HomeMy WebLinkAbout2025-11-18 Town Council Agenda and Supporting Documentation Afternoon Meeting1.Call to Order (4:35pm)
2.DRB/PEC (4:35pm)
2.1 DRB/PEC Update (5 min.)
3.Information Update (4:40pm)
3.1 October 6, 2025 AIPP Meeting Minutes
4.Matters from Mayor, Council, Town Manager and Committee Reports (4:40pm)
4.1 Mayor, Council, Town Manager, and Committee Reports
(15min.)
4.2 Town Manager Report (5 min.)
4.3 Council Matters and Status Update
5.Executive Session (5:00pm) (60 min.) Executive Session pursuant to:
C.R.S. § 24-6-402(4)(b) to hold a conference with the Town Attorney, to receive legal advice
on specific legal questions; and C.R.S. § 24-6-402(4)(e) to determine positions relative to
matters that may be subject to negotiations, develop a strategy for negotiations and instruct
negotiators on the topic of an Operating Agreement between the Town of Vail and Vail Park
and Recreation District for Dobson Arena
and
C.R.S. § 24-6-402(4)(b)(e) - to have a conference with the Town Attorney to receive legal
advice on specific legal questions; and to determine positions, develop a negotiating strategy
and instruct negotiators regarding Timber Ridge EHU Exchange Program
6.Recess 6:00pm (estimate)
VAIL TOWN COUNCIL MEETING
Afternoon Session Agenda
Vail Town Council Chambers and virtually by Zoom.
Zoom meeting link: https://vail.zoom.us/webinar/register/WN_BFsgQMRdR_WVRjwHv7H5GQ
4:35 PM, November 18, 2025
Notes:
Times of items are approximate, subject to change, and cannot be relied upon to determine what time
Council will consider an item.
DRB Results 11-5-25.pdf
PEC Results 11-10-25.pdf
October 6, 2025 Minutes.pdf
TM Update 111825 (1).docx
251118 Matters.docx
Future Topics.docx
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website
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www.vail.gov. All Town Council meetings will be streamed live by High Five Access Media and available
for public viewing as the meeting is happening. The meeting videos are also posted to High Five Access
Media website the week following meeting day, www.highfivemedia.org.
Please call 970-479-2460 for additional information. Sign language interpretation is available upon
request with 48 hour notification dial 711.
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AGENDA ITEM NO. 2.1
Item Cover Page
DATE:November 18, 2025
SUBMITTED BY:Greg Roy, Community Development
ITEM TYPE:DRB/PEC Update
AGENDA SECTION:DRB/PEC (4:35pm)
SUBJECT:DRB/PEC Update (5 min.)
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
DRB Results 11-5-25.pdf
PEC Results 11-10-25.pdf
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Design Review Board Minutes
Wednesday, November 5, 2025
2:00 PM
Vail Town Council Chambers
Present: Roland J Kjesbo
Anthony J Grandt
Herbert B Roth
Absent: Kit Austin
Mary Egan
1. Virtual Meeting Link
Register to attend Design Review Board Meetings. Once registered, you will receive
a confirmation email containing information about joining this webinar.
2. Call to Order
3. Main Agenda
3.1 DRB25-0367 - Caulkins Residence
Final review of an addition
Address/ Legal Description: 3010 Booth Creek Drive/Lot 4, Block 3, Vail Village Filing 11
Planner: Jamie Leaman-Miller
Applicant Name: David Caulkins, represented by Shepard Resocures Inc.
Existing Photos.pdf
DRB25-0367 Plans.pdf
Roland J Kjesbo made a motion to Approve with the findings it meets 14-10-4 & 14-10-5;
Anthony J Grandt seconded the motion Passed (3 - 0).
3.2 DRB25-0387 - St Moritz LLC
Final review of a new construction (duplex)
Address/ Legal Description: 2159 Chamonix Lane/Lot 10, Vail Heights Filing 1
Planner: Jamie Leaman-Miller
Applicant Name: St Moritz LLC, represented by Alpine Traditions
2159 Chamonix photos of existing conditions.pdf
DRB25-0387 Plans.pdf
Anthony J Grandt made a motion to Approve with the findings it meets 14-10-5 & 14-10-6;
Roland J Kjesbo seconded the motion Passed (3 - 0).
3.3 DRB25-0391 - VVI 104 LLC VHR
Final review of an exterior alteration (windows, doors)
Address/ Legal Description: 68 East Meadow Drive 104 &710/Lot 0, Block 5D, Vail Village Filing 1
Planner: Jamie Leaman-Miller
Applicant Name: VVI 104 LLC VHR, represented by Current Architects
DRB25-0391 Photos & Docs.pdf
DRB25-0391 Plans.pdf
Design Review Board Meeting Minutes of November 5, 2025
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Roland J Kjesbo made a motion to Approve with the findings the application meets Sections 14-10-4
and 14-10-5; Anthony J Grandt seconded the motion Passed (3 - 0).
