HomeMy WebLinkAbout2011-03-01 Agenda and Support Documentation Town Council Evening Session VAIL TOWN COUNCIL
EVENING SESSION AGENDA "fi TOW
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
6:00 P.M., MARCH 1, 2011
NOTE: Times of items are approximate, subject to change, and cannot
be relied upon to determine at what time Council will consider
an item.
1. ITEM /TOPIC: Citizen Participation (15 min.)
PRESENTER(S): Public
2. ITEM /TOPIC: Silver Wreath Medal of Valor Award Presentation (5 min.)
PRESENTER(S): Dwight Henninger
BACKGROUND: The PD will present the department's of Silver Wreath
Valor to Melissa Bixler. Ms. Bixler disarmed a suicidal person on January 4,
2011 thereby saving the person's life. The silver wreath is the highest award
the PD can bestow on a Vail citizen.
3. ITEM /TOPIC: Consent Agenda:
Approval of the February 1, 2011 meeting minutes and February 15, 2011
meeting minutes (5 min.)
PRESENTER(S): Pam Brandmeyer
ACTION REQUESTED OF COUNCIL: Approve meeting minutes from
February 1 and 15, 2011 meetings.
4. ITEM /TOPIC: Town Manager Report:
Revenue Highlights - Kathleen Halloran
Forest Service Land Swap Exchange - Diane Johnson (15 min.)
PRESENTER(S): Misc.
5. ITEM /TOPIC: Preliminary year end results and first reading of Ordinance
No. 6, Series of 2011, An Ordinance making supplemental appropriations to
the Town of Vail General Fund, Capital Projects Fund, Real Estate Transfer
Tax Fund, Dispatch Services Fund, and Heavy Equipment Fund of the 2011
Budget for the Town of Vail, Colorado; and authorizing the expenditures of
said appropriations as set forth herein; and setting forth details in regard
thereto. (30 min.)
PRESENTER(S): Kathleen Halloran
ACTION REQUESTED OF COUNCIL: Provide direction regarding the Vail
3/1/2011
Valley Foundation's request for $250,000 in 2011 to be used toward the
2015 World Alpine Ski Championships; Approve or approve with
amendments the first reading of Ordinance No. 6, Series of 2011.
BACKGROUND: To be provided in attached memo.
STAFF RECOMMENDATION: Staff recommends that the Town Council
approves or approves with amendments Ordinance No. 6, Series of 2011,
upon first reading.
6. ITEM /TOPIC: Proposed amendments to 12 -13 -5: Employee Housing Deed
Restriction Exchange Program, Vail Town Code (30 min)
PRESENTER(S): Nina Timm
ACTION REQUESTED OF COUNCIL: As this is a work session item, staff
is requesting feedback on the following policy questions from Town Council
this evening:
*Is the existing Exchange Formula still an appropriate method for
establishing the "value" of an Exchange EHU?
*Should a formula or value be developed to establish the Exchange Rate for
EHUs that do not require occupancy by an employee?
*Should cash payments be an option of the Exchange Program?
BACKGROUND: On January 6, 2009, the Town of Vail adopted the
Employee Housing Deed Restriction Exchange Program, Chapter 12 -13 -5,
Vail Town Code. On February 15, 2011, the Vail Town Council requested
staff present amendments to the Exchange Program at a Town Council work
session.
STAFF RECOMMENDATION: Staff recommends the following:
1) Continue to utilize the existing Exchange Rate Formula
2) Town Council adopts an Exchange Rate Formula for EHU owners who
are not required to have their EHU occupied
3) Fee -in -lieu payments are the preferred Exchange method
7. ITEM /TOPIC: Discuss proposed amendments to the Town of Vail
Employee Housing Strategic Plan (30 Minutes)
PRESENTER(S): Nina Timm
ACTION REQUESTED OF COUNCIL: Does the Town Council support the
amendments recommended by staff?
BACKGROUND: On September 2, 2008, the Town of Vail adopted the
Employee Housing Strategic Plan that identifies a number of action steps for
the Town towards achieving its goal of ensuring there is deed restricted
housing for at least 30% of Vail's workforce within the Town of Vail. On
February 1, 2011, Town Council recieved a memorandum providing an
3/1/2011
update on the actions taken. At that meeting Town Council requested staff
propose amendments to the Employee Housing Strategic Plan to address
the full spectrum of wage earners in Vail, with a particularl focus on families
earning greater than 120% of Area Median Income, ($103,920 per year for a
family of four).
STAFF RECOMMENDATION: Staff recommends Town Council moves
forward with funding for the infrastructure at Chamonix Commons and adds
the Middle Bench, 2507 Arosa Drive, and Sandstone Park to the
Implementation Matrix.
8.
ITEM /TOPIC: An overview of the Lionshead Redevelopment Master Plan;
Lionshead Mixed Use 2 Zone District; the development review process and
the five development review applications intend to facilitate the Ever Vail
Project.
Lionshead Redevelopment Master Plan (Resolution No. 6, Series of 2011
A request for a recommendation to the Vail Town Council for an amendment
to the Lionshead Redevelopment Master Plan, pursuant to Section 2.8,
Adoption and Amendment of the Master Plan, Lionshead Redevelopment
Master Plan, to amend the detailed plan recommendations for West
Lionshead (Ever Vail), and setting forth details in regard thereto. (PEC
110002)
Major Subdivision:
A request for a review of a preliminary plan for a major subdivision, pursuant
to Chapter 13 -3, Major Subdivision, Vail Town Code, to allow for the creation
of two lots for the redevelopment of the properties known as Ever Vail (West
Lionshead), located at 862, 923, 934, 953, 1000 and 1031 South Frontage
Road West, and the South Frontage Road West right -of- way /unplatted (a
complete legal description is available for inspection at the Town of Vail
Community Development Department), and setting forth details in regard
thereto. (PEC080062)
Rezoning (Ordinance No. 7, Series of 2011Y
A request for a recommendation to the Vail Town Council for a zone district
boundary amendment, pursuant to Section 12 -3 -7, Amendment, Vail Town
Code, to allow for a establish Lionshead Mixed Use 2 District zoning on
Parcels 1 and 2 of the Ever Vail Subdivision located generally at 862, 923,
934, 953, 1000, and 1031 South Frontage Road, and the South Frontage
Road rig ht-of-way/un platted (a complete legal description is available for
inspection at the Town of Vail Community Development Department), and
setting forth details in regard thereto. (PEC080061)
Special Development District Amendment (Ordinance No. 8, Series of 2011Y
A request for a recommendation to the Vail Town Council for a major
amendment to Special Development District No. 4, Cascade Village,
pursuant to Section 12- 9A -10, Amendment Procedures, Vail Town Code, to
allow for the removal of Development Area D (Glen Lyon Office Building)
from Special Development District No. 4, Cascade Village, and for a zone
district boundary amendment, pursuant to Section 12 -3 -7, Amendment, Vail
Town Code, to include the subject property in the Lionshead Mixed Use 2
District, located at 1000 South Frontage Road West/Lot 54, Glen Lyon
Subdivison, and setting forth details in regard thereto. (PEC090036)
3/1/2011
Title 12, Zoning Regulations, Vail Town Code, Amendment ( Ordinance No.
9, Series of 2011):
A request for a final recommendation to the Vail Town Council for prescribed
regulation amendments, pursuant to Section 12 -3 -7, Amendment, Vail Town
Code, to amend Section 12- 10 -19, Core Areas Identified, Vail Town Code, to
amend the core area parking maps to include "Ever Vail" (West Lionshead)
within the "Commercial Core" designation, and setting forth details in regard
thereto. (PEC080065) (15 min.)
PRESENTER(S): Warren Campbell
ACTION REQUESTED OF COUNCIL: The Community Development
Department requests the Vail Town Council table the Major Subdivison,
Ordinance No. 7, 8, and 9, Series of 2011, and Resolution No. 6, Series of
2011 to the March 15, 2011 public hearing.
BACKGROUND:
Lionshead Redevelopment Master Plan:
On January 24, 2011, the Planning and Environmental Commission
forwarded a recommendation of approval, with conditions, for proposed
amendments tot he Lionshead Redevelopment Master Plan, by a vote of 3-
1-2 (Rediker opposed, Viele and Cartin recused).
Major Subdivision:
On January 10, 2011, the Planning and Environmental Commission
forwarded a recommendation of approval, with conditions, on the preliminary
plan for the major subdivision to establish Parcels 1 and 2 of the Ever Vail
Subdivision, by a vote of 5 -0 -2 ( Viele and Cartin recused).
Rezoning:
On January 10, 2011, the Planning and Environmental Commission
forwarded a recommendation of approval, with conditions, for a zone district
boundary amendment to establish Lionshead Mixed Use 2 District zoning on
Parcels 1 and 2 of the Ever Vail Subdivision, by a vote of 5 -0 -2 ( Viele and
Cartin recused).
Special Development District Amendment:
On January 24, 2011, the Planning and Environmental Commission
forwarded a recommendation of approval, with conditions, for a major
amendment to Special Development District (SDD) No. 4, Cascade Village,
to remove the Glen Lyon Office Building from the SDD in order for it to be
incorporated into the Ever Vail Subdivision, by a vote of 4 -0 -2 ( Viele and
Cartin recused).
Title 12, Zoning Regulations, Vail Town Code, Amendment:
On January 11, 2010, the Planning and Environmental Commission
forwarded a recommendation of approval, with conditions, for a prescribed
regulations amendment to Section 12- 10 -19, Core Areas Identified, Vail
Town Code, by a vote of 4 -0 -2 ( Viele and Cartin recused).
STAFF RECOMMENDATION: The Community Development Department
recommends the Vail Town Council continue the public hearing on the
request for the Major Amendment, Ordinance No. 7, 8, and 9, Series of
3/1/2011
2011, and Resolution No. 6, Series of 2011 to the March 15, 2011 public
hearing.
9. ITEM /TOPIC: Adjournment (8:25 p.m.)
3/1/2011
ITL1 Oil
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: March 1, 2011
ITEM /TOPIC: Silver Wreath Medal of Valor Award Presentation
PRESENTER(S): Dwight Henninger
BACKGROUND: The PD will present the department's of Silver Wreath Valor to Melissa
Bixler. Ms. Bixler disarmed a suicidal person on January 4, 2011 thereby saving the person's
life. The silver wreath is the highest award the PD can bestow on a Vail citizen.
3/1/2011
ITL1 Oil
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: March 1, 2011
ITEM /TOPIC: Consent Agenda:
Approval of the February 1, 2011 meeting minutes and February 15, 2011 meeting minutes
PRESENTER(S): Pam Brandmeyer
ACTION REQUESTED OF COUNCIL: Approve meeting minutes from February 1 and 15,
2011 meetings.
ATTACHMENTS:
February 1, 2011 meeting minutes
February 15, 2011 meeting minutes
3/1/2011
Vail Town Council Meeting Minutes
Tuesday, February 1, 2011
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 6:00
P.M. by Mayor Dick Cleveland.
Members present: Dick Cleveland, Mayor
Andy Daly
Kerry Donovan
Kevin Foley
Kim Newbury
Margaret Rogers
Susie Tjossem
Staff members: Stan Zemler, Town Manager
Matt Mire, Town Attorney
Pam Brandmeyer, Assistant Town Manager
The first item on the agenda was Citizen Participation. There was none.
The second item on the agenda was the Consent Agenda.
1) Resolution No. 2, Series of 2011, A Resolution Approving an Intergovernmental
Agreement (IGA) between the Town of Vail and the State Board of the Great Outdoors
Colorado (LOCO) Trust Fund for the Red Sandstone Elementary School Playground
Improvements Grant; and Setting Forth Details in Regard Thereto; and
2) Resolution No. 3, Series of 2011, A Resolution Approving an Intergovernmental
Agreement Between the Town of Vail and Eagle County School District REJ50 for the
Red Sandstone Elementary School Playground Improvements; and Setting Forth Details
in Regard Thereto.
Matt Mire, town attorney, stated there was a change to Resolution No. 3, Series of
2011, as the IGA that was attached was not the correct one.
Town Council Meeting Minutes for February 1, 2011 Page 1
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Gregg Barrie, Public Works representative, requested the Council approve both
resolutions and authorize the town manager to sign and enter into the IGA's with GOCO
and Eagle County School District in forms approved by the town attorney.
Foley made a motion to approve the consent agenda for Resolution No. 2, Series of
2011 and Resolution No. 3, Series of 2011, with the correct IGA attached and
authorizing the town manager to sign and enter into the IGA's. The motion was
seconded by Newbury.
Aaron Whitty, from Red Sandstone Elementary, stated they had preliminary drawings
for the Redstone Elementary School playground and they were very appreciative of the
Council's support. Newbury gave special thanks to Gregg Barrie for making these
grants possible. A vote was taken, and the motion passed unanimously, 7 -0.
The third item on the agenda was the Town Manager's Report.
Kathleen Halloran, budget manager, reviewed the December 2010 Revenue Update
memorandum stating the November sales tax revenue for 2010 was a near record high
of 20.4% year -to -date ; RETT was up with $7 million in collections, another near high;
and year -to -date for 2010 was up 4% from 2009. She said overall revenues are up
18.9% for 2010 and up 8.8% from the budget.
The fourth item on the agenda was the approval of a Legal Service Agreement.
Cleveland stated Matt Mire, Vail's town attorney, is currently a town employee. The
Council and Mire have agreed to change the status of the town attorney from a full -
time town employee to a contract employee. He said a lot of municipalities have part -
time, contract attorneys.
Mire said the town attorney, is duly appointed by the Council as the town attorney as
set forth in Section 7.1 of the Town of Vail Charter and he has served as the town
attorney since November 1, 2001, per the employment contract, dated October 31,
2001, (the "Contract ") which creates terms and conditions of the town attorney's
employment and establishes the town attorney as a full time Town of Vail employee.
The Council and the town attorney wish to terminate the contract, and the Council
wishes to retain as the town attorney on an hourly basis and pursuant to the terms set
forth in the attached Legal Services Agreement (the "Agreement "). The contract calls
for the town attorney to have office hours two days a week in Vail and be effective
beginning March 12, 2011.
Michael Cacioppo stated he has concerns about not having access to the town attorney
five days a week and inhibiting open dialogue.
Town Council Meeting Minutes for February 1, 2011 Page 2
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Cleveland stated the town attorney will be available to handle public inquiries as before.
The public will need to make an appointment to speak with the town attorney on the
days the town attorney will be in the office.
Rogers made a motion to approve the legal services agreement, and the motion was
seconded by Daly.
Foley thanked Mire for his service to date. Newbury wanted to know who will direct
Mire to attend other town meetings. Mire said he would be sensitive to who is asking.
Cleveland said he would like to have the town manager or his designee added to the
contract. Zemler said there is some uncertainty on how this will evolve. Newbury said
the council members may change and this detail will be needed to make the transition
easier. The intention of this change is to not deny staff Mire's expertise but to use it
when he is in the office.
Mire said some cities do not allow members of the public to contact the attorney and
others allow it.
Rogers amended her motion to change paragraph 6a of the agreement to add "as
directed by the town manager or his designee "; and the motion was seconded by Daly.
A vote was taken, and the amended motion passed, unanimously, 7 -0.
The fifth item on the agenda was a final presentation on the findings of the "Ever Vail
Fiscal and Economic Impact Analysis" report, dated January 13, 2011.
George Ruther said on December 7, 2010; the Vail Town Council heard a presentation
by EPS on the findings contained in the "Ever Vail Fiscal and Economic Impact Analysis"
report, dated November 11, 2010. Council asked staff to have the consultants answer
questions on the final report and this meeting is in response to the questions raised by
the Vail Town Council on the 7th. Ruther said the things the Council should keep in
mind are hot beds, service plan, etc.
