The URL can be used to link to this page

Home My WebLink About2025-09-16 Agenda and Supporting Documentation Town Council Afternoon Meeting1.Call to Order (2:10pm) 2.Presentation/Discussion (2:10pm) 2.1 Arrive Vail Discussion (2:10pm)45 min. Listen to presentation and provide feedback. Presenter(s): Tom Kassmel, Director of Public Works & DJ Gratzer, 4240 Architecture Background: The Town has contracted with 4240 Design Team to develop the Arrive Vail - Vail Transportation Center Expansion Project. The design team will present the updated Council based on previous direction from the Council. 2.2 Regulations on Realtor Signs Discussion (2:55pm)15 min. Listen to presentation and provide feedback. Presenter(s): Matt Gennett, Director of Community Development Background: Town Council asked staff to provide a brief overview of how open house and associated real estate signage is regulated under Title 11: Sign Regulations, Vail Town Code. 2.3 Discussion Regarding Amendments to Lionshead Redevelopment Master Plan (West Lionshead) (3:10pm) 10 min. Listen to information and provide feedback. Presenter(s): Greg Roy, Planning Manager Background: An update to the Vail Town Council on the most recent proposed amendment to Section 5.17 and pertinent subsections of the Lionshead Redevelopment Master Plan. 2.4 Purchasing Policy Update (3:20pm)15 min. VAIL TOWN COUNCIL MEETING Afternoon Session Agenda Vail Town Council Chambers and virtually by Zoom. Zoom meeting link: https://vail.zoom.us/webinar/register/WN_66usObtDQlGeW6DB0mU1Pg 2:10 PM, September 16, 2025 Notes: Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item. Council Memo 9-16-25.docx 2025.09.16_Arrive_Vail_Phase_II_Council__5_Presentation.pdf 091625 Council sign code GR.pdf PEC25-0014_Staff_Memo_TC_Res36_091625.pdf LRMP_Sec_5.17_COMBINED_REVISIONS_Final_draft_091225.pdf 2025.09.16 - West Lionshead - LRMP Amendment - Town Council - Hearing #4.pdf 1 Listen to presentation and provide feedback. Presenter(s): Carlie Smith, Director of Finance Background: The Town of Vail's Procurement Policy establishes a consistent framework for purchasing services, materials, and equipment while ensuring compliance with local, state, and federal laws. The policy also promotes open, fair competition and ensures the best value for taxpayers. 3.DRB/PEC (3:35pm) 3.1 DRB/PEC Update (5 min.) 4.Information Update (3:40pm) 4.1 August 12, 2025 VLHA Meeting Minutes 5.Matters from Mayor, Council, Town Manager and Committee Reports (3:40pm) 5.1 Matters from Mayor, Council Members and Committees (15 min.) 5.2 Town Manager Report (5 min.) 5.3 Council Matters and Status Report 6.Executive Session (4:00pm) (60 min.) Executive pursuant to: C.R.S. §24-6-402(4)(b) - to hold a conference with the Town Attorney, to receive legal advice on specific legal questions; C.R.S. §24-6-402(4)(a) - to consider the purchase, acquisition, lease, transfer or sale of real, personal or other property; and C.R.S. §24-6-402(4)(e) - to determine positions relative to matters that may be subject to negotiations, develop a strategy for negotiations, and/or instruct negotiators on the topics of: 1. Claim PC6026263-1, Marley Cramer v. Town of Vail; 2. The use of the Town’s power of Eminent Domain to acquire certain purported property interests, consistent with the terms of Resolution 25, Series 2025, on property described as Tracts B, C and F, Vail Village 11th Filing, Town of Vail, County of Eagle, State of Colorado; and 3. The potential lease rates for a ‘Grab and Go’ at Vail Transportation Center. 7.Recess 5:00pm (estimated) Public_Contract_Bids-O091025.pdf 250916_Purchasing_Policy.pdf DRB Results 9-3-25.pdf PEC Results 9-8-25.pdf 2025-08-12 VLHA Meeting Minutes.pdf 250916 Matters.docx Future Topics.docx Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vail.gov. All Town Council meetings will be streamed live by High Five Access Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five Access 2 Media website the week following meeting day, www.highfivemedia.org. Please call 970-479-2460 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711. 3 AGENDA ITEM NO. 2.1 Item Cover Page DATE:September 16, 2025 TIME:45 min. SUBMITTED BY:Tom Kassmel, Public Works ITEM TYPE:Presentation/Discussion AGENDA SECTION:Presentation/Discussion (2:10pm) SUBJECT:Arrive Vail Discussion (2:10pm) SUGGESTED ACTION:Listen to presentation and provide feedback. PRESENTER(S):Tom Kassmel, Director of Public Works & DJ Gratzer, 4240 Architecture VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Council Memo 9-16-25.docx 2025.09.16_Arrive_Vail_Phase_II_Council__5_Presentation.pdf 4 To: Town Council From: Public Works Department Date: September 16, 2025 Subject: Arrive Vail Update Phase II - Concept Design I. SUMMARY The Town of Vail has budgeted $1.5 Million to complete the planning and design of the future expansion of the Vail Transportation Center (VTC). Half of the cost (up to $750,000) will be reimbursed as a part of the Multi Modal Option Fund grant awarded to the Town in the fall of 2022. The purpose of the project is to update and expand the VTC to accommodate current and future needs. Transit use growth of the Vail Transit Center has exceeded current capacity during peak season and is anticipated to grow with the success of Core (EVTA), the expansion of Bustang, and the success and expansion of Town of Vail transit services. The planning and design process will utilize the recently adopted Vail Mobility and Transportation Master Plan and the completed Arrive Vail Phase I – Goals and Concept Analysis as a guideline to begin concept design on a new and updated Vail Mobility/Transit & Arrival Center. The Town has contracted with 4240 Architecture Inc. to facilitate and execute this planning and design process with four phases: Phase I Goals & Needs and Initial Programming Concept Analysis (Complete) Phase II Concept Design (Summer/Fall 2025) Phase III Design Development/Entitlements (Winter/Spring 2025/26) Phase IV Final Design & Construction Documents (Summer/Fall 2026) The purpose of this Council session is to:  Review the conceptual internal layouts and landscape concepts to confirm direction of the Arrive Vail Project II. NEXT STEPS Based on feedback and direction from Council, the design team will continue to advance the concept design, provide Rough Order of Magnitude (ROM) pricing, and engage the public through www.engagevail.com and additional public and key stakeholder meetings/opportunities. 5 Town of Vail Page 2 Phase II – Concept Design is anticipated to be completed by the end of October with the following milestones; August – October Public Engagement www.engagevail.com , Council Mtgs, VEAC Mtg, Community Picnics, Key Stakeholder & Adjacent Property Mtgs September Advanced Concept Design October Final Concept, Rough Order of Magnitude Pricing, and Funding Opportunities November Approve Final Concept Design; Contract Award for Phase III – Schematic Design & Entitlements III. RECOMMENDATION Staff recommends that Council review the material, listen to presentation, and provide feedback regarding updated concept design. IV. ATTACHMENTS Arrive Vail Presentation 6 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 1 VAIL TRANSPORTATION CENTER ARRIVE VAIL PHASE II TOWN COUNCIL UPDATE 09.16.2025 7 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 2 what we would like to discuss today: - recap from 08/05 Council Meeting - 2D & 3D programming of both the indoor & outdoor spaces - Arrival / Transit Plaza - Mid-Level Plaza - East Meadow Drive - Public Services & Cafe Activator - Elevating Nature - Cultural Activator - Municipal & Town Council Chambers - Council Direction - Next Steps 8 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 3 EXISTING CONDITIONS TRANSIT INFORMATION ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 4 Existing Program Vail Transit Core Transit Bustang/ Greyhound Considerations: - Future growth should accommodate 18 buses and 400 linear feet for passenger vehicles (current conditions fall significantly short of this need) - The “bus bay” approach offers problems if scaled up as the second bus in que is trapped 9 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 4 TRANSIT TEST-FIT STUDIES PHASE 1 CONCLUSION ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 2 Big Ideas: - Solving for buses on existing extended deck - Leaving prime real estate for arrival - Intuitive wayfinding - Visual connections - Creating a “front porch” SHIFTS FRONTAGE RD. REMOVES BUILDINGS/ REINFORCES SLAB N TRANSIT ARRIVAL TRANSIT TEST-FIT STUDIES PHASE 1 CONCLUSION 19 Bus Bays 420 linear feet of Auto/Taxi/ Rideshare/Shuttle/Van ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 6 Maximixing Parking - Daylighting Pubic Program - Activating the Area Welcome/Transit Center Transit Center - Back of House (Lockers & Restroom) Ski Museum Existing Program Big Ideas: - Solving for buses on existing extended deck - Leaving prime real estate for Arrival Center - Intuitive wayfinding - Visual connections - Creating a “front porch” SHIFTS FRONTAGE RD. REMOVES BUILDINGS/ REINFORCES SLAB 10 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 5 Base Program: Welcome/Transit Center Arrival Center - Public Services (Lockers & Restroom) Ski Museum Car Parking Ride Share/ Shuttle/ Drop Off Bus Parking TRANSIT CENTER Indoor Outdoor Shuttles / Car Buses In-Town Shuttle SUMMARY 11 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 6 VAIL VAIL TRANSPORTATION TRANSPORTATION CENTERCENTER EXISTING WATER FEATURE TO REMAIN COVERED BRIDGE VILL A G E S T R E A M W A L K E MEADO W D R I V E VAIL VALLEY D R I V E ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 2 SITE CONTEXT CONNECTION I-70 S FRONTA G E R D E 12 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 7 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 3 CONCEPT DEVELOPMENT SITE PLAN E MEADOW D R I V E 13 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 8 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 4 CONCEPT DEVELOPMENT ZONES E MEADOW D R I V E TERRACE 1 - PASSIVE ZONE 1700 SF | 283 PEOPLE TERRACE 1 - ACTIVE ZONE 4200 SF | 700 PEOPLE TERRACE 2 3200SF | 533 PEOPLE 14 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 9 ARRIVAL / TRANSIT PLAZA 15 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 10 TERRACE 1 ARRIVAL / TRANSIT PLAZA 16 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 11 ARRIVAL / TRANSIT PROGRAMMING BUILDING SECTION Existing Parking New BOH Storage New Parking Stalls Added New BOH Storage DepartmentalSpace Indoor Waiting New Building Support 17 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 12 ARRIVAL / TRANSIT PROGRAMMING LEVEL 05 Community Priority - Improved indoor and outdoor waiting areas Departmental Space (Admin, Shared Conference Room, Break Room, Driver Break & Rest Area 2,500 sf) Indoor Arrival Waiting (1,200 sf) Vertical Circulation 18 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 13 ARRIVAL / TRANSIT PROGRAMMING LEVEL 04 Community Priority - Improved indoor and outdoor waiting areas Departmental Space (Tov, Core, Public Transit Offices, Break Room 2,100 sf) Vertical Circulation Public Restrooms (700 sf) Indoor Arrival Waiting (5,400 sf) Info/Tickets (Tov, Core, Vail Transit & Info) 19 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 14 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 5 CONCEPT DEVELOPMENT TERRACE 1 20 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 15 ARRIVAL EXPERIENCE LEVEL 04Arrival by Bus Transit improved safety presence of nature protection from the elements Community Priority - Operational & safety improvements to reduce pedestrian and vehicle conflicts fun 21 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 16 View to Arrival Center from Bus Islands 22 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 17 View to Mountain from Top Arrival / Transit Plaza 23 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 18 MID-LEVEL PLAZA 24 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 19 TERRACE 2 MID-LEVEL PLAZA 25 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 20 ARRIVAL / TRANSIT PROGRAMMING LEVEL 03 Community Priority - Additional food & beverage Vertical Circulation BOH Storage New Parking Stalls Added (+/- 20 Stalls) Kitchen Restrooms Cafe & Public Services (including kitchen & restrooms = 3,000 sf) 26 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 21 ARRIVAL / TRANSIT PROGRAMMING LEVEL 02 Community Priority - Additional food & beverage New Parking Stalls Added (+/- 20 Stalls) 27 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 22 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 6 CONCEPT DEVELOPMENT TERRACE 2 E MEADOW D R I V E 28 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 23 View to Mountain from Mid-Level Plaza PRECEDENTS 29 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 24 View to Lower Plaza from Mid-Level Plaza nature & activity in multi-use public spaces 30 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 25 EAST MEADOW DRIVE 31 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 26 Plaza Entry EAST MEADOW DRIVE 32 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 27 ARRIVAL / TRANSIT PROGRAMMING LEVEL 01 Community Priority - Escalators / Elevators BOH/Storage (Building Maintenance 2900 New Parking Stalls Added (+/- 10 stalls) Public Services (Lockers, Restrooms, Vending Vertical Circulation = 3,300 sf) 33 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 28 PUBLIC SERVICES & CAFE ACTIVATOR 34 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 29 PUBLIC SERVICES & CAFE ACTIVATOR PROGRAMMING BUILDING SECTION Food & Beverage (Including kitchen and restrooms) Public Services (Lockers, Restrooms, Vending, vertical circulation) Elevators 35 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 30 CAFE Lockers,Restrooms, & connection to Elevators PUBLIC SERVICES & CAFE ACTIVATOR PRECEDENTS 36 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 31 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 7 CONCEPT DEVELOPMENT PLAZA 37 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 32 ELEVATING NATURE 38 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 33 ELEVATING NATURE 39 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 34 1974 2026 WELCOME CENTER TRANSIT CENTER Emphasizing & celebrating nature Soft climb interwoven with landscape Prominent paved Grand stair 1991 WELCOME CENTER TRANSIT CENTER ELEVATING NATURE PAST - PRESENT - PROPOSED 40 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 35 View to Mountain from East Meadow Drive PRECEDENTS 41 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 36 View Back to Welcome Center balancing presence of nature, vertical circulation, and architecture 42 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 37 Council Chambers/Community Space MUNI MUSEUM Multiuse Flex Space Municipal Offices CAFE Lockers,Restrooms, & connection to Elevators Bus Stop shifted West TRANSIT ARRIVAL CENTER ARRIVE VAIL + MUNICIPAL 43 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 38 PROPOSED PHASING TRANSIT BASED PROGRAM Ski Museum could be phased separately from Transit Municipal could be phased separately from Transit 44 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 39 CULTURAL ACTIVATOR 45 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 40 CULTURAL PROGRAMMING BUILDING SECTION Ski Museum Flex Event Space Existing Parking 46 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 41 CULTURAL PROGRAMMING LEVEL 04 Flex/Event Space (+/- 1,000 sf, could be larger) 47 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 42 CULTURAL PROGRAMMING LEVEL 03 Museum (both level including circulation =4,200 sf) 48 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 43 CULTURAL PROGRAMMING LEVEL 01 BOH / Storage (1,300 sf) Restrooms (600 sf) Museum (both levels including circulation = 4,200 sf) 49 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 44 MUSEUM MULTI-USE FLEX EVENT SPACE Bus Stop shifted West CULTURAL ACTIVATOR PRECEDENTS 50 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 45 MUNICIPAL / TOWN COUNCIL CHAMBERS 51 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 46 27,500 sf MUNICIPAL / TOWN COUNCIL CHAMBERS PROGRAMMING August 2024 52 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 47 MUNICIPAL / TOWN COUNCIL CHAMBERS PROGRAMMING BUILDING SECTION Town Council Chambers / Community Event Spaces (dividable space w/ pre-function and supporting spaces) Covered ride-share & shuttle drop Municipal Department (Admin, Com Dev, Economic Dev, Finance, HR, IT, Municipal Court) New Muni Parking Opt 1 Vegetated Buffer Existing Sidewalk & East Meadow Drive 53 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 48 MUNICIPAL / TOWN COUNCIL CHAMBERS PROGRAMMING LEVEL 05 Town Council Chambers / Community Event Spaces (3,000 sf dividable space w/ pre- function and supporting spaces = 6,000 sf) Vegetated 54 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 49 MUNICIPAL / TOWN COUNCIL CHAMBERS PROGRAMMING LEVEL 04 Municipal Department (Admin, Com Dev, Economic Dev, Finance, HR, IT, Municipal Court = 21,500 sf both levels) Parking Department (expanded 1,750 sf over two levels) Covered ride-share & shuttle drop Vegetated 55 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 50 MUNICIPAL / TOWN COUNCIL CHAMBERS PROGRAMMING LEVEL 03 Municipal Department (Admin, Com Dev, Economic Dev, Finance, HR, IT, Municipal Court = 21,500 sf both levels) Parking Department (expanded 1,750 sf over two levels) Vegetated 56 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 51 MUNICIPAL / TOWN COUNCIL CHAMBERS PROGRAMMING LEVEL 02 New Muni Parking (+/- 20 stalls) Vegetated 57 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 52 MUNICIPAL / TOWN COUNCIL CHAMBERS PROGRAMMING LEVEL 01 New Muni Parking (+/- 20 stalls) Vegetated 58 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 53 MUNICIPAL / TOWN COUNCIL CHAMBERS