HomeMy WebLinkAbout2026-05-05 Agenda and Supporting Documents Town Council Evening Session1.Call to Order (6:00pm)
2.Proclamation (6:00pm)
2.1 Proclamation No. 2, Series of 2026 Wildfire Preparedness
Month
5 min.
Read into record.
Presenter(s): Battalion Chief Paul Cada, Vail Fire and
Emergency Services
Background: May is Wildfire Preparedness Month, the only
way for property owners to prevent loss during a wildfire is to
take action prior to the wildfire. This proclamation urges
property owners to take action to reduce their risk and help
reduce risk throughout the community.
3.Public Participation (6:05pm)
3.1 Public Participation (10 min.)
4.Any action as a result of Executive Session
5.Consent Agenda (6:15pm)
5.1 April 7, 2026 TC Meeting Minutes
5.2 April 21, 2026 TC Meeting Minutes
5.3 Resolution No. 15, Series of 2026 A Resolution
VAIL TOWN COUNCIL MEETING
Evening Session Agenda
Vail Town Council Chambers and virtually by Zoom.
Zoom meeting link: https://vail.zoom.us/webinar/register/WN_p1n9Gh70RDegYYZ_bkWlqA
6:00 PM, May 5, 2026
Notes:
Times of items are approximate, subject to change, and cannot be relied upon to determine what time
Council will consider an item.
Public comment will be taken on each agenda item.
Public participation offers an opportunity for attendees to express opinions or ask questions regarding
town services, policies or other matters of community concern that are not on the agenda. Please keep
comments to three minutes; time limits established are to provide efficiency in the conduct of the meeting
and to allow equal opportunity for everyone wishing to speak.
2026_Wildfire_Preparedness_Month_Proclamation.docx
Public Participation.pdf
040726 TC minutes.pdf
042126 TC minutes.pdf
1
Designating Timber Ridge Operating, Timber Ridge
Security Deposit, Residences at Main Vail Operating, and
Residences at Main Vail Security Deposit Bank Accounts
for the Town of Vail with Russell Forrest, Kathleen
Halloran, Carlie Smith, Alex Jakubiec, Michael Coughlin,
Dennis Coughlin as the Designated Signers on those
Accounts, Permitted by the Charter of the Town, its
Ordinances, and the Statutes of the State of Colorado; and
Setting Forth Details in Regard Thereto
Approve, approve with amendments, or deny Resolution No.
15, Series of 2026.
Background: Town staff recently completed an RFP process
for property management services for Residences at Main Vail
and for the new Timber Ridge units the Town will be acquiring
and renting to Town of Vail employees. Through that process,
Coughlin and Company was selected as the property
manager. As property managers of the two properties
Coughlin will need access to those bank accounts for day to
day property management purposes.
5.4 Resolution No. 16, Series of 2026, A Resolution Approving
a State of Colorado Grant Agreement between the Town of
Vail and the Colorado Department of Transportation
Approve, approve with amendments, or deny Resolution
No.16, Series of 2026.
Background: The purpose of this grant is to provide funding to
the Town of Vail to facilitate the expansion of public
transportation services.
5.5 Contract Awards to Coughlin and Company for Property
Management at Timber Ridge and Residences at Main Vail
properties
Authorize the Town Manager to enter into agreements, in a
form approved by the Town Attorney, with Coughlin and
Company for the property management of Timber Ridge and
Residences at Main Vail.
Background: Town staff recently completed an RFP process
for property management services for Residences at Main Vail
and for the new Timber Ridge units the Town will be acquiring
and renting to Town of Vail employees. Through that process,
Coughlin and Company was selected. The proposed contracts
are within the Town’s current budget. Management fees will be
3.5% of gross revenues, in addition to direct property
expenses that will be passed through at cost for services such
as accounting/administration and property maintenance.
260505 RMV and TR Bank Account Signers.docx
Resolution_15__Series_2026_Bank_Signer_Update.doc
Resolution 16 2026 DOT Transpo Grant.docx
491004171- Town of Vail Agreement -DRAFT ONLY.pdf
2026-CTE-SOW-DRAFT-Vail, Town of - BUDGET-017139.docx
Coughlin Management-A050126.docx
Coughlin Management-A050126.docx
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6.Presentation/Discussion (6:15pm)
6.1 Wildfire and Drought Update (6:15pm)45 min.
Listen to presentation.
Presenter(s): Battalion Chief Paul Cada, Vail Fire Department
Background: Vail Fire staff will provide an update on the fire
year as well as actions to reduce wildfire vulnerability.
7.Action Items (7:00pm)
7.1 Resolution No. 17, Series of 2026, A Resolution of the Vail
Town Council Approving the Town of Vail Strategic Plan
(7:00pm)
5 min.
Approve, approve with amendments, or deny Resolution No.
17, Series of 2025.
Presenter(s): Russell Forrest, Town Manager
Background: The Strategic Plan identifies the strategic
priorities and results of the Vail Town Council will achieve in
the next one to five years.
8.Public Hearings (7:05pm)
8.1 Ordinance No. 3, Series of 2026, Second Reading, An
Ordinance Amending Chapter 11 of Title 7 of the Vail
Town Code, Concerning Waste and Recycling Collection
Vehicles in Certain Pedestrian Mall Areas (7:05pm)
10 min.
Approve, approve with amendments, or deny Ordinance No. 3,
Series of 2026 upon second reading.
Presenter(s): Chief Ryan Kenney, Vail Police Department
Background: This item proposes to reduce pollution,
congestion, noise and related health concerns created by
waste and recycling collection vehicles in the Bridge Street
portion of the Town's pedestrian mall area.
8.2 Ordinance No. 5, Series of 2026, Second Reading, An
Ordinance Amending Section 7-3D-1 of the Vail Town
Code Regarding Special Enforcement Zones (7:15pm)
5 min.
Approve, approve with amendments, or deny Ordinance No. 5,
Series of 2026 upon second reading.
Presenter(s): Chief Ryan Kenney, Vail Police Department
Background: The Vail Police Department is asking to include
Vail Village and Lionshead Village in the special enforcement
TC_Wildfire_Update_05032026.pptx
Strategic Plan Memo 050526.docx
2026-17 A Resolution Approving the Town of Vail Strategic Plan.docx
Town of Vail Strategic Plan 2026 -050526 final draft.docx
Action Plan 050526.docx
garbagetrucks.docx
Waste and Recycling Vehicles-O032526.docx
garbagetrucksdistance.docx
Trash Letter.docx
Public Comment.pdf
3
district covered in section 7-3D-1C of the Town Code.
9.Adjournment 7:20pm (estimate)
Special Enforcement Memo 04 15 26.docx
Special Enforcement Zones-O041526.docx
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website
www.vail.gov. All Town Council meetings will be streamed live by High Five Access Media and available
for public viewing as the meeting is happening. The meeting videos are also posted to High Five Access
Media website the week following meeting day, www.highfivemedia.org.
Please call 970-479-2460 for additional information. Sign language interpretation is available upon
request with 48 hour notification dial 711.
4
AGENDA ITEM NO. 2.1
Item Cover Page
DATE:May 5, 2026
TIME:5 min.
SUBMITTED BY:Mark Novak, Fire Department
ITEM TYPE:Proclamation
AGENDA SECTION:Proclamation (6:00pm)
SUBJECT:Proclamation No. 2, Series of 2026 Wildfire Preparedness Month
SUGGESTED ACTION:Read into record.
PRESENTER(S):Battalion Chief Paul Cada, Vail Fire and Emergency Services
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
2026_Wildfire_Preparedness_Month_Proclamation.docx
5
Proclamation No. 2 Series of 2026
MAY 2026 AS
WILDFIRE PREPAREDNESS MONTH
WHEREAS, twenty of Colorado’s largest wildfires have occurred within the last twenty years. Four
out of the five largest fires in state history have occurred within the last 6 years, including the most
destructive fire in state history;
WHEREAS, warmer temperatures, drought, and continued development in the
wildland-urban interface have made wildfire mitigation a top priority for Vail and surrounding
jurisdictions;
WHEREAS, Eagle County and the Towns of Gypsum, Minturn, Eagle, Redcliff, Avon and Vail
have determined that they share the common goals of wildfire risk reduction, wildfire
preparedness and public education; and that collaboration in these areas will lead to unified and
fire-adapted communities throughout Eagle County and surrounding areas;
WHEREAS, Wildfire Preparedness Month is focused on encouraging residents to learn about
wildfire safety and take steps to reduce wildfire risk in and around their homes and businesses;
and
WHEREAS, the Town of Vail desires to join in support of Wildfire Preparedness Month and to
designate May 2026 as Wildfire Preparedness Month in Eagle County and in the participating
Towns.
NOW, THEREFORE, the Vail Town Council joins Eagle County and the Towns of Gypsum,
Minturn, Eagle, Redcliff, Avon hereby proclaiming May 2026 to be Wildfire Preparedness Month.
The Town of Vail encourages its citizens to observe this month with educational programs and to
take action now to reduce the wildfire threat and prepare their homes, families and community for
wildfire, and stay prepared throughout the year.
Dated this 5th day of May 2026
Vail Town Council Attest:
___________________________
Barry Davis, Mayor Stephanie Kauffman, Town Clerk
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AGENDA ITEM NO. 3.1
Item Cover Page
DATE:May 5, 2026
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Citizen Participation
AGENDA SECTION:Public Participation (6:05pm)
SUBJECT:Public Participation (10 min.)
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Public Participation.pdf
7
Caution: This is an external email. Please take care when clicking links or opening
attachments. When in doubt, contact Vail IT Department
From:Kerry Donovan
To:Public Input Town Council
Subject:Flock Cameras
Date:Tuesday, April 28, 2026 6:11:14 PM
Some people who received this message don't often get email from vaildonovan@gmail.com. Learn why this isimportant
Hi-
A friend just shared a website with me that identifies where Flock cameras and being used and
of course I looked up Vail - I was so bummed to see that we have utilized this company for
our attempt at getting folks to drive the speed limit.
I hope you will revisit this recent decision or at the very least make sure you have very VERY
clear rules about who can access the data and why - I am not sure you can as the contract you
likely signed stipulated "sharing" - that is their business model. There is currently a bill being
examined because of Flock's reputation around data sharing and the ACLC has raised
concerns about their use.
I also think it’s important to look at this through the lens of immigrant experience. In
communities across Colorado, there’s already a heightened sensitivity to any kind of tracking
or data collection tied to movement. There is certainly a way to achieve speed safely without
making our neighbors and friends feel uncomfortable at the least and threatened at the worst.
Appreciate you all taking the time to think this through.
https://www.aclu-co.org/press-releases/coalition-of-civil-rights-and-advocacy-organizations-
deeply-concerned-about-use-of-flock-cameras-for-ice-surveillance/
Take care,
Kerry
8
Caution: This is an external email. Please take care when clicking links or opening
attachments. When in doubt, contact Vail IT Department
From:Amanda Zinn
To:Public Input Town Council
Cc:Info
Subject:Fw: Speeding Fines Update - How is money being used
Date:Wednesday, April 29, 2026 8:21:00 AM
Please see email below, thanks!
Amanda Zinn
Welcome Centers and Host Programs
Town of Vail
From: Philip Pillsbury III <philip_pillsbury@mac.com>
Sent: Wednesday, April 29, 2026 7:39 AM
To: Info <info@vailgov.com>
Subject: Speeding Fines Update - How is money being used
Some people who received this message don't often get email fromphilip_pillsbury@mac.com. Learn why this is important
HI
I just paid another speeding fine which I cannot contest, but i do want to offer a few thoughts
as an Eagle County resident.
Surely the town of Vail is raising 100’s of thousands of dollars with this eye in the sky
initiative on the frontage road, and I would like to know how the money is being appropriated,
who benefits, and how it is reported.
Given the multiple issues when this launched (delays in getting fines, incorrect citations)
Eagle County residents have a right to know.
I also take issue with the $4.95 fee that is tacked on. You should have a way to pay with ACH
to avoid this.
Thank you
Philip Pillsbury III
PO Box 2799
Edwards, CO 81632
9
philip_pillsbury@mac.com
415-497-0800 (c)
10
Caution: This is an external email. Please take care when clicking links or opening
attachments. When in doubt, contact Vail IT Department
From:John Brust
To:Public Input Town Council
Subject:Fwd: Core Transit Passenger Feedback & Recommendation
Date:Monday, May 4, 2026 5:28:23 PM
Attachments:image001.png
Dear Council Members,
As a frequent rider on their buses, I wanted to share a brief passenger perspective on Core
Transit for your awareness, particularly as it relates to service quality and rider experience.
Below is a short note I shared with Core leadership regarding an exceptional driver (who
happens to also attend my church), along with a few broader observations.
Perhaps this can be helpful as we continue supporting and overseeing transit services in the
Valley.
Thank you for all you do leading the great Town of Vail.
Kind regards,
John
---------- Forwarded message ---------
From: John Brust <john.brust@gmail.com>
Date: Sat, May 2, 2026 at 5:55 PM
Subject: Re: Passenger Feedback & Recommendation
To: Tanya Allen <tanya.allen@coretransit.org>
Dear Tanya,
Thank you for your reply and for taking the time to consider my note—I appreciate it.
I understand decisions like this are rarely simple. I do want to reiterate the passenger
perspective. Drivers like Stephen have an outsized positive impact on the daily experience of
riders. His professionalism, courtesy, and genuine warmth are uncommon—and they
meaningfully elevate the service for the Vail community.
My intent in writing was simply to ensure that “perspective” is fully considered alongside
other factors. As a frequent rider and taxpayer, individuals like him represent the standard
many of us hope to see across the system.
If circumstances change in the future, I would strongly encourage revisiting his candidacy. In
the meantime, I remain supportive of Core Transit and appreciative of the important role your
team plays in the Valley.
If there are specific concerns that led to this decision (that we can watch for in other drivers), I
would genuinely value understanding them from a rider’s standpoint. I would be more than
happy to share these with the Vail Town Council too.
11
Thank you again for your time and consideration.
Kind regards,
John
On Fri, May 1, 2026 at 5:33 PM Tanya Allen <tanya.allen@coretransit.org> wrote:
Hi John,
Thank you for reaching out and sharing your experiences with our former operator
Stephen Mize. We pride ourselves on the quality of our service to the community and
take our obligations to provide safe, dependable service. I’m glad to hear you had
(mostly) positive experiences, and we will continue to work on improving that record.
As you can probably understand I can’t share much, but I can confirm that Stephen’s
employment was terminated following a thorough investigation and in alignment with our
policies and expectations of drivers. As such, we will not be considering reinstatement.
Thank you again for sharing your thoughts and support for Core Transit.
Best,
Tanya
Tanya Allen
Executive Director
(970) 376-2088
CoreTransit.org
12
From: John Brust <john.brust@gmail.com>
Sent: Tuesday, April 28, 2026 5:09 PM
To: Tanya Allen <tanya.allen@coretransit.org>
Subject: Fwd: Passenger Feedback & Recommendation
Dear Tanya,
I’m writing as a regular passenger and taxpayer to share feedback about one of your former
drivers, Stephen Mize, and to advocate for his return.
A few weeks ago, Stephen mentioned to me that he was no longer driving for Core Transit.
When I saw him (along with his mom and dad) again this past Sunday, I encouraged him to
come back—he said he genuinely would like to. I asked if I could pass along a passenger
perspective on his impact, and he was open to that.
From a rider’s standpoint, Stephen is a bright light for the Core fleet and for this ever more
so lonely Vail Valley and world we seem to live in. He consistently greets passengers
warmly, responds with genuine courtesy, and brings a sense of calm, professionalism, and
goodwill to each interaction. It’s clear he takes pride in treating people in Vail and beyond
the way he knows they want to be (should be) treated. And it makes a real difference in the
daily experience of those who rely on the service.
To be candid, his level of care isn’t consistent across the fleet. I’ve observed drivers who are
dismissive, unresponsive, or at times openly discourteous to passengers. In that context,
Stephen’s presence is not just longed for—it’s valuable to have drivers like him.
I share this in the spirit of wanting Core Transit to succeed and to continue serving the
community at a high standard. As a taxpayer and frequent rider, I’m grateful for the
accessibility the service provides and for the work your team does every day.
If there is any opportunity to revisit Stephen’s status or consider reinstating him, I would
strongly encourage it based on the passenger experience he delivers.
I’d also be happy to provide additional feedback if helpful.
Thank you for your time and for all that you and your team do.
Kind regards,
John
13
AGENDA ITEM NO. 5.1
Item Cover Page
DATE:May 5, 2026
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Consent Agenda
AGENDA SECTION:Consent Agenda (6:15pm)
SUBJECT:April 7, 2026 TC Meeting Minutes
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
040726 TC minutes.pdf
14
Town Council Meeting Minutes of April 7, 2026. Page 1
Vail Town Council Meeting Minutes
Tuesday, April 7, 2026
4:00 P.M.
Vail Town Council Chambers
The meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor
Davis.
Members present: Barry Davis, Mayor
Samantha Biszantz
Dave Chapin
Kevin Foley
Kim Langmaid
Jonathan Staufer
Members absent: Reid Phillips, Mayor Pro Tem
Staff members present: Russell Forrest, Town Manager
Kathleen Halloran, Deputy Town Manager
Stephanie Kauffman, Town Clerk
Matt Mire, Town Attorney
1. Call to Order
2. Proclamation
Council read Proclamation No. 1, Series of 2026 into the record at timestamp 00:00:21 on the
High Five video
2.1 Proclamation No. 1, Series of 2026 National Donate Life Month
Presenter(s): Barry Davis, Mayor
Read proclamation into the record.
Background: April is National Donate Life Month. The goal is to raise awareness about organ,
eye, and tissue donations, encourage Americans to register as donors and honor those that
have saved and healed lives through the gift of donation.
3. Any Action as a Result of Executive Session
There was none.
4. Public Participation
Public participation began at time stamp 00:02:35 on the High Five video.
15
Town Council Meeting Minutes of April 7, 2026. Page 2
Tim McMahon, Avon resident, asked about the breakdown of camera speeding tickets issued by
rental plates vs. local plates and inquired why the Solaris clock was 15 minutes off.
Stephen Connelly, Vail resident, asked about changing town codes to not allow for new
landscaping sprinkler systems due to the season’s lack of snow and brought up concerns
regarding why the town’s recycling was trucked to Denver, why restaurants were still allowed to
use plastic bags and why idling laws were not enforced.
5. Appointments for Boards and Commissions
Appointments for Boards and Commissions began at timestamp 00:07:04 on the High Five
video.
5.1 Building Fire Code and Appeals Board (BFCAB) Appointments
Staufer made a motion to reappoint Brandon Chalk, Rollie Kjesbo, Mark Muller and Steven
Loftus to service on the BFCAB for a two-year term, ending March 31, 2028; Foley seconded;
motion passed (6-0).
5.2 Planning and Environmental Commission (PEC) Appointments
Staufer made a motion to approve Bill Jensen, Kathryn Middleton, John Rediker and Lauren
Wallace to service on the PEC for a two-year term, ending on March 31, 2028; Foley seconded;
motion passed (6-0).
6. Consent Agenda
Consent Agenda began at time stamp 00:08:04 on the High Five evening video.
6.1 March 3, 2026 TC Meeting Minutes
Foley made a motion to approve; Staufer seconded motion passed (6-0).
6.2 March 17, 2026 TC Meeting Minutes
Foley made a motion to approve; Staufer seconded motion passed (5-0 Biszantz abstained due
to being absent from the March 17 meeting).
6.3 Resolution No. 10, Series of 2026, A Resolution Approving an Amended Operating
Plan and Budget of the Vail Local Marketing District, for its Fiscal Year January 1, 2026
through December 31, 2026
Approve, approve with amendments, or deny Resolution No. 10, Series of 2026.
Background: The Vail Local Marketing District requests approval or approval with changes to
the proposed supplemental budget, which will be increasing expenditures.
16
Town Council Meeting Minutes of April 7, 2026. Page 3
Foley made a motion to approve; Staufer seconded motion passed (6-0).
6.4 Resolution No. 11, Series of 2026, A Resolution Approving A State of Colorado
Subaward Agreement between the Town of Vail and the Colorado Department of
Transportation to Receive Funding for Capital, Planning, and Operating Assistance to
Support Public Transporation
Approve, approve with amendments, or deny Resolution No. 11, Series of 2026.
Background: The Town and the Colorado Department of Transportation wish to enter into an
agreement for the purpose of providing grant funding for capital, planning, and operating
assistance to support public transportation.
Foley made motion to approve; Staufer seconded motion passed (6-0).
6.5 Resolution No. 12, Series of 2026, A Resolution Approving a Revocable License
Agreement between the Town of Vail and the United States Geological Survey Regarding
Installation of a Stream Gage at Bighorn
Approve, approve with amendments, or deny Resolution No. 12, Series of 2026.
Background: The United States Geological Survey (USGS) has requested to install and
maintain a stream gage monitoring station in Gore Creek at Bighorn Park. The proposed
location is just upstream from the private pedestrian bridge across Gore Creek to the Gore
Creek Meadows condominiums. The stream gage is to be in place for a 10 year period.
Foley made motion to approve; Staufer seconded motion passed (6-0).
6.7 Contract Award to Rocky Mountain Custom Landscapes, Inc for 10th Mountain
Division Memorial Landscape Renewal
Authorize the Town Manager to enter into an agreement, in a form approved by the Town
Attorney, with Rocky Mountain Custom Landscapes, Inc for the 10th Mountain Division
Memorial Landscape Renewal, in an amount not to exceed $134,262.74.
Background: The purpose of this item is to request that the Town Council approve a contract
award to Rocky Mountain Custom Landscapes, Inc. for landscape, irrigation, and stonework at
the 10th Mountain Memorial adjacent to the covered bridge.
Foley made motion to approve; Staufer seconded motion passed (6-0).
6.8 Contract Award to Schofield Excavation for 2026 Vail Overlay
Authorize the Town Manager to enter into a contract, in a form approved by the Town Attorney,
with Schofield Excavation for 2026 Vail Overlay, in an amount not to exceed $287,300.00.
Background: This contract is for the 2026 asphalt road resurfacing project. An asphalt mill and
overlay will be performed on Westhaven Dr, Westhaven Circle, and Greenhill Court.
17
Town Council Meeting Minutes of April 7, 2026. Page 4
Foley made motion to approve; Staufer seconded motion passed (6-0).
6.9 Contract Award to Structural Preservation Systems, LLC for Structural Repairs in
Lionshead and Vail Village Parking Structures
Authorize the Town Manager to enter into an agreement, in a form approved by the Town
Attorney, with Preservation Systems, LLC for Structural Repairs in Lionshead and Vail Village
Parking Structures, in an amount not to exceed $175,000.00.
Background: The purpose of this item is to award a 2026 contract to Structural Preservation
Systems, LLC to perform construction services for structural repairs to the Lionshead and Vail
Village parking structures.
Foley made motion to approve; Staufer seconded motion passed (6-0).
Discussion for the Contact Award to GH Daniels began at timestamp 00:11:52 on the High Five
video.
6.6 Award to GH Daniels III and Associates for Vail Art Studio North Lawn Landscape
Town Manager to enter into an agreement, in a form approved by the Town Attorney, with GH
Daniels III and Associates for the Vail Art Studio North Lawn Landscape, in an amount not to
exceed $115,000.00.
Background: The purpose of this agenda item is to request the Town Council award a contract
to GH Daniels III and Associates for the installation of landscape improvements at the Vail Art
Studio in Ford Park.
Chapin made a motion to approve; Foley seconded motion passed (5-1 Staufer opposed).
7. Presentations/Discussion
Discussion for Recommendations on Summer Parking Fees began at timestamp 00:15:34 on
the High Five video.
7.1 Recommendations on Summer Parking Fees
Presenter(s): Tom Kassmel, Director of Public Works and Transportation, and Stephanie
Kashiwa, Parking Supervisor
Listen to presentation and provide feedback.
Background: The purpose of this item is to provide Town Council the Parking and Mobility Task
Force recommendation for Summer 2026 Parking Program and request Town Council approve
the recommended elements of the Summer 2026 Parking Program.
18
Town Council Meeting Minutes of April 7, 2026. Page 5
Chapin made a motion to approve the summer 2026 parking program recommended by the
Parking and Mobility Task Force; Staufer seconded motion passed (6-0).
8. Action Items
Discussion for Permission to Proceed began at timestamp 00:29:16 on the High Five video.
8.1 Permission to Proceed Vails Trails East
Presenter(s): Greg Roy, Planning Manager
Approve, approve with amendments, or deny permission to proceed for Vails Trails East.
Background: The applicant, Vail Trails East HOA, represented by Ceres+ Landscape
Architecture, is requesting approval for permission to update the landscaping in the adjacent
Tract A parcel between Vail Trails East and Texas Townhomes. Tract A is part of the Town of
Vail Stream Tract.
Public comment was called at 00:35:28 on the High Five video.
Public comment ended at 00:38:56 on the High Five video.
Foley made a motion to approve with an amendment for a landscape bond to ensure the
bioswale works; Staufer seconded motion passed (6-0).
Discussion of Resolution No.13, Series of 2026 began at timestamp 00:44:55 on the High Five
video.
8.2 Resolution No. 13, Series of 2026, A Resolution Approving a Temporary Construction
Easement between the Town of Vail and the Eagle River Water and Sanitation District to
the Allow for the Staging of Construction Materials on Town Owned Property (7:00pm)
Presenter(s): Chad Salli, Town Engineer
Approve, approve with amendments, or deny Resolution No. 11, Series of 2026.
Background: Eagle River Water and Sanitation District is planning on replacing water lines that
run along the back lot lines in the Matterhorn subdivision with a new water main in Geneva
Drive.
Public comment was called.
There was none.
Stuafer made a motion to approve; Foley seconded motion passed (6-0).
Discussion for first reading of Ordinance No. 3, Series of 2026 began at timestamp 00:49:43 on
the High Five video.
19
Town Council Meeting Minutes of April 7, 2026. Page 6
8.3 Ordinance No. 3, Series of 2026, First Reading, An Ordinance Amending Chapter 11 of
Title 7 of the Vail Town Code, Concerning Waste and Recycling Collection Vehicles in
Certain Pedestrian Mall Areas
Presenter(s): Deputy Chief Matt Westenfelder, Vail Police Department
Approve, approve with amendments, or deny Ordinance No. 3, Series of 2026 upon first reading
Background: This item proposes to reduce pollution, congestion, noise and related health
concerns created by waste and recycling collection vehicles in the Bridge Street portion of the
Town's pedestrian mall area.
Staufer made a motion to table; Foley seconded; motion passed (6-0).
Discussion for first reading of Ordinance No. 4, Series of 2026 began at timestamp 01:03:37 on
the High Five video.
8.4 Ordinance No. 4, Series of 2026, First Reading, An Ordinance Making Budget
Adjustments to the Town of Vail General Fund, Capital Projects Fund, Internal Employee
Housing Rental Fund, Timber Ridge Fund, Health Insurance Fund, and Dispatch Services
Fund of the 2026 Budget for the Town of Vail, Colorado; and Authorizing the Said
Adjustments as Set Forth Herin; and Setting Forth Details in Regards Thereto
Presenter(s): Carlie Smith, Finance Director and Jake Shipe, Budget Analyst
Approve, approve with amendments, or deny Ordinance No. 4, Series of 2026 upon first
reading.
Public comment was called.
There was none.
Staufer made a motion to approve; Foley seconded motion passed (6-0).
There being no further business to come before the council, Foley made a motion to
adjourn the meeting; Staufer seconded; meeting adjourned at 7:11pm.
