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2025-10-07 Agenda and Supporting Documentation Town Council Afternoon Meeting
1.Call to Order (9:00am) 2.Presentation/Discussion 2.1 Energy Performance Contract Project Discussion (9:00am)45 min. Listen to presentation and provide feedback. Presenter(s): Cameron Millard, Clean Energy Specialist Background: The purpose of this presentation is to review the Energy Performance Contract with the Council in anticipation of the 2026 budget discussion. 2.2 Nature Center Discussion (9:45am)20 min. Listen to presentation and provide feedback. Presenter(s): Kathleen Halloran, Deputy Town Manager Background: The purpose of this discussion is to share the input gathered at the most recent Ford Park Advisory Committee (FPAC) meeting, which was dedicated to a conversation about the current status of the Vail Nature Center, including both the physical structure and programming, and the group discussed goals for the near-term future of the site. 2.3 Capital Projects Budget Discussion (10:05am) 90 min. Listen to presentation and provide feedback. Presenter(s): Carlie Smith, Finance Director and Jake Shipe, Budget Analyst Background: The purpose of this work session is to provide Council with more in-depth information on the town’s proposed 5-year capital expenditure plan, including significant capital projects proposed as a part of the 2026 budget. VAIL TOWN COUNCIL MEETING Afternoon Session Agenda Vail Town Council Chambers and virtually by Zoom. Zoom meeting link: https://vail.zoom.us/webinar/register/WN_ZylF9CXjRHqy-op5iRU5cQ 9:00 AM, October 7, 2025 Notes: Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item. Energy Performance Contract Council Memo.pdf Vail EPC Council Presentation 10.7.2025.pdf Vail Final EPC Measure List.pdf CEO List of Completed EPC Projects In Colorado.pdf 251007 Nature Center.docx 2026 Capital Preview Memo.pdf 2026 Capital Preview - Attachment A - Project Narratives.pdf 1 2.4 Compensation and Benefits Discussion (11:35am)30 min. Listen to presentation and provide feedback. Presenter(s): Krista Miller, Director of Human Resources and Risk Management Background: As part of the 2026 budget process, staff presents to Council a preliminary overview of compensation and benefits. 3.Break 12:05pm (estimated) 4.Presentation/Discussion II (1:00pm) 4.1 Car Share Program Update (1:00pm)45 min. Listen to presentation and provide feedback on staff recommendation. Presenter(s): Beth Markham, Environmental Sustainability Manager Background: The purpose of this memorandum and presentation is to provide the Vail Town Council with an overview of the responses to the Request for Proposals (RFP) for the Vail Car Share program and provide a staff recommendation. 4.2 Discussion of Proposed Amendment to Section 12-13-5, EHU Exchange Program (1:45pm) 45 min. Listen to presentation and provide feedback. Presenter(s): Jason Dietz, Housing Director Background: Town Staff is proposing an amendment to Vail Town Code Section 12-13-5, Employee Housing Unit Deed Restriction Exchange Program. 5.DRB/PEC (2:30pm) 5.1 DRB/PEC Update (5 min.) 6.Information Update (2:35pm) 6.1 Real Estate Related Sign Code 2026 Capital Preview - Attachment B - Program Narratives.pdf 2026 Capital Preview Presentation PDF.pdf 2026 Comp Bene Budget Council.pptx Town of Vail Car Share Update Memo 100725- final.pdf Car Share Council Presentation- 100725 final.pdf 100725 Final Town Council EHU Exchange Housing Staff Report.docx Exhibit A - Version 1 Redline Amendment 12-13-5(D)(5) Town Code.pdf Exhibit B - Version 2 Redline Amendment 12-13-5(D)(5) Town Code.pdf Exhibit C - Draft EHU Exchange Ordinance.docx 100725 Presentation - Enhancing EHU Exchange Opportunities.pptx DRB Results 9-17-25.pdf PEC Results 9-22-25.pdf 100725 Info Update-Signage.pdf 2 6.2 July 8, 2025 VLHA Meeting Minutes 6.3 July 23, 2025 VLHA Meeting Minutes 6.4 July 29, 2025 AIPP Special Meeting Minutes 6.5 August 4, 2025 AIPP Meeting Minutes 6.6 September 9, 2025 VLHA Meeting Minutes 6.7 September 2025 Revenue Update 7.Matters from Mayor, Council, Town Manager and Committee Reports (2:35pm) 7.1 Matters from Mayor, Council and Committees (15 min.) 7.2 Town Manager Report (5 min.) 7.3 Council Matters and Status Report 8.Executive Session (2:55pm) (90 min.) Executive Session pursuant to: 1. C.R.S. § 24-6-402(4)(f) for purposes of discussion of a personnel matter not involving any specific employees who have requested discussion of the matter in open session, any member of this body or any elected official, the appointment of any person to fill an office of this body or of an elected official, or personnel policies that do not require the discussion of matters personal to particular employees, concerning a performance evaluation of the Town Manager; and 2. C.R.S. §24-6-402(4)(b)-to hold a conference with the Town’s Attorney, to receive legal advice on specific legal questions; and C.R.S. §24-6-402(4)(e) to determine positions relative to matters that may be subject to negotiations, develop a strategy for negotiations and instruct negotiators and on the topic of Colorado Motor Carriers Association v. Town of Vail and Police Chief Ryan Kenney, Civil Action No. 23-cv-02752-CNS-STV; and 3. C.R.S. §24-6-402(4)(a) - to consider the purchase, acquisition, lease, transfer or sale of real, personal or other property; and C.R.S. §24-6-402(4)(e) to determine positions relative to matters that may be subject to negotiations, develop a strategy for negotiations and instruct negotiators and on the topic of request for proposals for leasing certain space within the Vail Transportation Center to be used as Vail Transit Café. 9.Recess 4:25pm (estimated) 2025-07-08 VLHA Minutes.pdf 2025-07-23 VLHA Meeting Minutes.pdf Special AIPP Meeting July 29, 2025 Minutes.pdf August 4, 2025 Minutes.pdf 2025-09-09 VLHA Minutes.pdf 251007 Revenue Update.pdf 251007 Matters.docx Future Topics.docx Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vail.gov. All Town Council meetings will be streamed live by High Five Access Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five Access Media website the week following meeting day, www.highfivemedia.org. Please call 970-479-2460 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711. 3 4 AGENDA ITEM NO. 2.1 Item Cover Page DATE:October 7, 2025 TIME:45 min. SUBMITTED BY:Cameron Millard, Environmental Sustainability ITEM TYPE:Presentation/Discussion AGENDA SECTION:Presentation/Discussion SUBJECT:Energy Performance Contract Project Discussion (9:00am) SUGGESTED ACTION:Listen to presentation and provide feedback. PRESENTER(S):Cameron Millard, Clean Energy Specialist VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Energy Performance Contract Council Memo.pdf Vail EPC Council Presentation 10.7.2025.pdf Vail Final EPC Measure List.pdf CEO List of Completed EPC Projects In Colorado.pdf 5 Town of Vail 1 To: Vail Town Council From: Department of Environmental Sustainability Date: October 7th, 2025 Subject: Budget Presentation: Energy Performance Contract I. Purpose The purpose of this presentation is to review the Energy Performance Contract with the Council in anticipation of the 2026 budget discussion . II. Background Goals: The Vail Town Council has a strategic goal to reduce emissions communitywide by 50% by 2030 and 80% by 2050. Reducing emissions in town facilities requires projects that are engineered for performance, energy savings, and reliability in harsh conditions. To achieve these goals, staff were directed to utilize the State of Colorado’s Energy Performance Program, a program of the Colorado Energy Office which allows municipalities and other organizations to utilize savings from energy efficiency measures to fund the capital requirements for facility improvements. Over 290 Energy Performance Contracts have successfully been completed by public agencies throughout Colorado to date including 78 municipal projects. Investment Grade Energy Audit: McKinstry, a design-build firm, was competitively selected from 9 pre-approved companies to perform an investment grade energy audit of the town’s facilities, covering 2 million square feet. The IGA portion has been underway for the past 12 months and has achieved a 90% design milestone. The findings have been presented to town staff internally, including public works, facilities management, finance, and environmental departments, and initial presentation detailed the package of improvements to the Town Council on June 3rd, 2025. Town staff have collaborated with McKinstry throughout this process to select and value engineer the list of measures down to the highest impact project for the Town of Vail to implement. EPC Contract: The final package includes a holistic set of measures that work as a bundle, meaning projects with a long-term payback are combined with short-term, high ROI paybacks in order to bring the town’s simple payback period to 14 years. The EPC contract language is provided by the State of Colorado and has been reviewed by the Town Attorney. Energy savings for the town is guaranteed, which reduces risk for the town by ensuring that commissioning, maintenance, and measurement and verification perform as expected. Additionally, the project budget is capped through a guaranteed maximum price (GMAX), with an included Town-directed contingency. 6 Town of Vail 2 Funding: Staff have also pursued grants and funding opportunities for the clean energy components of the project. On Sept. 30th, 2025 the Town of Vail was awarded a $1.78 million grant from the Colorado Energy Office for the geothermal project at the Vail Public Library. The federal incentive from the Inflation Reduction Act will also cover geothermal and other technologies such as solar PV, battery storage, and EV charging infrastructure, the latter of which ends in summer of 2026 and will total over $2M in additional funding. The Town also has the support of Holy Cross Energy , which will offer in-kind support of $157,500 for electrical infrastructure upgrades that support electrification measures such as EV charging, and solar and battery storage. Total external support for the project is $4.18 million. Note that the f inal Guaranteed Maximum Price is only valid for a limited time (60-90 days). The goal is to sign the EPC in early January to ensure project deadlines are met prior to expiration of some federal tax incentives. Having a contract in place in early 2026 will also mitigate against future unknown tarif f risk. III. Discussion: Project Details The investment grade audit identified improvements to town facilities that will save energy, reduce emissions, and improve the quality of the facilities for employees and visitors to the town. The following information is presented about energy costs, emissions reductions, and savings opportunities: • Total approximate annual utility spend: $1,061,678 (average 2021-2024) • Electric: $350,320. Natural Gas: $711,358 • Total Project cost: $9.1 M • EPC Project potential savings: 32% of 2030 emissions goal • 20 yr Utility and Operational savings: $5.5M • Colorado Geothermal Energy Competitive Tax Credit Offering: $1.78M • Avoided future capital costs: $1.2M • Payback Period – 14 years including avoided capital costs , $2.1M positive cash flow over project life 7 Town of Vail 3 Benefits: The recommended package improvements will advance the town’s leadership on decarbonized and highly efficient energy use and improve the guest experience, including: • Net zero emissions at the library • 1,180 metric tons of emissions reduced across town facilities • Substantial utility bill savings with reduced exposure to fuel price volatility. • Solar and battery storage pilot at Donovan Pavilion for improved resiliency • Establishes a geothermal “micro-district” to gain thermal district designation and additional project funding. • $1M+ end of life avoided equipment replacements • Enhanced lighting levels in the parking structure for visitor safety and experience • Reduced natural gas use at snowmelt plants while still providing high standards of melting. • Thermal envelope upgrades at Town Manager’s residence for improved comfort and energy savings. Timeliness: The project capitalizes on funding opportunities that are only available for a limited time. This is a shovel-ready project and will maximize investment tax credit opportunities by being implemented in 2026. IV. Financing the Project After consideration of the various financing options for this project, the Town of Vail Finance Department has recommended that the town cash-fund the project within the Capital Projects Fund. The project will be included in the 2026 budget presentation to the Town Council, and like all projects is subject to re-prioritization by council. V. Staff Recommendation Staff recommend appropriation of the full project cost for the energy performance contract project in the 2026 budget. VI. Attachments a. Vail EPC Council Presentation 10.7.2025.pdf b. Vail Final EPC Measure List.pdf c. CEO List of Completed EPC Projects In Colorado. 8 Town Council Working Session Energy Performance Contract Project Updates Town of Vail October 7, 2025 9 Make a positive difference National leader in transforming the built world Founded in 1960 Privately held 2,200 employees 9th largest MEP contractor in US 26 US offices, coast to coast Regional Headquarters in Golden, CO 40+ Local Government Clients in CO Our Work Design, build, operate, retrofit Our Values Be constantly curious Build trusted partnerships Put people first Our Focus Zero-Carbon Future Re-Engineered Supply Chain Connected and Intelligent Buildings Our Energy Performance Contracting Clients 30+ Colorado Local Governments includingSteamboat Springs, Durango, Frisco, Routt County, Craig, Hayden About McKinstry 10 Colorado Energy Performance Contracting Program 28yrs. 297 $846M Colorado’s EPC program began in 1997 Total ColoradoEPC projects Improvements completed via EPC state-wide A funding & contracting tool that allows Public entities to use future savings from energy improvements to fund capital projects 78 Number of local governments that have done EPC in Colorado 11 Energy Performance Contracting Review Annual Operating Costs/ Budget Identified Savings Guaranteed Savings Annual Operating Costs After EPC Construction Before Energy Performance Contract Investment Grade Audit & Funding Post Energy Performance Contract Op e r a t i n g E x p e n s e Project Buy Downs: Grants, Incentives, & Rebates 12 5 Energy Performance Contracting Process Project Kickoff Preliminary Development 30% Preliminary Findings Meeting Rough Order of Magnitude (ROM) Development 60% ROM Presentation GMAX Pricing, Savings Development, M&V Workshop 90% Pre-Final Meeting Town of Vail helps prioritize opportunities Town of Vail selects individual measures to move forward Town of Vail makes final selection Collaboration Throughout Construction + 3yrs of Savings Measurement/Verification 13 Project Highlights •Leverages over $4M in available funding from state and federal government •$1.2M of avoided capital costs •Enhanced safety & security in parking garages •14-year simple payback •New heating & cooling at library •Resiliency at Donovan Pavilion •First geothermal node for Energy District project installed 14 Project Impact on Vail’s Emission Reduction Goals Progress towards Town’s Sustainability goals for Municipal Facilities: Vail’s 2050 Emissions Goal Vail’s 2030 Emissions Goal 18% of Total 2050 Goal Achieved 28% of 2030 Goal Achieved EPC Project Only 25% of 2050 Goal Achieved 41% of 2030 Goal Achieved All Vail Efforts since 2014 + EPC 1,151 metric tons carbon offset annually 13% carbon emission reduction 18% energy use reduction 15 These measures self-fund and generate excess energy savings to fund other scope items. •Snowmelt Optimization/Controls •Staff and community engagement program •Fire Pit Flame Reduction •Parking Garage Lighting & Controls Energy Measures Included 16 Energy + Capital Measures Included These measures generate energy savings may self-fund but do not fund other measures. •Heat Tape/Trace Controls •Solar PV at 2 sites •Electric domestic water heating •EV Charging Donovan Pavillion - 19.6 kW Library – 27.8 kW 17 Capital Measures Included These measures generate relatively little to no energy savings and are primarily capital in nature. These measures will require funding from other sources (grants, capital contribution or excess savings from Energy measures) in order for the total project to hit the target payback. •Control upgrades •Battery storage (1 site) •Window inserts •Test and balance •Weather stripping/insulation at Manager’s Residence •Library Geothermal Heating & Cooling 18 Library Geothermal: First Node of Energy District Project Summary •Library upgrades yield $1M in avoided capital costs •New ground source heat pump system will offset heating and cooling loads at library •Design utilizes waste heat from Dobson Ice Arena •Geothermal field will be next to library Project Benefits •$3M in incentives secured for measure •Carbon-free heating and cooling •Adds cooling to galleria •Establishes first node for thermal energy network to unlock funding and allow for future connection •Net zero emission building 19 Why Do this Project Now? •Leverages ~ $4M in current available incentives •Helps to move the needle on 2030 climate goals •Installs the first geothermal node for Energy District •$1.2M of avoided capital costs •Enhances guest experience •High impact project for Town that recovers initial project costs in less than 15 years •$2.1M in positive cash flow for Town over life of project with over $5M in guaranteed utility cost savings •Establishes the Town as a national leader in the environmental space •Fiscally responsible project that saves tax payer dollars 20 Financial Summary $9.1MTotal Project Cost ($1.8M)Geothermal State Grant ($2.2M)Investment Tax Credits – Federal (approved 7/4/2025) ($.2M)Utility Rebates $4.9MNet Cost to Town after Incentives, Grants and Rebates $5.7M20 yr Utility & Operational Savings $2.1M20 yr Cumulative Cash Flow 21 Next Steps Target DateMilestone Oct-Nov 2025Town of Vail Budget Approval Process Jan 2026Energy Performance Contract Executed Jan 2026-Dec 2026Implementation Phase 2027-2029Measurement and Verification Phase 22 Thank you! 23 Energy Conservation Measure (ECM) Name Facility(s)Energy Conservation Measure Description Ground Source Heat Pump HVAC System with Borefield and Future Energy District Connection Library, Dobson Ice Arena Install new ground source heat exchanger and fourteen (14) water to air heat pumps as well as electric backup heating capabilities. The design includes a connection to the Dobson Ice Arena mechanical room to capture waste heat from the ice plant compressors. 10-30 boreholes pending depth and final design. Included provisions for connection to future thermal energy network (TEN). Snowmelt System Controls Lionshead Parking Garage, Bus Barn and Public Works Shop, Donovan Park Pavillion, Lionshead Entry Implement snowmelt control strategy. Parking Garage LED Fixtures with Controls Lionshead Parking Structure, Vail Parking Garage Replace existing, end-of-life LED Lighting, and install fixture mounted motions sensors to optimize energy savings and meet current code requirements. Solar Photovoltaics and Battery Storage Vail Library, Donovan Park Pavillion Install roof mounted solar PV Systems. Library (31 kW-DC) . Install roof mounted solar PV system (18 kW-DC) with BESS (60 kWh Battery Energy Storage System) for resiliency. EV Charging Stations Donovan Park Pavillion, Ford Park, Stephen's Park, Golf Club, Public Works and Bus Barn Combination of Level 2 and Level 3 chargers. Sites TBD. Also includes $27,000 Grant match for Charge Ahead Colorado at Public Works and Bus Barn Occupant and Operator Engagement Program (powerED) Community Development, Vail Fire Station 1 , Vail Fire Station 2 , Vail Fire Station 3, Golf Club, Library, Lionshead Transportation and Welcome Center, Municipal Building (Office, police, etc.), Public Works Admin (office), Public Works Shop & Bus Barn, Vail Rec District Gymnastics Center*, Donovan Park Pavillion*, Vail Tennis Center*, Buzzard Park Housing**, Information Center** [*Process Only, **People Only] Occupant and operator 2-year engagement program focused on both identification of low to no cost operational savings and occupant engagement/awareness programs to promote educational awareness. Some level of community campaign support may be included. Heat Tape/ Tracing Controls Vail Community Development, Fire Station 1, Fire Station 2, Golf Club, Information Center, Lionshead Transportation and Welcome Center, Lionshead Transit Center, Vail Municipal Building, Public Works Admin, Vail Tennis Center, Town Manager's Residence, Public Works Shop and Bus Barn Install temperature-based controllers to optimize heat trace run time and reduce unnecessary energy use. Controls Upgrades Municipal Building (including PD), Public Works and Bus Barn Upgrade controls at multiple buildings to optimize facility operations, occupant comfort, and energy savings. Window Inserts Municipal Building Install window inserts on existing windows on ten (10) South facing windows to improve window performance and occupant comfort. Building Insulation Town Managers Home Add weather stripping and insulation to building envelope to reduce infiltration and improve occupant comfort. Test and Balance Community Development, Vail Village Snowmelt System Test and balance airside and/or waterside equipment to get equipment back to design operating conditions. Waterside (glycol/water) under pavers only for snowmelt system. Fire Pit Flame Reduction Fire Pits: Gore Creek and Wall St Furnish and install smaller burners at the fire pits to reduce natural gas usage. Air Source Heat Pump for Domestic Water Community Development Replace existing domestic hot water heater with a air source heat pump to serve the domestic hot water to the building. Strategic Asset Planning/Inventory Bighorn Park Restroom, Buffehr Creek Restroom, Checkpoint Charlie, Community Development, Donovan Park Pavillion, Donovan Park Restroom, Vail Fire Station 1, Vail Fire Station 2, Vail Fire Station 3, Ford Park Restroom. Golf Club, Information Center, Library, Lionshead Transportation and Welcome Center, Municipal Building, Public Works Admin, Public Works Shop & Bus Barn, Ski Museum, Stephens Park Restrooms, Center, Vail Tennis Center, Wall Street Restrooms Asset condition and end-of-use replacement assessments for mechanical/electrical/plumbing systems planning. The inventory and capital budgeting will include evaluation of what the best future replacement will be for the lowest carbon impact. This will help the town to include its carbon reduction goals during future asset replacements. Project Contigency (Vail Controlled)$8,921,000 Project Contigency (Vail Controlled)$226,164 EPC Construction Total $9,147,164 Net Cost to Vail (after incentives)$5,118,844 Annual CO2 Reduction 1151 Metric Tons Portfolio Percentage CO2 Reduction 15% Annual Energy Cost Savings $181,060 Town of Vail Energy Performance Contract Energy Conservation Measures - Recommended Project Guaranteed Maximum Costs and Savings Date Printed: 9/24/2025 24 EPC - Total Program History - Municipal As of 2025-09-30 11:55:14 Mountain Standard Time/MST • Generated by Arin Chakraverty • Sorted by Date EPC Executed (Descending) Filtered By Show: All epc projects Date EPC Executed greater or equal 6/30/1989 Client Market equals municipality EPC Project: EPC Project Name Date IGA Contract Executed Date EPC Executed Total Project Cost Total # Buildings Total Floor Area (sq ft)O&M Cost Savings Electricity Savings kWh Electricity Cost Savings Natural Gas Energy Savings Natural Gas Cost Savings Water Savings kgal Sheridan, City of - 2023 3/28/2024 8/5/2025 $4,254,514 3 36629 -$1,594 144945 $5,715 11360 $8,069 Manitou Springs, City of - 2022 10/17/2023 5/21/2025 $3,963,779 4 42164 $119,047 -35089 -$4,095 4326 $2,130 7974 Breckenridge, Town Of - Water Division 2019 7/13/2020 3/27/2025 $6,128,650 $1,000 772200 $96,500 140000 Monument, Town of - 2022 3/27/2023 12/30/2024 $1,476,764 4 32500 $7,119 322367 $27,974 489 $391 Eagle, Town of - 2021-Phase 1 2/22/2022 5/16/2024 $3,041,214 2 1115381 $47,185 Gunnison, City of - 2021 4/28/2022 6/27/2023 $4,060,491 19 209405 $19,731 484365 $46,644 29115 $30,527 570 Erie, Town of-Phase II 2024 5/23/2023 $4,306,673 Erie, Town of - 2020-Phase II 5/23/2023 $30,000 Erie, Town of - 2020 10/26/2021 5/23/2023 $1,619,998 6 179908 $0 0 $0 0 $0 0 Basalt, Town of 12/22/2022 5/10/2023 $1,794,457 Durango, City of - 2019 5/29/2019 5/3/2023 $5,776,545 28 304672 $5,077 402382 $38,834 32889 $17,142 1427 City & County of Denver - 2019 - McK 1/15/2020 12/9/2021 $16,916,474 24 2048343 6358370 $284,814 29397 $10,355 City & County of Denver - 2019 - Ameresco 1/1/2020 12/9/2021 $1,790,551 22 524912 $11,308 1018461 $36,665 -12142 -$5,688 Fountain, City of - 2020 1/6/2021 11/22/2021 $4,239,956 10 152125 $78,282 75968 $4,672 998 $355 164 Centennial, City of-2020-Phase 2 Solar 7/28/2021 $0 Centennial, City of - 2020 10/30/2020 7/26/2021 $619,660 2 47660 379220 $17,872 5173 $2,662 City of Boulder Phase 4 - Indoor Lighting 6/17/2016 7/26/2021 $1,959,078 57 2782521 $24,237 1207331 $54,900 0 $0 0 Yampa, Town of - 2020 NW Solar 11/9/2020 4/27/2021 $70,187 1 7260 $60 3563 $323 Steamboat Springs Transit Center - 2020 NW Solar 12/8/2020 4/27/2021 $141,107 1 26193 Steamboat Springs WWTP - 2020 NW Solar 12/8/2020 4/20/2021 $855,604 1 65500 Craig, City of (WTP) - 2020 NW Solar 12/9/2020 4/12/2021 $1,081,014 2 44075 $506 34625 $3,565 Hayden, Town of - 2020 NW Solar 9/18/2020 4/2/2021 $1,185,413 3 72851 $1,370 117677 $10,900 Crested Butte, Town of - 2019 8/9/2019 3/23/2021 $913,273 26 122371 146268 $17,894 8743 $6,611 Oak Creek, Town of - 2020 NW Solar 12/10/2020 3/16/2021 $108,334 1 2700 City of Boulder -2019 - Building Controls McK 12/5/2019 4/16/2020 $1,717,811 12 546888 $0 333652 $25,682 41869 $20,729 0 Arvada, City of 2016 7/16/2018 1/16/2020 $4,550,563 12 419608 $38,390 849739 $155,550 7569 $35,512 1368 City of Boulder - Phase 4 Community Hospital Demo 7/11/2018 11/12/2019 $803,343 2 329131 $0 5439303 $380,751 393115 $161,177 0 Center, Town of - 2019 2/13/2019 7/23/2019 $2,177,416 850 $0 0 $0 0 $0 City of Boulder Phase 4 - Teahouse 7/11/2018 6/7/2019 $348,114 1 3895 $0 13372 $552 4111 $2,428 0 City of Boulder Phase 4 - Boulder Community Hospital De-Cx 7/11/2018 5/1/2019 $803,343 1 329131 $0 5439303 $380,751 393115 $161,177 0 Trinidad, City of - Trinidad, City of (2017)4/17/2018 11/29/2018 $6,206,553 $99,653 City of Boulder Phase 4 - Library Controls 9/9/2016 10/24/2018 $711,079 4 115844 $0 4870 $412 5803 $2,447 0 Walden, Town of - 2017 9/1/2017 6/25/2018 $407,036 6 6450 $0 107867 $8,301 0 $0 0 Lakewood, City of - 2016 1/9/2017 3/28/2018 $2,539,651 4 254631 $10,696 1082719 $39,497 51184 $22,722 1389 City of Boulder Phase 4 - WTP Solar 3/10/2017 2/9/2018 $2,692,863 1 0 $0 2575200 $113,020 0 $0 0 City of Boulder Phase 4 - Outdoor Lighting 9/9/2016 11/28/2017 $955,307 0 0 95627 $5,886 Fountain, City of - 2016 1/25/2017 6/29/2017 $1,059,776 10 149370 $26,327 418668 $38,098 16296 $11,244 City of Boulder Phase 4 - Brenton Building 9/9/2016 3/30/2017 $6,893,940 1 21598 78135 $3,125 38370 Brighton, City of -11/14/2014 3/7/2016 $6,297,349 10 248113 $15,771 955093 $55,803 2913 $17,122 Denver, City of - 2014 Pool, Rec, Libraries, Fire Stations 8/28/2014 12/17/2015 $2,065,601 14 272871 $24,023 1046594 $44,105 52144 $32,342 89 Lyons, Town of -10/11/2010 12/12/2013 $5,913,231 1 $114,028 348800 $19,025 Limon, Town of - Town of Limon 9/26/2013 $805,192 9 37289 $8,052 321549 $30,227 734 $426 Golden, City of - City of Golden Phase II Solar Only 5/31/2013 8/22/2013 $3,264,551 9 $4,500 844719 $88,924 Lamar, City of - City Buildings 6/26/2012 12/14/2012 $4,815,692 14 131204 $131,927 665394 $101,208 1103 $8,231 Fowler, Town of - 2012 ESG 11/30/2012 $217,000 $0 0 $0 0 $0 0 Longmont, City of - Phase 2 (2012)6/24/2008 5/24/2012 $976,576 19 390717 $10,383 802974 24454 Boulder, City of - Phase 3 (2012)2/4/2010 1/23/2012 $5,352,528 22 122159 $1,936 2143374 $131,157 17104 $14,476 Central City, City of -10/5/2010 12/6/2011 $482,273 9 20779 $14,848 212918 2816 $1,855 Rifle, City of - NECI Garfield County 2/28/2010 7/6/2011 $335,485 8 74377 $5,139 203724 12142 Pueblo, City of - City of Pueblo (2011)11/23/2009 6/27/2011 $1,607,393 80 529831 $10,895 1095116 $96,203 24752 $20,640 0 Vail, Town of - Town of Vail (2011)12/17/2009 6/8/2011 $3,170,455 46 1180205 $18,355 1546616 $90,367 36735 $26,626 2535 Montrose, City of -5/15/2010 5/27/2011 $606,341 16 348144 $3,025 364281 12921 Colorado Springs, City of -11/5/2010 5/16/2011 $1,489,042 6 342961 910136 $83,668 19899 $21,254 Carbondale, Town of -2/23/2010 3/2/2011 $393,674 9 54806 $14,890 116970 4578 Breckenridge, Town of - EMC Engineers (2010)3/1/2008 11/20/2010 $257,624 2 144104 394225 1857 Commerce City, City of -12/21/2009 10/20/2010 $2,131,436 5 204299 $22,298 1440821 $39,397 63089 $51,570 113 Boulder, City of - Phase 2 - City Buildings (2010)2/4/2010 10/15/2010 $7,250,254 22 798000 $43,037 4440363 $285,436 155708 $114,183 2796 Boulder, City of - Phase 1 - City Buildings (2010)2/4/2010 10/15/2010 $2,280,268 6 185014 $4,805 1299795 $82,881 7868 $4,878 Durango, City of - Durango-La Plata County Airport 10/9/2008 7/21/2010 $714,276 2 65103 $5,399 245004 $14,210 7276 $5,608 Florence, City of - 2010 10/9/2008 7/21/2010 $695,394 2 65103 $5,399 245004 $14,210 7276 $5,608 Englewood, City of - City Buildings 4/3/2009 6/21/2010 $1,524,513 12 382869 $17,949 1215154 $79,123 37130 $21,594 1943 Westminster, City of - Phase II - EECGB funds (2010)9/23/2009 5/27/2010 $3,852,982 36 846125 $14,385 508094 $65,356 10895 $7,240 66116 Glenwood Springs, City of - Phase I (from Parks n Rec)6/4/2009 4/22/2010 $243,247 2 63700 -$1,636 150127 10635 3866 Yuma, County of - Self Implementing 4/9/2009 3/22/2010 $0 3 44223 $13,556 89416 $6,912 $11,629 Aspen, City of - 2010 8/14/2008 1/26/2010 $1,322,866 14 350000 $3,833 168528 48732 Grand Junction, City of - PERSIGO - WWT 7/15/2008 12/17/2009 $514,133 9 340935 $0 127194 $5,106 26600 $14,631 61 Steamboat Springs, City of - Phase 1 (2009)2/9/2009 12/2/2009 $890,746 18 265439 $5,594 838837 $81,058 24681 $23,809 Frisco, Town of - Self Implementing 12/1/2009 $0 7 $0 0 $0 0 $0 0 Cortez, City of - Rec Center - McKinstry 2009 11/1/2008 10/16/2009 $850,127 1 46006 $2,340 214499 $15,229 17839 $12,844 Windsor, Town of - 2009 3/15/2009 9/28/2009 $269,190 4 60274 $1,180 306841 $14,461 1669 $1,543 Longmont, City of - Phase 1 (2009)6/24/2008 3/30/2009 $66,771 6 320949 $12,600 2590048 $45,844 110935 $104,790 Grand Junction, City of - City Buildings 7/15/2008 2/26/2009 $2,046,342 39 340935 $10,089 530511 $33,522 25950 $21,262 520 Salida, City of - (Under Chaffee County) Phase 1 (2009)8/1/2008 2/1/2009 $0 $0 0 $0 0 $0 0 Golden, City of - City of Golden Phase I Lighting HVAC and Controls 10/26/2007 9/12/2008 $1,202,592 19 161079 $5,114 207900 $15,147 74796 $64,317 Lafayette, City of -3/7/2007 2/5/2008 $1,292,415 12 302300 $17,907 701950 $25,295 5444 $41,737 Rifle, City of - Automated Meter Readers only 6/1/2006 $0 24024 Westminster, City of - Phase 1 (2006)3/15/2005 1/1/2006 $2,550,509 28 650268 $15,741 $121,685 $34,615 Arvada, City of - Phase I 3/9/2004 8/1/2004 $1,966,191 12 417657 $16,380 1324219 $64,143 7829 $2,018 Total Sum $167,914,790 1653 18686173 $1,034,951 57603277 $3,591,689 1920284 $1,176,838 254955 Count 78 Confidential Information - Do Not Distribute Copyright © 2000-2025 salesforce.com, inc. All rights reserved. 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SUBMITTED BY:Stephanie Bibbens, Town Manager ITEM TYPE:Presentation/Discussion AGENDA SECTION:Presentation/Discussion SUBJECT:Nature Center Discussion (9:45am) SUGGESTED ACTION:Listen to presentation and provide feedback. PRESENTER(S):Kathleen Halloran, Deputy Town Manager VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: 251007 Nature Center.docx 26 TO: Vail Town Council FROM: Town Manager’s Office DATE: October 7, 2025 SUBJECT: Vail Nature Center – 2026 Budget Discussion I. PURPOSE The purpose of this discussion is to share the input gathered at the most recent Ford Park Advisory Committee (FPAC) meeting, which was attended by Ford Park stakeholders in addition to committee members. That meeting was dedicated to a conversation about the current status of the Vail Nature Center, including both the physical structure and programming, and the group discussed goals for the near-term future of the site. Staff is requesting direction from Town Council as part of the 2026 Budget process. III. BACKGROUND On September 5, the FPAC gathered input from stakeholders regarding the current status of the Nature Center, mainly with a focus on how the Nature Center plays a role in the overall experience at Ford Park, including programming and site conditions. Programming schedules from both Vail Nature Center and Betty Ford Alpine Gardens were shared (Attachment A), and the group was prompted to talk about what is missing, what is duplicated, and what should the experience in that area of the Park be for our residents and guests? There were different perspectives on the type of programming that should be offered. Walking Mountains, in following their mission, feel strongly the programming should be related to our natural environment and sustainability. Other suggestions included adding some local history, or mental health/wellness interpretive sites along trails. Another suggested it was really critical to educate on the dire needs of our global environment (climate change, green space, drought/wildfire, etc). Lastly, one offered that maybe we didn’t need active programming at that location, given all of the other activations in the Park. The most agreed-upon theme was that the area should bring peace and restoration to the people that visit it. A bit of quiet in Vail, or quiet/peacefulness compared to a visitor’s hometown. Serenity. “Managed Wild” was a term used to acknowledge that the area must be maintained so that it remains in a natural state, not in disrepair or downtrodden. This part of the Park is a way to be in nature if a person is unable to get onto the hill or on back trails. The group also agreed that if something was ever rebuilt in that area, it should be very similar to the historical feel of the farmhouse, not modern, cold or big. Those present 27 Town of Vail Page 2 supported a restoration or replication of the existing farmhouse. Creating a “showcase” of how things used to be, although on a modest scale. Somewhere in between “Vail” and “wilderness”. Walking Mountains shared that they have been operating in a what they consider a substandard situation, without appropriate resources/facility. Regardless of what is decided upon, without the yurt it will be challenging to continue programming next summer, however Walking Mountains is willing to provide them. Programs will bring the need for water/bathrooms and better accessibility, however the group felt strongly that even without activation/active programming that at least the main trail into the area should be accessible for a multi-generational user group. An outdoor classroom was discussed as an option for programming, but again the larger group still want to have some kind of historic looking building onsite; that the building is part of the overall peaceful feel of a time long ago. The current outdoor classroom area would benefit greatly from a new seasonal cover (currently a retail-purchased car port). III. COUNCIL DISCUSSION Below is a very high-level summary of the status of the Vail Nature Center to inform Council’s discussion: Town Council directed staff to remove the yurt facility, which is planned for removal this Fall season, as the summer programming comes to an end. The yurt is currently being advertised for sale. The concrete base beneath the yurt will also need to be removed. Portable bathroom facilities currently remain on site and should be removed if there is no active programming in the area. Based on professional advice from a structural engineer and within town code, the first floor of the farmhouse can be used, with limited access to the second floor (not to be actively used by staff). The compost toilet has been sealed up, will be cleaned out and is un-useable in its current state. The toilet could be replaced with a $5K investment but would not be ADA accessible for the public to use. Vail Fire wants an alarm at the farmhouse, not to save the structure but to respond before a fire could spread. The farmhouse will continue to need some maintenance such as rodent control each Spring season; Walking Mountains has office furniture, program supplies and exhibits stored in the farmhouse and is working to empty the yurt. The site itself needs work such as plant/weed maintenance and improvements to the main trail into the area. Staff has not yet included monies for programming at the Vail Nature Center in the proposed 2026 budget. The prior contract with Walking Mountains for Summer 2025 was approximately $110,000. Does Council wish to see similar programming, limited programming or no programming in 2026? 28 Town of Vail Page 3 III. ACTION REQUESTED OF TOWN COUNCIL Staff recommends budgeting a nominal amount for 2026 ($20K - $50K) to plan for maintenance of the site and farmhouse. The town could continue to entertain proposals for programming either sourced from the site, or within Ford Park as a whole. Any future programming support would need to be brought to Town Council for approval. Does Council support an allocation of budget toward programming and/or maintenance of the site? 29 Town of Vail Page 4 Attachment A Vail Nature Center Season: June 16 - Aug 30 Hours of Operation Mon-Sat 9am-5pm Exhibits inside yurt Summer camp classes Custom programs Weekly Programs: Wildflower Walk 4 days/wk Vail Nature Walk 6 days/wk Evening Beaver Pond Tour 2 days/wk Nature Tours from Farmer's Mkt to NC 2x/Sunday Betty Ford Alpine Gardens Season: May 26 - Sept 5 Hours of Operation (Educ Center) Daily 10am-4pm Habitat Exhibit Starting June 1 Botanical Gardens Dawn to Dusk year- round Weekly Programs: Guided Garden Tours 3 days/wk Yoga in the Gardens 3 days/wk starting June 16 Family Friday 1 day/wk starting June 6 Chefs in the Gardens 1 day/wk July 10 - Aug14 Ambassador Program 2-3 days/week Snowshoe Rentals - winter; guided & self-guided tours Special Programs: Mindfulness in the Mountains June 19 and 25 Nick Courtens Series June 19 Uncover Living History: Native American Prayer Trees July 9 Tai Chi in the Gardens July 11, 12, 13 Alpine Explorers July 30 Beavers are for the Birds Aug 13 30 Town of Vail Page 5 Habitats and Adaptations w/ live animals Aug 20 The Vail Habitat Aug 27 31 AGENDA ITEM NO. 2.3 Item Cover Page DATE:October 7, 2025 TIME:90 min. SUBMITTED BY:Jake Shipe, Finance ITEM TYPE:Presentation/Discussion AGENDA SECTION:Presentation/Discussion SUBJECT:Capital Projects Budget Discussion (10:05am) SUGGESTED ACTION:Listen to presentation and provide feedback. PRESENTER(S):Carlie Smith, Finance Director and Jake Shipe, Budget Analyst VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: 2026 Capital Preview Memo.pdf 2026 Capital Preview - Attachment A - Project Narratives.pdf 2026 Capital Preview - Attachment B - Program Narratives.pdf 2026 Capital Preview Presentation PDF.pdf 32 TO: Vail Town Council FROM: Town Manager / Department Heads DATE: October 7, 2025 SUBJECT: 2026 Capital Improvement Program I.SUMMARY On July 11th, Town Council held a budget retreat as the start of the annual budget process. Outcomes from that meeting, along with the Council strategic plan and public input from community surveys have been incorporated into the preliminary 2026 capital improvement plan. Town staff has put together a sustainable budget plan while still focusing on the Council’s strategic plan, in some cases using reserves towards the Council’s goals. The purpose of this work session is to provide Council with more in-depth information on the town’s proposed 5-year capital expenditure plan, including significant capital projects proposed as a part of the 2026 budget. Feedback gathered from Council will be included in the 2026 Town Manger Budget Draft presented to Council at the October 21st meeting. II.BACKGROUND The Town’s Capital Improvement Program is funded by the Capital Projects Fund, Housing Fund , Real Estate Transfer Tax Fund, Internal Employee Housing Rental Fund and Vail Reinvestment Authority. Additionally, the Heavy Equipment Fund accounts for the capital replacement of existing vehicles (except for fire engines and buses, which are funded by the Capital Projects Fund). For the purpose of today’s discussion, details regarding department operating programs funded by the Real Estate Transfer Tax Fund have also been included, although they are not considered capital expenditure s. In accordance with the Town’s budget philosophies, funding of ongoing department operations (parks, environmental, wildland fire, and art in public places), debt service payments, and maintaining the town’s current assets are prioritized in this 5-year plan along with the Council’s strategic plan initiatives. Also , in accordance with town budget philosophies, the capital budget funds reflect sustainable budgets with ongoing annual capital maintenance costs funded within the normal annual revenue streams. In order to maintain a balanced, sustainable plan, reserves are only proposed to fund one-time and non-routine budget requests. These one-time or non-routine budget requests were considered on the basis of alignment with several topics of importance to Town Council and the community. 33 Town of Vail Page 2 •Create a strong community and create affordable housing opportunities •Support our Workforce •Provide an Authentic Vail Experience •Transportation •Environmental Sustainability Additionally, other one-time budget requests were considered if they were necessary to maintain public safety, or an excellent level of customer service . Across all funds the 2026 capital plan proposes a total of $47.5M in capital expenditures. These are broken out by category in the below chart. Noncapital related expenditures such as department operating costs, programs, and debt service payments funded within the Capital Projects Fund and Real Estate Transfer Tax Fund are not included in the chart. Within the total proposed capital expenditures, $11.9M is related to maintenance and routine replacement of the Town’s existing assets, while $37.0M is related to the acquisition of new assets or enhancing existing assets. The majority of this amount, or $22.4M is related to the Town’s committed acquisition of employee housing units at Timber Ridge. The proposed expenditures for new and enhanced capital assets is broken out by strategic priority area below: The 2024 Council Strategic Plan identifies the following priority areas: 34 Town of Vail Page 3 Housing remains a continued focus of budget funds in 2026 , totaling $23.4 million, followed by environmental sustainability, which totals $ 9.9 million. III. 2026 CAPITAL PROJECTS FUND, REAL ESTATE TRANSFER TAX FUND, AND HOUSING FUND PROPOSED BUDGET For today’s discussion, staff has provided a preliminary five-year capital plan for the Capital Projects Fund, Housing Fund and the Real Estate Transfer Tax Fund. Staff has included capital project narratives for larger, more significant projects proposed for 202 6, or for projects newly added to the 5- year plan. Narratives are intended to provide Council and the public with detailed information and to allow for Council inquiries and feedback before the budget ordinance readings. Projects that include narratives are noted within the 5-year plan documents. Capital Project Narratives are included in Attachment A. In order to provide context within the Real Estate Transfer Tax Fund, staff has also included Program Narratives describing significant operational programming that is newly proposed, expanded, or significant is included in Attachment B. In addition, items are color-coded if they are new additions, have a cost/scope increase, a cost/scope decrease, or have a change in timing (budget year) when compared to the previous 5-year plan. New Project Increase in Cost/Expanded Scope from Prior 5 -Year Plan Reduction in Cost/Scope from prior 5 -Year Plan Timing Change from Prior 5-Year Plan It should be noted that while Council may appropriate a project in the budget, that doesn’t mean the project goes forward without additional Council feedback, discussion, and approval. Environmental Sustainability, $9.9M, 27% Housing, $23.4M, 63% Transportation & Mobility, $1.0M, 3% Public Safety, $1.2M, 3% Excellent Customer Service, $384.0K, 1% Other, $1.0M, 3% 2026 Proposed New/Enhanced Capital Expenditures by Priority Area: $37.0M 35 Town of Vail Page 4 Five main sources of revenue fund the town’s capital improvement program: General 4.0% Sales Tax, 0.5% Housing Sales Tax, Construction Use Tax, Real Estate Transfer Tax, and Tax Increment Finance (TIF) from the Vail Reinvestment Authority. Grant funding is also a common source of funding for capital projects however grant funding is budgeted only when awarded. 4.0% General Sales Tax collections are shared between the General Fund and Capital Projects Fund with a 62/38 split. 