HomeMy WebLinkAboutFOUR SEASONS FILE 3
McGee RE 02028 - Four Seasons Vail, Memorandum of Understanding Request MPa e 1~
From: "Matt Royer" <matt.royer@coinspect.com>
To: "Douglas Atmore" <datmore@hillglazier.com>, "Mike McGee (E-mail)"
<mmcgee@vailgov.com>
Date: 01/27/2006 3:11:10 PM
Subject: RE: 02028 - Four Seasons Vail, Memorandum of Understanding Request
Doug-
I have reviewed document (MOU) that was attached to this original e-mail
and I have some questions. . ~
Item:
1. Smoke Management System (selected stairs and elevators)- Town
of Vail Fire Department will need to review this Memo.
2. Fire Command Room- Town of Vail Fire Department will need to
review this Memo. 3. Exterior combustible siding and materials- It is my
understanding that this was going to be submitted as an Administrative
Modification. Based on the information that I have it appears that the
use of wood on the outside of the building exceeds the permitted uses of
section 1405.4 and 1406.2.2. The use of an alternate design to provide .
the same level or intent of the code must be achieved by an
administrative modification. Town of Vail Fire Department also needs to
review this MOU.
4. Grand Stair in communicating space at hotel lobby- Good concept,
but more information will be needed to clarify the location of draft"' '
. stop and construction of the draft stop. Town of Uail Fire Department
will also need to review this for location and construction.
5. Toilet exhaust and Fire Damper Requirements- This MOU requests
that we eliminate smoke dampers on the toilet exhausts. The code does
not allow for an exception in this case. This request must be done by
an Administrative Modification showing justification for eliminating the
dampers. Town of Vail Fire Department needs to review this also.
6. Emergency Generator- Natural Gas-I agree with this MOU.
Please be aware that MOU and Administrative Modifications need to be
part of the packet submitted for a Phased Approach to this project.
Phased approach packet needs to be submitted and approved prior to
submitting for any G&E, foundation or any other permits. Please contact me if you have any questions
Thanks.
Matthew Royer
~ . .
~I Mik4 McGee Four Seasons vw x~ _ PageW1~~.~~:..~
From: Mike McGee
To: Chad Salli; Charlie Davis; George Ruther; Leonard Sandoval; Tom Kassmel
Date: 02/23/2005 12:19:13 PM Subject: Four Seasons
TJ Brink has requested a meeting Tues 3/17 at 10 AM with RJA ref fire issues. I told him I am available
that dajr at that time. If they are serious, do we want to alert them to the proposed Vail Road water line work (ERWS)?
- TJ's number is 1 800 332-1504.
9
1
~
~Mike MeGee - Re Four Seasons ` ` -
Page 1 ~
From: Leonard Sandoval To: Mike McGee •
Date: 02/23/2005 12:36:35 PM
Subject: Re: Four Seasons
Mike, If you speak with him again.
Can you have him attend the March 9th meeting at 8:00 am
I would perfer his General Contractor, but do not believe he is that far yet.
let me know.
thanks
Is
And yes to you question.
Mike McGee 02/23/2005 12:19:13 PM
TJ Brink has requested a meeting Tues 3/17 at 10 AM with RJA ref fire issues. I told him I am available
that day at that time.
If they are serious, do we want to alert them. to the proposed Vail Road water line work (ERWS)?
TJ's number is 1 800 332-1504.
Mike McGee Re Four Seasons ~Pageo1
From: Mike McGee
To: Leonard Sandoval
Date: 02/23/2005 4:41:41 PM
Subject: Re: Four Seasons
I'll call him.
Leonard Sandoval 02/23/2005 12:36:35 PM
Mike, If you speak with him again.
Can you have him attend the March 9th meeting at 8:00 am
I would perfer his General Contractor, but do not believe he is that far yet.
let me know.
thanks
Is
And yes to you question. Mike McGee 02/23/2005 12:19:13 PM
TJ Brink has requested a meeting Tues 3/17 at 10 AM with RJA ref fire issues. I told him I am available
that day at that time.
If they are serious, do we want to alert them to the proposed Vail Road water line work (ERWS)?
TJ's number is 1 800 332-1504.
. ~
~ , .u.~
M _
Page 1 „
, Mike McGee Re Four Seasons - - - ° - ~
From: Mike McGee
Toc Leonard Sandoval
Date: 02/23/2005 4:46:41 PM
Subject: Re: Four Seasons
TJ said if he was not there, he would have his project manager there.
Leonard Sandoval 02/23/2005 12:36:35 PM
Mike, If you speak with him again.
Can you have him attend the March 9th meeting at 8:00 am
f would perfer his General Contractor, but do not believe he is that far yet.
let me know.
thanks
Is
And yes to you question.
Mike McGee 02/23/2005 12:19:13 PM
TJ Brink has requested a meeting Tues 3117 at 10 AM with RJA ref fire issues. I told him I am available
that day at that time. ,
If they are serious, do we want to alert them to the proposed Vail Road water line work (ERWS)?
TJ's number is 1 800 332-1504.
- w. o w.:~ .
~ Mike McGee Re Four Seasons ^ Page 1
From: Leonard Sandoval To: Mike McGee
Date: 02/23/2005 4:51:44 PM
Subject: Re: Four Seasons Thank you
Mike McGee 02/23/2005 4:46:41 PM
TJ said if he was not there, he would have his project manager there.
Leonard Sandoval 02/23/2005 12:36:35 PM
Mike, If you speak with him again. -
Can you have him attend the March 9th meeting at 8:00 am
I would perFer his General Contractor, but do not believe he is that far yet.
let me know.
thanks
Is
And yes to you question.
MiKe McGee 02/23/2005 12:19:13 PM
TJ Brink has requested a meeting Tues 3/17 at 10 AM with RJA ref fire issues. I told him I am available
that day at that time.
If they are serious, do we want to alert them to the proposed Vail Road water line work (ERWS)?
TJ's number is 1 800 332-1504.
Mike McGee - Re Four Seasons ~ 4NPage 1s
From: Tom Kassmel
To: Chad Salli; Charlie Davis; George Ruther; Leonard Sandoval; Mike McGee
Date: 02/24/2005 7:53:10 AM
Subject: Re: Four Seasons
He should be aware of it but reconfirming is not a bad idea.
Thomas Kassmel, PE
Town Engineer
Town of Vail
Public Works Department
1309 Elkhorn Dr.
Vail, CO 81657
(970) 479-2235
Mike McGee 02/23/2005 12:19:13 PM
TJ Brink has requested a meeting Tues 3/17 at 10 AM with RJA ref fire issues. I told him I am available that day at that time.
If they are serious, do we want to alert them to the proposed Vail Road water line work (ERWS)?
TJ's number is 1 800 332-1504.
. . . . _ .
Pag
Mike McGee - Re Four Seasons e 1 F
. : ,
From: Charlie Davis
To: Chad Salli; George Ruther; Leonard Sandoval; Mike McGee; Tom Kassmel
Date: 03/07/2005 7:49:42 AM
Subject: Re: Four Seasons
I have formally set this meeting up for Thursday the17th of March at 10AM. i have to see the availibility of conference room. I'll let you all know today.
Mike McGee 02/23/2005 12:19:13 PM
TJ Brink has requested a meeting Tues 3/17 at 10 AM with RJA ref fire issues. I told him I am available
that day at that time. If they are serious, do we want to alert them to the proposed Vail Road water line work (ERWS)?
TJ's number is 1 800 332-1504.
~
. , ~
W..~ , _ ~ - „ . , ..11 11 .
~ike McGee Re Four Seasons Pag~e 1~
From: Charlie Davis
To: Chad Saili; George Ruther; Joseph Suther; Leonard Sandoval; Lynne Campbell;
Mike McGee; Tom Kassmel
Date: 03/07/2005 4:09:53 PM
Subject: Re: Four Seasons
We do have this meeting scheduled for the 17th of March (Thursday on my calander) at 10AM, however, I
am unable to obtain a conference room at this time. I have a call into TJ (Four Seasons) to see if the
meeting time could be changed to after 1 PM the 17th of March. If he is unable to meet at 1 PM, does any
one else have a space to hold this meeting??
Tom Kassmel 02/24/2005 7:52:57 AM
He should be aware of it but reconfirming is not a bad idea.
Thomas Kassmel, PE
Town Engineer
Town of Vail
Public Works Department
1309 Elkhorn Dr.
Vail, CO 81657
(970) 479-2235
Mike McGee 02/23/2005 12:19:13 PM
TJ Brink has requested a meeting 7ues 3/17 at 10 AM with RJA ref fire issues. I told him I am available
that day at that time.
If they are serious, do we want to alert them to the proposed Vail Road water line work (ERWS)? TJ's number is 1 800 332-1504.
L ike Mc,Gee Re Four Seasons . ~ ......w~._Page..1.=
From: Tom Kassmel
To: Chad Salli; Charlie Davis; George Ruther; Joseph Suther; Leonard Sandoval; Lynne
Campbell; Mike McGee
Date: 03/07/2005 4:39:36 PM
Subject: . Re: Four Seasons
We have our conference room-availabie at PW
Thomas Kassmel, PE
Town Engineer
Town of Vail
Public Works Department
1309 Elkhorn Dr.
Vail, CO 81657
(970) 479-2235
- u ...w... . , . . ,
'Mike McGee - Re: Four Seasons Page1
From: Charlie Davis To: Chad Salli; George Ruther; Joseph Suther; Leonard Sandoval; Lynne Campbell;
Mike McGee; Tom Kassmel
Date: 03/08/2005 9:04:10 AM
Subject: Re: Four Seasons
If we can use the public works conference room, we are on for 10AM on the 17th of March. See you all
then!
Tom Kassmel 03/07/2005 4:39:17 PM
We have our conference room available at PW
Thomas Kassmel, PE
Town Engineer
Town of Vaii Public Works Department
1309 Elkhorn Dr. ,
Vail, CO 81657
(970) 479-2235 ,
. ,
~ Mike Mc,Gee Re Four Seasons Page 1.
From: Tom Kassmel
To: Chad Salli; Charlie Davis; George Ruther; Joseph Suther; Leonard Sandoval; Lynne
Campbell; Mike McGee
Date: 03/08/2005 9:56:07 AM
Subject: Re: Four Seasons
confirmed for 10 am at PW '
.