Respectfully Submitted,
Attest: __________________________________
Barry Davis, Mayor
______________________________
Stephanie Kauffman, Town Clerk
20
AGENDA ITEM NO. 5.2
Item Cover Page
DATE:May 5, 2026
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Consent Agenda
AGENDA SECTION:Consent Agenda (6:15pm)
SUBJECT:April 21, 2026 TC Meeting Minutes
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
042126 TC minutes.pdf
21
Town Council Meeting Minutes of April 21, 2026. Page 1
Vail Town Council Meeting Minutes
Tuesday, April 21, 2026
6:00 P.M.
Vail Town Council Chambers
The meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Council
Member Staufer.
Members present: Dave Chapin
Kevin Foley
Kim Langmaid
Jonathan Staufer
Members present virtually: Barry Davis, Mayor
Reid Phillips, Mayor Pro Tem
Sam Biszantz
Staff members present: Russell Forrest, Town Manager
Kathleen Halloran, Deputy Town Manager
Stephanie Kauffman, Town Clerk
Matt Mire, Town Attorney
1. Call to Order
2. Public Participation
Public Participation began at time stamp 0:00:25 on the High Five Media video.
Rick Sackbauer, a Vail resident, thanked Council and staff for the early opening of pickleball
courts.
Stephen Connelly, a Vail resident, stated restaurants should only offer water to guests on
request, asked Council to be careful about AI, explained the speed enforcement cameras
weren’t working properly, asked if Vail could tax vacant businesses, and suggested Vail should
add murals on the side of the new employee housing developments to show Vail was a fun
place.
Travis Coggin, a Vail resident, invited council members to join him for a Habitat for Humanity
Build Day.
Tim McMahon, an Avon resident, asked if Vail.gov website could list the businesses that are
open in the off-season or encourage visitors to call ahead to see what was open.
3. Any action as a result of Executive Session
There was none.
22
Town Council Meeting Minutes of April 21, 2026. Page 2
4.Consent Agenda
Consent agenda began at timestamp 0:10:02 on the Hight Five Media video.
4.1 Resolution No. 14, Series of 2026, A Resolution Approving a State of Colorado Grant
Agreement Modification between the Town of Vail and the Colorado Department of
Transportation
Approve, approve with amendments, or deny Resolution No. 14, Series of 2026.
Background: This is a modification of the grant agreement that the Town has with CDOT for the
Vail Transportation Center expansion design work. It changes the deliverables that the Town is
required to provide to CDOT at the end of the project as well as gives the Town another year to
finish the design work.
4.2 Contract Award to Emergent Execs for Leadership Development Program
Authorize the Town Manager to enter into an agreement, in a form approved by the Town
Attorney, with Emergent Execs for the leadership development program, in an amount not to
exceed $123,000.00.
Background: In 2024 and 2026, the Town Council established strategic goals to support access
to leadership development training for Vail’s workforce. This agreement enhances the program
for 2026 in support of continuing the development of our municipal workforce.
4.3 Contract Award to Motorola Solutions for Vail Public Safety Communications AXS
Consoles
Authorize the Town Manager to enter into an agreement, in a form approved by the Town
Attorney, with Motorola Solutions for Vail Public Safety Communications AXS Consoles, in an
amount not to exceed $781,226.00, to which $766,226 will be reimbursed by the Eagle County
911 Authority Board.
Background: The Vail Public Safety Communications Center (VPSCC) is requesting
consideration for the request for AXS Radio Console upgrade. This request is vital to the
continued success of VPSCC and the ability to provide effective customer service and reliable
communication with all agencies throughout Eagle County.
4.4 Contract Award to Orozco Concrete for 2026 On-call Concrete Repair
Authorize the Town Manager to enter into an agreement, in a form approved by the Town
Attorney, with Orozco Concrete to complete the 2026 On-Call Concrete Repair Contract in the
amount not to exceed $125,000.00.
Background: This contract is to provide concrete curb, gutter and flatwork repairs as directed by
Town Staff as needed throughout the Town of Vail.
23
Town Council Meeting Minutes of April 21, 2026. Page 3
4.5 Contract Award to Structural Preservation Systems, LLC for Structural Repairs in
Lionshead and Vail Village Parking Structures
Authorize the Town Manager to enter into an agreement, in a form approved by the Town
Attorney, with Preservation Systems, LLC for Structural Repairs in Lionshead and Vail Village
Parking Structures, in an amount not to exceed $1,750,000.00.
Background: The purpose of this item is to award a 2026 contract to Structural Preservation
Systems, LLC to perform construction services for structural repairs to the Lionshead and Vail
Village parking structures. This was awarded on the April 7, 2026 Town Council agenda for
$175,000.00 instead of the intended $1,750,000.00 due to a typo in the agenda language.
Chapin made a motion to approve the Consent Agenda; Foley seconded motion passed (7-0).
5.Action Items
Discussion for Contract Award to Aurelian began at timestamp 00:13:19 on the High Five video.
5.1 Contract Award to Aurelian AI for Vail Public Safety Communications Non-emergency
Call Taking Software
Presenter(s): Chief Ryan Kenney, Vail Police Department
Authorize the Town Manager to enter into an agreement, in a form approved by the Town
Attorney, with Aurelian AI for Vail Public Safety Communications Non-emergency Call Taking
Software, in an amount not to exceed $51,000.00.
Background: The Vail Public Safety Communications Center (VPSCC) is asking that you
consider the request for Aurelian AI call-taking software. The funding for this system was not
included in the original 2026 budget, but has been added as a request in tonight's second
reading of the 2026 Budget Supplemental in the Dispatch Services Fund.
Chapin made a motion to approve; Foley seconded motion passed (7-0).
Discussion for first reading of Ordinance No. 3, Series of 2026 began at timestamp 00:16:35 on
the High Five video.
5.2 Ordinance No. 3, Series of 2026, First Reading, An Ordinance Amending Chapter 11 of
Title 7 of the Vail Town Code, Concerning Waste and Recycling Collection Vehicles in
Certain Pedestrian Mall Areas
Presenter(s): Chief Ryan Kenney, Vail Police Department
Approve, approve with amendments, or deny Ordinance No. 3, Series of 2026 upon first
reading.
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Town Council Meeting Minutes of April 21, 2026. Page 4
Background: This item proposes to reduce pollution, congestion, noise and related health
concerns created by waste and recycling collection vehicles in the Bridge Street portion of the
Town's pedestrian mall area.
Public comment was called at timestamp 00:20:59 on the High Five video.
Public comment ended at timestamp 00:34:29 on the High Five video.
Foley made a motion to approve; Langmaid seconded motion passed (7-0).
Discussion for first reading of Ordinance 5, Series of 2026 began at timestamp 00:41:48 on the
High Five video.
5.3 Ordinance No. 5, Series of 2026, First Reading, An Ordinance Amending Section 7-3D-
1 of the Vail Town Code Regarding Special Enforcement
Presenter(s): Chief Ryan Kenney, Vail Police Department
Approve, approve with amendments, or deny Ordinance No. 5, Series of 2026 upon first
reading.
Background: The Vail Police Department is asking to include Vail Village and Lionshead Village
in the special enforcement district covered in section 7-3D-1C of the Town Code.
Chapin made a motion to approve; Foley seconded motion passed (7-0).
6.Public Hearings
Discussion for second reading of Ordinance No. 4, Series of 2026 began at timestamp 00:44:45
on the High Five video.
6.1 Ordinance No. 4, Series of 2026, Second Reading, An Ordinance Making Budget
Adjustments to the Town of Vail General Fund, Capital Projects Fund, Internal Employee
Housing Rental Fund, Timber Ridge Fund, Health Insurance Fund, and Dispatch Services
Fund of the 2026 Budget for the Town of Vail, Colorado; and Authorizing the Said
Adjustments as Set Forth Herin; and Setting Forth Details in Regards Thereto
Presenter(s): Carlie Smith, Finance Director and Jake Shipe, Budget Analyst
Approve, approve with amendments, or deny Ordinance No. 4, Series of 2026 upon second
reading.
Background: The main purpose of this supplemental is to re-appropriate funds for capital
projects and one-time programs budgeted in 2025 and are continuing into this year, or projects
that did not begin as planned.
Public comment was called.
25
Town Council Meeting Minutes of April 21, 2026. Page 5
There was none.
Foley made a motion to approve; Chapin seconded motion passed (7-0).
There being no further business to come before the council, Foley made a motion to
adjourn the meeting; Langmaid seconded; meeting adjourned at 6:50pm.
Respectfully Submitted,
Attest: __________________________________
Barry Davis, Mayor
______________________________
Stephanie Kauffman, Town Clerk
26
AGENDA ITEM NO. 5.3
Item Cover Page
DATE:May 5, 2026
SUBMITTED BY:Jake Shipe, Finance
ITEM TYPE:Resolution
AGENDA SECTION:Consent Agenda (6:15pm)
SUBJECT:Resolution No. 15, Series of 2026 A Resolution Designating
Timber Ridge Operating, Timber Ridge Security Deposit,
Residences at Main Vail Operating, and Residences at Main Vail
Security Deposit Bank Accounts for the Town of Vail with
Russell Forrest, Kathleen Halloran, Carlie Smith, Alex Jakubiec,
Michael Coughlin, Dennis Coughlin as the Designated Signers on
those Accounts, Permitted by the Charter of the Town, its
Ordinances, and the Statutes of the State of Colorado; and
Setting Forth Details in Regard Thereto
SUGGESTED ACTION:Approve, approve with amendments, or deny Resolution No. 15,
Series of 2026.
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
260505 RMV and TR Bank Account Signers.docx
Resolution_15__Series_2026_Bank_Signer_Update.doc
27
Memorandum
TO: Town Council
FROM: Finance Department
DATE: May 5, 2026
SUBJECT: Residences at Main Vail and Timber Ridge Bank Account Signers
I. SUMMARY
Town staff recently completed an RFP process for property management services for
Residences at Main Vail and for the new Timber Ridge units the Town will be acquiring
and renting to Town of Vail employees. Through that process, Coughlin and Company
was selected as the property manager.
II. DISCUSSION
Each property will require two bank accounts: an operating account and a security deposit
account. This will result in four new accounts. All accounts will remain owned by the Town
in order to maintain control, transparency, and access. Coughlin and Company will also
be added to the accounts as authorized signers for day-to-day property management
purposes.
The following people will be listed as signers on the new accounts:
Russel Forrest, TOV Town Manager
Kathleen Halloran, TOV Deputy Town Manager
Carlie Smith, Finance Director
Alex Jakubiec, Accounting Manager
Michael Coughlin, Principal
Dennis Coughlin, Principal
III. ACTION REQUESTED FROM COUNCIL
Approve, approve with amendments, or deny Resolution No. 15, Series of 2026.
28
Resolution No. 15, Series 2026
RESOLUTION NO. 15
Series of 2026
A RESOLUTION DESIGNATING TIMBER RIDGE OPERATING, TIMBER RIDGE
SECURITY DEPOSIT, RESIDENCES AT MAIN VAIL OPERATING, AND
RESIDENCES AT MAIN VAIL SECURITY DEPOSIT BANK ACCOUNTS FOR THE
TOWN OF VAIL WITH RUSSELL FORREST, KATHLEEN HALLORAN, CARLIE
SMITH, ALEX JAKUBIEC, MICHAEL COUGHLIN, DENNIS COUGHLIN AS THE
DESIGNATED SIGNERS ON THOSE ACCOUNTS, PERMITTED BY THE CHARTER
OF THE TOWN, ITS ORDINANCES, AND THE STATUTES OF THE STATE OF
COLORADO; AND SETTING FORTH DETAILS IN REGARD THERETO
WHEREAS, the Town of Vail (the “Town”), in the County of Eagle and State of
Colorado is a home rule municipal corporation duly organized and existing under the
laws of the State of Colorado and the Town Charter (the “Charter”); and
WHEREAS, the members of the Town Council of the Town (the “Council”) have
been duly elected and qualified; and
WHEREAS, The Town has the power to designate banks or financial institutions
for funds of the Town; and
WHEREAS, the Town wishes to designate bank accounts for the Residences at
Main Vail and Timber Ridge properties with First Bank of Vail with Russell Forrest,
Kathleen Halloran, Carlie Smith, Alex Jakubiec, Michael Coughlin, and Dennis Coughlin
as signers on these accounts.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF VAIL, COLORADO:
Section 1. Russell Forrest, Kathleen Halloran, Carlie Smith, Alex
Jakubiec, Michael Coughlin, and Dennis Coughlin are hereby designated
as signers for the banking accounts for the funds of the Town of Vail.
Section 2. This Resolution shall take effect immediately upon its
passage.
INTRODUCED, READ, APPROVED AND ADOPTED this 5th day of May, 2026.
__________________________________
Barry Davis, Mayor, Town of Vail
ATTEST:
Stephanie Kauffman, Town Clerk
29
AGENDA ITEM NO. 5.4
Item Cover Page
DATE:May 5, 2026
SUBMITTED BY:Tom Kassmel, Public Works
ITEM TYPE:Consent Agenda
AGENDA SECTION:Consent Agenda (6:15pm)
SUBJECT:Resolution No. 16, Series of 2026, A Resolution Approving a
State of Colorado Grant Agreement between the Town of Vail and
the Colorado Department of Transportation
SUGGESTED ACTION:Approve, approve with amendments, or deny Resolution No.16,
Series of 2026.
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Resolution 16 2026 DOT Transpo Grant.docx
491004171- Town of Vail Agreement -DRAFT ONLY.pdf
2026-CTE-SOW-DRAFT-Vail, Town of - BUDGET-017139.docx
30
RESOLUTION NO. 16
Series of 2026
A RESOLUTION APPROVING A STATE OF COLORADO GRANT AGREEMENT
BETWEEN THE TOWN OF VAIL AND THE COLORADO DEPARTMENT OF
TRANSPORTATION
WHEREAS, the Town and the Colorado Department of Transportation wish to
enter into a Grant Agreement pursuant to the terms set forth in Exhibit A, attached
hereto and incorporated herein by this reference (the "Agreement"), for the purpose of
provide funding to the Town of Vail to facilitate the expansion of public transportation
services.
NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF VAIL, COLORADO THAT:
Section 1. The Town Council hereby approves the Agreement in substantially
the same form as attached hereto as Exhibit A, and in a form approved by the Town
Attorney, and authorizes the Town Manager to execute the Agreement on behalf of
the Town.
Section 2. This Resolution shall take effect immediately upon its passage.
INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town
Council of the Town of Vail held this 5th day of May 2026.
_________________________
Barry Davis, Mayor
ATTEST:
Stephanie Kauffman, Town Clerk
31
Routing #: 26-HTR-ZL-00168
PO #: 491004171
State of Colorado Grant Agreement
State Agency
Department of
Transportation
Grantee
Cover Page
Agreement
Number
Routing #: 26-
HTR-ZL-00168
PO #:
491004171
Town of Vail
Agreement Maximum Amount Initial
Term
State CTE Funds (at 80% or less)
$938,499.00
Local Funds (at 20% or more)
$234,625.00
Agreement Total $938,499.00
Agreement Purpose
Agreement Performance Beginning Date
The Effective Date
Initial Agreement Expiration Date
April 30, 2028
Fund Expenditure End Date
April 30, 2028
Agreement Authority –
Authority to enter into this Agreement
Exists in CRS §§43-1-106, 43-1-110, 43-1-
701, 43-1-
702, 43-4-1203, 24-1-105, and 24-77-108.
The purpose of this Agreement is to provide funding for the Town of Vail to facilitate the expansion of
public transportation services and to support the goals of the CTE 10 Year Plan and Statewide Transit Plan.
Exhibits and Order of Precedence
The following Exhibits and attachments are included with this Agreement:
1. Exhibit A, Statement of Work.
2. Exhibit B, Sample Option Letter.
3. Exhibit C, PII Certification
In the event of a conflict of inconsistency between this Agreement and any Exhibit or attachment, such
conflict or inconsistency shall be resolved by reference to the documents in the following order of priority:
1. Colorado Special Provisions in §18 of the main body of this Agreement.
2. The provisions of the other sections of the main body of this Agreement.
3. Exhibit A, Statement of Work.
4. Exhibit E, PII Certification
5. Exhibit B, Sample Option Letter.
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Routing #: 26-HTR-ZL-00168
PO #: 491004171
Principal Representatives
For the State:
Erin Kelican
Clean Transit Enterprise
Colorado Department of Transportation
2829 W. Howard Place
Denver, CO 80204
Erin.Kelican@state.co.us
For Grantee:
Chris Southwick
Town of Vail
75 South Frontage Road Vail,
CO 81657-5096
csouthwick@vail.gov
33
Routing #: 26-HTR-ZL-00168
PO #: 491004171
Signature Page
The Parties hereto have executed this agreement
Each person signing this Agreement represents and warrants that the signer is duly authorized to execute
this Agreement and to bind the Party authorizing such signature.
GRANTEE
Town of Vail
By:
Russel Forrest, Town Manager
Date:
GRANTEE
Town of Vail
By:
Stephanie Kauffman, Town Clerk
Date:
STATE OF COLORADO
Jared S. Polis, GOVERNOR
Department of Transportation
Clean Transit Enterprise
By: Craig
Secrest, Program Administrator
Date:
In accordance with §24-30-202, C.R.S., this
Contract is not valid until signed and dated below
by the State Controller or an authorized delegate.
STATE CONTROLLER
Robert Jaros, CPA, MBA, JD
By:
_
Department of Transportation
Effective Date:
34
Routing #: 26-HTR-ZL-00168
PO #: 491004171
Table of Contents
Cover Page
1
Signature Page 4
1. Parties 6
2. Term and Effective Date 6
3. Definitions 7
4. Statement of Work 10
5. Payments to Grantee 10
6. Reporting - Notification 12
7. Grantee Records 13
8. Confidential Information – State Records 14
9. Conflict of Interest 16
10. Insurance 15
11. Breach of Agreement 17
12. Remedies 18
13. Dispute Resolution 20
14. Notices and Representatives 20
15. Rights in Work Product and Other Information 21
16. Statewide Contract Management System 21
17. General Provisions 21
18. Colorado Special Provisions (Colorado Fiscal Rule 3-3) 25
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PO #: 491004171
1. Parties
This Agreement is entered into by and between Grantee named on the Cover Page for this Agreement (the
“Grantee”), and the STATE OF COLORADO acting by and through the State agency named on the Cover Page for
this Agreement (the “State”). Grantee and the State agree to the terms and conditions in this Agreement.
2. Term and Effective Date
A. Effective Date
This Agreement shall not be valid or enforceable until the Effective Date, and the Grant Funds shall
be expended by the Fund Expenditure End Date shown on the Signature and Cover Page for this
Agreement. The State shall not be bound by any provision of this Agreement before the Effective
Date, and shall have no obligation to pay Grantee for any Work performed or expense incurred before
the Effective Date, except as described in §5.D, or after the Fund Expenditure End Date. If the Work
will be performed in multiple phases, the period of performance start and end date of each phase is
detailed under the Project Schedule in Exhibit [Insert Exhibit Number].
B. Initial Term
The Parties’ respective performances under this Agreement shall commence on the Agreement
Performance Beginning Date shown on the Cover Page for this Agreement and shall terminate on the
Initial Agreement Expiration Date shown on the Cover Page for this Agreement (the “Initial Term”)
unless sooner terminated or further extended in accordance with the terms of this Agreement.
C. Extension Terms - State’s Option
The State, at its discretion, shall have the option to extend the performance under this Agreement
beyond the Initial Term for a period, or for successive periods, of one year or less at the same rates
and under the same terms specified in this Agreement (each such period an “Extension Term”). In
order to exercise this option, the State shall provide written notice to Grantee in a form substantially
equivalent to Sample Option Letter attached to this Agreement.
D. End of Term Extension
If this Agreement approaches the end of its Initial Term, or any Extension Term then in place, the
State, at its discretion, upon written notice to Grantee as provided in §14, may unilaterally extend
such Initial Term or Extension Term for a period not to exceed two months (an “End of Term
Extension”), regardless of whether additional Extension Terms are available or not. The provisions
of this Agreement in effect when such notice is given shall remain in effect during the End of Term
Extension. The End of Term Extension shall automatically terminate upon execution of a replacement
Agreement or modification extending the total term of this Agreement.
E. Early Termination in the Public Interest
The State is entering into this Agreement to serve the public interest of the State of Colorado as
determined by its Governor, General Assembly, or Courts. If this Agreement ceases to further the
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Routing #: 26-HTR-ZL-00168
PO #: 491004171
public interest of the State, the State, in its discretion, may terminate this Agreement in whole or
in part. A determination that this Agreement should be terminated in the public interest shall not be
equivalent to a State right to terminate for convenience. This subsection shall not apply to a
termination of this Agreement by the State for breach by Grantee, which shall be governed by 12.A.i.
i. Method and Content
The State shall notify Grantee of such termination in accordance with §14. The notice shall specify
the effective date of the termination and whether it affects all or a portion of this Agreement, and
shall include, to the extent practicable, the public interest justification for the termination.
ii. Obligations and Rights
Upon receipt of a termination notice for termination in the public interest, Grantee shall be subject
to the rights and obligations set forth in §12.A.i.a12.A.i.a.
iii. Payments
If the State terminates this Agreement in the public interest, the State shall pay Grantee an amount
equal to the percentage of the total reimbursement payable under this Agreement that corresponds
to the percentage of Work satisfactorily completed and accepted, as determined by the State, less
payments previously made. Additionally, if this Agreement is less than 60% completed, as determined
by the State, the State may reimburse Grantee for a portion of actual out-of-pocket expenses, not
otherwise reimbursed under this Agreement, incurred by Grantee which are directly attributable to
the uncompleted portion of Grantee’s obligations, provided that the sum of any and all
reimbursement shall not exceed the maximum amount payable to Grantee hereunder.
F. Grantee’s Termination Under Federal Requirements
Grantee may request termination of this Grant by sending notice to the State which includes the
reasons for the termination and the effective date of the termination. If this Grant is terminated in
this manner, then Grantee shall return any advanced payments made for work that will not be
performed prior to the effective date of the termination.
3. Definitions
The following terms shall be construed and interpreted as follows:
A. “Agreement” means this agreement, including all attached Exhibits, all documents incorporated by
reference, all referenced statutes, rules and cited authorities, and any future modifications thereto.
B. RESERVED
C. “Breach of Agreement” means the failure of a Party to perform any of its obligations in accordance
with this Agreement, in whole or in part or in a timely or satisfactory manner. The institution of
proceedings under any bankruptcy, insolvency, reorganization or similar law, by or
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Routing #: 26-HTR-ZL-00168
PO #: 491004171
against Grantee, or the appointment of a receiver or similar officer for Grantee or any of its property,
which is not vacated or fully stayed within 30 days after the institution of such proceeding, shall also
constitute a breach. If Grantee is debarred or suspended under §24-109-105,
C.R.S. at any time during the term of this Agreement, then such debarment or suspension shall
constitute a breach.
D. “Budget” means the budget for the Work described in Exhibit A.
E. “Business Day” means any day in which the State is open and conducting business, but shall not
include Saturday, Sunday or any day on which the State observes one of the holidays listed in §24 -
11-101(1), C.R.S.
F. RESERVED
G. “CORA” means the Colorado Open Records Act, §§24-72-200.1, et seq., C.R.S.
H. “Cost Sharing” means a portion of project costs not paid under this Subaward. This includes match
which refers to required levels of cost share that must be provided (2 CFR 200.306).
I. “Effective Date” means the date on which this Agreement is approved and signed by the Colorado
State Controller or designee, as shown on the Signature for this Agreement.
J. “End of Term Extension” means the time period defined in §2.D2.D.
K. “Exhibits” means the exhibits and attachments included with this Agreement as shown on the Cover
Page for this Agreement.
L. “Extension Term” means the time period defined in §2.C.
M. RESERVED
N. RESERVED
O. “Goods” means any movable material acquired, produced, or delivered by Grantee as set forth in
this Agreement and shall include any movable material acquired, produced, or delivered by Grantee
in connection with the Services.
P. “Grant Funds” means the funds that have been appropriated, designated, encumbered, or otherwise
made available for payment by the State under this Agreement.
Q. “Incident” means any accidental or deliberate event that results in or constitutes an imminent
threat of the unauthorized access, loss, disclosure, modification, disruption, or destruction of any
communications or information resources of the State, which are included as part of the Work, as
described in §§24-37.5-401, et seq. C.R.S. Incidents include, without limitation, (i) successful
attempts to gain unauthorized access to a State system or State Records regardless of where such
information is located; (ii) unwanted disruption or denial of service; (iii) the unauthorized use of a
State system for the processing or storage of data; or (iv) changes to State system hardware,
firmware, or software characteristics without the State’s knowledge, instruction, or consent.
R. “Initial Term” means the time period defined in §2.B2.B.
S. “Party” means the State or Grantee, and “Parties” means both the State and Grantee.
T. RESERVED
U. “PII” means personally identifiable information including, without limitation, any information
maintained by the State about an individual that can be used to distinguish or trace an individual’s
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PO #: 491004171
identity, such as name, social security number, date and place of birth, mother’s maiden name, or
biometric records; and any other information that is linked or linkable to an individual, such as
medical, educational, financial, and employment information. PII includes, but is not limited to, all
information defined as personally identifiable information in §§24-72-501 and 24-73-101, C.R.S. “PII”
shall also mean “personal identifying information” as set forth at § 24-74-102, et. seq., C.R.S.
V. RESERVED
W. RESERVED
X. “Services” means the services to be performed by Grantee as set forth in this Agreement, and shall
include any services to be rendered by Grantee in connection with the Goods.
Y. “State Confidential Information” means any and all State Records not subject to disclosure under
CORA. State Confidential Information shall include, but is not limited to, PII and State personnel
records not subject to disclosure under CORA. State Confidential Information shall not include
information or data concerning individuals that is not deemed confidential but nevertheless belongs
to the State, which has been communicated, furnished, or disclosed by the State to Grantee which
(i) is subject to disclosure pursuant to CORA; (ii) is already known to Grantee without restrictions at
the time of its disclosure to Grantee; (iii) is or subsequently becomes publicly available without
breach of any obligation owed by Grantee to the State; (iv) is disclosed to Grantee, without
confidentiality obligations, by a third party who has the right to disclose such information; or (v) was
independently developed without reliance on any State Confidential Information.
Z. “State Fiscal Rules” means the fiscal rules promulgated by the Colorado State Controller pursuant
to §24-30-202(13)(a), C.R.S.
AA. “State Fiscal Year” means a 12 month period beginning on July 1 of each calendar year and ending
on June 30 of the following calendar year. If a single calendar year follows the term, then it means
the State Fiscal Year ending in that calendar year.
BB. “State Records” means any and all State data, information, and records, regardless of physical form,
including, but not limited to, information subject to disclosure under CORA.
CC. “Subcontractor” means third-parties, if any, engaged by Grantee to aid in performance of the Work.
“Subcontractor” also includes sub-grantees of grant funds.
DD. RESERVED
EE. RESERVED
FF. “Uniform Guidance” means the Office of Management and Budget Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards. The terms and conditions
of the Uniform Guidance flow down to the Awards to Subrecipients unless the Uniform Guidance or
the terms and conditions of the Federal award specifically indicate otherwise.
GG. “Work” means the Goods delivered and Services performed pursuant to this Agreement.
HH. “Work Product” means the tangible and intangible results of the Work, whether finished or
unfinished, including drafts. Work Product includes, but is not limited to, documents, text, software
(including source code), research, reports, proposals, specifications, plans, notes, studies, data,
images, photographs, negatives, pictures, drawings, designs, models, surveys, maps,
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Routing #: 26-HTR-ZL-00168
PO #: 491004171
materials, ideas, concepts, know-how, information, and any other results of the Work. “Work
Product” does not include any material that was developed prior to the Effective Date that is used,
without modification, in the performance of the Work.
Any other term used in this Agreement that is defined in an Exhibit shall be construed and interpreted as
defined in that Exhibit.