3.4 DRB25-0300 - 1706 Geneva LLC
Final review of a new construction (duplex)
Address/ Legal Description: 1706 Geneva Drive/Lot 18, Matterhorn Village Filing 1
Planner: Jamie Leaman-Miller
Applicant Name: 1706 Geneva LLC, represented by Martin Manley Architects
DRB25-0300 Plans.pdf
DRB25-0300 Renderings.pdf
Roland J Kjesbo made a motion to Approve with the following conditions:
1.Prior to issuance of a building permit the applicant shall receive approval and record the final plat
for the amended lot. 2. Prior to recording of the final plat for the amended lot lines, the applicant shall demolish the
existing structures on the lot.
3. Prior to issuance of a building permit the applicant shall provide the remaining utility verification forms ;
Herbert B Roth seconded the motion Passed (3 - 0).
3.5 DRB25-0068 - 1710 Geneva LLC
Final review of a new construction (single family)
Address/ Legal Description: 1710 Geneva Drive/Lot 17A, Matterhorn Village Filing 1
Planner: Greg Roy
Applicant Name: 1710 Geneva LLC, represented by Martin Manley Architects
DRB25-0068 Plans.pdf
DRB25-0068 Docs.pdf
Roland J Kjesbo made a motion to Approve with the following conditions:
1.Prior to issuance of a building permit the applicant shall receive approval and record the final plat
for the amended lot.
2. Prior to recording of the final plat for the amended lot lines, the applicant shall demolish the
existing structures on the lot.
3. Prior to issuance of a building permit the applicant shall provide the remaining utility verification forms ;
Anthony J Grandt seconded the motion Passed (3 - 0).
4. Staff Approvals
4.1 DRB22- 0212.003 - Baker/Rocky Mtn Juniper/Russel
Final review for a change to approved plans (windows)
Address/ Legal Description: 1101 Vail View Drive/Casolar Vail II
Planner: Cole Michaelsen
Applicant Name: Michael Baker Living Trust/Rocky Mtn Juniper LLC/William Russel, represented
by Pierce Austin Architects
4.2 DRB24-0346.003
Final review of a change to approved plans (tree)
Address/ Legal Description: 321 West Meadow Drive/Lot 5, Block 1, Vail Lionshead Filing 2
Planner: Greg Roy
Applicant Name: Town of Vail, represented by Populous
Design Review Board Meeting Minutes of November 5, 2025
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4.3 DRB24-0423 - Peterson Residence
Final review of an exterior alteration (driveway/snowmelt)
Address/ Legal Description: 1915 West Gore Creek Drive/Lot 28, Vail Village West Filing 2
Planner: Cole Michaelsen
Applicant Name: Scott Peterson, represented by Loan Nguyen
4.4 DRB25- 0116.001 - 1119 Ptarmigan LLC Final
review for a change to approved plans (addition)
Address/ Legal Description: 1119 Ptarmigan Road/Lot 4, Block 5, Vaill Village Filing 7 & 10
Planner: Greg Roy
Applicant Name: 1119 Ptarmigan LLC, represented by KH Webb Architects
4.5 DRB25 -0151.002 - 5016 Main Gore Drive North LLC
Final review of a change to approved plans (landscape)
Address/ Legal Description: 5016 Main Gore Drive North/Lot 2, Gore Creek Meadows Filing 1
Planner: Heather Knight
Applicant Name: Mark Delvin, represented by John G Martin Architect
4.6 DRB25-0250.001 - 2338 Garmisch Drive
A final review of a change to approved plans (Deck, Stair, Rail)
Address/ Legal Description: 2338 Garmisch Drive A & B / Lot 12, Block G, Vail Das Schone Filing 2
Planner: Jamie Leaman-Miller
Applicant Name: Robert Gregory Spiers & David Palazzolo & Lynette Chassagne, represented by
Pierce Austin Architects
4.7 DRB25-0301 - Solar Crest Condos
Final review of an exterior alteration (deck)
Address/ Legal Description: 1400 Lions Ridge Loop/Lot D, Lion's Ridge Subdivision Filing 2
Planner: Greg Roy
Applicant Name: Solar Crest Condos, represented by Pierce Austin Architects
4.8 DRB25-0321.001 - SJ Capital LLC
Final review of an exterior alteration (Windows)
Address/ Legal Description: 1055 Homestake Circle/Lot 4, Block 1, Vail Village Filing 8
Planner: Cole Michaelsen
Applicant Name: SJ Capital LLC. represented by Nedbo Construction
4.9 DRB25-0324 - Tasset & Mahler Residence
Final review of an exterior alteration (Windows)
Address/ Legal Description: 770 Potato Patch Drive 8/Lot 6, Block 2, Vail Potato Patch Filing 1
Planner: Heather Knight
Applicant Name: Tiffany Tasset & Bryan Mahler, represented by Davis Design Group
4.10 DRB25-0360 - Dahlstrom Residence
Final review of an exterior alteration (windows & doors)
Address/ Legal Description: 945 Red Sandstone Road A3/Lot B7, Block B, Lion's Ridge
Subdivision Filing 1
Design Review Board Meeting Minutes of November 5, 2025
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Planner: Greg Roy
Applicant Name: Warren & Dorothy Dahlstrom Living Trust, represented by Ascent CMS Ltd.
