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Home My WebLink About2025-09-16 Town Council Meeting MinutesTown Council Meeting Minutes of September 16, 2025. Page 1 Vail Town Council Meeting Minutes Tuesday, September 16, 2025 6:00 P.M. Vail Town Council Chambers The meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Coggin. Members present: Travis Coggin, Mayor Barry Davis, Mayor Pro Tem Jonathan Staufer Dave Chapin Reid Phillips Samantha Biszantz Members absent: Pete Seibert Staff members present: Russell Forrest, Town Manager Kathleen Halloran, Deputy Town Manager Stephanie Kauffman (Bibbens), Town Clerk Matt Mire, Town Attorney 1. Call to Order 2. Public Participation Public Participation began at time stamp 0:00:55 on the High Five video. Tim McMahon, a Town of Avon resident, asked about the status of an emergency plan when I- 70 closes, if there is any type of notification possible when tour buses show up at the Vail Transportation Center, and also thanked several town employees for their actions to help keep a dog from getting hit between I-70 and the frontage road. Lauren Wallace, a Town of Vail resident, announced her candidacy for the Vail Town Council. Betsey Kiehl, a Town of Vail resident, asked that political signs not be placed in town flower beds. Heather McDonald, a Town of Vail resident, asked the Town Council to reconsider local housing lottery requirements, specifically to acknowledge longevity. Martin Porter, a Town of Vail resident, stated his lease was terminated after 16 years because his landlord decided to short-term rent the unit in which he was living. 3. Any action as a result of Executive Session. Town Council Meeting Minutes of September 16, 2025. Page 2 Any action as a result of Executive Session began at 0:05:57 on the High Five video. 4. Consent Agenda Consent agenda began at timestamp 00:06:51 on the Hight Five video. 4.1 Resolution No. 42, Series of 2025, A Resolution Approving the Operating Plan and Budget of the Vail Local Marking District, for its Fiscal Year January 1, 2026 through December 31, 2026 Approve, approve with amendments, or deny Resolution No. 42, Series of 2025. Background: The Vail Local Marketing District is responsible for marketing and promoting Vail to attract overnight destination guests primarily during the non-ski season timeframe, creating economic vitality by attracting visitors who stay longer and spend more, thereby increasing sales tax and lodging tax revenues. Performance against these goals is measured through data, including occupancy, average daily rate, and lodging and sales tax revenues. 4.2 Resolution No. 43, Series of 2025, A Resolution of the Vail Town Council Adopting an Updated Public Records Policy for the Town Approve, approve with amendments, or deny Resolution No. 43, Series of 2025. Background: Section 24-72-205 (6) (b), C.R.S., requires the Director of Research of the Legislative Council Staff to adjust the Colorado Open Records Act maximum hourly fee for the research and retrieval of public documents for inflation on July 1, 2019, and each five years thereafter. Effective July 1, 2024, the maximum hourly fee increased to $41.37. 4.3 Resolution No. 44, Series of 2025, A Resolution Approving Intergovernmental Agreement between the Town of Vail and Eagle County, Colorado Concerning Wildland Fire Mitigation Program Approve, approve with amendments, or deny Resolution No. 44, Series of 2025. Background: The Town is taking proactive steps to become “Fire Adapted” and recognizes that an uncontrolled wildland fire could impact Vail in the future. 4.4 Pitkin Creek Master Lease #14i Approve, approve with amendments, or deny renewal of Pitkin Creek Master Lease for unit 14i. Background: The purpose of this item is to request approval from the Vail Town Council authorizing the Town Manager to enter into a master lease agreement with 4081 Bighorn Road 14i LLC for the twelve-month lease of the residential property located at Pitkin Creek Park, 4081 Bighorn Road Unit #14i, Vail, CO 81657 effective October 1, 2025, through September 30, 2026. Town Council Meeting Minutes of September 16, 2025. Page 3 4.5 Contract Award to JR Engineering for the North Recreation Trail Design Direct the Town Manager to enter into a contract, as approved by the Town Attorney, with JR Engineering for the North Recreation Trail Desing, in an amount not to exceed $77,715. Background: The Town has budgeted to design and reconstruct a portion of the North Recreation Trail from the Pedestrian Bridge to Vail Run. The design will provide construction plans to replace the existing asphalt, widen the path by 1', add adequate shoulders, replace aging small retaining walls, and adjust the profile to accommodate a future new bus stop along the N. Frontage Road in front of Vail Run. The design proposal is within project budget. Davos made a motion to approve the consent agenda; Phillips seconded motion passed (6-0, Seibert absent). 