4. Statement of Work
Grantee shall complete the Work as described in this Agreement and in accordance with the provisions of
Exhibit A. The State shall have no liability to compensate Grantee for the delivery of any goods or the
performance of any services that are not specifically set forth in this Agreement.
5. Payments to Grantee
A. Maximum Amount
Payments to Grantee are limited to the unpaid, obligated balance of the Grant Funds. The State shall
not pay Grantee any amount under this Agreement that exceeds the Agreement Maximum shown on
the Cover Page of this Agreement.
B. Payment Procedures
i. Invoices and Payment
a. The State shall pay Grantee in the amounts and in accordance with the schedule and other
conditions set forth in Exhibit A.
b. Grantee shall initiate payment requests by invoice to the State, in a form and manner
approved by the State.
c. The State shall pay each invoice within 45 days following the State’s receipt of that invoice,
so long as the amount invoiced correctly represents Work completed by Grantee and
previously accepted by the State during the term that the invoice covers. If the State
determines that the amount of any invoice is not correct, then Grantee shall make all changes
necessary to correct that invoice.
d. The acceptance of an invoice shall not constitute acceptance of any Work performed or
deliverables provided under this Agreement.
ii. Interest
Amounts not paid by the State within 45 days of the State’s acceptance of the invoice shall bear interest
on the unpaid balance beginning on the 45th day at the rate of 1% per month, as required by
§24-30-202(24)(a), C.R.S., until paid in full; provided, however, that interest shall not accrue on unpaid
amounts that the State disputes in writing. Grantee shall invoice the State separately for accrued
interest on delinquent amounts, and the invoice shall reference the delinquent payment, the number
of day’s interest to be paid and the interest rate.
iii. Payment Disputes
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If Grantee disputes any calculation, determination or amount of any payment, Grantee shall notify the
State in writing of its dispute within 30 days following the earlier to occur of Grantee’s receipt of the
payment or notification of the determination or calculation of the payment by the State. The State will
review the information presented by Grantee and may make changes to its determination based on this
review. The calculation, determination or payment amount that results from the State’s review shall
not be subject to additional dispute under this subsection. No payment subject to a dispute under this
subsection shall be due until after the State has concluded its review, and the State shall not pay any
interest on any amount during the period it is subject to dispute under this subsection.
iv. Available Funds-Contingency-Termination
The State is prohibited by law from making commitments beyond the term of the current State Fiscal
Year. Payment to Grantee beyond the current State Fiscal Year is contingent on the appropriation and
continuing availability of Grant Funds in any subsequent year (as provided in the Colorado Special
Provisions). If federal funds or funds from any other non-State funds constitute all or some of the Grant
Funds, the State’s obligation to pay Grantee shall be contingent upon such non-State funding continuing
to be made available for payment. Payments to be made pursuant to this Agreement shall be made
only from Grant Funds, and the State’s liability for such payments shall be limited to the amount
remaining of such Grant Funds. If State, federal or other funds are not appropriated, or otherwise
become unavailable to fund this Agreement, the State may, upon written notice, terminate this
Agreement, in whole or in part, without incurring further liability. The State shall, however, remain
obligated to pay for Services and Goods that are delivered and accepted prior to the effective date of
notice of termination, and this termination shall otherwise be treated as if this Agreement were
terminated in the public interest as described in §2.E.
v. RESERVED
C. Matching Funds
Grantee shall provide Matching Funds as provided in §5.A and Exhibit A. Grantee shall have raised the
full amount of Matching Funds prior to the Effective Date and shall report to the State regarding the
status of such funds upon request. Grantee’s obligation to pay all or any part of any matching funds,
whether direct or contingent, only extend to funds duly and lawfully appropriated for the purposes of
this Agreement by the authorized representatives of Grantee and paid into Grantee’s treasury or bank
account. Grantee represents to the State that the amount designated “Grantee’s Matching Funds” in
Exhibit A has been legally appropriated for the purposes of this Agreement by its authorized
representatives and paid into its treasury or bank account. Grantee does not by this Agreement
irrevocably pledge present cash reserves for payments in future fiscal years, and this Agreement is not
intended to create a multiple-fiscal year debt of Grantee. Grantee shall not pay or be liable for any
claimed interest, late charges, fees, taxes or penalties of any nature, except as required by Grantee’s
laws or policies.
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D. Reimbursement of Grantee Costs
Only with prior written approval, the State shall reimburse Grantee’s allowable costs, not exceeding
the maximum total amount described in Exhibit A and §5.A for all allowable costs described in this
Grant and shown in the Budget, except that Grantee may adjust the amounts between each line item
of the Budget without formal modification to this Agreement as long as the Grantee provides notice to
the State of the change, the change does not modify the total maximum amount of this Agreement or
the maximum amount for any state fiscal year, and the change does not modify any requirements of
the Work. The State shall reimburse Grantee for the federal share of properly documented allowable
costs related to the Work after review and approval thereof, subject to the provisions of this Agreement
and Exhibit A. However, any costs incurred by Grantee prior to the Effective Date shall not be
reimbursed absent specific allowance of pre-award costs and indication that the Federal Award funding
is retroactive. Grantee’s costs for Work performed after the Fund Expenditure End Date shown on the
Signature and Cover Page for this Agreement, or after any phase performance period end date for a
respective phase of the Work, shall not be reimbursable. The State shall only reimburse allowable costs
described in this Agreement and shown in the Budget if those costs are:
i. Reasonable and necessary to accomplish the Work and for the Goods and Services provided; and
ii. Equal to the actual net cost to Grantee (i.e. the price paid minus any items of value received by
Grantee that reduce the cost actually incurred).
E. Close-Out
Grantee shall close out this Award within 45 days after the Fund Expenditure End Date shown on the
Signature and Cover Page for this Agreement. To complete close-out, Grantee shall submit to the State
all deliverables (including documentation) as defined in this Agreement and Grantee’s final
reimbursement request or invoice. The State will withhold 5% of allowable costs until all final
documentation has been submitted and accepted by the State as substantially complete. If the Federal
Awarding Agency has not closed this Federal Award within one year and 90 days after the Fund
Expenditure End Date shown on the Signature and Cover Page for this Agreement due to Grantee’s failure
to submit required documentation, then Grantee may be prohibited from applying for new Federal Awards
through the State until such documentation is submitted and accepted.
6. Reporting - Notification
A. Quarterly Reports
In addition to any reports required pursuant to §16 or pursuant to any other Exhibit, for any Agreement
having a term longer than three months, Grantee shall submit, on a quarterly basis, a written report
specifying progress made for each specified performance measure and standard in this Agreement. Such
progress report shall be in accordance with the procedures developed and prescribed by the State.
Progress reports shall be submitted to the State not later than five Business Days following the end of
each calendar quarter or at such time as otherwise specified by the State.
B. Litigation Reporting
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If Grantee is served with a pleading or other document in connection with an action before a court or
other administrative decision making body, and such pleading or document relates to this Agreement or
may affect Grantee’s ability to perform its obligations under this Agreement, Grantee shall, within ten
days after being served, notify the State of such action and deliver copies of such pleading or document
to the State’s Principal Representative identified on the Cover Page for this Agreement.
C. Performance and Final Status
Grantee shall submit all financial, performance and other reports to the State no later than 45 calendar
days after the end of the Initial Term if no Extension Terms are exercised, or the final Extension Term
exercised by the State, containing an evaluation and review of Grantee’s performance and the final status
of Grantee’s obligations hereunder.
D. Violations Reporting
Grantee shall disclose, in a timely manner, in writing to the State and all violations of federal or State
criminal law involving fraud, bribery, or gratuity violations potentially affecting the Award. The State
may impose any penalties for noncompliance allowed under 2 CFR Part 180 and 31 U.S.C. 3321, which
may include, without limitation, suspension or debarment.
7. Grantee Records
A. Maintenance
Grantee shall make, keep, maintain, and allow inspection and monitoring by the State of a complete file
of all records, documents, communications, notes and other written materials, electronic media files,
and communications, pertaining in any manner to the Work or the delivery of Services (including, but not
limited to the operation of programs) or Goods hereunder. Grantee shall maintain such records for a
period (the “Record Retention Period”) of three years following the date of submission to the State of
the final expenditure report, or if this Award is renewed quarterly or annually, from the date of the
submission of each quarterly or annual report, respectively. If any litigation, claim, or audit related to
this Award starts before expiration of the Record Retention Period, the Record Retention Period shall
extend until all litigation, claims, or audit findings have been resolved and final action taken by the
State. A cognizant agency for audit, oversight or indirect costs, and the State, may notify Grantee in
writing that the Record Retention Period shall be extended. For records for real property and equipment,
the Record Retention Period shall extend three years following final disposition of such property.
B. Inspection
Grantee shall permit the State, the federal government, and any other duly authorized agent of a
governmental agency to audit, inspect, examine, excerpt, copy and transcribe Grantee Records during
the Record Retention Period. Grantee shall make Grantee Records available during normal business hours
at Grantee’s office or place of business, or at other mutually agreed upon times or locations, upon no
fewer than two Business Days’ notice from the State, unless the State determines that a shorter period
of notice, or no notice, is necessary to protect the interests of the State.
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C. Monitoring
The State will monitor Grantee’s performance of its obligations under this Agreement using procedures
as determined by the State. The federal government and any other duly authorized agent of a
governmental agency, in its discretion, may monitor Grantee’s performance of its obligations under this
Agreement using procedures as determined by that governmental entity. The State shall have the right,
in its sole discretion, to change its monitoring procedures and requirements at any time during the term
of this Agreement. The State shall monitor Grantee’s performance in a manner that does not unduly
interfere with Grantee’s performance of the Work.
D. Final Audit Report
Grantee shall promptly submit to the State a copy of any final audit report of an audit performed on
Grantee’s records that relates to or affects this Agreement or the Work, whether the audit is conducted
by Grantee or a third party.
8. Confidential Information – State Records
A. Confidentiality
Grantee shall keep confidential, and cause all Subcontractors to keep confidential, all State Records,
unless those State Records are publicly available. Grantee shall not, without prior written approval of
the State, use, publish, copy, disclose to any third party, or permit the use by any third party of any
State Records, except as otherwise stated in this Agreement, permitted by law or approved in writing by
the State. Grantee shall provide for the security of all State Confidential Information in accordance with
all policies promulgated by the Colorado Office of Information Security and all applicable laws, rules,
policies, publications, and guidelines. Grantee shall immediately forward any request or demand for State
Records to the State’s Principal Representative.
B. Other Entity Access and Nondisclosure Agreements
Grantee may provide State Records to its agents, employees, assigns and Subcontractors as necessary to
perform the Work, but shall restrict access to State Confidential Information to those agents, employees,
assigns and Subcontractors who require access to perform their obligations under this Agreement.
Grantee shall ensure all such agents, employees, assigns, and Subcontractors sign agreements containing
nondisclosure provisions at least as protective as those in this Agreement, and that the nondisclosure
provisions are in force at all times the agent, employee, assign or Subcontractor has access to any State
Confidential Information. Grantee shall provide copies of those signed nondisclosure provisions to the
State upon execution of the nondisclosure provisions.
C. Use, Security, and Retention
Grantee shall use, hold and maintain State Confidential Information in compliance with any and all
applicable laws and regulations in facilities located within the United States, and shall maintain a secure
environment that ensures confidentiality of all State Confidential Information wherever located. Grantee
shall provide the State with access, subject to Grantee’s reasonable security requirements, for purposes
of inspecting and monitoring access and use of State Confidential Information and evaluating
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security control effectiveness. Upon the expiration or termination of this Agreement, Grantee shall
return State Records provided to Grantee or destroy such State Records and certify to the State that it
has done so, as directed by the State. If Grantee is prevented by law or regulation from returning or
destroying State Confidential Information, Grantee warrants it will guarantee the confidentiality of, and
cease to use, such State Confidential Information.
D. Incident Notice and Remediation
If Grantee becomes aware of any Incident, it shall notify the State immediately and cooperate with the
State regarding recovery, remediation, and the necessity to involve law enforcement, as determined by
the State. Unless Grantee can establish that none of Grantee or any of its agents, employees, assigns or
Subcontractors are the cause or source of the Incident, Grantee shall be responsible for the cost of
notifying each person who may have been impacted by the Incident. After an Incident, Grantee shall
take steps to reduce the risk of incurring a similar type of Incident in the future as directed by the State,
which may include, but is not limited to, developing and implementing a remediation plan that is
approved by the State at no additional cost to the State. The State may adjust or direct modifications to
this plan, in its sole discretion and Grantee shall make all modifications as directed by the State. If
Grantee cannot produce its analysis and plan within the allotted time, the State, in its sole discretion,
may perform such analysis and produce a remediation plan, and Grantee shall reimburse the State for
the reasonable costs thereof.
E. Safeguarding PII
If Grantee or any of its Subcontractors will or may receive PII under this Agreement, Grantee shall provide
for the security of such PII, in a manner and form acceptable to the State, including, without limitation,
State non-disclosure requirements, use of appropriate technology, security practices, computer access
security, data access security, data storage encryption, data transmission encryption, security
inspections, and audits. Grantee shall be a “Third-Party Service Provider” as defined in §24-73-103(1)(i),
C.R.S. and shall maintain security procedures and practices consistent with §§24-73-101 et seq., C.R.S.
In addition, as set forth in § 24-74-102, et. seq., C.R.S., Contractor, including, but not limited to,
Contractor’s employees, agents and Subcontractors, agrees not to share any PII with any third parties
for the purpose of investigating for, participating in, cooperating with, or assisting with Federal
immigration enforcement. If Contractor is given direct access to any State databases containing PII,
Contractor shall execute, on behalf of itself and its employees, the certification attached hereto as
Exhibit C on an annual basis Contractor’s duty and obligation to certify as set forth in Exhibit C shall
continue as long as Contractor has direct access to any State databases containing PII. If Contractor uses
any Subcontractors to perform services requiring direct access to State databases containing PII, the
Contractor shall require such Subcontractors to execute and deliver the certification to the State on an
annual basis, so long as the Subcontractor has access to State databases containing PII.
9. Conflict of Interest
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A. Actual Conflicts of Interest
Grantee shall not engage in any business or activities, or maintain any relationships that conflict in
any way with the full performance of the obligations of Grantee under this Agreement. Such a conflict
of interest would arise when a Grantee or Subcontractor’s employee, officer or agent were to offer
or provide any tangible personal benefit to an employee of the State, or any member of his or her
immediate family or his or her partner, related to the award of, entry into or management or
oversight of this Agreement.
B. Apparent Conflicts of Interest
Grantee acknowledges that, with respect to this Agreement, even the appearance of a conflict of
interest shall be harmful to the State’s interests. Absent the State’s prior written approval, Grantee
shall refrain from any practices, activities or relationships that reasonably appear to be in conflict
with the full performance of Grantee’s obligations under this Agreement.
C. Disclosure to the State
If a conflict or the appearance of a conflict arises, or if Grantee is uncertain whether a conflict or
the appearance of a conflict has arisen, Grantee shall submit to the State a disclosure statement
setting forth the relevant details for the State’s consideration. Failure to promptly submit a
disclosure statement or to follow the State’s direction in regard to the actual or apparent conflict
constitutes a breach of this Agreement.
D. Grantee acknowledges that all State employees are subject to the ethical principles described in
§24-18-105, C.R.S. Grantee further acknowledges that State employees may be subject to the
requirements of §24-18-105, C.R.S. with regard to this Agreement.
10. Insurance
Grantee shall obtain and maintain, and ensure that each Subcontractor shall obtain and maintain, insurance as
specified in this section at all times during the term of this Agreement. All insurance policies required by this
Agreement that are not provided through self-insurance shall be issued by insurance companies as approved by
the State.
A. Workers’ Compensation
Workers’ compensation insurance as required by state statute, and employers’ liability insurance
covering all Grantee or Subcontractor employees acting within the course and scope of their
employment.
B. General Liability
Commercial general liability insurance covering premises operations, fire damage, independent
contractors, products and completed operations, blanket contractual liability, personal injury, and
advertising liability with minimum limits as follows:
i. $1,000,000 each occurrence;
ii. $1,000,000 general aggregate;
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iii. $1,000,000 products and completed operations aggregate; and
iv. $50,000 any one fire.
C. Automobile Liability
Automobile liability insurance covering any auto (including owned, hired and non-owned autos) with
a minimum limit of $1,000,000 each accident combined single limit.
D. Cyber/Network Security and Privacy Liability
Liability insurance covering civil, regulatory, and statutory damages, contractual damages, data
breach management exposure, and any loss of income or extra expense as a result of actual or alleged
breach, violation, or infringement of right to privacy, consumer data protection law, confidentiality
or other legal protection for personal information, as well as State Confidential Information with
minimum limits as follows:
i. $1,000,000 each occurrence; and
ii. $2,000,000 general aggregate.
E. Professional Liability Insurance
Professional liability insurance covering any damages caused by an error, omission or any negligent
act with minimum limits as follows:
i. $1,000,000 each occurrence; and
ii. $1,000,000 general aggregate.
F. Crime Insurance
Crime insurance including employee dishonesty coverage with minimum limits as follows:
i. $1,000,000 each occurrence; and
ii. $1,000,000 general aggregate.
G. Additional Insured
The State shall be named as additional insured on all commercial general liability policies (leases
and construction contracts require additional insured coverage for completed operations) required
of Grantee and Subcontractors.
H. Primacy of Coverage
Coverage required of Grantee and each Subcontractor shall be primary and noncontributory over any
insurance or self-insurance program carried by Grantee or the State.
I. Cancellation
All commercial insurance policies shall include provisions preventing cancellation or non-renewal,
except for cancellation based on non-payment of premiums, without at least 30 days prior notice to
Grantee and Grantee shall forward such notice to the State in accordance with §14 within seven days
of Grantee’s receipt of such notice.
J. Subrogation Waiver
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All commercial insurance policies secured or maintained by Grantee or its Subcontractors in relation
to this Agreement shall include clauses stating that each carrier shall waive all rights of recovery
under subrogation or otherwise against Grantee or the State, its agencies, institutions, organizations,
officers, agents, employees, and volunteers.
K. Public Entities
If Grantee is a “public entity” within the meaning of the Colorado Governmental Immunity Act,
§§24-10-101, et seq., C.R.S. (the “GIA”), Grantee shall maintain, in lieu of the liability insurance
requirements stated above, at all times during the term of this Agreement such liability insurance,
by commercial policy or self-insurance, as is necessary to meet its liabilities under the GIA. If a
Subcontractor is a public entity within the meaning of the GIA, Grantee shall ensure that the
Subcontractor maintain at all times during the terms of this Grantee, in lieu of the liability insurance
requirements stated above, such liability insurance, by commercial policy or self-insurance, as is
necessary to meet the Subcontractor’s obligations under the GIA.
L. Certificates
For each commercial insurance plan provided by Grantee under this Agreement, Grantee shall
provide to the State certificates evidencing Grantee’s insurance coverage required in this Agreement
within seven Business Days following the Effective Date. Grantee shall provide to the State
certificates evidencing Subcontractor insurance coverage required under this Agreement within
seven Business Days following the Effective Date, except that, if Grantee’s subcontract is not in
effect as of the Effective Date, Grantee shall provide to the State certificates showing Subcontractor
insurance coverage required under this Agreement within seven Business Days following Grantee’s
execution of the subcontract. No later than 15 days before the expiration date of Grantee’s or any
Subcontractor’s coverage, Grantee shall deliver to the State certificates of insurance evidencing
renewals of coverage. At any other time during the term of this Agreement, upon request by the
State, Grantee shall, within seven Business Days following the request by the State, supply to the
State evidence satisfactory to the State of compliance with the provisions of this section.
11. Breach of Agreement
In the event of a Breach of Agreement, the aggrieved Party shall give written notice of Breach of Agreement
to the other Party. If the notified Party does not cure the breach, at its sole expense, within 30 days after
the delivery of written notice, the Party may exercise any of the remedies as described in
§12 for that Party. Notwithstanding any provision of this Agreement to the contrary, the State, in its
discretion, need not provide notice or a cure period and may immediately terminate this Agreement in
whole or in part or institute any other remedy in this Agreement in order to protect the public interest of
the State; or if Grantee is debarred or suspended under §24-109-105, C.R.S., the State, in its discretion,
need not provide notice or cure period and may terminate this Agreement in whole or in part or institute
any other remedy in this Agreement as of the date that the debarment or suspension takes effect.
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12. Remedies
A. State’s Remedies
If Grantee is in breach under any provision of this Agreement and fails to cure such breach, the State,
following the notice and cure period set forth in §11, shall have all of the remedies listed in this
section in addition to all other remedies set forth in this Agreement or at law. The State may exercise
any or all of the remedies available to it, in its discretion, concurrently or consecutively.
i. Termination for Breach
In the event of Grantee’s uncured breach, the State may terminate this entire Agreement or any part
of this Agreement. Grantee shall continue performance of this Agreement to the extent not
terminated, if any.
a. Obligations and Rights
To the extent specified in any termination notice, Grantee shall not incur further obligations
or render further performance past the effective date of such notice, and shall terminate
outstanding orders and subcontracts with third parties. However, Grantee shall complete and
deliver to the State all Work not cancelled by the termination notice, and may incur
obligations as necessary to do so within this Agreement’s terms. At the request of the State,
Grantee shall assign to the State all of Grantee’s rights, title, and interest in and to such
terminated orders or subcontracts. Upon termination, Grantee shall take timely, reasonable
and necessary action to protect and preserve property in the possession of Grantee but in
which the State has an interest. At the State’s request, Grantee shall return materials owned
by the State in Grantee’s possession at the time of any termination. Grantee shall deliver all
completed Work Product and all Work Product that was in the process of completion to the
State at the State’s request.
b. Payments
Notwithstanding anything to the contrary, the State shall only pay Grantee for accepted Work
received as of the date of termination. If, after termination by the State, the State agrees
that Grantee was not in breach or that Grantee’s action or inaction was excusable, such
termination shall be treated as a termination in the public interest, and the rights and
obligations of the Parties shall be as if this Agreement had been terminated in the public
interest under §2.E.
c. Damages and Withholding
Notwithstanding any other remedial action by the State, Grantee shall remain liable to the
State for any damages sustained by the State in connection with any breach by Grantee, and
the State may withhold payment to Grantee for the purpose of mitigating the State’s damages
until such time as the exact amount of damages due to the State from Grantee is determined.
The State may withhold any amount that may be due Grantee as the State
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deems necessary to protect the State against loss including, without limitation, loss as a result
of outstanding liens and excess costs incurred by the State in procuring from third parties
replacement Work as cover.
ii. Remedies Not Involving Termination
The State, in its discretion, may exercise one or more of the following additional remedies:
a. Suspend Performance
Suspend Grantee’s performance with respect to all or any portion of the Work pending
corrective action as specified by the State without entitling Grantee to an adjustment in price
or cost or an adjustment in the performance schedule. Grantee shall promptly cease
performing Work and incurring costs in accordance with the State’s directive, and the State
shall not be liable for costs incurred by Grantee after the suspension of performance.
b. Withhold Payment
Withhold payment to Grantee until Grantee corrects its Work.
c. Deny Payment
Deny payment for Work not performed, or that due to Grantee’s actions or inactions, cannot
be performed or if they were performed are reasonably of no value to the state; provided,
that any denial of payment shall be equal to the value of the obligations not performed.
d. Removal
Demand immediate removal of any of Grantee’s employees, agents, or Subcontractors from
the Work whom the State deems incompetent, careless, insubordinate, unsuitable, or
otherwise unacceptable or whose continued relation to this Agreement is deemed by the State
to be contrary to the public interest or the State’s best interest.
e. Intellectual Property
If any Work infringes, or if the State in its sole discretion determines that any Work is likely
to infringe, a patent, copyright, trademark, trade secret or other intellectual property right,
Grantee shall, as approved by the State (i) secure that right to use such Work for the State
and Grantee; (ii) replace the Work with noninfringing Work or modify the Work so that it
becomes noninfringing; or, (iii) remove any infringing Work and refund the amount paid for
such Work to the State.
f. Collection of Unallowable Costs (2CFR 200.410)
Payments made for costs determined to be unallowable by either the awarding Federal
agency, cognizant agency for indirect costs, or pass-through entity must be refunded with
interest to the Federal Government. Unless directed by Federal statute or regulation,
repayments must be made in accordance with the instructions provided by the Federal
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agency or pass-through entity that made the allowability determination. See §§ 200.300
through 200.309, and §200.346.
B. Grantee’s Remedies
If the State is in breach of any provision of this Agreement and does not cure such breach, Grantee,
following the notice and cure period in §11 and the dispute resolution process in §13 shall have all
remedies available at law and equity.
13. Dispute Resolution
A. Initial Resolution
Except as herein specifically provided otherwise, disputes concerning the performance of this
Agreement which cannot be resolved by the designated Agreement representatives shall be referred
in writing to a senior departmental management staff member designated by the State and a senior
manager designated by Grantee for resolution.
B. Resolution of Controversies
If the initial resolution described in §13.A13.A fails to resolve the dispute within ten Business Days,
Grantee shall submit any alleged breach of this Agreement by the State to the Procurement Official
of the State Agency named on the Cover Page of this Agreement as described in §24-101-301(30),
C.R.S. for resolution following the same resolution of controversies process as described in §§24-106-
109, and 24-109-101.1 through 24-109-505, C.R.S. (the “Resolution Statutes”), except that if Grantee
wishes to challenge any decision rendered by the Procurement Official, Grantee’s challenge shall be
an appeal to the executive director of the Department of Personnel and Administration, or their
delegate, in the same manner as described in the Resolution Statutes before Grantee pursues any
further action. Except as otherwise stated in this Section, all requirements of the Resolution Statutes
shall apply including, without limitation, time limitations regardless of whether the Colorado
Procurement Code applies to this Agreement.
14. Notices and Representatives
Each individual identified as a Principal Representative on the Cover Page for this Agreement shall be the
principal representative of the designating Party. All notices required or permitted to be given under this
Agreement shall be in writing, and shall be delivered (A) by hand with receipt required, (B) by certified or
registered mail to such Party’s principal representative at the address set forth below or (C) as an email
with read receipt requested to the principal representative at the email address, if any, set forth on the
Cover Page for this Agreement. If a Party delivers a notice to another through email and the email is
undeliverable, then, unless the Party has been provided with an alternate email contact, the Party
delivering the notice shall deliver the notice by hand with receipt required or by certified or registered
mail to such Party’s principal representative at the address set forth on the Cover Page for this Agreement.
Either Party may change its principal representative or principal representative contact information, or
may designate specific other individuals to receive certain types of notices in addition to
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or in lieu of a principal representative, by notice submitted in accordance with this section without a formal
amendment to this Agreement. Unless otherwise provided in this Agreement, notices shall be effective
upon delivery of the written notice.
15. Rights in Work Product and Other Information
A. Work Product
i. RESERVED
ii. RESERVED
iii. RESERVED
B. Exclusive Property of the State
Except to the extent specifically provided elsewhere in this Agreement, any pre-existing State
Records, State software, research, reports, studies, photographs, negatives or other documents,
drawings, models, materials, data and information shall be the exclusive property of the State
(collectively, “State Materials”). Grantee shall not use, willingly allow, cause or permit Work Product
or State Materials to be used for any purpose other than the performance of Grantee’s obligations in
this Agreement without the prior written consent of the State. Upon termination of this Agreement
for any reason, Grantee shall provide all Work Product and State Materials to the State in a form and
manner as directed by the State.