4.11 DRB25-0366 - Monte Perone LLC
Final review of an exterior alteration (deck)
Address/ Legal Description: 133 Willow Bridge Road 645/Lot 6, Block 6, Vail Village Filing 1
Planner: Cole Michaelsen
Applicant Name: Monte Perone LLC, represented by Carlson Construction Company Inc.
4.12 DRB25-0368 - Ansnes Residence
Final review of an exterior alteration (windows)
Address/ Legal Description: 5017 Main Gore Drive North 3A/Gore Creek Condominiums
Planner: Cole Michaelsen
Applicant Name: Matthew Ansnes, represented by Ansnes Design LLC
4.13 DRB25-0370 - Robert Residence
Final review of an exterior alteration (fireplace)
Address/ Legal Description: 2682 Cortina Lane/Lot 9, Block B, Vail Ridge Subdivision
Planner: Jamie Leaman-Miller
Applicant Name: Patricia Robert Somerville Trust, represented by The Chimney Doctor, Ltd.
4.14 DRB25-0371 - Smittkamp Residence
Final review of an exterior alteration (windows)
Address/ Legal Description: 1881 Lions Ridge Loop 32/Lot 1, Block 3, Lion's Ridge Sudbdivision Filing 3
Planner: Cole Michaelsen
Applicant Name: James & Crystal Smittkamp, represented by Carlson Construction Company Inc.
4.15 DRB25-0375 - Bramante Residence
Final review of an exterior alteration (roof)
Address/ Legal Description: 1285 Westhaven Circle South/Lot 47, Glen Lyon Subdivision
Planner: Greg Roy
Applicant Name: Eleanor Bramante, represented by Sol Vista Roofing
4.16 DRB25-0377 - Dunn Residence
Final review of an exterior alteration (windows)
Address/ Legal Description: 508 East Lionshead Circle 304/Lot 1, Block 1, Vail Lionshead Filing 1
Planner: Cole Michaelsen
Applicant Name: Anne & Stephen Dunn, represented by Renewal by Anderson
4.17 DRB25-0380 - Muff Residence
Final review of an addition (closets)
Address/ Legal Description: 3094 Booth Falls Road 11/Lot 1, Block 2, Vail Village Filing 12
Planner: Cole Michaelsen
Applicant Name: Bruce, Elizabeth, & Scott Muff, represented by Griffis Construction LLC
4.18 DRB25-0383 - Abboud Residence
Final review of an exterior alteration (doors)
Design Review Board Meeting Minutes of November 5, 2025
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Address/ Legal Description: 4916 Juniper Lane B/Lot 3, Block 5, Bighorn Subdivision 5th Addition
Planner: Heather Knight
Applicant Name: Danny & Anna Abboud, represented by Lifetime Windows and Siding
4.19 DRB25-0388 - Vaqueros
Final review of a sign application
Address/ Legal Description: 2161 North Frontage Road West/Lot 2A, Vail Das Schone Filing 3
Planner: Cole Michaelsen
Applicant Name: Vaqueros, represented by Casa Jalisco LLC
4.20 DRB25-0389 - Permut Residence
Final review of an exterior alteration (roof)
Address/ Legal Description: 4352 Spruce Way 1/ Lot 9, Block 3, Bighorn Subdivision 3rd Addition
Planner: Heather Knight
Applicant Name: Judith Permut, represented by Capital Roofing & Restoration
4.21 DRB25 -0392 - Matthew F. & Caitlin J. Pauls, Patricia Ann Roche & Steven A.
Mayne Final review of an exterior alteration (roof)
Address/ Legal Description: 2744 Basingdale Boulevard 1 & 2/Lot 2, Block 3, Vail
Intermountain Development Subdivsion
Planner: Cole Michaelsen
Applicant Name: Matthew F. & Catlin J. Pauls, Patricia Ann Roche & Steven A. Mayne, represented
by AG Roofing Company
4.22 DRB25 -0400 - Vail Transportation Center Cafe
Final review of an exterior alteration (window)
Address/ Legal Description: 241 East Meadow Drive/Tract B & C, Vail Village Filing 1
Planner: Cole Michaelsen
Applicant Name: Town of Vail
4.23 DRB25-0402 - Vail Golf Course
Final review of a tree removal
Address/ Legal Description: 1775 Sunburst Drive/Vail Village Filings 7 & 8 & Unplatted
Planner: Greg Roy
Applicant Name: Town of Vail, represented by Old Growth Tree Service
4.24 DRB25-0404 - El Mountain Home LLC
Final review of an exterior alteration (deck)
Address/ Legal Description: 1660 Sunburst Drive D15/Lot 1, Sunburst Filing 3
Planner: Heather Knight
Applicant Name: El Mountain Home LLC, represented by Shepherd Resources Inc
4.25 DRB25-0405 - Fred A. Feller Family Trust
Final review of an exterior alteration (roof & gutters)
Address/ Legal Description: 1816 West Gore Creek Drive/Lot 35, Vail Village West Filing 1
Planner: Cole Michaelsen
Applicant Name: Fred A. Feller Family Trust, represented by HighPeak Roofs LLC
Design Review Board Meeting Minutes of November 5, 2025
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4.26 DRB25-0407 - Carter Estates LLC
Final review of an exterior alteration (window)
Address/ Legal Description: 4680 Vail Racquet Club Drive 22/Vail Racquet Club Condominiums
Planner: Jamie Leaman-Miller
Applicant Name: Carter Estates LLC, represented by Renewal by Andersen
4.27 DRB25-0416 - Rusterholz Residence
Final review of an exterior alteration (door)
Address/ Legal Description: 1975 West Gore Creek Drive 24/Lot 29 - 42, Vail Village West Filing 2
Planner: Greg Roy
Applicant Name: Peter Rusterholz, represented by Lifetime Windows and Siding
4.28 DRB25-0418 - Karla S. Wall Trust
Final review of an exterior alteration (windows and door)
Address/ Legal Description: 3971 Bighorn Road 7S/Pitkin Creek Park Phase III
Planner: Greg Roy
Applicant Name: Karla S. Wall Trust, represented by Lifetime Windows and Siding
4.29 DRB25-0423 - Jack and Sage
Final review of a sign application
Address/ Legal Description: 610 West Lionshead Circle East/Lot 1, Block 1, Vail Lionshead Filing 3
Planner: Cole Michaelsen
Applicant Name: Jack and Sage Co
5. Staff Denials
6. Adjournment
Roland J Kjesbo made a motion to Adjourn ; Anthony J Grandt seconded the motion Passed
(3 - 0).
