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HomeMy WebLinkAboutPEC080068 �' , P�anning and Environrner�tal Commisson � AC�IC��J FORM � �r ' � �1 Departm�nt of Cornmunity Development � ���'11P �� ' 75 Sauth Frontage Road, Vail, Co[arado 81b57 � U�" t��: ���.�7g.zi�� ���: ���.���.��sz � �r.�»r�,���c�v����F� web: www.vailgav.com � � Project Name: Solaris Amend.Comm. Increas PEC Number: PEC080068 � �; � Project Description: � MINOR AMENDMENT TO ALLOW FOR MODIFICATIONS RESULTING IN AN INCREASE IN �` SQUARE FOOTAGE FOR SEVERAL RETAIL SPACES. AT THE PEC PUBLIC HEARING THE PORTION �' OF THE REQUEST PERTAINING TO THE INCREASE OF THE COMMERCIAL SPACE ADJACENT TO � THE EAST-WEST � Participants: �� �: OWNER SOLARIS PROPERTY OWNER LLC 11/04/2008 �° 2211 N FRONTATGE RD STE A � VAIL CO 81657 � APPLICANT MAURIELLO PLANNING GROUP, LL 11/04/2008 Phone: 970-748-0920 �; PO BOX 1127 � AVON CO 81620 License: C000001697 �` Project Address: 143 E MEADOW DR VAIL Location: SOLARIS Legal Description: Lot: P Block: Subdivision: CROSSROADS OF VAIL CONDO Parcel Number: 2101-082-0200-1 Comments: See Conditions �' � BOARD/STAFF ACTION Motion By: Action: STAFFAPR Second By: Vote: Date of Approval: 11/07/2008 Conditions: Cond: 8 �' (PLAN): No changes to these plans may be made without the written consent of Town of � Vail staff and/or the appropriate review committee(s). � Cond: 300 � (PLAN): PEC approval shall not be not become valid for 20 days following the date of � approvaL �; � Planner: Warren Campbell PEC Fee Paid: $1,000.00 �` � � � � � �:" � �'; � f" G.- Special Development District (SDD) � � Application for Review by the � ,` Planning and Environmental Commission � . '����'��`� Department of Communiry Development �; 75 South Frontage Road,Vail,Colorado 81657 � te1: 970.479.2128 fax: 970.479.2452 web: www.vailgov.com General Information: All projects requiring Planning and Environmental Commission review must receive approval prior to submitting a �' building permit application. Please refer to the submittal requirements for the particular approval that is requested. �> An application for Planning and Environmental Commission review cannot be accepted until all required information � is received by the Community Development Department. The project may also need to be reviewed by the Town � Council and/or the Design Review Board. � � Type of Application and Fee: � � ❑ Rezoning $1300 ❑ Conditional Use Permit $650 �` ❑ Major Subdivision $1500 ❑ Floodplain Modification $400 � ❑ Minor Subdivision $650 ❑ Minor Exterior Alteration $650 ❑ Exemption Plat $650 ❑ Major Exterior Alteration $800 �. � Minor Amendment to an SDD $1000 � Development Plan $1500 ❑ New Special Development District $6000 ❑ Amendment to a Development Plan $250 � � Major Amendment to an SDD $6000 ❑ Zoning Code Amendment $1300 � ❑ Major Amendment to an SDD $1250 ❑ Variance $500 � (no exteriormodifications) ❑ Sign Variance $200 Minor amendment to allow for modifications to retail areas. � Description of the Request: � � � Location of the Proposal: Lot: P Block: SD Subdivision: vaii Village Filing i � � Physical Address' 143 E. Meadow Drive � Parcel No.: 21oioaao�ooi (Contact Eagle Co. Assessor at 970-328-8640 for parcel no.) � Zoning: Special Development District #39 (underlying zoning of CSC) Name(s)of Owner(s): Solaris Property Owner, LLC 2211 North Frontage Road � Mailing Address: �; Vail, O 1657 phone' 970-479-7566 � Owner(s)Signature(s): '�i �` � Name of Applicant' Mauriell Planning Group � . � Mailing Address: Po soX i i z� �. Avon, CO al6zo� Phone: 970-748-0920 � � dominic@mpgvail.com 970-748-0377 � E-mail Address: Fax � � � �' For Office Use Only: � Fee Paid: " eck No.: I�YI� By: Meeqng Date: PEC No.: � � Planner: Project No.: � � � F:�cdev�FORMS\Pertnits\Planning�PEC1SDD10-18-2006.doc Page 1 of 7 1/4/06 � �, € ML � ��i � �� � ouN(�5 Z � � 3 �. � �: • � �. � ******************************************************************************************** ��. TOWN OF VAIL, COLORADO Statement � � *************�*s********************************++*+*******�++****************************** � Statement Number. R080002108 Amount. $1,000.00 11/04/200801:14 PM � z Payment Method:Credit Crd Init: JLE �' Notation: ALLISON � �: OCHS/MAURIELLO PLANNING � t ----------------------------------------------------------------------------- � E Permit No: PEC080068 Type: PEC -Minor SDD Amendment �: � Parcel No: 2101-082-0200-1 � Site Address: 143 E MEADOW DR VAIL ;; Location: SOLARIS � r Total Fees: $1,000.00 � This Payment: $1, 000.00 Total ALL Pmts: $1,000.00 � Balance: $0.00 � ++***�**********************************+�****�******************************************�** � ACCOUNT ITEM LIST: �� Account Code Description Current Pmts -------------------- ------------------------------ ------------ � PV 00100003112500 PEC APPLICATION FEES 1,000.00 �"' ----------------------------------------------------------------------------- � � �', �" �' �' � � � i ,: � � �, �? �, �' a. �' �' � t � �'' �I �: � � �- � � � � � � � � � � r f' � � � , �! , �i � f:- � � MEMORANDUM � � TO: Planning and Environmental Commission � FROM: Community Development Department �` � DATE: November 24, 2008 �; SUBJECT: Report to the Planning and Environmental Commission of an administrative � action approving a request for a minor amendment to SDD No. 39, Crossroads, pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code, to allow � for modifications to the approved building plans for Solaris increasing commercial floor area, located at 141 and 143 Meadow Drive/Lot P, Block 5D, Vail Village Filing 1, and setting forth details in regard thereto. (PEC080068) Applicant: Solaris Property Owner, LLC, represented by Mauriello Planning Group, LLC �' Planner: Warren Campbell �, � On November 20, 2008, the Town of Vail received a letter from attorney Arthur Abplanalp, � representing the Vail Village Plaza Condominium Association. This letter is included for your review in determining the merits of Staff's approval of the minor amendments to Special Development District No. 39, Crossroads. At the hearing the Planning and Environmental Commission will hear a report from Staff regarding the approval, if it is felt that the approval � needs review by the Commission it can call-up Staff's action by making a motion and voting in �, favor of that motion. If a call-up is approved by the Commission staff will notice the item and at the December 22, 2008, hearing the item can be discussed and action taken. �, � � � � � � �: � 1 � � . � � ��OWN OF VAI� _ � Department af Community Development 75 South Frontage Road Vail> Colorado 81657 970-479-2138 F.4X 970-479-2452 www.vailgov.com Novembet'7, 2008 Solaris Property Owner, LLC c/o Peter Knobel 2211 North Frontage Road Vail, Colorado 81657 and Town of Vail Planning and Environmental Commission and Adjacent Property Owners: � Re: Report to the Planning and Environmental Commission of an administrative action approving a request for a minor amendment to SDD No. 39, Crossroads, pursuant to Section 12-9A-10,Amendment Procedures,Vail Town Code,to allowfor modifications to the approved building plans for Solaris increasing commercial floor area, located at 141 and 143 Meadow Drive/Lot P, Block 5D, Vail Village Filing 1, and setting forth details in regard thereto. (PEC080068) Applicant: Solaris Property Owner, LLC, represented by Mauriello Planning Group, LLC Planner: Warren Campbell Dear Mr. Knobel, PEC members, and adjacent property owners: On November4, 2008, Solaris Property Owner, LLC, represented by the Mauriello Planning Group, LLC, submitted an application to the Town of Vail Community Development Department for a minor amendment to Special Development District No. 39, Crossroads. The purpose of this minor amendment is to allow for an increase in the amount of commercial square footage on the at-grade level of the structure in the southwest portion of the ste. I. DESCRIPTION OF THE REQUEST The applicant, Solaris Property Owner, LLC, represented by the Mauriello Planning Group, LLC, has requested a minor amendment to Special Development District No. 39, Crossroads, to allow for modifications to the approved building plans for Solaris increasing � commercial floor area, located at 141 and 143 Meadow Drive. The purpose of the proposed amendments are to increase the commercial square footage in several areas that are spatially larger than anticipated form the scaled approved floor plans. As construction has ���BECYCLED PAPER progressed several spaces have been identified as either larger than comfortable to achieve � a human scale and/or a missed opportunity. The proposed increase to the overall square footage of the Solaris project is a net increase in 686 square feet. The areas proposed for commercial square footage increase are shown in read on the plan identified as the "Proposed Plaza Level dated November 5, 2008. Per the proposed plans, there is no net change in the total number of condominiums, change in the amount of allowable gross residential floor area, and no changes to the overall mixed-use concept of the project.There will be subsequent Design Review applications and approvals required to affect the requests found in this proposal. Attached to this letter is a�letter from the applicant dated November 5, 2008, describing the changes in greater detail and copies of the proposed plan (dated November 5, 2008) approved by Staff in conjunction with this Minor Amendrrent. A "minor amendment" is defined as: "Modifications to building