Andy Knudtsen and Brian Duffany, of Economic and Planning Systems, presented the
Council with the Ever Vail fiscal and economic impact. The key findings were Ever Vail
would expand the town's economic base by expanding visitation as hotels provide the
most fiscal and economic benefit to the town.
Knudtsen said they called the general managers at Four Seasons Hotel and they stated
75% of their hotel guests will be net new to Vail. The general manager thinks this is a
low estimate, as they have a big following and international traffic will be high. The
Arrabelle general manager said 45% of their guests are new, a change from a previous
60 %. The Lodge at Vail stated 35% of their guests are net new. Four Seasons said
Town Council Meeting Minutes for February 1, 2011 Page 3
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they have captured an international and loyal following and welcome competition for
high end guests. The Vail Marriott stated their room rate is modest and more
competitive for group business and said 55% is net new.
Knudtsen said the Ever Vail hotel could bring in additional summer and shoulder season
business by marketing to groups and events. He said additional findings of the
economic analysis indicate that cannibalization of existing retail and restaurant sales by
Ever Vail businesses will be minimal. The 35,000 square feet of office space will make
a modest contribution to the town's economic diversity.
Daly said there is a need to size Ever Vail properly as it relates to the retail and hotel
components.
Knudtsen said there are comparisons in the report and that proportions are similar to
what is in Vail and Lionshead now. The report was discussed at length and the report
used a blanket net new of 50 %. A 102 room hotel does not seem conducive to groups
and so it's important to have lock -off units. He said rental programs and units can be
designed so they can have lock -off's to put in a rental program.
Rogers said she is uncomfortable that the report used 70% net new in the analysis.
Knudtsen said they will use 50% net new business in the economic analysis, which is a
more conservative approach.
Kaye Ferry, resident, said she is concerned about cannibalization of businesses such as
Solaris. She also asked where the 1.8 million skier day figure came from. Knudtsen
said that figure is not skier days, but visitor days only.
Ron Riley, a Vail business owner, said he is doubtful in the ability to generate the
percentages of net new businesses the study has estimated.
Rogers said she wants another survey done specifically from hotels on the percentage
of rooms that are in a rental program. Knudtsen said they will do additional research.
A joint work session with the Planning and Environmental Commission and Council for
an afternoon work session will be set to discuss continued actions and
recommendations.
The sixth item on the agenda was Resolution No. 5, Series of 2011, a Resolution
authorizing the Town Manager to enter into an agreement with the Vail Village Inn
Homeowners Association to fund up to $25,000 of the cost to complete below -grade
tunnel improvements necessary to fully implement a dispersed loading and delivery
system in the East Meadow Drive neighborhood of Vail Village; and setting forth details
in regard thereto.
Town Council Meeting Minutes for February 1, 2011 Page 4
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George Ruther, Community Development Director, stated on January 18, 2011, the Vail
Town Council instructed staff (6 -1 Cleveland opposed) to prepare a resolution
authorizing the Town Manager to enter into an agreement with the Vail Village Inn
Homeowner's Association to fund up to $25,000 of the cost to complete below -grade
tunnel improvements necessary to fully implement a dispersed loading and delivery
system in the East Meadow Drive neighborhood of Vail Village. Funding of these
improvements closes the gap in the financial needs of the project and furthers the
town's goals of creating a pedestrianized mall in Vail Village.
Ruther explained the existing conditions located south and east of the Main Vail
roundabout. He said tunnel improvements need to be made to make the final
connection to complete the loading and delivery system on Meadow Drive. He said the
town should not have any financial obligation for construction and believes the $25,000
request is reasonable. He said staff recommends the completion of the loading and
delivery system addresses a number of town goals and objectives. For instance, a long
term solution to an ongoing need for loading and delivery in the East Meadow Drive
neighborhood is addressed; the business, resident and guest experience in Vail Village
is enhanced; vehicle noise and congestion along East Meadow Drive is reduced and
public safety is improved; and the community benefits from the completion of the
improvements.
Daly said the payment of $25,000 should be upon issuance of a building permit and not
issued up front.
Jonathan Staufer, Vail Village Inn representative of the property owners, said he is in
support of the loading and delivery tunnel improvement project and thanked staff for all
the work involved to get the tunnel done.
Jim Lamont, Vail Homeowner's Association, said he is also in support of the project and
said it is the last of the projects needed to complete the dispersed loading and delivery
system in Vail.
Cleveland said the way the resolution is written, the cost is going to be $25,000, not up
to $25,000. He has problem using public funds for the tunnel.
Foley made a motion to approve Resolution No. 5, Series of 2011, spending up to
$25,000 for the tunnel completion; and the motion was seconded by Daly.
A vote was taken and the motion passed 6 -1, Cleveland opposed.
Council directed staff to return to discuss a pilot loading and delivery program on East
Meadow Drive as there is a need to understand what's working.
Town Council Meeting Minutes for February 1, 2011 Page 5
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The seventh item on the agenda was First reading of Ordinance No. 3, Series of 2011,
an ordinance repealing and reenacting Chapter 7, Contractor, Registration, Title 4,
Business License and Registration, Vail Town Code, and setting forth details in regard
thereto.
George Ruther reviewed first reading of Ordinance No. 3, Series of 2011, with the
Council saying the changes need to be adopted by code, and staff recommends
amending the chapter. He said the current process for contractor registration is
subjective, outdated, time consuming and costly to administer and that the process has
remained unchanged for more than 33 years. He said this ordinance aims to solve the
problems associated with the current contractor registration process.
Ruther said the proposed amendments create a contractor registration process which is
objective, eliminates waste, is cost effective and relies upon current technology to
improve productivity and customer service. He said a high amount of staff time is
consumed and this shifts the responsibility to the contractor to have proof of insurance,
automates the registration process, and the contractor registration fees don't reflect
what it costs to process. He said the registration would be good for three years and
spreading it out will be more effective for staff time. The fee increases from $75.00
annually to $200 every three years will be more effective as well. He said there is a
penalty clause, and staff is proposing an administrative penalty up to two times the cost
of the registration. He said this will end the current bureaucracy and redundancy of the
process. Homeowners are exempt from the process. However, general contractors,
plumbers, electricians and fire related businesses will still be required to have general
liability insurance. He said violations of the registration and proof of insurance process
will also have an appeal process. There will be customer service computers at the
Community Development counter and customers can use the computers to process
their registration. Staff will be announcing the change on the town's website and send
out an e-mail newsletter. He said there have been no negative comments to date.
Foley made a motion to approve first reading of Ordinance No. 3, Series of 2011, and
the motion was seconded by Rogers. A vote was taken and the motion passed
unanimously, 7 -0.
The eighth item on the agenda was the discussion of the Lionshead Transit Welcome
Center - Packages A (Pre -Cast Concrete), B (Elevators), and C (Mechanical Equipment)
Contracts Award.
Town Council Meeting Minutes for February 1, 2011 Page 6
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Tom Kassmel, stated staff requests Council to award separate Contracts to the
recommended contractors for the Lionshead Transit Welcome Center Packages A, B,
and C. The Town of Vail is in the process of completing Construction Documents
(CD's) for the Lionshead Transit Welcome Center (LHTWC) Project that will replace the
existing Lionshead Auxiliary Building. The CD's, also known as the Lionshead Transit
Welcome Center Package D, will be complete and publically bid in February, with a
General Contractor (GC) contract award on March 15th.
Kassmel said in order to save six weeks in the 2011 construction schedule, proposals for
the LHTWC Packages A, B, C were publically solicited. The LHTWC Packages A, B, C,
were solicited for Pre -Cast Concrete (A), Elevators (B), and Mechanical Equipment (C).
These three packages are for long lead items that will significantly impact the
construction schedule if they were to be awarded in mid -March to a General Contractor,
with the LHTWC Package D construction documents. He said the purpose of this
Council session is to award three separate contracts for the LHTWC Packages A, B, C to
the recommended proposers. The contracts will be awarded to the recommended
proposers with a Notice to Proceed on the shop drawings portion of the contract only.
He said by the time the shop drawings are complete and approved in mid - March,
Package D, the complete CD package, will have been publically bid and awarded to the
recommended General Contractor. At that time the remaining fabrication and
construction portion of the Package A, B, C contract will be assigned to the General
Contractor for coordination and assimilation into their construction schedule. By
awarding these three contracts, the LHTWC project construction schedule can be
shortened by six weeks allowing for an anticipated substantial completion in December
of 2011. He said the town received two bids for A, two bids for B and three bids for C.
Kassmel said staff recommends directing the town manager to enter into contracts and
award for: Proposal Package A (Precast) to Stresscon for $710,610.00, with an initial
Notice to Proceed in the amount of $45,064.11; Proposal Package B (Elevators) to Otis
for $116,300.00, with an initial Notice to Proceed in the amount of $8,720.00; and not
awarding Proposal Package C (Mechanical Equipment) at this time. Awarding contracts
A & B now will benefit the whole project and allow these parts to be done before July 4,
2011.
Daly made a motion to approve contracts for Proposal Package A (Precast) to Stresscon
for $710,610.00, with an initial Notice to Proceed in the amount of $45,064.11;
Proposal Package B (Elevators) to Otis for $116,300.00, with an initial Notice to Proceed
in the amount of $8,720.00; the motion was seconded by Newbury. A vote was taken
and passed unanimously, 7 -0.
Town Council Meeting Minutes for February 1, 2011 Page 7
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The ninth item on the agenda was adjournment. Foley made a motion to adjourn,
seconded by Tjossem. A vote was taken and the motion passed, 7 -0. The meeting
adjourned at 8:25 p.m.
Respectfully submitted,
Dick Cleveland, Mayor
Attest:
Lorelei Donaldson, Town Clerk
Town Council Meeting Minutes for February 1, 2011 Page 8
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Vail Town Council Meeting Minutes
Tuesday, February 15, 2011
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 6:00
P.M. by Mayor Dick Cleveland.
Members present: Dick Cleveland, Mayor
Andy Daly
Kerry Donovan
Kevin Foley
Kim Newbury
Margaret Rogers
Susie Tjossem
Member Absent: Kim Newbury
Staff members: Matt Mire, Town Attorney
Pam Brandmeyer, Acting Town Manager
Staff members absent: Stan Zemler, Town Manager
The first item on the agenda was Citizen Participation. Michael Staughton, business
owner and Vail Chamber and Business Association (VCBA) member, asked the Council
to add a work session item to discuss solutions for loading, delivery, and parking of
service vehicles (plumbers, refrigeration, etc.) in Vail. Cleveland said Foley has brought
this issue up before and staff will add it to a future work session to discuss and resolve.
Jonathan Levine, owner of Eco Limo Vail, a limousine service in Vail, wanted clarification
about why the limousines cannot have access to the top of the Transportation Center
(VTC). He said restricting all limousine services at the VTC due to bad behavior of
limousine service providers is extreme. He stated he is in favor of supporting the police
department; however, he would like to meet with the police department, shuttle service
companies and limousine companies to come up with other solutions.
Cleveland said they questioned the police department staff and misbehavior of shuttle
and limousine services personnel has lead to this solution. He said Council gave the
police department a directive to designate a place for the limousines to stage their
vehicles while waiting to provide service for the town's guests. He said there will be
cards available with limousine services contact information so hotels and other
businesses can hand out to guests to call limousine services. He said the limousine
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3 -2 -1
services must abide by the Public Utilities Commission (PUC) regulations regarding
these services, which includes having prearranged pick up and drop off services for
guests. The limousine services cannot loiter or stage their vehicles at the VTC.
Levine said restricting limousine services at the VTC doesn't work well as everyone goes
to the transportation center to get picked up. Rogers reiterated that the guests would
call the limousine service provider and could arrange for them to be picked up or
dropped off at the VTC. The police said the limousine service providers would have
access to the transportation center so they can drop off or pick up guests at the
transportation center.
Cleveland said the town doesn't have the resources to monitor all activity and the
Council gave the police department a directive so the impact is minimal to legitimate
service providers. Levine wants to add video monitoring at the VTC to monitor
misbehaviors of taxis and limousine services.
Rich Ten Braak, Director of the Vail Chamber and Business Association, stated the
parking for service vehicles has fallen through the cracks and needs to be addressed.
He also gave Council an update on the Premier Impressions program, a town -wide
customer service initiative. He said the nomination numbers started out slow but
picked up and they have 92 current nominations. They have expanded the locations
where nomination forms can be picked up. He said each qualified nominee gets a $50
gift card to a business in Vail and they are invited to attend a party at Eagle's Nest. He
invited Council members to attend the party on April 7 at Eagle's Nest at 5:00 p.m.
Cleveland asked if the marketing has changed as he hadn't heard about it. Ten Braak
said no, the information is in the newspaper, sent out via their newsletter, e-mail, and
forms in various business locations throughout Vail.
The second item on the agenda was the Consent Agenda.
1. Approval of the January 4, 2011 meeting minutes; and
2. Approval of the January 18, 2011 meeting minutes. With corrections page 3 Daly
Rogers made a motion to approve the meeting minutes of January 4, 2011, and
January 18, 2011; and the motion was seconded by Foley. Daly had a minor correction
to the January 18, 2011, meeting minutes. A vote was taken and the motion passed
unanimously, 6 -0, with the correction.
The third item on the agenda was the Town Manager Report. There was none.
Cleveland stated Zemler and Chief Henninger are in Garmisch and will be back
tomorrow.
Town Council February 15, 2011 Meeting Minutes Page 2
3/1/2011
3 -2 -2
The fourth item on the agenda was second reading of Ordinance No. 3, Series of
2011, an ordinance repealing and reenacting Chapter 7, Contractor Registration, Title 4,
Business License and Registration, Vail Town Code, and setting forth details in regard
thereto.
George Ruther stated on February 1, 2011, the Council approved the first reading of
Ordinance No. 3, Series of 2011. The proposed amendments create a contractor
registration process which is objective, eliminates waste, is cost effective and relies
upon current technology to improve productivity and customer service. Town staff
recommends the Town Council approves Ordinance No. 3, Series of 2011, on second
reading.
Rogers made a motion to approve second reading of Ordinance No. 3, Series of 2011;
and the motion was seconded by Daly. A vote was taken and the motion passed
unanimously, 6 -0.
The fifth item on the agenda was a request to table Ordinance No. 15, Series of 2010
to the Vail Town Council's March 15, 2011 public hearing.
Ruther said the applicant requested an extension of this item.
Daly made a motion to table second reading of Ordinance No. 15, Series of 2010, to the
Council's March 15, 2011, public hearing; and the motion was seconded by Tjossem. A
vote was taken and the motion passed unanimously, 6 -0.
The sixth item on the agenda was a request to table Resolution No. 23, Series of 2010,
a resolution amending Chapter VII, Vail Village Sub - Areas, East Gore Creek Sub -Area
( #6) to include recommendations related to a new Vail Village Townhouse (VVT)
District, and setting forth details in regard thereto; to the Council's March 15, 2011
meeting.
Ruther said the applicant requested an extension of this item to coincide with Ordinance
No. 15, Series of 2010 to the Council's March 15, 2011 meeting.
Daly made a motion to table Resolution No. 23, Series of 2010, to the Council's March
15, 2011, public hearing; and the motion was seconded by Tjossem. A vote was taken
and the motion passed unanimously, 6 -0.
The seventh item on the agenda was the Lionshead Transit Center Phase III Request
for Proposal (RFP), East Lionshead Plaza and Concert Hall Plaza Streetscape.
Town Council February 15, 2011 Meeting Minutes Page 3
3/1/2011
3 -2 -3
Tom Kassmel, said staff wanted direction from Council to finalize and release the
Request for Proposal (RFP) to begin the process of hiring a consultant team to produce
design and construction documents for the redevelopment of the Lionshead East Mall
Plaza and Concert Hall Plaza projects. He said the Lionshead East Mall Plaza and
Concert Hall Plaza Streetscape Projects are the third phase of the Lionshead Transit
Center redevelopment. The two projects complete the link between the Lionshead
Transit Center, the redeveloped Lionshead Mall commercial core and the hotels and
lodges of west Lionshead.
