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HomeMy WebLinkAbout2025-10-21 Town Council Meeting MinutesTown Council Meeting Minutes of October 21, 2025. Page 1 Vail Town Council Meeting Minutes Tuesday, October 21, 2025 6:00 P.M. Vail Town Council Chambers The meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Coggin. Members present: Travis Coggin, Mayor Barry Davis, Mayor Pro Tem Pete Seibert Jonathan Staufer Dave Chapin Reid Phillips Samantha Biszantz Staff members present: Russell Forrest, Town Manager Kathleen Halloran, Deputy Town Manager Stephanie Kauffman (Bibbens), Town Clerk Matt Mire, Town Attorney 1. Call to Order 2. Proclamation Reading of Proclamation No. 8, Series of 2025 began at timestamp 0:00:21 of the High Five Media video. 2.1 Proclamation No. 8, Series of 2025, October 20, 2025 as High Five Media Day Presenter(s): JK Perry, High Five Media, and Jonathon Czarnzy, High Five Media Read proclamation into the record. Background: Celebrating High Five Access Media's 40th anniversary. 3. Public Participation Public Participation began at time stamp 0:08:44 on the High Five Media video. Rick Sackbauer, Town of Vail resident, indicated snowmaking was underway at Golden Peak, allowing for some early season training for Ski and Snowboard Club Vail. Tim McMahon, Town of Avon resident, asked about the emergency action plan for when I-70 closes, the possibility of a later Core Transit bus leaving Vail, and encouraged everyone to vote. Town Council Meeting Minutes of October 21, 2025. Page 2 Ian Grask, Town of Vail resident, announced an upcoming Speak Up, Reach Out event, and an event at the Bookworm, and also encouraged everyone to vote. 4. Any action as a result of Executive Session. 5. Consent Agenda Consent agenda public comment began at timestamp 0:17:01 on the Hight Five Media video. 5.1 Resolution No. 46, Series of 2025, A Resolution in Support of the Town of Vail Ballot Issue 2A to Fund Town of Vail Housing Initiatives Through a New 6.0% Tax on Short- Term Rentals Approve, approve with amendments, or deny Resolution No. 46, Series of 2025. Background: Ballot Issue 2A would impose a new tax of 6.0% on short-term rental accommodations starting on January 1, 2026; with the revenues from such tax to be used to fund housing initiatives, housing developments, housing programs and related activities inside and outside of the Town. Resolution 46 is a resolution of support for Ballot Issue 2A. 5.2 Resolution No. 47, Series of 2025, A Resolution Supporting Eagle River Water & Sanitation District Ballot Issue 6A- Funding Regional Wastewater Facility Upgrades through a General Obligation Bond Approve, approve with amendments, or deny Resolution No. 47, Series of 2025. Background: The Vail Town Council acknowledges the importance of the state-mandated project at the Regional Wastewater Facility and recognizes that a General Obligation bond would generally provide a more affordable financing mechanism and encourages voters to carefully consider ballot measure 6A on the November 4, 2025, coordinated election. . 5.3 Resolution No. 48, Series of 2025, A Resolution Approving an Intergovernmental Agreement between the Town of Vail and the Eagle River Water and Sanitation District regarding the Construction of a Sanitary Sewer Main within East Lionshead Circle and as a Part of the Dobson Ice Arena Remodel Project Approve, approve with amendments, or deny Resolution No. 48, Series of 2025. Background: The Dobson Ice Arena redevelopment project was required to place electrical equipment on top of the existing sanitary sewer main that is adjacent to the west entrance of Dobson. The sanitary sewer line is subsequently required to be relocated. ERWSD has agreed to delay this relocation to coincide with the Dobson Plaza streetscape project currently scheduled for 2028, to minimize impacts. 5.4 Resolution No. 49, Series of 2025, A Resolution of the Vail Town Council Approving a Memorandum of Understanding between the Colorado State Patrol and the Vail Police Department for Commercial Motor Vehicle Inspections Town Council Meeting Minutes of October 21, 2025. Page 3 Approve, approve with amendments, or deny Resolution No. 49, Series of 2025. Background: This agreement ensures that inspections and enforcement activities within the Town of Vail are conducted in accordance with the Commercial Vehicle Safety Alliance (CVSA) guidelines and are consistent with state and federal laws. 5.5 Resolution No. 51, Series of 2025, A Resolution of the Vail Town Council Committing $3,000,000 to Habitat for Humanity Vail Valley towards the Purchase of Homes in Timber Ridge Phase II Approve, approve with amendments, or deny Resolution No. 51, Series of 2025. Background: The Town of Vail wishes to commit $3,000,000 toward its successful partnership with Habitat for Humanity Vail Valley at Timber Ridge Village to buy down the cost of ten 2- bedroom units. 