plans, site or landscape plans that do not alter the basic intent and character of the approved special development district, and are consistent with the design criteria of this Chapter. Minor amendments may include, but not be limited to, variations of not more than five feet (5') to approved setbacks and/or building footprints;changes to landscape or site plans that do not adversely impact pedestrian or vehicular circulation throughout the special development disfrict; or changes to gross floor area (excluding residential uses) of not more than five percent (5%) of the approved square footage of retail, office, common areas and other nonresidential floor area, except as provided under Sections 12-15-4(Interior Conversions) or 12-15-5 (250 Additional GRFA) of this Title. II. CRITERIA AND FINDINGS � A. Section 12-9A-2: Minor Amendment(staff review): modifications to building plans that do not alter the basic intent and character of the approved special development district and are consistent with the design criteria of this Chapter. Staff finds that approval of this minor amendment request to add an additional 686 square feet of commercial does not alter the basic intent and character of Special Development District No. 39, Crossroads. As stated above, there is no change in the total number of condominiums(77), no change in the amount of allowable gross residential floor area (198,859 sq. ft.), and all exterior changes associated with this proposal shall receive Design Review Board review and approval and subsequent Building Permit review and approval for compliance with all standards and requirements. The proposed change does affect the required parking for the development. Required parking for the development will increase by two parking spaces. The initial approvals for Solaris included surplus parking to be used in a private parking club. Approval of this minor amendment reduces the number of surplus parking spaces which can be utilized in the private parking club. Furthermore,the applicant will be required to mitigate 0.33 employees based upon Chapter 12-23, Commercial Linkage, Vail Town Code, in conjunction with this proposal. B. Section 12-9A-10: Minor modifications consistent with the design criteria outlined in subsection 12-9A-2 may be approved by the Department of � Community Development. Notification of a proposed minor amendment and a report of staff action shall be provided to all property owners within or 2 f: adjacent to the district that may be affected by the amendment. Notification f�, shall be postmarked no later than 5 day following staff action on the amendment and shall include a brief statement describing the amendment and the time and date of when the Planning and Environmental Commission will be informed of the staff decision. Notification of the public hearing and a summary of the request has been provided to all adjacent property owners. III. PROCEDURE Section 12-9A-10, Amendment Procedures,Vail Town Code, provides the procedure for a minor amendment to a Special Development District. The procedure is as follows: 12-9A-10: AMENDMENT PROCEDURES: A. Minor Amendments: 1. Minor modifications consistent with the design criteria outlined in subsection 12-9A-2(definition of"minor amendment')of this Article, may be approved by the Department of Community Development. All minor modifications shall be indicated on a completely revised development plan. Approved changes shall be noted, signed, dated and filed by the Department of Community Development. 2. Notification of a proposed minor amendment, and a report of staff action of said request, shall be provided to all property owners within or adjacent to the special development district that may be affected by the � amendment. Affected properties shall be as determrned by the Department of Community Development. Notifications shall be postmarked no later than five (5) days following staff action on the amendmenf request and shall include a brief statement describing the amendment and the time and date of when the Planning and Environmental Commission will be informed of fhe staff decision. ln all cases the report to the Planning and Environmental Commission shall be made within twenty(20)days from the date of the staff's decision on the requested amendment. 