Thomas Kassmel, PE
Town Engineer Town of Vail
Public Works Department
1309 Elkhorn Dr.
Vail, CO 81657
(970) 479-2235
Charlie Davis 03/08/2005 9:03:52 AM
If we can use the public works conference room, we are on for 10AM on the 17th of March. See you all then!
Tom Kassmel 03/07/2005 4:39:17 PM
We have our conference room available at PW
Thomas Kassmel, PE Town Engineer Town of Vail
Public Works Department
1309 Elkhorn Dr.
Vail, CO 81657
(970) 479-2235
1 _ . . . u . _ . . .
Mike McGee - Four Seasons Resort at Vail Fire & Life Safety Report n„ Page 1~
From: "Douglas Atmore" <datmore@hiliglazier.com>
To: <cdavis@vailgov.com>, <mmcgee@vailgov.com>
Date: 03/10/2005 2:22:29 PM
Subject: Four Seasons Resort at Vail - Fire & Life Safety Report
Mr. Davis and Mr. McGee,
I wish to confirm that you each received a copy of the draft Fire & Life Safety Report for this project. It was
sent last Friday via Fedex and should have arrived Monday. Please let me know if it did or did not make it
to you.
Douglas Atmore
Hill Glazier Architects
(650) 617-0366.
1 Mike McGee Re Four Seasons Resort at Vail - Fire & Life Safety Report Page 1
From: Mike McGee
70: Douglas Atmore
Date: 03/11 /2005 9:15:25 AM
Subject: Re: Four Seasons Resort at Vail - Fire & Life Safety Report
I received it but have not read it. I'll try and get to it next week.
Thanks!
"Douglas Atmore" <datmore@hiliglazier.com> 03/10/2005 2:21:20 PM
Mr. Davis and Mr. McGee,
I wish to confirm that you each received a copy of the draft Fire & Life Safety Report for this project. It was
sent last Friday via Fedex and should have arrived Monday. Please let me know if it did or did not make it
to you.
Douglas Atmore
' Hill Glazier Architects
(650) 617-0366
. . .
Paga
. Mike McGee - Four Seasons Life SafetyyReport e 1~
From: Mike McGee
To: Charlie Davis
Date: 03/12/2005 12:41:22 PM
Subject: Four Seasons Life Safety Report
I reviewed the Life Safety Report.
VFES has made the following comment:
1. The amount of wood proposed above 35 feet needs serious review. It appears they make be taking
excess advantage of the intent of the code.
2. The proposal to eliminate dampers from toilet exhaust because it is allowed in a B occupancy may be
allowed if the chase is fire rated. We need to discuss this. It appears this is the same approach RJA took
on Arabella: eliminate the damper and put the fan on em power. Drawing heat and flame through a duct
will only increase the failure rate of the duct itself.
I think they missed the intent.
3. I am not comfortable with leaving the laundry and trash chutes undated.
4. I am not comfortable with a non-rated boiler room.
5. Again, RJA has not considered the pre-function lobbies as a possible separate use from the meeting
rooms.
6. The have mis-classified the meeting rooms as light hazard. This classification precludes any road
shows, conventions or other events with a fuel load greater than 10 Ibs/sq.ft.. -
7. VFES will not grant any permits unless section J on page 19 is recended. Manual fire alarm pull
stations are required by amendment.
8. Since thay are not willing to pressurize the stairwells or elevators, we will be paying particular attention
to interconnected floors, drafts stops, and related elements.
9. We have not determined whether this building is a high rise or not. They do not think it is.
We are not willing to sign the draft as submitted.
CC: Fire_Inspectors
,..~~,.,:n. _
Page 1 ~
e McGee Four Seasons Life
From: Mike McGee
To: Charlie Davis
Date: 03/12/2005 12:41:36 PM
Subject: Four Seasons Life Safety Report
I reviewed the Life Safety Report.
VFES has made the following comment:
1. The amount of wood proposed above 35 feet needs serious review. It appears they make be taking
excess advantage of the intent of the code.
2. The proposal to eliminate dampers from toilet exhaust because it is allowed in a B occupancy may be
allowed if the chase is fire rated. We need to discuss this. It appears this is the same approach RJA took
on Arabella: eliminate the damper and put the fan on em power. Drawing heat and flame through a duct
will only increase the failure rate of the duct itself.
I think they missed the intent.
3. I am not comfortable with leaving the laundry and trash chutes undated.
4. I am not comfortable with a non-rated boiler room.
5. Again, RJA has not considered the pre-function lobbies as a possible separate use from the meeting
rooms.
6. The have mis-classified the meeting rooms as light hazard. This classification precludes any road
shows, conventions or other events with a fuel load greater than 10 Ibs/sq.ft..
7. VFES will not grant any permits unless section J on page 19 is recended. Manual fire alarm puA
stations are required by amendment.
8. Since thay are not willing to pressurize the stairwells or elevators, we will be paying particular attention
to interconnected floors, drafts stops, and related elements.
9. We have not determined whether this building is a high rise or not. They do not think it is.
We are not willing to sign the draft as submitted.
CC: Fire_Inspectors
- m
~Mike McGee - Fwd: Four Seasons Life Safety Report Page T1
From: Mike McGee
To: bthompson@rjagroup.com
Date: 03/14/2005 11:27:30 AM
Subject: Fwd: Four Seasons Life, Safety Report
Mike McGee 03/12/2005 12:41:22 PM
I reviewed the Life Safety Report.
VFES has made the following comment:
1. The amount of wood proposed above 35 feet needs serious review. It appears they make be taking
excess advantage of the intent of the code.
2. The proposal to eliminate dampers from toilet exhaust because it is allowed in a B occupancy may be
allowed if the chase is fire rated. We need to discuss this. It appears this is the same approach RJA took on Arabella: eliminate the damper and put the fan on em power. Drawing heat and flame through a duct
will only increase the failure rate of the duct itself. I think they missed the intent.
3. I am not comfortable with leaving the laundry and trash chutes undated.
4. I am not comfortable with a non-rated boiler room.
5. Again, RJA has not considered the pre-function lobbies as a possible separate use from the meeting
rooms.
6. The have mis-classified the meeting rooms as light hazard. This classification precludes any road
shows, conventions or other events with a fuel load greater than 10 Ibs/sq.ft..
7. VFES will not grant any permits unless section J on page 19 is recended. Manual fire alarm pull
stations are required by amendment.
8. Since thay are not willing to pressurize the stairwells or elevators, we will be paying particular attention
to interconnected floors, drafts stops, and related elements. •
9. We have not determined whether this building is a high rise or nbt. They do not think it is.
We are not willing to sign the draft as submitted.
~M..~ - . K. w
: Mike McGee „ Four Seasons Vail - Notes from 3/17/05 meeting with Townof Vail Page.1 ~
From: "Douglas Atmore" <datmore@hillglazier.com> '
To: "Douglas Hipskind (E-mail)" <doug@jundt.com>, "TJ Brink (E-mail)"
<tj@brinklaw.com>, "Peter Speth (E-mail)" <Peter@jhgi.com>, "John Hardy (E-mail)" <John@jhgi.com>,
"Allyn Vaughn (E-mail) (E-mail)" <avaughn@rjagroup.com>, "Charlie Davis (E-mail)"
<cdavis@vailgov.com>, "Mike McGee (E-mail)" <mmcgee@vailgov.com>
Date: 04/21 /2005 4:05:09 ~PM
Subject: Four Seasons Vail - Notes from 3/17/05 meeting with Town of Vail
Everyone,
Attached file contains RJA's meeting notes from our 3/17/05 meeting. Please review and let me know of
any questions or comments.
DEA «Mtg Minutes 3.17.05 COMPOSITE RO.pdf»
.
Mike Mc;Gee Four Seasons._ w..FYl Drilling.Rig Page 1'
From: Leonard Sandoval
To: Building_Division; Jim Boyd; Kris Friel; Mike McGee; Pam Brandmeyer; Steve
Wright; Tom Kassmel
Date: 04/26/2005 1:55:10 PM
Subject: Four Seasons.FYl - Drilling Rig.
I notice a drilling rig out at the Four Season Project (Holiday Inn) today. They are drilling a total of 14 holes within there property for soil investagation.
I asked them if they were drilling within any easements or TOV/CDOT property. They were a couple in
question.
The map they provided shows some drilling near and around the gas station.
They are not required to provide me with a permit as long as they stay within there property boundaries
but I am concerned about them drilling near the fuel tanks at the old Standard Gas Station. '
They also mentioned they are going to try and avoid those areas, But you never know what underground.
Thanks Is
CC: Final_Inspection@vailgov.com; Fire Department@vailgov.com;
Fire_Inspectors@vailgov.com; Fire_Officers@vailgov.com
_ ..,..u a.
_ . , Mike McGee Re Four Seasons.FYl Drilling Rig. _ , . . . . , , Pa9e 1
From: Mike McGee
To: Leonard Sandoval
Date: 04/26/2005 1:57:14 PM
Subject: Re: Four Seasons.FYl - Drilling Rig.
We'll listen for the boom! Leonard Sandoval 04/26/2005 1:54:59 PM
I notice a drilling rig out at the Four Season Project (Holiday Inn) today.
They are drilling a total of 14 holes within there property for soil investagation.
I asked them if they were drilling within any easements or TOV/CDOT property. They were a couple in
question.
The map they provided shows some drilling near and around the gas station.
They are not required to provide me with a permit as long as they stay within there property boundaries
but I am concerned about them drilling near the fuel tanks at the old Standard Gas Station.
They also mentioned they are going to try and avoid those areas, But you never know what underground.
Thanks
Is
~ . , . F..:. . . . . , Mike MCGee Re Four Seasons FYI Drilling Rig. Page
From: Mike Vaughan
To: Leonard Sandoval
Date: 04/26/2005 1:58:56 PM
Subject: Re: Four Seasons.FYl - Drilling Rig.
It appears to me that one of the holes is drilled in the drive lane that serves as fire department access to
the west side of Chateau and east side of scorpio. They should be made aware that the driveway to
scorpio is a contentious issue, and hopefully not drill on scorpio's property. Mike.