C. Exclusive Property of Grantee
Grantee retains the exclusive rights, title, and ownership to any and all pre-existing materials owned
or licensed to Grantee including, but not limited to, all pre-existing software, licensed products,
associated source code, machine code, text images, audio and/or video, and third-party materials,
delivered by Grantee under this Agreement, whether incorporated in a Deliverable or necessary to
use a Deliverable (collectively, “Grantee Property”). Grantee Property shall be licensed to the State
as set forth in this Agreement or a State approved license agreement: (i) entered into as exhibits to
this Agreement, (ii) obtained by the State from the applicable third-party vendor, or (iii) in the case
of open source software, the license terms set forth in the applicable open source license agreement.
16. Statewide Contract Management System
If the maximum amount payable to Grantee under this Agreement is $100,000 or greater, either on the
Effective Date or at any time thereafter, this section shall apply. Grantee agrees to be governed by and
comply with the provisions of §§24-106-103, 24-102-206, 24-106-106, and 24-106-107, C.R.S. regarding the
monitoring of vendor performance and the reporting of Agreement performance information in the State’s
Agreement management system (“Contract Management System” or “CMS”). Grantee’s performance shall
be subject to evaluation and review in accordance with the terms and conditions of this Agreement,
Colorado statutes governing CMS, and State Fiscal Rules and State Controller policies.
17. General Provisions
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A. Assignment
Grantee’s rights and obligations under this Agreement are personal and may not be transferred or
assigned without the prior, written consent of the State. Any attempt at assignment or transfer
without such consent shall be void. Any assignment or transfer of Grantee’s rights and obligations
approved by the State shall be subject to the provisions of this Agreement.
B. Subcontracts
Grantee shall not enter into any subgrant or subcontract in connection with its obligations under this
Agreement without the prior, written approval of the State. Grantee shall submit to the State a copy
of each such subgrant or subcontract upon request by the State. All subgrants and subcontracts
entered into by Grantee in connection with this Agreement shall comply with all applicable federal
and state laws and regulations, shall provide that they are governed by the laws of the State of
Colorado, and shall be subject to all provisions of this Agreement.
C. Binding Effect
Except as otherwise provided in §17.A, all provisions of this Agreement, including the benefits and
burdens, shall extend to and be binding upon the Parties’ respective successors and assigns.
D. Authority
Each Party represents and warrants to the other that the execution and delivery of this Agreement
and the performance of such Party’s obligations have been duly authorized.
E. Captions and References
The captions and headings in this Agreement are for convenience of reference only, and shall not be
used to interpret, define, or limit its provisions. All references in this Agreement to sections (whether
spelled out or using the § symbol), subsections, exhibits or other attachments, are references to
sections, subsections, exhibits or other attachments contained herein or incorporated as a part
hereof, unless otherwise noted.
F. Counterparts
This Agreement may be executed in multiple, identical, original counterparts, each of which shall
be deemed to be an original, but all of which, taken together, shall constitute one and the same
agreement.
G. Entire Understanding
This Agreement represents the complete integration of all understandings between the Parties
related to the Work, and all prior representations and understandings related to the Work, oral or
written, are merged into this Agreement. Prior or contemporaneous additions, deletions, or other
changes to this Agreement shall not have any force or effect whatsoever, unless embodied herein.
H. Digital Signatures
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If any signatory signs this agreement using a digital signature in accordance with the Colorado State
Controller Contract, Grant and Purchase Order Policies regarding the use of digital signatures issued
under the State Fiscal Rules, then any agreement or consent to use digital signatures within the
electronic system through which that signatory signed shall be incorporated into this Agreement by
reference.
I. Modification
Except as otherwise provided in this Agreement, any modification to this Agreement shall only be
effective if agreed to in a formal amendment to this Agreement, properly executed and approved in
accordance with applicable Colorado State law and State Fiscal Rules. Modifications permitted under
this Agreement, other than Agreement amendments, shall conform to the policies issued by the
Colorado State Controller.
J. Statutes, Regulations, Fiscal Rules, and Other Authority
Any reference in this Agreement to a statute, regulation, State Fiscal Rule, fiscal policy or other
authority shall be interpreted to refer to such authority then current, as may have been changed or
amended since the Effective Date of this Agreement.
K. External Terms and Conditions
Notwithstanding anything to the contrary herein, the State shall not be subject to any provision
included in any terms, conditions, or agreements appearing on Grantee’s or a Subcontractor’s
website or any provision incorporated into any click-through or online agreements related to the
Work unless that provision is specifically referenced in this Agreement.
L. Severability
The invalidity or unenforceability of any provision of this Agreement shall not affect the validity or
enforceability of any other provision of this Agreement, which shall remain in full force and effect,
provided that the Parties can continue to perform their obligations under this Agreement in
accordance with the intent of this Agreement.
M. Survival of Certain Agreement Terms
Any provision of this Agreement that imposes an obligation on a Party after termination or expiration
of this Agreement shall survive the termination or expiration of this Agreement and shall be
enforceable by the other Party.
N. Taxes
The State is exempt from federal excise taxes under I.R.C. Chapter 32 (26 U.S.C., Subtitle D, Ch. 32)
(Federal Excise Tax Exemption Certificate of Registry No. 84-730123K) and from State and local
government sales and use taxes under §§39-26-704(1), et seq., C.R.S. (Colorado Sales Tax Exemption
Identification Number 98-02565). The State shall not be liable for the payment of any excise, sales,
or use taxes, regardless of whether any political subdivision of the state imposes such taxes on
Grantee. Grantee shall be solely responsible for any exemptions from the collection of
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excise, sales or use taxes that Grantee may wish to have in place in connection with this Agreement.
O. Third Party Beneficiaries
Except for the Parties’ respective successors and assigns described in § 17.A, this Agreement does
not and is not intended to confer any rights or remedies upon any person or entity other than the
Parties. Enforcement of this Agreement and all rights and obligations hereunder are reserved solely
to the Parties. Any services or benefits which third parties receive as a result of this Agreement are
incidental to this Agreement, and do not create any rights for such third parties.
P. Waiver
A Party’s failure or delay in exercising any right, power, or privilege under this Agreement, whether
explicit or by lack of enforcement, shall not operate as a waiver, nor shall any single or partial
exercise of any right, power, or privilege preclude any other or further exercise of such right, power,
or privilege.
Q. CORA Disclosure
To the extent not prohibited by federal law, this Agreement and the performance measures and
standards required under §24-106-107, C.R.S., if any, are subject to public release through the CORA.
R. Standard and Manner of Performance
Grantee shall perform its obligations under this Agreement in accordance with the highest standards
of care, skill and diligence in Grantee’s industry, trade, or profession.
S. Licenses, Permits, and Other Authorizations
Grantee shall secure, prior to the Effective Date, and maintain at all times during the term of this
Agreement, at its sole expense, all licenses, certifications, permits, and other authorizations
required to perform its obligations under this Agreement, and shall ensure that all employees, agents
and Subcontractors secure and maintain at all times during the term of their employment, agency or
Subcontractor, all license, certifications, permits and other authorizations required to perform their
obligations in relation to this Agreement.
T. RESERVED
U. Accessibility
i. Grantee shall comply with the Accessibility Standards for Individuals with a Disability, as adopted
by the Office of Information Technology pursuant to §24-85-103 C.R.S.
ii. The State may require Grantee’s compliance with the Accessibility Standards for Individuals with
a Disability adopted by the Office of Information Technology pursuant to §24-85-103 C.R.S. is
determined and tested by a qualified third party selected by the State. The State may ask the
Grantee to review the selection of the third party. Grantee shall be responsible for all costs
associated with the third-party vendor’s assessment. If Grantee is not in compliance as
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determined by the third-party vendor, at the State’s request and at the State’s direction, Grantee
shall promptly take all necessary actions to come into compliance using a State-approved vendor,
at no additional cost to the State.
18. Colorado Special Provisions (Colorado Fiscal Rule 3-3)
These Special Provisions apply to all agreements except where noted in italics.
A. Statutory Approvals. §24-30-202(1), C.R.S.
This Agreement shall not be valid until it has been approved by the Colorado State Controller or
designee. If this Agreement is for a Major Information Technology Project, as defined in §24-37.5-
102(2.6), C.R.S., then this Agreement shall not be valid until it has been approved by the State’s
Chief Information Officer or designee.
B. Fund Availability. §24-30-202(5.5), C.R.S.
Financial obligations of the State payable after the current State Fiscal Year are contingent upon
funds for that purpose being appropriated, budgeted, and otherwise made available.
C. Governmental Immunity.
Liability for claims for injuries to persons or property arising from the negligence of the State, its
departments, boards, commissions committees, bureaus, offices, employees and officials shall be
controlled and limited by the provisions of the Colorado Governmental Immunity Act, §24-10-101, et
seq., C.R.S.; the Federal Tort Claims Act, 28 U.S.C. Pt. VI, Ch. 171 and 28 U.S.C. 1346(b), and the
State’s risk management statutes, §§24-30-1501, et seq. C.R.S. No term or condition of this
Agreement shall be construed or interpreted as a waiver, express or implied, of any of the
immunities, rights, benefits, protections, or other provisions, contained in these statutes.
D. Independent Contractor.
Grantee shall perform its duties hereunder as an independent contractor and not as an employee.
Neither Grantee nor any agent or employee of Grantee shall be deemed to be an agent or employee
of the State. Grantee shall not have authorization, express or implied, to bind the State to any
agreement, liability or understanding, except as expressly set forth herein. Grantee and its
employees and agents are not entitled to unemployment insurance or workers compensation benefits
through the State and the State shall not pay for or otherwise provide such coverage for Grantee or
any of its agents or employees. Grantee shall pay when due all applicable employment taxes and
income taxes and local head taxes incurred pursuant to this Agreement. Grantee shall (i) provide and
keep in force workers’ compensation and unemployment compensation insurance in the amounts
required by law, (ii) provide proof thereof when requested by the State, and (iii) be solely responsible
for its acts and those of its employees and agents.
E. Compliance with Law.
Grantee shall comply with all applicable federal and State laws, rules, and regulations in effect or
hereafter established, including, without limitation, laws applicable to discrimination and unfair
employment practices.
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F. Choice of Law, Jurisdiction, and Venue.
Colorado law, and rules and regulations issued pursuant thereto, shall be applied in the
interpretation, execution, and enforcement of this Agreement. Any provision included or
incorporated herein by reference which conflicts with said laws, rules, and regulations shall be null
and void. All suits or actions related to this Agreement shall be filed and proceedings held in the
State of Colorado and exclusive venue shall be in the City and County of Denver.
G. Prohibited Terms.
Any term included in this Agreement that requires the State to indemnify or hold Grantee harmless;
requires the State to agree to binding arbitration; limits Grantee’s liability for damages resulting
from death, bodily injury, or damage to tangible property; or that conflicts with this provision in any
way shall be void ab initio. Nothing in this Agreement shall be construed as a waiver of any provision
of §24-106-109, C.R.S.
H. Software Piracy Provisions.
State or other public funds payable under this Agreement shall not be used for the acquisition,
operation, or maintenance of computer software in violation of federal copyright laws or applicable
licensing restrictions. Grantee hereby certifies and warrants that, during the term of this Agreement
and any extensions, Grantee has and shall maintain in place appropriate systems and controls to
prevent such improper use of public funds. If the State determines that Grantee is in violation of this
provision, the State may exercise any remedy available at law or in equity or under this Agreement,
including, without limitation, immediate termination of this Agreement and any remedy consistent
with federal copyright laws or applicable licensing restrictions.
I. Employee Financial Interest/Conflict of Interest §§24-18-201 and 24-50-507, C.R.S.
The signatories aver that to their knowledge, no employee of the State has any personal or beneficial
interest whatsoever in the service or property described in this Agreement. Grantee has no interest
and shall not acquire any interest, direct or indirect, that would conflict in any manner or degree
with the performance of Grantee’s services and Grantee shall not employ any person having such
known interests.
J. Vendor Offset and Erroneous Payments §§24-30-202(1) and 24-30-202.4, C.R.S.
[Not applicable to intergovernmental agreements] Subject to §24-30-202.4(3.5), C.R.S., the State
Controller may withhold payment under the State’s vendor offset intercept system for debts owed
to State agencies for: (i) unpaid child support debts or child support arrearages; (ii) unpaid balances
of tax, accrued interest, or other charges specified in §§39-21-101, et seq., C.R.S.; (iii) unpaid loans
due to the Student Loan Division of the Department of Higher Education; (iv) amounts required to be
paid to the Unemployment Compensation Fund; and (v) other unpaid debts owing to the State as a
result of final agency determination or judicial action. The State may also recover, at the State’s
discretion, payments made to Grantee in error for any reason, including, but not limited to,
overpayments or improper payments, and unexpended or excess funds received by
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Grantee by deduction from subsequent payments under this Agreement, deduction from any payment
due under any other contracts, grants or agreements between the State and Grantee, or by any other
appropriate method for collecting debts owed to the State.
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Exhibit A, Statement of Work and Conditions
Project Description 2026-CTE: Operating for Service Expansion
Project/Period of Performance Start Date The Effective Date
Project/Period of Performance End Date April 30, 2028
Grantee Vail, Town of UEID # R17RS3JCQZ68
Contact Name Chris Southwick Vendor # 2000003
Address 75 South Frontage Road
Vail, CO 81657-5096
Phone # (970) 752-2759
Email csouthwick@vail.gov Indirect Rate NA
WBS* 27475.10.50 ALI 30.09.00
Total Project Budget $1,173,124.00
State CTE - O&G Funds (at 80% or less) $938,499.00
Local Funds (at 20% or more) $234,625.00
Total Project Amount Encumbered via this Grant Agreement $938,499.00
*The WBS numbers may be replaced without changing the amount of the grant at CTE’s discretion.
A. Project Description
Town of Vail shall use CTE - O&G operating funds, along with local matching funds, to expand public transportation
services to assist the CTE in achieving the following goals:
1. Reduce and mitigate the adverse environmental and health impacts of air pollution and greenhouse
gas emissions produced by motor vehicles;
2. Invest in public transit, including vehicles, infrastructure, equipment, materials, supplies,
maintenance, and operations and staffing, to achieve the level of frequent, convenient, and reliable
transit that is known to increase ridership by replacing car trips with bus and rail trips and forms of
transit known to support denser land use patterns that further reduce pollution due to shorter trip
lengths and greater walking and cycling mod share;
3. Assist in the maintenance, development, improvement and use of public transportation in their
Transportation Planning Region (TPR);
4. Encourage and facilitate the most efficient use of all transportation funds used to provide passenger
transportation in their TPR through the coordination of programs and services; and
5. Encourage mobility management, employment-related transportation alternatives, joint development
practices, and transit-oriented development.
Town of Vail shall use operating funds to achieve the above goals by implementing the specific plans identified in
their Comprehensive Operational Analysis (COA) which includes spending on any or all of the following eligible
activities:
● Increase frequency and/or span of service on selected bus routes: West Vail Red and West Vail Green
Routes, Lionridge Loop, Sandstone Route;
● Expand span of service from peak only to all day on Vail Express Route;
● Initiate the Middle Creek Circulator; and
● Expand peak period frequency levels to run all day (6AM-8PM).
This funding is provided to support the services described above from the Effective Date of this Grant Agreement
through April 30, 2028, with a period of performance not to exceed twenty-four (24) months.
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B. Performance Standards
1. Project Milestones
Milestone Description Original Estimated
Completion Date
Submit Initial and Ongoing Reimbursement Request(s) in COTRAMS Monthly
Submit Final Reimbursement Request in COTRAMS 4/30/2028
IMPORTANT NOTE: All milestones in this Statement of Work (except for the final reimbursement
request) must be completed no later than the expiration date of this Grant Agreement: April 30,
2028.
2. Performance will be reviewed throughout the duration of this Grant Agreement. Town of Vail shall
report to the CTE Post-Award Project Manager whenever one or more of the following occurs:
a. Budget, schedule, or scope changes;
b. Scheduled milestone or completion dates are not met;
c. Identification of problem areas and how the problems will be resolved; and/or
d. Expected impacts and the efforts to recover from delays.
3. Town of Vail shall participate in Local and/or Regional Coordinating Councils.
C. Project Budget
1. The Total Project Budget is $1,173,124.00. CTE will pay no more than 80% of the eligible, actual
project costs, up to the maximum amount of $938,499.00. CTE will retain any remaining balance of
the state share of CTE - O&G Funds. Town of Vail shall be solely responsible for all costs incurred in
the project in excess of the amount paid by CTE from CTE - O&G Funds for the state share of eligible,
actual costs. For CTE accounting purposes, the CTE - O&G Funds of $938,499.00 will be encumbered
for this Grant Agreement.
2. No refund or reduction of the amount of Town of Vail’s share to be provided for the project will be
allowed unless there is at the same time a refund or reduction of the state share of a proportionate
amount.
3. Town of Vail may use eligible federal funds for the Local Funds share. Town of Vail’s share, together
with the State CTE - O&G Funds share, shall be enough to ensure payment of the Total Project
Budget.
4. Per the terms of this Grant Agreement, CTE will have no obligation to provide state funds for use on
this project. CTE will administer CTE - O&G funds for this project under the terms of this Grant
Agreement, provided that the state share of CTE - O&G funds to be administered by CTE are made
available and remain available. Town of Vail shall initiate and prosecute to completion all actions
necessary to enable Town of Vail to provide its share of the Total Project Budget at or prior to the
time that such funds are needed to meet the Total Project Budget.
D. Allowable Costs
1. Town of Vail shall agree to adhere to the provisions for allowable and unallowable costs cited in the
following regulations: 2 CFR 200.420 through 200.476 and 2 CFR 200.102. Other applicable
requirements for cost allowability not cited previously shall also be considered.
2. Town of Vail’s operating expenses are those costs directly related to system operations. At a
minimum, Town of Vail should consider the following items as operating expenses: fuel, oil, drivers
and dispatcher salaries and fringe benefits, and licenses.
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E. Reimbursement Eligibility
1. Town of Vail shall submit invoice(s) on a monthly basis via COTRAMS. Reimbursement will apply only to
eligible expenses that are incurred within the period of performance of this Grant Agreement.
2. Town of Vail shall not submit more than one reimbursement request per month. Reimbursements shall
be within the limits of this Grant Agreement. Town of Vail will be reimbursed based on the ratio of the
CTE - O&G Funds share as set forth in the Project Budget above.
3. Town of Vail shall submit the final reimbursement request within forty-five (45) calendar days of April
30, 2028 and submit a Grant Closeout and Liquidation (GCL) Form in COTRAMS within fifteen (15)
calendar days of receipt of the final reimbursement payment from CTE.
4. Town of Vail shall verify and confirm that all reimbursement requests submitted under this Grant
Agreement are directly associated with the delivery of eligible activities as set forth in the Project
Description above and are not duplicative of reimbursement requests submitted under any other CDOT
administered program(s).
F. Training
In an effort to enhance transit safety, Town of Vail and any subgrantees and contractors shall make a
good faith effort to ensure that appropriate training of agency and contracted personnel is occurring
and that personnel are up to date in appropriate certifications. In particular, Town of Vail shall ensure
that driving personnel are provided professional training in defensive driving and training on the
handling of mobility devices and transporting older adults and people with disabilities.
G. Restrictions on Lobbying
Town of Vail is certifying that it complies with 2 CFR 200.450 by entering into this Grant Agreement.
H. Special Conditions
1. Town of Vail shall comply with all requirements imposed by CTE on Town of Vail so that the CTE
award is used in accordance with state statutes, regulations, CTE rules, and the terms and conditions
of the CTE award.
2. Town of Vail shall permit CTE and their auditors to have access to Town of Vail’s records and financial
statements as necessary, with reasonable advance notice.
3. Town of Vail shall not request reimbursement for costs on this project from more than one Awarding
Agency or from other federal or state awards (i.e., no duplicate billing).
4. Town of Vail shall ensure that it does not exclude from participation in, deny the benefits of, or
subject to discrimination any person in the United States on the ground of race, color, national origin,
sex, age or disability in accordance with Title VI of the Civil Rights Act of 1964.
5. Town of Vail shall provide transportation services to persons with disabilities, in accordance with the
Americans with Disabilities Act of 1990, as amended, 42 U.S.C. § 12101 et seq.
6. Town of Vail shall agree to maintain documentation that supports its compliance with the Americans
with Disabilities Act (ADA) and produce said documentation to CTE upon request.
7. Town of Vail shall develop and maintain an ADA Program in accordance with 28 CFR Part 35,
Nondiscrimination on the Basis of Disability in State and Local Government Services, FTA Circular
4710.1, and any additional requirements established by CTE for transit grantees.
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State Agency
Department of Transportation
Grantee
Exhibit B, Sample Option Letter
Option Letter Number
[Insert the Option Number (e.g.
"1" for the first option)]
Town of Vail
Grantee UEI
[Insert Grantee UEI]
Current Agreement Maximum Amount
Initial Term
State Fiscal Year [20XX] [$0.00]
Extension Terms
Original Agreement Number
[Insert CMS number or Other Agreement
Number of the Original Agreement]
Option Agreement Number
[Insert CMS number or Other Agreement
Number of this Option]
Agreement Performance Beginning Date
State Fiscal Year [20XX] [$0.00] [Month Day, Year]
State Fiscal Year [20XX] [$0.00] Current Agreement Expiration Date
State Fiscal Year [20XX] [$0.00] [Month Day, Year]
State Fiscal Year [20XX] [$0.00]
Total for All State Fiscal Years [$0.00]
Options:
A. Option to extend for an Extension Term
Required Provisions:
1. For use with Option 1(A): In accordance with Section(s) [Number] of the Original Agreement
referenced above, the State hereby exercises its option for an additional term, beginning [Insert
start date] and ending on the current Agreement expiration date shown above, at the rates stated
in the Original Agreement, as amended.
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Option Effective Date:
The effective date of this Option Letter is upon approval of the State Controller or [Enter date], whichever is
later.
STATE OF COLORADO
Jared S. Polis, Governor
Department of Transportation
Shoshana M. Lew, Executive Director
By: [Name & Title of Person Signing for Agency or
IHE]
Date:
In accordance with §24-30-202, C.R.S., this
Option is not valid until signed and dated
below by the State Controller or an
authorized delegate.
STATE CONTROLLER
Robert Jaros, CPA, MBA, JD
By:
Department of Transportation
Option Effective Date:
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Exhibit E-PII Certification
State of Colorado
Third Party Individual Certification for Access TO PII through a Database or Automated Network
Pursuant to § 24-74-105, C.R.S., I hereby certify under the penalty of perjury that I have not and will
not use or disclose any Personal Identifying Information, as defined by § 24-74-102(1), C.R.S., for the
purpose of investigating for, participating in, cooperating with, or assisting Federal Immigration
Enforcement, including the enforcement of civil immigration laws, and the Illegal Immigration and
Immigrant Responsibility Act, which is codified at 8 U.S.C. §§ 1325 and 1326, unless required to do so
to comply with Federal or State law, or to comply with a court-issued subpoena, warrant or order.
Signature:
Printed Name:
Date:
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Exhibit E-PII Certification
State of Colorado
Third Party Entity/Organization Certification for Access TO PII through a Database or Automated
Network
Pursuant to § 24-74-105, C.R.S., I, , on behalf of
(legal name of entity / organization) (the “Organization”), hereby certify under the penalty of perjury
that the Organization has not and will not use or disclose any Personal Identifying Information, as
defined by § 24-74-102(1), C.R.S., for the purpose of investigating for, participating in, cooperating
with, or assisting Federal Immigration Enforcement, including the enforcement of civil immigration
laws, and the Illegal Immigration and Immigrant Responsibility Act, which is codified at 8 U.S.C. §§ 1325
and 1326, unless required to do so to comply with Federal or State law, or to comply with a court -
issued subpoena, warrant or order.
I hereby represent and certify that I have full legal authority to execute this certification on behalf of
the Organization.
Signature:
Printed Name:
Title:
Date:
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Statement of Work Page 1 of 4
EXHIBIT A: STATEMENT OF WORK AND CONDITIONS
Project Description 2026-CTE: Operating for Service Expansion
Project/Period of Performance Start Date The Effective Date
Project/Period of Performance End Date April 30, 2028
Grantee Vail, Town of UEID # R17RS3JCQZ68
Contact Name Chris Southwick Vendor # 2000003
Address 75 South Frontage Road
Vail, CO 81657-5096
Phone # (970) 752-2759
Email csouthwick@vail.gov Indirect Rate NA
WBS* 27475.10.50 ALI 30.09.00
Total Project Budget $1,173,124.00
State CTE - O&G Funds (at 80% or less) $938,499.00
Local Funds (at 20% or more) $234,625.00
Total Project Amount Encumbered via this Grant Agreement $938,499.00
*The WBS numbers may be replaced without changing the amount of the grant at CTE’s discretion.
A. Project Description
Town of Vail shall use CTE - O&G operating funds, along with local matching funds, to expand public
transportation services to assist the CTE in achieving the following goals:
1. Reduce and mitigate the adverse environmental and health impacts of air pollution and greenhouse
gas emissions produced by motor vehicles;
2. Invest in public transit, including vehicles, infrastructure, equipment, materials, supplies,
maintenance, and operations and staffing, to achieve the level of frequent, convenient, and reliable
transit that is known to increase ridership by replacing car trips with bus and rail trips and forms of
transit known to support denser land use patterns that further reduce pollution due to shorter trip
lengths and greater walking and cycling mod share;
3. Assist in the maintenance, development, improvement and use of public transportation in their
Transportation Planning Region (TPR);
4. Encourage and facilitate the most efficient use of all transportation funds used to provide
passenger transportation in their TPR through the coordination of programs and services; and
5. Encourage mobility management, employment -related transportation alternatives, joint
development practices, and transit-oriented development.
Town of Vail shall use operating funds to achieve the above goals by implementing the specific plans identified in
their Comprehensive Operational Analysis (COA) which includes spending on any or all of the following eligible
activities:
- Increase frequency and/or span of service on slected bus routes: West Vail Red and West Vail
Green Routes, Lionridge Loop, Sandstone Route;
- Expand span of service from peak only to all day on Vail Express Route; and
-Initatate the Middle Creek Circulator
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Statement of Work Page 2 of 4
- Expand peak period frequency levels to run all day (6AM-8PM)
This funding is provided to support the services described above from the Effective Date of this Grant Agreement
through April 30, 2028, with a period of performance not to exceed twenty-four (24) months.
B. Performance Standards
1. Project Milestones
Milestone Description Original Estimated
Completion Date
Submit Initial and Ongoing Reimbursement Request(s) in COTRAMS Monthly
Submit Final Reimbursement Request in COTRAMS 4/30/2028
IMPORTANT NOTE: All milestones in this Statement of Work (except for the final reimbursement request)
must be completed no later than the expiration date of this Grant Agreement: April 30, 2028.
2. Performance will be reviewed throughout the duration of this Grant Agreement. Town of Vail
shall report to the CTE Post-Award Project Manager whenever one or more of the following
occurs:
a. Budget, schedule, or scope changes;
b. Scheduled milestone or completion dates are not met;
c. Identification of problem areas and how the problems will be resolved; and/or
d. Expected impacts and the efforts to recover from delays.
3. Town of Vail shall participate in Local and/or Regional Coordinating Councils.
C. Project Budget
1. The Total Project Budget is $1,173,124.00. CTE will pay no more than 80% of the eligible, actual
project costs, up to the maximum amount of $938,499.00. CTE will retain any remaining balance
of the state share of CTE - O&G Funds. Town of Vail shall be solely responsible for all costs
incurred in the project in excess of the amount paid by CTE from CTE - O&G Funds for the state
share of eligible, actual costs. For CTE accounting purposes, the CTE - O&G Funds of
$938,499.00 will be encumbered for this Grant Agreement.
2. No refund or reduction of the amount of Town of Vail’s share to be provided for the project will
be allowed unless there is at the same time a refund or reduction of the state share of a
proportionate amount.