3. Appeals of staff decisions may be filed by adjacent property owners, owners of property within the special development district, the applicant, Planning and Environmental Commission members or members of the Town Council as outlined in Section 12-3-3 of this Title. Based upon review of the criteria and findings in Article 12-9A, Special Development District,Vail Town Code, staff finds the above-referenced amendment to Special Development District No. 39, Crossroads, is approved in accordance with the procedures as identified in Section 12-9A-10, Amendment Procedures,Vail Town Code. Staff's approval of this minor special development district amendment will be reported at a public hearing before the Town of Vail Planning and Environmental Commission on Monday, November 24, 2008, at 1:00 p.m. in the Vail Town Council Chambers, located at 75 South Frontage Road. The Planning and Environmental Commission reserves the right to "call up" this staff decision for additional review at this hearing. �, Pursuant to Section 12-9A-10,Vail Town Code, appeals of staff decisions may be filed by adjacent property owners,owners of property within the special development district,the applicant, Planning and Environmental Commission members or members of the Town Council as outlined in Section 3 12-3-3,Appeais, Vail Town Code. Should you have any questions, please do not hesitate to contact me at 970-479-2148. ,,,�' Sincerely, ��M� Warren Campbell, AICP Chief of Planning Town of Vail Attachment: Letter from the applicant dated November 5, 2008 i � 4 ' � , I Mauriello Planning Group �' Warren Campbell November 5, 2008 Community Development Department 75 S. Frontage Road Vail, CO 81657 RE: Minor amendment to Special Development District No. 39, Solaris Dear Warren, Ordinance No. 5, Series of 2006, approved Special Development District No. 39, Crossroads (Solaris), to facilitate the redevelopment of Crossroads. Ordinance No. 10, Series of 2007, approved an increase from 69 dwelling units to 75 dwelling units. Ordinance No. 21, Series of 2007, again amended the Special Development District No. 39 to allow for 2 additional dwelling units. At this time, we are requesting a minor amendment to Special Development District No. 39, Solaris, to allow for minor modifications to some of the commercial area. Section 12-9A-2 of the Vail Town Code provides the definition of a minor amendment to a Special Development District: Section 12-9A-2 MINOR AMENDMENT�STAfF REl//EWJ: Modifications to builo�ing plans, site or landscape plans that do not alfe� the basic intent and character of the app�oved special deve%pment d/st�ict, and are conslstent with the design crileria of this arlide. Minor amendments may indude, but not be limited to, variations � of not more thon fi�ve feet�5J to approved setbacks and/or builc�ing foofprints; changes to landscape or sile plans that do not adversely impact pedestrian or vehicula�circulation throughouf the special deve%pment dist�ict,� or changes to gross Aoor area(excluding residential usesJ of not more Ihan five percent(5%J of Jhe approved square footage of retail, o�ce, common aieas and oh5er nonresidential Aoor area, except as provided under section 12-I S-4, 'lnterio�Conversions; or 72-I S-S, ':4dc�itional G�oss kesidential Floor Area�250 O�dinoncef; of this tifle. Section 12-9A-10 of the Vail Town Code outlines the amendment procedure for a Special Development District: Minor modificafions consistenl with the definition of'ininor amendmeni"in subsection 12-9A-2 of thls artic% may be approved by the department of communify deve%pment. All minor modifications shall be indicated on a completely revised deve%pmenf plan. Approved changes shall be noted, signed, dated and filed by ihe department of communify deue%pment. Notification of a proposed minor amendmeni, and a report of staff action of said reguest, shall be provided to all properiy owners within and adjacent to the special deve%pment district that may be offected by the amendment. Affected properties shall be as dete�mined by the department of communify deve%pment. Notifications shall be postma�ked no later than fi�ve (SJ days fol%wing staff oction on the amendment request and sholl indude a brief statement describing the amendment and the time and date of when the planning and environmental commission will be info�med of the adminlstrative action. ln all coses the report io the planning and environmental commission shall be made within lwenly(20J days fiom the date of the staff's dea'sion on the requested amendment. We have submitted an application for a minor amendment, provided adjacent property owner envelopes, and have provided plans. The original application for SDD No. 39 contained all submittal requirements for the project, including the title report, environmental impact statement, employee housing plans, parking impacts, etc. We have not resubmitted these items at this time. � . . � : . . • i • • 1 1• 1 • 1 1 • 1 • � • The summary of the changes made since the approval of Ordinance No. 21, Series of 2007 are as follows: � -�r�ezew€��eon�ec#io� eR the west sic}e of the building will be reduced from a maximum o#�"T�#�. w+�e to a ma�imum of 10 ft. wide. This increases the retail area of the adiacent commere+al.spaE-e- -by-epprox+matel��45 sq. f#., wh+le s#ill a�ltcwwding for crdequa#e pec}estrierr-cfre�u4atian: 2. The passage way from the plaza into the parking structure will be reduced from 16.4 ft. wide to 1 1 .75 ft. wide. This increases the retail area of the adjacent commercial spaces by approximately 170 sq. ft., while still allowing for adequate circulation to and from the parking structure. 