HomeMy WebLinkAbout2026_03_10 VLHA Agenda1.Call to Order (3:00pm)
2.Citizen Participation (5 min.)
3.Approval of Minutes (5 min.)
3.1 February 10, 2026 Meeting Minutes 2 mins
3.2 February 17, 2026 Special Meeting Minutes 2 mins
4.Information Update
4.1 Housing Project Update 15 mins
Listen to update on Housing Development Projects.
Presenter(s): Anna Bengtson, Housing Development Specialist
5.Main Agenda
5.1 Resolution No. 1, Series of 2026, A Resolution Approving
an Exemption from Audit for the Fiscal Year 2025, for the
Vail Local Housing Authority in the State of Colorado.
20 mins.
Listen to the 2025 VLHA Year End Financial Update, and
Approve Resolution 1 2026.
Presenter(s): Jake Shipe, CPA Finance Budget Manager
6.Executive Session (estimated 80 mins) pursuant to:
C.R.S. §24-6-402(4)(b) and (4)(e), to hold a conference with legal counsel for the purpose of
receiving legal advice on specific legal questions, and to determine positions relative to
matters that may be subject to negotiations, develop strategy for negotiations, and instruct
negotiators, regarding the formation of a charitable organization and the potential engagement
of legal counsel related to the formation of a charitable organization.
C.R.S. § 24-6-402(4)(c) to consider matters required to be kept confidential by state law,
namely the review of a housing files containing personally identifiable information related to
waiver requests for the deed-restricted units located at 1063 Vail View Drive Unit 4, Bighorn
VAIL LOCAL HOUSING AUTHORITY MEETING
Agenda
Vail Town Council Chambers and virtually by Zoom.
Zoom Meeting 1 | Pre-Executive Session | https://vail.zoom.us/j/83110634258
Zoom Meeting 2 | Post-Executive Session | https://vail.zoom.us/j/86898705642
3:00 PM, March 10, 2026
2026_02_10 VLHA Meeting Minutes.pdf
2026_02_17 VLHA Special Meeting Minutes.pdf
2025 VLHA Year-End Financial Update.pdf
Resolution Audit Exempt 25.pdf
FLAT_LocalGOVExemptionForm.pdf
1
Road Unit 7R, 430 South Frontage Road East Unit RU-L, 430 South Frontage Road East Unit
RU-M, and 2897 Timber Creek Drive D23, under the Employee Housing Guidelines, Section
V.C. The executive session is necessary to prevent disclosure of confidential information
protected under the Colorado Open Records Act (C.R.S. § 24-72-204) and related privacy
protections.
7.Any Action as a Result of Executive Session
7.1 Compliance Waiver Requests 5 mins
Approve or deny compliance waiver requests.
8.Matters from the Chairman and Authority Members
9.Staff Update (5 mins)
Town of Vail Community Meeting from 5-7:00pm today, March 10, 2026 at Donovan
Pavilion
Habitat for Humanity Events
Carpenter's Ball | Saturday, March 14, 2026 at 6:00pm, The Hythe Vail
Finding Our Way Home with The Civic Canopy | Thursday, March 26, 2026 from
5-7:30 PM | Berry Creek Middle School, 1000 Miller Ranch Road, Edwards, CO
81632
Finding Our Way Home with The Civic Canopy | Wednesday, June 24, 2026 from
5-7:30 PM | Berry Creek Middle School, 1000 Miller Ranch Road, Edwards, CO
81632
ZipCar Ribbon Cutting | 12:00pm March 17, 2026 at International Bridge near
Checkpoint Charlie. Sandwiches provided.
Staff may have other topics that have arisen since the publication of the packet.
10.Adjournment
MEMO_VLHA_Waiver Action Language_2025_03_10.pdf
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website
www.vail.gov. All Town Council meetings will be streamed live by High Five Access Media and available
for public viewing as the meeting is happening. The meeting videos are also posted to High Five Access
Media website the week following meeting day, www.highfivemedia.org.
Please call 970-479-2460 for additional information. Sign language interpretation is available upon
request with 48 hour notification dial 711.
2
AGENDA ITEM NO. 3.1
Item Cover Page
DATE:March 10, 2026
TIME:2 mins
SUBMITTED BY:Robyn Smith, Housing
ITEM TYPE:Approval of Minutes
AGENDA SECTION:Approval of Minutes (5 min.)
SUBJECT:February 10, 2026 Meeting Minutes
SUGGESTED ACTION:
VAIL LOCAL HOUSING AUTHORITY AGENDA ITEM REPORT
ATTACHMENTS:
2026_02_10 VLHA Meeting Minutes.pdf
3
Vail Local Housing Authority Meeting Minutes of February 10, 2026 | Page 1 of 3
Vail Local Housing Authority Minutes
Tuesday, February 10, 2026
3:00 PM
Vail Town Council Chambers and virtually via Zoom.
Zoom Meeting 1 | Pre-Executive Session | https://vail.zoom.us/j/83110634258
Zoom Meeting 2 | Post-Executive Session | https://vail.zoom.us/j/86430463407
Present:
Steve Lindstrom
Dan Godec
Christine Santucci
Craig Denton
Kristin Kenney Williams
Staff Present:
Jason Dietz, Director of Housing
Robyn Smith, Senior Housing Coordinator
1. Call to Order (3:00pm)
The meeting was called to order at 3:00 PM. A quorum was present.
2. Citizen Participation (5 min.)
No public comment was received.
3. Approval of Minutes (5 min.)
3.1 Approval of January 13, 2026 Meeting Minutes
Presenter(s): Robyn Smith, Senior Housing Coordinator
Time: 2 min
2026-01-13 VLHA Meeting Minutes.pdf
Kristin Kenney Williams moved to approve the January 13, 2026 meeting minutes as
amended to remove duplicative language in the executive session motion. Dan Godec
seconded. Motion passed (5–0).