He said concept plans for these streetscape projects were developed and reviewed as a
part of the Lionshead Transit Center Phase I and Phase II projects in 2010. Since that
time, the Council has issued Vail Reinvestment Authority (VRA) bonds and established
budgets for the two project areas in the 2012 fiscal year. The establishment of the
budgets suggests the Council is ready to move forward on the projects, and if this is
still the intent of the Council, the design work will need to begin April 2011. He said
staff has drafted an RFP to hire a team of design and engineering professionals to
finalize the design and prepare construction documents. He said once proposals are
received and evaluated, staff will bring a recommendation to Council to enter into a
contract for design and construction documents.
Cleveland asked if the Concert Hall Plaza area can be reconfigured to accommodate
more drop -off options for temporary parking. Kassmel said the design team can work
on that request.
Kassmel stated if the Council approves the submittals, this could be completed in 2012
because $2 million is budgeted for the East Lionshead Mall and approximately $750,000
for the Concert Hall Plaza area. However, in order to do these projects in 2012, the
town needs the design and construction documents this year. Kassmel said staff is
proposing to use the Part Three Concept, East Mall Plaza Improvements, Modest Lower
Plaza Landscape, is the one they would be using to simplify the project. Additional
special features could be added.
Foley asked how this project affects Lionshead Center and Treetops access. Kassmel
said access would have to be provided and maintained to these areas. He said staff
has a stakeholder's list and this information has been distributed to them. Staff would
take this particular concept to the stakeholders for feedback and then bring back the
feedback and scenarios to Council.
Bus movement around East Lionshead and Concert Hall Plaza areas was discussed, as
well as additional bus service, turn - around areas and additional alternatives. One
alternative is to run more buses; however, Mike Rose, Transportation Manager, said it
was critical to maintain this area instead of adding more buses.
Town Council February 15, 2011 Meeting Minutes Page 4
3/1/2011
3 -2 -4
There was no public comment.
Cleveland and Rogers stated they don't want an island or curb in the Concert Hall Plaza
area as it will invite people to park there with vehicles. Tjossem would like to see a
water feature, if possible, and make it inviting to children. Donovan said when she uses
the short term parking, she walks out the garage instead of the portal. Kassmel stated
the next phase of this project will include more lighting in that area and people will see
it is the main portal area.
Daly made a motion to direct staff to finalize and release the Request for Proposal
(RFP) to begin the process of hiring a consultant team to produce design and
construction documents for the redevelopment of the Lionshead East Mall Plaza and
Concert Hall Plaza projects; the motion was seconded by Rogers.
Kassmel clarified the budget approved for the project was $2,075,000 for the East Mall
area of Lionshead and $750,000 for the Concert Hall Plaza area.
A vote was taken and the motion passed unanimously, 6 -0.
The eighth item on the agenda was adjournment.
Daly made a motion to adjourn, and the motion was seconded by Tjossem . A vote was
taken and passed unanimously, 6 -0. The meeting adjourned at 6:55 p.m.
Respectfully submitted,
Dick Cleveland, Mayor
Attest:
Lorelei Donaldson, Town Clerk
Town Council February 15, 2011 Meeting Minutes Page 5
3/1/2011
3 -2 -5
ITL1 Oil
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: March 1, 2011
ITEM /TOPIC: Town Manager Report:
Revenue Highlights - Kathleen Halloran
Forest Service Land Swap Exchange - Diane Johnson
PRESENTER(S): Misc.
ATTACHMENTS:
Revenue Highlights
USFS Land Exchange Letter 012711
USFS Land Exchange Proposal
Eagle Valley Land Exchange Memo from ERWSD
3/1/2011
TOWN OF VAIL
REVENUE HIGHLIGHTS
February 24, 2011
Sales Tax
Upon receipt of all sales tax returns, January collections are expected to be
$2,776,501 up 10.3% from budget and 8.3% from last year. The ski season
(November- January) is up 11.6% from prior year. Inflation as measured by the
consumer price index was up 1.6% in January.
Real Estate Transfer Tax (RETT)
RETT collections through February 22 total $582,966, up 13.8% from this time
last year. Approximately $350,240 or 60 %, was from major redevelopment
projects including Manor Vail, Mountain View, Ritz Carlton Residences, Solaris,
and The Sebastian. Collections not related to major redevelopment projects total
$232,726 compared with $325,318 through 2010, a 28% decrease.
Parking Revenue
Pass sales through February 22 total $113,635, up 28% from 2010.
Daily sales from the parking structures total approximately $1.3 million, down
30% from 2010, however the 2011 sales are only as of February 22, not the full
month.
-1-
3/1/2011
4 -1 -I
USDA United States Forest White River Eagle/H Cross Ranger District
Department of Service National 125 West Fifth Street
Agriculture Forest P.O. Box 720
Eagle, CO 81631 -0720
(970) 328 -6388
(970) 827 -5715
FAX (970) 328 -6448
FAX (970) 827 -9343
File Code: 1950
Date: January 27, 2011
Dear Interested Party:
The White River National Forest — Eagle/Holy Cross Ranger District is considering a land
exchange proposal involving the Colorado State Land Board (SLB), the Upper Eagle Regional
Water Authority, and the Forest Service. Other involved parties who may acquire certain
National Forest parcels conveyed to the Colorado State Land Board immediately following the
exchange include Eagle County, the Town of Avon, Eagle River Water and Sanitation District,
and the Town of Minturn. Western Land Group, Inc. ( "WLG ") has been retained by Eagle
County with the agreement of the other parties to facilitate the land exchange and serve as the
point of contact with the Forest Service in a manner consistent with the role of a third -party
facilitator.
The non - Federal parties are proposing to convey three parcels of non - Federal land totaling 1,285
acres, more or less, together with associated mineral rights, to the United States in exchange for
up to eleven (11) parcels of National Forest System land totaling 986.49 acres, more or less. All
o f the exchange parcels are located within the White River National Forest in Eagle County as
described below and in the attachments.
The attached map shows the lands to be exchanged. A description of the lands follows:
Federal Parcels
Federal Parcel 1 — "West Avon"
Sixth Principal Meridian, Colorado
T. 4 S. R. 82 W.,
sec. 34, SE' /4SE%.
T. 5 S. R. 82 W.,
sec. 2, lots 3 and 4, S %2NW' /4, SW %4;
sec. 3, lot 1, SE' /aNE' /a, N E' /4 S F?' /4.
X �
Caring for the L "dl�d Serving People Ponied on Recycled Paper
4 -2 -1
Containing 478.09 acres, more or less, together with all mineral rights.
This parcel consists of 478.09 acres, more or less, within the boundaries of the White River
National Forest in Eagle County. Transfer of this parcel will provide a more logical property
boundary for both the non - Federal Party and the Forest Service. Elevation ranges from 7,400
feet to 8,000 feet. Vegetation consists primarily of oak brush and pinyon juniper forest.
The Town of Avon is planning to convey a conservation easement on this parcel to Eagle Valley
Land Trust following acquisition of the parcel from the SLB.
This parcel was previously approved for conveyance by the United States in connection with the
Vassar Meadows Land Exchange, for which a Decision Notice was issued in December 2001.
However, it was ultimately not conveyed to Vail Associates because they were unable to obtain
specific zoning for the property as provided in the Vassar Meadows Exchange Agreement.
Federal Parcel 2 — "Forest Service Village"
Sixth Principal Meridian, Colorado
T. 5 S. R. 81 W.,
- sec. 8, lots 1 and 2.
Containing 85.99 acres, more or less, together with all mineral rights.
This parcel consists of 85.99 acres, more or less, within the boundaries of the White River
National Forest in Eagle County. The parcel is located east of Avon. The transfer of this parcel
will provide a more logical property boundary for both the Non- Federal Party and the Forest
Service. Elevation ranges from 7,600 to 7,800 feet. Vegetation consists primarily of sage and
brush. .
Federal Parcel 3 — "Highway"
Sixth Principal Meridian, Colorado
T. 5 S. R. 81 W.,
sec. 9, lot 1.
Containing 48.99 acres, more or less, together with all mineral rights
This 48.99 acre parcel is located approximately 2.3 miles east of the center of downtown Avon.
Elevation ranges from 7,700 to 7,800 feet. Vegetation consists primarily of lodge pole pine with
small patches of spruce and fir. The parcel slopes gently to the east and drains into the
Cucumber Creek to the southeast.
Federal Parcel 4 — "Cordillera"
Sixth Principal Meridian, Colorado
T. 5 S. R. 82 W.,
3/1/2011
4 -2 -2
sec. 7, lots 1, 2 and 3, NE' /4SW' /4.
Containing 167.95 acres, more or less, together with all mineral rights
This 167.95 acre parcel is located approximately 1.0 mile west of Edwards, Colorado adjacent to
the Cordillera subdivision. There are no encumbrances on the parcel. Eagle County intends to
manage the parcel as undeveloped open space once it is acquired from SLB. Elevation ranges
from 7,800 to 8,400 feet. Vegetation consists primarily of sage and brush
Eagle County is planning to convey a conservation easement for this parcel to Eagle Valley Land
Trust when the parcel is acquired from SLB following the exchange.
Federal Parcel 5 — "Homestead"
Sixth Principal Meridian, Colorado
T. 5 S. R. 82 W.,
sec. 9, lot 1, S %2SW%, SW'/4SE %4.
Containing 162.07 acres, more or less, together with all mineral rights
This 162.07 acre parcel is Iocated approximately 1.0 mile south of Edwards, Colorado adjacent
to the Homestead subdivision. There are no encumbrances on the parcel. Elevation ranges from
8,200 to 8,600 feet. Vegetation consists primarily of sage and brush with small patches of aspen.
This parcel is included in the proposed land exchange for equalization purposes, if necessary. If
acquired by SLB and subsequently conveyed to Eagle County, the parcel would be managed as
open space under conservation easement held by EVLT.
Federal Parcel 6 — "CDOT Relocation"
Sixth Principal Meridian, Colorado
T. 5 S. R. 81 W.,
see. 22, a portion of the E' /2;
see. 23, a portion of theW %2.
Containing 9.8 acres, more or less, together with all mineral rights.
This parcel is located on the east side of the Eagle River. It is needed for relocation of the
CDOT maintenance facility currently located on State School Trust land, T5S, R8 W, section
16. Acquisition is a high priority of the SLB.
Federal Parcel 7 — "CVC Water Tank"
Sixth Principal Meridian, Colorado
T. 4 S. R. 82 W.,
sec. 31, NE/4NW' /4, NW' /4NW %4.
3/1/2011
E 4 -2 -3
Containing 5.0 acres, more or less, together with all- mineral rights
This 5.0 acre parcel is located approximately 1.0 mile northwest of Edwards, Colorado adjacent
to the Cordillera Valley Club subdivision. There are no encumbrances on the parcel. Elevation is
at approximately7600 feet. Vegetation within the parcel consists primarily of pinon - juniper and
sage.
The parcel is already under Special Use Permit (HOL419) to the Upper Eagle Regional Water
Authority for construction of an underground water storage facility. Conveyance of this parcel
to the permittee would relieve the Forest Service of further permit administration responsibilities.
Federal Parcel 8 — "Mountain Star Water Tank"
Sixth Principal Meridian, Colorado
T. 4 S. R. 82 W.,
sec. 25, SW' /4SE' /4.
Containing 5.0 acres, more or less, together with all mineral rights
This 5.0 acre parcel is located approximately 2.0 miles north of Avon, Colorado adjacent to the
Mountain Star subdivision. There are no encumbrances on the parcel. Elevation is at 9200 feet.
Vegetation consists of primarily aspen stands.
This parcel is included in the proposed land exchange for the purpose of providing Eagle River
Water and Sanitation District[Upper Eagle Regional Water Authority a location to install a
buried 300,000 gallon tank that will serve as gravity flow source of water for the Mountain Star
and surrounding area.
Federal Parcel 9A — "Red SandstoneNail Water Tank A"
Sixth Principal Meridian, Colorado
T. 5 S. R. 81 W.,
sec. 1, a portion of the E%z E'' /z.
Containing 4.5 acres, more or less, together with all mineral rights
This parcel is located on the lower portions of Red Sandstone Road in Vail near the Potato Patch
subdivision. The water tank proposed to be constructed on this parcel will serve a pressure zone
serving the core of the Town of Vail as opposed to the existing permitted tanks on Federal Parcel
9B (see below) which serve a higher pressure zone. The water tank proposed for Federal Parcel A
is needed to meet current and future fire fighting water storage shortages in the core zone of Vail.
The proposed water tank will be underground. There are no encumbrances on the parcel.
3/1/2011
4 -2 -4
Federal Parcel 9B — "Red SandstoneNail Water Tank B"
Sixth Principal Meridian, Colorado
T. 5 S. R. 80 W.,
sec. 6, portion of the unsurveyed portion the
S'' / - 2S W' /4SW' /4NW' /4.
Containing 5.0 acres, more or less, together with all mineral rights.
This parcel is located on the lower portions of Red Sandstone Road in Vail near the Potato Patch
subdivision. Two existing water storage tanks ( #'s Eagle River Water and Sanitation District 6
and 7) are located on this parcel and are authorized under a master special use permit issued to the
Vail Valley Consolidated Water District in 1987. These water tanks are part of a higher pressure
zone that feed homes located above the zone serving the core of the Town of Vail. Conveyance
would be to the permittee thereby eliminating the need for future administration of these tanks
under the permit.
Federal Parcel 10 — "Cross Creek"
Sixth Principal Meridian, Colorado
T. 5 S. R. 81 W.,
sec. 36, a portion of the SW` /<.
Containing 14.10 acres, more or less, together with all mineral rights
This parcel is located on the southern end of the Town of Minturn. It was most recently
considered for conveyance as part of the Vassar Meadows Land Exchange. However, it was not
included in the package of lands that were processed due to Mintum's lack of funds at the time.
This parcel could be conveyed to either Minturn or SLB as part of this exchange depending on
the availability of funding.
Non - Federal Parcels
Non- Federal Parcel A — North Edwards
Sixth Principal Meridian, Colorado
T. 4 S. R. 82 W.,
sec. 16, all.
Containing 640 acres, more or less, together with all mineral rights.
The "North Edwards" parcel is a Colorado State School Trust property located approximately 3
miles north of Edwards, Colorado along Berry Creek in the Eagle River Basin of Eagle County.
The parcel is an inholding in the White River National Forest. The parcel is within the sub
alpine ecosystem at approximately 9,400 to 10,000 feet. Berry Creek bisects the property. The
North Edwards property is accessible via Forest Service Road 778, which is a Level 2 four -
whecl -drive road. The subsurface mineral rights would be conveyed along with the surface
estate.
I
3/1/2011
4 -2 -5
Non - Federal Parcel B — South Edwards
Sixth Principal Meridian, Colorado
T. 5 S. R. 82 W.,
sec. 16, all.
Containing 640 acres, more or less, together with all mineral rights.
The "South Edwards" parcel is a Colorado State School Trust property located approximately
one 1) mile south of Edwards, Colorado adjacent to McCoy Creek in the Eagle River Basin of
Eagle County. The parcel is an inholding in the White River National Forest. The parcel is
within the sub alpine ecosystem at approximately 8,000 to 8,800 feet. There are no roads that
access the property. The subsurface mineral rights would be conveyed along with the surface
estate.
Non - Federal Parcel C — Beard Creek
Sixth Principal Meridian, Colorado
T. 4 S. R. 82 W.,
sec. 32, W %zSE %NW' /4NW %4SE' /4,
W'/NE' /aS W V4NW'ASE' /4,
NW' /4S W' /4NW' /4S E' /4.
Containing 5.00 acres, more or less, together with mineral rights.