PARKING OPTION 2 The placement of the ride-share & drop-off beneath an elevated Town Council Chambers would allow for uninterrupted vehicular travel while maintaining most of the current stalls adjacent on Level 04 59 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 54 The addition of the civic program necessitates additional parking, which we would gain in this scheme by adding a new tray of 60 stalls above the ride share/ drop off along the southern edge of the garage MUNICIPAL / TOWN COUNCIL CHAMBERS PARKING OPTION 3 60 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 55 CIVIC ACTIVATOR PRECEDENTS 61 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 1 Area Summary: Existing Program Proposed Program Departmental Program 6.7% Arrival/Transit Indoor Waiting Municipal Town Chambers Food & Beverage Museum/Flex Event Departmental Program Arrival/Transit Support Muni Parking Existing 32,560 SF + Additional 12,005 SF = Proposed 44,565 SF Existing 32,560 SF Proposed 44,565 SF Proposed + Muni = 87,065 SF (approx 36.9% growth) = 14,280 SF = 27,500 SF = 3,000 SF = 4,200 SF = 3,160 SF = 19,925 SF = 15,000 SF Municipal Town Chambers 37.4% Arrival/Transit Support 27.1% Arrival/Transit Indoor Waiting 19.4% Museum/Flex Event 5.7% Departmental Program 4.3% Food & Beverage 4.1% Muni Parking 2% Proposed 44,565 SF + Muni 27,500 SF + Parking 15,000 = Proposed 87,065 SF 62 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 57 Council Direction: - Are the program uses located correctly? - Are the program uses of the correct scale? - Is there a preferred Muni Parking solution / direction? - Are the correct program buckets listed below for a breakdown rough order of magnitude (ROM) pricing? - Arrival / Transit Base Program - Cultural Activator (Museum & Flex Event Space) - Municipal & Town Council Chambers 63 ARRIVE VAIL 39°38’32” N 106°22’25” W TRANSPORTATION CENTER EXPANSION page 58 Next Steps: - 4240 Team - further refine the chosen concept design option for pricing - coordinate with General Contractor to understand rough order of magnitude (ROM) costing of the program spaces - coordinate with EPS (town Consultant) performing the Financial Modeling options - Community Engagement - Project Update following Council direction - Return to Town Council in early to mid-October for Phase II Concept Design approval 64 AGENDA ITEM NO. 2.2 Item Cover Page DATE:September 16, 2025 TIME:15 min. SUBMITTED BY:Greg Roy, Community Development ITEM TYPE:Presentation/Discussion AGENDA SECTION:Presentation/Discussion (2:10pm) SUBJECT:Regulations on Realtor Signs Discussion (2:55pm) SUGGESTED ACTION:Listen to presentation and provide feedback. PRESENTER(S):Matt Gennett, Director of Community Development VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: 091625 Council sign code GR.pdf 65 TO: Vail Town Council FROM: Community Development Department DATE: September 16, 2025 SUBJECT: Presentation and Discussion – Real Estate Related Sign Code ___________________________________________________________________________ I. SUMMARY Town Council asked staff to provide a brief overview of how open house and associated real estate signage is regulated under TITLE 11: SIGN REGULATIONS, VAIL TOWN CODE. § 11-2-1 DEFINITIONS ENUMERATED, contains the following applicable definitions: OPEN HOUSE. The period of time during which a specific property is actively listed for sale, as evidenced by such parcel’s listing in a multiple listing service or other real estate listing service, and is open for viewing by potential buyers or renters. OPEN HOUSE SIGN. A temporary sign used in association with a property conducting an open house. TEMPORARY SIGN. A sign that is intended for a definite and limited period of display that is not permanently affixed to a structure or sign structure. § 11-7-6 OPEN HOUSE SIGNS. (A) Number. For each real property that is actively listed for sale, as evidenced by such parcel’s listing in a multiple listing service or other real estate listing service, one temporary sign is allowed. (B) Location. An open house sign is allowed at a street corner on the street from which the main entrance to the property is accessed. It must be placed in a manner to not obstruct the flow of traffic or impede in the safe usage of the right- of-way. (C) Area. The area of any open house sign shall not exceed three square feet. (D) Height. The height of any open house sign shall not exceed four feet as measured from the top of the sign to the grade at the base of the sign. (E) Display duration. This sign is only allowed during the period of time when the property is open for viewing to the public without an appointment (aka an “open house”). Open house signs may only be displayed between 8:00 a.m. and 8:00 p.m. on a daily basis. 66 II. ACTION REQUESTED No action is requested as this item is for informational purposes. 67 AGENDA ITEM NO. 2.3 Item Cover Page DATE:September 16, 2025 TIME:10 min. SUBMITTED BY:Stephanie Bibbens, Community Development ITEM TYPE:Presentation/Discussion AGENDA SECTION:Presentation/Discussion (2:10pm) SUBJECT:Discussion Regarding Amendments to Lionshead Redevelopment Master Plan (West Lionshead) (3:10pm) SUGGESTED ACTION:Listen to information and provide feedback. PRESENTER(S):Greg Roy, Planning Manager VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: PEC25-0014_Staff_Memo_TC_Res36_091625.pdf LRMP_Sec_5.17_COMBINED_REVISIONS_Final_draft_091225.pdf 2025.09.16 - West Lionshead - LRMP Amendment - Town Council - Hearing #4.pdf 68 TO: Town Council FROM: Community Development Department DATE: September 16, 2025 SUBJECT: A presentation to the Vail Town Council, on the proposed amendment to Section 5.17 and pertinent subsections of the Lionshead Redevelopment Master Plan and setting forth details in regard thereto. (PEC25-0014) Applicant: Town of Vail, East West Partners, and Vail Resorts Planner: Greg Roy ______________________________________________________________________ I. INTRODUCTION The applicant team, comprised of the Town of Vail, East West Partners, and Vail Resorts, is requesting a recommendation to the Vail Town Council, pursuant to Section 3 -2-6A, Function, Vail Town Code, to amend Section 5.17 ‘Ever Vail’ and pertinent sections of the Lionshead Redevelopment Master Plan (LRMP). At the October 15, 2024, Vail Town Council meeting, a partnership between the Town of Vail, Vail Resorts, and East West Partners was announced to recommence master planning efforts on the subject site. Since then, the partnership has been working on the proposed amendments to the LRMP and held numerous public listening sessions and community open houses to receive regular feedback throughout the process. The LRMP was first adopted in 1996 and has been amended by resolution numerous times over the past two decades. At the July 14th Planning and Environmental Commission meeting, the PEC recommended that the Town Council approve, with conditions, the changes with a vote of 5-0. II. BACKGROUND Following the three public open house style listening sessions held with the community in November and December 2024, the partnership, working in concert with Hart Howerton, developed the mission, vision, and values statements, with input from the community, 69 Town of Vail Page 2 Council and Planning and Environmental Commission (PEC) to help articulate overall project goals and objectives. After two hearings with the PEC on June 23 and July 14, 2025, the PEC forwarded a recommendation to the Vail Town Council by a unanimous vote. On August 5, 2025, the project team presented the proposed amendments to the LRMP to Council during the afternoon session, requested feedback and answered questions. On August 19, 2025, Resolution No. 36, Series of 2025, A n Amendment to Section 5.17 and pertinent subsections of the Lionshead Redevelopment Master Plan (‘West Lionshead Master Plan’) was tabled from the evening meeting to the September 2, 2025 regular Council meeting. During the September 2 presentation to Council the following comments were discussed with staff and have since been incorporated into the revised amendment document: • West Lionshead may be the last opportunity to differentiate the Town of Vail as a mountain community and set us apart from our competitive set. o Important to understand the “why” behind the concept plan. o What makes it different, unique and special? ▪ A place for the community and not just for guests. ▪ Go back to Vail of 2002; something that feels “Uniquely Vail”. ▪ Local businesses first • For consideration and incorporation into the master plan language: o Clarity around the timing of public improvements. ▪ Include sequencing of when entitlements would be granted in relation to public financing commitments. ▪ Add a preliminary Implementation plan. ▪ Timing of a parking study to quantify when the final parking numbers will be determined. o Share ideas on how to grow or shrink the parking number. • Understand the potential impact and the vitality lost by moving Vail Resorts employees and their functions off the site. o There is value to employees being able to stick around the area after work . • Commitment or a real understanding of what lift access will look like from the site. o A portal to the mountain is defined by access to beginner terrain. o To make this place a viable portal to the Mountain it would need to have a gondola to the top of the mountain. • Need more proof of concept around how this creates vibrancy for the whole community. • Transit Hub 70 Town of Vail Page 3 o Needs to include CORE Transit, Intown, Town of Vail, Hotel shuttles o Distance from structure to lift? • Common Consumption Area o Open container overlay - let’s do it while it is an opportunity and include language in the master plan. The project team has incorporated language into the plan to address the comments received since the previous version of the plan was included in the Council packet. III. SITE AREA The site area of the collective property formerly known as ‘Ever Vail’, now known as ‘West Lionshead’ for the time being, has not changed with the proposed amendments. The zoning designation contemplated in the LRMP for three of the six parcels not already zoned Lionshead Mixed Use 2 (LMU-2) is likewise unchanged and will be proposed as LMU-2. IV. PROPOSED AMENDMENTS 71 Town of Vail Page 4 Attached to this memorandum is a comparison document of existing versus proposed language in Section 5.17, and a clean, revised version of the proposed new Section 5.17. Also attached are corresponding documents covering the various sections and subsections referenced in Section 5.17 with proposed amendments. The proposed text amendments are attached as follows: • Attachment A. Section 5.17 Comparison • Attachment B. 5.17 Proposed/Clean The project team will review the amendments in a presentation at the afternoon Council session. V. MISSION-VISION-VALUES Following the three public open house-style listening sessions held with the community in November and December 2024, the partnership developed the mission, vision, and values statements listed below to help articulate overall project goals and objectives. Mission To create a transformative, new Vail Mountain base village that provides access to the mountain, an unparalleled public realm for all people to enjoy, and retail, hotels, housing, condominiums, and right-sized parking that reflect the inspiring quality of life the Vail Valley offers. Vision West Lionshead will be a next-generation base village, seamlessly blending the timeless charm of Vail’s iconic villages with a forward-thinking vision that exemplifies the future of mountain recreation, living, and community. Designed for new residents, guests and locals alike, it will offer authentic, welcoming experiences, inspired by modern mountain town culture, sustainable design, and convenient year-round access to Vail Mountain’s world-class slopes, destinations and amenities. West Lionshead will not only complement the legacy of Vail’s existing villages and recreation but also redefine the year-round mountain experience for the next generation of adventurers, families, and creators. Values 1. Seamless Integration with Lionshead, Vail Village, and Vail Mountain – Free In- Town Bus System, Gore Valley Trail, New Mountain Connection, and Ski-back. 2. Pedestrians Come First – Enhance pedestrian connectivity, easy access to transit, lines of sight, and walkability through the site and to the rest of the Town. 3. Celebrate the Natural Features of the Site – Incorporate environmental sustainability and best practices into the design. Create opportunities for views of the Gore Range, Vail Mountain, and the Eagle Valley. Align the narrative around Gore Creek with that of Lionshead and Vail Village’s while embracing Red Sandstone Creek. 72 Town of Vail Page 5 4. Year-Round Activation – With an additional 1,100 full-time residents anticipated through the Town’s housing efforts, there is an opportunity to create a vibrant hub in Vail that weaves together a fabric of experiences (retail, dining, housing, lodging, entertainment, après experiences, recreation, housing) thus bringing a year-round vibrancy to West Lionshead. 5. A Base Village for Guests and Locals Alike – Create a place that is welcoming, approachable, and equally engaging to locals, part-time residents and destination guests, integrating the public realm and recreation with art, natural features, shopping and dining, and entertainment. West Lionshead is a place for everybody. VI. CONCEPT PLAN The project team will walk the PEC and public through the concept plan during the presentation at the hearing. VII. APPLICABLE PLANNING DOCUMENTS Title 12 Zoning Regulations Article 12-I: Lionshead Mixed Use 2 (LMU-2) District (in-part) 12-7I-1 PURPOSE. 73 Town of Vail Page 6 (A) The Lionshead Mixed Use 2 District is intended to provide sites for a mixture of multiple-family dwellings, lodges, hotels, fractional fee clubs, timeshares, lodge dwelling units, restaurants, offices, skier services, light industrial activities and commercial establishments in a clustered, unified development. Lionshead Mixed Use 2 District, in accordance with the Lionshead Redevelopment Master Plan, is intended to ensure adequate light, air, open space and other amenities appropriate to the permitted types of buildings and uses and to maintain the desirable qualities of the zone district by establishing appropriate site development standards. This zone district is meant to encourage and provide incentives for redevelopment in accordance with the Lionshead Redevelopment Master Plan. (B) This zone district was specifically developed to provide incentives for properties to redevelop. The ultimate goal of these incentives is to create an economically vibrant lodging, housing and commercial core area. The incentives in this zone dist rict include increases in allowable gross residential floor area, building height, and density over the previously established zoning in the Lionshead Redevelopment Master Plan study area. The primary goal of the incentives is to create economic conditions favorable to inducing private redevelopment consistent with the Lionshead Redevelopment Master Plan. Additionally, the incentives are created to help finance public, off site, improvements adjacent to redevelopment projects. Public amenities which will be evaluated with redevelopment proposals taking advantage of the incentives created herein may include: streetscape improvements; pedestrian/bicycle access; public plaza redevelopment; public art; roadway improvements; and similar improvements. LIONSHEAD REDEVELOPMENT MASTER PLAN 2.3 Policy Objectives The Town Council adopted six policy objectives on November 4, 1996, to outline the important issues to be addressed in the master plan and to provide a policy framework for the master planning process. 2.3.1 Renewal and Redevelopment Lionshead can and should be renewed and redeveloped to become a warmer, more vibrant environment for guests and residents. Lionshead needs an appealing and coherent identity, a sense of place, a personality, a purpose, and an improved aesthetic character. 2.3.2 Vitality and Amenities We must seize the opportunity to enhance guest experience and community interaction through expanded and additional activities and amenities such as performing arts venues, conference facilities, ice rinks, streetscape, parks and other recreational improvements. 2.3.4 Stronger Economic Base Through Increased Live Beds 74 Town of Vail Page 7 In order to enhance the vitality and viability of Vail, renewal and redevelopment in Lionshead must promote improved occupancy rates and the creation of additional bed base (“live beds” or “warm beds”) through new lodging products. Live beds and warm beds are best described as residential or lodging rooms or units that are designed for occupancy by visitors, guests, individuals, or families on a short-term rental basis. In order to improve occupancy rates and create additional bed base in Lionshead, applications for new development and redevelopment projects which include a residential component shall provide live beds in the form of accommodation units, fractional fee club units, lodge dwelling units, timeshare units, attached accommodation units (i.e., lock-off units), or dwelling units which are included in a voluntary rental management program and available for short term rental. Further, it is the expressed goal of this Plan that in addition to creating additional bed base through new lodging products, there shall be no net loss of existing live beds within the Lionshead Redevelopment Master Plan study area. 2.3.4 Improved Access and Circulation The flow of pedestrian, vehicular, bicycle and mass transit traffic must be improved within and through Lionshead. 2.3.5 Improved Infrastructure The infrastructure of Lionshead (streets, walkways, transportation systems, parking, utilities, loading and delivery systems, snow removal and storage capacity) and its public and private services must be upgraded to support redevelopment and revitalization efforts and to meet the service expectations of our guests and residents. 