4. Information Update
4.1 Housing Project Update
Listen to update on Housing Development Projects.
Presenter(s): Anna Bengtson, Housing Development
Specialist Time: 15 mins.
Jason Dietz, in lieu of Anna Bengtson, provided an update on active housing development
projects. Timber Ridge construction and unit closings continue to advance toward occupancy
milestones, with ongoing coordination related to upcoming site tours. Work at the South Frontage
Road (South Face) project is progressing through early construction and site preparation phases in
advance of vertical construction later in the year. At the CDOT East Vail parcel, surveying and
entitlement activities are moving forward in preparation for subdivision, zoning, and future
developer solicitation. The update was informational only, and no action was taken.
4
Vail Local Housing Authority Meeting Minutes of February 10, 2026 | Page 2 of 3
5. Main Agenda
5.1 Housing Colorado Annual Membership Renewal
Direct staff to renew annual membership for Housing Colorado and pay 2026 dues in an amount not
to exceed $400.
Presenter(s): Robyn Smith
Time: 3 min
Staff requested direction to renew the Authority’s annual Housing Colorado membership
consistent with prior participation. The Authority provided consensus direction to renew
membership and authorize payment of 2026 dues not to exceed $400, consistent with the
approved budget. No formal motion was required.
5.2 GASB Standards for 501(c)(3)'s
Listen and discuss.
Presenter(s): Carlie Smith, Finance Director
Time: 30 mins
VLHA Component Unit Discussion.pdf
Finance Director Carlie Smith presented informational guidance regarding Governmental
Accounting Standards Board (GASB) requirements related to potential formation of a nonprofit
entity and the criteria used to determine whether an organization becomes a governmental
“component unit.” Discussion focused on fiscal independence, avoidance of ongoing financial
dependency, and ensuring any future entity would not exist solely to benefit or financially support
the Town of Vail. The presentation supplemented legal guidance previously requested by the
Authority and was intended to inform future decision-making regarding a potential financial
catalyst structure discussed in prior meetings. No action was taken.
5.3 VLHA + Housing Semi-Annual Update to Vail Town Council
Review, discuss, and confirm direction for the February 17 presentation and joint session with
Town Council.
Presenter(s): Steve Lindstrom & Jason Dietz
Time: 30 mins
2_Memo_VLHA_SemiAnnualUpdate_Prep_01132026.pdf
The Authority reviewed preparation materials for the February 17, 2026 joint VLHA and Town
Council session, including the proposed narrative framework and alignment with Council strategic
priorities and adopted housing policy direction. Discussion emphasized refining presentation
clarity, maintaining a high-level focus for Council discussion, and confirming alignment with
previously identified 2026 priorities related to housing policy modernization, financial tools, and
advancement of development projects. Staff was directed to continue refining presentation
materials in advance of the joint session. No formal action was taken.
6. Staff Update
Staff provided administrative updates including logistics for the upcoming Timber Ridge tour and
joint session with Town Council, optional VLHA apparel coordination, and continued transition
planning related to VLHA email accounts. No action was requested or taken.
7. Matters from the Chairman and Authority Members
Authority members discussed general housing and market observations, including anecdotal
rental and commercial lease conditions within the region and broader housing market dynamics.
Discussion was informational only and no direction or action resulted.
5
Vail Local Housing Authority Meeting Minutes of February 10, 2026 | Page 3 of 3
8. Executive Session 20 min. pursuant to:
Kristin Kenney Williams made a motion to Adjourn executive session pursuant to
C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of
property interests and to determine positions, develop a strategy and instruct negotiators,
regarding: submitted Vail InDEED applications and program details.
C.R.S. § 24-6-402(4)(c) to consider matters required to be kept confidential by state law, namely
the review of a housing file containing personally identifiable information related to a waiver
request for the deed -restricted unit located at 931 Red Sandstone, Unit 1 under the Employee
Housing Guidelines, Section V.C. The executive session is necessary to prevent disclosure of
confidential information protected under the Colorado Open Records Act (C.R.S. § 24-72-204)
and related privacy protections; Christine Santucci seconded the motion Passed (5 - 0).
9. Any Action as a Result of Executive Session
Reconvened regular meeting at 4:52pm.
No Action regarding Vail InDEED applications and program details.
Kristin Kenney Williams made a motion that The Vail Local Housing Authority grant a limited
waiver of deed-restriction compliance for calendar year 2025 for 931 Red Sandstone Road, Unit
1; recommend staff not to pursue enforcement for the 2025 compliance period; and affirm that
all deed-restriction requirements remain fully enforceable beginning in 2026, with this action
limited to the specific circumstances presented.; Craig Denton seconded the motion Passed (5 -
0).
10. Adjournment
Adjourned by Chairman Steve Lindstrom at 4:53pm.
6
AGENDA ITEM NO. 3.2
Item Cover Page
DATE:March 10, 2026
TIME:2 mins
SUBMITTED BY:Robyn Smith, Housing
ITEM TYPE:Approval of Minutes
AGENDA SECTION:Approval of Minutes (5 min.)
SUBJECT:February 17, 2026 Special Meeting Minutes
SUGGESTED ACTION:
VAIL LOCAL HOUSING AUTHORITY AGENDA ITEM REPORT
ATTACHMENTS:
2026_02_17 VLHA Special Meeting Minutes.pdf
7
Vail Local Housing Authority Special Meeting Minutes of February 17, 2026 Page 1 | 1
Vail Local Housing Authority Minutes
Tuesday, February 17, 2026
12:00 PM
SPECIAL MEETING
Timber Ridge Site Visit, Vail Town Council Chambers and Administrative Offices.
