areas needing improvement: 1. Destination Sales (MICE) Strategy and Materials Reimagine the meetings, incentives, conference and exhibitions (MICE) effort to raise brand awareness and deploy resources to re-engage the trade to target specific need periods. Deliverables  Travel Trade Focus Groups and Destination Sales Plan  Dobson venue-specific interactive marketing tools  Website refresh & create virtual look-book  Village wide video: Spring content capture + production  Grand FAM May or Oct. 2026: 20 Colorado Planners 2. Soft Launch of Vail Community Campaign Love Vail, the new Vail community campaign, encourages locals and visitors alike to respect Vail’s environment, village, and community. Destination Marketing Organizations like Aspen, Park City, Breckenridge, Whistler, etc. have had these community-first efforts in place for years. This is a needed improvement that can no longer be delayed. 15 Town of Vail Page 6 Deliverables  Website transfer and enhancement  In Town signage  EGE Airport water station wrap  Concept/Planning for 2027 In-Village Experiential TBD 3. DMO Launch and Communications Plan Increase education and transparency on work of the DMO by creating and executing on a communications plan. Deliverables  Annual Report and Template  KPI Dashboard Creation  Semi-annual meetings  Monetization Roadmap 4. Unique Vail Experiences Grant Program Vail is more than reaching a scenic summit, it’s a journey of connection, creativity and discovery. Create moments that turn visitors into storytellers by offering unique authentic programs that capture the Vail experience. Deliverables  Four to six new hiking+ experiences, created by local businesses with seed funding provided by the DMO.  Measure outcome including engagement, earned coverage, content enhancement and business feedback. V. SUMMARY The 2026 Operating Plan and Budget for Discover Vail prioritize driving responsible year-round growth by focusing on overnight guests who stay longer and spend more, while aligning with community values. The largest budget share remains with paid media to protect visitation market share, ensuring continued return on investment through proven campaigns and strategic placements. Owned, earned, and destination channels all play important roles in storytelling, guest engagement, and maintaining Vail’s premium positioning. However, the greatest opportunity for improvement lies within the Destination Sales channel, with new strategies, tools, and trade partnerships earmarked to strengthen travel trade relationships, increase lead generation and ultimately fill lower-demand periods. Overall, while investments in paid media remain steady, destination/group sales represent the biggest growth lever for the coming year. VI. ACTION REQUESTED OF VAIL TOWN COUNCIL The Vail Local Marketing District recommends that the Vail Town Council approves Resolution No. 42, Series of 2025. 16 2026 PROPOSED BUDGET SUMMARY OF REVENUE EXPENDITURES AND CHANGES IN FUND BALANCE VAIL LOCAL MARKETING DISTRICT 2024 Actual 2025 Budget 2025 Amended Budget 2025 Forecast 2026 Proposed Budget Income Lodging Tax 5,516,572 5,518,000 5,518,000 5,329,000 5,275,000 Interest Income 240,117 63,000 63,000 130,287 62,000 Total Income 5,756,689 5,581,000 5,581,000 5,459,287 5,337,000 Operating Expense Destination 1,620,534 1,389,166 1,303,994 1,303,994 1,245,000 International 179,266 253,000 203,000 203,000 190,000 Front Range 271,989 418,485 418,485 418,485 418,485 Groups and Meetings 303,475 368,290 368,290 368,290 503,500 - Public Relations Expenses 124,933 156,500 156,500 156,500 178,500 Content/Influencer Strategy 110,579 161,060 131,900 131,900 111,900 Photography / Video 348,760 390,200 180,200 180,200 153,600 Research 226,732 221,979 162,979 162,979 143,519 Website 437,872 462,566 442,196 442,196 361,346 Admin Miscellaneous 30,047 22,725 22,725 22,725 15,410 Email Marketing 416,296 387,850 387,850 387,850 310,000 Branding 690,723 506,000 275,000 275,000 305,000 Contingency 5,000 100,000 100,000 100,000 200,000 Database Warehousing and Research 372,189 523,424 511,859 511,859 527,809 In-Market Marketing 120,166 273,080 73,080 73,080 88,080 Marketing Sponsorship 50,000 50,000 50,000 50,000 35,000 Professional Fees Legal and Accounting 32,000 32,000 32,000 34,000 Advertising Agent Fees 244,441 267,354 257,133 257,133 292,418 Town of Vail Service Fees 193,034 258,512 243,000 243,000 247,000 Vail Valley Partnership Service Fees 108,609 108,309 108,309 108,309 111,558 Professional Fees - MYPR 152,500 152,500 152,500 152,500 169,875 Total Professional Fees 698,585 818,675 792,942 792,942 854,851 Total Operating Expense 6,007,146 6,503,000 5,581,000 5,581,000 5,642,000 Surplus (Deficit) from Operations (250,458) (922,000) - (121,713) (305,000) Special Events Business License Fees (Tsfr from TOV Marketing Fund)- 350,000 350,000 332,500 332,500 Transfer from General Fund for Special Events - 2,650,000 2,650,000 2,650,000 2,667,500 Special Event Funding - (2,982,500) (2,982,500) (2,982,500) (3,000,000) Business License Administration Fee - (17,500) (17,500) - - Net Increase/(Decrease) due to Special Events - - - - - Revenue Under/(Over) Expeditures (250,458) (922,000) - (121,713) (305,000) Beginning Fund Balance 3,463,795 2,510,628 3,213,338 3,213,338 3,091,625 Ending Fund Balance 3,213,338 1,588,628 3,213,338 3,091,625 2,786,625 Fund Balance (25% required)58%29%58%58%53% 17 DISCOVER VAIL 2026 OPERATING PLAN September 2025 18 Tourism Landscape Establishing the Destination Marketing Organization (DMO) DMO Budget Overview Special Events Budget Overview VLMD Revenue & Forecasts 2026 Operating Plan Use of Reserves 2026 Operating Plan and Special Events Budget Agenda Introduction 19 TOURISM LANDSCAPE TOURISM LANDSCAPE 20 2025 Trend Notes 2025 Headwinds tourist-dependent las vegas feeling the squeeze after June saw 11.3% Reduction increase in drive market and close-in bookings Air passenger travel is down 1% Year to date American Travel Statistics TOURISM LANDSCAPE National Travel Landscape International travel softening Brand USA defunded by 80%, down to $20M Household budget uncertainty impacting travel 21 2025 Headwinds Regional Travel Statistics TOURISM LANDSCAPE REGIONAL Travel Landscape Through June, hotel spending is down an average of 2% Q1 short-term rental occupancy down 10% Business travel spending down 7% OCCUPANCY VAIL 2025 SUMMER VAIL 2025 WINTER 1.5% RevPar 1% OCCUPANCY 1% RevPar 3% 22 Colorado Destination Rank
 Before and After Cuts In 1993, Colorado cut tourism funding by 30% Decline in Travel Interest $2B+ Lost Revenue Negative Impact of Defunding Marketing TOURISM LANDSCAPE In 1993, the budget to fund Colorado Tourism was cut by $12M. In 1992, Colorado had been ranked in the top 5! When facing headwinds and increased competition, marketing is more important than ever. Recovery took nearly 10 years after marketing was reinstated CASE STUDY 5th 17th $12M 23 Marketing in a Downturn 
 Builds Long-Term Value “There’s real-world evidence that consistent marketing during downturns works. During the 2008 recession, brands that kept investing in advertising saw increased market share once the economy recovered. The same was true in 2020 when nimble businesses who kept communicating with their customers bounced back faster than those that paused.” TOURISM LANDSCAPE Source: ecallis, May 2025 Building Value in Uncertain Times $1 $69 $3 Ad Spend Town Revenue Tax Income Results from 2024 Ad Effectiveness Study in 2024 Every $1 spent on ads generated $69 in town revenue and $3 in tax income. 24 Establishing Discover Vail Establishing Discover Vail 25 Establishing Discover Vail T C s t r a t e g i c p l a n Discover Vail Strategic Plan Ethos Build an effective and nimble structure to expand trust and confidence and advance the mission of the DMO. Introduce, through communication, 
 the purpose and benefits of the DMO. Goals: Elevate the Vail Experience.Increase and cultivate local business engagement. Advance and communicate needed infrastructure improvements. Develop a “Vail Experience for Everyone.” Increase awareness of year-round destination. Increase loyalty and connection. Goals:Goals: The Vail Experience Community
 Vitality Community/Housing: Increase commercial opportunities for local businesses Support Our Workforce: Leadership Programs Authentic Vail Experience: Goals and metrics for excellent service, unique events, inviting for all ages Environmental Sustainability& Town Council Plan Alignment 26 Brand Platform We bring Vail to life and it brings us to life. Vail is a town, a mountain, a valley and a community with the power to bring us closer to one another and to nature, and show us moments we’ll share together forever. Establishing Discover Vail 27 DMO Budget
 Overview DMO Budget overview 28 Discover Vail (DMO) Budget Breakdown (2025) DMO Budget Overview Budgeted expenditures for: Special Events Marketing Operations 65% 35% 29 EVENTs BY THE NUMBERS Signature Events 11 Recreation events 4% of budget 25 visitor draw events 62% of budget 11 community events 5% of budget 8-10 Town produced events 29% of budget 20,000 Emails to the Database 750,000+ event attendees 300,000 room nights 69,000,000 Marketing Impressions $3,000,000 budget supports: KPI and Goal Based REsults DMO Budget overview 30 VLMD 2025 & 2026
 Revenue Forecasts VLMD 2025/2026 Revenue Forecasts 31 2025 and 2026 Revenue Forecasts VLMD 2025/2026 Revenue Forecasts Lodging Tax: $5,275,000 (Down 1.0% from 2025 Forecast & Down 4.4% from 2024 Actuals) Interest Income: $62,000 
 (Assumes spending of reserves during 2026) 2026 Revenue Forecast - $5,337,000 2025 Revenue Forecast - $5,459,000 (Down 2.2% from 2025 Budget) Lodging Tax: (Down 3.4% from Budget & 2024 Actuals) Interest: $130,000 (Up 107% from Budget) 32 VLMD 2026 OPERATING PLAN VLMD 2026 operating plan 33 Awareness Drive responsible year-round revenue growth in Vail by targeting overnight guests who stay longer and spend more, while effectively communicating community and brand values. Areas of focus include increasing mid-week and lower demand time period stays. Measured By: 
 Media Reach and Engagement Measured By: 
 Bookings, Spend and Website Traffic Measured By: 
 NPS and Satisfaction Surveys Generating Demand Visitor & Resident Sentiment Measuring Results Business Objective VLMD 2026 operating plan RESULTS BASED MARKETING 34 Revenue-Driving Marketing Efforts Vail local marketing district 2026 OPERATING Budget before planned use of reserves $5.33M CONTINGENCY / FINANCE 5% 9% 26% 14% 46% VLMD 2026 operating plan 35 What is 2026 VLMD OPERATING PLAN Media or exposure you pay for. Typically outbound, channel-driven marketing in key Colorado and Destination markets. This includes campaign creative production and agency fees.PAID Revenue Driving Marketing Efforts 36 How We Invest in Driving Visitation 2026 VLMD OPERATING PLAN # PAID PAID MEDIA Every dollar drives measurable bookings today and builds audiences and learning that fuel future performance and converts to visitation to Vail. Ad Spend Local Business Revenue Tax Income $1 $69 $3 Results from 2024 Ad Effectiveness Study ! 37 Influencer Program Collaborating with social influencers provided support in growing the newly-established Discover Vail Tik Tok account as well as generating Instagram traffic. PAID Kpi & Goals Influencer Social >500K Organic Impressions 5-8 Social Media Influencers 1.2% Campaign engagement rate 2026 VLMD OPERATING PLAN 38 Michelin-Awarded Dining Placeholder for a likely renewed contract with Michelin, to be determined after the late September Michelin awards. PAID Jessenia Sanabria of Sweet Basil is the MICHELIN Guide Colorado 2024 Exceptional Cocktails Award Winner 2026 VLMD OPERATING PLAN 39 What is Content and channels you control directly, including website, social and email. OWNED 2026 VLMD Operating plan 40 Database Broaden guest data collection Expand insights beyond WiFi Early wins: opt-ins + Meta OWNED Kpi & Goals Growth in 
 Database Records 3% Events >70% Web Newsletter Growth 357k Database Growth by 2025 2026 VLMD OPERATING PLAN Our database has grown 10 fold since September 2020 41 Email & Personalization Smarter lifecycle segmentation More personalized, real-time content Reconnect with lapsed audiences Balance automation with guest respect OWNED Kpi & Goals Number
 Of Clicks 10% Growth in Total Clicks 2026 VLMD OPERATING PLAN 42 Website Today, Discover Vail is the primary trip-planning channel and a platform advancing our DMO goals. A decrease in website is due to past investments that allows for efficiencies this year. OWNED Kpi & Goals Summer Content Website Traffic 1.5m Summer landing page views (LPVs) Events Calendar +62% YOY All Hiking Pages +261% YOY Interactive Map +638% YOY 2026 VLMD OPERATING PLAN 43 Organic Social Photo/Video OWNED Kpi & Goals Account Growth 79% Follower Count Increase 35k Total
 Followers +79% followers: Focus on high-performing content & trending formats Consistent brand voice to boost engagement & strengthen presence Grow TikTok with clear content process & on-brand trends 2026 VLMD OPERATING PLAN Decrease in photo/video budget Introducing a content creation program, embracing local content creators to tell the authentic Vail story. 44 What is Unpaid or organic exposure generated through relationships and merit.EARNED Revenue Driving Marketing Efforts VLMD 2026 OPERATING PLAN 45 Building Trust and Advocacy EARNED Domestic Public relations Maintain current program within 5% budget cut Develop signature programs to create fresh, newsworthy content Greater emphasis on groups/meetings outreach as well as TV coverage Kpi & Goals Domestic
 Public Relations 50 Target Media Stories (+38%) 24 Discover Vail Mentions (+50%) 15+ Media Visits 10Best.USAToday.com – May 21, 2025 10 Best Outdoor Concert Series Events Across the US  VLMD 2026 operating plan 46 Building Trust and Advocacy EARNED Mexico Public Relations Maintain current program within slight budget reduction Leverage paid media and fresh story angles to secure coverage Continue to build Guadalajara market Kpi & Goals Mexico
 Public Relations 20 Target Media Stories 50 Attendees for
 in-market events 4-8 Influencer/Tastemaker 
 or Media Visits VLMD 2026 operating plan 47 What is In-destination and sales programs and strategic partnerships that drive visitation and enhance the guest experience.DESTINATION Revenue Driving Marketing Efforts VLMD 2026 OPERATING PLAN 48 Added DESTINATION sales EFFORT: tRAVEL TRADE Lodging Liaison Services Travel Trade; Luxury wholesale; High End Travel Agent; International Host site tours & Familiarization Trips Tours. IE: Vail Resorts Grand FAM 2026 placeholder. Strategy, goals and KPIs to be determined following travel trade focus groups as part of use of reserves. Current direct group sales efforts Manage and respond to group RFP's/leads Provide proposals for village-wide requests Attend group centric tradeshows, cultivate planner relationships. Coordinate all site tour logistics to showcase Vail as a meetings destination for planners

 Destination Sales Now and Future DESTINATION Kpi & Goals Destination 
 Groups 250+ Leads/year 60 Inquiries/month
 pipeline 10+ Site visits/year VLMD 2026 operating plan 49 Post-Visit Surveys Continue to invest in and monitor post-visit surveys to measure visitor satisfaction and trip impact in order to refine messaging and improve the destination experience. Occupancy Reporting Maintain Inntopia occupancy reporting investment for real-time lodging and economic data to forecast demand and adjust marketing strategies. Vail Valley Partnership Continued collaboration with Vail Valley Partnership (Local Chamber) which provides clear trend analysis with actionable business insights. DMO Research & Expertise DESTINATION Kpi & Goals Net Promoter Score (NPS) >70% Post Visit NPS 
 for May-October VLMD 2026 operating plan 50 Contingency / Finance Budget Overview # OVERVIEW Contingency Plan – Reserve for unexpected marketing needs. Town Reimbursements – Costs reimbursed by the Town. Finance Support – Funds for financial processing/admin help. DMO Conferences – Staff attendance at industry events. CONTINGENCY / FINANCE EXAMPLE Use of contingency 
 early summer 2025 in-state campaign to increase June occupancy $60k spend Over 300 room nights booked VLMD 2026 operating plan 51 VLMD Operating Plan Budget 2025 vs. 2026 BUDGET $5,588,940 $5,337,000 CONTINGENCY / FINANCE 5% 9% 26% 14% 46% VLMD 2026 operating plan 52 Use of Reserves Use of Reserves 53 Reserve History & Forecast Reserves (Above Minimum) Reserves Minimum (25%) Reflects 25% of Reserves 2026 Use of Reserves $305,000 $ $ $ $ $ $ USE OF RESERVES $ $ $ USE Of RESERVES 54 Community Campaign
 Launch Love Vail, the new Vail community campaign, encourages locals and visitors alike to respect Vail’s environment, village, and community. Engage enjoy and celebrate the community Deliverables Website transfer and enhancement In Town signage EGE Airport water station wrap Concept/Planning for 2027 In-Village Experiential TBD Budget - $115,000 USE Of RESERVES USE OF RESERVES 55 Destination Sales (MICE) Strategy and Materials Reimagine the meetings, incentives, conference and exhibitions (MICE) effort to raise brand awareness and deploy resources to re-engage the trade to target specific need periods. Deliverables Travel Trade Focus Groups and Destination Sales Plan  Dobson venue-specific interactive marketing tools Website refresh & create virtual look-book Village wide video: Spring content capture + production  Grand FAM May or Oct. 2026: 20 Colorado Planners  Budget - $80,000 USE OF RESERVES USE Of RESERVES 56 DMO Launch and Reporting Increase education and transparency on work of the DMO by creating and executing on a multi-year DMO Communications Plan Communications Plan DELIVERABLES Annual Report and Template KPI Dashboard Creation Semi-annual meetings Monetization Roadmap Budget - $60,000 USE OF RESERVES USE Of RESERVES 57 Trails & Tonic Hiking followed by mixology class Unique Vail Experiences Grant Program Vail is more than reaching a scenic summit, it’s a journey of connection, creativity and discovery. Create moments that turn visitors into storytellers by offering unique authentic programs that capture the Vail experience.  USE OF RESERVES Deliverables
 Create 4-6 new hiking+ experiences by providing seed funding to local partners. Measure outcome including engagement, coverage and business feedback. Budget - $50,000 USE Of RESERVES 58 VLMD 2026 PROPOSED OPERATING BUDGET VLMD 2026 Operating plan 59 2026 VLMD OPERATING PLAN INCLUDING USE OF RESERVES VLMD OPERATING PLAN INCLUDING USE OF RESERVES Use of Reserves $305,000 $5,588,940 $5,712,000 60 VLMD OPERATING PLAN COMPARISON INCLUDING USE OF RESERVES 2026 VLMD OPERATING PLAN INCLUDING USE OF RESERVES 61 2026 Proposed Budget Overview Beginning Fund Balance $3,091,625 VLMD Marketing Functions Operating Revenue (Lodging Tax & Interest)$5,337,000 Ongoing Market Expenditures ($5,337,000) One-time Marketing Initiatives ($305,000) Surplus (Deficit) from VLMD Marketing Functions ($305,000) Special Event Functions Event Funding - TOV Business Licenses $350,000 Event Funding - TOV General Fund $2,650,000 Special Event Expenditures ($3,000,000) Surplus (Deficit) from Special Event Functions — Ending Fund Balance $2,786,625 53% of Operating Revenue 58% of Operating Revenue 2026 VLM D OPER ATI N G P L AN I NCLUD I N G U SE OF RESERVES 62 Approve the Vail Local Marketing District 2026 Marketing and Special Events budget: Proposed VLMD Marketing budget: $5,337,000 and $305,000 use of reserves for a total budget of $5,642,000 Proposed Special Events budget: $3,000,000 Total budget $8,642,000 ACTION REQUESTED OF COUNCIL Action requested: VLMD 2026 OPERATING PLAN 63 Thank you 64 AGENDA ITEM NO. 4.2 Item Cover Page DATE:September 16, 2025 SUBMITTED BY:Stephanie Bibbens, Town Manager ITEM TYPE:Consent Agenda AGENDA SECTION:Consent Agenda (6:10pm) SUBJECT:Resolution No. 43, Series of 2025, A Resolution of the Vail Town Council Adopting an Updated Public Records Policy for the Town SUGGESTED ACTION:Approve, approve with amendments, or deny Resolution No. 43, Series of 2025. VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: 2025-43 memo.docx CORA Policy-R091125.docx Records Policy-090925.docx 65 To: Vail Town Council From: Stephanie Kauffman Date: September 16, 2025 Subject: Update to Public Records Policy I. SUMMARY State law allows government agencies to charge a fee for the research and retrieval of public documents after the first hour of research. The purpose of this Resolution No. 43, Series 2025 is an update of the hourly rate to coincide with the rate approved by the State. This resolution will also allow future increases automatically upon State approval. II. BACKGROUND Currently the Town charges a rate of $30.00 per hour for research and retrieval, with the first hour free of charge. Pursuant to Section 24-72-205 (6), C.R.S., the maximum hourly fee for the research and retrieval of public documents in response to a Colorado Open Records Act increased from $33.58 to $41.37 as of July 1, 2024. Before increasing the fee, government entities must revise and publish their Colorado Open Records Act policies to include the new fee. By approving the attached resolution, the Town of Vail will be allowed to automatically increase their research and retrieval fees when the State updates their fees. III. ACTION REQUESTED OF COUNCIL Approve Resolution No. 43, Series of 2025 to update the Town of Vail’s Record Retention Policy, which will increase the research and retrieval fees from $30.00 an hour to $41.37 after the first hour of research. 66 Town of Vail Page 1 67 1 9/11/2025 C:\USERS\UFC-PROD\APPDATA\LOCAL\TEMP\BCL TECHNOLOGIES\EASYPDF 8\@BCL@B42B4026\@BCL@B42B4026.DOCX RESOLUTION NO. 43 SERIES 2025 A RESOLUTION OF THE VAIL TOWN COUNCIL ADOPTING AN UPDATED PUBLIC RECORDS POLICY FOR THE TOWN WHEREAS, the Town wishes to update its Public Records Policy. NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL: Section 1. The Town Council hereby adopts the Public Records Policy in the form attached hereto. INTRODUCED, READ, APPROVED AND ADOPTED THIS 16th day of September, 2025. ______________________________ Travis Coggin, Mayor ATTEST: ____________________________ Stephanie Kauffman, Town Clerk 68 9/11/2025 C:\USERS\UFC-PROD\APPDATA\LOCAL\TEMP\BCL TECHNOLOGIES\EASYPDF 8\@BCL@0C2D0827\@BCL@0C2D0827.DOCX TOWN OF VAIL PUBLIC RECORDS POLICY I. PURPOSE Pursuant to the Colorado Open Records Act, C.R.S. § 24-72-200.1, et seq. ("CORA"), all public records shall be open for inspection by any person at reasonable times, except as otherwise provided by law. The Town of Vail (the "Town") wishes to implement the following policy to ensure uniform compliance with all aspects of CORA. This policy applies to all Town staff and departments. II. DEFINITIONS For purposes of this Policy, the following terms shall have the following meanings: Correspondence: A communication that is sent to or received by one or more specifically identified individuals, and that is or can be produced in written form, including without limitation communications sent via U.S. mail, private courier, or electronic mail. Electronic Mail ("E-mail"): An electronic message that is transmitted between two or more computers or electronic terminals, whether or not the message is converted to hard copy format after receipt and whether or not the message is viewed upon transmission or stored for later retrieval. E-mail includes electronic messages that are transmitted through a local, regional or global computer network. Official Custodian: The individual who shall be responsible for the maintenance, care and keeping of public records, regardless of whether the records are in their actual personal custody and control. The Town Council hereby has designated the Vail Town Clerk as the Official Custodian. Person in Interest: The person who is the subject of a record or any representative designated by said person; except that, if the subject of the record is under legal disability, "person in interest" means and includes their parent or duly appointed legal representative. Work Product: All advisory or deliberative materials assembled for the benefit of elected officials, which materials express an opinion or are deliberative in nature, and are communicated for the purpose of assisting such elected officials in reaching a decision within the scope of their authority. Such materials include without limitation: notes and memoranda that relate to or serve as background information for such decisions; and preliminary drafts and discussion copies of documents that express a decision by an elected official. "Work product" also includes a request by a Town official for the preparation of such opinion or deliberative materials. For example, if the Town Manager requests in writing that staff prepare material to assist the Town Council in a decision-making process, the written request shall also be considered "work product". III. PROTECTED RECORDS A. CORA provides that all public records shall be open for inspection by any person at reasonable times, subject to specific exemptions. An Official Custodian may not disclose 69 2 9/11/2025 C:\USERS\UFC-PROD\APPDATA\LOCAL\TEMP\BCL TECHNOLOGIES\EASYPDF 8\@BCL@0C2D0827\@BCL@0C2D0827.DOCX information that otherwise falls under an exception to disclosure under CORA. Those records include without limitation the following: 1. Personnel files; 2. Ongoing investigations by law enforcement authorities; 3. Victim/witness information; 4. Social security numbers; 5. Juvenile criminal records; 6. Work product; 7. Deliberative process records; 8. Attorney-client privileged records; 9. Individual medical, mental health, sociological and scholastic achievement data; 10. Letters of reference; 11. Trade secrets; 12. Confidential commercial or financial data; 13. Names, addresses, telephone numbers, and personal financial information of past or present users of public utilities, public facilities, or recreational or cultural services for the Town; 14. Electronic mail addresses, telephone numbers, or home addresses provided by a person to an elected official, agency or Town staff for the purposes of future electronic communications; 15. Records of sexual harassment complaints and investigations; 16. Library records and contributions; and 17. Addresses and telephone numbers of public school students. B. Notwithstanding the foregoing, records that are exempt from the CORA might still be accessible via other forms of inspection, such as a subpoena. IV. RETENTION OF DOCUMENTS All public records shall be retained in accordance with the guidelines established by the Colorado State Archives. At the request of the Town Attorney, the Official Custodian may retain certain records after the retention period expires. 70 3 9/11/2025 C:\USERS\UFC-PROD\APPDATA\LOCAL\TEMP\BCL TECHNOLOGIES\EASYPDF 8\@BCL@0C2D0827\@BCL@0C2D0827.DOCX V. INSPECTION A. General. Public records shall be open for inspection by any person at reasonable times, subject to the exceptions found in CORA. All public records shall be inspected at Town Hall or shall be provided by the Official Custodian in an electronic format by e-mail. B. Request Required. 1. A request to inspect public records must be written, and sufficiently specific in scope to enable the Official Custodian to identify the information desired. Requests for inspection of e-mail shall include the sender's name, the recipient's name and the approximate date of transmission. A request may be submitted in person or by e-mail. If a request is sent via e-mail to anyone other than the Official Custodian, the statutory time for response to the request will not begin. The Town will endeavor to refer the requester to the Official Custodian to submit their request. 2. The Town shall not require a requester to provide any form of identification unless: (a) the information is designated as confidential pursuant to C.R.S. § 24-72-204(3.5) when the requester has made the appropriate request for confidentiality based upon exposure to criminal harassment or bodily harm; or (b) when the information is designated confidential and only accessible to the person in interest. C.R.S. § 24-72-203(1)(a). 3. If the Official Custodian receives a request to inspect public records that is ambiguous or lacks sufficient specificity to enable the Official Custodian to locate the records, the Official Custodian shall, within three working days, notify the requesting party in writing of the deficiencies in the request. Any clarified request shall be considered a new request for purposes of this Policy and the CORA. 4. The Official Custodian is not required by CORA to construct or create a record that does not exist. Nor is the Town required to manipulate, analyze information, or conduct research or answer specifical questions in response to a CORA request. C. Review and Response. The Town will make every reasonable effort, consistent with available resources, to respond within 3 business days pursuant to C.R.S. 24-72-203(3)(b). The 3-business day response time begins the first working day following receipt of the request. Upon receipt of a request for inspection of public records, the Official Custodian shall review the request and determine whether the requested records are voluminous, in active use, or otherwise not readily available. If so determined, the Custodian of Records within 3 business days shall notify the requesting party in writing that the documents will be produced for inspection within seven additional business days, pursuant to C.R.S. § 24-72-203(3). Notwithstanding the foregoing, if it is physically impossible for the Official Custodian to comply with a request for public records within the time periods established by CORA, the Official Custodian shall comply with the request as soon as physically possible. If the records are readily available, the Official Custodian shall notify the requesting party. Each notice shall include the required deposit, if applicable, and the total amount of fees that must be paid prior to production or transmission of the records. D. Transmission or Production. As directed in the written request for records, the Official Custodian will transmit the requested records by e-mail, regular mail, courier service or 71 4 9/11/2025 C:\USERS\UFC-PROD\APPDATA\LOCAL\TEMP\BCL TECHNOLOGIES\EASYPDF 8\@BCL@0C2D0827\@BCL@0C2D0827.DOCX facsimile. Unless otherwise requested by the requester, if a public record is stored in a digital format that is searchable, the Town will provide a digital copy and will provide such document by e-mail or other mutually agreed upon methods if the size of the document makes it difficult to send. If no direction is provided in the request, the Official Custodian will make the records available for inspection at Town Hall by appointment. In no case shall records be transmitted or produced until all fees under Section VI have been received by the Town. Once all fees are paid, the Official Custodian shall transmit or produce the records within three business days, unless a longer time is provided by Section C above. E. Town Attorney. Any of the notices required herein may be issued by the Town Attorney in lieu of the Official Custodian. By written notice, the Town Attorney may further require that any requesting party contact the Town Attorney rather than the Official Custodian. VI. FEES A. Copies, Printouts or Photographs. Pursuant to C.R.S. § 24-72-205(5)(a), the Town shall charge a fee not to exceed 25 cents per standard page for any copy of a public record, or a fee not to exceed the actual cost of providing a copy, printout or photograph of a public record which is in a format other than a standard page. For purposes of this Policy, a black and white copy made on a single sheet of letter or legal sized white paper shall constitute a "standard page." The Town shall not charge a fee for each page of a digital copy. B. Research and Retrieval Fees. Pursuant to C.R.S. § 24-72-205(6)(a), the first hour of research and retrieval shall be free. After the first hour, the Town shall charge a research and retrieval fee in accordance with the maximum hourly fee specified by the Direct of Research of the Legislative Council Staff pursuant to C.R.S. § 24-72-205(6)(b) and as posted on the Town’s website. A deposit of equal to 50% of the estimated costs of responding to a records request shall be submitted to the Town prior to any search being commenced. C. Postage/Courier Fees. If the Official Custodian transmits records by regular mail or courier service, the requesting party shall be responsible for the cost of postage or courier fees. 72 AGENDA ITEM NO. 4.3 Item Cover Page DATE:September 16, 2025 SUBMITTED BY:Stephanie Bibbens, Town Manager ITEM TYPE:Consent Agenda AGENDA SECTION:Consent Agenda (6:10pm) SUBJECT:Resolution No. 44, Series of 2025, A Resolution Approving Intergovernmental Agreement between the Town of Vail and Eagle County, Colorado Concerning Wildland Fire Mitigation Program SUGGESTED ACTION:Approve, approve with amendments, or deny Resolution No. 44, Series of 2025. VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Resolution 44 2025 Wildland Fire IGA.docx 2025 IGA Vail Fire and County.docx 73 RESOLUTION NO. 44 Series of 2025 A RESOLUTION APPROVING INTERGOVERNMENTAL AGREEMENT BETWEEN THE TOWN OF VAIL AND EAGLE COUNTY, COLORADO CONCERNING WILDLAND FIRE MITIGATION PROGRAM WHEREAS, the Town is taking proactive steps to become “Fire Adapted” and recognizes that an uncontrolled wildland fire could impact Vail in the future. To that end, the Town of Vail Fire and Emergency Services has developed a successful Wildland Fire Program and is in the process of implementing a Community Wildfire Protection Plan (a “WFP”) in order to provide for the safety of the Town before, during, and after a wildland fire incident; and WHEREAS, the WFP modules work in many capacities to fulfill this mission including; fuels management projects, community assessments, wildland fire suppression, community chipping, and prescribed fire operations; and WHEREAS, Eagle County desires to provide funds to support the WFP and the parties desire to accept the roles and responsibilities to support these endeavors, as set forth in the Intergovernmental Agreement attached hereto as Exhibit A and incorporated herein by this reference (the “Agreement”). NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO THAT: Section 1. The Town Council hereby approves the Agreement in substantially the same form as attached hereto as Exhibit A, and in a form approved by the Town Attorney, and authorizes the Town Manager to execute the Agreement on behalf of the Town. Section 2. This Resolution shall take effect immediately upon its passage. INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Vail held this 16th day of August 2025. _________________________ Travis Coggin, Mayor ATTEST: Stephanie Kauffman, Town Clerk 74 INTERGOVERNMENTAL AGREEMENT BETWEEN TOWN OF VAIL AND EAGLE COUNTY, COLORADO CONCERNING WILDLAND FIRE MITIGATION PROGRAM THIS INTERGOVERNMENTAL AGREEMENT (“Agreement”) is entered into by and between Town of Vail (hereinafter “Vail”), and Eagle County, a body corporate and politic of the state of Colorado (hereinafter “County”). Collectively Vail and County shall be referred to as the “Parties” and singularly as “Party.” This Agreement is entered into and is effective on _______________. RECITALS WHEREAS, C.R.S. § 29-20-101 et. seq. encourages intergovernmental agreements through which local governments cooperate and participate in joint projects, including projects to address wildland fire mitigation; and WHEREAS, Vail is taking proactive steps to become “Fire Adapted” and recognizes that an uncontrolled wildland fire could impact Vail in the future. To that end, Vail Fire and Emergency Services has developed a successful Wildland Fire Program (hereinafter the “WFP”) and is in the process of implementing a Community Wildfire Protection Plan (hereinafter the “CWPP”) in order to provide for the safety of Vail before, during, and after a wildland fire incident; and WHEREAS, the WFP modules work in many capacities to fulfill this mission including; fuels management projects, community assessments, wildland fire suppression, community chipping, and prescribed fire operations; and WHEREAS, County desires to provide funds to support the WFP and the Parties desire to accept the roles and responsibilities set forth in this Agreement in order to support these endeavors; and WHEREAS, this Agreement is authorized by and entered into pursuant to the authority of local governments of the state of Colorado to contract with one another pursuant to C.R.S. § 29-1-203 and Article XIV, Section 18 of the Colorado Constitution. AGREEMENT NOW THEREFORE, in consideration of the mutual rights and obligations as set forth below, the Parties agree as follows: 1. PURPOSE 1.1. Twenty of Colorado’s largest wildfires have occurred within the last twenty years. Four out of the five largest fires in State history have occurred within the last five years. In 2021, the Sylvan Fire burned 3,792 acres above Sylvan Lake State Park; In 2020, the Grizzly Creek Fire burned over 32,000 acres and directly threatened several communities within Eagle County. In 2018, the Lake Christine Fire burned nearly 13,000 acres in Eagle 75 2 County, destroying three homes, and threatening hundreds more. A worrisome trendline now points to County’s increasing vulnerability to wildfire destruction. 1.2.In response to this growing threat from uncontrolled wildfire, in 2015 Vail adopted the “Fire Adapted Vail” strategic framework to guide efforts to create a resilient community in the face of the growing risk from wildfire. In 2020, Vail Fire and Emergency Services completed a Community Wildfire Protection Plan (CWPP) that expands upon the strategic framework by establishing five main community goals - reduce the risk of a Wildland Urban Disaster within the Town of Vail; decrease the probability of landscape scale high severity wildfire events; build business community resiliency to wildfire disasters; foster citizen engagement and preparedness; and support the utilization of forest products. In 2023 the Vail joined with County and other jurisdictions in co-developing a revised County-wide CWPP which, when fully implemented, will meaningfully reduce wildfire risk County-wide. 1.3.Since 2015, Vail Fire and Emergency Services has implemented over 190 acres of fuel reduction and Vail has spent in excess of $3.9 million dollars on wildfire risk reduction staffing and projects. 1.4.Since 2007, Vail Fire and Emergency Services has completed over 415 tons of community chipping at no-cost to residents in unincorporated West Vail within County’s jurisdiction and completed more than 65 acres of fuels reduction work adjacent to homes in unincorporated West Vail. 1.5.Accordingly, The purpose of this Agreement is formalizing each Party’s obligations as partners in the WFP. 2. PROJECT FUNDING 2.1.County will provide reimbursement to Vail for the wildfire mitigation project work identified as Activities A and B, as identified in Exhibit A, in an amount not to exceed fifty five thousand dollars ($55,000). Invoices shall be paid annually as submitted to the County and shall include detail as articulated in Exhibit A. Exhibit A is incorporated herein by reference. 2.2.Notwithstanding anything to the contrary contained in this Agreement, County shall have no obligations under this Agreement after, nor shall any payments be made to Vail in respect of any period after December 31 of any year, without an appropriation therefor by County in accordance with a budget adopted by the Board of County Commissioners in compliance with Article 25, title 30 of the Colorado Revised Statutes, the Local Government Budget Law (C.R.S. 29-1-101 et. seq.) and the TABOR Amendment (Colorado Constitution, Article X, Sec. 20). 76 3 3. ROLES AND RESPONSIBILITIES 3.1. Eagle County 3.1.1. Liaise with Wildland Battalion Chief, WFP Crew Lead(s), and Fire Chief on wildfire risk reduction matters as appropriate. 3.1.2. County, in the role of the REALFire® Local Program Administrator, will: schedule and coordinate local assessments within Eagle County; maintain completed assessment data in the REALFire® database; obtain property owner liability waivers; conduct quality assurance audits, and review final reports prior to issuance. County will further issue mitigation recognition certificates to properties that have successfully completed all previous program mitigation requirements. 3.1.3. County will share networking updates and/or contact information with the Wildland Program Manager, WFP Crew Lead(s), and Fire Chief as appropriate for organizations and entities inside of Eagle County that are interested in wildfire mitigation projects and programs, including (but not limited to): 3.1.3.1. Fuel-break construction and fuel-reduction projects 3.1.3.2. Community chipping days 3.1.3.3. Prescribed fire projects 3.1.3.4. REALFire® home and property assessments 3.1.3.5. Eagle County Wildfire Assistance 3.1.3.6. Education and outreach 3.1.4. County will identify and collaborate with Vail Fire and Emergency Services on grant funding opportunities for wildfire mitigation and recovery programs/projects within Eagle County. 3.1.5. County will identify and collaborate with Vail Fire and Emergency Services on local training and outreach opportunities to further increase awareness of wildfire mitigation and intended risk reduction outcomes. 3.2.Vail 3.2.1. Wildland Battalion Chief 77 4 3.2.1.1. Vail will Oversee the implementation of programs and projects within the Vail Fire and Emergency Services service area as identified in Exhibit A. 3.2.1.2. Vail will provide local support to Eagle County to assist in scheduling and/or conducting REALFire® property assessments as time and funds allow. 