3. The retail space adjacent to the bus stop on West Meadow Drive will be increased by approximately 605 sq. ft., to create a more functional and vibrant retail space. This change is necessary to correct assumptions about the arcade space that retailers would see this area has a sufficient retail presence. In talking with potential retail tenants, all have concluded the space will not function well and thus the spaces will suffer from a revenue perspective. �y ( �, The total additional sq. ft. of retail is 1,120 s . . However, due to other minor modifications to the retail space, this net change is an increase of sq. ft. This is less than 5% of the total gross area proposed for the entire Solaris project, and is therefore a minor amendment. Em lo ee Housin Plan: Net New Retail Sq. Employee Housing Employees Additional Beds Total Beds Ft. Calculation Generated Provided Provided �! 2.4 per 1000 sq. R. �'�� �Sa� ft" x 20% miti ation rate `�'employees 1 23 � The original housing requirement for Solaris was based on the previous method of calculating employee housing requirements and was a total requirement of 22 beds. However, this addition is subject to the new regulations. Applying the new calculations, the addition requires housing for .33 of an employee. The applicant is proposing to provide one additional bed. As a result, there will be a .67 employee credit. This credit can be applied to any future changes. Due to likely modifications and changes during the construction process, the applicant will document any changes up until a CO is issued so that the actual credit or debit for employee housing will be understood. The final calculation may result in there being reduced requirements for employee housing than those documented herein (e,g., the one employee bed being required here may not be required in the final calculation.). Parkin Calculations: Net New Retail Sq. parking Calculation Spaces Required Additional Parking Total Parking Ft. Provided Provided � sq. ft 2.3 per 1000 sq. ft. x 1 .50 spaces 2 301 5% reduction The proposed addition requires an additional 1 .5 parking spaces. Efficiencies in the parking structure have allowed for 2 additional spaces beyond the 299 approved previously. As a result, 301 parking spaces have been provided. The parking summary provided above is based on the parking requirements for all of the uses on site. A complete parking analysis is provided below: � � Amendment Pro osed: Use #of Units/S . Ft. Code Ratios Total Dwellin Units 77 1 .4 107.8 Retail 34,536 0.0023 79.43 Theater seatin 3,059 0.006060606 18.539 Restaurant seatin 5,61 1 0.004 22.444 Bowlin 1,170 0.0023 2.691 Total 230.9 5% reduction 1 1 .55 219.34 Net Re uired Parkin 220 Parkin Provided 301 81 .54 Parkin Club Parkin (81) Statement Addressing Submittal Requirements A. Describe the nature of fhe project to indude informalion on proposed uses, densities, natu�e of/he deve%pment proposed, contemplaled ownership patfems, and phasing plans. This minor amendment does not alter the uses, densities, nature of the development proposed, ownership paiterns, or phasing plans, from what was approved by Ordinance No. 21, Series of � 2007. The proposed uses have not changed from the approval of Ordinance No. 21, but a summary of the uses is as follows: o Commercial uses on the plaza and promenade level, including restaurants, bars, retail, etc. — all uses as permitted by the CSC zone district (NO CHANGE) o Public and private parking (NO CHANGE) o Residential uses on all floors above (NO CHANGE) B. A statement outlining how and where the proposed deve%pment deuiates fiom the deve%pment standards p�escri,bed in the properly's unde�lying zone disi�ict. This amendment does not change any of the development standard deviations that were approved by the adopting ordinances. We request that staff approve these amendments. Should you have any questions or require additional information, please do not hesitate to contact me at 970.748.0920 or via email at allison@mpgvail.com. Sincerely, � �� � Allison Kent, AICP Senior Associate Mauriello Planning Group, LLC Adjacent Property Owners � VILLAGE INN PLAZA CONDOMINIUM POST OFFICE BOX 2800 ASSOCIATION VAIL, CO 81658 JOSEF STAUFER 100 E MEADOW DR#31 VAIL VILLAGE PLAZA CONDOMINIUM VAIL, CO 81657 ASSOCIATION C/O ABPLANALP IAW OFFICE LLC