Three or more members of the Authority were present. No action of the Authority taken.
Present:
Steve Lindstrom
Dan Godec
Craig Denton
Kristin Kenney Williams
NOTE: Dan Godec did not attend the Timber Ridge Village Site Visit from 12:00pm to 1:30pm.
Absent:
Christine Santucci
1. Call to Order (12:00pm)
2. Timber Ridge Village Site Visit (12:00pm)
VLHA Members to meet at Vail Municipal Building at 11:55am for transport to Timber Ridge
Village for a site tour.
No action.
3. Joint Meeting with Vail Town Council (1:30pm estimated)
See Vail Town Council Afternoon Session Agenda for February 17, 2026 at vail.gov/agendas for
meeting details.
No action.
4. Strategic Planning Workshop (2:30pm estimated)
Listen and participate.
Presenter(s): Marv Weidner, CEO of Managing Results and Jeremy Stephens, Senior Consultant at
Managing Results
No action of the Authority will be taken.
No action.
5. Adjournment (5:00pm estimated)
Adjourned at 5:00pm
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AGENDA ITEM NO. 4.1
Item Cover Page
DATE:March 10, 2026
TIME:15 mins
SUBMITTED BY:Anna Bengtson, Housing
ITEM TYPE:Information Update
AGENDA SECTION:Information Update
SUBJECT:Housing Project Update
SUGGESTED ACTION:Listen to update on Housing Development Projects.
PRESENTER(S):Anna Bengtson, Housing Development Specialist
VAIL LOCAL HOUSING AUTHORITY AGENDA ITEM REPORT
ATTACHMENTS:
9
AGENDA ITEM NO. 5.1
Item Cover Page
DATE:March 10, 2026
TIME:20 mins.
SUBMITTED BY:Jake Shipe, Finance
ITEM TYPE:Main Agenda
AGENDA SECTION:Main Agenda
SUBJECT:Resolution No. 1, Series of 2026, A Resolution Approving an
Exemption from Audit for the Fiscal Year 2025, for the Vail Local
Housing Authority in the State of Colorado.
SUGGESTED ACTION:Listen to the 2025 VLHA Year End Financial Update, and Approve
Resolution 1 2026.
PRESENTER(S):Jake Shipe, CPA Finance Budget Manager
VAIL LOCAL HOUSING AUTHORITY AGENDA ITEM REPORT
ATTACHMENTS:
2025 VLHA Year-End Financial Update.pdf
Resolution Audit Exempt 25.pdf
FLAT_LocalGOVExemptionForm.pdf
10
Annual YTD Budget Less % of Prior Year
Budget Amount Actual Amount YTD Actual Budget Total Actual
17,280.00 18,271.80 (991.80)106 18,381.73
800.00 1,000.00 (200.00)125 3,200.00
8,250.00 12,615.76 (4,365.76)153 15,754.92
.00 .00 .00 +++35,000.00
$26,330.00 $31,887.56 ($5,557.56)121%$72,336.65
$26,330.00 $31,887.56 ($5,557.56)121%$72,336.65
67,700.00 22,332.38 45,367.62 33 62,125.98
2,500.00 2,500.00 .00 100 2,500.00
7,500.00 3,526.06 3,973.94 47 2,500.00
180.00 90.00 90.00 50 150.00
4,300.00 4,383.23 (83.23)102 1,202.43
$82,180.00 $32,831.67 $49,348.33 40%$68,478.41
$82,180.00 $32,831.67 $49,348.33 40%$68,478.41
26,330.00 31,887.56 (5,557.56)121%72,336.65
82,180.00 32,831.67 49,348.33 40%68,478.41
($55,850.00)($944.11)($54,905.89)2%$3,858.24
Beginning Fund Balance 397,163 397,163 393,304
Ending Fund Balance 341,313 396,218 397,163
Professional Fees
31462.00 LionsRidge Apartments Revenue Share
31610.00 Interest
31960.00 Ground Lease Revenue
REVENUE TOTALS
EXPENSE
Department 6700 - Vail Local Housing Authority
33.00
Department 0000 - Revenue Totals
33.20 Accounting Fees
Fund 800 - Vail Local Housing Authority Totals
REVENUE TOTALS
EXPENSE TOTALS
Fund 800 - Vail Local Housing Authority Net Gain (Loss)
35.30 Professional Development
70.34 Bank Charges
73.00 Miscellaneous
Department 6700 - Vail Local Housing Authority Totals
EXPENSE TOTALS
Income Statement
Through 12/31/25
Fund 800 - Vail Local Housing Authority
REVENUE
Department 0000 - Revenue
31460.00 Middle Creek Mgmt Fee
Account Account Description
Page 1 of 1 11
Current YTD Prior Year
Balance Total Actual Net Change Change %
73,804.88 59,729.17 14,075.71 23.57
342,679.67 339,044.41 3,635.26 1.07
$416,484.55 $398,773.58 $17,710.97 4.44%
.00 370.00 (370.00)(100.00)
$0.00 $370.00 ($370.00)(100.00%)
$416,484.55 $399,143.58 $17,340.97 4.34%
20,266.06 1,980.98 18,285.08 923.03
$20,266.06 $1,980.98 $18,285.08 923.03%
$20,266.06 $1,980.98 $18,285.08 923.03%
396,218.49 397,162.60 (944.11)(.24)
$396,218.49 $397,162.60 ($944.11)(0.24%)
$396,218.49 $397,162.60 ($944.11)(0.24%)
LIABILITIES AND FUND EQUITY TOTALS $416,484.55 $399,143.58 $17,340.97 4.34%
Balance Sheet
Through 12/31/25
Fund 800 - Vail Local Housing Authority
ASSETS
10600
Account Account Description
10600.00 VLHA / Checking 1893
10600.01 VLHA / Liquid Asset 8622
10600 - Totals
14010
14010.00 Prepaid Expenses
14010 - Totals
ASSETS TOTALS
LIABILITIES AND FUND EQUITY
LIABILITIES
20100
20100.00 Accounts Payable
20100 - Totals
LIABILITIES TOTALS
FUND EQUITY
FUND EQUITY TOTALS
29205
29205.00 Fund Balance
29205 - Totals
Run by Jake Shipe on 03/02/2026 15:22:56 PM Page 1 of 1 12
2024 2025 2025 2026
Actual Budget Actual Budget
Revenue