3.2.1.3. Vail will identify and collaborate with Eagle County on grant funding opportunities for wildfire mitigation within Eagle County. 4. INDEMNIFICATION, INSURANCE, AND GOVERNMENTAL IMMUNITY 4.1 To the extent permitted by law, each Party shall indemnify, defend and hold harmless the other including its, agents, officers, servants and employees of and from any and all loss, costs, damage, injury, liability, claims, liens demands, action and causes of action whatsoever, including attorney fees, arising out of or related to its negligent acts or omissions. 4.2 Vail Fire and Emergency Services shall provide its own public liability, property damage, and errors and omissions insurance coverage as County may deem adequate and necessary for any potential liability arising from this Agreement. 4.3 Nothing in this Agreement shall be construed to waive, limit, or otherwise modify any governmental immunity that may be available by law to either Party, its officials, employees, contractors,' or agents, or any other person acting on behalf of either Party and, in particular, governmental immunity afforded or available pursuant to the Colorado Governmental Immunity Act, Title 24, Article 10, Part 1 of the Colorado Revised Statutes. 5. TERM AND TERMINATION 5.1 The term of this Agreement shall commence on the effective date and shall terminate twelve months from the effective date unless the Agreement is extended by all Parties prior to that end date. 5.2 If any Party fails to substantially perform the duties and obligations in accordance herewith, the other Party may terminate this Agreement upon seven (7) days written notice to that Party, unless that Party cures the breach within the seven (7) day remedy period. Either Party may terminate this Agreement without cause upon thirty (30) days written notice. 6. MISCELLANEOUS 6.1 Notices. All notices, bills and payments shall be made in writing and may be given by personal delivery or by mail. Notices, bills, payments sent by mail should be addressed as follows: Eagle County Government: Eric Lovgren 500 Broadway PO Box 850 Eagle, CO 81631 78 5 eric.lovgren@eaglecounty.us 970-328-8742 With copy to Eagle County Attorney’s Office 500 Broadway PO Box 850 Eagle, CO 81631 atty@eaglecounty.us 970-328-8685 Town of Vail: Vail Fire and Emergency Services Paul Cada 2399 N. Frontage Rd W. Vail, CO 81657 6.2 Modification. This Agreement contains the entire agreement between the Parties, and no agreement shall be effective to change, modify, or terminate in whole or in part unless such agreement is in writing and duly signed by the Party against whom enforcement of such change, modification, or termination is sought. 6.3 No Third-Party Beneficiaries. Nothing contained in this Agreement is intended to or shall create a contractual relationship with, cause of action in favor of, or claim for relief for, any third party, including any agent, subconsultant or sub-contractor of the Parties. Absolutely no third- party beneficiaries are intended by this Agreement. 6.4 No Assignment. Neither Party shall assign this Agreement without the prior written consent of the other. Either Party may terminate this Agreement if the other assigns this Agreement without the prior written consent of the other. 6.5 Jurisdiction and Venue. This Agreement shall be interpreted in accordance with the laws of the state of Colorado and the Parties agree to submit to the jurisdiction of the courts thereof. Venue shall be in the Eagle County District Court. 6.6 Invalidity. Invalidity or unenforceability of any provision of this Agreement shall not affect the other provisions hereof, and this Agreement shall be construed as if such invalid or unenforceable provision was omitted. 6.7 Compliance With Law. Each Party shall comply with all applicable federal, state and local rules, regulations and laws. IN WITNESS WHEREOF, each Party, by signature below of its authorized representative, hereby acknowledges that it has read this Agreement, understands it and agrees to be bound by its 79 6 terms and conditions. COUNTY OF EAGLE, STATE OF COLORADO, By and Through Its BOARD OF COUNTY COMMISSIONERS By: ______________________________ Matt Scherr, Chair ATTEST: By: ______________________________ Regina O’Brien Clerk to the Board TOWN OF VAIL, COLORADO By: ________________________ Russell Forrest, Town Manager ATTEST: By:________________________ Stephanie Kauffman, Town Clerk 80 7 Exhibit A: Scope of Work and Annual Work Plan for 2025 The Vail agrees to implement the following items in the 2025 calendar year. County agrees to fund Activities A through C as set forth below. Upon completion of the agreed upon actions, Vail will submit a summary of activity and invoice to County. Activity A: Complete fuels reduction treatments identified and under agreement on USFS managed land in the Vail CWPP area. Eagle County Allocated Funding: Up to $45,000 Activity B: Support for the Vail Community-wide Curbside Chipping program within the Vail Fire Service area. Eagle County Allocated Funding: 50% of total project costs up to a max of $10,000 Activity C: Vail will engage Vail Fire to assist in the completion of Real Fire assessments within the Vail Fire service area. County will provide administrative oversight, training and access to systems and Vail Fire will provide staffing to conduct assessments. 81 AGENDA ITEM NO. 4.4 Item Cover Page DATE:September 16, 2025 SUBMITTED BY:Stephanie Bibbens, Town Manager ITEM TYPE:Consent Agenda AGENDA SECTION:Consent Agenda (6:10pm) SUBJECT:Pitkin Creek Master Lease #14i SUGGESTED ACTION:Approve, approve with amendments, or deny renewal of Pitkin Creek Master Lease for unit 14i. VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Town Council Memo Pitkin Creek Masterlease.docx 82 75 South Frontage Road West Vail, Colorado 81657 vailgov.com MEMORANDUM To: Vail Town Council From: Susie Hervert, General Services Administrator Date: September 4, 2025 Re: Town Manager Authorization – Pitkin Creek #14i Master Lease I. PURPOSE The purpose of this memorandum is to request approval from the Vail Town Council authorizing the Town Manager to enter into a master lease agreement with 4081 Bighorn Road 14i LLC with a business address of 1450 South Fillmore Street, Denver, CO 80210, for the twelve-month lease of the residential property located at Pitkin Creek Park, 4081 Bighorn Road Unit #14i, Vail, CO 81657 effective October 1, 2025, through September 30, 2026. II. BACKGROUND In 2024, the Vail Town Council authorized the Town Manager to enter into a master lease agreement for Pitkin Creek Park #14i for the period October 1, 2024, through September 30, 2025. The lease expires at the end of September and the Town of Vail wishes to renew the master lease agreement for internal employee housing. The master lease is a critical unit in providing the needed bed space to house both winter and summer staff. The landlord has increased the rent to $5,200/month starting 10/1/2025 due to increases in HOA dues and insurance at Pitkin Creek Park. III. ACTION REQUESTED Authorize the Town Manager to execute a master lease agreement with 4081 Bighorn Road 14i LLC, in a not-to-exceed amount of $62,400. 83 AGENDA ITEM NO. 4.5 Item Cover Page DATE:September 16, 2025 SUBMITTED BY:Tom Kassmel, Public Works ITEM TYPE:Consent Agenda AGENDA SECTION:Consent Agenda (6:10pm) SUBJECT:Contract Award to JR Engineering for the North Recreation Trail Design SUGGESTED ACTION:Direct the Town Manager to enter into a contract, as approved by the Town Attorney, with JR Engineering for the North Recreation Trail Desing, in an amount not to exceed $77,715. VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Council Memo 9-9-25.docx 84 To: Vail Town Council From: Public Works Department Date: September 9, 2025 Subject: North Recreation Path Reconstruction/ Vail Run Bus Stop RFP I. SUMMARY The Town publicly requested design proposals for the reconstruction of the Red Sandstone section of the North Recreation Path and a new bus stop along the N. Frontage Road at Vail Run. The Town received four (4) proposals:  JR Engineering $77,715  Monument Engineering Group Associates $79,760  SGM $104,432  SCJ Alliance $145,548 The proposal is within budget. II. RECOMMENDATION Direct the Town Manager to enter into a contract, as approved by the Town Attorney, with JR Engineering in an amount not to exceed $77,715. 85 AGENDA ITEM NO. 5.1 Item Cover Page DATE:September 16, 2025 TIME:60 min. SUBMITTED BY:Mark Novak, Fire Department ITEM TYPE:Presentation/Discussion AGENDA SECTION:Presentation/Discussions (6:10pm) SUBJECT:Fire Free Five Update (6:10pm) SUGGESTED ACTION:Listen to presentation and provide feedback. PRESENTER(S):Chief Mark Novak, Vail Fire Department and Paul Cada, Wildland Fire Battalion Chief VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Town_Council_FFF_09162025.docx TC_FFF_09162025_2 .pdf Fire Free Five Public Comment.pdf 86 To: Vail Town Council From: Mark Novak, Fire Chief Paul Cada, Wildland Battalion Chief Date: September 16, 2025 Subject: Fire Free Five Implementation I. Background Over the past several years staff has identified the specific risk wildfire presents to the Town of Vail. Numerous assessments including national and state level evaluations, insurance risk ratings and real estate listings quantify and present the risk ratings in various formats. “Wildfire Risk to Communities”, a product of the USFS, identifies “Vail as at high risk having more risk than 76% of communities in the US.“ Due to this identified risk, the Town of Vail has taken measured approaches to address wildfire risk both within and around the community. Efforts to date have included the completion of more than 400 acres of hazardous fuels reduction, the adoption of building and planning codes that require the use of ignition resistant building materials and fire-resistant landscaping on new construction and the voluntary and incentivized compliance with defensible space recommendations and home hardening for existing structures. Parcel level assessments of the entire community have provided a large dataset which identifies specific wildfire vulnerabilities at a community scale. To address the most vulnerable and important element of defensible space, Vail Fire has identified a five-foot non-combustible zone immediately adjacent to the structure, also known as the Fire Free Five (FFF) as the highest priority and most important element to reduce risk on both an individual parcel and community scale. The Insurance Institute for Business and Home Safety (IBHS) has identified the five-foot non-combustible zone as the most important component of defensible space through forensic investigations of actual wildfire incidents and full-scall testing in their laboratories. Since 2022, Vail Fire and Emergency Services (VFES) has aggressively focused voluntary compliance of Fire Free Five defensible space throughout the community.Through a combination of targeted community education, free curbside chipping, community workdays and property owner financial incentives approximately 15-20% of the community has Fire Free Five compliant landscaping surrounding their property. 87 Town of Vail Page 2 At the surface level these numbers seem significant, compliant landscapes are oftentimes scattered throughout neighborhoods leaving a patchwork of unmitigated properties between mitigated properties. Due in part to the density of our community this patchwork leaves all structures, including the mitigated properties, at risk. The most extreme example of this can be seen in the many duplex properties where one side has completed fire mitigation and the other has not. If the unmitigated structure caught fire, it is highly likely that the mitigated side of the structure would also burn. To make a significant impact on reducing the community’s vulnerability to wildfire, the current research identifies a need for 80%-90% of the properties to be mitigated to provide community level protection. There has been a noticeable downward trend in participation of new properties in the voluntary and incentivize programs. Program participation was highest in 2022 and has steadily trended down each subsequent year. While demand for the voluntary and incentivized programs remains, many of the active and engaged community members have already participated. II. Current Situation In June 2025 the Vail Town Council directed the Fire Department to conduct community outreach and engagement around a proposal to require five feet of non-combustible landscaping around every structure in Vail. Vail Fire staff collaborated with the Town of Vail Communications Department to implement a multi-faceted outreach champaign and to solicit the community’s input on benefits and barriers to FFF implementation. From June to August the outreach campaign included:  Mailers to 3,454 Vail recipients  8 A-frames signs throughout Vail neighborhoods  2 News Releases  ½ page ads run in the Vail Daily for 11 days  3 articles in the Vail Daily  Social media posts on Instagram, Facebook and Next Door  Dedicated webpage www.vail.gov/FireFreeFive  Presentation at Lunch with the Locals  Presentations to DRB and PEC  Fire Free Five Open House event  Fire Free Five Virtual “ask me anything” event  Information at Community Picnics on July 8th and Aug 12th To provide more in-depth information and solicit robust engagement the Engage Vail platform https://www.engagevail.com/firefreefive was used to host information and collect survey information. Between the end of June and September 8th the page received 904 visits with 89 people viewing the FAQ section. 79 individuals completed the survey which helped to provide detail into community concerns and values. The responses were split nearly evenly between full-time and part-time residents. While the responses varied slightly depending on their length of residency some clear trends are identifiable in the survey response which aligns with individual conversations held with community members. Nearly 3/4 of the survey respondents indicated they had not 88 Town of Vail Page 3 completed Fire Free Five mitigation and provided insights into b arriers to implementation. The most common barriers identified were, “I don’t like the aesthetics” (21.5%) and “I don’t think the FFF landscaping will protect my property” (16.5%). Fourteen percent of respondents cited costs as a barrier to implementing the FFF. Thirteen respondents provided other freeform answers to barriers. A common theme from both the survey responses and individual conversations with community members is frustration over the change in landscaping requirements from legacy practices to current guidance. Many cite the fact that they were required to install landscaping near their home as part of site development and are now going to be required to remove the same veget ation. The three benefits most frequently identified of the Fire Free Five were protecting my property from wildfire, protecting my neighborhood and town from wildfire and assisting with the insurability of my property. Twenty-nine percent of the respondents did not believe that there would be any benefit. B. FFF Requirements To meet the Fire Free Five standard, properties must have a five-foot-wide area extending from the foundation wall or furthest point of attachments , such as a deck, free of combustible vegetation or landscaping materials such as mulch. Within this area , low flammability non-woody plants such as irrigated and maintained turf grass, perennial flowers and low growing non-woody ground cover are permissible. Trees, including branches, are required to be pruned to maintain 5 feet of horizontal clearance and a 10 foot vertical clearance to the structure. Trees which are pruned to meet the FFF standards are also required to have the branches removed from the bottom 6 feet of the tree or 1/3 of the total height, whichever is less. Combustible mulch, flammable materials such as firewood, construction materials or stored items may not be present in the FFF zone. This approach is consistent with Colorado State Forest Service and Firewise recommendations. C. Fire Free Five Enforcement Staff recommends that the town’s current Dead Tree and Wildfire Fuels Abatement code, (Chapter 11 Title 5), be amended to include the requirement to create and maintain a Fire Free Five adjacent to all structures. Under these requirements the Fire Department staff would be responsible for ensuring compliance through the use of existing systems and processes, which include noticing requirements and opportunities for the property owner to remediate violations before any action is taken. The proposed FFF implementation includes the adoption of the Fire Free Five Ordinance this year and provides an extended compliance phase of 3 years before 89 Town of Vail Page 4 enforcement actions are taken in 2029. During this compliance phase, a wildfire hazard assessment of every property in Vail will be completed and results shared with each property owner. To ensure successful implementation Vail Fire will continue public education regarding Fire Free Five requirements as well as provide resources to assist property owners with compliance. Beginning in the summer of 2029 and continuing on a rotating basis every 3 years thereafter, each property would be inspected. Non- compliant properties would be addressed utilizing the Town’s established abatement process in the municipal court. The Town’s current abatement process is robust and well supported. When a suspected violation is reported, staff can assess the situation from a public right of way. If the violation is not visible from a public right of way, the owner is contacted to request access, if no contact is made or access is not granted, the municipal court may issue an inspection warrant. Once a violation is confirmed, the owner is provided with a notice of violation, which includes an appropriate amount of time to correct the violation. If the violation is not corrected, the Town may seek an abatement order through the municipal court, and if necessary, complete the corrective action and recover the costs through court action. D. Fire Free Five Exemptions Recognizing unique situations exist throughout the community where existing vegetation may not pose a significant community hazard, staff proposes creating a process for property owners to apply for exemptions from specific Fire Free Five requirements. The exemption process would be handled on a request basis and property owners would need to demonstrate that the vegetation in question does not represent a hazard to their structure or the surrounding community. To meet this standard the vegetation must be well-maintained, healthy, deciduous vegetation planted in an area that has no combustible vegetation or mulch. The vegetation must be pruned away from the building so not to entrap embers during a fire. Vegetation must be in an area adjacent to non-combustible siding and at least 5 feet from openings such as vents, windows or doors. Exemptions would only be granted for existing vegetation; no new planting of non-compliant vegetation would be allowed. Exemptions can be easily identified in inspection software currently used by VFES and would be visible to inspectors during future inspections. Vegetation, which is granted an exemption would be required to be maintained in a manner which does not create a hazard. If the health or vigor of the plant diminishes over time, and it presents a hazard to the community the owner may be required to remove the vegetation at that time. E. Public Assistance Availability of public assistance to complete Fire Free Five remains a high priority for community members. Programs such as the Fire Free Five Community Assistance Program (FFFCAP) and the Town’s free curbside chipping programs provide critical tools to offset some of the financial burden of the mitigation. Based upon current projections, there will likely be unspent funds for the FFFCAP in 2025. Staff recommends rolling any unspent funds from 2025 into 2026 and funding the program in future years at levels consistent with community need. The operations of the other 90 Town of Vail Page 5 community assistance programs are included in the VFES Wildland operating budget (RETT). III. Staff Recommendation Over the past four years staff from Vail Fire have been actively engaging community members in proactive science-based wildfire mitigation practices. While these voluntary actions are significant, the discontinuity and limited participation in voluntary actions do little to change the overall wildfire hazard of the community. Voluntary programs have provided staff with details on the cost, time commitment, aesthetics and Vail-specific methods to reduce wildfire risk at scale. To address community-wide wildfire risk, staff recommends that the Vail Town Council adopt a mandatory Fire Free Five ordinance for all structures. This ordinance would require the implementation and ongoing maintenance of the most critical zone of defensible space around every structure in the Town of Vail. 91 Fire Free Five- Community Wide Solutions for Community Wide Risk Mark Novak, Fire Chief Paul Cada,Battalion Chief 92 Town of Vail | www.vailgov.com/fire | Defining Vail’s Wildfire Risk -Wildfire Risk to Communities USFS -Colorado State Forest Service Wildfire Risk Viewer -Town of Vail Community Wildfire Protection Plan 93 Town of Vail | www.vailgov.com/fire | Why the Fire Free Five is So Important -Wildland Urban Disaster loss sequence, Dr. Jack Cohen 2008 94 Town of Vail | www.vailgov.com/fire | FFF: 5’ Non-Combustible Zone 95 Fire Free Five Requirements Town of Vail | www.vailgov.com/fire | FFF allowable landscaping includes: •Hardscaping such as on-grade patios, walkways, driveways, etc. •Non-combustible mulch •Well maintained and irrigated lawn •Perennial flower beds •Perennial ground cover 96 Fire Free Five FAQ Town of Vail | www.vailgov.com/fire | What if a tree is in the 5-foot zone? •Trees and shrubs should not be planted (stem within five-foot zone) within the Fire Free Five. •Trees planted outside the five-foot zone that hang over into the zone should be limbed up to a height of six feet or one-third the total height whichever is less and should be trimmed to leave at least a five-foot horizontal gap and ten-foot vertical gap between the nearest branch and the building. What about other items next to the building? •The Fire Free Five would also apply to material placed or stored within this area. Combustible materials such as firewood, construction materials or other combustibles may not be stored within this zone. •Combustibles may be allowed to be stored within this zone if they are enclosed in a manner to prevent the ignition from flames or embers 5 Feet 6 Feet 10 Feet 97 Exemptions for Existing Vegetation Town of Vail | www.vailgov.com/fire | •Some existing vegetation in the Fire Free Five presents a minimal risk to community safety •Property owners may apply to the Fire Department for exemptions of existing vegetation that is: •Deciduous •Well maintained •Healthy •No combustible mulch or other plants or combustibles below •Adjacent to a structure that has non-combustible siding and not within 5 feet of openings such as vents, doors or windows 98 Inventory Findings Town of Vail | www.vailgov.com/fire | During the summers of 2024 and 2025 1003 Wildfire hazard assessments were completed. 88% noted at least item within the Fire Free Five 99 Currently Available Resources to Assist Community Town of Vail | www.vailgov.com/fire | •Wildfire hazard evaluations •471 properties completed in 2025 •Free curbside chipping •233 pickups •138 tons of material •Community work days •9 participating properties over 2 days •Fire Free Five Community Assistance Program •14 projects in 2025 100 Community Outreach and Engagement Town of Vail | www.vailgov.com/fire | •Community wide mailer •Print ads •Social media •Engage Vail •904 page visits •79 Survey responses •In person and virtual Q&A sessions •Engagement at Community Picnics •Presentation at Lunch with the Locals •Presentations to DRB and PEC 101 Survey Results: Q3 What do you believe are the most important benefits of Fire Free Five regulations Town of Vail | www.vailgov.com/fire | Protecting my property from wildfire Protecting my neighborhood from wildfire Assisting with the insurability of my property I don’t believe there are any benefits Other Protecting lives, defensive zones should be added to the local code to make this mandatory; not optional 102 Survey Q5: If no, what is the biggest barrier to implementing a Fire Free Five zone on your property? Town of Vail | www.vailgov.com/fire | It will cost too much (17.7%) I don’t have the ability to do the work (2.5%) I don’t have permission to do the work (8.9%) I don’t like the aesthetic of FFF landscaping (21.5%) I don’t think FFF landscaping will protect my property (16. 5%) Other (17.7%) N/A - I have already implemented FFF (19.0%) You need to realize that a lot of the trees encroaching on our homes were required of us by the Town of Vail Design Review Board in order to "soften the impact of the buildings". If we are required to remove any of the trees the Town required us to plant, the Town should pay for that removal, not us. All of these are important. Protecting all property is necessary, there does need to be flexibility as almost every property in the Vail valley has combustible material within 5 feet. 103 Costs of Implementation Town of Vail | www.vailgov.com/fire | •Costs vary by project however FFFCAAP has provided a snapshot of more than 100 project costs. •Most expensive landscape changes include the installation of non-combustible landscape features such as rock, concrete or pavers. •Long term maintenance is critical however the cost of maintenance is substantially less 104 Fire Free Five Implementation Process Town of Vail | www.vailgov.com/fire | •Adopt changes to Chapter 11, Title 5- Dead Tree and Wildfire Abatement code in 2025 •Utilize a 3-year compliance phase for all properties to comply with new regulations •Provide updated hazard assessments and targeted outreach during the compliance phase to ensure robust community outreach occurs •Continue ongoing community Fire Free Five outreach •Summer of 2029 begin enforcement of Fire Free Five regulations though the town’s established abatement process •Properties would be evaluated on a continuing basis at least every 3 years 105 From:Kerry Donovan To:Council Dist List Subject:Fire Free Five Vote No Date:Monday, September 15, 2025 11:10:52 PM Howdy Friends- Sorry for the late email - I had this on the list to do all weekend but alas. Writing to ask for a no vote on this very well intentioned effort that I think is ultimately too big of an expensive stick with unproven outcomes. We looked at statewide law similar to this a few years ago - 2020 maybe - and ultimately decided against even drafting policy. The clearance of living vegetation (as opposed to dried debris, brush piles, firewood, propane tanks, standing dead, needles, etc) did not show to have a meaningful impact in urban/suburban wildland fire interfaces. Insurance companies commented it would not result in any lower insurance prices. The state forester does not have it as a priority recommendation. I walked around my street tonight to visualize what this would look like if enforced on all structures. It was a BIG price tag and many houses would end up with zero trees or bushes between them when enforced from "both sides." And walking around town last week I noticed a number of our big river trees as well as other trees and shrubs that make our townscape & atmosphere would be eliminated under this law. I think this is an excellent public education effort that our fantastic fire department should promote with financial support from the town. Let folks decide if they prefer higher risks as a trade off for having landscaping. Let property owners make holistic decisions based upon what side of the valley they live on, do they border a park or a stand of aging pines? What's the topography? Don't overburden folks with a law that will be expensive to implement and make the cost of living here feel even more onerous. Thanks to you all for spending another Tuesday in the chairs being thoughtful leaders, Kerry 970.279.1876 c. 106 From:rolvail@aol.com To:Council Dist List Subject:Fire Wise Five Date:Tuesday, September 16, 2025 2:06:22 PM Dear Town Council: Though the idea is fine, like the one regulation passed in Avon requiring sprinklers that added as much per square ft. in building cost as it cost to build an entire house when I arrived here, this has not been well thought out. In particular is the requirement that all firewood be stacked five ft. from structures! This makes no sense whatsoever when the houses are constructed of wood in the first place, a lot drier and more combustible than recently cut firewood! Particularly the porches where almost every condo and home has firewood stored. Paul Cada said it would be permissible to store the wood after 1 Nov.. And what is one to do with the wood between summer cutting and then? By 1 Nov yards in E Vail frequently has too much snow to move through it anyway. Or, he suggested, store it in a metal box??? Six cords!? There are fireproof tarps, which make a lot more sense, that are heavy and can’t be blown off. But this town has far too many regulations in the first place and this is why taxpayers must now subsidize new affordable homes. I have spent a lot of money removing dead trees from Forest Service and TOV right of way to protect our property. The last thing I would do is involve the town, like the lady in Booth Falls who told me the town was reimbursing her $7500 of the $10,000 cost of removing a dead tree!!! My god, it costs only $500 to remove one if you’ll assist in hauling debris to the curb! Please don’t open Pandora’s Box on this issue. Thanks, Rol Hamelin E Vail 107 AGENDA ITEM NO. 6.1 Item Cover Page DATE:September 16, 2025 TIME:30 min. SUBMITTED BY:Greg Roy, Community Development ITEM TYPE:Public Hearings AGENDA SECTION:Public Hearings (7:10pm) SUBJECT:Resolution No. 36, Series of 2025, An Amendment to Section 5.17 and pertinent subsections of the Lionshead Redevelopment Master Plan (West Lionshead) (7:10pm) SUGGESTED ACTION:Approve, approve with amendments, or deny Resolution No. 36, Series of 2025. PRESENTER(S):Matt Gennett, Director of Community Development VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Resolution No. 36 Staff Memo.pdf Attachment A. Reso No. 36, Series of 2025 - 9-16-25 TC Afternoon Comments.pdf Attachment B. Section 5.17 Proposed/Clean Attachment C. Section 5.17 Redlined.pdf Attachment D. Updated Presentation 108 TO: Town Council FROM: Community Development Department DATE: September 16, 2025 SUBJECT: A presentation to the Vail Town Council, on the proposed amendment to Section 5.17 and pertinent subsections of the Lionshead Redevelopment Master Plan and setting forth details in regard thereto. (PEC25-0014) Applicant: Town of Vail, East West Partners, and Vail Resorts Planner: Greg Roy ______________________________________________________________________ I. INTRODUCTION The applicant team, comprised of the Town of Vail, East West Partners, and Vail Resorts, is requesting a recommendation to the Vail Town Council, pursuant to Section 3 -2-6A, Function, Vail Town Code, to amend Section 5.17 ‘Ever Vail’ and pertinent sections of the Lionshead Redevelopment Master Plan (LRMP). At the October 15, 2024, Vail Town Council meeting, a partnership between the Town of Vail, Vail Resorts, and East West Partners was announced to recommence master planning efforts on the subject site. Since then, the partnership has been working on the proposed amendments to the LRMP and held numerous public listening sessions and community open houses to receive regular feedback throughout the process. The LRMP was first adopted in 1996 and has been amended by resolution numerous times over the past two decades. At the July 14th Planning and Environmental Commission meeting, the PEC recommended that the Town Council approve, with conditions, the changes with a vote of 5-0. II. BACKGROUND Following the three public open house style listening sessions held with the community in November and December 2024, the partnership, working in concert with Hart Howerton, developed the mission, vision, and values statements, with input from the community, 109 Town of Vail Page 2 Council and Planning and Environmental Commission (PEC) to help articulate overall project goals and objectives. After two hearings with the PEC on June 23 and July 14, 2025, the PEC forwarded a recommendation to the Vail Town Council by a unanimous vote. On August 5, 2025, the project team presented the proposed amendments to the LRMP to Council during the afternoon session, requested feedback and answered questions. On August 19, 2025, Resolution No. 36, Series of 2025, A n Amendment to Section 5.17 and pertinent subsections of the Lionshead Redevelopment Master Plan (‘West Lionshead Master Plan’) was tabled from the evening meeting to the September 2, 2025 regular Council meeting. During the September 2 presentation to Council the following comments were discussed with staff and have since been incorporated into the revised amendment document: • West Lionshead may be the last opportunity to differentiate the Town of Vail as a mountain community and set us apart from our competitive set. o Important to understand the “why” behind the concept plan. o What makes it different, unique and special? ▪ A place for the community and not just for guests. ▪ Go back to Vail of 2002; something that feels “Uniquely Vail”. ▪ Local businesses first • For consideration and incorporation into the master plan language: o Clarity around the timing of public improvements. ▪ Include sequencing of when entitlements would be granted in relation to public financing commitments. ▪ Add a preliminary Implementation plan. ▪ Timing of a parking study to quantify when the final parking numbers will be determined. o Share ideas on how to grow or shrink the parking number. • Understand the potential impact and the vitality lost by moving Vail Resorts employees and their functions off the site. o There is value to employees being able to stick around the area after work . • Commitment or a real understanding of what lift access will look like from the site. o A portal to the mountain is defined by access to beginner terrain. o To make this place a viable portal to the Mountain it would need to have a gondola to the top of the mountain. • Need more proof of concept around how this creates vibrancy for the whole community. • Transit Hub 110 Town of Vail Page 3 o Needs to include CORE Transit, Intown, Town of Vail, Hotel shuttles o Distance from structure to lift? • Common Consumption Area o Open container overlay - let’s do it while it is an opportunity and include language in the master plan. The project team has incorporated language into the plan to address the comments received since the previous version of the plan was included in the Council packet. III. SITE AREA The site area of the collective property formerly known as ‘Ever Vail’, now known as ‘West Lionshead’ for the time being, has not changed with the proposed amendments. The zoning designation contemplated in the LRMP for three of the six parcels not already zoned Lionshead Mixed Use 2 (LMU-2) is likewise unchanged and will be proposed as LMU-2. IV. PROPOSED AMENDMENTS 111 Town of Vail Page 4 Attached to this memorandum is a comparison document of existing versus proposed language in Section 5.17, and a clean, revised version of the proposed new Section 5.17. Also attached are corresponding documents covering the various sections and subsections referenced in Section 5.17 with proposed amendments. The proposed text amendments are attached as follows: • Attachment A. Section 5.17 Comparison • Attachment B. 5.17 Proposed/Clean The project team will review the amendments in a presentation at the afternoon Council session. V. MISSION-VISION-VALUES Following the three public open house-style listening sessions held with the community in November and December 2024, the partnership developed the mission, vision, and values statements listed below to help articulate overall project goals and objectives. Mission To create a transformative, new Vail Mountain base village that provides access to the mountain, an unparalleled public realm for all people to enjoy, and retail, hotels, housing, condominiums, and right-sized parking that reflect the inspiring quality of life the Vail Valley offers. Vision West Lionshead will be a next-generation base village, seamlessly blending the timeless charm of Vail’s iconic villages with a forward-thinking vision that exemplifies the future of mountain recreation, living, and community. Designed for new residents, guests and locals alike, it will offer authentic, welcoming experiences, inspired by modern mountain town culture, sustainable design, and convenient year-round access to Vail Mountain’s world-class slopes, destinations and amenities. West Lionshead will not only complement the legacy of Vail’s existing villages and recreation but also redefine the year-round mountain experience for the next generation of adventurers, families, and creators. Values 1. Seamless Integration with Lionshead, Vail Village, and Vail Mountain – Free In- Town Bus System, Gore Valley Trail, New Mountain Connection, and Ski-back. 2. Pedestrians Come First – Enhance pedestrian connectivity, easy access to transit, lines of sight, and walkability through the site and to the rest of the Town. 3. Celebrate the Natural Features of the Site – Incorporate environmental sustainability and best practices into the design. Create opportunities for views of the Gore Range, Vail Mountain, and the Eagle Valley. Align the narrative around Gore Creek with that of Lionshead and Vail Village’s while embracing Red Sandstone Creek. 112 Town of Vail Page 5 4. Year-Round Activation – With an additional 1,100 full-time residents anticipated through the Town’s housing efforts, there is an opportunity to create a vibrant hub in Vail that weaves together a fabric of experiences (retail, dining, housing, lodging, entertainment, après experiences, recreation, housing) thus bringing a year-round vibrancy to West Lionshead. 5. A Base Village for Guests and Locals Alike – Create a place that is welcoming, approachable, and equally engaging to locals, part-time residents and destination guests, integrating the public realm and recreation with art, natural features, shopping and dining, and entertainment. West Lionshead is a place for everybody. VI. CONCEPT PLAN The project team will walk the PEC and public through the concept plan during the presentation at the hearing. VII. APPLICABLE PLANNING DOCUMENTS Title 12 Zoning Regulations Article 12-I: Lionshead Mixed Use 2 (LMU-2) District (in-part) 12-7I-1 PURPOSE. 113 Town of Vail Page 6 (A) The Lionshead Mixed Use 2 District is intended to provide sites for a mixture of multiple-family dwellings, lodges, hotels, fractional fee clubs, timeshares, lodge dwelling units, restaurants, offices, skier services, light industrial activities and commercial establishments in a clustered, unified development. Lionshead Mixed Use 2 District, in accordance with the Lionshead Redevelopment Master Plan, is intended to ensure adequate light, air, open space and other amenities appropriate to the permitted types of buildings and uses and to maintain the desirable qualities of the zone district by establishing appropriate site development standards. This zone district is meant to encourage and provide incentives for redevelopment in accordance with the Lionshead Redevelopment Master Plan. (B) This zone district was specifically developed to provide incentives for properties to redevelop. The ultimate goal of these incentives is to create an economically vibrant lodging, housing and commercial core area. The incentives in this zone dist rict include increases in allowable gross residential floor area, building height, and density over the previously established zoning in the Lionshead Redevelopment Master Plan study area. The primary goal of the incentives is to create economic conditions favorable to inducing private redevelopment consistent with the Lionshead Redevelopment Master Plan. Additionally, the incentives are created to help finance public, off site, improvements adjacent to redevelopment projects. Public amenities which will be evaluated with redevelopment proposals taking advantage of the incentives created herein may include: streetscape improvements; pedestrian/bicycle access; public plaza redevelopment; public art; roadway improvements; and similar improvements. LIONSHEAD REDEVELOPMENT MASTER PLAN 2.3 Policy Objectives The Town Council adopted six policy objectives on November 4, 1996, to outline the important issues to be addressed in the master plan and to provide a policy framework for the master planning process. 2.3.1 Renewal and Redevelopment Lionshead can and should be renewed and redeveloped to become a warmer, more vibrant environment for guests and residents. Lionshead needs an appealing and coherent identity, a sense of place, a personality, a purpose, and an improved aesthetic character. 2.3.2 Vitality and Amenities We must seize the opportunity to enhance guest experience and community interaction through expanded and additional activities and amenities such as performing arts venues, conference facilities, ice rinks, streetscape, parks and other recreational improvements. 