HomeMy WebLinkAbout2025-10-07 Town Council Meeting MinutesTown Council Meeting Minutes of October 7, 2025. Page 1
Vail Town Council Meeting Minutes
Tuesday, October 7, 2025
6:00 P.M.
Vail Town Council Chambers
The meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor
Coggin.
Members present: Travis Coggin, Mayor
Barry Davis, Mayor Pro Tem
Pete Seibert
Jonathan Staufer
Dave Chapin
Reid Phillips
Samantha Biszantz
Staff members present: Russell Forrest, Town Manager
Kathleen Halloran, Deputy Town Manager
Stephanie Kauffman (Bibbens), Town Clerk
Matt Mire, Town Attorney
1. Call to Order
2. Public Participation
Public Participation began at time stamp 0:00:10 on the High Five video.
Douglas Smith and Davy Gorsuch, Town of Vail residents announced their upcoming event over
the weekend that would help support mental health in Eagle County. “Good Music For a Good
Mynd” took place on Oct. 11 and 12 at the base of Gondola One in Vail Village.
Steve Lindstrom, of the Vail Local Housing Authority, announced Eagle County’s additional
contribution to Habitat for Humanity homes at Timber Ridge and thanked the commissioners,
the Town Council, and staff from all three organizations.
Mae Yang and Michael Boland, Eagle County residents, thanked the Town Council for the
opportunity to propose a concept for the Vail Transportation Center café space.
3. Any Action as a Result of Executive Session
4. Consent Agenda
Consent agenda began at time stamp 0:09:23 on the High Five video.
4.1 September 2, 2025 TC Meeting Minutes
4.2 September 16, 2025 TC Meeting Minutes
Town Council Meeting Minutes of October 7, 2025. Page 2
4.3 Contract Award to Ritmo Studios LLC for an Artistic Granite Fire Feature at Gore
Creek Promenade
Authorize the Town Manage to enter into an agreement, in a form approved by the Town
Attorney, with Ritmo Studios for the fabrication and installation of Resilient, an artistic granite
fire feature in the Gore Creek Promenade, not to exceed $132,000.00.
Background: The purpose of this agenda item is to request the Town Council award a contract
for a hand-carved granite fire feature to be installed as a unique artistic element for the Gore
Creek Promenade Renewal project.
4.4 Contract Award to Weston Landscape & Design Ceres Landcare for On-Call Snow
Removal Services
Authorize the Town Manager to enter into an agreement, in a form approved by the Town
Attorney, with Weston Landscape & Design Ceres Landcare for On-Call Snow Removal
Services, in an amount, not to exceed $56,880.00.
Background: The Town requires a service and the contractor has held itself out to the Town as
having the requisite expertise and experience to perform the required services.
4.5 Purchase Order from Maglin Site Furniture for Picnic Tables in Vail and Lionshead
Villages
Authorize the Town Manager to complete the purchase of fifteen picnic table/bench sets from
Maglin Site Furniture, in an amount not to exceed $63,535.00.
Background: The purpose of this item is to request that the Town Council approve the purchase
of fifteen (15) picnic tables for Vail and Lionshead Villages from Maglin Site Furniture to replace
existing tables.
Davis made a motion to approve the consent agenda with the exception of item 4.2, Staufer
seconded motion passes (7-0).
Davis made a motion to approve item 4.2; Staufer seconded motion passed (6-0 Seibert was
absent for the September 16 Town Council meeting).
5. Action Items
Discussion for Rockfall Mitigation began at timestamp 0:10:03 on the High Five Media video.
5.1 Contract Negotiation for Rockfall Mitigation
Presenter(s): Tom Kassmel, Director of Public Works and Transportation
Town Council Meeting Minutes of October 7, 2025. Page 3
Staff recommends that the Council directs the Town Manager to negotiate and execute a
contract with a qualified rockfall contractor to complete the rockfall mitigation with an amount not
to exceed $250,000.00.
Background: The Town is working to complete rockfall mitigation above the Timber Ridge
project.
Davis made a motion to approve; Staufer seconded motion passed (7-0).