Design Review Board Meeting Minutes of November 5, 2025
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Planning and Environmental Commission Minutes
Monday, November 10, 2025
1:00 PM
Vail Town Council Chambers
Present: Robert N Lipnick
Meg Hanlon
Brad Hagedorn
David N Tucker
John Rediker
William A Jensen
Absent: Craig H Lintner Jr
1. Virtual Link
Register to attend the Planning and Environmental Commission meeting. Once registered,
you will receive a confirmation email containing information about joining this webinar.
2. Call to Order
3. Swearing in of new member
Meg Hanlon was sworn in by the Town Clerk.
4. Main Agenda
4.1 A request for review of a Conditional Use Permit amendment, pursuant to Section 12-6H-
3 Conditional Uses, Vail Town Code, in accordance with Title 12, Chapter 16, Conditional
Use Permits, Vail Town Code, to allow for timeshare units, located at Located at 442
South Frontage Road East/ Vail Village Filing 5, Tract D. (PEC25-0024)
Planner: Greg Roy
Applicant Name: Lunar Vail Land Investments, LLC represented by Ruther Associates LLC
Time: 30 Min
PEC25-0024 (CUP) Staff Report.pdf
Attachment A. Vicinity Map.pdf
Attachment B. Applicant Narrative.pdf
Attachment C. Lunar Park Traffic Assessment 7-17-
25.pdf Attachment D. Lunar Park - EIR - 7-23-25.pdf
Attachment E. PEC25-0026 Documents.pdf Attachment
F. PEC25-0026 Plans Part1.pdf Attachment F. PEC25-
0026 Plans Part2.pdf Attachment F. PEC25-0026 Plans
Part3.pdf Attachment F. PEC25 -0026 Plans Part4.pdf
Attachment G. 9-8-25 PEC Results.pdf Attachment H.
PEC Results 9-22-25.pdf
Attachment I. Letter from Vail AIPP.pdf
Attachment J. Employee Housing Plan.pdf
Attachment K. Housing Department Comments.pdf
Attachment L. Public Comment.pdf
Attachment M. PEC Results 10-13-25.pdf
Planning and Environmental Commission Meeting Minutes of November 10, 2025
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Brad Hagedorn made a motion to Table to the December 22, 2025 meeting ; Robert N Lipnick seconded
the motion Passed (6 - 0).
4.2
A request for a recommendation to the Vail Town Council, pursuant to Section 3-2-6G
Function, Vail Town Code, for approval of the Vail Golf Club Gore Creek Enhancement
Plan as an addition to the Gore Creek Strategic Action Plan. (PEC25-0036)
Planner: Cole Michaelsen
Applicant Name: Vail Golf Club. represented by Town of Vail
PEC25-0036 Staff memo.pdf
Attachment A. Vail Golf Club Gore Creek Enhancement Plan DRAFT.pdf
Attachment B. Applicant Narrative.pdf
Attachment C. Gore Creek Strategic Action Plan.pdf
Attachment D. Golf Club Open House Public Comments.pdf
Attachment E. Existing Conditions Photo Map.pdf
Attachment F. Hydraulic Evaluation Maps.pdf
Attachment G. Gore Creek Overall Plan and Profile.pdf
Attachment H. Geological Map.pdf
Attachment I. Relative Elevation Model Map.pdf
Attachment J. Utility Map.pdf
Planner Michaelsen gives a presentation.
The applicant is represented by Pete Wadden with the Town of Vail, along with Scott Schrieber with
Wright Water Engineers. Wadden walks through the history of the site. They are looking for feedback
on this draft plan, they will receive comments and come back at a future meeting.
Rediker asks about the sections of creek which need the most attention regarding the 303(d) list.