2.3.4 Stronger Economic Base Through Increased Live Beds 114 Town of Vail Page 7 In order to enhance the vitality and viability of Vail, renewal and redevelopment in Lionshead must promote improved occupancy rates and the creation of additional bed base (“live beds” or “warm beds”) through new lodging products. Live beds and warm beds are best described as residential or lodging rooms or units that are designed for occupancy by visitors, guests, individuals, or families on a short-term rental basis. In order to improve occupancy rates and create additional bed base in Lionshead, applications for new development and redevelopment projects which include a residential component shall provide live beds in the form of accommodation units, fractional fee club units, lodge dwelling units, timeshare units, attached accommodation units (i.e., lock-off units), or dwelling units which are included in a voluntary rental management program and available for short term rental. Further, it is the expressed goal of this Plan that in addition to creating additional bed base through new lodging products, there shall be no net loss of existing live beds within the Lionshead Redevelopment Master Plan study area. 2.3.4 Improved Access and Circulation The flow of pedestrian, vehicular, bicycle and mass transit traffic must be improved within and through Lionshead. 2.3.5 Improved Infrastructure The infrastructure of Lionshead (streets, walkways, transportation systems, parking, utilities, loading and delivery systems, snow removal and storage capacity) and its public and private services must be upgraded to support redevelopment and revitalization efforts and to meet the service expectations of our guests and residents. 2.3.6 Creative Financing for Enhanced Private Profits and Public Revenues Financially creative and fiscally realistic strategies must be identified so that adequate capital may be raised from all possible sources to fund desired private and public improvements. VAIL LAND USE PLAN (IN PART) 1. General Growth / Development 1.1. Vail should continue to grow in a controlled environment, maintaining a balance between residential, commercial and recreational uses to serve both the visitor and the permanent resident. 1.2. The quality of the environment including air, water and other natural resources should be protected as the Town grows. 115 Town of Vail Page 8 1.3 The quality of development should be maintained and upgraded whenever possible. VIII. CONSIDERATIONS FOR REVIEW The adoption of an amendment or update to a master plan needs to be in concert with the Town of Vail’s Comprehensive Master Plan. The adopted master plan shall support, strengthen, and further the development objectives of the town. To ensure consistency with these objectives, the following factors for consideration are applied: A. How conditions have changed since the original plan was adopted. Conditions have changed significantly since the plan was first adopted in November of 1996. While there have been numerous amendments over the past 30 years, the site-specific language and information pertaining to ‘Ever Vail’, particularly in Section 5.17, must be updated to make it implementable. Staff find this criterion to be met. B. How is the original plan in error? As stated under the previous consideration, many things have changed since the plan’s adoption. Much of the information provided in the plan has become outdated, and previously contemplated improvements including the Sandstone underpass and the Ritz Carlton have since been completed. Staff find this criterion to be met. C. How the addition, deletion, or change to the Plan is in concert with the plan in general. The underlying policy objectives and purpose of the LRMP are not proposed to change with this amendment. The changes proposed by this amendment are consistent with the theme and structure of the plan, serving to update and enhance the site-specific recommendations for the site formerly known as ‘Ever Vail’. Staff find this criterion to be met. IX. RECOMMENDED ACTION 116 Town of Vail Page 9 The Planning and Environmental Commission forwarded a recommendation of approval to the Vail Town Council, pursuant to Section 3-2-6A, Function, Vail Town Code, to amend Section 5.17 and pertinent subsections of the Lionshead Redevelopment Master Plan. Should the Town Council choose approve the amendment, the Planning and Environmental Commission recommends the Council passes the following motion: “The Town Council approves Resolution No. 36, Series of 2025 to amend Section 5.17 and pertinent subsections of the Lionshead Redevelopment Master Plan .” Should the Town Council choose to approve the resolution, the Planning and Environmental Commission recommends the Council makes the following findings: “Based upon the review of the criteria outlined in Section VII of the Staff memorandum to the Planning and Environmental Commission dated July 14, 2025, and the evidence and testimony presented, the Town Council finds: 1. That the master plan amendment is consistent with the applicable elements of the adopted goals, objectives and policies outlined in the Vail comprehensive plan and is compatible with the development objectives of the town; and 2. That the master plan amendment furthers the general and specific purposes of the zoning regulations; and 3. That the master plan amendment promotes the health, safety, morals, and general welfare of the town and promotes the coordinated and harmonious development of the town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality." X. ATTACHMENTS Attachment A. Resolution No. 36, Series of 2025 Attachment B. Section 5.17 Comparison Attachment C. Section 5.17 Proposed/Clean Attachment D. Presentation 117 1 9/16/2025 HTTPS://VAILCOGOV.SHAREPOINT.COM/SITES/TOVFILESHARE/SHARED DOCUMENTS/TOV FILES/COMMUNITY DEVELOPMENT/BOARDS/TOWN COUNCIL/RESOLUTIONS/2025/RESOLUTION NO. 36, SERIES OF 2025/RESO NO. 36, SERIES OF 2025 - 9-16-25 TC AFTERNOON COMMENTS.DOCX RESOLUTION NO. 36 SERIES 2025 WHEREAS, on December 15, 1998, the Town Council adopted the Lionshead Redevelopment Master Plan (the "Master Plan") by Resolution 14, Series 1998; WHEREAS, on May 19, 2025, the Town, East West Partners and Vail Resorts (collectively "Applicant") filed an application to amend to the Master Plan pursuant to Section 2.8 of the Master Plan (the "Application"); WHEREAS, on July 14, 2025, the Planning and Environmental Commission (the "PEC") held a properly-noticed public hearing on the Application, and recommended that the Town Council approve the Application; and WHEREAS, on September 16, 2025, the Town Council held a properly-noticed public hearing on the Application. NOW THEREFORE BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO: Section 1. The Town Council hereby approves the amendments to the Master Plan as set forth in Exhibit A, attached hereto and incorporated herein by this reference. INTRODUCED, READ, APPROVED AND ADOPTED THIS 16th DAY OF SEPTEMBER, 2025. ______________________________ Travis Coggin, Mayor ATTEST: ____________________________ Stephanie Kaufmann, Town Clerk 118 2 9/16/2025 HTTPS://VAILCOGOV.SHAREPOINT.COM/SITES/TOVFILESHARE/SHARED DOCUMENTS/TOV FILES/COMMUNITY DEVELOPMENT/BOARDS/TOWN COUNCIL/RESOLUTIONS/2025/RESOLUTION NO. 36, SERIES OF 2025/RESO NO. 36, SERIES OF 2025 - 9-16-25 TC AFTERNOON COMMENTS.DOCX EXHIBIT A Master Plan Amendments 1. Section 5.17 of the Master Plan is amended to read as follows: 5.17 West Lionshead Project Introduction West Lionshead is an approximately 13-acre site, bordered by I-70 on the north, Gore Creek on the south, and Lionshead Village on the east. Red Sandstone Creek bifurcates the site, running north-south before joining Gore Creek. West Lionshead currently includes the Vail Resorts Maintenance Facility, the Vail Professional building, Cascade Crossings, and the Vail Resorts Administrative Office building. The South Frontage Road currently runs east-west across the southern portion of the site. The Eagle River Water and Sanitation District (“ERWSD”) is adjacent to West Lionshead. The subject property is divided into six parcels, all of which should be zoned Lionshead Mixed Use 2 District. Figure 5.xx 119 3 9/16/2025 HTTPS://VAILCOGOV.SHAREPOINT.COM/SITES/TOVFILESHARE/SHARED DOCUMENTS/TOV FILES/COMMUNITY DEVELOPMENT/BOARDS/TOWN COUNCIL/RESOLUTIONS/2025/RESOLUTION NO. 36, SERIES OF 2025/RESO NO. 36, SERIES OF 2025 - 9-16-25 TC AFTERNOON COMMENTS.DOCX In order to guide development to align with community goals and serve as a framework for decision making, the Town Council approved the following Mission, Vision and Values for West Lionshead in February of 2025: Mission To create a transformative, new Vail Mountain base village that provides access to the mountain, an unparalleled public realm for all people to enjoy, and retail, hotels, housing, condominiums, and right-sized parking that reflect the inspiring quality of life the Vail Valley offers. Vision West Lionshead will be a next-generation base village, seamlessly blending the timeless charm of Vail’s iconic villages with a forward-thinking vision that exemplifies the future of mountain recreation, living, and community. Designed for new residents, guests and locals alike, it will offer authentic, welcoming experiences, inspired by modern mountain town culture, sustainable design, and convenient year -round access to Vail Mountain’s world-class slopes, destinations and amenities. West Lionshead will not only complement the legacy of Vail’s existing villages and recreation but also redefine the year-round mountain experience for the next generation of adventurers, families, and creators. Values 1. Seamless Integration with Lionshead, Vail Village, and Vail Mountain – Free In- Town bus system, Gore Valley Trail, new mountain connection/Gondola, and ski- back. 2. Pedestrians Come First – Enhance pedestrian connectivity, easy access to transit, lines of sight, and walkability through the site and to the rest of the Town. 3. Celebrate the Natural Features of the Site – Incorporate environmental sustainability and best practices into the design. Create opportunities for views of the Gore Range, Vail Mountain, and the Eagle Valley. Align the narrative around Gore Creek with that of Lionshead and Vail Village’s while embracing Red Sandstone Creek. 4. Year-Round Activation – With an additional 1,100 full-time residents anticipated through the Town’s housing efforts, there is an opportunity to create a vibrant hub in Vail that weaves together a fabric of experiences (retail, dining, housing, lodging, entertainment, après experiences, recreation, housing) thus bringing a year-round vibrancy to West Lionshead. 5. A Base Village for Guests and Locals Alike – Create a place that is welcoming, approachable, and equally engaging to locals, part-time residents and destination 120 4 9/16/2025 HTTPS://VAILCOGOV.SHAREPOINT.COM/SITES/TOVFILESHARE/SHARED DOCUMENTS/TOV FILES/COMMUNITY DEVELOPMENT/BOARDS/TOWN COUNCIL/RESOLUTIONS/2025/RESOLUTION NO. 36, SERIES OF 2025/RESO NO. 36, SERIES OF 2025 - 9-16-25 TC AFTERNOON COMMENTS.DOCX guests, integrating the public realm and recreation with art, natural features, shopping and dining, and entertainment. West Lionshead is a place for everybody. The following Policy Sections guide the future development of West Lionshead, to achieve the Mission, Vision and Values. “The Project” generally refers to a future development project at West Lionshead. 5.17.1 South Frontage Road Realignment The relocation of the South Frontage Road has been a concept embodied in the LRMP since its adoption in 1998. The South Frontage Road should be relocated to be adjacent to I-70 to connect with the existing Sandstone Underpass roundabout. The relocated road will be required to meet the CDOT Access Code requirements which will require adequate through and turn lanes, and bike and pedestrian facilities, balanced with traffic calming measures. Legal and physical access to the Eagle River Water and Sanitation District (“ERWSD”) site would remain in place to accommodate current uses and future development of ERWSD property. A benefit of the realignment of the South Frontage Road is that it would result in one contiguous development parcel that removes the pedestrian barrier created by the current alignment, allows for the creation of a new pedestrian village, and provides an enhanced, safe connection to Lionshead Village. 5.17.2 Vehicular Access and Circulation In keeping with Policy Objective 2.3.4, Improved Access and Circulation, of the Plan, and the Go Vail 2045 Transportation Master Plan (“Go Vail 2045”), opportunities for public transportation and vehicular circulation improvements should be pursued in conjunction with any future redevelopment of the South Frontage Road and interior roads within the redevelopment of West Lionshead. Strategic opportunities for improvements may include: improved transit stops, relocated/reduced/shared points of entry/exiting, restricted access points, acceleration/ deceleration lanes, roundabouts at major intersections, greater sight distances, dedicated turning lanes, landscaped medians, and skier drop-off. It is essential that the Project provides safe and efficient access points from the road networks adjacent to the site. 5.17.3 Transportation and Mobility West Lionshead is envisioned to be a village that includes mixed use development, pedestrian streets and plazas, access to transit options, bicycle and pedestrian connections, and new access to Vail Mountain, in adherence with the Go Vail 2045. The Go Vail 2045 vision states: “Vail is recognized as having a comprehensive multimodal 121 5 9/16/2025 HTTPS://VAILCOGOV.SHAREPOINT.COM/SITES/TOVFILESHARE/SHARED DOCUMENTS/TOV FILES/COMMUNITY DEVELOPMENT/BOARDS/TOWN COUNCIL/RESOLUTIONS/2025/RESOLUTION NO. 36, SERIES OF 2025/RESO NO. 36, SERIES OF 2025 - 9-16-25 TC AFTERNOON COMMENTS.DOCX transportation system with well-integrated alternative transportation options, which reduce the number of single occupant vehicle trips and overall vehicle miles travelled to, from, and within Vail.” The Project will meet all applicable parking requirements for retail and commercial space, and residential uses, based on the Town of Vail Municipal Code, and parking may be accommodated throughout the development site, either on -site of residential buildings or within a parking structure. A shared parking approach should be utilized for the parking structure, which emphasizes efficiency during different time periods for various uses, to accommodate day skier parking, retail and commercial visitors, local employees and residents. The parking structure should address the Town's goal to reduce overflow parking along the South Frontage Road. As a commercial core and new public portal to Vail Mountain, the Project should be incorporated into the Town’s adopted commercial core parking areas, which allow for reduced parking requirements due to proximity to mixed-use development, while also providing appropriate skier parking. Parking management tools should be considered as part of the overall goal to reduce vehicle trips within Vail. Public transportation is essential to successfully connect the Project to other portals, neighborhoods, and down-valley communities. The Project should include access for in- town bus service, outlying bus service, CORE Transit buses, as well as hotel shuttles. The Project’s transit facilities should follow the guidance of Go Vail 2045. Skier drop-off is an important component of a successful ski portal, as it provides convenience and improves the guest and local experience. As such, West Lionshead should provide conveniently located short-term or skier drop-off parking spaces, that could also accommodate children’s ski school/DEVO drop-off and pick-up, as a part of a parking management plan. Short-term parking is a key aspect to community commercial uses, allowing customers to quickly and conveniently patronize establishments. Outside of skier drop-off and pick-up during peak periods, these spaces could be utilized as short-term parking serving the commercial uses in close proximity. West Lionshead will provide jobs across a variety of businesses, including retail, restaurants, hotels and lodging, guest services, and on -mountain employees. Employee parking should not only be provided to meet the obligations of the Town Municipal Code, but also to meet the needs of Vail Resorts’ employees that continue to work on- site or on-mountain at critical times of the day. The redevelopment of West Lionshead will necessitate the relocation of many uses occurring there today, including a portion of the associated employee parking spaces. As such, the project should provide replacement parking and/or identify off site locations where parking may be relocated, 122 6 9/16/2025 HTTPS://VAILCOGOV.SHAREPOINT.COM/SITES/TOVFILESHARE/SHARED DOCUMENTS/TOV FILES/COMMUNITY DEVELOPMENT/BOARDS/TOWN COUNCIL/RESOLUTIONS/2025/RESOLUTION NO. 36, SERIES OF 2025/RESO NO. 36, SERIES OF 2025 - 9-16-25 TC AFTERNOON COMMENTS.DOCX along with how those sites would be managed to reduce parking on other Town-owned public parking facilities. See also Subsection 3.9.4. 5.17.4 Pedestrian and Bike Access As compared to a separate, free-standing portal, the Project is considered a part of the greater Lionshead area. Pedestrian and bike improvements should follow the guidance of the Go Vail 2045 Transportation Master Plan. For this area to be successful, it is important to have a strong pedestrian connection with the rest of Lionshead. Streetscape improvements, including bike lanes or trails and sidewalks, should be incorporated in any redevelopment along West Lionshead Circle and the South Frontage Road to improve the viability of mixed uses in the Project. Improvements to street lighting, walking surfaces, trails, seating areas, and public art that facilitate safe and attractive pedestrian and bike movement are strongly encouraged. Red Sandstone and Gore Creeks should be accentuated and incorporated into the overall pedestrian experience. Pedestrian and bicycle enhancements should connect the Gore Valley Trail to the Project, the potential redevelopment of the pedestrian bridge on the west side of the Project, path enhancements to the Gore Creek Trail connection into Cascade Village, and a path connecting to the relocated South Frontage Road. All pedestrian path improvements must meet Town of Vail recreation path standards and provide a safe and attractive pedestrian and bike experience, per the Go Vail 2045 Transportation Master Plan and Town of Vail Municipal Code. The ability to traverse the site as a pedestrian or on a bicycle from west to east without the need to utilize an escalator, stairs or dismount should be considered in the design. Pedestrian connections between the project and West Lionshead Circle sh ould be improved to provide safe and attractive pedestrian crossings. Improvements to crossings may include raised crosswalks, changes in paving material, safe harbors, medians, and signage. 5.17.5 Vail Mountain Portal The Project is contemplated to include another access point to Vail Mountain through a new lift or gondola, enhancing the benefits of the Project to guests, locals and employees. Two alternatives are accepted in the 2024 Master Development Plan for Vail Mountain, which are subject to U.S. Forest Service approval. The Town of Vail desires that West Lionshead should be a significant portal to Vail Mountain, as Gondola 1 and 19 are, that enhances the Vail guest experience on and off Vail Mountain, including a mountain connection to beginner terrain and a ski back trai l 123 7 9/16/2025 HTTPS://VAILCOGOV.SHAREPOINT.COM/SITES/TOVFILESHARE/SHARED DOCUMENTS/TOV FILES/COMMUNITY DEVELOPMENT/BOARDS/TOWN COUNCIL/RESOLUTIONS/2025/RESOLUTION NO. 36, SERIES OF 2025/RESO NO. 36, SERIES OF 2025 - 9-16-25 TC AFTERNOON COMMENTS.DOCX and skier bridge to West Lionshead that completes the roundtrip access for all abilities into West Lionshead. A ski plaza should be designed to create a vibrant winter experience, allowing flexibility and public use to support a year -round environment. In addition, the final lift design should support and be complementary to the significant investment in infrastructure in West Lionshead. Lastly, West Lionshead should also support and compliment the operations of Vail Mountain (i.e., ski school, DEVO, skier drop off.) 5.17.6 Public Spaces and Plazas Within the Project, public spaces and plazas are essential to create an enjoyable and memorable experience for guests and residents at West Lionshead. Elements of successful public spaces include portals, edge definers, public space definers, landmarks, and public art. These place-making elements improve pedestrian circulation and provide inviting places to congregate. They further enhance the livability of the Project for employees, residents, and guests. Public gathering spaces and plazas intended for lingering and special events should be safe from vehicular traffic and appropriate secure impact resistant access control should be provided. Flexible event space can provide an inviting place for the public to enjoy a variety of events year-round. The creation of gateways and portals is encouraged as a basic component of the Project, especially in transition areas between different public, semi-public, and private areas. Public spaces and plazas should not be shaded by buildings at peak use times. Outdoor dining decks are encouraged to bridge the gap between public and private space and provide vibrancy to the adjacent streets, walkways and plazas. Public spaces should be designed to support the application of common consumption liquor areas - future planning will explore how to accomplish this goal of the Town. In addition, public spaces and the programming of authentic unique commercial uses should be designed with placemaking in mind –fostering a vibrant, year-round environment for both guests and residents. Drawing from examples like Whistler Village, authentic commercial programming can attract both residents and guests, making West Lionshead a distinct destination that complements Vail’s other pedestrian areas. Elements of the natural environment should interact with public spaces to connect the urban and natural environments. Within West Lionshead, the improvements to Red Sandstone Creek, as further detailed in section 5.17.7, would provide public spaces for recreation and congregation that connect the Project with the natural environment. 5.17.7 Relationship to Red Sandstone Creek and Gore Creek 124 8 9/16/2025 HTTPS://VAILCOGOV.SHAREPOINT.COM/SITES/TOVFILESHARE/SHARED DOCUMENTS/TOV FILES/COMMUNITY DEVELOPMENT/BOARDS/TOWN COUNCIL/RESOLUTIONS/2025/RESOLUTION NO. 36, SERIES OF 2025/RESO NO. 36, SERIES OF 2025 - 9-16-25 TC AFTERNOON COMMENTS.DOCX Red Sandstone Creek and Gore Creek connect within West Lionshead. The realignment of the South Frontage Road provides increased opportunity to enhance these streams as community resources. Portions of Red Sandstone Creek and Gore Creek should be enhanced or restored for ecological value and to create areas for recreation, views, opportunities for environmental education, or simply enjoyment by guests and residents of Vail. In conjunction with the review of a specific plan for Red Sandstone and Gore Creeks, the Town should consider to what extent it is appropriate to locate improvements, such as walkways and bridges in these riparian corridors, versus allowing the creeks to remain in a more natural state. The Project should preserve large trees and relocate others where practical. While the natural riparian corridor of these streams needs to remain protected and preserved, the physical and visual relationships and references between adjacent development and the stream tract should be strengthened. Improved public access and utilization of Gore Creek and Red Sandstone Creek for fishing and other recreational purposes should be explored to create a catalyst for activity and enjoyment of the streams. Enhancements such as stream bank stabilization/ beautification, natural stream drop structures, interactive low flow areas, and general improvements for wetlands and wildlife habitat are strongly encouraged. Any modification or enhancement to the creek corridor is subject to U.S. Army Corp of Engineers and Town of Vail approval, and development impacts mitigated per those authorities. Further guidance regarding the Gore Creek and Red Sandstone Creek corridors can be found in the Town of Vail’s 2018 Open Lands Plan Update. 5.17.8 Community Housing Community housing has been identified as a critical need throughout the Town of Vail. Community housing provides an employee base within close proximity to jobs. Community housing within the Town provides environmental, social and economic benefits including reduced traffic, increased transit use, improved livability , and a strengthened sense of community. Section 4.9.4.3 West Lionshead identifies the Project as an appropriate site to create community housing opportunities for permanent local residents. West Lionshead is a suitable and ideal site for community housing due to its proximity to jobs, Vail Mountain, transit, and the commercial cores. For these reasons, locating community housing onsite is preferrable, with floorplans conducive to year-round occupancy, such as studio, one- and two-bedroom units. Commercial uses included in the Project should facilitate local employees living on site and local entrepreneurship, that fosters a vibrant village year-round and promotes a 125 9 9/16/2025 HTTPS://VAILCOGOV.SHAREPOINT.COM/SITES/TOVFILESHARE/SHARED DOCUMENTS/TOV FILES/COMMUNITY DEVELOPMENT/BOARDS/TOWN COUNCIL/RESOLUTIONS/2025/RESOLUTION NO. 36, SERIES OF 2025/RESO NO. 36, SERIES OF 2025 - 9-16-25 TC AFTERNOON COMMENTS.DOCX sense of community. 5.17.9 Development Pattern, Program and Uses The land uses envisioned within West Lionshead are those allowed by the Lionshead Mixed Use 2 Zone District. West Lionshead can include multiple separate above-grade buildings constructed atop below-grade parking structures underneath most building footprints. Thoughtful consideration should be given to how the Project can be an active and vibrant place year-round. One way this can be accomplished is the reinforcement of a well-crafted program of specialty retailers, offices, and restaurants that attract both visitors and local residents. This master plan establishes the building blocks of the overall future development and once defined, its program will set forth the vibrancy, experiences and character that will bring the village to life. The village should evoke a sense of discovery, be welcoming and inviting to guests and residents, and provide a palette of experiences from retail and dining to events and public spaces, that make it unique. Like other iconic resort villages and main streets, West Lionshead should aspire to include businesses that reflect Vail’s unique character and culture and showcase offerings that have been born out of local and regional innovation. Public art interspersed throughout the village can add color and interest, set a tone for celebration, and establish an identity for West Lionshead. Amenities such as a music and event space, and fitness facility for locals and residents can further elevate the experience, drawing guests and residents into the village throughout the day, year-round. As stated in 5.17.8, commercial uses within the village should incorporate the needs of local employees living within West Lionshead. Common consumption of food and beverage throughout the pedestrian plaza could contribute to an energetic and activated space throughout. Quality architecture and the creation of appealing outdoor spaces can encourage people to spend time in West Lionshead. Buildings along Gore Creek and the western end of the project site should “step back” from fewer stories to taller building mass. All buildings should be articulated to avoid large expanses of shear/unbroken wall planes. Because this will be a single development site, zoning only dictates the setbacks around the perimeter of the project and does not regulate the separation of buildings internal to the site. Special attention should be paid to the sun/shade analysis to ensure that buildings have adequate separation and allow sunlight to penetrate public outdoor spaces such as walkways and plazas. 126 10 9/16/2025 HTTPS://VAILCOGOV.SHAREPOINT.COM/SITES/TOVFILESHARE/SHARED DOCUMENTS/TOV FILES/COMMUNITY DEVELOPMENT/BOARDS/TOWN COUNCIL/RESOLUTIONS/2025/RESOLUTION NO. 36, SERIES OF 2025/RESO NO. 36, SERIES OF 2025 - 9-16-25 TC AFTERNOON COMMENTS.DOCX West Lionshead should aim to incorporate the latest innovations for sustainable design, which could include reducing and offsetting carbon usage, minimizing water consumption, and improving air quality through a combination of technology and materials. Options such as fully electric buildings, heat capture from sewer operations, solar installations, geothermal, and efficient building envelopes could be explored. A number of conditional land uses may be appropriate in the Project, subject to the approval of conditional use permits. These uses may include a ski lift/gondola, public parking facilities, conference and meeting rooms, residential uses on the first floor, recreational uses, and office uses. 5.17.10 Concept Master Plan As part of the update to the LRMP, and with the support of community involvement, the Town, Vail Resorts, and East West Partners created a concept plan that achieves the Mission, Vision and Values for West Lionshead and serves as a framework for future development. The West Lionshead Concept Master Plan (“Concept Master Plan”) creates an open and welcoming mixed-use environment that extends the pedestrian experience of Vail Village and Lionshead westward to a new transit-served portal to Vail Mountain. The Concept Master Plan includes a rich and active public realm that unites a thoughtful mix of lodging and residential products, including community housing. The new ski portal, combined with a transit stop and day skier parking, would provide an additional western access point to Vail Mountain. A multi-purpose event space, fitness center, and plazas provide unique experiences for the community and local residents year-round. Red Sandstone and Gore Creeks are a focal point and anchor for outdoor recreation, enjoyment of the outdoors, and integration of the natural and built environments. The Concept Master Plan depicts the South Frontage Road to be reduced in width and repurposed to a local service road pending CDOT approval while maintaining access to Forest Road and the Eagle River Water and Sanitation District Building. The road is realigned between I-70 and the West Lionshead parcel beginning from the existing Sandstone roundabout, tying into the existing road alignment to the east of the site with a new proposed connection. Most vehicle ingress and egress to the site is accessed off the proposed realignment to allow for a car-free environment within the site. A shared parking garage accessed off of the frontage road would serve day skiers, restaurant and retail patrons, residents, and local employees. A new transit stop would be provided serving current and future needs for the Vail In-Town bus route, the Vail Outlying bus routes, and CORE transit. 127 11 9/16/2025 HTTPS://VAILCOGOV.SHAREPOINT.COM/SITES/TOVFILESHARE/SHARED DOCUMENTS/TOV FILES/COMMUNITY DEVELOPMENT/BOARDS/TOWN COUNCIL/RESOLUTIONS/2025/RESOLUTION NO. 36, SERIES OF 2025/RESO NO. 36, SERIES OF 2025 - 9-16-25 TC AFTERNOON COMMENTS.DOCX The Vail community is united by a love of the outdoors and activities it offers, from skiing and snowboarding, to hiking, biking, and fishing. The Concept Master Plan celebrates the active lifestyle and the outdoor culture by integrating the ski beach as an anchor of the village at the intersection of the creeks, surrounded other various uses and venues, that can be enjoyed year-round. The new ski back bridge provides an opportunity for an additional creek crossing to access the southern Gore Creek Trail, as well as the trails on Vail Mountain. The focus on outdoor activity and community fosters organic connections and spontaneous interactions among residents and visitors alike. The following graphic illustrates conceptual development at West Lionshead, in alignment with uses found in the Lionshead Mixed Use 2 Zone District such as: a mixture of multiple-family dwellings, lodges, hotels, restaurants, offices, skier services, and commercial establishments in a clustered, unified development. Specificity will be determined in subsequent review and approvals, as directed by the Town Municipal Code. West Lionshead Illustrative Plan 5.17.11 Implementation 128 12 9/16/2025 HTTPS://VAILCOGOV.SHAREPOINT.COM/SITES/TOVFILESHARE/SHARED DOCUMENTS/TOV FILES/COMMUNITY DEVELOPMENT/BOARDS/TOWN COUNCIL/RESOLUTIONS/2025/RESOLUTION NO. 36, SERIES OF 2025/RESO NO. 36, SERIES OF 2025 - 9-16-25 TC AFTERNOON COMMENTS.DOCX To implement these amendments to the LRMP, the following steps will unfold, in coordination with the project partnership (Town, landowner and developer). A preliminary development agreement will follow the first rezoning applications and would specify the initial development program (including uses, density, square footage, community housing, parking requirements), structure of public financing, and obligations of each partner. Several technical studies would occur before the preliminary development agreement, such as the parking and mobility study. Parking goals that were previously established in the master plan will be updated once a parking and mobility plan is conducted and accepted by the Town. The parking and mobility study would include, but not be limited to, an analysis of the demand for additional public parking, parking required for proposed development in West Lionshead, and parking needed for Vail Resorts operations. Final development agreements would be completed with major exterior alteration applications that would include the square footage of specific uses and detailed site plans. Public process will be integral throughout implementation, both formally as part of planning applications, and informally through community outreach led by the project partners. 2. Section 1.3.5 of the Master Plan is amended to read as follows: 1.3.5 Transit • Create dispersed transportation centers in Lionshead to accommodate local and regional transit, local shuttles, skier drop off, and charter buses. Locations for these facilities may include the North Day Lot, the Lionshead Parking Structure, and West Lionshead. • Remove the existing Concert Hall Plaza bus drop -off. • Relocate the existing Lionshead Place regional bus stop to the north day lot, Lionshead Parking Structure, or West Lionshead area. • Improve the now difficult left turn from East Lionshead Circle onto the South Frontage Road. • Connect the future development in West Lionshead to the Town of Vail in -town transit route. 129 13 9/16/2025 HTTPS://VAILCOGOV.SHAREPOINT.COM/SITES/TOVFILESHARE/SHARED DOCUMENTS/TOV FILES/COMMUNITY DEVELOPMENT/BOARDS/TOWN COUNCIL/RESOLUTIONS/2025/RESOLUTION NO. 36, SERIES OF 2025/RESO NO. 36, SERIES OF 2025 - 9-16-25 TC AFTERNOON COMMENTS.DOCX • Investigate alternative clean transit technologies. • Investigate potential intermodal connections to future non -vehicular regional transit systems. 3. Section 3.9.4 of the Master Plan is amended to read as follows: 3.9.4 Vail Resorts Employee Parking Vail Resorts currently utilizes the West Lionshead site for employee parking, for employees who work at the maintenance yards, at the administrative offices, or for on - mountain employees who park in the day lot located the west of the ERWSD facilities. Each of these sites is anticipated to be redeveloped as part of the West Lionshead project, and utilization by Vail Resorts of the project area for employees would be reduced. As these uses and employees are relocated to other Vail Resorts-owned parcels within Eagle County, or on-mountain, parking would be relocated concurrently. On -site employees, critical to resort operations, should be allocated parking at West Lionshead. A parking management plan is required with the major exterior alteration application, identifying the relocated off-site employees that formally identifies how remote/offsite parking locations will be managed, operated, and the enforced to reduce the potential that the parking becomes displaced into Town owned public parking facilities. 4. Section 4.1.5 of the Master Plan is amended to read as follows: 4.1.5 West Lionshead – Residential/Mixed-Use Hub This area of Lionshead is generally underutilized, and from an aesthetic standpoint is not in keeping with what the Town would like to see Lionshead become as it redevelops in the coming years. Vail Resorts plans to bring lift/gondola service to West Lionshead and a new portal to the mountain brings with it great potential for the redevelopment of this area with improved pedestrian connections, new retail and office activity, and other improvements. While skier access will certainly energize this area during the winter months, attention should be given to creating a year-round attraction within this area of Lionshead (see detailed recommendations in Chapter 5). The master plan recommends that this hub become a residential/mixed use area with an emphasis on meeting the needs of both the local community and guests. Appropriate uses could include high density residential development, lodging, community and visitor-based commercial spaces, employee housing and parking, bus or transit functions, and a ski lift/gondola connection to Vail Mountain. Consideration should be given to integrating employee housing into the redevelopment of West Lionshead in accordance with the Town’s employee housing policies and regulations. To the extent possible, development patterns in this area should reflect the context of the site, 130 14 9/16/2025 HTTPS://VAILCOGOV.SHAREPOINT.COM/SITES/TOVFILESHARE/SHARED DOCUMENTS/TOV FILES/COMMUNITY DEVELOPMENT/BOARDS/TOWN COUNCIL/RESOLUTIONS/2025/RESOLUTION NO. 36, SERIES OF 2025/RESO NO. 36, SERIES OF 2025 - 9-16-25 TC AFTERNOON COMMENTS.DOCX pedestrian connections, views, and sun exposure. In addition, the introduction of skier access in this location may create a catalyst for a public parking structure. Current uses such as Vail Resorts maintenance facilities should be relocated to other site s, as appropriate, to enable the redevelopment of West Lionshead. 5. Section 4.4.3 of the Master Plan is amended to read as follows: 4.4.3 View Corridors Public view corridors should be established based upon the natural features present on the project site and views to the south. Special attention should be paid to the confluence of Red Sandstone and Gore Creeks as development plans are created and reviewed. 6. Section 4.5.1 of the Master Plan is amended to read as follows: 4.5.1 Connection to West Lionshead Because West Lionshead is an area of potentially significant growth, it is important that it be fully integrated into the Town of Vail transit system. West Lionshead currently outside of the acceptable walking distance to existing lift/gondolas (approximately 1,200 feet in ski boots). The addition of a ski lift/gondola in this area would make this area more viable for skiers as it would be within that walking distance. With a mixed-use development in the area which integrates a ski portal, retail space, office space and residential development, transit service to this area and interconnections to other portals will be critical to develop in the future. The Go Vail 2045 Transportation Master Plan will direct the needed interconnections between ski portals, regional transit stops, and other transportation modes. 7. Section 4.5.2.1 of the Master Plan is amended to read as follows: 4.5.2.1 Regional Transit Stop Alternative locations considered for a regional transit station include the North Day Lot, the West Lionshead area, and the Lionshead Parking Structure. Of these alternatives the preferred location is the Lionshead Parking Structure. The structure is well-sited from a locational standpoint, allows for convenient connections with shuttles, local and in-town bus routes, and may allow for the phased development of a transit station that can respond to Lionshead’s transit needs over time. Employee housing (in lieu of a transit center) was deemed to be the preferred use for the North Day lot and the West Lionshead area was considered too remote from the rest of Lionshead to be a suitable location for a centralized transit center. Notwithstan ding the above, 131 15 9/16/2025 HTTPS://VAILCOGOV.SHAREPOINT.COM/SITES/TOVFILESHARE/SHARED DOCUMENTS/TOV FILES/COMMUNITY DEVELOPMENT/BOARDS/TOWN COUNCIL/RESOLUTIONS/2025/RESOLUTION NO. 36, SERIES OF 2025/RESO NO. 36, SERIES OF 2025 - 9-16-25 TC AFTERNOON COMMENTS.DOCX facilities for skier drop-off, private shuttle vans, regional buses (Core Transit), charter buses, and the Vail In-Town and West Vail buses,) should be considered in the design of the ski lift/gondola and parking facility at West Lionshead. 