2025 sales tax collections are projected at $42.3M, down (0.5)% from the 2025 forecast and up 0.4% from 2024 actuals. The (0.5%) decrease from the 2025 forecast accounts for activity being flat with 2025, except for a decrease in overnight visitors due to planned redevelopment activity decreasing the rooms available for occupancy. The Capital Projects Fund will be allocated 38%, or $16.1M of sales tax collections. Housing Sales Tax collections are estimated at $5.1M. 2026 collections are projected in alignment with the town’s general 4.0% sales tax revenues, down (0.5)% from the 2025 forecast. Construction Use Tax tends to fluctuate annually and is projected conservatively at $2.5M. This is flat with the 2025 forecast and does not consider any large one-time projects. Use Tax is collected at the time of issuance of a building permit. Staff is aware of multiple larger development projects that may submit a building permit in 2026, including the Evergreen Lodge Cornerstone development, and Concert Hall Plaza Redevelopment. The use tax forecast does not incorporate these projects since staff is not certain that these redevelopments will take place and with what scope and timing. If these projects do go forward, tax estimates will likely be adjusted upward in a future supplemental and allow for additional spending flexibility if needed. Real Estate Transfer Tax revenues for 2025 are projected conservatively at $7.8M. This represents a 5.0% decrease from the 2025 forecast, and a 16.9% decrease from 2024 actual collections. RETT collections in 2026 through 2029 are projected with 1% annual increase. Timber Ridge Sales The Town of Vail contributed $38.6 million in cash toward the development phase of the project, in addition to the land and a commitment to construct a new bus stop, for a total contribution valued at $51.0 million. The cash contribution was funded with $2 0.3 million from the General Fund and $18.3 million from the Housing Fund. As units are sold and closed, the Town will be reimbursed for the majority of its contribution (approximately $49.0 million). Reimbursement may be received in cash or in the form of units; however, to maintain a conservative approach and align with the Town’s standard practices for project and grant reimbursements, only cash reimbursements to the General Fund have been recognized at this time. The Housing Fund does not currently reflect any sales revenues from Timber Ridge . Together, expenditures for the town’s three main funds used for capital expenditures, Capital Projects Fund, Housing Fund, Real Estate Transfer Tax Fund, are proposed at $66.4M for 2026. This includes $4.6M of debt service payments (PW shops debt and Southface COP), department operating and program costs of $6.4M, $10.4M of capital maintenance/replacements, and $28.5M of capital improvements and acquisitions , a $3.0M contribution to Habitat for Humanity, and $13.5M in transfers to other funds. EXPENDITURES REVENUE 36 Town of Vail Page 5 CAPITAL PROJECTS FUND The 2026 Capital Projects Fund expenditure budget is proposed at $38.7 million. Included within that, is $8.1M for annual capital maintenance of the town’s current assets and a proposed $10.9M for asset additions and major improvements. Capital maintenance includes projects such as parking structure repairs, asphalt patching and overlays, audio-visual updates, and repairs to neighborhood brid ges. New and/or significant expenditures being proposed in 2026 include the following: •Energy Efficiency Upgrade Package including Geothermal Heating at the Library and Dobson Arena ($9.1M) – See Project Narrative C01 •Rehabilitation of Kinnikinnick East Bridge ($500.0K) – See Project Narrative C10 •The expansion of the Police Department fleet with three new patrol cars, and two Code Enforcement vehicles ($402.6K) – See Project Narrative C22 & C23 •Vail Run Bus Stop ($375.0K) – See Project Narrative C06 •Design of Main Vail Pedestrian Improvements ($250.0K) - See Project Narrative C20 •Roundabout Traffic Counter Installation ($250.0K) – See Project Narrative C11 In addition to capital expenditures directly paid by the Capital Fund, the Capital Projects Fund supports other capital expenditures paid from other Town funds. The proposed budget includes an $8.5M transfer to the Internal Employee Housing Fund to purchase Timber Ridge Units, as part of the Town’s $25.5M commitment. These units would be rented back to Town of Vail employees. See Project Narrative IEH01 37 Town of Vail Page 6 The 2026 Capital Projects Fund budget accounts for the following debt service payments and transfers: • $1.0M transfer to the Housing Fund for the Vail InDEED program. – See Project Narrative H01 (A proposed decrease from $2.5M transfer in prior years) • $5.0M transfer to the General Fund for partial repayment of the $8.0M interfund loan for the Dobson Arena (reimbursement from VRA). The remaining $3.0 is to be repaid in 2027. • $3.4M debt service payment on the Town-issued 2025 Certificates of Participation for the Southface project • $1.2M debt service payment on the 2021 PW Shops Lease Purchase Agreement The Capital Projects Fund is forecasted to utilize $725.2K of fund balance during 2026. The projected fund balance at the end of 2026 is $8.2M (excluding balance reserved for the Southface COPs). This represents 51.1% of sales tax revenue, above the minimum of 25% ($4.0M). REAL ESTATE TRANSFER TAX FUND The 2026 Real Estate Transfer Fund expenditure budget totals $10.5M. The budget includes $2.3M of capital maintenance projects including VRD-managed facility maintenance, recreation path maintenance, park improvements, and landscaping. $2.1M is proposed for asset additions and major improvements, including the following: • Reconstruction of the North Recreation Trail near Red Sandstone ($750.0K) – See Project Narrative R11 • Town’s portion of a rehabilitation of the Tennis Courts at Ford Park ($590.3K) • Installation of pollution catchment devices on the remaining 50% of Town sewer drains ($450.0K) - See Project Narrative R13 • Improvements to the Donovan Park Playground ($425.0K) – See Project Narrative R09 38 Town of Vail Page 7 In addition, the Real Estate Transfer Tax funds four of the town’s departments, programming, and qualified contributions to town partners. A total of $4.5M represents funding for wildland, art in public places, parks, and environmental department operating budgets while $1.5M is proposed for programs such as Fire Free Five rebates, composting education and incentives, the E-Bike share program, Winterfest, and programming at the Ford Park Art Studio. The following significant new or expanded programs are proposed in the 2026 budget: • Continuation of Booth Creek Fuels Implementation, partialy offset by additional $50,000 grant form the US Forest Service ($200.0K) – See Program Narrative RP01 • Expanded Fire Free Five Community Assistance Program ($107.0K) – See Program Narrative RP02 • Expanded programming at the Ford Park Art Studio – Expansion is offset by a three year donation from Kent and Vicki Logan ($142.5K) • Single Use Plastics Imple mentation ($100.0K) – See Program Narrative RP03 The Real Estate Transfer Tax Fund is forecasted to utilize $2.0M of reserves during 2025 and has a projected ending fund balance of $5.0M. This is above the minimum fund balance of $2.0M. Over the next five years, annual operating and capital maintenance expenditures are sustainably funded within annual revenues. Average annual revenue projections of $8.4M are prioritized to cover operations of $4.6M, capital maintenance averaging $1.3M, and programming averaging $1.1M. Reserves are projected to remain above the reserve minimum balance of $2.0M throughout the 5-year plan, with the lowest projected reserve balance of $4.6M in 2029. Normal annual expenditures do not include new projects, one-time programs, and improvements to current assets, which require reserves spending. 39 Town of Vail Page 8 HOUSING FUND The 2026 budget proposes $21.4M of expenditures for community housing programs and projects. The proposed budget includes $1.0 million of new funding for the InDEED program, supported by a transfer from the Capital Projects Fund. This is a reduction from the $2.5 million annual funding level included in the previous five-year plan, which has not been fully utilized due to rising housing costs and interest rates. Over the past four years, InDEED expenditures have averaged $353,000 per year, well below the $2.5 million allocated annually. Unspent 2025 funds will be reallocated to the program in 2026, leaving approximately $5.2 million available for InDEED in that year. See Project Narrative H01 for additional information. As part of the Timber Ridge development, the Town committed to $25.5M towards unit purchases. The 2026 Housing Fund budget contains the following expenditures towards this commitment: • A $13.9M placeholder for the purchase of units at Timber Ridge to be rented to the community. This amount is offset by a $13.9M loan from the General Fund which is to be repaid during 2027, 2028, and 2029. See Project Narrative H02. • A $3.0M contribution to Habitat for Humanity for the purchase of Timber Ridge units for their community home ownership program. The 2025 budget also contains a $2.0M contribution, bringing the Town’s total contribution to $5.0M. The remaining $8.5M of the commitment will be funded in the Internal Employee Housing Rental fund with a transfer from the Capital Projects Fund to keep apprximatly 10 units for town of vail employee rentals. (See Project Narrative IEH01) Staff is proposing charging an administrative fee of 5% of Sales Tax collections to be paid to the General Fund. This is equivalent to $257,050. This administrative fee reflects the costs of both collections of the housing sales tax and the cost of administration of the various housing programs in the fund, such as Vail InDEED, the buy down housing program, and administration of construction housing projects. Staff is seeking to implement consistency across funds; 40 Town of Vail Page 9 Administrative fees are also charged to the Marketing Fund (5% of Business License Revenues), Real Estate Transfer Tax Fund (5% of RETT collections), Internal Employee Housing Rental Fund (20% of rent collections), and Vail Reinvestment Authority (2% of TIF collections). 2026 proposed expenditures in the Housing Fund also include a partial repayment of the interfund loan from the Capital Projects Fund for Southface project of $3.2M. The remaining $2.4M is to be repaid in 2027. CAPITAL RESERVES The chart below is a five-year reserves projection. $54.1M of reserves are forecast to be spent during 2025, with the majority being utilized for the Dobson Arena Redevelopment and Southface project. During 2026, the Town is projected to spend a combined net $776.5K of available Capital Fund, RETT, and Housing Fund reserves . The Town is projected to have $23.4M of capital reserves at the end of 2026, with $7.3M of that amount available (not restricted for debt service requirements or part of reserve minimum s). UNFUNDED PROJECTS Within the 5-year Capital Projects Fund plan, the following projects are unfunded: •Vail Village and Lionshead Bollard Installation (removed from 5-year plan) – See Project Narrative C21 •Geothermal Energy District (could also be funded by RETT – removed from 5-year plan) -See Project Narrative FUT01 •East and West Lionshead Circle Bike Lanes – See Project Narrative FUT02 •West Vail Roundabout Lighting Project •Permanent Location for Children’s Garden of Learning •Municipal Complex Redevelopment •Vail Village Transit Center Improvements •West Vail Master Plan Outcomes CPF $50.04M CPF $19.05M CPF $18.33M CPF $12.22M CPF $20.14M CPF $18.17M CPF $18.49M RETT $15.18M RETT $7.10M RETT $5.06M RETT $6.18M RETT $5.30M RETT $4.63M RETT $4.94M Housing $16.42M Housing $1.42M Housing $0 Housing $0 Housing $.79M Housing $6.12M $.0M $10.0M $20.0M $30.0M $40.0M $50.0M $60.0M 2024 Actual 2025 Forecast 2026 2027 2028 2029 2030 Capital Program Reserves Non-restrictedReserves Minimum/Restricted Reserves CPF RETT Housing 41 Town of Vail Page 10 Within the 5-year Real Estate Transfer Tax Fund plan, the following projects are unfunded: • Gore Valley Trail improvements near Lionshead Gondola • Construction of Outcomes of Ford Park Master Plan – See Project Narrative R06 Within the 5-year Housing Fund plan, the following projects are unfunded: • Development of CDOT East Vail Housing Parcel • CDOT Eagle-Vail parcel (partnership with other municipalities) • Black Gore Creek Property Redevelopment If Council wishes to fund any of the projects listed above, or add additional projects to the five-year plan, it is likely that an existing project would need to be removed to accommodate the change. ACTION REQUESTED Staff requests feedback from Council in preparation for the Town Manager’s budget, which will presented to Council with a first look October 21st, and with ordinance readings on November 4th and 18th. • Does Council agree with the proposed capital plan? • Would Council like to re-prioritize any unfunded projects by moving them to the five-year plan, and moving other projects to the unfunded list in their place? • Are there any other changes or additions to the Capital, Housing or RETT fund proposed expenditures? • Does Council support implementing an administrative fee within the Housing Fund, in- line with RETT Fund, Marketing Fund, Internal Employee Housing Fund, and VRA? • Does Council support decreasing the InDeed transfer from $2.5M to $1.0M? 42 TOWN OF VAIL 2026 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND New Project Increase in Cost/Expanded Scope from Prior 5-Year Plan Reduction in Cost/Scope from prior 5-Year Plan Timing Change from Prior 5-Year Plan 2025 Forecast 2026 2027 2028 2029 2030 Description Revenue Total Sales Tax Revenue:42,540,000$ 42,337,800$ 43,037,000$ 43,898,000$ 45,104,013$ 46,006,000$ 2026: Flat, with adjustments for anticipated redevelopment impacts 2027- 2030: 2% Increase, with adjustments for anticipated redevelopment impacts Sales Tax Split between General Fund & Capital Fund 62/38 62/38 62/38 62/38 62/38 62/38 Sales tax split 62/38 Sales Tax - Capital Projects Fund 16,165,200 16,088,000 16,354,000 16,681,000 17,140,000 17,482,000 Use Tax 2,502,000 2,502,000 2,552,000 2,603,000 2,655,000 2,708,100 2026: Based on three-year average, with no major developments included at this time 2027- 2030: 2% Increase Franchise Fee 1,123,392 - - - - - 2025: Utilization of 1% Franchise Fee for Holy Cross underground utilities project ($1.1M) Federal Grant Revenue - - - 2,089,449 - - 2028: Federal Tax credit rebate on Energy Efficiency upgrade projects ($2.1M) - See Project Narrative C01 Other State Revenue 1,091,964 1,781,507 - - - - 2025: Roll forward unused MMOF Grant towards Mobility Hub Design ($750.0K); CO Energy Office Geothermal Design Grant ($250.0K); MMOF Grant toward Bollards ($92.0K); CDOT Grant towards 3 electric bus chargers ($154.1K); Eliminate Reappropriation of CDOT #22-HTR-ZL-011 Received in 2024 (154.0K); 2026: State GeoX System Tax Credit ($1.8M) - See Project Narrative C01 Lease Revenue 172,270 172,270 172,270 180,884 180,884 180,884 Per Vail Commons commercial (incr. every 5 years) Project Reimbursement- TR Land Reimbursement - 4,399,500 - - - - 2026: Timber Ridge Land Reimbursement ($4.4M) Project Reimbursement 774,437 - 7,500 - - - 2025: Reappropriate utilization of HCE Funds for Underground Utility Project with Holy Cross ($774.4K); 2027: Rebates associated with Energy Efficiency upgrade projects ($7.5K) - See Project Narrative C01 Donations - 9,000 - - - - 2026: Utilization of Friends of Library Donations towards Game Table ($9.0K) Timber Ridge Loan repayment 462,909 3,488,184 - - - - 2026: Full repayment of remaining balance of 2013 loan from the Capital Projects Fund to the Timber Ridge Fund ($3.5M) Earnings on Investments and Other 1,292,936 139,000 177,000 212,000 403,000 363,000 2026: 2.5% return assumed; 2027 - 2030: 2.0% return assumed Total Revenue 23,585,108 28,579,461 19,262,770 21,766,333 20,378,884 20,733,984 Expenditures Facilities Facilities Capital Maintenance 430,000 360,000 487,500 315,000 552,500 495,000 Annual repair and maintenance costs of Town-owned facilities. 2026 includes: -Fire Station Upkeep ($97.5K) -Library Hot Water Heater & Fire Panel Replacement ($17.8K) -Transit Cetner Upkeep ($50.0K) -Public Work Shops Garage Door & Window Replacements ($45.0K) -Miscellaneous Facility R&M ($150.0K) Municipal Complex Maintenance 702,788 - 10,000 10,000 220,000 70,000 Annual repair and maintenance cost of Municipal Complex including the Police Department Building Energy Enhancement Projects 75,000 - - - 25,000 25,000 2025: Re-appropriate unspent placeholder funds towards efficiency enhancements in Town building, pending results of 2024 Energy Audit ($50.0K); 2029 - 2030: Placeholder for Facility Energy Upgrades Public Works Building Maintenance - 100,000 - - - - 2026: Placeholder for Public Works Building roof rehabilitation/repairs ($100.0K) Public Works Specialty Equipment 30,000 - - - - - 2025: Purchase of Sign Shop Printer ($30.0K) Welcome Center/Grandview Capital Maintenance 25,000 25,750 26,523 27,319 28,139 28,983 Placeholder for annual capital maintenance of Welcome Center and Grandview Room Welcome Center display upgrades - 150,000 - - - - 2026: Placeholder for routine updates to Welcome Center Displays Purchase of Employee Rental Units 2,046,641 - - - - - 2025: Re-appropriate funds towards purchase of Hamlet Townhome Unit #3 ($1.8M); New funding as true- up for Hamlet #3 unit due to final commission negotiations and discrepancy during staff turnover ($234.9K); All Future purchases of employee units will be reflected in the Internal Housing Fund 43 TOWN OF VAIL 2026 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND New Project Increase in Cost/Expanded Scope from Prior 5-Year Plan Reduction in Cost/Scope from prior 5-Year Plan Timing Change from Prior 5-Year Plan 2025 Forecast 2026 2027 2028 2029 2030 Description Geothermal Energy System 343,096 - - - - - 2025: Placeholders for geothermal component of snowmelt boiler replacement ($1.5M); Re-appropriate design funds for Geothermal Energy District ($394.9K); Reduce budget by $51.8K for Art Studio budget increase to connect to existing Geothermal Well in RETT fund ($51.8K); Utilize placeholder for Geothermal Energy System towards the 2026 Energy Performance Contract which includes the first Geothermal Node ($1.5M); Next steps are currently unfunded - See Project Narrative FUT02 Energy Efficiency Performance Contract - 9,123,235 - - - - 2026: Energy efficiency upgrade package - See Project Narrative C01 Includes the following measures: -Geothermal Energy Node/Borefield at Library & Dobson Ice Arena (Ground Source Heat Pump) -Parking Structure LED Fixtures -Solar Systems and Battery Storage at Library and Donovan Pavilion -17 Level 2 EV Charging Stations at Donovan Park Pavilion, Ford Park, Stephen's Park, Public Works, and Vail Golf Clubhouse -Snowmelt and Facility Heating Control upgrades -Other miscellaneous items such as window & insulation upgrades and fire pit flame reductions Snowmelt Boilers Replacement 1,895,594 - 1,025,000 525,000 - 25,000 Placeholder for routine replacement of snowmelt boilers with like-equipment; May be necessary depending on financial and technical feasibility and timing of the Geothermal Energy District currently under exploration Arrabelle Snowmelt Boilers 190,000 - - - - - 2025: Re-appropriate funds towards Arabelle Boiler Replacement - Shared cost managed by Vail Resorts ($190.0K) Donovan Pavilion Remodel 109,500 25,000 - - - - 2025: Main Floor refinishing/resealing ($35.0K); Walk-behind floor buffer/sweeper ($10.0K); Furniture Replacements ($14.5K); Re-appropriate 2024 placeholder as capital maint contingency ($50.0K) 2026: Placeholder for annual Capital Maintenance at Donovan Park Pavilion ($25.0K) Mountain Plaza Elevator Renovation 100,000 - - - - - 2025: Placeholder for Mountain plaza elevator renovation (shared cost with Vail Resorts) Vail Mobility Hub Expansion 1,500,000 - 2,000,000 - - - 2025: Re-appropriate funds for design of Vail Mobility Hub Expansion, offset by $750K MMOF match grant included in state reimbursements above ($1.5M) 2027: Placeholder for TOV portion of construction of Vail Mobility Hub Expansion; Contingent on receipt of grant funding and design outcomes - See Project Narrative C03 Fire Sprinkler Upgrades at Bus Barn 1,048,791 702,000 - - - - 2025: Reappropriate funds towards Bus Barn fire sprinkler upgrades; Project is still in engineering phase ($600.0K); Utilize 2024 savings in routine PW Shops maintenance towards increase in estimated cost of Bus Barn fire sprinkler upgrades, pending design outcomes ($180.0K); Utilize additional savings in Bus Barn Charger upgrades towards increased cost in Fire Sprinkler upgrades based on design outcomes - See Project Narrative C04 Public Works Shops Expansion 18,058 - - - - - 2025: Re-appropriate funds towards architectural feasibility and planning for identified phase two expansion opportunities ($18.0K) Total Facilities 8,514,468 10,485,985 3,549,023 877,319 825,639 643,983 Parking 44 TOWN OF VAIL 2026 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND New Project Increase in Cost/Expanded Scope from Prior 5-Year Plan Reduction in Cost/Scope from prior 5-Year Plan Timing Change from Prior 5-Year Plan 2025 Forecast 2026 2027 2028 2029 2030 Description Parking Structures 2,914,577 1,275,000 1,315,000 1,405,000 1,245,000 1,388,500 Various annual repairs including deck topping replacement, expansion joint repairs, ventilation, HVAC, plumbing and other structural repairs 2025 includes: -Placeholder for beautification at Vail Transit Center ($200.0K) -Re-appropriate funds towards priority structural repairs/rehab as identified in the study ($717.6K); -Additional funding towards priority structural repairs/rehab as identified in the study ($500.0K) Lionshead Structure East Stair Snowmelt - 150,000 750,000 - - - 2027: Design of Snowmelt System for Lionshead Structure East Stairs ($150.0K) - See Project Narrative C05 2028: Construction of Snowmelt System for Lionshead Structure East Stairs ($750.0K) - See Project Narrative C05 Village Transit Center Fire Sprinkler System Replacement - - - - - 250,000 2030: Design of Village Transit Center Fire Sprinkler System Replacement ($250.0K) Parking Entry System / Equipment 353,214 85,000 1,133,050 90,177 92,882 95,668 Ongoing Parking Entry System capital repair and maintenance 2025: Re-appropriate funds for remaining parking system replacement costs, including subscription recognized over 5-years ($233.2K); Re-appropriate ongoing parking replacement equipment purchases for damaged items ($55.0K); Shift parking maintenance budget from GF for accounting consistency ($50.0K); Parking pass system buildout for summer passes ($15.0K) 2027: Placeholder for Parking Structure Entry System Replacement ($1.0M) Red Sandstone Parking Structure - 50,000 - - - - 2026: Placeholder for routine capital maintenance at RedSandstone Parking Structure ($50.0K) Parking Structure Camera systems - - - - 2,500,000 - 2029: Installation of camera systems for both safety and vehicle counts at Vail Village structure ($2.5M) Total Parking 3,267,791 1,560,000 3,198,050 1,495,177 3,837,882 1,734,168 Transportation Bus Shelters 50,000 405,000 230,000 30,000 30,000 30,000 Annual Bus Shelter Maintenance ($30.0K) 2025: Add solar lighting to existing shelters ($20.0K) 2026: Design and Construction Bus Shelter at Vail Run Stop ($375.0K) - See Project Narrative C06 2027: Placeholder for capital maintenance at Town bus shelters ($200.0K) Bus Stop Amenities - 50,000 50,000 - - - 2026-2027: Add bus stop amenities at locations throughout Town without shelters (concrete pads, benches, etc.) Timber Ridge Transit Stop 1,908,277 - - - - - 2025: Re-appropriate construction of a transit stop at the new Timber Ridge housing development ($1.9M) Replace Buses 2,139,050 - - - 10,225,000 8,064,000 2025: Re-appropriate $2.1M for two electric buses which are still awaiting delivery (May be offset by $1.6M of potential federal grant funding) 2029: Replace 8 hybrid busses with electric buses ($10.2M) - See Project Narrative C07 2030: Replacement the remaining 6 Hybrid buses with electric buses ($8.1M) - See Project Narrative C07 Electric bus chargers and electrical service rebuild - - - - 695,000 840,000 2025: Utilize savings in electric bus chargers towards Bus Barn Sprinkler Upgrades ($268.8K) 2029: Bus Charger Expansion for 8 new Buses ($695.0K) - See Project Narrative C07 2030: Bus Charger Expansion for 6 new Buses ($840.0K) - See Project Narrative C07 Bus Transportation Management System - - - 1,000,000 - - 2028: Placeholder for replacement of Bus Transportation Management System at end of life ($1.0M) Hybrid / Electric Bus Battery Replacement - 360,000 - 500,000 500,000 540,000 2026 - 2030: Placeholders for scheduled replacement of batteries in Hybrid and Electric buses Bus Camera System - 320,000 - - - - 2026: Replace current fleet of 33 buses with updated camera surveillance system. In 2026 the camera system will be 11 years old and reaching end of life ($320.0K) - See Project Narrative C08 Car Share Program Infrastructure - - - - - - 2025: Purchase of two vehicles ($100K) for car share program; upgrades to Electric Chargers ($17.7K) for implementation of Car Share program 45 TOWN OF VAIL 2026 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND New Project Increase in Cost/Expanded Scope from Prior 5-Year Plan Reduction in Cost/Scope from prior 5-Year Plan Timing Change from Prior 5-Year Plan 2025 Forecast 2026 2027 2028 2029 2030 Description Total Transportation 4,097,327 1,135,000 280,000 1,530,000 11,450,000 9,474,000 Road and Bridges Capital Street Maintenance 1,660,000 1,560,000 980,000 2,295,000 2,300,000 2,300,000 Annual Capital Maintenance of Town-maintained streets; 2026 includes: -Labeling of all Town-owned Storm Drains to indicate drainage to the Creek ($90.0K) - See Project Narrative C09 -Surface Sealing ($285.0K) -Asphalt Mill & Overlay ($450.0K) -Drainage Improvement ($110.0K) Street Light Improvements 515,000 80,000 80,000 80,000 80,000 80,000 Annual Town-Wide street light replacement ($80.0K); 2025: Re-appropriate funds towards neighborhood street light replacements scheduled for this year ($440.0K) Neighborhood Bridge Repair 408,036 500,000 - - - 1,400,000 2025: Re-appropriate ongoing bridge scour mitigation project at Chamonix Rd ($408.0K) 2026: Kinnikinnick east bridge rehabilitation ($500.0K) - See Project Narrative C10 2030: Placeholder for bridge rehabilitation ($1.4M) Pedestrian Bridge Repair - - - 400,000 - - 2028: Rehabilitation of the pedestrian bridge over I-70 ($400.0K) Seibert Fountain Improvements 27,082 100,000 - - - - 2025: Utilize 2024 savings from circulation pump replacement not implemented towards repairs to the drain lines in the equipment vault to prevent flooding ($27.1K) Roundabout Lighting Project 488,939 - - - - - 2025: Re-appropriate funds to complete lighting project at Town Center ($488.9K) Traffic Counters - 250,000 - - - - 2026: Roundabout Traffic Counters ($250.0K) - See Project Narrative C11 Neighborhood Road Reconstruction 1,553,694 100,000 1,750,000 - - - 2025: Re-appropriate funds towards delayed Meadow Dr culvert lining, Black Gore Dr culver replacements, and Meadow Dr/Meadow Ln drainage improvements design ($1.6M) 2026: Design of Vail Road Bike Lanes & Sidewalks ($100.0K) - See Project Narrative C12 2027: Construction of Vail Road Bike Lanes & Sidewalk ($1.0M) - See Project Narrative C12 2027: Vail Valley Drive Bike Lanes ($750.0K) - See Project Narrative C13 Dobson Streetscape - - 500,000 5,000,000 - - 2027: Design Dobson Streetscape ($500.0K) - See Project Narrative C14 2028: Construction of Dobson Streetscape ($5.0M) - See Project Narrative C14 South Frontage Road Pedestrian Improvements 250,000 - 1,000,000 - - - 2025: Design of pedestrian improvements on the South Frontage Road (paved bike lanes/shoulders, sidewalk sections) between W LH Circle and E LH Circle, and Donovan to Westhaven ($250.0K) 2027: Construction of pedestrian improvements from W LH Circle to E LH Circle ($1.0M) Frontage Road Improvements near Ford Park - - - 150,000 - - 2028: Concept design of angled parking on South Frontage Road at Ford Park ($150.0K) Vail Village Streetscape/Snowmelt Repair 250,000 - - - - - 2025: Re-appropriate funds towards Vail Village snowmelt repairs with a reduced scope ($900.0K) East Mill Creek Culvert Replacement - - 100,000 500,000 - - Reline the metal pipe culvert from Vail Valley drive from Gold Peak to Manor Vail 2027: Design ($100.0K); 2028: Construction ($500.0K) Sandstone Creek Culvert Replacement at Vail View - - - 100,000 500,000 - Reline the metal pipe culvert at Sandstone Creek and Vail View Drive 2028: Design ($100.0K) 2029: Construction ($500.0K) Lionshead Streetscape/Snowmelt Replacement (VRA)- - - - - - 2025: Re-appropriate funds as contingency for snowmelt repairs ($50.0K) Total Road and Bridge 5,152,751 2,590,000 4,410,000 8,525,000 2,880,000 3,780,000 Technology Town-wide camera system 80,000 60,000 60,000 60,000 70,000 70,000 Annual maintenance of Town-wide camera system 2025: Utilize 2024 savings in routine camera maintenance towards placeholder for installation of cameras $ 46 TOWN OF VAIL 2026 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND New Project Increase in Cost/Expanded Scope from Prior 5-Year Plan Reduction in Cost/Scope from prior 5-Year Plan Timing Change from Prior 5-Year Plan 2025 Forecast 2026 2027 2028 2029 2030 Description Audio-Visual capital maintenance 100,000 50,000 50,000 50,000 50,000 50,000 Annual maintenance of hardware set to support internal and external meeting spaces ($50.0K) 2025: Update of A/V systems in Council Chambers, Grandview/Library/Community room/Donovan A/V systems; Replacement cycle every 3-5 years ($100K) Cybersecurity 140,000 172,500 177,500 198,500 200,000 205,000 Annual Investment in cybersecurity, to keeps up with the ongoing changes that are required to maintain a safe and secure computing environment; Includes annual fees for security programs Software Licensing 995,135 1,280,778 1,368,343 1,604,193 1,642,969 1,681,998 Annual software licensing and support for town wide systems (3% Annual Increase) 2025: UbiPark annual fees - implemented Fall 2024 ($36.0K) Hardware Purchases 90,000 100,000 100,000 125,000 125,000 125,000 Workstation replacements (20-25 per year) Website and e-commerce 75,000 70,000 75,500 80,500 88,000 93,000 Annual website maintenance (3% Annual Increase) Fiber Optics / Cabling Systems in Buildings 225,000 75,000 75,000 75,000 75,000 75,000 Repair, maintain & upgrade cabling/network Infrastructure ($75.0K) 2025: Reappropriate funds towards ongoing design of redundant Fiber Optic paths in the Town ($719.9K) Network upgrades 150,000 150,000 150,000 150,000 150,000 150,000 Computer network systems - replacement cycle every 3-5 years ($150K) Data Center (Computer Rooms)150,000 100,000 100,000 125,000 1,500,000 150,000 Annual data center maintenance ($150K) 2029: Placeholder for replacement of Data Center Equipment ($1.35M) Broadband (THOR)115,000 118,450 122,004 125,664 129,434 133,317 Annual Broadband Expenses (3% Annual Increase) Business Systems Replacement 1,705,671 175,000 1,230,000 30,000 30,000 30,000 2025: Placeholder for Human Resources/Enterprise Information System ($120.0K); Employee Housing Unit compliance software ($35.0K); Re-appropriate funds for ongoing Budget Software Implementation ($18.0K); Strategic Planning Milestone tracking software ($49.9K); Parking data reporting software ($17.3K); $150.0K increase in HR/Enterprise IS system to include replacement of the payroll system; 2025 (Approved by council out-of-cycle; Will be included in 3rd Supplemental): Increase in HR/Payroll system cost ($1.1M); Com Dev Permitting Software, partially offset by DOLA local capacity planning grant ($140.2K) 2026: Finance Paperless A/P Software Implementation ($35.0K) - See Project Narrative C15 2026: Internal Employee Housing Software Implementation ($40.0K) 2026: Contingency for other Business System Replacements, potentially including expanded cost of Housing compliance software ($100.0K) 2027: Placeholder for replacement of Financial Management System ($1.2M) - See Project Narrative C16 Total Technology 3,825,806 2,351,728 3,508,346 2,623,857 4,060,402 2,763,314 Public Safety Public Safety IT Equipment 75,000 100,000 100,000 110,000 110,000 110,000 Annual Maint/Replacement of PD IT Equipment including patrol car and fire truck laptops and software used to push information to TOV and other agencies; TOV portion of annual Intergraph software maintenance Public Safety Equipment 241,387 368,908 217,408 217,408 217,408 217,408 Annual licensing/maintenance costs for Axon Body-Worn Camera Equipment ($102.0K), Flock License Plate Readers ($15.0K), and Axon Artificial Intelligence ($83.5K) - See Project Narrative C17 2025: Purchase of Skydio X10 Drones ($48.4K) 2026: Anti-Vehicle Barriers ($135.0K) - See Project Narrative C18 2026: Explosives Detection Canine ($16.5K) - See Project Narrative C19 47 TOWN OF VAIL 2026 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND New Project Increase in Cost/Expanded Scope from Prior 5-Year Plan Reduction in Cost/Scope from prior 5-Year Plan Timing Change from Prior 5-Year Plan 2025 Forecast 2026 2027 2028 2029 2030 Description Fire Safety Equipment 45,000 55,680 493,000 245,860 - 195,000 2025: Knox Box System Replacement/Upgrade ($45.0K): Drone Expansion ($16.0K); Extrication Equipment ($35.0K) 2026: Extrication Equipment ($40.0K); Placeholder for purchase of thermal imaging cameras ($15.7K) 2027: Self-contained breathing apparatus replacement ($493.0K) 2028: Heavy Hydraulic Extrication Equipment Replacement ($130.0K); Special Rescue Trailer Replacement ($50.0K); Fire Hose Replacement ($50.0K); Placeholder for purchase of thermal imaging cameras ($15.9K) $ $ Radio Equipment replacement/expansion 1,020,000 - - - - 1,195,000 2025: Replacements of radios for PW, PD and Fire (approximately every 5 years) ($1.0M) 2030: Replacements of radios for PW, PD and Fire (approximately every 5 years) ($1.2M) Fire Truck Replacement 69,285 - 1,400,000 - - 1,600,000 2025: Re-appropriate remaining funds for Enforcer Aerial Ladder Truck Upfitting ($69.3K) 2027: E3 Regular Fire Engine Replacement ($1.4M) 2030: Replace fire engine ($1.6M) Total Public Safety 1,450,672 524,588 2,210,408 573,268 327,408 3,317,408 Community and Guest Service Children's Garden of Learning Capital Maintenance 32,248 - - - - - 2025: West Side Siding replacement due to warping from weather exposure utilizing 2024 savings in gutter/heat tape replacement ($32.2K) Energy Enhancements 35,872 - - - - - 2025: Installation of EV stations to meet increased demand ($130.0K); Utilize 2024 savings in new charger installations towards upgrading existing Level 2 Wiring and addition of Tesla chargers to Level 3 stations in Lionshead Parking Structure ($62.9K); Utilize savings in 2025 deferred projects towards Energy Performance Contract which includes installation of new EV chargers (-$157.0K) Pedestrian Safety Enhancements 566,213 250,000 2,000,000 - - - 2025: Design of Pedestrian improvements through Main Vail Underpass ($200.0K); Re-appropriate funds towards RFP Crossing near Safeway to be constructed this year ($366.2K) 2026: Design of Pedestrian Improvements through Main Vail Underpass ($250.0K) - See Project Narrative C20 2027: Construction of Pedestrian Improvements through Main Vail Underpass ($2.0M) - See Project Bollard Installation Project 389,747 150,000 150,000 150,000 - - 2025: Re-appropriate ongoing bollard installation project partially offset by MMOF Grant funding ($389.7K) 2026-2028: Design of Future Bollard Installation in Villages - See Project Narrative C21 Underground Utility improvements 4,181,558 - - - - - 2025: Re-appropriate underground HCE from Main Vail to East Vail in conjunction with fiber conduit scheduled to begin in 2025 ($4.2M) Land Safety Improvements 2,000,000 - - - - - 2025: Rock fall mitigation on Town-owned land on the northside of Lionsridge Loop near Timber Ridge and Lionsridge housing sites Guest Services Enhancements/Wayfinding 717,413 100,000 300,000 - - - 2025: Re-appropriate funds towards ongoing replacement of damaged signs ($6.9K); Utilize savings from electric bus signage project towards ongoing replacement of damaged signs ($15.0K); Re-appropriate ongoing installation of new signage to guide guests to available parking ($695.5K) 2026: Placeholder for replacement of worn/outdated wayfinding signage ($100.0K) 2027: Design of updated Wayfinding Signage Program ($300.0K) Library Capital Equipment - 9,000 - - - - 2026: Library Game Table (Offset by Friends of Library Donations) ($9.0K) 48 TOWN OF VAIL 2026 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND New Project Increase in Cost/Expanded Scope from Prior 5-Year Plan Reduction in Cost/Scope from prior 5-Year Plan Timing Change from Prior 5-Year Plan 2025 Forecast 2026 2027 2028 2029 2030 Description Vehicle Expansion 110,974 452,645 - - - - 2025: Vehicle for Deputy Chief of Community Risk Reduction position (added in 2024); Upfitting of two PD take-home expansion vehicles ($46.0K) 2026: Three additional take-home Police Vehicles to meet operational needs ($276.0K) - See Project Narrative C22 2026: Two Code Enforcement pickup trucks to allow for ongoing parking enforcement activities during periods in which Sign Trucks are in use (126.7K) - See Project Narrative C23 2026: Pickup Truck for proposed Building Maintenance Specalist Position ($50.0K) Total Community and Guest Service 8,034,025 961,645 2,450,000 150,000 - - Total Expenditures 34,342,840 19,608,946 19,605,827 15,774,620 23,381,331 21,712,874 Dobson Financing Sources/(Uses) Transfer Fund Balance from RETT 5,747,149 - - - - - 2025: Transfer Dobson maintenance budget from RETT 5 year plan; Reduce funds available for transfer used for repairs completed in 2024 ($15.4K); Increase transfer from RETT for Dobson Arena Redevelopment ($5.0M) Transfer from General Fund 8,000,000 (5,000,000) (3,000,000) - 2025: Transfer from General Fund for Dobson Arena Redevelopment 2026: Partial Repayment of Repayment of Dobson Arena loan from General Fund ($5.0M) 2027: Repayment of Dobson Arena loan from General Fund ($3.0M) Vail Recreation District Contribution 3,400,000 - - - - - 2025: Contribution from VRD towards Dobson Redevelopment Transfer from Vail Reinvestment Authority 15,484,572 6,242,691 5,450,311 5,694,152 5,693,994 5,950,519 2025: Re-appropriate transfer from VRA for Dobson Redevelopment ($1.7M); Increase transfer from Vail Reinvestment Authority towards Dobson Arena Redevelopment ($6.1M) 2026 - 2030: Repayment from VRA for Dobson Redevelopment Dobson Redevelopment (52,091,906) - - - - - 2025: Dobson redevelopment; Reappropriate funds towards ongoing Dobson Arena Redevelopment to begin construction in spring ($1.7M); Total Net Dobson Financing Sources/(Uses)(19,460,185) 1,242,691 2,450,311 5,694,152 5,693,994 5,950,519 Southface Certificates of Participation Source/(Uses) West Middle Creek COP Proceeds 65,308,920 - - - - - Recognize revenues and expenditures related to the issuance of Interest Earned on COPs 2,726,590 - - - - - Certificates of Participation for the Southface project, and transfer of Discount on Bond Proceeds (186,307) - - - - - funds to Vail Home Partners for development Costs of Issuance and Compliance (323,250) - - - - - Debt Service Payments (1,821,680) (3,433,531) (3,433,531) (3,433,531) (3,433,531) (3,433,531) - - 1,821,679 3,433,531 3,433,531 Transfer to Vail Home Partners (57,225,359) - - - - - Southface COP Sources/(Uses)8,478,914 (3,433,531) (3,433,531) (1,611,852) - - Excess Bond Proceeds are restricted for capitalized debt payments in the fund balance Other Financing Sources/(Uses) Debt Service Payment (1,158,298) (1,156,490) (1,159,456) (1,157,070) (1,159,422) (1,156,423) PW Shops Debt Service Payment Transfer to Internal Employee Housing Fund (52,631) (8,500,000) - - (2,500,000) (2,500,000) 2025: Transfer to IEHRF for incomplete remodel projects on new units from 2024, including Buffehr Creek Unit window replacements ($52.6K) 2026: Transfer to IEHRF for purchase of Timber Ridge Units to be rented to TOV employees ($8.5M) - See Project Narrative IEH01 Transfer to Housing Fund (2,500,000) (1,000,000) (1,000,000) (1,000,000) (1,000,000) (1,000,000) Annual appropriation towards community housing projects (Transfer to Housing Fund) 49 TOWN OF VAIL 2026 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND New Project Increase in Cost/Expanded Scope from Prior 5-Year Plan Reduction in Cost/Scope from prior 5-Year Plan Timing Change from Prior 5-Year Plan 2025 Forecast 2026 2027 2028 2029 2030 Description Transfer to W. Middle Creek for start-up Operations - - (5,000,000) - - - Transfer $5.0M To West Middle Creek for first several years of operations Transfer to Housing Fund (W. Middle Creek)(5,535,184) 3,151,660 2,383,524 - - - Loan to HF for W. Middle Creek (Increase total to $10.0M Previously in GF); Decrease loan to Housing Fund for W. Middle Creek (-$4.5M) reimbursed by bond proceeds Total Other Financing Sources/(Uses)(9,246,113) (7,504,830) (4,775,932) (2,157,070) (4,659,422) (4,656,423) Revenue Over (Under) Expenditures (30,985,116) (725,155) (6,102,209) 7,916,943 (1,967,875) 315,206 Beginning Fund Balance 50,037,289 19,052,173 18,327,018 12,224,809 20,141,752 18,173,877 Ending Fund Balance 19,052,173 18,327,018 12,224,809 20,141,752 18,173,877 18,489,083 Reserved Fund Balances Minimum Reserve Requirement (25% of Sales Tax)3,996,000 4,022,000 4,088,500 4,170,250 4,285,000 4,370,500 Southface COP Debt Service Reserve 8,478,915 5,045,383 1,611,852 - - - Southface Operating Reserve 5,000,000 5,000,000 - - - - Total Ending Reserved and Restricted Fund Balances 17,474,915 14,067,383 5,700,352 4,170,250 4,285,000 4,370,500 Ending Fund Balance- Available 1,577,259 4,259,635 6,524,457 15,971,502 13,888,877 14,118,583 50 TOWN OF VAIL 2026 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX FUND New Project Increase in Cost/Expanded Scope from Prior 5-Year Plan Reduction in Cost/Scope from prior 5-Year Plan Timing Change from Prior 5-Year Plan 2025 Forecast 2026 2027 2028 2029 2030 Description Revenue Real Estate Transfer Tax 8,181,171$ 7,777,000$ 7,854,770$ 7,933,318$ 8,012,651$ 8,092,777$ 2026: Down 5% from 2025 Forecast Golf Course Lease 191,285 195,111 199,013 202,993 207,053 211,194 Annual lease payment from Vail Recreation District; Rent income funds the "Recreation Enhancement Account" below; Increase based on CPI Intergovernmental Revenue 5,416,192 80,000 30,000 30,000 30,000 30,000 Lottery proceeds used annual for park projects ($30.0K) 2025: Roll forward remaining ERWSD reimbursement for Dowd Junction stabilization ($205.3K); Roll forward remaining Bear Education Grant from Colorado Parks and Wildlife ($10.8K); USFS Grant for Booth Creek Fuels Reduction ($125K); County Contribution towards East Vail Bighorn Sheep Habitat Conservation ($5.0M) 2026: Additional USFS Grant #24PA11021500049-MOD 1 towards additional Booth Creek Fuels Reduction ($50.0K) - See Program Narrative RP01 Project Reimbursements 75,000 100,000 - - - - 2025: Roll forward Middle Creek restoration contribution from Evergreen Redevelopment ($75.0K) 2026: Reimbursement from Betty Ford Alpine Gardens for private donations towards Art Studio outdoor gathering space ($100.0K) - See Project Narrative R07 Donations 97,000 65,000 65,000 - - - 2025: Kosloff Foundation and Winmax Foundation Donations towards Winterfest ($10.0K) 2025: Logan Donation towards Art Studio Programming ($70.0K) 2025: WinMax Foundation & Vail International Gallery Donations towards Inaugural Art Studio Grand Prize ($2.0K) 2025: Open Space donation from Borgen Family ($15.0K) 2026: Logan Donation towards Art Studio Programming ($65.0K) 2027: Logan Donation towards Art Studio Programming ($65.0K) Recreation Amenity Fees 10,000 10,000 10,000 10,000 10,000 10,000 $10K annually Bag Fees 58,400 64,400 69,400 69,400 69,400 69,400 2025: Utilize bag fees towards Hard to Recycle events and Zero Hero support ($50K) 2026-2030: Utilize bag fees towards Hard to Recycle events and Zero Hero support ($69.4K) Earnings on Investments and Other 213,405 177,000 100,000 122,000 105,000 92,000 2026: 2.5% return assumed; 2027 - 2030: 2.0% return assumed Total Revenue 14,242,453 8,468,511 8,328,183 8,367,711 8,434,104 8,505,372 Expenditures Management Fee to General Fund (5%)409,059 388,850 392,739 396,666 400,633 404,639 5% of RETT Collections - fee remitted to the General Fund for administration Wildland Forest Health Management 747,199 730,441 731,410 732,398 733,407 734,435 Annual operating expenditures for Wildland department; 2026 includes: -$675.0K: Personnel -$5.0K: Miscellaneous Educational Programming (Ongoing) Wildland Fire Equipment - 13,000 53,800 - - 2027: Wildland hose replacement ($13.0K); 2028: VHF radio replacement ($53.8K) Wildfire Mitigation 430,000 300,000 20,400 20,808 21,224 21,649 2025: Booth Creek Fuels Implementation, partially offset by USFS grant ($275.0K); Booth Heights and Booth Creek Trailhead Fuels Reduction ($100.0K) 2026: Booth Creek Fuels Implementation, partially offset by USFS grant ($200.0K) - See Program Narrative RP01 51 TOWN OF VAIL 2026 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX FUND New Project Increase in Cost/Expanded Scope from Prior 5-Year Plan Reduction in Cost/Scope from prior 5-Year Plan Timing Change from Prior 5-Year Plan 2025 Forecast 2026 2027 2028 2029 2030 Description Fire Free Five - Rebate Program 136,135 100,000 101,000 102,020 103,060 104,122 Annual Funding for Fire Free Five Community Assistance Program - See Program Narrative RP02 Wildland Fire Shelter - 17,500 - - - - 2026: Wildland Fire Shelter Replacement ($17.5K) Fire Free Five - TOV Implementation 25,000 - - - - - 2025: Re-appropriate funds for Fire Free Five landscaping around gymnastics center ($25.0K) Total Wildland 1,296,083 1,147,941 865,810 909,026 857,691 860,205 Parks Annual Park and Landscape Maintenance 2,194,742 2,326,800 2,344,587 2,362,730 2,381,235 2,400,111 Annual operating expenditures for Parks department (including personnel, supplies, utility, contract services); 2026 includes: -$1.3M: Personnel -$178.5K: Park Restroom/Port-a-let cleaning & emptying -$15.0K: Trail Host Program (Ongoing) Park / Playground Capital Maintenance 281,000 169,000 169,000 169,000 169,000 169,000 Annual maintenance items include projects such as playground surface refurbishing, replacing bear-proof trash cans, painting/staining of play structures, picnic shelter additions/repairs, and fence maintenance ($169.0K) 2025: Ford Park Entry Landscape ($45.0K) 2025: Re-appropriate funds towards ford Park Entry landscape improvements near Amp Bridge entry ($40.0K) Tree Maintenance 91,000 95,000 85,000 85,000 85,000 85,000 Annual on going pest control, tree removal and replacements in stream tract, open space, and park areas 2025: Re-appropriate funds towards new plantings to replace trees removed in 2024 ($6.0K) Street Furniture Replacement 107,000 200,000 130,000 110,000 110,000 110,000 Annual Placeholder for Street Furniture Replacements ($35.0K) Annual Replacement of existing trash/recycle cans with new models ($75.0K) - See Project Narrative R01 2025: Re-appropriate funds for ongoing Village and Lionshead picnic table replacement ($72.0K) 2026: Ongoing Picnic Table and Bench upgrades ($105.0K) - See Project Narrative R02 2027: Ongoing Picnic Table and Bench upgrades ($30.0K) - See Project Narrative R02 Covered Bridge Pocket Park Rehabilitation - 225,000 - - - - 2026: Covered Bridge Pocket Park rehabilitation ($225.0K) - See Project Narrative R03 Ford Park- Betty Ford Way Pavers 40,000 - - - - - 2025: Re-appropriate towards final gravel shoulder grading repair and landscaping ($40.0K) Ford Park Lower Bench Turf/Irrigation 85,000 - - - - - 2025: Replacement of worn turf grass and inefficient irrigation system ($300.0K) Ford Park Playground Improvements 85,000 - 300,000 2,200,000 - - 2025: Re-appropriate funds towards replacement of wood fiber play surface under swings with rubber surfacing for better durability ($125.0K) 2027: Design of Ford Park Playground Renovation ($300.0K) - See Project Narrative R04 2028: Construction of Ford Park Playground Renovation ($2.2M) - See Project Narrative R04 Ford Park Picnic Shelter - - - - 100,000 750,000 2029: Design of relocated Ford Park Picnic Shetler ($100.0K) - See Project Narrative R05 2030: Construction of relocated Ford Park Picnic Shelter ($750.0K) - See Project Narrative R05 52 TOWN OF VAIL 2026 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX FUND New Project Increase in Cost/Expanded Scope from Prior 5-Year Plan Reduction in Cost/Scope from prior 5-Year Plan Timing Change from Prior 5-Year Plan 2025 Forecast 2026 2027 2028 2029 2030 Description Ford Park Master Plan Capital Design 199,909 100,000 100,000 - - - 2025: Re-appropriate funds for outcomes of Ford Park Masterplan Update. Projects include a park- wide ADA compliance Study, site planning for future facilities including a picnic shelter and expanded maintenance areas, wayfinding, etc. ($199.9K) 2026: Design of outcomes from Ford Park Master Plan ($100.0K) - See Project Narrative R06 2027: Design of outcomes from Ford Park Master Plan ($100.0K) - See Project Narrative R06 Art Studio Gathering Space at Ford Park - 225,000 - - - - 2026: Creation of gathering space outside of the newly constructed Art Studio ($225.0K) - Partially offset by $100K of private donations - See Project Narrative R07 Ford Park Vehicle Entryway Improvements 125,000 - - - - - 2025: Utilize savings from Ford Park Lower Bench Turf repair towards: -Parking Lot Gate Equipment Configuration ($32.0K) -Oversize Vehicle Entrance Paving repair ($45.0K) -Tennis Center Lot Manual Gate ($38.0K) -Electronic Loops at West Betty Ford Way gate ($10.0K) Turf Grass