5. Presentation/Discussions 5.1 Fire Free Five Update Presenter(s): Chief Mark Novak, Vail Fire Department and Paul Cada, Wildland Fire Battalion Chief Listen to presentation and provide feedback. Background: In June 2025, the Vail Town Council expressed support for the future adoption of an ordinance requiring a 5' non-combustible zone around all structures in Vail (Fire Free Five). Council directed staff to implement a community engagement campaign over the summer months with the intent of educating community members on the FFF requirements and gathering community input. Public comment was called at timestamp 00:51:46 on the High Five video. Public comment closed at timestamp 00:59:52 on the High Five video. Davis made a motion to direct the Town Attorney to work with the Fire Department on an Ordinance for Fire Free Five as well as the removal of potential wildfire fuels from the Town Code, Staufer seconded motion passed (6-0 Seibert absent). 6. Public Hearings Discussion for Resolution No. 36, 2025 began at timestamp 01:28:46 on the High Five video. 6.1 Resolution No. 36, Series of 2025, An Amendment to Section 5.17 and pertinent subsections of the Lionshead Redevelopment Master Plan (West Lionshead) Presenter(s): Matt Gennett, Director of Community Development Approve, approve with amendments, or deny Resolution No. 36, Series of 2025. Town Council Meeting Minutes of September 16, 2025. Page 4 Background: The applicant, comprised of the Town of Vail, East West Partners, and Vail Resorts, is requesting the Vail Town Council amend Section 5.17 ‘Ever Vail’ and pertinent sections of the Lionshead Redevelopment Master Plan (LRMP). Public comment was called at timestamp 01:33:24 on the High Five video. Public comment closed at timestamp 01:36:45 on the High Five video. Davis made a motion to approve Resolution No. 36, Series of 2025, Staufer seconded motion passed (6-0 Seibert absent). 7. Action Items 988 Ptarmigan Easement request began at timestamp 01:44:16 on the High Five video. 7.1 998 Ptarmigan Easement Request Presenter(s): Greg Roy, Planning Manager Approve, approve with amendments, or deny request. Background: The owner of 998 Ptarmigan Rd, represented by Suman Architects, is requesting an easement on Town property for an existing driveway and continued access to the single- family structure. Council members did not agree to a variance for the applicant. 7.2 Recommendations for the 2025-2026 Winter Parking Program Discussion for the 2025-2026 Winter Parking Program began at timestamp 01:58:21 on the High Five video. Presenter(s): Tom Kassmel, Public Works Director & Stephanie Kashiwa, Parking Operations Manager Approve winter parking rates for the 2025-2026 winter season. Background: The Parking & Mobility Task Force has made recommendations for changes for the 2025/26 winter parking rates and pass sales. Staufer made a motion to approve the 2025-2026 Winter Parking Program with the following amendments: Local Pass will be $40, Employee Pass will be $400, and write April 13 to the 19, 2026 as off peak at the moment on the calendar and play that as it comes, Chapin seconded motion passed (6-0 Seibert absent). Discussion for Ordinance No. 17, Series of 2025 began at timestamp 02:30:11 on the High Five video. Town Council Meeting Minutes of September 16, 2025. Page 5 7.3 Ordinance No. 17, Series of 2025, First Reading, An Ordinance Authorizing the Sale of Certain Real Property Known as Pitkin Creek Park Condominium Unit 7N to Michael L. Grant and Deborah A. Grant for $450,000.00 Presenter(s): Jason Dietz, Housing Director Approve, approve with amendments, or deny Ordinance No. 17, Series of 2025 upon first reading. Background: The purpose of this item is to provide a summary of the background leading up f the proposed Ordinance No. 17, Series of 2025, authorizing the sale of certain real property owned by the Town of Vail. Davis made a motion to approve Ordinance 17, Series of 2025 on first reading, chapin seconded motion passed (6-0 Seibert absent). 7.4 Ordinance No. 18, Series of 2025, First Reading, An Ordinance Repealing Chapter 3 of Title 2 of the Vail Town Code, Regarding the Process of Awarding of Public Improvement Construction Contracts Discussion for Ordinance No. 18, Series of 2025 began at timestamp 02:32:21 Presenter(s): Kathleen Halloran, Deputy Town Manager presented for Carlie Smith, Finance Director Approve, approve with amendments, or deny Ordinance No. 18, Series of 2025 upon first reading. Background: The Town of Vail’s Procurement Policy establishes a consistent framework for purchasing services, materials, and equipment while ensuring compliance with local, state, and federal laws. Its purpose is to secure the best value for taxpayers and promote open, fair competition among vendors, suppliers, and contractors in providing goods and services to the community and its guests. Chapin made a motion to approve Ordinance No. 18, Series of 2025 upon first reading, Davis seconded motion passed (6-0 Seibert absent). There being no further business to come before the council, Staufer made a motion to adjourn the meeting; Davis seconded; meeting adjourned at 8:34pm. Respectfully Submitted, Attest: __________________________________ Travis Coggin, Mayor ______________________________ Stephanie Kauffman, Town Clerk