8. Section 4.6.2.1 of the Master Plan is amended to read as follows: 4.6.2.1 Potential Realignment The concept of realigning the South Frontage Road at the western end of the study area grew out of public discussions about land development and traffic flow in West Lionshead. Relative to traffic flow, realignment would remove the conflict that now exists between through-traffic and mountain service vehicles (snow-cats and snowmobiles) entering and exiting the Vail Resorts service yard (in connection with relocating those uses off-site). Realignment would position the road to the north of future development, thus reducing the potential for conflicting turning movements and facilitating a pedestrian-only environment within the site. The realignment of South Frontage Road would allow the current properties to be combined into a contiguous development parcel, further making the vision for West Lionshead viable (see Chapter 5). Specific considerations regarding realignment are: a. Proposed Realignment. The proposed realignment of the South Frontage Road is depicted in Chapter 5, Section 5.17.11, Concept Master Plan. Cooperation between property owners, developers, the Town of Vail, and the Colorado Department of Transportation may be necessary to implement the realignment of the South Frontage Road. b. Existing Connections. With the realignment of the South Frontage Road, a new local road should remain in place to maintain existing access to Forest Road and the Eagle River Water and Sanitation District. c. Feasibility of Realignment. The ability to realign the frontage road will be heavily influenced by costs, CDOT (Colorado Department of Transportation), the Federal highway administration, and public financing. The cost of realigning the frontage road is in addition to the mandatory costs of improving the road. Future West Lionshead development could also potentially include the widening or reconstruction of the bridge over Red Sandstone Creek. 132 16 9/16/2025 HTTPS://VAILCOGOV.SHAREPOINT.COM/SITES/TOVFILESHARE/SHARED DOCUMENTS/TOV FILES/COMMUNITY DEVELOPMENT/BOARDS/TOWN COUNCIL/RESOLUTIONS/2025/RESOLUTION NO. 36, SERIES OF 2025/RESO NO. 36, SERIES OF 2025 - 9-16-25 TC AFTERNOON COMMENTS.DOCX 9. Section 4.6.2.2 of the Master Plan is amended to read as follows: 4.6.2.2 Road Improvements to Handle Increased Traffic Volume The potential expansion of the Lionshead bed base and the corresponding increases in traffic volumes will necessitate traffic mitigation measures. Increased road width, acceleration/deceleration lanes, and roundabouts may be required in conjunction with new development. It is important to note that the potential realignment of the frontage road depicted in the overall Concept Master Plan (5.17.11) graphic is not necessarily the best or required solution. It is a potential solution but the final design of road improvements will need to consider not only the traffic volume requirements but visual impacts and community preferences as well. 10. Section 4.6.2.3 of the Master Plan is amended to read as follows: 4.6.2.3 Provision for Bicycles and Pedestrians A pedestrian/ bicycle path should be contemplated within the Lionshead study area. Providing an unbroken pedestrian/ bicycle path to connect the main Vail roundabout to Cascade Village, this pathway will conform to the current Town of Vail standards regarding width and material. 11. Section 4.6.5.3 of the Master Plan is amended to read as follows: 4.6.5.3 Realignment of South Frontage Road If the South Frontage Road is realigned, access to Forest Road should be maintained, as well as existing access to the Eagle River Water and Sanitation District. 12. Section 4.8.3.3 of the Master Plan is amended as follows: 4.8.3.3 Potential New Parking Sites To respond to the projected parking demand increase discussed in the traffic study, it is strongly recommended that all town-wide parking opportunities be examined or re- examined prior to any final planning or parking construction. Specific public parking opportunities in Lionshead include: a. Lionshead Parking Structure 133 17 9/16/2025 HTTPS://VAILCOGOV.SHAREPOINT.COM/SITES/TOVFILESHARE/SHARED DOCUMENTS/TOV FILES/COMMUNITY DEVELOPMENT/BOARDS/TOWN COUNCIL/RESOLUTIONS/2025/RESOLUTION NO. 36, SERIES OF 2025/RESO NO. 36, SERIES OF 2025 - 9-16-25 TC AFTERNOON COMMENTS.DOCX The existing Lionshead parking structure is a logical location for expanded public parking because it is already owned by the Town of Vail. Also, the structure is conveniently located between the proposed civic center on the east and the main portal to the Lionshead pedestrian mall on the west. No other location offers visitors such ease of access. A self-ventilating split deck structure, the garage has six half decks, each holding approximately 200 vehicles (1,200 spaces in total). The addition of one complete level would increase the structure by 400 spaces, two new levels by 800 spaces. Snow removal is an issue in the addition of new decks. The top deck of the structure is cleared manually with front-end loaders. Additional decks will make it impossible to continue this method, as the internal dimensions of the structure will not accommodate front-end loaders. In addition, the construction of a new delivery staging area on the west end of the structure will remove the snow storage area presently used. Alternatives include heating the upper deck, providing for an alternate snow removal acce ss road to the upper deck, and construction of a roof over the entire structure. Public input during the master plan process has indicated the importance of the eastward view, across the top of the parking structure, toward the Vail Village as motorists travel east along the South Frontage Road and I-70. Future expansion plans of the Lionshead parking structure should consider the potential impacts expansion could have on this view plane. Also, an issue is the necessary structural reinforcement of the exist ing facility to support the weight of additional decks. b. West Lionshead The construction of a new public parking facility at the west end of Lionshead has been a planning consideration since the completion of the Vail Transportation Master plan in 1991. The viability of a new public parking facility in this location would be enhanced by bringing lift/gondola service to this area. The construction of a new public parking facility would address the existing overflow parking along the frontage road on peak days and the new demand of parking created by the introduction of a new ski lift/gondola in West Lionshead. It is anticipated that the new public parking structure would meet all applicable requirements directed by Town code, as well as incremental public parking open to day skiers or visitors in general. A parking structure should follow the same or compatible parking management system as the Town. The Go Vail 2045 Transportation Master Plan provides guidance on the location and quantity of additional public parking spaces in the Town of Vail. The location of 134 18 9/16/2025 HTTPS://VAILCOGOV.SHAREPOINT.COM/SITES/TOVFILESHARE/SHARED DOCUMENTS/TOV FILES/COMMUNITY DEVELOPMENT/BOARDS/TOWN COUNCIL/RESOLUTIONS/2025/RESOLUTION NO. 36, SERIES OF 2025/RESO NO. 36, SERIES OF 2025 - 9-16-25 TC AFTERNOON COMMENTS.DOCX additional public parking should consider where parking is most optimal for both guests and employees, year-round utilization, mountain operations, and overall traffic circulation. While public parking opportunities should be reviewed throughout town, the West Lionshead area presents a unique opportunity to provide substantial public parking. Given the location of a West Lionshead parking facility, it had been assumed that regular transit or shuttle service would be important because of its distance from the retail core area and the lift/gondola. Provisions for bus stops and/or a transit facility should be considered for the parking structure. Should the Town identify West Lionshead for additional public parking beyond development requirements, public private partnerships and public financing will be critical to its viability and should be explored. 13. Section 4.8.4 of the Master Plan is amended to read as follows: 4.8.4 Parking for Community Housing The unit-to-parking space ratio for employee housing should be reduced to maximize the housing opportunities in West Lionshead. During the master planning process, the Vail Town Council toured several employee housing complexes in Keystone Resort that averaged .25 cars per bed (one parking space per four-bed unit). Most of these complexes at Keystone are removed from the core and depend on a bus transit system to carry employees to and from work. Yet, Keystone property managers have not observed a parking shortage. Likewise, at the Rivers Edge employee housing project in Avon, a parking ratio of .75 cars per bed has been more than adequate and the parking lot is underutilized. The Town has experience with numerous in town employee housing developments and Parking reductions should be directed by Town code. 14. Section 4.9.4.3 of the Master Plan is amended to read as follows: 4.9.4.3 West Lionshead All redevelopment in West Lionshead will need to conform to the Town’s housing policies and requirements. In order to create activity and vibrancy in West Lionshead it is appropriate to include some dispersed employee housing opportunities for permanent local residents in proposed developments in the area consistent with these policies. 15. Section 5.20 of the Master Plan is amended as follows: 5.20 Eagle River Water & Sanitation District (ERWSD) While this parcel would be a suitable development site, the costs to relocate current uses at this site, particularly the treatment facilities, are significant. For this reason, it is assumed that the wastewater treatment facilities will remain in their existing location. 135 19 9/16/2025 HTTPS://VAILCOGOV.SHAREPOINT.COM/SITES/TOVFILESHARE/SHARED DOCUMENTS/TOV FILES/COMMUNITY DEVELOPMENT/BOARDS/TOWN COUNCIL/RESOLUTIONS/2025/RESOLUTION NO. 36, SERIES OF 2025/RESO NO. 36, SERIES OF 2025 - 9-16-25 TC AFTERNOON COMMENTS.DOCX ERWSD property is located within West Lionshead adjacent to future development. Legal and physical access to the ERWSD site shall remain to accommodate current uses and future improvements of the ERWSD property. 16. Section 9.1.1.3 of the Master Plan is amended to read as follows: 9.1.1.3 The West Lionshead Pedestrian Portal The West Lionshead pedestrian portal is critical to the functioning of the retail core, but it is dependent on the redevelopment of at least one private property (Concert Hall Plaza). It is strongly recommended that the Town of Vail work with the owners of this property to facilitate its redevelopment. 17. Section 9.1.1.8 of the Master Plan is amended to read as follows: 9.1.1.8 Parking Further study is needed to understand the current total parking demand across Lionshead, given the extent of development and change that has occurred since this plan was originally adopted. The redevelopment of West Lionshead in the future may require an additional public parking structure to serve commercial patrons, residents, day skiers, and local employees. See Section 5.17 for further detail. 136 1 5.17 West Lionshead Project Introduction West Lionshead is an approximately 13-acre site, bordered by I-70 on the north, Gore Creek on the south, and Lionshead Village on the east. Red Sandstone Creek bifurcates the site, running north-south before joining Gore Creek. West Lionshead currently includes the Vail Resorts Maintenance Facility, the Vail Professional building, Cascade Crossings, and the Vail Resorts Administrative Office building. The South Frontage Road currently runs east-west across the southern portion of the site. The Eagle River Water and Sanitation District (“ERWSD”) is adjacent to West Lionshead. The subject property is divided into six parcels, all of which should be zoned Lionshead Mixed Use 2 District. Figure 5.xx In order to guide development to align with community goals and serve as a framework for decision making, the Town Council approved the following Mission, Vision and Values for West Lionshead in February of 2025: Mission To create a transformative, new Vail Mountain base village that provides access to the mountain, an unparalleled public realm for all people to enjoy, and retail, hotels, housing, condominiums, and right- sized parking that reflect the inspiring quality of life the Vail Valley offers. 137 2 Vision West Lionshead will be a next-generation base village, seamlessly blending the timeless charm of Vail’s iconic villages with a forward-thinking vision that exemplifies the future of mountain recreation, living, and community. Designed for new residents, guests and locals alike, it will offer authentic, welcoming experiences, inspired by modern mountain town culture, sustainable design, and convenient year-round access to Vail Mountain’s world-class slopes, destinations and amenities. West Lionshead will not only complement the legacy of Vail’s existing villages and recreation but also redefine the year-round mountain experience for the next generation of adventurers, families, and creators. Values 1. Seamless Integration with Lionshead, Vail Village, and Vail Mountain – Free In-Town bus system, Gore Valley Trail, new mountain connection/Gondola, and ski-back. 2. Pedestrians Come First – Enhance pedestrian connectivity, easy access to transit, lines of sight, and walkability through the site and to the rest of the Town. 3. Celebrate the Natural Features of the Site – Incorporate environmental sustainability and best practices into the design. Create opportunities for views of the Gore Range, Vail Mountain, and the Eagle Valley. Align the narrative around Gore Creek with that of Lionshead and Vail Village’s while embracing Red Sandstone Creek. 4. Year-Round Activation – With an additional 1,100 full-time residents anticipated through the Town’s housing efforts, there is an opportunity to create a vibrant hub in Vail that weaves together a fabric of experiences (retail, dining, housing, lodging, entertainment, après experiences, recreation, housing) thus bringing a year-round vibrancy to West Lionshead. 5. A Base Village for Guests and Locals Alike – Create a place that is welcoming, approachable, and equally engaging to locals, part-time residents and destination guests, integrating the public realm and recreation with art, natural features, shopping and dining, and entertainment. West Lionshead is a place for everybody. The following Policy Sections guide the future development of West Lionshead, to achieve the Mission, Vision and Values. “The Project” generally refers to a future development project at West Lionshead. 5.17.1 South Frontage Road Realignment The relocation of the South Frontage Road has been a concept embodied in the LRMP since its adoption in 1998. The South Frontage Road should be relocated to be adjacent to I-70 to connect with the existing Sandstone Underpass roundabout. The relocated road will be required to meet the CDOT Access Code requirements which will require adequate through and turn lanes, and bike and pedestrian facilities, balanced with traffic calming measures. Legal and physical access to the Eagle River Water and Sanitation District (“ERWSD”) site would remain in place to accommodate current uses and future development of ERWSD property. A benefit of the realignment of the South Frontage Road is that it would result in one contiguous development parcel that removes the pedestrian barrier created by the current alignment, allows for 138 3 the creation of a new pedestrian village, and provides an enhanced, safe connection to Lionshead Village. 5.17.2 Vehicular Access and Circulation In keeping with Policy Objective 2.3.4, Improved Access and Circulation, of the Plan, and the Go Vail 2045 Transportation Master Plan (“Go Vail 2045”), opportunities for public transportation and vehicular circulation improvements should be pursued in conjunction with any future redevelopment of the South Frontage Road and interior roads within the redevelopment of West Lionshead. Strategic opportunities for improvements may include: improved transit stops, relocated/reduced/shared points of entry/exiting, restricted access points, acceleration/ deceleration lanes, roundabouts at major intersections, greater sight distances, dedicated turning lanes, landscaped medians, and skier drop-off. It is essential that the Project provides safe and efficient access points from the road networks adjacent to the site. 5.17.3 Transportation and Mobility West Lionshead is envisioned to be a village that includes mixed use development, pedestrian streets and plazas, access to transit options, bicycle and pedestrian connections, and new access to Vail Mountain, in adherence with the Go Vail 2045. The Go Vail 2045 vision states: “Vail is recognized as having a comprehensive multimodal transportation system with well-integrated alternative transportation options, which reduce the number of single occupant vehicle trips and overall vehicle miles travelled to, from, and within Vail.” The Project will meet all applicable parking requirements for retail and commercial space, and residential uses, based on the Town of Vail Municipal Code, and parking may be accommodated throughout the development site, either on-site of residential buildings or within a parking structure. A shared parking approach should be utilized for the parking structure, which emphasizes efficiency during different time periods for various uses, to accommodate day skier parking, retail and commercial visitors, local employees and residents. The parking structure should address the Town's goal to reduce overflow parking along the South Frontage Road. As a commercial core and new public portal to Vail Mountain, the Project should be incorporated into the Town’s adopted commercial core parking areas, which allow for reduced parking requirements due to proximity to mixed-use development, while also providing appropriate skier parking. Parking management tools should be considered as part of the overall goal to reduce vehicle trips within Vail. Public transportation is essential to successfully connect the Project to other portals, neighborhoods, and down-valley communities. The Project should include access for in-town bus service, outlying bus service, CORE Transit buses, as well as hotel shuttles. The Project’s transit facilities should follow the guidance of Go Vail 2045. Skier drop-off is an important component of a successful ski portal, as it provides convenience and improves the guest and local experience. As such, West Lionshead should provide conveniently located short-term or skier drop-off parking spaces, that could also accommodate children’s ski school/DEVO drop-off and pick-up, as a part of a parking management plan. Short-term parking is a key aspect to community commercial uses, allowing customers to quickly and conveniently patronize establishments. 139 4 Outside of skier drop-off and pick-up during peak periods, these spaces could be utilized as short-term parking serving the commercial uses in close proximity. West Lionshead will provide jobs across a variety of businesses, including retail, restaurants, hotels and lodging, guest services, and on-mountain employees. Employee parking should not only be provided to meet the obligations of the Town Municipal Code, but also to meet the needs of Vail Resorts’ employees that continue to work on-site or on-mountain at critical times of the day. The redevelopment of West Lionshead will necessitate the relocation of many uses occurring there today, including a portion of the associated employee parking spaces. As such, the project should provide replacement parking and/or identify off site locations where parking may be relocated, along with how those sites would be managed to reduce parking on other Town-owned public parking facilities. See also Subsection 3.9.4. 5.17.4 Pedestrian and Bike Access As compared to a separate, free-standing portal, the Project is considered a part of the greater Lionshead area. Pedestrian and bike improvements should follow the guidance of the Go Vail 2045 Transportation Master Plan. For this area to be successful, it is important to have a strong pedestrian connection with the rest of Lionshead. Streetscape improvements, including bike lanes or trails and sidewalks, should be incorporated in any redevelopment along West Lionshead Circle and the South Frontage Road to improve the viability of mixed uses in the Project. Improvements to street lighting, walking surfaces, trails, seating areas, and public art that facilitate safe and attractive pedestrian and bike movement are strongly encouraged. Red Sandstone and Gore Creeks should be accentuated and incorporated into the overall pedestrian experience. Pedestrian and bicycle enhancements should connect the Gore Valley Trail to the Project, the potential redevelopment of the pedestrian bridge on the west side of the Project, path enhancements to the Gore Creek Trail connection into Cascade Village, and a path connecting to the relocated South Frontage Road. All pedestrian path improvements must meet Town of Vail recreation path standards and provide a safe and attractive pedestrian and bike experience, per the Go Vail 2045 Transportation Master Plan and Town of Vail Municipal Code. The ability to traverse the site as a pedestrian or on a bicycle from west to east without the need to utilize an escalator, stairs or dismount should be considered in the design. Pedestrian connections between the project and West Lionshead Circle should be improved to provide safe and attractive pedestrian crossings. Improvements to crossings may include raised crosswalks, changes in paving material, safe harbors, medians, and signage. 5.17.5 Vail Mountain Portal The Project is contemplated to include another access point to Vail Mountain through a new lift or gondola, enhancing the benefits of the Project to guests, locals and employees. Two alternatives are accepted in the 2024 Master Development Plan for Vail Mountain, which are subject to U.S. Forest Service approval. The Town of Vail desires that West Lionshead should be a significant portal to Vail Mountain, as Gondola 1 and 19 are, that enhances the Vail guest experience on and off Vail Mountain, including a mountain 140 5 connection to beginner terrain and a ski back trail and skier bridge to West Lionshead that completes the roundtrip access for all abilities into West Lionshead. A ski plaza should be designed to create a vibrant winter experience, allowing flexibility and public use to support a year-round environment. In addition, the final lift design should support and be complementary to the significant investment in infrastructure in West Lionshead. Lastly, West Lionshead should also support and compliment the operations of Vail Mountain (i.e., ski school, DEVO, skier drop off.) 5.17.6 Public Spaces and Plazas Within the Project, public spaces and plazas are essential to create an enjoyable and memorable experience for guests and residents at West Lionshead. Elements of successful public spaces include portals, edge definers, public space definers, landmarks, and public art. These place-making elements improve pedestrian circulation and provide inviting places to congregate. They further enhance the livability of the Project for employees, residents, and guests. Public gathering spaces and plazas intended for lingering and special events should be safe from vehicular traffic and appropriate secure impact resistant access control should be provided. Flexible event space can provide an inviting place for the public to enjoy a variety of events year-round. The creation of gateways and portals is encouraged as a basic component of the Project, especially in transition areas between different public, semi-public, and private areas. Public spaces and plazas should not be shaded by buildings at peak use times. Outdoor dining decks are encouraged to bridge the gap between public and private space and provide vibrancy to the adjacent streets, walkways and plazas. Public spaces should be designed to support the application of common consumption liquor areas - future planning will explore how to accomplish this goal of the Town. In addition, public spaces and the programming of authentic unique commercial uses should be designed with placemaking in mind –fostering a vibrant, year-round environment for both guests and residents. Drawing from examples like Whistler Village, authentic commercial programming can attract both residents and guests, making West Lionshead a distinct destination that complements Vail’s other pedestrian areas. Elements of the natural environment should interact with public spaces to connect the urban and natural environments. Within West Lionshead, the improvements to Red Sandstone Creek, as further detailed in section 5.17.7, would provide public spaces for recreation and congregation that connect the Project with the natural environment. 5.17.7 Relationship to Red Sandstone Creek and Gore Creek Red Sandstone Creek and Gore Creek connect within West Lionshead. The realignment of the South Frontage Road provides increased opportunity to enhance these streams as community resources. Portions of Red Sandstone Creek and Gore Creek should be enhanced or restored for ecological value and to create areas for recreation, views, opportunities for environmental education, or simply enjoyment by guests and residents of Vail. In conjunction with the review of a specific plan for Red Sandstone and Gore Creeks, the Town should consider to what extent it is appropriate to locate improvements, such as walkways and bridges in these riparian corridors, versus allowing the creeks to remain in a more natural state. The Project should preserve large trees and relocate others where practical. While the natural riparian corridor of these 141 6 streams needs to remain protected and preserved, the physical and visual relationships and references between adjacent development and the stream tract should be strengthened. Improved public access and utilization of Gore Creek and Red Sandstone Creek for fishing and other recreational purposes should be explored to create a catalyst for activity and enjoyment of the streams. Enhancements such as stream bank stabilization/ beautification, natural stream drop structures, interactive low flow areas, and general improvements for wetlands and wildlife habitat are strongly encouraged. Any modification or enhancement to the creek corridor is subject to U.S. Army Corp of Engineers and Town of Vail approval, and development impacts mitigated per those authorities. Further guidance regarding the Gore Creek and Red Sandstone Creek corridors can be found in the Town of Vail’s 2018 Open Lands Plan Update. 5.17.8 Community Housing Community housing has been identified as a critical need throughout the Town of Vail. Community housing provides an employee base within close proximity to jobs. Community housing within the Town provides environmental, social and economic benefits including reduced traffic, increased transit use, improved livability, and a strengthened sense of community. Section 4.9.4.3 West Lionshead identifies the Project as an appropriate site to create dispersed community housing opportunities for permanent local residents. West Lionshead is a suitable and ideal site for community housing due to its proximity to jobs, Vail Mountain, transit, and the commercial cores. For these reasons, locating community housing onsite is preferrable, with floorplans conducive to year-round occupancy, such as studio, one- and two-bedroom units. Commercial uses included in the Project should facilitate local employees living on site and local entrepreneurship, that fosters a vibrant village year-round and promotes a sense of community. 5.17.9 Development Pattern, Program and Uses The land uses envisioned within West Lionshead are those allowed by the Lionshead Mixed Use 2 Zone District. West Lionshead can include multiple separate above-grade buildings constructed atop below- grade parking structures underneath most building footprints. Thoughtful consideration should be given to how the Project can be an active and vibrant place year- round. One way this can be accomplished is the reinforcement of a well-crafted program of specialty retailers, offices, and restaurants that attract both visitors and local residents. This master plan establishes the building blocks of the overall future development and once defined, its program will set forth the vibrancy, experiences and character that will bring the village to life. The village should evoke a sense of discovery, be welcoming and inviting to guests and residents, and provide a palette of experiences from retail and dining to events and public spaces, that make it unique. Like other iconic resort villages and main streets, West Lionshead should aspire to include businesses that reflect Vail’s unique character and culture and showcase offerings that have been born out of local and regional innovation. Public art interspersed throughout the village can add color and interest, set a tone for celebration, and establish an identity for West Lionshead. Amenities such as a music and event space, and fitness facility for locals and residents can further elevate the experience, drawing guests and 142 7 residents into the village throughout the day, year-round. As stated in 5.17.8, commercial uses within the village should incorporate the needs of local employees living within West Lionshead. Common consumption of food and beverage throughout the pedestrian plaza could contribute to an energetic and activated space throughout. Quality architecture and the creation of appealing outdoor spaces can encourage people to spend time in West Lionshead. Buildings along Gore Creek and the western end of the project site should “step back” from fewer stories to taller building mass. All buildings should be articulated to avoid large expanses of shear/unbroken wall planes. Because this will be a single development site, zoning only dictates the setbacks around the perimeter of the project and does not regulate the separation of buildings internal to the site. Special attention should be paid to the sun/shade analysis to ensure that buildings have adequate separation and allow sunlight to penetrate public outdoor spaces such as walkways and plazas. West Lionshead should aim to incorporate the latest innovations for sustainable design, which could include reducing and offsetting carbon usage, minimizing water consumption, and improving air quality through a combination of technology and materials. Options such as fully electric buildings, heat capture from sewer operations, solar installations, geothermal, and efficient building envelopes could be explored. A number of conditional land uses may be appropriate in the Project, subject to the approval of conditional use permits. These uses may include a ski lift/gondola, public parking facilities, conference and meeting rooms, residential uses on the first floor, recreational uses, and office uses. 5.17.10 Concept Master Plan As part of the update to the LRMP, and with the support of community involvement, the Town, Vail Resorts, and East West Partners created a concept plan that achieves the Mission, Vision and Values for West Lionshead and serves as a framework for future development. The West Lionshead Concept Master Plan (“Concept Master Plan”) creates an open and welcoming mixed-use environment that extends the pedestrian experience of Vail Village and Lionshead westward to a new transit-served portal to Vail Mountain. The Concept Master Plan includes a rich and active public realm that unites a thoughtful mix of lodging and residential products, including community housing. The new ski portal, combined with a transit stop and day skier parking, would provide an additional western access point to Vail Mountain. A multi- purpose event space, fitness center, and plazas provide unique experiences for the community and local residents year-round. Red Sandstone and Gore Creeks are a focal point and anchor for outdoor recreation, enjoyment of the outdoors, and integration of the natural and built environments. The Concept Master Plan depicts the South Frontage Road to be reduced in width and repurposed to a local service road pending CDOT approval while maintaining access to Forest Road and the Eagle River Water and Sanitation District Building. The road is realigned between I-70 and the West Lionshead parcel beginning from the existing Sandstone roundabout, tying into the existing road alignment to the east of the site with a new proposed connection. Most vehicle ingress and egress to the site is accessed off the proposed realignment to allow for a car-free environment within the site. A shared parking garage accessed off of the frontage road would serve day skiers, restaurant and retail patrons, residents, 143 8 and local employees. A new transit stop would be provided serving current and future needs for the Vail In-Town bus route, the Vail Outlying bus routes, and CORE transit. The Vail community is united by a love of the outdoors and activities it offers, from skiing and snowboarding, to hiking, biking, and fishing. The Concept Master Plan celebrates the active lifestyle and the outdoor culture by integrating the ski beach as an anchor of the village at the intersection of the creeks, surrounded other various uses and venues, that can be enjoyed year-round. The new ski back bridge provides an opportunity for an additional creek crossing to access the southern Gore Creek Trail, as well as the trails on Vail Mountain. The focus on outdoor activity and community fosters organic connections and spontaneous interactions among residents and visitors alike. The following graphic illustrates conceptual development at West Lionshead, in alignment with uses found in the Lionshead Mixed Use 2 Zone District such as: a mixture of multiple-family dwellings, lodges, hotels, restaurants, offices, skier services, and commercial establishments in a clustered, unified development. Specificity will be determined in subsequent review and approvals, as directed by the Town Municipal Code. West Lionshead Illustrative Plan 5.17.11 Implementation 144 9 To implement these amendments to the LRMP, the following steps will unfold, in coordination with the project partnership (Town, landowner and developer). A preliminary development agreement will follow the first rezoning applications and would specify the initial development program (including uses, density, square footage, community housing, parking requirements), structure of public financing, and obligations of each partner. Several technical studies would occur before the preliminary development agreement, such as the parking and mobility study. Parking goals that were previously established in the master plan will be updated once a parking and mobility plan is conducted and accepted by the Town. The parking and mobility study would include, but not be limited to, an analysis of the demand for additional public parking, parking required for proposed development in West Lionshead, and parking needed for Vail Resorts operations. Final development agreements would be completed with major exterior alteration applications that would include the square footage of specific uses and detailed site plans. 145 1 5.17 West Lionshead Project Introduction West Lionshead is an approximately 13-acre site, bordered by I-70 on the north, Gore Creek on the south, and Lionshead Village on the east. Red Sandstone Creek bifurcates the site, running north-south before joining Gore Creek. West Lionshead currently includes the Vail Resorts Maintenance Facility, the Vail Professional building, Cascade Crossings, and the Vail Resorts Administrative Office building. The South Frontage Road currently runs east-west across the southern portion of the site. The Eagle River Water and Sanitation District (“ERWSD”) is adjacent to West Lionshead. The subject property is divided into six parcels, all of which should be zoned Lionshead Mixed Use 2 District. Figure 5.xx In order to guide development to align with community goals and serve as a framework for decision making, the Town Council approved the following Mission, Vision and Values for West Lionshead in February of 2025: Mission To create a transformative, new Vail Mountain base village that provides access to the mountain, an unparalleled public realm for all people to enjoy, and retail, hotels, housing, condominiums, and right- sized parking that reflect the inspiring quality of life the Vail Valley offers. 146 2 Vision West Lionshead will be a next-generation base village, seamlessly blending the timeless charm of Vail’s iconic villages with a forward-thinking vision that exemplifies the future of mountain recreation, living, and community. Designed for new residents, guests and locals alike, it will offer authentic, welcoming experiences, inspired by modern mountain town culture, sustainable design, and convenient year-round access to Vail Mountain’s world-class slopes, destinations and amenities. West Lionshead will not only complement the legacy of Vail’s existing villages and recreation but also redefine the year-round mountain experience for the next generation of adventurers, families, and creators. Values 1. Seamless Integration with Lionshead, Vail Village, and Vail Mountain – Free In-Town bBus sSystem, Gore Valley Trail, nNew mountain connection/ Gondola, and sSki-back. 2. Pedestrians Come First – Enhance pedestrian connectivity, easy access to transit, lines of sight, and walkability through the site and to the rest of the Town. 3. Celebrate the Natural Features of the Site – Incorporate environmental sustainability and best practices into the design. Create opportunities for views of the Gore Range, Vail Mountain, and the Eagle Valley. Align the narrative around Gore Creek with that of Lionshead and Vail Village’s while embracing Red Sandstone Creek. 4. Year-Round Activation – With an additional 1,100 full-time residents anticipated through the Town’s housing efforts, there is an opportunity to create a vibrant hub in Vail that weaves together a fabric of experiences (retail, dining, housing, lodging, entertainment, après experiences, recreation, housing) thus bringing a year-round vibrancy to West Lionshead. 5. A Base Village for Guests and Locals Alike – Create a place that is welcoming, approachable, and equally engaging to locals, part-time residents and destination guests, integrating the public realm and recreation with art, natural features, shopping and dining, and entertainment. West Lionshead is a place for everybody. The following Policy Sections guide the future development of West Lionshead, to achieve the Mission, Vision and Values. “The Project” generally refers to a future development project at West Lionshead. 5.17.1 South Frontage Road Realignment The relocation of the South Frontage Road has been a concept embodied in the LRMP since its adoption in 1998. The South Frontage Road should be relocated to be adjacent to I-70 to connect with the existing Sandstone Underpass roundabout. The relocated road will be required to meet the CDOT Access Code requirements which will require adequate through and turn lanes, and bike and pedestrian facilities, balanced with traffic calming measures. Legal and physical access to the Eagle River Water and Sanitation District (“ERWSD”) site would remain in place to accommodate current uses and future development of ERWSD property. A benefit of the realignment of the South Frontage Road is that it would result in one contiguous development parcel that removes the pedestrian barrier created by the current alignment, allows for Formatted: Highlight 147 3 the creation of a new pedestrian village, and provides an enhanced, safe connection to Lionshead Village. 5.17.2 Vehicular Access and Circulation In keeping with Policy Objective 2.3.4, Improved Access and Circulation, of the Plan, and the Go Vail 2045 Transportation Master Plan (“Go Vail 2045”), opportunities for public transportation and vehicular circulation improvements should be pursued in conjunction with any future redevelopment of the South Frontage Road and interior roads within the redevelopment of West Lionshead. Strategic opportunities for improvements may include: improved transit stops, relocated/reduced/shared points of entry/exiting, restricted access points, acceleration/ deceleration lanes, roundabouts at major intersections, greater sight distances, dedicated turning lanes, landscaped medians, and skier drop-off. It is essential that the Project provides safe and efficient access points from the road networks adjacent to the site. 5.17.3 Transportation and Mobility West Lionshead is envisioned to be a village that includes mixed use development, pedestrian streets and plazas, access to transit options, bicycle and pedestrian connections, and new access to Vail Mountain, in adherence with the Go Vail 2045. The Go Vail 2045 vision states: “Vail is recognized as having a comprehensive multimodal transportation system with well-integrated alternative transportation options, which reduce the number of single occupant vehicle trips and overall vehicle miles travelled to, from, and within Vail.” The Project will meet all applicable parking requirements for retail and commercial space, and residential uses, based on the Town of Vail Municipal Code, and parking may be accommodated throughout the development site, either on-site of residential buildings or within a parking structure. A shared parking approach should be utilized for the parking structure, which emphasizes efficiency during different time periods for various uses, to accommodate day skier parking, retail and commercial visitors, local employees and residents. The parking structure should address the Town's goal to reduce overflow parking along the South Frontage Road. As a commercial core and new public portal to Vail Mountain, the Project should be incorporated into the Town’s adopted commercial core parking areas, which allow for reduced parking requirements due to proximity to mixed-use development, while also providing appropriate skier parking. Parking management tools should be considered as part of the overall goal to reduce vehicle trips within Vail. Public transportation is essential to successfully connect the Project to other portals, neighborhoods, and down-valley communities. The Project should include access for in-town bus service, outlying bus service, CORE Transit buses, as well as hotel shuttles. The Project’s transit facilities should follow the guidance of Go Vail 2045. Skier drop-off is an important component of a successful ski portal, as it provides convenience and improves the guest and local experience. As such, West Lionshead should provide conveniently located short-term or skier drop-off parking spaces, that could also accommodate children’s ski school/DEVO drop-off and pick-up, as a part of a parking management plan. Short-term parking is a key aspect to community commercial uses, allowing customers to quickly and conveniently patronize establishments. 