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Home My WebLink About2025-08-05 Town Council Meeting MinutesTown Council Meeting Minutes of August 5, 2025. Page 1 Vail Town Council Meeting Minutes Tuesday, August 5, 2025 6:00 P.M. Vail Town Council Chambers The meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Coggin. Members present: Travis Coggin, Mayor Barry Davis, Mayor Pro Tem Pete Seibert Jonathan Staufer Dave Chapin Reid Phillips Samantha Biszantz Staff members present: Russell Forrest, Town Manager Kathleen Halloran, Deputy Town Manager Stephanie Kauffman (Bibbens), Town Clerk Matt Mire, Town Attorney 1. Call to Order 2. Public Participation Public Participation began at time stamp 0:00:20 on the High Five video. Tim McMahon, a Town of Avon resident, thanked the Vail Town Council for their contribution to the Rodeo Rink. Kate Manly, a Town of Vail resident, suggested a tiered business license program and a targeted living wage requirement could help small businesses. 3. Any Action as a result of executive Session There was none. 4. Consent Agenda Consent agenda began at time stamp 0:01:42 on the High Five video. Staufer motioned to add Action Item 5.2, Resolution No. 35, Series of 2025, to the Consent Agenda; Davis seconded motion passed (7-0). 4.1 Resolution No. 34, Series of 2025 A Resolution of the Vail Town Council Approving an Intergovernmental Agreement with Eagle County Regarding the November 4, 2025 Town Council Meeting Minutes of August 5, 2025. Page 2 Coordinated Election and Appointing the Town Clerk as the Town's Designated Election Official Approve, approve with amendments, or deny Resolution No. 34, Series of 2025. Background: The Town of Vail wishes to enter into an Intergovernmental Agreement with Eagle County Clerk and Recorder for the purpose of conducting a coordinated election on November 4, 2025. 4.2 Resolution No. 35, Series of 2025, A Resolution Approving a Development Agreement between the Town of Vail and Vail Land Partners LLC Approve, approve with amendments, or deny Resolution No. 35, Series of 2025. Background: Vail Land Partners LLC filed an application for approval of a major amendment to Special Development District No. 4, to approve an amended Development Plan for Area A, Cascade Village. Vail Land Partners LLC and the Town wish to enter into the Agreement to facilitate the Development. 4.3 Letter of Support for Preservation of Shoshone Water Rights Direct staff to express support for the Colorado Water Conservation Board's efforts to preserve the historic Shoshone Water rights as permanent in-stream flows in the form of the attached letter of support and by signing on to a joint letter drafted by Eagle River Water & Sanitation District. Background: The Shoshone Water Rights initiative will face an important milestone on August 9 as it seeks a decision from Colorado Water Conservation Board Davis made a motion to approve the Consent Agenda as read; Staufer seconded motion passed (7-0). 5. Presentation/Discussion Due to time constraints in the afternoon session, the Arrive Vail Conception Design Discussion was moved to the evening agenda. 5.1 Arrive Vail Concept Design Discussion Arrive Vail Concept Design Discussion began at time stamp 00:02:15 on the High Five video. Presenter(s): Tom Kassmel, Acting Director of Public Works and Transportation Listen to presentation and provide feedback. Background: The Town of Vail has hired the 4240 Architecture design team to develop concept designs for the Arrive Vail Project. The design team will present layout, bulk and massing concept designs for review and feedback. Town Council Meeting Minutes of August 5, 2025. Page 3 6. Action Items 6.1 Resolution 32, Series of 2025 A Resolution of the Vail Town Council Submitting a Ballot Issue to the Registered Electors of the Town at the Town's Regular Election on November 4, 2025 Discussion for Resolution No. 32, Series 2025 began at timestamp 0:37:15 on the High Five video. Presenter(s): Carlie Smith, Director of Finance; Lauren Noll, Revenue Manager Approve, approve with amendments, or deny Resolution No. 32, Series of 2025. Background: In 2024 Town Council set a goal to have short-term rentals contribute financially to housing. After exploring a potential fee, Council surveyed voters about an STR tax dedicated for housing programs, projects, and initiatives. With favorable feedback from voters, Council requested staff prepare a resolution to place the measure on the November 2025 ballot. Public comment was called at time stamp 00:42:45 on the High Five video. Davis made a motion to approve; Staufer seconded motion passed (7-0). 