Reduction 100,836 95,000 - 65,000 - 75,000 2025: Completion of Main Vail Roundabout Turf Reduction ($100.8K) 2026: Phase 1 of Turf Reduction at Ford Park ($15.0K) - See Project Narrative R08 2028: Turf Reduction at West Vail Roundabout ($65.0K) - See Project Narrative R08 2030: Phase 2 of Turf Reduction at Ford Park ($75.0K) - See Project Narrative R08 Playground Restroom Replacements - - - - 400,000 - 2029: Replace modular restroom building at Red Sandstone Park ($400.0K) Donovan Park Improvements 10,000 425,000 - - - - 2025: Replacement of play equipment ($20.0K) 2026: Playground Safety Improvements - Replace Decks, worn equipment, etc ($425.0K) - See Project Narrative R09 Pirateship Park Improvements 13,862 - - - - - 2025: Re-appropriate funds towards ongoing improvements including two play components and minor ADA upgrades ($43.9K) Bighorn Park Playground Improvements 100,000 - - - - - 2025: Bighorn Park Play Area Maintenance ($150.0K) Gore Creek Promenade Rehabilitation 2,118,460 - - - - - 2025: Re-appropriate funds towards ongoing refresh of the Gore Creek Promenade ($328.5K); Reclass children's fountain steps at promenade to be done as part of this project ($40.0K) Slifer Fountain Feature Four Repair - - - - - - 2025: Re-appropriate funds towards incomplete plumbing leak; further investigation needed prior to repair ($75.0K) Buffehr Creek Park Safety Improvements - - - 500,000 - 2029: Playground Safety Improvements ($500.0K) Ellefson Park Safety Improvements - - - 500,000 - 2029: Playground equipment replacement ($500.0K) Total Parks 4,795,608 3,860,800 3,128,587 4,991,730 4,245,235 3,589,111 Rec Paths and Trails Rec. Path Capital Maintenance 85,000 85,000 85,000 85,000 85,000 85,000 Annual Capital maintenance of the town's recreation path system ($85.0K) Recreation Path Safety Improvements 81,662 - - - 750,000 - 2025: Pedestrian Traffic Counters ($50.0K); Re-appropriate funds towards next phase of Antlers curve redesign ($31.7K) 2028: Rebuild Antlers section of Gore Valley Trail ($750.0K) Bike Safety 5,000 5,000 5,000 5,000 5,000 5,000 Annual cost for bike safety programs ($5.0K) Pedestrian Bridge Projects 303,329 - - - - - 2025: Re-appropriate funds towards ongoing pedestrian overpass rehabilitation and outcomes of upcoming pedestrian bridge report ($703.3K) 53 TOWN OF VAIL 2026 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX FUND New Project Increase in Cost/Expanded Scope from Prior 5-Year Plan Reduction in Cost/Scope from prior 5-Year Plan Timing Change from Prior 5-Year Plan 2025 Forecast 2026 2027 2028 2029 2030 Description Red Sandstone Soft Surface Connector Trail - - 42,000 - - - 2027: Construct Red Sandstone Soft Surface Connector Trail ($42.0K) - See Project Narrative R10 Gore Valley Trail Reconstruction 326,224 750,000 80,000 - 80,000 - 2025: Placeholder for Gore Valley Trail Maintenance ($80.0K); Library to Lionshead Nature Walk Environmental Assessment and Design ($100.0K); Utilize 2024 savings in the recreation path maintenance budget towards the rebuild of 1250' of the North Recreation Trail between Red Sandstone Road and the pedestrian overpass ($146.2K) 2026: North Rec Path Reconstruction - Red Sandstone Area ($750.0K) - See Project Narrative R11 2027: Placeholder for Gore Valley Trail Maintenance ($80.0K) East Vail Interchange Improvements 190,543 - - - - - 2025: Re-appropriate funds for repairs due to landscaping and drainage issues, including plantings and parking area improvements ($190.5K); Additional funds using 2024 savings in Water Quality Infrastructure for drainage improvements including additional concrete gutters to direct to water quality vaults and bioswale areas, and the replacement of plantings ($40.0K) Dowd Junction repairs and improvements 203,794 - - - - - 2025: Re-appropriate funds for ongoing restabilization of Dowd Junction retaining wall ($454.0K) Portalet Enclosures 40,500 - - - - - 2025: Re-appropriate funds towards screening in residential-area portalets ($40.5K) Bighorn Trailhead improvements - - 250,000 - - 2028: Placeholder for improvements to the parking area at the Bighorn Trailhead to include acquisition of easements, improved trail entry, additional parking spaces, and restroom facility to south side of I-70 ($250.0K); Total Rec Paths and Trails 1,891,052 840,000 212,000 340,000 920,000 90,000 Recreational Facilities Nature Center Operations 117,437 - - - - - 2025: Nature Center operating costs Nature Center Capital Maintenance 26,291 15,000 15,000 15,000 15,000 15,000 Placeholder for annual maintenance costs at or near Nature Center ($15.0K) 2025: Signage ($16.6K); Regravel access road ($9.7K) Total Recreational Facilities 143,728 15,000 15,000 15,000 15,000 15,000 Environmental Environmental Sustainability 892,663 877,496 879,218 880,975 882,766 884,593 Annual operating expenditures for Environmental department (including personnel and supplies); 2026 includes: -$769.5K: Personnel -$77.0K: Climate Action Collaborative Dues (ongoing) Recycling and Waste Reduction Programs 742,050 227,800 130,356 132,963 135,622 138,335 Annual recycling and waste reduction programs; 2026 includes: -$100.0K: Single Use Plastics program - See Program Narrative RP03 -$41.5K: Residential/Commercial Recycling Compost Program/Hauls (Ongoing) -$7.5K: Recycling Compliance and Education (Ongoing) -$38.8K: Zero Hero Program Support, offset by Bag Fees (Ongoing) -$45.0K: One Hard to Recycle Event, offset by Bag Fees (Ongoing) -$15.0K: Re-appropriate Business Compost pilot program ($15.0K) 2025: Single Use Plastics program offset by transfer from GF Destination Stewardship Funds ($60.0K) 54 TOWN OF VAIL 2026 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX FUND New Project Increase in Cost/Expanded Scope from Prior 5-Year Plan Reduction in Cost/Scope from prior 5-Year Plan Timing Change from Prior 5-Year Plan 2025 Forecast 2026 2027 2028 2029 2030 Description Ecosystem Health 581,000 291,000 245,610 250,312 255,108 260,001 Annual ecosystem health programs; 2026 includes: -$18.0K: CC4CA Annual Retreat - Host Community (Ongoing) -$50.0K: Open Lands Plan - Biodiversity Study Phase 2 Implementation (Ongoing) -$7.5K: Sustainable Destinations - Annual Certification Dues (Ongoing) -$55.0K: U.S. Forest Service Front Country Ranger Program (Ongoing) -$100.0K: Wildlife Habitat Improvements, Forum, and Education (Ongoing) -$50.0K: Gore Creek Pesticide Campaign (2025-2026) -$10.5K: Mountain IDEAL recertification ($10.5K) Energy & Transportation 117,510 105,000 76,500 78,030 79,591 81,182 Annual energy and transportation programs; 2026 includes: -$40.0K: Energy Smart Colorado Partnership (Ongoing) -$2.5K: Energy-Related education, outreach, program incentives (Ongoing) -$32.5K: Sole Power Plus Program (Ongoing) -$30.0K: Additional Greenhouse Gas Inventory engagement E-Bike Programs 193,000 175,000 178,500 182,070 185,711 189,426 Annual E-Bike Programs; 2026 includes: -$175.0K: Shift E-Bike Share Program (Ongoing) -E-bikes for essentials program proposed to be discontinued E-Bike Share Infrastructure 14,711 - - - - - 2025: Re-appropriate funds as placeholder for additional gravel pads and bike racks at redevelopment locations ($14.7K) Sole Power App 35,000 25,000 - - - - 2025: Development of App modifications for the Sole Power Plus App Phase 2 Expansion to include Transit and Milestones ($25K); Re-appropriate funds towards original app development ($8.0K); Additional development funds to connect app to Town's Cloud service ($2.0K) 2026: Development of App modifications for the Sole Power Plus App Phase 3 Expansion to include in-app incentives ($25.0K) - See Project Narrative R12 Streamtract Education/Mitigation 75,000 75,000 30,600 31,212 31,836 32,473 Annual streamtract education programming; 2026 includes: -$30.0K: General education programming (Ongoing) -$45.0K: Continuation of Restore the Gore Campaign Relaunch/rebrand Water Quality Infrastructure - 450,000 - - - - 2026: Installation of 270 Gutter Bins (pollution catchment devices) on remaining half of Town storm drains ($450.0K) - See Project Narrative R13 Water Quality Initiatives 121,729 45,000 45,000 45,000 45,000 45,000 Annual monitoring of Gore Creek Macroinvertebrates - previously conducted by ERWSD ($45.0K) Streambank Mitigation 140,000 150,000 - - - - 2025: Streambank Mitigation at Ford Park in conjunction with in-stream improvements by Trout Unlimited ($100.0K); Streambank Mitigation along Mill Creek ($40.0K) 2026: Placeholder for Grant Match for streambank mitigation at Vail Golf Club Hole 11, an outcome of the Vail Golf Club Vegetation Master Plan ($150.0K) - See Project Narrative R14 Middle Creek Restoration Fund 75,000 - - - - - 2025: Re-appropriate funds towards the restoration of Middle Creek on TOV property in relation to the Evergreen redevelopment project. This will be reimbursed by the developer ($75.0K) Private Streambank Mitigation Program 50,000 - - - - - 2025: Private Streambank Mitigation Program; 2025: Re-appropriate funds towards continuation of private streambank mitigation ($50.0K) Booth Heights Open Space Conservation 84,800 - - - - - 2025: Costs to establish Booth Heights conservation easement ($84.8K) Energy Efficiency Performance Contract 105,158 - - - - - 2025: Re-appropriate funds towards ongoing Energy Audit ($105.2K) Total Environmental 2,720,907 2,421,296 1,585,784 1,600,562 1,615,635 1,631,010 55 TOWN OF VAIL 2026 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX FUND New Project Increase in Cost/Expanded Scope from Prior 5-Year Plan Reduction in Cost/Scope from prior 5-Year Plan Timing Change from Prior 5-Year Plan 2025 Forecast 2026 2027 2028 2029 2030 Description Art Public Art - Operating 196,599 202,329 206,150 212,678 219,421 226,386 Annual operating expenditures for Art in Public Places department; 2026 includes: -$187.6K: Personnel -$25.0K: miscellaneous Programs & Events (Ongoing) Public Art Installations 60,000 35,000 35,000 35,000 35,000 35,000 Annual cost of installation and landscaping/beautification costs for new/donated Art Public Art - General program / art 170,567 60,000 60,000 60,000 60,000 60,000 Annual appropriation of funds to purchase sculptures, artwork, and conduct art programs/events; remainder is re-appropriated each year to accumulate towards larger purchases ($60.0K) 2025: Re-appropriate unspent funds ($110.6K) Public Art - Winterfest 83,967 30,000 30,000 30,000 30,000 30,000 Annual Winterfest budget ($30.0K) 2025: Increase Winterfest budget utilizing Kosloff Foundation and Winmax Foundation donations ($10.0K); Re-appropriate funds for Winterfest program ($44.0K) Seibert Memorial Statue- Maintenance 11,192 - - - - - 2025: Re-appropriate donated funds towards upkeep of sculpture ($11.7K) Art Space 1,055,232 - - - - - 2025: Re-appropriate funds towards construction of Art Space Studio in Ford Park anticipated to be completed in Summer of 2025 ($963.4K); Additional request for funding to connect Art Space Studio HVAC to existing Geothermal Test Well, offset by budget reduction in CPF Geothermal Project ($51.8K) Art Studio - Programming & Operations 142,500 148,000 149,660 121,327 124,278 127,306 Operating costs for artist in residency program utilizing the new Art Space 2025: Increase Art Studio programming budget for Logan, WinMax Foundation, and Vail International Gallery Donations ($72.0K) 2026: Increase Art Studio Programming budget for Logan donation ($65.0K) 2027: Increase Art Studio Programming budget for Logan donation ($65.0K) Artist In Residency - Capital Art Acquisitions 57,500 37,500 37,500 37,500 37,500 37,500 Capital art acquisition costs associated with artist in residency program 2025: Re-appropriate unspent funds towards 2025 program ($20.0K) Total Art 1,725,557 512,829 518,309 496,504 506,198 516,192 Community Council Contribution: Betty Ford Alpine Garden Support 80,779 80,779 82,395 84,042 85,723 87,438 Annual operating support of the Betty Ford Alpine Gardens; annual increase to follow town's general operating annual increase Council Contribution: Eagle River Watershed Support 42,000 42,000 42,840 43,697 44,571 45,462 Annual support of the Eagle River Watershed Council programs Council Contribution: Trail Alliance 22,500 52,500 53,550 54,621 55,713 56,828 Adopt A Trail Council Contribution for trails in or bordering the Town Total Contributions 145,279 175,279 178,785 182,360 186,007 189,728 VRD-Managed Facilities & Maintenance Recreation Enhancement Account 746,740 195,111 199,013 202,993 207,053 211,194 Annual rent paid by Vail Recreation District; to be re-invested in asset maintenance 2025: Roll forward unspent Enhancement Funds ($539.3K); Increase for $16.1K paid above budget in 2024; Increase for $14.3K based on 2025 CPI true-up Recreation Facility Maintenance 22,000 22,000 22,000 22,000 22,000 22,000 Annual RETT facility maintenance ($22.0K) Synthetic Turf Replacement 472,000 - - - - - 2025: Re-appropriate funds towards synthetic turf replacement ($472.0K) 56 TOWN OF VAIL 2026 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX FUND New Project Increase in Cost/Expanded Scope from Prior 5-Year Plan Reduction in Cost/Scope from prior 5-Year Plan Timing Change from Prior 5-Year Plan 2025 Forecast 2026 2027 2028 2029 2030 Description Golf Clubhouse 123,287 291,418 - 51,150 26,162 49,403 2025: Circulation Pump Replacement ($98.0K); Clubhouse parking lot mill & overlay ($23.9K); Clubhouse Signage ($9.4K) 2026: Clubhouse parking lot mill & overlay ($23.9K); Stucco/Stone ($37.3K); Wood Trim ($26.8K); Golf Clubhouse Asphalt Parking Areas (Split 50/50) ($0.5K): Clubhouse Circulation Pumps ($2.9K); 2028: Clubhouse Exterior Door Replacement ($32.2K); Golf Clubhouse Asphalt Parking Areas (Split 50/50) ($19.0K); 2029: Clubhouse Concrete Walkways, Stairs, and Rails ($19.5K); Clubhouse Concrete Drain Pans/ Curb & Gutter ($29.9K); 2030: Clubhouse Concrete Walkways, Stairs, and Rails ($19.5K); Clubhouse Concrete Drain Pans/ Curb & Gutter ($29.9K) Athletic Field Restroom/Storage Building 1,000,000 - - - - - 2025: Re-appropriate $1.0M for the replacement of existing restroom/concession with new 2000 sq. ft. restroom/storage building Golf Course - Other 36,023 18,512 72,251 33,359 34,948 106,286 2025: Maintenance building asphalt driving and parking area ($4.0K); Re-appropriate funds towards ongoing routine projects with VRD including Streambank Restoration ($432.1K) 2026: Maintenance building exterior doors ($3.5K); Wedding Island Bridge ($15.0K) 2027: 1st hole path planking ($23.8K); 2027: 1st hole bridge planking and stone veneer ($26.7K); 2nd hole bridge planking ($7.1K); 11th hole pedestrian bridges ($9.4K); Other ($5.2K) 2028: Maintenance building stucco ($25.3K); 2028: Maintenance building asphalt ($4.7K); Maintenance building wood privacy fencing ($3.4K) 2030: 1st hole path planking ($61.8K); Maintenance Building Wood Trim & Soffits ($44.5K) Ford Park / Tennis Center Improvements 205,020 615,769 - - - 24,719 2025: Wood siding and windows ($54.2K); Re-appropriate funds towards Tennis Center Improvements ($150.9K) 2026: Rebuild of tennis courts, retaining walls, and court fencing ($590.3K); Concession / Restroom Exterior Siding ($19.5K); Sports Center Painting ($6.0K) 2030: Concession / Restroom Exterior Siding ($24.7K) Athletic Fields 173,809 2,980 26,704 - 5,825 13,347 2025: Asphalt parking lot ($99.3K); Re-appropriate funds towards ongoing improvements ($74.5K) 2026: Asphalt parking lot repairs ($3.0K) 2027: Asphalt parking lot repairs ($11.1K); Wood Structure Paint ($9.3K); Wood trim, post, & beam repair ($6.2K) 2029: Coated Exterior Gypsum Board ($5.8K) 2030: Asphalt parking lot repairs ($13.3K) Gymnastics Center 364,921 - - - 62,104 476,603 2025: Replace Airconditioning Unit 2029: Furnace ($31.1K); Elevator ($31.1K) 2030: Placeholder for Leak Repair / Waterproofing ($95.9K); Roofing Repair ($355.9K); Retaining Wall Repair ($24.7K) Total VRD-Managed Facilities & Maintenance 3,543,800 1,145,790 319,968 309,502 358,092 903,552 Total Expenditures 16,647,014 10,507,785 7,216,982 9,241,351 9,104,492 8,199,437 Other Financing Sources (Uses) 57 TOWN OF VAIL 2026 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX FUND New Project Increase in Cost/Expanded Scope from Prior 5-Year Plan Reduction in Cost/Scope from prior 5-Year Plan Timing Change from Prior 5-Year Plan 2025 Forecast 2026 2027 2028 2029 2030 Description Transfer from General Fund - Destination Stewardship 70,010 - - - - - 2025: Transfer from General Fund for Implementation Steps of Destination Stewards Management Plan: Greenhouse Gas Inventory and Modeling ($10.0K) 2025:Transfer from General Fund Destination Stewardship budget for Single Use Plastics Implementation ($60.0K) - See Program Narrative RP03 Transfer from/(to) CPF (5,747,149) - - - - - 2025: Transfer to Capital Projects Fund for Dobson Arena (utilizing savings in annual Dobson maintenance); Reduce transfer based on funds spent in 2024 ($15.4K); Increase transfer to Capital Projects Fund towards Dobson Arena ($5.0M) Revenue Over (Under) Expenditures (8,081,700) (2,039,274) 1,111,202 (873,640) (670,388) 305,935 Beginning Fund Balance 15,184,790 7,103,090 5,063,816 6,175,018 5,301,378 4,630,990 Ending Fund Balance 7,103,090$ 5,063,816$ 6,175,018$ 5,301,378$ 4,630,990$ 4,936,925$ Minimum Reserve Requirement 2,000,000$ 2,000,000$ 2,000,000$ 2,000,000$ 2,000,000$ 2,000,000$ Above Minimum (Available Fund Balance)5,103,090$ 3,063,816$ 4,175,018$ 3,301,378$ 2,630,990$ 2,936,925$ 58 TOWN OF VAIL 2026 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE HOUSING FUND New Project Increase in Cost/Expanded Scope from Prior 5-Year Plan Reduction in Cost/Scope from prior 5-Year Plan Timing Change from Prior 5-Year Plan 2025 Forecast 2026 2027 2028 2029 2030 Revenue Housing Sales Tax 5,178,308$ 5,141,000$ 5,225,903$ 5,330,452$ 5,476,896$ 5,586,434$ 2026: Flat, with adjustments for anticipate redevelopment impacts 2027- 2030: 2% Increase, with adjustments for anticipated redevelopment impacts Housing Fee in Lieu Annual Collections 10,718 - - - - - Transfer in from Capital Projects Fund 2,500,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 2026 - 2030: Annual Transfer from Capital Projects Fund for InDeed Program ($1.0M) - See Project Narrative H01 Workforce Housing Sales 1,075,000 - - - - - 2025: Roll forward resale revenue for Pitkin Creek #3B ($625.0K); Estimated Resale Revenue for Pitkin Creek #7N ($480.0K) Housing Late Fees 12,300 - - - - - Government Reimbursements- Vail Home Partners 4,464,816 - - - - - 2025: Repayment of predevelopment costs from Vail Home Partners for West Middle Creek bond proceeds ($4.5M) Deed Restriction Buyouts 865,400 - - - - - 2025: Deed Restriction buyout at 363 Beaver Dam Circle ($275.4K); Deed restriction buyout at 315 Mill Creek Cir ($410.0K) Earnings on Investments 272,120 25,000 - - - 21,000 2026: 2.5% return; 2027-2030: 2% return assumed Total Revenue 14,378,663 6,166,000 6,225,903 6,330,452 6,476,896 6,607,434 Expenditures Management Fee to General Fund (5%)258,915 257,050 261,295 266,523 273,845 279,322 5% Housing Sales Tax Administrative fee Housing Programs InDeed Program 4,385,645 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 Annual Funding for Vail InDeed Program - See Project Narrative H01 Buy Down Housing 161,622 - - - - - 2025: Re-appropriate utilization of housing fee in lieu towards Buy Down housing Timber Ridge Unit Purchases - 13,949,948 - - - - 2026: Commitment to purchase TR units for community rental totaling $25.5M ($3.0M contribution to Habitat- HF, $14.0M for community use- HF, $8.5M for TOV employees -GF) - See Project Narrative H02 Future Purchases 3,227,600 - - - - - Placeholder for Buy Down housing purchases Pitkin Creek Unit #7N 547,400 - - - - - Purchase of Pitkin Creek #7N for resale ($547.4K) Construction Housing Projects Timber Ridge Habitat Contribution 2,000,000 3,000,000 - - - - 2025: $2.0M contribution to Habitat for Humanity for TR units 2026: $3.0M contribution to Habitat for Humanity for TR units (included in Town's original $25.5M commitment) Southface Development Predevelopment 807,920 - - - - - 2025: Re-appropriate West Middle Creek predevelopment costs ($808.5K) Southface Development Legal Fee Contingency 50,000 - - - - - 2025: Re-appropriate placeholder for West Middle Creek legal costs ($50.0K) East Vail Parcel Predevelopment 400,000 - - - - - 2025: Re-appropriate placeholder for West Middle Creek legal costs ($400.0K) Residences at Main Vail Opportunity Fee 50,000 - - - - - 2025: Re-appropriation of remaining RMV opportunity fee Land Purchases for Future Housing CDOT Parcel Acquisition Placeholder - East Vail 2,416,502 - - - - - 2025: Re-appropriate purchase of CDOT East Vail parcel ($2.4M); Re-appropriate additional funds needed for East Vail CDOT parcel ($18.0K) East Vail Carnie Parcel 17,900 - - - - - 2025: Re-appropriate purchase of 1' wide parcel ($17.9K) Eagle-Vail Parcel Placeholder 50,000 - - - - - Total Expenditures 14,373,504 18,206,998 1,261,295 1,266,523 1,273,845 1,279,322 Operating Income 5,158 (12,040,998) 4,964,607 5,063,930 5,203,051 5,328,112 59 TOWN OF VAIL 2026 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE HOUSING FUND New Project Increase in Cost/Expanded Scope from Prior 5-Year Plan Reduction in Cost/Scope from prior 5-Year Plan Timing Change from Prior 5-Year Plan 2025 Forecast 2026 2027 2028 2029 2030 Other Finance Sources (Uses Transfer to Vail Home Partners- WMC Contribution (10,000,000) - - - - - 2025: $10.0M placeholder for W. Middle Creek housing projects Transfer from CPF for Southface Contribution (Loan)5,535,184 (3,151,660) (2,383,524) - - - 2025: Loan from Capital Projects Fund for Southface contribution ($5.5M) 2026-2027: Payback of Loan from Capital Projects Fund for Southface contribution Transfer from GF to purchase community TR units - 13,773,099 (4,300,592) (5,063,930) (4,408,577) 2026: Loan from General Fund for Timber Ridge Unit purchases ($13.8M) 2027-2029: Repayment of loan from General Fund for Timber Ridge Unit purchases Transfer from/(to) Timber Ridge- Site and Podium (10,541,295) - - - - - 2025: Transfer to Timber Ridge Fund for site and podium Transfer from/(to) Timber Ridge- CDOT Land Acquisition - - 1,719,468 - - - 2027: Repayment of CDOT Land Acquisition cost with proceeds from Timber Ridge sales Total Other Finance Sources (Uses)(15,006,111) 10,621,439 (4,964,648) (5,063,930) (4,408,577) - Surplus (Deficit) Net of Transfers and One-Time Items (15,000,953) (1,419,559) - (0) 794,474 5,328,112 Beginning Fund Balance 16,420,512 1,419,559 0 0 (0) 794,474 Ending Fund Balance 1,419,559$ 0$ 0$ (0)$ 794,474$ 6,122,586$ 60 Town of Vail - 2026 Town Manager's Proposed Budget Attachment A Capital Project Narratives Index Capital Project Title Year(s)Fund C01 Energy Efficiency Upgrades 2026 - 2028 Capital Projects Fund C02 Snowmelt Boilers Replacement (Placeholder)Ongoing Capital Projects Fund C03 Vail Mobility Hub Expansion (Placeholder)2027 Capital Projects Fund C04 Fire Sprinkler Upgrades at Bus Barn 2025-2026 Capital Projects Fund C05 Lionshead Parking Structure East Stair Snowmelt 2027-2028 Capital Projects Fund C06 Vail Run Bus Stop 2026 Capital Projects Fund C07 Electric Bus Replacements and Bus Chargers 2029-2030 Capital Projects Fund C08 Bus Camera Survallience System Update 2026 Capital Projects Fund C09 Storm Drain Labeling 2026 Capital Projects Fund C10 Kinnickinick East Bridge Rehabilitation 2026 Capital Projects Fund C11 Roundabout Traffic Counters 2026 Capital Projects Fund C12 Vail Road Bike Lanes & Sidewalk (Design)2026 Capital Projects Fund C13 Vail Valley Drive Bike Lanes 2027 Capital Projects Fund C14 Dobson Streetscape Improvements 2027 - 2028 Capital Projects Fund C15 Finance Paperless AP Software Ongoing Capital Projects Fund C16 Financial Management System Replacement 2027 Capital Projects Fund C17 Axon Artifical Intelligence 2026 Capital Projects Fund C18 Anti-Vehicle Barriers 2026 Capital Projects Fund C19 Explosives Detection Canine 2026 Capital Projects Fund C20 Main Vail Underpass Pedestrian Improvements 2026 Capital Projects Fund C21 Design of Pedestrian Safety Bollards 2026 - 2028 Capital Projects Fund C22 Additional Patrol Vehicles 2026 Capital Projects Fund C23 Code Enforcement Pickup Trucks 2026 Capital Projects Fund R01 Trash and Recycling Can Upgrades Ongoing Real Estate Transfer Tax Fund R02 Picnic Table and Street Seating Upgrades 2025 - 2027 Real Estate Transfer Tax Fund R03 Covered Bridge Pocket Park Rehabilitation 2026 Real Estate Transfer Tax Fund R04 Ford Park Playground Improvements 2027 - 2028 Real Estate Transfer Tax Fund R05 Ford Park Picnic Shelter Replacement 2029 - 2030 Real Estate Transfer Tax Fund R06 Ford Park Master Plan Projects (Placeholder)2026 - 2030 Real Estate Transfer Tax Fund R07 Art Studio Gathering Space at Ford Park 2026 Real Estate Transfer Tax Fund R08 Turf Grass Reduction 2026 - 2030 Real Estate Transfer Tax Fund R09 Donovan Park Improvements 2026 Real Estate Transfer Tax Fund R10 Red Sandstone Soft Surface Connector Trail 2026 Real Estate Transfer Tax Fund R11 North Rec Path Reconstruction - Sandstone Area 2026 Real Estate Transfer Tax Fund R12 Sole Power Plus App Expansion 2026 Real Estate Transfer Tax Fund R13 Additional Gutter Bin Installation 2026 Real Estate Transfer Tax Fund R14 Streambank Mitigation at Vail Golf Club Hole 11 2026 Real Estate Transfer Tax Fund H01 Vail InDeed Program Ongoing Housing Fund H02 Timber Ridge Unit Purchases for Community Rental 2026 Housing Fund IEH01 Timber Ridge Unit Purchases for Internal TOV Employee Rental 2026 Internal Employee Housing Rental Fund Future Potential Projects (not currently included in Capital Plan) C21 (CPF)Construction of Vail & Lionshead Village Bollards Unfunded Capital Projects Fund R06 (RETT)Construction of Outcomes of Ford Park Master Plan Unfunded Real Estate Transfer Tax Fund FUT01 Geothermal Energy District - Phase 2 Unfunded Capital Projects or RETT Fund FUT02 East & West Lionshead Circle Bike Lanes Unfunded Capital Projects Fund 61 C01 Capital Projects Fund – 2026 Five-Year Plan Project: Energy Efficiency Upgrade Package Budget: Narrative: Based on the outcomes of the Energy Audit, staff is proposing an energy efficiency upgrade package to achieve energy and carbon reductions while reducing the burden of utility bills. The energy savings from facility improvement measures are guaranteed. This program has been previously utilized by the Town of Vail, but enough time has passed that technology, facilities, and energy rates make an EPC worthwhile again. The investment grade audit has identified a comprehensive package of improvements to town facilities that will save energy, reduce emissions, and improve the quality of the facilities for employees and visitors to the town. The recommended package improvements will advance the town’s leadership on decarbonized and highly efficient energy use, and improve the guest experience, including: • Net zero emissions at the library • 1,180 metric tons of emissions reduced • Battery storage pilot at Donovan Pavilion • First node for the geothermal energy district project • $1M+ end of life avoided equipment replacements • Enhanced lighting levels in the parking structure • Eligible for state and federal incentives. The 5-year capital plan includes the net cost of this project after anticipated grants and reimbursements. This includes the following: • Awarded State Geothermal Energy Tax Credit Offering (GETCO): $1,781,507 • Federal Geothermal, Solar, Battery, & EV Station Tax Credits: $2,089,449 • Utility/Other cost reimbursements: $7,500 Staff proposes cash-funding these energy upgrades. The energy savings are guaranteed by the contractor for the payback period, provided that the Town continues to pay annual measurement and verification costs. Applicable Strategic Priority and Goal: Environmental Sustainability: E.3 2026 2027 2028 2029 2030 Total Capital Cost $9,123,235 $0 $0 $0 $0 $9,123,235 Grants/Reimbursements $1,781,507 $7,500 $2,089,449 $0 $0 $3,878,456 Net Cost to Town (Prior to utility savings) $7,341,728 $(7,500) $(2,089,449) $0 $0 $5,244,779 62 C02 Capital Projects Fund – 2026 Five-Year Plan Project: Snowmelt Boilers Replacement Budget: Narrative: The 5-Year Capital plan includes placeholders for routine replacement of the Town’s Snowmelt System Boilers with like-natural gas boilers. Two boilers are scheduled for replacement in 2027, and one in 2028. Staff will continue to evaluate the condition of the boilers, and will only replace if deemed necessary. Should the Town move forward with a Geothermal Energy District in the future, an upgraded system be installed in place of these boilers. 2026 2027 2028 2029 2030 Capital Replacement Cost $0 $1,025,000 $525,000 $0 $0 63 C03 Capital Projects Fund – 2026 Five-Year Plan Project: Vail Mobility Hub Expansion (Placeholder for TOV Match) Budget: Narrative: The purpose of this project is to build a new Arrival Center/Vail Mobility Hub at the Vail Transportation Center. The Town received a $750,000 grant (50/50 match) to begin the design of an expanded mobility hub, which is an on-going project. This $2M, along with CDOT’s $6.4M and a TBD amount from Core Transit, will function as placeholders to provide matching funds for a future potential Federal Transit Facility grant. Photos: Applicable Strategic Priority and Goal: Community, Experience, Economy, Environmental 2026 2027 2028 2029 2030 Capital Cost $0 $2,000,000 $0 $0 $0 64 C04 Capital Projects Fund – 2026 Five-Year Plan Project: Fire Sprinkler Upgrades at Bus Barn Budget: Narrative: The existing fire sprinkler system in the bus barn is not adequate to suppress a battery fire should it occur in one of the electric buses. Electric vehicles and batteries burn much hotter and longer than gas powered vehicles. This project was originally proposed in the 2023 budget process with an estimated design and construction cost of $600,000. In the 2025 first supplemental, an additional $180,000 was approved to support a higher construction cost. As staff has investigated the current technology and best practices for suppressing large battery fires, it has become apparent that the cost of a viable solution will be significantly higher, at approximately $1,750,000. Staff proposes moving forward in 2026, with total project budget of $1,750,791 from the following sources: • Current 2025 Amended budget: $780,000 • Re-allocation of the remaining Bus Barn Charger Expansion budget: $268,791 • Additional funding proposed in 2026 budget: $702,000 This project will provide best practice fire protection for the Town of Vail bus barn which have a replacement value of $30M-$40M. At this time there is no Building Code requirement for this, nor is there any current standards that will completely extinguish electric bus fires. Best practice at this time is a Fire Sprinkler Deluge system with roof vents as designed. If we move forward with this FS system, there is no guarantee it will save all assets; however, it will minimize any potential damage and assist the ability of the Fire Dept. to fight the fire safely. There also is no guarantee that a different code required solution may be developed/required in the future, but at this time there is none. This project is a best practice solution to save extensive damage to Vail’s fleet of buses, structure, property and employees. If there is a fire event in the bus barn without any type of suppression the loss of buses could cripple our transit system as a whole, with replacements being 1-2 years out. 2025 (Proposed Adjusted) 2026 2027 2028 2029 2030 Capital Cost $1,048,791 $702,000 $0 $0 $0 $0 65 C05 Capital Projects Fund – 2026 Five-Year Plan Project: Lionshead Parking Structure East Stair Snowmelt System Budget: Narrative: The East Stair of the Lionshead Parking Structure that provides access to Dobson/Library often builds up ice during the Winter, presenting a safety concern and requiring a high level of staff time to keep clear. Staff is proposing to construct snowmelted stairs similar to the West Side of the structure to mitigate this issue. First steps would be to engage a design engineer to understand options, pro/cons, and magnitude of costs. Applicable Strategic Priority and Goal: Public Safety 2026 2027 2028 2029 2030 Design Cost $150,000 $0 $0 $0 $0 Construction Cost $0 $750,000 $0 $0 $0 66 C06 Capital Projects Fund – 2026 Five-Year Plan Project: Vail Run Bus Stop Budget: Narrative: The Vail Transit Optimization Plan identified that a new westbound bus stop along the South Frontage Road at Vail Run coupled with the new extended Lions Ridge Loop bus route would provide enhanced service for the Sandstone neighborhood to access West Vail. The Bus Stop would be similar to the newly constructed bus stop at Marriott Residence Inn in West Vail. The first phase of the Optimization plan is planned to be implemented for the 2026 summer season. It would be beneficial to have this bus stop installed in 2026. This project will aid in achieving the Strategic Goal for Transportation by enhancing transit usage. Photos: Applicable Strategic Priority and Goal: Transportation, Community, Environmental 2026 2027 2028 2029 2030 Capital Cost $375,000 $0 $0 $0 $0 67 C07 Capital Projects Fund – 2026 Five-Year Plan Project: Electric Bus Replacements and Bus Chargers Budget: Narrative: The town is scheduled to replace 8 diesel buses with battery electric buses in 2029 and to replace 6 diesel buses with battery electric buses in 2030. This will require an upgrade in charging capacity to expand our electric fleet. The project will require 2 Power Blocks and 4 Express Plus chargers for a total of 8 nozzles for charging in 2029 and will require 2 Power Blocks and 4 Express Plus dual port chargers in 2030 to meet the demands of the new electric buses. Applicable Strategic Priority and Goal: Transportation and Environmental Photo: 2026 2027 2028 2029 2030 Electric Buses Cost $0 $0 $0 $ Additional Charger Cost $0 $0 $0 $695,000 $840,000 68 C08 Capital Projects Fund – 2026 Five-Year Plan Project: Bus Camera Surveillance System Update Budget: Narrative: The surveillance camera system in the Town’s bus fleet is due for a routine replacement. The current system will no longer be supported. Applicable Strategic Priority and Goal: Public Safety 2026 2027 2028 2029 2030 Capital Cost $320,000 $0 $0 $0 $0 69 C09 Capital Projects Fund – 2026 Five-Year Plan Project: Storm Drain Labeling Budget: Narrative: Staff is proposing to label all town storm drains to indicate drainage to the creek. All stormwater inlets in Vail will have approximately 4" diameter medallion indicating that water entering the drain flows into Gore Creek and no waste should be dumped. Photos: Applicable Strategic Priority and Goal: E - Environmental Sustainability (E.1) 2026 2027 2028 2029 2030 Capital Cost $90,000 $0 $0 $0 $0 70 C10 Capital Projects Fund – 2026 Five-Year Plan Project: Kinnikinnick East Bridge Rehabilitation Budget: Narrative: The Town of Vail in conjunction with CDOT completes a Bi-Annual Bridge inspection of all the Town of Vail vehicle bridges. The report provides guidance to Town Staff on completing bridge maintenance items. Kinnikinnick East Bridge has been identified to be in need of upgraded bridge rails and concrete repairs, similar to work that was done on Kinnikinnick West Bridge several years ago. Photos: Kinnikinnick East Kinnikinnick West 2026 2027 2028 2029 2030 Capital Cost $500,000 $0 $0 $0 $0 71 C11 Capital Projects Fund – 2026 Five-Year Plan Project: Roundabout Traffic Counters Budget: Narrative: The 2024 Mobility & Transportation Master Plan recommends installing permanent traffic counters at the Main Vail and West Vail Roundabouts to monitor traffic volumes. The information gathered can be utilized in the future to determine if capacity improvements are necessary and project when/if they should be implemented. Currently the Town only gets snapshots of peak period traffic times every few years. Having the ability to monitor day to day traffic and understand how often peak traffic volumes are reached at key intersections, like the Vail roundabouts, will allow staff to better understand when and if capacity improvements identified in the 2024 Mobility & Transportation Master Plan need to be budgeted for. 2026 2027 2028 2029 2030 Capital Cost $250,000 $0 $0 $0 $0 72 C12 Capital Projects Fund – 2026 Five-Year Plan Project: Vail Road Bike Lanes and Sidewalks Budget: Narrative: Vail Road from West Meadow Drive to W. Forest Road is a part of the Gore Valley Trail and does not provide adequate pedestrian and bicycle accommodations, which creates safety and user experience concerns, and creates confusion as to where users of the GVT should go. Most users wind up making their way through the Vail Village, which increases bicycle traffic within the pedestrian village. In order to alleviate this confusion and provide safer accommodations, and some traffic calming, it is recommended to add 5' designated bike lanes and a 6' sidewalk connection along this section of Vail Road. Providing appropriate bike accommodations will improve safety and provide some traffic calming effects. This project is recommended by the 2045 Vail Mobility and Transportation Master Plan and modifies the existing roadways to accommodate formal bike lanes, modifying the existing striping and gutters to provide 9' travel lanes and 5' bike lanes, as well as a sidewalk connection along Vail Road. This work should occur in conjunction with the scheduled 2027 asphalt overlays for Vail Valley Drive and Vail Road. Photos: Applicable Strategic Priority and Goal: Transportation and Public Safety 2026 2027 2028 2029 2030 Capital Cost $100,000 $1,000,000 $0 $0 $0 73 C13 Capital Projects Fund – 2026 Five-Year Plan Project: Vail Valley Drive Bike Lanes Budget: Narrative: Vail Valley Drive from Meadow Drive to Gold Peak is a critical bicycle and pedestrian connection from Vail Village to Gold Peak and Ford Park areas and the Gore Valley Trail. Currently Vail Valley Drive does not provide adequate bicycle accommodations, which creates safety and user experience concerns. Providing appropriate bike accommodations will improve safety and provide some traffic calming effects. This project is recommended by the 2045 Vail Mobility and Transportation Master Plan and modifies the existing roadways to accommodate formal bike lanes, modifying the existing striping and gutters to provide 9' travel lanes and 5' bike lanes. This work should occur in conjunction with the scheduled 2027 asphalt overlays for Vail Valley Drive and Vail Road. Photos: Applicable Strategic Priority and Goal: Transportation, Community, Experience 2026 2027 2028 2029 2030 Capital Cost $0 $750,000 $0 $0 $0 74 C14 Capital Projects Fund – 2026 Five-Year Plan Project: Dobson Streetscape Improvements Budget: Narrative: Staff is proposing the construction of streetscape improvements between East end of the Lionshead Welcome Center and West Meadow Drive. The Dobson streetscape was removed over 10 years ago with a condition it would be replaced within 2-3 years. The timeline was delayed due to the Civic Area Master Planning and Dobson Ice Areana Remodel. The project should be designed in 2027 to be ready for construction in 2028. This project includes improvements at Lot 10 on the East side of Dobson. The total construction costs will be dependent on final design, and this would likely be a phased construction project. Staff’s current best estimate for construction costs is $5,000,000. Photos: Applicable Strategic Priority and Goal: Community, Experience 2026 2027 2028 2029 2030 Design Cost $0 $500,000 $0 $0 $0 Construction Cost $0 $0 $5,000,000 $0 $0 75 C15 Capital Projects Fund – 2026 Five-Year Plan Project: Finance Paperless A/P Software Budget: Narrative: Staff is requesting a $35K (annual) budget to implement a new Accounts Payable (AP) system which would modernize our financial operations. The initiative aligns with our strategic goals of fiscal responsibility, operational efficiency, environmental stewardship, and innovation. By replacing manual, paper-based processes with a secure, automated AP platform, we anticipate improved processing speed, reduced errors, enhanced audit oversight, reduced environmental impact, and enhanced service delivery. As the Town of Vail has grown and added new projects, new funds to account for, and additional component units; we have also experienced increased complexity and demand for AP processing services. At the same time outside of the organization, technology and business processes have advanced to offer increased operational efficiencies through the adoption of such AP systems. Under our current structure, the finance department has limited resources to validate approvals which are currently done with paper and wet signatures. Once approved, invoices are manually entered into our financial system for payment by each department and submitted via hard-copy to finance for processing. Moving this process to an entirely digital solution would provide a clear, time-stamped audit trail for every invoice and approval--which we are required to furnish in our audit. This would enhance internal controls and reduce the risk of fraud or duplicate payments. A digital, web-based system would also reduce the amount of time spent on manual entry of invoices. Invoices would only need to be coded in the system once, which would then flow through approvals into the Town's financial system. Whereas currently, even a one page invoice requires a minimum of 4 pages of printing to process; a digital solution would reduce this to one page for check payments and zero for ACH. Manual scanning of invoices could also be eliminated for vendor submitted invoices via email. The increased labor efficiency from this improved process would allow staff to focus on higher-value tasks like vendor management, financial analysis, internal audit, and reconciliation. Investing in a paperless AP system is a strategic move that better positions the Town's financial processes for future development and growth. Increased efficiencies will allow staff more time to oversee audit transparency and compliance. The reduction in paper printing would save an estimated 30,000 pages of paper annually. Additionally, these systems may offer additional transparency to our vendors and internal users. 2026 2027 2028 2029 2030 Annual Licensing Cost (ongoing) $35,000 $35,000 $35,000 $35,000 $35,000 76 C16 Capital Projects Fund – 2026 Five-Year Plan Project: Financial Management System Replacement Budget: Narrative: The New World Finance system was first implemented in 2014 and went into service in 2015. While Tyler continues to maintain the product, it is no longer making meaningful upgrades or improvements. In 2025, the Town took its first step toward moving off New World by implementing payroll in Workday, which is currently handled in NWS. As departments across the organization adopt new software, it is becoming increasingly clear that New World does not integrate well or function effectively with other systems. Staff is proposing to move forward with the implementation of a new finance system in 2027 through a full RFP process. The project will require additional resources and is expected to take 6 to 8 months to complete. The primary goal is to create greater efficiencies within the Finance Department, reduce errors, and strengthen oversight of the Town’s financial management. In addition, a modern system will provide: - Improved integration across departments ensuring that finance data seamlessly connects with payroll, HR, procurement, and other operational systems. - Enhanced transparency and reporting for both internal and external users - Stronger internal controls by reducing the risk of errors and improving compliance with financial and IRS requirements. - Scalability for the future by allowing the Town to adapt as new technologies, regulations, and best practices evolve. - User-friendly tools to make it easier for staff across all departments to access the financial information, enter invoices, request bills, track expenditures, contracts, and grants. - Cost-effectiveness by reducing inefficiencies, manual workarounds, and the need for multiple disconnected software solutions. 