The "Beard Creek Parcel' was acquired by the Upper Eagle Regional Water Authority from the
Forest Service in 2004 as part of the Vassar Meadows Land Exchange. Conveyance to the Water
Authority was subject to a perpetual patent restriction limited future use to construction of a water
storage facility. Subsequent engineering and construction considerations determined that this site
is not suitable for the planned water storage facility. Thus, reconveyance to the Forest Service is
proposed.
This proposed land exchange is in compliance with the Land and Resource Management Plan for
the White River National Forest (2002 as amended).
The White River National Forest believes this proposed land exchange is in the public interest
for the following reasons:
Conveyance of the Federal parcels to the Non - Federal Party is consistent with the guidelines
provided in the Forest Plan:
• All of the Federal Parcels are either located in a highly developed area or in an area that
is being developed, that is in the process of losing its National Forest character;
3/1/2011
4 -2 -6
• Following the exchange with the SLB, Federal Parcels I and 2 will be conveyed to the
Town of Avon and managed as open space in accordance with the terms of a
conservation easement held by the Eagle Valley Land Trust;
• A portion of Federal Parcel 2 may be used for deed - restricted affordable housing.
• Federal Parcel 3 will be conveyed to the SLB which intends to develop the parcel in a
manner consistent with land uses on the adjoining State section to the south.
• Following the exchange with SLB, Federal Parcel 4 will be conveyed to Eagle County.
Eagle County intends to convey a conservation easement to the Eagle Valley Land Trust
protecting the open space values associated with this parcel.
• . Following the exchange with SLB, Federal Parcel 5 (if needed for equalization purposes)
will be conveyed to Eagle County. If this parcel is exchanged, Eagle County intends to
convey a conservation easement to the Eagle Valley Land Trust protecting the open space
values associated with this parcel.
• Federal Parcel 6 will be conveyed to the SLB. This parcel will be used for a new CDOT
highway maintenance facility. Inclusion of this parcel is necessary to secure the SLB's
participation in the land exchange.
• Federal Parcel 7 will be conveyed to the Upper Eagle Regional Water Authority while
Parcels 8, 9A and 9B will be conveyed to the Water Authority's affiliate, the Eagle River
Water and Sanitation District. These parcels will be used for the development of
additional water storage in various pressure zones of the regional water system.
• Federal Parcel 10 will either be retained by the SLB or subsequent to the exchange,
conveyed to the Town of Mintum. Regardless of the ultimate owner, future land use is
likely to include an affordable housing component.
Acquisition of Non - Federal Parcels A, B and C would be consistent with a number of
considerations and/or opportunities identified in the Forest Plan for land acquisitions. These
include, but are not limited to:
• Non - Federal Parcel A and Non - Federal Parcel B have outstanding scenic values, and
possess critical ecosystems which would be threatened by change of use. Management of
these parcels would be enhanced by their inclusion in the National Forest System;
• Non - Federal Parcel A and Non - Federal Parcel B include streams, floodplains, wetlands
and associated riparian ecosystems;
• Non - Federal Parcels A, B and C include key wildlife habitat for deer and elk;
• Non - Federal Parcel A and Non - Federal Parcel B contain lands with important value for
outdoor recreation purposes and contain lands with outstanding scenic conditions that
would be protected; and,
• Acquisition of Non - Federal Parcels A, B and C would consolidate Federal landownership
patterns in the area which would reduce the miles of interior boundaries and number of
interior comers requiring survey management.
Based on the above factors and other considerations, the proposed land exchange is likely to
result in considerable benefits for the Forest Service and the public.
As pant of the environmental analysis process, the Forest Service is inviting public comments
regarding this proposed land exchange. Written comments can be addressed to: Bill Joluison,
3/1/2011
4 -2 -7
Realty Specialist, Eagle/Holy Cross Ranger District, P.O. Box 720, Eagle CO 81631, FAX:
(970) 328 -6448; Email: wrnf scopingcomments a,fs.fed.us Persons commenting should
include: 1) name, address, telephone number, and organization represented, if any; 2) title of this
project (Eagle Valley Land Exchange); and 3) specific facts and supporting reasons for any
comments for me to consider. Names and contact information submitted with your comments
will become part of the public record and may be released under the Freedom of Information
Act.
Anyone needing further information should contact Bill Johnson, at (970) 328 -5869 or
b i ohnsona,fs. fed.us
Sincerely,
DAVID NEELY
District Ranger
Enclosure
3/1/2011
4 -2 -8
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4 -2 -9
MEMORANDUM
TO: Vail Town Council
FROM: Community Development Department
DATE: March 1, 2011
SUBJECT: Information Update: United States Forest Service Land Exchange Proposal
I. PURPOSE
The purpose of this memorandum is to provide the Vail Town Council with a visual
perspective of the three (3) Federal parcels within a half -mile from the incorporated
Town of Vail boundary being considered for land exchange, according to documentation
provided by United Stated Forest Service, White River National Forest, Eagle /Holy
Cross Ranger District dated January 27, 2011.
II. PROPERTY DESCRIPTIONS
Federal Parcel 6 — "CDOT Relocation"
Federal Parcel 6 contains approximately 9.8 acres and includes all mineral rights. This
parcel is located on the east side of the Eagle River. It is needed for relocation of the
CDOT maintenance facility currently located on State School Trust property, TSS,
R81 W, section 16. Acquisition is a high priority of the State Land Board.
Federal Parcel 9A — "Red Sandstone /Vail Water Tank A"
Federal Parcel 9A contains approximately 4.5 acres and includes all mineral rights. This
parcel is located on the lower portions of Red Sandstone Road in Vail near the Potato
Patch subdivision. The water tank proposed to be constructed on this parcel will serve a
pressure zone serving the core of the Town of Vail as opposed to the existing permitted
tanks on Federal Parcel 9B (see below) which serve a higher pressure zone. The water
tank proposed for Federal Parcel 9A is needed to meet current and future fire fighting
water storage shortages in the core zone of Vail. The proposed water tank will be
underground. There are no encumbrances on the parcel.
Federal Parcel 9B — "Red Sandstone /Vail Water Tank B"
Federal Parcel 9B contains approximately 5 acres and includes all mineral rights. This
parcel is located on the lower portions of Red Sandstone Road in Vail near the Potato
Patch subdivision. Two existing water storage tanks (Eagle River Water and Sanitation
District tanks 6 and 7) are located on this parcel and are authorized under a master
special use permit issued to the Vail Valley Consolidated Water District in 1987. These
water tanks are part of a higher pressure zone that feeds homes located above the zone
serving the core of the Town of Vail. Conveyance would be to the permittee, thereby
eliminating the need for future administration of these tanks under the permit.
III. ATTACHMENTS
A. Vicinity Map
B. 3D Perspective
1
3/1/2011
4 -3 -1
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3/1/2011
4 -3 -2
Attachment B
Federal Parcel 6 — "CDOT Relocation"
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3/1/2011
4 -3 -3
Federal Parcels 9A & 9B — "Red Sandstone /Vail Water Tank A & B"
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3/1/2011
4 -3 -4
Pam 6randme er
From: Diane Johnson <d}ohnson @erwsdorg>
Sent: Monday, February 28, 2011 10:22 PM
To: Council Dist List
Cc: Stan Zemler; Pam Brandmeyer
Subject: Eagle Valley Land Exchange (USFS land swap) information for March 1 evening meeting
Attachments: EVLEX Public Comment Letter -Water Tank Sites.docx
Dear Vail Town Council,
Thank you for providing time on your March 1 agenda to briefly discuss the Eagle Valley Land Exchange (EVLEX). The
proposed exchange involves a number of local governments and possibly up to fourteen separate land parcels in eastern
Eagle County.
The focus of my request, on behalf of the Eagle River Water & Sanitation District and the Upper Eagle Regional Water
Authority, is to ask the Town to submit a positive comment letter to the US Forest Service by the March 11 deadline. My
knowledge about the EVLEX is limited to the parcels that the District and Authority have an interest in. While the Town
may have a broad view on the EVLEX, our request that the Town submit a support letter is narrow —to support the
proposed exchange to secure water tank sites.
Attached to this is a draft letter of support which details the parcels and facts surrounding the water tank sites. Our
hope is that the Town executes a letter similar to this and is able to use this information to convey the Town's position
on the EVLEX to the USFS by March 11.
I understand that your Council packet had the January 27 USFS notification letter along with maps of parcels located
close to Vail. The attached draft support letter expands a bit on the information you already have.
Again, we appreciate you making time to hear this request at your meeting.
Diane Johnson
Communications and Public Affairs Manager
Eagle River Water & Sanitation District
Direct: (970) 477 -5457
erwsd.org
Providing efficient, effective, and reliable water and wastewater utility
services in a manner that respects the natural environment.
3/1/2011
4 -4 -1
to he put on Organization Letterhead
March 1, 2011
VIA E -MAIL
(wrnf — scopi ng_comments @fs.fed. us)
Bill Johnson
Realty Specialist
Eagle/Holy Cross Ranger District
P.O. Box 720
Eagle, CO 81631
Re: Eagle Valley Land Exchange
Dear Mr. Johnson,
Please accept these comments on behalf of ( organization name and incorporate them into the public
record for the proposed Eagle Valley Land Exchange project.
This letter pertains to Federal Parcels 7, 8, 9A, and 9B, as well as Non - Federal Parcel C, each of which are
critical to the current and future water supply system that serves the eastern half of Eagle County.
We support conveyance of Non - Federal Parcel C to the Forest Service since Upper Eagle Regional Water
Authority determined it was not the best site to locate a water tank, for which it was acquired in 2004.
Conveyance of Federal Parcels 7, 8, 9A, and 9B to the Water Authority and the Eagle River Water and
Sanitation District would mean that water storage tanks that are vital to the water distribution system
would not be located on leased land. Ownership of these parcels secures an increase in water storage
capacity which is essential to meet current and future growth in our community. The water tanks
planned for, or currently located on, the proposed sites are part of long term planning efforts that
increase public safety by having sufficient water available for firefighting while ensuring the reliability of
the public water system.
We support all of the proposed transactions for the four water storage tank sites, as follows:
• Federal Parcel 7 — where a 2.5 million gallon buried water storage tank is currently being
constructed onsite and is authorized under a Special Use Permit. This tank is a critical
component of the Authority's public water system, providing regional supply to Edwards area
communities such as Arrowhead, Homestead, and Cordillera.
• Federal Parcel 8 — where a 330,000 gallon above ground water storage tank is planned to serve
the Mountain Star development and surrounding area, which is currently deficient in fire
fighting water.
• Federal Parcel 9A- -where a 2 million gallon buried water storage tank is proposed to be
constructed that will provide water to Vail Village and Lionshead, the Town of Vail's largest
business service area. The new tank is needed to meet current and future fire fighting water
storage needs in Vail.
3/1/2011
4 -4 -2
• Federal Parcel 9B — where two existing buried water storage tanks, totaling 1.25 million gallons,
are currently located and are authorized under a master special use permit. These tanks provide
water to an area higher in elevation than Vail Village or Lions head, They provide critical storage
water for this area and can also provide additional supply capacity during emergencies to areas
in lower elevation zones.
We support the Forest Service being relieved of further permit administration responsibilities associated
with Federal Parcels 7 and 9B.
In summary, the proposed Eagle Valley Land Exchange should proceed given that two of the proposed
water tank sites have existing permits, all of the sites are located adjacent to developed areas, and all
the sites are needed to sustain our community's water supply and safety.
For the Record, please note that our address and telephone number is: mailing address, City, St., ZIP and
(0001 000 -0000
Sincerely,
Contact Name
Title
Organization Name
3/1/2011
4 -4 -3
ITL1 Oil
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: March 1, 2011
ITEM /TOPIC: Preliminary year end results and first reading of Ordinance No. 6, Series of
2011, An Ordinance making supplemental appropriations to the Town of Vail General Fund,
Capital Projects Fund, Real Estate Transfer Tax Fund, Dispatch Services Fund, and Heavy
Equipment Fund of the 2011 Budget for the Town of Vail, Colorado; and authorizing the
expenditures of said appropriations as set forth herein; and setting forth details in regard
thereto.
PRESENTER(S): Kathleen Halloran
ACTION REQUESTED OF COUNCIL: Provide direction regarding the Vail Valley
Foundation's request for $250,000 in 2011 to be used toward the 2015 World Alpine Ski
Championships; Approve or approve with amendments the first reading of Ordinance No. 6,
Series of 2011.
BACKGROUND: To be provided in attached memo.
STAFF RECOMMENDATION: Staff recommends that the Town Council approves or
approves with amendments Ordinance No. 6, Series of 2011, upon first reading.
ATTACHMENTS:
Ord 6 1st Supp
3/1/2011
MEMORANDUM
To: Town Council
From: Stan Zemler
Judy Camp
Kathleen Halloran
Date: February 23, 2011
Subject: 2010 Preliminary Results and 2011 Supplemental Appropriation
Recording of the town's 2010 financial transactions is nearly finished, with an audit of the town's
finances scheduled for mid - March. The completion of 2010 financials sets the stage for this
supplemental appropriation of 2011 with the identification of capital projects that span more than
one year and need to have funding re- appropriated to the current year. In Tuesday evening's
session, you will be asked to approve the first reading of Ordinance No. 6 making supplemental
appropriations and adjustments to the 2011 budget. The following information is provided for
your review:
• Summary of Revenue, Expenditures, and Changes in Fund Balances — 2010 Actual
Compared with Amended Budget and 2011 including the first supplemental
appropriation
• Ordinance No. 6, Series 2011
2010 RESULTS
Incremental growth in tourism and conservative spending contributed to moderate financial
gains for 2010. The town ended the year setting an all -time high for December sales tax with
nearly $3 million collected due to favorable snow conditions, completion of the remaining
renaissance developments and strong international visitation. For the summer season, Vail
continued to lead the industry in lodging occupancy, average daily rate and revenue per
available room.
Sales tax revenues for the year returned to 2006 levels with $17.7 million collected in 2010, a
4.5% increase from 2009 and a 6.3% increase from budget. The unbudgeted collections of $1.1
million were all recorded into the Capital Projects Fund, resulting in a split of 57% to General
Fund, 43% to the Capital Projects Fund.
Collections from Real Estate Transfer Tax of $7.0 million for the year surpassed expectations
for both major redevelopment projects and normal "base" transactions, resulting in the second
highest collections in history. Sixty -one percent of collections were for sales from major
redevelopment properties including Arrabelle at Vail Square, Chalets at the Lodge at Vail,
Landmark, Lion Square Lodge North, Manor Vail, Mountain View, Ritz - Carlton Residences,
Solaris and Sebastian. While activity for the major projects were more than 4 times the volume
in 2009, collections from base sales increased 60% from the prior year as well.
Ski Lift tax collections of $3.4 million exceeded prior year by 10.1 % and beat budget by 7.8 %.
While construction permits and fees of $1.4 million were down 3.7% from prior year, they
exceeded budget by $180,000, or 15 %. Use Tax collections of $1.1 million were more than
double the "normal" annual base activity, and exceeded 2009 revenue by $398,188 or 56 %.
Although 39% of the use tax came from major projects, "base" projects were up 65% from 2009.
Across all funds and revenue accounts for 2010, total revenue of $51.5 million was up 18.7%
over 2009 and up 5.0% from budget.
3/1/2011
5 -I -I
Expenditures were also favorable to budget, with General Fund operating expenditures of $27.2
million below budget by nearly $2.0 million, or 6 %. The $2.0 million in savings came from the
following:
2010 General Fund Expense Savings:
Salary savings from vacant positions $270,000
Salary savings from eliminated positions 170,000
Overtime savings (Fire /Police) 116,000
Subtotal: Staffing Savings: $556,000
Utilities (natural gas, electric) 355,000
Contract Labor / Professional Fees / Bank Charges 244,000
Supplies & Equipment 176,000
Professional Development / Recruiting / Employee Programs 164,000
Developer Reimbursed Expenses (will be spent in 2011) 135,000
Repair & Maintenance 101,000
Loading & Delivery — savings on operational expenses 102,000
Planning Projects (Zoning code updates, Green Building Code,
Comprehensive Master Plan) 100,000
Town vehicle operations (fuel usage and maintenance) 48,000
Total Estimated Savings: $1,981,000
As a result, the General Fund fund balance now totals $22.5 million, or 74% of annual revenues.