VILLAGE INN PLAZA-PHASE V CONDOMINIUM POST OFFICE BOX 2800 ASSOCIATION VAIL, CO 81658 100 EAST MEADOW DRIVE STE 31 VAIL, CO 81657 VAIL VILLAGE PLAZA CONDOMINIUM ASSOCIATION VILLAGE INN PLAZA CONDOMINIUM SALLY HANLON ASSOCIATION 385 GORE CREEK DRIVE- NO. R-2 COLORADO REGISTRATION, INC. VAIL, CO 81657 880 HOMESTEAD DRIVE, NO. 25 EDWARDS, CO 81632 VAII DOVER ASSOCIATES LLC 4148 N ARCADIA DR VILLAGE INN PLAZA-PHASE V CONDOMINIUM PHOENIX, AZ 85018 ASSOCIATION COLORADO REGISTRATION, INC VAIL CORE CONDOMINIUM ASSOCIATION, 880 HOMESTEAD DRIVE NO. 25 INC. EDWARDS, CO 81632 HELEN E. BIRD P O BOX 5940 VILLAGE INN PLAZA-PHASE V CONDOMINIUM AVON, CO 81620 � ASSOCIATION COLORADO REGISTRATION, INC AUSTRIA HAUS CONDO ASSOC INC PO BOX 666 20 VAIL RD VAII, CO 81658 VAIL, CO 81657 VILLAGE INN PLAZA CONDOMINIUM AUSTRIA HAUS CONDOMINIUM ASSOCIATION ASSOCIATION, INC. COLORADO REGISTRATION, INC. JOHN MILLS C/O SONNENALP HOTEL POST OFFICE BOX 666 20 VAII ROAD VAIL, CO 81658 VAIL, CO 81657 JOSEF STAUFER HIBBERD, FRED,JR P O BOX 666 400 NW RIDGE RD VAIL, CO 81658 �ACKSON, WY 83001 VAIL VILLAGE PLAZA CONDOMINIUM TOWN OF VAII ASSOCIATION C/O FINANCE DEPT 143 E. MEADOW DRIVE NO. 360 75 S FRONTAGE RD C/O SLIFER MANAGEMENT CO VAIL, CO 81657 VAIL, CO 81657 VILLAGE CENTER ASSOC VAIL VILLAGE PLAZA CONDOMINIUM 124 WILLOW BRIDGE RD ASSOCIATION VAIL, CO 81657 SALLY HANLON � ABPLANALP LAW OFFICE LLC � SONNENALP PROPERTIES INC POST OFFICE BOX 1 127 20 VAIL RD AVON, CO 81620 VAIL, CO 81657 KNOBEL CHILDRENS INVESTMENT TRUST 1996 CDOT 392 Mlll CREEK CIR 4201 E. ARKANSAS AVENUE VAII, CO 81657 DENVER, CO 80222 SPRADDLE CREEK LLC ANN BISHOP 392 MILL CREEK CR VAIL VILLAGE INN PHASE III ASSOC VAII, CO 81657 PO BOX 820 VAII, CO 81658 SOLARIS PROPERTY OWNER, LLC 221 1 N. 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Telephone: Post Office Box 2800 Physical Address: 970.476.0300 Vail, Colorado Suite 301 970.476.6500 Vail 21 Building Telecopier: 81658-2800 472 East Lionshead Circle 970.476.4765 Vail, Colorado E-mail:Art.Abplanalp 19 November 2008 81657 Cearthlink.net Planning and Environmental Commission of the Town of Vail 111 South Frontage Road West Vail CO 81657 Re: Proposed Amendment to Solaris Project Town File PEC080068 Planning and Environmental Commission Hearing on 24 November 2008 Dear Members of the Commission: This Office represents the Vail Village Plaza Condominium Association (the"VVPCA"or the"Association"),which is the governing association for the major retail and residential project to � the west of the Solaris project and adjacent to East Meadow Drive. It is the Association's understandin� that the staff of the Vail Department of Community Development has approved a request for an increase on the commercial square footage of the Solaris project as illustrated on Exhibit A to this letter. One element of the recent staff appro��al permits the constriction of the pedestrian corridor and passageway(the"Passageway") which is required to function as a traffic route on an east-west basis throu�h the Solaris project, consistent with historic practice and the master plan of the Town of Vail. The Vail Village Plaza Condominium Association must object to this element of the proposed modification of the Solaris project, and the purpose of this letter is to relate the reasons for the obj ection and to request that the PEC reverse the action on the part of the staff,to the extent that action relates to the narrowing of the pedestrian Passageway. As more fully set forth below, while other elements of the change proposed by the Solaris developer may not be objectionable to the VVPCA, those elements do warrant the imposition of requirements for the public benefit in consideration for permitting the Solaris development to expand its retail area, particularly the major expansion on the south corner of the west wing of the project. Before getting into the reasons for the VVPCA's objection, some history is in order. Earlier this year, the Town of Vail had before it a request to eliminate the pedestrian Passage��ay whose constriction is, in part, the subject of the current request. The justification for � 1 L � that request was the assertion that the Passageway was so narrow that it was "a detriment to both Solaris and the Vail Village Inn by being a cold and dark area". (Solaris Application"To Allow for the Enclosure of a Tunnel", June, 2008, page 2). This position was based upon a map attached as Exhibit B to this letter, which indicated that the Passageway was irregular in shape and only approximately seven to eight feet wide,when the tunnel actually had been straightened and widened by staff action in January, 2008 (See Exhibit C). In fact, in attempting to solicit the support of one member of the VVPCA's Board, the Solaris