6.2 Contract Award to Coleman Custom Homes LTD for Gore Creek Promenade Construction Discussion of the Contract Award for Gore Creek Promenade Construction began at time stamp 01:03:59 on the High Five video. Presenter(s): Gregg Barrie, Landscape Architect 1. Authorize the Town Manager to enter into a construction agreement with Coleman Custom Homes, Ltd in an amount not to exceed $ 1,500,000 for the construction of the Gore Creek Promenade Renewal project. 2. In 2025 $ 1,078,450 is budgeted for the Promenade Project and $ 1,000,000 is budgeted for this project in 2026. Staff is requesting to move forward the 2026 Funds to 2025 in the next Budget Supplemental. Background: The purpose of this agenda item is to request that the Town Council award a construction contract to Coleman Custom Homes for the construction of the Gore Creek Promenade Renewal project. 7. Public Hearings Due to engaging in consulting work on this project, Coggin and Phillips recused themselves from Resolution No. 33, Series of 2025 Public Hearing. Town Council Meeting Minutes of August 5, 2025. Page 4 7.1 Resolution No. 33, Series of 2025, An Amendment to Section 5.7.5 of the Lionshead Redevelopment Master Plan (Lions Pride) Discussion for Resolution No. 33, Series of 2025 began at time stamp 01:43:49 on the High Five video. Presenter(s): Greg Roy, Planning Manager Approve, approve with amendments, or deny Resolution No. 33, Series of 2025. Background: Section 5.7.5 is a specific section of the Lionshead Redevelopment Master Plan (LRMP) that refers to the Lions Pride building and parking deck located at 500 and 534 East Lionshead Circle. The applicant wishes to modify the LRMP to take out the sentence noting the existing spaces must be replaced under a proposed structure. In the proposed amendment additional language would be added that points to other sections of the LRMP that support not requiring additional parking as it would be contradictory to the LRMP overarching goal of promoting redevelopment. Public comment was called at time stamp 01:24:00 on the High Five video. There was none. Chapin made a motion to approve; Staufer seconded motion passed (5-0 Coggin and Phillips recused themselves). Due to having a financial interest in the Vail Village Inn, Staufer recused himself from 7.2 and 7.3 Public Hearings. 7.2 Ordinance No. 15, Series of 2025, Second Reading, An Ordinance Amending Title 12 of the Vail Town Code to Create the Vail Village Inn (VVI) Zone District and Making Corresponding Edits to Other Sections of Title 12 Discussion for Ordinance No.15, Series of 2025, second reading began at time stamp 01:25:19 on the High Five video. Presenter(s): Greg Roy, Planning Manager Approve, approve with amendments, or deny Ordinance 15, Series of 2025 upon second reading. Background: The applicant, the Village Inn Plaza Condominium and Vail Plaza Condominiums, is proposing to amend Section 12-12-2 Definitions and a Zone District Boundary amendment pursuant to 12-3-7 Amendment, Vail Town Code to apply the proposed Vail Village Inn (VVI) zone district to the properties located at 68 E Meadow Drive/Vail Village Filing 1, Block 5D, Lot O and 100 E Meadow Drive/Vail Village Filing 1, Block 5D, Lot M and O. The proposed text amendment would revise the definitions of site coverage and landscaping. Public comment was called at 1:26:15 on the High Five video. Town Council Meeting Minutes of August 5, 2025. Page 5 Chapin made a motion to approve; Seibert seconded motion passed (6-0 Staufer recused himself) 7.3 Ordinance No. 16, Series of 2025, Second Reading, An Ordinance Rezoning 68 East Meadow Drive, Vail Village Filing 1, Block 5D, Lot O and 100 East Meadow Drive, Vail Village Filing 1, Block 5D Lot M and O, to Vail Village Inn (VVI) Discussion on Ordinance No. 16, Series of 2025, second reading began at 01:30:02 on the High Five video. Presenter(s): Greg Roy, Planning Manager Approve, approve with amendments, or deny Ordinance 16, Series of 2025 upon second reading. Background: The applicant, the Village Inn Plaza Condominium and Vail Plaza Condominiums, is proposing a Zone District Boundary amendment pursuant to 12-3-7 Amendment, Vail Town Code to apply the proposed Vail Village Inn (VVI) zone district to the properties located at 68 E Meadow Drive/Vail Village Filing 1, Block 5D, Lot O and 100 E Meadow Drive/Vail Village Filing 1, Block 5D, Lot M and O. Public comment was called at time stamp 01:30:53 on the High Five video. Chapin made a motion to approve; Davis seconded motion passed (6-0, Staufer recused himself). There being no further business to come before the council, Davis made a motion to adjourn the meeting; Chapin seconded; meeting adjourned at 7:34pm. Respectfully Submitted, Attest: __________________________________ Travis Coggin, Mayor ______________________________ Stephanie Kauffman, Town Clerk