HomeMy WebLinkAbout2025-11-04 TC Meeting MinutesTown Council Meeting Minutes of November 4, 2025. Page 1
Vail Town Council Meeting Minutes
Tuesday, November 4, 2025
3:00 P.M.
Vail Town Council Chambers
The meeting of the Vail Town Council was called to order at approximately 3:00 P.M. by Mayor
Coggin.
Members present: Travis Coggin, Mayor
Barry Davis, Mayor Pro Tem
Pete Seibert
Jonathan Staufer
Dave Chapin
Reid Phillips
Samantha Biszantz
Staff members present: Russell Forrest, Town Manager
Kathleen Halloran, Deputy Town Manager
Stephanie Kauffman (Bibbens), Town Clerk
Matt Mire, Town Attorney
1. Call to Order
2. Interviews for Boards and Commissions
Interviews for the Planning and Environmental Commission began at time stamp 0:00:15 on the
High Five video.
2.1 Interviews for the Planning and Environmental Commission
Presenter(s): Stephanie Kauffman, Town Clerk
Interview candidates that are interested in serving on the PEC.
Background: One partial vacancy exists on the Planning and Environmental Commission and
four applicants have submitted applications. The term of the new appointments will begin on
November 10, 2025 and expires on March 31, 2027 (partial term). Duties and functions of the
PEC include review and determination of requests for variances and conditional use permits,
and recommendations to Town Council on special development districts, subdivisions, re-
zonings, various Town of Vail proposed plans and other community matters per the Town
Charter and ordinances.
3. Presentation/Discussion
The presentation for the Energy Performance Contract Budget Discussion began at time stamp
0:10:36 on the High Five video.
Town Council Meeting Minutes of November 4, 2025. Page 2
3.1 Energy Performance Contract Budget Discussion
Presenter(s): Kristen Bertuglia, Director of Environmental Sustainability, Cameron Millard, Clean
Energy Specialist, Stephan Rank, Senior Project Engineer with McKinstry
Listen to presentation and provide feedback.
Background: Updated project information to share with Town Council regarding the Energy
Performance Contract.
Council agreed to continue to move forward with the Energy Performance Contract.
4. DRB/PEC Update
DRB/PEC update began at time stamp 0:44:50 on the High Five video.
5. Information Update
Information update began at time stamp 0:45:43 on the High Five video.
5.1 October 2025 Revenue Update
5.2 3rd Quarter Investment Report
6. Matters from Mayor, Council, Town Manager and Committee Reports
Matters began at time stamp 0:46:42 on the High Five video.
6.1 Mayor, Council Members, and Committee Reports
6.2 Town Manager Report
6.3 Council Matters and Status Update
7. Executive Session
Executive Session began at time stamp 0:57:03 on the High Five video.
Executive Session pursuant to:
C.R.S. § 24-6-402(4)(b) to hold a conference with the Town Attorney, to receive legal advice on
specific legal questions; and C.R.S. § 24-6-402(4)(e) to determine positions relative to matters
that may be subject to negotiations, develop a strategy for negotiations and instruct negotiators
on the topic of an Operating Agreement between the Town of Vail and Vail Park and Recreation
District for Dobson Arena; and C.R.S. § 24-6-402(4)(b) to hold a conference with the Town
Attorney, to receive legal advice on specific legal questions regarding:1. Short Term Rental Fire
Inspection/Renewal Issues; and
Town Council Meeting Minutes of November 4, 2025. Page 3
2. Ordinance No. 13, Series of 2025, An Emergency Ordinance Temporarily Suspending the
Acceptance and Processing of Applications, the Scheduling of Public Hearings and the
Issuance of Building Permits Related to the Conversion of Eating and Drinking Establishments
to Any Other Permitted or Conditional Use in the SBR, SBR-2, CC-1, CC-2, LMU-1, LMU-2, and
PA Zone Districts.
8. Any action as a result of Executive Session
9. Consent Agenda
Consent Agenda began at time stamp 0:58:18 on the High Five video.
9.1 October 7, 2025 TC Meeting Minutes
9.2 October 21, 2025 TC Meeting Minutes
9.3 Resolution No. 53, Series of 2025, A Resolution of the Vail Town Council Granting
Certain Easements to the Eagle River Water and Sanitation District (the "ERWSD")
Approve, approve with amendments, or deny Resolution 53, Series of 2025.
Background: The Eagle River Water and Sanitation District (ERWSD) is completing
infrastructure upgrades that require use of Town property. In order to complete these projects
ERWSD needs to obtain three easements from the Town of Vail.