2026 2027 2028 2029 2030 Implementation Cost $0 $200,000 $200,000 $200,000 $200,000 Annual Licensing Cost (Ongoing) $0 $1,000,000 $200,000 $200,000 $200,000 77 C17 Capital Projects Fund – 2026 Five-Year Plan Project: Axon Artificial Intelligence Budget: Narrative: Staff is requesting approval to adopt the Axon Al Era Plan, which aims to enhance operational efficiency and reduce administrative burdens across the department. This technology package was developed specifically for law enforcement to streamline processes, support frontline staff, and improve response capabilities. With staffing challenges and increasing demands on law enforcement, this solution provides an immediate force multiplier effect. The Axon AI Era Plan includes access to a full suite of AI-powered tools, including: • Draft One - Auto-generates police report narratives from BWC audio, reducing reportwriting time by up to 67%. Officers must review and finalize all reports to ensure accountability and accuracy. • Unlimited Auto-Transcribe - Rapidly turns audio into searchable transcripts to accelerate evidence review. • Smart Capture - Extracts and tags key data from images (e.g., IDs, plates) for quick insights. • Brief One - Summarizes large case files to assist with investigations (available in 2025). • Form One - Pre-fills common forms based on audio transcripts and metadata. • Policy Chat and Real-Time Translation - Enhances field support by providing instant policy guidance and multilingual communication. • Redaction Assistant - Included at no additional cost, automates video redaction and improves public records response times. These tools are natively integrated within the Axon ecosystem and will evolve with future AI innovations at no additional charge during the contract term. Strategic Benefit includes: • Officer Time Savings: Pilot agencies report saving hundreds of hours annually, improving officer retention and availability for calls for service. • Improved Report Quality and Review: Draft One enhances spelling, grammar, and clarity, supporting justice system workflows and supervisor review. • Enhanced Transparency and Community Trust: Features like Redaction Assistant and Real-Time Translation promote trust and responsiveness. • Increased Field Safety: Less screen time during report writing improves situational awareness. Applicable Strategic Priority and Goal: Public Safety 2026 2027 2028 2029 2030 Annual Licensing Cost $83,541 $83,541 $83,541 $83,541 $83,541 78 C18 Capital Projects Fund – 2026 Five-Year Plan Project: Anti-Vehicle Barriers Budget: Narrative: The Vail Police Department is requesting that the Town Council approve a supplemental budget allocation of $135,000 for the purchase of Meridian Anti-Vehicle Barriers to enhance public safety during special events and improve temporary traffic control throughout the Town of Vail. Meridian barriers are crash-certified, modular vehicle mitigation systems that offer proven protection against unauthorized vehicle intrusions. These barriers are portable, quick to deploy, and widely used by municipalities across the country to secure high-traffic pedestrian areas and public events. Their implementation is a proactive measure to address the increasing risk of both intentional vehicle attacks and accidental incursions into crowded spaces. Vail hosts numerous large-scale events year-round, including festivals, concerts, farmers markets, and seasonal celebrations, all of which draw significant pedestrian traffic to public areas. The proposed barriers will serve as a crucial safety enhancement by reducing vulnerability in these spaces and providing event organizers and public safety personnel with reliable perimeter control tools. In addition to event security, the barriers will be a valuable resource for traffic diversion, road closures, and emergency response operations, supporting a wide range of municipal needs. The total cost for the proposed barrier system is $135,000, which includes the purchase of the equipment and necessary deployment accessories. Applicable Strategic Priority and Goal: Public Safety 2026 2027 2028 2029 2030 Capital Cost $135,000 $0 $0 $0 $0 79 C19 Capital Projects Fund – 2026 Five-Year Plan Project: Explosives Detection Canine Budget: Narrative: Staff is proposing to acquire one explosives detection K9 unit. Currently, the only other K9 unit available in the State of Colorado is located in Denver, and its deployment is limited to emergency situations. This limited availability poses a challenge for the Town of Vail, which hosts a substantial number of high-profile events, concerts, and gatherings throughout the year. The establishment of a local K9 unit would allow us to take a proactive approach to public safety by conducting thorough bomb sweeps, securing event venues in advance, and responding rapidly to potential threats. This capability would not only reduce our reliance on outside resources but also provide peace of mind to residents, visitors, and event organizers, reinforcing Vail’s reputation as a safe and secure destination. Applicable Strategic Priority and Goal: Public Safety 2026 2027 2028 2029 2030 Capital Cost $16,500 $0 $0 $0 $0 80 C20 Capital Projects Fund – 2026 Five-Year Plan Project: Main Vail Underpass Pedestrian Improvements Budget: Narrative: The 2045 Vail Mobility and Transportation Master Plan recommends adding pedestrian improvements at the Main Vail Underpass to provide a safer experience for all users and to accommodate the additional volume of pedestrians from the soon to be completed Housing Developments. This project is currently under design in 2025. The project will widen the existing sidewalk, add a sidewalk to the east side, provide connection to the Municipal building, and connection to the Spraddle Creek trailhead. This project will also give an opportunity to create an enhanced entrance aesthetic to Vail within the underpass, pending budget availability. Photos: Applicable Strategic Priority and Goal: Transportation, Community, Experience 2026 2027 2028 2029 2030 Design Cost $250,000 $0 $0 $0 $0 Construction Cost $0 $2,000,000 $0 $0 $0 81 C21 Capital Projects Fund – 2026 Five-Year Plan Project: Pedestrian Safety Bollards at Vail and Lionshead Village Budget: Narrative: The purpose of this project is to install a combination of permanent bollards, retractable bollards, and planters to control unauthorized vehicles from entering non-vehicular areas within Vail Village and Lionshead Village. The Town is currently in the process of installing the pilot project at Ford Park – EBFW, and in preliminary design of installing bollards at Village Center Drive/E Meadow Drive, Vail Rd./E. Meadow Drive, and Lionshead west alley by the Arrabelle entry. The intent is to complete design on the full program of bollards in Vail Village, Lionshead and Ford Park incrementally, so that the Town has shovel ready projects if grant funding becomes available. The total construction cost has been previously estimated at $8-$10M, and is currently unfunded in the 5-year capital plan. Staff will continue to look for grant opportunities. . Photos: 2026 2027 2028 2029 2030 Design Cost $150,000 $150,000 $150,000 $0 $0 Construction Cost Unfunded in 5-year plan; Estimated at $8-10M 82 C22 Capital Projects Fund – 2026 Five-Year Plan Project: Additional Patrol Vehicles Budget: Narrative: The Vail Police Department respectfully requests funding for three additional police vehicles and associated equipment to support our operational capacity, ensure officer safety, and maintain the high standards of service expected by the community. This expansion is critical to address increased demands on our patrol division and ensure each officer is equipped with reliable and standardized tools. The cost for each vehicle and associated equipment is $92,000. Photos: Applicable Strategic Priority and Goal: Public Safety 2026 2027 2028 2029 2030 Capital Cost $276,000 $0 $0 $0 $0 83 C23 Capital Projects Fund – 2026 Five-Year Plan Project: Additional Code Enforcement Vehicles Budget: Narrative: The Vail Police Department respectfully requests funding to purchase essential law enforcement vehicles and corresponding equipment to accommodate our increased staffing. The two vehicles proposed are pickup trucks. Since acquiring two FTE from the Parking Department, there will be seven code enforcement officers, and we only three vehicles. Additional vehicles and equipment are required to ensure our officers have the necessary resources to perform their duties efficiently. Applicable Strategic Priority and Goal: Public Safety 2026 2027 2028 2029 2030 Capital Cost $126,645 $0 $0 $0 $0 84 R01 Real Estate Transfer Tax Fund – 2026 Five-Year Plan Project: Trash and Recycling Can Upgrades Budget: Narrative: The existing trash and recycle cans throughout Town are showing wear and tear. Many people find the hidden latch difficult to use, many of the latches need replacement, many of the artistic panels need to be re-powder coated. There is a total of 314 cans in 157 locations throughout the Villages and Parking Structures. Staff requesting an annual replacement budget of $75,000 to replace 60 existing cans with 30 new double cans each year. All cans would be replaced by 2031. Photos: Current Style at most Locations Proposed Double-Can Replacement Style 2026 2027 2028 2029 2030 Capital Cost $75,000 $75,000 $75,000 $75,000 $75,000 85 R02 Real Estate Transfer Tax Fund – 2026 Five-Year Plan Project: Picnic Table and Street Seating Upgrades Budget: Narrative: During the 2020 pandemic, the town purchased approximately twenty-five picnic tables to be placed in Lionshead and Vail Villages as a way to provide additional outdoor seating and dining options. While the blue powder-coated tables have been beneficial, and are still well-used, funding has been allotted in 2025 to replace them with a style more in line with the aesthetics of Vail’s village areas. Concurrently, the town’s Economic Development team reached out to Public Works staff with an idea for improving “hang out” areas in the Villages by adding a few commercial-grade Adirondack chairs in key areas. By providing alternative, comfortable seating options, people can relax and enjoy the villages, with a goal of increasing “linger time” in the commercial cores. Public Works and Economic Development staff met to discuss furniture aesthetics and anticipated maintenance requirements. Preferred furniture characteristics: • Style: a contemporary Vail aesthetic • Comfort: comfortable benches and seating for increased “linger time” • Maintenance: powder-coated steel frames with easily maintained wood surfaces • Durability: purchase commercial-grade furniture for reduced maintenance • Heat retention: avoid materials and colors that tend to get very hot in the sun such as recycled plastics • Weight: heavy enough to generally stay in place • ADA accessibility: provide accessible tables as needed Staff is requesting an additional $90,000 in 2026 and $20,000 in 2027 to complete the full picnic table and street seating upgrades. Photos: Current street furniture to be replaced 2025 Amended 2026 2027 2028 2029 2030 Capital Cost $107,000 $90,000 $20,000 $0 $0 $0 86 R03 Real Estate Transfer Tax Fund – 2026 Five-Year Plan Project: Covered Bridge Pocket Park Rehabilitation Budget: Narrative: Staff is requesting $225,000 to repair and improve the existing landscape around the 10th Mountain Division Statue and the entrance to the Covered Bridge. The existing flagstone walk, turf grass and shrub beds are in poor condition considering the prominent location. The work will include relocation of a Village Light Fixture, removal of a former zip-line support post, and placement of new landscape features and plant material. Photos: 2026 2027 2028 2029 2030 Capital Cost $225,000 $0 $0 $0 $0 87 R03 88 R04 Real Estate Transfer Tax Fund – 2026 Five-Year Plan Project: Ford Park Playground Improvements Budget: Narrative: In 2024, important safety and maintenance improvements were performed to stabilize the 25- 35 year old play area. However, the underlying structural deficiencies associated with aging wood structures still exist and there are important playground safety needs to be rectified. This project will look to fully renovate Vail's oldest play area to ensure it complies with current guidelines, ADA, and Vail's tradition of art-inspired play to provide an exceptional play experience for Vail's residents and guests. The $300K in 2027 will be used for design, the $2.2M in 2028 would be for construction. Photos: 2026 2027 2028 2029 2030 Design Cost $0 $0 $2,200,000 $0 $0 Construction Cost $0 $300,000 $0 $0 $0 89 R04 90 R05 Real Estate Transfer Tax Fund – 2026 Five-Year Plan Project: Ford Park Picnic Shelter Replacement Budget: Narrative: The Ford Park Master Plan envisions replacing and relocating the existing picnic shelter. The existing shelter is one of the park's original structures, however it is a very tight space, and in need of structural repairs. Relocating the structure could provide an opportunity to expand on the Art Program in Ford Park by creating a sculpture garden space between the Morales sculpture and the new Art Studio. This request will fund the design and construction of the new shelter. Photos: 2026 2027 2028 2029 2030 Capital Cost $0 $0 $0 $100,000 $750,000 91 R06 Real Estate Transfer Tax Fund – 2026 Five-Year Plan Project: Ford Park Master Plan (Design) Budget: Narrative: This request provides funding to accomplish goals of the Ford Park Masterplan. Projects include ADA Compliance, wayfinding, expanded maintenance facilities, etc. The 2025 Budget provides funding to begin a study on these types of projects. The two top priorities at this time are providing ADA compliance into and through the park, and to provide improved wayfinding signing. ADA compliance will likely require removal and replacement of several walkways. The construction of these projects could begin in 2028. Wayfinding is likely a simpler project, and implementation could begin as a plan is developed. Improving/expanding the existing maintenance facility at the north end of West Betty Ford Way would assist in the goal of expanding maintenance by VRD and BFAG, reducing traffic within the park by TOV crews. 2026 2027 2028 2029 2030 Design Cost $100,000 $100,000 $0 $0 $0 Construction Cost Currently Unknown and Unfunded – Pending outcomes of design 92 R07 Real Estate Transfer Tax Fund – 2026 Five-Year Plan Project: Art Studio Gathering Space at Ford Park Budget: Narrative: Staff is proposing to design and construct an outdoor gathering space on the north end of the Art Studio in Ford Park. This is an opportunity to create a new multi-purpose space in the park, overlooking Gore Creek. The space can be programmed by either organization or utilized by the general public. At the completion of the Art Studio, this area was seeded with grass but generally left unfinished. This project will partner with the Betty Ford Alpine Garden, who will provide $100,000 to the project provided by a private donation. Photos: 2026 2027 2028 2029 2030 Capital Cost $300,000 $0 $0 $0 $0 93 R07 94 R08 Real Estate Transfer Tax Fund – 2026 Five-Year Plan Project: Turf Grass Reduction Budget: Narrative: Elimination of non-functional bluegrass turf is a project that began several years ago as a way to reduce the town's outdoor water use. Several projects have been successfully completed. The state of Colorado has passed a law that prohibit municipalities from installing new areas of non- functional turf, although it doesn't currently require it's removal. The removal of bluegrass turf has several benefits besides saving water. It also reduces fertilizer and chemical application needs which helps with water-quality efforts, and, it reduces the weekly maintenance that bluegrass requires. If the area is transitioned into shrubs, then instead of mowing 1X/week, a crew moves through once or twice/season for weeding. If the area is transitioned into native grass, the watering is reduced by 2/3, and mowing now occurs 1X/season instead of 1X/week. With current labor challenges, this is very advantageous because it allows maintenance crews to focus on other tasks. Staff is currently working on the completion of turf reduction at the Main Vail Roundabotu in 2025. Staff is requesting $95,000 in 2026 and $70,000 in 2030 for turf replacement projects in Ford Park. One goal of the Ford Park Masterplan Update is to shift turf maintenance responsibilities from TOV crews to VRD crews in order to reduce TOV truck traffic from the Lower Bench of the park. One way to make that transition easier is to reduce current VRD maintenance responsibilities. This request will remove nearly 10,000 sf of non-functional turf near the Tennis Center and along the south edge of the softball fields, thus reducing current VRD maintenance. Additionally, staff proposes $65,000 in 2028 for Turf Reduction at the West Vail Roundabout. Photos: 2026 2027 2028 2029 2030 Ford Park Cost $95,000 $0 $0 $0 $75,000 West Vail Roundabout $0 $0 $65,000 $0 $0 95 R09 Real Estate Transfer Tax Fund – 2026 Five-Year Plan Project: Donovan Park Playground Improvements Budget: Narrative: The wooden play structures at Donovan Park are over 20 years old and are in need of repairs including the replacement of multiple play components (slides, climbers, etc), replacement of wood decks, structural repairs, and maintenance of the two art components, "Mother and Child" that require dismantling and repainting. Photos: 2026 2027 2028 2029 2030 Capital Cost $425,000 $0 $0 $0 $0 96 R10 Real Estate Transfer Tax Fund – 2026 Five-Year Plan Project: Red Sandstone Soft Surface Connector Trail Budget: Narrative: This funding request is for the construction of a new soft-surface hiking and mountain biking trail that would connect the Spraddle Creek/Son of Middle Creek Trailhead to Red Sandstone Road. It is identified in the 2018 Open Lands Plan Update as a trail connection. The project would be completed as a partnership between the Town of Vail and the Vail Valley Mountain Trails Alliance (VVMTA), a non-profit organization dedicated to improving Eagle County’s trail system. It is anticipated that the trail can be constructed on Town of Vail-owned property and would not require US Forest Service approvals. The new trail would serve several user groups that include residents of the existing Red Sandstone neighborhoods, the new South Face workforce housing residents (2028) and the current trail user community by creating a soft- surface connection between the North Trail and the Son of Middle Creek Trail. VVMTA can construct the trail with their dedicated trail crew and a team of volunteers that have helped build and improve numerous trails in Eagle County over the past decade. The project would require a vigorous public engagement process, and would need to follow guidelines outlined in the Open Lands Plan for new trail construction. 2026 2027 2028 2029 2030 Capital Cost $0 $42,000 $0 $0 $0 97 R11 Real Estate Transfer Tax Fund – 2026 Five-Year Plan Project: North Rec Path Reconstruction – Red Sandstone Area Budget: Narrative: The 2,000 ft section of North Recreation Trail between Sun Vail Condominiums and Vail Run Condominiums is in degrading condition and should be reconstructed. It's one of the last original sections of Vail's trail system that has not been rebuilt over the past 30 years. It will require some new walls and will be widened to 11' per the new GoVail Transportation Masterplan. Photos: 2026 2027 2028 2029 2030 Capital Cost $375,000 $0 $0 $0 $0 98 R11 99 R12 Real Estate Transfer Tax Fund – 2026 Five-Year Plan Project: Sole Power Plus Budget: Narrative: Staff is requesting $25,000 in 2026 for the third phase of the Sole Power mobile app development. As Sole Power transitions to Sole Power Plus and including bus ridership and carpooling, an in-app incentive program will further incentivize and streamline providing participants with rewards for taking and tracking their green commuting efforts. This will allow businesses to sponsor the program by providing a discount to users that is received directly through the mobile app when participants achieve different milestones (for example after 20 green commuting trips or 100 miles logged, the participant receives a coupon in the form of a QR code for $10 off at one of the sponsors). The outcome will be greater participation in the Sole Power Plus program due to the robust and streamlined in-app incentive program. More people will commute to work, social engagements and running errands via bus, carpooling, bike, walking, etc. reducing vehicle miles traveled in single occupancy vehicles, parking congestion, and related GHG emissions. Phase 1 of the Sole Power App Development began in 2024 with a cost of $50,000. Phase 2 of the app development is currently under going to accommodate the “Sole Power Plus” adjustments which includes additional leaderboards for bus ridership/carpooling, etc. Applicable Strategic Priority and Goal: Transportation Goal: By 2029, people who live, work, and recreate in Vail use Core Transit and Town of Vail Transit as their preferred method of transportation as evidenced by a reduction in the percentage of vehicles parking in Vail Village and Lionshead Parking Structures that originate from Eagle County from 72% to 50%. More Specifically reducing the percentage of parked vehicles which start their day in Vail from 32% to 20%; and reducing the percentage of parked vehicles which begin their day in Eagle County but outside of Vail from 40% to 30%. Strategy: Incentivize bus use. Environmental Sustainability Goal: Reduce 2014 baseline carbon emissions by 25% by 2025, 50% by 2030, and 80% by 2050; Strategy: Implement transportation and mobility programs to reduce emissions. 2026 2027 2028 2029 2030 Capital Cost $25,000 $0 $0 $0 $0 100 R13 Real Estate Transfer Tax Fund – 2026 Five-Year Plan Project: Additional Gutter Bin Installation Budget: Narrative: Staff is proposing to install gutter bins on the remaining 50% of Town storm drains. These devices catch pollution before they make it to Gore Creek. The cost to install the first 50% of gutter bins was $420,000 in 2022. Costs have risen somewhat since 2022. After these are installed, they will incur an additional $90,000 each year in contracted cleaning costs to clear debris and pollution. Photos: In September 2024, this gutter bin captured spilled chlorine from a trash truck preventing what could have been a disaster for the creek. Applicable Strategic Priority and Goal: Environmental Increase the installation of pollution catchment devices (gutter bins or similar) to 50% of town storm drains. 2026 2027 2028 2029 2030 Capital Cost $450,000 $0 $0 $0 $0 Ongoing Cleaning Cost $90,000 annually 101 R14 Real Estate Transfer Tax Fund – 2026 Five-Year Plan Project: Streambank Mitigation / Vail Golf Club Vegetation Master Plan – Vail Golf Club Hole 11 Budget: Narrative: Three projects identified in the Vail Golf Club Vegetation Master Plan will be taken to 50% design during the planning process already underway. Staff is requesting a $150,000 placeholder for a grant match to pursue one of those three projects in 2026: Completion of a streambank stabilization and riparian restoration project on the Hole 11 fairway of the Vail Golf Club. The total cost of this project is estimated at $450,000. Staff will explore grant opportunities as they become available, including grants from the National Fish & Wildlife Foundation. Utilization of this placeholder is contingent upon receiving a grant for towards the project. Complete implementation of the Vail Golf Club Vegetation Master Plan is anticipated to occur over a 5-10 period. 2026 2027 2028 2029 2030 Capital Cost $150,000 $0 $0 $0 $0 102 H01 Housing Fund – 2026 Five-Year Plan Project: Vail InDeed Program Budget: Narrative: Vail InDEED is the Town’s deed restriction purchase program, is created to incentivize homeowners and real estate buyers/sellers to deed restrict their property to help the Town meet the 2027 Housing Strategic Plan goal of acquiring an additional 1,000 deed restricted units by the year 2027 and helps to reach the goal of maintaining and sustaining homes for residents within the community. Over the past few years, there has not been sufficient demand to expend the full $2.5 million each year. The unspent funding has rolled forward from year-to-year. There is $4,385,645 in InDeed funding included in the 2025 budget. Through September of 2025, staff has only approved or has active applications for $333,000 of this amount. Since 2022, the Town has awarded less than $600k in InDeed funding each year. Staff has proposed decreasing the annual funding placeholder from $2.5 million to $1.0 million beginning in 2026, allowing for the funding of other priority projects. The unspent balance will be available to roll forward, as has been done in previous years. Photos: Applicable Strategic Priority and Goal: 1. Strategic Priority – Create a strong community and create affordable housing opportunities (Goals A1, A2 and A3 of the Town Council’s five-year strategic plan) 2026 2027 2028 2029 2030 Annual Funding $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 103 H02 Housing Fund – 2026 Five-Year Plan Project: Timber Ridge Unit Purchase Placeholder for Community Rental Budget: Narrative: The Town of Vail is a financial partner in the development of Timber Ridge Village. This housing project creates 302 new for sale, deed-restricted residential units in studio, one-, two-, three-, and four-bedroom configurations. In accordance with the Development Agreement signed with Triumph Development West, the Town committed to $25,449,948 towards unit purchases. Staff has proposed allocating the commitment as follows: • $13,949,948 for units to be purchased by the Town and rented back to the community (funded by the Housing Fund) • $8,500,000 for units to be purchased by the Town and rented to internal Town of Vail employees (purchased by the Internal Employee Housing Rental Fund, through a transfer from the Capital Projects Fund) • An additional $3,000,000 contribution to Habitat for Humanity of the Vail Valley for the purchase of Timber Ridge units for their community home ownership program. This brings the Town’s total commitment to this program to $5,000,000, combining with the $2,000,000 contribution already reflected in the 2025 budget. Staff anticipates the $13,949,948 placeholder for Community Rental units to purchase approximately 29 units, pending unit-size selection. Photo: Applicable Strategic Priority and Goal: Create a strong community and create affordable housing opportunities: 2026 2027 2028 2029 2030 Capital Cost $13,949,948 $0 $0 $0 $0 104 IEH01 Housing Fund – 2026 Five-Year Plan Project: Timber Ridge Unit Purchase Placeholder for Community Rental Budget: Narrative: The Town of Vail is a financial partner in the development of Timber Ridge Village. This housing project creates 302 new for sale, deed-restricted residential units in studio, one-, two-, three-, and four-bedroom configurations. In accordance with the Development Agreement signed with Triumph Development West, the Town committed to $25,449,948 towards unit purchases. Staff has proposed allocating the commitment as follows: • $13,949,948 for units to be purchased by the Town and rented back to the community (funded by the Housing Fund) • $8,500,000 for units to be purchased by the Town and rented to internal Town of Vail employees (purchased by the Internal Employee Housing Rental Fund, through a transfer from the Capital Projects Fund) • An additional $3,000,000 contribution to Habitat for Humanity of the Vail Valley for the purchase of Timber Ridge units for their community home ownership program. This brings the Town’s total commitment to this program to $5,000,000, combining with the $2,000,000 contribution already reflected in the 2025 budget. Staff anticipates the $8,500,000 placeholder for TOV employee housing units to purchase approximately 18 units, pending unit-size selection. With these additions, the Internal Employee Housing Rental program will include approximately 106 units. Applicable Strategic Priority and Goal: Create a strong community and create affordable housing opportunities: 2026 2027 2028 2029 2030 Capital Cost $8,500,000 $0 $0 $0 $0 105 FUT01 Future Potential Capital Projects – Not Currently Included in 2026 Five-Year Plan Project: Geothermal Energy District – Phase 2 Eligible for Funding from: Capital Projects Fund and Real Estate Transfer Tax Fund Estimated Cost (in today’s dollars): Design: $6,000,000 (prior to grants, partner, or developer funding) Construction: Unknown Upkeep: Unknown Narrative: The Town is exploring a geothermal energy system as a means to reduce gas and achieve its carbon reduction goals. Phase 1 will create a geothermal district between the library, geothermal borefield, and Dobson Ice Arena. The design and construction of Phase 1 is included in the 5-year plan, as part of the Energy Efficiency Performance Contract (See Project Narrative C01). Phase 2 would replace large natural gas uses such as the Lionshead snowmelt plant, town- owned snowmelting at the Arrabelle, and integrate large borefields and the ERWSD waste- water treatment plant. This larger project could be complete in multiple construction phases. Additional development work is needed. Ultimately, the geothermal system would require a governance structure to assign roles and responsibilities to such as owner, operator, and heat off-takers. The project is currently at 30% design. The next step is to achieve 60%-90% design, and complete additional development work to create the business-case for potential investors and bring the larger system to construction readiness. This will cost approximately $6M. Staff has identified potential grants and development funding opportunities totaling approximately $5M. This would require a $1M match from the Town, which is not currently included in the 5-year plan. Staff recommends continuing to investigate possible development paths for the full energy district by, or in cooperation with, a third-party developer, while the first node of the thermal district at the Library and Dobson is constructed and evaluated. 106 FUT01 Photos: Applicable Strategic Priority and Goal: Environmental Sustainability: E.3 107 FUT02 Future Potential Capital Projects – Not Currently Included in 2026 Five-Year Plan Project: East and West Lionshead Circle Bike Lanes Eligible for Funding from: Capital Projects Fund Estimated Cost (in today’s dollars): Design & Construction: $1,000,000 Narrative: East & West LH Circle are busy pedestrian roads that provide the main access into Lionshead Village. The existing roads do not have bike lanes. The 2024 Mobility & Transportation Master Plan recommends adding bike lanes by narrowing the vehicular lanes and adding 5’ bike lanes. This treatment is also proposed on Vail Valley Drive and Vail Road. Applicable Strategic Priority and Goal: Transportation (D.1) 108 Town of Vail - 2026 Town Manager's Proposed Budget Attachment B Program Narratives Index Program Title Year(s)Fund RP01 Booth Creek Fuels Implementation 2025 - 2026+Real Estate Transfer Tax Fund RP02 Fire Free Five Rebate Program Ongoing Real Estate Transfer Tax Fund RP03 Single Use Plastics Program 2025 - 2026 Real Estate Transfer Tax Fund 109 RP01 Real Estate Transfer Tax Fund – 2026 Five-Year Plan Project: Booth Creek Fuels Implementation Budget: Narrative: Staff is requesting an additional $200,000 in expenditures in 2026 to continue of the Booth Creek Hazardous Fuels Project. Funds will be utilized to hire contractors to implement mechanical fuels reduction and prescribed fire burn preparation on the USFS Booth Creek Fuels Project. These new funds will be utilized to conduct hand treatments in Spraddle Creek as well as prep burn units in NEPA unit 110 and 112. The Town has received a mix of state and county funding to conduct this work. This includes the following: • USFS Funding Budgeted in 2025: $125,000 • USFS Funding Budgeted in 2026: $50,000 • Eagle County IGA approved at 09/16/25 council meeting – To be supplemented in 2025 budget: $45,000 In addition, the State is contributing more than $350K towards this project. The state is directly contracting for this portion of work, and these funds are not passed through the Town. Applicable Strategic Priority and Goal: Public Safety 2025 Forecast 2026 2027 2028 2029 Program Revenues $170,000 $50,000 TBD – Pending future Grant Funding Program Expenditures $330,000 $200,000 TBD – Pending future Grant Funding Net Town Contribution $160,000 $150,000 110 RP02 Real Estate Transfer Tax Fund – 2026 Five-Year Plan Project: Fire Free Five Rebate Program Budget: Narrative: Implementing Fire Free Five around every structure in Vail has been a high priority objective of the Fire Department since 2022. This program reimburses property owners for installation of non-combustible landscaping within 5 feet of a structure. In 2025 as part of a town council strategic action, the Fire Department was directed to increase community engagement and provide additional financial assistance to community members to implement Fire Free Five defensible space. The previous five-year plan included an annual funding level of $50,000 for this program. Staff is requesting an increase of $57,000 to increase the amount of funding available to the community. Funds will be distributed to the community through the Fire Free Five Community Assistance Program managed by the Fire Department. Photo: Applicable Strategic Priority and Goal: Public safety 2026 2027 2028 2029 2030 Fire Free Five Rebates $100,000 $100,000 $100,000 $100,000 $100,000 Public Outreach $7,000 $7,000 $7,000 $7,000 $7,000 111 RP03 Real Estate Transfer Tax Fund – 2026 Five-Year Plan Project: Single-Use Plastics Reduction Program Budget: Narrative: To successfully implement single-use plastic reduction policy, community and business support will be critical. A total budget of $160,000 is being proposed for this support. The budget is proposed to be allocated towards the following items: • $75,000 is proposed for a business grant program to support businesses’ transition to alternative materials such as compostable or durable/reusable items, educational materials/signage, implement composting programs, install water refill stations, etc, • $45,000 is proposed to purchase branded reusable water bottles and silicone pouches that can be distributed through Welcome Centers or sold at grocery stores and retailers. • $10,000 is proposed for one additional water filling stations on Town of Vail properties and one water refill station for special events. Additional water filling stations can be added in future years. • $10,000 will go towards education and signage. • $20,000 will be used to support a reusable dishware program throughout town, including a durable cup program for reusable “to go” cups to be used, returned at local coffee shops and cafes, washed and put back into circulation to replace single use items. This could also include reusable cups at event venues (the Amp, Dobson, etc.) and reusable to go containers. The outcomes will include reduced single-use items like cups and to go containers from being distributed. These items cannot be recycled in Vail so this will also reduce the overall landfill bound waste and increase waste diversion rates. It will also encourage behavior change to use durable, reusable items rather than single- use items. Staff proposed repurposing $60,000 from the 2025 Destination Stewardship budget towards this program. This funding was originally established by a contribution from the Vail Local Marketing District, and will require a transfer to the Real Estate Transfer Tax Fund in the third supplemental of 2025. The remaining $100,000 amount proposed for this program is a request for new 2026 funding. Applicable Strategic Priority and Goal: Environmental Sustainability Goal: Reduce 2014 baseline carbon emissions by 25% by 2025, 50% by 2030, and 80% by 2050; Strategy: Achieve a town wide 50% waste diversion rate. 2025 2026 2027 2028 2029 2030 Program Budget $60,000 $100,000 $0 $0 $0 $0 112 Town of Vail - 2026 Town Manager's Proposed Budget Attachment A Capital Project Narratives Index Capital Project Title Year(s)Fund C01 Energy Efficiency Upgrades 2026 - 2028 Capital Projects Fund C02 Snowmelt Boilers Replacement (Placeholder)Ongoing Capital Projects Fund C03 Vail Mobility Hub Expansion (Placeholder)2027 Capital Projects Fund C04 Fire Sprinkler Upgrades at Bus Barn 2025-2026 Capital Projects Fund C05 Lionshead Parking Structure East Stair Snowmelt 2027-2028 Capital Projects Fund C06 Vail Run Bus Stop 2026 Capital Projects Fund C07 Electric Bus Replacements and Bus Chargers 2029-2030 Capital Projects Fund C08 Bus Camera Survallience System Update 2026 Capital Projects Fund C09 Storm Drain Labeling 2026 Capital Projects Fund C10 Kinnickinick East Bridge Rehabilitation 2026 Capital Projects Fund C11 Roundabout Traffic Counters 2026 Capital Projects Fund C12 Vail Road Bike Lanes & Sidewalk (Design)2026 Capital Projects Fund C13 Vail Valley Drive Bike Lanes 2027 Capital Projects Fund C14 Dobson Streetscape Improvements 2027 - 2028 Capital Projects Fund C15 Finance Paperless AP Software Ongoing Capital Projects Fund C16 Financial Management System Replacement 2027 Capital Projects Fund C17 Axon Artifical Intelligence 2026 Capital Projects Fund C18 Anti-Vehicle Barriers 2026 Capital Projects Fund C19 Explosives Detection Canine 2026 Capital Projects Fund C20 Main Vail Underpass Pedestrian Improvements 2026 Capital Projects Fund C21 Design of Pedestrian Safety Bollards 2026 - 2028 Capital Projects Fund C22 Additional Patrol Vehicles 2026 Capital Projects Fund C23 Code Enforcement Pickup Trucks 2026 Capital Projects Fund R01 Trash and Recycling Can Upgrades Ongoing Real Estate Transfer Tax Fund R02 Picnic Table and Street Seating Upgrades 2025 - 2027 Real Estate Transfer Tax Fund R03 Covered Bridge Pocket Park Rehabilitation 2026 Real Estate Transfer Tax Fund R04 Ford Park Playground Improvements 2027 - 2028 Real Estate Transfer Tax Fund R05 Ford Park Picnic Shelter Replacement 2029 - 2030 Real Estate Transfer Tax Fund R06 Ford Park Master Plan Projects (Placeholder)2026 - 2030 Real Estate Transfer Tax Fund R07 Art Studio Gathering Space at Ford Park 2026 Real Estate Transfer Tax Fund R08 Turf Grass Reduction 2026 - 2030 Real Estate Transfer Tax Fund R09 Donovan Park Improvements 2026 Real Estate Transfer Tax Fund R10 Red Sandstone Soft Surface Connector Trail 2026 Real Estate Transfer Tax Fund R11 North Rec Path Reconstruction - Sandstone Area 2026 Real Estate Transfer Tax Fund R12 Sole Power Plus App Expansion 2026 Real Estate Transfer Tax Fund R13 Additional Gutter Bin Installation 2026 Real Estate Transfer Tax Fund R14 Streambank Mitigation at Vail Golf Club Hole 11 2026 Real Estate Transfer Tax Fund H01 Vail InDeed Program Ongoing Housing Fund H02 Timber Ridge Unit Purchases for Community Rental 2026 Housing Fund IEH01 Timber Ridge Unit Purchases for Internal TOV Employee Rental 2026 Internal Employee Housing Rental Fund Future Potential Projects (not currently included in Capital Plan) C21 (CPF)Construction of Vail & Lionshead Village Bollards Unfunded Capital Projects Fund R06 (RETT)Construction of Outcomes of Ford Park Master Plan Unfunded Real Estate Transfer Tax Fund FUT01 Geothermal Energy District - Phase 2 Unfunded Capital Projects or RETT Fund FUT02 East & West Lionshead Circle Bike Lanes Unfunded Capital Projects Fund 113 C01 Capital Projects Fund – 2026 Five-Year Plan Project: Energy Efficiency Upgrade Package Budget: Narrative: Based on the outcomes of the Energy Audit, staff is proposing an energy efficiency upgrade package to achieve energy and carbon reductions while reducing the burden of utility bills. The energy savings from facility improvement measures are guaranteed. This program has been previously utilized by the Town of Vail, but enough time has passed that technology, facilities, and energy rates make an EPC worthwhile again. The investment grade audit has identified a comprehensive package of improvements to town facilities that will save energy, reduce emissions, and improve the quality of the facilities for employees and visitors to the town. The recommended package improvements will advance the town’s leadership on decarbonized and highly efficient energy use, and improve the guest experience, including: • Net zero emissions at the library • 1,180 metric tons of emissions reduced • Battery storage pilot at Donovan Pavilion • First node for the geothermal energy district project • $1M+ end of life avoided equipment replacements • Enhanced lighting levels in the parking structure • Eligible for state and federal incentives. The 5-year capital plan includes the net cost of this project after anticipated grants and reimbursements. This includes the following: • Awarded State Geothermal Energy Tax Credit Offering (GETCO): $1,781,507 • Federal Geothermal, Solar, Battery, & EV Station Tax Credits: $2,089,449 • Utility/Other cost reimbursements: $7,500 Staff proposes cash-funding these energy upgrades. The energy savings are guaranteed by the contractor for the payback period, provided that the Town continues to pay annual measurement and verification costs. Applicable Strategic Priority and Goal: Environmental Sustainability: E.3 2026 2027 2028 2029 2030 Total Capital Cost $9,123,235 $0 $0 $0 $0 $9,123,235 Grants/Reimbursements $1,781,507 $7,500 $2,089,449 $0 $0 $3,878,456 Net Cost to Town (Prior to utility savings) $7,341,728 $(7,500) $(2,089,449) $0 $0 $5,244,779 114 C02 Capital Projects Fund – 2026 Five-Year Plan Project: Snowmelt Boilers Replacement Budget: Narrative: The 5-Year Capital plan includes placeholders for routine replacement of the Town’s Snowmelt System Boilers with like-natural gas boilers. Two boilers are scheduled for replacement in 2027, and one in 2028. Staff will continue to evaluate the condition of the boilers, and will only replace if deemed necessary. Should the Town move forward with a Geothermal Energy District in the future, an upgraded system be installed in place of these boilers. 2026 2027 2028 2029 2030 Capital Replacement Cost $0 $1,025,000 $525,000 $0 $0 115 C03 Capital Projects Fund – 2026 Five-Year Plan Project: Vail Mobility Hub Expansion (Placeholder for TOV Match) Budget: Narrative: The purpose of this project is to build a new Arrival Center/Vail Mobility Hub at the Vail Transportation Center. The Town received a $750,000 grant (50/50 match) to begin the design of an expanded mobility hub, which is an on-going project. This $2M, along with CDOT’s $6.4M and a TBD amount from Core Transit, will function as placeholders to provide matching funds for a future potential Federal Transit Facility grant. Photos: Applicable Strategic Priority and Goal: Community, Experience, Economy, Environmental 2026 2027 2028 2029 2030 Capital Cost $0 $2,000,000 $0 $0 $0 116 C04 Capital Projects Fund – 2026 Five-Year Plan Project: Fire Sprinkler Upgrades at Bus Barn Budget: Narrative: The existing fire sprinkler system in the bus barn is not adequate to suppress a battery fire should it occur in one of the electric buses. Electric vehicles and batteries burn much hotter and longer than gas powered vehicles. This project was originally proposed in the 2023 budget process with an estimated design and construction cost of $600,000. In the 2025 first supplemental, an additional $180,000 was approved to support a higher construction cost. As staff has investigated the current technology and best practices for suppressing large battery fires, it has become apparent that the cost of a viable solution will be significantly higher, at approximately $1,750,000. Staff proposes moving forward in 2026, with total project budget of $1,750,791 from the following sources: • Current 2025 Amended budget: $780,000 • Re-allocation of the remaining Bus Barn Charger Expansion budget: $268,791 • Additional funding proposed in 2026 budget: $702,000 This project will provide best practice fire protection for the Town of Vail bus barn which have a replacement value of $30M-$40M. At this time there is no Building Code requirement for this, nor is there any current standards that will completely extinguish electric bus fires. Best practice at this time is a Fire Sprinkler Deluge system with roof vents as designed. If we move forward with this FS system, there is no guarantee it will save all assets; however, it will minimize any potential damage and assist the ability of the Fire Dept. to fight the fire safely. There also is no guarantee that a different code required solution may be developed/required in the future, but at this time there is none. This project is a best practice solution to save extensive damage to Vail’s fleet of buses, structure, property and employees. If there is a fire event in the bus barn without any type of suppression the loss of buses could cripple our transit system as a whole, with replacements being 1-2 years out. 2025 (Proposed Adjusted) 2026 2027 2028 2029 2030 Capital Cost $1,048,791 $702,000 $0 $0 $0 $0 117 C05 Capital Projects Fund – 2026 Five-Year Plan Project: Lionshead Parking Structure East Stair Snowmelt System Budget: Narrative: The East Stair of the Lionshead Parking Structure that provides access to Dobson/Library often builds up ice during the Winter, presenting a safety concern and requiring a high level of staff time to keep clear. Staff is proposing to construct snowmelted stairs similar to the West Side of the structure to mitigate this issue. First steps would be to engage a design engineer to understand options, pro/cons, and magnitude of costs. Applicable Strategic Priority and Goal: Public Safety 2026 2027 2028 2029 2030 Design Cost $150,000 $0 $0 $0 $0 Construction Cost $0 $750,000 $0 $0 $0 118 C06 Capital Projects Fund – 2026 Five-Year Plan Project: Vail Run Bus Stop Budget: Narrative: The Vail Transit Optimization Plan identified that a new westbound bus stop along the South Frontage Road at Vail Run coupled with the new extended Lions Ridge Loop bus route would provide enhanced service for the Sandstone neighborhood to access West Vail. The Bus Stop would be similar to the newly constructed bus stop at Marriott Residence Inn in West Vail. The first phase of the Optimization plan is planned to be implemented for the 2026 summer season. It would be beneficial to have this bus stop installed in 2026. This project will aid in achieving the Strategic Goal for Transportation by enhancing transit usage. Photos: Applicable Strategic Priority and Goal: Transportation, Community, Environmental 2026 2027 2028 2029 2030 Capital Cost $375,000 $0 $0 $0 $0 119 C07 Capital Projects Fund – 2026 Five-Year Plan Project: Electric Bus Replacements and Bus Chargers Budget: Narrative: The town is scheduled to replace 8 diesel buses with battery electric buses in 2029 and to replace 6 diesel buses with battery electric buses in 2030. This will require an upgrade in charging capacity to expand our electric fleet. The project will require 2 Power Blocks and 4 Express Plus chargers for a total of 8 nozzles for charging in 2029 and will require 2 Power Blocks and 4 Express Plus dual port chargers in 2030 to meet the demands of the new electric buses. Applicable Strategic Priority and Goal: Transportation and Environmental Photo: 2026 2027 2028 2029 2030 Electric Buses Cost $0 $0 $0 $ Additional Charger Cost $0 $0 $0 $695,000 $840,000 120 C08 Capital Projects Fund – 2026 Five-Year Plan Project: Bus Camera Surveillance System Update Budget: Narrative: The surveillance camera system in the Town’s bus fleet is due for a routine replacement. The current system will no longer be supported. Applicable Strategic Priority and Goal: Public Safety 2026 2027 2028 2029 2030 Capital Cost $320,000 $0 $0 $0 $0 121 C09 Capital Projects Fund – 2026 Five-Year Plan Project: Storm Drain Labeling Budget: Narrative: Staff is proposing to label all town storm drains to indicate drainage to the creek. All stormwater inlets in Vail will have approximately 4" diameter medallion indicating that water entering the drain flows into Gore Creek and no waste should be dumped. Photos: Applicable Strategic Priority and Goal: E - Environmental Sustainability (E.1) 2026 2027 2028 2029 2030 Capital Cost $90,000 $0 $0 $0 $0 122 C10 Capital Projects Fund – 2026 Five-Year Plan Project: Kinnikinnick East Bridge Rehabilitation Budget: Narrative: The Town of Vail in conjunction with CDOT completes a Bi-Annual Bridge inspection of all the Town of Vail vehicle bridges. The report provides guidance to Town Staff on completing bridge maintenance items. Kinnikinnick East Bridge has been identified to be in need of upgraded bridge rails and concrete repairs, similar to work that was done on Kinnikinnick West Bridge several years ago. Photos: Kinnikinnick East Kinnikinnick West 2026 2027 2028 2029 2030 Capital Cost $500,000 $0 $0 $0 $0 123 C11 Capital Projects Fund – 2026 Five-Year Plan Project: Roundabout Traffic Counters Budget: Narrative: The 2024 Mobility & Transportation Master Plan recommends installing permanent traffic counters at the Main Vail and West Vail Roundabouts to monitor traffic volumes. The information gathered can be utilized in the future to determine if capacity improvements are necessary and project when/if they should be implemented. Currently the Town only gets snapshots of peak period traffic times every few years. Having the ability to monitor day to day traffic and understand how often peak traffic volumes are reached at key intersections, like the Vail roundabouts, will allow staff to better understand when and if capacity improvements identified in the 2024 Mobility & Transportation Master Plan need to be budgeted for. 2026 2027 2028 2029 2030 Capital Cost $250,000 $0 $0 $0 $0 124 C12 Capital Projects Fund – 2026 Five-Year Plan Project: Vail Road Bike Lanes and Sidewalks Budget: Narrative: Vail Road from West Meadow Drive to W. Forest Road is a part of the Gore Valley Trail and does not provide adequate pedestrian and bicycle accommodations, which creates safety and user experience concerns, and creates confusion as to where users of the GVT should go. Most users wind up making their way through the Vail Village, which increases bicycle traffic within the pedestrian village. In order to alleviate this confusion and provide safer accommodations, and some traffic calming, it is recommended to add 5' designated bike lanes and a 6' sidewalk connection along this section of Vail Road. Providing appropriate bike accommodations will improve safety and provide some traffic calming effects. This project is recommended by the 2045 Vail Mobility and Transportation Master Plan and modifies the existing roadways to accommodate formal bike lanes, modifying the existing striping and gutters to provide 9' travel lanes and 5' bike lanes, as well as a sidewalk connection along Vail Road. This work should occur in conjunction with the scheduled 2027 asphalt overlays for Vail Valley Drive and Vail Road. Photos: Applicable Strategic Priority and Goal: Transportation and Public Safety 2026 2027 2028 2029 2030 Capital Cost $100,000 $1,000,000 $0 $0 $0 125 C13 Capital Projects Fund – 2026 Five-Year Plan Project: Vail Valley Drive Bike Lanes Budget: Narrative: Vail Valley Drive from Meadow Drive to Gold Peak is a critical bicycle and pedestrian connection from Vail Village to Gold Peak and Ford Park areas and the Gore Valley Trail. Currently Vail Valley Drive does not provide adequate bicycle accommodations, which creates safety and user experience concerns. Providing appropriate bike accommodations will improve safety and provide some traffic calming effects. This project is recommended by the 2045 Vail Mobility and Transportation Master Plan and modifies the existing roadways to accommodate formal bike lanes, modifying the existing striping and gutters to provide 9' travel lanes and 5' bike lanes. This work should occur in conjunction with the scheduled 2027 asphalt overlays for Vail Valley Drive and Vail Road. Photos: Applicable Strategic Priority and Goal: Transportation, Community, Experience 2026 2027 2028 2029 2030 Capital Cost $0 $750,000 $0 $0 $0 126 C14 Capital Projects Fund – 2026 Five-Year Plan Project: Dobson Streetscape Improvements Budget: Narrative: Staff is proposing the construction of streetscape improvements between East end of the Lionshead Welcome Center and West Meadow Drive. The Dobson streetscape was removed over 10 years ago with a condition it would be replaced within 2-3 years. The timeline was delayed due to the Civic Area Master Planning and Dobson Ice Areana Remodel. The project should be designed in 2027 to be ready for construction in 2028. This project includes improvements at Lot 10 on the East side of Dobson. The total construction costs will be dependent on final design, and this would likely be a phased construction project. Staff’s current best estimate for construction costs is $5,000,000. Photos: Applicable Strategic Priority and Goal: Community, Experience 2026 2027 2028 2029 2030 Design Cost $0 $500,000 $0 $0 $0 Construction Cost $0 $0 $5,000,000 $0 $0 127 C15 Capital Projects Fund – 2026 Five-Year Plan Project: Finance Paperless A/P Software Budget: Narrative: Staff is requesting a $35K (annual) budget to implement a new Accounts Payable (AP) system which would modernize our financial operations. The initiative aligns with our strategic goals of fiscal responsibility, operational efficiency, environmental stewardship, and innovation. By replacing manual, paper-based processes with a secure, automated AP platform, we anticipate improved processing speed, reduced errors, enhanced audit oversight, reduced environmental impact, and enhanced service delivery. As the Town of Vail has grown and added new projects, new funds to account for, and additional component units; we have also experienced increased complexity and demand for AP processing services. At the same time outside of the organization, technology and business processes have advanced to offer increased operational efficiencies through the adoption of such AP systems. Under our current structure, the finance department has limited resources to validate approvals which are currently done with paper and wet signatures. Once approved, invoices are manually entered into our financial system for payment by each department and submitted via hard-copy to finance for processing. Moving this process to an entirely digital solution would provide a clear, time-stamped audit trail for every invoice and approval--which we are required to furnish in our audit. This would enhance internal controls and reduce the risk of fraud or duplicate payments. A digital, web-based system would also reduce the amount of time spent on manual entry of invoices. Invoices would only need to be coded in the system once, which would then flow through approvals into the Town's financial system. Whereas currently, even a one page invoice requires a minimum of 4 pages of printing to process; a digital solution would reduce this to one page for check payments and zero for ACH. Manual scanning of invoices could also be eliminated for vendor submitted invoices via email. The increased labor efficiency from this improved process would allow staff to focus on higher-value tasks like vendor management, financial analysis, internal audit, and reconciliation. Investing in a paperless AP system is a strategic move that better positions the Town's financial processes for future development and growth. Increased efficiencies will allow staff more time to oversee audit transparency and compliance. The reduction in paper printing would save an estimated 30,000 pages of paper annually. Additionally, these systems may offer additional transparency to our vendors and internal users. 