Discussion for Resolution No. 45, Series of 2025 began at timestamp 0:15:36 on the High Five
Media video.
5.2 Resolution No. 45, Series of 2025, A Resolution of the Vail Town Council Adopting the
Town of Vail Procurement Policy
Presenter(s): Carlie Smith, Finance Director
Approve, approve with amendments, or deny Resolution No. 45, Series of 2025.
Background: The attached resolution adopts the town’s purchasing policy, which has been
updated to reflect best practices
Davis made a motion to approve; Staufer seconded motion passed (7-0).
Discussion for Ordinance No. 19, Series of 2025 began at timestamp 0:18:15 on the High Five
Media video.
5.3 Ordinance No. 19, Series of 2025, First Reading, An Ordinance Repealing and
Reenacting Chapter 1 of Title 7 of the Vail Town Code, Adopting by Reference the Model
Traffic Code for Colorado, 2024 Edition
Presenter(s): Commander Chris Botkins, Vail Police Department
Approve, approve with amendments, or deny Ordinance No. 19, Series of 2025 upon first
reading.
Background: The Town of Vail’s Model Traffic Code (MTC) is proposed for update from the
2020 edition to the newly released 2024 edition.
Staufer made a motion to approve; Seibert seconded motion passed (7-0).
Discussion for Ordinance No. 20, Series of 2025 began at timestamp 0:22:23 on the High Five
Media video.
5.4 Ordinance No. 20, Series of 2025, First Reading, An Ordinance Amending Section 12-
13-5 of the Vail Town Code Regarding the Employee Housing Unit Exchange Program
Presenter(s): Jason Dietz, Housing Director
Town Council Meeting Minutes of October 7, 2025. Page 4
Approve, approve with amendments, or deny Ordinance No. 20, Series of 2025 upon first
reading.
Background: Town Staff is proposing an amendment to Vail Town Code Section 12-13-5,
Employee Housing Unit Deed Restriction Exchange Program.
Staufer made a motion to approve; Chapin seconded motion passed (7-0).
6. Public Hearings
Discussion for Ordinance No.17, Series of 2025 began at 0:29:31 on the High Five video.
6.1 Ordinance No. 17, Series of 2025, Second Reading, An Ordinance Authorizing the
Sale of Certain Real Property Known as Pitkin Creek Park Condominium Unit 7N to
Michael L. Grant and Deborah A. Grant for $450,000.00
Presenter(s): Jason Dietz, Housing Director
Approve, approve with amendments, or deny Ordinance No. 17, Series of 2025 upon second
reading.
Background: The purpose of this item is to provide a summary of the background leading up f
the proposed Ordinance No. 17, Series of 2025, authorizing the sale of certain real property
owned by the Town of Vail.
Public comment was called. There was none.
Davis made a motion to approve; Staufer seconded motion passed (7-0).
Discussion for Ordinance No. 18, Series of 2025 began at timestamp 0:31:15 on the High Five
Video.
6.2 Ordinance No. 18, Series of 2025, Second Reading, An Ordinance Repealing Chapter
3 of Title 2 of the Vail Town Code, Regarding the Process of Awarding of Public
Improvement Construction Contracts
Presenter(s): Carlie Smith, Finance Director
Approve, approve with amendments, or deny Ordinance No. 18, Series of 2025 upon second
reading.
Background: The Town of Vail’s Procurement Policy establishes a consistent framework for
purchasing services, materials, and equipment while ensuring compliance with local, state, and
federal laws. Its purpose is to secure the best value for taxpayers and promote open, fair
competition among vendors, suppliers, and contractors in providing goods and services to the
community and its guests.
Town Council Meeting Minutes of October 7, 2025. Page 5
Public comment was called. There was none.
Staufer made a motion to approve; Phillips seconded motion passed (7-0).
There being no further business to come before the council, Phillips made a motion to
adjourn the meeting; Staufer seconded; meeting adjourned at 6:32pm.
Respectfully Submitted,
Attest: __________________________________
Travis Coggin, Mayor
______________________________
Stephanie Kauffman, Town Clerk