9.4 Resolution No. 54, Series of 2025, A Resolution of the Vail Town Council Approving a
Lease Agreement with Long Pourr for a Limited Food Establishment in the Vail
Transportation Center
Approve, approve with amendments, or deny Resolution No. 54, Series of 2025.
Background: The Town wishes to grant a lease agreement with Long Pourr for the operation of
a limited food establishment in the Vail Transportation Center.
Staufer made a motion to approve Consent Agenda as presented; Seibert seconded motion
passed (7-0).
10. Appointments for Boards and Commissions
Appointments for Boards and Commissions began at time stamp 0:58:36 on the High Five
video.
10.1 Planning and Environmental Commission
Davis made a motion to appoint Margaret Hanlon Brown to service on the Planning and
Environmental Commission for a partial term, ending March 31, 2027; Staufer seconded motion
passes (7-0).
Town Council Meeting Minutes of November 4, 2025. Page 4
11. Action Items
Discussion for Contract Award to Zip Car for the Vail Car Share Program began at time stamp
0:59:25 on the High Five Media video.
11.1 Contract Award to Zip Car for Vail Car Share Program
Presenter(s): Beth Markham, Environmental Sustainability Manager
Authorize the Town Manager to enter into an agreement, in a form approved by the Town
Attorney, with Zip Car for the Vail Car Share program to begin in 2026, in an amount not to
exceed $147,000.
Background: The purpose of this item is to request the Vail Town Council to authorize a contract
beginning in 2026 for the Vail Car Share program with Zip Car.
Staufer made a motion to approve; Chapin seconded motion passed (7-0).
Discussion for the Permission to Proceed with Loading and Delivery Changes for Grand Hyatt
began at timestamp 1:04:57on the High Five Media video.
11.2 Permission to Proceed with Loading and Delivery Changes for Grand Hyatt
Presenter(s): Greg Roy, Planning Manager
Approve, approve with amendments, or deny permission to proceed.
Background: The owner of the 1300 Westhaven Dr, Vail Hotel Partners, LLC Hotelave,
represented by Ruther Associates, LLC located at 1300 Westhaven Drive, is requesting
permission to construct a loading and delivery berth in the Town of Vail right-of-way.
Chapin made a motion to approve; Phillips seconded motion passed (7-0).
Discussion for Ordinance No. 24, Series of 2025 began at timestamp 1:08:14 on the High Five
Media video.
11.3 Ordinance No. 24, Series of 2025, First Reading, Annual Appropriation Ordinance
Adopting a Budget and Financial Plan and Making Appropriations to Pay the Costs,
Expenses, and Liabilities of the Town of Vail, Colorado, for its Fiscal Year January 1,
2026 through December 31, 2026
Presenter(s): Jake Shipe, Budget Manager
Approve, approve with amendments, or deny Ordinance No. 24, Series of 2025.
Background: On October 21st, staff presented a draft of the Town Manager’s budget for
Council’s Review. Staff has made adjustments and provided additional information in response
Town Council Meeting Minutes of November 4, 2025. Page 5
to Council's comments and questions and is seeking approval of the Budget Ordinance on first
reading.
Information provided in the attached memo includes the proposed revenue and expenditures for
all town funds, a summary of changes in personnel, funding recommendations for Council
contributions, and a five-year capital plan.
Davis made a motion to approve; Chapin seconded motion passed (7-0).
Discussion for Ordinance No. 26, Series of 2025 began at timestamp 1:29:11 on the High Five
Media video.
11.4 Ordinance No. 26, Series of 2025, First Reading, An Ordinance Amending Section 7-
8-4 of the Vail Town Code Regarding Designated Areas for the Operation of Golf Cars
and Low Speed Electric Vehicles
Presenter(s): Chief Ryan Kenney, Vail Police Department
Approve, approve with amendments, or deny Ordinance No. 26, Series of 2025 upon first
reading.
Background: The proposed ordinance clarifies the definitions of “Golf Car” and “Low-Speed
Electric Vehicle” and establishes designated areas where these vehicles may be operated
within the Town of Vail.
Chapin made a motion to approve; Phillips seconded motion passed (7-0).
12. Public Hearings
Discussion for Ordinance No. 21, Series of 2025 began at time stamp 1:35:07 on the High Five
video.