2.3.6 Creative Financing for Enhanced Private Profits and Public Revenues Financially creative and fiscally realistic strategies must be identified so that adequate capital may be raised from all possible sources to fund desired private and public improvements. VAIL LAND USE PLAN (IN PART) 1. General Growth / Development 1.1. Vail should continue to grow in a controlled environment, maintaining a balance between residential, commercial and recreational uses to serve both the visitor and the permanent resident. 1.2. The quality of the environment including air, water and other natural resources should be protected as the Town grows. 75 Town of Vail Page 8 1.3 The quality of development should be maintained and upgraded whenever possible. VIII. CONSIDERATIONS FOR REVIEW The adoption of an amendment or update to a master plan needs to be in concert with the Town of Vail’s Comprehensive Master Plan. The adopted master plan shall support, strengthen, and further the development objectives of the town. To ensure consistency with these objectives, the following factors for consideration are applied: A. How conditions have changed since the original plan was adopted. Conditions have changed significantly since the plan was first adopted in November of 1996. While there have been numerous amendments over the past 30 years, the site-specific language and information pertaining to ‘Ever Vail’, particularly in Section 5.17, must be updated to make it implementable. Staff find this criterion to be met. B. How is the original plan in error? As stated under the previous consideration, many things have changed since the plan’s adoption. Much of the information provided in the plan has become outdated, and previously contemplated improvements including the Sandstone underpass and the Ritz Carlton have since been completed. Staff find this criterion to be met. C. How the addition, deletion, or change to the Plan is in concert with the plan in general. The underlying policy objectives and purpose of the LRMP are not proposed to change with this amendment. The changes proposed by this amendment are consistent with the theme and structure of the plan, serving to update and enhance the site-specific recommendations for the site formerly known as ‘Ever Vail’. Staff find this criterion to be met. IX. RECOMMENDED ACTION 76 Town of Vail Page 9 The Planning and Environmental Commission forwarded a recommendation of approval to the Vail Town Council, pursuant to Section 3-2-6A, Function, Vail Town Code, to amend Section 5.17 and pertinent subsections of the Lionshead Redevelopment Master Plan. Should the Town Council choose approve the amendment, the Planning and Environmental Commission recommends the Council passes the following motion: “The Town Council approves Resolution No. 36, Series of 2025 to amend Section 5.17 and pertinent subsections of the Lionshead Redevelopment Master Plan .” Should the Town Council choose to approve the resolution, the Planning and Environmental Commission recommends the Council makes the following findings: “Based upon the review of the criteria outlined in Section VII of the Staff memorandum to the Planning and Environmental Commission dated July 14, 2025, and the evidence and testimony presented, the Town Council finds: 1. That the master plan amendment is consistent with the applicable elements of the adopted goals, objectives and policies outlined in the Vail comprehensive plan and is compatible with the development objectives of the town; and 2. That the master plan amendment furthers the general and specific purposes of the zoning regulations; and 3. That the master plan amendment promotes the health, safety, morals, and general welfare of the town and promotes the coordinated and harmonious development of the town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality." X. ATTACHMENTS Attachment A. Resolution No. 36, Series of 2025 Attachment B. Section 5.17 Comparison Attachment C. Section 5.17 Proposed/Clean Attachment D. Presentation 77 1 5.17 West Lionshead Project Introduction West Lionshead is an approximately 13-acre site, bordered by I-70 on the north, Gore Creek on the south, and Lionshead Village on the east. Red Sandstone Creek bifurcates the site, running north-south before joining Gore Creek. West Lionshead currently includes the Vail Resorts Maintenance Facility, the Vail Professional building, Cascade Crossings, and the Vail Resorts Administrative Office building. The South Frontage Road currently runs east-west across the southern portion of the site. The Eagle River Water and Sanitation District (“ERWSD”) is adjacent to West Lionshead. The subject property is divided into six parcels, all of which should be zoned Lionshead Mixed Use 2 District. Figure 5.xx In order to guide development to align with community goals and serve as a framework for decision making, the Town Council approved the following Mission, Vision and Values for West Lionshead in February of 2025: Mission To create a transformative, new Vail Mountain base village that provides access to the mountain, an unparalleled public realm for all people to enjoy, and retail, hotels, housing, condominiums, and right- sized parking that reflect the inspiring quality of life the Vail Valley offers. 78 2 Vision West Lionshead will be a next-generation base village, seamlessly blending the timeless charm of Vail’s iconic villages with a forward-thinking vision that exemplifies the future of mountain recreation, living, and community. Designed for new residents, guests and locals alike, it will offer authentic, welcoming experiences, inspired by modern mountain town culture, sustainable design, and convenient year-round access to Vail Mountain’s world-class slopes, destinations and amenities. West Lionshead will not only complement the legacy of Vail’s existing villages and recreation but also redefine the year-round mountain experience for the next generation of adventurers, families, and creators. Values 1. Seamless Integration with Lionshead, Vail Village, and Vail Mountain – Free In-Town bus system, Gore Valley Trail, new mountain connection/Gondola, and ski-back. 2. Pedestrians Come First – Enhance pedestrian connectivity, easy access to transit, lines of sight, and walkability through the site and to the rest of the Town. 3. Celebrate the Natural Features of the Site – Incorporate environmental sustainability and best practices into the design. Create opportunities for views of the Gore Range, Vail Mountain, and the Eagle Valley. Align the narrative around Gore Creek with that of Lionshead and Vail Village’s while embracing Red Sandstone Creek. 4. Year-Round Activation – With an additional 1,100 full-time residents anticipated through the Town’s housing efforts, there is an opportunity to create a vibrant hub in Vail that weaves together a fabric of experiences (retail, dining, housing, lodging, entertainment, après experiences, recreation, housing) thus bringing a year-round vibrancy to West Lionshead. 5. A Base Village for Guests and Locals Alike – Create a place that is welcoming, approachable, and equally engaging to locals, part-time residents and destination guests, integrating the public realm and recreation with art, natural features, shopping and dining, and entertainment. West Lionshead is a place for everybody. The following Policy Sections guide the future development of West Lionshead, to achieve the Mission, Vision and Values. “The Project” generally refers to a future development project at West Lionshead. 5.17.1 South Frontage Road Realignment The relocation of the South Frontage Road has been a concept embodied in the LRMP since its adoption in 1998. The South Frontage Road should be relocated to be adjacent to I-70 to connect with the existing Sandstone Underpass roundabout. The relocated road will be required to meet the CDOT Access Code requirements which will require adequate through and turn lanes, and bike and pedestrian facilities, balanced with traffic calming measures. Legal and physical access to the Eagle River Water and Sanitation District (“ERWSD”) site would remain in place to accommodate current uses and future development of ERWSD property. A benefit of the realignment of the South Frontage Road is that it would result in one contiguous development parcel that removes the pedestrian barrier created by the current alignment, allows for 79 3 the creation of a new pedestrian village, and provides an enhanced, safe connection to Lionshead Village. 5.17.2 Vehicular Access and Circulation In keeping with Policy Objective 2.3.4, Improved Access and Circulation, of the Plan, and the Go Vail 2045 Transportation Master Plan (“Go Vail 2045”), opportunities for public transportation and vehicular circulation improvements should be pursued in conjunction with any future redevelopment of the South Frontage Road and interior roads within the redevelopment of West Lionshead. Strategic opportunities for improvements may include: improved transit stops, relocated/reduced/shared points of entry/exiting, restricted access points, acceleration/ deceleration lanes, roundabouts at major intersections, greater sight distances, dedicated turning lanes, landscaped medians, and skier drop-off. It is essential that the Project provides safe and efficient access points from the road networks adjacent to the site. 5.17.3 Transportation and Mobility West Lionshead is envisioned to be a village that includes mixed use development, pedestrian streets and plazas, access to transit options, bicycle and pedestrian connections, and new access to Vail Mountain, in adherence with the Go Vail 2045. The Go Vail 2045 vision states: “Vail is recognized as having a comprehensive multimodal transportation system with well-integrated alternative transportation options, which reduce the number of single occupant vehicle trips and overall vehicle miles travelled to, from, and within Vail.” The Project will meet all applicable parking requirements for retail and commercial space, and residential uses, based on the Town of Vail Municipal Code, and parking may be accommodated throughout the development site, either on-site of residential buildings or within a parking structure. A shared parking approach should be utilized for the parking structure, which emphasizes efficiency during different time periods for various uses, to accommodate day skier parking, retail and commercial visitors, local employees and residents. The parking structure should address the Town's goal to reduce overflow parking along the South Frontage Road. As a commercial core and new public portal to Vail Mountain, the Project should be incorporated into the Town’s adopted commercial core parking areas, which allow for reduced parking requirements due to proximity to mixed-use development, while also providing appropriate skier parking. Parking management tools should be considered as part of the overall goal to reduce vehicle trips within Vail. Public transportation is essential to successfully connect the Project to other portals, neighborhoods, and down-valley communities. The Project should include access for in-town bus service, outlying bus service, CORE Transit buses, as well as hotel shuttles. The Project’s transit facilities should follow the guidance of Go Vail 2045. Skier drop-off is an important component of a successful ski portal, as it provides convenience and improves the guest and local experience. As such, West Lionshead should provide conveniently located short-term or skier drop-off parking spaces, that could also accommodate children’s ski school/DEVO drop-off and pick-up, as a part of a parking management plan. Short-term parking is a key aspect to community commercial uses, allowing customers to quickly and conveniently patronize establishments. 80 4 Outside of skier drop-off and pick-up during peak periods, these spaces could be utilized as short-term parking serving the commercial uses in close proximity. West Lionshead will provide jobs across a variety of businesses, including retail, restaurants, hotels and lodging, guest services, and on-mountain employees. Employee parking should not only be provided to meet the obligations of the Town Municipal Code, but also to meet the needs of Vail Resorts’ employees that continue to work on-site or on-mountain at critical times of the day. The redevelopment of West Lionshead will necessitate the relocation of many uses occurring there today, including a portion of the associated employee parking spaces. As such, the project should provide replacement parking and/or identify off site locations where parking may be relocated, along with how those sites would be managed to reduce parking on other Town-owned public parking facilities. See also Subsection 3.9.4. 5.17.4 Pedestrian and Bike Access As compared to a separate, free-standing portal, the Project is considered a part of the greater Lionshead area. Pedestrian and bike improvements should follow the guidance of the Go Vail 2045 Transportation Master Plan. For this area to be successful, it is important to have a strong pedestrian connection with the rest of Lionshead. Streetscape improvements, including bike lanes or trails and sidewalks, should be incorporated in any redevelopment along West Lionshead Circle and the South Frontage Road to improve the viability of mixed uses in the Project. Improvements to street lighting, walking surfaces, trails, seating areas, and public art that facilitate safe and attractive pedestrian and bike movement are strongly encouraged. Red Sandstone and Gore Creeks should be accentuated and incorporated into the overall pedestrian experience. Pedestrian and bicycle enhancements should connect the Gore Valley Trail to the Project, the potential redevelopment of the pedestrian bridge on the west side of the Project, path enhancements to the Gore Creek Trail connection into Cascade Village, and a path connecting to the relocated South Frontage Road. All pedestrian path improvements must meet Town of Vail recreation path standards and provide a safe and attractive pedestrian and bike experience, per the Go Vail 2045 Transportation Master Plan and Town of Vail Municipal Code. The ability to traverse the site as a pedestrian or on a bicycle from west to east without the need to utilize an escalator, stairs or dismount should be considered in the design. Pedestrian connections between the project and West Lionshead Circle should be improved to provide safe and attractive pedestrian crossings. Improvements to crossings may include raised crosswalks, changes in paving material, safe harbors, medians, and signage. 5.17.5 Vail Mountain Portal The Project is contemplated to include another access point to Vail Mountain through a new lift or gondola, enhancing the benefits of the Project to guests, locals and employees. Two alternatives are accepted in the 2024 Master Development Plan for Vail Mountain, which are subject to U.S. Forest Service approval. The Town of Vail desires that West Lionshead should be a significant portal to Vail Mountain, as Gondola 1 and 19 are, that enhances the Vail guest experience on and off Vail Mountain, including a mountain 81 5 connection to beginner terrain and a ski back trail and skier bridge to West Lionshead that completes the roundtrip access for all abilities into West Lionshead. A ski plaza should be designed to create a vibrant winter experience, allowing flexibility and public use to support a year-round environment. In addition, the final lift design should support and be complementary to the significant investment in infrastructure in West Lionshead. Lastly, West Lionshead should also support and compliment the operations of Vail Mountain (i.e., ski school, DEVO, skier drop off.) 5.17.6 Public Spaces and Plazas Within the Project, public spaces and plazas are essential to create an enjoyable and memorable experience for guests and residents at West Lionshead. Elements of successful public spaces include portals, edge definers, public space definers, landmarks, and public art. These place-making elements improve pedestrian circulation and provide inviting places to congregate. They further enhance the livability of the Project for employees, residents, and guests. Public gathering spaces and plazas intended for lingering and special events should be safe from vehicular traffic and appropriate secure impact resistant access control should be provided. Flexible event space can provide an inviting place for the public to enjoy a variety of events year-round. The creation of gateways and portals is encouraged as a basic component of the Project, especially in transition areas between different public, semi-public, and private areas. Public spaces and plazas should not be shaded by buildings at peak use times. Outdoor dining decks are encouraged to bridge the gap between public and private space and provide vibrancy to the adjacent streets, walkways and plazas. Public spaces should be designed to support the application of common consumption liquor areas - future planning will explore how to accomplish this goal of the Town. In addition, public spaces and the programming of authentic unique commercial uses should be designed with placemaking in mind –fostering a vibrant, year-round environment for both guests and residents. Drawing from examples like Whistler Village, authentic commercial programming can attract both residents and guests, making West Lionshead a distinct destination that complements Vail’s other pedestrian areas. Elements of the natural environment should interact with public spaces to connect the urban and natural environments. Within West Lionshead, the improvements to Red Sandstone Creek, as further detailed in section 5.17.7, would provide public spaces for recreation and congregation that connect the Project with the natural environment. 