Middle Creek Revenue Share / Mgmt Fee 18,382$ 17,280$ 18,272$ 19,000$
Lion's Ridge Revenue Share / Mgmt Fee 3,200 800 1,000 800
Interest Income 15,755 8,250 12,616 9,900
Ground Lease Revenue 35,000 - - -
Total Revenue 72,337 26,330 31,888 29,700
Expenditures
Accounting Fees 2,500 2,500 2,500 2,500
Operating, Maintenance & Contracts 65,978 79,680 30,332 65,080
Total Expenditures 68,478 82,180 32,832 67,580
Revenue Over (Under) Expenditures 3,858 (55,850) (944) (37,880)
Beginning Fund Balance 393,304 397,163 397,163 396,218
Ending Fund Balance 397,163$ 341,313$ 396,218$ 358,338$
2026 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
VAIL LOCAL HOUSING AUTHORITY
13
2026 Budget - Operations, Maintenance, and Contracts
Professional Fees (33.00)2026
Legal Fees 7,500$
Contingency Placeholder for New Contracts 25,000.00
VLHA Webpage/Email Subscription Fees 600.00
VLHA Meeting Videography - High Five Access Media 5,000.00
Impact Investment 15,000.00
Subtotal - Professional Fees (33.00)53,100$
Professional Development (35.30)2,500.00
Meals (53.20)5,000.00
Bank Fees (70.34)180.00
Miscellaneous (73.00)4,300.00
Total - Operations, Maintenance, and Contracts 65,080$
14
RESOLUTION NO. 1, SERIES OF 2026
RESOLUTION NO. 1 SERIES OF 2026
A RESOLUTION APPROVING AN EXEMPTION FROM AUDIT FOR THE
FISCAL YEAR 2025 FOR THE VAIL LOCAL HOUSING AUTHORITY IN THE
STATE OF COLORADO.
WHEREAS, the board of the Vail Local Housing Authority wishes to claim
exemption from the audit requirements of Section 29-1-603, C.R.S.; and
WHEREAS, Section 29-1-604, C.R.S. states that any local government where
neither revenues nor expenditures exceed five hundred thousand dollars may,
with the approval of the state auditor, be exempt from the provisions of Section
29-1-603, C.R.S.; and
WHEREAS, neither revenues nor expenditures for the Vail Local Housing
Authority exceeded $100,000 for fiscal year 2025; and
WHEREAS, an application for exemption from audit for the Vail Local Housing
Authority has been prepared by Jake Shipe, a person skilled in governmental
accounting; and
WHEREAS, said application for exemption from audit has been completed in
accordance with regulations issued by the state auditor.
NOW THEREFORE, it will be ordained by the board of the Vail Local Housing
Authority that the application for exemption from audit for the Vail Local Housing
Authority for the fiscal year ended, December 31, 2025, has been personally
reviewed and is hereby approved by a majority of the board of the Vail Local
Housing Authority’ that those members of the Vail Local Housing Authority have
signified their approval by signing below; and that this resolution shall be
attached to, and shall become a part of the application for exemption for audit of
the Vail Local Housing Authority for the fiscal year ended December 31, 2025.
ADOPTED THIS 10th DAY OF MARCH 2026.
ATTEST: SIGNED:
________________ __________________
Robyn Smith, Secretary Steve Lindstrom, Chairman
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RESOLUTION NO. 1, SERIES OF 2026
Members of Board Date Term Expires Signature
Steve Lindstrom 05/31/2030
Craig Denton 05/31/2027
Christine Santucci 05/31/2029
Kristin Kenney Williams 05/31/2028
Dan Godec 05/31/2026
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Page 1 of 16
Application for Exemption From Audit
Short Form
Instructions
If either revenues or expenditures exceed $200,000, use the Long Form
Under the Local Government Audit Law (Section 29-1-601, et seq., C.R.S.) any local government may apply for an
exemption from audit if neither revenues nor expenditures exceed $1,000,000 in the year.
Exemptions from audit are NOT automatic
To qualify for exemption from audit, a local government must complete an Application for Exemption from Audit each
year
review by the OSA.
Any preparer of an Application for Exemption from Audit — Short Form must be a person skilled in
governmental accounting.
Read ALL instructions before completing and submitting this form
within 3 months after the accounting year-end.
For example, applications must be received by the OSA on or before March 31 for governments with a December 31 year-
end. Applications for exemption from audit are not eligible for an extension of time.
or budgetary basis.
Important!
Governmental Activity should be reported on the
Proprietary Activity should be reported on a .
audit for that year and the ensuing year. In that event, an audit shall be required.
Postmark dates will not be accepted as proof of submission on or before the statutory deadline
Prior year forms are obsolete and will not be accepted.
Applications must be fully and accurately completed. Applications submitted on forms other than those prescribed by the
OSA will not be accepted.
