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Home My WebLink About2026-03-03 TC Meeting MinutesTown Council Meeting Minutes of March 3, 2026. Page 1 Vail Town Council Meeting Minutes Tuesday, 3, 2026 4:00 P.M. Vail Town Council Chambers The meeting of the Vail Town Council was called to order at approximately 4:00 P.M. by Mayor Davis Members present: Barry Davis, Mayor Reid Phillips, Mayor Pro Tem Samantha Biszantz Dave Chapin Kevin Foley Kim Langmaid Jonathan Staufer Staff members present: Russell Forrest, Town Manager Kathleen Halloran, Deputy Town Manager Stephanie Kauffman, Town Clerk Matt Mire, Town Attorney 1. Call to Order 2. Executive Session Council moved into executive session at timestamp 00:17 on the High Five video. Executive Session pursuant to: C.R.S. §24-6-402(4)(b) - to hold a conference with the Town Attorney, to receive legal advice on specific legal questions; C.R.S. §24-6-402(4)(a) to consider the purchase, acquisition, lease, transfer or sale of real, personal or other property; and C.R.S. §24-6-402(4)(e) - to determine positions relative to matters that may be subject to negotiations, develop a strategy for negotiations, and/or instruct negotiators on topic of a potential real property acquisition; and C.R.S. § 24-6-402(4)(b) to hold a conference with the Town Attorney, to receive legal advice on specific legal questions; and C.R.S. § 24-6-402(4)(e) to determine positions relative to matters that may be subject to negotiations, develop a strategy for negotiations and instruct negotiators on the topic of an Operating Agreement between the Town of Vail and Vail Park and Recreation District for Dobson Arena 3. Presentation/Discussion 3.1 Eagle River Water and Sanitation District Update Town Council Meeting Minutes of March 3, 2026. Page 2 Eagle River Water and Sanitation District update began at timestamp 01:37 on the High Five video. Presenter(s): Siri Roman, General Manager, Eagle River Water and Sanitation District Information update. 3.2 Fire Department Access Requirements Fire Department Access Requirements discussion began at timestamp 47:23 on the High Five video. Presenters: Deputy Chief Ryan Ocepek, Vail Fire Department Listen to presentation. Background: Overview of the International Fire Code Dire Apparatus Access Requirements. 3.3 Booth Creek Prescribed Fire Booth Creek Prescribed Fire discussion began at timestamp 1:04:25 on the High Five video. Presenter(s): Paul Cada, Battalion Chief Information only. Background: The Town of Vail has been collaborating with the United States Forest Service to implement the Booth Creek Hazardous Fuels Reduction Project. The Record of Decision identified several units for treatment with prescribed fire. Planning for this action is moving forward, and prescribed fire may be implemented as soon as this spring. 3.4 Year End Investment Reporting Year End Investment Reporting discussion began at timestamp 1:19:46 on the High Five video. Presenter(s): Carlie Smith, Finance Director Listen to presentation and provide feedback. Background: Section 2-2-8 of the Town Code requires an annual presentation of the town's investment report, which is also provided as a written report each quarter. This agenda item is a presentation of the town's investment report as of December 31, 2025. 4. DRB/PEC Update DRB/PEC update began at timestamp 1:26:57 on the High Five video. 5. Information Update Town Council Meeting Minutes of March 3, 2026. Page 3 Information update began at timestamp 1:29:07 on the High Five video. 5.1 January 15, 2026 VLMDAC Meeting Minutes 5.2 February 2026 Revenue Update 6. Matters from Mayor, Council, Town Manager and Committee Reports Matters from Mayor, Council and Town Manager began at timestamp 1:29:41 on the High Five video. 7. Any Action as a Result of Executive Session There was none. 8. Consent Agenda Consent Agenda began at time stamp 1:51:52 on the High Five evening video. 8.1 February 3, 2026 TC Meeting Minutes 8.2 February 17, 2026 TC Meeting Minutes 8.3 Contract Award to Bearcom for Radio Replacement for Public Works, Vail Police Department and Vail Fire and Emergency Services Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Bearcom for radios for public works, Vail Police Department and Vail Fire and Emergency Services, in an amount not to exceed $995,000. Background: This is a contract award for a budgeted radio replacement project. 8.4 Contract Award to First American Commercial Bancorp, Inc. for the Lease of Personal Computing Hardware for Police Department Authorize the Town Manager to enter into a 5-year agreement, in a form approved by the Town Attorney, with First American Commercial Bancorp, Inc. for the lease of personal computing hardware and other accessories required to support the Police Department’s technology needs a total amount not to exceed $300,000 ($60,000/year for 5 years). Background: Provide information about this technology need, and request that the Council approve the Town Manager entering into a 5-year agreement with First American Commercial Bancorp, Inc., for the lease of personal computing hardware and other accessories required to support the Police Department’s technology requirements. Chapin made a motion to approve excluding the February 3rd, 2026, Meeting Minutes; Langmaid seconded motion passed (7-0). Town Council Meeting Minutes of March 3, 2026. Page 4 Chapin made a motion to approve February 3rd, 2026, Meeting Minutes, Langmaid seconded motion passed (6-0 Staufer was not present for that meeting). 9. Action Items 9.1 Resolution No. 4, Series of 2026, A Resolution Approving a First Amendment to Intergovernmental Agreement between Eagle County, Colorado and the Town of Vail Providing Funding in Support of the Town of Vail's Wildland Fire Program Discussion for Resolution No. 4, Series of 2026 began at timestamp 1:53:19 on the High Five video. Presenter(s): Paul Cada, Battalion Chief Approve, approve with amendments, or deny Resolution No. 4, Series of 2026. Background: The purpose of this item is to provide Council with information about amendments to the existing Intergovernmental agreement between the Town of Vail and Eagle County to support wildfire mitigation and wildfire response. Staufer made a motion to approve; Foley seconded motion passed (7-0). 10. Public Participation Public Participation began at timestamp 02:03:07 on the High Five video. Tim McMahon, Town of Avon resident, challenged the community to attend local youth sporting events and support the kids who are playing, asked for information on tickets issued through the town’s speed cameras and thanked town staff for providing input on potential spots for community events during the upcoming up off-season. Jeff Babb, Vail Resorts representative, thanked the town and the Colorado Snowsports Museum for their partnership and collaboration over the Vail Legacy Weekend. Larry and Laurie Allen, Vail residents, expressed their concerns with the behavior outside their door by people who are out late partying in Vail Village. Ian Grask, Vail resident, expressed his appreciation for the update from ERWSD and hoped the town would take a leadership role in conserving water in the summer, followed up with concerns regarding the Flock Camera System, and informed the Council on March 26, 2026 Habitat for Humanity would be hosting a housing forum at Berry Creek Middle School. Town Council Meeting Minutes of March 3, 2026. Page 5 There being no further business to come before the council, Foley made a motion to adjourn the meeting; Langmaid seconded; meeting adjourned at 6:16pm. Respectfully Submitted, Attest: __________________________________ Barry Davis, Mayor ______________________________ Stephanie Kauffman, Town Clerk