Leonard Sandoval 04/26/2005 1:54:59 PM
I notice a drilling rig out at the Four Season Project (Holiday Inn) today.
They are drilling a total of 14 holes within there property for soil investagation.
I asked them if they were drilling within any easements or TOV/CDOT property. They were a couple in
question.
The map they provided shows some drilling near and around the gas station.
They are not required to provide me with a permit as long as they stay within there property boundaries
but I am concerned about them drilling near the fuel tanks at the old Standard Gas Station. .
They also mentioned they are going to try and avoid those areas, But you never know what underground.
Thanks
Is
CC: Fire Department
,
. ,
, Mike MCGee Re Four.Seasons Pre Application/Preliminary meeting Page 1
. , . . . . . ~ . , .
From: Mike McGee
To: Charlie Davis; George Ruther; Tom Kassmel
Date: 07/06/2005 4:38:40 PM
Subject: Re: Four Seasons Pre-Appl ication/Prel i m i nary meeting
I have it down on my schedule. Charlie Davis 07/06/2005 4:05:42 PM
Good Afternoon Gentleman, ,
I have scheduled this meeting for Thursday the 14th of July in our Large Conference Room with the Four
Seasons Development team at 1 PM.
I hope you can all attend Thanks
Charlie Davis
CC: Russ Forrest
. . w
~
meeting _ Wrc Page 1~
~'Mike McGee - Re Four Seasons Pre Application/Preliminary
From: Charlie Davis
To: George Ruther; Mike McGee; Tom Kassmel
Date: 07/07/2005 7:58:35 AM
Subject: Re: Four Seasons Pre-Appl ication/Prel im i nary meeting
Thanks for your quick response Mike. The Developer T.J. Bririk left me a message this morning stating
that his team can not make the meeting on the 14th now and would like to reschedule for either the
afternoon of the 12th or sometime on the 18th. Let me know if any of these days work.
Thanks Charlie
Mike McGee 07/06/2005 4:38:40 PM
I have it down on my schedule.
Charlie Davis 07/06/2005 4:05:42 PM
Good Afternoon Gentleman,
I have scheduled this meeting for Thursday the 14th of July in our Large Conference Room with the Four
Seasons Development team at 1 PM.
I hope you can all attend
Thanks
Charlie Davis
CC: Russ Forrest
k e --~Ni----~---- , . . , .
cGee Re Four Seasons Pre Application/Preliminary meeting Page
.r. _ _........xrc. . ~ ri,M.,
, r . . . .
From: Tom Kassmel To: Charlie Davis; George Ruther; Mike McGee
Date: 07/07/2005 2:54:08 PM
Subject: Re: Four Seasons Pre-Appl ication/Prel im i nary meeting
either afternoon works for me.
Thomas Kassmel, PE
Town Engineer Town of Vail
Public Works Department
1309 Elkhorn Dr.
Vail, CO 81657
(970) 479-2235
Charlie Davis 07/07/2005 7:58:32 AM
Thanks for your quick response Mike. The Developer T.J. Brink left me a message this morning stating
that his team can not make the meeting on the 14th now and would like to reschedule for either the
afternoon of the 12th or sometime on the 18th. Let me know if any of these days work. .
Thanks .
Charlie
Mike McGee 07/06/2005 4:38:40 PM '
I have it down on my schedule.
Charlie Davis 07/06/2005 4:05:42 PM Good Afternoon Gentleman,
I have scheduled this meeting for 7hursday the 14th of July in our Large Conference Room with the Four
Seasons Development team at 1PM.
I hope you can all attend Thanks ~
Charlie Davis
CC: Russ Forrest
h.
Mike .a 11n . . .
cGee Re 9 Vail Road North .
,exit / Four Seasons
~ Page 1
. . ~
. ..v.r. .
From: Mike McGee
To: David Brooks
Date: 06/20/2006 1:09:18 PM
Subject: Re: 9 Vail Road North exit / Four Seasons
I am booked from about 2:30 to 3:15 today.
I just walked it with Jim Heid. I think he has a pretty good idea. Seems efficient.
Thanks for responding so quickly.
My cell is 970 376-0738.
"David Brooks" <dbrooks@jhgi.com> 06/20 11:29 AM
thanaks for the notice. Can I meet with you on site this afternoon to
discuss where we should take the exit sidewalk. r
David W. Brooks
Original Message
From: "Mike McGee" <MMcGee(@vailqov.com>
To: <abober(@-hillQlazier.com>; <dbrooks(@-ihqi.com>
Cc: "Charlie Davis" <CDavis(c~vailqov.com>; "David Rhoades"
<DRhoadesCa~vailqov.com>; "John Gulick" <JGulickna.vailgov.com>; "JR Rulapaugh"
<JRulapauah(@
.vailqov.com>; "Leonard Sandoval" <LSandoval(@-vailqov.com>; "Mike
McGee" <MMcGee(d-)vailqov.com>; "Mike Vaughan" <MVauqhan(@-vailqov.com>; "Russ
ForresY" <RForrestCa~vailaov.com>; "Tom Kassmel" <TKassmel(0)-vailqov.com>
Sent: Tuesday, June 20, 2006 11:18 AM
Subject: 9 Vail Road North exit / Four Seasons
> David,
>
> We have discussed the effects of the realignment of Spraddle Creek and
> the impacts on 9 Vail Road on at least three previous occassions.
>
> The topic of obstructing the north exit from 9 Vail Road has been
> conveyed by other departments of the Town and by the affected property
> owner.
,
> The situation has not been adequately addressed.
>
> I have a serious concern the north exit which was obstructed by work
> conducted as part of the.Four Seasons project has not been abated.
>
> This situation will not be allowed to continue much longer.
>
> I have photographed the situation and documented the scene.
>
> The work has left the path toa public way in a dangerous condition.
>
> I ask you take steps immediately to abate the hazards and provide a
> clear and unbstructed path to a public way, on an all weather walking
> surface.
> > The 9 Vail Road building is scheduled to be almost fully occupied for
. _
Mike f~cGee Re. 9 Vail Road North exit / Four Seasons Pa ev2N'
r.._._ _
> the 4th of July weekend.
~
> If this condition is not remedied before the 1st of July, 2006, Four
> Seasons will be subject to prosecution under the law. Four Seasons is
> in violation of the Town of Vail Municipal Code, Section 10.1.2 A and B,
> under multiple sections of the International Building Code and ,
> International Fire Code. Each day constitutes a separate offense.
>
' > I would appreciate your attention to this matter.
>
> I may be contacted by cell phone at 970 376-0738, by email or my office
` > phone numer is 970 479-2135.
> Thank You.
>
> Michael McGee
> Fire Marshal / Deputy Chief
> 970 479-2135
>
>
This e-mail and any attachments may contain confidential and privileged information. If you are not the
intended recipient, please notify the sender immediately by return e-mail, delete this e-mail and destroy
any copies. Any dissemination or use of this information by a person other than the intended recipient is
unauthorized and may be illegal.
. . .r.... ~ ~ „ _
~ Mike McGee Re 9 Vail Road North exit / Four Seasons
~ . . . . . . . . , Page.1..
,.m. m . m.~_,... .
From: "David Brooks" <dbrooks@jhgi.com>
To: "Mike McGee" <MMcGee@vailgov.com>
Date: 06/20/2006 1:30:56 PM Subject: Re: 9 Vail Road North exit / Four Seasons
OK, I'll get with Jim and review, then get with 9 Vail Road rep. Gwen and '
get her OK.
Do you think Matt Gennett needs to be involyed for planning approval?
Original Message
From: "Mike McGee" <MMcGee@vailgov.com> .
To: <dbrooks@jhgi.com>
Sent: Tuesday, June 20, 2006 1:09 PM
Subject: Re: 9 Vail Road North exit / Four Seasons >I am booked from about 2:30 to 3:15 today.
~ .
> I just walked it with Jim Heid. I think he has a pretty good idea.
> Seems efficient. >
> Thanks for responding so quickly.
>
> My cell is 970 376-0738.
>
"David Brooks" <dbrooks@jhgi.com> 06/20 11:29 AM
> thanaks for the notice. Can I meet with you on site this afternoon to
> > discuss where we should take the exit sidewalk.
>
> David W. Brooks
>
> Original Message
> From: "Mike McGee" <MMcGee@vailgov.com>
> To: <abober@hillglazier.com>; <dbrooks@jhgi.com>
> Cc: "Charlie Davis" <CDavis@vailgov.com>; "David Rhoades"
> <DRhoades@vailgov.com>; "John Gulick" <JGulick@vailgov.com>; "JR
> Rulapaugh" > <JRulapaugh@vailgov.com>; "Leonard Sandoval" <LSandoval@vailgov.com>;
> "Mike
> McGee" <MMcGee@vailgov.com>; "Mike Vaughan" <MVaughan@vailgov.com>;
> "Russ > ForresY" <RForrest@vailgov.com>; "Tom Kassmel" <TKassmel@vailgov.com>
> Sent: Tuesday, June 20, 2006 11:18 AM
> Subject: 9 Vail Road North exit / Four Seasons
>
> .
» David,
»
» We have. discussed the effects of the realignment of Spraddle Creek > and
» the impacts on 9 Vail Road on at least three previous occassions. »
» The topic of obstructing the north exit from 9 Vail Road has been
» conveyed by.other departments of the Town and by the affected .
> property •
Mike McGee - Re 9 Vail Road North exit / Four Seasons _ _ . . „ . ..u, r . a9e
P 2~
» owner.
»
» The situation has not been adequately addressed.
»
» I have a serious concern the north exit which was obstructed by work
» conducted as part of the Four Seasons project has not been abated.
»
. » This situation will not be allowed to continue much longer.
»
» I have photographed the situation and documented the scene.
» .
» The work has left the path toa public way in a dangerous condition.
»
» I ask you take steps immediately to abate the hazards and provide a
» clear and unbstructed path to a public way, on an all weather .
> walking
» surface..
»
» The 9 Vail Road building is scheduled to be almost fully occupied
> for
» the 4th of July weekend.
»
» If this condition is not remedied before the 1st of July, 2006, Four
» Seasons will be subject to prosecution under the law. Four Seasons
> is •
» in violation of the Town of Vail Municipal Code, Section 10.1.2 A and
> B,
» under multiple sections of the International Building Code and
» International Fire Code. Each day constitutes a separate offense.