3. Town of Vail may use eligible federal funds for the Local Funds share. Town of Vail’s share,
together with the State CTE - O&G Funds share, shall be enough to ensure payment of the Total
Project Budget.
4. Per the terms of this Grant Agreement, CTE will have no obligation to provide state funds for use
on this project. CTE will administer CTE - O&G funds for this project under the terms of this
Grant Agreement, provided that the state share of CTE - O&G funds to be administered by CTE
are made available and remain available. Town of Vail shall initiate and prosecute to completion
all actions necessary to enable Town of Vail to provide its share of the Total Project Budget at or
prior to the time that such funds are needed to meet the Total Project Budget.
D. Allowable Costs
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Statement of Work Page 3 of 4
1. Town of Vail shall agree to adhere to the provisions for allowable and unallowable costs cited in
the following regulations: 2 CFR 200.420 through 200.476 and 2 CFR 200.102. Other applicable
requirements for cost allowability not cited previously shall also be considered.
2. Town of Vail’s operating expenses are those costs directly related to system operations. At a
minimum, Town of Vail should consider the following items as operating expenses: fuel, oil,
drivers and dispatcher salaries and fringe benefits, and licenses.
E. Reimbursement Eligibility
1. Town of Vail shall submit invoice(s) on a monthly basis via COTRAMS. Reimbursement will
apply only to eligible expenses that are incurred within the period of performance of this Grant
Agreement.
2. Town of Vail shall not submit more than one reimbursement request per month. Reimbursements
shall be within the limits of this Grant Agreement. Town of Vail will be reimbursed based on the
ratio of the CTE - O&G Funds share as set forth in the Project Budget above.
3. Town of Vail shall submit the final reimbursement request within forty-five (45) calendar days of
April 30, 2028 and submit a Grant Closeout and Liquidation (GCL) Form in COTRAMS within
fifteen (15) calendar days of receipt of the final reimbursement payment from CTE.
4. Town of Vail shall verify and confirm that all reimbursement requests submitted under this Grant
Agreement are directly associated with the delivery of eligible activities as set forth in the Project
Description above and are not duplicative of reimbursement requests submitted under any other
CDOT administered program(s).
F. Training
In an effort to enhance transit safety, Town of Vail and any sub grantees and contractors shall make a good faith
effort to ensure that appropriate training of agency and contracted personnel is occurring and that personnel are up to
date in appropriate certifications. In particular, Town of Vail shall ensure that driving personnel are provided
professional training in defensive driving and training on the handling of mobility devices and trans porting older
adults and people with disabilities.
G. Restrictions on Lobbying
Town of Vail is certifying that it complies with 2 CFR 200.450 by entering into this Grant Agreement.
H. Special Conditions
1. Town of Vail shall comply with all requirements imposed by CTE on Town of Vail so that the
CTE award is used in accordance with state statutes, regulations, CTE rules, and the terms and
conditions of the CTE award.
2. Town of Vail shall permit CTE and their auditors to have access to Town of Vail’s records and
financial statements as necessary, with reasonable advance notice.
3. Town of Vail shall not request reimbursement for costs on this project from more than one
Awarding Agency or from other federal or state awards (i.e., no duplicate billing).
4. Town of Vail shall ensure that it does not exclude from participation in, deny the benefits of, or
subject to discrimination any person in the United States on the ground of race, color, national
origin, sex, age or disability in accordance with Title VI of the Civil Rights Act of 1964.
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Statement of Work Page 4 of 4
5. Town of Vail shall provide transportation services to persons with disabilities, in accordance with
the Americans with Disabilities Act of 1990, as amended, 42 U.S.C. § 12101 et seq.
6. Town of Vail shall agree to maintain documentation that supports its compliance with the
Americans with Disabilities Act (ADA) and produce said documentation to CTE upon request.
7. Town of Vail shall develop and maintain an ADA Program in accordance with 28 CFR Part 35,
Nondiscrimination on the Basis of Disability in State and Local Government Services, FTA
Circular 4710.1, and any additional requirements established by CTE for transit grantees.
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AGENDA ITEM NO. 5.5
Item Cover Page
DATE:May 5, 2026
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Consent Agenda
AGENDA SECTION:Consent Agenda (6:15pm)
SUBJECT:Contract Awards to Coughlin and Company for Property
Management at Timber Ridge and Residences at Main Vail
properties
SUGGESTED ACTION:Authorize the Town Manager to enter into agreements, in a form
approved by the Town Attorney, with Coughlin and Company for the
property management of Timber Ridge and Residences at Main Vail.
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Coughlin Management-A050126.docx
Coughlin Management-A050126.docx
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PROPERTY MANAGEMENT AGREEMENT
(Residences at Main Vail)
This PROPERTY MANAGEMENT AGREEMENT (the “Agreement”) is made and
entered into this _____ day of ____________, 2026 (the "Effective Date"), by and
between the Town of Vail, a Colorado home rule municipal corporation with an address
of 75 South Frontage Road, Vail, CO 81657 (the "Town"), and Coughlin Property
Management, LLC, an independent contractor with an address of 140 East 19th Avenue,
Suite 700, Denver, CO 80203 ("Manager") (each a "Party" and collectively the "Parties").
WHEREAS, the Town owns the real property described in Exhibit A, attached
hereto and incorporated herein by this reference (the "Property");
WHEREAS, the Town wishes to hire Manager to manage the Property (as defined
below) and Manager desires to assume all such responsibilities in accordance with the
terms and provisions of this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants herein contained
and for other good and valuable consideration, the receipt and sufficiency of which are
hereby acknowledged, the parties hereto agree as follows:
I. SCOPE OF SERVICES
A. Manager shall furnish all labor and materials required for the complete and
prompt execution and performance of all duties, obligations, and responsibilities which
are described or reasonably implied from the Scope of Services set forth in Exhibit B,
attached hereto and incorporated herein by this reference.
B. A change in the Scope of Services shall not be effective unless authorized
as an amendment to this Agreement. If Manager proceeds without such written
authorization, Manager shall be deemed to have waived any claim for additional
compensation, including a claim based on the theory of unjust enrichment, quantum merit
or implied contract. Except as expressly provided herein, no agent, employee, or
representative of the Town is authorized to modify any term of this Agreement, either
directly or implied by a course of action.
C. The Town's Housing Director or designee shall be the Town's
Representative with respect to all communications with Manager. When the approval or
consent or other action of the Town is called for hereunder, such approval, consent, or
action shall be binding on the Town if approved in writing by the Town's Representative;
provided, however, that the Town's Representative may not authorize any modifications
to this Agreement.
II. TERM AND TERMINATION
A. The term of this Agreement shall commence on the Effective Date and shall
continue for a period of one year, unless otherwise terminated as provided herein. This
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Agreement shall automatically renew for up to two additional terms, on the same terms
as conditions as provided herein.
B. Either Party may terminate this Agreement upon 120 days advance written
notice. The Town shall pay Manager for all work previously authorized and completed
prior to the date of termination. If, however, Manager has substantially or materially
breached this Agreement, the Town shall have any remedy or right of set-off available at
law and equity.
C. Within 30 days of termination for any reason, Manager shall deliver to the
Town the following with respect to the Property: a final accounting, reflecting the balance
of income and expenses on the Property as of the effective date of termination ; any
balance or monies of the Town held by Manager with respect to the Property, shall be
delivered immediately after such effective termination date and thereafter promptly after
same are received by Manager; all records, contracts, leases, receipts for deposits,
unpaid bills and other papers or documents which pertain to the Property also shall be
delivered immediately upon such effective termination date.
III. COMPENSATION
A. Manager shall be entitled to a management fee each month equal to the
greater of $500 or the sum of 3.50% of the monthly gross receipts from operation of the
Property. Payments due to Manager for periods less than a calendar month shall be
prorated over the number of days for which compensation is due. Manager shall deduct
such amounts directly from the Operating Account.
B. The term “gross receipts” means total gross revenue from the operation of
the Property as reported on the monthly accrual-basis income statement, including
without limitation base rent, parking fees, pet fees, lease cancellation fees, damage and
chargeback fees, tenant rental insurance premiums provided through Manager's master
policy, and other miscellaneous fees or income earned during the applicable period,
regardless of whether cash has been received as of the statement date. Gross receipts
shall not include revenues for expenditures passed through to the tenant such as utilities
and internet. Manager shall assess the collectability of outstanding receivables each
month and establish an allowance for doubtful accounts as a contra -revenue adjustment
on the income statement for any amounts deemed unlikely to be collected. Gross receipts
shall be reduced by any such allowance in the period it is established. If a previously
reserved receivable is subsequently collected, that amount shall be included in gross
receipts in the period of collection. Gross receipts does not include income from the sale
of real property or the settlement of fire or other casualty losses or items of similar nature.
C. For capital projects with a budget in excess of $10,000, Manager shall
provide project oversight services, in exchange for a fee of 5% of the actual project cost.
A capital project means any non-recurring expenditure exceeding $10,000 that extends
the useful life of a building system or component, or that constitutes a property
improvement. Routine repairs and maintenance, regardless of cost, are not capital
projects.
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IV. PROFESSIONAL RESPONSIBILITY
A. Manager hereby warrants that it is qualified to assume the responsibilities
and render the services described herein and has all requisite corporate authority and
professional licenses in good standing, required by law. The work performed by Manager
shall be in accordance with generally accepted professional practices and the level of
competency presently maintained by other practicing professional firms in the same or
similar type of work in the applicable community. The work and services to be performed
by Manager hereunder shall be done in compliance with applicable laws, ordinances,
rules and regulations.
B. The Town's review, approval or acceptance of, or payment for any services
shall not be construed to operate as a waiver of any rights under this Agreemen t or of any
cause of action arising out of the performance of this Agreement.
C. Manager shall have in its employ or contracted at all times a sufficient
number of capable staff to enable it to properly and safely manage, operate and maintain
the Property. All matters pertaining to the employment, supervision, compensation,
promotion and discharge of such staff are the responsibility of Manager. All employees
shall be considered employees of Manager and not the Town. Manager shall not enter
into any sub-management agreements of any kind without prior written approval of the
Town.
D. Manager shall at all times comply with all applicable law, including all
federal, state and local statutes, regulations, ordinances, decrees and rules relating to the
emission, discharge, release or threatened release of a hazardous material into the air,
surface water, groundwater or land, the manufacturing, processing, use, generation,
treatment, storage, disposal, transportation, handling, r emoval, remediation or
investigation of a hazardous material, and the protection of human health and safety,
including without limitation the following, as amended: the Comprehensive Environmental
Response, Compensation and Liability Act; the Hazardous Ma terials Transportation Act;
the Resource Conservation and Recovery Act; the Toxic Substances Control Act; the
Clean Water Act; the Clean Air Act; the Occupational Safety and Health Act; the Solid
Waste Disposal Act; the Davis Bacon Act; the Copeland Act; the Contract Work Hours
and Safety Standards Act; the Byrd Anti-Lobbying Amendment; the Housing and
Community Development Act; and the Energy Policy and Conservation Act.
E. Manager shall comply with the accessibility standards for an individual with
a disability adopted by the State Office of Information Technology pursuant to C.R.S. §
24-85-103, and shall indemnify, hold harmless and assume liability on behalf of the Town
and its officers, employees, agents and attorneys for all costs, expenses, claims,
damages, liabilities, court awards, attorney fees and related costs, and any other amounts
incurred by the Town in relation to Consultant's noncompliance with such accessibility
standards.
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V. FISCAL RESPONSIBILITIES
A. Operating Account. Manager shall deposit all rents and other funds
collected from the operation of the Property, including any and all advance funds, in to the
Operating Account, other than Security Deposits which shall be deposited in a separate
account. Nothing in this Agreement shall be construed to require Manager to expend or
advance Manager's own funds in carrying out Manager's responsibilities hereunder.
B. Collection of Receivables. Manager shall use diligent efforts to collect from
tenants of the Property, all rents (including without limitation operating costs and other
escalation billings and base rent adjustments), remodeling and alteration
reimbursements, and other charges which may become due at any time from any tenant
or from others for services provided in connection with or for the use of the Property or
any portion thereof. Manager shall collect and identify any income due the Town from
miscellaneous services provided to tenants or the public, including without limitation
parking income, pet fees, utility expenses, tenant storage and coin operated machines of
all types. All monies so collected shall be deposited daily in the Operating Account.
Manager shall not write off any income items without prior approval of the Town.
C. Costs. The following costs shall be paid out of the Operating Account; No
costs shall not be paid unless approved by the Town, either through the annual budget
process or on an individual basis:
1. The cost of all travel expenses incurred by Manager and approved by the
Town, either through budgetary approval or by specific written approval of the
Town, provided that said travel specifically excludes local vehicle mileage;
2. The salary, including payroll taxes, payroll processing charges, worker’s
compensation and all employee benefits, of any full-time, on-site staff;
3. Hourly charges, or an allocation of personnel expenses (including salary,
including payroll taxes, payroll processing charges, worker’s compensation
insurance reimbursement and all employee benefits) that arise from staffing
positions that are not full-time, on-site, but instead are shared with properties
managed by Manager in the same trade area ;
4. Any and all costs necessary to the management, marketing, operation,
leasing and maintenance of the Property;
5. All accounting expenses incurred by Manager in the execution of Manager’s
responsibilities pursuant to this Agreement, including required accounting software
or subscriptions, banking charges, and other third-party charges incurred in the
preparation of financial statements; and
6. Management fees.
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D. Insufficient Funds. If at any time the Operating Account is not sufficient to
pay the bills and charges which may be incurred with respect to the Property, Manager
shall notify the Town immediately, and the Town and Manager shall jointly determine
payment priority, provided that payment of management fees and expenses to be
reimbursed to Manager shall be the first priority. After Manager has paid, to the extent of
available gross income, all bills and charges based upon the order agreed upon by the
Town and Manager, Manager shall submit to the Town a statement of all remaining
unpaid bills.
E. Security Deposits. All tenant security deposits shall be deposited by
Manager into a separate account established to hold and maintain all security deposits
received in connection with the leasing of the Property (the “Security Deposits Account”).
Manager shall assume the liability fo r the Security Deposits Account, including all
obligations for return of such security deposits as set forth in the lease agreements with
tenants. Manager shall process returns and dispositions in compliance with Colorado
statutes and the terms of applicable leases.
F. Audit. The Town reserves the right to conduct examinations, upon
reasonable advance written notice, of the books and records maintained for the Town by
Manager no matter where books and records are located. The Town also reserves the
right to perform any and all additional audit tests relating to Manager’s activities; either at
the Property, or at any office of Manager; provided such audit tests are related to those
activities performed by Manager for the Town.
G. Discrepancies. Should the Town discover either weaknesses in internal
control or errors in record keeping, Manager shall correct such discrepancies either upon
discovery or within a reasonable period of time. Manager shall inform the Town in writing
of the action taken to correct such audit discrepancies. Any and all such audits conducted
either by the Town’s employees or appointees will be at the sole expense of the Town.
VI. INDEPENDENT CONTRACTOR
Manager is an independent contractor. Notwithstanding any other provision of this
Agreement, all personnel assigned by Manager to perform work under the terms of this
Agreement shall be, and remain at all times, employees or agents of Manager for all
purposes. Manager shall make no representation that it is a Town employee for any
purposes.
VII. INSURANCE
A. Manager agrees to procure and maintain, at its own cost (subject to certain
reimbursements defined in Scope of Work), a policy or policies of insurance sufficient to
insure against all liability, claims, demands, and other obligations assumed by Manager
pursuant to this Agreement. At a minimum, Manager shall procure and maintain, and
shall cause any subcontractor to procure and maintain, the insurance coverages listed
below, with forms and insurers acceptable to the Town.
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1. Worker's Compensation insurance as required by law.
2. Commercial General Liability insurance wit h minimum combined single
limits of $1,000,000 each occurrence and $2,000,000 general aggregate. The
policy shall be applicable to all premises and operations, and shall include
coverage for bodily injury, broad form property damage, personal injury (including
coverage for contractual and employee acts), blanket contractual, products, and
completed operations. The policy shall contain a severability of interests provision,
and shall include the Town and the Town's officers, employees, and contractors
as additional insureds. No additional insured endorsement shall contain any
exclusion for bodily injury or property damage arising from completed operations.
3. Professional liability insurance with minimum limits of $1,000,000 each
claim and $2,000,000 general aggregate.
B. Such insurance shall be in addition to any other insurance requirements
imposed by law. The coverages afforded under the policies shall not be canceled,
terminated or materially changed without at least 30 days prio r written notice to the Town.
In the case of any claims-made policy, the necessary retroactive dates and extended
reporting periods shall be procured to maintain such continuous coverage. Any insurance
carried by the Town, its officers, its employees or its contractors shall be excess and not
contributory insurance to that provided by Manager. Manager shall be solely responsible
for any deductible losses under any policy.
C. Manager shall provide to the Town a certificate of insurance as evidence
that the required policies are in full force and effect. The certificate shall identify this
Agreement.
D. The Town shall, at the Town’s sole expense, obtain and keep in full force
and effect, insurance in commercially reasonable amounts for the Property and all
operations thereon. The Town agrees to name Manager as an additional insured on such
insurance, at no cost to Manager and to provide Manager with a certificate of insurance
evidencing the same. The Town may carry any insurance required by this Agreemen t
under a blanket policy or under a policy containing a self -insured retention.
VIII. INDEMNIFICATION
Manager agrees to indemnify and hold harmless the Town and its officers, insurers,
volunteers, representative, agents, employees, heirs and assigns from and against all
claims, liability, damages, losses, expenses and demands, including attorney fees, on
account of injury, loss, or damage, including without limitation claims arising from bodily
injury, personal injury, sickness, disease, death, property loss or damage, or any other
loss of any kind whatsoever, which arise out of or are in any manner connected with this
Agreement if such injury, loss, or damage is caused in whole or in part by, the act,
omission, error, professional error, mistake, gross negligence, or other fault of Manager,
any subcontractor of Manager, or any officer, employee, representative, or agent of
Manager, or which arise out of a worker's compensation claim of any employee of
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Manager or of any employee of any subcontractor of Manager. Manager's liability under
this indemnification provision shall be to the fullest extent of, but shall not exceed, that
amount represented by the degree or percentage of negligence or fault attributable to
Manager, any subcontractor of Manager, or any officer, employee, representative, or agent
of Manager or of any subcontractor of Manager.
IX. MISCELLANEOUS
A. Governing Law and Venue. This Agreement shall be governed by the laws
of the State of Colorado, and any legal action concerning the provisions hereof shall be
brought in Eagle County, Colorado.
B. No Waiver. Delays in enforcement or the waiver of any one or more defaults
or breaches of this Agreement shall not constitute a waiver of any of the other terms or
obligation of this Agreement.
C. Integration. This Agreement constitutes the entire agreement between the
Parties, superseding all prior oral or written communications.
D. Third Parties. There are no intended third-party beneficiaries to this
Agreement.
E. Notice. Any notice under this Agreement shall be in writing and shall be
deemed sufficient when directly presented or sent pre-paid, first-class U.S. Mail to the
Party at the address set forth on the first page of this Agreement.
F. Severability. If any provision of this Agreement is found by a court of
competent jurisdiction to be unlawful or unenforceable for any reason, the remaining
provisions hereof shall remain in full force and effect.
G. Modification. This Agreement may only be modified upon written
agreement of the Parties.
H. Assignment. Neither this Agreement nor any of the rights or obligations of
the Parties shall be assigned by either Party without the written consent of the other.
I. Governmental Immunity. The Town and its officers, attorneys and
employees, are relying on, and do not waive or intend to waive by any provision of this
Agreement, the monetary limitations or any other rights, immunities or protections
provided by the Colorado Governmental Immunity Act, C.R.S. § 24 -10-101, et seq., as
amended, or otherwise available to the Town and its officers, attorneys or employees.
J. Rights and Remedies. The rights and remedies of the Town under this
Agreement are in addition to any other rights and remedies provided by law. The
expiration of this Agreement shall in no way limit the Town's legal or equitable remedies,
or the period in which such remedies may be asserted, for work negligently or defectively
performed.
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K. Subject to Annual Appropriation. Consistent with Article X, § 20 of the
Colorado Constitution, any financial obligation of the Town not performed during the
current fiscal year is subject to annual appropriation, shall extend only to monies currently
appropriated, and shall not constitute a mandatory charge, requirement, debt or liability
beyond the current fiscal year.
L. Force Majeure. No Party shall be in breach of this Agreement if such Party's
failure to perform any of the duties under this Agreement is due to Force Majeure, which
shall be defined as the inability to undertake or perform any of the duties under this
Agreement due to acts of God, floods, fires, sabotage, terrorist attack, strikes , riots, war,
labor disputes, forces of nature, the authority and orders of government or pandemics.
M. Electronic Signatures. The Parties intend that this Agreement be governed
by the Uniform Electronic Transactions Act, C.R.S. § 24-71.3-101, et seq.
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the
Effective Date.
TOWN OF VAIL, COLORADO
________________________________
Russell Forrest, Town Manager
ATTEST:
_____________________________
Stephanie Kaufmann, Town Clerk
MANAGER
By: ________________________________
STATE OF COLORADO )
) ss.
COUNTY OF _______________ )
The foregoing instrument was subscribed, sworn to and acknowledged before me
this ___ day of ________________, 2026, by ____________________________ as
_________________ of Coughlin Property Management, LLC.
My commission expires: ________
(S E A L) ________________________________
Notary Public
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EXHIBIT A
PROPERTY
Middle Creek Subdivision, Lot 3, Town of Vail, County of Eagle, State of Colorado
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EXHIBIT B
SCOPE OF SERVICES
Manager shall operate the Property in accordance with generally accepted multifamily
residential property management practices. Manager shall supply sufficient staffing
resources or third-party vendors to accomplish the following:
Financial Reporting, Bookkeeping and Banking
Monthly
Prior to the last day of the calendar month following the reporting month, Manager shall
deliver to the Town a monthly financial report that includes:
Narrative discussion of key financial or operational items;
Monthly profit and loss statement, with comparison to budget;
Year-to-date profit and loss statement, with comparison to budget;
Balance sheet;
Rent roll;
A/R aging report;
Bank statement reconciliations;
General ledger;
Leasing statistics (occupancy, expirations, etc.);
Cash forecast;
Supporting documentation for payroll, payroll taxes and employee benefits;
and
Any other information reasonably requested by Town.
Manager shall schedule a recurring monthly meeting to review financial reports and
operational issues with Town, either virtually or in person, as directed by Town. Proposed
write-offs, if any, can be discussed at that meeting. Manager shall notify the Town of
unanticipated costs and expenses that may exceed budget so that the Town can submit
an amended budget for approval. Manager may not take action that would exceed the
Approved Budget unless a revised Approved Budget is approved in writing by the Town.
Annually
Manager shall prepare and submit to the Town a draft Operating Budget and a draft
Capital Budget for the management and operation of the Property for the forthcoming
Fiscal Year by August 30th of each year. The Town shall consider the proposed budgets,
consult with Manager, and agree on an Approved Operating Budget and an Approved
Capital Budget (collectively, the “Approved Budgets”) for the Property for the forthcoming
budget year, by September 30th, with final Town Council approval by December 31st. The
Approved Budgets shall serve as a guideline to Manager in maintaining and operating the
Property, and Manager agrees to use diligence and to employ all reasonable efforts to
effect that the actual cost of maintaining and operating the Property does not exceed the
Approved Budgets. The Approved Capital Budget shall not constitute an authorization
for Manager to expend any money for capital; any capital expenditure must be specifically
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authorized by the Town. Manager shall cooperate with Town to provide any information
Town needs to complete its annual audit.
Maintenance
Manager shall:
Respond to work orders from residents in a timely manner;
Provide after-hours response for tenant needs or emergencies ;
Identify and engage emergency vendors for stand-by/emergency services;
Complete unit turns;
Complete bi-annual unit inspections to ensure tenant compliance with lease
obligations and identify preventative maintenance needs; and
Hire and manage all subcontractors and vendors (painting, flooring, etc.), and
ensure that all are licensed and insured.
Warranty Coordination
Manager shall coordinate with the Town and the developer of the Property to
address warranty claims throughout the applicable warranty period.
Manager shall assist with unit inspections prior to Town purchase of additional
units at Timber Ridge, if requested by Town.
Lease and Deed Restriction Enforcement:
Manager shall:
Collect rent when due and assess late fees in accordance with the lease;
Provide proper notice to residents of late payment and lease/housing violations in
compliance with Colorado law;
Initiate removal/eviction proceedings, when warranted, without Town approval, on
a case-by-case basis, using the services of a Colorado-licensed attorney.
Eviction-related legal fees shall be paid from the Operating Account ;
Enforce non-monetary housing/lease violations (violations of rules relating to
noise, pets, cleanliness, unit access, unauthorized occupants, etc.);
Enforce parking rules, and maintain a booting license for enforcement as
necessary;
Monitor tenant rental insurance and notify parties of lapse in compliance with
requirements;
Collect all required affidavits and related documentation from tenants to provide to
the Town; and
Cooperate with Town to provide any information Town needs to complete its
annual audit.
Marketing/Leasing/Tenant Relations:
To the extent that Town has not reserved and assigned available units to
individuals/groups that it has selected or reserved for use by Town employees, and
if instructed to do so by Town, Manager shall offer available units for rent, conduct
tours, and secure tenant leases that meet Manager's credit and criminal
background standards (which standards will be approved by Town in advance),
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and the Deed Restriction. Unit rental rates shall be developed in consultation with
the Town and approved by the Town.
Manager shall secure and execute lease renewals from existing tenants, at rates
developed in consultation with the Town and approved by the Town.
Manager shall create and operate a functional portal that will allow tenants to:
o Execute necessary documents remotely with e-signature and submit any
other required paperwork;
o Pay rent and other charges;
o Submit and track maintenance requests;
o Communicate with Manager’s staff; and
o Access ledgers and account information.
If the Town instructs the Manager to offer units to the public, Manager shall
implement a website to:
o Offer and describe available units and Property amenities;
o Schedule virtual or in-person tours; and
o Allow tenants to apply for available apartments and pay application fees
online.
Manager shall maintain office availability for tenants and prospects to facilitate
leasing activity, tenant questions, in-person payments, which will be located at 145
North Frontage Road (Middle Creek Village office).
Manager shall coordinate tenant move-in and move-out, including potential after-
hours move-ins, and complete a detailed move-in inspection to ensure unit quality
and set clear expectations for unit condition at move-out.
Manager shall provide a transparent move-out process, with documented walk
through at move out and professional and timely security deposit disposition.
Community Policies
Manager may establish, update, and enforce reasonable policies governing the use of
the Property, including without limitation pet policies, parking policies, guest policies,
noise standards, and move-in and move-out procedures. Such policies shall be
consistent with the Deed Restriction, any owners' association policies, and applicable law.
Manager shall provide Town with a copy of the policies and any material updates within
14 days of adoption.
Records Management
Manager shall utilize a third-party accounting and management system (currently
anticipated to be Yardi Voyager) that will retain records electronically, including:
Tenant applications, leases, correspondence, and ledgers;
Financial records and reporting;
Vendor contracts, proof of insurance, bills, and payment records ; and
History of work orders.
Compliance
At application and at lease renewal, Manager shall collect information from Tenant
to validate compliance with Master Deed restriction.
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Manager shall update the lease form when appropriate to reflect changes in
Colorado law and industry best practices.
Manager shall provide tenants with fee disclosures, as required by Colorado law,
relating to utility and other miscellaneous charges.
If units in the Property are not separately sub-metered, Manager shall review and
update the utility billing process to ensure compliance with applicable Colorado
utility billing regulations, including any RUBS-related requirements. Costs of any
required system changes or third-party billing services shall be paid from the
Operating Account.
Manager shall monitor operations and procedures to comply with applicable
owners' association rules and regulations.