2026 2027 2028 2029 2030 Annual Licensing Cost (ongoing) $35,000 $35,000 $35,000 $35,000 $35,000 128 C16 Capital Projects Fund – 2026 Five-Year Plan Project: Financial Management System Replacement Budget: Narrative: The New World Finance system was first implemented in 2014 and went into service in 2015. While Tyler continues to maintain the product, it is no longer making meaningful upgrades or improvements. In 2025, the Town took its first step toward moving off New World by implementing payroll in Workday, which is currently handled in NWS. As departments across the organization adopt new software, it is becoming increasingly clear that New World does not integrate well or function effectively with other systems. Staff is proposing to move forward with the implementation of a new finance system in 2027 through a full RFP process. The project will require additional resources and is expected to take 6 to 8 months to complete. The primary goal is to create greater efficiencies within the Finance Department, reduce errors, and strengthen oversight of the Town’s financial management. In addition, a modern system will provide: - Improved integration across departments ensuring that finance data seamlessly connects with payroll, HR, procurement, and other operational systems. - Enhanced transparency and reporting for both internal and external users - Stronger internal controls by reducing the risk of errors and improving compliance with financial and IRS requirements. - Scalability for the future by allowing the Town to adapt as new technologies, regulations, and best practices evolve. - User-friendly tools to make it easier for staff across all departments to access the financial information, enter invoices, request bills, track expenditures, contracts, and grants. - Cost-effectiveness by reducing inefficiencies, manual workarounds, and the need for multiple disconnected software solutions. 2026 2027 2028 2029 2030 Implementation Cost $0 $200,000 $200,000 $200,000 $200,000 Annual Licensing Cost (Ongoing) $0 $1,000,000 $200,000 $200,000 $200,000 129 C17 Capital Projects Fund – 2026 Five-Year Plan Project: Axon Artificial Intelligence Budget: Narrative: Staff is requesting approval to adopt the Axon Al Era Plan, which aims to enhance operational efficiency and reduce administrative burdens across the department. This technology package was developed specifically for law enforcement to streamline processes, support frontline staff, and improve response capabilities. With staffing challenges and increasing demands on law enforcement, this solution provides an immediate force multiplier effect. The Axon AI Era Plan includes access to a full suite of AI-powered tools, including: • Draft One - Auto-generates police report narratives from BWC audio, reducing reportwriting time by up to 67%. Officers must review and finalize all reports to ensure accountability and accuracy. • Unlimited Auto-Transcribe - Rapidly turns audio into searchable transcripts to accelerate evidence review. • Smart Capture - Extracts and tags key data from images (e.g., IDs, plates) for quick insights. • Brief One - Summarizes large case files to assist with investigations (available in 2025). • Form One - Pre-fills common forms based on audio transcripts and metadata. • Policy Chat and Real-Time Translation - Enhances field support by providing instant policy guidance and multilingual communication. • Redaction Assistant - Included at no additional cost, automates video redaction and improves public records response times. These tools are natively integrated within the Axon ecosystem and will evolve with future AI innovations at no additional charge during the contract term. Strategic Benefit includes: • Officer Time Savings: Pilot agencies report saving hundreds of hours annually, improving officer retention and availability for calls for service. • Improved Report Quality and Review: Draft One enhances spelling, grammar, and clarity, supporting justice system workflows and supervisor review. • Enhanced Transparency and Community Trust: Features like Redaction Assistant and Real-Time Translation promote trust and responsiveness. • Increased Field Safety: Less screen time during report writing improves situational awareness. Applicable Strategic Priority and Goal: Public Safety 2026 2027 2028 2029 2030 Annual Licensing Cost $83,541 $83,541 $83,541 $83,541 $83,541 130 C18 Capital Projects Fund – 2026 Five-Year Plan Project: Anti-Vehicle Barriers Budget: Narrative: The Vail Police Department is requesting that the Town Council approve a supplemental budget allocation of $135,000 for the purchase of Meridian Anti-Vehicle Barriers to enhance public safety during special events and improve temporary traffic control throughout the Town of Vail. Meridian barriers are crash-certified, modular vehicle mitigation systems that offer proven protection against unauthorized vehicle intrusions. These barriers are portable, quick to deploy, and widely used by municipalities across the country to secure high-traffic pedestrian areas and public events. Their implementation is a proactive measure to address the increasing risk of both intentional vehicle attacks and accidental incursions into crowded spaces. Vail hosts numerous large-scale events year-round, including festivals, concerts, farmers markets, and seasonal celebrations, all of which draw significant pedestrian traffic to public areas. The proposed barriers will serve as a crucial safety enhancement by reducing vulnerability in these spaces and providing event organizers and public safety personnel with reliable perimeter control tools. In addition to event security, the barriers will be a valuable resource for traffic diversion, road closures, and emergency response operations, supporting a wide range of municipal needs. The total cost for the proposed barrier system is $135,000, which includes the purchase of the equipment and necessary deployment accessories. Applicable Strategic Priority and Goal: Public Safety 2026 2027 2028 2029 2030 Capital Cost $135,000 $0 $0 $0 $0 131 C19 Capital Projects Fund – 2026 Five-Year Plan Project: Explosives Detection Canine Budget: Narrative: Staff is proposing to acquire one explosives detection K9 unit. Currently, the only other K9 unit available in the State of Colorado is located in Denver, and its deployment is limited to emergency situations. This limited availability poses a challenge for the Town of Vail, which hosts a substantial number of high-profile events, concerts, and gatherings throughout the year. The establishment of a local K9 unit would allow us to take a proactive approach to public safety by conducting thorough bomb sweeps, securing event venues in advance, and responding rapidly to potential threats. This capability would not only reduce our reliance on outside resources but also provide peace of mind to residents, visitors, and event organizers, reinforcing Vail’s reputation as a safe and secure destination. Applicable Strategic Priority and Goal: Public Safety 2026 2027 2028 2029 2030 Capital Cost $16,500 $0 $0 $0 $0 132 C20 Capital Projects Fund – 2026 Five-Year Plan Project: Main Vail Underpass Pedestrian Improvements Budget: Narrative: The 2045 Vail Mobility and Transportation Master Plan recommends adding pedestrian improvements at the Main Vail Underpass to provide a safer experience for all users and to accommodate the additional volume of pedestrians from the soon to be completed Housing Developments. This project is currently under design in 2025. The project will widen the existing sidewalk, add a sidewalk to the east side, provide connection to the Municipal building, and connection to the Spraddle Creek trailhead. This project will also give an opportunity to create an enhanced entrance aesthetic to Vail within the underpass, pending budget availability. Photos: Applicable Strategic Priority and Goal: Transportation, Community, Experience 2026 2027 2028 2029 2030 Design Cost $250,000 $0 $0 $0 $0 Construction Cost $0 $2,000,000 $0 $0 $0 133 C21 Capital Projects Fund – 2026 Five-Year Plan Project: Pedestrian Safety Bollards at Vail and Lionshead Village Budget: Narrative: The purpose of this project is to install a combination of permanent bollards, retractable bollards, and planters to control unauthorized vehicles from entering non-vehicular areas within Vail Village and Lionshead Village. The Town is currently in the process of installing the pilot project at Ford Park – EBFW, and in preliminary design of installing bollards at Village Center Drive/E Meadow Drive, Vail Rd./E. Meadow Drive, and Lionshead west alley by the Arrabelle entry. The intent is to complete design on the full program of bollards in Vail Village, Lionshead and Ford Park incrementally, so that the Town has shovel ready projects if grant funding becomes available. The total construction cost has been previously estimated at $8-$10M, and is currently unfunded in the 5-year capital plan. Staff will continue to look for grant opportunities. . Photos: 2026 2027 2028 2029 2030 Design Cost $150,000 $150,000 $150,000 $0 $0 Construction Cost Unfunded in 5-year plan; Estimated at $8-10M 134 C22 Capital Projects Fund – 2026 Five-Year Plan Project: Additional Patrol Vehicles Budget: Narrative: The Vail Police Department respectfully requests funding for three additional police vehicles and associated equipment to support our operational capacity, ensure officer safety, and maintain the high standards of service expected by the community. This expansion is critical to address increased demands on our patrol division and ensure each officer is equipped with reliable and standardized tools. The cost for each vehicle and associated equipment is $92,000. Photos: Applicable Strategic Priority and Goal: Public Safety 2026 2027 2028 2029 2030 Capital Cost $276,000 $0 $0 $0 $0 135 C23 Capital Projects Fund – 2026 Five-Year Plan Project: Additional Code Enforcement Vehicles Budget: Narrative: The Vail Police Department respectfully requests funding to purchase essential law enforcement vehicles and corresponding equipment to accommodate our increased staffing. The two vehicles proposed are pickup trucks. Since acquiring two FTE from the Parking Department, there will be seven code enforcement officers, and we only three vehicles. Additional vehicles and equipment are required to ensure our officers have the necessary resources to perform their duties efficiently. Applicable Strategic Priority and Goal: Public Safety 2026 2027 2028 2029 2030 Capital Cost $126,645 $0 $0 $0 $0 136 R01 Real Estate Transfer Tax Fund – 2026 Five-Year Plan Project: Trash and Recycling Can Upgrades Budget: Narrative: The existing trash and recycle cans throughout Town are showing wear and tear. Many people find the hidden latch difficult to use, many of the latches need replacement, many of the artistic panels need to be re-powder coated. There is a total of 314 cans in 157 locations throughout the Villages and Parking Structures. Staff requesting an annual replacement budget of $75,000 to replace 60 existing cans with 30 new double cans each year. All cans would be replaced by 2031. Photos: Current Style at most Locations Proposed Double-Can Replacement Style 2026 2027 2028 2029 2030 Capital Cost $75,000 $75,000 $75,000 $75,000 $75,000 137 R02 Real Estate Transfer Tax Fund – 2026 Five-Year Plan Project: Picnic Table and Street Seating Upgrades Budget: Narrative: During the 2020 pandemic, the town purchased approximately twenty-five picnic tables to be placed in Lionshead and Vail Villages as a way to provide additional outdoor seating and dining options. While the blue powder-coated tables have been beneficial, and are still well-used, funding has been allotted in 2025 to replace them with a style more in line with the aesthetics of Vail’s village areas. Concurrently, the town’s Economic Development team reached out to Public Works staff with an idea for improving “hang out” areas in the Villages by adding a few commercial-grade Adirondack chairs in key areas. By providing alternative, comfortable seating options, people can relax and enjoy the villages, with a goal of increasing “linger time” in the commercial cores. Public Works and Economic Development staff met to discuss furniture aesthetics and anticipated maintenance requirements. Preferred furniture characteristics: • Style: a contemporary Vail aesthetic • Comfort: comfortable benches and seating for increased “linger time” • Maintenance: powder-coated steel frames with easily maintained wood surfaces • Durability: purchase commercial-grade furniture for reduced maintenance • Heat retention: avoid materials and colors that tend to get very hot in the sun such as recycled plastics • Weight: heavy enough to generally stay in place • ADA accessibility: provide accessible tables as needed Staff is requesting an additional $90,000 in 2026 and $20,000 in 2027 to complete the full picnic table and street seating upgrades. Photos: Current street furniture to be replaced 2025 Amended 2026 2027 2028 2029 2030 Capital Cost $107,000 $90,000 $20,000 $0 $0 $0 138 R03 Real Estate Transfer Tax Fund – 2026 Five-Year Plan Project: Covered Bridge Pocket Park Rehabilitation Budget: Narrative: Staff is requesting $225,000 to repair and improve the existing landscape around the 10th Mountain Division Statue and the entrance to the Covered Bridge. The existing flagstone walk, turf grass and shrub beds are in poor condition considering the prominent location. The work will include relocation of a Village Light Fixture, removal of a former zip-line support post, and placement of new landscape features and plant material. Photos: 2026 2027 2028 2029 2030 Capital Cost $225,000 $0 $0 $0 $0 139 R03 140 R04 Real Estate Transfer Tax Fund – 2026 Five-Year Plan Project: Ford Park Playground Improvements Budget: Narrative: In 2024, important safety and maintenance improvements were performed to stabilize the 25- 35 year old play area. However, the underlying structural deficiencies associated with aging wood structures still exist and there are important playground safety needs to be rectified. This project will look to fully renovate Vail's oldest play area to ensure it complies with current guidelines, ADA, and Vail's tradition of art-inspired play to provide an exceptional play experience for Vail's residents and guests. The $300K in 2027 will be used for design, the $2.2M in 2028 would be for construction. Photos: 2026 2027 2028 2029 2030 Design Cost $0 $0 $2,200,000 $0 $0 Construction Cost $0 $300,000 $0 $0 $0 141 R04 142 R05 Real Estate Transfer Tax Fund – 2026 Five-Year Plan Project: Ford Park Picnic Shelter Replacement Budget: Narrative: The Ford Park Master Plan envisions replacing and relocating the existing picnic shelter. The existing shelter is one of the park's original structures, however it is a very tight space, and in need of structural repairs. Relocating the structure could provide an opportunity to expand on the Art Program in Ford Park by creating a sculpture garden space between the Morales sculpture and the new Art Studio. This request will fund the design and construction of the new shelter. Photos: 2026 2027 2028 2029 2030 Capital Cost $0 $0 $0 $100,000 $750,000 143 R06 Real Estate Transfer Tax Fund – 2026 Five-Year Plan Project: Ford Park Master Plan (Design) Budget: Narrative: This request provides funding to accomplish goals of the Ford Park Masterplan. Projects include ADA Compliance, wayfinding, expanded maintenance facilities, etc. The 2025 Budget provides funding to begin a study on these types of projects. The two top priorities at this time are providing ADA compliance into and through the park, and to provide improved wayfinding signing. ADA compliance will likely require removal and replacement of several walkways. The construction of these projects could begin in 2028. Wayfinding is likely a simpler project, and implementation could begin as a plan is developed. Improving/expanding the existing maintenance facility at the north end of West Betty Ford Way would assist in the goal of expanding maintenance by VRD and BFAG, reducing traffic within the park by TOV crews. 2026 2027 2028 2029 2030 Design Cost $100,000 $100,000 $0 $0 $0 Construction Cost Currently Unknown and Unfunded – Pending outcomes of design 144 R07 Real Estate Transfer Tax Fund – 2026 Five-Year Plan Project: Art Studio Gathering Space at Ford Park Budget: Narrative: Staff is proposing to design and construct an outdoor gathering space on the north end of the Art Studio in Ford Park. This is an opportunity to create a new multi-purpose space in the park, overlooking Gore Creek. The space can be programmed by either organization or utilized by the general public. At the completion of the Art Studio, this area was seeded with grass but generally left unfinished. This project will partner with the Betty Ford Alpine Garden, who will provide $100,000 to the project provided by a private donation. Photos: 2026 2027 2028 2029 2030 Capital Cost $300,000 $0 $0 $0 $0 145 R07 146 R08 Real Estate Transfer Tax Fund – 2026 Five-Year Plan Project: Turf Grass Reduction Budget: Narrative: Elimination of non-functional bluegrass turf is a project that began several years ago as a way to reduce the town's outdoor water use. Several projects have been successfully completed. The state of Colorado has passed a law that prohibit municipalities from installing new areas of non- functional turf, although it doesn't currently require it's removal. The removal of bluegrass turf has several benefits besides saving water. It also reduces fertilizer and chemical application needs which helps with water-quality efforts, and, it reduces the weekly maintenance that bluegrass requires. If the area is transitioned into shrubs, then instead of mowing 1X/week, a crew moves through once or twice/season for weeding. If the area is transitioned into native grass, the watering is reduced by 2/3, and mowing now occurs 1X/season instead of 1X/week. With current labor challenges, this is very advantageous because it allows maintenance crews to focus on other tasks. Staff is currently working on the completion of turf reduction at the Main Vail Roundabotu in 2025. Staff is requesting $95,000 in 2026 and $70,000 in 2030 for turf replacement projects in Ford Park. One goal of the Ford Park Masterplan Update is to shift turf maintenance responsibilities from TOV crews to VRD crews in order to reduce TOV truck traffic from the Lower Bench of the park. One way to make that transition easier is to reduce current VRD maintenance responsibilities. This request will remove nearly 10,000 sf of non-functional turf near the Tennis Center and along the south edge of the softball fields, thus reducing current VRD maintenance. Additionally, staff proposes $65,000 in 2028 for Turf Reduction at the West Vail Roundabout. Photos: 2026 2027 2028 2029 2030 Ford Park Cost $95,000 $0 $0 $0 $75,000 West Vail Roundabout $0 $0 $65,000 $0 $0 147 R09 Real Estate Transfer Tax Fund – 2026 Five-Year Plan Project: Donovan Park Playground Improvements Budget: Narrative: The wooden play structures at Donovan Park are over 20 years old and are in need of repairs including the replacement of multiple play components (slides, climbers, etc), replacement of wood decks, structural repairs, and maintenance of the two art components, "Mother and Child" that require dismantling and repainting. Photos: 2026 2027 2028 2029 2030 Capital Cost $425,000 $0 $0 $0 $0 148 R10 Real Estate Transfer Tax Fund – 2026 Five-Year Plan Project: Red Sandstone Soft Surface Connector Trail Budget: Narrative: This funding request is for the construction of a new soft-surface hiking and mountain biking trail that would connect the Spraddle Creek/Son of Middle Creek Trailhead to Red Sandstone Road. It is identified in the 2018 Open Lands Plan Update as a trail connection. The project would be completed as a partnership between the Town of Vail and the Vail Valley Mountain Trails Alliance (VVMTA), a non-profit organization dedicated to improving Eagle County’s trail system. It is anticipated that the trail can be constructed on Town of Vail-owned property and would not require US Forest Service approvals. The new trail would serve several user groups that include residents of the existing Red Sandstone neighborhoods, the new South Face workforce housing residents (2028) and the current trail user community by creating a soft- surface connection between the North Trail and the Son of Middle Creek Trail. VVMTA can construct the trail with their dedicated trail crew and a team of volunteers that have helped build and improve numerous trails in Eagle County over the past decade. The project would require a vigorous public engagement process, and would need to follow guidelines outlined in the Open Lands Plan for new trail construction. 2026 2027 2028 2029 2030 Capital Cost $0 $42,000 $0 $0 $0 149 R11 Real Estate Transfer Tax Fund – 2026 Five-Year Plan Project: North Rec Path Reconstruction – Red Sandstone Area Budget: Narrative: The 2,000 ft section of North Recreation Trail between Sun Vail Condominiums and Vail Run Condominiums is in degrading condition and should be reconstructed. It's one of the last original sections of Vail's trail system that has not been rebuilt over the past 30 years. It will require some new walls and will be widened to 11' per the new GoVail Transportation Masterplan. Photos: 2026 2027 2028 2029 2030 Capital Cost $375,000 $0 $0 $0 $0 150 R11 151 R12 Real Estate Transfer Tax Fund – 2026 Five-Year Plan Project: Sole Power Plus Budget: Narrative: Staff is requesting $25,000 in 2026 for the third phase of the Sole Power mobile app development. As Sole Power transitions to Sole Power Plus and including bus ridership and carpooling, an in-app incentive program will further incentivize and streamline providing participants with rewards for taking and tracking their green commuting efforts. This will allow businesses to sponsor the program by providing a discount to users that is received directly through the mobile app when participants achieve different milestones (for example after 20 green commuting trips or 100 miles logged, the participant receives a coupon in the form of a QR code for $10 off at one of the sponsors). The outcome will be greater participation in the Sole Power Plus program due to the robust and streamlined in-app incentive program. More people will commute to work, social engagements and running errands via bus, carpooling, bike, walking, etc. reducing vehicle miles traveled in single occupancy vehicles, parking congestion, and related GHG emissions. Phase 1 of the Sole Power App Development began in 2024 with a cost of $50,000. Phase 2 of the app development is currently under going to accommodate the “Sole Power Plus” adjustments which includes additional leaderboards for bus ridership/carpooling, etc. Applicable Strategic Priority and Goal: Transportation Goal: By 2029, people who live, work, and recreate in Vail use Core Transit and Town of Vail Transit as their preferred method of transportation as evidenced by a reduction in the percentage of vehicles parking in Vail Village and Lionshead Parking Structures that originate from Eagle County from 72% to 50%. More Specifically reducing the percentage of parked vehicles which start their day in Vail from 32% to 20%; and reducing the percentage of parked vehicles which begin their day in Eagle County but outside of Vail from 40% to 30%. Strategy: Incentivize bus use. Environmental Sustainability Goal: Reduce 2014 baseline carbon emissions by 25% by 2025, 50% by 2030, and 80% by 2050; Strategy: Implement transportation and mobility programs to reduce emissions. 2026 2027 2028 2029 2030 Capital Cost $25,000 $0 $0 $0 $0 152 R13 Real Estate Transfer Tax Fund – 2026 Five-Year Plan Project: Additional Gutter Bin Installation Budget: Narrative: Staff is proposing to install gutter bins on the remaining 50% of Town storm drains. These devices catch pollution before they make it to Gore Creek. The cost to install the first 50% of gutter bins was $420,000 in 2022. Costs have risen somewhat since 2022. After these are installed, they will incur an additional $90,000 each year in contracted cleaning costs to clear debris and pollution. Photos: In September 2024, this gutter bin captured spilled chlorine from a trash truck preventing what could have been a disaster for the creek. Applicable Strategic Priority and Goal: Environmental Increase the installation of pollution catchment devices (gutter bins or similar) to 50% of town storm drains. 2026 2027 2028 2029 2030 Capital Cost $450,000 $0 $0 $0 $0 Ongoing Cleaning Cost $90,000 annually 153 R14 Real Estate Transfer Tax Fund – 2026 Five-Year Plan Project: Streambank Mitigation / Vail Golf Club Vegetation Master Plan – Vail Golf Club Hole 11 Budget: Narrative: Three projects identified in the Vail Golf Club Vegetation Master Plan will be taken to 50% design during the planning process already underway. Staff is requesting a $150,000 placeholder for a grant match to pursue one of those three projects in 2026: Completion of a streambank stabilization and riparian restoration project on the Hole 11 fairway of the Vail Golf Club. The total cost of this project is estimated at $450,000. Staff will explore grant opportunities as they become available, including grants from the National Fish & Wildlife Foundation. Utilization of this placeholder is contingent upon receiving a grant for towards the project. Complete implementation of the Vail Golf Club Vegetation Master Plan is anticipated to occur over a 5-10 period. 2026 2027 2028 2029 2030 Capital Cost $150,000 $0 $0 $0 $0 154 H01 Housing Fund – 2026 Five-Year Plan Project: Vail InDeed Program Budget: Narrative: Vail InDEED is the Town’s deed restriction purchase program, is created to incentivize homeowners and real estate buyers/sellers to deed restrict their property to help the Town meet the 2027 Housing Strategic Plan goal of acquiring an additional 1,000 deed restricted units by the year 2027 and helps to reach the goal of maintaining and sustaining homes for residents within the community. Over the past few years, there has not been sufficient demand to expend the full $2.5 million each year. The unspent funding has rolled forward from year-to-year. There is $4,385,645 in InDeed funding included in the 2025 budget. Through September of 2025, staff has only approved or has active applications for $333,000 of this amount. Since 2022, the Town has awarded less than $600k in InDeed funding each year. Staff has proposed decreasing the annual funding placeholder from $2.5 million to $1.0 million beginning in 2026, allowing for the funding of other priority projects. The unspent balance will be available to roll forward, as has been done in previous years. Photos: Applicable Strategic Priority and Goal: 1. Strategic Priority – Create a strong community and create affordable housing opportunities (Goals A1, A2 and A3 of the Town Council’s five-year strategic plan) 2026 2027 2028 2029 2030 Annual Funding $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 155 H02 Housing Fund – 2026 Five-Year Plan Project: Timber Ridge Unit Purchase Placeholder for Community Rental Budget: Narrative: The Town of Vail is a financial partner in the development of Timber Ridge Village. This housing project creates 302 new for sale, deed-restricted residential units in studio, one-, two-, three-, and four-bedroom configurations. In accordance with the Development Agreement signed with Triumph Development West, the Town committed to $25,449,948 towards unit purchases. Staff has proposed allocating the commitment as follows: • $13,949,948 for units to be purchased by the Town and rented back to the community (funded by the Housing Fund) • $8,500,000 for units to be purchased by the Town and rented to internal Town of Vail employees (purchased by the Internal Employee Housing Rental Fund, through a transfer from the Capital Projects Fund) • An additional $3,000,000 contribution to Habitat for Humanity of the Vail Valley for the purchase of Timber Ridge units for their community home ownership program. This brings the Town’s total commitment to this program to $5,000,000, combining with the $2,000,000 contribution already reflected in the 2025 budget. Staff anticipates the $13,949,948 placeholder for Community Rental units to purchase approximately 29 units, pending unit-size selection. Photo: Applicable Strategic Priority and Goal: Create a strong community and create affordable housing opportunities: 2026 2027 2028 2029 2030 Capital Cost $13,949,948 $0 $0 $0 $0 156 IEH01 Housing Fund – 2026 Five-Year Plan Project: Timber Ridge Unit Purchase Placeholder for Community Rental Budget: Narrative: The Town of Vail is a financial partner in the development of Timber Ridge Village. This housing project creates 302 new for sale, deed-restricted residential units in studio, one-, two-, three-, and four-bedroom configurations. In accordance with the Development Agreement signed with Triumph Development West, the Town committed to $25,449,948 towards unit purchases. Staff has proposed allocating the commitment as follows: • $13,949,948 for units to be purchased by the Town and rented back to the community (funded by the Housing Fund) • $8,500,000 for units to be purchased by the Town and rented to internal Town of Vail employees (purchased by the Internal Employee Housing Rental Fund, through a transfer from the Capital Projects Fund) • An additional $3,000,000 contribution to Habitat for Humanity of the Vail Valley for the purchase of Timber Ridge units for their community home ownership program. This brings the Town’s total commitment to this program to $5,000,000, combining with the $2,000,000 contribution already reflected in the 2025 budget. Staff anticipates the $8,500,000 placeholder for TOV employee housing units to purchase approximately 18 units, pending unit-size selection. With these additions, the Internal Employee Housing Rental program will include approximately 106 units. Applicable Strategic Priority and Goal: Create a strong community and create affordable housing opportunities: 2026 2027 2028 2029 2030 Capital Cost $8,500,000 $0 $0 $0 $0 157 FUT01 Future Potential Capital Projects – Not Currently Included in 2026 Five-Year Plan Project: Geothermal Energy District – Phase 2 Eligible for Funding from: Capital Projects Fund and Real Estate Transfer Tax Fund Estimated Cost (in today’s dollars): Design: $6,000,000 (prior to grants, partner, or developer funding) Construction: Unknown Upkeep: Unknown Narrative: The Town is exploring a geothermal energy system as a means to reduce gas and achieve its carbon reduction goals. Phase 1 will create a geothermal district between the library, geothermal borefield, and Dobson Ice Arena. The design and construction of Phase 1 is included in the 5-year plan, as part of the Energy Efficiency Performance Contract (See Project Narrative C01). Phase 2 would replace large natural gas uses such as the Lionshead snowmelt plant, town- owned snowmelting at the Arrabelle, and integrate large borefields and the ERWSD waste- water treatment plant. This larger project could be complete in multiple construction phases. Additional development work is needed. Ultimately, the geothermal system would require a governance structure to assign roles and responsibilities to such as owner, operator, and heat off-takers. The project is currently at 30% design. The next step is to achieve 60%-90% design, and complete additional development work to create the business-case for potential investors and bring the larger system to construction readiness. This will cost approximately $6M. Staff has identified potential grants and development funding opportunities totaling approximately $5M. This would require a $1M match from the Town, which is not currently included in the 5-year plan. Staff recommends continuing to investigate possible development paths for the full energy district by, or in cooperation with, a third-party developer, while the first node of the thermal district at the Library and Dobson is constructed and evaluated. 158 FUT01 Photos: Applicable Strategic Priority and Goal: Environmental Sustainability: E.3 159 FUT02 Future Potential Capital Projects – Not Currently Included in 2026 Five-Year Plan Project: East and West Lionshead Circle Bike Lanes Eligible for Funding from: Capital Projects Fund Estimated Cost (in today’s dollars): Design & Construction: $1,000,000 Narrative: East & West LH Circle are busy pedestrian roads that provide the main access into Lionshead Village. The existing roads do not have bike lanes. The 2024 Mobility & Transportation Master Plan recommends adding bike lanes by narrowing the vehicular lanes and adding 5’ bike lanes. This treatment is also proposed on Vail Valley Drive and Vail Road. Applicable Strategic Priority and Goal: Transportation (D.1) 160 Town of Vail - 2026 Town Manager's Proposed Budget Attachment B Program Narratives Index Program Title Year(s)Fund RP01 Booth Creek Fuels Implementation 2025 - 2026+Real Estate Transfer Tax Fund RP02 Fire Free Five Rebate Program Ongoing Real Estate Transfer Tax Fund RP03 Single Use Plastics Program 2025 - 2026 Real Estate Transfer Tax Fund 161 RP01 Real Estate Transfer Tax Fund – 2026 Five-Year Plan Project: Booth Creek Fuels Implementation Budget: Narrative: Staff is requesting an additional $200,000 in expenditures in 2026 to continue of the Booth Creek Hazardous Fuels Project. Funds will be utilized to hire contractors to implement mechanical fuels reduction and prescribed fire burn preparation on the USFS Booth Creek Fuels Project. These new funds will be utilized to conduct hand treatments in Spraddle Creek as well as prep burn units in NEPA unit 110 and 112. The Town has received a mix of state and county funding to conduct this work. This includes the following: • USFS Funding Budgeted in 2025: $125,000 • USFS Funding Budgeted in 2026: $50,000 • Eagle County IGA approved at 09/16/25 council meeting – To be supplemented in 2025 budget: $45,000 In addition, the State is contributing more than $350K towards this project. The state is directly contracting for this portion of work, and these funds are not passed through the Town. Applicable Strategic Priority and Goal: Public Safety 2025 Forecast 2026 2027 2028 2029 Program Revenues $170,000 $50,000 TBD – Pending future Grant Funding Program Expenditures $330,000 $200,000 TBD – Pending future Grant Funding Net Town Contribution $160,000 $150,000 162 RP02 Real Estate Transfer Tax Fund – 2026 Five-Year Plan Project: Fire Free Five Rebate Program Budget: Narrative: Implementing Fire Free Five around every structure in Vail has been a high priority objective of the Fire Department since 2022. This program reimburses property owners for installation of non-combustible landscaping within 5 feet of a structure. In 2025 as part of a town council strategic action, the Fire Department was directed to increase community engagement and provide additional financial assistance to community members to implement Fire Free Five defensible space. The previous five-year plan included an annual funding level of $50,000 for this program. Staff is requesting an increase of $57,000 to increase the amount of funding available to the community. Funds will be distributed to the community through the Fire Free Five Community Assistance Program managed by the Fire Department. Photo: Applicable Strategic Priority and Goal: Public safety 2026 2027 2028 2029 2030 Fire Free Five Rebates $100,000 $100,000 $100,000 $100,000 $100,000 Public Outreach $7,000 $7,000 $7,000 $7,000 $7,000 163 RP03 Real Estate Transfer Tax Fund – 2026 Five-Year Plan Project: Single-Use Plastics Reduction Program Budget: Narrative: To successfully implement single-use plastic reduction policy, community and business support will be critical. A total budget of $160,000 is being proposed for this support. The budget is proposed to be allocated towards the following items: • $75,000 is proposed for a business grant program to support businesses’ transition to alternative materials such as compostable or durable/reusable items, educational materials/signage, implement composting programs, install water refill stations, etc, • $45,000 is proposed to purchase branded reusable water bottles and silicone pouches that can be distributed through Welcome Centers or sold at grocery stores and retailers. • $10,000 is proposed for one additional water filling stations on Town of Vail properties and one water refill station for special events. Additional water filling stations can be added in future years. • $10,000 will go towards education and signage. • $20,000 will be used to support a reusable dishware program throughout town, including a durable cup program for reusable “to go” cups to be used, returned at local coffee shops and cafes, washed and put back into circulation to replace single use items. This could also include reusable cups at event venues (the Amp, Dobson, etc.) and reusable to go containers. The outcomes will include reduced single-use items like cups and to go containers from being distributed. These items cannot be recycled in Vail so this will also reduce the overall landfill bound waste and increase waste diversion rates. It will also encourage behavior change to use durable, reusable items rather than single- use items. Staff proposed repurposing $60,000 from the 2025 Destination Stewardship budget towards this program. This funding was originally established by a contribution from the Vail Local Marketing District, and will require a transfer to the Real Estate Transfer Tax Fund in the third supplemental of 2025. The remaining $100,000 amount proposed for this program is a request for new 2026 funding. Applicable Strategic Priority and Goal: Environmental Sustainability Goal: Reduce 2014 baseline carbon emissions by 25% by 2025, 50% by 2030, and 80% by 2050; Strategy: Achieve a town wide 50% waste diversion rate. 2025 2026 2027 2028 2029 2030 Program Budget $60,000 $100,000 $0 $0 $0 $0 164 2026 CAPITAL PLAN FINANCE | October 7, 2025 165 2 CAPITAL PLAN | Revenue Town of Vail | Finance | 10/07/2025 166 3 CAPITAL PLAN | Revenue Assumptions Town of Vail | Finance | 10/07/2025 Capital Projects Fund •4.0% General Sales Tax •Total Forecast: $42.3M •38% split to CPF:$16.1M •Construction use tax: $2.5M Real Estate Transfer Tax •Real Estate Transfer Tax: $7.8M Housing Fund •0.5% Housing Sales Tax: $5.1M •$1.0M Transfer from CPF 167 4 CAPITAL PLAN | Expenditures Town of Vail | Finance | 10/07/2025 168 5 CAPITAL PLAN | Expenditures Town of Vail | Finance | 10/07/2025 Capital Projects Fund •PW Shops Debt Service •Maintenance of Current Assets •Capital Improvements/Acquisitions Real Estate Transfer Tax Fund •Operations of the Parks, Wildland, Environmental and Art in Public Places departments •Capital Maintenance of Current Assets •Capital Improvements/Acquisitions •Contributions Housing Fund •Capital Community Housing Programs (Buy-Down/Vail InDeed) •Housing Development Projects/Land Acquisitions 169 6 CAPITAL PLAN | Expenditures Town of Vail | Finance | 10/07/2025 Priority I •Council Strategic Plan priorities •Debt Service •Maintain current capital assets •Operations (RETT) •Current programs Priority II • Asset additions •Asset redevelopment and expansion •New/expanded programs •Contributions 170 7 CAPITAL PLAN | Expenditures Town of Vail | Finance | 10/07/2025 Council Strategic Plan Priority Areas •Create a strong community and create affordable housing opportunities •Support our Workforce •Provide an Authentic Vail Experience •Transportation •Environmental Sustainability Additional Priorities supported by Council: •Excellent Customer Service •Public Safety Improvements/maintenance 171 8 CAPITAL PLAN | Expenditures Town of Vail | Finance | 10/07/2025 2026 Proposed Capital Expenditures by Type: $47.5M Note: This chart only includes Capital Expenditures and does not include operating costs funded from the RETT Fund Repair, Maintenance, and Routine Replacement of Current Assets, $11.9M New Assets, $12.1M Enhancements to Existing Assets, $2.5M Timber Ridge Unit Acquisitions, $22.4M 172 Environmental Sustainability, $9.9M, 27% Housing, $23.4M, 63% Transportation & Mobility, $1.0M, 3% Public Safety, $1.2M, 3% Excellent Customer Service, $384.0K, 1% Other, $1.0M, 3% 9 CAPITAL PLAN | Expenditures Town of Vail | Finance | 10/07/2025 2026 Proposed Capital Expenditures by Priority Area (New/Enhanced Assets only): $37.0M Note: This chart only includes Capital Expenditures on New or Enhanced assets, and does not include capital maintenance, debt service, or operating costs funded from the RETT Fund 173 10 CAPITAL PLAN | Expenditures Town of Vail | Finance | 10/07/2025 Capital Expenditures by Strategic Priority Housing: •Timber Ridge Unit Purchases for Community/TOV Employee Rental: $23.4M •InDeed Program: $1.0M •Timber Ridge Habitat for Humanity Contribution: $3.0M Transportation: •Vail Run Bus Stop: $375.0K •Roundabout Traffic Counter Installation: $250.0K Environmental: •Energy Efficiency Performance Contract ($9.1M) •Gutter Bins on remaining 50% of Town Sewer Drains ($450.0K) 174 CAPITAL PLAN | Major Projects Town of Vail | Finance | 10/07/2025 175 12 CAPITAL PLAN | Expenditures Town of Vail | Finance | 10/07/2025 Repair, Maintenance, and Routine Replacement of Current Assets , $8.1M New Assets, $10.9M Enhancement to Existing Assets , $598.54K , 2% Debt Service , $4.6M Transfers to Other Funds, $14.5M 2026 Capital Projects Fund Proposed Expenditures: $38.7M •$8.5M: Tsfr to IERFH for Timber Ridge Units •$5.0M: Partial Repayment of loan from GF for Dobson •$1.0M: Tsfr to HF for InDeed 176 2026 Major Projects | Capital Projects Fund Town of Vail | Finance | 10/07/2025 Facility energy efficiency upgrade package to achieve energy and carbon reductions while reducing the burden of utility bills. Includes the following proposed measures: •First Geothermal node at the Library and Dobson Arena (Ground source heat pumps) •Enhanced Lighting in Parking Structures •Installation of EV Chargers at various locations •Solar and Battery Storage pilot at Donovan Pavilion •Other measures including insulation and control adjustments $3.9M in grant funding and reimbursements is available, including $1.8M awarded State Geothermal Energy Tax Credit Offering (GETCO) awarded to Town. Contract would need to be signed during the first week of January 2026 to accommodate this project’s timeline required for guaranteed maximum pricing and tax incentives/grant funding. CPF $9.1M Energy Efficiency Upgrade Package Environmental 177 2026 Major Projects | Capital Projects Fund Town of Vail | Finance | 10/07/2025 CPF $500.0K Rehabilitation of Kinnikinnick East Bridge Capital Maintenance •Implement bridge rail upgrades and concrete repairs for the Kinnikinnick East Bridge. •Identified as requiring upgrades by the bi-annual bridge inspection held by CDOT and the Town of Vail 178 2026 Major Projects | Capital Projects Fund Town of Vail | Finance | 10/07/2025 CPF $402.6K PD Patrol Car / Code Enforcement Vehicle Expansion Public Safety •Purchase of three police vehicles and associated support equipment ($92.0K each) •Purchase of two code enforcement pickup trucks ($63.3K each) •Meet increased demands on the patrol and code enforcement divisions, ensuring each officer is equipped with reliable and standardized tools. 