5.6 Contract award to Specialized Land Management for Mechanical Fuels Reduction on the Booth Creek Fuels Project Authorize the Town Manager to enter into a contract, in a form approved by the Town Attorney, with Specialized Land Management for mechanical fuels treatment on the Booth Creek Fuels project in an amount not to exceed $240,000. Background: The purpose of this agenda item is to award a contract for mechanical fuels treatment as part of the ongoing Booth Creek Fuels Reduction Project. 5.7 Contract Award to Hyder Construction for Public Works Fire Sprinkler System Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Hyder Constrcution for the Public Works Fire Sprinkle System, in an amount not to exceed $850,000. Background: The existing fire sprinkler system in the bus barn is not adequate to suppress a battery fire should it occur in one of the electric buses. Based on the schematic plans and performance specifications a detailed proposal was provided which is now within the 2025 total project budget. 5.8 Letter of Support for the Colorado Energy Office Impact Accelerator Grant Approve, approve with amendments, or deny the Letter of Support to participate in the Impact Accelerator Grant with a regional cohort of municipalities in Eagle and Pitkin counties. Background: The Town of Vail is invited to join a regional group of municipalities and counties, including Aspen, Pitkin County, Avon, Eagle County, the Town of Eagle, Minturn, and others to apply for up to $2 million in grant funding, $250,000 of which would be directly available to Vail residents and building owners to make upgrades and improve efficiency in local homes and buildings. Town Council Meeting Minutes of October 21, 2025. Page 4 Davis made a motion to approve consent agenda as read; Staufer seconded motion passed (7- 0). 6. Action Items Discussion for Rock Fall Mitigation Contract Award began at timestamp 0:29:00 on the High Five Media video. 6.1 Contract Award to Apex Rockfall Mitigation for Rock Fall Mitigation Presenter(s): Tom Kassmel, Director of Public Works and Transportation Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Apex Rockfall Mitigation for rock fall mitigation, in an amount not to exceed $1.9M. Background: The Town of Vail has been working through options for rockfall mitigation above Lions Ridge Loop for the past couple of months to address recent rockfall events. In order to provide the best opportunity to complete this mitigation this fall, staff recommends moving forward with a contract with APEX Rockfall Mitigation. Davis made a motion to approve; Staufer seconded motion passed (7-0). Resolution No. 50, Series of 2025 discussion began at timestamp 0:35:39 on the High Five Media video. 6.2 Resolution No. 50, Series of 2025, A Resolution of the Vail Town Council Approving Amendments to Section V, Goals, Objectives, Policies, and Action Steps, and Section VII, Vail Village Sub-Areas, Commercial Core I, Sub-Areas #3, of the Vail Village Master Plan Presenter(s): Matt Gennett, Director of Community Development Approve, approve with amendments, or deny Resolution No. 50, Series of 2025. Background: The applicant, Red Lion Building, LLC, represented by George Ruther, Ruther & Associates, LLC, is requesting a recommendation to the Vail Town Council, pursuant to Section 3-2-6A, Function, Vail Town Code, to amend the Vail Village Master Plan, Goal #2 by adding a new action step (#7), and amend the written narrative and map reference for the Commercial Core 1 subarea (#3). Public comment was called at timestamp 0:55:03 on the High Five Media video. Public comment ended at timestamp 0:58:22 on the High Five Media video. Phillips made a motion to approve the Amendment to the Master Plan in the form proposed by the applicant’s representative and subject to the findings contained in the staff memorandum of today’s date; Seibert seconded motion passed (5-1; Staufer opposed and Biszantz recused Town Council Meeting Minutes of October 21, 2025. Page 5 herself due to her business relationship with the applicant and her business’ proximity to the application). Ordinance No. 21, Series of 2025 discussion began at timestamp 1:00:52 of the High Five Media video. 