5.17.7 Relationship to Red Sandstone Creek and Gore Creek Red Sandstone Creek and Gore Creek connect within West Lionshead. The realignment of the South Frontage Road provides increased opportunity to enhance these streams as community resources. Portions of Red Sandstone Creek and Gore Creek should be enhanced or restored for ecological value and to create areas for recreation, views, opportunities for environmental education, or simply enjoyment by guests and residents of Vail. In conjunction with the review of a specific plan for Red Sandstone and Gore Creeks, the Town should consider to what extent it is appropriate to locate improvements, such as walkways and bridges in these riparian corridors, versus allowing the creeks to remain in a more natural state. The Project should preserve large trees and relocate others where practical. While the natural riparian corridor of these 82 6 streams needs to remain protected and preserved, the physical and visual relationships and references between adjacent development and the stream tract should be strengthened. Improved public access and utilization of Gore Creek and Red Sandstone Creek for fishing and other recreational purposes should be explored to create a catalyst for activity and enjoyment of the streams. Enhancements such as stream bank stabilization/ beautification, natural stream drop structures, interactive low flow areas, and general improvements for wetlands and wildlife habitat are strongly encouraged. Any modification or enhancement to the creek corridor is subject to U.S. Army Corp of Engineers and Town of Vail approval, and development impacts mitigated per those authorities. Further guidance regarding the Gore Creek and Red Sandstone Creek corridors can be found in the Town of Vail’s 2018 Open Lands Plan Update. 5.17.8 Community Housing Community housing has been identified as a critical need throughout the Town of Vail. Community housing provides an employee base within close proximity to jobs. Community housing within the Town provides environmental, social and economic benefits including reduced traffic, increased transit use, improved livability, and a strengthened sense of community. Section 4.9.4.3 West Lionshead identifies the Project as an appropriate site to create dispersed community housing opportunities for permanent local residents. West Lionshead is a suitable and ideal site for community housing due to its proximity to jobs, Vail Mountain, transit, and the commercial cores. For these reasons, locating community housing onsite is preferrable, with floorplans conducive to year-round occupancy, such as studio, one- and two-bedroom units. Commercial uses included in the Project should facilitate local employees living on site and local entrepreneurship, that fosters a vibrant village year-round and promotes a sense of community. 5.17.9 Development Pattern, Program and Uses The land uses envisioned within West Lionshead are those allowed by the Lionshead Mixed Use 2 Zone District. West Lionshead can include multiple separate above-grade buildings constructed atop below- grade parking structures underneath most building footprints. Thoughtful consideration should be given to how the Project can be an active and vibrant place year- round. One way this can be accomplished is the reinforcement of a well-crafted program of specialty retailers, offices, and restaurants that attract both visitors and local residents. This master plan establishes the building blocks of the overall future development and once defined, its program will set forth the vibrancy, experiences and character that will bring the village to life. The village should evoke a sense of discovery, be welcoming and inviting to guests and residents, and provide a palette of experiences from retail and dining to events and public spaces, that make it unique. Like other iconic resort villages and main streets, West Lionshead should aspire to include businesses that reflect Vail’s unique character and culture and showcase offerings that have been born out of local and regional innovation. Public art interspersed throughout the village can add color and interest, set a tone for celebration, and establish an identity for West Lionshead. Amenities such as a music and event space, and fitness facility for locals and residents can further elevate the experience, drawing guests and 83 7 residents into the village throughout the day, year-round. As stated in 5.17.8, commercial uses within the village should incorporate the needs of local employees living within West Lionshead. Common consumption of food and beverage throughout the pedestrian plaza could contribute to an energetic and activated space throughout. Quality architecture and the creation of appealing outdoor spaces can encourage people to spend time in West Lionshead. Buildings along Gore Creek and the western end of the project site should “step back” from fewer stories to taller building mass. All buildings should be articulated to avoid large expanses of shear/unbroken wall planes. Because this will be a single development site, zoning only dictates the setbacks around the perimeter of the project and does not regulate the separation of buildings internal to the site. Special attention should be paid to the sun/shade analysis to ensure that buildings have adequate separation and allow sunlight to penetrate public outdoor spaces such as walkways and plazas. West Lionshead should aim to incorporate the latest innovations for sustainable design, which could include reducing and offsetting carbon usage, minimizing water consumption, and improving air quality through a combination of technology and materials. Options such as fully electric buildings, heat capture from sewer operations, solar installations, geothermal, and efficient building envelopes could be explored. A number of conditional land uses may be appropriate in the Project, subject to the approval of conditional use permits. These uses may include a ski lift/gondola, public parking facilities, conference and meeting rooms, residential uses on the first floor, recreational uses, and office uses. 5.17.10 Concept Master Plan As part of the update to the LRMP, and with the support of community involvement, the Town, Vail Resorts, and East West Partners created a concept plan that achieves the Mission, Vision and Values for West Lionshead and serves as a framework for future development. The West Lionshead Concept Master Plan (“Concept Master Plan”) creates an open and welcoming mixed-use environment that extends the pedestrian experience of Vail Village and Lionshead westward to a new transit-served portal to Vail Mountain. The Concept Master Plan includes a rich and active public realm that unites a thoughtful mix of lodging and residential products, including community housing. The new ski portal, combined with a transit stop and day skier parking, would provide an additional western access point to Vail Mountain. A multi- purpose event space, fitness center, and plazas provide unique experiences for the community and local residents year-round. Red Sandstone and Gore Creeks are a focal point and anchor for outdoor recreation, enjoyment of the outdoors, and integration of the natural and built environments. The Concept Master Plan depicts the South Frontage Road to be reduced in width and repurposed to a local service road pending CDOT approval while maintaining access to Forest Road and the Eagle River Water and Sanitation District Building. The road is realigned between I-70 and the West Lionshead parcel beginning from the existing Sandstone roundabout, tying into the existing road alignment to the east of the site with a new proposed connection. Most vehicle ingress and egress to the site is accessed off the proposed realignment to allow for a car-free environment within the site. A shared parking garage accessed off of the frontage road would serve day skiers, restaurant and retail patrons, residents, 84 8 and local employees. A new transit stop would be provided serving current and future needs for the Vail In-Town bus route, the Vail Outlying bus routes, and CORE transit. The Vail community is united by a love of the outdoors and activities it offers, from skiing and snowboarding, to hiking, biking, and fishing. The Concept Master Plan celebrates the active lifestyle and the outdoor culture by integrating the ski beach as an anchor of the village at the intersection of the creeks, surrounded other various uses and venues, that can be enjoyed year-round. The new ski back bridge provides an opportunity for an additional creek crossing to access the southern Gore Creek Trail, as well as the trails on Vail Mountain. The focus on outdoor activity and community fosters organic connections and spontaneous interactions among residents and visitors alike. The following graphic illustrates conceptual development at West Lionshead, in alignment with uses found in the Lionshead Mixed Use 2 Zone District such as: a mixture of multiple-family dwellings, lodges, hotels, restaurants, offices, skier services, and commercial establishments in a clustered, unified development. Specificity will be determined in subsequent review and approvals, as directed by the Town Municipal Code. West Lionshead Illustrative Plan 5.17.11 Implementation 85 9 To implement these amendments to the LRMP, the following steps will unfold, in coordination with the project partnership (Town, landowner and developer). A preliminary development agreement will follow the first rezoning applications and would specify the initial development program (including uses, density, square footage, community housing, parking requirements), structure of public financing, and obligations of each partner. Several technical studies would occur before the preliminary development agreement, such as the parking and mobility study. Parking goals that were previously established in the master plan will be updated once a parking and mobility plan is conducted and accepted by the Town. The parking and mobility study would include, but not be limited to, an analysis of the demand for additional public parking, parking required for proposed development in West Lionshead, and parking needed for Vail Resorts operations. Final development agreements would be completed with major exterior alteration applications that would include the square footage of specific uses and detailed site plans. 86 Lionshead Redevelopment Master Plan Town Council September 16, 2025 87 TEAM INTRODUCTIONS Town of Vail | West Lionshead | vail.gov 88 SITE AREA Town of Vail | West Lionshead | vail.gov 89 EXISTING ZONING Town of Vail | West Lionshead | vail.gov 90 ENTITLEMENT PROCESS FORWARD Town of Vail | West Lionshead | vail.gov LRMP Amendment (Creating the, framework and guiding vision for the West Lionshead area) Rezoning Applications (Application of LMU-2 Zoning to 3 Parcels pf the 6 Parcels) Subdivision Applications (Creates the parcels for development and realignment of the South Frontage Road) Major Exterior Alteration Applications (Project Specific Design Applications & Development Agreements) Rezoning Applications (Application of LMU-2 Zoning to former Frontage Road) Preliminary Development Agreement (Establishes the Public Financing Obligations & Tools, Solidifies Parking Requirements, Defines Partnership Obligations) 91 POLICY FRAMEWORK Town of Vail | West Lionshead | vail.gov 92 LRMP AMENDMENT REVIEW CRITERIA Town of Vail | West Lionshead | vail.gov 1. How conditions have changed since the plan was adopted. Conditions have changed significantly since the plan was first adopted in November of 1996. While there have been numerous amendments over the past 30 years, the site-specific language and information pertaining to ‘Ever Vail’, particularly in Section 5.17, must be updated to make it implementable. 2.How the Plan is in error. As stated under the previous consideration, the Town of Vail and Lionshead specifically have changed significantly since the plan’s adoption. Much of the information provided in the plan has become outdated, and previously contemplated improvements including the Sandstone underpass and the Ritz Carlton have since been completed. 3.How the proposed amendments are in concert with the Plan in general. The underlying policy objectives and purpose of the LRMP are not proposed to change with this amendment. The changes proposed by this amendment are consistent with the theme and structure of the plan, serving to update and enhance the site-specific recommendations for the site formerly known as ‘Ever Vail’. 93 MISSION, VISION, VALUES Town of Vail | West Lionshead | vail.gov Mission: To create a transformative, new Vail Mountain base village that provides access to the mountain, an unparalleled public realm for all people to enjoy, and retail, hotels and condominiums that reflect the inspiring quality of life the Vail Valley offers. Vision: West Lionshead will be a next-generation base village, seamlessly blending the timeless charm of Vail’s iconic villages with a forward-thinking vision that exemplifies the future of mountain recreation, living, and community. Designed for guests and locals alike, it will offer authentic, welcoming experiences, inspired by modern mountain town culture, sustainable design, and convenient year-round access to Vail Mountain’s world-class slopes, destinations and amenities. West Lionshead will not only complement the legacy of Vail’s existing villages and recreation but redefine the year-round mountain experience for the next generation of adventurers, families, and creators. Values: •Seamless Integration with Lionshead, Vail Village, and Vail Mtn •Pedestrians Come First •Celebrate the Natural Features of the Site Year-Round Activation •A Base Village for Locals and Guests Alike 94 COMMUNITY INPUT Town of Vail | West Lionshead | vail.gov 95 INSPIRATION Town of Vail | West Lionshead | vail.gov 96 EAST WEST PARTNERS - PUBLIC REALM & PLACEMAKING Town of Vail | West Lionshead | vail.gov 97 CONCEPT PLAN OVERVIEW Town of Vail | West Lionshead | vail.gov 98 CONCEPT PLAN OVERVIEW Town of Vail | West Lionshead | vail.gov 99 SUMMARY OF PROPOSED AMENDMENTS TO LRMP SEC. 5.17 Based on Council Direction 09/02/25 Town of Vail | West Lionshead | vail.gov 5.17.3 Transportation and Mobility The redevelopment of West Lionshead will necessitate the relocation of many uses occurring there today, including a portion of the associated employee parking spaces. As such, the project should provide replacement parking and/or identify off site locations where parking may be relocated, along with how those sites would be managed to reduce parking on other Town -owned public parking facilities. See also Subsection 3.9.4. 100 SUMMARY OF PROPOSED AMENDMENTS TO LRMP SEC. 5.17 Based on Council Direction 09/02/25 Town of Vail | West Lionshead | vail.gov 5.17.5 Vail Mountain Portal The Project is contemplated to include another access point to Vail Mountain through a new lift or gondola, enhancing the benefits of the Project to guests, locals and employees. Two alternatives are accepted in the 2024 Master Development Plan for Vail Mountain, which are subject to U.S. Forest Service approval. The Town of Vail desires that West Lionshead should be a significant portal to Vail Mountain,as Gondola 1 and 19 are,that enhances the Vail guest experience on and off Vail Mountain,including a mountain connection to beginner terrain and a ski back trail and skier bridge to West Lionshead that completes the roundtrip access for all abilities into West Lionshead. A ski plaza should be designed to create a vibrant winter experience, allowing flexibility and public use to support a year-round environment. In addition, the final lift design should support and be complementary to the significant investment in infrastructure in West Lionshead. Lastly, West Lionshead should also support and compliment the operations of Vail Mountain (i.e., ski school, DEVO, skier drop off.) 101 SUMMARY OF PROPOSED AMENDMENTS TO LRMP SEC. 5.17 Based on Council Direction 09/02/25 Town of Vail | West Lionshead | vail.gov 5.17.8 Community Housing Community housing has been identified as a critical need throughout the Town of Vail . Community housing provides an employee base within close proximity to jobs. Community housing within the Town provides environmental, social and economic benefits including reduced traffic, increased transit use, improved livability, and a strengthened sense of community. Section 4.9.4.3 West Lionshead identifies the Project as an appropriate site to create dispersed community housing opportunities for permanent local residents. West Lionshead is a suitable and ideal site for community housing due to its proximity to jobs, Vail Mountain, transit, and the commercial cores. For these reasons, locating community housing onsite is preferrable, with floorplans conducive to year-round occupancy, such as studio, one- and two- bedroom units. Commercial uses included in the Project should facilitate local employees living on site and local entrepreneurship, that fosters a vibrant village year-round and promotes a sense of community. 102 SUMMARY OF PROPOSED AMENDMENTS TO LRMP SEC. 5.17 Based on Council Direction 09/02/25 Town of Vail | West Lionshead | vail.gov 5.17.9 Development Pattern, Program, and Uses Like other iconic resort villages and main streets, West Lionshead should aspire to include businesses that reflect Vail’s unique character and culture and showcase offerings that have been born out of local and regional innovation. This master plan establishes the building blocks of the overall future development and once defined, its program will set forth the vibrancy, experiences and character that will bring the village to life. The village should evoke a sense of discovery, be welcoming and inviting to guests and residents, and provide a palette of experiences from retail and dining to events and public spaces, that make it unique.Common consumption of food and beverage throughout the pedestrian plaza could contribute to an energetic and activated space throughout. 