148 4 Outside of skier drop-off and pick-up during peak periods, these spaces could be utilized as short-term parking serving the commercial uses in close proximity. West Lionshead will provide jobs across a variety of businesses, including retail, restaurants, hotels and lodging, guest services, and on-mountain employees. Employee parking should not only be provided to meet the obligations of the Town Municipal Code, but also to meet the needs of Vail Resorts’ employees that continue to work on-site or on-mountain at critical times of the day. This project will displace a significant amount of Vail Resort’s employee parking, and as such, this project should provide replacement parking and/or identify off site locations for employee parking and identify how these off site locations will be managed, operated, and the use enforced to reduce the potential that the parking becomes displaced into Town owned public parking facilities. The redevelopment of West Lionshead will necessitate the relocation of many uses occurring there today, including a portion of the associated employee parking spaces. As such, the project should provide replacement parking and/or identify off site locations where parking may be relocated, along with how those sites would be managed to reduce parking on other Town-owned public parking facilities. See also Subsection 3.9.4. 5.17.4 Pedestrian and Bike Access As compared to a separate, free-standing portal, the Project is considered a part of the greater Lionshead area. Pedestrian and bike improvements should follow the guidance of the Go Vail 2045 Transportation Master Plan. For this area to be successful, it is important to have a strong pedestrian connection with the rest of Lionshead. Streetscape improvements, including bike lanes or trails and sidewalks, should be incorporated in any redevelopment along West Lionshead Circle and the South Frontage Road to improve the viability of mixed uses in the Project. Improvements to street lighting, walking surfaces, trails, seating areas, and public art that facilitate safe and attractive pedestrian and bike movement are strongly encouraged. Red Sandstone and Gore Creeks should be accentuated and incorporated into the overall pedestrian experience. Pedestrian and bicycle enhancements should include a new bridge connecting connect the Gore Valley Trail to the Project, the potential redevelopment of the pedestrian bridge on the west side of the Project, path enhancements to the Gore Creek Trail connection into Cascade Village, and a path connecting to the relocated South Frontage Road. All pedestrian path improvements must meet Town of Vail recreation path standards and provide a safe and attractive pedestrian and bike experience, per the Go Vail 2045 Transportation Master Plan and Town of Vail Municipal Code. The ability to traverse the site as a pedestrian or on a bicycle from west to east without the need to utilize an escalator, stairs or dismount should be considered in the design. Pedestrian connections between the project and West Lionshead Circle should be improved to provide safe and attractive pedestrian crossings. Improvements to crossings may include raised crosswalks, changes in paving material, safe harbors, medians, and signage. 5.17.5 Vail Mountain Portal The Project is contemplated to include another access point to Vail Mountain through a new lift or gondola, enhancing the benefits of the Project to guests, locals and employees. Two alternatives are Formatted: Normal, No bullets or numbering 149 5 accepted in the 2024 Master Development Plan for Vail Mountain, which are subject to U.S. Forest Service approval. The Town of Vail desires that West Lionshead should be a significant portal to Vail Mountain, as Gondola 1 and 19 are, that enhances the Vail guest experience on and off Vail Mountain, including a mountain connection to beginner terrain and a ski back trail and skier bridge to West Lionshead that completes the roundtrip access for all abilities into West Lionshead. A ski plaza should be designed to create a vibrant winter experience, allowing flexibility and public use to support a year-round environment. In addition, the final lift design should support and be complementary to the significant investment in infrastructure in West Lionshead. Lastly, West Lionshead should also support and compliment the operations of Vail Mountain (i.e., ski school, DEVO, skier drop off.) 5.17.6 Public Spaces and Plazas Within the Project, public spaces and plazas are essential to create an enjoyable and memorable experience for guests and residents at West Lionshead. Elements of successful public spaces include portals, edge definers, public space definers, landmarks, and public art. These place-making elements improve pedestrian circulation and provide inviting places to congregate. They further enhance the livability of the Project for employees, residents, and guests. Public gathering spaces and plazas intended for lingering and special events should be safe from vehicular traffic and appropriate secure impact resistant access control should be provided. Flexible event space can provide an inviting place for the public to enjoy a variety of events year-round. The creation of gateways and portals is encouraged as a basic component of the Project, especially in transition areas between different public, semi-public, and private areas. Public spaces and plazas should not be shaded by buildings at peak use times. Outdoor dining decks are encouraged to bridge the gap between public and private space and provide vibrancy to the adjacent streets, walkways and plazas. Public spaces are desired that wouldshould be designed to support the application of common consumption liquor areas and- future planning will explore how to accomplish this goal of the Town. Explore whether pcan In addition, public spaces and the programming of authentic unique commercial uses should be designed with placemaking in mind –fostering a vibrant, year-round environment for both guests and residents. Drawing from examples like Whistler Village, authentic commercial programming can attract both residents and guests, making West Lionshead a distinct destination that complements Vail’s other pedestrian areas.l Elements of the natural environment should interact with public spaces in order to connect the urban and natural environments. Within West Lionshead, the improvements to Red Sandstone Creek, as further detailed in section 5.17.7, would provide public spaces for recreation and congregation that connect the Project with the natural environment. 5.17.7 Relationship to Red Sandstone Creek and Gore Creek Red Sandstone Creek and Gore Creek connect within West Lionshead. The realignment of the South Frontage Road provides increased opportunity to enhance these streams as community resources. Portions of Red Sandstone Creek and Gore Creek should be enhanced or restored for ecological value and to create areas for recreation, views, opportunities for environmental education, or simply enjoyment by guests and residents of Vail. Formatted: Font color: Red 150 6 In conjunction with the review of a specific plan for Red Sandstone and Gore Creeks, the Town should consider to what extent it is appropriate to locate improvements, such as walkways and bridges in these riparian corridors, versus allowing the creeks to remain in a more natural state. The Project should preserve large trees and relocate others where practical. While the natural riparian corridor of these streams needs to remain protected and preserved, the physical and visual relationships and references between adjacent development and the stream tract should be strengthened. Improved public access and utilization of Gore Creek and Red Sandstone Creek for fishing and other recreational purposes should be explored is strongly encouraged to create a catalyst for activity and enjoyment of the streams. Enhancements such as stream bank stabilization/ beautification, natural stream drop structures, interactive low flow areas, and general improvements for wetlands and wildlife habitat are strongly encouraged. Any modification or enhancement to the creek corridor is subject to U.S. Army Corp of Engineers and Town of Vail approval, and development impacts mitigated per those authorities. Further guidance regarding the Gore Creek and Red Sandstone Creek corridors can be found in the Town of Vail’s 2018 Open Lands Plan Update. 5.17.8 Employee Community Housing Employee Community housing has been identified as a critical need throughout the Town of Vail. Community Employee housing provides an employee base within close proximity to jobs. Employee Community housing within the Town provides environmental, social and economic benefits including reduced traffic, increased transit use, improved livability, and a strengthened sense of community. Section 4.9.4.3 West Lionshead identifies the Project as an appropriate site to create dispersed employee community housing opportunities for permanent local residents. West Lionshead is a suitable and ideal n appropriate site for employeecommunity housing due to its proximity to jobs, Vail Mountain, transit, and the commercial cores. For these reasons, locating employeecommunity housing onsite is preferrable, with floorplans conducive to year-round occupancy, such as studio, one- and two- bedroom units. Commercial uses included in the Project should consider facilitate local employees living on site, and local entrepreneurship, that fosters anot only forto serve their enjoyment and needs, but to and to create foster activity and a vibrant village year-round and promotes a sense of community. accessible to 5.17.9 Development Pattern, Program and Uses The land uses envisioned within West Lionshead are those allowed by the Lionshead Mixed Use 2 Zone District. West Lionshead can include multiple separate above-grade buildings constructed above atop below-grade parking structures underneath most building footprints. Thoughtful consideration should be given to how the Project can be an active and vibrant place year- round. One way this can be accomplished is the reinforcement of a well-crafted program of specialty retailers, offices, and restaurants that attract both visitors and local residents. This master plan establishes the building blocks of the overall future development and once defined, its program will set forth the vibrancy, experiences and character that will bring the village to life. The village should evoke a 151 7 sense of discovery, be welcoming and inviting to guests and residents, and provide a palette of experiences, from retail and dining, to events and public spaces, that make it unique. Like other iconic resort villages and main streets, West Lionshead should aspire to include businesses that reflect Vail’s unique character and culture, and showcase offerings that have been born out of local and regional innovation. Public art interspersed throughout the village can add color and interest, set a tone for celebration, and establish an identity for West Lionshead. Amenities such as a music and event space, and fitness facility for locals and residents, can further elevate the experience, drawing guests and residents into the village throughout the day, year-round. As stated in 5.17.8, commercial uses within the village should incorporate the needs of local employees living within West Lionshead. Common consumption of food and beverage throughout the pedestrian plaza could contribute to an energetic and activated space throughout. Quality architecture and the creation of appealing outdoor spaces can encourage people to spend time in West Lionshead. Buildings along Gore Creek and the western end of the project site should “step back” from fewer stories, to taller building mass. All buildings should be articulated to avoid large expanses of shear/unbroken wall planes. Because this is onewill be a single development site, zoning only dictates the setbacks around the perimeter of the project and does not regulate the separation of buildings internal to the site. Special attention should be paid to the sun/ shade analysis to ensure that buildings have adequate separation and allow sunlight to penetrate public outdoor spaces such as walkways and plazas. West Lionshead should aim to incorporate the latest innovations for sustainable design, which could include reducing and offsetting carbon usage, potential use of geothermal systems, minimizing water consumption, and improving air quality through a combination of technology and materials. Options such as fully electric buildings, heat capture from sewer operations, solar installations, geothermal, and efficient building envelopes could be explored. A number of conditional land uses may be appropriate in the Project, subject to the approval of conditional use permits. These uses may include a ski lift/gondola, public parking facilities, conference and meeting rooms, residential uses on the first floor, recreational uses, and office uses. 5.17.101 Concept Master Plan As part of the update to the LRMP, and with the support of community involvement, the Town, Vail Resorts, and East West Partners created a concept plan that achieves the Mission, Vision and Values for West Lionshead and serves as a framework for future development. The West Lionshead Concept Master Plan (“Concept Master Plan”) creates an open and welcoming mixed-use environment that extends the pedestrian experience of Vail Village and Lionshead westward to a new transit-served portal to Vail Mountain. The Concept Master Plan includes a rich and active public realm that unites a thoughtful mix of lodging and residential products, including community employee housing. The new ski portal, combined with a transit stop and day skier parking, would provide an additional western access point to Vail Mountain. A multi-purpose event space, fitness center, and plazas provide unique experiences for the community and local residents year-round. Red Sandstone and Gore Creeks are a focal point and anchor for outdoor recreation, enjoyment of the outdoors, and integration of the natural and built environments. Formatted: Highlight Formatted: Highlight Formatted: Highlight Formatted: Highlight Formatted: Highlight 152 8 The Concept Master Plan depicts the South Frontage Road to be reduced in width and repurposed to a local service road pending CDOT approval while maintaining access to Forest Road and the Eagle River Water and Sanitation District Building. The road is realigned between I-70 and the West Lionshead parcel beginning from the existing Sandstone roundabout, tying into the existing road alignment to the east of the site with a new proposed connection. Most vehicle ingress and egress to the site is accessed off the proposed realignment to allow for a car-free environment within the site. A shared parking garage accessed off of the frontage road would serve day skiers, restaurant and retail patrons, residents, and local employees. A new transit stop would be provided serving current and future needs for the Vail In-Town bus route, the Vail Outlying bus routes, and CORE transit. The Vail community is united by a love of the outdoors and activities it offers, from skiing and snowboarding, to hiking, biking, and fishing. The Concept Master Plan celebrates the active lifestyle and the outdoor culture by integrating the ski beach as an anchor of the village at the intersection of the creeks, surrounded other various uses and venues, that can be enjoyed year-round. The new ski back bridge provides an opportunity for an additional creek crossing to access the southern Gore Creek Trail, as well as the trails on Vail Mountain. The focus on outdoor activity and community fosters organic connections and spontaneous interactions among residents and visitors alike. The following graphic illustrates conceptual development at West Lionshead, in alignment with uses found in the Lionshead Mixed Use 2 Zone District such as: a mixture of multiple-family dwellings, lodges, hotels, restaurants, offices, skier services, and commercial establishments in a clustered, unified development. Specificity will be determined in subsequent review and approvals, as directed by the Town Municipal Code. 153 9 West Lionshead Illustrative Plan 5.17.11 Implementation To implement these amendments to the LRMP, the following steps will unfold, in coordination with the project partnership (Town, landowner and developer). A preliminary development agreement will follow the first rezoning applications and would specify the initial development program (including uses, density, square footage, community housing, parking requirements), structure of public financing, and obligations of each partner. Several technical studies would occur before the preliminary development agreement, such as the parking and mobility study. Parking goals that were previously established in the master plan will be updated once a parking and mobility plan is conducted and accepted by the Town. The parking and mobility study would include, but not be limited to, an analysis of the demand for additional public parking, parking required for proposed development in West Lionshead, and parking needed for Vail Resorts operations. Final development agreements would be completed with major exterior alteration applications that would include the square footage of specific uses and detailed site plans. 154 10 155 Lionshead Redevelopment Master Plan Town Council September 16, 2025 156 TEAM INTRODUCTIONS Town of Vail | West Lionshead | vail.gov 157 SITE AREA Town of Vail | West Lionshead | vail.gov 158 EXISTING ZONING Town of Vail | West Lionshead | vail.gov 159 ENTITLEMENT PROCESS FORWARD Town of Vail | West Lionshead | vail.gov LRMP Amendment (Creating the, framework and guiding vision for the West Lionshead area) Rezoning Applications (Application of LMU-2 Zoning to 3 Parcels pf the 6 Parcels) Subdivision Applications (Creates the parcels for development and realignment of the South Frontage Road) Major Exterior Alteration Applications (Project Specific Design Applications & Development Agreements) Rezoning Applications (Application of LMU-2 Zoning to former Frontage Road) Preliminary Development Agreement (Establishes the Public Financing Obligations & Tools, Solidifies Parking Requirements, Defines Partnership Obligations) 160 POLICY FRAMEWORK Town of Vail | West Lionshead | vail.gov 161 LRMP AMENDMENT REVIEW CRITERIA Town of Vail | West Lionshead | vail.gov 1. How conditions have changed since the plan was adopted. Conditions have changed significantly since the plan was first adopted in November of 1996. While there have been numerous amendments over the past 30 years, the site-specific language and information pertaining to ‘Ever Vail’, particularly in Section 5.17, must be updated to make it implementable. 2.How the Plan is in error. As stated under the previous consideration, the Town of Vail and Lionshead specifically have changed significantly since the plan’s adoption. Much of the information provided in the plan has become outdated, and previously contemplated improvements including the Sandstone underpass and the Ritz Carlton have since been completed. 3.How the proposed amendments are in concert with the Plan in general. The underlying policy objectives and purpose of the LRMP are not proposed to change with this amendment. The changes proposed by this amendment are consistent with the theme and structure of the plan, serving to update and enhance the site-specific recommendations for the site formerly known as ‘Ever Vail’. 162 MISSION, VISION, VALUES Town of Vail | West Lionshead | vail.gov Mission: To create a transformative, new Vail Mountain base village that provides access to the mountain, an unparalleled public realm for all people to enjoy, and retail, hotels and condominiums that reflect the inspiring quality of life the Vail Valley offers. Vision: West Lionshead will be a next-generation base village, seamlessly blending the timeless charm of Vail’s iconic villages with a forward-thinking vision that exemplifies the future of mountain recreation, living, and community. Designed for guests and locals alike, it will offer authentic, welcoming experiences, inspired by modern mountain town culture, sustainable design, and convenient year-round access to Vail Mountain’s world-class slopes, destinations and amenities. West Lionshead will not only complement the legacy of Vail’s existing villages and recreation but redefine the year-round mountain experience for the next generation of adventurers, families, and creators. Values: •Seamless Integration with Lionshead, Vail Village, and Vail Mtn •Pedestrians Come First •Celebrate the Natural Features of the Site Year-Round Activation •A Base Village for Locals and Guests Alike 163 COMMUNITY INPUT Town of Vail | West Lionshead | vail.gov 164 INSPIRATION Town of Vail | West Lionshead | vail.gov 165 EAST WEST PARTNERS - PUBLIC REALM & PLACEMAKING Town of Vail | West Lionshead | vail.gov 166 CONCEPT PLAN OVERVIEW Town of Vail | West Lionshead | vail.gov 167 CONCEPT PLAN OVERVIEW Town of Vail | West Lionshead | vail.gov 168 SUMMARY OF PROPOSED AMENDMENTS TO LRMP SEC. 5.17 Based on Council Direction 09/02/25 Town of Vail | West Lionshead | vail.gov 5.17.3 Transportation and Mobility The redevelopment of West Lionshead will necessitate the relocation of many uses occurring there today, including a portion of the associated employee parking spaces. As such, the project should provide replacement parking and/or identify off site locations where parking may be relocated, along with how those sites would be managed to reduce parking on other Town -owned public parking facilities. See also Subsection 3.9.4. 169 SUMMARY OF PROPOSED AMENDMENTS TO LRMP SEC. 5.17 Based on Council Direction 09/02/25 Town of Vail | West Lionshead | vail.gov 5.17.5 Vail Mountain Portal The Project is contemplated to include another access point to Vail Mountain through a new lift or gondola, enhancing the benefits of the Project to guests, locals and employees. Two alternatives are accepted in the 2024 Master Development Plan for Vail Mountain, which are subject to U.S. Forest Service approval. The Town of Vail desires that West Lionshead should be a significant portal to Vail Mountain,as Gondola 1 and 19 are,that enhances the Vail guest experience on and off Vail Mountain,including a mountain connection to beginner terrain and a ski back trail and skier bridge to West Lionshead that completes the roundtrip access for all abilities into West Lionshead. A ski plaza should be designed to create a vibrant winter experience, allowing flexibility and public use to support a year-round environment. In addition, the final lift design should support and be complementary to the significant investment in infrastructure in West Lionshead. Lastly, West Lionshead should also support and compliment the operations of Vail Mountain (i.e., ski school, DEVO, skier drop off.) 170 SUMMARY OF PROPOSED AMENDMENTS TO LRMP SEC. 5.17 Based on Council Direction 09/02/25 Town of Vail | West Lionshead | vail.gov 5.17.8 Community Housing Community housing has been identified as a critical need throughout the Town of Vail . Community housing provides an employee base within close proximity to jobs. Community housing within the Town provides environmental, social and economic benefits including reduced traffic, increased transit use, improved livability, and a strengthened sense of community. Section 4.9.4.3 West Lionshead identifies the Project as an appropriate site to create dispersed community housing opportunities for permanent local residents. West Lionshead is a suitable and ideal site for community housing due to its proximity to jobs, Vail Mountain, transit, and the commercial cores. For these reasons, locating community housing onsite is preferrable, with floorplans conducive to year-round occupancy, such as studio, one- and two- bedroom units. Commercial uses included in the Project should facilitate local employees living on site and local entrepreneurship, that fosters a vibrant village year-round and promotes a sense of community. 171 SUMMARY OF PROPOSED AMENDMENTS TO LRMP SEC. 5.17 Based on Council Direction 09/02/25 Town of Vail | West Lionshead | vail.gov 5.17.9 Development Pattern, Program, and Uses Like other iconic resort villages and main streets, West Lionshead should aspire to include businesses that reflect Vail’s unique character and culture and showcase offerings that have been born out of local and regional innovation. This master plan establishes the building blocks of the overall future development and once defined, its program will set forth the vibrancy, experiences and character that will bring the village to life. The village should evoke a sense of discovery, be welcoming and inviting to guests and residents, and provide a palette of experiences from retail and dining to events and public spaces, that make it unique.Common consumption of food and beverage throughout the pedestrian plaza could contribute to an energetic and activated space throughout. 172 SUMMARY OF PROPOSED AMENDMENTS TO LRMP SEC. 5.17 Based on Council Direction 09/02/25 Town of Vail | West Lionshead | vail.gov 5.17.9 Development Pattern, Program, and Uses (continued) West Lionshead should aim to incorporate the latest innovations for sustainable design, which could include reducing and offsetting carbon usage, minimizing water consumption, and improving air quality through a combination of technology and materials. Options such as fully electric buildings, heat capture from sewer operations, solar installations, geothermal, and efficient building envelopes could be explored. 173 SUMMARY OF PROPOSED AMENDMENTS TO LRMP SEC. 5.17 Based on Council Direction 09/02/25 Town of Vail | West Lionshead | vail.gov 5.17.11 Implementation To implement these amendments to the LRMP, the following steps will unfold, in coordination with the project partnership (Town, landowner and developer). A preliminary development agreement will follow the first rezoning applications and specify the initial development program (including uses, density, square footage, community housing, parking requirements), structure of public financing, and obligations of each partner. Several technical studies would occur before the preliminary development agreement, such as the parking and mobility study.The parking and mobility study would include,but not be limited to,an analysis of the demand for additional public parking,parking required for proposed development in West Lionshead,and parking needed for Vail Resorts employees.The Lionshead Redevelopment Master Plan has specific parking goals which should stay in place until a new parking plan is reviewed and accepted by the Town . This would then inform a preliminary development agreement that would specify the obligations of all parties involved in the development including how public improvements would be funded. This step would occur prior to a subdivision application. A final development agreement would be completed with major exterior alteration applications that would include the square footage of specific uses and detailed site plans. 174 CREATING A SENSE OF PLACE Town of Vail | West Lionshead | vail.gov •Exploring an Outdoor Common Consumption Zone •Approximately 10,000 SF Event Venue •Approximately 18,000 SF Spa & Fitness Space •Approximately 75,000 SF of Commercial, Retail, and F&B Space •Approximately 300 Parking Spaces Available to the Public •An Activated Ski Beach and Pedestrian Plaza •On-Site Housing to Create Year-Round Vibrancy 175 CONCEPT PLAN Town of Vail | West Lionshead | vail.gov 176 Thank you 177 AGENDA ITEM NO. 7.1 Item Cover Page DATE:September 16, 2025 TIME:15 min. SUBMITTED BY:Greg Roy, Community Development ITEM TYPE:Action Items AGENDA SECTION:Action Items (7:40pm) SUBJECT:998 Ptarmigan Easement Request (7:40pm) SUGGESTED ACTION:Approve, approve with amendments, or deny request. PRESENTER(S):Greg Roy, Planning Manager VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Staff Memorandum - 998 Ptarmigan.pdf A. Applicant Narrative.pdf B. Project Plans.pdf C. Historical Site Info.pdf 178 TO: Vail Town Council FROM: Community Development Department DATE: September 16, 2025 SUBJECT: 998 Ptarmigan RD Driveway Easement Request I. DESCRIPTION OF REQUEST The owner of 998 Ptarmigan Rd, represented by Suman Architects, is requesting an easement on Town property for an existing driveway and continued access to the single-family structure. The current driveway has been in place since the 1980’s and portions of the driveway and associated landscaping extend onto Town of Vail property. The applicant is proposing to remove these encroachments from Town property and reduce the width of the driveway, leaving a smaller section remaining on Town property near the entrance (sheet A1.00). An easement is requested in this area to preserve the access to the residence. II. BACKGROUND/PROPOSAL The property at 998 Ptarmigan Rd, Vail Village Filing 7, Block 4, Lot 1, is zoned Two- Family Primary/Secondary Residential, and the single-family home on the site was built in 1967. The lot has a unique configuration, as it does not have direct street frontage but is instead reached by a roughly 20’ access corridor, which runs to the south of the neighboring property at 996 Ptarmigan Rd, and connects the residence at 998 Ptarmigan Rd with Ptarmigan Rd. The property is surrounded by the golf course on three sides; the number five tee box is located to the south of the property but is separated by a change in grade and dense vegetation. In 1983 the property received approval for a setback variance to locate a garage within three feet of the property line on the southwest portion of the site. Staff at the time recognized the challenges created by the configuration of the lot. Thereafter, two subsequent Improvement Location Certificates (ILCs) in the Town record show the access driveway and associated auto court area extending to the south onto Town property (see attachment C). 179 Town of Vail Page 2 180 Town of Vail Page 3 As shown in the blue highlight above, the existing encroachments on Town property include portions of the access drive, the parking area in front of the garage, and landscaping. The applicant is proposing to remove all pavement from Town property (1,137 sq ft) other than what is necessary at the entry. Any altered landscaping in this area would be returned to its native state to match the surrounding vegetation. The applicant is proposing to reduce the width of the driveway from approximately 20ft to the minimum required width of 12ft, reducing the amount of pavement on Town property. The driveway entrance is prevented from being shifted to the north entirely within the property, due to an aspen grove and utilities in that area. Therefore, the applicant is requesting an easement area of approximately 280 sq ft to continue the existing access to the site with the reduced width (sheet A1.00). A concrete drain and address marker are also proposed at the driveway entrance, which will help delineate the private drive and alleviate confusion for golfers travelling between the fourth green and fifth tee box. The proposal has also been reviewed and approved by the Public Works Department. 181 Town of Vail Page 4 III. ACTION REQUESTED The Community Development Department recommends that the Town Council approve the request to utilize Town of Vail property via an easement, in a form approved by the Town Attorney, to accommodate the requested driveway reconfiguration and removal of the existing encroachments. IV. ATTACHMENTS A. Applicant Narrative B. Project Plans C. Historical Site Info 182 michael@sumanarchitects.com 250 South Frontage Road West m 970.471.6122 Vail, CO 81657 August 12, 2025 Lot 1, Block 4 Vail Village 7th Filing 998 Ptarmigan Road RE: The approval of an easement request for the 998 Ptarmigan Road property which will provide continued access to the property using the existing driveway location with benefits to the Town of Vail. 1. Description of Easement Request Lot 1, Block 4, Vail Village 7th filing is zoned Two-Family Primary/Secondary Residential and has a single-family structure presently existing at the back of the site. It is a flag shaped lot with the long narrow eastern “access corridor” providing access from Ptarmigan Road past the adjacent house on 996 Ptarmigan road. The current curb cut and driveway location off Ptarmigan Road have been in place since before the 1980’s. The driveway location is constrained by the limited width of the access area and utilities just to the north. Necessary access to the residence is dependent on a narrow triangular area of town property to provide enough space for the existing driveway to get into the usable area of the site. The applicant is requesting a portion of the existing Town of Vail property under the driveway be provided as a recorded easement to ensure access for the future. In exchange, the applicant is offering to reduce the existing driveway width and remove a substantial amount of paving along the south property line that also extends onto town property. 2. Summary of proposal In the site info packet, there are documents from the Town of Vail historical files for this property as well as photos of the existing conditions for reference. In 1982, a variance was requested to add a garage to the residence that would partially extend into to the south side setback. This variance was approved early in 1983 with a 5-0 vote. The garage was built and there were multiple subsequent ILCs that located the curb cut and driveway pathway on the Town of Vail property as exists today. These documents illustrate how the encroachments of the driveway have been known, recorded and approved by the Town of Vail for more than 45 years. A utility box and mature stand of aspens currently exist in the middle of the lot’s frontage along Ptarmigan which prevent moving the driveway to be entirely located in the access corridor at the east end. The included drawing A1.00 depicts how the proposed driveway has been reduced between 4’-6” to 6’-5” to meet the code minimum 12’-0” width for driveways. This will greatly reduce the existing encroachment along this southern area. A small triangular section of the driveway will remain on the Town of Vail property in order to get around the utility box and stand of aspen at it’s beginning. As the existing driveway travels to the west, it is able to eventually and entirely reside in the access corridor. The Vail Golf course hole #5 tee box is built up above the south property line creating pockets of flat land on Town of Vail property which Lot 1 has commandeered with more paving for extra parking and the garage auto court. In addition, there are areas of unirrigated grass associated with the current Lot 1 landscape design between the encroaching paving and the 183 michael@sumanarchitects.com 250 South Frontage Road West m 970.471.6122 Vail, CO 81657 natural landscape of the golf course. All of these improvement encroachments are unnecessary for the access and design of the Lot 1 residence. The applicant is currently contemplating a redevelopment of the property with a new single family residence and wants to make sure that the current access location is ensured for the future. A proposed easement for the minimal access driveway area will allow this property to continue to function as it has for decades. They acknowledge the significant encroachments of paving and manicured grass that currently exist on the Town of Vail property as well. Therefore, the applicant proposes to eliminate the unnecessary encroachments which allows the area between the golf course and Lot 1 property to be returned back to it’s native state. This proposal affords a better natural buffer between the golf course and Lot 1 site. Lastly, the current golf cart path between hole #4 green and hole #5 tee box is painted on Ptarmigan Road with thin white spray paint lines. Constant confusion occurs between this driveway and the designated route to the tee box. To help mitigate the confusion, the applicant is proposing to add a concrete drain pan threshold reinforcing a private drive aesthetic. A new address marker closer to Ptarmigan Road is also proposed for 998 which will be notify golfers it is a private driveway. 3. Analysis of Proposal A site meeting with the head of Public Works-Tom Kassmel and director of Community Development -Matt Gennett was held on August 8, 2025. After reviewing the existing conditions, the history of the property and the applicant’s proposal, both officials found the proposed modifications to be positive for the Town of Vail. They expressed their support and encouraged the applicant to request an easement from the Town of Vail. 4. Approval Criteria The applicant is requesting the approval of a driveway easement for Lot 1 based on the following criteria: A. The proposed easement will allow this property to be accessed the same as it has for over 45 years B. The existing utilities and aspen grove create practical difficulties with moving the curb cut and beginning 75’-0” of driveway into the access corridor. C. The first 75’-0” of driveway width will be reduced between 4’-6” to 6’-5” to minimize the proposed paved area required for access from the public right of way. D. The Town of Vail benefits from the significant additional reduction in paving encroachment on its property. E. The unirrigated and manicured grass areas on Town of Vail property will be returned back to native to match the existing grasses at the side of hole #5 tee box. F. By reducing the existing curb cut width, adding a concrete drain pan threshold and moving the address marker closer to Ptarmigan Road, the current golf cart path confusion will be mitigated. G. The easement allows the property to be consistent with the common use of the right of way in the neighborhood. 184 =04°25'25" R=265.00' L=20.46' T=10.23' C LEN=20.46' BRG=N 30°00'55" W LOT 1 LOT 2 PTARMIGAN ROAD (50' R.O.W.) TRACT B VAIL GOLF COURSE TRACT B VAIL GOLF COURSE TRACT B VAIL GOLF COURSE \\ \\ \\ \\\\\\\\\\ \\ \\ \\ \\ \\ \\ \\ \\\\\\ 823 5 824 0 8245 8250 824 5 8245 824 0 8 2 4 0 8235 8251 8 2 4 9 8246 82 4 7 8248 823 9 823 8 823 7 823 6 8234 8233 8244 VI E W T O 6 T H G R E E N EXISTING RESIDENC E 998 PTARM I G A N EXISTING RESIDENC E 996 PTARM I G A N 3'-0" 8 ' - 3 " 0'10'20'30' SCALE: PROPOSED SITE PLAN1 1" = 10'-0"A1.00 DENOTES EXISTING STRUCTURE AND IMPROVEMENTS DENOTES EXISTING NON-CONFORMING BUILDING SETBACK ENCROACHMENTS FROM APPROVED VARIANCES DENOTES EXISTING DRIVEWAY ENCROACHMENTS TO BE REMOVED DENOTES EXISTING TREES OR PAVEMENT TO BE REMOVED DENOTES PROPOSED DRIVEWAY ENCROACHMENT TO REMAIN AS EASEMENT EXISTING D R I V E W A Y (REDUCED W I D T H ) P R O P E R T Y L I N E 2 0 ' F R O N T S E T B A C K POOL TERRACE EL= 8240'- 0 " VA R I A N C E 2 8 0 S F SE T B A C K EN C R O A C H M E N T 1,137 S F REDUC E D P A V E M E N T ENCRO A C H M E N T AREA 3 2 4 S F H O U S E S E T B A C K E N C R O A C H M E N T EXISTING F E N C E T O R E M A I N UTILITY NEW 4'-0" CONCRETE DRAIN PAN TO REINFORCE RESIDENTIAL DRIVEWAY TO NOT BE CONFUSED WITH GOLF CART PATH 1 2 ' - 0 " NEW AUTOCOU R T AREA NATIVE L A N D S C A P E AND ASP E N G R O V E CURREN T L A W N E D G E EXISTIN G T R E E S T A N D T O B E REMOV E D F O R D R I V E REALIG N M E N T NEW ED G E O F A U T O C O U R T PAVING T O S T A Y W I T H I N 9 9 8 PROPE R T Y L I N E EDGE O F E X I S T I N G P A V I N G T O B E REMOV E D EXISTING ADDRESS MONUMENT TO BE REMOVED 5 ' - 5 " 4 ' - 1 0 1 8 " 4 ' - 5 3 8 " 6 ' - 5 3 4 " EASEM E N T A R E A PROJECT #: SHEET TITLE: ISSUED FOR:DATE: DRAWN: SCALE:1" = 10'-0" SITE PLAN A1.00 2506 DRIVEWAY EASEMENT 8.12.25 99 8 P T A R M I G A N LO T 1 , B L O C K 4 , V A I L V I L L A G E F I L I N G N O . 7 99 8 P T A R M I G A N R O A D , V A I L C O L O R A D O C ALL RIGHTS RESERVED. 2025 MICHAEL SUMAN ARCHITECT, LLC. 18 5 =04°25'25" R=265.00' L=20.46' T=10.23' C LEN=20.46' BRG=N 30°00'55" W LOT 1 LOT 2 PTARMIGAN ROAD (50' R.O.W.) TRACT B VAIL GOLF COURSE TRACT B VAIL GOLF COURSE TRACT B VAIL GOLF COURSE \\ \\ \\ \\\\\\\\\\ \\ \\ \\ \\ \\ \\ \\ \\\\\\ 823 5 824 0 8245 8250 824 5 8245 824 0 8 2 4 0 8235 8251 8 2 4 9 8246 82 4 7 8248 823 9 823 8 823 7 823 6 8234 8233 8244 VI E W T O 6 T H G R E E N EXISTING RESIDENC E 998 PTARM I G A N EXISTING RESIDENC E 996 PTARM I G A N 3'-0" 8 ' - 3 " 0'10'20'30' DENOTES EXISTING STRUCTURE AND IMPROVEMENTS EXISTING D R I V E W A Y (REDUCED W I D T H ) P R O P E R T Y L I N E 2 0 ' F R O N T S E T B A C K POOL TERRACE EL= 8240'- 0 " EXISTING F E N C E T O R E M A I N UTILITY NEW 4'-0" CONCRETE DRAIN PAN TO REINFORCE RESIDENTIAL DRIVEWAY TO NOT BE CONFUSED WITH GOLF CART PATH 1 2 ' - 0 " NEW AUTOCOU R T AREA SCALE: PROPOSED LANDSCAPE PLAN1 1" = 10'-0"L1.00 EXISTING NATIVE LANDSCAPE TO REMAIN EXISTING PAVED AND MAINTAINED NON-IRRIGATED GRASS AREAS PROPOSED TO BE REVEGETATED WITH NATIVE GRASS TO BLEND WITH EXISTING NATIVE AREA PROPOSED GROUND COVER NATIVE L A N D S C A P E AND ASP E N G R O V E CURREN T L A W N E D G E NEW ED G E O F A U T O C O U R T PAVING T O S T A Y W I T H I N 9 9 8 PROPE R T Y L I N E EXISTIN G L A W N / L A N D S C A P E REMAI N EXISTING PAVEMENT LINE TO BE REMOVED AND REVEG'D TO BLEND WITH NATIVE AREA 2 ' - 6 " EXISTING NON-IRRIGATED YET MAINTAINED GRASS LINE. REVEG AREA TO BLEND WITH NATIVE AREA EXISTIN G LAWN/ L A N D S C A P E REMAI N NEW ADDRESS MONUMENT TO REINFORCE RESIDENTIAL PROPERTY TO NOT BE CONFUSED WITH GOLF CART PATH PROJECT #: SHEET TITLE: ISSUED FOR:DATE: DRAWN: SCALE:1" = 10'-0" LANDSCAPE PLAN L1.00 2506 DRIVEWAY EASEMENT 8.12.25 99 8 P T A R M I G A N LO T 1 , B L O C K 4 , V A I L V I L L A G E F I L I N G N O . 