179 2026 Major Projects | Capital Projects Fund Town of Vail | Finance | 10/07/2025 CPF $375.0K Vail Run Bus Stop Transportation •New westbound bus stop along the South Frontage Road at Vail Run •Helps to provide enhanced service for the Sandstone neighborhood, coupled with the proposed extended Lions Ridge Loop bus route 180 2026 Major Projects | Capital Projects Fund Town of Vail | Finance | 10/07/2025 CPF $250.0K Design of Main Vail Pedestrian Improvements Transportation •Installation of permanent traffic counters at the Main Vail and West Vail Roundabouts to monitor traffic volumes. •Information gathered will allow staff to make recommendations on capacity improvements •Recommended by the 2024 Mobility & Transportation Master Plan 181 18 CAPITAL PLAN | Expenditures Town of Vail | Finance | 10/07/2025 Repair, Maintenance, and Routine Replacement of Current Assets, $2.3M New Assets, $162.50K Enhancement to Existing Assets, $1.89M Department operations, programs, and contributions, $6.2M 2026 RETT Fund Proposed Expenditures: $10.5M 182 19 CAPITAL PLAN | Expenditures Town of Vail | Finance | 10/07/2025 Fund Balance (Above min.) $5.1M $3.1M $3.3M $2.6M $2.9M Revenue, $8.47M Revenue, $8.33M Revenue, $8.37M Revenue, $8.43M Revenue, $8.51M $.0M $2.0M $4.0M $6.0M $8.0M $10.0M $12.0M 2026 2027 2028 2029 2030 RETT Fund Projected Revenues and Expenditures by Category Operating Programs Contributions Maintenance New/Major Improvements Revenue 183 2026 Major Programs | RETT Operations Town of Vail | Finance | 10/07/2025 RETT $200.0K Continuation of Booth Creek Fuels Implementation Public Safety •Continuation of Booth Creek Hazardous Fuels reduction •Work to take place in Spraddle Creek and NEPA units 110 and 112 •Town has received a $50.0K grant from the USFS towards this work •The state is also conducting $350K+ of mitigation work in this area 184 2026 Major Programs | RETT Operations Town of Vail | Finance | 10/07/2025 RETT $107.0K Fire Free Five Community Assistance Program Public Safety •Program to reimburse property owners for installation of non-combustible landscaping within 5 feet of a structure. •2026 Five-year plan includes annual funding of $107.0K for this program ($57.0K increase from prior plan) 185 2026 Major Programs | RETT Operations Town of Vail | Finance | 10/07/2025 RETT $100.0K Single Use Plastics Implementation Environmental •Programming to support a reduction of single-use plastics in the community and businesses •Program to include the following: •A business grant program to encourage participation •Branded reusable water bottles and silicone pouches •A permanent water filling station at TOV property •Water refill station for special events •Education & Signage •Durable Cup Pilot Program •2026 funding proposed to expand on Destination Stewardship funding of $60.0K in 2025, for a total budget of $160.0K 186 2026 Major Projects | RETT Capital Town of Vail | Finance | 10/07/2025 RETT $750.0K Reconstruction of North Recreation Trail near Red Sandstone Public Safety •The 2,000 ft section of the North Recreation Trail between Sun Vail Condominiums and Vail Run Condominiums is in degrading condition and needs reconstruction •The trail section will require new walls and will be widened to 11’ per the GoVail Transportation Masterplan. 187 2026 Major Projects | RETT Capital Town of Vail | Finance | 10/07/2025 RETT $450.0K Gutter Bin Installation Environmental •Installation of gutter bins on the remaining 50% of Town storm drains. •These devices catch pollutants before they make it into Gore Creek. •In September 2024, an existing bin captured a chlorine spill preventing extensive damage in the creek •Staff will apply for additional grant funding 188 2026 Major Projects | RETT Capital Town of Vail | Finance | 10/07/2025 RETT $425.0K Donovan Park Playground Improvements Public Safety •Funds will be used for the required repairs and replacements of play components on the wooden play structures in Donovan Park •The two art components “Mother and Child” require dismantling and repainting. 189 26 CAPITAL PLAN | Housing Fund Town of Vail | Finance | 10/07/2025 190 2026 Capital Plan | Housing Fund Town of Vail | Finance | 10/07/2025 InDeed Program Funding, $1.0M 5% Administrative Fee, $257.1K Timber Ridge Unit Acquisitions (for Community Rental) $13.9M Habitat Contribution for TR Units, $3.0M Repayment of Loan from CPF for Southface, $3.2M 2026 Housing Fund Proposed Expenditures: $21.4M 191 2026 Major Projects | Timber Ridge Unit Purchase Commitment Town of Vail | Finance | 10/07/2025 As a part of the Timber Ridge Redevelopment, the Town committed $25.4M towards unit purchases. The 2026 budget includes the following to satisfy this commitment: •$13.9M for units purchased by the Town and rented back to the community (Housing Fund) •$8.5M for units to be purchased by the Town and rented back to TOV Employees (Internal Employee Housing Rental Fund, using transfer from CPF) •$3.0M contribution to Habitat for Humanity of the Vail Valley for the purchase of units for their community home ownership program 192 29 CAPITAL PLAN | Capital Reserves Town of Vail | Finance | 10/07/2025 193 30 CAPITAL PLAN | Reserves Reserves Available (Above min.) 2024 Actual 2025 Forecast 2026 2027 2028 2029 2030 $75.7M $8.1M $7.3M $10.7M $19.3M $17.3M $23.2M CPF $50.04M CPF $19.05M CPF $18.33M CPF $12.22M CPF $20.14M CPF $18.17M CPF $18.49M RETT $15.18M RETT $7.10M RETT $5.06M RETT $6.18M RETT $5.30M RETT $4.63M RETT $4.94M Housing $16.42M Housing $1.42M Housing $0 Housing $0 Housing $.79M Housing $6.12M $.0M $10.0M $20.0M $30.0M $40.0M $50.0M $60.0M 2024 Actual 2025 Forecast 2026 2027 2028 2029 2030 Capital Program Reserves Non -restricted Reserves Minimum/Restricted Reserves CPF RETT Housing 194 CAPITAL PLAN | Prioritization of Unbudgeted Projects Several large projects were discussed during the budget process but are currently not included in the 5 year plan in order to present a sustainable plan Project Name Fund Geothermal Energy District Phase 2 Design (Removed from 5-year plan)Capital Vail Village & Ford Park Bollard Installation (Removed from 5-year plan)Capital Municipal Complex Redevelopment Capital Vail Village Transit Center Improvements Capital West Vail Master Plan Outcomes Capital Gore Valley Trail improvements near Lionshead Gondola RETT Development of CDOT East Vail Housing Parcel Housing Black Gore Creek Property Redevelopment Housing Buffehr Creek Improvements Housing 195 2026 Major Unfunded Projects | RETT Capital Town of Vail | Finance | 10/07/2025 CPF $8M -10M+Vail & Lionshead Village Bollard Installation Public Safety •Current 5-year plan includes $450.0K in design funds (2026 - 2028) •Pilot bollards are currently being installed at Ford Park •Staff will re-evaluate based on success of pilot project and outcomes of design process •Current best-estimate of total cost is $8M-10M •Staff will continue to look for grant funding opportunities 196 2026 Major Unfunded Projects | RETT Capital CPF or RETT Geothermal Energy District Environmental •The 2024/2025 budget included $400K to begin design of Geothermal Energy District in the Lionshead/Civic Center area. This brought the project to 30% design. •This budget was supported by a $250K grant •The current estimate to bring the project to 90%-100% design is approximately $6M. Staff is evaluating potential grant/partner funding opportunities. Staff anticipates a net cost to the town of $1M, leveraging grants and development funding opportunities, to reach this milestone. This TOV match is currently unfunded in the 5-year plan. Staff recommends continuing to investigate possible development paths for the full energy district by, or in cooperation with, a third-party developer, while the first node of the thermal district at the Library and Dobson is constructed and evaluated. 197 CAPITAL PLAN | Recap •Does Council agree with the proposed capital plan? •Would Council like to re-prioritize any unfunded projects by moving them to the five-year plan, and moving other projects to the unfunded list in their place? •Are there any other changes or additions to the Capital, Housing or RETT funds? •Does Council support implementing an administrative fee within the Housing Fund, in-line with RETT Fund, Marketing Fund, Internal Employee Housing Fund, and VRA? Town of Vail | Finance | 10/07/2025 198 2025 BUDGET | Timeline Budget Item Council Meeting Date First Draft Town Manager Budget October 21 First reading of Budget Ordinance November 4 Second reading of Budget Ordinance November 18 Town of Vail | Finance | 10/07/2025 199 AGENDA ITEM NO. 2.4 Item Cover Page DATE:October 7, 2025 TIME:30 min. SUBMITTED BY:Stephanie Bibbens, Town Manager ITEM TYPE:Presentation/Discussion AGENDA SECTION:Presentation/Discussion SUBJECT:Compensation and Benefits Discussion (11:35am) SUGGESTED ACTION:Listen to presentation and provide feedback. PRESENTER(S):Krista Miller, Director of Human Resources and Risk Management VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: 2026 Comp Bene Budget Council.pptx 200 2026 COMPENSATION AND BENEFIT PLANNING 201 Town of Vail | Human Resources & Risk Management | vailgov.com Total Rewards Strategy & Compensation Philosophy Compensation Trends & Projections Benefit Projections Preview of Today’s Discussion 202 Competitive Total Rewards Package 203 Our compensation philosophy should align with our brand – a Premier resort recognizing Premier people •Brand Alignment, Premium performance = premium pay (70-75th percentile) •Effective in Motivating, Retaining & Recruiting employees •Data Driven – using valid sources & study every 3 years •Flexible and Responsive to organization & employee needs COMPENSATION PHILOSOPHY 204 Compensation Planning 2026 and beyond: •Economic instability •Inflation leveling off •Limited mid-cycle compensation surveys •Local trends •Early surveys show the regional governmental entities projecting 3 to 7% increases COMPENSATION PLANNING 2026 205 Compensation Planning 2026 Recommendations: •Range adjustments to reflect market movement •Merit Pool recommendations: •Up to 5% merit – performance driven •Market adjustments: •Monitor local market for shifts •Hold-off / Minimal market adjustments if warranted •Special Recognition •Retain pool to recognize exceptional performance and special recognition COMPENSATION RECOMMENDATIONS Merit recommendation based on: •Salary Increase Budget Surveys •Regional market informal surveys •Stay conservative with opportunity to recognize exceptional performance •Economic data: •CO unemployment decreased .2% in July •CPI increased 2.9% over the last 12 months ending August •Flat revenue projections 206 BENEFITS – LOOKING FORWARD 207 BENEFITS $- $200.00 $400.00 $600.00 $800.00 $1,000.00 $1,200.00 $1,400.00 $1,600.00 $1,800.00 $2,000.00 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 est Health Plan Costs - Per Employee Per Month (PEPM) 15 Year trend @ 4.7% per yr 208 BENEFITS Health Plan Costs vs Budget 100 150 200 250 300 350 $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 2019 2020 2021 2022 2023 2024 2025 2026 Plan Enrollment Plan Costs Budget Actual Empl on plan (avg) 209 Health Plan Below average trend increases Expect 1-2% for 2026 Higher enrollment (increased Transit staff) Continue Vail Health & Vail Summit Orthopedic direct contracting discounts Minimal plan changes for 2026 Other Benefit Renewals Flat to minimal increases (dental, flex, life, etc.) Additional Future Considerations Paid-Time-Off analysis Continue study for Retiree Health Plan or Savings options Employee housing access and affordability analysis BENEFITS PACKAGE 210 Town of Vail | Human Resources 2025 Budget Recommendations 2025 Preliminary (Draft) Compensation & Benefit Budget Town of Vail | Human Resources | vail.gov 211 2026 Compensation Budget Compensation Study for 2026 Five percent (5%) Merit pool Special Recognition opportunities 2026 Benefits Budget Medical Plan 1-2% increase (to be finalized after Stop Loss bids) Minimal adjustments to life, disability benefits Increase to Lifestyle Spending value 2026 Budget Recommendations 212 Town of Vail | Vail Town Council Action Plan - Interactive Online Tracking Template | vailgov.com Thank you 213 AGENDA ITEM NO. 4.1 Item Cover Page DATE:October 7, 2025 TIME:45 min. SUBMITTED BY:Cameron Millard, Environmental Sustainability ITEM TYPE:Presentation/Discussion AGENDA SECTION:Presentation/Discussion II (1:00pm) SUBJECT:Car Share Program Update (1:00pm) SUGGESTED ACTION:Listen to presentation and provide feedback on staff recommendation. PRESENTER(S):Beth Markham, Environmental Sustainability Manager VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Town of Vail Car Share Update Memo 100725- final.pdf Car Share Council Presentation- 100725 final.pdf 214 To: Vail Town Council From: Environmental Sustainability Department Date: October 7, 2025 Subject: Vail Car Share Program Update I. Purpose The purpose of this memorandum and presentation is to provide the Vail Town Council with an overview of the responses to the Request for Proposals (RFP) for the Vail Car Share program and provide a staff recommendation. II. Background Car sharing as a key component of Housing Developments Throughout the entitlement process of the Timber Ridge Village deed-restricted housing project, the Planning and Environmental Commission discussed the option of creative solutions to achieving more unit density and less land devoted to parking spaces. A mobility/car sharing program was included as part of the development proposal and is one potential opportunity to achieving this goal. As the town continues to invest in deed-restricted housing, providing homes for more than 1,000 new residents, and invest in programs that reduce parking, local car sharing has emerged among resort communities, as it has in larger cities for many years, as a viable alternative to car ownership. Car sharing is an on-demand, membership-based form of short-term car rental in which you only pay for what you use, typically through a phone App. Car share programs contribute to a more sustainable transportation system by providing a convenient mobility option to residents and visitors of the region that may otherwise be unavailable or prohibitively expensive. Vail Car Share Initiative In anticipation of the growing need for a more resident-focused and less car-focused community, in the fall of 2023 staff collaborated with regional partners to release a Car Share Request for Proposals for a regional program. The initial RFP did not result in a contract award. A car share feasibility study for Vail, including a community survey and focus groups, was conducted by Colorado Car Share and town staff to identify important aspects of a potential Vail-specific car share program. The study was intended to evaluate local conditions and the viability of parking locations, program costs, vehicle types, and other factors that could influence program participation in Vail. The study was presented to Vail Town Council in January 2025. 215 Town of Vail Page 2 Budget There is currently $154,000 in the approved 2025 capital and general operating budgets to support implementation of a car share program as follows: $117,000 for the vehicles and then $37,000 for operations. Staff requested $90,000 in the 2026 budget for operations. Request for Proposals (RFP) Council directed staff to develop a revised RFP for a Vail-specific car share program with a focus on workforce housing developments. The vision is for the program to start small with a focus on existing and new workforce housing developments and, if successful, scale up to other locations in the Town of Vail to support more residents and guests. There is future potential for the carsharing program to expand regionally also if neighboring communities are interested in a regional collaboration if the initial project is successful in Vail. Staff re-released the RFP for a car share vendor May 15, 2025. The stated goals for Town of Vail car share program are: 1. Increased mobility alternatives, at local housing developments so that residents can eliminate or reduce the need for having a personal vehicle 2. Reduction in greenhouse gas emissions 3. Less congestion and parking demand 4. Decreased Vehicle Miles Traveled (VMT) 5. Enhanced flexibility for guests who use regional transit, electric bike share, and airport services 6. Equitable access to mobility solutions and pricing structure for low-to-moderate income residents As described in the RFP, the initial launch of the car sharing program would prioritize serving the residents moving into Timber Ridge Village, with the first residents anticipated to move in December 2025. The RFP asked respondents to consider starting the first year small, with a two- car fleet. Staff confirmed that two dedicated parking spots for car share vehicles will be provided by the developer at Timber Ridge; however, these spaces will not be available until September 2026. Given that the site will be a construction zone with limited residents and the two spaces will not yet be available, staff recommends launching the program at an alternative site in early 2026 to get the program started and expand to Timber Ridge in September 2026. When determining vehicle type for the car share program in Vail, respondents were asked to consider the mountainous terrain, weather patterns of the area, and the recreational lifestyle of many of the residents and guests in Vail. To help work towards the council adopted emissions reduction goals while also minimizing electric vehicle range anxiety, fuel-efficient hybrid vehicles were to be considered. Four-wheel or all-wheel drive vehicle options should be considered including, but not limited to, trucks and SUV’s. Considerations for amenities like bike racks, ski racks, and snow tires (for winter) were also included. III. RFP Response Overview Two proposals were received by Zip Car and Drop Mobility in partnership with Mobility Development Operations and reviewed by town staff. An internal committee including staff from the Environmental Sustainability, Housing, and Public Works departments interviewed both respondents. 216 Town of Vail Page 3 Similarities in the Proposals: • For profit, private entities: Both respondents are private, for-profit companies with their own mobile apps. • Dedicated Parking: Both proposals require the Town of Vail to provide dedicated parking spaces. • Amenities: Both proposals incorporate bike and ski racks as well snow tires for the winter months. • Member Pricing includes gas, maintenance, insurance, and 24/7 roadside assistance included in pricing. • Marketing and Outreach is included • Data and Metrics are provided • Registration: Both require a registration and approval process with an initial registration fee. A driver must be 21+ years of age to use the car share program. • App based: both are app-based systems to reserve and access the vehicles. In Year 2 of the car share program, Drop Mobility could potentially combine the Shift Bike and car share apps into one combined app. • Vehicles: Both vendors expressed initiating a car share system with a minimum of 4 cars (in two pods of two cars) will set up the system for best success during the launch year. Both proposed all-wheel drive SUV’s with hybrid options. Both expressed interest in expanding to electric vehicles in future years and indicated that electric vehicles are less expensive to procure and operate. • Vehicle Maintenance is provided by the vendor. Proposal Specifics: Zip Car Proposal: Zip Car, owned by the Avis Budget group, submitted a proposal that includes a four-car system at launch. They will not initiate a car share program in Vail with fewer than four vehicles and all four must be deployed at the time the program launches. Zip Car proposed several car options, each with a different price. Staff recommends the Better Option, which would be a Toyota 4- Runner or Rav4 Hybrid (preferably the hybrid). Zip car provides, owns and maintains the vehicles. Registration and Annual Membership Fee: Zip car has a one-time registration fee of $25 ($15 for equity membership) and an annual membership fee of $90/year ($25/year for equity rate and $45/year for Town of Vail staff). Member Pricing: Two pricing tiers are offered. One tier is general pricing applicable to general Vail residents and another tier provides a reduced equity rate for residents living in deed restricted/workforce housing. The qualifications for the lower rate will be determined by the Town of Vail, who is also responsible for the approval process of the qualified individuals. • Member pricing is dependent on the type of vehicle selected and whether the trip occurs during a weekday or weekend. • Zip car also provided pricing if the town provides a $40,000 annual subsidy. This lowers the user cost and maintains the same rate every day of the week within each pricing tier. Member pricing for General and Equity memberships with and without the $40,000 annual subsidy are detailed in Chart 1 and Chart 2 below. The charts include each vehicle option 217 Town of Vail Page 4 proposed; however, the highlighted Better Class option (Toyota 4-Runner or Rav-4 hybrid) is the staff recommend vehicle type. General Vail Community: Rates- No Subsidy Rates with $40K subsidy Driving Rates Hourly (Weekday/Weekend) Daily (Weekday/Weekend) Hourly Daily Good Class (ex: Toyota Prius, Kia Forte) $12.00 / $15.50 $84.00 / $109.00 $10.25 $71.00 Better Class (ex: Toyota 4 Runner or Rav4 Hybrid) or similar $12.50 / $17.00 $89.00 / $119.00 $11.25 $77.50 Best Class: (ex: Toyota Sienna Hybrid, Chrysler Pacifica) or similar $14.00 / $18.50 $99.00 / $129.00 $12.25 $84.00 Truck/Utility (Ford F-150) or similar $15.50 / $20.00 $109.00 / $139.00 $13.00 $90.50 EV (ex: Kia EV 6, Ford Mach E) or similar $12.00 / $15.50 $84.00 / $109.00 $10.25 $71.00 Includes 180 miles per day $0.67/mile over 180 miles $0.67/mile over 180 miles Registration Fee- One time $25 $25 Annual Membership $90 $90 Chart 1: General Zip Car Member Pricing with and without $40K subsidy Vail Workforce/Deed Restricted Residents: Rates- No Subsidy Rates with $40K subsidy Driving Rates Hourly (Weekday/Weekend) Daily (Weekday/Weekend) Hourly Daily Good Class (ex: Toyota Prius, Kia Forte) or similar $7.00 / $8.00 Not Included $6.00 $42.25 Better Class (ex: Toyota 4 Runner or Rav4 Hybrid ) or similar $8.80 / $11.00 Not Included $8.25 $57.75 Best Class: (ex: Toyota Sienna Hybrid, Chrysler Pacifica) or similar $9.10 / $11.50 Not Included $8.75 $61.25 Truck/Utility (Ford F-150) or similar $9.40 / $12.00 Not Included $9.00 $62.75 EV (ex: Kia EV 6, Ford Mach E) or similar $7.00 / $8.00 Not Included $6.00 $42.25 Includes 180 miles per day $0.67/mile over 180 miles $0.67/mile over 180 miles Registration Fee (One-Time) $15 $15 Annual Membership Fee $25 $25 Chart 2: Equity (Workforce/Deed Restricted) Zip Car Member Pricing with and without $40K subsidy Cost to the Town of Vail: There is no upfront, capital cost for the vehicles to the Town of Vail. Zip car owns and maintains the vehicles. There is a minimum monthly revenue guarantee for each vehicle. The price varies depending on the type of vehicle selected, but for the Better Option, it would be $1,777/vehicle/month, which would be $85,296 per year if no one uses the vehicles. This is unlikely, however the vendor said that the first year tends to be the highest year for the minimum revenue guarantee payment from a partner, such as the Town of Vail, as it takes time for adoption of the program, and the payment required to achieve the minimum 218 Town of Vail Page 5 revenue guarantee typically goes down each year as adoption rates increase and the vehicles are used more. Ideally, the minimum revenue guarantee is met each month and there is no cost to the town to operate the system. If the Town of Vail is interested in reducing the cost to the user, the town can pay a $40,000 annual subsidy on top of the minimum revenue guarantee. This reduces the cost and streamlines the pricing for car share members. This will likely incentivize residents to participate in the Vail car share program. The subsidy is not currently included in the 2026 budget request. Chart 3 lays out the potential cost exposure to the Town of Vail with and without the $40,000 annual subsidy. Town of Vail Potential Cost Exposure with Zip Car Minimum Revenue Guarantee With $40K annual subsidy $1,777 per car/per month for Better Class Option $85,296 $125,296 Year 1 Total Potential (if no one drives cars) $85,296 $125,296 Ongoing Fixed Costs $40,000 Ongoing Potential Costs (if no one drives the cars) $85,296 $128,296 Chart 3: Potential Cost Exposure for the Town of Vail with Zip Car Drop Mobility X Mobility Development Operations: Drop Mobility is partnering with Mobility Development Operations (MDO), and they have submitted a proposal with two budgets for launching a two-vehicle system or a four-vehicle system. This would be the first car share program of this type operated by Drop Mobility; however, they have collaborated with MDO in the past to provide mobility hubs in cities. Drop Mobility provides electric micromobility solutions (e-bikes, e-scooters, etc.) and MDO provides car share elements. Drop Mobility is the current vendor for the Shift Bike e-bike share program and would have Vail-based operation support. In Year 2 of the car share program, Drop Mobility proposed integration of the car share app with the Shift Bike app to create a more streamlined user experience. This would not be an option in Year 1. Registration Fee: All car share users would need to register for approval to use the car share program. There is a one-time registration fee of $10-20, depending on the origin of the participant’s driver’s license. There is no annual membership fee required. Car Share Pricing: Overall, the Drop Mobility proposal has a simple and cost-effective model for the system users at $8/hour or a maximum of $65/day. There is one set rate for all car share users. Chart 4 provides a breakdown of the cost per trip. Drop Mobility X MDO Rates Hourly Daily Toyota Rav 4 or Hyundai Tucson $8/hour $65/day Includes 150 miles per trip plus $0.45/mile over 150 miles Registration Fee (One-Time) $10-20 Annual Membership Fee N/A Chart 4: Drop Mobility X MDO Pricing Structure 219 Town of Vail Page 6 Vehicle Procurement: Drop Mobility X MDO is flexible on who procures and owns the vehicles. They can purchase the vehicles, or the Town of Vail can purchase the vehicles that would then be leased to the Drop Mobility X MDO for $1/year to be implemented into the program. This is so that Drop Mobility X MDO can maintain the insurance for vehicles. If they procure vehicles, they recommend either a Toyota Rav4 or a Hyundai Tucson, both offering a hybrid option. Drop Mobility X MDO indicates that if a four-vehicle system is selected at the launch, they would recommend two electric vehicles as they are less expensive to procure and operate. They recommend either a Chevy Equinox or a Chevy Bolt if an electric option were to be considered. Cost to the Town of Vail: The Town of Vail would be responsible for paying capital costs for the vehicles no matter who procures the vehicles as well as annual operating costs. The breakdown of cost to the town based on either a two-vehicle or four-vehicle system is laid out in Chart 5. Town of Vail Costs with Drop Mobility 4 cars 2 cars Year 1 Capital (Toyota Rav 4 or Hyundai Tuscon) $112,800 $66,400 Ongoing Annual Operations $136,800 $89,400 Year 1 Total Cost $249,600 $155,800 Year 2 and Ongoing Cost $136,800 $89,400 Additional cost exposure over 1,250/vehicle/month $0.65/mile over 1,250/car/month $0.65/mile over 1,250/car/month Proposed 50/50 revenue share - potential income $11,700 $5,850 Chart 5: Town of Vail Capital and Operational Costs with Drop Mobility X MDO Once capital is paid in year one, the budget decreases in year two and beyond to include just operational costs. Considerations: • The budget submitted assumes a cost of $20,000 per vehicle, however, vehicle procurement can range from $20,000-$28,000 per vehicle depending on preferences. If selected, Drop Mobility X MDO will work in a collaborative manner with the Town to select vehicles to procure. • Revenue Share: Drop Mobility X MDO is proposing a 50/50 revenue share under this model. Since it is unclear what the revenue will be until a system launches, the numbers provided are estimate of potential revenue based on user data from other systems. • Mileage of 1,250/vehicle/month: Each vehicle also has an additional cost exposure for mileage driven over 1,250 miles per vehicle per month at a rate of $0.65/mile for additional liability insurance, liability reserve and repairs and damages. This rate would be paid by the Town of Vail. • Potential Lease Option: If the town selects a four-vehicle option to start, instead of purchasing the vehicles outright, vehicles can also be procured on a leasing arrangement, reducing capital costs significantly. Per the proposal, vehicle leasing is estimated at $600-700/vehicle/month, reducing capital costs to $28,800-$33,600/year. This would make year 1 and ongoing annual cost $170,400 per year. The proposal indicates electric vehicles (EVs) are available and preferred in this model. Car Share Location Considerations: Timber Ridge developer, Triumph has agreed to provide two parking spots for a car share program on-site, but the spots will likely not be ready until September 2026. 220 Town of Vail Page 7 Alternative locations to launch car share include Residences of Main Vail and Middle Creek (which has excess parking). Red Sandstone parking garage is another potential location. These conversations have been initiated. Residences of Main Vail expressed interest, although they are working to see if there are two available parking spots that would work for the program. Middle Creek has confirmed they are able to provide two parking spaces at a discounted rate of $125/space/month or a total of $3,000 each year. There would likely be no additional fees at Red Sandstone garage or Residences of Mail Vail since the town is the owner. Vail Racquet Club in East Vail has also expressed interest in being a hub for car share. IV. Staff Recommendation The two proposals are different models. The most economically feasible approach to the Town of Vail is to select Zip Car and start with a four-car system. There is no upfront capital cost, but there is a minimum revenue guarantee of $1,777/car/month which would total $85,296 per year if no one uses the vehicles, which is unlikely. However, the Zip Car system has a higher cost for the user and an annual membership fee. The Town of Vail can provide a $40,000 annual subsidy along with the minimum revenue guarantee to bring the cost to the user down. Staff recommends contracting a four-car system with Zip Car with a hybrid option in the Better Class category (ex. Honda Rav4 hybrid). Staff recommends an early 2026 launch with two cars at Middle Creek since space is available and there is a current dedicated resident population to use the cars and two cars at Red Sandstone parking garage, which can then be moved to Timber Ridge in September 2026. The cost of the two spaces at Middle Creek will total $3,000 per year. Alternatively, the entire program can launch in September 2026 with two vehicles at Timber Ridge and two vehicles at Middle Creek. For this recommendation including parking two vehicles at Middle Creek the potential annual cost exposure to the town is provided in Chart 6 below. Town of Vail Potential Cost Exposure with Zip Car Minimum Revenue Guarantee With $40K annual subsidy $1,777 per car/per month for Better Class Option $85,296 $125,296 Parking cost (at Middle Creek $125/car/month- 2 spaces) $3,000 $3,000 Year 1 Total Potential (if no one drives cars) $88,296 $128,296 Ongoing Fixed Costs $3,000 $43,000 Ongoing Potential Costs (if no one drives the cars) $88,296 $128,296 Chart 6: Potential Cost Exposure for the Town of Vail with Zip Car with Parking Fees V. Council Input Requested and Next Steps Staff requests the Vail Town Council provide feedback and direction on the staff recommendation and the following questions to move forward with the contracting process. 1. Does council support the staff recommendation to contract the Vail Car Share program with Zip Car with a four-car system made up of hybrid all wheel or 4-wheel drive vehicles? 221 Town of Vail Page 8 2. Does council want to subsidize the program to reduce the rate for all users? If so, does the council support increasing the 2026 budget request for car share from $90K to $130K to cover the minimum revenue guarantee, cost of the subsidy and associated parking fees? 3. Does council support the location recommendation for the vehicles- starting with two spots at Middle Creek and two spots at Red Sandstone Garage, which will move to Timber Ridge Village once ready in September 2026? 4. Does council support an early 2026 launch of the car share program? Next steps Should council want to move forward with a Vail car share program, town staff will initiate the contracting process with the preferred vendor and finalize parking agreements at the preferred parking locations for the car share vehicles. 222 PRESENTATION BY Beth Markham Environmental Sustainability Manager Vail Car Share Program Discussion 8-07-25 223 Vail Car Share Program Town of Vail | Environmental Sustainability Goals for Town of Vail Car Share Program: Increased mobility alternatives, at local housing developments so that residents can eliminate or reduce the need for having a personal vehicle. Reduction in greenhouse gas emissions. Less congestion and parking demand. Decreased Vehicle Miles Traveled (VMT). Equitable access to mobility solutions and pricing structure for low-to-moderate income residents. Enhanced flexibility for guests who use regional transit, electric bike share, and airport services. 224 Car Share Timeline Town of Vail | Environmental Sustainability Fall 2023 Regional Car Share RFP released Spring 2024 No contract awarded Fall 2024 Community Survey and Engagement Winter 2024 Feasibility Study Completed January 7, 2025 Car Share Feasability Study Presented to Council May 2025 Vail Car Share RFP Released July 2025 2 Proposals Received; Interviews held with Vendors October 2025 Award Contract- Tentatively Early 2026 Launch Car Share program September 2026 Timber Ridge – 2 parking spaces available 225 Two Proposals Received Town of Vail | Environmental Sustainability Similarities of Both Proposals Dedicated Parking: Require Town of Vail to provide parking spaces; Cars in pods of 2 Amenities: Bike Racks, Ski Racks, Snow Tires Gas, Maintenance, Insurance and 24-7 roadside assistance provided in member pricing Marketing and Outreach included Transparency: Data and metrics provided Registration & approval process required; drivers must be 21+ App -based program Vehicle Maintenance provided Vehicles: Both vendors prefer launching with 4 vehicles; both prefer electric vehicles,but proposed hybrid options to align with council's preference. 226 Zip-Car Proposal: Vail Community Rates Town of Vail | Environmental Sustainability General Vail Community:Rates- No Subsidy Rates with $40K subsidy Driving Rates Hourly (Weekday/Weekend) Daily (Weekday/Weekend)Hourly Daily Good Class (ex: Toyota Prius, Kia Forte)$12.00 / $15.50 $84.00 / $109.00 $10.25 $71.00 Better Class (ex: Toyota 4 Runner or Rav4 Hybrid) or similar $12.50 / $17.00 $89.00 / $119.00 $11.25 $77.50 Best Class: (ex: Toyota Sienna Hybrid, Chrysler Pacifica) or similar $14.00 / $18.50 $99.00 / $129.00 $12.25 $84.00 Truck/Utility (Ford F-150) or similar $15.50 / $20.00 $109.00 / $139.00 $13.00 $90.50 EV (ex: Kia EV 6, Ford Mach E) or similar $12.00 / $15.50 $84.00 / $109.00 $10.25 $71.00 Includes 180 miles per day $0.67/mile over 180 miles $0.67/mile over 180 miles Registration Fee- One time $25 $25 Annual Membership $90 $90 227 Zip-Car Proposal: Workforce Housing/Equity Rates Town of Vail | Environmental Sustainability Vail Workforce/Equity Membership:Rates- No Subsidy Rates with $40K subsidy Driving Rates Hourly (Weekday/Weekend)Daily (Weekday/Weekend)Hourly Daily Good Class (ex: Toyota Prius, Kia Forte) or similar $7.00 / $8.00 Not Included $6.00 $42.25 Better Class (ex: Toyota 4 Runner or Rav4 Hybrid ) or similar $8.80 / $11.00 Not Included $8.25 $57.75 Best Class: (ex: Toyota Sienna Hybrid, Chrysler Pacifica) or similar $9.10 / $11.50 Not Included $8.75 $61.25 Truck/Utility (Ford F-150) or similar $9.40 / $12.00 Not Included $9.00 $62.75 EV (ex: Kia EV 6, Ford Mach E) or similar $7.00 / $8.00 Not Included $6.00 $42.25 Includes 180 miles per day $0.67/mile over 180 miles $0.67/mile over 180 miles Registration Fee (One-Time)$15 $15 Annual Membership Fee $25 $25 228 Zip-Car Proposal: Rates Side by Side Town of Vail | Environmental Sustainability General Vail Community Rates- with $40K Subsidy Workforce/Equity Rates- with $40K subsidy Driving Rates Hourly Daily Hourly Daily Better Class (ex: Toyota 4 Runner or Rav4 Hybrid ) or similar $11.25 $77.50 $8.25 $57.75 Includes 180 miles per day $0.67/mile over 180 miles $0.67/mile over 180 miles Registration Fee (One-Time)$25 $15 Annual Membership Fee $90 $25 General Vail Community Rates- No Subsidy Workforce/Equity Rates – No Subsidy Driving Rates Hourly Weekday/Weekend Daily Weekday/Weekend Hourly Weekday/Weekend Daily Weekday/Weekend Better Class (ex: Toyota 4 Runner or Rav4 Hybrid) or similar $12.50 / $17.00 $89.00 / $119.00 $8.80 /$11.00 Not Included Includes 180 miles per day $0.67/mile over 180 miles $0.67/mile over 180 miles Registration Fee- (One-Time)$25 $15 Annual Membership $90 $25 229 Drop Mobility X MDO Proposal: Rates Town of Vail | Environmental Sustainability Drop Mobility X MDO Rates Hourly Daily Toyota Rav 4 or Hyundai Tuscon $8/hour $65/day Includes 150 miles per trip plus $0.45/mile over 150 miles Registration Fee (One-Time)$10-20 Annual Membership Fee N/A 230 Cost to Town of Vail Town of Vail | Environmental Sustainability Town of Vail Potential Cost Exposure with Zip Car- 4 Cars Minimum Revenue Guarantee With $40K annual subsidy $1,777 per car/per month for Better Class Option $85,296 $125,296 Year 1 Total Potential (if no one drives cars)$85,296 $125,296 Ongoing Fixed Costs $40,000 Ongoing Potential Costs (if no one drives the cars)$85,296 $128,296 4 cars 2 cars Year 1 Capital (Toyota Rav 4 or Hyundai Tuscon)$112,800 $66,400 Ongoing Annual Operations $136,800 $89,400 Year 1 Total Cost $249,600 $155,800 Year 2 and Ongoing Cost $136,800 $89,400 Additional cost exposure over 1,250/vehicle/month $0.65/mile over 1,250/car/month $0.65/mile over 1,250/car/month Proposed 50/50 revenue share - potential income $11,700 $5,850 Town of Vail Cost with Drop Mobility 231 Possible Car Share Locations Town of Vail | Environmental Sustainability Timber Ridge: 2 spaces confirmed, but not available until September 2026 Middle Creek: 2 spaces available for $125/space/month - $3,000 annual total Red Sandstone Garage: 2 spaces available Lionshead Parking Structure: 2 spaces could be made available Vail Racquet Club: Expressed interest in being a car share hub; could be considered in a future phase 232 Staff Recommendation Zip Car Proposal Successful car share operation 4 Vehicles (Better Class Level: Toyota Hybrid 4-Runner or Rav-4) No upfront capital cost Potential Cost Exposure: minimum revenue guarantee if driver revenue does not cover full cost On-going Fixed Cost: $3,000 for parking fees and potentially $40K subsidy if council elects subsidy Turn-Key Operation Town of Vail will be responsible for approving driver's who qualify for workforce/equity rates Staff recommends any Vail resident who lives in workforce or deed restricted housing qualifies for workforce/equity rates Launch Early 2026 Car Share Locations 2 Vehicles at Middle Creek ($3,000 annual fee for 2 parking spaces) 2 Vehicles to start at Red Sandstone Garage (move to Timber Ridge September 2026) Town of Vail Potential Cost Exposure with Zip Car Minimum Revenue Guarantee With $40K annual subsidy $1,777 per car/per month for Better Class Option $85,296 $125,296 Parking cost (at Middle Creek $125/car/month- 2 spaces)$3,000 $3,000 Year 1 Total Potential (if no one drives cars)$88,296 $128,296 Ongoing Fixed Costs $3,000 $43,000 Ongoing Potential Costs (if no one drives the cars)$88,296 $128,296233 Questions for Council Consideration Town of Vail | Environmental Sustainability 1.Does council support the staff recommendation to contract the Vail Car Share program with Zip Car with a four-car system made up of hybrid all wheel or 4- wheel drive vehicles? 2.Does council want to subsidize the program to reduce the rate to all users? If so, does the council support increasing the 2026 budget request for car share from $90K to $130K to cover the minimum revenue guarantee, cost of the subsidy and associated parking fees? 3.Does council support the location recommendation for the vehicles- starting with two spots at Middle Creek and two spots at Red Sandstone Garage, which will move to Timber Ridge Village once ready in September 2026? 4.Does council support an early 2026 launch of the car share program? 234 Next Steps Should council want to move forward with a Vail car share program, town staff will initiate the contracting process with the preferred vendor and finalize parking agreements at the preferred parking locations for the car share vehicles. Questions? 235 Thank you! Beth Markham Environmental Sustainability Manager bmarkham@vail.gov 236 AGENDA ITEM NO. 4.2 Item Cover Page DATE:October 7, 2025 TIME:45 min. SUBMITTED BY:Missy Johnson, Housing ITEM TYPE:Presentation/Discussion AGENDA SECTION:Presentation/Discussion II (1:00pm) SUBJECT:Discussion of Proposed Amendment to Section 12-13-5, EHU Exchange Program (1:45pm) SUGGESTED ACTION:Listen to presentation and provide feedback. PRESENTER(S):Jason Dietz, Housing Director VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: 100725 Final Town Council EHU Exchange Housing Staff Report.docx Exhibit A - Version 1 Redline Amendment 12-13-5(D)(5) Town Code.pdf Exhibit B - Version 2 Redline Amendment 12-13-5(D)(5) Town Code.pdf Exhibit C - Draft EHU Exchange Ordinance.docx 100725 Presentation - Enhancing EHU Exchange Opportunities.pptx 237 To: Town Council From: Jason Dietz, Housing Director Anna Bengtson, Housing Development Specialist Date: October 7, 2025 Re: Proposed Amendment to Vail Town Code, Section 12-13-5(D)(5) PURPOSE and NEED Town Staff is proposing an amendment to Vail Town Code Section 12-13-5, Employee Housing Unit Deed Restriction Exchange Program. The Employee Housing Unit (EHU) Deed Restriction Exchange program allows Town Council to release an existing EHU deed restriction in exchange for placement of a new deed restriction on another dwelling unit or a fee in lieu payment to the Town. Since 2002, the Town has completed an average of two exchanges a year. These exchanges are focused on helping turnover underperforming deed restrictions. The proposed amendment is intended to provide additional flexibility for fee in lieu exchanges that will further incentivize the transition of underutilized deed restrictions into new housing opportunities. ISSUE BACKGROUND The Town of Vail currently administers 1,035 deed restrictions and has an additional 570 new deed restricted homes under construction. While Town Staff continue to pursue the Vail Housing 2027 goal to “acquire 1,000 additional resident housing unit deed restrictions,” they are also working to ensure that existing EHU deed restrictions are effectively meeting the needs of the community. To this end, Town Staff monitor EHU compliance and try to facilitate the exchange of EHUs that are not functioning as intended. There are several scenarios that result in underutilized EHU deed restrictions that Town Staff would target for turnover. Unrented units with pre-1994 deed restrictions are a good example. All deed restrictions with the Town typically include a rental requirement related to term (i.e. must be rented for longer than 30 days) and employment (i.e. renter must work an average of 30 hours/week in Eagle County) as well as a compliance reporting requirement (i.e. must annually submit an affidavit). There are currently 44 deed restrictions dated before 1994 that do not have rental and/or compliance reporting requirements. According to data collected in 2024, 18 of these units are rented to local workers and are supporting local housing efforts. Though Town Staff do not have a full set of usage data, the remaining 26 units represent potential exchange opportunities to improve EHU availability, utilization, and administration. Through the EHU exchange program, Town Staff can help transition underutilized EHUs into new housing opportunities that further the Town Council’s 5-Year Strategic Plan goal to expand upon the continuum of housing. There is an immediate opportunity to utilize funds generated by 238 Town of Vail Page 2 the EHU exchange program to further invest in the successful partnership with Habitat for Humanity at Timber Ridge Village. Because of Town of Vail and Eagle County investments to date, 10% of the Timber Ridge Village project are dedicated Habitat for Humanity units selling at 80% Area Median Income (AMI) with 0% 30-year mortgages. Town Staff are not only interested in leveraging new EHU exchange program dollars to support the Timber Ridge Village project, but also in continuing to create deed-restricted housing opportunities at lower AMIs. PROPOSAL, PROCESS, and FEEDBACK The Town has historically completed an average of only two EHU exchanges per year. Enhancing EHU exchange opportunities by adjusting the structure and implementation of fee in lieu payments could help catalyze more strategic EHU exchanges, improve EHU management and performance, and assist the Town in pursuing desired EHU acquisitions. To this end, Town Staff is proposing to amend Vail Town Code, Section 12-13-5(D)(5) (see attached Exhibit A). The recommended amendment fully replaces the existing fee in lieu language and has three key changes. First, it authorizes the Town Council to accept full fee in lieu payment for the exchange of all “underutilized” EHUs. Second, it reaffirms the EHU exchange fee in lieu payment calculation. Finally, it creates the opportunity to negotiate a fee reduction within specific parameters. In accordance with Vail Town Code, Section 12-3-7, the proposed amendment was presented to the Planning and Environmental Commission (PEC) on September 22, 2025. While the PEC supported the overarching amendment goal, the group had significant reservations about the proposal as written. They specifically expressed a desire for further clarification around what would be considered an “underutilized EHU.” They also emphasized the need for maintaining strong compliance efforts to ensure that the Town is putting in a good faith effort to not lose good EHUs that could perform better. Ultimately, the PEC unanimously voted to recommend denial of the amendment as written based on these concerns. The Vail Local Housing Authority (VLHA) is responsible for the review and recommendation of proposed EHU exchanges under Vail Town Code, Section 12-13-5(F)(2)(b). As such, the proposed amendment as well as the PEC feedback was presented to the VLHA on September 23, 2025. VLHA members strongly agreed with the intent of the proposal. However, additional feedback from the group focused on a desire to create even more flexibility within the proposed amendment to negotiate fees based on market research and conditions. From the VLHA’s perspective, the proposed language was still too restrictive to effectively incentivize the replacement of underutilized EHUs within the same job core given the current 1:1.5 exchange ratio requirement. REQUESTED ACTION Town Staff are requesting the Town Council’s input and direction regarding the proposed amendment. As part of this discussion, Town Staff and legal counsel have developed a couple of ideas to consider for incorporating both the PEC and VLHA feedback. It should be noted that none of the options under consideration today would allow the release of an EHU deed restriction if the removal would cause the property’s GRFA to be out of compliance with Town Code: 239 Town of Vail Page 3 Program Implementation Policy: One option is to create a supplementary policy document (such as an addition to the Housing Guidelines or another independent document) regarding EHU exchange program implementation. This would provide a way to define terms and processes in response to PEC comments, highlight and clarify how the program interacts with current Inclusionary Zoning and/or Commercial Linkage requirements, and help create consistency for Town Staff in developing EHU exchange proposals. Market Analysis Fee Determination: A second option is to tie the fee in lieu calculation to a market analysis as shown in Exhibit B. This would address the VLHA comments and help ensure the Town receives fair market value for deed restrictions. Town Staff recommend considering these as simultaneous options that help to balance predictability with flexibility within the proposed amendment. As such, a draft ordinance is prepared for first reading during the Town Council evening agenda (Exhibit C, Ordinance No. 20, Series 2025). 