103 SUMMARY OF PROPOSED AMENDMENTS TO LRMP SEC. 5.17 Based on Council Direction 09/02/25 Town of Vail | West Lionshead | vail.gov 5.17.9 Development Pattern, Program, and Uses (continued) West Lionshead should aim to incorporate the latest innovations for sustainable design, which could include reducing and offsetting carbon usage, minimizing water consumption, and improving air quality through a combination of technology and materials. Options such as fully electric buildings, heat capture from sewer operations, solar installations, geothermal, and efficient building envelopes could be explored. 104 SUMMARY OF PROPOSED AMENDMENTS TO LRMP SEC. 5.17 Based on Council Direction 09/02/25 Town of Vail | West Lionshead | vail.gov 5.17.11 Implementation To implement these amendments to the LRMP, the following steps will unfold, in coordination with the project partnership (Town, landowner and developer). A preliminary development agreement will follow the first rezoning applications and specify the initial development program (including uses, density, square footage, community housing, parking requirements), structure of public financing, and obligations of each partner. Several technical studies would occur before the preliminary development agreement, such as the parking and mobility study.The parking and mobility study would include,but not be limited to,an analysis of the demand for additional public parking,parking required for proposed development in West Lionshead,and parking needed for Vail Resorts employees.The Lionshead Redevelopment Master Plan has specific parking goals which should stay in place until a new parking plan is reviewed and accepted by the Town . This would then inform a preliminary development agreement that would specify the obligations of all parties involved in the development including how public improvements would be funded. This step would occur prior to a subdivision application. A final development agreement would be completed with major exterior alteration applications that would include the square footage of specific uses and detailed site plans. 105 CREATING A SENSE OF PLACE Town of Vail | West Lionshead | vail.gov •Exploring an Outdoor Common Consumption Zone •Approximately 10,000 SF Event Venue •Approximately 18,000 SF Spa & Fitness Space •Approximately 75,000 SF of Commercial, Retail, and F&B Space •Approximately 300 Parking Spaces Available to the Public •An Activated Ski Beach and Pedestrian Plaza •On-Site Housing to Create Year-Round Vibrancy 106 CONCEPT PLAN Town of Vail | West Lionshead | vail.gov 107 Thank you 108 AGENDA ITEM NO. 2.4 Item Cover Page DATE:September 16, 2025 TIME:15 min. SUBMITTED BY:Jake Shipe, Finance ITEM TYPE:Presentation/Discussion AGENDA SECTION:Presentation/Discussion (2:10pm) SUBJECT:Purchasing Policy Update (3:20pm) SUGGESTED ACTION:Listen to presentation and provide feedback. PRESENTER(S):Carlie Smith, Director of Finance VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Public_Contract_Bids-O091025.pdf 250916_Purchasing_Policy.pdf 109 9/11/2025 C:\USERS\UFC-PROD\APPDATA\LOCAL\TEMP\BCL TECHNOLOGIES\EASYPDF 8\@BCL@CC14A700\@BCL@CC14A700.DOCX ORDINANCE NO. 18 SERIES 2025 AN ORDINANCE REPEALING CHAPTER 3 OF TITLE 2 OF THE VAIL TOWN CODE, REGARDING THE PROCESS OF AWARDING OF PUBLIC IMPROVEMENT CONSTRUCTION CONTRACTS WHEREAS, the Town's administrative purchasing policy addresses the process of awarding public improvement construction contracts; and WHEREAS, the Town now desires to repeal and reserve a portion of the Vail Town Code that addresses the same, to avoid redundancy. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. Chapter 3 of Title 2 of the Vail Town Code is hereby repealed in its entirety and reserved. Section 2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not effect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 3. The Town Council hereby finds, determines and declares that this ordinance is necessary and proper for the health, safety and welfare of the Town and the inhabitants thereof. Section 4. The amendment of any provision of the Vail Town Code as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision amended. The amendment of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 5. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 16th day of September, 2025 and a public hearing for second reading of this Ordinance set for the 7th day of October, 2025, in the Council Chambers of the Vail Municipal Building, Vail, Colorado. 110 2 9/11/2025 C:\USERS\UFC-PROD\APPDATA\LOCAL\TEMP\BCL TECHNOLOGIES\EASYPDF 8\@BCL@CC14A700\@BCL@CC14A700.DOCX _____________________________ Travis Coggin, Mayor ATTEST: ____________________________ Stephanie Kaufmann, Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this ___ day of ______________, 2025. _____________________________ Travis Coggin, Mayor ATTEST: ____________________________ Stephanie Kauffman, Town Clerk 111 Memorandum TO: Town Council FROM: Finance Department DATE: September 16, 2025 SUBJECT: Purchasing Policy Updates I. SUMMARY The Town of Vail’s Procurement Policy establishes a consistent framework for purchasing services, materials, and equipment while ensuring compliance with local, state, and federal laws. Its purpose is to secure the best value for taxpayers and promote open, fair competition among vendors, suppliers, and contractors in providing goods and services to the community and its guests. Although portions of the policy have been updated over time, the purchasing thresholds that define when a formal contract is required, as well as the approval levels tied to different dollar limits, have not been revised since 2008. Currently, Town Code Chapter 3 of Title 2 requires that all contracts over $50,000 receive Town Council approval. Best practice, however, is to maintain these thresholds administratively within a policy rather than in formal code to allow for greater flexibility and timely updates. II. DISCUSSION Proposed Approval Limit Updates The Town’s Purchasing Policy limits have not been updated since 2008. With inflation and significant cost increases over the past several years, Town staff are now required to bring an excessive number of contracts to Town Council for approval , contracts that historically fell below the Council’s approval threshold. This has slowed down processes and reduced the Town’s ability to be nimble and responsive. Currently, the Purchasing Policy requires all contracts over $25,000 to be signed by the Town Manager, and both the Town Code and the Purchasing Policy require all contracts over $50,000 to be approved by Town Council. With rising costs, this structure has created inefficiencies that are slowing projects. Since 2008, the Consumer Price Index has increased by approximately 49%. To better align approval thresholds with inflationary changes, staff is proposing the following updates. Staff has also compared these approval limits to other Colorado communities and found that the proposed thresholds are generally consistent with others. 112 - 2 - Approval Required Current Proposed Director/Authorized Staff $25K and below $50K and below Town Manager $25K to $50K $50K to $100K Town Council Over $50K Over $100K Outside of the approval limit thresholds, all contracts are reviewed by the responsible department staff and director, legal counsel, and the Finance Department for budget approval. Departments are required to document and maintain records of the bidding process and RFPs, which Finance also reviews prior to exe cution to ensure compliance. No payments are issued without a fully executed contract. In addition to updating the approval limits, staff is recommending rescinding the related section of the Town Code through Ordinance 18, included on this evening’s agenda. This approach reflects best practices in other municipalities and provides greater flexibility to adjust approval thresholds as conditions evolve. Other Housing Keeping Updates Staff has also incorporated additional updates into the 2025 Purchasin g Policy to better formalize and clarify current practices. These include:  Defining emergency purchases and authorizing Town Manager approval with sufficient written justification.  Documenting the Town’s procurement process within the policy.  Clarifying that state and local procurement policies must comply with federal requirements outlined in Uniform Guidance 200.318 –200.326. III. ACTION REQUESTED FROM COUNCIL Please provide any feedback on the proposed purchasing policy changes prior to tonight’s Ordinance. 113 AGENDA ITEM NO. 3.1 Item Cover Page DATE:September 16, 2025 SUBMITTED BY:Greg Roy, Community Development ITEM TYPE:DRB/PEC Update AGENDA SECTION:DRB/PEC (3:35pm) SUBJECT:DRB/PEC Update (5 min.) SUGGESTED ACTION: VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: DRB Results 9-3-25.pdf PEC Results 9-8-25.pdf 114 Design Review Board Minutes Wednesday, September 3, 2025 2:00 PM Vail Town Council Chambers Present: Anthony J Grandt Herbert B Roth Kit Austin Mary Egan Absent: Roland J Kjesbo 1. Virtual Meeting Link Register to attend Design Review Board Meetings. Once registered, you will receive a confirmation email containing information about joining this webinar. 2. Call to Order 3. Main Agenda 3.1 DRB25-0173 - Booth Falls (ERWSD) Final review of an exterior alteration (pad/generator) Address/ Legal Description: 3095 Booth Falls Road/Parcel F, Unplatted Planner: Heather Knight Applicant Name: Town of Vail, represented by Eagle River Water & Sanitation District DRB25-0173_ERWSDset.pdf Anthony J Grandt made a motion to Approve with the findings it meets 14-10-5; Mary Egan seconded the motion Passed (4 - 0). 3.2 DRB25-0280 - Stolzer Vail Forest LLC Final review of an addition Address/ Legal Description: 416 Forest Road B/Lot 3, Block 4, Vail Village Filing 3 Planner: Heather Knight Applicant Name: Stolzer Vail Forest LLC, represented by Sipes Architects INC. DRB25-0280_PlanSet1.pdf DRB25-0280_PlanSet2.pdf DRB25-0280_PlanSet3.pdf DRB25-0280_Documents.pdf Kit Austin made a motion to Table with direction to staff; Anthony J Grandt seconded the motion Passed (4 - 0). 3.3 DRB25-0042 - 1692 Matterhorn LLC Final review of new construction Address/ Legal Description: 1692 Matterhorn Circle/19A, Matterhorn Village Filling 1 Planner: Heather Knight Applicant Name: 1692 Matterhorn LLC, represented by Martin Manley Architects DRB25-0042_PlanSet.pdf Design Review Board Meeting Minutes of September 3, 2025 1 115 DRB25-0042_info.pdf Anthony J Grandt made a motion to Approve with the findings it meets 14-10-4 & 14-10-6, and the following conditions: -Prior to issuance of a building permit the applicant shall receive approval and record the final plat for the amended lot. -Prior to recording of the final plat for the amended lot lines, the applicant shall demolish the existing structures on the lot. -Prior to issuance of a building permit the applicant shall provide the remaining utility verification forms. - Prior to issuance of a building permit the applicant shall continue the stone around the deck to the rear of the house and dying at the inside corner. ; Kit Austin seconded the motion Passed (4 - 0). 3.4 DRB25-0070 - 1704 Geneva LLC Final review of new construction Address/ Legal Description: 1704 Geneva Drive/Lot 19B, Matterhorn Village Filing 1 Planner: Greg Roy Applicant Name: 1704 Geneva LLC, represented by Martin Manley Architects DRB25-00070 Plans.pdf DRB25-00070 Documents.pdf Kit Austin made a motion to Approve with the findings it meets 14-10-5, 14-10-6, 14-10-8, and the following conditions: -Prior to issuance of a building permit the applicant shall receive approval and record the final plat for the amended lot. -Prior to recording of the final plat for the amended lot lines, the applicant shall demolish the existing structures on the lot. -Prior to issuance of a building permit the applicant shall provide the remaining utility verification forms. -Prior to issuance of a building permit the applicant shall make the changes to the deck as noted during the meeting ; Anthony J Grandt seconded the motion Passed (4 - 0). 3.5 DRB25-0295 - Telemark Ventures LLC/Battle Mountain LLC Conceptual review of a new development. Address/ Legal Description: 500 & 534 East Lionshead Circle/Lot 1 & 2 & 3, Block 1, Vail Lionshead Filing 1 Planner: Greg Roy Applicant Name: Telemark Ventures LLC & Battle Mountain LLC, represented by Ruther Associates LLC DRB25-0295 Plans_Part1_compressed.pdf DRB25-0295 Plans_Part2_compressed.pdf DRB25-0295 Plans_Part3_compressed.pdf DRB25-0295 Plans_Part4_compressed.pdf Design Review Board Meeting Minutes of September 3, 2025 2 116 Conceptual application, no action taken 3.6 DRB25-0334 - Oberlohr Residence Conceptual review of a duplex. Address/ Legal Description: 2159 Chamonix Lane/Lot 10, Vail Heights Filing 1 Planner: Jamie Leaman-Miller Applicant Name: St Moritz LLC Konrad Oberlohr, represented by Alpine Traditions DRB25-0334 Conceptual Plans.pdf Conceptual application, no action taken 4. Staff Approvals 4.1 DRB21-0539.005 - Owens Residence Final review of a change to approved plans (screening) Address/ Legal Description: 272 West Meadow Drive B/Lot 9, Vail Village Filing 2 Planner: Jamie Leaman-Miller Applicant Name: James W. Owns Jr. Revocable Trust & Virginia M. Owens Revocable Trust, represented by Vail Custom Builders 4.2 DRB22 -0011.004 - Rawhide Equity Partners LLC Final review of a change to approved plans (landscaping) Address/ Legal Description: 4250 Spruce Way/Lot 1, Block 7, Bighorn Subdivision 3rd Addition Planner: Jamie Leaman-Miller Applicant Name: Rawhide Equity Partners LLC, represented by Chalet Design LLC 4.3 DRB24-0063.001- Netzorg/Rana Residence Final review of a change to approved plans (window/firepit/deck) Address/ Legal Description: 4256 Columbine Drive/Lot 20-4, Bighorn Subdivision Planner: Jamie Leaman-Miller Applicant Name: Judi Mae Rana Trust & Gordon & Jane Netzorg, represented by Burns-Gies Architects 4.4 DRB24-0346.002 - Dobson Arena Final review of a change to approved plans (electrical cabinet) Address/ Legal Description: 321 West Meadow Drive/Lot 5, Block 1, Vail Lionshead Filing 2 Planner: Greg Roy Applicant Name: Town of Vail, represented by Populous 4.5 DRB25-0164 - French Residence Final review of an exterior alteration (re-roof) Address/ Legal Description: 2935 Manns Ranch Road B/Lot 3, Block 1, Vail Village Filing 13 Planner: Cole Michaelsen Applicant Name: Mattie L. French Revocable Trust, represented by Blue Spruce Construction Group 4.6 DRB25-0166 - Riverbend at Vail #9 LLC Final review of an exterior alteration (deck) Address/ Legal Description: 4800 Meadow Drive 9/Riverbend at Vail Design Review Board Meeting Minutes of September 3, 2025 3 117 Planner: Cole Michaelsen Applicant Name: Riverbend at Vail #9 LLC, represented by James Gardner 4.7 DRB25-0186 - F5-Six LLC Final review of an exterior alteration (venting) Address/ Legal Description: 433 Gore Creek Drive 4/Lot 7-15, Block 4, Vail Village Filing 1 Planner: Jamie Leaman-Miller Applicant Name: F5-Six LLC, represented by Service Monkey 4.8 DRB25-0210 - Tavoso Residence 2025 Final review of an exterior alteration (solar) Address/ Legal Description: 1535 Aspen Ridge Road/Lot 2, Block 4, Lion's Ridge Subdivision Filing 3 Planner: Heather Knight Applicant Name: Richard & Leanne Tavoso represented by Active Energies Solar 4.9 DRB25-0211 - Larose Residence Final review of a tree removal Address/ Legal Description: 775 Potato Patch Drive West/Lot 19, Block 1, Vail Potato Patch Filing 1 Planner: Cole Michaelsen Applicant Name: Michelle Larose, represented by Old Growth Tree Service 4.10 DRB25-0252 - Meadow Properties Inc. Final review of an exterior alteration Address/ Legal Description: 141 W Meadow Drive C/Lot D2, Vail Village Filing 2 Planner: Cole Michaelsen Applicant Name: Meadow Properties Inc., represented by Griffis Construction LLC 4.11 DRB25 -0254 - Landis & Gonzalez Residence Final review of an exterior alteration Address/ Legal Description: 2701 Davos Trail/Block B, Lot 15, Vail Ridge Subdivision Planner: Jamie Leaman-Miller Applicant Name: David Landis & Dario Gonzalez, represented by Shepherd Resources 4.12 DRB25-0265 - Curry Residence Final review of an exterior alteration (landscape) Address/ Legal Description: 4416 Columbine Drive/Lot 3, Block 1, Bighorn Subdivision 3rd Addition Planner: Cole Michaelsen Applicant Name: Joseph & Sylvia Curry, represented by Zehren and Associates 4.13 DRB25-0290 - Valley Condos Final review of an exterior alteration (windows, doors, roof). Address/ Legal Description: 1480 Buffehr Creek Road, Lot Parcel A, Grouse Glen at Vail Subdivision Planner: Cole Michaelsen Applicant Name: Grouse Glen Condos, represented by G & G Roofing 4.14 DRB25-0313 - Walker Residence Design Review Board Meeting Minutes of September 3, 2025 4 118 Final review of an exterior alteration (walkway) Address/ Legal Description: 5095 Main Gore Drive South A/Lot 28, Vail Meadows Filing 1 Planner: Jamie Leaman-Miller Applicant Name: Walker Family Trust, represented by Christine Walker 4.15 DRB25-0314 - Head Residence Final review of a tree removal Address/ Legal Description: 325 Mill Creek Circle/Lot 1, Block 1, Vail Village Filling 1 Planner: Cole Michaelsen Applicant Name: Martha Head Revocable Trust, represented by Vail Valley Tree Service 4.16 DRB25-0317 - Chapman Residence Final review of an exterior alteration (door and vent) Address/ Legal Description: 600 Vail Valley Drive E9/Tract B, Vail Village Filing 7 Planner: Jamie Leaman-Miller Applicant Name: Gore View Northwoods LLC Bruce Chapman, represented by NDG Architecture 5. Staff Denials 6. Adjournment Anthony J Grandt made a motion to Adjourn ; Mary Egan seconded the motion Passed (4 - 0). Design Review Board Meeting Minutes of September 3, 2025 5 119 Planning and Environmental Commission Minutes Monday, September 8, 2025 1:00 PM Vail Town Council Chambers Present: Robyn Smith Craig H Lintner Jr John Rediker Brad Hagedorn David N Tucker William A Jensen Robert N Lipnick 1. Virtual Link Register to attend the Planning and Environmental Commission meeting. Once registered, you will receive a confirmation email containing information about joining this webinar. 