Wadden says the worst scores were upstream and downstream of the course, prior to Restore the
Gore, although it wasn’t necessarily attributable to the golf course. He talks about the purpose of the
Gore Creek Strategic Action Plan. He talks about the public outreach and planning process.
Wadden and Schrieber walk through some of the historical conditions and changes over the years.
They walk through some of the proposed conceptual design areas.
Jensen brings up it is a 10-year plan and it will depend on Town funding. What would be the two
highest priority projects within this?
Wadden says the four high priority areas they’ve highlighted, potentially the 11th fairway as a
starting point, thinking about grant funding. 5th green or the 7th & 8th could be a second option.
Rediker and Schrieber discuss potential implementation costs.
Wadden discusses potential funding sources and grant options.
Hagedorn asks about golf course use during the winter, asks about flooding during that time and how it affects
the Nordic ski trails.
Wadden says that the purpose of the study was more aimed at summertime implications to the golf
club.
Wadden says some of it is beaver damming, this plan has predominately focused on the use during
the summer months.
Planning and Environmental Commission Meeting Minutes of November 10, 2025
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Rediker asks about ways to slow down the creek on the channelized, straight areas.
Wadden discusses potential options that can help with this. Schrieber talks about measures such
as boulder clusters, it is hard to establish additional vegetation in that area by the Frontage Road.
Rediker, what is put down to control snow and ice?
Wadden, they tend to preserve sand and cinders for steeper areas, would guess it's mostly mag-
chloride treatments in this area.
Rediker, how do we negate those impacts? Wadden, it’s a salt so it’s harder to capture once it’s in
the environment, vegetation is the best filter.
Tucker and Wadden discuss gutter bins and storm drain management.
Wadden, bioswales and wetlands are natural filters. The golf course is trying to avoid to the extent
possible, using harmful chemicals close to the creek, and establishing buffers near the creek.
Rediker asks for public comment.
Mike Ortiz with VRD, thanks Town and Wright Water for including them in the plan. There are lots of
wins for VRD as well as Gore Creek. This is about the creek foremost, but it naturally affects the golf
course since the creek runs through. With lots of planning, we can get win-wins, get sinuosity in the
creek, get riparian area for filtering, excited about the opportunity.
Jensen, we have to be sensitive on the environmental side that what we do minimizes impact, we
wouldn’t want to raise the cost of season passes for this. The playability of the golf course will again
take another step, up to VRD. Like what you’re doing, it will take a lot of time to accomplish this. Hope
that what you do first is a win for the environment, golf course, and the community. If the first step is
successful, the other steps become easier.
Rediker, do we want to rank priorities? Taking into account the golf course operations, what will
minimize impact the four months of the year it is in operation? It’s important to figure out timelines.
What time of year does erosion work take place?
Wadden, the 11th fairway is the priority now – earliest we could break ground on something is 2027. In-
stream work needs to be done between August 1st and end of September. For modifying banks
and channels, there is an 8-to-10-week window.
Ortiz, we have 19 holes on the golf course, there is an extra one as a backup. Lots of planning needs
to go into this given the short season.
William A Jensen made a motion to Continue to the meeting on November 24th, 2025; David N
Tucker seconded the motion Passed (6 - 0).
5. Approval of Minutes
5.1 PEC Minutes 10-27-25
PEC Results 10-27-25.pdf
Planner Roy runs through the proposed memo.
Discussion of potential time limits for closing comments.
Discussion moves to time limits for staff and applicant presentations.
Planning and Environmental Commission Meeting Minutes of November 10, 2025
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Jensen suggest that worksessions could be moved to meetings with less items.
Discussion of processes for applicants to be aware of the timeline when they submit an application
Hagedorn suggests compartmentalizing applications to focus different meetings on different topics.
Discussion of time limits by application types.
PEC suggests having a preliminary application process. We also have to rely on staff to manage
the agenda.
Robert N Lipnick made a motion to Approve ; Brad Hagedorn seconded the motion Passed (6 - 0).
6. Information Update
6.1 Rules of Order Discussion
Rules of Order Draft - 11-10-25.pdf
Planner Roy runs through the proposed memo.
Discussion of potential time limits for closing comments.
Discussion moves to time limits for staff and applicant presentations.
Jensen suggest that worksessions could be moved to meetings with less items.
Discussion of processes for applicants to be aware of the timeline when they submit an application
Hagedorn suggests compartmentalizing applications to focus different meetings on different topics.
Discussion of time limits by application types.
PEC suggests having a preliminary application process. We also have to rely on staff to manage
the agenda.
7. Adjournment
William A Jensen made a motion to Adjourn ; David N Tucker seconded the motion Passed
(6 - 0).