7 99 8 P T A R M I G A N R O A D , V A I L C O L O R A D O C ALL RIGHTS RESERVED. 2025 MICHAEL SUMAN ARCHITECT, LLC. 18 6 18 7 141 East Meadow Drive, Suite 211 Vail, CO 81657 970.471.6122 998 PTARMIGAN RESIDENCE 8.12.25 HISTORY OF DRIVEWAY FROM TOWN OF VAIL RECORDS 188 141 East Meadow Drive, Suite 211 Vail, CO 81657 970.471.6122 998 PTARMIGAN RESIDENCE 8.12.25 1982 VARIANCE APPROVAL ON RECORD WITH THE TOWN OF VAIL FOR GARAGE ENCROACHMENT INTO SIDE SETBACK 189 141 East Meadow Drive, Suite 211 Vail, CO 81657 970.471.6122 998 PTARMIGAN RESIDENCE 8.12.25 190 141 East Meadow Drive, Suite 211 Vail, CO 81657 970.471.6122 998 PTARMIGAN RESIDENCE 8.12.25 1983 ILC ON RECORD WITH THE TOWN OF VAIL SHOWING OFF PROPERTY DRIVEWAY EXTENSION 191 141 East Meadow Drive, Suite 211 Vail, CO 81657 970.471.6122 998 PTARMIGAN RESIDENCE 8.12.25 1988 LANDSCAPE PLAN ON RECORD WITH THE TOWN OF VAIL SHOWING OFF PROPERTY DRIVEWAY EXTENSION 192 141 East Meadow Drive, Suite 211 Vail, CO 81657 970.471.6122 998 PTARMIGAN RESIDENCE 8.12.25 1988 ILC ON RECORD WITH THE TOWN OF VAIL SHOWING OFF PROPERTY DRIVEWAY EXTENSION 193 141 East Meadow Drive, Suite 211 Vail, CO 81657 970.471.6122 998 PTARMIGAN RESIDENCE 8.12.25 EXISTING SITE PHOTOS 194 141 East Meadow Drive, Suite 211 Vail, CO 81657 970.471.6122 998 PTARMIGAN RESIDENCE 8.12.25 DRIVEWAY ENTRY LOOKING WEST 195 141 East Meadow Drive, Suite 211 Vail, CO 81657 970.471.6122 998 PTARMIGAN RESIDENCE 8.12.25 DRIVEWAY ENTRY SOUTHEAST AREA 196 141 East Meadow Drive, Suite 211 Vail, CO 81657 970.471.6122 998 PTARMIGAN RESIDENCE 8.12.25 DRIVEWAY ENTRY NORTHWEST AREA 197 141 East Meadow Drive, Suite 211 Vail, CO 81657 970.471.6122 998 PTARMIGAN RESIDENCE 8.12.25 DRIVEWAY ENTRY AND GOLF CART PATH GOLF CART PATHGOLF CART PATH EXISTING EXISTING ADDRESSADDRESS MARKERMARKER UTILITYUTILITY 198 141 East Meadow Drive, Suite 211 Vail, CO 81657 970.471.6122 998 PTARMIGAN RESIDENCE 8.12.25 DRIVEWAY ENTRY LOOKING EAST EXISTING EXISTING FENCEFENCE 199 141 East Meadow Drive, Suite 211 Vail, CO 81657 970.471.6122 998 PTARMIGAN RESIDENCE 8.12.25 DRIVEWAY PAVING SOUTH EDGE 200 141 East Meadow Drive, Suite 211 Vail, CO 81657 970.471.6122 998 PTARMIGAN RESIDENCE 8.12.25 DRIVEWAY PAVING NORTH EDGE TREE GROUPTREE GROUP TO BETO BE REMOVEDREMOVED 201 141 East Meadow Drive, Suite 211 Vail, CO 81657 970.471.6122 998 PTARMIGAN RESIDENCE 8.12.25 TURNAROUND LOOKING WEST PAVING AREAPAVING AREA TO BETO BE REMOVEDREMOVED 202 141 East Meadow Drive, Suite 211 Vail, CO 81657 970.471.6122 998 PTARMIGAN RESIDENCE 8.12.25 BERM ALONG PARKING PAVING AREAPAVING AREA TO BETO BE REMOVEDREMOVED 203 AGENDA ITEM NO. 7.2 Item Cover Page DATE:September 16, 2025 TIME:45 Min. SUBMITTED BY:Tom Kassmel, Public Works ITEM TYPE:Action Items AGENDA SECTION:Action Items (7:40pm) SUBJECT:Recommendations for the 2025-2026 Winter Parking Program (7:55pm) SUGGESTED ACTION:Approve winter parking rates for the 2025-2026 winter season. PRESENTER(S):Tom Kassmel, Public Works Director & Stephanie Kashiwa, Parking Operations Manager VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: ParkingRatesRecommendationFinal9.16.25.pptx Council Memo 9.16 Winter Parking.docx 204 PRESENTATION BY Public Works Department Vail Parking Operations Winter 2025/26 205 BACKGROUND •Council Direction (8/19/25) • No Big Changes • Simplify Rate Communication • Keep “Free When Entering After 3” • Promote Afternoon Visitors • Consider Holiday Rate/Increasing Pass Pricing •Summer Managed Parking • Budgeted Revenue $2.6M • Enhanced Summer Transit ($0.5M) • Parking Structure Maintenance ($2.0M) • Misc. Operations ($0.1M) • Projected Revenue $1.7M • Shortfall ($0.9M) Town of Vail | Name of Presentation | vailgov.com 206 WINTER RATE RECOMMENDATIONS •Parking & Mobility Task Force Recommendations •Recommended Parking Calendar • 24/25 November 15, 2024 to April 20, 2025 • 25/26 November 14, 2025 to April 12, 2026 • Last Ski Week Free 207 WINTER RATE RECOMMENDATIONS •Parking & Mobility Task Force Recommendations •Recommended Parking Rates • $10/Hr (Peak Max $50 / Non-Peak Max $30) • Estimated Revenue Increase of ~$400k 2024/25 Rates 2025/26 Rates HOURS PEAK DAYS NON-PEAK DAYS 5 a.m. - 3 p.m.$10/hr, Max $50 $10/hr, Max $30 Daily Rates for Vail Village and Lionshead Parking Structures Entries after 3 p.m. until 4 a.m. = FREE Overnight (4 a.m. - 5 a.m.) No top deck parking = $60 Exit under an hour = FREE HOURS PEAK DAYS NON-PEAK DAYS 0 to 2 hours FREE FREE 2+ hours $20 $10 Daily Rates for Red Sandstone, Ford Park Lot, Overnight (4 a.m. - 5 a.m.) Red Sandstone level 1, 2, & 3 only = $35 208 WINTER RATE RECOMMENDATIONS •Pass Pricing • Increase pricing based on added Summer Value & Inflation • All passes work at all lots • Employee Plus Pass – Peak & Non-Peak Rates apply in VV • Combine into one Local Pass (Eagle County & Vail) Premier Vail Village Business Premier Lionshead Business Premier Employee Plus Employee Local 2024-2025 Purchase Price $5,500 $2,200 $2,200 $1,850 $425 $50/$25 2025-2026 Purchase Price $6,500 $2,400 $2,400 $1,950 $450 $55 Who Qualifies?Anyone Only one per brick and mortar business license in Vail Village Only one per brick and mortar business license in Lionshead Village Village Core or Vail Mountain 30+ hrs./week employment Village Core or Vail Mountain 30+ hrs./week employment Eagle County resident, property owner, or Vail business employment Vail Village Parking Structure Free, Guaranteed Free, Guaranteed Local Rate Local Rate Local Rate Local Rate Lionshead Parking Structure Free, Guaranteed Local Rate Free, Guaranteed Free Local Rate Local Rate Ford Park Lot (No Overnight Parking)Free Local Rate Local Rate Free Free Local Rate Vail Athletic Fields Lot (No Overnight Parking)Free Local Rate Local Rate Free Free Local Rate Red Sandstone Garage Free Local Rate Local Rate Free Free, Overnight Fee Applies Local Rate 209 WINTER RATE RECOMMENDATIONS •Local Pass Rates • No Changes Peak Local Rates HOURS VAIL & EAGLE COUNTY LOCAL EMPLOYEE EMPLOYEE PLUS 0 to 1 hour FREE FREE FREE 1 to 2 hours $10 $10 $10 Vail Village FREE Lionshead 2 to 3 hours $20 $20 $20 Vail Village FREE Lionshead 3 to 4 hours $30 $30 $30 Vail Village FREE Lionshead 4+ hours $35 $35 $35 Vail Village FREE Lionshead Entries after 3 p.m. until 4 a.m.FREE FREE FREE Overnight (4 a.m. - 5 a.m.) No top deck parking $60 $60 $60 Vail Village FREE Lionshead PEAK DAYS Daily Rates for Vail Village and Lionshead Parking Structures HOURS VAIL & EAGLE COUNTY LOCAL EMPLOYEE EMPLOYEE PLUS 0 to 2 hours FREE FREE FREE 2+ hours $10 FREE FREE Overnight Red Sandstone level 1, 2, & 3 only (4 a.m. - 5 a.m.)$35 $35 FREE Daily Rates for Red Sandstone, Ford Park Lot, PEAK DAYS 210 WINTER RATE RECOMMENDATIONS •Local Pass Rates • Access Change for Simplification Non-Peak Local Rates HOURS VAIL & EAGLE COUNTY LOCAL EMPLOYEE EMPLOYEE PLUS 0 to 2 hours FREE FREE FREE 2+ hours $5 FREE FREE Overnight Red Sandstone level 1, 2, & 3 only (4 a.m. - 5 a.m.)$35 $35 FREE NON-PEAK DAYS Daily Rates for Red Sandstone, Ford Park Lot, HOURS VAIL & EAGLE COUNTY LOCAL EMPLOYEE EMPLOYEE PLUS 0 to 1 hour FREE FREE FREE 1 to 2 hours FREE FREE FREE 2 to 3 hours $5 $5 $5 Vail Village FREE Lionshead 3 to 4 hours $10 $10 $10 Vail Village FREE Lionshead 4+ hours $15 $15 $15 Vail Village FREE Lionshead Entries after 3 p.m. until 4 a.m. FREE FREE FREE Overnight (4 a.m. - 5 a.m.) No top deck parking $60 $60 $60 Vail Village FREE Lionshead Daily Rates for Vail Village and Lionshead Parking Structures NON-PEAK DAYS 211 WINTER RATE RECOMMENDATIONS •Donovan Parking Registration • Park Mobile Registration for FREE parking • Provides messaging & contact opportunities • Allows increased usage of lot prior to Donovan Pavillion events •Ford Park , Red Sandstone, Vail Athletic Fields Lots • Available for all until 75% Full • Once more than 75% Full; restricted to pass holders only •Ford Park Lot Event Closures • Employee Pass Holders can use LH for Free •Overnight Parking – No Change ($60/$35) •DUI Prevention Policy – No Changes 212 Thank you 213 To: Vail Town Council From: Parking and Mobility Task Force Tom Kassmel, Director of Public Works, and Transportation Stephanie Kashiwa, Parking Operations Manager Date: September 16, 2025 Subject: Recommended Winter 2025-2026 Parking Program Operations I. SUMMARY The purpose of this item is to:  Provide the Town Council with an update on the Parking and Mobility Task Force (P&MTF) discussion regarding mobility and parking operations.  Provide recommendations for the 2025-2026 winter season.  Request Town Council approve the recommended elements of the Winter 2025- 2026 Parking Program. II. BACKGROUND The Vail Parking & Mobility Task Force met on August 28th and September 4th to review the 2024-2025 winter season and to make recommendations for the winter 2025-2026 parking program. A brief overview was given of the funds needed for repairs on the aging structures, and the expected shortfall in budgeted revenue from summer parking operations. Additionally, guidance from the council in setting winter parking operations received during the August 18th meeting was presented.  The summer 2025 season is projected to have a $875,000 shortfall. o These are funds needed for parking and transit operations, summer transit enhancements, as well as structural repairs to keep our aging structures usable.  Guidance from council included: o No big changes. o Simplification for better communication and understanding. o Keeping programs such as ‘FREE when entering after 3 p.m.’ o Consider ways to promote afternoon visitors. o Addressing the budget shortfall by considering options such as holiday periods, pass purchase pricing, and ‘all day parker’ retail rates. 214 Town of Vail Page 2 III. WINTER 2024-2025 OPERATIONAL REVIEW Many of the policies and operations were continued from the 2023-2024 winter season to manage parking demand while keeping in mind the needs of our economic drivers being our guests and our employees.  The program was implemented from November 15th, 2024 – April 20th, 2025  The parking rate calendar had 58 peak days and 99 non-peak days to help manage parking demand.  This was the first season implementing the special enforcement zone in front of the Vail Village Parking Structure, which does not allow parking from Vail Valley Drive to the Main Vail roundabout during overflow parking events. This was in effort to create a safer experience.  There were 18 overflow parking days with an average of 200 vehicles on the road, which is similar to the 2023-2024 winter season numbers.  There was a total of about 666,000 transactions. o 25% of these transactions were pass transactions. o 60% of transactions were in the Vail Village parking structure, compared to 31% in the Lionshead parking structure.  Average duration of retail transactions in the main village structures was 2h49m minutes in Vail Village, while the Lionshead structure saw an average duration of 3h35m. o The main village structures see 48% of transactions lasting from 0 – 3 hours. o The outlier lots see 26% of transactions lasting 0-1 hours and 30% of transactions lasting over 6 hours.  The average occupancy in the main village structures shows a ‘busy period’ from 10 a.m. to 7 p.m. with the bulk of exits happening after 4 p.m.  Pass access and rates varied depending on the pass type to encourage alternate modes of transportation to better utilize and manage parking demand. o All passes included free parking at the village structures when entering after 5 a.m. and exiting before 9 a.m.  Passes purchased during the winter 2024-2025 season were extended for use during the 2025 summer season with summer access and rates.  Ford lot, Vail Athletic Fields lot, and Red Sandstone Garage were changed to allow passholders only once over 75% full to ensure availability to passholders later in the day.  An overnight fee of $60 for the oversized parking area to align with the fees in the village structures.  The DUI prevention policy of free exit for users who choose safe travel arrangements allowed the overnight fee to be waived if the user entered after 3 p.m. the day before and exits the structures by 11 a.m. the day of. This was offered at the Vail Village and Lionshead structures. 215 Town of Vail Page 3 2024-2025 Rate Calendar 2024-2025 Parking Pass Sales 2024-2025 Pass Options and Access Pass Type Number Sold for 2024-2025 Premier 22 Business Premier 76 Employee Plus 325 Employee Plus 478 Eagle County Local 1924 Vail Local 1704 Premier $5,500 Vail Village Business Premier $2,200 Lionshead Business Premier $2,200 Employee Plus $1,850 Employee $425 Eagle County Local $50 Vail Local $25 Who Qualifies?Anyone Only one per brick and mortar business license in Vail Village Only one per brick and mortar business license in Lionshead Village Village Core or Vail Mountain 30+ hrs./week employment Village Core or Vail Mountain 30+ hrs./week employment Eagle County resident Vail resident, property owner, or Vail business employment Vail Village Parking Structure Free, Guaranteed Free, Guaranteed Local Rate Local Rate Local Rate Local Rate Local Rate Lionshead Parking Structure Free, Guaranteed Local Rate Free, Guaranteed Free Local Rate Local Rate Local Rate Ford Park Lot (No Overnight Parking)Free Local Rate Local Rate Free Free Local Rate Local Rate Vail Athletic Fields Lot (No Overnight Parking)Free Local Rate Local Rate Free Free Local Rate Local Rate Red Sandstone Garage Free Local Rate Local Rate Free Free, Overnight Fee Applies Local Rate Local Rate 216 Town of Vail Page 4 2024-2025 Retail Rates 2024-2025 Pass Rates HOURS PEAK DAYS NON-PEAK DAYS 0 to 1 hour FREE FREE 1 to 2 hours $10 $5 2 to 3 hours $20 $10 3 to 4 hours $30 $20 4+ hours $40 $30 Daily Rates for Vail Village and Lionshead Parking Structures Overnight (4 a.m. - 5 a.m.) No top deck parking = $60 Entries after 3 p.m. until 4 a.m. = FREE HOURS PEAK DAYS NON-PEAK DAYS 0 to 2 hours FREE FREE 2+ hours $20 $10 Overnight (4 a.m. - 5 a.m.) Red Sandstone level 1, 2, & 3 only = $35 Daily Rates for Red Sandstone, Ford Park Lot, and Vail Athletic Fields Lot HOURS VAIL & EAGLE COUNTY LOCAL EMPLOYEE EMPLOYEE PLUS 0 to 1 hour FREE FREE FREE 1 to 2 hours $10 $10 $10 Vail Village FREE Lionshead 2 to 3 hours $20 $20 $20 Vail Village FREE Lionshead 3 to 4 hours $30 $30 $30 Vail Village FREE Lionshead 4+ hours $35 $35 $35 Vail Village FREE Lionshead Entries after 3 p.m. until 4 a.m.FREE FREE FREE Overnight (4 a.m. - 5 a.m.) No top deck parking $60 $60 $60 Vail Village FREE Lionshead Daily Rates for Vail Village and Lionshead Parking Structures PEAK DAYS HOURS VAIL & EAGLE COUNTY LOCAL EMPLOYEE EMPLOYEE PLUS 0 to 2 hours FREE FREE FREE 2+ hours $10 FREE FREE Overnight Red Sandstone level 1, 2, & 3 only (4 a.m. - 5 a.m.)$35 $35 FREE PEAK DAYS Daily Rates for Red Sandstone, Ford Park Lot, 217 Town of Vail Page 5 IV. TASK FORCE CONSIDERATIONS FOR WINTER 2025-2026 OPERATIONS In reviewing the previous winter programs and identifying opportunities for improvement the Parking and Mobility Task Force focused largely on keeping the program intact, while addressing the funding needs, incentivizing alternative modes of transportation, and providing options for our diverse community needs. In reviewing various options, the Task Force recommends the following for the winter program. V. RECOMMENDED WINTER 2025-2026 PARKING PROGRAM  The program will begin November 14th, 2025 and run through April 12th, 2026. o This would be a week shorter, ending earlier than last year, in consideration of the expected drop in visitation after Easter.  Similar Peak and Non-Peak rate calendar to address parking demand.  All passes sold during the winter 2025-2026 season to be extended for use during the summer 2026 season with summer benefits.  Similar pass options with increases in the purchase prices, as well as simplification in access and rates. o There has not been a purchase price increase for two years and there is added value with the addition of the summer season benefits, though a lesser percentage increase for passes meant for employees is recommended to consider this group’s needs o Simplification in allowing all passes to work at all lots by allowing the Business Premier passes to utilize the pass rate at lots they do not have free access to. HOURS VAIL & EAGLE COUNTY LOCAL EMPLOYEE EMPLOYEE PLUS 0 to 1 hour FREE FREE FREE 1 to 2 hours FREE FREE FREE 2 to 3 hours $5 $5 FREE 3 to 4 hours $10 $10 FREE 4+ hours $15 $15 FREE Entries after 3 p.m. until 4 a.m. FREE FREE FREE Overnight (4 a.m. - 5 a.m.) No top deck parking $60 $60 FREE Daily Rates for Vail Village and Lionshead Parking Structures NON-PEAK DAYS HOURS VAIL & EAGLE COUNTY LOCAL EMPLOYEE EMPLOYEE PLUS 0 to 2 hours FREE FREE FREE 2+ hours $5 FREE FREE Overnight Red Sandstone level 1, 2, & 3 only (4 a.m. - 5 a.m.)$35 $35 FREE Daily Rates for Red Sandstone, Ford Park Lot, NON-PEAK DAYS 218 Town of Vail Page 6 o Simplification in the Employee Plus pass by having the pass rate apply to both Peak and Non-Peak days in the Vail Village structure. This eliminates the free access to Vail Village on non-peak days, however the purchase price recommended is in consideration of this. o Simplification in combining the Eagle County Local and Vail Local passes into the Local pass. This also addresses the Council’s Strategic Plan to reduce the percent of vehicles driving to Vail that originate in either Vail or Eagle County, and considers the free transit options that both groups have.  Simplified but similar retail rate, with an increase in the maximum daily Peak rate of $50 to address parking demand and the budget shortfall. o The changes in the rate could bring in about $400,000 in additional revenue from the first charge in the non-peak days going from $5 to $10, and the last charge on Peak days going from $40 to $50.  Utilize a plate registration system at Donovan Park lot similar to the systems used at the oversized/overnight parking area. The purpose of this is to better utilize parking inventory and get better information to users. The parker would register their vehicle for free parking, but also be provided information of when the lot is closed for an event. o Currently, when an event is scheduled at the Donovan Pavillion, the Donovan Park lot is closed for the entire day, leaving unused parking. This program will be atrial run to allow for parking on the same day but not during event parking.  When Ford lot is closed for an event, allow Employee passes to access the Lionshead parking structure for free during the day.  Continue the same pass rate.  Continue changing Ford lot, Vail Athletic Fields lot, and Red Sandstone Garage to allow passholders only once over 75% full to ensure availability to passholders later in the day.  Continue an overnight fee of $60 for the oversized parking area to align with the fees in the village structures.  Continue offering the DUI prevention policy of free exit for users who choose safe travel arrangements allowed the overnight fee to be waived if the user entered after 3 p.m. the day before and exits the structures by 11 a.m. the day of. This is offered at the Vail Village and Lionshead structures. 219 Town of Vail Page 7 2025-2026 Rate Calendar 2025-2026 Pass Options and Access (Changes in blue) SUN MON TUE WED THU FRI SAT SUN MON TUE WED THU FRI SAT SUN MON TUE WED THU FRI SAT 1 1 2 3 4 5 6 1 2 3 2 3 4 5 6 7 8 7 8 9 10 11 12 13 4 5 6 7 8 9 10 9 10 11 12 13 14 15 14 15 16 17 18 19 20 11 12 13 14 15 16 17 16 17 18 19 20 21 22 21 22 23 24 25 26 27 18 19 20 21 22 23 24 23 24 25 26 27 28 29 28 29 30 31 25 26 27 28 29 30 31 30 SUN MON TUE WED THU FRI SAT SUN MON TUE WED THU FRI SAT SUN MON TUE WED THU FRI SAT 1 2 3 4 5 6 7 1 2 3 4 5 6 7 1 2 3 4 8 9 10 11 12 13 14 8 9 10 11 12 13 14 5 6 7 8 9 10 11 15 16 17 18 19 20 21 15 16 17 18 19 20 21 12 13 14 15 16 17 18 22 23 24 25 26 27 28 22 23 24 25 26 27 28 19 20 21 22 23 24 25 29 30 31 26 27 28 29 30 February 2026 March 2026 April 2026 January 2026December 2025November 2025 220 Town of Vail Page 8 2025-2026 Retail Rates (Breakdown for village structures) HOURS PEAK DAYS NON-PEAK DAYS 0 to 2 hours FREE FREE 2+ hours $20 $10 Daily Rates for Red Sandstone, Ford Park Lot, Overnight (4 a.m. - 5 a.m.) Red Sandstone level 1, 2, & 3 only = $35 HOURS PEAK DAYS NON-PEAK DAYS 0 to 1 hour FREE FREE 1 to 2 hours $10 $10 2 to 3 hours $20 $20 3 to 4 hours $30 $30 4 to 5 hours $40 $30 5+ hours $50 $30 Daily Rates for Vail Village and Lionshead Parking Structures Overnight (4 a.m. - 5 a.m.) No top deck parking = $60 Entries after 3 p.m. until 4 a.m. = FREE 221 Town of Vail Page 9 2025-2026 Pass Rates HOURS VAIL & EAGLE COUNTY LOCAL EMPLOYEE EMPLOYEE PLUS 0 to 1 hour FREE FREE FREE 1 to 2 hours $10 $10 $10 Vail Village FREE Lionshead 2 to 3 hours $20 $20 $20 Vail Village FREE Lionshead 3 to 4 hours $30 $30 $30 Vail Village FREE Lionshead 4+ hours $35 $35 $35 Vail Village FREE Lionshead Entries after 3 p.m. until 4 a.m.FREE FREE FREE Overnight (4 a.m. - 5 a.m.) No top deck parking $60 $60 $60 Vail Village FREE Lionshead PEAK DAYS Daily Rates for Vail Village and Lionshead Parking Structures HOURS VAIL & EAGLE COUNTY LOCAL EMPLOYEE EMPLOYEE PLUS 0 to 2 hours FREE FREE FREE 2+ hours $10 FREE FREE Overnight Red Sandstone level 1, 2, & 3 only (4 a.m. - 5 a.m.) $35 $35 FREE Daily Rates for Red Sandstone, Ford Park Lot, PEAK DAYS 222 Town of Vail Page 10 *All passes receive free parking in the main village structures if entering after 5 a.m. and leaving before 9 a.m. VI. ACTION REQUESTED Provide direction to the staff regarding the recommended winter 2025-2026 Parking Plan to include:  Set the rate calendar.  Set the rates.  Set the offered passes and pricing.  Donovan registration HOURS VAIL & EAGLE COUNTY LOCAL EMPLOYEE EMPLOYEE PLUS 0 to 2 hours FREE FREE FREE 2+ hours $5 FREE FREE Overnight Red Sandstone level 1, 2, & 3 only (4 a.m. - 5 a.m.)$35 $35 FREE Daily Rates for Red Sandstone, Ford Park Lot, NON-PEAK DAYS 223 AGENDA ITEM NO. 7.3 Item Cover Page DATE:September 16, 2025 TIME:5 min. SUBMITTED BY:Stephanie Bibbens, Housing ITEM TYPE:Action Items AGENDA SECTION:Action Items (7:40pm) SUBJECT:Ordinance No. 17, Series of 2025, First Reading, An Ordinance Authorizing the Sale of Certain Real Property Known as Pitkin Creek Park Condominium Unit 7N to Michael L. Grant and Deborah A. Grant for $450,000.00 (8:40pm) SUGGESTED ACTION:Approve, approve with amendments, or deny Ordinance No. 17, Series of 2025 upon first reading. PRESENTER(S):Jason Dietz, Housing Director VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Pitkin Creek Park Condominium Unit 7N Memorandum 09162025.pdf Ord No 17, 2025 Sale of Pitkin Unit 7N.docx Exhibit A.pdf 224 To: Vail Town Council From: Jason Dietz, Housing Director Missy Johnson, Housing Coordinator Date: September 16, 2025 Subject: Ordinance No. 17, Series of 2025, ordinance authorizing the sale of certain real property known as Pitkin Creek Park Condominium, Unit 7N. 1. SUMMARY The purpose of this memorandum is to provide a summary of the background leading up to the presentation of the proposed Ordinance No. 17, Series of 2025. Ordinance No. 17 authorizes the sale of certain real property owned by the Town of Vail. 2. BACKGROUND The Town of Vail acquired Pitkin Creek Park Condominium , Unit 7N for $539,900 on May 7, 2025 as a distressed property that was on the path way leading to foreclosure. It was the Town’s intention to avoid the foreclosure process and re-sell the unit as a buy-down opportunity for the community. Resolution 2025-18, approved the purchase of Property in alignment with Vail Town Council’s critical action of achieving the adopted housing goal of acquiring 1,000 new deed restrictions by the year 2027. Pitkin Creek Park Condominium Unit 7N was previously deed restricted with a Vail InDEED deed restriction prior to the Town of Vail purchasing the unit. Once acquired, the Town contracted work on the fireplace prior to listing the property for sale through The Valley Home Store of Eagle County. The listing agreement with the Valley Home Store originally offered the home at $480,000 and received no buyer interest for the three months the unit was listed at this price . Recently the Town reduced the listing price to $390,000, which prompted multiple full price offers to be received. With multiple full price offers, the Town h eld a “highest and best offer period” that brought in the current $450,000 offer. 3. STAFF RECOMMENDATION Town staff recommends the Vail Town Council approves Ordinance No. 17, Series of 2025, upon first reading. 225 ORDINANCE NO. 17 SERIES 2025 AN ORDINANCE AUTHORIZING THE SALE OF CERTAIN REAL PROPERTY KNOWN AS PITKIN CREEK PARK CONDOMINIUM UNIT 7N TO MICHAEL L. GRANT AND DEBORAH A. GRANT FOR $450,000.00 WHEREAS, Section 4.8 of the Vail Town Charter requires that the Town Council authorize the sale of real property by ordinance; and WHEREAS, the Town Council finds and determines that the sale of the real property known as Pitkin Creek Park Condominium, Unit 7N, (the "Property"), to Michael and Deborah Grant for $450,000.00 is in the best interest of the public health, safety and welfare. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. Pursuant to Section 4. 8 of the Vail Town Charter, the Town Council hereby authorizes the sale of the Property pursuant the terms of the Contract to Buy and Sell Real Estate, dated September 4, 2025, attached hereto as Exhibit A and incorporated herein by this reference, which is hereby ratified by this ordinance. The Town Manager is hereby authorized to sign all documents necessary to complete the sale of the Property, subject to approval of such documents by the Town Attorney. Section 2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not effect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 3. The Town Council hereby finds, determines and declares th at this ordinance is necessary and proper for the health, safety and welfare of the Town of Vail and the inhabitants thereof. Section 4. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 16th day of September, 2025 and 226 a public hearing for second reading of this Ordinance set for the 16th day of September, 2025, in the Council Chambers of the Vail Municipal Building, Vail, Colorado. _____________________________ Travis Coggin, Mayor ATTEST: ____________________________ Stephanie Kaufmann, Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this 7th day of October, 2025. _____________________________ Travis Coggin, Mayor ATTEST: ____________________________ Stephanie Kauffman, Town Clerk 227 Date: 9/4/2025 Berkshire Hathaway HomeServices Colorado Properties Will Lewis Fax: 970-476-2212 The printed portions of this form, except differentiated additions, have been approved by the Colorado Real Estate Commission. (CBS1-8-24) (Mandatory 8-24) THIS FORM HAS IMPORTANT LEGAL CONSEQUENCES AND THE PARTIES SHOULD CONSULT LEGAL AND TAX OR OTHER COUNSEL BEFORE SIGNING. CONTRACT TO BUY AND SELL REAL ESTATE (RESIDENTIAL) AGREEMENT 1. AGREEMENT. Buyer agrees to buy and Seller agrees to sell the Property described below on the terms and conditions set forth in this contract (Contract). 2. PARTIES AND PROPERTY. 2.1. Buyer. MICHAEL L. GRANT and DEBORAH A. GRANT (Buyer) will take title to the Property described below as Joint Tenants Tenants In Common Other n/a. 2.2. No Assignability. This Contract IS NOT assignable by Buyer unless otherwise specified in Additional Provisions. 2.3. Seller. Town of Vail (Seller) is the current owner of the Property described below. 2.4. Property. The Property is the following legally described real estate in the County of Eagle, Colorado (insert legal description): DESC: PHASE III Subdivision: PITKIN CREEK PARK Unit: 7-N known as: 3971 Big Horn Road, 7-N Vail, CO 81657 together with the interests, easements, rights, benefits, improvements and attached fixtures appurtenant thereto and all interest of Seller in vacated streets and alleys adjacent thereto, except as herein excluded (Property). 2.5. Inclusions. The Purchase Price includes the following items (Inclusions): 2.5.1. Inclusions – Attached. If attached to the Property on the date of this Contract, the following items are included unless excluded under Exclusions: lighting, heating, plumbing, ventilating and air conditioning units, TV antennas, inside telephone, network and coaxial (cable) wiring and connecting blocks/ jacks, plants, mirrors, floor coverings, intercom systems, built-in kitchen appliances, sprinkler systems and controls, built-in vacuum systems (including accessories) and garage door openers (including n/a remote controls). If checked, the following are owned by the Seller and included: Solar Panels Water Softeners Security Systems Satellite Systems (including satellite dishes). Leased items should be listed under § 2.5.8. (Leased Items). If any additional items are attached to the Property after the date of this Contract, such additional items are also included in the Purchase Price. 2.5.2. Inclusions – Not Attached. If on the Property, whether attached or not, on the date of this Contract, the following items are included unless excluded under Exclusions: storm windows, storm doors, window and porch shades, awnings, blinds, screens, window coverings and treatments, curtain rods, drapery rods, fireplace inserts, fireplace screens, fireplace grates, heating stoves, storage sheds, carbon monoxide alarms, smoke/fire detectors and all keys. 2.5.3. Other Inclusions. The following items, whether fixtures or personal property, are also included in the Purchase Price: STOVE, OVEN, REFRIGERATOR, DISHWASHER, DISPOSAL, BUILT-IN MICROWAVE. If the box is checked, Buyer and Seller have concurrently entered into a separate agreement for additional personal property outside of this Contract. 2.5.4. Home Warranty. Seller and Buyer are aware of the existence of pre-owned home warranty programs that may be purchased and may cover the repair or replacement of certain Inclusions. 2.5.5. Encumbered Inclusions. Any Inclusions owned by Seller (e.g., owned solar panels) must be conveyed at Closing by Seller free and clear of all taxes (except personal property and general real estate Firefox https://www.ctmecontracts.com/eContracts/m_eCON/Contracts/Listin... 1 of 21 9/10/2025, 1:16 PM 228 taxes for the year of Closing), liens and encumbrances, except: n/a Buyer Will Will Not assume the debt and obligations on the Encumbered Inclusions subject to Buyer’s review under §10.6. (Encumbered Inclusion Documents) and Buyer’s receipt of written approval by such lender before Closing. If Buyer does not receive such approval this Contract terminates. 2.5.6. Personal Property Conveyance. Conveyance of all personal property will be by bill of sale or other applicable legal instrument. 2.5.7. Parking and Storage Facilities. The use or ownership of the following parking facilities: unassigned parking; and the use or ownership of the following storage facilities: n/a Note to Buyer: If exact rights to the parking and storage facilities is a concern to Buyer, Buyer should investigate. 2.5.8. Leased Items. The following personal property is currently leased to Seller which will be transferred to Buyer at Closing (Leased Items): n/a Buyer Will Will Not assume Seller’s debt and obligations under such leases for the Leased Items subject to Buyer’s review under §10.6. (Leased Items Documents) and Buyer’s receipt of written approval by such lender before Closing. If Buyer does not receive such approval this Contract terminates. 2.5.9. Solar Power Plan. If the box is checked, Seller has entered into a solar power purchase agreement, regardless of the name or title, to authorize a third-party to operate and maintain a photovoltaic system on the Property and provide electricity (Solar Power Plan) that will remain in effect after Closing. Buyer Will Will Not assume Seller’s obligations under such Solar Power Plan subject to Buyer’s review under §10.6. (Solar Power Plan) and Buyer’s receipt of written approval by the third-party before Closing. If Buyer does not receive such approval this Contract terminates. 2.6. Exclusions. The following items are excluded (Exclusions): NONE 2.7. Water Rights/Well Rights. 2.7.1. Deeded Water Rights. The following legally described water rights: None. Any deeded water rights will be conveyed by a good and sufficient n/a deed at Closing. 2.7.2. Other Rights Relating to Water. The following rights relating to water not included in §§ 2.7.1., 2.7.3. and 2.7.4., will be transferred to Buyer at Closing: n/a 2.7.3. Well Rights. Seller agrees to supply required information to Buyer about the well. Buyer understands that if the well to be transferred is a “Small Capacity Well” or a “Domestic Exempt Water Well” used for ordinary household purposes, Buyer must, prior to or at Closing, complete a Change in Ownership form for the well. If an existing well has not been registered with the Colorado Division of Water Resources in the Department of Natural Resources (Division), Buyer must complete a registration of existing well form for the well and pay the cost of registration. If no person will be providing a closing service in connection with the transaction, Buyer must file the form with the Division within sixty days after Closing. The Well Permit # is n/a. 2.7.4. Water Stock. The water stock to be transferred at Closing are as follows: n/a 2.7.5. Conveyance. If Buyer is to receive any rights to water pursuant to § 2.7.2. (Other Rights Relating to Water), § 2.7.3. (Well Rights), or § 2.7.4. (Water Stock Certificates), Seller agrees to convey such rights to Buyer by executing the applicable legal instrument at Closing. 2.7.6. Water Rights Review. Buyer has a Right to Terminate if examination of the Water Rights is unsatisfactory to Buyer on or before the Water Rights Examination Deadline. 3. DATES, DEADLINES AND APPLICABILITY. 3.1. Dates and Deadlines. Item No. Reference Event Date or Deadline 1 § 3 Time of Day Deadline n/a 2 § 4 Alternative Earnest Money Deadline 3 DAYS AFTER MEC Title 3 § 8 Record Title Deadline (and Tax Certificate)7 DAYS AFTER MEC 4 § 8 Record Title Objection Deadline 14 DAYS AFTER MEC Firefox https://www.ctmecontracts.com/eContracts/m_eCON/Contracts/Listin... 2 of 21 9/10/2025, 1:16 PM 229 Tuesday Friday Tuesday Friday Tuesday Tuesday Tuesday Thursday Thursday Friday 5 § 8 Off-Record Title Deadline 7 DAYS AFTER MEC 6 § 8 Off-Record Title Objection Deadline 14 DAYS AFTER MEC 7 § 8 Title Resolution Deadline 17 DAYS AFTER MEC 8 § 8 Third Party Right to Purchase/Approve Deadline n/a Owners' Association 9 § 7 Association Documents Deadline 10 DAYS AFTER MEC 10 § 7 Association Documents Termination Deadline 17 DAYS AFTER MEC Seller's Disclosures 11 § 10 Seller’s Property Disclosure Deadline 7 DAYS AFTER MEC 12 § 10 Lead-Based Paint Disclosure Deadline n/a Loan and Credit 13 § 5 New Loan Application Deadline 10 DAYS AFTER MEC 14 § 5 New Loan Terms Deadline 10/21/2025 15 § 5 New Loan Availability Deadline 10/24/2025 16 § 5 Buyer’s Credit Information Deadline n/a 17 § 5 Disapproval of Buyer’s Credit Information Deadline n/a 18 § 5 Existing Loan Deadline n/a 19 § 5 Existing Loan Termination Deadline n/a 20 § 5 Loan Transfer Approval Deadline n/a 21 § 4 Seller or Private Financing Deadline n/a Appraisal 22 § 6 Appraisal Deadline 10/14/2025 23 § 6 Appraisal Objection Deadline 10/17/2025 24 § 6 Appraisal Resolution Deadline 10/21/2025 Survey 25 § 9 New ILC or New Survey Deadline n/a 26 § 9 New ILC or New Survey Objection Deadline n/a 27 § 9 New ILC or New Survey Resolution Deadline n/a Inspection and Due diligence 28 § 2 Water Rights Examination Deadline n/a 29 § 8 Mineral Rights Examination Deadline n/a 30 § 10 Inspection Termination Deadline n/a 31 § 10 Inspection Objection Deadline 9/30/2025 32 § 10 Inspection Resolution Deadline 10/7/2025 33 § 10 Property Insurance Termination Deadline n/a 34 § 10 Due Diligence Documents Delivery Deadline 7 DAYS AFTER MEC 35 § 10 Due Diligence Documents Objection Deadline 14 DAYS AFTER MEC 36 § 10 Due Diligence Documents Resolution Deadline 17 DAYS AFTER MEC 37 § 10 Conditional Sale Deadline n/a 38 § 10 Lead-Based Paint Termination Deadline n/a Closing and Possession 39 § 12 Closing Date 11/6/2025 40 § 17 Possession Date 11/6/2025 41 § 17 Possession Time AT CLOSE OF ESCROW 42 § 27 Acceptance Deadline Date 9/5/2025 43 § 27 Acceptance Deadline Time 12:01 PM MDT Firefox https://www.ctmecontracts.com/eContracts/m_eCON/Contracts/Listin... 3 of 21 9/10/2025, 1:16 PM 230 450,000.00 4,500.00 150,000.00 295,500.00 450,000.00 450,000.00 44 n/a n/a n/a 45 n/a n/a n/a Note: If FHA or VA loan boxes are checked in § 4.5.3. (Loan Limitations), the Appraisal deadlines DO NOT apply to FHA insured or VA guaranteed loans. 3.2. Applicability of Terms. If any deadline blank in § 3.1. (Dates and Deadlines) is left blank or completed with “N/A”, or the word “Deleted,” such deadline is not applicable and the corresponding provision containing the deadline is deleted. Any box checked in this Contract means the corresponding provision applies. If no box is checked in a provision that contains a selection of “None”, such provision means that “None” applies. The abbreviation “MEC” (mutual execution of this Contract) means the date upon which both parties have signed this Contract. The abbreviation “N/A” as used in this Contract means not applicable. 3.3. Day; Computation of Period of Days; Deadlines. 3.3.1. Day. As used in this Contract, the term “day” means the entire day ending at 11:59 p.m., United States Mountain Time (Standard or Daylight Savings, as applicable). Except however, if a Time of Day Deadline is specified in § 3.1. (Dates and Deadlines), all Objection Deadlines, Resolution Deadlines, Examination Deadlines and Termination Deadlines will end on the specified deadline date at the time of day specified in the Time of Day Deadline, United States Mountain Time. If Time of Day Deadline is left blank or “N/A” the deadlines will expire at 11:59 p.m., United States Mountain Time. 3.3.2. Computation of Period of Days. In computing a period of days (e.g., three days after MEC), when the ending date is not specified, the first day is excluded and the last day is included. 3.3.3. Deadlines. If any deadline falls on a Saturday, Sunday or federal or Colorado state holiday (Holiday), such deadline Will Will Not be extended to the next day that is not a Saturday, Sunday or Holiday. Should neither box be checked, the deadline will not be extended. 4. PURCHASE PRICE AND TERMS. 4.1. Price and Terms. The Purchase Price set forth below is payable in U.S. Dollars by Buyer as follows: Item No. Reference Item Amount Amount 1 § 4.1. Purchase Price $ 2 § 4.3. Earnest Money $ 3 § 4.5. New Loan $ 4 § 4.6. Assumption Balance $ 5 § 4.7. Private Financing $ 6 § 4.7. Seller Financing $ 7 n/a n/a $ 8 n/a n/a $ 9 § 4.4. Cash at Closing $ 10 Total $ $ 4.2. Seller Concession. At Closing, Seller will credit to Buyer $0 (Seller Concession). The Seller Concession may be used for any Buyer fee, cost, charge or expenditure to the extent the amount is allowed by the Buyer’s lender and is included in the Closing Statement or Closing Disclosure at Closing. Examples of allowable items to be paid for by the Seller Concession include, but are not limited to: Buyer’s closing costs, loan discount points, loan origination fees, prepaid items and any other fee, cost, charge, expense or expenditure. Seller Concession is in addition to any sum Seller has agreed to pay or credit Buyer elsewhere in this Contract. 4.3. Earnest Money. The Earnest Money set forth in this Section, in the form of a good funds or personal check, will be payable to and held by Land Title Guarantee Company (Earnest Money Holder), in its trust account, on behalf of both Seller and Buyer. The Earnest Money deposit must be tendered, by Buyer, with this Contract unless the parties mutually agree to an Alternative Earnest Money Deadline for its payment. The parties authorize delivery of the Earnest Money deposit to the company conducting the Closing (Closing Company), if any, at or before Closing. In the event Earnest Money Holder has agreed to have interest on Earnest Money deposits transferred to a fund established for the purpose of providing affordable housing to Colorado residents, Seller and Buyer acknowledge and agree that any interest accruing on the Earnest Money deposited with the Earnest Money Holder in this transaction will be transferred to such fund. Firefox https://www.ctmecontracts.com/eContracts/m_eCON/Contracts/Listin... 4 of 21 9/10/2025, 1:16 PM 231 4.3.1. Alternative Earnest Money Deadline. The deadline for delivering the Earnest Money, if other than at the time of tender of this Contract, is as set forth as the Alternative Earnest Money Deadline. 