developer and its architect represented that the Passageway was approximately the width of a stairway - less than four feet wide. Prior to consideration of that application, the VVPCA voiced its opposition to the proposal, and the Developer asked that the proposal be tabled for two months, in order that the developer might consult with the objecting neighbors(ofwhich there was only one-the VVPCA). The VVPCA was never contacted, but, prior to the consideration of the matter by the PEC, that application was withdrawn. Now, after withdrawal of the earlier proposal to eliminate the Passageway through a proceeding which required a public hearing after the objection of the VVPCA surfaced, the developer has requested that the same Passageway be narrowed. However,in association with this application, the developer represents that the status quo is far different than that represented earlier this year. Rather than a Passageway which is only seven to eight feet wide, the developer now � submits a plan consistent with the January,2008,plan(E�hibit C)which confirms that the currently approved Passageway is approximately ten to thirteen and a half feet wide. This estimated dimension is based upon scaling the current situation,there being no identified dimensions between the currently approved walls, and there being a conflict between the plans submitted in association with this application and the building plans approved by the Town and attached as Exhibit D. Against this background, the developer proposes to expand the commercial space in order to take the Passa�eway down to seven to eight feet wide (identified on Exhibit A), which is the width represented to the Town by the developer as unworkable during the prior proceeding this year. Two observations follow from the events reviewed above. First, the justification for attempting to close the Passageway earlier this year was the argument that a Passageway seven to eight feet wide w�as too narrow, was useless;uninviting and a hazard to the members of the public who might use it. The developer's own earlier argument condemning what is now proposed requires the denial of this aspect of the current proposal. Secondly, the current application can be viewed only as the first step in a two-step strategy. The first step (currently under way) is to narrow the Passageway to the extent that it is vulnerable to the arguments made earlier this year. The second step is to use that constricted configuration in order to justify the elimination of the Passageway entirely, based, once again, upon those earlier arguments. � 2 . � Based upon the foregoing history and analysis,the reasons for the position of the Vail Village Plaza Condominium Association include the following: 1. The Vail Village Master Plan designates an east-west pedestrian route through the Passageway of the Solaris property at the location which the application proposes to constrict (and likel_y then to eliminate). At the time of the development of the Vail Village Plaza that comdor was respected and, consistent with the Town's Master Plan and direction, businesses have been located on that corridor. In fact, at the time of the development of the special development district in which the VVPCA is located, the Town required that Passageway to be fourteen feet wide, consistent, to some extent,with the configuration of the currently approved Solaris Passageway. Constricting that route would lend itself to the next attempt on the part of Solaris,which would be an attempt to close the Passageway, inconsistent with the Town's Master Plan for this area. 2. If the Passageway through the Solaris property were narrowed,there is no doubt that it would be less inviting and less functional than the design currently required by the Town (noted on Exhibit D). If the Solaris developer were successful in the second step ofhaving the Passageway eliminated,the businesses located in the Vail Village Plaza along the western part of that pedestrian comdor, which would then be a dead-end, would no longer have a viable reliance on pedestrian traffic along the route intended by the Town and relied upon by the developers of Vail Village Plaza. � 3. Although it may be an error in the development of the proposed plan, even the stairs which connect the Solaris project with the plaza to the west have been eliminated. Although there is some indication that there was to be an entry to a stainvay on the VVPCA side of the property line and there is break in the wall on the Solaris side of the property line, the two features are not in proaimity to each other,and approval of the current plan leaves Solaris with the opportunity to argue, at any later time, that approval of this plan constitutes approval of the elimination of the stairway currently required. 