Planning and Environmental Commission Meeting Minutes of November 10, 2025
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AGENDA ITEM NO. 3.1
Item Cover Page
DATE:November 18, 2025
SUBMITTED BY:Stephanie Bibbens, Public Works
ITEM TYPE:Information Update
AGENDA SECTION:Information Update (4:40pm)
SUBJECT:October 6, 2025 AIPP Meeting Minutes
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
October 6, 2025 Minutes.pdf
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Art in Public Places Board Meeting Minutes
October 6, 2025
AIPP Board members present: Lindsea Stowe, Susanne Graff, Tracy Gordon, Ramsey Cotter,
Kathy Langenwalter
Others present: Molly Eppard - AIPP Coordinator; Kathleen Halloran – Deputy Town Manager;
Jared Biniecki representing VRD; Cortney Stell and representatives of Black Cube Nomadic Art
Museum via zoom
1. Call to Order
2. Citizen Participation
Ian Grask – Supports international component, cultural representation goals, public input
and selection committee for the Dobson RFQ. He also would like to see the AIPP meeting
time moved from 8:30 a.m. on a Monday to a more convenient time and a larger Board.
3. Main Agenda
3.1 Approval of September 8, 2025 meeting minutes.
• Ramsey motions to approve, Susanne seconds, all in favor.
September 8, 2025 Minutes.pdf
3.2 Dobson Arena Public Art - Cortney Stell, Jenna & Erica of Black Cube
Nomadic Art Museum.
• Cortney updates developing the RFQ (request for qualifications to collect artist
portfolios and interest in the project) which we would like to post this week. She
details the scope of the RFQ, deadline for submission is Nov. 9, 2025, and at
present the five locations to be considered. Outdoor locations recently provided by
Populous are reviewed.
• Artists will submit via Café portal.
• Next step is to review submittals, divide/select artists for appropriate sites, and
invite to propose for the RFP (16 presentations) selection process. Cortney
reviews the RFP document.
• The Board would like the TOV Finance Department to research ability to work with
international artists for public art projects.
• Cortney reviews the overall project timeline. RFP deadline is January 12. She
asks to ensure contracts and artist compensations are expedited payments to
maintain the tight timeline.
• The Board is interested in including a member of the public to join the selection
process. Molly will confer with VRD to discuss any additional stakeholders.
• The Board agrees to meet November 18 @ 1 – 5 p.m. to review the qualified
applicants from the RFQ.
3.3 Vail Village Transportation Center refurbishing project - Kathleen Halloran,
Deputy Town Manager.
• Kathleen informs the Board of the Council and Town Manger’s office
initiative to enhance the Vail Village Transportation Center appearance and
installation of a grab-and-go café.
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• A mural by local artist Andrew Odlin, who competed in the Vail Art Studio
Challenge, has been facilitated by the Town Manager’s office & AIPP staff. There
is a timing constraint given the dropping temperatures. Molly and Kathleen explain
that the mural cannot be an advertisement to adhere to the TOV sign code. He has
submitted numerous thoughtful proposals for review.
• The Board accepts the mural proposal for the exterior of the VVTC as a TOV
Manager’s Office project.
3.4 2025/2026 AIPP Winter programs update.
• Winterfest (Jan 2 installation begins – 9th opening of Winterfest) – Alpine Ice will
present their proposal at the Nov. 3 meeting. Molly asks the Board for other
activation and engagement suggestions.
• “Yeti Ford Alpine Gardens” collaboration – 5 total Yeti’s will be created: Red
Sandstone Elementary School, Vail Mountain School, Homestake Peak School,
Betty Ford Alpine Gardens and Art in Public Places to create the artful Yetis. TOV
carpenters’ shop will provide plywood cutouts.
• Molly presents a possible live activation with artist Oilhack.
3.5 Vail Art Studio Challenge - Christopher Gruner (Gus) residency updates.
• Nov. 5 – load-in and Nov. 24 – load-out; Closing event – “Show and Tell
Après” on Friday, Nov 21 @ 3 – 6 p.m. In addition, there will be scheduled
open studio hours.
4. Coordinator Updates
• HYBYCOZO deinstall sculptures – Oct 31; they are preparing a proposal for a
permanent work.
• A letter was sent to Community Development on behalf of AIPP for the use of a
studio apartment at the Lunar development site for their public art mitigation.
• Vail Valley Charitable Fund – submitting for CSE funding on the occasion of their
30th anniversary for an art project.
• Gore Creek Promenade – Council to award contract this week.
5. Adjournment
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AGENDA ITEM NO. 4.1
Item Cover Page
DATE:November 18, 2025
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Matters from Mayor, Council, Town Manager and Committee Reports
AGENDA SECTION:Matters from Mayor, Council, Town Manager and Committee
Reports (4:40pm)
SUBJECT:Mayor, Council, Town Manager, and Committee Reports (15min.)
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
17
AGENDA ITEM NO. 4.2
Item Cover Page
DATE:November 18, 2025
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Town Manager Report
AGENDA SECTION:Matters from Mayor, Council, Town Manager and Committee
Reports (4:40pm)
SUBJECT:Town Manager Report (5 min.)
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
TM Update 111825 (1).docx
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Town Managers’ Update
November 18, 2025
1. Big Three Town of Vail Capital Projects (Timber Ridge, South Face, Dobson)
Town staff would like to share a brief update on the three large capital projects the Town of Vail is
either building or supporting. Staff will provide these updates monthly or as needed. Again, the three
projects include: Timber Ridge, South Face/West Middle Creek, and the Dobson Event Center.