4.3.2. Disposition of Earnest Money. If Buyer has a Right to Terminate and timely terminates, Buyer is entitled to the return of Earnest Money as provided in this Contract. If this Contract is terminated as set forth in § 24 and, except as provided in § 23 (Earnest Money Dispute), if the Earnest Money has not already been returned following receipt of a Notice to Terminate, Seller agrees to execute and return to Buyer or Broker working with Buyer, written mutual instructions (e.g., Earnest Money Release form), within three days of Seller’s receipt of such form. If Seller is entitled to the Earnest Money, and, except as provided in § 23 (Earnest Money Dispute), if the Earnest Money has not already been paid to Seller, following receipt of an Earnest Money Release form, Buyer agrees to execute and return to Seller or Broker working with Seller, written mutual instructions (e.g., Earnest Money Release form), within three days of Buyer’s receipt. 4.3.2.1. Seller Failure to Timely Return Earnest Money. If Seller fails to timely execute and return the Earnest Money Release Form, or other written mutual instructions, Seller is in default and liable to Buyer as set forth in “If Seller is in Default”, § 20.2. and § 21, unless Seller is entitled to the Earnest Money due to a Buyer default. 4.3.2.2. Buyer Failure to Timely Release Earnest Money. If Buyer fails to timely execute and return the Earnest Money Release Form, or other written mutual instructions, Buyer is in default and liable to Seller as set forth in “If Buyer is in Default, § 20.1. and § 21, unless Buyer is entitled to the Earnest Money due to a Seller Default. 4.4. Form of Funds; Time of Payment; Available Funds. 4.4.1. Good Funds. All amounts payable by the parties at Closing, including any loan proceeds, Cash at Closing and closing costs, must be in funds that comply with all applicable Colorado laws, including electronic transfer funds, certified check, savings and loan teller’s check and cashier’s check (Good Funds). 4.4.2. Time of Payment. All funds, including the Purchase Price to be paid by Buyer, must be paid before or at Closing or as otherwise agreed in writing between the parties to allow disbursement by Closing Company at Closing OR SUCH NONPAYING PARTY WILL BE IN DEFAULT. 4.4.3. Available Funds. Buyer represents that Buyer, as of the date of this Contract, Does Does Not have funds that are immediately verifiable and available in an amount not less than the amount stated as Cash at Closing in § 4.1. 4.5. New Loan. 4.5.1. Buyer to Pay Loan Costs. Buyer, except as otherwise permitted in § 4.2. (Seller Concession), if applicable, must timely pay Buyer’s loan costs, loan discount points, prepaid items and loan origination fees as required by lender. 4.5.2. Buyer May Select Financing. Buyer may pay in cash or select financing appropriate and acceptable to Buyer, including a different loan than initially sought, except as restricted in § 4.5.3. (Loan Limitations) or § 30 (Additional Provisions). 4.5.3. Loan Limitations. Buyer may purchase the Property using any of the following types of loans: Conventional FHA VA Bond Other Any loan program that is acceptable to Buyers at their sole discretion. If either or both of the FHA or VA boxes are checked, and Buyer closes the transaction using one of those loan types, Seller agrees to pay those closing costs and fees that Buyer is not allowed by law to pay not to exceed $n/a. However, this amount does not include any compensation to be paid to Buyer’s brokerage firm. 4.5.4. Loan Estimate – Monthly Payment and Loan Costs. Buyer is advised to review the terms, conditions and costs of Buyer’s New Loan carefully. If Buyer is applying for a residential loan, the lender generally must provide Buyer with a Loan Estimate within three days after Buyer completes a loan application. Buyer also should obtain an estimate of the amount of Buyer’s monthly mortgage payment. 4.6. Assumption. (Omitted as inapplicable) 4.7. Seller or Private Financing. (Omitted as inapplicable) TRANSACTION PROVISIONS 5. FINANCING CONDITIONS AND OBLIGATIONS. (Omitted as inapplicable) 5.3. Credit Information. (Omitted as inapplicable) 5.4. Existing Loan Review. (Omitted as inapplicable) 5.5. Buyer Representation of Principal Residence. Buyer represents that Buyer will occupy the Property as Buyer’s principal residence unless the following box is checked, then Buyer represents that Buyer will NOT occupy the Property as Buyer’s principal residence. Firefox https://www.ctmecontracts.com/eContracts/m_eCON/Contracts/Listin... 5 of 21 9/10/2025, 1:16 PM 232 6. APPRAISAL PROVISIONS. 6.1. Appraisal Definition. An “Appraisal” is an opinion of value prepared by a licensed or certified appraiser, engaged on behalf of Buyer or Buyer’s lender, to determine the Property’s market value (Appraised Value). The Appraisal may also set forth certain lender requirements, replacements, removals or repairs necessary on or to the Property as a condition for the Property to be valued at the Appraised Value. 6.2. Appraised Value. The applicable appraisal provision set forth below applies to the respective loan type set forth in § 4.5.3., or if a cash transaction (i.e., no financing), § 6.2.1. applies. 6.2.1. Conventional/Other. Buyer has the right to obtain an Appraisal. If the Appraised Value is less than the Purchase Price, or if the Appraisal is not received by Buyer on or before Appraisal Deadline Buyer may, on or before Appraisal Objection Deadline: 6.2.1.1. Notice to Terminate. Notify Seller in writing, pursuant to § 24.1., that this Contract is terminated; or 6.2.1.2. Appraisal Objection. Deliver to Seller a written objection accompanied by either a copy of the Appraisal or written notice from lender that confirms the Appraised Value is less than the Purchase Price (Lender Verification). 6.2.1.3. Appraisal Resolution. If an Appraisal Objection is received by Seller, on or before Appraisal Objection Deadline and if Buyer and Seller have not agreed in writing to a settlement thereof on or before Appraisal Resolution Deadline, this Contract will terminate on the Appraisal Resolution Deadline, unless Seller receives Buyer’s written withdrawal of the Appraisal Objection before such termination, (i.e., on or before expiration of Appraisal Resolution Deadline). 6.2.2. FHA. It is expressly agreed that, notwithstanding any other provisions of this Contract, the purchaser (Buyer) shall not be obligated to complete the purchase of the Property described herein or to incur any penalty by forfeiture of Earnest Money deposits or otherwise unless the purchaser (Buyer) has been given, in accordance with HUD/FHA or VA requirements, a written statement issued by the Federal Housing Commissioner, Department of Veterans Affairs, or a Direct Endorsement lender, setting forth the appraised value of the Property of not less than $n/a. The purchaser (Buyer) shall have the privilege and option of proceeding with the consummation of this Contract without regard to the amount of the appraised valuation. The appraised valuation is arrived at to determine the maximum mortgage the Department of Housing and Urban Development will insure. HUD does not warrant the value nor the condition of the Property. The purchaser (Buyer) should satisfy himself/herself/themselves that the price and condition of the Property are acceptable. 6.2.3. VA. It is expressly agreed that, notwithstanding any other provisions of this Contract, the purchaser (Buyer) shall not incur any penalty by forfeiture of Earnest Money or otherwise or be obligated to complete the purchase of the Property described herein, if the Contract Purchase Price or cost exceeds the reasonable value of the Property established by the Department of Veterans Affairs. The purchaser (Buyer) shall, however, have the privilege and option of proceeding with the consummation of this Contract without regard to the amount of the reasonable value established by the Department of Veterans Affairs. 6.3. Lender Property Requirements. If the lender imposes any written requirements, replacements, removals or repairs, including any specified in the Appraisal (Lender Property Requirements) to be made to the Property (e.g., roof repair, repainting), beyond those matters already agreed to by Seller in this Contract, this Contract terminates on the earlier of three days following Seller’s receipt of the Lender Property Requirements, or Closing, unless prior to termination: (1) the parties enter into a written agreement to satisfy the Lender Property Requirements; (2) the Lender Property Requirements have been completed; or (3) the satisfaction of the Lender Property Requirements is waived in writing by Buyer. 6.4. Cost of Appraisal. Cost of the Appraisal to be obtained after the date of this Contract must be timely paid by Buyer Seller. The cost of the Appraisal may include any and all fees paid to the appraiser, appraisal management company, lender’s agent or all three. 7. OWNERS’ ASSOCIATIONS. This Section is applicable if the Property is located within one or more Common Interest Communities and subject to one or more declarations (Association). 7.1. Common Interest Community Disclosure. THE PROPERTY IS LOCATED WITHIN A COMMON INTEREST COMMUNITY AND IS SUBJECT TO THE DECLARATION FOR THE COMMUNITY. THE OWNER OF THE PROPERTY WILL BE REQUIRED TO BE A MEMBER OF THE OWNERS’ ASSOCIATION FOR THE COMMUNITY AND WILL BE SUBJECT TO THE BYLAWS AND RULES AND REGULATIONS OF THE ASSOCIATION. THE DECLARATION, BYLAWS AND RULES AND REGULATIONS WILL IMPOSE FINANCIAL OBLIGATIONS UPON THE OWNER OF THE PROPERTY, INCLUDING AN OBLIGATION TO PAY ASSESSMENTS OF THE ASSOCIATION. IF THE OWNER DOES NOT PAY THESE ASSESSMENTS, THE ASSOCIATION COULD PLACE A LIEN ON THE PROPERTY Firefox https://www.ctmecontracts.com/eContracts/m_eCON/Contracts/Listin... 6 of 21 9/10/2025, 1:16 PM 233 AND POSSIBLY SELL IT TO PAY THE DEBT. THE DECLARATION, BYLAWS AND RULES AND REGULATIONS OF THE COMMUNITY MAY PROHIBIT THE OWNER FROM MAKING CHANGES TO THE PROPERTY WITHOUT AN ARCHITECTURAL REVIEW BY THE ASSOCIATION (OR A COMMITTEE OF THE ASSOCIATION) AND THE APPROVAL OF THE ASSOCIATION. PURCHASERS OF PROPERTY WITHIN THE COMMON INTEREST COMMUNITY SHOULD INVESTIGATE THE FINANCIAL OBLIGATIONS OF MEMBERS OF THE ASSOCIATION. PURCHASERS SHOULD CAREFULLY READ THE DECLARATION FOR THE COMMUNITY AND THE BYLAWS AND RULES AND REGULATIONS OF THE ASSOCIATION. 7.2. Association Documents to Buyer. Seller is obligated to provide to Buyer the Association Documents (defined below), at Seller’s expense, on or before Association Documents Deadline. Seller authorizes the Association to provide the Association Documents to Buyer, at Seller’s expense. Seller’s obligation to provide the Association Documents is fulfilled upon Buyer’s receipt of the Association Documents, regardless of who provides such documents. 7.3. Association Documents. Association documents (Association Documents) consist of the following: 7.3.1. All Association declarations, articles of incorporation, bylaws, articles of organization, operating agreements, rules and regulations, party wall agreements and the Association’s responsible governance policies adopted under § 38-33.3-209.5, C.R.S.; 7.3.2. Minutes of: (1) the annual owners’ or members’ meeting and (2) any executive boards’ or managers’ meetings; such minutes include those provided under the most current annual disclosure required under § 38-33.3-209.4, C.R.S. (Annual Disclosure) and minutes of meetings, if any, subsequent to the minutes disclosed in the Annual Disclosure. If none of the preceding minutes exist, then the most recent minutes, if any (§§ 7.3.1. and 7.3.2., collectively, Governing Documents); and 7.3.3. List of all Association insurance policies as provided in the Association’s last Annual Disclosure, including, but not limited to, property, general liability, association director and officer professional liability and fidelity policies. The list must include the company names, policy limits, policy deductibles, additional named insureds and expiration dates of the policies listed (Association Insurance Documents); 7.3.4. A list by unit type of the Association’s assessments, including both regular and special assessments as disclosed in the Association’s last Annual Disclosure; 7.3.5. The Association’s most recent financial documents which consist of: (1) the Association’s operating budget for the current fiscal year, (2) the Association’s most recent annual financial statements, including any amounts held in reserve for the fiscal year immediately preceding the Association’s last Annual Disclosure, (3) the results of the Association’s most recent available financial audit or review, (4) list of the fees and charges (regardless of name or title of such fees or charges) that the Association’s community association manager or Association will charge in connection with the Closing including, but not limited to, any fee incident to the issuance of the Association’s statement of assessments (Status Letter), any rush or update fee charged for the Status Letter, any record change fee or ownership record transfer fees (Record Change Fee), fees to access documents, (5) list of all assessments required to be paid in advance, reserves or working capital due at Closing and (6) reserve study, if any (§§ 7.3.4. and 7.3.5., collectively, Financial Documents); 7.3.6. Any written notice from the Association to Seller of a “construction defect action” under § 38-33.3-303.5, C.R.S. within the past six months and the result of whether the Association approved or disapproved such action (Construction Defect Documents). Nothing in this Section limits the Seller’s obligation to disclose adverse material facts as required under § 10.2. (Disclosure of Adverse Material Facts; Subsequent Disclosure; Present Condition) including any problems or defects in the common elements or limited common elements of the Association property. 7.4. Conditional on Buyer’s Review. Buyer has the right to review the Association Documents. Buyer has the Right to Terminate under § 24.1., on or before Association Documents Termination Deadline, based on any unsatisfactory provision in any of the Association Documents, in Buyer’s sole subjective discretion. Should Buyer receive the Association Documents after Association Documents Deadline, Buyer, at Buyer’s option, has the Right to Terminate under § 24.1. by Buyer’s Notice to Terminate received by Seller on or before ten days after Buyer’s receipt of the Association Documents. If Buyer does not receive the Association Documents, or if Buyer’s Notice to Terminate would otherwise be required to be received by Seller after Closing Date, Buyer’s Notice to Terminate must be received by Seller on or before Closing. If Seller does not receive Buyer’s Notice to Terminate within such time, Buyer accepts the provisions of the Association Documents as satisfactory and Buyer waives any Right to Terminate under this provision, notwithstanding the provisions of § 8.6. (Third Party Right to Purchase/Approve). 8. TITLE INSURANCE, RECORD TITLE AND OFF-RECORD TITLE. 8.1. Evidence of Record Title. Firefox https://www.ctmecontracts.com/eContracts/m_eCON/Contracts/Listin... 7 of 21 9/10/2025, 1:16 PM 234 8.1.1. Seller Selects Title Insurance Company. If this box is checked, Seller will select the title insurance company to furnish the owner’s title insurance policy at Seller’s expense. On or before Record Title Deadline, Seller must furnish to Buyer, a current commitment for an owner’s title insurance policy (Title Commitment), in an amount equal to the Purchase Price, or if this box is checked, an Abstract of Title certified to a current date. Seller will cause the title insurance policy to be issued and delivered to Buyer as soon as practicable at or after Closing. 8.1.2. Buyer Selects Title Insurance Company. If this box is checked, Buyer will select the title insurance company to furnish the owner’s title insurance policy at Buyer’s expense. On or before Record Title Deadline, Buyer must furnish to Seller, a current commitment for owner’s title insurance policy (Title Commitment), in an amount equal to the Purchase Price. If neither box in § 8.1.1. or § 8.1.2. is checked, § 8.1.1. applies. 8.1.3. Owner’s Extended Coverage (OEC). The Title Commitment Will Will Not contain Owner’s Extended Coverage (OEC). If the Title Commitment is to contain OEC, it will commit to delete or insure over the standard exceptions which relate to: (1) parties in possession, (2) unrecorded easements, (3) survey matters, (4) unrecorded mechanics’ liens, (5) gap period (period between the effective date and time of commitment to the date and time the deed is recorded) and (6) unpaid taxes, assessments and unredeemed tax sales prior to the year of Closing. Any additional premium expense to obtain OEC will be paid by Buyer Seller One-Half by Buyer and One-Half by Seller Other n/a. Regardless of whether the Contract requires OEC, the Title Insurance Commitment may not provide OEC or delete or insure over any or all of the standard exceptions for OEC. The Title Insurance Company may require a New Survey or New ILC, defined below, among other requirements for OEC. If the Title Insurance Commitment is not satisfactory to Buyer, Buyer has a right to object under § 8.7. (Right to Object to Title, Resolution). 8.1.4. Title Documents. Title Documents consist of the following: (1) copies of any plats, declarations, covenants, conditions and restrictions burdening the Property and (2) copies of any other documents (or, if illegible, summaries of such documents) listed in the schedule of exceptions (Exceptions) in the Title Commitment furnished to Buyer (collectively, Title Documents). 8.1.5. Copies of Title Documents. Buyer must receive, on or before Record Title Deadline, copies of all Title Documents. This requirement pertains only to documents as shown of record in the office of the clerk and recorder in the county where the Property is located. The cost of furnishing copies of the documents required in this Section will be at the expense of the party or parties obligated to pay for the owner’s title insurance policy. 8.1.6. Existing Abstracts of Title. Seller must deliver to Buyer copies of any abstracts of title covering all or any portion of the Property (Abstract of Title) in Seller’s possession on or before Record Title Deadline. 8.2. Record Title. Buyer has the right to review and object to the Abstract of Title or Title Commitment and any of the Title Documents as set forth in § 8.7. (Right to Object to Title, Resolution) on or before Record Title Objection Deadline. Buyer’s objection may be based on any unsatisfactory form or content of Title Commitment or Abstract of Title, notwithstanding § 13, or any other unsatisfactory title condition, in Buyer’s sole subjective discretion. If the Abstract of Title, Title Commitment or Title Documents are not received by Buyer on or before the Record Title Deadline, or if there is an endorsement to the Title Commitment that adds a new Exception to title, a copy of the new Exception to title and the modified Title Commitment will be delivered to Buyer. Buyer has until the earlier of Closing or ten days after receipt of such documents by Buyer to review and object to: (1) any required Title Document not timely received by Buyer, (2) any change to the Abstract of Title, Title Commitment or Title Documents, or (3) any endorsement to the Title Commitment. If Seller receives Buyer’s Notice to Terminate or Notice of Title Objection, pursuant to this § 8.2. (Record Title), any title objection by Buyer is governed by the provisions set forth in § 8.7. (Right to Object to Title, Resolution). If Seller has fulfilled all Seller’s obligations, if any, to deliver to Buyer all documents required by § 8.1. (Evidence of Record Title) and Seller does not receive Buyer’s Notice to Terminate or Notice of Title Objection by the applicable deadline specified above, Buyer accepts the condition of title as disclosed by the Abstract of Title, Title Commitment and Title Documents as satisfactory. 8.3. Off-Record Title. Seller must deliver to Buyer, on or before Off-Record Title Deadline, true copies of all existing surveys in Seller’s possession pertaining to the Property and must disclose to Buyer all easements, liens (including, without limitation, governmental improvements approved, but not yet installed) or other title matters not shown by public records, of which Seller has actual knowledge (Off-Record Matters). This Section excludes any New ILC or New Survey governed under § 9 (New ILC, New Survey). Buyer has the right to inspect the Property to investigate if any third party has any right in the Property not shown by public records (e.g., unrecorded easement, boundary line discrepancy or water rights). Buyer’s Notice to Terminate or Notice of Title Objection of any unsatisfactory condition (whether disclosed by Seller or revealed by such inspection, notwithstanding § 8.2. (Record Title) and § 13 (Transfer of Title)), in Buyer’s sole Firefox https://www.ctmecontracts.com/eContracts/m_eCON/Contracts/Listin... 8 of 21 9/10/2025, 1:16 PM 235 subjective discretion, must be received by Seller on or before Off-Record Title Objection Deadline. If an Off- Record Matter is received by Buyer after the Off-Record Title Deadline, Buyer has until the earlier of Closing or ten days after receipt by Buyer to review and object to such Off-Record Matter. If Seller receives Buyer’s Notice to Terminate or Notice of Title Objection pursuant to this § 8.3. (Off-Record Title), any title objection by Buyer is governed by the provisions set forth in § 8.7. (Right to Object to Title, Resolution). If Seller does not receive Buyer’s Notice to Terminate or Notice of Title Objection by the applicable deadline specified above, Buyer accepts title subject to such Off-Record Matters and rights, if any, of third parties not shown by public records of which Buyer has actual knowledge. 8.4. Special Taxing and Metropolitan Districts. SPECIAL TAXING DISTRICTS MAY BE SUBJECT TO GENERAL OBLIGATION INDEBTEDNESS THAT IS PAID BY REVENUES PRODUCED FROM ANNUAL TAX LEVIES ON THE TAXABLE PROPERTY WITHIN SUCH DISTRICTS. PROPERTY OWNERS IN SUCH DISTRICTS MAY BE PLACED AT RISK FOR INCREASED MILL LEVIES AND TAX TO SUPPORT THE SERVICING OF SUCH DEBT WHERE CIRCUMSTANCES ARISE RESULTING IN THE INABILITY OF SUCH A DISTRICT TO DISCHARGE SUCH INDEBTEDNESS WITHOUT SUCH AN INCREASE IN MILL LEVIES. BUYERS SHOULD INVESTIGATE THE SPECIAL TAXING DISTRICTS IN WHICH THE PROPERTY IS LOCATED BY CONTACTING THE COUNTY TREASURER, BY REVIEWING THE CERTIFICATE OF TAXES DUE FOR THE PROPERTY AND BY OBTAINING FURTHER INFORMATION FROM THE BOARD OF COUNTY COMMISSIONERS, THE COUNTY CLERK AND RECORDER, OR THE COUNTY ASSESSOR. The official website for the Metropolitan District, if any, is: n/a. 8.5. Tax Certificate. A tax certificate paid for by Seller Buyer, for the Property listing any special taxing or metropolitan districts that affect the Property (Tax Certificate) must be delivered to Buyer on or before Record Title Deadline. If the content of the Tax Certificate is unsatisfactory to Buyer, in Buyer’s sole subjective discretion, Buyer may terminate, on or before Record Title Objection Deadline. Should Buyer receive the Tax Certificate after Record Title Deadline, Buyer, at Buyer’s option, has the Right to Terminate under § 24.1. by Buyer’s Notice to Terminate received by Seller on or before ten days after Buyer’s receipt of the Tax Certificate. If Buyer does not receive the Tax Certificate, or if Buyer’s Notice to Terminate would otherwise be required to be received by Seller after Closing Date, Buyer’s Notice to Terminate must be received by Seller on or before Closing. If Seller does not receive Buyer’s Notice to Terminate within such time, Buyer accepts the content of the Tax Certificate as satisfactory and Buyer waives any Right to Terminate under this provision. If Buyer’s loan specified in §4.5.3. (Loan Limitations) prohibits Buyer from paying for the Tax Certificate, the Tax Certificate will be paid for by Seller. 8.6. Third Party Right to Purchase/Approve. If any third party has a right to purchase the Property (e.g., right of first refusal on the Property, right to purchase the Property under a lease or an option held by a third party to purchase the Property) or a right of a third party to approve this Contract, Seller must promptly submit this Contract according to the terms and conditions of such right. If the third-party holder of such right exercises its right this Contract will terminate. If the third party’s right to purchase is waived explicitly or expires, or the Contract is approved, this Contract will remain in full force and effect. Seller must promptly notify Buyer in writing of the foregoing. If the third party right to purchase is exercised or approval of this Contract has not occurred on or before Third Party Right to Purchase/Approve Deadline, this Contract will then terminate. Seller will supply to Buyer, in writing, details of any Third Party Right to Purchase the Property on or before the Record Title Deadline. 8.7. Right to Object to Title, Resolution. Buyer has a right to object or terminate, in Buyer’s sole subjective discretion, based on any title matters including those matters set forth in § 8.2. (Record Title), § 8.3. (Off-Record Title), § 8.5. (Tax Certificate) and § 13 (Transfer of Title). If Buyer exercises Buyer’s rights to object or terminate based on any such title matter, on or before the applicable deadline, Buyer has the following options: 8.7.1. Title Objection, Resolution. If Seller receives Buyer’s written notice objecting to any title matter (Notice of Title Objection) on or before the applicable deadline and if Buyer and Seller have not agreed to a written settlement thereof on or before Title Resolution Deadline, this Contract will terminate on the expiration of Title Resolution Deadline, unless Seller receives Buyer’s written withdrawal of Buyer’s Notice of Title Objection (i.e., Buyer’s written notice to waive objection to such items and waives the Right to Terminate for that reason), on or before expiration of Title Resolution Deadline. If either the Record Title Deadline or the Off-Record Title Deadline, or both, are extended pursuant to § 8.2. (Record Title) or § 8.3. (Off-Record Title) the Title Resolution Deadline also will be automatically extended to the earlier of Closing or fifteen days after Buyer’s receipt of the applicable documents; or 8.7.2. Title Objection, Right to Terminate. Buyer may exercise the Right to Terminate under § 24.1., on or before the applicable deadline, based on any title matter unsatisfactory to Buyer, in Buyer’s sole subjective discretion. 8.8. Title Advisory. The Title Documents affect the title, ownership and use of the Property and should Firefox https://www.ctmecontracts.com/eContracts/m_eCON/Contracts/Listin... 9 of 21 9/10/2025, 1:16 PM 236 be reviewed carefully. Additionally, other matters not reflected in the Title Documents may affect the title, ownership and use of the Property, including, without limitation, boundary lines and encroachments, set-back requirements, area, zoning, building code violations, unrecorded easements and claims of easements, leases and other unrecorded agreements, water on or under the Property and various laws and governmental regulations concerning land use, development and environmental matters. 8.8.1. OIL, GAS, WATER AND MINERAL DISCLOSURE. THE SURFACE ESTATE OF THE PROPERTY MAY BE OWNED SEPARATELY FROM THE UNDERLYING MINERAL ESTATE AND TRANSFER OF THE SURFACE ESTATE MAY NOT NECESSARILY INCLUDE TRANSFER OF THE MINERAL ESTATE OR WATER RIGHTS. THIRD PARTIES MAY OWN OR LEASE INTERESTS IN OIL, GAS, OTHER MINERALS, GEOTHERMAL ENERGY OR WATER ON OR UNDER THE SURFACE OF THE PROPERTY, WHICH INTERESTS MAY GIVE THEM RIGHTS TO ENTER AND USE THE SURFACE OF THE PROPERTY TO ACCESS THE MINERAL ESTATE, OIL, GAS OR WATER. 8.8.2. SURFACE USE AGREEMENT. THE USE OF THE SURFACE ESTATE OF THE PROPERTY TO ACCESS THE OIL, GAS OR MINERALS MAY BE GOVERNED BY A SURFACE USE AGREEMENT, A MEMORANDUM OR OTHER NOTICE OF WHICH MAY BE RECORDED WITH THE COUNTY CLERK AND RECORDER. 8.8.3. OIL AND GAS ACTIVITY. OIL AND GAS ACTIVITY THAT MAY OCCUR ON OR ADJACENT TO THE PROPERTY MAY INCLUDE, BUT IS NOT LIMITED TO, SURVEYING, DRILLING, WELL COMPLETION OPERATIONS, STORAGE, OIL AND GAS, OR PRODUCTION FACILITIES, PRODUCING WELLS, REWORKING OF CURRENT WELLS AND GAS GATHERING AND PROCESSING FACILITIES. 8.8.4. ADDITIONAL INFORMATION. BUYER IS ENCOURAGED TO SEEK ADDITIONAL INFORMATION REGARDING OIL AND GAS ACTIVITY ON OR ADJACENT TO THE PROPERTY, INCLUDING DRILLING PERMIT APPLICATIONS. THIS INFORMATION MAY BE AVAILABLE FROM THE COLORADO OIL AND GAS CONSERVATION COMMISSION. 8.8.5. Title Insurance Exclusions. Matters set forth in this Section and others, may be excepted, excluded from, or not covered by the owner’s title insurance policy. 8.9. Mineral Rights Review. Buyer has a Right to Terminate if examination of the Mineral Rights is unsatisfactory to Buyer on or before the Mineral Rights Examination Deadline. 9. NEW ILC, NEW SURVEY. 9.1. New ILC or New Survey. If the box is checked, (1) New Improvement Location Certificate (New ILC); or, (2) New Survey in the form of n/a; is required and the following will apply: 9.1.1. Ordering of New ILC or New Survey. Seller Buyer will order the New ILC or New Survey. The New ILC or New Survey may also be a previous ILC or survey that is in the above-required form, certified and updated as of a date after the date of this Contract. 9.1.2. Payment for New ILC or New Survey. The cost of the New ILC or New Survey will be paid, on or before Closing, by: Seller Buyer or: n/a 9.1.3. Delivery of New ILC or New Survey. Buyer, Seller, the issuer of the Title Commitment (or the provider of the opinion of title if an Abstract of Title) and n/a will receive a New ILC or New Survey on or before New ILC or New Survey Deadline. 9.1.4. Certification of New ILC or New Survey. The New ILC or New Survey will be certified by the surveyor to all those who are to receive the New ILC or New Survey. 9.2. Buyer’s Right to Waive or Change New ILC or New Survey Selection. Buyer may select a New ILC or New Survey different than initially specified in this Contract if there is no additional cost to Seller or change to the New ILC or New Survey Objection Deadline. Buyer may, in Buyer’s sole subjective discretion, waive a New ILC or New Survey if done prior to Seller incurring any cost for the same. 9.3. New ILC or New Survey Objection. Buyer has the right to review and object based on the New ILC or New Survey. If the New ILC or New Survey is not timely received by Buyer or is unsatisfactory to Buyer, in Buyer’s sole subjective discretion, Buyer may, on or before New ILC or New Survey Objection Deadline, notwithstanding § 8.3. or § 13: 9.3.1. Notice to Terminate. Notify Seller in writing, pursuant to § 24.1, that this Contract is terminated; or 9.3.2. New ILC or New Survey Objection. Deliver to Seller a written description of any matter that was to be shown or is shown in the New ILC or New Survey that is unsatisfactory and that Buyer requires Seller to correct. 9.3.3. New ILC or New Survey Resolution. If a New ILC or New Survey Objection is received by Seller, on or before New ILC or New Survey Objection Deadline and if Buyer and Seller have not agreed Firefox https://www.ctmecontracts.com/eContracts/m_eCON/Contracts/Listin... 10 of 21 9/10/2025, 1:16 PM 237 in writing to a settlement thereof on or before New ILC or New Survey Resolution Deadline, this Contract will terminate on expiration of the New ILC or New Survey Resolution Deadline, unless Seller receives Buyer’s written withdrawal of the New ILC or New Survey Objection before such termination (i.e., on or before expiration of New ILC or New Survey Resolution Deadline). DISCLOSURE, INSPECTION AND DUE DILIGENCE 10. PROPERTY DISCLOSURE, INSPECTION, INDEMNITY, INSURABILITY, DUE DILIGENCE AND SOURCE OF WATER. 10.1. Seller’s Property Disclosure. On or before Seller’s Property Disclosure Deadline, Seller agrees to deliver to Buyer the most current version of the applicable Colorado Real Estate Commission’s Seller’s Property Disclosure form completed by Seller to Seller’s actual knowledge and current as of the date of this Contract. 10.2. Disclosure of Adverse Material Facts; Subsequent Disclosure; Present Condition. Seller must disclose to Buyer any adverse material facts actually known by Seller as of the date of this Contract. Seller agrees that disclosure of adverse material facts will be in writing. In the event Seller discovers an adverse material fact after the date of this Contract, Seller must timely disclose such adverse fact to Buyer. Buyer has the Right to Terminate based on the Seller’s new disclosure on the earlier of Closing or five days after Buyer’s receipt of the new disclosure. Except as otherwise provided in this Contract, Buyer acknowledges that Seller is conveying the Property and Inclusions to Buyer in an “As Is” condition, “Where Is” and “With All Faults.” 10.3. Inspection. Unless otherwise provided in this Contract, Buyer, acting in good faith, has the right to have inspections (by one or more third parties, personally or both) of the Property, Leased Items, and Inclusions (Inspection), at Buyer’s expense. If (1) the physical condition of the Property, including, but not limited to, the roof, walls, structural integrity of the Property, the electrical, plumbing, HVAC and other mechanical systems of the Property, (2) the physical condition of the Inclusions and Leased Items, (3) service to the Property (including utilities and communication services), systems and components of the Property (e.g., heating and plumbing), (4) any proposed or existing transportation project, road, street or highway, or (5) any other activity, odor or noise (whether on or off the Property) and its effect or expected effect on the Property or its occupants is unsatisfactory, in Buyer’s sole subjective discretion, Buyer may: 10.3.1. Inspection Termination. On or before the Inspection Termination Deadline, notify Seller in writing, pursuant to § 24.1., that this Contract is terminated due to any unsatisfactory condition, provided the Buyer did not previously deliver an Inspection Objection. Buyer’s Right to Terminate under this provision expires upon delivery of an Inspection Objection to Seller pursuant to § 10.3.2.; or 10.3.2. Inspection Objection. On or before the Inspection Objection Deadline, deliver to Seller a written description of any unsatisfactory condition that Buyer requires Seller to correct. 10.3.3. Inspection Resolution. If an Inspection Objection is received by Seller, on or before Inspection Objection Deadline and if Buyer and Seller have not agreed in writing to a settlement thereof on or before Inspection Resolution Deadline, this Contract will terminate on Inspection Resolution Deadline unless Seller receives Buyer’s written withdrawal of the Inspection Objection before such termination (i.e., on or before expiration of Inspection Resolution Deadline). Nothing in this provision prohibits the Buyer and the Seller from mutually terminating this Contract before the Inspection Resolution Deadline passes by executing an Earnest Money Release. 10.4. Damage, Liens and Indemnity. Buyer, except as otherwise provided in this Contract or other written agreement between the parties, is responsible for payment for all inspections, tests, surveys, engineering reports, or other reports performed at Buyer’s request (Work) and must pay for any damage that occurs to the Property and Inclusions as a result of such Work. Buyer must not permit claims or liens of any kind against the Property for Work performed on the Property. Buyer agrees to indemnify, protect and hold Seller harmless from and against any liability, damage, cost or expense incurred by Seller and caused by any such Work, claim, or lien. This indemnity includes Seller’s right to recover all costs and expenses incurred by Seller to defend against any such liability, damage, cost or expense, or to enforce this Section, including Seller’s reasonable attorney fees, legal fees and expenses. The provisions of this Section survive the termination of this Contract. This § 10.4. does not apply to items performed pursuant to an Inspection Resolution. 10.5. Insurability. Buyer has the Right to Terminate under § 24.1., on or before Property Insurance Termination Deadline, based on any unsatisfactory provision of the availability, terms and conditions and premium for property insurance (Property Insurance) on the Property, in Buyer’s sole subjective discretion. 10.6. Due Diligence. 10.6.1. Due Diligence Documents. Seller agrees to deliver copies of the following documents Firefox https://www.ctmecontracts.com/eContracts/m_eCON/Contracts/Listin... 11 of 21 9/10/2025, 1:16 PM 238 and information pertaining to the Property and Leased Items (Due Diligence Documents) to Buyer on or before Due Diligence Documents Delivery Deadline: 10.6.1.1. Occupancy Agreements. All current leases, including any amendments or other occupancy agreements, pertaining to the Property. Those leases or other occupancy agreements pertaining to the Property that survive Closing are as follows (Leases): n/a 10.6.1.2. Leased Items Documents. If any lease of personal property (§ 2.5.8., Leased Items) will be transferred to Buyer at Closing, Seller agrees to deliver copies of the leases and information pertaining to the personal property to Buyer on or before Due Diligence Documents Delivery Deadline. 10.6.1.3. Encumbered Inclusions Documents. If any Inclusions owned by Seller are encumbered pursuant to § 2.5.5. (Encumbered Inclusions) above, Seller agrees to deliver copies of the evidence of debt, security and any other documents creating the encumbrance to Buyer on or before Due Diligence Documents Delivery Deadline. 10.6.1.4. Solar Power Plan. Copy of any Solar Power Plan not included in Leased Items (regardless of its name or title). 10.6.1.5. Septic Use Permit. If required by the local health department or other applicable government entity, on or before the local health department’s applicable deadline, Seller must pay for and furnish to Buyer a Septic Use Permit. 10.6.1.6. Other Documents. Other documents and information: Any and all Governing Documents pertaining to the HOA including but not limited to financials, budget, minutes of Annual meetings and Board of Director meetings. 10.6.2. Due Diligence Documents Review and Objection. Buyer has the right to review and object based on the Due Diligence Documents. If the Due Diligence Documents are not supplied to Buyer or are unsatisfactory, in Buyer’s sole subjective discretion, Buyer may, on or before Due Diligence Documents Objection Deadline: 10.6.2.1. Notice to Terminate. Notify Seller in writing, pursuant to § 24.1., that this Contract is terminated; or 10.6.2.2. Due Diligence Documents Objection. Deliver to Seller a written description of any unsatisfactory Due Diligence Documents that Buyer requires Seller to correct. 10.6.2.3. Due Diligence Documents Resolution. If a Due Diligence Documents Objection is received by Seller, on or before Due Diligence Documents Objection Deadline and if Buyer and Seller have not agreed in writing to a settlement thereof on or before Due Diligence Documents Resolution Deadline, this Contract will terminate on Due Diligence Documents Resolution Deadline unless Seller receives Buyer’s written withdrawal of the Due Diligence Documents Objection before such termination (i.e., on or before expiration of Due Diligence Documents Resolution Deadline). 10.6.2.4. Automatic Due Diligence Extension. If a Due Diligence Document is not delivered on or before the Due Diligence Documents Deadline, Buyer has until the earlier of Closing or ten days after receipt by Buyer to review and object to such Due Diligence Document. If Buyer’s right to review and object to such Due Diligence Document is extended due to such Due Diligence Document not being delivered on or before the Due Diligence Documents Deadline, the Due Diligence Document Resolution Deadline will also be extended to the earlier of Closing or fifteen days after Buyer’s receipt of such Due Diligence Document. 10.7. Conditional Upon Sale of Property. This Contract is conditional upon the sale and closing of that certain property owned by Buyer and commonly known as n/a. Buyer has the Right to Terminate under § 24.1. effective upon Seller’s receipt of Buyer’s Notice to Terminate on or before Conditional Sale Deadline if such property is not sold and closed by such deadline. This Section is for the sole benefit of Buyer. If Seller does not receive Buyer’s Notice to Terminate on or before Conditional Sale Deadline, Buyer waives any Right to Terminate under this provision. 10.8. Source of Potable Water (Residential Land and Residential Improvements Only). Buyer Does Does Not acknowledge receipt of a copy of Seller’s Property Disclosure or Source of Water Addendum disclosing the source of potable water for the Property. There is No Well. Buyer Does Does Not acknowledge receipt of a copy of the current well permit. Note to Buyer: SOME WATER PROVIDERS RELY, TO VARYING DEGREES, ON NONRENEWABLE GROUND WATER. YOU MAY WISH TO CONTACT YOUR PROVIDER (OR INVESTIGATE THE DESCRIBED SOURCE) TO DETERMINE THE LONG-TERM SUFFICIENCY OF THE PROVIDER’S WATER SUPPLIES. 10.9. Existing Leases; Modification of Existing Leases; New Leases. [Intentionally Deleted] 10.10. Lead-Based Paint. Firefox https://www.ctmecontracts.com/eContracts/m_eCON/Contracts/Listin... 12 of 21 9/10/2025, 1:16 PM 239 10.10.1. Lead-Based Paint Disclosure. Unless exempt, if the Property includes one or more residential dwellings constructed or a building permit was issued prior to January 1, 1978, for the benefit of Buyer, Seller and all required real estate licensees must sign and deliver to Buyer a completed Lead-Based Paint Disclosure (Sales) form on or before the Lead-Based Paint Disclosure Deadline. If Buyer does not timely receive the Lead-Based Paint Disclosure, Buyer may waive the failure to timely receive the Lead-Based Paint Disclosure, or Buyer may exercise Buyer’s Right to Terminate under § 24.1. by Seller’s receipt of Buyer’s Notice to Terminate on or before the expiration of the Lead-Based Paint Termination Deadline. 