For your reference, the Colorado Revised Statutes are available through the LexisNexis Colorado portal.
Checklist
Has the preparer signed the application prior to board approval?
Has the application been personally reviewed and approved by the governing body?
Are all sections on the form complete, including responses to all of the questions?
Did you include any relevant explanations for unusual items in the appropriate spaces at the end of each section?
Will this application be submitted electronically? Yes No
If yes, have you read and understood the Electronic Signature Policy? See policy in Part 10.
17
Page 2 of 16
-- or --
If yes, have you included a resolution?
Does the resolution state that the governing body personally reviewed and approved the resolution in an
open public meeting?
Has the resolution been signed by a majority of the governing body? See sample resolution at the end
of this form.
UPS, courier)? Yes No
If yes, does the application include original ink signatures from the majority of the governing body?
Filing Methods
Web Portal (recommended)
apps.leg.co.gov/osa/lg
For faster processing, the web portal
should be used for submissions.
Mail
Local Government Audit Division
1375 Sherman St., 5th Floor
Denver, CO 80261-3000
Questions? Email: osa.lg@coleg.gov Phone: 303-869-3000
Contact Information
For the year ended .
Name of government
Street address
City, State, Zip
Contact person
Phone
Email
I certify that I am skilled in governmental accounting and that the information in the application is complete and accurate,
to the best of my knowledge. The preparer must sign prior to board approval.
Name
Title
Firm name (if applicable)
Address
Phone
Preparer signature Date prepared
Proprietary (cash or budgetary basis)
12/31/2025
Vail Local Housing Authority
75 S Frontage Road W
Vail, CO 81657
Jake Shipe
(970) 479-2113
jshipe@vail.gov
Jake Shipe
Budget Manager
Town of Vail
75 S Frontage Road W, Vail, CO 81657
(970) 479-2113
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Page 3 of 16 Part 1: Revenues
Part 1: Revenues
Part 1A: Revenues Table
building, and equipment, and proceeds from debt or lease transactions. Financial information will not include fund
equity information.
Line Description
Total (round to
nearest dollar)
1-1 Taxes: Property (report mills levied in line 9-12)
1-2
1-3 Sales and use
Other (specify in line 1-4):
1-4
1-5 Licenses and permits
1-6 Intergovernmental: Grants
1-7 Conservation Trust Funds (Lottery)
1-8 Highway Users Tax Funds (HUTF)
Other (specify in line 1-9):
1-9
1-10 Charges for services
1-11 Fines and forfeits
1-12 Special assessments
1-13 Investment income
1-14 Charges for utility services
1-15 Debt proceeds
1-16 Lease proceeds
1-17 Developer Advances received
1-18 Proceeds from sale of capital assets
1-19 Fire and police pension
1-20 Donations
Other (specify in lines 1-21 through 1-24)
1-21
1-22
1-23
1-24
1-25
(add lines 1-1 through 1-24)
IF TOTAL REVENUES OR TOTAL EXPENDITURES ARE GREATER THAN $200,000 — STOP.
You may not use this form. Please use the Application for Exemption from Audit - Long Form.
$ 18,272
$ 12,616
Revenue Share $ 1,000
$ 31,888
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Page 4 of 16 Part 1: Revenues
Comments or Additional Information
Please use the space below to provide any additional information (optional):
20
Page 5 of 16 Part 2: Expenditures/Expenses
Part 2: Expenditures/Expenses
Part 2A: Expenditures/Expenses Table
interest payments on long-term debt. Financial information will not include fund equity information.
Line Description
Total (round to
nearest dollar)
2-1 Administrative
2-2 Salaries
2-3 Payroll taxes
2-4 Contract services
2-5
2-6 Insurance
2-7 Accounting and legal fees
2-8 Repair and maintenance
2-9 Supplies
2-10 Utilities and telephone
2-11 Fire/Police
2-12 Streets and highways
2-13 Public health
2-14 Capital outlay
2-15 Utility operations
2-16 Culture and recreation
2-17 Debt service principal
2-18 Debt service interest
2-19 Repayment of Developer Advances Principal
2-20 Repayment of Developer Advances Interest
2-21 Contribution to pension plan
2-22 Contribution to Fire & Police Pension Association
2-23 Other (specify in lines 2-24 through 2-27)
2-24
2-25
2-26
2-27
2-28
(Add lines 2-1 through 2-27)
IF TOTAL REVENUES OR TOTAL EXPENDITURES ARE GREATER THAN $200,000 — STOP.
You may not use this form. Please use the Application for Exemption from Audit - Long Form.
$ 90
$ 22,332
$ 2,500
Board Professional Development $ 3,526
$ 4,383Miscellaneous
$ 32,832
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Page 6 of 16 Part 2: Expenditures/Expenses
Comments or Additional Information
Please use the space below to provide any additional information (optional):
22
Page 7 of 16 Part 3: Debt Outstanding, Issued, and Retired
Part 3: Debt Outstanding, Issued, and Retired
3-1 Does the entity have outstanding debt? Yes No
3-2 If no, skip to line 3-13.
3-3 Is the debt repayment schedule attached? N/A Yes
No
If no, MUST explain below.
3-4 Is the entity current in its debt service payments? Yes No
If no, MUST explain below.
3-5 If no, also indicate if the government is in default with its bond agreements. Yes No
Please complete the following debt schedule, if applicable.
Please only include principal amounts. Enter all amounts as positive numbers.