2. Call to Order 3. Main Agenda 3.1 A request for review of Major Exterior Alteration, pursuant to Section 12-7H -7, Exterior Alterations or Modifications, Vail Town Code, to allow for redevelopment of the Concert Hall Plaza Condominiums, located at 616 W. Lionshead Circle, Lot 1, Vail Lionshead Filing 4. (PEC25-0023) Planner: Heather Knight Applicant Name: Beaver Capital I, LLC, represented by Mauriello Planning Group and Pierce Austin Architects Time: 90 min. PEC25-0023 CHP Major Exterior Alteration Staff Memo-090825.pdf Attachment A. Vicinity Map - Concert Hall Plaza Condos.pdf Attachment B. Applicant CHP Memo for 9-8-25 rev.pdf Attachment C. CHP Plan Set.pdf Attachment D. CHP Renderings.pdf Attachment E. Lionshead Redevelopment Master Plan Updated 12292017.pdf Attachment F. CHP Easement and Plat.pdf Attachment G. Lionshead_loadingdelivery.pdf Attachment H. Concert Hall Plaza Public Comment - UPDATED.pdf Timestamp 00:15 Item 3.1 & 3.2 heard concurrently. Planner Knight gives a presentation. The applicant wants feedback on a proposal to put the public easement through the building in a similar configuration to today. Knight recaps the site plan and proposed development. She talks about the proposed design deviations, and the conversation on the primary retail pedestrian frontage. She walks through the elevations and stepbacks. They are now meeting the (Lionshead Redevelopment Master Plan) LRMP criteria. Planning and Environmental Commission Meeting Minutes of September 8, 2025 1 120 Rediker asks about the portal connection in the LRMP. What does staff feel about the connection? Knight, that could be decided at DRB, but it also plays a role at this meeting. Its role is to be as direct as possible and it’s clear that this is an important connection to the core. Rediker, asks about design deviations on the south elevation. Knight, it meets the definitions in the LRMP, in terms of further articulation that gets more into the architectural details which continue to be developed with this project. Jensen asks about width of the easement. Knight, Planning & Public Works looked at this and other examples in Town and the 12’ was the minimum they felt comfortable with. Tucker, where it narrows to 8’ is also where back of house operations will occur? Knight, 8’ was the minimum existing, 12’ would be consistent with the new proposal. The applicant is represented by Allison Kent with Mauriello Planning Group and Kit Austin and Reed Kildow with Pierce Austin Architects. Kent gives a presentation. They would like to focus on the proposed relocation of the pedestrian path. She talks about their outreach efforts, there is a lot of misinformation out there. Kent walks through the changes since the last meeting. Rediker and Kent discuss proposed trash access. Kent walks through renderings of the proposed pedestrian portal. Austin talks about architectural changes on the elevations. Smith, can you explain the outdoor dining areas on the south side? Austin, patios can go halfway into setback but not intended as dining necessarily. Smith, being able to open those in the summertime seems like a good experience. Are we giving up on the idea that a future redevelopment of Montaneros could extend a pedestrian retail frontage through there? Austin, there’s no way it would be linked up with the Concert Hall because of the grading difference there. Knight, we can’t base this design on a future development that hasn’t been discussed, it would be difficult because of the grading. Smith asks Public Works about the proposal. Chad Salli, TOV Project Engineer, says this provides the most direct route of the available options. Having them follow the same traffic pattern is the best option, they are required to have parking onsite and much of the frontage is covered by the bus stop. Rediker, could people accessing the garage use the bus lane? Salli, it happens today. There are only limited spaces in the proposed parking and it’s not for public use. They don’t anticipate high frequency trips in this area. Planning and Environmental Commission Meeting Minutes of September 8, 2025 2 121 Smith, are there audible and visible alarms needed with this garage? Salli, we haven’t seen those details yet. Austin, we might have lights mounted right next door, shouldn’t require any alarms on the exterior surfaces. Smith recommends the most acoustically pleasing option. Rediker, are you stepping back at 60’ on all facades? Austin confirms. Hagedorn asks if the public can use the garage for commercial spaces. Austin says no, it is for residents and commercial owners. Rediker and Austin discuss the proposed lighting in the walkway. Rediker asks about the landscape plan. Austin says the landscaping has been increased with this new easement configuration. Rediker is concerned about landscaping and plantings on the north side with the lack of light. Austin, it will have more robust shrubs, we are limited with trees with fire restrictions. It will be hardy, perennial landscaping. Rediker says the landscaping needs to look good with the portal. Would like to hear more about the landscaping ideas in the future. Rediker, what about the concept of an inviting portal? What will be visually engaging at the entrances? Austin, we need to accentuate what is there, make sure it is safe at night. It’s nice to be able to step into the building and get out of the wind. There will be signage to identify it, the commercial space will also activate it. Rediker asks about snow storage. Austin, it is located in the north and west of the site, it doesn’t drain onto neighboring properties. Jensen, if the south patios were deeper is that better for that elevation? The connection to Montaneros is important. Tucker asks about the hood system for restaurant space? Austin, it is routed internally and vertically through the building, we’ve been planning to accommodate that. Tucker, how would hood system be accessed for service? Austin, we probably would have some rooftop equipment, it will be accounted for in the plans, it is much higher than the street level. Tucker, what about sand/oil separators? Kildow, the indoor garage will have it. Kent, the whole garage level will be fire sprinkled per the Fire Department. The engineers are working on the discharge pipes. Kent talks about the existing and proposed commercial spaces. Rediker asks for public comment. Planning and Environmental Commission Meeting Minutes of September 8, 2025 3 122 Bill Nutkins, on behalf of the Landmark HOA. They still have some concerns over the massing and monolithic appearance of the building. The applicants have done a great job improving all sides of the building but the main part of the building facing Landmark is lackluster in stepping and mass mitigation. This will put the west end of Landmark in shade for much of the day. We urge the PEC to encourage the applicants to look at how they can mitigate the mass and the impact on Landmark. At 60’ they step back 9’ and 14’ feet, they’re taking their dimension from a bump out. Wants to make sure the north side looks as good as the effort on the other sides. Ellen Grady, owner in Landmark and on board of directors. Wants to point out to PEC that having the walkway through the building is a better access point. CHP is proposing to reduce the width of that walkway and this won’t help chokepoints. The TOV is considering developing West Lionshead, that will add to pedestrian traffic through this portal. We have one shot at getting a really nice entrance to Lionshead from the west. How can this be grander and give the experience for residents and guests that we want people to have, not sure this achieves that. Mark Kobelan, owner at Landmark and on board. Happy to see something get done with CHP, agrees with the idea of putting the walkway through the building. There’s an exhibit for the easement that describes the walkway, in the description it is 15’ wide. They should look at what it would take to make it 15’ wide. The covered bridge is 16’ wide. On the north side, the foundation is within a foot of the property line, what will landscaping be on top off, will it restrict it? Dan Wolf, attorney for Landmark association. The easement that exists is created by three recorded documents: the plat, easement, and condo map. All depict an easement that is 16.5’ feet wide, that should be the guiding width here. That will increase the functionality and benefit for the public. The LRMP says that access should be as direct as possible, we don’t believe the current configuration is as direct as possible, with the two 90 degree angles. There is also the issue of the height of the easement, the documents don’t have a height limit but 11’ isn’t tall enough. Proposal is a step in the right direction but less than the current easement and doesn’t enhance pedestrian access to Lionshead. Kevin Fitzpatrick, resident of Landmark. Echoes Ellen’s comments about grand and wonderful entrance. A long subway like path doesn’t meet that, there is an opportunity to make this something special. These folks are still asking for a variance, we are also still concerned about the roof equipment that was discussed. We want to make sure those are depicted in the next presentation. Susan Catalano, 20-year resident of Lionshead. Concern is that West Lionshead will be developed, the smooth access between that and Lionshead will not be enhanced by this building. It may meet height requirements, but on the east end it will be approximate 100’ tall, this will deter traffic. Agrees with Kevin & Ellen. Their first floor is the second floor of Montaneros, they will dwarf Montaneros, it will actually be as tall as the Landmark building, doesn’t see how that will invite people in. No further comment, public comment closed. Rediker asks for commissioner comment. Hagedorn, this is a major step in the right direction. Stresses for public that the LRMP has specific standards, it is the master plan that defines height, mass etc.. Appreciates added step on the east to create relief, even including projections they are meeting 12’ stepbacks with maybe one exception. Kent, we intend at the next meeting to have fully described sheets showing compliance or any requested deviations. Hagedorn, in favor of 0’ setback on north underground. The easement going through building is a much better path. There is conflicting public comment with concern about the width of easement and loss of commercial, we are at a fairly happy medium right now. Hagedorn understands the concern about loss of commercial space, it’s not one of our criteria, but there may be opportunities to enhance it. We’re losing this because this building got away with zero parking in the past, it needs parking by code. It still needs more definition around the portals to show people this is the way. Planning and Environmental Commission Meeting Minutes of September 8, 2025 4 123 Jensen, agrees with Hagedorn. Compliments applicants on changes on three of the sides, the north could still use more work to look less like a flat wall. Agrees commercial space is important but if you guys could add 5% more, maybe by the entrances to make it more prominent. Supportive of massing, bus stop & access, east portal should line up on the stairs. Lipnick, this is a better version than before. Improving the CHP will go a long way. Comfortable with the mass of building, in favor of covered easement, agrees with wider borders. Smith, appreciates the expanded commercial on southeast. Supports expanded patios on the south and east for more outdoor dining. Doesn’t want to lose more commercial but should expand corridor where possible. Council will decide this ultimately, but you have done a good job. This is a tiny lot and is required to maintain the pedestrian corridor, meet the setbacks, pedestrian transition with bus stop, needs trash and parking, there are a lot of challenges. You’re meeting expectations and doing it efficiently and this will be a huge improvement. This is not overdevelopment, it meets all the requirements with few or no deviations. A lot of the written comments have been about business displacement, that is sad, but presently we don’t have any policy tools to prevent or mitigate that. Hope there is a way for those businesses to come back, but this is meeting all the criteria and you’re going above and beyond for the public benefit. Tucker, great presentation, this is moving in the right direction. Interested to see how the commercial that returns will interplay with the residential units and pedestrian walkway. Appreciates the better path for garage entrance, echoes other commissioners about massing being in a better position. Lintner, same thoughts as others. Expanded commercial is a plus, corridor revisions are a huge improvement, agrees with Smith about south patio expansion. We cant weigh in on displacement, but something he personally thinks of that holds valuable businesses in the community. Sees a lot of vast improvement here. Rediker, this new portal option is better than previously. The way the property works, you need those 90-degree angles without compromising commercial space. This design is more inviting than anticipated, however 5.8.4 says we want something that is better than what’s there now. Should we explore widening and heightening that portal if there’s a way to do that? Wants to make sure that if there are any deviations next time that they are called out. This building is a big change for the area and there are negative impacts, understands the comments from Landmark. There will be more shading on the bus stop and loading area. Doesn’t have a problem with the underground variance for walls that are currently there, that is common in Town. This will be a change, but property owners are allowed to develop within the guidelines and code. It’s unfortunate about the loss of existing businesses; there’s nothing in our plans or guidelines that allows for us to consider this. Would like to see more interest in the west and north facades, you guys have done a lot of improvement on these. Brad Hagedorn made a motion to Continue to the meeting on September 22nd; Robert N Lipnick seconded the motion Passed (7 - 0). 3.2 A request for review of a variance from Section 12-7H -10 Setbacks, Vail Town Code, pursuant to Title 12 Chapter 17, Variances, Vail Town Code, to allow for a below grade parking garage located within the required ten foot (10’) setback, located at 616 W. Lionshead Circle, Lot 1, Vail Lionshead Filing 4. (PEC25-0023) Please see item 3.5 for attachments Planner: Heather Knight Applicant Name: Beaver Capital I, LLC, represented by Mauriello Planning Group and Pierce Austin Architects Time: 5 min. PEC25-0022 CHP Variance Staff Memo-090825.pdf Planning and Environmental Commission Meeting Minutes of September 8, 2025 5 124 Item heard concurrently with 3.1 Brad Hagedorn made a motion to Continue to the meeting on September 22nd; Robert N Lipnick seconded the motion Passed (7 - 0). 