10.10.2. Lead-Based Paint Assessment. If Buyer elects to conduct or obtain a risk assessment or inspection of the Property for the presence of Lead-Based Paint or Lead-Based Paint hazards, Buyer has a Right to Terminate under § 24.1. by Seller’s receipt of Buyer’s Notice to Terminate on or before the expiration of the Lead-Based Paint Termination Deadline. Buyer may elect to waive Buyer’s right to conduct or obtain a risk assessment or inspection of the Property for the presence of Lead-Based Paint or Lead-Based Paint hazards. If Seller does not receive Buyer’s Notice to Terminate within such time, Buyer accepts the condition of the Property relative to any Lead-Based Paint as satisfactory and Buyer waives any Right to Terminate under this provision. 10.11. Carbon Monoxide Alarms. Note: If the improvements on the Property have a fuel-fired heater or appliance, a fireplace, or an attached garage and include one or more rooms lawfully used for sleeping purposes (Bedroom), the parties acknowledge that Colorado law requires that Seller assure the Property has an operational carbon monoxide alarm installed within fifteen feet of the entrance to each Bedroom or in a location as required by the applicable building code. 10.12. Methamphetamine Disclosure. If Seller knows that methamphetamine was ever manufactured, processed, cooked, disposed of, used or stored at the Property, Seller is required to disclose such fact. No disclosure is required if the Property was remediated in accordance with state standards and other requirements are fulfilled pursuant to § 25-18.5-102, C.R.S., Buyer further acknowledges that Buyer has the right to engage a certified hygienist or industrial hygienist to test whether the Property has ever been used as a methamphetamine laboratory. Buyer has the Right to Terminate under § 24.1., upon Seller’s receipt of Buyer’s written Notice to Terminate, notwithstanding any other provision of this Contract, based on Buyer’s test results that indicate the Property has been contaminated with methamphetamine, but has not been remediated to meet the standards established by rules of the State Board of Health promulgated pursuant to § 25-18.5-102, C.R.S. Buyer must promptly give written notice to Seller of the results of the test. 10.13. Radon Disclosure. THE COLORADO DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT STRONGLY RECOMMENDS THAT ALL HOME BUYERS HAVE AN INDOOR RADON TEST PERFORMED BEFORE PURCHASING RESIDENTIAL REAL PROPERTY AND RECOMMENDS HAVING THE RADON LEVELS MITIGATED IF ELEVATED RADON CONCENTRATIONS ARE FOUND. ELEVATED RADON CONCENTRATIONS CAN BE REDUCED BY A RADON MITIGATION PROFESSIONAL. RESIDENTIAL REAL PROPERTY MAY PRESENT EXPOSURE TO DANGEROUS LEVELS OF INDOOR RADON GAS THAT MAY PLACE THE OCCUPANTS AT RISK OF DEVELOPING RADON- INDUCED LUNG CANCER. RADON, A CLASS A HUMAN CARCINOGEN, IS THE LEADING CAUSE OF LUNG CANCER IN NONSMOKERS AND THE SECOND LEADING CAUSE OF LUNG CANCER OVERALL. THE SELLER OF RESIDENTIAL REAL PROPERTY IS REQUIRED TO PROVIDE THE BUYER WITH ANY KNOWN INFORMATION ON RADON TEST RESULTS OF THE RESIDENTIAL REAL PROPERTY. AN ELECTRONIC COPY OF THE MOST RECENT BROCHURE PUBLISHED BY THE DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT IN ACCORDANCE WITH C.R.S. §25-11-114(2)(A) THAT PROVIDES ADVICE ABOUT “RADON AND REAL ESTATE TRANSACTIONS IN COLORADO” IS AVAILABLE AT: HTTPS://CDPHE.COLORADO.GOV/RADON-AND-REAL-ESTATE. 11. TENANT ESTOPPEL STATEMENTS. [Intentionally Deleted] Closing Provisions 12. CLOSING DOCUMENTS, INSTRUCTIONS AND CLOSING. 12.1. Closing Documents and Closing Information. Seller and Buyer will cooperate with the Closing Company to enable the Closing Company to prepare and deliver documents required for Closing to Buyer and Seller and their designees. If Buyer is obtaining a loan to purchase the Property, Buyer acknowledges Buyer’s lender is required to provide the Closing Company, in a timely manner, all required loan documents and financial information concerning Buyer’s loan. Buyer and Seller will furnish any additional information and documents required by Closing Company that will be necessary to complete this transaction. Buyer and Seller will sign and complete all customary or reasonably required documents at or before Closing. Firefox https://www.ctmecontracts.com/eContracts/m_eCON/Contracts/Listin... 13 of 21 9/10/2025, 1:16 PM 240 12.2. Closing Instructions. Colorado Real Estate Commission’s Closing Instructions Are Are Not executed with this Contract. 12.3. Closing. Delivery of deed from Seller to Buyer will be at closing (Closing). Closing will be on the date specified as the Closing Date or by mutual agreement at an earlier date. At Closing, Seller must provide Buyer with the ability to access the Property (e.g. keys, access code, garage door opener). The hour and place of Closing will be as designated by Mutual agreement of the parties. 12.4. Disclosure of Settlement Costs. Buyer and Seller acknowledge that costs, quality and extent of service vary between different settlement service providers (e.g., attorneys, lenders, inspectors and title companies). 12.5. Assignment of Leases. Seller must assign to Buyer all Leases at Closing that will continue after Closing and Buyer must assume Seller’s obligations under such Leases. Further, Seller must transfer to Buyer all Leased Items and assign to Buyer such leases for the Leased Items accepted by Buyer pursuant to § 2.5.8. (Leased Items). 13. TRANSFER OF TITLE. Subject to Buyer’s compliance with the terms and provisions of this Contract, including the tender of any payment due at Closing, Seller must execute and deliver the following good and sufficient deed to Buyer, at Closing: special warranty deed general warranty deed bargain and sale deed quit claim deed personal representative’s deed n/a deed. Seller, provided another deed is not selected, must execute and deliver a good and sufficient special warranty deed to Buyer, at Closing. Unless otherwise specified in § 30 (Additional Provisions), if title will be conveyed using a special warranty deed or a general warranty deed, title will be conveyed “subject to statutory exceptions” as defined in §38-30-113(5)(a), C.R.S. 14. PAYMENT OF LIENS AND ENCUMBRANCES. Unless agreed to by Buyer in writing, any amounts owed on any liens or encumbrances securing a monetary sum against the Property and Inclusions, including any governmental liens for special improvements installed as of the date of Buyer’s signature hereon, whether assessed or not, and previous years’ taxes, will be paid at or before Closing by Seller from the proceeds of this transaction or from any other source. 15. CLOSING COSTS, FEES, ASSOCIATION STATUS LETTER AND DISBURSEMENTS, TAXES AND WITHHOLDING. 15.1. Closing Costs. Buyer and Seller must pay, in Good Funds, their respective closing costs and all other items required to be paid at Closing, except as otherwise provided herein. However, if Buyer’s loan specified in §4.5.3. (Loan Limitations) prohibits Buyer from paying for any of the fees contained in this Section, the fees will be paid for by Seller. 15.2. Closing Services Fee. The fee for real estate closing services must be paid at Closing by Buyer Seller One-Half by Buyer and One-Half by Seller Other n/a. 15.3. Association Fees and Required Disbursements. At least fourteen days prior to Closing Date, Seller agrees to promptly request that the Closing Company or the Association deliver to Buyer a current Status Letter, if applicable. Any fees associated with or specified in the Status Letter will be paid as follows: 15.3.1. Status Letter Fee. Any fee incident to the issuance of Association’s Status Letter must be paid by Seller. 15.3.2. Record Change Fee. Any Record Change Fee must be paid by Buyer Seller One-Half by Buyer and One-Half by Seller N/A. 15.3.3. Reserves or Working Capital. Unless agreed to otherwise, all reserves or working capital due (or other similar cost not addressed in § 16.2. (Association Assessments)) at Closing must be paid by Buyer Seller One-Half by Buyer and One-Half by Seller N/A. 15.3.4. Other Fees. Any other fee listed in the Status Letter as required to be paid at Closing will be paid by Buyer Seller One-Half by Buyer and One-Half by Seller N/A. 15.4. Local Transfer Tax. Any Local Transfer Tax must be paid at Closing by Buyer Seller One-Half by Buyer and One-Half by Seller N/A. 15.5. Sales and Use Tax. Any sales and use tax that may accrue because of this transaction must be paid when due by Buyer Seller One-Half by Buyer and One-Half by Seller N/A. 15.6. Private Transfer Fee. Any private transfer fees and other fees due to a transfer of the Property, payable at Closing, such as community association fees, developer fees and foundation fees, must be paid at Closing by Buyer Seller One-Half by Buyer and One-Half by Seller N/A. 15.7. Water Transfer Fees. Water Transfer Fees can change. The fees, as of the date of this Contract, do not exceed $n/a for: Water District/Municipality Water Stock Firefox https://www.ctmecontracts.com/eContracts/m_eCON/Contracts/Listin... 14 of 21 9/10/2025, 1:16 PM 241 Augmentation Membership Small Domestic Water Company n/a and must be paid at Closing by Buyer Seller One-Half by Buyer and One-Half by Seller N/A. 15.8. Utility Transfer Fees. Utility transfer fees can change. Any fees to transfer utilities from Seller to Buyer must be paid by Buyer Seller One-Half by Buyer and One-Half by Seller N/A. 15.9. FIRPTA and Colorado Withholding. 15.9.1. FIRPTA. The Internal Revenue Service (IRS) may require a substantial portion of the Seller’s proceeds be withheld after Closing when Seller is a foreign person. If required withholding does not occur, the Buyer could be held liable for the amount of the Seller’s tax, interest and penalties. If the box in this Section is checked, Seller represents that Seller IS a foreign person for purposes of U.S. income taxation. If the box in this Section is not checked, Seller represents that Seller is not a foreign person for purposes of U.S. income taxation. Seller agrees to cooperate with Buyer and Closing Company to provide any reasonably requested documents to verify Seller’s foreign person status. If withholding is required, Seller authorizes Closing Company to withhold such amount from Seller’s proceeds. Seller should inquire with Seller’s tax advisor to determine if withholding applies or if an exemption exists. 15.9.2. Colorado Withholding. The Colorado Department of Revenue may require a portion of the Seller’s proceeds be withheld after Closing when Seller will not be a Colorado resident after Closing, if not otherwise exempt. Seller agrees to cooperate with Buyer and Closing Company to provide any reasonably requested documents to verify Seller’s status. If withholding is required, Seller authorizes Closing Company to withhold such amount from Seller’s proceeds. Seller should inquire with Seller’s tax advisor to determine if withholding applies or if an exemption exists. 16. PRORATIONS AND ASSOCIATION ASSESSMENTS. 16.1. Prorations. The following will be prorated to the Closing Date, except as otherwise provided: 16.1.1. Taxes. Personal property taxes, if any, special taxing district assessments, if any, and general real estate taxes for the year of Closing, based on Taxes for the Calendar Year Immediately Preceding Closing Most Recent Mill Levy and Most Recent Assessed Valuation, adjusted by any applicable qualifying seniors property tax exemption, qualifying disabled veteran exemption or Other n/a 16.1.2. Rents. Rents based on Rents Actually Received Accrued. At Closing, Seller will transfer or credit to Buyer the security deposits for all Leases assigned to Buyer, or any remainder after lawful deductions, and notify all tenants in writing of such transfer and of the transferee’s name and address. 16.1.3. Other Prorations. Water and sewer charges, propane, interest on continuing loan and any continuing items. 16.1.4. Final Settlement. Unless otherwise specified in Additional Provisions, these prorations are final. 16.2. Association Assessments. Current regular Association assessments and dues (Association Assessments) paid in advance will be credited to Seller at Closing. All Association Assessments accrued before Closing must be paid by Seller and all Association Assessments accrued after Closing must be paid by Buyer. Cash reserves held out of the regular Association Assessments for deferred maintenance by the Association will not be credited to Seller except as may be otherwise provided by the Governing Documents. Any special assessment assessed prior to Closing Date by the Association will be the obligation of Buyer Seller. Except however, any special assessment by the Association for improvements that have been installed as of the date of Buyer’s signature hereon, whether assessed prior to or after Closing, will be the obligation of Seller unless otherwise specified in Additional Provisions. Seller represents there are no unpaid regular or special assessments against the Property except the current regular assessments and None Association Assessments are subject to change as provided in the Governing Documents. 17. POSSESSION. Possession of the Property and Inclusions will be delivered to Buyer on Possession Date at Possession Time, subject to the Leases as set forth in § 10.6.1.1. If the parties have executed a Post-Closing Occupancy Agreement, such agreement will control Possession Date and Possession Time. If Seller, after Closing occurs, fails to deliver possession as specified, Seller will be subject to eviction and will be additionally liable to Buyer, notwithstanding § 20.2. (If Seller is in Default), for payment of $ n/a per day (or any part of a day notwithstanding § 3.3., Day) from Possession Date and Possession Time until possession is delivered. Additionally, Buyer may pursue a claim against Seller for any of Buyer’s actual additional damages incurred by Buyer in excess of such amount. Firefox https://www.ctmecontracts.com/eContracts/m_eCON/Contracts/Listin... 15 of 21 9/10/2025, 1:16 PM 242 General Provisions 18. CAUSES OF LOSS, INSURANCE; DAMAGE TO INCLUSIONS AND SERVICES; CONDEMNATION; AND WALK-THROUGH. Except as otherwise provided in this Contract, the Property and Inclusions will be delivered in the condition existing as of the date of this Contract, ordinary wear and tear excepted. 18.1. Causes of Loss, Insurance. In the event the Property or Inclusions are damaged by fire, other perils or causes of loss prior to Closing (Property Damage) in an amount of not more than ten percent of the total Purchase Price and if the repair of the damage will be paid by insurance (other than the deductible to be paid by Seller), then Seller, upon receipt of the insurance proceeds, will use Seller’s reasonable efforts to repair the Property before Closing Date. Buyer has the Right to Terminate under § 24.1., on or before Closing Date, if the Property is not repaired before Closing Date, or if the damage exceeds such sum. Should Buyer elect to carry out this Contract despite such Property Damage, Buyer is entitled to a credit at Closing for all insurance proceeds that were received by Seller (but not the Association, if any) resulting from damage to the Property and Inclusions, plus the amount of any deductible provided for in the insurance policy. This credit may not exceed the Purchase Price. In the event Seller has not received the insurance proceeds prior to Closing, the parties may agree to extend the Closing Date to have the Property repaired prior to Closing or, at the option of Buyer, (1) Seller must assign to Buyer the right to the proceeds at Closing, if acceptable to Seller’s insurance company and Buyer’s lender; or (2) the parties may enter into a written agreement prepared by the parties or their attorney requiring the Seller to escrow at Closing from Seller’s sale proceeds the amount Seller has received and will receive due to such damage, not exceeding the total Purchase Price, plus the amount of any deductible that applies to the insurance claim. 18.2. Damage, Inclusions and Services. Should any Inclusion or service (including utilities and communication services), system, component or fixture of the Property (collectively Service) (e.g., heating or plumbing), fail or be damaged between the date of this Contract and Closing or possession, whichever is earlier, then Seller is liable for the repair or replacement of such Inclusion or Service with a unit of similar size, age and quality, or an equivalent credit, but only to the extent that the maintenance or replacement of such Inclusion or Service is not the responsibility of the Association, if any, less any insurance proceeds received by Buyer covering such repair or replacement. If the failed or damaged Inclusion or Service is not repaired or replaced on or before Closing or possession, whichever is earlier, Buyer has the Right to Terminate under § 24.1., on or before Closing Date, or, at the option of Buyer, Buyer is entitled to a credit at Closing for the repair or replacement of such Inclusion or Service. Such credit must not exceed the Purchase Price. If Buyer receives such a credit, Seller’s right for any claim against the Association, if any, will survive Closing. 18.3. Condemnation. In the event Seller receives actual notice prior to Closing that a pending condemnation action may result in a taking of all or part of the Property or Inclusions, Seller must promptly notify Buyer, in writing, of such condemnation action. Buyer has the Right to Terminate under § 24.1., on or before Closing Date, based on such condemnation action, in Buyer’s sole subjective discretion. Should Buyer elect to consummate this Contract despite such diminution of value to the Property and Inclusions, Buyer is entitled to a credit at Closing for all condemnation proceeds awarded to Seller for the diminution in the value of the Property or Inclusions, but such credit will not include relocation benefits or expenses or exceed the Purchase Price. 18.4. Walk-Through and Verification of Condition. Buyer, upon reasonable notice, has the right to walk through the Property prior to Closing to verify that the physical condition of the Property and Inclusions complies with this Contract. 19. RECOMMENDATION OF LEGAL AND TAX COUNSEL. By signing this Contract, Buyer and Seller acknowledge that their respective broker has advised that this Contract has important legal consequences and has recommended: (1) legal examination of title; (2) consultation with legal and tax or other counsel before signing this Contract as this Contract may have important legal and tax implications; (3) to consult with their own attorney if Water Rights, Mineral Rights or Leased Items are included or excluded in the sale; and (4) to consult with legal counsel if there are other matters in this transaction for which legal counsel should be engaged and consulted. Such consultations must be done timely as this Contract has strict time limits, including deadlines, that must be complied with. 20. TIME OF ESSENCE, DEFAULT AND REMEDIES. Time is of the essence for all dates and deadlines in this Contract. This means that all dates and deadlines are strict and absolute. If any payment due, including Earnest Money, is not paid, honored or tendered when due, or if any obligation is not performed timely as provided in this Contract or waived, the non-defaulting party has the following remedies: 20.1. If Buyer is in Default: 20.1.1. Specific Performance. Seller may elect to cancel this Contract and all Earnest Money Firefox https://www.ctmecontracts.com/eContracts/m_eCON/Contracts/Listin... 16 of 21 9/10/2025, 1:16 PM 243 (whether or not paid by Buyer) will be paid to Seller and retained by Seller. It is agreed that the Earnest Money is not a penalty, and the parties agree the amount is fair and reasonable. Seller may recover such additional damages as may be proper. Alternatively, Seller may elect to treat this Contract as being in full force and effect and Seller has the right to specific performance or damages, or both. 20.1.2. Liquidated Damages, Applicable. This § 20.1.2. applies unless the box in § 20.1.1. is checked. Seller may cancel this Contract. All Earnest Money (whether or not paid by Buyer) will be paid to Seller and retained by Seller. It is agreed that the Earnest Money amount specified in § 4.1. is LIQUIDATED DAMAGES and not a penalty, which amount the parties agree is fair and reasonable and (except as provided in §§ 10.4. and 21), such amount is SELLER’S ONLY REMEDY for Buyer’s failure to perform the obligations of this Contract. Seller expressly waives the remedies of specific performance and additional damages. 20.2. If Seller is in Default: 20.2.1. Specific Performance, Damages or Both. Buyer may elect to treat this Contract as canceled, in which case all Earnest Money received hereunder will be returned to Buyer and Buyer may recover such damages as may be proper. Alternatively, in addition to the per diem in § 17 (Possession) for failure of Seller to timely deliver possession of the Property after Closing occurs, Buyer may elect to treat this Contract as being in full force and effect and Buyer has the right to specific performance or damages, or both. 20.2.2. Seller’s Failure to Perform. In the event Seller fails to perform Seller’s obligations under this Contract, to include, but not limited to, failure to timely disclose Association violations known by Seller, failure to perform any replacements or repairs required under this Contract or failure to timely disclose any known adverse material facts, Seller remains liable for any such failures to perform under this Contract after Closing. Buyer’s rights to pursue the Seller for Seller’s failure to perform under this Contract are reserved and survive Closing. 21. LEGAL FEES, COST AND EXPENSES. Anything to the contrary herein notwithstanding, in the event of any arbitration or litigation relating to this Contract, prior to or after Closing Date, the arbitrator or court must award to the prevailing party all reasonable costs and expenses, including attorney fees, legal fees and expenses. 22. MEDIATION. If a dispute arises relating to this Contract (whether prior to or after Closing) and is not resolved, the parties must first proceed, in good faith, to mediation. Mediation is a process in which the parties meet with an impartial person who helps to resolve the dispute informally and confidentially. Mediators cannot impose binding decisions. Before any mediated settlement is binding, the parties to the dispute must agree to the settlement, in writing. The parties will jointly appoint an acceptable mediator and will share equally in the cost of such mediation. The obligation to mediate, unless otherwise agreed, will terminate if the entire dispute is not resolved within thirty days of the date written notice requesting mediation is delivered by one party to the other at that party’s last known address (physical or electronic as provided in § 26). Nothing in this Section prohibits either party from filing a lawsuit and recording a lis pendens affecting the Property, before or after the date of written notice requesting mediation. This Section will not alter any date in this Contract, unless otherwise agreed. 23. EARNEST MONEY DISPUTE. Except as otherwise provided herein, Earnest Money Holder must release the Earnest Money following receipt of written mutual instructions, signed by both Buyer and Seller. In the event of any controversy regarding the Earnest Money, Earnest Money Holder is not required to release the Earnest Money. Earnest Money Holder, in its sole subjective discretion, has several options: (1) wait for any proceeding between Buyer and Seller; (2) interplead all parties and deposit Earnest Money into a court of competent jurisdiction (Earnest Money Holder is entitled to recover court costs and reasonable attorney and legal fees incurred with such action); or (3) provide notice to Buyer and Seller that unless Earnest Money Holder receives a copy of the Summons and Complaint or Claim (between Buyer and Seller) containing the case number of the lawsuit (Lawsuit) within one hundred twenty days of Earnest Money Holder’s notice to the parties, Earnest Money Holder is authorized to return the Earnest Money to Buyer. In the event Earnest Money Holder does receive a copy of the Lawsuit and has not interpled the monies at the time of any Order, Earnest Money Holder must disburse the Earnest Money pursuant to the Order of the Court. The parties reaffirm the obligation of § 22 (Mediation). This Section will survive cancellation or termination of this Contract. 24. TERMINATION. 24.1. Right to Terminate. If a party has a right to terminate, as provided in this Contract (Right to Terminate), the termination is effective upon the other party’s receipt of a written notice to terminate (Notice to Terminate), provided such written notice was received on or before the applicable deadline specified in this Contract. If the Notice to Terminate is not received on or before the specified deadline, the party with the Right to Terminate accepts the specified matter, document or condition as satisfactory and waives the Right to Firefox https://www.ctmecontracts.com/eContracts/m_eCON/Contracts/Listin... 17 of 21 9/10/2025, 1:16 PM 244 Terminate under such provision. Any Notice to Terminate delivered after the applicable deadline specified in the Contract is ineffective and does not terminate this Contract. 24.2. Effect of Termination. In the event this Contract is terminated, all Earnest Money received hereunder must be timely returned to Buyer and the parties are then relieved of all obligations hereunder, subject to §§ 10.4. and 21. 25. ENTIRE AGREEMENT, MODIFICATION, SURVIVAL; SUCCESSORS. This Contract, its exhibits and specified addenda, constitute the entire agreement between the parties relating to the subject hereof and any prior agreements pertaining thereto, whether oral or written, have been merged and integrated into this Contract. No subsequent modification of any of the terms of this Contract is valid, binding upon the parties, or enforceable unless made in writing and signed by the parties. Any right or obligation in this Contract that, by its terms, exists or is intended to be performed after termination or Closing survives the same. Any successor to a party receives the predecessor’s benefits and obligations of this Contract. 26. NOTICE, DELIVERY AND CHOICE OF LAW. 26.1. Physical Delivery and Notice. Any document or notice to Buyer or Seller must be in writing, except as provided in § 26.2. and is effective when physically received by such party, any individual named in this Contract to receive documents or notices for such party, Broker, or Brokerage Firm of Broker working with such party (except any notice or delivery after Closing must be received by the party, not Broker or Brokerage Firm). 26.2. Electronic Notice. As an alternative to physical delivery, any notice may be delivered in electronic form to Buyer or Seller, any individual named in this Contract to receive documents or notices for such party, Broker or Brokerage Firm of Broker working with such party (except any notice or delivery after Closing, cancellation or Termination must be received by the party, not Broker or Brokerage Firm) at the electronic address of the recipient by facsimile, email or n/a. 26.3. Electronic Delivery. Electronic Delivery of documents and notice may be delivered by: (1) email at the email address of the recipient, (2) a link or access to a website or server provided the recipient receives the information necessary to access the documents, or (3) facsimile at the facsimile number (Fax No.) of the recipient. 26.4. Choice of Law. This Contract and all disputes arising hereunder are governed by and construed in accordance with the laws of the State of Colorado that would be applicable to Colorado residents who sign a contract in Colorado for real property located in Colorado. 27. NOTICE OF ACCEPTANCE, COUNTERPARTS. This proposal will expire unless accepted in writing, by Buyer and Seller, as evidenced by their signatures below and the offering party receives notice of such acceptance pursuant to § 26 on or before Acceptance Deadline Date and Acceptance Deadline Time. If accepted, this document will become a contract between Seller and Buyer. A copy of this Contract may be executed by each party, separately and when each party has executed a copy thereof, such copies taken together are deemed to be a full and complete contract between the parties. 28. GOOD FAITH. Buyer and Seller acknowledge that each party has an obligation to act in good faith including, but not limited to, exercising the rights and obligations set forth in the provisions of Financing Conditions and Obligations; Title Insurance, Record Title and Off-Record Title; New ILC, New Survey; and Property Disclosure, Inspection, Indemnity, Insurability Due Diligence and Source of Water. 29. BUYER’S BROKERAGE FIRM COMPENSATION. Buyer’s brokerage firm’s compensation will be paid, at Closing, as follows: 29.1. 2% of the Purchase Price or $n/a by Seller. Buyer’s brokerage firm is an intended third-party beneficiary under this provision only. The amount paid by Seller under this provision is in addition to any other amounts Seller is paying on behalf of Buyer elsewhere in this Contract. 29.2. n/a% of the Purchase Price or $n/a by Buyer pursuant to a separate agreement between Buyer and Buyer’s brokerage firm. This amount may be modified between Buyer and Buyer’s brokerage firm outside of this Contract. 29.3. n/a% of the Purchase Price or $n/a by a separate agreement between Buyer’s brokerage firm and Seller’s brokerage firm. ADDITIONAL PROVISIONS AND ATTACHMENTS Firefox https://www.ctmecontracts.com/eContracts/m_eCON/Contracts/Listin... 18 of 21 9/10/2025, 1:16 PM 245 30. ADDITIONAL PROVISIONS. (The following additional provisions have not been approved by the Colorado Real Estate Commission.) A. GOOD WORKING ORDER. Seller certifies that the appliances, plumbing, heating and electrical systems and appurtenances will be in good working condition on date of closing. In the event any items fail before that time, the Seller agrees to perform and pay for the required repair. In the event the repair cannot be performed before the closing, then the Purchaser and Seller agree that the Seller will place one and one-half times the amount bid by the contractor or service company who will perform the work in escrow with the title company, lawyer or escrow service to guarantee this provision. B. USE OF PROFESSIONALS. Buyers are advised to seek the advice of professionals such as: attorneys, accountants, appraisers, surveyors, contractors, engineers, septic inspectors, well testers, water engineers, property inspectors, environmental hazard and radon gas experts. Broker recommends that Buyer obtain a written inspection report covering the Property and Inclusions and an improvement location certificate or survey to determine lot size, location of improvements, and any encroachments. Buyers should verify all information using experts of Buyer`s own choosing. 31. OTHER DOCUMENTS. 31.1. Documents Part of Contract. The following documents are a part of this Contract: 31.1.1. Post-Closing Occupancy Agreement. If the box is checked, the Post-Closing Occupancy Agreement is a part of this Contract. n/a 31.2. Documents Not Part of Contract. The following documents have been provided but are not a part of this Contract: n/a Signatures Date:9/4/2025 Buyer:MICHAEL L. GRANT Date:9/4/2025 Buyer:DEBORAH A. GRANT [NOTE: If this offer is being countered or rejected, do not sign this document.] Date:9/5/2025 Firefox https://www.ctmecontracts.com/eContracts/m_eCON/Contracts/Listin... 19 of 21 9/10/2025, 1:16 PM 246 Seller:Town of Vail By: Russell Forrest END OF CONTRACT TO BUY AND SELL REAL ESTATE BROKER’S ACKNOWLEDGMENTS AND COMPENSATION DISCLOSURE. A. Broker Working With Buyer Broker Does Does Not acknowledge receipt of Earnest Money deposit. Broker agrees that if Brokerage Firm is the Earnest Money Holder and, except as provided in § 23, if the Earnest Money has not already been returned following receipt of a Notice to Terminate or other written notice of termination, Earnest Money Holder will release the Earnest Money as directed by the written mutual instructions. Such release of Earnest Money will be made within five days of Earnest Money Holder’s receipt of the executed written mutual instructions, provided the Earnest Money check has cleared. Broker is working with Buyer as a Buyer’s Agent Transaction-Broker in this transaction. Customer. Broker has no brokerage relationship with Buyer. See § B for Broker’s brokerage relationship with Seller. Brokerage Firm’s compensation or commission is to be paid as specified in §29 above. This Broker’s Acknowledgments and Compensation Disclosure is for disclosure purposes only and does NOT create any claim for compensation. Any compensation agreement between the brokerage firms must be entered into separately and apart from this provision. Brokerage Firm’s Name: Berkshire Hathaway HomeServices Colorado Properties Brokerage Firm’s License #: 40010797 Date:9/4/2025 Broker’s Name:Will Lewis Broker’s License #: 263511 Address: 225 Wall Street, Suite 200 Vail, CO 81657 Phone No.: Fax No.: 970-476-2212 Email Address: wlewis07@hotmail.com B. Broker Working with Seller Broker Does Does Not acknowledge receipt of Earnest Money deposit. Broker agrees that if Brokerage Firm is the Earnest Money Holder and, except as provided in § 23, if the Earnest Money has not already been returned following receipt of a Notice to Terminate or other written notice of termination, Earnest Money Holder will release the Earnest Money as directed by the written mutual instructions. Such release of Earnest Money will be made within five days of Earnest Money Holder’s receipt of the executed written mutual instructions, provided the Earnest Money check has cleared. Firefox https://www.ctmecontracts.com/eContracts/m_eCON/Contracts/Listin... 20 of 21 9/10/2025, 1:16 PM 247 Broker is working with Seller as a Seller’s Agent Transaction-Broker in this transaction. Customer. Broker has no brokerage relationship with Seller. See § A for Broker’s brokerage relationship with Buyer. Brokerage Firm’s compensation or commission is to be paid by Seller Buyer Other . This Broker’s Acknowledgments and Compensation Disclosure is for disclosure purposes only and does NOT create any claim for compensation. Any agreement to pay compensation must be entered into separately and apart from this provision. Brokerage Firm’s Name: The Valley Home Store Brokerage Firm’s License #: 100028992 Date:9/4/2025 Broker’s Name:Jesus Camunez Broker’s License #: FA100096256 Address: 25 Mill Loft Street, Suite 200 Edwards, CO 81632 Phone No.: (970) 328-8772 Fax No.: Email Address: jesus@valleyhomestore.org Date:9/4/2025 Broker’s Name:Melinda Dow Broker’s License #: FA100105033 Brokerage Firm’s Name: The Valley Home Store Brokerage Firm’s License #: EC.100028992 Address: 25 Mill Loft Street, Suite 200 Edwards, CO 81632 Phone No.: (970)328-8776 Fax No.: (970)328-8776 Email Address: melinda@valleyhomestore.org CBS1-8-24. CONTRACT TO BUY AND SELL REAL ESTATE (RESIDENTIAL) CTM eContracts - ©2025 MRI Software LLC - All Rights Reserved Firefox https://www.ctmecontracts.com/eContracts/m_eCON/Contracts/Listin... 21 of 21 9/10/2025, 1:16 PM 248 AGENDA ITEM NO. 7.4 Item Cover Page DATE:September 16, 2025 TIME:5 min. SUBMITTED BY:Carlie Smith, Finance ITEM TYPE:Action Items AGENDA SECTION:Action Items (7:40pm) SUBJECT:Ordinance No. 18, Series of 2025, First Reading, An Ordinance Repealing Chapter 3 of Title 2 of the Vail Town Code, Regarding the Process of Awarding of Public Improvement Construction Contracts (8:45pm) SUGGESTED ACTION:Approve, approve with amendments, or deny Ordinance No. 18, Series of 2025 upon first reading. PRESENTER(S):Carlie Smith, Finance Director VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: 250916 Purchasing Policy.docx Public Contract Bids-O091025.docx 249 Memorandum TO: Town Council FROM: Finance Department DATE: September 16, 2025 SUBJECT: Purchasing Policy Updates I. SUMMARY The Town of Vail’s Procurement Policy establishes a consistent framework for purchasing services, materials, and equipment while ensuring compliance with local, state, and federal laws. Its purpose is to secure the best value for taxpayers and promote open, fair competition among vendors, suppliers, and contractors in providing goods and services to the community and its guests. Although portions of the policy have been updated over time, the purchasing thresholds that define when a formal contract is required, as well as the approval levels tied to different dollar limits, have not been revised since 2008. Currently, Town Code Chapter 3 of Title 2 requires that all contracts over $50,000 receive Town Council approval. Best practice, however, is to maintain these thresholds administratively within a policy rather than in formal code to allow for greater flexibility and timely updates. II. DISCUSSION Proposed Approval Limit Updates The Town’s Purchasing Policy limits have not been updated since 2008. With inflation and significant cost increases over the past several years, Town staff are now required to bring an excessive number of contracts to Town Council for approval , contracts that historically fell below the Council’s approval threshold. This has slowed down processes and reduced the Town’s ability to be nimble and responsive. Currently, the Purchasing Policy requires all contracts over $25,000 to be signed by the Town Manager, and both the Town Code and the Purchasing Policy require all contracts over $50,000 to be approved by Town Council. With rising costs, this structure has created inefficiencies that are slowing projects. Since 2008, the Consumer Price Index has increased by approximately 49%. To better align approval thresholds with inflationary changes, staff is proposing the following updates. Staff has also compared these approval limits to other Colorado communities and found that the proposed thresholds are generally consistent with others. 250 - 2 - Approval Required Current Proposed Director/Authorized Staff $25K and below $50K and below Town Manager $25K to $50K $50K to $100K Town Council Over $50K Over $100K Outside of the approval limit thresholds, all contracts are reviewed by the responsible department staff and director, legal counsel, and the Finance Department for budget approval. Departments are required to document and maintain records of the bidding process and RFPs, which Finance also reviews prior to exe cution to ensure compliance. No payments are issued without a fully executed contract. In addition to updating the approval limits, staff is recommending rescinding the related section of the Town Code through Ordinance 18, included on this evening’s agenda. This approach reflects best practices in other municipalities and provides greater flexibility to adjust approval thresholds as conditions evolve. Other Housing Keeping Updates Staff has also incorporated additional updates into the 2025 Purchasin g Policy to better formalize and clarify current practices. These include:  Defining emergency purchases and authorizing Town Manager approval with sufficient written justification.  Documenting the Town’s procurement process within the policy.  Clarifying that state and local procurement policies must comply with federal requirements outlined in Uniform Guidance 200.318 –200.326. III. ACTION REQUESTED FROM COUNCIL Please provide any feedback on the proposed purchasing policy changes prior to tonight’s Ordinance. 251 9/11/2025 C:\USERS\UFC-PROD\APPDATA\LOCAL\TEMP\BCL TECHNOLOGIES\EASYPDF 8\@BCL@B013AAE1\@BCL@B013AAE1.DOCX ORDINANCE NO. 18 SERIES 2025 AN ORDINANCE REPEALING CHAPTER 3 OF TITLE 2 OF THE VAIL TOWN CODE, REGARDING THE PROCESS OF AWARDING OF PUBLIC IMPROVEMENT CONSTRUCTION CONTRACTS WHEREAS, the Town's administrative purchasing policy addresses the process of awarding public improvement construction contracts; and WHEREAS, the Town now desires to repeal and reserve a portion of the Vail Town Code that addresses the same, to avoid redundancy. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. Chapter 3 of Title 2 of the Vail Town Code is hereby repealed in its entirety and reserved. Section 2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not effect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 3. The Town Council hereby finds, determines and declares that this ordinance is necessary and proper for the health, safety and welfare of the Town and the inhabitants thereof. Section 4. The amendment of any provision of the Vail Town Code as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision amended. The amendment of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 5. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 16th day of September, 2025 and a public hearing for second reading of this Ordinance set for the 7th day of October, 2025, in the Council Chambers of the Vail Municipal Building, Vail, Colorado. 252 2 9/11/2025 C:\USERS\UFC-PROD\APPDATA\LOCAL\TEMP\BCL TECHNOLOGIES\EASYPDF 8\@BCL@B013AAE1\@BCL@B013AAE1.DOCX _____________________________ Travis Coggin, Mayor ATTEST: ____________________________ Stephanie Kaufmann, Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this ___ day of ______________, 2025. _____________________________ Travis Coggin, Mayor ATTEST: ____________________________ Stephanie Kauffman, Town Clerk 253