»
» I would appreciate your attention to.this matter.
»
» I may be contacted by cell phone at 970 376-0738, by email or my
> office
» phone numer is 970 479-2135. _
»
» Thank You.
»
» Michael McGee "
» Fire Marshal / Deputy Chief
» 970 479-2135
»
»
~ .
>
> This e-mail and any attachments may contain confidential and privileged
> information. If you are not the intended recipient, please notify the
> sender immediately by return e-mail, delete this e-mail and destroy any
> copies. Any dissemination or use of this information by a person other
> than the intended recipient is unauthorized and may be illegal. ,
>
~
>
~
>
. . . - . ,
w.,.,
' Mike McGee - Re 9 Vail Road North exit / Four Seasons Page 3~'
. w . . , . , . . , ti w . M..
~ Mike McGee - Re:_9 Vail Road North exit / Four Seasons , , . : . . . . ~.....,Pa9e ~ ,
From: Mike McGee
To: David Brooks
Date: 06/22/2006 8:36:55 AM
Subject: Re: 9 Vail Road North exit / Four Seasons
David,
Jim has the gravel down and is installing a green fence along the pathway.
Thank you!
We do need to look at a"winter" plan they can maintain in the snow. I believe 9 Vail Road may have
some additional concerns.
The winter plan or any semblance to a"final plan" will need to be submitted to Com Dev for DRB review
and Charlie Davis for compliance with the IBC and Tom Kassmal at Public Works.
Again, Thanks for your help. Mike McGee
"David Brooks" <dbrooks@jhgi.com> 06/20 1:30 PM
OK, I'll get with Jim and review, then get with 9 Vail Road rep. Gwen and
get her OK. '
Do you think IVlatt Gennett needs to be involved for planning approval?
Original Message
From: "Mike McGee" <MMcGee(a)vailqov.com>
To: <dbrooks(d-)ihqi.com>
Sent: Tuesday, June 20, 2006 1:09 PM
Subject: Re: 9 Vail Road North exit / Four Seasons
>I am booked from about 2:30 to 3:15 today. .
>
> I just walked it with Jim Heid. I think he has a pretty good idea.
> Seems efficient. -
>
> Thanks for responding so quickly.
>
> My cell is 970 376-0738. >
"David Brooks" <dbrooksCaD_ihqi.com> 06/20 11:29 AM
> thanaks for the notice. Can I meet with you ori site this afternoon to
~
> discuss where we should take the exit sidewalk.
~
> David W. Brooks ,
~ .
> Original Message
> From: "Mike McGee" <MMcGee(@vailqov.com>
> To: <abober .hillplazier.com>; <dbrooks(_ihai.com>
> Cc: "Charlie Davis" <CDavis(aDvailqov.com>; "David Rhoades"
> <DRhoades(aDvailgov.com>; "John Gulick" <JGulick(c~vailqov.com>; "JR
> Rulapaugh" > <JRulapauqh(a)vailgov.com>; "Leonard Sandoval" <LSandoval(a)vailqov.com>;
. , ~,..z... . . ..H.
3 Mike McGee Re 9 Vail Road North exit / Four Seasons Page 2=
> "Mike
> McGee" <MMcGee(aD-vailQOV.com>; "Mike Vaughan" <MVauahan(a-)vailQOV.com>;
> "Russ ' -
> ForresY' <RForrest(@_vailqov.com>; "Tom Kassmel" <TKassmel(@-vailqov.com>
> Sent: Tuesday, June 20, 2006 11:18 AM
> Subject: 9 Vail Road North exit / Four Seasons
>
>
» David,
»
» We have discussed the effects of the realignment of Spraddle Creek ,
> and » the impacts on 9 Vail Road on at least three previous occassions.
» -
» The topic of obstructing the north exit from 9 Vail Road has been » conveyed by other departments of the Town and by the affected
> property
» owner. »
» The situation has not been adequately addressed.
»
» I have a serious concern the north exit which was obstructed by work
» conducted as part of the Four Seasons project has not been abated.
»
» This situation will not be allowed to continue much longer.
»
» I have photographed the situation and documented the scene.
»
» The work has left the path toa public way in a dangerous condition.
»
» I ask you take steps immediately to abate the hazards and provide a
» clear and unbstructed path to a public way, on an all weather .
> walking
» surface.
» » The 9 Vail Road building is scheduled to be almost fully occupied > for
» the 4th of July weekend. »
» If this condition is not remedied before the 1 st of July, 2006, Four
» Seasons will be subject to prosecution under the law. Four Seasons
> is
» in violation of the Town of Vail Municipal Code, Section 10.1.2 A and
' B,
» under multiple sections of the International Building Code and .
» International Fire Code. Each day constitutes a separate offense. '
. »
» I would appreciate your attention to this matter. »
» I may be contacted by cell phone at 970 376-0738, by email or my
> office
» phone numer is 970 479-2135.
»
» Thank You.
»
» Michael McGee
w
w.. _
.
Mike McGee Re 9 Vail Road North exit / Four Seasons
.r.. . ~,r
. . . Pa9e_3 ~
» Fire Marshal / Deputy Chief
» 970 479-2135
»
»
> .
>
> This e-mail and any attachments may contain confidential and privileged'
> information. If you are not the intended recipient, please notify the
> sender immediately by return e-mail, delete this e-mail and destroy any
> copies. Anjr dissemination or use of this information by a person other
> than the intended recipient is unauthorized and may be illegal.
>
~
>
> .
CC: Charlie Davis; Pam Brandmeyer; Russ Forrest; Tom Kassmel
' Mike McGee - Re 9 Vail Road North exit / Four Seasons ` . . . . , . Page~1 .
From: "David 8rooks" <dbrooks@jhgi.com>
To: "Mike McGee" <MMcGee@vailgov.com>
Date: 06/22/2006 8:54:55 AM Subject: Re: 9 Vail Road North exit / Four Seasons
I'll start the process of getting a final plan together for review so that a
permenant sidewalk can be constructed this summer or early fall.
David
Original Message
From: "Mike McGee" <MMcGee@vailgov.com>
To: <dbrooks@jhgi.com>
Cc: "Charlie Davis" <CDavis@vailgov.com>; "Pam Brandmeyer"
<PBrandmeyer@vailgov.com>; "Russ Forrest" <RForrest@vailgov.com>; "Tom
Kassmel" <TKassmel@vailgov.com>
Sent: Thursday, June 22, 2006 8:36 AM
. Subject: Re: 9 Vail Road North exit / Four Seasons
> David,
>
> Jim has the gravel down and is installing a green fence along the
> pathway. >
> Thank you!
>
> We do need to look at a"winter" plan they can maintain in the snow. I
> believe 9 Vail Road.may have some additional concerns,
~ .
> The winter plan or any semblance to a"final plan" will need to be
> submitted to Com Dev for DRB review and Charlie Davis for compliance
> with the IBC and Tom Kassmal at Public Works.
> Again, Thanks for your help.
>
> Mike McGee
>
"David Brooks" <dbrooks@jhgi.com> 06/20 1:30 PM °
> OK, I'll get with Jim and review, then get with 9 Vail Road rep. Gwen
> and > get her OK.
>
> Do you think Matt Gennett needs to be involved for pianning approval?
> Original Message
> From: "Mike McGee" <MMcGee@vailgov.com>
> To: <dbrooks@jhgi.com>
> Sent: Tuesday, June 20, 2006 1:09 PM
> Subject: Re: 9 Vail Road North exit / Four Seasons
>
~ .
»I am booked from about 2:30 to 3:15 today.
»
» I just walked it with Jim Heid. I think he has a pretty good idea.
» Seems efficient.
»
» Thanks for responding so quickly.
~
. ,u
~ Mike fl~4cGee Re 9 Vail Roa..d North exit / Four Seasons
Page 2 '
»
» My cell is 970 376-0738.
» "David Brooks" <dbrooks@jhgi.com> 06/20 11:29 AM
» thanaks for the notice. Can I meet with you on site this afternoon
> to
»
» discuss where we should take the exit sidewalk.
»
» David W. Brooks
» . .
» Original Message
» From: "Mike McGee" <MMcGee@vailgov.com>
» To: <abober@hillglazier.com>; <dbrooks@jhgi.com>
» Cc: "Charlie Davis" <CDavis@vailgov.com>; "David Rhoades" ,
» <DRhoades@vailgov.com>; "John Gulick" <JGulick@vailgov.com>; "JR
» Rulapaugh"
» <JRulapaugh@vailgov.com>; "Leonard Sandaval"
. > <LSandoval@vailgov.com>;
» "Mike
. » McGee" <MMcGee@vailgov.com>; "Mike Vaughan" <MVaughan@vailgov.com>;
» "Russ
» Forrest" <RForrest@vailgov.com>; "Tom Kassmel"
> <TKassmel@vailgov.com>
» Sent: Tuesday, June 20, 2006 11:18 AM
» Subject: 9 Vail Road North exit / Four Seasons
»
»
David,
We have discussed the effects of the realignment of Spraddle Creek
» and the impacts on 9 Vail Road on at least three previous occassions.
The topic of obstructing the north exit from 9 Vaii Road has been
conveyed by other departments of the Town and by the affected
» property
owner. .
The situation has not been adequately addressed.
.
I have a serious concern the north exit which was obstructed by
> work
conducted as part of the Four Seasons project has not been abated.
This situation will not be allowed to continue much.longer.
. I have photographed the situation and documented the scene.
The work has left the path toa public way in a dangerous condition,
I ask you take steps immediately to abate the hazards and provide a
clear and unbstructed path to a public way, on an all weather
» walking
surface. .
Mike
Page 1 .
N1cGee Four Seasons G&E Permit > w . . . .
From: "Peter Speth" <Peter@jhgi.com>
To: "Matt Royer (E-mail)" <matt.royer@coinspect.com>
Date: 07/31 /2006 9:04:11 AM
Subject: Four Seasons G&E Permit
Matt:
Attached is a list of the documents we understand are required to obtain the grading and excavation
permit for the Four Seasons Hotel in Vail. Furthermore it is our understanding that we will need to submit
items 1 through 6 for review and that items 7 through 14 will need to be submitted prior to release of the
perm it.