By having healthy reserves in 2010, the town was able to save approximately $4.2 million in
projected financing costs by contributing $3.7 million toward the construction of the West Vail
Fire Station.
Capital Projects Fund expenditures came in below budget by $10.8 million, of which $10.7
million relates to ongoing projects, and $153,258, or 1.1 % of expense savings. The RETT Fund
expenditures came in below budget by $4.0 million, of which $3.6 million relate to ongoing
projects and $527,530, or 6.7% of expense savings. Details of ongoing projects are outlined in
the Supplemental Appropriation section below.
Increased revenues and expenditure savings both contributed to the town's financial outlook
during 2010, maintaining the town's healthy reserves as we head into the new year.
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3/1/2011
5 -1 -2
2011 SUPPLEMENTAL APPROPRIATION
The main purpose of this supplemental is to re- appropriate funds for 2011 capital projects that
were started in 2010 and are continuing into this year, or projects that did not begin as planned
in 2010. There are also adjustments needed to the General Fund, to reflect events or decisions
that occurred after the 2011 budget was finalized.
General Fund
Revenue will be adjusted by a total increase of $97,999. A majority of these funds are
reimbursements for expenditures, such as $33,379 in repairs to the parking garage from
damage caused by guests' vehicle accidents, $23,320 in negotiations for the Comcast franchise
agreement, and $1,300 of Federal Emergency Management Agency (FEMA) — funded training
for police officers. The only other adjustment to revenue is to reflect the $90,000 received from
Volvo for the 2011 partnership with the Town of Vail ($50,000 to be used for uniform jackets and
$40,000 cash contribution).
General Fund expenditures are proposed to increase a total of $350,173. Other than the three
items listed above, expenditures adjusted by this supplemental include:
• $250,000 for the 2015 World Alpine Ski Championships, pending discussion by Council.
• $168,325 in professional fees for the new contract with the town attorney (using
maximum monthly fees). This is offset by a reduction in salary and benefits expense
totaling $118,217.
$14,714 of overtime expense within the Police department related to the regional Drug
Task Force. The town already received federal grant funding for the same amount.
$7,000 in consulting fees for the Guest Service Enhancement project as approved by
Council Feb 1"
These adjustments to the General Fund 2011 budget results in a surplus of $175,372 for the
year, with an estimated fund balance of $22.7 million by the end of 2011.
Capital Protects Fund
Staff is requesting to supplement 2011 expenditures by a total of $11.1 million. Of this, $10.7
million represent projects budgeted in 2010 but not yet completed such as the West Vail Fire
Station, LionsHead Transit Center and Welcome Center, neighborhood road and bridge
reconstruction, bus replacements, and library roof, to name a few.
New projects or increases requested include:
• $275,000 for design work on the east and west portals into LionsHead (originally
budgeted in 2012) per Council's approval Feb 15t
$80,000 in utility /water infrastructure work done for a future housing project at Chamonix
(work was completed during site work at the West Vail Fire Station, based on Council's
approval October 5, 2010).
• $50,000 for continued legal and rockfall mitigation regarding the redevelopment of
Timber Ridge.
• $31,803 added to the Buy Down Program to reflect the balance of Employee Housing
Fee -in -Lieu collections. Staff has also requested a re- appropriation of the town - funded
buy down program balance of $552,118 until future projects are identified.
$25,000 contribution toward the Vail Village Inn loading and delivery facility
improvements as approved by Council January 18
These adjustments will result in an estimated fund balance of $5.8 million by the end of 2011.
-3-
3/1/2011
5 -1 -3
Real Estate Transfer Tax (RETT) Fund
Revenue adjustments include $161,000 in GOCO grant money for the Red Sandstone
playground improvements, which will be a pass- through to the school district (the same amount
of expenditure is included below). The town is not managing that project, but was able to assist
in getting the grant funding. Budgeted revenues will also increase by $40,000 to recognize
Eagle County's reimbursement for the town's recycling haul -off fees paid throughout the year.
Staff is requesting to supplement 2011 expenditures by a total of $3.7 million. Of this, $3.6
million represent projects budgeted in 2010 but not yet completed such as $1.4 million in
improvements to VRD- managed assets, a $253,500 carry- forward of the recreation
enhancement account which is funded by VRD's annual golf lease payment, public art projects,
reconstruction of Red Sandstone park, final billing for Eagle River Water and Sanitation
District's raw water project, and the Bald Mountain underpass repairs /bike path. Other small
projects are requesting re- appropriation, as outlined in on pages 10 -12.
Increases to budgeted expenditures are requested for the following:
• Recognition of revenue that was collected during 2010 on behalf of public art projects.
They include donations for the annual Winterfest event and revenue from Manhole cover
and jewelry sales. Total increase to these projects total approximately $35,000.
• An increase of $15,600 to the Black Gore Creek Sand Mitigation project requested by
the Eagle River Watershed Council. During the 2011 budget process, they were
granted $50,000 out of $90,000 proposed. They are now requesting the additional
$15,600 to continue the bio- monitoring done by the US Forest Service ($8,000), perform
a data comparison between government and third -party sources regarding the "bugs"
and health of the Gore Creek ($5,000) and administer these programs ($2,600).
• Staff is requesting to use $20,000 of unspent 2010 funds in the Environmental
Sustainability project toward a county -wide water quality improvement plan
spearheaded by Eagle Water and Sanitation District (total cost estimated at $140,000).
These adjustments will result in an estimated fund balance of $9.5 million by the end of 2011.
Dispatch Services Fund
The Dispatch Services department is working to replace the "voice logger" system, which began
in 2010. This project was externally funded by the E911 Authority Board, with monies received
back in 2009. The $70,000 requested is a re- appropriation of project dollars not spent in 2010.
Heavy Equipment Fund
Three replacement vehicles were ordered (and budgeted for) in 2010, but delivery is taking
place in 2011. A re- appropriation of $140,416 is requested to cover payment.
-4-
3/1/2011
5 -1 -4
TOWN OF VAIL 2011 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
GENERALFUND
2010 2011 2011
Amended 2010 Variance Original 1st Proposed
Budget Unaudited Fav /(U nfav) Budget Supplemental Amended Comments
Revenue
Local Taxes: $ 16,600,000 $ 17,717,619 $ 1,117,619 $ 16,900,000 $ 16,900,000
Sales Tax Split b/t Gen'I Fund & Capital Fund 61/39 57/43 61139 61/39
Sales Tax $ 10,143,624 $ 10,143,624 $ - $ 10,310,000 - $ 10,310,000
Property and Ownership 5,013,647 4,951,490 (62,157) 5,055,000 - 5,055,000
Ski Lift Tax 3,115,000 3,357,717 242,717 3,193,000 - 3,193,000
Franchise Fees, Penalties, and Other Taxes 1,074,564 1,219,953 145,389 1,087,402 - 1,087,402
Licenses & Permits 1,207,200 1,387,336 180,136 732,200 - 732,200
Intergovernmental Revenue 1,927,208 1,929,121 1,913 1,524,065 1,300 1,525,365 FEMA grant for training (offset by expense)
Transportation Centers 4,932,744 4,607,507 (325,237) 4,911,500 - 4,911,500
Charges for Services 799,768 843,324 43,556 702,963 90,000 792,963 Volvo contract 2011 ($50K uniforms, $40K cash)
Fines & Forfeitures 260,000 271,561 11,561 305,000 - 305,000
Earnings on Investments 115,000 129,140 14,140 194,000 - 194,000
Rental Revenue 882,796 861,951 (20,845) 869,816 - 869,816
Comcast reimbursement for negotiations expense ($23K)
Miscellaneous and Project Reimbursements 407,800 386,271 (21,529) 161,658 56,699 218,357 and 3rd party insurance reimbursement for parking
structure accidents ($33K)
Total Revenue 29,879,351 30,088,995 209,644 29,046,604 147,999 29,194,603
Expenditures
Salaries 13,611,200 13,045,160 566,040 13,671,012 (65,854) 13,605,158 $14.7K Drug Task Force overtime paid by grant in 2010;
$(80.6K) transfer town attorney to contract basis
Benefits 4,621,972 4,620,816 1,156 4,595,579 (37,649) 4,557,930 Transfer town attorney to contract basis
Subtotal Compensation and Benefits 18,233,172 17,665,976 567,196 18,266,591 (103,503) 18,163,088
Contributions and Special Events 1,285,025 1,283,494 1,531 1,348,750 250,000 1,598,750 2015 World Alpine Championships
$168K town attorney contract at max; $33K repairs to
All Other Operating Expenses 6,433,876 5,083,569 1,350,307 5,869,021 233,324 6,102,345 parking gates; $23K Comcast negotiations; $7K Guest
Svc Enhancement consultant; $1.3K FEMA training
Heavy Equipment Operating Charges 2,067,124 1,993,320 73,804 2,071,117 - 2,071,117
Heavy Equipment Replacement Charges 671,944 697,630 (25,686) 546,104 - 546,104
Dispatch Services 522,213 522,213 537.827 537,827
Total Expenditures 29,213,354 27,246,202 1,967,152 28,639,410 379,821 29,019,231
Revenue Over (Under) Expenditures 665,997 2,842,793 2,176,796 407,194 (231,822) 175,372
Transfer to Capital Projects Fund (3,749,000) (3,742,673) 6,327 - -
Total Expenditures 32,962,354 30,988,875 1,973,479 28,639,410 379,821 29,019,231
Surplus Net of Transfers & New Programs (3,083,003) (899,880) 2,183,123 407,194 (231,822) 175,372
Beginning Fund Balance 23,423,417 23,423.417 20,340.414 2.183,123 22,523,537
Ending Fund Balance $ 20,340,414 $ 22,523,537 $ 20,747,608 $ 22,698,909
EHOP balance included in ending fund balance - not $ 690,000 $ 6 0 00 $ - $ -
spendable 3/1/Mi
-5-
5-1-5
TOWN OF VAIL 2011 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
GENERALFUND
2010 2011
Amended 2010 Variance 2011 1st Proposed
Budget Unaudited Fav /(Unfav) Budget Supplemental Amended
Revenue
Local Taxes: $ 16,600,000 $ 17,717,619 $ 1,117,619 $ 16,900,000 $ 16,900,000
Sales Tax Split b/t Gen'I Fund & Capital Fund 61/39 57/43 61/39 61/39
Sales Tax $ 10.143,624 $ 10,143,624 $ - $ 10,310,000 - $ 10,310,000
Property and Ownership 5,013,647 4,951,490 (62,157) 5,055,000 - 5,055.000
Ski Lift Tax 3,115.000 3.357,717 242,717 3,193,000 - 3,193,000
Franchise Fees, Penalties, and Other Taxes 1,074,564 1,219,953 145,389 1,087,402 - 1,087,402
Licenses & Permits 1,207,200 1,387,336 180,136 732,200 - 732,200
Intergovernmental Revenue 1,927,208 1,929,121 1,913 1,524,065 1,300 1,525,365
Transportation Centers 4,932,744 4,607,507 (325,237) 4,911,500 - 4,911,500
Charges for Services 799,768 843,324 43,556 702,963 90,000 792,963
Fines & Forfeitures 260,000 271,561 11,561 305,000 - 305,000
Earnings on Investments 115,000 129,140 14,140 194,000 - 194,000
Rental Revenue 882,796 861,951 (20,845) 869,816 - 869,816
Miscellaneous and Project Reimbursements 407,800 386,271 (21,529) 161,658 56,699 218,357
Total Revenue 29,879,351 30,088,996 209,645 29,046,604 147,999 29,194,603
Expenditures by Type:
Municipal Services:
Town Officials 1,279126 1,175,447 103,679 1,295,860 73,428 1,369,288
Administrative Services & Risk Management 3,359,732 3,120,880 238,852 3,306,565 7,000 3,313,565
Community Development & Housing 2,017,525 1,721,733 295,792 1 - 1,644,765
Police 4,622,344 4,279,750 342,594 4,591,150 16,014 4,607,164
Police Communications 522,213 522,213 - 537,827 - 537,827
Fire 2,905,273 2,815,835 89,438 2,981,136 2,981,136
Public Works & Streets 3,652,561 3.528,274 124,287 3,553,226 - 3,553,226
Transportation & Parking 4,701,320 4.493,416 207,904 4,661,727 33,379 4,695,106
Facilities 3,872,255 3,323,015 549,240 3,733,319 - 3,733,319
Library 805,119 794,585 10,534 800,580 - 800,580
Economic Development 1,475,886 1,471,054 4,832 1,533,255 250,000 1,783,255
Total Expenditures 29,213,354 27,246,203 1,967,151 28,639,410 379,821 29,019,231
Revenue Over (Under) Expenditures 665,997 2,842,792 2,176,795 407,194 (231,822) 175,372
Transfer to Capital Projects Fund (3,749,000) (3,742,673) 6,327 - - -
Total Expenditures 32,962,354 30,988,876 1,973,478 28,639,410 379,821 29,019,231
Surplus Net of Transfers & New Programs (3,083,003) (899,881) 2,183,122 407,194 (231,822) 175,372
Beginning Fund Balance 23,423,417 23,423,417 20,340,414 2,183,122 22..523,536
Ending Fund Balance $ 20,340,414 $ 22,523,536 $ 20,747,608 $ 22,698,908
EHOP balance included in ending fund balance - $ 690,000 $ sso,0oo s s
not spendable
3/1/2011
-6-
5-1-6
TOWN OF VAIL 2011 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
2011
2010 2010 Variance 2011 list Proposed
Amended Unaudited Fav /(Unfav) Budget Supplemental Amended Project Information
Total Sales Tax Revenue: $ 16,600,000 $ 17,717,619 $ 1,117,619 $ 16,900,000 $ 16,900,000 2011 flat with 2009 actual; 2% per year thereafter
Sales Tax Split between General Fund & 61/39 57/43 61/39
Capital Fund
Sales Tax -Capital Projects Fund $ 6,474,000 $ 7,573,995 $ 1,099,995 $ 6,590,000 $ 6
Use Tax 1,050,000 1,103,119 53,119 500,000 500,000 No major projects assumed after 2009; 3% annual increase after 2011
Federal Grant Revenue 5,028,500 3,583,142 (1,445,358) 1,428,000 1,428,000 2010: $5.OM for transit center; $28.5K for Police Live Scan Interface software; 2011: $828K for
bridge reconstruction, $600K buses
Lease Revenue 184,500 183,170 (1,330) 184,500 184,500 Per Vail Commons commercial and residential leases
Employee Housing Fee -In -Lieu 100,000 106,764 6,764
Project Reimbursement 1,455,100 1,507,522 52,422
Resale of Arosa duplex 816,000 816,541 541 Resale of Arosa duplex constructed by the town
Earnings on Investments and Other 18,000 91,794 73,794 2009: Based on earnings at .5 %;2010 1%: 2011 - 2014 at 2%
Total Revenue 15,126,100 14,966,047 (160,053 ) 8,702,500 8,702,500
Maintain Town Assets
Bus Shelters 27,000 1,046 25,954 27,900 27,900
Parking Structures 486,000 246,985 239,015 504,000 239,015 743,015 Re- appropriate to use toward energy projects: Plan will be presented prior to 2nd
supplemental
Re- appropriate approx. $130K for energy audit work, $20K for final payment of mechanic
Facilities Capital Maintenance 1,073,000 231,246 841,754 450,000 866,754 1,316,754 garage doors at PW Shops and set aside remaining $691K for implementation of energy
projects (to be presented to Council); $25K added for Vail Village Inn loading & delivery
facility improvements
Library Roof Replacement 400,000 287,775 112,225 - 102,840 102,840 Final bills for Library root project; Savings of $9,400
Main Vail Station Roof Replacement - - - 250,000 250,000 Added root replacement 5/4/10; station remodel previously included in 5 -year plan removed