240 § 12-13-5(D) EMPLOYEE HOUSING UNIT DEED RESTRICTION EXCHANGE PROGRAM, GENERAL REQUIREMENTS. * * * (5) Fee in lieu. The applicant may provide a fee in lieu payment to the Town of Vail for any fractional portion of the required square footage less than 438 square feet not provided by a proposed EHU, if the proposed EHU does not fulfill the required amount of calculated square footage. (a) The Town Council at its sole discretion may accept fee in lieu payment for the full required square footage only if the exchange EHU was approved prior to July 22, 1994, and has a deed restriction that includes the language stating “if the unit is rented, it shall be rented only to tenants who are full-time employees...”. (b) The fee in lieu calculated amount shall be paid after approval of the application by the Town Council, but prior to recording of the deed restriction release. The fee shall be based upon the current fee structure in place at the time of approval. Early payment of the fee in lieu shall not be accepted prior to approval. The approval for deed restriction release shall sunset one year from the date of approval and any fees paid are nonrefundable. (c) The town shall use monies collected from fees in lieu to provide incremental new employee housing units. Existing EHU square feet x inclusionary zoning fee = fee in lieu payment (a) The Town Council may accept a fee in lieu for an exchange EHU upon a finding that the exchange EHU is being underutilized and the fee in lieu will allow the Town to acquire additional EHUs that better fulfill the Town's employee housing goals. (b) The fee in lieu amount shall be equal to the total square feet of the exchange EHU multiplied by the current inclusionary zoning fee. (c) The Town Council may reduce the amount of the fee in lieu upon a showing by the applicant that the fee will result in the Town's immediate acquisition of one or more EHUs in a more desirable location than the existing EHU; provided that the fee shall not be reduced by more than ten (10) percent in any case. Formatted: Space After: 8 pt Formatted: Indent: Left: 0.5", Space After: 8 pt,Pattern: Clear (White) Formatted: Indent: Left: 0.5", Right: 0.5" Formatted: Left, Space After: 8 pt, Pattern: Clear(White) 241 (d) All fees in lieu shall be due and payable within seven (7) days of Town Council's approval, and the proceeds of all fees in lieu shall be used by the Town for employee housing. 242 § 12-13-5(D) EMPLOYEE HOUSING UNIT DEED RESTRICTION EXCHANGE PROGRAM, GENERAL REQUIREMENTS. * * * (5) Fee in lieu. (a) The Town Council may accept a fee in lieu for an exchange EHU upon a finding that the exchange EHU is being underutilized and the fee in lieu will allow the Town to acquire additional EHUs that better fulfill the Town's employee housing goals. (b) The fee in lieu amount shall be based on a market evaluation prepared by the applicant that analyzes the value of the exchange EHU and the costs to acquire additional EHUs that better fulfill the Town's employee housing goals. (b) The fee in lieu amount shall be equal to the total square feet of the exchange EHU multiplied by the current inclusionary zoning fee. (c) The Town Council may reduce the amount of the fee in lieu upon a showing by the applicant that the fee will result in the Town's immediate acquisition of one or more EHUs in a more desirable location than the existing EHU; provided that the fee shall not be reduced by more than ten (10) percent in any case. (c) d) All fees in lieu shall be due and payable within seven (7) days of Town Council's approval, and the proceeds of all fees in lieu shall be used by the Town for employee housing. 243 10/3/2025 C:\USERS\UFC-PROD\APPDATA\LOCAL\TEMP\BCL TECHNOLOGIES\EASYPDF 8\@BCL@1416024A\@BCL@1416024A.DOCX ORDINANCE NO. 20 SERIES 2025 AN ORDINANCE AMENDING SECTION 12-13-5 OF THE VAIL TOWN CODE REGARDING THE EMPLOYEE HOUSING UNIT EXCHANGE PROGRAM WHEREAS, the Town desires to allow for flexibility in the exchange of current employee housing units to incentivize the immediate acquisition of better-utilized employee housing units in the Town. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. Section 12-13-5(D)(5) of the Vail Town Code is hereby repealed in its entirety and reenacted as follows: § 12-13-5 EMPLOYEE HOUSING UNIT DEED RESTRICTION EXCHANGE PROGRAM. * * * (5) Fee in lieu. (a) The Town Council may accept a fee in lieu for an exchange EHU upon a finding that the exchange EHU is being underutilized and the fee in lieu will allow the Town to acquire additional EHUs that better fulfill the Town's employee housing goals. (b) The fee in lieu amount shall be based on a market evaluation prepared by the applicant that analyzes the value of the exchange EHU and the costs to acquire additional EHUs that better fulfill the Town's employee housing goals. (c) All fees in lieu shall be due and payable within seven (7) days of Town Council's approval, and the proceeds of all fees in lieu shall be used by the Town for employee housing. Section 2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not effect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 3. The Town Council hereby finds, determines and declares that this ordinance is necessary and proper for the health, safety and welfare of the Town and the inhabitants thereof. 244 2 10/3/2025 C:\USERS\UFC-PROD\APPDATA\LOCAL\TEMP\BCL TECHNOLOGIES\EASYPDF 8\@BCL@1416024A\@BCL@1416024A.DOCX Section 4. The amendment of any provision of the Vail Town Code as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision amended. The amendment of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 5. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this ___ day of ______________, 2025 and a public hearing for second reading of this Ordinance set for the _____day of ______________, 2025, in the Council Chambers of the Vail Municipa l Building, Vail, Colorado. _____________________________ Travis Coggin, Mayor ATTEST: ____________________________ Stephanie Kaufmann, Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this ___ day of ______________, 2025. _____________________________ Travis Coggin, Mayor ATTEST: ____________________________ Stephanie Kauffman, Town Clerk 245 Enhancing EHU Exchange Opportunities Proposed Amendment to Chapter 12, Section 13 (5)(D)(5) Vail Town Code 246 Today’s Work Session 1.Introduction + Overview 2.Background 3.Code Amendment a.Proposed Language b.Key Changes c.PEC + VLHA Feedback 4.Discussion 247 Housing Mission + Goals “We create, provide, and retain high quality, affordable, and diverse housing opportunities for Vail residents to support a sustainable year- round economy and build a vibrant, inclusive, and resilient community. We do this through acquiring deed restrictions on homes so that our residents have a place to live in Vail.” (Vail Housing 2027) 248 The Why The Challenge •Older deed restrictions without requirements that have become deed restrictions in name but not in practice. •Regular non-compliance impacting staff time and resources. •EHUs with high tenant turnover rates. •Clarifying interaction with Commercial Linkage and Inclusionary Zoning employee mitigation code requirements. A Solution •Finding ways to transition underutilized deed restrictions into new and improved deed restricted housing solutions. The Immediate Opportunity •Utilize funds to expand Vail’s continuum of housing – in type and affordability – through the successful partnership with Habitat for Humanity at Timber Ridge Village. 249 Proposed Amendment Three key differences in the proposed amendment: •Applicable to all underutilized EHUs. •Affirms fee in lieu calculation method. •Allows room for fee negotiation and reduction within a range. 250 Comments Planning + Environmental Commission Vail Local Housing Authority •Unanimously voted to recommend denial of the amendment as proposed. •Supported central goal to turnover non-performing EHUs. •Expressed desire for further clarification of “underutilized.” •Interest in maintaining strong compliance efforts as part of the overall program. •Noted concerns with potential GRFA zoning requirement conflicts after the release of a deed restriction. •Unanimously supported making the proposed amendment more flexible. •Expressed strong agreement with intent of program. •Wanted further ability to negotiate pricing based on market conditions. •Interest in allowing 1:1 exchange rate under certain circumstances. 251 Food for Thought Finding a balance between predictability and flexibility. Options for consideration: •Tie fee in lieu calculation method in proposed Town Code amendment more closely to market analysis and conditions (Note: this will incorporate VLHA feedback). •Remove restrictions from code and provide reference to a supplementary policy document on program implementation that could include clarification of criteria for “underutilized,” processes for compliance, applicability of commercial job core exchange rate, and further define protections for Commercial Linkage and Inclusionary Zoning requirements (Note: this will incorporate PEC 252 Questions and comments? 253 AGENDA ITEM NO. 5.1 Item Cover Page DATE:October 7, 2025 SUBMITTED BY:Greg Roy, Community Development ITEM TYPE:DRB/PEC Update AGENDA SECTION:DRB/PEC (2:30pm) SUBJECT:DRB/PEC Update (5 min.) SUGGESTED ACTION: VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: DRB Results 9-17-25.pdf PEC Results 9-22-25.pdf 254 Present: Roland J Kjesbo Anthony J Grandt Herbert B Roth Kit Austin Mary Egan 1. Virtual Meeting Link Register to attend Design Review Board Meetings. Once registered, you will receive a confirmation email containing information about joining this webinar. 2. Call to Order 3. Main Agenda Final review of an exterior alteration (storefront) Address/ Legal Description: 141 East Meadow Drive 212/P & Tract C, Block 5D, Vail Village Filing 1 Planner: Cole Michaelsen Applicant Name: Alo, represented by Suman Architects 3.1 DRB25-0348 - Alo Final review of an exterior alteration (paint) Address/ Legal Description: 460 Vail Valley Drive/Parcel 1, Golden Peak Ski Base and Recreation District Parcel Minor Subdivision Planner: Heather Knight Applicant Name: Golden Peak Children's Center, represented by Vail Resorts 3.2 DRB24-0302 - Golden Peak Children's Center Final review of new construction Address/ Legal Description: 1707 Geneva Drive A/Lot 3, Matterhorn Village Filing 1 Planner: Heather Knight Applicant Name: 1707 Geneva Drive II LLC, represented by John G Martin Architects 3.3 DRB25-0044 - 1707 Geneva Drive II LLC Design Review Board Minutes Wednesday, September 17, 2025 2:00 PM Vail Town Council Chambers DRB25-0348 Documents.pdf DRB25-0348 Plans.pdf Anthony J Grandt made a motion to Approve with Conditions with the finding that it meets 14-10-2 of Vail Town Code and with the condition that all signage shall require a separate DRB application.; Roland J Kjesbo seconded the motion Passed (5 - 0). DRB24-0302_Plans.pdf Anthony J Grandt made a motion to Approve with the findings it meets 14-10-4 and 14-10-5; Roland J Kjesbo seconded the motion Passed (5 - 0). DRB25-0044_Plans.pdf 1 Design Review Board Meeting Minutes of September 17, 2025 255 Final review of new construction Address/ Legal Description: 1705 Geneva Drive/Lot 2, Matterhorn Village Filing 1 Planner: Greg Roy Applicant Name: 1705 Geneva LLC, represented by John G Martin Architects 3.4 DRB25-0071 - 1705 Geneva LLC Final review of new construction Address/ Legal Description: 1699 Geneva Drive/Lot 1, Matterhorn Village Filing 1 Planner: Jamie Leaman-Miller Applicant Name: 1699 Geneva LLC, represented by John G Martin Architect 3.5 DRB25-0069 - 1699 Geneva LLC Conceptual review of a demolition of existing home and construction of new home Address/ Legal Description: 315 Mill Creek Circle/Lot 2, Block 1, Vail Village Filing 1 Planner: Jamie Leaman-Miller Applicant Name: Omega Vail LLC, represented by Berglund Architects 3.6 DRB25-0312 - Omega Vail LLC Conceptual application, no action taken 4.Staff Approvals Final review of a change to approved plans (windows and door) Address/ Legal Description: 2875 Manns Ranch Road/ Lot 1, Block 1, Vail Village Filling 13 4.1 DRB20-0177.002 - Booth Creek Townhouses Planner: Cole Michaelsen Applicant Name: Booth Creek Townhomes, represented by Guitarpenter LTD Final review of a change to approved plans (doors) Address/ Legal Description: 5030 Prima Court West/Parcel 4, Sundial Phase 1 4.2 DRB24-0225.001 - Brombert Residence Planner: Jamie Leaman-Miller Applicant Name: Marc Brombert Anthony J Grandt made a motion to Table to a date uncertain; Roland J Kjesbo seconded the motion Passed (5 - 0). DRB25-0071 Plans.pdf DRB25-0071 Documents.pdf Anthony J Grandt made a motion to Approve with the findings that it meets Town Code sections 14-10-6 and 14-10-5 and the conditions that the white windows and white railings be changed to black and that the roof eave between the two units on the south facade be reduced. ; Roland J Kjesbo seconded the motion Passed (5 - 0). DRB25-0069 Plans.pdf Anthony J Grandt made a motion to Table to a date uncertain; Roland J Kjesbo seconded the motion Passed (5 - 0). Materials.pdf DRB25-0312 Conceptual Plans.pdf 2 Design Review Board Meeting Minutes of September 17, 2025 256 Final review of a change to approved plans (extension) Address/ Legal Description: 3797 Lupine Drive, Lot 4 & 5, Bighorn Subdivision 2nd Addition 4.3 DRB24-0300.001 - Dimmig Residence 2024 (Exterior) Planner: Jamie Leaman-Miller Applicant Name: Thomas & Jane Dimmig, represented by Nedbo Construction A final review of an exterior alteration (landscaping) Address/ Legal Description: 416 Vail Valley Drive / Lot A, Block 3, Vail Village Filing 5 4.4 DRB25-0241 - Rams-Horn Lodge Condominiums Planner: Jamie Leaman-Miller Applicant Name: Rams-Horn Lodge Condominiums, represented by Mac Design A final review of an exterior alteration (deck) Address/ Legal Description: 2338 Garmisch Drive A & B / Lot 12, Block G, Vail Das Schone Filing 2 4.5 DRB25-0250 - 2338 Garmisch Drive Planner: Jamie Leaman-Miller Applicant Name: Robert Gregory Spiers & David Palazzolo & Lynette Chassagne, represented by Pierce Austin Architects Final review of a tree removal Address/ Legal Description: 5187 Black Gore Drive/Lot 5, Heather of Vail 4.6 DRB25-0262 - Frost Townhomes Planner: Cole Michaelsen Applicant Name: Frost Townhomes, represented by Elevated Arborist LLC Final review of an addition Address/ Legal Description: 799 Potato Patch Drive B/Lot 28, Block 1, Vaill Village Filing 1 4.7 DRB25-0276 - Demko Residence Planner: Cole Michaelsen Applicant Name: Kristin & Michael Demko, represented by NDG Architecture Final review of an exterior alteration (driveway) Address/ Legal Description: 4918 Meadow Drive B/Lot 16, Block 7, Bighorn Subdivision 5th Addition 4.8 DRB25-0281 - Tang Residence 2025 Planner: Cole Michaelsen Applicant Name: Kristin Tang Final review of an exterior alteration (roof) Address/ Legal Description: 1180 Casolar Del Norte Drive B/ Lot 7, Casolar Vail 4.9 DRB25-0285 - Bigsby Residence Planner: Heather Knight Applicant Name: Bigsby Family Trust, represented by Paul & Nancy Bigsby Final review of an exterior alteration (roof) Address/ Legal Description: 303 Gore Creek Drive 7/Lot 7, Block 5, Vail Village Filing 1 4.10 DRB25-0302 - Yonder LLC Planner: Jamie Leaman-Miller 3 Design Review Board Meeting Minutes of September 17, 2025 257 Applicant Name: Yonder LLC, represented by RA Nelson Final review of a sign application Address/ Legal Description: 675 Lionshead Place/Lot 1 & 2, Lionshead Filing 6 4.11 DRB25-0306 - Rossignol Planner: Jamie Leaman-Miller Applicant Name: Rossignol, represented by House of Signs Final review of an exterior alteration (reroof) 4.12 DRB25-0309 - Morken Residence Address/ Legal Description: 4595 Bighorn Road A-E & A-W/Lot 3-5, Block 1, Bighorn Subdivision 3rd Addition Planner: Jamie Leaman-Miller Applicant Name: Jonathan & Vicki Morken, represented by Horn Brothers Roofing Final review of an exterior alteration (heat pump) Address/ Legal Description: 610 West Lionshead Circle 501/Lot 1, Block 1, Vail Lionshead Filing 3 4.13 DRB25-0315 - Kelly Residence Planner: Jamie Leaman-Miller Applicant Name: Kim R. Kelly Trust, represented by Climate Control Company Final review of an exterior alteration (windows) Address/ Legal Description: 1055 Homestake Circle/Lot 4, Block 1, Vail Village Filing 8 4.14 DRB25-0321 - SJ Capital LLC Planner: Cole Michaelsen Applicant Name: SJ Capital LLC, represented by Nedbo Construction Final review of an exterior alteration (roof) Address/ Legal Description: 1999 Sunburst Drive/Lot 14, Vail Valley Filling 3 4.15 DRB25-0322 - Knowlton Residence Planner: Jamie Leaman-Miller Applicant Name: Richard & Nancy Knowlton, represented by Mountain Roofing and Repair Final review of an exterior alteration (paint) Address/ Legal Description: 1850 South Frontage Road West 2/Alpine Creek Townhouses 4.16 DRB25-0329 - Herman Residence Planner: Heather Knight Applicant Name: Margaret & Sidney Herman, represented by Warzecha Enterprises Inc. Final review of an exterior alteration (windows) Address/ Legal Description: 4592 Streamside Circle East/Lot 2, Distelhorst Subdivision 4.17 DRB25-0330 - Distelhorst Residence Planner: Cole Michaelsen Applicant Name: Frederick Distelhorst Revocable Trust, represented by Streamside Healing Arts Final review of an exterior alteration (heat pump) 4.18 DRB25-0335 - Kraemer Residence 4 Design Review Board Meeting Minutes of September 17, 2025 258 Address/ Legal Description: 610 West Lionshead Circle 601/Lot 1, Block 1, Vail Lionshead Filing 3 Planner: Jamie Leaman-Miller Applicant Name: Jan Kraemer, represented by Climate Control Company Final review of an exterior alteration (paint) Address/ Legal Description: 625 North Frontage Road West/Lot 9, Block 2, Vail Potato Patch Filing 1 4.19 DRB25-0339 - Sun Vail Condos Planner: Greg Roy Applicant Name: Sun Vail Condominiums. represented by The Reynolds Corporation Final review of a tree removal Address/ Legal Description: 1718 Buffehr Creek Road/Lot 4, Lia Zneimer Subdivision 4.20 DRB25-0341 - Jensen Residence Planner: Heather Knight Applicant Name: William & Cheryl Jensen, represented by Timber Pro Tree Service Final review of an exterior alteration (roof) 4.21 DRB25-0359 - WBM Larkspur LLC Address/ Legal Description: 2674 Larkspur Lane/Lot 3, Block 1, Vail Intermountain Development Subdivision Planner: Greg Roy Applicant Name: WEM Larkspur LLC, represented by Hogan Roofing 5.Staff Denials 6.Adjournment Roland J Kjesbo made a motion to Adjourn ; Anthony J Grandt seconded the motion Passed (5 - 0). 5 Design Review Board Meeting Minutes of September 17, 2025 259 Present: Absent: Robyn Smith Brad Hagedorn David N Tucker William A Jensen Robert N Lipnick Craig H Lintner Jr John Rediker 1. Virtual Link Register to attend the Planning and Environmental Commission meeting. Once registered, you will receive a confirmation email containing information about joining this webinar. 2. Call to Order 3. Main Agenda Planner: Greg Roy Applicant Name: Douglas Walker, represented by Eagle River Water and Sanitation District Time: 30 Min 3.1 A request for review of a variance from Section 14-10-9(E), Height Limitations, Vail Town Code, pursuant to Title 12 Chapter 17, Variances, Vail Town Code, for retaining walls in excess of six feet in height, located at 765 Potato Patch Drive, Lot 33, Vail Potato Patch Filing 1. (PEC25-0027) Planner Roy gives a presentation. He walks through the site plan Dan Duerr and Jeff Schnieder with ERWSD are representing the applicant. They give a presentation. No questions from PEC. Hagedorn asks for public comment. No public comment. Tucker, the solution is as elegant as it can be, and the adjoining property owner has signed off. It’s a necessary piece of infrastructure. Lipnick, the review criteria are met. Planning and Environmental Commission Minutes Monday, September 22, 2025 1:00 PM Vail Town Council Chambers PEC25-0027 Staff Memo.pdf Attachment A. Vicinity Map.pdf Attachment B. Applicant's Narrative.pdf Attachment C. PEC25-0027 Plans.pdf Attachment D. PEC25-0027 Documents.pdf 1 Planning and Environmental Commission Meeting Minutes of September 22, 2025 260 Jensen, supportive of variance, it is an extraordinary circumstance. It supports the entire community and there is not a viable alternative. Smith agrees, extraordinary circumstances. Hagedorn, these are exceptional circumstances, this infrastructure plays a critical role, any alternative solution would have an adverse impact on vegetation. Planner: Heather Knight Applicant Name: Beaver Capital I, LLC, represented by Mauriello Planning Group and Pierce Austin Architects Time: 90 min. 3.2 A request for review of Major Exterior Alteration, pursuant to Section 12-7H-7, Exterior Alterations or Modifications, Vail Town Code, to allow for redevelopment of the Concert Hall Plaza Condominiums, located at 616 W. Lionshead Circle, Lot 1, Vail Lionshead Filing 4. (PEC25-0023) Timestamp: 00:12 Item heard concurrently with 3.3. Planner Knight gives a presentation. She talks about the Lionshead portal on the west side. She walks through the elevations. The only variance is for underground parking, there are no design deviations. Smith asks about bathroom access, based on public comment. Knight says the applicant can address the floor plan. Hagedorn, based on LMU-1 is there a requirement for first floor commercial? Knight, there are permitted uses, but no requirements for specific uses. The applicant is represented by Dominic Mauriello with Mauriello Planning Group and Reed Kildow and Kit Austin with Pierce Austin Architects. Mauriello gives a presentation. He talks about community outreach, overview of changes, and criteria for review. Mauriello talks about the 1992 condo map and the history of that. He talks about the stepbacks on the north elevation. Smith and Mauriello discuss the floor plans and bathrooms. Jensen, there are a lot of positives, but it’s important to have a restroom that is convenient. Austin, it’s a key point where a restroom is needed, each space will need a restroom. The way it’s setup now works well, we’ll create a plan to maintain them. Robert N Lipnick made a motion to Approve with the condition on pg. 8 and the findings on pg. 9 of the staff memo; Robyn Smith seconded the motion Passed (5 - 0). PEC25-0023 CHP Major Exterior Alteration Staff Memo-Final.pdf Attachment A. Vicinity Map - Concert Hall Plaza Condos.pdf Attachment B. Applicant Narrative & Title.pdf Attachment C. Architectural Plan Set.pdf Attachment D. Elevations and renderings.pdf Attachment E. Lionshead Redevelopment Master Plan Updated 12292017.pdf Attachment F. CHP_1992_Plat.pdf Attachment G. Lionshead_loadingdelivery.pdf Attachment H. Concert Hall Plaza Public Comment 9-22-2025.pdf 2 Planning and Environmental Commission Meeting Minutes of September 22, 2025 261 Hagedorn, there might be efficiency to be gained to not have to burden small restroom spaces, if that is a possibility. Smith asks about potential patios on south and east that were discussed last time. Mauriello, we could come back and ask in the future if we need it, wanted to keep the ask to a minimum. Tucker asks about mechanical equipment, didn’t see venting in the plans. Is there access to the roof for servicing that equipment? Mauriello, we haven’t had full MEP review yet. Austin talks about some of the proposed venting. We have considered it, we have a path to move forward, should be of minimal impact. Tucker, is there a consideration of enlarging commercial space in the new build? Mauriello, we’ve maximized those spaces, not an opportunity to make them bigger. Hagedorn asks for public comment. Samantha Sunshine, has had a business in CHP for the last 10 years. Wants to speak about how valuable the current one is. Sees people overflowing at Little Diner, waiting by the bus, it’s an important hub for connection. Concerned that the proposed smaller portal will limit CHP as a gathering point. The Little Diner is a huge asset for Vail, a beloved institution. Nine luxury condos and high prices spaces are not what Vail needs. She grew up here, lives here, local businesses have power here and keep visitors coming back. Development is inevitable but it can be done in a different way. We should support relocation or compensation for long-standing businesses here. Strength is not in more residential units, but in people and businesses that make it special. No further public comment. Smith, it meets all the criteria for MEA and variance. It is consistent with the LRMP, and comprehensive plan. The degree of design deviation is proportionate to the extent of the improvements proposed. We’ve encouraged as much commercial as we can. Doesn’t believe there are design deviations, but it is a portal and acting as a standalone structure portal which is above and beyond what was anticipated in the master plan. There is mitigation of development impacts, improving streetscape, making donations to public art. The displacement of businesses and losses of commercial space is an unfortunate impact of this development; we don’t have policy tools to prevent or mitigate the displacement of these businesses. There’s nothing we can do to require them to bring back these businesses, we can hope so. The variance is warranted. The PEC asked the applicant to submit for expanded outdoor dining on the south side. It would be better if it was in the patio not the easement. Hope you can incorporate one public bathroom. Jensen, agrees with Smith. There are some beautiful things in Lionshead and things that have lived a life from the 70s. The project in the 70s was rushed because of the growth. Likes the vibrancy and warmth of this project, portals are critical to the long-term success of Lionshead. Strongly believes that one restroom is the right answer so developer should consider that. Wants to speak emotionally about current tenants, believe people make the difference, worries our community becomes too brand driven and loses some of its character. Loss of commercial space is troubling but understandable. Suggests developer thinks long and hard about current tenants, talks about experience with his businesses in Tahoe. Doesn’t want to see Little Diner go either but asks developer to really look and see if there’s a solution they can participate that maintains some of that spirit. The PEC looks at things against the list of rules. We have to rely to some extent on the developer of this project to understand the significance that the businesses bring to our community. Lipnick, the review criteria are met. Agrees more commercial space would be good, one restroom is adequate. Can Town Council loan money to the businesses? Redevelopment is necessary but 3 Planning and Environmental Commission Meeting Minutes of September 22, 2025 262 concerned about putting out local businesses if not necessary. Tucker, agrees with fellows. Emotionally it is difficult, it’s good that more people now have an interest in development in Vail. Seconds Smith’s call for more outdoor seating, the right thing for public benefit would be a shared restroom to maximize space for seats. The variance is something that has been approved before. Appreciates the applicant taking time to answer our questions. Hagedorn, this building was originally built with no parking. This redevelopment requires that it is parked, it’s the reason why below grade commercial is no longer feasible, driving some of the loss of commercial space. The PEC has pushed hard for commercial on the ground floor, appreciates applicant doing that to the extent possible. This body implements policy, it does not set policy, we have no current provision for compensating businesses for displacement. Would hate for public outreach to die here, these opinions are something Council could consider from a policy standpoint. The PEC doesn’t have the leeway to implement those policies; the Town Council does. This proposal has made a lot of strides, the portal has come a long way, the easement is wider on average. You’ll go through DRB agrees that one restroom is the way to go. The one deviation is outweighed by the greater stepbacks on other facades. Below grade parking is not visible and is consistent with past decisions, some of the neighboring building have similar variances. The on-grade access is an improvement. Please see item 3.5 for attachments Planner: Heather Knight Applicant Name: Beaver Capital I, LLC, represented by Mauriello Planning Group and Pierce Austin Architects Time: 5 min. 3.3 A request for review of a variance from Section 12-7H-10 Setbacks, Vail Town Code, pursuant to Title 12 Chapter 17, Variances, Vail Town Code, to allow for a below grade parking garage located within the required ten foot (10’) setback, located at 616 W. Lionshead Circle, Lot 1, Vail Lionshead Filing 4. (PEC25-0022) Item 3.2 & 3.3 are heard concurrently. Planner: Greg Roy 3.4 A request for recommendation to the Vail Town Council, pursuant to Section 3-2-6A, Function, Vail Town Code, to amend Conceptual Building Height Plan of the Vail Village Master Plan. (PEC25-0025) This item will be heard concurrently with item 3.5. Applicant Name: Lunar Vail Land Investments, LLC represented by Ruther Associates LLC Time: 5 min Timestamp: 01:27 Item 3.4 heard concurrently with Item 3.5 and Item 3.6. Roy gives a presentation. There is a request to be tabled at the conclusion of the items. William A Jensen made a motion to Approve with the conditions and findings on pg. 12 & 13 of the staff memo; Robyn Smith seconded the motion Passed (5 - 0). PEC25-0022 CHP Variance Staff Memo-092225.pdf Robyn Smith made a motion to Approve with the conditions on pg. 8 & findings on pg. 9; William A Jensen seconded the motion Passed (5 - 0). 4 Planning and Environmental Commission Meeting Minutes of September 22, 2025 263 The applicant is represented by George Ruther with Ruther Associates. Ruther gives a presentation. Hagedorn wants to understand how we got here. A lot of the arguments for an SDD are tying into what has been done before and what might be done, therefore we should be able to do that. Altus height was 70’ height, Mountain View was 48’. In Vail, height is measure to grade lines. The way Altus got to 70 feet was public benefit, there was a 1:1 ratio of EHUs to dwelling units and that was a large public benefit for that height. The other portion of 48’ is in in compliance with HDMF. Are you meeting the level of public benefit that was proposed at SDD 42? Ruther, we think we exceed it. It was approved but did not endure. We increased the number of EHUs on site, our pay in lieu will exceed any pay in lieu benefit that has been afforded to any other SDD. We were encouraged by the Town to provide a substantial pay in lieu so that the Town could go out and provide housing elsewhere in the community. Hagedorn, you’re creating a lot more building face. Near the path to Ford park, the hillside does provide a buffer currently. It’s helping you by digging out the garden level, but it’s exacerbating the mass of the building. How do you mitigate it from the common public way? Ruther, you leave the slope to create that berm, we are proposing to touch nothing on the stream tract. The south face is more exposed than the northside. The grades are pretty consistent across the site, we’re going to set the top of our building at the same height. Our site dips down in the center, creating a dip there would create challenges for access. The hillside is mostly native now, vertical landscape elements can significantly mask the building. We don’t have to do massive excavation to expose one more floor of building. Smith, agrees on the impact on the path. The main concern is the south face, feels like it would be visible and obscure the peak of golden peak. What would it look like from the path with the berm? Ruther, when we come back we can show the true grading condition in front of the south elevation. Smith, the expectation of four stories along the creek, it makes sense if that’s what it looks like. Jensen, surprised that your public benefit is you’re creating more rooms or beds. Are EHUs public benefit? It’s just a requirement of development. Needs to understand from staff how this ended up at a lower height/density versus surrounding properties. The height and mass appears taller, regardless of the measurement. Struggling with the why of the SDD request. Tucker, also needs to understand the why of the request. The technicality is explainable but how is that perceived to fit into the design guidelines, and requiring the SDD to achieve building objectives? Still wrapping head around it. Using previous development to talk about future development, that’s not how our code is written to get to a decision. Ruther, the master plan says north half is 5-6 stories, southern half says four stories. The Wren the entire property is 5-6 stories, 4 stories for VMV and Altus. We’re drawing our direction from master plan. Smith, it used to be that every condo building was special enough to get a SDD. Looking at Master plan, how do you put 5 or six stories in a zone district that is 48 feet. Is it 5-6 stories up? Ruther, there were some recommendations in the master plan that may never have been followed through, he had the same question. Roy, part of that is because floor to floor heights have changed in terms of the norm. Smith, of all the properties in this stretch, this makes sense for an SDD because of the shape and the grade. There is hardship that may be met for some of the standards, at some point it tips the needle from variances to SDD, understand why an SDD. 5 Planning and Environmental Commission Meeting Minutes of September 22, 2025 264 Smith, how did you get to the higher amount of fee you’re proposing than what is required? Ruther, in addition to the inclusionary zoning requirement we’re proposing a fee in lieu. There might be room for more EHUs on site, but believes finding opportunities elsewhere in Town is a great benefit. Smith, it would be helpful to spell out that difference. Jensen, we pick a number based on now, but costs change over time. Don’t know if you get 100% benefit when a project finally happens. Ruther, recommends the Town not holding money, invest the money when you can. Roy, Town Code asks for units to be developed onsite, and fee in lieu is generally fractional. Smith talks about some of the recent housing changes, the fee in lieu rate was recently increased for the first time in eighteen years. Suggests that the specifics of timing should be clarified. Ruther heard for years that the Town’s EHU policy should look to the Town first. We’re willing to look at that language here, employees of the Town. Smith wants to make sure the Housing department agrees. Adding another type of deed restriction and complexity for a few units could be an additional administrative burden. Hagedorn, we need a Title 12 rewrite at this point, we’re not living in a land of code reality with Title 12, if that’s where it’s going its reasonable that Council gives us that direction with Title 12. Ruther, EHUs are tied to the real estate market which is flexible but town code is not as quickly adaptable. Hagedorn asks for public comment. Howard Willard lives in Mountain View. This development is wrong for the neighborhood and would negatively impact the neighbors, Vail, and user of the pedestrian path. The buildings in VMVR, Altus, did require some modest variances from underlying HDMF zoning. The magnitude was much smaller than lunar vail is asking for, met less than 55% above grade site coverage requirement. The request for 70’ on the north frontage road, was controversial at the time but justified by the number of EHUs on site, not offered by Lunar Vail. There is also a big difference in height on the south side. They’re requesting 6 variances, this second proposal is only marginally better, still massive overdevelopment of the site. Debbie Charles, an owner at the Wren. A lot of what they’ve shown you has been cherry picking. The Wren is not thinking about redeveloping at this point. Do not support this project, look at the details, it is too big in many ways. Jay Levine, president of VMVR HOA. Now once again we’re presented with an egregious proposal, doesn’t work in tranquil east vail. It is too tall and too massive and ugly. The developer has not listened to the neighbors, the minor changes made still leave it in violation of many standards. This project is not in the interest of the neighbors or Vail itself. We do not oppose development, but not this way. Lisa Widmier with VMVR. Urge you to reject the proposal, not in the interest of the community or the environment that makes Vail unique. Designed purely to maximize profit, not to benefit the Town or its residents. The mass and height are out of scale for the neighborhood, will overshadow Gore Creek and the pedestrian trail to Ford Park. This project erodes Vail’s natural appeal. Also has concerns about emergency access. Who benefits from this project? Not the Town’s workforce. Please oppose this project, protect Vail. 6 Planning and Environmental Commission Meeting Minutes of September 22, 2025 265 Laura Willard, secretary of board at VMVR. Readys a statement from Mark Caplin, an owner at VMVR. Not supportive of the plan, they have not gone far enough in reducing the overdevelopment of this site. Willard shares her own view; very concerned about fire lane and safety, setbacks need to be adhered to here. This development is too large, too big for the neighborhood. Kevin Mushlin, on behalf of Ivan, unit 406. He’s been coming to Vail for 10 years, purchased in Altus in 2022. Concerned about this proposal, agrees with prior speakers. Urges PEC to reject this project the way it is. The zoning regulations are not there to be broken for the benefit of the developer at the expense of the neighborhood. Wants to make sure the Town of Vail remains what it is, and property values are protected. Jacqueline Grosser in Altus. Agrees with others. Also concerned with the flow of traffic in that three way stop. Andrew Ovey, a resident at VMVR. Echoing previous comments, massing is out of keeping with the site. Dave Zessin, president of Apollo Park HOA. There has been speculation on redevelopment since 2014 until approached by Lunar Vail four years ago. We think moving forward on a wholistic redevelopment is the right thing to do. We looked at several scenarios, this developer does good projects and that’s what we want. This is opportunity for us to redevelop this building and our middle class people get to stay in Town. Lisa Widmier asks what the developer has promised owners of Apollo Park. Dave Zessin continues. Since 2008 we've thought about developing the east half of the property as Phase 2. When Mountain View and Altus went up we didn’t provide comment, that’s between the Town and developer to figure out what’s best for the site. Ruther says thank you for your comments, they will respond to those at the next meeting. We continue to reach out, we want to be good neighbors. We take 9,000 sf, we reduce units and now they request changes. We want to work with neighbors, but need concrete recommendations and solutions. We compare to neighbors because we ask for equitable review, we’re showing a project less impactful than some of the things in the area. Commissioner comment. Tucker, appreciates hard work of applicants. The neighbors will have concerns, it’s tough to be caught with a project that’s so fully developed and what code says versus what other projects have been allowed to do. Looks forward to continued discussion, appreciates that you will be reaching out to neighbors. Jensen, would prefer to see a step down. Wants to see it redeveloped, how do we find the right model to achieve that? There is more mass there than would like to see. Appreciates all the effort, you’ve dotted a lot of I’s so give you credit. Appreciates Smith’s comments, what you’re proposing on the EHU has public benefit, would like to see more details of that. Blue Cow Chute, how many more cars in that intersection? Smith, this is a surface parking lot prime for redevelopment. An SDD does make sense for this site to achieve a creative development that is in the public interest. It would help to define what the public interest is. It’s worth pointing out to public, the zoning and master plan hasn’t substantially changed but fire and landscaping requirements have changed, even since Altus or VMVR. People who wrote master plan couldn’t have imagined the size of a fire truck now. Apollo Park is carrying a lot of landscape water for surrounding properties currently. Wren has five feet of grass and no landscape screening on the property. It would be helpful to have shared fire access, would like to figure out housing recommendations from staff and council. Reiterates Hagedorns point, there is too much parking in the plan. Important that we figure out expectation for the Wren so there is congruent plans. 7 Planning and Environmental Commission Meeting Minutes of September 22, 2025 266 Hagedorn, in terms of height, the northern façade is getting there, apparent height from frontage road is down. It’s a sloping site but people deal with those all the time. Still concerned about south side, still reading as six story buildings from the creek path. The master plan says it is appropriate to have more density along the frontage road. 48’ limit on Mountain View was represented for approvals. The master plan allows for additional density as incentive to redevelopment, without talking public benefit we’re over the line of what is acceptable. Understand your constraints but it is part of the site, it’s what people have to comply with on a modern development. Planner: Greg Roy Applicant Name: Lunar Vail Land Investments, LLC represented by Ruther Associates LLC Time: 90 min 3.5 A request for a recommendation to the Vail Town Council for the establishment of a new Special Development District, pursuant to Section 12-9(A), Special Development Districts, Vail Town Code, to allow for the development of a multi-family project, located at 442 South Frontage Road East/ Vail Village Filing 5, Tract D. (PEC25-0026) Items 3.4, 3.5, & 3.6 are heard concurrently. See item 3.5 for staff report and attachments Planner: Greg Roy 3.6 A request for review of a Conditional Use Permit amendment, pursuant to Section 12-6H-3 Conditional Uses, Vail Town Code, in accordance with Title 12, Chapter 16, Conditional Use Permits, Vail Town Code, to allow for timeshare units, located at Located at 442 South Frontage Road East/ Vail Village Filing 5, Tract D. (PEC25-0024) Applicant Name: Lunar Vail Land Investments, LLC represented by Ruther Associates LLC Time: 5 min Items 3.4, 3.5, & 3.6 are heard concurrently. 3.7 A request for a recommendation to the Vail Town Council for a prescribed regulations Robyn Smith made a motion to Continue to the meeting on October 13th; William A Jensen seconded the motion Passed (4 - 0). Staff Memo PEC25-0026 (SDD) & PEC25-0024 (CUP).pdf Attachment A. Applicant's Narrative.pdf Attachment B. Lunar Park Traffic Assessment 7-17-25.pdf Attachment C. Lunar Park - EIR - 7-23-25.pdf Attachment D. PEC25-0026 Documents.pdf Attachment E. PEC25-0026 Plans Part1.pdf Attachment E. PEC25-0026 Plans Part2.pdf Attachment E. PEC25-0026 Plans Part3.pdf Attachment F. Lunar Park Public Comment 9-22-2025.pdf Attachment G. PEC Results 9-8-25.pdf Attachment H. Applicant Presentation.pdf Robyn Smith made a motion to Continue to the meeting on October 13th; William A Jensen seconded the motion Passed (4 - 0). Robyn Smith made a motion to Continue to the meeting on October 13th; William A Jensen seconded the motion Passed (4 - 0). 