Please review this list and let us know if there are any other items you will require for review and if the
assumptions described above are correct. We appreciate you assistance on this matter.
Peter
«G&E Document List 7-26-06.doc»
Peter K. Speth
The John Hardy Group
Sr. Project Director
5180 Roswell Road
The Centre Building
Atlanta, GA 30342
Phone: (404) 256-8800, ext. 112
Fax: (404) 256-8810
peter@jhgi.com
This e-mail and any attachments may contain confidential and privileged information. If you are not the
intended recipient, please notify the sender immediately by return e-mail, delete this e-mail and destroy
any copies. Any dissemination or use of this information by a person other than the intended recipient is
unauthorized and may be illegal.
CC: <CDavis@vailgov.com>, <MMcGee@vailgov.com>, <TKassmel@vailgov.com>, "Doug
Hipskind (E-mail)" <doug@jundt.com>, "T. J. Brink (E-mail)" <tj@brinklaw.com>, "David Brooks"
<dbrooks@jhgi.com> "
, ~.,H
Mike N9cGee„ Fwd„RE Four Seasons Fire Access and Egress Plan_- RJA , ~Page 1''
From: Mike McGee
To: abober@hillglazier.com
Date: 07/24/2006 8:11:33 AM
Subject: . Fwd: RE: Four Seasons Fire Access and Egress Plan - RJA
I still had a comcast address.
Here is your copy.
Thanks
~Mike McGee - RE Four Seasons Fire Access and Egress Pian - RJA Page_2 n
not shown either. No FDC is shown on the south side. Sheet A0.3.00
2. Sheet A0.3.05 does not show an acceptable route to the interior of
the building from the Fire Command Center.
3. The plans submitted by RJA are not stamped and are labeled "Not for
Construction".
4. The plans show a dead end corridor behind the front desk.
5. Staging on Vail Road is not agreed to unless extreme emergency. The
proposed staging site on Vail Road is not acceptable for "routine
alarms." Access to a fire hydrant is not shown.
6. No contact person is identified for RJA. .
CC: - Charlie Davis
.
~Mike McGee RE:~Four Seasons Fire Access and Egress Plan RJA mµPage 1;,
From: Mike McGee To: Matt Royer
Date: 07/21 /2006 8:29:44 AM
Subject: RE: Four Seasons Fire Access and Egress Plan - RJA
I just got started.
I.was trying to purge the backlog of plans last night.
The set I looked at had the PEC/DRB number on it. The revision date was April 06 and we received it the
end of May, 06. It was on RJA title block, no transmittal sheet, no stamp, no signature.
I think it reflects the lack of communication between what Steve Rondilelli started, what Andy Bober and I
worked out, and what RJA's absentee reviewer thought was accurate. The mis-location of the south
staging area was resolved between Andy, Steve and I last year.
I have not cracked the 97 Ib rolls we received this week.
"Matt Royer" <matt.royer@coinspect.com> 07/21 8:18 AM
Hi Mike, -
Are these comments from your review of the phased submittal documents?
It appears that they are not phasing this project. Will you be
reviewing the full set documents that were submitted this week?
I'm just trying to understand the sequence of events?
Thanks
Matthew.Royer
Building Official
Colorado fnspection Agency .s
877-428-6412
970-328-1790
970-904-0460
matt. rover(a)-coinspect. com
www.coinsqect.com
-----Original Message-----
From: Mike McGee (mailto:MMcGee(a)_vailqov.coml Sent: Thursday, July 20, 2006 9:41 PM
To: abober(&hillqlazer.com
Cc: Matt Royer; David Rhoades; John Gulick; JR Rulapaugh; Matt Gennett;
Mike McGee; Mike Vaughan; Russ Forrest -Subject: Four Seasons Fire Access and Egress Plan - RJA
Plans submitted dated 4/14/06 and received 04/17/06.
Note: Review was postponed pending evidence project was proceeding.
Review:
Fire Apparatus Access and Egress Plan is Denied:
1. Fire Dept staging on south side of project is shown on east end.
The approved site was on the west end. The hydrant on the west end is.
_ .
~ Mrke McGee RE Four Seasons Fire Access and E ress Plan - RJA U Pa e1=,
. 9
From: "Matt Royer" <matt. royer@coinspect. com>
To: "Mike McGee" <MMcGee@vailgov.com> °
Date: 07/21 /2006 8:14:34 AM
Subject: RE: Four Seasons Fire Access and Egress Plan - RJA
Hi Mike,
Are these comments from your,review of the phased submittal documents?
It appears that thejr are not phasing this project. Wiil you be
reviewing the full set documents that were submitted this week?
I'm just trying to understand the sequence of events?
Thanks Matthew Royer
Building Official
Colorado Inspection Agency 877-428-6412
970-328-1790
970-904-0460
matt.royer@coinspect.com
www.coinspect.com
-----Original Message----- From: Mike McGee [mailto:MMcGee@vailgov.com]
Sent: Thursday, July 20, 2006 9:41 PM
70: abober@hillglazer.com
Cc: Matt Royer; David Rhoades; John Gulick; JR Rulapaugh; Matt Gennett;
Mike McGee; Mike Vaughan; Russ Forrest
Subject:.Four Seasons Fire Access and Egress Plan - RJA
Plans submitted dated 4/14/06 and received 04/17/06.
Note: Review was postponed pending evidence project was proceeding. Review:
Fire Apparatus Access and Egress Plan is Denied:
1. Fire Dept staging on south side of project is shown on easf end. The approved site was on the west end. The hydrant on the west end is
not shown either. No FDC is shown on the south side. Sheet A0.3.00
2. Sheet A0.3.05 does not show an acceptable route to the interior of
the building from the Fire Command Center.
3. The plans submitted by RJA are not stamped and are labeled "Not for Construction".
4. The plans show a dead end corridor behind the front desk.
5. Staging on Vail Road is not agreed to unless extreme emergency. The
proposed staging site on Vail Road is not acceptable for "routine
alarms." Access to a fire hydrant is not shown. 6. No contact person is identified for RJA.
CC: "Charlie Davis" <CDavis@vailgov.com>
u,. . . .
, ....r .
Mike IUIcGee Four Seasons Fire Access and Egress Plan RJA age 1_ ,
P
From: Mike McGee
To: abober@hillglazer.com
Date: 07/20/2006 9:41:38 PM
Subject: Four Seasons Fire Access and Egress Plan - RJA
Plans submitted dated 4/14/06 and received 04/17/06.
Note: Review was postponed pending evidence project was proceeding.
Review: Fire Apparatus Access and Egress Plan is Denied:
1. Fire Dept staging on south side of project is shbwn on east end. The approved site was on the west
end. The hydrant on the west end is not shown either. No FDC is shown on the south side. Sheet
A0.3.00
2. Sheet A0.3.05 does not show an acceptable route to the interior of the building from the Fire Command
Center. ,
3. The plans submitted by RJA are not stamped and are labeled,"Not for Construction".
4. The plans show a dead end corridor behind the front desk.
5. Staging on Vail Road is not agreed to unless extreme emergency. The proposed staging site on Vail
Road is not acceptable for "routine alarms." Access to a fire hydrant is not shown.
6. No contact person is identified for RJA.
CC: Fire_Inspectors; John Gulick; Matt Gennett; matt.royer@coinspect.com; Russ Forrest
.
A.~. . ,
; Mike IVIcGee - Four Seasons Fire Access and Egress Plan RJA . . . , _
, . . . . . M. Page ~ From: Mike McGee
To: abober@hillglazer.com Date: 07/20/2006 9:41:28 PM
Subject: Four Seasons Fire Access and Egress Plan - RJA,
Plans submitted dated 4/14/06 and received 04/17/06.
Note: Review was postponed pending evidence project was proceeding. Review:
Fire Apparatus Access and Egress Plan is Denied:
1. Fire Dept staging on south side, of project is shown on east end. The approved site was on the west end. The hydrant on the west end is not shown either. No FDC is shown on the south side. Sheet
A0.3.00
2. Sheet A0.3.05 does not show an acceptable route to the interior of the building from the Fire Command
Center.
3. The plans submitted by RJA are not stamped and are labeled "Not for Construction".
4. The plans show a dead end corridor behind the front desk.
5. Staging on Vail Road is not agreed to unless extreme emergency. The proposed staging site on Vail
Road is not acceptable for "routine alarms." Access to a fire hydrant is not shown.
6. No contact person is identified for RJA.
CC: Fire_Inspectors; John Gulick; Matt Gennett; matt.royer@coinspect.com; Russ Forrest
Mike McGee FwdFour Seasons Construction Coordination MeetinPa e 1f
_ .g 9
From: Leonard Sandoval
To: Charlie Davis; Charlie Turnbull; Dirk Etheridge; Fred Morrison; Greg Hall; Jim Boyd;
Mike McGee; Mike Vaughan; Pam Brandmeyer; Scott Bluhm; Tom Kassmel
Date: 07/18/2006 11:47:32 AM
Subject: Fwd: Four Seasons Construction Coordination Meeting
"Doug Carley" <DCarley@layton-const.com> 07/18 10:21 AM
Leonard -
Per our previous email correspondence, let's meet Friday (7/21/06)
morning at 9:00 am at the Public Work Admin. Office to further discuss
our construction staging plan and overall approach to the project.
I will look to you to forward this invitation to whomever needs to
attend from the TOV's standpoint. .
Let me know if this doesn't work with you, so we can make other
arrangements as necessary. Otherwise, we look forward to our meeting.
Regards,
Doug Carley
Layton Construction - Project Manager
Ph: 801-563-4360
, "
,....w . , A, r „ .
M~ke McGee - Re 9 Vail Road North exit / Four Seasons M. , 11 ,..,Page 3 ~
The 9 Vail Road building is scheduled to be almost fully occupied » for
the 4th of July weekend.
.
If this condition is not remedied before the 1st of July, 2006,
> Four
Seasons will be subject to prosecufion undet the law. Four Seasons
» is
in violation of the Town of Vail Municipal Code, Section 10.1.2 A
> and » g, ,
under multiple sections of the International Building Code and
International Fire Code. Each day constitutes a separate offense.
I would appreciate your attention to this matter.
I may be contacted by cell phone at 970 376-0738, by email or my
» office
phone numer is 970 479-2135.
Thank You.