Need to gut plumbing; electrical wiring; roofing, etc.; asbestos and mold remediation; 4 units
Creekside Housing Improvements 110,582 110,581 1 160,000 160,000 were completed in 2010; plan to do 4 more in 2011; in 2012, complete remaining 4 units and
replace exterior siding, stairs and decks
Vail Village Inn Condo Roof TOM Portion 17,000 17,000 17,000 17,000 Capital assessment from owners' association fors ace owned by town
Street Light Improvements 67,500 67,496 4 67,500 67,500 New street lights and to refurbish residential lighting
Re- appropriate to construct the following: a portion of Rockledge drainage
improvements, Big Horn Creek culvert repair /replacement at Columbine and Spruce Way,
Capital Street Maintenance 730,000 270,321 459,679 1,153,500 459,679 1,613,179 Booth Creek improvements to mitigate future flooding of culverts, tennis courts and
playgrounds. On -going maintenance to roads and bridges including asphalt overlays,
patching and repairs
Flood incident repairs 9,040 992 8,048 8,048 8,048 To cover remaining bills for Gore Creek assessment
Audio Visual 33,879 1,883 31,996 10,000 31,996 41 996 Re- appropriate for mixer board and cameras in the Council chambers for recording of
meetings
Document Imaging 130,592 112,169 18,423 116,000 18,423 134,423 Supplement for continuation of historical scanning (outside vendor); Annual
maintenance, licensing and contract position thru 2011; later years annual software licensing
Software Licensing 26,724 18,323 8,401 33,640 33,640 Upgrade Microsoft products on all equipment in 2010; renew licenses in future
Hardware Purchases 95,200 95,158 42 65,000 65,000 Scheduled rotation of PCs, printers and servers
Data Center (Computer Rooms) 15,000 7,117 7,883 15,000 15,000 Based on annual replacement schedule of security and power systems for 3 computer rooms
Website and e- commerce 12,000 - 12,000 27,000 12,000 39,000 Rescheduled the website redevelopment to 2011 to coincide with the Guest Service
Enhancement project
Comm Dev ArcGIS System 25,700 3,472 22,228 16,000 16,000 Web access to town GIS information (similar to County's website GIS product)
Fiber Optics in Buildings 24,376 24,375 1 17,000 17,000 Cabling /Network Infrastructure: to repair, maintain & upgrade
Network upgrades 34,700 34,693 7 21,000 21,000 Computer network systems - replacement cycle every 3 -5 years
Computer Aided Dispatch (CAD) / RMS Project 70,000 69,204 796 57,000 57,000 County -wide "Computer Aided Dispatch /Records Mgmt System" : includes patrol car laptops
and software used to push information to TOV and other agencies
3/1/2011
-
5-1-7
TOWN OF VAIL 2011 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
2011
2010 2010 Variance 2011 1st Proposed
Amended Unaudited Fav /(Unfav) Budget Supplemental Amended Project Information
Intergra software upgrade 80,000 80,000 TOV portion of upgrade to computer-aided dispatch s stem
Live Scan Interface 28,500 14,250 14,250 - 14,250 14,250 Funded by grant above; re- appropriate for second half of project; Links our Live Scan
software to other agencies
Total Maintenance 3,416,793 1,614,086 1,802,707 3,071,540 1,769,005 4,840,545
Enhancement of Town Assets
Comm Dev Interactive Permit software 225,000 225,000 225,000 225,000 Replacement of Permit Plus software; allows for web access by customers
New Fire Truck 570,000 316,083 253,917 253,917 253,917 New fire truck for additional station; Deposit made in 2010; delivery in 2011
Library Self -Check System 90,000 83,673 6,327 Funded by library grants
West Meadow Drive 83,189 19,555 63,634
Village Streetscape 767,389 594,961 172,429 - 172 428 172 428 Re- appropriate for newspaper boxes (approx. $76K) and signage of $21,000 with remainder for
Guest Service Enhancement project (capital expense ... some of this project budgteed in RETT)
Neighborhood Road Reconstruction 429,469 190,768 238,701 1,800,000 238,701 2,038,701 Re- appropriate to cover design for Vail Valley Drive project, with construction budgeted
in 2012
Matterhorn Bridge reconstruction moved to 2011 due to CDOT fiscal year and requirements;
Neighborhood Bridge Reconstruction 150,000 4,118 145,882 1,050,000 145,882 1,195,882 Partial funding from federal grant
Parking Entry System / Equipment 78,000 75,123 2,877 - - Metered lots; equipment obsolete and not servicable by vendor; Time sensitive for installation
prior to next parking season
Replace Buses 2,283,214 2,283,214 1,203,400 2,283,214 3,486,614 6 buses ordered in 2010- will take delivery in 2011; 2011 2 Hybrid buses
Timber Ridge Legal /Zoning 66,080 65,243 837 50,000 50,000 Continuation of negotiations, legal and rockfall mitigation efforts
Manor Vail Street Plan 83,800 - 83,800 - 83,800 83,800 Expenditure related to impact fee paid by Manor Vail development; Keep funds in bugdet due to
develo era reemen,
Total Enhancements 4,826,141 1,349,524 3,476,618 4,053,400 3,452,942 7,506,342
New Assets
LionsHead Transit Center (VRA) 5,500,000 4,410,909 1,089,091 - 1,089,091 1,089,091 Continuation of the project; $5.0 million from Federal grant; $288K transferred from VRA
Welcome Center (VRA) 469,681 358,294 111,387 6,830,319 111,387 6,941,706 Continuation of the project; Funded by the Vail Reinvestment Authority (see Transfers below)
Surface Parking Addition (VRA) 65,000 2,521 62,479 900,000 62,479 962,479 Continuation of the project; Funded by the Vail Reinvestment Authonty (see Transfers below)
East LionsHead Portal (VRA) - - - 200,000 200,000 Design work approved by Council Feb 1st; Originally budgeted entire project in 2012;
Funded by the Vail Reinvestment Authority
West LionsHead Portal (VRA) - - - 75,000 75,000 Design work approved by Council Feb 1st; Originally budgeted entire project in 2012;
Funded by the Vail Reinvestment Authority
Library Remodel 475,000 475,000 Funded by the Vail Reinvestment Authority (see Transfers below)
West Vail Fire Station 5,300,000 3,271,096 2,028,904 2,028,904 2,028,904 To complete construction of West Vail Fire Station
Arosa Drive - Duplex for Employee Housing 297,466 297,393 73 Development project for deed - restricted housin
Buy -down Program 552,118 552,118 552,118 552,118 Carry forward program funding
Buy -down Program Funded by Pay -in -Lieu 186,000 - 186,000 - 217,803 217,803 Carry forward current balance of program funding: Housing funded directly by Pay -in -Lieu tees
collected from developers
Variable Message Signs / Way- Finding Re- appropriate for variable message sign installalion;'2010: Solaus $93.6K and Main Vail
Improvements 193,653 23,381 170,272 180,000 170,272 350,272 off ramps;'2011: $180K for Main Vail off ramps; 2012: Four Seasons /Middle Creek; 2013:
EverVail: 2014: $65K each for Ford Park and Vail Parking structure
1 -70 Noise 383,180 5,040 378,140 378,140 378,140 Re- appropriate for utility relocation for Bald Mountain berm extension
Chamonix Area Planning 50,000 38,944 11,056 - 92,600 92,600 $80K for water /utility infrastructure done during construction of W Vail Fire Station;
$12.61K final amount due to Martin & Martin
Traffic Impact Fee study 21,645 21,645 Delayed; if additional work needed later, staff will come back to Council at that time
Total New Assets: 13,018,743 8,407,576 4,611,165 8,385,319 4,977,794 13,363,113
Total Capital before Financing 21,261,677 11,371,187 9,890,490 15,510,259 10,199,741 25,710,000
3/1/2011
-g.
5 -1 -5
TOWN OF VAIL 2011 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
2011
2010 2010 Variance 2011 1st Proposed
Amended Unaudited Fav /(Unfav) Budget Supplemental Amended Project Information
Debt Service and Financing
Debt Service on Outstanding Bonds 2,273,959 2,273,957 2 2,279,572 2 Annual debt service payments
Timber Ridge Debt Service Guarantee 925,000 925,000 925,000 925,000 Annual debt service guarantee - requirement of TR debt
Total Debt Service and Financing: 3,198,959 2,273,957 2,279,572 925,000 3,204,572
Total Expenditures 24,460,636 13,645,144 10,815,492 17,789,831 11,124,741 28,914,572
Other Financing Sources (Uses)
2011: Welcome Center construction ($5.5M), and LH Pkg mite $315K; 2012: LH Portal
Transfer from Vail Reinvestment Authority (1,194,681) (1,194,000) 681 (8,520,319) (8,520,319) improvements $1.1 M, LH Pkg mtc $365K; 2013: $2.5M complete LH Portal and LH Pkg mite
$31 OK; 2014 mtc $340K; 2015: mtc $350K
Transfer from General Fund (3,749,000) (3,742,673) 6,327 - - $3,659,000 transfer of GF fund balance for West Vail Fire station; $83,673 transfer from Library
grants to cover new sell check system
Revenue Over (Under) Expenditures (4,390,855) 6,257,576 10,648,431 (567,012) (11,124,741) (11,691,753)
Beginning Fund Balance 11,233,206 11,233,206 6,842,351 10,648,431 17,490,782
Ending Fund Balance 6,842,351 17,490,782 6,275,339 476,310 5,799,029
'Promissory note due from Childrens' Garden of
Leaning included in ending fund balance - not 10,000
spendable
,i1 2011
9
5-1-9
TOWN OF VAIL 2011 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX FUND
Amended 2010 Variance tat Amended
2010 Unaudited Fav /(Unfav) 2011 Supp 2011 Comments
Base sales flat with 2009 through 2015; Over 5 -yr period, major redevelopment sales
Real Estate Transfer Tax $ 6,083,000 $ 6,900,638 $ 817,638 $ 4,670,000 $ 4,670,000 assume only 2/3 of units sell at 80% of list for Four Seasons, Ritz and Solaris; then only
2 resales per year thereafter for all major redevelopment projects
Federal Grants 17,000 14,524 (2,476) - - Federal grants for Stephen's Park restoration ($61K), $31K for NWCOG Regional Energy
Efficiency grant; $81K for weed control
Golf Course Lease 122,000 126,768 4,768 124,400 124,400 Annual lease payment from Vail Recreation District 2% annual increase - deposited to
"Recreation Enhancement Account" (accompanying expenditure listed below)
VRD repayment for promissory note 257,000 1,028,000 771,000 Loan was repaid in full in 2010
Intergovenmental Revenue 32,324 25,679 (6,645) 20,000 161,000 181,000 $161,000 GOCO Grant for Red Sandstone playground (matching expense below)
Project Reimbursements 81,000 72,902 (8,098) - 40,000 40,000 Reimbursement of recycling haul -off by Eagle County
Recreation Amenity Fees 10,000 39,181 29,181 10,000 10,000
Earnings on Investments and Other 46,402 135,381 88,979 15,879 15,879 2011 based on 1 %
Total Revenue 6,648,726 8,343,073 1,694,347 4,840,279 201,000 5,041,279
Maintain Town Assets
Annual Park and Landscape Maintenance 1.333,114 1,190,432 142,682 1.317,340 1,317,340 Ongoing path, park and open space maintenance, project mgmt
Management Fee to General Fund (5%) 304,150 315.231 (11,081) 233,500 233,500 5% of RETT Collections - fee remitted to the General Fund for administration
Rec. Path Capital Maint 156,324 119,241 37,083 104,094 37 1417177 Re- appropriate for rec path work at Red Sandstone school / pedestrian overpass
and Red Sandstone park
Tree Maintenance 127,843 57,331 70,512 65,000 20,000 85,000 Regular maintenance for tree health within the town (spraying, removing, new trees);
scale spraying on town -owned property at approx. $120 per tree
Flood Incident Repairs 272,200 269,167 3,033
Forest Health Management 265,000 201,309 63,691 145,000 - 145,000 Pine beetle mitigation in conjunction w/ forest service; 2011 -2015; Reduced manager to
part-time and reduced seasonal positions from 6 to 4
Street Furniture Replacement 22.500 22,472 28 22,500 22,500 Annual replacement or capital repairs, includes bike racks
Park / Playground Capital Maintenance 115,000 94,609 20,391 90,000 21,891 111,891 Re- appropriate for Big Horn Park pond spill way; the additional $1500 reflects a
payment from Hyder Construction to do landscape work at Four Seasons
Bald Mountain Ftg Rd / Underpass Project 200,000 5,100 194,900 200,000 194,900 394,900 1 Reconstruction of retaining wall that supports bike path through the underpass and
widening for future bike path shoulders.
Alpine Garden Support 65,620 55,620 10,000 55,620 10,000 65,620 Re- appropriate $10K to extend an off -cycle grant if BFAG raises $90K in
donations (they have currently reached $73,000)
Black Gore Creek Sand Mitigation 90,000 55,478 34,522 50,000 15,600 65,600 $15,600 for the Eagle River Watershed Council for additional water quality
monitoring
Public An - Operating 85,157 92,370 7,213 89,371 89,371 1 AIPP salary and operating expenses related to RETT
$40,000 for recycling expense reimbursed by the County (see revenue above);Re-
Environmental Sustainability 378,160 234,801 143,359 250,000 69,350 319,350 appropriate $20,000 for water quality improvement plan; $8,850 for Governor's
Energy Office rebates; $500 for Vail Daily recycling ads
Total Maintenance 3,415,068 2,713,161 701,907 2,622,425 368,824 2,991,249
Enhancement of Town Assets
Timber Ridge - Buffehr Creek Rd separation 15,000 4,123 10,877 - - - To finish path from TimberRidge to Roost; offset by Federal Grant of approx. $150K
3/1/2011
to-
5-1-10
TOWN OF VAIL 2011 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX FUND
Amended 2010 Variance tat Amended
2010 Unaudited Fav /(Unfav) 2011 Supp 2011 Comments
Stephen's Park Stream Repairs 66,000 63241 2,759 - 2,759 2,759 Re- appropriate for streambank stabilization sign (requirement of the
grant); Rebuilding of streamside area due to erosion; partially funded by federal grant
Trailhead Development / Improvement - - - 24,000 - 247000 Improve trailheads; Continued need through 2012 (one trail per year); Eliminated 2010
as of 9/15/09
ADA Compliance w/ VRD 25,000 533 24,467 10,000 - 10,000 Shared costs with VRD - ADA access at recreational facilities;new ADA regulations go
into effect 2011
Greenhouse 5,000 1,576 3,424
4 miles of bike lanes (6 foot shoulders) to be added prior to CDOT overlay project; first
Frontage Road Bike Lanes/Traiis 119,268 29,610 89,658 2,275,000 89,658 2,364,658 priority is Blue Cow Chute to East Vail; path from Vail Mtn School to E. Vail exit;
construction was budgeted in 2010; now pushed to 2011 and 2012. Re- appropriate for
design
Ford Park Master Plan 328,017 145,093 182,924 1 2.150,000 182,924 2,332,924 1 On- work for project design related to the master Ian
Ford Park Improvements 200,000 200,000 Ford Park pathwork, restrooms and other improvements
Seibert Circle 17,774 16,459 1,315 -
Water supply infrastructure; Ong plan to include in water bills, but interest rate now 5%,
Raw Water/ Irrigation Control 366,493 - 366,493 - 366,493 366,493 so paying up front instead of financing; ERWSD working on bringing system up to
consistent operation prior to bill being paid
Kayak Take -out 10,000 10,000 - 10.000 10.000 Re- appropriate developer contribution to be used for whitewater improvements
Stream Tract Encroachment Survey 14,081 14,081 - 14.081 14.081 Survey along Gore Creek
Reconstruction of playground per safety plan; 20 years old; in -house design currently
Red Sandstone Park - Per Safety plan 464,000 - 464,000 - 464,000 464,000 underway and staff working on a plan to deal with parking and ADA requirements.