4. The developer of the Vail Village Plaza Condominium Association, and the businesses which have located there, have relied on and respected the Town's identification of a pedestrian comdor extending through what now the Solaris project. It would be counterproductive and create questions regarding the Town's determination to respect it's own master plan if,followin� such reliance, the Town were to effectively abandon the plan upon which development has been based. The second issue related to the elimination of handicapped access between SDD#6 and the Solaris proj ect to the east. Resolution of this issue has a relationship to the fact that no public benefit has been identified with the expansion of commercial space requested by the Solaris developer. Such a possible public benefit can be required in consideration of permitting the Solaris project to create additional retail square footage at the south end of the���est wing of Solaris(but not within the pedestrian corridor). This increased commercial space is of tremendous value. Against this private � 3 � benefit which is about to be allowed, it must be pointed out that, early during the consideration of the Solaris project,provision was made for a seamless transition between the Solaris project and the Passageway with which we are concerned through the Vail Village Plaza, using a route with relatively little change in grade. That element has obviously been lost in the progress of the Solaris project. Even though the plan which was used as the basis for the proposal earlier in the year eliminated the at-grade connection, it still had a curved and relatively wide stairway connecting the two projects (see notation on Exhibit A). The current plan, even without the proposed amendment, no longer provides for that transition, either by a relatively inviting stairway or an ADA-compliant access feature (see notation on Exhibit C, the plan approved in January, 2008, vs. Exhibit D, the current building plan). The VVPCA has considerable concern that this feature of the Solaris project may violate the American with Disabilities Act and related regulations,but,at the very least,it would seem to defeat both the purposes of that Act and the intention of the Town to provide for a functional corridor connecting and through these properties. Additionally, the current configuration of the walkway on the west side of the Solaris project would almost certainly permit the construction of an ADA access route from the upper part of that walkway southwesterly to the existing plaza to the west of Solaris (See notation on Exhibits A and D,with two variations). The lack of access to that plaza has recently become an issue for the Town Council in association with an application for conversion of certain space west of the Solaris from commercial to residential, and the requirement for such an ADA-compliant route would both resolve a significant access problem and bring about � a public benefit precisely of the type which the Town now requires when a developer requests dispensation for modification of previously approved plans. Although such a public benefit would not justify approval of constriction of the pedestrian Passageway, the major expansion on the southeast corner of the Solaris project could be justified and balanced upon that basis. For the reasons set forth above, the VVPCA requests as follows: 1. That the PEC reverse the staff approval of the Solaris application,as that application relates to the narrowing of the pedestrian Passageway; 2. That the PEC require the installation of a curved and widened stairway in proximity to the west entry to the pedestrian Passageway and in substantial conformity with the plan approved as a feature of the January,2008, staff approval attached as Exhibit C, for which approval of a modification cannot be found,but which has apparently been modified without Town approval on the current building plans as identified on Exhibit D; 3. That the PEC require, in consideration of the Town's approval permitting the expansion of the commercial area at the southwest corner of the Solaris project, that the Solaris project construct an ADA-compliant access route from the north end of the access way on the west side the Solaris project to the plaza lying in SDD#6 to the west of the Solaris project. � 4 • As always, I thank the Planning and Environmental Commission and the Town staff for working with us toward resolution of the concerns of the parties interested in this property and who may be affected by the Town's position in and action on this matter. If you wish to contact me by telephone, I may be reached at 970 0 . .\ �� V truly yours, � ur A. 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