Michael McGee
Fire Marshal / Deputy Chief .
970 479-2135
» .
»
» This e-mail and any attachments may contain confidential and
> privileged
, » information. If you are not the intended recipient, please notify
> the
» sender immediately by return e-mail, delete this e-mail and destroy
> any
» copies. Any dissemination or use of this information by a person
> other
» than the intended recipient is unauthorized and may be illegal.
»
»
»
» .
»
>
>
> >
>
CC: "Doug Hipskind" <dhipskind@caprei.com>, "Charlie Davis" <CDavis@vailgov.com>, .
"Pam Brandmeyer" <PBrandmeyer@vailgov.com>, "Russ Forrest" <RForrest@vailgov.com>, "Tom
Kassmel" <TKassmel@vailgov.com>, "TJ BRINK" <tj@brinklaw.com>
~
Mike NicGee Re Four Seasons Pre Application/Preliminary meeting , Page 1''
From: Mike McGee
To: Charlie Davis; George Ruther; Tom Kassmei
Date: 07/07/2005 3:38:47 PM
Subject: Re: Four Seasons Pre-Application/Preliminary meeting
Either work for me but I need to know asap as I have inspection requests for both days. Thanks
Tom Kassmel 07/07/2005 2:53:58 PM
either afternoon works for me.
Thomas Kassmel, PE Town Engineer
Town of Vail
Public Works Department
1309 Elkhorn Dr.
Vail, CO 81657 (970) 479-2235 "
Charlie Davis 07/07/2005 7:58:32 AM
Thanks for your quick response Mike. The Developer T.J. Brink left me a message this morning stating
that his team can not make the meeting on the 14th now and would like to reschedule for either the
afternoon of the 12th or sometime on the 18th. Let me know if any of these days work.
Thanks .
Charlie
Mike McGee 07/06/2005 4:38:40 PM
I have it down on my schedule.
Charlie Davis 07/06/2005 4:05:42 PM
Good Afternoon Gentleman,
I have scheduled this meeting for Thursday the 14th of July in our Large Conference Room with the Four
Seasons Development team at 1 PM. •
I hope you can all attend
Thanks
Charlie Davis.
CC: Russ Forrest
, .m..... . . , - .
Mike Mr;Gee Re Four Seasons Pre Application/Preliminary meeting : Page 1~
From: Charlie Davis
To: George Ruther; Mike McGee; Tom Kassmel
Date: 07/07/2005 3:56:03 PM
Subject: Re: Four Seasons Pre-Application/Preliminary meeting
I have gotten this rescheduled for Tuesday the 12th at 1 PM in our large conference room. The Developer
has not confiirmed this but they don't have much choice unless they want to schedule this meeting
sometime in August.. '
Mike McGee 07/07/2005 3:38:47 PM
Either work for me but I need to know asap as I have inspection requests for both days.
Thanks
Tom Kassmel 07/07/2005 2:53:58 PM
either afternoon works for me.
Thomas Kassmel, PE
Town Engineer
Town of Vail
Public Works Department 1309 Elkhorn Dr. -
Vail, CO 81657
(970) 479-2235
Charlie Davis 07/07/2005 7:58:32 AM ~
Thanks for your quick response Mike. The Developer T.J. Brink left me a message this morning stating .
that his team can not make the meeting on the 14th now and would like to reschedule for either the
afternoon of the 12th or sometime on the 18th. Let me know if any of these days work.
Thanks
Charlie
Mike McGee 07/06/2005 4:38:40 PM
I have it down on my schedule.
Charlie Davis 07/06/2005 4:05:42 PM
Good Afternoon Gentleman,
I have scheduled this meeting for Thursday the 14th of July in our Large Conference Room with the Four
Seasons Development team at 1 PM. I hope you can all attend
Thanks
Charlie Davis
CC: Russ Forrest
(
, , . ~
Mike M,-,Gee - Four Seasons Demo Page 1'
From: Mike McGee
To: Charlie Davis; John Gulick; Leonard Sandoval; Matt Mire; Russ Forrest; Stan
Zemler; Tom Kassmel
Date: 07/14/2005 5:25:59 PM
Subject: Four Seasons Demo
I had to step in and stop the fence construction between 9 Vail Road and Four Seasons until we can get
access to the fire department connections, access to the main natural gas meter on 9 Vail Rd and secure
access to the Four Seasons site during demo. °
I had a voice mail message indicating they wanted to begin demo on the service station building Saturday.
They are not ready until we can resolve the access issues. . 9.Vail Road has not complied with the conditions on their permit for the four new parking spaces on the
south side to address the fire department connection access issues. They continue to park there. They
have been notified in writing but have not yet responded.
I do see a short term solution to keep the project on track if they are willing to relocate the fence between
9 Vail Road and the Chateau. They can also circumvent the service station and continue towards removal
of the roof and canopy which they need to do before removal of the tanks. The tanks are scheduled to be
removed Tuesday. I have placed a call to the project manager David Brooks.
If things do not get resolved on Friday, I'll call TJ.
! think we can solve their problem, but it'll just take some time and cooperation.
PS An owner of 9 Vail Road (unidentified) was making verbal inquiries from her balcony while this was
going on. We suggested she check with management of 9 Vail Road.
CC: Fire_Inspectors
. , . .
' Mike M~Gee Four Seasons Demo Page 1~~
From: Mike McGee
To: Charlie Davis; John Gulick; Leonard Sandoval; Matt Mire; Russ Forrest; Stan
Zemler; Tom Kassmel Date: 07/14/2005 5:26:01 PM
Subject: Four Seasons Demo
I had to step in and stop the fence construction between 9 Vail Road and Four Seasons until we can get
access to the fire department connections, access to the main natural gas meter on 9 Vail Rd and secure
access to the Four Seasons site during demo.
I had a voice mail message indicating they wanted to begin demo on the service station building Saturday.
They are not ready until we can resolve the access issues.
9 Vail Road has not complied with the conditions on their permit for the four new parking spaces on the
south side to address the fire department connection access issues. They continue to park there. They
have been notified in writing but have not yet responded.
I do see a short term solution to keep the project on track if they are willing to relocate the fence between
9 Vail Road and the Chateau. They can also circumvent the service station and continue towards removal
of the roof and canopy which they need to do before removal of the tanks. The tanks are scheduled to be
removed Tuesday. I have placed a call to the project manager David Brooks.
If things do not get resolved on Friday, I'll call TJ.
I think we can solve their problem, but it'll just,take some.time and cooperation.
PS An owner of 9 Vail Road (unidentified) was making verbal inquiries from her balcony while this was
going on. We suggested she check with management of 9 Vail Road.
CC: Fire_Inspectors
~ . Mike McGee Four Seasons Page~1 .
J
From: Leonard Sandoval
To: Mike McGee
Date: 07/14/2005 5:29:28 PM
Subject: Four Seasons
The John Hardy Group
David W. Brooks
Sr. Project Manager
office - 404- 256-8800
fax - 404-256-8810
cel I - 404-931-6584
Mike M~Gee - Re: Four Seasons Page 1
From: Mike McGee
To: Leonard Sandoval
Date: 07/14/2005 5:30:05 PM
Subject: Re: Four Seasons
Thanks
Leonard Sandoval 07/14/2005 5:29:28 PM
The'John Hardy Group
David W. Brooks
Sr. Project Manager
office - 404- 256-8800
fax - 404-256-8810
cel I - 404-931-6584
~Mike MeGee Re Four Seasons Demo ~Page 1=
From: Charlie Davis
To: Mike McGee
Date: 07/15/2005 7:35:46 AM
Subject: Re: Four Seasons Demo
Thanks for the info Mike. That was the reason I walked the site this past Tuesday. I was unsure if we
would allow that access to 9 Vail Rd to be restricted.
Mike McGee 07/14/2005 5:25:59 PM
I had to step in and stop the fence construction between 9 Vail Road and Four Seasons until we can get
access to the fire department connections, access to the main natural gas meter on 9 Vail Rd and secure .
access to the Four Seasons site during demo.
I had a voice mail message indicating they wanted to begin demo on the service station building Saturday.
They are not ready until we can resolve the access issues.
9 Vail Road has not complied with the conditions on their permit for the four new parking spaces on the
south side to address the fire department connection access issues. They continue to park there. They
have been notified in writing but have not yet responded.
I do see a short term solution to keep the project on track if they are willing to relocate the fence between
9 Vail Road and the Chateau. They can also circumvent the service station and continue towards removal
of the roof and canopy which they need to do before removal of the tanks. The tanks are scheduled to be
removed Tuesday.
I have placed a call to the project manager David Brooks.
If things do not get resolved on Friday, PII call TJ.
I think we can solve their problem, but it'll just take some time and cooperation.
PS An owner of 9 Vail Road (unidentified) was making verbal inquiries from her balcony while this was
going on. We suggested she check with management of 9 Vail Road.
. . . , .
: Mike MeGee Fwd: Re Four Seasons Demo Page 1 i
_ . .
From: Mike McGee
To: trconst@msn.com
Date: 07/15/2005 10:24:17 AM Subject: Fwd: Re: Four Seasons Demo
Charlie Davis 07/15/2005 7:35:46 AM
Thanks for the info Mike. That was the reason I walked the site this past Tuesday. I was unsure if we
would allow that access to 9 Vail Rd to be restricted.
Mike McGee 07/14/2005 5:25:59 PM
I had to step in and stop the fence construction between 9 Vail Road and Four Seasons until we can get
access to the fire department connections, access to the main natural gas meter on 9 Vail Rd and secure
access to the Four Seasons site during demo.
I had a voice mail message indicating they wanted to begin demo on the service station building Saturday.
They are not ready until we can resolve the access issues.
9 Vail Road has not complied with the conditions on their permit for the four new parking spaces on the
south side to address the fire department connecfion:access issues. They continue to park-there. They
have been notified in writing but have not yet responded.
I do see a short term solution to keep the project on track if they are willing to relocate the fence between
9 Vail Road and the Chateau. They can also circumvent the service station and continue towards removal
of the roof and canopy which they need to do before removal of the tanks. The tanks are scheduled to be
removed Tuesday.
I have placed a call to the project manager David Brooks.
If things do not get resolved on Friday, I'll call TJ.