Line Debt Type
Oustanding at
End of Prior Year*
Issued
During Year
Retired
During Year
Outstanding
at Year-End
3-6 General Obligation Bonds
3-7 Revenue Bonds
3-8 Notes/Loans
3-9 Lease & SBITA**
Liabilities (GASB 87 & 96)
3-10 Developer Advances
Other (specify in line 3-11)
3-11
3-12 TOTAL
(Add lines 3-6 through 3-11)
*Must agree to prior year-end balance
**Subscription-Based Information Technology Arrangements
Comments (optional)
$ 0
$ 0
$ 0
$ 0
$ 0
$ 0
$ 0 $ 0 $ 0 $ 0
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Page 8 of 16 Part 3: Debt Outstanding, Issued, and Retired
3-13 Yes No
3-14 If yes, how much?
3-15 Date the debt was authorized
3-16 Yes No
3-17 If yes, how much?
3-18 Date of the most recent Service Plan
3-19 Does the entity intend to issue debt within the next calendar year? Yes No
3-20 If yes, how much?
3-21 Yes No
3-22 If yes, what is the amount outstanding?
3-23 Does the entity have any lease agreements? Yes No
3-24 If yes, what is being leased?
3-25 What is the original date of the lease?
3-26 Number of years of lease?
3-27 Is the lease subject to annual appropriation? Yes No
3-28 What are the annual lease payments?
Please use the space below to provide any additional information (optional):
24
Page 9 of 16 Part 4: Cash and Investments
Part 4: Cash and Investments
Line Description Amount
4-1 Year-end Total of all Checking and Savings Accounts
4-2
4-3
(Add lines 4-1 and 4-2)
Investments (specify in lines 4-4 through 4-8. If investment is a mutual fund, please list underlying investment.)
4-4
4-5
4-6
4-7
4-8
4-9 Total Investments
(Add lines 4-4 through 4-8)
4-10
(Add lines 4-3 and 4-9)
4-11
C.R.S.?
N/A Yes No
4-12
(Section 11-10.5-101, et seq. C.R.S.)?
Yes No
4-13 If no, MUST explain below.
Please use the space below to provide any additional information (optional).
$ 416,485
$ 0
$ 416,485
$ 0
$ 416,485
25
Page 10 of 16 Part 5: Capital and Right-to-Use Assets
Part 5: Capital and Right-to-Use Assets
5-1 Does the entity have capitalized assets? (If “no” is selected, skip the rest of Part 5.) Yes No
5-2 Has the entity performed an annual inventory of capital assets in accordance with Section
29-1-506, C.R.S.?
Yes No
5-3 If no, MUST explain below.
Capital and Right-to-Use Assets Table
Line Asset Type Additions** Deletions
Year-End
5-4 Land
5-5 Buildings
5-6 Machinery and Equipment
5-7 Furniture and Fixtures
5-8 Infrastructure
5-9 Construction In Progress (CIP)
5-10 Leased & SBITA Right-to-Use
Assets
Other (explain in line 5-11)
5-11
5-12 Accumulated Depreciation/
Amortization
(Enter a negative or credit balance)
5-13 TOTAL
(Add lines 5-4 through 5-12)
*Must agree to prior year-end balance
**Generally capital asset additions should be reported as capital outlay on line 2-14 and capitalized in accordance with the
Please use the space below to provide any additional information (optional).
$ 0
$ 0
$ 0
$ 0
$ 0
$ 0
$ 0
$ 0
$ 0
$ 0 $ 0 $ 0 $ 0
26
Page 11 of 16 Part 6: Pension Information
Part 6: Pension Information
6-1 Yes No
6-2 Yes No
6-3 If yes, who administers the plan?
Indicate the contributions from the following in lines 6-4 through 6-6.
6-4
6-5 State contribution amount
6-6 Other (gifts, donations, etc.)
6-7 TOTAL
(Add lines 6-4 through 6-6)
6-8
Please use the space below to provide any additional information (optional).
$ 0
27
Page 12 of 16 Part 7: Budget Information
Part 7:
7-1
year in accordance with Section 29-1-113 C.R.S.?
N/A Yes No
7-2 If no, MUST explain below.
7-3 Did the entity pass an appropriations resolution, in accordance with
Section 29-1-108 C.R.S.?
N/A Yes No
7-4 If no, MUST explain below.
If yes, indicate the amount appropriated for each fund separately for the year reported in the table below.
Appropriation Amount by Fund Table
Line Governmental/Proprietary Fund Name Total
7-5
7-6
7-7
7-8
7-9
Please use the space below to provide any additional information (optional).
Vail Local Housing Authority $ 82,180
28
Page 13 of 16
Part 8:
8-1 Is the entity in compliance with all the provisions of TABOR (State Constitution, Article X,
Section 20(5))?
Yes No
8-2 If no, MUST explain below.
Note: An election to exempt the entity from the spending limitations of TABOR does not exempt the entity from the 3
percent emergency reserve requirement. All entities should determine if they meet this requirement of TABOR.
Please use the space below to provide any additional information (optional).
29
Page 14 of 16 Part 9: General Information
Part 9: General Information
9-1 Is this application for a newly formed governmental entity? Yes No
9-2 If yes, what was the date of formation
9-3 Has the entity changed its name in the past or current year? Yes No
9-4 If yes, please list the NEW name below.
9-5 If yes, please list the PRIOR name below.
9-6 Is the entity a metropolitan district? Yes No
9-7 Please indicate what services the entity provides below.
9-8 Does the entity have an agreement with another government to provide services? Yes No
9-9 If yes, list the name of the other governmental entity and the services provided below.
9-10
year? (Applicable to Title 32 special districts only, pursuant to Sections 32-1-103 (9.3) and 32-1-104 (3),
C.R.S.)
Yes No
9-11
9-12 Yes No
If yes, please provide the following mills levied for the year reported in lines 9-13 through 9-14.
(Do not report $ amounts.)