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PROPERTY MANAGEMENT AGREEMENT
(Timber Ridge Town-Owned Units)
This PROPERTY MANAGEMENT AGREEMENT (the “Agreement”) is made and
entered into this _____ day of ____________, 2026 (the "Effective Date"), by and
between the Town of Vail, a Colorado home rule municipal corporation with an address
of 75 South Frontage Road, Vail, CO 81657 (the "Town"), and Coughlin Property
Management, LLC, an independent contractor with an address of 140 East 19th Avenue,
Suite 700, Denver, CO 80203 ("Manager") (each a "Party" and collectively the "Parties").
WHEREAS, the Town owns the real property described in Exhibit A, attached
hereto and incorporated herein by this reference (the "Property");
WHEREAS, the Town wishes to hire Manager to manage the Property (as defined
below) and Manager desires to assume all such responsibilities in accordance with the
terms and provisions of this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants herein contained
and for other good and valuable consideration, the receipt and sufficiency of which are
hereby acknowledged, the parties hereto agree as follows:
I. SCOPE OF SERVICES
A. Manager shall furnish all labor and materials required for the complete and
prompt execution and performance of all duties, obligations, and responsibilities which
are described or reasonably implied from the Scope of Services set forth in Exhibit B,
attached hereto and incorporated herein by this reference.
B. A change in the Scope of Services shall not be effective unless authorized
as an amendment to this Agreement. If Manager proceeds without such written
authorization, Manager shall be deemed to have waived any claim for additional
compensation, including a claim based on the theory of unjust enrichment, quantum merit
or implied contract. Except as expressly provided herein, no agent, employee, or
representative of the Town is authorized to modify any term of this Agreement, either
directly or implied by a course of action.
C. The Town's Housing Director or designee shall be the Town's
Representative with respect to all communications with Manager. When the approval or
consent or other action of the Town is called for hereunder, such approval, consent, or
action shall be binding on the Town if approved in writing by the Town's Representative;
provided, however, that the Town's Representative may not authorize any modifications
to this Agreement.
II. TERM AND TERMINATION
A. The term of this Agreement shall commence on the Effective Date and shall
continue for a period of one year, unless otherwise terminated as provided herein. This
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Agreement shall automatically renew for up to two additional terms, on the same terms
as conditions as provided herein.
B. Either Party may terminate this Agreement upon 120 days advance written
notice. The Town shall pay Manager for all work previously authorized and completed
prior to the date of termination. If, however, Manager has substantially or materially
breached this Agreement, the Town shall have any remedy or right of set-off available at
law and equity.
C. Within 30 days of termination for any reason, Manager shall deliver to the
Town the following with respect to the Property: a final accounting, reflecting the balance
of income and expenses on the Property as of the effective date of termination ; any
balance or monies of the Town held by Manager with respect to the Property, shall be
delivered immediately after such effective termination date and thereafter promptly after
same are received by Manager; all records, contracts, leases, receipts for deposits,
unpaid bills and other papers or documents which pertain to the Property also shall be
delivered immediately upon such effective termination date.
III. COMPENSATION
A. Manager shall be entitled to a management fee each month equal to the
greater of $500 or the sum of 3.50% of the monthly gross receipts from operation of the
Property. Payments due to Manager for periods less than a calendar month shall be
prorated over the number of days for which compensation is due. Manager shall deduct
such amounts directly from the Operating Account.
B. The term “gross receipts” means total gross revenue from the operation of
the Property as reported on the monthly accrual-basis income statement, including
without limitation base rent, parking fees, pet fees, lease cancellation fees, damage and
chargeback fees, tenant rental insurance premiums provided through Manager's master
policy, and other miscellaneous fees or income earned during the applicable period,
regardless of whether cash has been received as of the statement date. Gross receipts
shall not include revenues for expenditures passed through to the tenant such as utilities
and internet. Manager shall assess the collectability of outstanding receivables each
month and establish an allowance for doubtful accounts as a contra -revenue adjustment
on the income statement for any amounts deemed unlikely to be collected. Gross receipts
shall be reduced by any such allowance in the period it is established. If a previously
reserved receivable is subsequently collected, that amount shall be included in gross
receipts in the period of collection. Gross receipts does not include income from the sale
of real property or the settlement of fire or other casualty losses or items of similar nature.
C. For capital projects with a budget in excess of $10,000, Manager shall
provide project oversight services, in exchange for a fee of 5% of the actual project cost.
A capital project means any non-recurring expenditure exceeding $10,000 that extends
the useful life of a building system or component, or that constitutes a property
improvement. Routine repairs and maintenance, regardless of cost, are not capital
projects.
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IV. PROFESSIONAL RESPONSIBILITY
A. Manager hereby warrants that it is qualified to assume the responsibilities
and render the services described herein and has all requisite corporate authority and
professional licenses in good standing, required by law. The work performed by Manager
shall be in accordance with generally accepted professional practices and the level of
competency presently maintained by other practicing professional firms in the same or
similar type of work in the applicable community. The work and services to be performed
by Manager hereunder shall be done in compliance with applicable laws, ordinances,
rules and regulations.
B. The Town's review, approval or acceptance of, or payment for any services
shall not be construed to operate as a waiver of any rights under this Agreemen t or of any
cause of action arising out of the performance of this Agreement.
C. Manager shall have in its employ or contracted at all times a sufficient
number of capable staff to enable it to properly and safely manage, operate and maintain
the Property. All matters pertaining to the employment, supervision, compensation,
promotion and discharge of such staff are the responsibility of Manager. All employees
shall be considered employees of Manager and not the Town. Manager shall not enter
into any sub-management agreements of any kind without prior written approval of the
Town.
D. Manager shall at all times comply with all applicable law, including all
federal, state and local statutes, regulations, ordinances, decrees and rules relating to the
emission, discharge, release or threatened release of a hazardous material into the air,
surface water, groundwater or land, the manufacturing, processing, use, generation,
treatment, storage, disposal, transportation, handling, r emoval, remediation or
investigation of a hazardous material, and the protection of human health and safety,
including without limitation the following, as amended: the Comprehensive Environmental
Response, Compensation and Liability Act; the Hazardous Ma terials Transportation Act;
the Resource Conservation and Recovery Act; the Toxic Substances Control Act; the
Clean Water Act; the Clean Air Act; the Occupational Safety and Health Act; the Solid
Waste Disposal Act; the Davis Bacon Act; the Copeland Act; the Contract Work Hours
and Safety Standards Act; the Byrd Anti-Lobbying Amendment; the Housing and
Community Development Act; and the Energy Policy and Conservation Act.
E. Manager shall comply with the accessibility standards for an individual with
a disability adopted by the State Office of Information Technology pursuant to C.R.S. §
24-85-103, and shall indemnify, hold harmless and assume liability on behalf of the Town
and its officers, employees, agents and attorneys for all costs, expenses, claims,
damages, liabilities, court awards, attorney fees and related costs, and any other amounts
incurred by the Town in relation to Consultant's noncompliance with such accessibility
standards.
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V. FISCAL RESPONSIBILITIES
A. Operating Account. Manager shall deposit all rents and other funds
collected from the operation of the Property, including any and all advance funds, in to the
Operating Account, other than Security Deposits which shall be deposited in a separate
account. Nothing in this Agreement shall be construed to require Manager to expend or
advance Manager's own funds in carrying out Manager's responsibilities hereunder.
B. Collection of Receivables. Manager shall use diligent efforts to collect from
tenants of the Property, all rents (including without limitation operating costs and other
escalation billings and base rent adjustments), remodeling and alteration
reimbursements, and other charges which may become due at any time from any tenant
or from others for services provided in connection with or for the use of the Property or
any portion thereof. Manager shall collect and identify any income due the Town from
miscellaneous services provided to tenants or the public, including without limitation
parking income, pet fees, utility expenses, tenant storage and coin operated machines of
all types. All monies so collected shall be deposited daily in the Operating Account.
Manager shall not write off any income items without prior approval of the Town.
C. Costs. The following costs shall be paid out of the Operating Account; No
costs shall not be paid unless approved by the Town, either through the annual budget
process or on an individual basis:
1. The cost of all travel expenses incurred by Manager and approved by the
Town, either through budgetary approval or by specific written approval of the
Town, provided that said travel specifically excludes local vehicle mileage;
2. The salary, including payroll taxes, payroll processing charges, worker’s
compensation and all employee benefits, of any full-time, on-site staff;
3. Hourly charges, or an allocation of personnel expenses (including salary,
including payroll taxes, payroll processing charges, worker’s compensation
insurance reimbursement and all employee benefits) that arise from staffing
positions that are not full-time, on-site, but instead are shared with properties
managed by Manager in the same trade area ;
4. Any and all costs necessary to the management, marketing, operation,
leasing and maintenance of the Property;
5. All accounting expenses incurred by Manager in the execution of Manager’s
responsibilities pursuant to this Agreement, including required accounting software
or subscriptions, banking charges, and other third-party charges incurred in the
preparation of financial statements; and
6. Management fees.
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D. Insufficient Funds. If at any time the Operating Account is not sufficient to
pay the bills and charges which may be incurred with respect to the Property, Manager
shall notify the Town immediately, and the Town and Manager shall jointly determine
payment priority, provided that payment of management fees and expenses to be
reimbursed to Manager shall be the first priority. After Manager has paid, to the extent of
available gross income, all bills and charges based upon the order agreed upon by the
Town and Manager, Manager shall submit to the Town a statement of all remaining
unpaid bills.
E. Security Deposits. All tenant security deposits shall be deposited by
Manager into a separate account established to hold and maintain all security deposits
received in connection with the leasing of the Property (the “Security Deposits Account”).
Manager shall assume the liability fo r the Security Deposits Account, including all
obligations for return of such security deposits as set forth in the lease agreements with
tenants. Manager shall process returns and dispositions in compliance with Colorado
statutes and the terms of applicable leases.
F. Audit. The Town reserves the right to conduct examinations, upon
reasonable advance written notice, of the books and records maintained for the Town by
Manager no matter where books and records are located. The Town also reserves the
right to perform any and all additional audit tests relating to Manager’s activities; either at
the Property, or at any office of Manager; provided such audit tests are related to those
activities performed by Manager for the Town.
G. Discrepancies. Should the Town discover either weaknesses in internal
control or errors in record keeping, Manager shall correct such discrepancies either upon
discovery or within a reasonable period of time. Manager shall inform the Town in writing
of the action taken to correct such audit discrepancies. Any and all such audits conducted
either by the Town’s employees or appointees will be at the sole expense of the Town.
VI. INDEPENDENT CONTRACTOR
Manager is an independent contractor. Notwithstanding any other provision of this
Agreement, all personnel assigned by Manager to perform work under the terms of this
Agreement shall be, and remain at all times, employees or agents of Manager for all
purposes. Manager shall make no representation that it is a Town employee for any
purposes.
VII. INSURANCE
A. Manager agrees to procure and maintain, at its own cost (subject to certain
reimbursements defined in Scope of Work), a policy or policies of insurance sufficient to
insure against all liability, claims, demands, and other obligations assumed by Manager
pursuant to this Agreement. At a minimum, Manager shall procure and maintain, and
shall cause any subcontractor to procure and maintain, the insurance coverages listed
below, with forms and insurers acceptable to the Town.
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1. Worker's Compensation insurance as required by law.
2. Commercial General Liability insurance wit h minimum combined single
limits of $1,000,000 each occurrence and $2,000,000 general aggregate. The
policy shall be applicable to all premises and operations, and shall include
coverage for bodily injury, broad form property damage, personal injury (including
coverage for contractual and employee acts), blanket contractual, products, and
completed operations. The policy shall contain a severability of interests provision,
and shall include the Town and the Town's officers, employees, and contractors
as additional insureds. No additional insured endorsement shall contain any
exclusion for bodily injury or property damage arising from completed operations.
3. Professional liability insurance with minimum limits of $1,000,000 each
claim and $2,000,000 general aggregate.
B. Such insurance shall be in addition to any other insurance requirements
imposed by law. The coverages afforded under the policies shall not be canceled,
terminated or materially changed without at least 30 days prio r written notice to the Town.
In the case of any claims-made policy, the necessary retroactive dates and extended
reporting periods shall be procured to maintain such continuous coverage. Any insurance
carried by the Town, its officers, its employees or its contractors shall be excess and not
contributory insurance to that provided by Manager. Manager shall be solely responsible
for any deductible losses under any policy.
C. Manager shall provide to the Town a certificate of insurance as evidence
that the required policies are in full force and effect. The certificate shall identify this
Agreement.
D. The Town shall, at the Town’s sole expense, obtain and keep in full force
and effect, insurance in commercially reasonable amounts for the Property and all
operations thereon. The Town agrees to name Manager as an additional insured on such
insurance, at no cost to Manager and to provide Manager with a certificate of insurance
evidencing the same. The Town may carry any insurance required by this Agreemen t
under a blanket policy or under a policy containing a self -insured retention.
VIII. INDEMNIFICATION
Manager agrees to indemnify and hold harmless the Town and its officers, insurers,
volunteers, representative, agents, employees, heirs and assigns from and against all
claims, liability, damages, losses, expenses and demands, including attorney fees, on
account of injury, loss, or damage, including without limitation claims arising from bodily
injury, personal injury, sickness, disease, death, property loss or damage, or any other
loss of any kind whatsoever, which arise out of or are in any manner connected with this
Agreement if such injury, loss, or damage is caused in whole or in part by, the act,
omission, error, professional error, mistake, gross negligence, or other fault of Manager,
any subcontractor of Manager, or any officer, employee, representative, or agent of
Manager, or which arise out of a worker's compensation claim of any employee of
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Manager or of any employee of any subcontractor of Manager. Manager's liability under
this indemnification provision shall be to the fullest extent of, but shall not exceed, that
amount represented by the degree or percentage of negligence or fault attributable to
Manager, any subcontractor of Manager, or any officer, employee, representative, or agent
of Manager or of any subcontractor of Manager.
IX. MISCELLANEOUS
A. Governing Law and Venue. This Agreement shall be governed by the laws
of the State of Colorado, and any legal action concerning the provisions hereof shall be
brought in Eagle County, Colorado.
B. No Waiver. Delays in enforcement or the waiver of any one or more defaults
or breaches of this Agreement shall not constitute a waiver of any of the other terms or
obligation of this Agreement.
C. Integration. This Agreement constitutes the entire agreement between the
Parties, superseding all prior oral or written communications.
D. Third Parties. There are no intended third-party beneficiaries to this
Agreement.
E. Notice. Any notice under this Agreement shall be in writing and shall be
deemed sufficient when directly presented or sent pre-paid, first-class U.S. Mail to the
Party at the address set forth on the first page of this Agreement.
F. Severability. If any provision of this Agreement is found by a court of
competent jurisdiction to be unlawful or unenforceable for any reason, the remaining
provisions hereof shall remain in full force and effect.
G. Modification. This Agreement may only be modified upon written
agreement of the Parties.
H. Assignment. Neither this Agreement nor any of the rights or obligations of
the Parties shall be assigned by either Party without the written consent of the other.
I. Governmental Immunity. The Town and its officers, attorneys and
employees, are relying on, and do not waive or intend to waive by any provision of this
Agreement, the monetary limitations or any other rights, immunities or protections
provided by the Colorado Governmental Immunity Act, C.R.S. § 24 -10-101, et seq., as
amended, or otherwise available to the Town and its officers, attorneys or employees.
J. Rights and Remedies. The rights and remedies of the Town under this
Agreement are in addition to any other rights and remedies provided by law. The
expiration of this Agreement shall in no way limit the Town's legal or equitable remedies,
or the period in which such remedies may be asserted, for work negligently or defectively
performed.
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K. Subject to Annual Appropriation. Consistent with Article X, § 20 of the
Colorado Constitution, any financial obligation of the Town not performed during the
current fiscal year is subject to annual appropriation, shall extend only to monies currently
appropriated, and shall not constitute a mandatory charge, requirement, debt or liability
beyond the current fiscal year.
L. Force Majeure. No Party shall be in breach of this Agreement if such Party's
failure to perform any of the duties under this Agreement is due to Force Majeure, which
shall be defined as the inability to undertake or perform any of the duties under this
Agreement due to acts of God, floods, fires, sabotage, terrorist attack, strikes , riots, war,
labor disputes, forces of nature, the authority and orders of government or pandemics.
M. Electronic Signatures. The Parties intend that this Agreement be governed
by the Uniform Electronic Transactions Act, C.R.S. § 24-71.3-101, et seq.
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the
Effective Date.
TOWN OF VAIL, COLORADO
________________________________
Russell Forrest, Town Manager
ATTEST:
_____________________________
Stephanie Kaufmann, Town Clerk
MANAGER
By: ________________________________
STATE OF COLORADO )
) ss.
COUNTY OF _______________ )
The foregoing instrument was subscribed, sworn to and acknowledged before me
this ___ day of ________________, 2026, by ____________________________ as
_________________ of Coughlin Property Management, LLC.
My commission expires: ________
(S E A L) ________________________________
Notary Public
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EXHIBIT A
PROPERTY
Timber Ridge Subdivision, Lot 1 Amended , Town of Vail, County of Eagle, State of
Colorado.
Units A104, A205, A305, A405
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EXHIBIT B
SCOPE OF SERVICES
Manager shall operate the Property in accordance with generally accepted multifamily
residential property management practices. Manager shall supply sufficient staffing
resources or third-party vendors to accomplish the following:
Financial Reporting, Bookkeeping and Banking
Monthly
Prior to the last day of the calendar month following the reporting month, Manager shall
deliver to the Town a monthly financial report that includes:
Narrative discussion of key financial or operational items;
Monthly profit and loss statement, with comparison to budget;
Year-to-date profit and loss statement, with comparison to budget;
Balance sheet;
Rent roll;
A/R aging report;
Bank statement reconciliations;
General ledger;
Leasing statistics (occupancy, expirations, etc.);
Cash forecast;
Supporting documentation for payroll, payroll taxes and employee benefits;
and
Any other information reasonably requested by Town.
Manager shall schedule a recurring monthly meeting to review financial reports and
operational issues with Town, either virtually or in person, as directed by Town. Proposed
write-offs, if any, can be discussed at that meeting. Manager shall notify the Town of
unanticipated costs and expenses that may exceed budget so that the Town can submit
an amended budget for approval. Manager may not take action that would exceed the
Approved Budget unless a revised Approved Budget is approved in writing by the Town.
Annually
Manager shall prepare and submit to the Town a draft Operating Budget and a draft
Capital Budget for the management and operation of the Property for the forthcoming
Fiscal Year by August 30th of each year. The Town shall consider the proposed budgets,
consult with Manager, and agree on an Approved Operating Budget and an Approved
Capital Budget (collectively, the “Approved Budgets”) for the Property for the forthcoming
budget year, by September 30th, with final Town Council approval by December 31st. The
Approved Budgets shall serve as a guideline to Manager in maintaining and operating the
Property, and Manager agrees to use diligence and to employ all reasonable efforts to
effect that the actual cost of maintaining and operating the Property does not exceed the
Approved Budgets. The Approved Capital Budget shall not constitute an authorization
for Manager to expend any money for capital; any capital expenditure must be specifically
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authorized by the Town. Manager shall cooperate with Town to provide any information
Town needs to complete its annual audit.
Maintenance
Manager shall:
Respond to work orders from residents in a timely manner;
Provide after-hours response for tenant needs or emergencies ;
Identify and engage emergency vendors for stand-by/emergency services;
Complete unit turns;
Complete bi-annual unit inspections to ensure tenant compliance with lease
obligations and identify preventative maintenance needs; and
Hire and manage all subcontractors and vendors (painting, flooring, etc.), and
ensure that all are licensed and insured.
Warranty Coordination
Manager shall coordinate with the Town and the developer of the Property to
address warranty claims throughout the applicable warranty period.
Manager shall assist with unit inspections prior to Town purchase of additional
units at Timber Ridge, if requested by Town.
Lease and Deed Restriction Enforcement:
Manager shall:
Collect rent when due and assess late fees in accordance with the lease;
Provide proper notice to residents of late payment and lease/housing violations in
compliance with Colorado law;
Initiate removal/eviction proceedings, when warranted, without Town approval, on
a case-by-case basis, using the services of a Colorado-licensed attorney.
Eviction-related legal fees shall be paid from the Operating Account ;
Enforce non-monetary housing/lease violations (violations of rules relating to
noise, pets, cleanliness, unit access, unauthorized occupants, etc.);
Enforce parking rules, and maintain a booting license for enforcement as
necessary;
Monitor tenant rental insurance and notify parties of lapse in compliance with
requirements;
Collect all required affidavits and related documentation from tenants to provide to
the Town; and
Cooperate with Town to provide any information Town needs to complete its
annual audit.
Marketing/Leasing/Tenant Relations:
To the extent that Town has not reserved and assigned available units to
individuals/groups that it has selected or reserved for use by Town employees, and
if instructed to do so by Town, Manager shall offer available units for rent, conduct
tours, and secure tenant leases that meet Manager's credit and criminal
background standards (which standards will be approved by Town in advance),
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and the Deed Restriction. Unit rental rates shall be developed in consultation with
the Town and approved by the Town.
Manager shall secure and execute lease renewals from existing tenants, at rates
developed in consultation with the Town and approved by the Town.
Manager shall create and operate a functional portal that will allow tenants to:
o Execute necessary documents remotely with e-signature and submit any
other required paperwork;
o Pay rent and other charges;
o Submit and track maintenance requests;
o Communicate with Manager’s staff; and
o Access ledgers and account information.
If the Town instructs the Manager to offer units to the public, Manager shall
implement a website to:
o Offer and describe available units and Property amenities;
o Schedule virtual or in-person tours; and
o Allow tenants to apply for available apartments and pay application fees
online.
Manager shall maintain office availability for tenants and prospects to facilitate
leasing activity, tenant questions, in-person payments, which will be located at 145
North Frontage Road (Middle Creek Village office).
Manager shall coordinate tenant move-in and move-out, including potential after-
hours move-ins, and complete a detailed move-in inspection to ensure unit quality
and set clear expectations for unit condition at move-out.
Manager shall provide a transparent move-out process, with documented walk
through at move out and professional and timely security deposit disposition.
Community Policies
Manager may establish, update, and enforce reasonable policies governing the use of
the Property, including without limitation pet policies, parking policies, guest policies,
noise standards, and move-in and move-out procedures. Such policies shall be
consistent with the Deed Restriction, any owners' association policies, and applicable law.
Manager shall provide Town with a copy of the policies and any material updates within
14 days of adoption.
Records Management
Manager shall utilize a third-party accounting and management system (currently
anticipated to be Yardi Voyager) that will retain records electronically, including:
Tenant applications, leases, correspondence, and ledgers;
Financial records and reporting;
Vendor contracts, proof of insurance, bills, and payment records ; and
History of work orders.
Compliance
At application and at lease renewal, Manager shall collect information from Tenant
to validate compliance with Master Deed restriction.
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5/1/2026
C:\USERS\UFC-PROD\APPDATA\LOCAL\TEMP\BCL TECHNOLOGIES\EASYPDF
8\@BCL@7016CB82\@BCL@7016CB82.DOCX
Manager shall update the lease form when appropriate to reflect changes in
Colorado law and industry best practices.
Manager shall provide tenants with fee disclosures, as required by Colorado law,
relating to utility and other miscellaneous charges.
If units in the Property are not separately sub-metered, Manager shall review and
update the utility billing process to ensure compliance with applicable Colorado
utility billing regulations, including any RUBS-related requirements. Costs of any
required system changes or third-party billing services shall be paid from the
Operating Account.
Manager shall monitor operations and procedures to comply with applicable
owners' association rules and regulations.
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AGENDA ITEM NO. 6.1
Item Cover Page
DATE:May 5, 2026
TIME:45 min.
SUBMITTED BY:Mark Novak, Fire Department
ITEM TYPE:Presentation/Discussion
AGENDA SECTION:Presentation/Discussion (6:15pm)
SUBJECT:Wildfire and Drought Update (6:15pm)
SUGGESTED ACTION:Listen to presentation.
PRESENTER(S):Battalion Chief Paul Cada, Vail Fire Department
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
TC_Wildfire_Update_05032026.pptx
97
Preparedness not
Panic- Updates for the
2026 Fire Year
Paul Cada- Wildland Battalion Chief
Mark Novak- Fire Chief
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Current State of the Drought
Town of Vail | www.vailgov.com/fire |
•All of Eagle County is in Extreme Drought
•Winter of 2025/2026 was historically hot and dry
•While drought is not a direct indicator of potential wildfire it has a
strong connection to extreme fire behavior and rapidly growing fires
•Green up is occurring 2-4 weeks ahead of average and we anticipate
that the vegetation will cure out sooner and be available to burn for a
longer period
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Operational Preparedness
Town of Vail | www.vailgov.com/fire |
•Joint Wildfire Suppression Module with other
Eagle County Fire Departments to increase
seasonal response capacity
•Local automatic and mutual aid with all fire
agencies in the county
•High functioning regional mutual aid in the 9-
county northwest area
•Vail Fire is prepared to support and request
statewide, regional and national resource
mobilization needs
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Booth Creek Fuels
Town of Vail | www.vailgov.com/fire |
•Project goals
•Create compartmentalization between Red Sandstone and Booth Creek
Watersheds
•Reintroduce fire into a fire adapted ecosystem
•Reduce fuel loading adjacent to community
•Implementation
•Approximately 50 acres of hand work is completed to date
•Spraddle Creek mechanical treatments (86 acres) will be completed in 2026
•Approximately 400 acres of Pre-prescribed fire noxious weeds treatment were
completed in 2025 and will continue in 2026
•Colorado Parks and Wildlife has 500 acres of burn prep under contract which will
be completed in 2026
•Broadcast prescribed fire is planned but on hold until conditions are favorable
•Additional hand treatments will be bid in 2026 based on available project budgets
•Cross Boundary Treatment
•Fuels reduction work in progress on TOV land adjacent to USFS project area
•Projects developed in consultation of Colorado Parks and Wildlife
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Future CWPP Projects
Town of Vail | www.vailgov.com/fire |
•Partnership with Vail Resorts to implement fuels
reduction projects across the mountain
•Future NEPA planning for Davos and Benchmark
treatment areas
•Fuels reduction projects on TOV open space parcels
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Advancing Wildfire Vulnerability Modeling
Town of Vail | www.vailgov.com/fire |
Town is currently utilizing
cutting edge modeling to
identify specific wildfire
vulnerability and evaluate
vulnerability reduction of
various mitigating actions.
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Fire Free Five-Community Wide Solutions for Community Wide Risk
Town of Vail | www.vailgov.com/fire |
•Since 2022 Vail Fire has aggressively targeted development of a Fire Free
Five as a critical action all properties should undertake
•The Fire Free Five Community Assistance Program has supported 168
properties since its inception in 2022
•Approximately $86k is available in 2026 to support community fire
mitigation.