I think we can solve their problem, but it'll just take some time and cooperation.
PS An owner of 9 Vail Road (unidentified) was making verbal inquiries from her balcony while this was
going on. We suggested she check with management of 9 Vail Road.
- . , , .
Mike MeGee Fwd Four Seasons Page 1~
From: Mike McGee
To: trconst@msn.com ,
Date: 07/15/2005 10:25:05 AM
Subject: Fwd: Four Seasons
Leonard Sandoval 07/14/2005 5:29:28 PM .
The John Hardy Group
David W. Brooks
Sr. Project Manager office - 404- 256-8800
fax - 404-256-8810
cel I - 404-931-6584 ,
.
Mike MeGee - Vail Chateau/ Four Seasons Page_1 .
From: JR Rulapaugh
To: Fire Department
Date: 07/20/2005 4:18:32 PM
Subject: Vail Chateau/ Four Seasons
A fence has been installed around the Vail Chateau/ Four Seasons project. There are two gates. One is
located on Frontage Rd. The other is located at the access between 9 Vail Rd. and the Amoco hole.
These are the same accesses that have been there for years. The combo to the locks is 2005. 2005.
2005. Or boltcutters.
The water is shut off.
The gas is shut off.
The alarm panel is shut off.
Electrical unknown.
The tanks have been removed from Amoco.
Thanks, J.R. ,
. , . _
` Mike McGee Four Seasons Page 1
From: Mike McGee
To: Fire_Inspectors
Date: 07/22/2005 11:05:00 AM
Subject: Four Seasons
Heads up
The GC typically tries to mount the guest room smoke on the wall just inside the room past the vanity.
I advised them it should be over the bed.
Mike McGee Four Seasons Page 1~
From: Mike McGee To: Fire_Inspectors
Date: 07/22/2005 11:05:00 AM
Subject: Four Seasons
Heads up
The GC typically tries to mount the guest room smoke on the wall just inside the room past the vanity.
I advised them it should be over the bed.
r.m. , _ : _ A
; Mike McGee - Four Seasons - Vail Page 17
From: <bthompson@rjagroup.com>
To: <cdavis@ci.vail.co.us>, <mmcgee@vailgov.com>
Date: 08/03/2005 1:03:53 PM
Subject: Four Seasons - Vail
Charlie and Mike,
I have been contacted from Allyn Vaughn in our Las Vegas, NV office
regarding the Life Safety Report for the Four Seasons project. Allyn asked me to contact you regarding information the Architect has learned from the
Owner. Apparently the Owner is telling the Architect that you have
significant issues with the latest Life Safety Report, indicating that the
report makes many assumptions that can not be made. ,
As you both know, I don't beat around the table with this stuff and I am not doing it now. However, I am in a tough position by playing messenger.
I think the team is trusting our relationship to get to the real issues.
Would it be possible to get something from you regarding the unacceptable
issues with the report? If not, could we discuss soon, as we are being
pushed by the Architect to find out and correct the report as soon as
possible.
I share this e-mail with you confidentially and openly as I can not afford
the time to do this any other way.
Regards,
Brian Thompson, P.E. ,
Rolf Jensen & Associates .
5460 South Quebec Street
Suite 370
Greenwood Village, CO 80111 +1 303.573.7848, Ext. 309
Fax +1 303.573.7843
http://www.rjagroup.com
(This electronic message transmission contains information from the
offices of the RJA Group, Inc. which may be confidential or privileged. If
you are not the intended recipient of this message, be aware that any
disclosure, copying, distributing or use of the contents of this
information is prohibited. If you have received this electronic
transmission in error, please notify the sender at the phone number listed
above immediately. Although this e-mail (including attachments) is
believed to be free of any virus or other defect that might negatively
affect any computer system into which it is received and opened, it is the
responsibility of the recipient to ensure that it is virus free, and no ,
responsibility is accepted by the sender for any loss or damage arising in
any way in the event that such a virus or defect exists. Thank you.)
, . _ _
_Gee it kic-m~.e.. et m -.Four ~ Seasons.. of
,
Mike Mc Re~ Permk off for
Vail Page.1;
, r~,.._...
From: "Frank makris" <Frank.makris@weitz.com>
To: <tj@brinklaw.com>, <dbrooks@jhgi.com>, <John@jhgi.com>, <Peter@jhgi.com>,
<swhittington@jhgi.com>, <doug@jundt.com>, "Rich Haas" <haas.wc den_po.wc_denver@weitz.com>,
"Dennis Lange" <langed.wc_den_po.wc_denver@weitz.com>, "Megan Washnieski"
<megan.hurd@weitz.com>, "Pat Smith" <smithpat.wc_den_po.wc_denver@weitz.com>, "Wil Harrington"
<will.harrington@weitz.com>, "Linda Wolfe" <WolfeL.wc_den_po.wc_denver@weitz.com>
Date: 08/16/2005 4:06:32 PM
Subject: Re: Permit kickoff meeting for Four Seasons of Vail
High Priority .
There will be a meeting at the Sonnenalp Resort in Vail on Wednesday August 24, 2005 at 1:00 P.M. to
6:00 P.M. In the BAVARIA Conference room down stairs.
This meeting is to see what needs to be completed to get the permitting process underway.
The owners Consultants will be flying in from other parts of the US, I hope that everyone will be able to
attend.
Frank S. Makris
General Superintendent The Weitz Company
Makris@weitz.com
970-668-4700
Fax 970-668-9400 '
Cell 303-503-3578
CC: <CDavis@vailgov.com>, <gruther@vailgov.com>, <Isandoval@vailgov.com>,
<mmcgee@vailgov.com> .
` Mike McGee Re Permit kickoff meeting for Four Seasons of Vail Page 1'
From: Charlie Davis
To: dbrooks@jhgi.com; Dennis Lange; doug@jundt.com; Frank makris; John@jhgi.com;
Linda Wolfe; Megan Washnieski; Pat Smith; Peter@jhgi.com; Rich Haas; swhittington@jhgi.com;
tj@brinklaw.com; Wil Harrington
Date: 08/17/2005 8:17:32 AM
Subject: Re: Permit kickoff meeting for Four Seasons of Vail
Frank, .
I will be unable to attend this meeting on August 24th. The Town of Vail Building Safety and Inspection
Services will be attending an all day training class that has been on our schedule for 2 months. Feel free
to contact our Contract resource C.I.A.(Colorado Inspection Agency). They will be acting in our stead.
Charlie Davis
Chief Building Official .
Town of Vail
"Frank makris" <Frank.makris@weitz.com> 08/16/2005 3:59:16 PM
High Priority
There will be a meeting at the Sonnenalp Resort in Vail on Wednesday August 24, 2005 at 1:00 P.M. to
6:00 P.M. In the BAVARIA Conference room down stairs. This meeting is to see what needs to be completed to get the permitting process underway.
The owners Consultants will be flying in from other parts of the US, I hope that everyone will be able to
attend.
Frank S. Makris
General Superintendent
The Weitz Company
Makris(ab-weitz.com
970-668-4700
Fax 970-668-9400 Cell 303-503-3578
CC: George Ruther; Leonard Sandoval; matt.royer@coinspect.com; Mike McGee
. .
Mike McGee Four Seasons Follow Up „M__ , ~ ,.M.. . ~ Page 1 ~
,
From: Charlie Davis
To: matt.royer@coinspect.com
Date: 08/17/2005 3:28:24 PM
Subject: Four Seasons Follow-Up
Good Afternoon Matt, It was a pleasure to meet you!
I have attached a phone/contact list for Town of Vail personnel that are involved with this project. I also
have attached the requested inspection card, ILC requirements and a copy of our Phased Approach
Criteria.
We had a meeting today and I have informed the other Town departments of the CIA involvement with this
project. They fiave an understanding that you and CIA will be the Building permit coordinator to this
project. They all got a copy of your contact list and have been asked to keep you informed on the progress
of this project. We have a weekly DRT (Development Review Team) meeting every Wednesday at 9:30
AM and would like to invite you to this meeting at some point so that you get a chance to meet everyone
involved with this project. Let me know if you can attend in the next couple of weeks and I'll get it on the
agenda.
Here is what I know so far:
-DRB and Planning Department approval has still not been obtained. (item 1 of the phased approach
criteria). The changes made to the project will require approval from the Town Council. Two reading(1st
and 2nd reading) to the Council will be required. The Four Seasons project is scheduled to appear in front
of Council on the first Tuesday in September and if all goes well, make their second appearance on the
third Tuesday in September.
-Public Works/Civil Drawings (item 2 of the phased approach criteria) Public Works has had only
preliminary meetings and has not received any civil drawings for reyiew at this time. CDOT will not
approve the use of their right of way to install any shoring systems. This could be a major hurdle to get
- over. Either the shoring system has to be redesigned or the building will need to be redesigned. The
Public Works department may allow work to proceed on the relocation of Spraddle Creek under a
utility/public way permit. once the design of the relocation is completed, submitted and approved by them.
That will not be considered an approval for excavation of the site. Only work for the Spraddle Creek
relocation will be allowed. •
-The Fire Department has not approved in concept or other, the fire department staging area or access
points at this time. This item will also be part of the civil drawings and needs to be completed to approve
the Life/Safety report.
-Regarding the ILC concerns brought up at yesterday's meeting. Ask the contractor for a construction
schedule on how this project will proceed and contact Matt Gennett and he will advise you on how the
inspection process will interface with the ILC.requirements.
These two items above looks and feels like the Four Seasons project will not obtain approval for a phased
approach to their project until late September or early October. This is assuming all the building
department criteria is also submitted, reviewed and approved. Any information, concerns or corrections
that CIA may have identified already, should be communicated to the Four-Seasons group as soon as
they are complied. This may help facilitate this project.
I would like to be copied on all communication/correspondence that you have with the Four Seasons
group. Other Town Departments will copy you on any and all correspondence in return.
As always, feel free to call me.
Charlie Davis
Chief Building Official
~ ..,.._F.. M..__...~. ..M .~...w,.w... ..._k.... . r_ ~...m.. 2
4 Mike McGee Four Seasons Follow-Up e
Pag
Town of Vail
CC: Matt Gennett; Mike McGee; Tom Kassmel
, ~ _ , w..~.