3.3 A request for review of Major Exterior Alteration, pursuant to Section 12-7H -7, Exterior Alterations or Modifications, Vail Town Code, to allow for redevelopment of a multiple-family residential dwelling units (Lionshead Circle Residences), located at 534 East Lionshead Circle/A Resubdivision of a part of Lots 1, 2, 3 and Tract E Block 1, Vail/Lionshead Filing No. 1. (PEC25-0018) Planner: Greg Roy Applicant Name: Telemark Ventures LLC, and Vail Property Group LLC, Represented by Ruther Associates Time: 60 mins PEC25-0018, 0020 Staff Memo.pdf Attachment A. Vicinity Map.pdf Attachment B. Applicant Narrative 8-25-25.pdf Attachment C. Traffic Report 8-11-25.pdf Attachment D. PEC25-0018 Plans Part1.pdf Attachment D. PEC25-0018 Plans Part2.pdf Attachment D. PEC25-0018 Plans Part3.pdf Attachment D. PEC25-0018 Plans Part4.pdf Attachment E. PEC25-0018 Documents.pdf Attachment F. 7-9-18 PEC Minutes.pdf Attachment G. PEC25-0018 Public Comment 9-8-25.pdf Attachment H. Lionshead Circle Residences Employee Housing Plan.pdf Attachment I. 7-11-25 Narrative to the DRB.pdf Attachment J. 8-25-25 PEC Minutes.pdf Attachment K. Lionshead Circle Public Comment.pdf Timestamp: 02:09 Item 3.3 & 3.4 heard concurrently. Planner Roy gives a presentation. He recaps the proposal and the three associated applications. The Timber Ridge credit program the applicant is proposing to use for their Housing Plan was re-opened at the last Town Council meeting via resolution no. 41. He walks through the site plans and elevations. Rediker asks about the requested design deviations. Roy says these were recommended by the DRB at a conceptual review. He gives an overview of the requested deviations, including the 60’ eave requirements in a couple places. The applicant is represented by George Ruther with Ruther Associates and Charlie Starr with Oz Architecture. Starr walks through exhibits of the requested deviations. Rediker and Starr discuss the north elevation and the proposed belly bands and material changes to break up a couple of the starker areas. Ruther presents on the applicant’s Housing Plan and the memorandum they provided. Lipnick, 100% of the housing units will be in Timber Ridge? Planning and Environmental Commission Meeting Minutes of September 8, 2025 6 125 Ruther confirms, in compliance with the credit program. Smith confirms that the updated language for condition 3 is prior to the issuance of a building permit rather than certificate of occupancy. Smith asks for the total housing square footage requirement for the housing requirement. Roy says condition 12 is related to this, the square footage will be verified by staff. Smith states proposed conditional language for number 3. Tucker thanks applicant for explanation of the housing credits. Rediker asks for public comment. Braden List, General Manager at Vantage Point in Vail. We agree the parking lot is an eyesore, but replacing it with something of this size is not what the neighbors want to see. The new view will just be this building, the mass and scale outlies everything else. One of the biggest concerns is the sun/shade report, the entirety of south facing lawn landscaping of Vantage Point will always be in the shade. The proximity of the two buildings is crazy; it takes away from the feel of the area. The second concern is that we have not seen a plan for Vail 21 or Lifthouse in terms of parking and access. CHP did a redesign based on neighbor's concerns, is there a way to communicate the same issues? The building is monolithic, the north side lacks interest. Longtime owners in Vail are losing their views and looking at the flat side of the new building. The pathways that are provided should be as direct as possible. The previous designs had better pedestrian access. The applicant has not shown how a single driveway will properly allow for the flow of traffic. Not understanding how tearing down an old commercial space gives a credit for employee housing. Kit Austin, with Pierce Austin Architects. They will be working with Lionshead Arcade on a redevelopment. They have concerns with parking and trash logistics, not looking to oppose or delay the project, but request more venues to work through the logistical items and look forward to working with them. JR Rowell, frequent visitor of Vail. They have a discontinuous roofline which accents the elements you were objecting to. Is there anything in the code that says the windows need to be smaller? No further comment, public comment closed. Rediker asks for commissioner comment. Smith, said out how it met criteria in the previous meeting. Affording housing credit to long vacant uses, PEC can’t change legislation, but it does raise a good question that is worth exploring at a future date. Council has made clear this credit program is accepted for onsite and offsite mitigation, meets Exception 2 for offsite mitigation. Denying the project would be contrary to the comprehensive plan, which does include Res. 41 of 2025. Tucker, the material changes on the north side seem insufficient but if developer is willing to increase the dynamism and possibly enlarging windows it should address that. All in all, appreciates presentation. Lintner, agrees the proposal is now meeting the housing mitigation requirements. Thinks it’s unfortunate that is the direction the Town is going, it’s an irreplaceable loss of housing onsite, but do agree it’s being met. We’re here to take objective stance on criteria. Lipnick, agrees that housing mitigation complies, that was the big outstanding question. Jensen, the LRMP has been out there for a long time. It’s interesting to see people move forward to take advantage of those opportunities, recognizes it’s a change but probably one that is overdue for the area. Worries for the long term success of the community without some redevelopment in Lionshead. Does think it’s important for applicants to work with adjacent owners that are contemplating redevelopment to Planning and Environmental Commission Meeting Minutes of September 8, 2025 7 126 see if there are some synergies by the time construction starts. Hagedorn, a lot of his previous comments still stand, you have addressed many. The deviations are minor to the scope as mentioned in the LRMP. We have specific geometric and dimensional standards and those are abided by currently. We haven’t seen a construction management plan, that is not within our purview but agrees with Jensen about being good neighbors that will make this area better. For housing plan, does not like the Timber Ridge credit program, it’s a political and financial reaction and one- offs are not good policy. That said, it is the directive of Council and we need to abide by that. He was at that point last time, that has not changed. Rediker, there was public concern about trash access, wants to give applicants a chance to respond. Ruther, we have a site circulation plan that addresses many of these questions. We have been meeting regularly with adjacent properties to talk about what happens during construction. We had received a list of concerns from Lifthouse, and we are beginning to address many of those issues. For loading and delivery, the Town was thoughtful with the Arrabelle facilities, because it can address many of those issues. There will be changes with redevelopment, but we’re continuing to coordinate. Starr walks through the circulation details on the site plan. Rediker, regarding housing, we clarified that issue today and Council’s intent. Has a problem with the program and its use as expressed by others but it is allowable so personal opinion is not important, the housing plan is acceptable. Has concern about the north side, the stair and elevator towers and the lack of interest. Looking at criteria 2 for deviations there are problems. The deviations on the front side work, it’s the north and potentially the east that are the problem. Robyn Smith made a motion to Approve with the conditions on pg. 19 & 20 of the staff memo and the findings on pg. 20, including the amended condition 3: Prior to the issuance of the first building permit for the project, the applicant shall provide documentation of the transfer and application of the Timber Ridge deed-restricted employee housing credits, for 100% of the required employee housing mitigation, in the amount of 8,534 sf, less any credit applied from the existing LionsPride building as verified in Condition 12, in a form approved by the Town Attorney for the required housing mitigation, or return to the Planning Commission to amend the housing plan ; Brad Hagedorn seconded the motion Passed (6 - 1). Voting For: Brad Hagedorn, William A Jensen, David N Tucker, Craig H Lintner Jr, Robyn Smith, Robert N Lipnick Voting Against: John Rediker 3.4 A request for review of a Conditional Use Permit, pursuant to Section 12-7H-5 Conditional Uses; Generally (On All Levels of a Building or Outside of a Building), Vail Town Code, in accordance with Title 12, Chapter 16, Conditional Use Permits, Vail Town Code, to allow for to allow for the operation of a public or private parking lot, located at Located at 534 East Lionshead Circle/ A Resubdivision of a part of Lots 1, 2, 3 and Tract E Block 1, Vail/Lionshead Filing No. 1. (PEC25-0020) Please see item 3.2 for memo and attachments Planner: Greg Roy Applicant Name: Telemark Ventures LLC, and Vail Property Group LLC, Represented by Ruther Associates Time: 5 min Planning and Environmental Commission Meeting Minutes of September 8, 2025 8 127 Item heard concurrently with 3.3 Robyn Smith made a motion to Approve with the conditions and findings on pg. 21 of the staff memo; Robert N Lipnick seconded the motion Passed (7 - 0). 3.5 A request for approval of a minor subdivision, pursuant to Section 13- 4, Minor Subdivisions, Vail Town Code, to vacate the common lot line between Lot 1A and Lot 2A, Block 1, Vail/Lionshead Filing No. 1, and amending existing plat notes located at 534 East Lionshead Circle/A Resubdivision of a part of Lots 1, 2, 3 and Tract E Block 1, Vail/Lionshead Filing No. 1. (PEC25-0019) Planner: Greg Roy Applicant Name: Telemark Ventures LLC, and Vail Property Group LLC, Represented by Ruther Associates Time: 30 min PEC25-0019 Minor Sub Staff Memo.pdf Attachment A. Final Plat.pdf Attachment B. Vail Lionshead Filing 1 Block 1 Lot 1 through 3 and Tract E Correction Plat.pdf Timestamp: 03.24:30 Planner Roy gives a presentation. He talks about the history of the plat note, it was added as a condition of a previous PEC application based on public comment, not staff recommendation or code. George Ruther references their memo; they comply with the criteria as noted in the document. It improves the ability to redevelop the site and comply with the Town’s regulations on the property. It previously created conflicts with the building code. Rediker asks for public comment. No public comment. Rediker asks for commissioner comments. Smith concurs with the criteria being met per staff memo. Hagedorn finds it meets criteria in staff memo. Lipnick finds it meets the criteria per the staff memo. Rediker finds the criteria are met. Brad Hagedorn made a motion to Approve with the conditions and findings on pg. 15 of the staff memo; Robert N Lipnick seconded the motion Passed (7 - 0). 3.6 A request for recommendation to the Vail Town Council, pursuant to Section 3-2 -6A, Function, Vail Town Code, to amend Conceptual Building Height Plan of the Vail Village Master Plan. (PEC25-0025) Planner: Greg Roy Applicant Name: Lunar Vail Land Investments, LLC represented by Ruther Associates LLC Time: 30 min PEC25-0025 - Staff Memo.pdf Attachment A. Applicant's Narrative.pdf Planning and Environmental Commission Meeting Minutes of September 8, 2025 9 128 Timestamp: 03:33 3.6, 3.7 & 3.8 are heard concurrently. Planner Roy gives a presentation. He talks about the three associated applications. A final decision is not requested today and the items are recommended to be continued to a future meeting. Roy talks about the request for a new SDD. He walks through the proposed height and elevations. Roy walks through the development standards on the site. Rediker asks about the timeshare units aspect. Roy, they are relocating the existing timeshare units into a single structure. As these are timeshare units, they do not have specific criteria or conditions with the conditional use. Smith, is there 40% slope on the southern half of the site? Roy believes so. Smith asks about limiting disturbance on that. Roy says Title 14 says natural grade should be respected, he is not sure if that is natural grade. Smith would be interested in how this would be interpreted for the future meetings. The applicant is represented by George Ruther with Ruther Associates. Ruther gives a presentation. He talks about the history of the site and the current proposal. Ruther talks about recommendations from the master plan. Ruther talks about other SDDs in the core area that have heights higher than those recommended by the conceptual building height plan. Ruther talks about the site and grading plan. He discusses the general floor plans. They are requesting deviations from the underlying zoning on the site but have made some noticeable changes to the building – no longer requesting 1’ setback on west side of the property. Hagedorn asks about the height in relation to the previous work session. Ruther talks about the site constraints impacting the height. He talks about how the Town measures height using existing and proposed grade. Rediker asks about sun shading on the frontage road. Ruther, there will be an impact, but the building casts no more shadow on the south frontage road than the other buildings currently located in the vicinity. Smith, Hagedorn, and Jensen have to leave meeting, say they will review public comment from these items. Rediker asks about bed count. Ruther 73 units, 36 of those are timeshares. Rediker, the master plan seems to contemplate stepping down from the Frontage road to the creek. Are you meeting this? Ruther walks through the sections and how the proposal steps from north to south. Rediker asks about the building heights on the Wren property. Planning and Environmental Commission Meeting Minutes of September 8, 2025 10 129 Roy says he was not able to find those before this meeting. It is a four-story building. Rediker, right now Mountain View and Altus are in one SDD? Roy confirms, their development standards are shared. Rediker, they come in underneath what would be allowed in HDM zoning for site? Roy believes so, these numbers were taken from a previous staff report but will doublecheck to verify. When Altus was added, they did the SDD to vary some of those numbers. Roy says they can further clarify at a future meeting. Rediker, Altus wouldn’t have been built had not an SDD been created for the deviations? Roy confirms. Lintner appreciates the presentation. Tucker agrees. Rediker asks for public comment. Todd Mosser, General Manager of the Wren representing the HOA. We have a few concerns with the project as proposed, namely around the massing. There is no stepdown on the north tower north to south, which will impact us the most. The sun/shade analysis from winter will put our pool into significant shade, would also like to see the spring and fall. Request 3D modeling to see what these buildings will be in relation to the neighborhood. Concerned about the lack of landscaping and buffering between the two properties, there will be a driveway on the property line. We’re concerned about the headlights of cars exiting the garage with no buffer. What will the exterior lighting on the property look like, how will it impact neighbors? Their large retaining wall is near the property line, there are major safety concerns and how is that constructed that close to the property line? Howard Willard is an owner at Vail Mountain View. Thanks neighbors who have provided public comment. The proposal asks for extreme variances that are offensive to the neighbors. It is too much site coverage, fails to meet the landscaping requirements. They are requesting a height a full story taller than VMVR, when that property redeveloped around 2009 it met the standard. For the Lunar Vail north building, their diagrams were misleading. There was a fight in approving the 70’ height for Altus, the developer prevailed because they put 15 EHUs in that building, giving comfort they could go to a level higher. They are 20’ higher along the creek side. They are also exceeding the GRFA standards. They’ve ignored the precedent right next door that was considered by the Town. This would be a massively tall building for people driving through Town and ruin the creek- side path to Ford Park. We’ve heard how complex the site is, that’s because they’re requesting to overdevelop the site. The development team is not going to abandon this unless it’s rejected by somebody with authority. There is a chart comparing neighboring properties, would like to see that in the next packet. Laura Willard and Michael Dardeck, owners in VMVR. Dardeck agrees with Howard Willard, the requests beyond the requirements are unbelievable. In support of this being redeveloped, but the zoning requirements are so homeowners can preserve their value because they know what will be around them. We all know Lionshead is an urban area, and Vail Village is a village. This is a floor or two too high. They have landscaping problems because there is too much cement. Gretchen Brigden lives in Vail, office owner in the Wren. Even though the Wren hasn’t been redeveloped it wasn’t included on the zoning chart. This project will tower over the Wren. Serious concerns with the retaining wall and dig out. We need to focus on whether lowering Planning and Environmental Commission Meeting Minutes of September 8, 2025 11 130 that makes sense from an erosion and engineering perspective. Jacqueline Grosser, owner in Altus. What will the increased traffic in this area look like, concerned about that. The parking lot above ground is only currently happening with public parking. Ronald Mooney is a resident of Vail Trails East and is on the HOA board. Thanks PEC for sticking through the long meeting, agrees with Howard Willard. The whole creek, the south end hasn’t been talked about and how it will impact the residences along the creek. Looking forward to more discussion and hopes that all these comments will be heard by the commission. JR Rowell is an owner at the Wren. There are a lot of balconies on the Wren, will be sad to look at this building. Don’t think it’s a very attractive building. Very concerned about digging along the top of the bank. The whole project is a case of overreach. Is anyone else amazed at the number of SDDs and variances in this area? Sometimes it’s important to be tough and do logical things and hope the commission will come up with something logical here. Kevin Mushlin speaking for Ivan (inaudible), an owner in Altus. Coming to Vail over 10 years, he fell in love with the village and Town. This development will take away many of the views, strongly object to this development, agrees with Willard. The traffic increase is also a concern. Estimates a 30 to 40% loss on the value of the property, wants to state opposition and ask PEC to reject and allow developer to come up with something that will make neighbors happy. Paul Mooradian is a fractional owner at the Wren. Commends PEC for your work and the length of your meetings. The Wren is nicely taken care of. In your packet on pg. 754, there is reference to the plan, not intended to be regulatory but guiding. It seems like the SDD developments somewhat are exploiting or circumventing the underlying zoning code. Believes in development rights but believes they must stay within reasonable boundaries and the deviations are outrageous. In the SDD there is an opportunity for community benefits. There may be an opportunity to talk about pedestrian connections that would allow public to circulate through the site, that would be a better public benefit than the art. Aesthetically these buildings are not very pleasing. There are some view corridors that should be considered. Greg Roy was awesome, was responsive despite the large packet, commends the staff and commission. Harrison Hoss assists with operations and management, comments on behalf of Apollo Park. We have been and continue to be engaged in conversations, optimistic that a mutually agreeable design can be reached. The remainder of the properties develop is up to Lunar Vail, we’re optimistic