Recent acquisition of parking parcel - staff will present park options at future meeting
Red Sandstone Playground GOCO Grant 161 161,000 Pass through GOCO grant proceeds to school district for Red Sandstone
playground
Booth Creek Playground - - - 15,000 15,000 Design in 2011; deferred construction until 2012
Booth Creek Park redevelopment - - 50,000 50,000 Design in 2011; deferred construction until 2012
To purchase sculptures, artwork, art programs and events; remainder is re- appropriated
Public Art - General program / art 221,816 24,813 197,003 80,000 205,224 285,224 each year to accumulate enough funds; Annual Manhole cover sales add funds each
year ($8.2K for 2010 is added to the 2011 budget)
Public Art - Morales relocation 164,728 44,036 120,692 95,000 120,692 215,692 Re-appropriate to continue relocation project
Public Art - Winterfest 63,446 38,921 24,525 - 51,600 51,600 Recognize donations made in 2010 for Winterfest event; approximate cost of $25K per
year
Guest Service Enhancements - - 100,000 100,000 Planning and design only; implementation currently unfunded; Will present plan to
Council for approval
Frontage road medians alongside redevelopment projects;Re- appropriate to modify
Landscape Medians 190,311 3,256 187,055 - 40,000 40,000 landscaping in front of the Sebastian to reduce water usage and ongoing
maintenance
Open Space Land Acquisition 350,250 350,261 11
Total Enhancements 2,421,184 721,922 1,699,262 4,999,000 1,708,431 6,707,431
VRD- Managed Facility Projects
Recreation Enhancement Account 242,000 - 242,000 124,400 253,500 377,900 Carryforward balance: Reserve account for golf course improvements - funded by
annual lease revenue
Golf Course Irrigation 1 22,000 23,405 1,405 2010: to complete irrigation project (50% share with VRD
3/1/2011
it -
5-1-11
TOWN OF VAIL 2011 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX FUND
Amended 2010 Variance tat Amended
2010 Unaudited Fav /(Unfav) 2011 Supp 2011 Comments
Re- appropriate for clubhouse renovations; original 2010 budget had included
Golf Course Clubhouse 562,450 23,349 539,101 753,187 539,101 1,292,288 clubhouse roof replacement. HVAC, boilers, stucco and trim work.. and parking lot
asphalt
2010: Improvements to golf course: 7th tee box retaining wall, 11th and 17th hole
Golf Course - Other Improvements 575,100 200,799 374,301 - 374,301 374,301 bridges;impmvements to maintenance building including stucco, wood trim and soffits;
2014 asphalt driving and parking area
Re- appropriation includes $10,000 for electrical panel upgrade; $120K for louver
Dobson Ice Arena 240,000 58,843 181,157 128,159 181,157 309,316 system upgrade; $25K for refurbishment of wood exterior; $26,157 for landscape
plan
Ford Park / Tennis Center Improvements 290,986 84,656 206,330 227,423 206,330 433,753 Re- appropriate to refurbish Ford Park tennis courts
Youth Services 25,000 - 25,000 - 25,000 25,000 Re- appropriate to help fund transition expenses (FF &E, interior finishes, etc) with new
Welcome Center project
Gymnastics Center 25,000 25,000 25,000 25,000 Waiting on energy audit prior to installing cooling system
Nature Center 10,000 4,471 5,529 5,529 5,529 I Re-appropriate for new wood siding and trim
Total VRD- Managed Facility Projects 1,992,536 395,522 1,597,014 1,233,169 1,609,918 2,843,087
New Assets
Public Restrooms 670,000 670,000 Restrooms at W. Meadow Drive & Vail Road; Pushed from'09 to'11
Total New Assets: 670,000 670,000
Total Expenditures 7,628,788 3,830,605 3,998,183 9,524,594 3,687,173 13,211,767
Revenue Over (Under) Expenditures (1,180,062) 4,512,468 5,692,530 (4,684,315) (3,486,173) (8,170,486)
Beginning Fund Balance 13,188,947 13,188.947 12.008,885 5,692.530 17,701.415
Ending Fund Balance $ 12 $ 17 $ 7 $ 2 $ 9,530
3/1/2011
-12-
5-1-12
TOWN OF VAIL 2011 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
DISPATCH SERVICES FUND
2011
2010 2010 Variance 2011 1st Proposed
Amended Unaudited Fav /(Unfav) Budget Supplemental Amended Comments
Revenue
E911 Board Revenue $ 754,108 $ 750,440 $ (3,668) 743,656 743,656
Interagency Charges 1,162,231 1,158,151 (4,080) 1,214,925 1,214,925
Town of Vail Interagency Charge 522,213 522,213 - 537,827 537,827
Earnings on Investments 5,000 6,513 1,513 7,500 7,500
Federal Grant
Other 3,000 15,741 12,741 - -
Total Revenue 2,446,552 2,453,058 6,506 2,503,908 2,503,908
Expenditures
Salaries & Benefits 1,854,062 1,702,093 151,969 1,849,958 1,849,958
Operating, Maintenance & Contracts 514,633 456,998 57,635 519,006 519,006
Capital Outlay 123,000 34,571 88,429 800,000 70,000 870,000 Continuation of voice - logger system
Total Expenditures 2,491,695 2,193,662 298,033 3,168,964 70,000 3,238,964
Revenue Over (Under) Expenditures (45,143) 259,396 304,539 (665,056) (70,000) (735,056)
Beginning Fund Balance 1,290,681 1,290,681 1,245,538 304,539 1,550,077
Ending Fund Balance $ 1,245,538 $ 1,550,077 $ 580,482 $ 815,021
1'201 1
5 -1 -13 3-
TOWN OF VAIL 2011 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
HEAVY EQUIPMENT FUND
2011
2010 2010 Variance 2011 1st Proposed
Amended Un aud i ted F /( Budget Supplemental Amended Co
Revenue
Town of Vail Interagency Charge $ 2,836,464 $ 2,789,389 $ (47,075) $ 3,243,653 $ 3,243,653
Insurance Reimbursements & Other - 39,921 39,921 - -
Earnings on Investments 10,298 10,937 639 10,172 10,172
Equipment Sales and Trade -ins 168,240 87,734 (80,506) 233,580 233,580
Total Revenue 3,015,002 2,927,981 (87,021) 3,487,405 3,487,405
Expenditures
Salaries & Benefits 965,912 945,691 20,221 986,368 986,368
Operating, Maintenance & Contracts 1,244,911 1,164,544 80,367 1,282,258 1,282,258
Three vehicles ordered in 2010, but will not
Capital Outlay 1,082,928 907,615 175,313 980,100 140,416 1,120,516 take delivery until 2011; Need to re-
appropriate 2010 funds into 2011
Total Expenditures 3,293,751 3,017,850 275,901 3,248,726 140,416 3,389,142
Revenue Over (Under) Expenditures (278,749) (89,869) 188,880 238,679 (140,416) 98,263
Beginning Fund Balance 2,343,601 2,343,601 2,064,852 188,880 2,253,732
Ending Fund Balance $ 2,064,852 $ 2,253,732 $ 2,303,531 $ 2,351,995
3/1/2011
-14-
5-1-14
ORDINANCE NO. 6
SERIES OF 2011
AN ORDINANCE MAKING BUDGET ADJUSTMENTS TO THE TOWN OF VAIL GENERAL
FUND, CAPITAL PROJECTS FUND, REAL ESTATE TRANSFER TAX FUND, DISPATCH
SERVICES FUND, AND HEAVY EQUIPMENT FUND OF THE 2011 BUDGET FOR THE
TOWN OF VAIL, COLORADO; AND AUTHORIZING THE SAID ADJUSTMENTS AS SET
FORTH HEREIN; AND SETTING FORTH DETAILS IN REGARD THERETO.
WHEREAS, contingencies have arisen during the fiscal year 2011 which could not have
been reasonably foreseen or anticipated by the Town Council at the time it enacted Ordinance No.
17, Series of 2010, adopting the 2011 Budget and Financial Plan for the Town of Vail, Colorado;
and,
WHEREAS, the Town Manager has certified to the Town Council that sufficient funds are
available to discharge the appropriations referred to herein, not otherwise reflected in the Budget, in
accordance with Section 9.10(a) of the Charter of the Town of Vail; and,
WHEREAS, in order to accomplish the foregoing, the Town Council finds that it should make
certain budget adjustments as set forth herein.
NOW, THEREFORE, BE IT ORDAINED, BY THE TOWN COUNCIL OF THE TOWN OF
VAIL, COLORADO that:
1. Pursuant to Section 9.10(a) of the Charter of the Town of Vail, Colorado, the Town
Council hereby makes the following budget adjustments for the 2011 Budget and Financial Plan for
the Town of Vail, Colorado, and authorizes the following budget adjustments:
General Fund $ 379,821
Capital Projects Fund 11,124,741
Real Estate Transfer Tax Fund 3,687,173
Dispatch Services Fund 70,000
Heavy Equipment Fund 140,416
Total $15,402,151
2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any
reason held to be invalid, such decision shall not affect the validity of the remaining portions of this
ordinance; and the Town Council hereby declares it would have passed this ordinance, and each
part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or
more parts, sections, subsections, sentences, clauses or phrases be declared invalid.
Ordinance No. 4, Series of 2010
3/1/2011
5 -I -15
3. The Town Council hereby finds, determines, and declares that this ordinance is
necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants
thereof.
4. The repeal or the repeal and reenactment of any provision of the Municipal Code of
the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty
imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced,
nor any other action or proceedings as commenced under or by virtue of the provision repealed or
repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any
ordinance previously repealed or superseded unless expressly stated herein.
5. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent herewith
are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise
any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed.
INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON
FIRST READING this 1 st day of March, 2011, and a public hearing shall be held on this Ordinance
on the 15th day of March, 2011, at the regular meeting of the Town Council of the Town of Vail,
Colorado, in the Municipal Building of the town.
Dick Cleveland, Mayor
ATTEST:
Lorelei Donaldson, Town Clerk
Ordinance No. 4, Series of 2010
3/1/2011
5 -1 -16
ITL1 Oil
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: March 1, 2011
ITEM /TOPIC: Proposed amendments to 12 -13 -5: Employee Housing Deed Restriction
Exchange Program, Vail Town Code
PRESENTER(S): Nina Timm
ACTION REQUESTED OF COUNCIL: As this is a work session item, staff is requesting
feedback on the following policy questions from Town Council this evening:
*Is the existing Exchange Formula still an appropriate method for establishing the "value" of
an Exchange EHU?
*Should a formula or value be developed to establish the Exchange Rate for EHUs that do not
require occupancy by an employee?
*Should cash payments be an option of the Exchange Program?
BACKGROUND: On January 6, 2009, the Town of Vail adopted the Employee Housing Deed
Restriction Exchange Program, Chapter 12 -13 -5, Vail Town Code. On February 15, 2011, the
Vail Town Council requested staff present amendments to the Exchange Program at a Town
Council work session.
STAFF RECOMMENDATION: Staff recommends the following:
1) Continue to utilize the existing Exchange Rate Formula
2) Town Council adopts an Exchange Rate Formula for EHU owners who are not required to
have their EHU occupied
3) Fee -in -lieu payments are the preferred Exchange method
ATTACHMENTS:
Memorandum
Gardner Letter
3/1/2011
MEMORANDUM
TO: Vail Town Council
FROM: Community Development Department
DATE: March 1, 2011
SUBJECT: Amendments to the Employee Housing Deed Restriction Exchange Program
I. PURPOSE
The purpose of this memorandum is to recommend amendments to Chapter 12 -13 -5:
Employee Housing Deed Restriction Exchange Program, Vail Town Code.
Problem Statement:
• The goal of increasing the number of employee occupied EHUs is not being met
by the current Exchange Program
Staff is recommending the following amendment to the Exchange Program:
• Allow for a 100% fee -in -lieu exchange option based on the existing
Exchange Rate (3:1 or 2:1 based on location) and the current fee -in -lieu per
square foot for Inclusionary Zoning
Does the Vail Town Council support the amendments recommended by staff?
II. BACKGROUND
On January 6, 2009, the Town of Vail adopted the Employee Housing Deed Restriction
Exchange Program section of the Vail Town Code. The program allows owners of deed
restricted employee housing units (EHU) to exchange the existing deed restricted unit for
another unit elsewhere in the Town of Vail. The program applies to all non - appreciation
capped, deed - restricted employee housing units in Vail that are attached to a private
residence and are not required by the Town's Zoning Regulations to mitigate a
development's impact.
There are currently 699 deed restricted employee housing units in Vail. There are
numerous variations within each of the restrictions. Generally, there are five categories
of restrictions based on the time the restriction was recorded.
1. Deed Restriction: not required to rent or provide annual verification
2. Deed Restriction: not required to rent and must provide annual verification
3. Deed Restriction: required to rent and required to provide annual verification
4. Deed Restriction: required to rent and provide notarized affidavit annually
5. Deed Restriction: required to be owner - occupied, appreciation capped and
provide annual verification
3/1/2011
6 -1 -1
By the Numbers:
• 31 EHUs are not required to be rented or provide annual verification
• 22 EHUs are not required to be rented and must provide annual verification
• 81 EHUs are owner - occupied and appreciation capped
• 45 EHUs are owned by the Town of Vail
• 108 EHUs are required to mitigate development impacts
• 198 EHUs are at Timber Ridge Village Apartments
• 142 EHUs are at Middle Creek Village Apartments
Approximately 125 EHUs are eligible to participate in the Employee Housing Deed
Restriction Exchange Program. Included in the 125 are 53 EHUs that are not required to
be employee occupied. The current Exchange Program does not take into account the
"reduced value" to the Town of Vail of those particular deed restrictions. Amendments to
the Exchange Program should take those EHUs into account. This will allow the Town
and those owners to achieve the Town's goal of increasing the number of employee
occupied units in Vail. Taking into account all of these factors, there are +/- 75 EHU
owners that could benefit or be able to utilize the Exchange Program.
Prior to adopting the Exchange Program numerous program options were proposed and
discussed by the Vail Local Housing Authority, the Planning and Environmental
Commission and the Vail Town Council. It was determined the most effective method to
facilitate an exchange was to establish an "exchange formula" based on the square feet
of the exchange EHU and the location of both the exchange EHU and proposed EHU.
It is important to note that since this program has been adopted no one has used
it. Numerous owners have made inquiries, but the current method of mitigation does not
make it practical to use. Changes in market conditions have further reduced the
practicality of the existing Exchange Program. An additional concern is the Exchange
Program is designed to place all control over the Proposed EHU on individual
owners. This was deliberate based on then existing conditions.
The recommended amendments to the Exchange Program ensures the Town achieves
its goal of providing deed restricted employee housing for at least 30% of Vail's
workforce within the Town of Vail and the goal of the Exchange Program by increasing
the number of employee occupied housing units in Vail.