9-13 Bond redemption mills
9-14 General/other mills
9-15
(Add lines 9-13 through 9-14)
9-16 If the entity is a Title 32 Special District formed after 7/1/2000, has the entity
under SB 21-262 (Section 32-1-207 C.R.S.)?
N/A Yes No
9-17 If no, please explain below.
Please use the space below to provide any additional information (optional).
Town of Vail: Accounting Services
0.000
30
Page 15 of 16 Part 10: Governing Body Approval
Part 10:
10-1 If you plan to submit this form electronically, have you read the Electronic Signature Policy? Yes No
for exemption from audit that includes governing board signatures obtained through a program such as Docusign or
Echosign. Required elements and safeguards are as follows:
• The preparer of the application is responsible for obtaining board signatures that comply with the requirement in
Section 29-1-604 (3), C.R.S., that states the application shall be personally reviewed, approved, and signed by a
majority of the members of the governing body.
• The application must be accompanied by the signature history document created by the electronic signature software.
The signature history document must show when the document was created and when the document was emailed to
the various parties, and include the dates the individual board members signed the document. The signature history
•
governing boards must note their approval and submit the application using one of the following two methods:
1) Submit the application in hard copy via U.S. Mail, including original signatures.
2) Submit the application electronically via email and either:
a. include a copy of an adopted resolution that documents formal approval by the board; or
b. include electronic signatures obtained through a software program such as Docusign or Echosign, in accordance
with the requirements noted above.
31
Page 16 of 16 Part 10: Governing Body Approval
Print or type the names of all members of current governing body below.
A majority of the members of the governing body must sign below.
My term expires on
I attest that I am a duly elected or appointed board
member, and that I have personally reviewed and
approved this application for exemption from audit.
Signature Date
My term expires on
I attest that I am a duly elected or appointed board
member, and that I have personally reviewed and
approved this application for exemption from audit.
Signature Date
My term expires on
I attest that I am a duly elected or appointed board
member, and that I have personally reviewed and
approved this application for exemption from audit.
Signature Date
My term expires on
I attest that I am a duly elected or appointed board
member, and that I have personally reviewed and
approved this application for exemption from audit.
Signature Date
My term expires on
I attest that I am a duly elected or appointed board
member, and that I have personally reviewed and
approved this application for exemption from audit.
Signature Date
My term expires on
I attest that I am a duly elected or appointed board
member, and that I have personally reviewed and
approved this application for exemption from audit.
Signature Date
My term expires on
I attest that I am a duly elected or appointed board
member, and that I have personally reviewed and
approved this application for exemption from audit.
Signature Date
32
EXAMPLE ONLY — DO NOT COMPLETE THIS PAGE
RESOLUTION/ORDINANCE
FOR EXEMPTION FROM AUDIT
(Pursuant to Section 29-1-604, C.R.S.)
A RESOLUTION/ORDINANCE APPROVING AN EXEMPTION FROM AUDIT FOR
YEAR 20XX FOR THE (name of government) STATE OF COLORADO.
WHEREAS, the (governing body) of (name of government) wishes to claim exemption from the
audit requirements of Section 29-1-603, C.R.S.; and
WHEREAS, Section 29-1-604, C.R.S., states that any local government where neither revenues
nor expenditures exceed $1,000,000 may, with the approval of the State Auditor, be exempt from
the provision of Section 29-1-603, C.R.S.; and
[Choose 1 or 2 below, whichever is applicable]
(1) WHEREAS, neither revenues nor expenditures for (name of government) exceeded
$200,000 for Year 20XX; and
WHEREAS, an application for exemption from audit for (name of government) has been
prepared by (name of individual), a person skilled in governmental accounting; and
OR
(2) WHEREAS, neither revenues nor expenditures for (name of government) exceeded
$1,000,000 for Year 20XX; and
WHEREAS, an application for exemption from audit for (name of government) has been
governmental accounting; and
WHEREAS, said application for exemption from audit has been completed in accordance with
regulations issued by the State Auditor.
NOW THEREFORE, be it resolved/ordained by the (governing body) of the (name of
government) that the application for exemption from audit for (name of government) for the year
ended ____________, 20XX, has been personally reviewed and is hereby approved by a majority
of the (governing body) of the (name of government); that those members of the (governing
and shall become a part of, the application for exemption from audit of the (name of government)
for the year ended ____________, 20XX.
ADOPTED THIS ___ day of _____________, A.D. 20XX.
33
EXAMPLE ONLY — DO NOT COMPLETE THIS PAGE
Mayor/President/Chairman, etc.
ATTEST:
Town Clerk, Secretary, etc.
Type or Print Names of
Members of Governing Body
Date Term
Expires Signature
34
AGENDA ITEM NO. 7.1
Item Cover Page
DATE:March 10, 2026
TIME:5 mins
SUBMITTED BY:Robyn Smith, Housing
ITEM TYPE:Any Action as a Result of Executive Session
AGENDA SECTION:Any Action as a Result of Executive Session
SUBJECT:Compliance Waiver Requests
SUGGESTED ACTION:Approve or deny compliance waiver requests.
VAIL LOCAL HOUSING AUTHORITY AGENDA ITEM REPORT
ATTACHMENTS:
MEMO_VLHA_Waiver Action Language_2025_03_10.pdf
35
Memorandum
Page 1 of 3
To: Vail Local Housing Authority
From: Town of Vail Housing Department
Date: March 10, 2026
Subject: VLHA Waiver Request Motion Language | 1063 Vail View Drive Unit 4 | Bighorn Road Unit 7R;
430 South Frontage Road East Unit RU-L | 430 South Frontage Road East Unit RU-M | 2897 Timber Creek
Drive D23
I. PURPOSE
This memorandum is provided pursuant to the Town of Vail’s Employee Housing Guidelines, most
recently amended on October 4, 2022 by Resolution No. 48, Series of 2022, Section V. Occupancy
Requirements, which states:
“C. Occupants may request waivers to the provisions of this section by providing a written
request to the Town of Vail Housing Department, which will then be forwarded to the Vail
Local Housing Authority for their consideration.”