12.1 Ordinance No. 21, Series of 2025, Second Reading, An Ordinance Amending Chapter
13 of Title 7 of the Vail Town Code Regarding Designated Loading and Delivery Areas
Presenter(s): Chief Ryan Kenney, Vail Police Department
Approve, approve with amendments, or deny Ordinance No. 21, Series of 2025 upon second
reading.
Background: Recent loading and delivery violations have been occurring with greater frequency
in the outlying areas of the Village Core. As enforcement strengthens within the Village,
delivery companies are getting creative with locations they can deliver from.
Public comment was called. There was none.
Chapin made a motion to approve; Staufer seconded motion passed (7-0).
Town Council Meeting Minutes of November 4, 2025. Page 6
Discussion for Ordinance No. 22, Series of 2025 began at time stamp 1:36:45 on the High Five
video.
12.2 Ordinance No. 22, Series of 2025, Second Reading, An Ordinance to Amending
Chapter 3 of Title 6 of the Vail Town Code, Regarding Unlawfully Disobeying Peace
Officers
Presenter(s): Chief Ryan Kenney, Vail Police Department
Approve, approve with amendments, or deny Ordinance No. 22, Series of 2025 upon second
reading.
Background: The Vail Police Department is requesting Town Council approve an amendment to
Vail Town Code 6-3A-5, which is based on recent case law that applies to the lawful requests of
a person to identify themselves to peace officers.
Public comment was called at time stamp 1:37:33 on the High Five video.
Public comment ended at time stamp 1:38:29 on the High Five video.
Phillips made a m0tion to approve; Staufer seconded motion passed (7-0).
Discussion for Ordinance No. 23, Series of 2025 began at time stamp 1:38:56 on the High Five
video.
12.3 Ordinance No. 23, Series of 2025, Second Reading, An Ordinance Authorizing the
Sale of Certain Real Property Known as Pitkin Creek Park Condominium Unit 3B at a
Proposed Sales Price of $500,000.00
Presenter(s): Jason Dietz, Housing Director
Approve, approve with amendments, or deny Ordinance No. 23, Series of 2025 upon second
reading.
Background: The purpose of this memorandum is to provide a summary of the background
seeking the approval of the proposed Ordinance No. 23, Series of 2025 which authorizes the
sale of certain real property owned by the Town of Vail.
Public comment was called. There was none.
Staufer made a motion to approve; Davis seconded motion passed (7-0).
Discussion for Ordinance No. 29, Series of 2025 began at time stamp 1:40:24 on the High Five
video.
13.4 Ordinance No. 29, Series of 2025, Second Reading, An Ordinance Rezoning 16 Vail
Road, Vail Village Filing 1, Lots M & O, also known as Vail Village Inn Phase IV, from the
Public Accommodation (PA) Zone District to the Vail Village Inn (VV) Zone District
Town Council Meeting Minutes of November 4, 2025. Page 7
Presenter(s): Heather Knight, Planner II
Approve, approve with amendments, or deny Ordinance No. 29, Series of 2025 upon second
reading.
Background: The applicant, Ferruco Vail Ventures LLC, is proposing a Zone District Boundary
amendment pursuant to 12-3-7 Amendment, Vail Town Code to rezone 16 Vail Road, Vail
Village Filing 1, Lots M & O, also known as Vail Village Inn Phase IV, from the Public
Accommodation (PA) Zone District to the Vaill Village Inn (VVI) Zone District.
Public comment was called. There was none.
Staufer made a motion to approve; Seibert seconded motion passed (7-0).
13. Public Participation
Public participation began at time stamp 1:45:36 of the High Five video.
Tim McMahon, Town of Avon resident, apologized to anyone whom he may have offended
during the campaign season.
14. Action Items
Discussion for Ordinance No. 27, Series of 2027 began at time stamp 1:48:00 on the High Five
video.
14.5 Ordinance No. 27, Series of 2025, First Reading, An Ordinance Amending Chapter 7
of Title 12 of the Vail Town Code Regarding the Conversion of Eating and Drinking
Establishments
Presenter(s): Matt Gennett, Director of Community Development
Approve, approve with amendments, or deny Ordinance No. 27, Series of 2025 upon first
reading.
Background: The applicant, the Town of Vail, is requesting the Town Council approve
Ordinance No. 27, Series of 2025, An Ordinance Amending Chapter 7 of Title 12 of the Vail
Town Code Regarding the Conversion of Eating and Drinking Establishments, on First reading.
Chapin made a motion to approve; Phillips seconded motion passed (5-2 Davis and Biszantz
opposed).