•Despite the aggressive outreach and education and financial incentives
the town still has less than 20% compliance with Fire Free Five
•Additional regulation will likely be necessary to reach compliance levels
that will meaningfully make a difference
•Information about Fire Free Five can be found at
www.vail.gov/firefreefive
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Preparedness not Panic
Town of Vail | www.vailgov.com/fire |
5 Things you can do this weekend to prepare for the wildfire
season
1. Sign up for emergency notifications at ECAlert.org
2. Work on a personal evacuation plan for you and those that
you live with
3. Complete annual home maintenance including picking up
leaves and yard debris and cleaning the gutters
4. Evaluate your homes defensible space. You can review your
curbside evaluation at
https://www.defensiblespacereport.org/vail or schedule a
visit with a wildfire profession by emailing wildfire@vail.gov
5. Clean up your Fire Free Five. For more information visit
www.vail.gov/firefreefive
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Evacuation Planning
Town of Vail | www.vailgov.com/fire |
•In 2025 Town staff revised the Towns evacuation
plan to incorporate contemporary science and
experience from incidents both within and
outside of Eagle County
•Town staff is currently in the process of training
and exercising the plan to develop understanding
and critical roles of plan implementation
•Community Evacuation Game Nights are
scheduled May 18th in West Vail and May 20th in
East Vail
•All Community members are strongly encouraged
to signup for emergency notifications and develop
a personal evacuation plan
•STR evacuation messaging
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•Effective July 1, 2025
•TOV Code petition
approved for existing TOV
code
•Future changes to TOV code
will be required to meet the
terms of our petition
approval
Town of Vail | www.vailgov.com/fire |
Colorado Wildfire Resiliency Code
107
•Risk Model Use In Property Insurance
•Property Specific Mitigation Action means a science-based mitigation action as demonstrated by the “Wildfire Prepared Home” designation from the Insurance Institute for Business and Home Safety or by a similar mitigation program that includes a verification and certification process.
These mitigation actions may include measures such as:
•Noncombustible five-foot area around the structure
•Class A roof
•Non-combustible gutters and downspouts
•Ember resistant vents
•6-inches of non-combustible clearance at base of exterior walls
•Appeal Process
•July 1/October 1
Town of Vail | www.vailgov.com/fire |
HB25-1182
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$750,000
residential
coverage
$ 5M
commercial/multi-
family
3 rejections
required 2025
Town of Vail | www.vailgov.com/fire |
CO FAIR Plan
109
Closing
•Resiliency Plan
•Post-fire recovery
•Future policy change
•Implications of droughts
•CRWRC
•Non-combustible zone-all properties
Town of Vail | www.vailgov.com/fire |
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AGENDA ITEM NO. 7.1
Item Cover Page
DATE:May 5, 2026
TIME:5 min.
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Action Items
AGENDA SECTION:Action Items (7:00pm)
SUBJECT:Resolution No. 17, Series of 2026, A Resolution of the Vail Town
Council Approving the Town of Vail Strategic Plan (7:00pm)
SUGGESTED ACTION:Approve, approve with amendments, or deny Resolution No. 17,
Series of 2025.
PRESENTER(S):Russell Forrest, Town Manager
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Strategic Plan Memo 050526.docx
2026-17 A Resolution Approving the Town of Vail Strategic Plan.docx
Town of Vail Strategic Plan 2026 -050526 final draft.docx
Action Plan 050526.docx
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To: Vail Town Council
From: Russell Forrest, Town Manager
Date: May 5, 2026
Subject: 2026 Strategic Plan – Resolution No. 17, Series of 2026
__________________________________________________________________________
1. PURPOSE AND INTRODUCTION
On January 19 and 20, 2026, the Town Council met for two days to update the Town’s Strategic
Plan that was last updated in 2024. Attached is that draft Strategic Plan. Also, Town Staff
have created an action plan that is attached to implement over the next five years to achieve the
Town Council’s desired results. On April 21, 2026, the Council reviewed the draft and provided
feedback on edits to the document. The updated draft is now provided to council for
consideration and approval via Resolution No. 17, Series of 2026, at the evening meeting.
2. WHY DO A STRATEGIC PLAN?
The purpose of a strategic plan is to identify the issues that are most important to Vail’s
residents and guests. The Town Council’s role in this plan was to synthesize the feedback they
received and articulate the priority issues and results to address those issues. The Town will
then focus time and resources to address those issues in the next 1 to 5 years.
A strategic plan will be used to develop future budgets (including the 2027 budget), create
departmental business plans, define goals for Town personnel, and provide a framework of
accountability for the organization. Both dollars and human resources will be aligned and
targeted towards achieving the strategic results in this plan.
Also with a strategic plan, a metric (a means of showing progress on goals/results) will be
developed and communicated to the community. This plan will help ensure accountability for
the organization, departments, and individual employees in achieving the Town’s strategic
results. By creating a focus on addressing the most important issues over a 1- to 5-year time
frame, significant results can occur that have measurable benefits for the community. While a
strategic plan provides a level of discipline for budgeting and management, short-term actions
that support strategic initiatives can still occur, allowing the Town to be opportunistic even if a
strategy is not specifically in this plan. In addition, staff may propose different and/or amended
actions to achieve Council results as implementation of this overall plan occurs. This Strategic
Plan is intended to be a dynamic plan that is reviewed and updated at least every two years or
more frequently if the need arises. The Town Manager, at least quarterly, will review progress
on the strategic plan with the Town Council.
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Town of Vail Page 2
3. ACTION PLAN
The action plan, which is an attachment to the Strategic Plan, is a product staff has
created to achieve the Town Council’s results. This is a dynamic document that will
evolve and be updated. The costs for actions are still being developed and will be
completed as part of the annual budget process. In 2026, staff can anticipate
forwarding to Council a request to fund a Recreation Master Plan that would be
matched with funds from the Vail Recreation District that that the VRD has already
budgeted. The 50% cost the Town may choose to fund is approximately $75,000. The
actual cost would be determined after receiving actual proposals as the result of a
request for proposals. This action will support the following result: “B.4 By December
2027, the Town Council will make a decision regarding the development of a community-
anchored recreation center. Staff will be looking for savings as well to fund an internship to
complete a number of the goals in the Governance Strategic Priority. An intern is also
considered as a resource need to complete a number of actions related to the Governance
priority. Staff will first see if savings can be found to obtain this resource before requesting new
funding for this purpose.
4. SUMMARY OF CHANGES SINCE THE LAST MEETING
Since the last meeting we have made a few changes from individual council members
mostly related to the tone and tenor. Also A.3 is in the “Vibrant Experience” Section and
B.1 related to Town facilities is in “Build a Strong Community.” D.2 related to land use
and housing codes was reframed as an outcome: “D.2 By July 2027, the land use and
housing codes are clear, concise, legally defensible, and they achieve the Town’s policy
goals. “ This was the change most discussed at the last meeting.
5. ACTION REQUESTED OF THE TOWN COUNCIL
Council is requested to provide any final comments on the strategic plan at the
afternoon meeting and consider approval of the plan via Resolution No. 1 7, Series of
2026 in the evening.
Attachments:
A. 2026 Strategic Plan
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RESOLUTION NO. 17
SERIES 2026
A RESOLUTION OF THE VAIL TOWN COUNCIL APPROVING THE TOWN OF
VAIL STRATEGIC PLAN
WHEREAS, the Vail Town Council constitutes the governing body of the Town and is
empowered to adopt laws, ordinances and resolutions consistent with the authority of the
Municipal Home Rule Charter and Colorado Revised Statutes;
WHEREAS, the Vail Town Council received significant public input on strategic
priorities from Town of Vail residents, students, business owners, and guests through the
public process that occurred with focus groups, 2025 Community Survey, post-visit guest
surveys and multiple other public outreach programs;
WHEREAS, the Vail Town Council and Staff also reviewed and recognized the ongoing
work and goals identified in the 2024 Strategic Plan;
WHEREAS, the Strategic Plan identifies the strategic priorities and results the Vail
Town Council will achieve in the next one to five years and will provide strategic direction for
decision-making including resource allocation during the development of the annual budget
and establishment of department and employee work plans;
WHEREAS, the Strategic Plan allows for continuity during changes in leadership,
provides a means to align Council strategic results with the Town budget and human
resources and causes decision-making to be proactive rather than reactive; and
WHEREAS, adoption of the Strategic Plan advances efforts to protect the health,
safety, and welfare of the community.
NOW, THEREFORE, BE IT RESOLVED BY THE VAIL TOWN COUNCIL OF THE
TOWN OF VAIL, COLORADO, THAT:
Section 1. The Vail Town Council hereby adopts, by reference, the Town of Vail Strategic
Plan, dated May 5, 2026, which shall be kept on file in the office of the Town Clerk.
Section 2. This Resolution shall take effect immediately upon its passage.
INTRODUCED, READ, APPROVED AND ADOPTED This 5th day of May, 2026.
___________________________
Barry Davis, Mayor Town of Vail
ATTEST:
________________________
Stephanie Kauffman, Town Clerk
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Working Draft to Town Council on May 5, 2026
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Executive Summary – 2026 Five Year Strategic Plan
Vision: To be your favorite mountain town.
Purpose: The purpose of the strategic plan is to identify and address the most important issues the
Town of Vail is facing in the next five years. This plan will be used to align resources around
measurable goals to address those critical strategic issues.
Trends/Issues Council Considered: Key trends and issues considered in this plan include:
Value and Vibrancy: Commercial rental rates are pushing unique/locally owned businesses
(retail, food and beverage) out of Vail and impacting the vitality and vibrancy of Vail’s
commercial areas. Unpredictable winters, varying service levels and increasing costs on and off
the mountain are also trends impacting the perception of value for our guests.
New Residents: With new homes for approximately 1,000 new residents coming becoming
available in the next three years, does Vail have the amenities to support new younger
residents? Continuing to enhance our sense of community for both existing and new residents
will be critical to Vail’s success and creating new leaders in the future.
Financial Sustainability: In the next several years the Town will add to its financial reserves
after investing in three large capital projects (Timber Ridge Village, Southface Vail and Dobson
Arena). Continued fiscal discipline as these large capital projects are completed will be
important in continuing to have strong financial sustainability.
Desired Results/Goals; Given the above-mentioned trends the Vail Town Council identified three goal
areas supported by a fourth (Ensure Good Governance) which is an ongoing goal.
• Create a Vibrant Vail Experience. Town policies, incentives, and special events will support
year-round vibrancy and entrepreneurial initiatives from locally owned business so that guests
and residents want to be in Vail’s commercial areas because they are fun, inviting, and
aesthetically attractive.
• Build a Strong Community. Successfully completing Timber Ridge, and Southface affordable
housing developments, providing adequate childcare opportunities, creating places for our
community to connect (library, recreation center) and cultivating our next generation of residents
and leaders will be critical in building our sense of community.
• Protect Our Mountain Environment: Reducing Town of Vail greenhouse gas emissions,
protecting Gore Creek and the natural environment in and around Vail will continue to be
priorities for the Town. In addition, being resilient to natural and manmade emergencies along
with climate change will be critical to protecting our community and economy.
The Town of Vail must continuously work on good governance to support the above-mentioned goals
and to provide a high level of customer service. In the next several years there will be a focus on
ensuring our land use and housing policies will be clear, understandable, and of course achieve
community goals. Departments will identify opportunities to measurably improve customer service.
The town will also work on ensuring financial sustainability and that we are communicating proactively
and transparently with the Vail community.
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2026 Five Year Strategic Plan
1. PURPOSE AND INTRODUCTION
This Strategic Plan’s purpose is to create measurable and meaningful results for our
residents, businesses, and guests to address the most important issues facing the Town of
Vail. This Strategic Plan, once approved, will provide a framework to align both human and
financial resources to achieve critical results in addressing our community’s most important
issues.
On January 19 and 20, 2026, the Town Council met and updated the Town’s strategic plan
that was created in 2024. This update includes a vision statement, mission, priority issues,
and strategic results/goals. This plan is focused on improving the lives of our customers who
are our residents, guests, businesses, and employees that live, work, and play in Vail. To
ground the Town Council on our customers’ perspectives, the meeting on January 19th started
with a robust discussion on feedback from focus groups, community surveys, and trends that
may affect Vail in the future. That feedback informed the strategic issues and results included
in this Plan.
The Strategic Plan is intended to be updated every two years after a Town Council election.
Town Council members in creating this plan are asked to consider long-term strategic issues
but focus on creating meaningful results for our customers in the next two to five years.
2. MISSION AND VISION
Our vision provides a direction and destination of where, as a community, we want to move
towards in the future. The mission or purpose of the Town of Vail defines why we exist as a
local government in serving our residents, businesses, and guests.
After two days of reviewing stakeholder feedback and strategic issues, the Town Council
created the following aspirational vision statement, which is premised on being a strong, vibrant
community so that we can provide exceptional service and value for our guests.
The Town of Vail’s vision is:
To be your favorite mountain town.
This vision:
Is about your connection and devotion to the place, whether you live, work or play here.
Being the best is rankings-oriented and hard to define, so we have set our sights on being
your favorite, i.e. your go-to answer when someone asks, “What is your favorite mountain
town?” Vail. No brainer.
Are we a resort or a community? Both, at the same time. We are a mountain town, here for
all to enjoy what Mother Nature gave us.
In February 2024, the Town Council articulated the following mission statement:
The mission of the Town of Vail and the services we provide is to provide exceptional
public services, to people who live, work, and play here so they can connect to the
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community and to nature, create memories, find opportunities to thrive, and have the
time of their lives.
3. PROGRESS FROM 2024 STRATEGIC PLAN
The Town Council completed a strategic plan in 2024, and we are still actively implementing this
plan. Significant resources have been committed to the execution of three major capital projects
including Dobson Arena, Timber Ridge and Southface. The 2024 Strategic Plan can be found
on the town’s website. The last update on progress was presented to Town Council on Oct. 21,
2025. The public dashboard is available at https://performance.envisio.com/dashboard/Vail.
Plan progress highlights include:
Create a Strong Community and Create Affordable Housing Opportunities
570 homes for locals are currently under construction, including the town’s first Habitat
for Humanity homes.
With new homes the Town will need to actively engage community members to explore
an discover opportunities to meaningfully connect community member with each other
and provide physical spaces and programs to facilitate those connections.
Support Our Workforce
Significant council contributions to the Minturn Family Enrichment Center and new Early
Childhood Education Center in Avon.
Provide an Authentic Vail Experience
Launched the new early winter season “Stoke Sessions” concert series.
$55 million Dobson Ice Rink renovation is being created to enhance town events and
continue a tradition of ice programs including Yeti games.
Transportation
Year-round managed parking, creation of the Transit Route Optimization and Arrive Vail
plans, and pedestrian improvements in West Vail.
Residents and employees of the Eagle River Valley are increasingly using transit with
significant enhancements in CORES regional bus service and continued improvements
in Vail’s transit system. Improved transit service is expected to reduce parking on the
Frontage Rd during the ski season.
Environmental Sustainability
Initiating, after receiving a $1.8 million grant, the initial node of a geothermal district and
finalized the town’s first car share program.
This update will supersede the 2024 plan and build upon it.
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4. 2026 STRATEGIC PLAN
The following section includes the vision, mission, priority issues, and results from the January
19 and 20, 2026 planning sessions.
Vision: The Town of Vail’s vision is:
To be your favorite mountain town.
Mission: The mission describes our purpose and the fundamental services we provide to the
community and the desired impact of those services.
The mission of the Town of Vail is to provide exceptional public services to people who live,
work and play here so they can connect to the community and to nature, create memories,
find opportunities to thrive, and have the time of their lives.
Issues and Results: The following critical issues and results tie back to the feedback the Town
received from the community. The 2026 Strategic Plan recognizes that completing three of the
largest capital projects in Vail’s history including Timber Ridge Village, Southface Vail, and the
Dobson Arena remodel is critical and must be successfully completed with applicable
development partners (Triumph, Corum, VRD respectively). It is also recognized that with each
significant development project, there are inherent risks that will need to be managed and
mitigated as with any development. These projects will continue to require significant human
and financial resources in the next two to three years. The issues and results mentioned below
reflect the necessity to successfully complete these three projects.
It should be acknowledged that are is strong interconnectivity between the issues mentioned
below. For example, results related to community also support creating a vibrant guest
experience. Having a strong community enables us to provide a high level of customer service
and a vibrant experience.
The Town Council worked toward consensus in developing the following strategic priorities and
results. Also, results are analogous to goals. The word “result” is used in that it has a stronger
connection to what our customer experiences in achieving a desired result. For each strategic
result below there are corresponding results and attachment B includes specific actions to
achieve each result.
A. Strategic Priority – Create a Vibrant Vail Experience: The Town of Vail has experienced
an escalation in commercial rents that makes being a local entrepreneur with a brick-and-
mortar store, particularly for food and beverage operations challenging. The trend of more
exclusive national/international brand businesses pushing out unique locally owned
businesses creates the risk of homogenizing Vail Village and Lionshead. At the same time
with an increase in employee housing, there will be a greater demand for locally serving
businesses, particularly food and beverage. Another trend the Town must directly face is
providing value and vibrancy to our guests and residents whether we have good snow years
or not. Providing and communicating opportunities to have fun and an incredible
experience in Vail regardless of snow conditions will be increasingly important in the future.
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Desired Results:
A.1 By December 2028, realize a net 5% increase in locally owned and operated store
front businesses.
A.2. By December 2028, create policies, programming and organizational culture for the
local business community to embrace and promote vibrancy and an environment of fun.
A.3 By December 2026, the Town Council will receive and approve a development
agreement to accomplish the community goals outlined in the West Lionshead Master Plan.
A.4 By December 2027, residents and visitors will have access and utilize a playbook of
diverse and compelling activities that are available in the Town of Vail throughout the year.
B. Strategic Priority – Build a Strong Community: With the Residences of Main Vail now
completed, along with Timber Ridge Village and Southface Vail, the Town will have created
642 new homes for our community between the three projects. This new housing will
provide homes totaling 1021 bedrooms. Creating a strong community that supports a world
class guest experience was seen as being a critical issue in 2024 and continues to be an
ongoing need and opportunity in the future.
Desired Results:
B.1 By March 2027, create policies and an organizational culture where community
members and/or groups can utilize Town facilities.
B.2 By December 2029, parents/caregivers working in Vail needing childcare have access
to affordable childcare located where they need it.
B.3 By December 2031, Vail residents will experience an 820 unit increase in locally owned
and occupied homes in residential neighborhoods, with construction beginning on the East
Vail parcel by 2028. (Note: 820 includes the 570 units being built now and 250 new homes
in the next 5 years)
B.4 By December 2027, the Town Council will make a decision regarding the development
of a community-anchored recreation center.
B.5 By February 2028, the Town of Vail will begin intentionally developing the next
generation of leaders within our community.
C. Strategic Priority – Protect Our Mountain Environment: The high alpine natural
environment of Vail and the Gore Creek Valley makes the Town and Vail Mountain a truly
magical place for the Vail community and our guests. Our future as a community and local
economy is very much tied to how we care for and live in harmony with our natural
environment. With climate change, Vail also must be resilient to the changes that affect our
valley and surrounding region. Both reducing our impact on the natural environment while
also being resilient to a changing environment will be increasingly important in the future.
Desired Results:
C.1 By December 2027, Vail and its partners will have a cohesive wildlife/environmental
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management plan for the Gore Valley to continue to promote, protect and enhance our
natural habitat.
C.2 By December 2029, Gore Creek will meet the requirements to no longer be a 303(d)
listed impaired waterway which would reduce near term risk of losing the gold medal fishery
status.
C.3 By December 2027, the Town Council will receive and approve a community resiliency
plan including economic, environmental, wildfire and organizational resiliency, including
evacuation and continuity of operations plans.
C.4 By December 2030, the Town will achieve a 50% reduction in carbon emissions and by
December 2050, the Town will achieve an 80% reduction in carbon emissions against the
2014 baseline.
D. Strategic Priority – Ensure Good Governance: There is both the need and opportunity,
while the Town is financing three large capital projects, to focus on improving the efficiency
and effectiveness of its services, policies, and customer service. Given there is limited
capacity for new capital projects, particularly while Timber Ridge is being completed and
sold out, there is the opportunity and need to solicit customer feedback at a Departmental
level and identify areas of improvement in day-to-day operations. Another need is to ensure
the Town’s complex land use and housing codes are clear, concise and achieve the policy
goals of the Town. The Town is committed to excellent customer service but there is the
need to be able to define what excellent customer service means and how to measure it at
both an organizational and departmental level.
Desired Results:
D.1 By December 2027, the Town of Vail will simplify and streamline communications to
ensure information is transparent and accessible to the community.
D.2 By July 2027, the land use and housing codes are clear, concise, legally defensible,
and achieve the Town’s policy goals.
D.3 By December 2027, the community will experience a customer focused organization
and culture through the development of customer-focused strategic departmental business
plans.
D.4 By December 2027, the Town will pursue and implement innovative financial strategies
to ensure the viability of our community for the next 50 years and deliver best-in-class
services.
5. NEXT STEPS
Staff would propose approving this plan via resolution as a next step after the language for vision,
mission, priority issues, and results are acceptable to the Town Council. Attached is an action plan
to support the completion of the above-mentioned results (Attachment B).
This strategic plan is focused on the next 2 to 5 years. Moving forward, staff will provide quarterly
updates on progress related to results. A dashboard will be on the Town’s website and used for
updates. It is recommended that after a Town Council election (every two years) the Strategic Plan
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is reviewed and updated as necessary.
Finally, staff will create business plans for each Town Department to ensure that the Council
strategic results are effectively implemented, and the Town Manager, department heads, and
individual staff members are aligned and accountable to achieve the results. The business plans
for departments would also speak to the day-to-day services that Departments provide for their
customers. Feedback from departmental customers will be solicited and used to develop goals and
actions to ensure the highest level of customer service based on available resources.
Attachment A: Trends and Feedback Considered
Attachment B: Action Plan
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ATTACHMENT A: TRENDS AND FEEDBACK INCORPORATED INTO PLAN
I. BACKGROUND ON TRENDS CONSIDERED
Staff synthesized the current state of implementation of existing strategic priorities, community
survey information, previous discussions in the community and with Council, local, state-wide,
and national trends and would acknowledge the following trends/issues for Council’s
consideration:
A. Big Three Capital Projects: With the Residences of Main Vail now complete, along with
Timber Ridge Village and Southface Vail, the Town will have created 642 new homes for
our community between the three projects. This new housing will provide homes totaling
1,021 bedrooms. In addition, the remodel of Dobson Arena is underway. The following is
a summary of those three projects.
Timber Ridge Village: The Town is in the shoes of a developer, and we are
actively managing risk in selling out Timber Ridge and then we will be leasing up
Southface in two to three years. If Timber Ridge sells out the Town will recoup
$38,614,769 of the $40,523,046 cash contribution it invested into the project and
will have adequate resources to pay for the $25,449,948 million the Town has
committed to purchasing homes in the project.
Southface Vail: Construction at Southface started in May 2025 and is expected to
be completed in the Fall of 2028. There are a total of 268 units including studios,
1, and 2, bedrooms. The construction cost of this project is $164 Million. At the
time this plan was prepared Southface is on time and budget.
Dobson Arena: Dobson is an approximately $55 million remodel of the 45-year-
old Dobson ice rink. The project is being paid for from tax increment financing
funds generated through the redevelopment of Lionshead. At the time this plan
was written, this project is on budget and schedule. An operating agreement has
now been executed between the Town of Vail and the Vail Recreation District.
Dobson will be an important opportunity to continue to have incredible ice
programs and increase our ability to have concerts, special events, and host
large group events in conjunction with our lodging community.
These three projects will continue to absorb significant staff and financial capacity for
the next two years. They also will create new opportunities for addressing our
housing challenges and improving economic vitality. This plan contemplates that
significant resources continue to be committed to the completion of the above
projects. Specifically, the Housing and Finance Departments will be actively
managing the housing projects. The Public Works Director and Facilities Manager
are managing construction and completion of the Dobson project, along with the
Economic Development team’s involvement in curating the process around special
events and corporate events at Dobson. Fortunately, we have the Cumming Group
to help support project management for all three projects.
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B. Operational/Policy Enhancements: As we have experienced complex Special
Development District (SDD) applications and closely examined our current housing
policy, staff has concluded that our town code needs to be updated, clarified, in some
places fixed to effectively implement the policies of the Town and provide improved
customer service. The Land Use Code and interconnected housing regulations are the
best examples of where policy changes over time have created a hard-to-understand
and inefficient policy structure. Examples of areas of specific change include: a SDD
process that does not provide for an opportunity to examine and debate a conceptual
plan from a developer (without the developer spending significant money on design).
Council in the spring of 2026 asked staff to accelerate the creation of a sketch plan
process for Special Development Districts. The housing code has four different sections
interwoven into the land use code. It’s complex and hard to understand even for staff.
There are also operational actions that need to be addressed. The good news is that
the Town has invested in technology in the last year to fix a broken permit tracking
system and better manage deed restrictions. However, to be a world class resort
community the Town needs clear, effective municipal codes and operational tools to
manage our complex land use and housing processes.
Also, there is the opportunity and need for our departments to actively solicit feedback
from customers, just like the Council did to create this strategic plan, to improve day-to-
day operations and create Departmental business plans to ensure alignment to council
priorities and improve the efficiency of day-to-day operations.
C. Housing Strategy: The existing goal set in 2017 is to create 1000 additional homes for
Vail employees. With the projects mentioned above and other projects the Town is now
on track to create 850 of the 1000 new homes by 2027. Staff believe it is critical to
complete the Timber Ridge and Southface projects in combination with redeveloping
internal housing policy, processes and data before initiating any significant new housing
projects. Staff and the Vail Local Housing Authority have begun working on this and an
updated housing strategy is at Memo_2026_Housing_Strategies_SemiAnnualUpdate.pdf.
D. Vibrancy and New, Younger Demographic: A trend we are continuing to see in Vail
and other mountain resorts is ever-increasing commercial rents (which is counter to the
national trend of decreasing commercial demand) which make unique, locally owned
retail and food and beverage businesses less economically viable. In their place, we
have seen more private clubs, ski lockers, and high end international/national retail
stores. Of particular concern is the loss of food and beverage businesses that cater to
locals and our employees. A notable exception to this trend is Avanti, which is a
wonderful example of a creative food and beverage business that caters to both locals
and guests. Another trend which is positive (but we need to be prepared for it) is with
the new housing mentioned above, the Town may experience 800-1200 new residents.
Some may certainly be relocating from free market units in Vail, but there will be a
significant increase in employees and younger people living and working in Vail. This
trend in the next 5 years requires the Town and the community to assess whether we
have the services and amenities to support this new population. An example of an
opportunity to address these trends is the Vail Public Library that is increasingly
providing a diversity of programs and spaces for residents and employees to connect
with each other, learn, have fun, and make new friends. We will need additional
programs and facilities to address this positive trend resulting from the Town executing
on its housing goals. A recreation or fitness facility has been discussed as a need. Staff
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would recommend that we update a recreation plan with the Vail Recreation District to
evaluate the need for new recreational and community amenities.
E. Value and Defining What a Premier Mtn. Resort Community Means Today: The
Town’s longtime vision was to be the “premier mountain resort community in the world.”
Historically, Vail could gauge its value to its customers by ratings in Ski Magazine.
When “Vail, Colorado” shows up in the most recent (last ~12 months) resort rankings, it
generally lands top-tier but not #1. Vail is strong in “best overall destination” lists, a little
lower in skier-survey performance lists, and punished in value/affordability lists.
Across the two major “best resorts” lists where Vail is actually ranked recently, it sits
between #6 and #12 (average #9) with excellent brand strength, while affordability-
focused rankings flag it as expensive.
After COVID and with the evolution of the Epic Pass, the Town of Vail now must market
itself in both the winter and summer. We must also consider that the number of people
skiing is not growing so we are facing increased competition for fewer skiers. The key
leader in international growth is Mexico, which represents approximately 10% of our
destination trips.
As we review information on net promoter scores we want to better understand the
perceived loyalty to Vail by our guest.
Summer NPS (likelihood to recommend) was 74 which exceeded both prior summer
and prior winter. Detractors in summer see Vail as expensive, which leaves some
feeling the overall value of the experience doesn’t justify the cost.
Winter NPS (likelihood to return) was 64, decreasing from 70.8 in winter 23/24.
Guests perceived cost concerns as the biggest perceived barrier to future visitation.
Staff would suggest that instead of chasing ratings in magazines that we focus on
improving and enhancing our net promoter score and ensure that we are providing the
very best experience we can to our guests.