The purpose of this document is to provide the Vail Local Housing Authority with suggested motions
to act upon a waiver request for the 2025 compliance period.
II. ACTION REQUESTED | 1063 VAIL VIEW DRIVE UNIT 4
Should the Vail Local Housing Authority choose to grant the applicant’s request for a limited waiver
of deed-restriction compliance for calendar year 2025, the Housing Department recommends the
VLHA pass the following motion:
“I move that the Vail Local Housing Authority grant a limited waiver of deed-restriction
compliance for calendar year 2025 for 1063 Vail View Drive Unit 4; recommend staff not to
pursue enforcement for the 2025 compliance period; and affirm that all deed-restriction
requirements remain fully enforceable beginning in 2026, with this action limited to the
specific circumstances presented.”
Should the Vail Local Housing Authority choose to deny the applicant’s request for a limited waiver
of deed-restriction compliance for calendar year 2025, the Housing Department recommends the
VLHA pass the following motion:
“I move that the Vail Local Housing Authority deny a limited waiver of deed-restriction
compliance for calendar year 2025 for 1063 Vail View Drive Unit 4”
III. ACTION REQUESTED | BIGHORN ROAD UNIT 7R
Should the Vail Local Housing Authority choose to grant the applicant’s request for a limited waiver
of deed-restriction compliance for calendar year 2025, the Housing Department recommends the
VLHA pass the following motion:
36
Page 2 of 3
“I move that the Vail Local Housing Authority grant a limited waiver of deed-restriction
compliance for calendar year 2025 for BIGHORN ROAD UNIT 7R; recommend staff not to
pursue enforcement for the 2025 compliance period; and affirm that all deed-restriction
requirements remain fully enforceable beginning in 2026, with this action limited to the
specific circumstances presented.”
Should the Vail Local Housing Authority choose to deny the applicant’s request for a limited waiver
of deed-restriction compliance for calendar year 2025, the Housing Department recommends the
VLHA pass the following motion:
“I move that the Vail Local Housing Authority deny a limited waiver of deed-restriction
compliance for calendar year 2025 for BIGHORN ROAD UNIT 7R”
IV. ACTION REQUESTED | 430 SOUTH FRONTAGE ROAD EAST UNIT RU-L
Should the Vail Local Housing Authority choose to grant the applicant’s request for a limited waiver
of deed-restriction compliance for calendar year 2025, the Housing Department recommends the
VLHA pass the following motion:
“I move that the Vail Local Housing Authority grant a limited waiver of deed-restriction
compliance for calendar year 2025 for 430 SOUTH FRONTAGE ROAD EAST UNIT RU-L;
recommend staff not to pursue enforcement for the 2025 compliance period; and affirm
that all deed-restriction requirements remain fully enforceable beginning in 2026, with this
action limited to the specific circumstances presented.”
Should the Vail Local Housing Authority choose to deny the applicant’s request for a limited waiver
of deed-restriction compliance for calendar year 2025, the Housing Department recommends the
VLHA pass the following motion:
“I move that the Vail Local Housing Authority deny a limited waiver of deed-restriction
compliance for calendar year 2025 for 430 SOUTH FRONTAGE ROAD EAST UNIT RU-L”
V. ACTION REQUESTED | 430 SOUTH FRONTAGE ROAD EAST UNIT RU-M
Should the Vail Local Housing Authority choose to grant the applicant’s request for a limited waiver
of deed-restriction compliance for calendar year 2025, the Housing Department recommends the
VLHA pass the following motion:
“I move that the Vail Local Housing Authority grant a limited waiver of deed-restriction
compliance for calendar year 2025 for 430 SOUTH FRONTAGE ROAD EAST UNIT RU-M;
recommend staff not to pursue enforcement for the 2025 compliance period; and affirm
that all deed-restriction requirements remain fully enforceable beginning in 2026, with this
action limited to the specific circumstances presented.”
Should the Vail Local Housing Authority choose to deny the applicant’s request for a limited waiver
of deed-restriction compliance for calendar year 2025, the Housing Department recommends the
VLHA pass the following motion:
37
Page 3 of 3
“I move that the Vail Local Housing Authority deny a limited waiver of deed-restriction
compliance for calendar year 2025 for 430 SOUTH FRONTAGE ROAD EAST UNIT RU-M”
VI. ACTION REQUESTED | 2897 TIMBER CREEK DRIVE D23
Should the Vail Local Housing Authority choose to grant the applicant’s request for a limited waiver
of deed-restriction compliance for calendar year 2025, the Housing Department recommends the
VLHA pass the following motion:
“I move that the Vail Local Housing Authority grant a limited waiver of deed-restriction
compliance for calendar year 2025 for 2897 Timber Creek Drive D23; recommend staff not
to pursue enforcement for the 2025 compliance period; and affirm that all deed-restriction
requirements remain fully enforceable beginning in 2026, with this action limited to the
specific circumstances presented.”
Should the Vail Local Housing Authority choose to deny the applicant’s request for a limited waiver
of deed-restriction compliance for calendar year 2025, the Housing Department recommends the
VLHA pass the following motion:
“I move that the Vail Local Housing Authority deny a limited waiver of deed-restriction
compliance for calendar year 2025 for 2897 Timber Creek Drive D23”
38