about finding a solution for everyone involved. Caryn Clayman is an owner in Mountain View, also sent a letter. They mentioned there will be lockoffs and timeshares, this is starting to sound like this is a rental project. Is there going to be onsite management? Everything that is being proposed is counter to why I purchased at Mountain View residences. Doesn’t see a 20’ setback anywhere in this project, the landscaping is insufficient. We might be on the outskirts of the village, Betty Ford gardens is a world-renowned garden, this would diminish the value of the whole community. Don’t mind it getting redeveloped, but it should be done thoughtfully. Doesn’t want to live in New York City, that is the way we’re going. Mike Rootberg an owner at VMVR. Supports Dardek and Clayman, development is entitled but this is way too big, too many variances, not acceptable for the area. Planning and Environmental Commission Meeting Minutes of September 8, 2025 12 131 Justin Astley is Vice President of HOA at Altus and owner. Appreciates everyone’s hard work. Not in opposition redevelopment, but this is an overreach. The traffic is already bad, the building will encroach everywhere, the landscaping is lacking. There are certain aspects of being able to see the mountain from the highway, a big building along the road will block that. No further public comment, public comment closed. Tucker, would like to see a better relationship of the new development to the walking path along the river. Echoes some public comment, it’s a gigantic project, doesn’t necessarily agree that it does fit in. Understands the desire with the SDD, but it’s a very large building that will further encroach along the lines the master plan sets out. Concerns about hillside stability, what steps can be taken to ensure we have engineering to back up those decisions. Lipnick, not comfortable with the bulk and mass, not comfortable with shading analysis, not comfortable with the height. Rediker, the first application for the plan amendment, we need to try to stick to the building height plan as much as we can. When there’s a suggestion to increase the stories, just on a portion, if the people drafting the master plan knew that the zoning would go away, did they imagine a redevelopment that took up as much of the lot as possible? Doesn’t think that was contemplated for this neighborhood. Starting to feel like we’re redeveloping like its Lionshead, in an area that is not Lionshead. There are large facades to the building, not a lot of stepbacks. Concerned about building height, lack of stepping back, stepping back from the frontage road and down towards the creek. Wants to see better landscaping, adequate buffering between building, there are 20’ setbacks with one exception. As someone mentioned, we want to see a lighting plan. The concerns about the retaining wall, want to understand what is going on there. The major takeaways is he has a hard time envisioning buildings this size on the lot. Doesn’t know what the PEC was thinking when they approved Altus, now the neighbors want to do something similar. Would like to see plans working on height, and respectful of site coverage and GRFA. Lintner agrees with Rediker, in the interest of time will leave it at that. There is a lot of reliance being put on past decisions that were made that were not necessarily the best ones. Ruther appreciates the time. They will be back on the 22 nd, they will continue to work with the plans and the comments they have received. A little concerned, the reason they spent time is because they continue to work through the challenges. The changes they made to the setback maybe were overlooked, that was a substantial amount of work. When you consider the parking, and all of the requirements. When Altus and VMVR were built, the Tyrolean said similar things, we have heard similar comments from neighbors for past developments in the neighborhood. We’ll continue to work with the neighbors and take the comments that you shared. We’ve been waiting to get the benefit of all commissioner comments. David N Tucker made a motion to Continue to the meeting on September 22nd; Robert N Lipnick seconded the motion Passed (4 - 0). 3.7 A request for a recommendation to the Vail Town Council for the establishment of a new Special Development District, pursuant to Section 12-9(A), Special Development Districts, Vail Town Code, to allow for the development of a multi-family project, located at 442 South Frontage Road East/ Vail Village Filing 5, Tract D. (PEC25-0026) Planning and Environmental Commission Meeting Minutes of September 8, 2025 13 132 Planner: Greg Roy Applicant Name: Lunar Vail Land Investments, LLC represented by Ruther Associates LLC Time: 60 min PEC25-0026, 0024 Staff Memo.pdf Attachment A. Applicant's Narrative.pdf Attachment B. Lunar Park Traffic Assessment 7-17-25.pdf Attachment C. Lunar Park - EIR - 7-23-25.pdf Attachment D. PEC25-0026 Documents.pdf Attachment E. PEC25-0026 Plans Part1.pdf Attachment E. PEC25-0026 Plans Part2.pdf Attachment E. PEC25-0026 Plans Part3.pdf Attachment F. Lunar Park Public Comment - UPDATED.pdf Item heard concurrently with 3.6 David N Tucker made a motion to Continue to the meeting on September 22nd; Robert N Lipnick seconded the motion Passed (4 - 0). 3.8 A request for review of a Conditional Use Permit amendment, pursuant to Section 12-6H- 3 Conditional Uses, Vail Town Code, in accordance with Title 12, Chapter 16, Conditional Use Permits, Vail Town Code, to allow for timeshare units, located at Located at 442 South Frontage Road East/ Vail Village Filing 5, Tract D. (PEC25-0024) See item 3.7 for staff report and attachments Planner: Greg Roy Applicant Name: Lunar Vail Land Investments, LLC represented by Ruther Associates LLC Time: 5 min Item heard concurrently with 3.6 David N Tucker made a motion to Continue to the meeting on September 22nd; Robert N Lipnick seconded the motion Passed (4 - 0). 4. Approval of Minutes 4.1 PEC Results 08-25-25 PEC_Results_8-25-25.pdf John Rediker made a motion to Approve ; David N Tucker seconded the motion Passed (3 - 0). 5. Information Update Timestamp: 00:00 Housing Director Jason Dietz gives an update on the Timber Ridge credit program. The original program went from May 12th through August 11th. There are now a couple changes; the pricing will remain the same with one exception – a down payment assistance program. Credits won’t have to be applied for whole unit increments. The credits will need to be secured prior to building permit rather than C/O. Dietz and Jensen discuss the down payment assistance program. Rediker, at the council meeting did council discuss 12-24-6, methods of mitigation? Dietz, that specific section was not discussed. Planning and Environmental Commission Meeting Minutes of September 8, 2025 14 133 Dietz, the intent of the program was to allow for on-site mitigation at Timber Ridge. Rediker, 2027 Housing plan talks about the Town goals of new units, if onsite mitigation is moved to an existing development how are we achieving those goals? Dietz, that is the direction we have received, I can pass on that feedback. Lintner, it’s a big loss and flaw of what is being proposed here, there will be pending new developments that will utilize that option, those buildings will be there a long time and are a lost opportunity to have in-town housing. Dietz, this only applies to the original 86,000 sf. Rediker, this is allowing people to mitigate completely for a financial goal. Dietz, that is the direction from Town Council and Town Attorney. Dietz, 19,112 sf has been currently put into contract. Smith, in watching the council meeting, they were clear that the correct application of the exception criteria would allow for this program to satisfy those exceptions. The reasons why were discussed, a variety of housing types taking many forms is a housing goal. With onsite requirements we have been producing small basement dorms, this would add additional dispersion and variety to the housing types. 86,400 sf is what existed in the program (development) originally, so selling credits on this is intended to ensure that portion of the redevelopment remains 100% deed restricted and available. This is a different form of trying to seize opportunity and make sure the project remains 100% deed restricted for people that can take advantage of it. Hagedorn asks that the timing is now building permit rather than at C/O? Dietz confirms. 6. Adjournment Robert N Lipnick made a motion to Adjourn ; seconded the motion Passed (4 - 0). Planning and Environmental Commission Meeting Minutes of September 8, 2025 15 134 AGENDA ITEM NO. 4.1 Item Cover Page DATE:September 16, 2025 SUBMITTED BY:Missy Johnson, Housing ITEM TYPE:Information Update AGENDA SECTION:Information Update (3:40pm) SUBJECT:August 12, 2025 VLHA Meeting Minutes SUGGESTED ACTION: VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: 2025-08-12 VLHA Meeting Minutes.pdf 135 Vail Local Housing Authority Minutes Tuesday, August 12, 2025 3:00 PM Vail Town Council Chambers and virtually by Zoom. Zoom meeting link: https://vail.zoom.us/j/82534922212 PRESENT ABSENT Steve Lindstrom Craig Denton Dan Godec Kristin Kenny Williams Christine Santucci STAFF Anna Bengtson, Housing Development Specialist Missy Johnson, Housing Coordinator 1. Call to Order (3:00pm) Meeting called to order at 3:03 p.m. 2. Citizen Participation (5 min.) 3. Main Agenda 3.1 Housing Project Update Presenter(s): Anna Bengtson, Housing Development Specialist Time: 15 min The topping out party for Timber Ridge the week of August 4th was a success and the group agreed that the if anyone is still considering a purchase of Timber Ridge Village, now is a good time to view the reality of the space including the finishes, views and noise reduction from the windows. Bengtson reviewed the current building status and the future planning timeline. The buildings will be continuously built up moving forward. Triumph has been providing a sales report on a bi- weekly basis. Southface Vail updates include successful progression including the completion of the main installation, the road has been repaved and the pedestrian and bike path has been repaved and reopened. The continuous scaling, removal and movement of materials can be expected for months to come as the land is prepped. 3.2 VLHA Q2 Finance Update Presenter(s): Jake Shipe, Town of Vail Finance, Budget Manager Time: 20 min VLHA Financial Update - Q2 2025.pdf Shipe reviewed the quarterly reports for Q2 highlighting the Vail Local Housing Authority income statement, balance sheet and update on the Town of Vail housing fund. 136 The current fund balance is $407,000. Lindstrom noted that the VLHA is no longer receiving funds from the ground leasing of Lions Ridge, which is now received by management, so that is a decrease of $35,000 per year. The TOV housing fund, through June 30, 2025, has collected approximately $2.9M through the housing sales tax and EHU exchange program and EHU credit program. Generally, the Vail InDEED funding rolls to the next year. Shipe reviewed future housing project line items including West Middle Creek and East Vail Parcel. It is too soon to say what is projected as carry over of the Housing Fund to 2026. Discussion ensued around future funds available. Shipe pulled up the 5-year plan, which was not attached to agenda. It is not yet finalized at this time, for the Council to determine in the future. 4. Matters from the Chairman and Authority Members Denton and the VLHA had a brief discussion about the current real estate market. The Impact Finance Center, a non-profit organization, will be hosting a workshop in Vail for Sept. 4th and 5th. The intention is to educate about impact investment and how to leverage the investing to support projects or community initiatives. There are ways it could apply towards Town of Vail's financial stack to help with targeting specific aspects of community housing projects. Timber Ridge Village had recent outreach, media and story to tell that will be beneficial for local businesses to understand as they consider a purchase. The best of the remaining units will go quickly so it is recommended to get onsite to view the project by contacting Tish Palmer at Triumph Development. The VLHA is interested in viewing the price per sq. ft. monthly sales report. Lindstrom mentioned it may be time to review the point system as part of the Employee Housing Guidelines. Longevity and remote workers continue to be topics of discussion related to the point system and eligibility. 5. Adjournment Adjourned at 3:42 p.m. 6. Next Meeting Date - August 26 137 AGENDA ITEM NO. 5.1 Item Cover Page DATE:September 16, 2025 SUBMITTED BY:Stephanie Bibbens, Town Manager ITEM TYPE:Matters from Mayor, Council, Town Manager and Committee Reports AGENDA SECTION:Matters from Mayor, Council, Town Manager and Committee Reports (3:40pm) SUBJECT:Matters from Mayor, Council Members and Committees (15 min.) SUGGESTED ACTION: VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: 138 AGENDA ITEM NO. 5.2 Item Cover Page DATE:September 16, 2025 SUBMITTED BY:Stephanie Bibbens, Town Manager ITEM TYPE:Matters from Mayor, Council, Town Manager and Committee Reports AGENDA SECTION:Matters from Mayor, Council, Town Manager and Committee Reports (3:40pm) SUBJECT:Town Manager Report (5 min.) SUGGESTED ACTION: VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: 139 AGENDA ITEM NO. 5.3 Item Cover Page DATE:September 16, 2025 SUBMITTED BY:Stephanie Bibbens, Town Manager ITEM TYPE:Matters from Mayor, Council, Town Manager and Committee Reports AGENDA SECTION:Matters from Mayor, Council, Town Manager and Committee Reports (3:40pm) SUBJECT:Council Matters and Status Report SUGGESTED ACTION: VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: 250916 Matters.docx Future Topics.docx 140 COUNCIL MATTERS Status Report Report for September 2, 2025  Town Council congratulated TOV Parking staff for their excellent customer service during the first summer with paid parking!  Town Council directed staff to arrange a tour of the Eagle County Landfill this fall.  Town Council directed staff to write three letters of support: a letter to the US Forest Service in support of upholding “roadless rule”, a letter to the Colorado Association of Ski Towns to lobby the Governor on the topic of common consumption, and a letter of support for the upcoming ballot issue for Eagle River Water & Sanitation District’s bond financing.  Town Council also acknowledged the Parking and Mobility Task Force for their hard work and collaboration to work on upcoming winter parking rates and policies. Social Media Listening Sprout Listening link: https://share.sproutsocial.com/view/c3a6b2df-4d92-4b8d-a6b2- df4d921b8d07 Lots of different topics covered in content from 8/27-9/11, including:  An appreciation post for our pedestrian villages: https://x.com/seandsweeney/status/1961777685308334247  Here's how Mountain Standard and Sweet Basil are messaging the Gore Creek Promenade construction: https://www.instagram.com/reel/DOHTkynEolx/, https://www.instagram.com/p/DOHWutekbWb/  There's been a couple videos this summer of people discovering and appreciating our amazing skate park: https://www.youtube.com/watch?v=pcmUUjOBbOQ  Plenty of great Oktoberfest content https://www.instagram.com/explore/search/keyword/?q=%23vailoktoberfest 141  Nice video of the Vail Social https://x.com/mrfboyer/status/1965576328767570040 In the News______________________________________________________ Aug. 29 Decision Upholding HVCC Ban https://www.coloradopolitics.com/2025/08/29/10th-circuit-by-2-1-rebuffs-industry-challenge-to- vails-prohibition-on-delivery-vehicles/ https://news.bloomberglaw.com/daily-labor-report/vail-can-bar-commercial-trucks-from-its- pedestrian-mall-areas SeeWalker Settlement https://www.nytimes.com/2025/08/29/arts/design/vail-artist-gaza-lawsuit-settlement.html https://www.msn.com/en-us/news/us/colorado-town-settles-with-native-american-artist-in- controversy-over-pro-palestine-painting/ar-AA1LgzEO Sept 1 Single Use Plastics https://www.vaildaily.com/news/discussion-of-single-use-plastic-ban-to-continue-in-vail-on- tuesday/ Sept. 2 Geothermal https://pagosadailypost.com/2025/09/02/big-pivots-aspen-schools-look-underground-for- sustainable-energy-part-two/ Decision Upholding HVCC Ban https://www.law360.com/real-estate-authority/residential/articles/2382544 Against STR Tax - letter https://www.vaildaily.com/opinion/letter-proposed-tax-increase-on-vail-condotels-is-too-much/ Sept. 3 Gore Creek Promenade Renewal Project https://www.vaildaily.com/news/work-begins-on-gore-creek-promenade-renewal-project/ Sept. 4 Bridge Scour Work https://www.vaildaily.com/news/crews-begin-work-on-west-vail-roundabout-bridge/ Emergency Evac Plan https://www.realvail.com/town-of-vail-updates-emergency-evacuation-plan/a23465/ Pedestrian Vehicle Accident https://kdvr.com/news/pedestrian-seriously-injured-in-vail-car-crash/ Sept. 5 Single Use Plastics https://www.vaildaily.com/news/vail-town-council-budget-proposed-plastic-water-bottle-ban/ 142 Timber Ridge Open Houses https://www.realvail.com/timber-ridge-village-hosts-sept-27-open-houses-sneak-peaks-of-new- december-homes/a23479/ Sept. 8 Michelin Guide https://www.westword.com/restaurants/our-predictions-for-the-2025-colorado-michelin-guide- 25510216 Sept. 10 Decision Upholding HVCC Ban https://businessden.com/2025/09/10/vail-can-ban-delivery-trucks-from-pedestrian-malls- appeals-court-rules/ Pro/Con on 2A https://www.realvail.com/pro-and-con-statements-sought-on-the-town-of-vails-ballot-issue- 2a/a23501/ 143 Future Topics, October 2025 TOPIC DEPARTMENT  Bus Barn Discussion Public Works & Vail Fire Department  I70 Coalition Update Public Works  US Forest Service Update Town Manager’s Office  Car Share Program Update Environmental Sustainability  Capital Projects Budget Finance  Compensation Benefits Human Resources  Draft Budget Discussion Finance 144