6.3 Ordinance No. 21, Series of 2025, First Reading, An Ordinance Amending Chapter 13 of Title 7 of the Vail Town Code Regarding Designated Loading and Delivery Areas Presenter(s): Chief Ryan Kenney, Vail Police Department Approve, approve with amendments, or deny Ordinance No. 21, Series of 2025 upon first reading. Background: Recent loading and delivery violations have been occurring with greater frequency in the outlying areas of the Village Core. As enforcement strengthens within the Village, delivery companies are getting creative with locations they can deliver from. Public comment was called. There was none. Staufer made a motion to approve; Chapin seconded motion passed (7-0). Ordinance No. 22, Series of 2025 discussion began at timestamp 1:02:38 on the High Five Media video. 6.4 Ordinance No. 22, Series of 2025, First Reading, An Ordinance to Amending Chapter 3 of Title 6 of the Vail Town Code, Regarding Unlawfully Disobeying Peace Officers Presenter(s): Chief Ryan Kenney, Vail Police Department Approve, approve with amendments, or deny Ordinance No. 22, Series of 2025 upon first reading. Background: The Vail Police Department is requesting Town Council approve an amendment to Vail Town Code 6-3A-5, which is based on recent case law that applies to the lawful requests of a person to identify themselves to peace officers. Public comment was called at timestamp 1:04:40 on the High Five Media video. Public comment ended at 1:05:00 on the High Five Media video. Staufer made a motion to approve; Phillips seconded motion passed (7-0). Ordinance No. 23, Series of 2025 discussion began at timestamp 1:05:54 on the High Five Media video. Town Council Meeting Minutes of October 21, 2025. Page 6 6.5 Ordinance No. 23, Series of 2025, First Reading, An Ordinance Authorizing the Sale of Certain Real Property Known as Pitkin Creek Park Condominium Unit 3B at a Proposed Sales Price of $500,000.00 Presenter(s): Jason Dietz, Housing Director Approve, approve with amendments, or deny Ordinance No. 23, Series of 2025 upon first reading. Background: The purpose of this memorandum is to provide a summary of the background seeking the approval of the proposed Ordinance No. 23, Series of 2025 which authorizes the sale of certain real property owned by the Town of Vail. Public comment was called. There was none. Staufer made a motion to approve; Seibert seconded motion passed (7-0). 7. Public Hearings Resolution No. 19, Series of 2025 began at timestamp 1:10:02 on the High Five Media video. 7.1 Ordinance No. 19, Series of 2025, Second Reading, An Ordinance Repealing and Reenacting Chapter 1 of Title 7 of the Vail Town Code, Adopting by Reference the Model Traffic Code for Colorado, 2024 Edition Presenter(s): Deputy Chief Matt Westenfelder, Vail Police Department Approve, approve with amendments, or deny Ordinance No. 19, Series of 2025 upon second reading. Background: The Town of Vail’s Model Traffic Code (MTC) is proposed for update from the 2020 edition to the newly released 2024 edition. Public comment was called at timestamp 1:12:30 on the High Five Media video. Public comment ended at timestamp 1:13:30 on the High Five Media video. Staufer made a motion to approve; Davis seconded motion passed (7-0). Ordinance 20, Series of 2025 discussion began at timestamp 1:13:54, of the High Five Media video. 7.2 Ordinance No. 20, Series of 2025, Second Reading, An Ordinance Amending Section 12-13-5 of the Vail Town Code Regarding the Employee Housing Unit Exchange Program Presenter(s): Jason Dietz, Housing Director Approve, approve with amendments, or deny Ordinance No. 20, Series of 2025 upon second reading. Town Council Meeting Minutes of October 21, 2025. Page 7 Background: Town Staff is proposing an amendment to Vail Town Code Section 12-13-5, Employee Housing Unit Deed Restriction Exchange Program. Public comment was called at timestamp 1:19:38. There was none. Davis made a motion to approve Ordinance 20 with comments made by Mayor Coggin; Phillips seconded motion passed (7-0). There being no further business to come before the council, Staufer made a motion to adjourn the meeting; Seibert seconded; meeting adjourned at 7:20pm. Respectfully Submitted, Attest: __________________________________ Travis Coggin, Mayor ______________________________ Stephanie Kauffman, Town Clerk