Southface (Prepared by Corum)
Southface Vail is currently maintaining the contract schedule. To date 2 of 45 weather days have
been utilized and the unseasonably warm fall is to the project’s advantage. The off-site storm sewer
work in Lionshead has been completed and punched by the town. Notable recent and projected
activities include the start of block retaining walls and on-site utilities. Block retaining walls are
expected to continue through spring of 2026. The project encountered unsuitable soils for back fill
activities associated with the walls and an approved remediation plan is underway for off-site
amendment at the Dowd Junction yard. The soil nail walls associated with the building excavation
are over 1/2 complete and pushing for a completion of “the bench” by end of year weather
dependent. The project is pushing for an early Q2 start of foundations.
Shaw is forecasting the use of $895,428 of $2,700,000 in total material escalation or 33.1%.
Currently Corum is working on material escalation remediation efforts including early procurement
and alternate vendors.
The project has utilized $857,563 of $5,450,000 in general contingency or 16%. Currently the
biggest risk is in unforeseen soils and the negotiation of the associated amendment process; we are
expecting the utilization of 1M-2M in contingency. The project is currently working through
identifying, solutions, and quantifications of this issue.
Shaw has written and sent out 47 of 56 contracts in order of priority; current issued equates to 97.4 M
of 105.9M or 92%. Shaw has fully executed 28 of 56 contracts; current executed equates to 84.72 M
of 105.9M or 80.0%. Shaw is forecasting that based on current negotiation timelines, the project is
expected to be substantially bought out by the end of the year. Shaw is currently projecting a
savings of $528,839 in buyout that can be applied to the contingency.
Additional exemptions to tax and use credits were initially clarified with the State and County leading
to additional savings that are being pursued with the general contractor and subcontractors. The
Department of Revenue has recently revoked its earlier decision and the TOV is clarifying that
position. These credits are projected to be in the range of $1,000,000; so far the project has received
$593,000 in credits from subcontractors.
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Timber Ridge Village (Prepared by Triumph)
Schedule update:
Building A: Working to complete the exterior materials install. Interior, punch list will start 12/8.
We are still tracking toward a CO for December 19th. 2025.
Building F: Exterior material install in progress. Interiors working on MEP services. Still tracking
toward a CO for late February 2026.
(We are working with Steve Thomas to help us with a Certificate of Occupancy plan, this was
discussed with TOV departments last week to confirm plan addresses all aspects.)
Building install of exterior siding. This Building to be completed with E, occupancy August 2026.
Building G completed the set process on 11/10, working now on weatherproofing and stairs with
Standpipes
Building D will be the next set, currently scheduled for 12/1.
Over all project still on track for completion October 2026.
Budget:
We are quickly approaching another winter, and winter conditions. This is a subject of discussion
between Shaw and Triumph for the coming weeks. Small scope gaps are being taken care of
with remaining contingency.
Sales:
We continue to market the homes to both businesses and individuals. As of today, we have
reservations of $147,649,222, this does take into account both Habitat (30 homes) and TOV. I
have a meeting with Habitat next week to further discuss the four bedroom units.
This table does not represent any TOV units, as those will be the available units as building A / F
and then B receive their Certificate of Occupancy. Building A has the following units still
available: 6 studios / 1 two bedroom / 5 four bedroom homes.
EHU:
An agreement has been made with Hospital for down payment assistance, this could represent 5-
10 homes. VH is working with 1800 employees to identify interested buyers. There are a number
of other proposed projects that have approval to satisfy their EHU requirements at TRV.
Then there is the underperforming single family home / Habitat EHU opportunity, this could
represent a number of additional home sales above there now number of 30.
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Dobson-Prepared by Cumings Group:
The month of August marked the fifth month of construction for the Dobson Arena Renovation
project; now 27.78% complete overall. While the project schedule risks have been identified and are
being monitored and mitigated, the updated project milestones remain as scheduled per contract.
Our primary concern with schedule at this time is construction dewatering which may impact
underground rough-in at the northwest side of the structure.
The total Town Council approved Project Budget remains at $55,791,549.00. Of that, the owner
processed a total of $2,124,627.66 (3.81%) invoices/costs in the month of September. The total
FGMP construction contract value is $45,774,223.00. Previous approved changes increased the total
construction contract value to $46,085,704.00. A total of 87 change requests totaling $1,712,692.19
have been submitted to date. Considering all approved, pending, and potential owner change order
requests, as well as general project budget allocations, the total contractor’s contingency utilization is
projected to be $348,431.30 (29.31%), with a total of $840,436.70 (70.69%) contractor contingency
remaining. In addition to $87,744.78 in general project budget reallocations.
All submitted, executed, and projected additional cost changes are currently allocated from owner
and contractor contingency or funded from by the Vail Recreation District. The overall project budget
remains $55,791,549.00, per contract. The team will be focused on getting the building enclosed as
quickly as possible so you will see structural steel and roofing going on quickly as possible on three
sides of the building. Project Buyout progressed by 7.86% ($2,649,460.00) in the month of
September, from a previous 87% complete buyout to a now 95% complete buyout. The updated
contractor-set complete project buyout has extended by 2 additional months, becoming a 6-month
total duration, with a current upcoming deadline of October 17th, 2025. Over the first 5 months of
progress, construction, site management and safety have been good. The Grout Compaction scope
concerns have been addressed and resolved. The team is heavily focused on the proper execution of
the Contractors’ quality control program, and the submittal process is being closely followed and
supported to prevent rework.