F. Aging Infrastructure: Vail is now 60 years old, and the Town has aging infrastructure
nearing the end of its useful life. Dobson Arena was identified in the 2024 strategic plan
as a facility that needed renovation and that is occurring. Town Hall is aging but recent
capital investment in its HVAC system has provided another 5-10 years of life for the
building. Currently the most significant capital need is continuing to maintain the Village
and Lionshead parking structure. Arrive Vail has provided a concept of how to both
address the infrastructure needs of the Village Parking structure, improve the guest
arrival experience, and provide additional transit capacity current and future needs. The
Civic Area may also provide opportunities for community gathering spaces and/or a
municipal complex.
G. Revenue: The Town has grown significantly in terms of programs, while also increasing
the number of employees needed to support these expanded services. In addition, costs
have increased substantially in terms of both operating and capital expenditures and the
town has spent down reserves on major capital projects over the last several years.
Additional revenue sources may need to be considered to support solutions for aging
infrastructure, marketing Vail year-round, attracting, and retaining outstanding
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employees, aggressively competing as a resort, and providing an excellent level of
customer service.
H. Changing Climate: There is both the need and the opportunity to become more resilient
in poor snow ski season which will make us even stronger during seasons with strong
snow. The 2025/2026 winter season was the worst snowpack recorded in Colorado.
The Town will need to be increasingly resilient to address these trends and is actively
creating solutions in addressing its significant greenhouse gas emissions
communitywide and in town operations. Core Transit provides an opportunity to reduce
vehicle miles travelled (and the associated emissions) and the cost to employees to live
and work in the Valley. Future mobility initiatives are also needed to achieve the town’s
emissions and sustainability goals. The McKinstry/Geothermal project has the potential
to be a groundbreaking project for renewable energy and provide a pathway for
significantly reducing the Town carbon emissions for snow melt and to be more resilient
in the future. In addition, the Town needs to develop and market non ski activities both
in good and poor snow season to improve our economic resiliency.
I. Redevelopment Opportunities: The Town of Vail and Vail Resorts have completed an
update to the Lionshead Redevelopment Plan for West Lionshead. The demand for retail
and commercial areas have evolved rapidly in the last five years, particularly after
COVID. Maintaining a competitive resort community requires evaluating what our
residents and guests need in the future for amenities and ensuring the Town has the
highest quality built and natural environment. West Vail is a significant opportunity to
create a retail and housing opportunity to meet the Town’s needs in the future. West
Lionshead also could address parking on the Frontage Rd and improving skier drop off
to a major portal.
West Vail is also an opportunity to improve retail and food and beverage offerings for
locals. This requires cooperation from property owners. Additional incentives may be
needed to achieve the vision of the West Vail Master Plan – like the DDA that is being
considered for West Lionshead.
II. FEEDBACK AND ISSUES
Staff compiled themes from the town’s most recent Vail Community Survey, last fielded in the
spring of 2024, and post-visit guest surveys from winter 2024/2025 and summer 2025.
Respondents were asked to rank their priorities for the town, with the top five including:
1. Creating a continuum of housing for locals, ranging from seasonal employees to retirees
2. Protecting wildlife habitat and restoring habitat connectivity
3. Improving the health of the Gore Creek Watershed
4. Increasing access to childcare for those who work in Vail, where workers want it
5. Creating and enhancing annual events that are consistent with Vail’s unique vibe (ex:
GoPro Mountain Games, Bravo!)
As part of both summer and winter post-visit guest surveys, overall affordability was of
greatest concern, with parking as a factor affecting likelihood of returning to Vail and
recommending Vail to others. For guests, parking is a pain point. Parking received the lowest
satisfaction scores from all visitor groups at 3.3 overall last winter – this is consistent with the
past three years. Nearly 1 in 5 open-ended comments called out parking specifically, with
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many asking for cheaper or more convenient options. Guests cite both cost and availability as
concerns, especially with the introduction of summer paid parking and confusion over public
versus private parking. Guests asked for lower rates, cheaper or validated options, clearer
signage/shuttle loops and a simpler parking experience.
Finally, in preparation for this strategic plan the Town’s facilitator and Town Staff conducted
several focus groups including:
Town residents
Young business leaders
Town staff and Directors
Business leaders in the Vail Economic Advisory Committee
Interviews with Town Council members and the Town Manager
Notes from these focus groups were shared with the Town Council on February 19, 2026.
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2026 Strategic Plan –Actions to
Achieve Council Results
A. Issue: Create a Vibrant Vail Experience
Action/Strategy Timing Point of
Contact
Budget
Needed in
2026
A.1 By December 2028, realize a net 5% increase in locally owned and operated store front
business.
Define locally owned and operated store front businesses. Q2 26 MV/KH
Create inventory of locally owned and operated store front
businesses.
Q4 26 MG
Develop a communications model to improve relationships with
commercial real estate brokers.
Q4 26 MG/MV
Develop strategies to fill storefronts: determine code opportunities
to incent locally owned and operated store front businesses.
Q3 28 MG/MV
Narrow to three to five key strategies to achieve net increase by
2028.
Q2 28 MG/MV
A.2 By December 2028, create polices, programming and organizational culture for the local
business community to embrace and promote vibrancy and an environment of fun
Define vibrancy and fun for local businesses. Q4 26 MV/JG
Establish baseline – inventory of vibrancy and fun in businesses. Q3 26 MV/JG
Complete an inventory of vibe in Vail’s villages. Q4 26 MV/JG
Align land use, housing and design codes to achieve vibrancy
goals.
Q3 28 MG
A.3 By December 2026, the Town Council will receive and approve a development agreement to
accomplish the community goals outlined in the West Lionshead Master Plan.
The partners (Town of Vail, Vail Resorts and East West Partners)
will identify topics to discuss in the pre-development agreement.
Q1 26 RF, MG
The partners will complete a public financing plan and update
needs for public parking.
Q2 26 RF, MG Consultant
budgeted
The partners will complete a development agreement. Q3 26 RF, MG
A.4 By December 2027, residents and visitors will have access to and will utilize a playbook of
diverse and compelling activities that are available in the Town of Vail throughout the year.
Develop a playbook of activities and amenities by season for
distribution to the local community and businesses.
Q3 26
(winter)
Q2 27
(summer)
MV/LG/
AZ
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B. Issue: Build a Strong Community
Action/Strategy Timing Point of
Contact
Budget
Needed in
2026
B.1 By March 2027, create policies and an organizational culture where community members
and/or groups can utilize town facilities.
Complete inventory of town facilities, parks, other entity uses
(school district), publicly used/privately owned spaces for
supporting community programming.
Q3 26
KLM TBD
Complete financial analysis for each town facility or space (P&L)
and evaluate usage and capacity of those facilities.
Q4 26
Determine needs of community for additional public uses via a new
Recreation Master Plan.
Q3 26 KLM TBD
Complete a management plan that could also be part of the
Recreation Master Plan.
Q1 27 KLM TBD
B.2 By December 2029, parents/caregivers working in Vail needing childcare have access to
affordable childcare located where they need it.
Work with Eagle County to update the demand study for childcare
and where that demand is needed.
3Q 27 KM / RF
Identify sites for future childcare center in conjunction with land
inventory for future Recreation Master Plan update.
Q4 26 Rec Plan
/ TK
Assess and ensure the sustainability of current childcare facilities
and programing and develop recommendations to improve
sustainability.
Q4 27 KM
Facilitate proposed new childcare facility in West Vail. Q2 27 RF
Create micro enterprise opportunities for in-home childcare. Q2 28 KM
B.3 By December 2031, Vail residents will experience an 820 unit increase in locally owned and
occupied homes in residential neighborhoods, with construction beginning on the East Vail
parcel by 2028. (Note 820 includes the 570 units being built now and 250 new homes in the next
5 years)
Establish integrated housing inventory and analytics system with
full deed-restricted unit lifecycle tracking and AI-assisted tools.
Q4 26 JD $60,000
budgeted
Redevelop policy, data and decision-making infrastructure. Q4 28 JD
Expand deed restriction purchase program product offerings. Q4 27 JD
Create a financial catalyst for affordable housing. Q2 27 JD $25,000
VLHA
Complete Southface Vail. Q4 28 JD
Complete Timber Ridge Village. Q4 26 JD
Initiate construction on the East Vail CDOT site. Q2 28 JD
B.4 By December 2027, the Town Council will make a decision
regarding the development of a community-anchored
recreation center.
Assist VRD with issuing an RFP for the Recreation Master Plan
Update.
Q2 26 TK/VRD $75k TOV
$75k VRD
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Internally evaluate existing spaces and land that may be used for
Community/Recreation opportunities; share information for use with
Recreation Master Plan update.
Q4 26 TK
Complete Recreation Master Plan which will include a land analysis
that supports other actions in this plan.
Q 2 27 TK/VRD
Present recreation center options to Council for decision regarding
the development of a community-anchored recreation center.
Q4 27 TK/VRD
B.5 By February of 2028, the Town of Vail will begin
intentionally developing the next generation of leaders within
our community.
Develop a mentorship program and speaker series where the “Old
Guard” can impart wisdom to the “New Guard.” The speaker series
should be a combination of a formal session and informal
networking opportunity in the same event.
Q2 27 RF
Formalize the Next Generation group, while keeping the meetings
organic, to allow the group to provide direct feedback to the Town
Manager and Town Council to promote growth, innovation, and
excitement for the future.
Q2 27 RF
Work regionally with Vail Valley Partnership and other local
governments to support local entrepreneurs and young leaders.
Specially support VVP program to connect younger people in the
community and provide leadership and basic life skills.
Q2 27 RF/VVP
C. Issue: Protect the Mountain Environment
Action/Strategy Timing Point of
Contact
Budget
Needed in
2026
C.1 By December 2027, Vail and its partners will have a cohesive wildlife/environmental
management plan for the Gore Valley to continue to promote, protect and enhance our natural
habitat.
Complete the biodiversity study including inventory, land
management, habitat improvement and policy.
Q2 26 KB
Bring partners together to present findings of the study and
collaborate on recommendations.
Q4 26 KB
Utilizing the results of the biodiversity study, develop and release
RFP to develop biodiversity habitat plan and policy for town-
owned land.
Q1 27 KB
Present findings to PEC/Council, develop budget. Q2 27 KB
Begin project planning and implementation of recommendations. Q4 27 KB
Launch new Restore the Gore branding and campaign . Q3 26 KB/PW
Improve stormwater infrastructure and operational activities
ensuring the town employs best management practices to
prevent, capture, and treat pollution.
Q4 28 KB/PW
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Advance statewide policy, update town regulation and increase
enforcement to ensure compliance with existing laws and broaden
the ability of the town to reduce pesticide impacts on Gore Creek.
Q1 27 KB/PW
Implement site specific restoration and research projects (Golf
Course revegetation plan).
Q4 29 KB/PW
Complete instream trout habitat enhancement project at eastern
end of Ford Park.
Q2 27 KB/PW
C.3 By December 2027, the town council will receive and approve a community resiliency plan
including economic, environmental, wildfire and organizational resiliency, including evacuation
and COOP plans.
Develop a scope of work for phase one of the resiliency plan. Q2 26 RK Budget
$125,000
for 2027
Prepare and issue an RFP for phase one of the resiliency plan. Q3 26
Complete draft plan. Q4 27
C.4 By December 2030, the Town will achieve a 50% reduction in carbon emissions and by
December 2050, the Town will achieve an 80% reduction in carbon emissions against the 2014
baseline.
Present for adoption the Exterior Energy Offset Program, a policy
to mitigate and offset energy use (heated driveways, pools/spas).
Q4 26 KB/CM
Complete Phase 2 Design of the broader Civic Area Geothermal
district, establish governance and financial structure, and
partnerships for implementation.
Q3 27 KB/CM
Complete Energy Performance Contract on town facilities,
geothermal district at library.
Q4 27 KB/CM
Increase utilization of mobility programs (ShiftBike, ZipCar,
SolePower +) by a minimum of 25%.
Q4 28 KB/BM
Propose an Electric Vehicle (EV-first) procurement policy for town
vehicles.
Q1 27 KB/CM
Implement the town’s EV Readiness Plan actions to reach 30%
transition by 2030.
Q4 30 KB/CM
Achieve 50% waste diversion rate through an increase in
composting, plastic waste reduction, and construction and
demolition diversion.
Q4 29 KB/BM
Drive local, statewide, regional and national climate policy and
programs through the adopted CC4CA policy objectives and the
Climate Action Collaborative 2030 Plan.
Q3 30 KB
Implement targeted climate education and capacity building,
reaching at least 25% of town employees while also increasing
community education and outreach by 25%.
Q4 28 KB
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D. Issue: Ensure Good Governance
Action/Strategy Timing Point of
Contact
Budget
Needed in
2026
D.1 By December 31, 2027, the Town of Vail will simplify and streamline communications to
ensure information is transparent and accessible to the community.
Centralize website update functions within the Communications
Department.
Q1 27 KW FTE/other
resource in
2026-27
Launch a new, comprehensive website at vail.gov as a one -stop
shop for the information needed by all constituents.
Q4 27 KW
D.2 By July 2027, the land use and housing codes are clear, concise, legally defensible, and achieve the
Town’s policy goals
Amend Town Code Chapter 12-9A to include a new Sketch Plan
step in the Special Development District review process.
Q2 26 MG, JD
Select a finalist from the respondents to the RFQ for the
comprehensive rewrite of Town Code Titles 12 and 14.
Q1 26 MG, JD
Administer public engagement and implement communication plan
as a component of Phase 1.
Q4 26 MG, JD
Complete Phase 1 of the comprehensive rewrite of Town Code
Titles 12 and 14.
Q4 26 MG, JD,
GR
$100,000
budgeted
Complete Phase 2 of the comprehensive rewrite of Town Code
Titles 12 and 14.
Q2 27 MG, GR
D.3 By December 2027, the community will experience a customer focused organization and
culture through the development of customer-focused strategic departmental business plans.
Develop a customer service training program for Town of Vail
employees.
Q3 26 RF
Implement a community-wide customer service training program. Q4 27 RF
Town of Vail staff trained to facilitate department-wide strategic
business plan.
Q3 26 RF, KH $42,000
budgeted
Department strategic business plans completed over next three
years.
Q4 29 RF $200,000
budgeted
Create a communications framework for departmental plan
messaging and building culture and legacy of customer service.
Q4 26 RF, KW,
KH
Develop metrics to measure success. Q1 27 RF, KH
D.4 By December 31, 2027 the Town will pursue and implement innovative financial strategies to
ensure the viability of our community for the next 50 years and deliver best-in-class services.
Determine where town operations are financially sustainable and
where they are not.
Q4 26 CS
Engage InnoVail team to solicit internal ideas for revenue
generation.
Q2 27 CS
Solicit crowd sources and community feedback along with focus
groups with financial leaders in the community.
Q4 27 CS
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Engage an intern/fellow to support research and implementation of
this goal area. This would include looking at innovative strategies
for supporting public operations and projects.
Q3 26 RF / HR $20,000
Release first round of accurate, real stories of how the town works
to receive an ROI on initiatives and investments.
Q1 27 CS
Inventory of what we can sell, trade, collateralize. (i.e. selling
RMV)
Q4 26 CS/JD
Key to Names/Initials
AZ- Albert Zamoro
BM-Beth Markam
CM-Cameron Millard
CS-Carlie Smith
GR-Greg Roy
JD-Jason Dietz
JG – Jeremy Gross
KH – Kathleen Halloran
KLM-Kim McNalley
KB-Kristen Bertuglia
KM- Krista Miller
KW -Kris Widlak
LG-Liz Gladitsch
MG – Matt Gennett
MV-Mia Vlaar
RF-Russell Forrest
TK – Tom Kasmel
VRD-Vail Recreation District
VVP-Vail Valley Partnership
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AGENDA ITEM NO. 8.1
Item Cover Page
DATE:May 5, 2026
TIME:10 min.
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Action Items
AGENDA SECTION:Public Hearings (7:05pm)
SUBJECT:Ordinance No. 3, Series of 2026, Second Reading, An Ordinance
Amending Chapter 11 of Title 7 of the Vail Town Code,
Concerning Waste and Recycling Collection Vehicles in Certain
Pedestrian Mall Areas (7:05pm)
SUGGESTED ACTION:Approve, approve with amendments, or deny Ordinance No. 3, Series
of 2026 upon second reading.
PRESENTER(S):Chief Ryan Kenney, Vail Police Department
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
garbagetrucks.docx
Waste and Recycling Vehicles-O032526.docx
garbagetrucksdistance.docx
Trash Letter.docx
Public Comment.pdf
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March 17th, 2026
To: Town Council
Through: Russ Forrest
Town Manager
From: Ryan Kenney
Chief of Police
Subject: Village Traffic
In November of 2020, the Town of Vail took steps to limit vehicle traffic in pedestrian areas of
Lionshead and the Village. This has included implementing an e-delivery system, changing traffic
patterns, limiting open access and controlled access points. Each of these changes has made
dramatic improvements to the safety and guest experience in both locations. Town staff would
like to continue to make small changes to improve safety. Staff recommends restricting garbage
truck access to Bridge Street and removing parking on International Bridge.
Bridge Street is very narrow and heavily travelled by pedestrians. The presence of garbage trucks
on Bridge Street, at any time of the day, significantly increases the odds of a pedestrian encounter.
Currently, there are five trash locations on Bridge Street. I have spoken to both companies that
collect trash at these locations, and both are willing to do these collections from the intersection of
Bridge and Gore or the top of Hanson Ranch Road. Both companies have assured me that changing
these collection points will not affect cost for the customer.
Parking on International Bridge (north side) has been restricted to trade/maintenance companies
for the past year. This was done on a trial basis to determine if this location was a sustainable
solution. During the last year, there have been multiple issues that make parking at this location
less than ideal. The biggest issue is the size of the vehicles parked there and the frequency of
movement. Both have caused safety concerns. Trade/maintenance vehicles will still be allowed
into the Village to perform work and drop supplies/equipment.
Staff is recommending restricting garbage trucks from Bridge Street and removing parking from
International Bridge.
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ORDINANCE NO. 3
SERIES 2026
AN ORDINANCE AMENDING CHAPTER 11 OF TITLE 7 OF THE VAIL
TOWN CODE, CONCERNING WASTE AND RECYCLING COLLECTION
VEHICLES IN CERTAIN PEDESTRIAN MALL AREAS
WHEREAS, the Town desires to reduce pollution, congestion, noise and related
health concerns created by waste and recycling collection vehicles in the Bridge Street
portion of the Town's pedestrian mall area.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF VAIL, COLORADO, THAT:
Section 1. Section 7-11-4(E) of the Vail Town Code is hereby amended as
follows:
§ 7-11-4 EXCEPTIONS:
In all pedestrian mall areas, the following vehicular traffic is permitted:
* * *
(E) Waste and recycling collection vehicles except on Bridge Street;
* * *
Section 2. If any part, section, subsection, sentence, clause or phrase of this
ordinance is for any reason held to be invalid, such decision shall not affect the validity of
the remaining portions of this ordinance; and the Town Council hereby declares it would
have passed this ordinance, and each part, section, subsection, sentence, clause or
phrase thereof, regardless of the fact that any one or more pa rts, sections, subsections,
sentences, clauses or phrases be declared invalid.
Section 3. The Town Council hereby finds, determines and declares that this
ordinance is necessary and proper for the health, safety and welfare of the Town and the
inhabitants thereof.
Section 4. The amendment of any provision of the Vail Town Code as provided
in this ordinance shall not affect any right which has accrued, any duty imposed, any
violation that occurred prior to the effective date hereof, any prosecution commenced, nor
any other action or proceeding as commenced under or by virtue of the provision
amended. The amendment of any provision hereby shall not revive any provision or any
ordinance previously repealed or superseded unless expressly stated herein.
Section 5. All bylaws, orders, resolutions and ordinances, or parts thereof,
inconsistent herewith are repealed to the extent only of such inconsistency. This repealer
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shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof,
theretofore repealed.
INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED
PUBLISHED ONCE IN FULL ON FIRST READING this 7th day of April, 2026 and a public
hearing for second reading of this Ordinance set for the 21st day of April, 2026, in the
Council Chambers of the Vail Municipal Building, Vail, Colorado.
_____________________________
Barry Davis, Mayor
ATTEST:
____________________________
Stephanie Kaufmann, Town Clerk
READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED
this 21st day of April, 2026.
_____________________________
Barry Davis, Mayor
ATTEST:
____________________________
Stephanie Kauffman, Town Clerk
137
April 14th, 2026
To: Town Council
Through: Russ Forrest
Town Manager
From: Ryan Kenney
Chief of Police
Subject: Village Traffic
Per Council request, the below listed trash locations on Bridge Street accurately reflect the
distance, size of the container and if it’s wheeled.
To Gore Creek Dr Distance Size Wheels
Plaza Lodge/Vendetta’s 145 ft 2-2 yard, 1-3 yard yes
Bridge St Condo 85 ft 2- 96 gal. yes
Joe’s Deli 168 ft 3- 96 gal. yes
10th Mtn Whiskey 180 ft 3- 96 gal. yes
To Hanson Ranch Rd
Gorsuch Ski Cafe 300 ft 1-96 gal. no
Vista Bahn Building/Los Amigos 213 ft 6- 1.5 yard yes
Red Lion 120 ft 3-3 yard yes
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Town of Vail Page 2
The Patagonia and Gorsuch buildings are serviced from the east on Gore Creek Dr. and will not
be affected by this change.
Staff is recommending restricting garbage trucks from Bridge Street and removing parking from
International Bridge.
139
April 29th, 2026
To Whom It May Concern,
The Vail Town Council has approved Ord. No 3, amending the Vail Town Code concerning waste and
recycling collection vehicles in certain pedestrian mall areas. This change will affect trash collection
on Bridge Street and Hanson Ranch Road.
As a business owner/manager, your staff will NOT change how they dispose of trash. You and your
staff will continue to put your trash in the same location and have the same collection dates.
The trash hauler that you choose will collect your trash bins from the same locations, and dispose
of the trash in the following manner;
You will continue to place your trash and recycling bins in the same place at the same time.
Your trash hauler will collect your bins and bring them to the trash truck which will be staged
on Gore Creek Drive or Hanson Ranch Rd. (depending on the location of your business)
Once emptied, the trash hauler will return your trash and recycling bins to the same location.
The Vail Police Department has met with all three trash vendors currently operating in Vail and
confirmed that this change will not cause any extra work for you or any additional costs.
Any questions or concerns can be directed to Lead Code Enforcement Officer Mauri Cummins at
970-479-2236 or mcummins@vail.gov.
Thank you for your prompt attention and cooperation in this matter.
Vail Police Department
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AGENDA ITEM NO. 8.2
Item Cover Page
DATE:May 5, 2026
TIME:5 min.
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Public Hearings
AGENDA SECTION:Public Hearings (7:05pm)
SUBJECT:Ordinance No. 5, Series of 2026, Second Reading, An Ordinance
Amending Section 7-3D-1 of the Vail Town Code Regarding
Special Enforcement Zones (7:15pm)
SUGGESTED ACTION:Approve, approve with amendments, or deny Ordinance No. 5, Series
of 2026 upon second reading.
PRESENTER(S):Chief Ryan Kenney, Vail Police Department
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Special Enforcement Memo 04 15 26.docx
Special Enforcement Zones-O041526.docx
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April 15th, 2026
To: Vail Town Council
Through: Russell Forrest
Town Manager
From: Ryan Kenney
Chief of Police
Subject: Special Enforcement District Proposal
The Vail Police Department is asking to include Vail Village and Lionshead Village in the special
enforcement district covered in section 7-3D-1C of the Town Code. We continue to have numerous
parking violations that compromise the safety of the pedestrian malls.
The multiple entry points to the pedestrian malls create a constant, serious challenge for restricting
vehicle access. Unauthorized vehicles routinely enter, ignoring current regulations. Code enforcement
officers are forced to engage in ongoing, daily enforcement efforts that have had little effect on changing
behavior. With many construction projects ahead next year in both Vail Village and Lionshead Village,
this issue will become more acute. The current $50 parking fine structure has not changed behavior.
We propose integrating both Vail Village and Lionshead Village into our existing special enforcement
district. The district currently covers Booth Falls and S. Frontage Rd. in front of the Transportation
Center. Since implementing this special enforcement district, we have had little to no parking issues.
Adding Vail Village and Lionshead Village to the special enforcement district allows us to increase
parking fines to $150. Additionally, this change would allow code enforcement officers the discretion
to tow vehicles from within the pedestrian malls when needed.
Thank you for your consideration and prompt attention to this matter.
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4/21/2026
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ORDINANCE NO. 5
SERIES 2026
AN ORDINANCE AMENDING SECTION 7-3D-1 OF THE VAIL TOWN
CODE REGARDING SPECIAL ENFORCEMENT ZONES
WHEREAS, the Town desires to include Vail Village and Lionshead Village in the
parking special enforcement zones.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF VAIL, COLORADO, THAT:
Section 1. Section 7-3D-1(C) of the Vail Town Code is hereby amended as
follows:
§ 7-3D-1 PENALTIES.
* * *
(C) There shall be two four special enforcement zones: (1) the Booth
Lake Trailhead Parking Zone, which shall include Mann's Ranch Road,
Booth Falls Road, Booth Falls Court, and the 2800 - 3700 block of the North
Frontage Road; and (2) the South Frontage Road East Parking Zone, which
shall include the South Frontage Road East from Vail Road to West Vail
Valley Drive and the 000-300 block of the South Frontage Road East; (3)
Vail Village, which shall include the entirety of East Mead ow Drive, Willow
Bridge Road, Bridge Street, Gore Creek Drive, Hanson Ranch Road, Willow
Road and Willow Place; and (4) Lionshead Village, which shall include the
entirety of Lionshead Mall, East Lionshead Circle, West Lionshead Circle,
and Lionshead Place. Every person who is convicted of, who admits liability
for, or against whom a judgment is entered for a parking violation in the
Booth Lake Trailhead Parking Zone or the South Frontage Road East
Parking Zone such zones shall be fined as follows:
First offense $150
Second similar offense within one year $250
Subsequent similar offenses within one year $350
Section 2. If any part, section, subsection, sentence, clause or phrase of this
ordinance is for any reason held to be invalid, such decision shall not affect the validity of
the remaining portions of this ordinance; and the Town Council hereby declares it would
have passed this ordinance, and each part, section, subsection, sentence, clause or
phrase thereof, regardless of the fact that any one or more parts, sections, subsections,
sentences, clauses or phrases be declared invalid.
Section 3. The Town Council hereby finds, determines and declares that this
ordinance is necessary and proper for the health, safety and welfare of the Town and the
inhabitants thereof.
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Section 4. The amendment of any provision of the Vail Town Code as provided
in this ordinance shall not affect any right which has accrued, any duty imposed, any
violation that occurred prior to the effective date hereof, any prosecution commenced, nor
any other action or proceeding as commenced under or by virtue of the provision
amended. The amendment of any provision hereby shall not revive any provision or any
ordinance previously repealed or superseded unless expressly stated herein.
Section 5. All bylaws, orders, resolutions and ordinances, or parts thereof,
inconsistent herewith are repealed to the extent only of such inconsistency. This repealer
shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof,
theretofore repealed.
INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED
PUBLISHED ONCE IN FULL ON FIRST READING this 21st day of April, 2026 and a
public hearing for second reading of this Ordinance set for the 5th day of May, 2026, in
the Council Chambers of the Vail Municipal Building, Vail, Colorado.
_____________________________
Barry Davis, Mayor
ATTEST:
____________________________
Stephanie Kauffman, Town Clerk
READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED
this 5th day of May, 2026.
_____________________________
Barry Davis, Mayor
ATTEST:
____________________________
Stephanie Kauffman, Town Clerk
145