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Home My WebLink About2007, September 18 Town Council Meeting � MEMORANDUM d�� +'� , � � � � TO: Town Council � � � �� I FROM: Community Development Department �. " �� l�� Y DATE: September 18, 2007 �. -a-v � SUBJECT: Request to proceed through the development review process with a proposal to construct private improvements on Town of Vail owned East Meadow Drive Right-of-Way. Applicant: Solaris Property Owner, LLC, represented by Mauriello Planning Group, LLC Planner: Warren Campbell �` I. DESCRIPTION OF THE REQUEST Request to proceed through the development review process with a proposal to constn.�ct private improvements on Town of Vail owned property. II. SUBJECT PROPERTY The subject property is the Town of Vail owned East Meadow Drive Right-of-Way located adjacent to the southwest corner of the Solaris development. The property is not platted or zoned. � III. BACKGROUND It is the desire of the applicant to apply for a design review application to allow for the construction of a portion of a set of stairs to access the southwest corner of the Solaris development adjacent to the future bus stop along this portion of East Meadow Drive. The proposed stairs are proposed to encroach approximately three (3) feet into the right-of-way for a distance of approximately 14 feet and one and a half (1.5) feet for a distance of approximately 13 feet, for a total of approximately 62 square feet of improvements within the East Meadow Drive Right-of-Way owned by the Town of Vail. The applicant must first obtain Town Council (i.e. property owner) approval before proceeding through the Town's development review process. A copy of the applicanYs request(Attachment A) has been attached for reference. � The East Meadow Drive Right-of-Way is owned by the Town of Vail, and the Town � Council serves the role of the "property owner" for this right-of-way. Since the � applicant is proposing to construct improvements on Town of Vail property, the applicant must first obtain the Town Council's (i.e. the "property owner's") permission � to proceed through the Town's development review process. IV. STAFF RECOMMENDATION The Community Development Department recommends the Town Council grant the applicant permission to proceed through the development review process for locating �;� a portion of a set of stairs within the East Meadow Drive Right-of-Way. � 1 #:: Furthermore, if the Town Council feels this request is appropriate to grant, both the Community Development Department and Public Works Department recommend that the Town Council directs the applicant to provide a public pedestrian easement � for the stairs and the patio area at the top of the stairs that would be a part of the easement to be granted for the Solaris public plaza. This requirement could be addressed in an amendment to the Crossroads Developer Agreement dated March 22, 2006. The currently approved Crossroads Development Agreement, states the following in regards to the area proposed to have stair encroachments into the right-of-way. v. Bus Waiting Area: The public may use the portion of the southwest corner of the Plaza and the stairs adjacent thereto (as shown on the Final Plans), as a waiting area for the Town's in-town shuitle (the "Bus Waiting Area'�. Please be aware that an approval of this request does not constitute an explicit approval of the proposed improvements; it only authorizes the applicants to proceed through the Town's development review process. V. ATTACHMENTS A. Applicant's request dated September 11, 2007 � � � 2 , � t ' Mauriello Planning Group � � � September 1 1 , 2007 � � �: � Vail Town Council �` � c/o Warren Campbell, Chief of Planning � 75 S. Frontage Road Vail, CO 81658 � � � RE: Request to proceed through the process for improvements in the right-of-way �` adjacent to Solaris � � To Vail Town Council: � � � This leiter is our official request to the Town Council in order to proceed through the � development review process due to some changes in the location of improvements � such as atgrade stairs within the public right-of-way. As we proceed into detailed �' construction drawings and as we refine the public plaza and other public areas of the site and adjacent to the site, we have found a more workable solution to certain improvements. Town staff believes that since these changes include placing stairs � within the right-of-way that we obtain the Town Council's concurrence before making a � � DRB application for the changes. We request that the Town Council approve this � request to proceed through the process. � 3. The proposal will add stairs to the western end of the site in a location that was � previously and is proposed to be a bus stop area. The stairs extend approximately 3 � feet into the right-of-way (maintaining 1 1 ft. of sidewalk between the curb and the first �' stair) and act as a nice seating area for shoppers or those waiting for the Town's in- � town shuttle. The Solaris project was approved with many improvements (i.e., stairs, � landscape walls and planters, special paving materials) located within the right-of-way. � You may also recall that the area proposed for the stairs and the public plaza are to � be induded in the Metro District and the General Improvement District for this properfy �; and will therefore be maintained by these District's. � It is common for improvements of this sort to be located in the right-of-way in many locations in the Town of Vail. Often there are grade changes between the entry to a ` retail space and the adjacent road and this grade change is made up through the use � of stairs in the right-of-way. We are willing to sign the necessary agreements with �` regard to the stairway in the case there is a need in the future to remove or rebuild z` them. If it is necessary for the Town to do any improvements within the right-of-way �`` � � � . . • • : . � . • : . � • � � . : � • � • � , : � • � . : . . . g: s �, w r � �, �' �; which could impact the stairs, Solaris will be responsible for the cost of removing and � � reconstructing. � � �; Sincerely, � �k' �Ir �' Dominic Mauriello, AICP �: Mauriello Planning Group, LLC � � �' �:. � � � �� € � � �_ � � � � � � �; �' � � � � � � . . • • : . � . • : . i • • 1 • : 1 • 1 • 1 • : 1 • 1 . . . . e j � � __ ., �; �,.. �: ..;�. �. .�.; �.; ..... . ��.. � :;i . . 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