2. EHU Deed Restrictions
As you know the Town updated its code related to employee housing units so that property owners
with underperforming or old deed restricted properties could pay a fee to release the deed restriction.
These funds will be used to support securing additional affordable units with up-to-date deed.
Currently an EHU exchange involving a Type III EHU does require a property to be in conformance
with gross residential floor area (GRFA) requirements. In other words, a home on Forest Rd may
have a 500 square foot Type III EHU with an old deed restriction that does not require the unit to be
occupied. In this example the 500 square feet was not included in the allowed GRFA for the home. If
a home was at its maximum GRFA allowance it would not qualify for the EHU exchange.
If a property owners elected to pay the Town as per Ordinance 20, 2025 to remove an
underperforming EHU and the funds were then used to secure an EHU with an up-to-date deed
restriction should they be allowed to do that even if they don’t have remaining GRFA? Would
council like staff to explore policy solutions to facilitate the goals of Ordinance 20, 2025 even
if the subject property has no remaining GRFA??
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3. Food Bank
At the November 4th meeting, Town Council unanimously supported the concept of a matching
grant for the Eagle Valley Community Market (food bank) to offset impacts from the reduction of
SNAP benefits in our community. The Community Market has applied for a Town of Vail Grant for a
weekly amount of $5,000, as a matching “challenge” grant. Staff is recommends funding a two-week
matching grant of up to $10,000 to help with the interruption in SNAP benefits, as well as the
increased demand experienced by the Market with newly arriving seasonal employees, and
community members ineligible for SNAP benefits due to new SNAP restrictions impacting immigrant
and mixed-status families.
4. Other
The Town Manager may have other topics that have arisen since the publication of the Council
packet.
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AGENDA ITEM NO. 4.3
Item Cover Page
DATE:November 18, 2025
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Matters from Mayor, Council, Town Manager and Committee Reports
AGENDA SECTION:Matters from Mayor, Council, Town Manager and Committee
Reports (4:40pm)
SUBJECT:Council Matters and Status Update
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
251118 Matters.docx
Future Topics.docx
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COUNCIL MATTERS
Status Report
Report for November 18, 2025
Town Council thanked PEC Board members for their time and effort
spent on the lengthy meetings on development applications.
Town Council thanked Lynn Albers, Vail Public Library for the
educational and well-presented Ute Indian display.
Town Council announced the opening of the Rodeo Rink, and
expressed thanks to the ice community for the concerted efforts to
make it happen!
High Five Media’s 40th anniversary celebration was complimented and
a Thank You for the many years of service to the community.
Town Council thanked the VRD for a successful Halloween event in
Vail Village!
Social Media Listening
There is no Sprout Listening link due to technical difficulties. We will cover social media
monitoring of these dates in the next council report.
In the News______________________________________________________
Please Note:
Election and campaign related letters and editorial/opinion pieces are not included in this list.
Oct.30
Speed Cameras
https://www.vaildaily.com/news/vails-new-automated-traffic-enforcement-program-is-set-to-go-
live-on-nov-16/
Oct. 31
I-70 Closures
https://www.postindependent.com/news/i-70-vail-pass-improvement-increase-safety-reduce-
closures/
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Nov. 2
Airbnb on STRs
https://completecolorado.com/2025/11/02/airbnb-swinging-against-vail-short-term-rental-tax/
Nov. 4
Town Council Election Results
https://www.vaildaily.com/news/election-2025-vail-town-council-results/
Issue 2A Election Results
https://www.vaildaily.com/news/election-2025-vail-short-term-rental-tax-increase/
https://coloradosun.com/2025/11/04/vail-short-term-rental-tax-increase/
Nov. 5
Loading and Delivery
https://www.vaildaily.com/news/vail-regulate-truck-delivery-town-core/
Rodeo Rink
https://www.realvail.com/rodeo-rink-opens-at-eagle-county-fairgrounds/a23998/
Nov. 6
Election Results
https://www.realvail.com/unofficial-2025-election-results-for-vail-town-council-and-ballot-issue-
2a/a24010/
Nov. 10
Tourist Taxes
https://coloradosun.com/2025/11/10/tourism-taxes-election/
Nov. 11
Rodeo Rink
https://www.vaildaily.com/news/rodeo-rink-opens-at-eagle-county-fairgrounds-they-made-a-lot-
of-magic-happen/
Lunch with Locals
https://www.realvail.com/vail-sponsors-next-lunch-with-the-locals-nov-12/a24040/
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Future Topics, December 2025
TOPIC DEPARTMENT
Main Vail Pedestrian Improvements design update Public Works
Swearing in New Council Members Town Clerk
Mayor and Mayor Pro Tem appointments Town Council
VLMDAC Board Opening Interviews/appointments Economic Development
Lunar Park SDD Community Development
Permission to proceed application for 230 Bridge St. Community Development
Committee Appointments Town Council
East Lionshead Circle Application Appeal Community Development
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