III. PROPOSED AMENDMENTS
Proposed Changes:
• Allow for a 100% fee -in -lieu exchange option based on the existing Exchange
Rate and the then current fee -in -lieu per square foot for Inclusionary Zoning
• Use the highest exchange rate for each location
• Continue to provide the existing exchange option
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Example No. 1:
A 450 sq ft EHU within the Commercial Job Core
450 sq ft X 3 (current multiplier) = 1,350 square feet to be exchanged
1,350 sq ft X $236.65 (fee -in -lieu) _ $319,477.50
Example No. 2:
A 450 sq ft EHU outside of the Commercial Job Core
450 sq ft X 2 (current multiplier) = 900 square feet to be exchanged
900 sq ft X $236.65 (fee -in -lieu) _ $212,985.00
Pros:
• Opportunity to exchange a non - required and possibly unused EHU into new
EHUs
• Increases the quality and Town control over EHUs
• Ensures more employee occupied EHUs in Vail
• Provides the Vail Town Council with money and complete control of the types of
new EHUs generated by the exchange
o Could be used to pay for Chamonix Commons infrastructure
• Increases the square footage of EHUs in Vail
• Provides an easily administered exchange option
Con:
• Shifts the burden of replacing the EHU on the Town of Vail
IV. STAFF RECOMMENDATION
Staff recommends the following:
• Continue to utilize the existing Exchange Rate
• Town Council adopts an Exchange Rate for EHU owners who are not required to
have their EHU occupied
• Fee -in -lieu payments are the preferred Exchange method
V. ATTACHMENTS
A. Chapter 12 -13 -5, Employee Housing, Vail Town Code
B. Letter from W. Whitfield Gardner dated February 3, 2011
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ATTACHMENT A
12 -13 -5: Employee Housing Unit Deed Restriction Exchange Program:
A. Purpose:
The purpose of this Section is to provide occupied livable, affordable employee
housing units within the Town of Vail through the establishment of an employee
housing unit deed restriction exchange program. The exchange program allows
for the release of a deed restriction from an existing employee housing unit in
exchange for the conveyance of a free - market dwelling unit to the Town of Vail to
be deed restricted.
B. Applicability:
The program established under this Section applies to existing employee housing
units. This shall not apply to any existing employee housing unit that is already
price appreciation capped or any employee housing unit established to meet the
on -site employee mitigation requirements of Chapter 12 -23, Commercial
Linkage, or Chapter 12 -24, Inclusionary Zoning, or as part of an approved
development plan.
C. Definitions:
For the purpose of this Section:
Commercial Job Core: Those areas located south of Interstate 70, east of the
intersection of Forest Road and South Frontage Road, north of Vail Mountain,
and west of the Town of Vail Soccer Fields on Vail Valley Road, as further
defined by Exhibit A in this Section.
Exchange EHU: The existing non -price appreciation capped employee housing
unit with a deed restriction that is being proposed to have the deed restriction
released as part of this program.
Proposed EHU: The existing dwelling unit that is being proposed to be conveyed
to the Town of Vail for the purpose of placing a new employee housing deed
restriction as part of this program.
D. General Requirements:
1. Exchange EHU requirements:
a. The exchange EHU shall not be part of any employee housing project
developed or deed - restricted (in part or in whole) by the Town of Vail.
b. The exchange EHU shall not be part of any on -site employee housing
mitigation required by inclusionary zoning, commercial linkage, or as part of
an approved development plan.
2. Proposed EHU requirements:
a. The proposed EHU(s) shall be located within the Town of Vail.
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b. The proposed EHU(s) shall be within a homeowners association that does
not preclude deed restricted units, does not have a right of first refusal, does
not have right to approve the sale or the sale contract, or have any other
requirements deemed to be similarly restrictive by the Administrator.
3. Exchange Rate:
a. If the exchange EHU(s) is within the commercial job core and the proposed
EHU(s) is also within the commercial job core, the gross residential floor area
(GRFA) of the proposed EHU(s) shall be a minimum of two (2) times the
gross residential floor area (GRFA) of the exchange EHU.
b. If the exchange EHU is within the commercial job core and the proposed
EHU(s) is outside of the commercial job core, the gross residential floor area
(GRFA) of the proposed EHU(s) shall be a minimum of three (3) times the
gross residential floor area (GRFA) of the exchange EHU.
c. If the exchange EHU is outside of the commercial job core and the proposed
EHU(s) is inside of the commercial job core, the gross residential floor area
(GRFA) of the proposed EHU(s) shall be a minimum of one and one -half (1.5)
times the gross residential floor area (GRFA) of the exchange EHU.
d. If the exchange EHU is outside of the commercial job core and the proposed
EHU(s) is outside of the commercial job core, the gross residential floor area
(GRFA) of the proposed EHU(s) shall be a minimum of two (2) times the
gross residential floor area (GRFA) of the exchange EHU.
4. Exception; Fee -In -Lieu: The applicant may elect to provide a proposed EHU(s)
that is within 80% of the minimum required gross residential floor area (GRFA)
for the proposed EHU if a payment is made for the remaining minimum required
gross residential floor area (GRFA) at the rate established by the Vail Town
Council for Inclusionary Zoning payments of fee in lieu established by Chapter
12 -23, Inclusionary Zoning, Vail Town Code.
5. No Credit Given: If the gross residential floor area (GRFA) of the proposed
EHU(s) is in excess of the minimum required gross residential floor area (GRFA)
as set forth in Subsection D3 above, the additional gross residential floor area
(GRFA) shall not be eligible for use as any form of future credit or for the
Commercial Linkage or Inclusionary Zoning employee housing mitigation banks
established by Sections 12 -23 -7 and 12 -24 -7, Vail Town Code.
6. Compliance with Zoning Regulations: The properties that include the exchange
EHU and the proposed EHU(s) shall fully comply with all requirements of Title 12,
Zoning Regulations, and Title 14, Development Standards, Vail Town Code,
upon exchange of the deed restrictions.
7. Conveyance of Proposed EHU: The proposed EHU shall be conveyed, fee
simple, to the Town of Vail.
E. Fees:
The Town Council shall set an application fee schedule sufficient to cover the
cost of Town Staff time and other expenses incidental to the review of the
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application. The fee shall be paid at the time of the application, and shall not be
refundable.
F. Review Process:
1. Submittal Requirements: The Administrator shall establish the submittal
requirements for an Employee Housing Deed Restriction Exchange application.
A complete list of the submittal requirements shall be maintained by the
Administrator and filed in the Community Development Department. Certain
submittal requirements may be waived and /or modified by the Administrator
and /or the reviewing body if it is demonstrated by the applicant that the
information and materials required are not relevant to the proposed exchange.
The Administrator and /or the reviewing body may require the submission of
additional materials if deemed necessary to properly evaluate the application.
2. Review Procedures:
a. Administrator Review: The Administrator shall review the application for
completeness and compliance with this Section, and shall make a
determination of completeness and compliance with this Section within
fourteen (14) days of application submittal. Should the Administrator deem
that the application is incomplete or not in compliance with this Section, the
Administrator shall deny the application. Should the Administrator deem the
application is both complete and in compliance with this Section, the
Administrator shall forward the application for review by the Vail Local
Housing Authority.
b. Vail Local Housing Authority Review: The review of a proposed Employee
Housing Deed Restriction Exchange application shall be held by the Vail
Local Housing Authority at a regularly scheduled meeting. A report of the
Community Development Department Staff's findings and recommendations
shall be made at the formal hearing before the Vail Local Housing Authority.
Within twenty (20) days of the closing of a public hearing on a proposed
amendment, the Vail Local Housing Authority shall act on the application. The
Authortiy may recommend approval of the application as initiated, may
recommend approval with such modifications as it deems necessary to
accomplish the purposes of this Title, or may recommend denial of the
application. The Authority shall transmit its recommendation, together with a
report on the public hearing and its deliberations and findings, to the Town
Council.
c. Town Council Review: Upon receipt of the report and recommendation of the
Authority, the Town Council shall set a date for hearing within the following
thirty (30) days. Within twenty (20) days of the closing of a public hearing on
the application, the Town Council shall act on the application. The Town
Council shall consider but shall not be bound by the recommendation of the
Vail Local Housing Authority. The Town Council may approve, either in
accordance with the recommendation of the Vail Local Housing Authority or in
modified form, or the Council may deny the application.
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W. WHITFIELD GARDNER
Town of Vail
Community Development Department February 3, 2011
75 South Frontage Road W.
Vail, Colorado 81657
Dear Town of Vail Community Development Department & Vail Town Council,
I
We are writing to request a modification to 12 -13 -5: EMPLOYEE HOUSING UNIT
DEED RESTRICTION EXCHANGE PROGRAM that would allow for either an exchange to
take place as contemplated or for the participant to pay an amount equivalent to the prevailing fee
in lieu price per square foot multiplied by the number of square feet necessary to satisfy the
square footage requirements of the current exchange program (i.e. 2 to 3 times that of the subject
E.H.U. dependent upon its location).
We are greatly appreciative of your efforts to continue to improve the community as you
have done so successfully over the years and are hopeful you see this modification as helpful in
that regard. We understand the need for employee housing and thus your efforts as they relate to
it. In particular, we understand the original intent of the EHU - program as well as its challenges
and can appreciate both as residents and owners the effort made to try to improve it through 12-
13-5. Our belief is that our modification gives the town an added benefit, which is complete
control. The town can decide how and when to deploy the proceeds from the exchange, not only
allowing it to decide what is best for the community, but also potentially deriving a greater
benefit than that contemplated by the current exchange program. Additionally, we believe that
owner participation in the program would be more likely given the simplicity of the proposed
modification.
If this modification meets with your approval, we would be interested in participating as
soon as you deem practical. In our specific case, based upon today's formula in the Vail Town
Code, we would be required to pay $255 Our EHU is 360 square feet. Our proposal would
abide by the current multiple of 3 (based.upon its location) and then multiply, that sum by $236.65
(the current fee -in -lieu) yielding $255,582 to the town. Thank you for your consideration.
Sincerely,
W. Whitfield Gardner,
cc: towncouncil @vailgov.com
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VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: March 1, 2011
ITEM /TOPIC: Discuss proposed amendments to the Town of Vail Employee Housing
Strategic Plan
PRESENTER(S): Nina Timm
ACTION REQUESTED OF COUNCIL: Does the Town Council support the amendments
recommended by staff?
BACKGROUND: On September 2, 2008, the Town of Vail adopted the Employee Housing
Strategic Plan that identifies a number of action steps for the Town towards achieving its goal
of ensuring there is deed restricted housing for at least 30% of Vail's workforce within the
Town of Vail. On February 1, 2011, Town Council recieved a memorandum providing an
update on the actions taken. At that meeting Town Council requested staff propose
amendments to the Employee Housing Strategic Plan to address the full spectrum of wage
earners in Vail, with a particularl focus on families earning greater than 120% of Area Median
Income, ($103,920 per year for a family of four).
STAFF RECOMMENDATION: Staff recommends Town Council moves forward with funding
for the infrastructure at Chamonix Commons and adds the Middle Bench, 2507 Arosa Drive,
and Sandstone Park to the Implementation Matrix.
ATTACHMENTS:
Memorandum
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VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: March 1, 2011
ITEM /TOPIC: An overview of the Lionshead Redevelopment Master Plan; Lionshead Mixed
Use 2 Zone District; the development review process and the five development review
applications intend to facilitate the Ever Vail Project.
Lionshead Redevelopment Master Plan (Resolution No. 6, Series of 2011
A request for a recommendation to the Vail Town Council for an amendment to the Lionshead
Redevelopment Master Plan, pursuant to Section 2.8, Adoption and Amendment of the Master
Plan, Lionshead Redevelopment Master Plan, to amend the detailed plan recommendations
for West Lionshead (Ever Vail), and setting forth details in regard thereto. (PEC 110002)
Major Subdivision:
A request for a review of a preliminary plan for a major subdivision, pursuant to Chapter 13 -3,
Major Subdivision, Vail Town Code, to allow for the creation of two lots for the redevelopment
of the properties known as Ever Vail (West Lionshead), located at 862, 923, 934, 953, 1000
and 1031 South Frontage Road West, and the South Frontage Road West right -of-
way/unplatted (a complete legal description is available for inspection at the Town of Vail
Community Development Department), and setting forth details in regard thereto.
(PEC080062)
Rezoning (Ordinance No. 7, Series of 2011y
A request for a recommendation to the Vail Town Council for a zone district boundary
amendment, pursuant to Section 12 -3 -7, Amendment, Vail Town Code, to allow for a establish
Lionshead Mixed Use 2 District zoning on Parcels 1 and 2 of the Ever Vail Subdivision located
generally at 862, 923, 934, 953, 1000, and 1031 South Frontage Road, and the South
Frontage Road right -of- way /unplatted (a complete legal description is available for inspection
at the Town of Vail Community Development Department), and setting forth details in regard
thereto. (PEC080061)
Special Development District Amendment (Ordinance No. 8, Series of l y.
A request for a recommendation to the Vail Town Council for a major amendment to Special
Development District No. 4, Cascade Village, pursuant to Section 12- 9A -10, Amendment
Procedures, Vail Town Code, to allow for the removal of Development Area D (Glen Lyon
Office Building) from Special Development District No. 4, Cascade Village, and for a zone
district boundary amendment, pursuant to Section 12 -3 -7, Amendment, Vail Town Code, to
include the subject property in the Lionshead Mixed Use 2 District, located at 1000 South
Frontage Road West /Lot 54, Glen Lyon Subdivison, and setting forth details in regard thereto.
(PEC090036)
Title 12, Zoning Regulations, Vail Town Code, Amendment ( Ordinance No. 9, Series of 2011Y
A request for a final recommendation to the Vail Town Council for prescribed regulation
amendments, pursuant to Section 12 -3 -7, Amendment, Vail Town Code, to amend Section 12-
10-19, Core Areas Identified, Vail Town Code, to amend the core area parking maps to include
"Ever Vail" (West Lionshead) within the "Commercial Core" designation, and setting forth
details in regard thereto. (PEC080065)
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PRESENTER(S): Warren Campbell
ACTION REQUESTED OF COUNCIL: The Community Development Department
requests the Vail Town Council table the Major Subdivison, Ordinance No. 7, 8, and 9, Series
of 2011, and Resolution No. 6, Series of 2011 to the March 15, 2011 public hearing.
BACKGROUND:
Lionshead Redevelopment Master Plan:
On January 24, 2011, the Planning and Environmental Commission forwarded a
recommendation of approval, with conditions, for proposed amendments tot he Lionshead
Redevelopment Master Plan, by a vote of 3 -1 -2 (Rediker opposed, Viele and Cartin recused).
Major Subdivision:
On January 10, 2011, the Planning and Environmental Commission forwarded a
recommendation of approval, with conditions, on the preliminary plan for the major subdivision
to establish Parcels 1 and 2 of the Ever Vail Subdivision, by a vote of 5 -0 -2 ( Viele and Cartin
recused).
Rezoning:
On January 10, 2011, the Planning and Environmental Commission forwarded a
recommendation of approval, with conditions, for a zone district boundary amendment to
establish Lionshead Mixed Use 2 District zoning on Parcels 1 and 2 of the Ever Vail
Subdivision, by a vote of 5 -0 -2 ( Viele and Cartin recused).
Special Development District Amendment:
On January 24, 2011, the Planning and Environmental Commission forwarded a
recommendation of approval, with conditions, for a major amendment to Special Development
District (SDD) No. 4, Cascade Village, to remove the Glen Lyon Office Building from the SDD
in order for it to be incorporated into the Ever Vail Subdivision, by a vote of 4 -0 -2 ( Viele and
Cartin recused).
Title 12, Zoning Regulations, Vail Town Code, Amendment:
On January 11, 2010, the Planning and Environmental Commission forwarded a
recommendation of approval, with conditions, for a prescribed regulations amendment to
Section 12- 10 -19, Core Areas Identified, Vail Town Code, by a vote of 4 -0 -2 ( Viele and
Cartin recused).
STAFF RECOMMENDATION: The Community Development Department recommends the
Vail Town Council continue the public hearing on the request for the Major Amendment,
Ordinance No. 7, 8, and 9, Series of 2011, and Resolution No. 6, Series of 2011 to the March
15, 2011 public hearing.
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