8 Planning and Environmental Commission Meeting Minutes of September 22, 2025 267 Planner: Jamie Leaman-Miller Applicant Name: Town of Vail Housing Department Time: 60 Min amendment to Section 12-13-5(D)(5), Fee in Lieu, pursuant to Section 12-3-7, Amendments, Vail Town Code, to allow Town Council to accept a fee in lieu for an exchange EHU upon a finding that the exchange EHU is being underutilized. (PEC25-0030) Timestamp: 04:03 Planner Leaman-Miller (LM) gives presentation; he describes the proposal and gives the background of EHU exchange program. He reviews the existing code language and the proposed language. Jensen asks about the 7-day payment, is it tied to building permit? LM states that it is a slight adjustment to the current code. Anna Bengston of Housing department can answer that further. Planner Roy clarifies. He states it is 7 days from Town Council approval of the exchange. These are existing properties, so there is no new development and no building permit. If approved for the exchange, payment would be due in 7 days of approval. Tucker asks what is driving this change? Roy states that it is best for the applicant to answer that. Housing Director Jason Dietz also answers that Bengston can answer that. Bengston introduces herself. She describes the changes to the program. Housing wants to make sure that existing deed restrictions meet the needs of the community. They want to identify those that are underutilized. She identifies three goals: expand the ability of the fee-in-lieu portion, address the challenges in current EHUs (non-comliance, etc(, and provide another tool to make EHUs more successful. She adds that the hope is to facilitate turnover of underutilized units and utilize TOV owned properties like Timber Ridge. Bengston adds that the exchange multiplier will still apply but this would allow for negotiation with fees regarding units with known issues. Jensen describes a scenario where there is a 25-year-old EHU and the owner is not working anymore. The market value of a non-deed restricted unit is higher now. Can they enter negotiations with the Town to get rid of deed restriction? Dietz states that there are many cases where units are no longer being utilized or rented and the idea here is to convert that to more units or more affordable units. It is not proposed for monetary gain. There is a retirement policy in place. He adds that there are instances of poor HOA treatment towards EHU tenants and the intent is to protect interests of the local renter. Jensen follows up with a scenario of a unit turned storage unit of sorts. Dietz agreed that there are a lot of underutilized units out there and brings up the poor treatment by HOAs. We want to create more affordable units instead of units that are sitting empty. That is the direction from the Town's legal department. Jensen asks if Housing is comfortable with the draft of the language that is proposed? Does it address the issues and the intent? What did you not forsee? Dietz states that is why they are looking at old deed restrictions. Trying to adapt to changing times.We are trying to take existing deed restrictions that don't work and turn into something that works as a funding source. Jensen asks how successful do you see this being in 12-36 months? Dietz replies that they are trying to knock out multiple under-performing units, hopefully 10-20 in a PEC25-0030 Staff Memo.pdf A. Applicant Narrative - Vail Housing Department.pdf B. Draft Ordinance Amendment.pdf C. Redlined Version - Existing and Proposed Language.pdf 9 Planning and Environmental Commission Meeting Minutes of September 22, 2025 268 timely fashion. Hagedorn asks when the fee in lieu amount was last updated. Dietz states earlier this year but before that, it was 10 years. Smith adds that it was actually18 years and was lowered in that 18 years. May was the first rise. Dietz states that the fee in lieu data was based off of AMI data but is a lagging indicator that is a few years behind. We should update this annually. Hagedorn asks if it can be assumed that it went up in May? Smith states that it doubled. Dietz agrees. Jensen asks if this is a negotiated process? Dietz says yes. Hagedorn asks if this is another back door method to prop up Timber Ridge? Dietz states that it is one of the many strategies to increase affordability of TOV EHU portfolio, buy down units and partnered with Habitat on 10+ units. Eagle County might fund some too. Middle income level is tough. TOV has put in 10s of millions of dollars to help with affordability of Timber Ridge and West Middle Creek. Theres a massive demand for more affordable units at Timber Ridge, and we need to drive down the affordability of these units. Tucker asks are there ways to have HOAs maintain the EHUs on site? What are we doing to protect these units? Dietz states that it need to be approved by Town Council. We don't want people to be happy in EHUs and then the owner sells it. We are looking at the ones that are empty. Jensen asks why we aren't targeting high-performing EHUs then? Dietz, no, the language states underperforming. Staff would not recommend that conversion to TC. Smith asks if there would be a multiplier depending on geographic location? Dietz states yes, that is still in place as it exists today in our code. Smith clarifies that if it is on Beaver Dam, would we get more than $675 per square feet? This is an opportunity to make more for housing. Dietz states that it is a 3 to 1 ratio for fee-in-lieu in that area, but it would have to be underperforming. Smith asks about available GRFA and if the EHU transfers out. Could it be over GRFA? Roy adds that it would require a DRB application to analyze GRFA allowance Smith asks about how to remove EHU and meet GRFA. Smith adds that she thinks this is fully baked and Town Council will make the final decision. They are going to do what they're going to do. If we exchanged every EHU in Vail, we would get double the housing money. I would support it as I don;t think we could change it. Council is putting a priorty on housing. Hagedorn asks about the definition of underutilized. Is it council to decide that? Dietz adds that staff would guide Council on that. Smith adds that there should be guidelines in the housing guidelines for that. Criteria for review should be added. No further questions. Public comment: Galen Oslind, 35 year resident of Vail, architect, on PEC. He refers to a map of 1970 Vail, describes the large lots that started Vail. Then refers to 1979 Ordinance #22 that created smaller lots with larger density. He talks about County land vs Vail land in West Vail. He talks about 1992 when the EHU need was established. He refers to past EHU exchanges and how the rate was based on the cost of the overall property, it appeared to be less than 1% of property value on Mill Creek Circle. Is this equitable across all lots throughout Vail? He also talks about how TOV housing has continually mis-represents his EHU size. Lauren Wallace asks about the definition of under-utilized. She states that HOA bullying should not be a reason. 10 Planning and Environmental Commission Meeting Minutes of September 22, 2025 269 4.1 PEC Results 09-8-25 5. Information Update 5.1 Upcoming Text Amendment on Eating and Drinking Establishments 6. Adjournment Commissioner comments: Smith states that she has said her piece. Jensen states that the language is broad. 1% seems to be the value. He can't help but feel that this will benefit Timber Ridge even though he does like mortgage buy-downs of the Timber Ridge program. He needs a better definition to parts of this but trusts the Town Council. This is for the long-term. Tucker echoes Jensen and Smith. He needs a language to define under-utilized. There is a long history of buyouts and it's hard to get people to build EHUs in the first place. Hagedorn states that so much lately is focused on supporting Timber Ridge. More framework is needed. He can't get here on this and his vote is a no. Jensen adds that he will also vote no but can make a motion. He urges them to come back with revisions. William A Jensen made a motion to forward a recommendation of denial finding it does not meet the findings on page 15 of the staff memo; Robyn Smith seconded the motion Passed (4 - 0). 4.Approval of Minutes PEC Results 9-8-25.pdf William A Jensen made a motion to Approve ; Robyn Smith seconded the motion Passed (4 - 0). Draft Language 09-22-25 PEC Info Update.pdf Community Development Director Matt Gennett gives up update on this topic, they will be back on the 13th with further information. 5.2 Vail Village Master Plan Amendment - Red Lion Building Proposed Vail Village Master Plan Amendment - Red Lion Building (1).pdf George Ruther with Ruther Associates gives a short introduction to the topic. They will be back on the 13th with additional information. William A Jensen made a motion to Adjourn ; Robyn Smith seconded the motion Passed (4 - 0). 11 Planning and Environmental Commission Meeting Minutes of September 22, 2025 270 AGENDA ITEM NO. 6.1 Item Cover Page DATE:October 7, 2025 SUBMITTED BY:Stephanie Bibbens, Community Development ITEM TYPE:Information Update AGENDA SECTION:Information Update (2:35pm) SUBJECT:Real Estate Related Sign Code SUGGESTED ACTION: VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: 100725 Info Update-Signage.pdf 271 TO: Vail Town Council FROM: Community Development Department DATE: October 7, 2025 SUBJECT: Information Update – Real Estate Related Sign Code ___________________________________________________________________________ I. SUMMARY Town Council asked staff to provide a brief overview of how open house and associated real estate signage is regulated under TITLE 11: SIGN REGULATIONS, VAIL TOWN CODE. The pertinent sections of Title 11 listed below are the extent of code language related to signage for real estate sales purposes. § 11-2-1 DEFINITIONS ENUMERATED, contains the following applicable definitions: OPEN HOUSE. The period of time during which a specific property is actively listed for sale, as evidenced by such parcel’s listing in a multiple listing service or other real estate listing service, and is open for viewing by potential buyers or renters. OPEN HOUSE SIGN. A temporary sign used in association with a property conducting an open house. TEMPORARY SIGN. A sign that is intended for a definite and limited period of display that is not permanently affixed to a structure or sign structure. § 11-7-6 OPEN HOUSE SIGNS. (A) Number. For each real property that is actively listed for sale, as evidenced by such parcel’s listing in a multiple listing service or other real estate listing service, one temporary sign is allowed. (B) Location. An open house sign is allowed at a street corner on the street from which the main entrance to the property is accessed. It must be placed in a manner to not obstruct the flow of traffic or impede in the safe usage of the right- of-way. (C) Area. The area of any open house sign shall not exceed three square feet. (D) Height. The height of any open house sign shall not exceed four feet as measured from the top of the sign to the grade at the base of the sign. (E) Display duration. This sign is only allowed during the period of time when the property is open for viewing to the public without an appointment (aka an 272 “open house”). Open house signs may only be displayed between 8:00 a.m. and 8:00 p.m. on a daily basis. II. ACTION REQUESTED No action is requested. 273 AGENDA ITEM NO. 6.2 Item Cover Page DATE:October 7, 2025 SUBMITTED BY:Missy Johnson, Housing ITEM TYPE:Information Update AGENDA SECTION:Information Update (2:35pm) SUBJECT:July 8, 2025 VLHA Meeting Minutes SUGGESTED ACTION: VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: 2025-07-08 VLHA Minutes.pdf 274 Vail Local Housing Authority Minutes Tuesday, July 8, 2025 3:00 PM Vail Town Council Chambers and virtually by Zoom. Zoom meeting link: https://vail.zoom.us/j/82534922212 Present: Steve Lindstrom Steve Lindstrom Dan Godec Kristin Kenney Williams Absent: Christine Santucci Craig Denton 1. Call to Order (3:00pm) Call to order at 3:03 p.m. with a quorum. 2. Citizen Participation (5 min.) No comments. 3. Approval of Minutes (5 min.) 3.1 Approval of June 24, 2025 Meeting Minutes Presenter(s): Missy Johnson Time: 5 min. 2025-06-24 VLHA Meeting Minutes.pdf Kristin Kenney Williams made a motion to Approve ; Dan Godec seconded the motion Passed (3 - 0). 4. Main Agenda 4.1 Update on West Middle Creek Presenter(s): Anna Bengtson, Housing Development Specialist Time: 10 min. Bengtson provided a quick update regarding the newly named Southface and onsite work, previously West Middle Creek. Timber Ridge modular installation of Building A has begun, going well and had a successful media event. The team that has viewed the interiors say it is looking amazing. Godec is interested in continuous tracked updates regarding Timber Ridge Village sales including dollar volume under contract and the amount currently coming back into the town. Williams suggested the desire to hear updates regarding opt-in for the EHU credit sales. Dietz confirmed there are no discounts for bulk sales of Timber Ridge Village units. 4.2 STR Excise Tax Polling Results Presenter(s): Carlie Smith, Town of Vail Finance Director and Ryan Winger, Magellan Strategies Town of Vail Ballot Measure Survey Presentation 070125.pdf 250701 STR Tax Survey Results.pdf Town of Vail Ballot Measure Survey Topline Results 061125.pdf Town of Vail Lodging Community Survey Summary Slides.pdf 275 Smith introduced the background of the work conducted by Magellen Strategies and Winger of Magellan Strategies presented an overview of findings from the STR Excise Tax polling results as included in the agenda packet. In reference to the presentation by Magellen, discussion ensued around a variety of key topics relevant in the findings. In relation to the complexity of the debt issuance language, concerns were raised about the confusing language in the ballot regarding the town's debt increase and the impact of this complexity on voter perception. There was agreement on including debt-related questions in surveys to gauge voter understanding and acceptance and it was acknowledged that complex ballot language might not significantly alter voter support, estimated at remaining strong around 64-69% uninformed support. The need for a robust campaign to clarify complex issues to voters was emphasized, counteracting any assumptions that high initial support guarantees success. Discussion highlighted the perceived fairness in taxing STRs more than general lodging or sales taxes due to their contribution to local issues. Legal and logistic considerations were discussed in that the VLHA cannot campaign using official resources, but individuals may advocate personally. Regarding tax collection mechanics, Smith mentioned plans were in motion to streamline tax collection from platforms like Airbnb and VRBO directly to the town, simplifying processes for short-term rental managers. The survey revealed a favorable view of the town’s fiscal responsibility and support for an excise tax, bolstering confidence in the current strategy. Partnerships and community engagement was discussed and emphasized the importance of maintaining positive relationships with the lodging community and utilizing existing partnerships to address housing issues collaboratively. The VLHA recognized the anticipation of some organized opposition which highlights the necessity for continued stakeholder engagement and transparent communication within the community, affirming the importance of conducting further discussions on campaign messaging and legal strategies to ensure compliance and effectiveness. Leverage insights from other towns that have successfully navigated similar tax implementations. The meeting concluded with participants affirming their support and readiness to advance the campaign, emphasizing the importance of transparency and strategic communication around the initiatives. 5.Matters from the Chairman and Authority Members Conversation around VLHA website approvals and new email addresses was discussed with the next steps for the designer to connect directly with VLHA members. Lindstrom provided his takeaways regarding the recent meeting that was presented by Habitat for Humanity as community members came together to hear from recent Habitat for Humanity participant and discussed challenges facing the community regarding housing solutions. 6.Adjournment Meeting adjourned at 4:36 p.m. 7.Next Meeting Date - July 22, 2025 276 AGENDA ITEM NO. 6.3 Item Cover Page DATE:October 7, 2025 SUBMITTED BY:Missy Johnson, Housing ITEM TYPE:Information Update AGENDA SECTION:Information Update (2:35pm) SUBJECT:July 23, 2025 VLHA Meeting Minutes SUGGESTED ACTION: VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: 2025-07-23 VLHA Meeting Minutes.pdf 277 Vail Local Housing Authority Minutes Wednesday, July 23, 2025 4:00 p.m. SPECIAL MEETING - Virtually via Zoom ONLY. Zoom meeting link: https://vail.zoom.us/j/83110634258 The Vail Local Housing Authority meets on the 2nd and 4th Tuesday of each month. Meetings are typically in the Town Council Chambers and hybrid on ZOOM but there are times when it is Zoom only. PRESENT ABSENT Steve Lindstrom Christine Santucci Craig Denton *executive session Dan Godec Kristin Kenny Williams STAFF Jason Dietz, Housing Director Anna Bengtson, Housing Development Specialist Missy Johnson, Housing Coordinator 1. Call to Order (4:00pm) Special meeting called to order at 4:01 p.m. with a quorum present. 2. Citizen Participation (5 min.) No comments. 3. Matters from the Chairman and Authority Members Kristin Kenney Williams made a motion to move into executive session. Dan Godec seconded the motion Passed (3 - 0). 4. Executive Session Executive Session per C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase, acquisition, lease, transfer or sale of real, personal or other property interests and to determine positions relative to matters that may be subject to negotiations regarding: Vail InDEED application. 5. Any Action as a Result of Executive Session Kristin Kenney Williams made a motion to direct staff as discussed during executive session. Dan Godec seconded the motion Passed (4 - 0). 6. Adjournment Meeting adjourned at 4:28 p.m. 7. Next Meeting Date - Tuesday, August 12, 3 - 5 p.m. 278 AGENDA ITEM NO. 6.4 Item Cover Page DATE:October 7, 2025 SUBMITTED BY:Stephanie Bibbens, Public Works ITEM TYPE:Information Update AGENDA SECTION:Information Update (2:35pm) SUBJECT:July 29, 2025 AIPP Special Meeting Minutes SUGGESTED ACTION: VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Special AIPP Meeting July 29, 2025 Minutes.pdf 279 1 Art in Public Places Board Special Meeting Minutes Dobson Ice Arena Site-Visit, Lionshead July 29, 2025 AIPP Board members present: Lindsea Stowe, Susanne Graff, Tracy Gordon, Ramsey Cotter, Kathy Langenwalter Others present: Molly Eppard - AIPP Coordinator; John King, Public Works Facilities Manager; Cortney Stell & Jenna Meacham – Black Cube; Kirk Hansen and Jared Biniecki – VRD; Ben Thowe & Jordan Weinstein – Populous; Steve Sego – Cumming Group. 1. Call to Order 2. Site-visit to Dobson Ice Arena to discuss public art integration • Tour of present construction site followed by review of plans for public art integration discussion. 3. Vail Art Studio Challenge Application Review and Selection by Art Board: • Lindsea, Kathy, Ramsey and Susanne review all completed applications received and select the following 10 artists to participate in the August 13 live art event at Avanti: Mio Cirkovic (Gypsum) Amy Dose (Bond) Christopher Gruner (Vail) Jenifer Hammond (Minturn) Soodi Kick (Eagle) Andrew Odlin (Vail) Pamela Olson (Edwards) Andrew Pranger (Edwards) Kelle Roberts (Vail) Michael Salomone (Eagle) 4. Adjournment 280 AGENDA ITEM NO. 6.5 Item Cover Page DATE:October 7, 2025 SUBMITTED BY:Stephanie Bibbens, Public Works ITEM TYPE:Information Update AGENDA SECTION:Information Update (2:35pm) SUBJECT:August 4, 2025 AIPP Meeting Minutes SUGGESTED ACTION: VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: August 4, 2025 Minutes.pdf 281 1 Art in Public Places Board Meeting Minutes August 4, 2025 AIPP Board members present: Lindsea Stowe, Susanne Graff, Tracy Gordon, Ramsey Cotter, Kathy Langenwalter Others present: Molly Eppard - AIPP Coordinator; Gregg Barrie – TOV Landscape Architect 1. Call to Order 2. No Citizen Participation 3. Main Agenda 3.1 Approval of July 7, 2025 meeting minutes. Kathy motions to approve minutes, Ramsey seconds, all in favor. July 7, 2025 Minutes.pdf 3.2 Gore Creek Promenade update, Gregg Barrie – TOV Landscape Architect. Gregg updates the timeline, budget and contract award for the project. He reviews the artist selection by the Board at a previous meeting with Robert Tully (entry walk mosaic slices & boulder seats) and William Seale (firepit). The Board agrees to continue with the selection of the artistic elements of Tully and Seale for the Promenade. 3.3 Vail Art Studio landscape improvements, Gregg Barrie - TOV Landscape Architect. Gregg and Molly discuss the surrounding areas of the studio and potential for BFAG creating a creek overlook north of the studio including ADA accessibility. Board expresses concern about joint use as a classroom. They would like to have a better understanding of any proposed BFAG programming before moving forward with landscaping design. Gregg discusses opportunity of having a beautiful landscape which would be better maintained by BFAG. Kathy expresses concern about over landscaping and prefers to see it natural. Gregg will coordinate a meeting with TOV and BFAG to better understand the management and uses of the space. 3.4 Vail Art Studio Challenge event updates – August 13 @ 4-7 p.m. Molly will inform all applicants of the selection results today. The artists will be able to prep/grid canvases in advance. Guest judges: Marc LeVarn, Doe Browning, Pedro Campos and Squire Broel. Kathy and Tracy are unable to attend. 3.5 Dobson Ice Arena public art integration recap. Board is pleased with s pecial July 29 Do bson site visit meeting. 4. Coordinator Updates Thomas Houseago – Ford Park and Matt Wedel – Lionshead Welcome Center sculptures gifted by Vicki & Kent Logan have been installed. 5. Adjournment 282 2 Art in Public Places Board Meeting Minutes Monday, July 7, 2025 AIPP Board members present: Lindsea Stowe, Susanne Graff, Tracy Gordon, Ramsey Cotter (via zoom), Kathy Langenwalter Others present: Molly Eppard - AIPP Coordinator; John King, Public Works Facilities Manager 1. Call to Order 2. No citizen Participation 3. Main Agenda 3.1 Approval of AIPP Board minutes from June 2 and June 17. June 2, 2025 Minutes.pdf June 17, 2025 Minutes.pdf • Tracy motions to approve minutes, Kathy seconds and all in favor. 3.2 Dobson Ice Arena public art management discussion, Cortney Stell Black Cube Nomadic Museum. 2025-0203 Art Meeting Update.pdf Black_Cube_Dobson • Introductions of Board, TOV staff, and Black Cube team including Erica Cheung. • Cortney Stell walks through the proposal from Black Cube for the Dobson Ice Arena. • John addresses a site visit with the Board and consulting team. • The Board discusses who may be good community and VRD members to sit on the stakeholder committee. • The Board will aim to meet Black Cube and Populous on July 29 for a site visit of Dobson. 3.3 Summer AIPP program updates including opening of the Vail Art Studio and sculpture installations. • Ribbon cutting & opening celebration of the Art Studio on Sun., Aug. 3@ 4–6 p.m. • The installation of Thomas Houseago in Ford Park and Matt Wedel in Lionshead Welcome Center is still on the calendar for July 24. • Vail Art Studio Challenge is scheduled for Wednesday, August 13 @ 4-7 p.m. o Winning artists will be announced at the Ribbon Cutting on August 3. o AIPP Board will review the applications the week of July 28. o Board discusses who may be appropriate guest jurors for the Art Challenge. 4. Coordinator Updates. • Board appreciation at the Hot Summer Nights concert July 8. • Next meeting Aug. 4. • Landscaping around Broel and Kahlhamer sculptures almost complete. • HYBYCOZO social media posts did very well. 5. Adjournment. 283 AGENDA ITEM NO. 6.6 Item Cover Page DATE:October 7, 2025 SUBMITTED BY:Missy Johnson, Housing ITEM TYPE:Information Update AGENDA SECTION:Information Update (2:35pm) SUBJECT:September 9, 2025 VLHA Meeting Minutes SUGGESTED ACTION: VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: 2025-09-09 VLHA Minutes.pdf 284 Vail Local Housing Authority Minutes Tuesday, September 9, 2025 3:00 PM Vail Town Council Chambers and virtually by Zoom. Zoom meeting link: https://vail.zoom.us/j/82534922212 Present: Steve Lindstrom Dan Godec Christine Santucci Absent: Craig Denton Kristin Kenney Williams Staff: Jason Dietz, Anna Bengtson, Missy Johnson 1. Call to Order (3:02pm) 2. Citizen Participation No comments. 3. Approval of Minutes (5 min.) 3.1 Approval of July 23, 2025 VLHA - Special Meeting Minutes 2025-07-23 VLHA Meeting Minutes.pdf Tabled to the next meeting. 3.2 Approval of August 12, 2025 VLHA Meeting Minutes 2025-08-12 VLHA Meeting Minutes.pdf Dan Godec made a motion to Approve; Christine Santucci seconded the motion Passed (3 - 0). 4. Main Agenda 4.1 Housing Project Update Presenter(s): Anna Bengtson, Housing Development Specialist Time: 15 min Bengtson reviewed project status for Timber Ridge including current focus of moving forward with construction and planning for future open houses for sales outreach. They are facing challenges with parking on Lions Ridge Loop but remain on schedule for certificate of occupancy (COs). Discussion ensued, led by Dietz, around Town purchases, the availability of the residences and the financial strategy in place to recover Town's investment. The town plans to purchase 47 units. A financial strategy is in place, expecting to recover part of the investment via sales. Dietz stated that currently it is mostly individuals who have signed contracts to purchase Timber Ridge residences including 96 contracts for individuals, 20 contracts are Habitat homes and 60 are for businesses. Vail Local Housing Authority Meeting Minutes of September 9, 2025 1 285 Cash Flow and budget concerns were discussed and Dietz reiterated that sales contracts are substantial, implying future cash inflow. Any remaining funds from loans will follow a defined plan for repayment. The town expects $20 million to be returned from a $25.5 million investment as part of a financial agreement. Additional financing may come from Eagle County because they are considering reallocating funds for collaborative projects with Habitat for Humanity. It will go forward to the Eagle County BOCC on September 23, 2025. Bengtson continued with the South Face Vail project updates including the slow transition to the name from West Middle Creek to 'South Base Vail'. The development and strategic team is reviewing and developing branding and reviewing logos for the project. Construction activities include soil nail wall construction, material export for the next month or two. Additional off-site storm water drainage work is starting soon, affecting pedestrian pathways. The project is on schedule and on budget. 4.2 Housing Policy Discussion and Prioritizing Future Topics Presenter(s): Steve Lindstrom, VLHA Chair and Jason Dietz, Housing Director Time: 25 min Dietz reviewed the EHU Credit and Exchange Program updates. Under the direction of Town Council, the EHU credit program updates and exchange program modifications are in the pipeline, which will include future code amendments. This includes proposed changes to existing codes to allow more flexibility in negotiating for owners to purchase out of deed restrictions, particularly older deed restrictions. This will be brought to the PEC on Sept. 22 and to VLHA on Sept. 23 meeting. Additional discussion included revision to the current Timber Ridge EHU deed restriction credit program with more to come to the VLHA on Sept. 23. Town Council already approved the EHU credit program by resolution. The EHU exchange program will be presented to PEC, VLHA and Council. Santucci requested a case study to better understand the proposed changes. Dietz reviewed additional recommendations for the housing staff and VLHA to work together in the coming months to increase efficiency and improve housing policy. Topics like capital improvement policy, the lottery process, deed restriction language and more. Review of existing code to enhance administrative processes of compliance, and to embrace technology for better compliance, reporting and community engagement. Consideration of the administration of Vail InDEED applications, investment limitations and possibly Vail InDEED 2.0. and further consideration of holding the VLHA meetings once/month as a standard versus twice/month. Strategic initiatives for future projects to include exploring possibilities for streamlining housing policies and enhancing affordable housing development. Dietz mentioned there will be upcoming budget discussions and Town discussions to address potential funding gaps in capital projects. Lindstrom mentioned the need to determine the budgeting necessary to move the East Vail CDOT project forward with continued momentum. Vail Local Housing Authority Meeting Minutes of September 9, 2025 286 Lindstrom suggested the VLHA has an opportunity to take a closer look at the lottery process and Vail InDEED to determine what is the gap that we need to buy-down. Additional project priorities include continued work with EPS, a future VLHA update to Council in early December and the mention of the ongoing research towards Residential Linkage for the future replacement of inclusionary zoning. Lindstrom suggested January is a good time for everyone to get up to speed and to present the findings to PEC. 5. Matters from the Chairman and Authority Members 6. Adjournment Meeting adjourned at 3:44 p.m. 7. Next Meeting Date Tuesday, Sept. 23 Vail Local Housing Authority Meeting Minutes of September 9, 2025 3 287 AGENDA ITEM NO. 6.7 Item Cover Page DATE:October 7, 2025 SUBMITTED BY:Jake Shipe ITEM TYPE:Information Update AGENDA SECTION:Information Update (2:35pm) SUBJECT:September 2025 Revenue Update SUGGESTED ACTION: VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: 251007 Revenue Update.pdf 288 1 TOWN OF VAIL REVENUE UPDATE October 7, 2025 4.0% General Sales Tax Upon receipt of all sales tax returns, August 2025 collections are estimated to be $3,227,564, up 5.8% from 2024 and up 6.2% from the budget. 2025 YTD collections of $31,210,809 are up 2.8% from 2024 and up 3.1% from the budget. Inflation as measured by the consumer price index was up 2.9% for the 12-months ending August 2025. The annual budget totals $42.1 million. 0.5% Housing Fund Sales Tax Upon receipt of all sales tax returns, August 2025 collections of the 0.5% housing sales tax are estimated to be $390,560, are up 5.8% from 2024 and up 3.5% from the budget. 2025 YTD collections of $3,788,466 are up 2.8% from 2024 and up 1.2% from the budget. The annual budget for the housing fund sales tax totals $5.2 million. Real Estate Transfer Tax (RETT) RETT collections through September 30 total $6,825,440, up 9.2% from 2024. The number of property sales (excluding time-shares) is tracking down (2.9)% from 2024, while the average collection amount is up 12.1%. The budget for RETT collections totals $7.7 million for 2025. Construction Use Tax Use Tax collections through September 30 total $1,992,839 compared to $2,276,205 in 2024. The budget totals $2.5 million for 2025. Lift Tax Lift tax collections through August 2025 total $5,442,847, up 2.3% or $120,897 from August 2024. The budget totals $6,915,427. Summer Daily Parking Sales Daily sales from the parking structures and gated lots from May through September 25th total approximately $1,134,900. This compares to $476,913 for the same period last year. In 2025, the Town implemented a daily summer paid parking program while in 2024, only overnight stays and event parking were charged fees. The 2025 budget for daily summer parking revenue is $2.5 million. Based on current year to date collections, staff anticipates that actual revenues will fall short of budget by approximately $895,000. Staff believes the variance is due to a combination of factors, including the total number of transactions, average duration of stays, and the volume of employee parking passes sold and used. 289 2 Summer Parking Pass Sales Summer parking pass sales through September 25th total approximately $46,850. The budget for summer parking passes totals $29,774. Summary Across all funds and excluding one-time grants and reimbursements, year-to-date total revenue of $75.6 million is up 5.7% from the amended budget and is up 1.3% from the prior year. The majority of the positive variance compared to the budget is due to higher-than- expected interest earnings, real estate transfer tax collections, and sales tax collections. Compared to the prior year, real estate transfer tax, sales tax, and parking fee collections have increased, while interest earnings and use tax collections have decreased. Pass Type Summer Season Sales Premier 10 Employee 117 Employee Plus 14 Eagle County Local 109 Vail Local 214 Total 464 290 2025 Budget % change % change 2020 2021 2022 2023 2024 Budget Variance from 2024 from Budget January 4,076,145$ 3,422,209$ 5,217,125$ 5,911,572$ 5,805,199$ 5,791,927$ 5,975,145$ 183,218$ 2.93% 3.16% February 4,285,633 3,691,850 5,686,585 6,041,108 6,080,349 6,063,693 6,305,852 242,159 3.71% 3.99% March 2,243,518 4,364,797 5,912,059 6,055,992 6,412,535 6,162,148 6,259,745 97,597 -2.38% 1.58% April 427,518 1,751,528 2,234,296 2,264,892 1,842,893 2,082,859 2,199,229 116,370 19.34% 5.59% May 503,828 1,061,516 1,227,974 1,118,011 1,176,629 1,152,860 1,222,279 69,419 3.88% 6.02% June 1,023,517 2,149,312 2,317,931 2,272,457 2,361,482 2,355,770 2,374,206 18,436 0.54% 0.78% July 2,084,644 3,491,668 3,507,973 3,412,277 3,643,192 3,629,309 3,646,789 17,480 0.10% 0.48% August 2,138,838 2,877,550 2,997,389 2,932,111 3,052,213 3,038,643 3,227,564 188,921 5.75% 6.22% YTD 16,783,641$ 22,810,430$ 29,101,332$ 30,008,420$ 30,374,491$ 30,277,209$ 31,210,809$ 933,600$ 2.75% 3.08% September 1,767,393 2,359,528 2,441,331 2,508,064 2,415,397 2,414,174 - October 1,371,727 1,734,964 1,729,558 1,773,358 1,753,419 1,752,419 - November 1,425,461 1,880,397 1,902,643 1,901,141 1,844,461 1,843,961 - December 3,625,189 5,749,365 5,602,018 5,811,950 5,789,893 5,776,237 - Total 24,973,411$ 34,534,683$ 40,776,882$ 42,002,933$ 42,177,661$ 42,064,000$ 31,210,809$ 933,600$ 2.75%3.08% 2025 Budget % change % change 2022 2023 2024 Budget Variance from 2024 from Budget January 645,487$ 720,906$ 705,167$ 711,525$ 727,361$ 15,836$ 3.15% 2.23% February 702,730 736,788 741,549 753,337 768,535 15,198 3.64% 2.02% March 719,717 738,244 783,123 769,644 764,713 (4,931) -2.35% -0.64% April 269,018 271,930 222,032 249,107 265,261 16,154 19.47% 6.48% May 146,657 132,333 139,793 143,483 145,959 2,476 4.41% 1.73% June 280,460 275,113 284,485 291,846 286,506 (5,340) 0.71% -1.83% July 424,602 412,849 439,142 448,039 439,572 (8,467) 0.10% -1.89% August 361,165 352,887 369,212 377,205 390,560 13,355 5.78% 3.54% YTD 3,549,836$ 3,641,050$ 3,684,503$ 3,744,186$ 3,788,466$ 44,280$ 2.82% 1.18% September 294,861 304,068 293,066 299,772 - October 207,397 213,568 210,364 217,051 - November 230,383 229,092 222,639 228,495 - December 671,982 703,050 699,750 712,030 - Total 4,954,459$ 5,090,828$ 5,110,322$ 5,201,534$ 3,788,466$ 44,280$ 2.82% 1.18% Town of Vail Revenue Update October 7, 2025 4.0% GENERAL SALES TAX 2025 Budget Comparison Actual 4.0% Collections 0.5% HOUSING SALES TAX 2025 Budget Comparison 4.0% Collected Sales Tax Actual 0.5% Collections 0.5% Collected Sales Tax 291 Town of Vail Revenue Update YTD 4% General Sales Tax Collections By Year October 7, 2025 Through August 31 August 4% General Sales Tax Collections By Year Through August 31 •August collections of $3,227,564 are up 5.8% from prior year and are up 6.2% from the budget. $2,877,550 $2,997,389 $2,932,111 $3,052,213 $3,227,564 $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 2021 2022 2023 2024 2025 $22,810,430 $29,101,332 $30,008,420 $30,374,491 $31,210,809 $0 $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000 $30,000,000 2021 2022 2023 2024 2025 •YTD collections of $31,210,809 are up 2.8% from prior year and are up 3.1% from the budget. •Inflation as measured by the consumer price index was up 2.9% for the 12-months ending August 2025. 292 Town of Vail Revenue Update October 7, 2025 August 0.5% Housing Fund Sales Tax Collections By Year Real Estate Transfer Tax by Year YTD Through September 2025 August Collections YTD Collections •This chart shows YTD collections of 1% RETT, segmented by real property values. 2025 collections are up 9.2% from the prior year. $8,465,550 $7,815,116 $5,776,481 $6,247,915 $6,825,440 $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 $9,000,000 2021 2022 2023 2024 2025 Sales Less Than $2.5 Million Sales $2.5 to $5 Million Sales $5 to $10 Million Sales Over $10 Million •August collections of $390,560 are up 5.8% from prior year and are up 3.5% from the budget. •2025 YTD collections of $3,788,466 are up 2.8% from 2024 and up 1.2% from the budget. The annual budget for the housing fund sales tax totals $5.2 million. $361,165 $352,887 $369,212 $390,560 $0 $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 $350,000 $400,000 $450,000 2022 2023 2024 2025 $3,549,836 $3,641,050 $3,684,503 $3,788,466 $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 2022 2023 2024 2025 293 Town of Vail Revenue Update October 7, 2025 Construction Use Tax by Year YTD Through September 2025 YTD Lift Tax Collections YTD Through August 2025 •Use Tax collections through September 30 total $1,992,839 compared to $2,276,205 from this time last year. This is an decrease of (12.4)%. $3,225,928 $1,869,324 $1,990,762 $2,276,205 $1,992,839 $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 2021 2022 2023 2024 2025 •2025 YTD lift tax collections of $5,442,847 are up 2.3% or $120,897 from the same time last year. $4,280,736 $5,092,288 $4,990,984 $5,321,950 $5,442,847 $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 2021 2022 2023 2024 2025 294 Vail Business Review August 2025 October 7, 2025 The Vail Business Review breaks down the 4.5% sales tax collected for the month of August. The 4.5% sales tax includes the town’s general 4% sales tax and the 0.5% housing sales tax supported by Town of Vail voters during the November 2021 election, effective January 1, 2022. The housing sales tax sunsets on December 31, 2051. August 4.5% sales tax was up 5.6% from the prior year. Retail increased 8.2%, lodging decreased (0.2)%, food and beverage increased 9.2%, and utilities/other increased 5.4%. Excluding the out-of-town category, sales tax for the month of August was up 5.9% compared to prior year. Town of Vail sales tax reports, the Vail Business Review, and financial statements are available on the internet at vail.gov. You may email me to request to have the Vail Business Review emailed to you automatically. Please remember when reading the Vail Business Review that it is produced from sales tax collections as opposed to actual gross sales. If you have any questions or comments, please feel free to call me at (970) 479-2125 or Carlie Smith, Finance Director, at (970) 479-2119. Sincerely, Lauren Noll Revenue Manager 295 Town of Vail Business Review August Sales Tax Collections by Year August 2025 Sales Tax August 2024 Sales Tax Collections by Business Type August 2025 1,310,038 Lodging 1,112,619 Food & Beverage 1,007,839 Utilities & Other 187,627 $0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 8.2% 9.2% 5.4% Retail 2,878,546 3,370,615 3,285,598 3,426,360 3,618,123 $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 2021 2022 2023 2024 2025 General Sales Tax Housing Sales Tax • August 2025 retail sales increased 8.2%, lodging decreased (0.2)%, food and beverage increased 9.2%, and utilities and other increased 5.4%. • The figures above reflect 4.5% sales tax. Retail 1,210,678 Lodging 1,114,574 Food & Beverage 923,151 Utilities & Other 177,957 $0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 (0.2)% • This report represents collections of Town of Vail sales tax, as opposed to actual gross sales. • On January 1st, 2022, Town of Vail sales tax increased from 4.0% to 4.5% on all items except food for home consumption. 2022-2025 above include the 0.5% increase to sales tax, depicted in light blue. 2021 shows 4.0% sales tax collections. • Total August 2024 collections were $3,426,360; August 2025 collections were $3,618,123, up from the prior year 5.6%. 296 Town of Vail Business Review August 2024August 2025 Geographic Area Trends by Year August Sales Tax Sales Tax by Location August 2025 Sales Tax Other Areas 15% Lionshead 15% Out of Town 26% Vail Village 44% • Vail Village sales tax increased 10.6%, Lionshead decreased (5.1)%, Other Areas increased 2.9%, and Out of Town increased 4.8%. Excluding Out of Town collections, all areas were up 5.9%. • The figures above reflect 4.5% sales tax. 438,129 538,418 376,128 455,582 705,879 866,034 1,358,411 1,510,581 $0 $250,000 $500,000 $750,000 $1,000,000 $1,250,000 $1,500,000 $1,750,000 2021 2022 2023 2024 2025 Vail Village Out of Town Lionshead Other Areas 851,847 1,453,716 444,469 535,566 • This chart shows August sales tax collections by geographic area over time. • 2022-2025 include the 0.5% increase for housing sales tax, depicted in lighter shades. General 4.0% sales tax collections are shown in darker shades. 533,349 501,454 881,812 1,509,745 1,669,978 476,068 923,803 548,573 Other Areas 15% Lionshead 13% Out of Town 26% Vail Village 46% 297 Accommodation Services Sales Tax by Year Retail Business 4.5% Sales Tax Detail August 2025 Sales Tax Town of Vail Business Review Apparel $307,335 Grocery $205,587 Gallery $16,737 Gifts $11,225 Jewelry $87,407 Retail Liquor $51,812 Retail Other $382,069 Sporting Goods $124,148 Online Retailers $123,718 Retail Home Occupation $0 • August 2025 accommodations services decreased (0.2)% from the prior year. Short-term rentals increased 2.1% and hotels and lodges decreased (1.1)%. • The figures above reflect 4.5% sales tax. • Short-term rental sales tax collection numbers include online marketplace facilitators like Airbnb and VRBO. Revenue collections from facilitators may include some hotels and lodges that advertise and rent properties on these platforms. 719,497 309,705 794,737 319,836 786,008 326,611 $0 $200,000 $400,000 $600,000 $800,000 Hotel and Lodges Short-Term Rentals 2025 2024 2023 298 Retail 196,512 196,916 -0.20% Lodging 193,776 200,982 -3.59% F & B 152,980 122,891 24.49% Other 5,304 12,560 -57.77% Total 548,573 533,349 2.85% Retail 77,245 83,679 -7.69% Lodging 191,980 216,118 -11.17% F & B 203,342 197,082 3.18% Other 3,502 4,575 -23.46% Total 476,068 501,454 -5.06% Retail 411,911 420,955 -2.15% Lodging 335,865 307,545 9.21% F & B 1,900 2,534 -25.01% Other 174,127 150,779 15.49% Total 923,803 881,812 4.76% Retail 624,370 509,128 22.64% Lodging 390,999 389,929 0.27% F & B 649,617 600,645 8.15% Other 4,693 10,044 -53.27% Total 1,669,678 1,509,745 10.59% Retail 1,310,038 1,210,678 8.21% Lodging 1,112,619 1,114,574 -0.18% F & B 1,007,839 923,151 9.17% Other 187,627 177,957 5.43% Total 3,618,123 3,426,360 5.60% Retail Apparel 307,335 270,795 13.49% Retail Food 205,587 199,959 2.81% Retail Gallery 16,737 14,390 16.31% Retail Gift 11,225 7,216 55.55% Retail Home Occupation - 42 -100.00% Retail Jewelry 87,407 52,132 67.66% Retail Liquor 51,812 51,596 0.42% Retail Other 382,069 387,979 -1.52% Retail Sport 124,148 133,699 -7.14% Retail Online Retailer 123,718 92,869 33.22% Total 1,310,038 1,210,678 8.21% Cascade Village / East Vail / Sandstone / West Vail Town of Vail Business Review August 4.5% Sales Tax 2025 Collections 2024 Collections YoY % Change Total - All Areas Lionshead Out of Town Vail Village Retail Summary 299 AGENDA ITEM NO. 7.1 Item Cover Page DATE:October 7, 2025 SUBMITTED BY:Stephanie Bibbens, Town Manager ITEM TYPE:Matters from Mayor, Council, Town Manager and Committee Reports AGENDA SECTION:Matters from Mayor, Council, Town Manager and Committee Reports (2:35pm) SUBJECT:Matters from Mayor, Council and Committees (15 min.) SUGGESTED ACTION: VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: 300 AGENDA ITEM NO. 7.2 Item Cover Page DATE:October 7, 2025 SUBMITTED BY:Stephanie Bibbens, Town Manager ITEM TYPE:Matters from Mayor, Council, Town Manager and Committee Reports AGENDA SECTION:Matters from Mayor, Council, Town Manager and Committee Reports (2:35pm) SUBJECT:Town Manager Report (5 min.) SUGGESTED ACTION: VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: 301 AGENDA ITEM NO. 7.3 Item Cover Page DATE:October 7, 2025 SUBMITTED BY:Stephanie Bibbens, Town Manager ITEM TYPE:Matters from Mayor, Council, Town Manager and Committee Reports AGENDA SECTION:Matters from Mayor, Council, Town Manager and Committee Reports (2:35pm) SUBJECT:Council Matters and Status Report SUGGESTED ACTION: VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: 251007 Matters.docx Future Topics.docx 302 COUNCIL MATTERS Status Report Report for October 7, 2025 Town Council gave a shout-out to the town’s amazing Parks team for our incredible playgrounds! Town Council thanked staff for an incredible Vail Social and a great job with a quick and thorough cleanup! Town Council suggested quarterly PEC / Council meetings given the significant projects in the coming year Social Media Listening Sprout Listening link: https://share.sproutsocial.com/view/5a355c91-6e2b-43c7-b55c- 916e2b13c77e This time period featured stunning fall colors as well as conversations around the winter parking program. A few highlights - fall colors: https://www.instagram.com/p/DPNSgqDDOwa/ Parking response mostly concentrated on this Vail Daily post https://www.facebook.com/100063518142872/posts/1365691235558135/ and the Vail Social video https://www.instagram.com/p/DPPVlLjDwvW/ In the News______________________________________________________ Sept. 10 Vail Social https://www.vaildaily.com/news/vail-social-community-potluck-brings-together-a-cast-of- characters-that-nobody-can-match/ Pro/Con Statements on STR Tax https://www.vaildaily.com/news/vail-seeks-pro-and-con-statements-on-ballot-issue-2a-which- would-tax-short-term-rentals/ HVCC Ruling https://www.denverpost.com/2025/09/10/vail-delivery-truck-ban-court-ruling/ 303 Sept. 11 Emergency Evac Plan https://www.vaildaily.com/news/town-of-vail-updates-emergency-evacuation-plan/ Sept. 12 Short-Term Rental Alliance https://www.vaildaily.com/news/colorado-short-term-rental-regulation-new-organization-forms/ Sept. 13 Fire Free Five Discussion https://www.vaildaily.com/news/vail-town-council-to-consider-mandatory-fire-free-five-ordinance- tuesday/ Guilty Pleasures (single-use plastics ban) - Valley Voices https://www.vaildaily.com/opinion/lewis-guilty-pleasures/ Sept. 14 Lunch with Locals https://www.realvail.com/vails-next-lunch-with-locals-on-sept-17/a23516/ Sept. 15 Michelin Guide https://www.vaildaily.com/news/michelin-guide-colorado-4-vail-valley-restaurants-maintain- spots-on-recommended-list/ Sept. 17 AI Pilot Program https://www.vaildaily.com/news/vail-pilot-new-ai-integration-program/ Kassmel Promotion https://www.realvail.com/vail-promotes-tom-kassmel-to-public-works-and-transportation- director/a23524/ Sept. 18 West Lionshead https://www.vaildaily.com/news/vail-town-council-redevelop-west-lionshead-base-village/ Sept. 19 HVCC Ruling https://www.vaildaily.com/news/federal-appeals-court-sides-with-vail-pedestrian-mall-trucking- case/ 2025-26 Parking Program https://www.realvail.com/vail-town-council-approves-2025-26-parking-program/a23538/ Sept. 21 Fire Free Five https://www.vaildaily.com/news/vail-town-council-draft-fire-free-five-wildfire-mitigation-ordinance/ Sept. 22 2025-26 Parking Program https://www.vaildaily.com/news/vail-parking-rates-increase/ Kassmel Promotion 304 https://www.vaildaily.com/news/town-of-vail-promotes-tom-kassmel-to-public-works-and- transportation-director/ Concert Hall Plaza https://www.realvail.com/vails-planning-environmental-commission-approves-concert-hall-plaza- redevelopment/a23557/ Sept. 23 2025-26 Parking Program https://www.9news.com/article/news/local/colorado-news/vail-skier-parking-more-expensive/73- 2d0dc862-9763-4f69-a1d7-9cb2d16028c1 https://www.powder.com/news/town-vail-raise-parking-fares https://www.denvergazette.com/2025/09/23/skier-parking-at-vail-just-got-more-expensive-for- upcoming-winter-season/ https://gazette.com/2025/09/23/skier-parking-at-vail-just-got-more-expensive-for-upcoming- winter-season/ https://snowbrains.com/vail-co-hikes-parking-rates-to-50-on-peak-days-ahead-of-2025-26-ski- season/ Sept. 24 Concert Hall Plaza https://www.vaildaily.com/news/concert-hall-plaza-redevelopment-is-one-step-closer-to- becoming-a-reality-in-vail/ Election Signs - letter https://www.vaildaily.com/opinion/letter-not-a-great-look/ Sept. 25 Timber Ridge https://www.vaildaily.com/news/get-a-sneak-peek-of-the-new-timber-ridge-village-residences-in- vail/ 2025-26 Parking Program https://www.tetongravity.com/the-cost-of-a-colorado-winter-vails-new-parking-rates/ https://k99.com/vail-parking-fees/ Sept. 26 Free Fall Parking https://www.realvail.com/town-of-vail-transitions-to-free-fall-parking-continues-enhanced-bus- schedule/a23597/ Sept. 27 Vail Fire Open House https://www.realvail.com/vail-fire-sponsors-open-house-oct-4-to-celebrate-national-fire- prevention-week/a23601/ 305 306 Future Topics, October 2025 TOPIC DEPARTMENT US Forest Service Update Town Manager’s Office Draft Budget Discussion Finance Arrive Vail Public Works Update to Load and Delivery Police Department Housing Lottery Discussion Housing 307