Discussion for Ordinance No. 30, Series of 2025 at time stamp 1:59:48 on the High Five video.
14.6 Ordinance No. 30, Series of 2025, First Reading, An Ordinance Repealing Ordinance
No. 13, Series of 2025, to Lift the Temporary Suspension on the Acceptance and
Processing of Applications, the Scheduling of Public Hearings and the Issuance of
Building Permits related to the Conversion of Eating and Drinking Establishments to any
Town Council Meeting Minutes of November 4, 2025. Page 8
other Permitted or Conditional Use in the SBR, SBR-2, CC-1, LMU-1, LMU-2 and PA Zone
Districts
Presenter(s): Matt Gennet, Community Development Director
Approve, approve with amendments, or deny Ordinance No. 30, Series of 2025 upon first
reading.
Background: On June 3, 2025, the Town Council adopted Ordinance No. 13, Series 2025,
which imposed a temporary suspension on the acceptance and processing of applications and
the scheduling of public hearings related to the conversion of eating and drinking
establishments to any other permitted or conditional use in the zone districts cited herein to
allow the Town Council to consider amendments to the Vail Town Code in furtherance of the
Master Plans and related goals of supporting nightlife and maintaining vibrancy in the Town.
Staufer made a motion to approve; Davis seconded motion passed (7-0).
15. Public Hearings
Discussion for Ordinance No.52. Series of 2025 began at 2:02:16 on the High Five video.
15.5 Resolution No. 52, Series of 2025 Vail Village Master Plan Amendment
Presenter(s): Greg Roy, Planning Manager
Approve, approve with amendments, or deny Resolution No. 52, Series of 2025.
Background: The applicant, Lunar Vail Land Investments, LLC represented by Ruther
Associates LLC, is requesting a recommendation to the Vail Town Council, pursuant to Section
3-2-6A, Function, Vail Town Code, to amend Conceptual Building Height Plan of the Vail Village
Master Plan.
The Planning and Environmental Commission, with a unanimous vote of 5-0 (Tucker and
Lintner absent) forwarded a recommendation of denial to the Vail Town Council, to amend
Conceptual Building Height Plan of the Vail Village Master Plan.
Public comment was called at time stamp 2:27:06 on the High Five video.
Public comment ended at time stamp 2:40:22 on the High Five video.
Phillips made a motion to deny Resolution No. 52, Series of 2025 based on the
recommendation of the Planning and Environmental Commission:
1. That the master plan amendment is not consistent with the applicable elements of
the adopted goals, objectives and policies outlined in the Vail comprehensive plan and is
compatible with the development objectives of the town; and
2. That the master plan amendment does not further the general and specific
Town Council Meeting Minutes of November 4, 2025. Page 9
purposes of the zoning regulations; and
3. That the master plan amendment does not promote the health, safety, morals, and
general welfare of the town and promotes the coordinated and harmonious development
of the town in a manner that conserves and enhances its natural environment and its
established character as a resort and residential community of the highest quality." ;
Staufer seconded motion for denial passed (6-1 Coggin in favor).
Discussion for Ordinance No. 28, Series of 2025 began at time stamp 2:58:31 on the High Five
video.
15.6 Ordinance No. 28, Series of 2025, First Reading, An Ordinance Approving the
Establishment of a New Special Development District No. 44, Lunar Park, and Specifically
to Approve the Development of a Multi-Family Development. Located at 442 South
Frontage Road East
Presenter(s): Greg Roy, Planning Manager
Approve, approve with amendments, or deny Ordinance No. 28, Series of 2025 upon first
reading.
Background: The applicant, Lunar Vail Land Investments, LLC, represented by Ruther
Associates is requesting approval for the establishment of a new Special Development District,
pursuant to Section 12-9(A), Special Development Districts, Vail Town Code, to allow for the
development of a multi-family project, located at 442 South Frontage Road East/ Vail Village
Filing 5, Tract D.
Public comment was called at time stamp 4:17:54 of the High Five video.
Public comment ended at time stamp 4:42:03 on the High Five video.
Phillips made a motion to table Ordinance No. 28, Series of 2025 and to continue the public
hearing until Tuesday, December 2, 2025; Davis seconded motion passed (7-0).
There being no further business to come before the council, Davis made a motion to
adjourn the meeting; Staufer seconded; meeting adjourned at 9:01pm.
Attest:
Respectfully Submitted,
_________________________________
Barry Davis, Mayor
______________________________
Stephanie Kauffman, Town Clerk