' Mike M~Gee - Permit Kickoff , Meeting for Four Seasons R, esort at Vail ~ age 1mm'
From: "Megan Washnieski" <mega n. hu rd @weitz.com >
To: <barry.kramer@coinspect.com>, <david.thomsen@coinspect.com>,
<matt.royer@coinspect.com>, <dbrooks@jhgi.com>, <peter@jhgi.com>, <doug@jundt.com>,
<gruther@vailgov.com>, <LSandoval@vailgov.com>, <mmcgee@vailgov.com>, "Dan Vickers"
<Dan.Vickers@weitz.com>, "Dennis Lange" <Dennis.Lange@weitz.com>, "Pat Smith"
<Pat.Smith@weitz.com>, "Rich Haas" <Rich.Haas@weitz.com>, "Wil Harrington"
<will.harrington@weitz.com>
Date: 08/22/2005 4:58:21 PM Subject: Permit Kickoff Meeting for Four Seasons Resort at Vail
The Permit Kickoff Meeting for the Four Seasons Resort at Vail will be held Wednesday, August 24th.
The agenda is as follows:
1- 2 pm Planning - George Ruther '
2- 3 pm Fire Department - Mike McGee
3- 4 pm Traffic Control - Leonard Sandoval & CC Enterprises
4- 5 pm Wrapup and Questions
We look forward to seeing all of you Wednesday.
Thanks,
Megan
, ,..m _ .
~ Mike M~Gee Re Permit Kickoff Meeting for Four Seasons Resort at Vail Page 1~
From: Mike McGee
To: barry.kramer@coinspect.com; Dan Vickers; david.thomsen@coinspect.com;
dbrooks@jhgi.com; Dennis Lange; doug@jundt.com; George Ruther; Leonard Sandoval;
matt.royer@coirispect.com; Megan Washnieski; Pat Smith; peter@jngi.com; Rich Haas; Wil Harrington
Date: 08/22/2005 5:01:05 PM .
Subjeet: Re: Permit Kickoff Meeting for Four Seasons Resort at Vail
I hope you are not expecting much.
We received two boxes of plans (1400 pages) late Friday afternoon. We will not be able to review the
plans prior to the meeting.
"Megan Washnieski" <megan.hurd@weitz.com> 08/22/2005 4:58:59 PM
The Permit Kickoff Meeting for the Four Seasons Resort at Vail will be held Wednesday, August 24th.
The agenda is as follows:
1- 2 pm Planning - George Ruther
2- 3 pm Fire Department - Mike McGee
3- 4 pm Traffic Control - Leonard Sandoval & CC Enterprises
4- 5 pm Wrapup and Questions
We look forward to seeing all of you Wednesday.
Thanks,
Megan
~
,
~WMike M~cGee RE: Permit Kickoff Meeting for Four Seasons.
_ Resort at Vail Pag4 i 1
From: "David Brooks" <dbrooks@jhgi.com>
To: "Megan Washnieski" <megan.hurd@weitz.com>, <barry.kramer@coinspect.com>,
<david.thomsen@coinspect.com>, <matt.royer@coinspect.com>, "Peter Speth" <Peter@jhgi.com>,
<doug@jundt.com>, <gruther@vailgov.com>, <LSandoval@vailgov.com>, <mmcgee@vailgov.com>,
"Dan Vickers" <Dan.Vickers@weitz.com>, "Dennis Lange" <Dennis.Lange@weitz.com>, "Pat Smith"
<Pat. Sm ith@weitz.com "Rich Haas" <Rich. Haas@weitz.com "Wil Harrington"
<will. harri ngton@weitz.com >
Date: 08/22/2005 8:59:14 PM
Subject: RE: Permit Kickoff Meeting for Four Seasons Resort at Vail
. there is no mention of the civil drawings at this meeting. Is AEI and Tom with the TOV needed for this
meeting or are.they on track?
David
-----Original Message-----
From: Megan Washnieski [mailto:megan.hurd@weitz.com]
Sent: Mon 8/22/2005 6:58 PM
To: barry.kramer@coinspect.com; david.thomsen@coinspect.com; matt.royer@coinspect.com; David
Brooks; Peter Speth; doug@jundt.com; gruther@vailgov.com; LSandoval@vailgov.com;
mmcgee@vailgov.com; Dan Vickers; Dennis Lange; Pat Smith; Rich Haas; Wil Harrington
Cc:
Subject: Permit Kickoff Meeting for Four Seasons Resort at Vail
The Permit Kickoff Meeting for the Four Seasons Resort at Vail will be held Wednesday, August 24th.
The agenda is as follows:
1- 2 pm Planning - George Ruther
2- 3 pm Fire Department - Mike McGee
3- 4 pm Traffic Control - Leonard Sandoval & CC Enterprises
4- 5 pm Wrapup and Questions
We look fonward to seeing all of you Wednesday.
Thanks, ,
Megan
a~ .
Mike McGee RE Pe.. rmit Kickoff Meeting for Four
Seasons Resort at-~Vail Page~
From: Leonard Sandoval
To: barry.kramer@coinspect.com; Dan Vickers; David Brooks;
david.thomsen@coinspect.com; Dennis Lange; doug@jundt.com; George Ruther;
matt.royer@coinspect.com; Megan Washnieski; Mike McGee; Pat Smith; Peter Speth; Rich Haas; Wil
Harrington
Date: 08/23/2005 7:35:05 AM
Subject: RE: Permit Kickoff Meeting for Four Seasons Resort at Vail
I have foward this email to Tom K.
Is
"David Brooks" <dbrooks@jhgi.com> 08/22/2005 9:00:13 PM
there is no mention of the civil drawings at this meeting. Is AEI and Tom with the TOV needed for this
meeting or are they on track?
David
-----Original Message-----
From: Megan Washnieski fmailto:meqan.hurd(c)weitz.coml
Sent: Mon 8/22/2005 6:58 PM
To: barrv.kramer(aDcoinspect.com; david.thomsenCaD-coinspect.com; matt.rover(d-)coinspect.com; David
Brooks; Peter Speth; douq(@-iundt.com; qrutherna.vailqov.com; LSandovae-vailgov.com; .
mmcqee(d-)vailQOV.com; Dan Vickers; Dennis Lange; Pat Smith; Rich Haas; Wil Harrington
Cc:
Subject: Permit Kickoff Meeting for Four Seasons Resort at Vail
The Permit Kickoff Meeting for the Four Seasons Resort at Vail will be held Wednesday, August 24th.
The agenda is as follows:
1- 2 pm Planning - George Ruther
2- 3 pm Fire Department - Mike McGee
3- 4 pm Traffic Control - Leonard Sandoval & CC Enterprises
4- 5 pm Wrapup and Questions
We look forward to seeing all of you Wednesday.
Thanks,
Megan .
CC: Tom Kassmel
. .A. . . _ . . . . ~ _
JMike M*cGee - Re Permit Kickoff Meetingwfor Four Seasons Resort at Vail Page 1,
From: "Megan Washnieski" <megan.hurd@weitz.com>
To: <barry.kramer@coinspect.com>, <david.thomsen@coinspect.com>, .
<matt.royer@coinspect.com>, <dbrooks@jhgi.com>, <peter@jhgi.com>, <doug@jundt.com>,
<GRuther@vailgov.com>, <LSandoval@vailgov.com>, <MMcGee@vailgov.com>, "Dan Vickers"
<Dan.Vickers@weitz.com>, "Dennis Lange" <Dennis,Lange@weitz.com>, "Frank makris"
<Frank.makris@weitz.com>, "Pat Smith" <Pat.Smith@weitz.com>, "Rich Haas" <Rich.Haas@weitz.com
<will.harrington@weitz.com>
Date: 08/23/2005 8:36:50 AM
Subject: Re: Permit Kickoff Meeting for Four Seasons Resort at Vail
We are not expecting a plan review. We hope this will be an open forum to answer questions regarding
design and review expectations. Thanks in advance for your participation.
"Mike McGee" <MMcGee@vailgov.com> 08/22/05 5:01 PM
I hope you are not expecting much.
We received two boxes of plans (1400 pages) late Friday afternoon. We
will not be able to review the plans prior to the meeting.
"Megan Washnieski" <megan.hurd@weitz.com> 08/22/2005 4:58:59 PM
The Permit Kickoff Meeting for the Four Seasons Resort at Vail will be
held Wednesday, August 24th. The agenda is as follows:
1- 2 pm Planning - George Ruther
2- 3 pm Fire Department - Mike McGee
3- 4 pm Traffic Control - Leonard Sandoval & CC Enterprises 4- 5 pm Wrapup and Questions
We look forward to seeing all of you Wednesday.
Thanks,
Megan
~ _ ~.M~ . ~,m
Mike McGee Four Seasons Follow....uP. . Meetmg,~,.~ Page 1 4
From: "Megan Washnieski" <megan.hurd@weitz.com>
To: <david.thomsen@coinspect.com>, <matt.royer@coinspect.com>,
<LSandoval@vailgov.com>, <MMcGee@vailgov.com>, <TKassmel@vailgov.com>
Date: 08/29/2005 12:21:46 PM
Subject: Four Seasons Follow-up Meeting
As relayed in our meeting on the 24th, the Civil drawings will be completed and ready for submittal on
Sept. 6th. We would like to schedule a meeting on September 7th or 8th to review Civil drawings and the
status of all outstanding items required to submit for the G& E permit upon approval of the Civil drawings.
Will either of these days work for you and what time would you prefer?
Thanks,
CC: "Dan Vickers" <Dan.Vickers@weitz.com>, "Frank makris" <Frank.makris@weitz.com>,
"Pat Smith" <Pat. Sm ith@weitz.com "Rich Haas" <Rich.Haas@weitz.com>, "Wil Harrington"
<will.harrington@weitz.com>
,....V,.,,~..a,.. ...«~.m,;
LMike McGee - RE Four Seasons Vail pag~
prior to issuance of partial permit. This document contains the exact .
comment and same reference number from the original code review comment
- letter dated 08/17/2006 and additional comments generated from review of
the shoring documents.
All other Town of Vail Departments: Please reply to all listed above if
there is additional information needed that is not provided as part of
this e-mail.
Please let me know if you have any questions.
• Thanks
Matthew Royer
Building Official
Colorado Inspection Agency
877-428-6412
970-328-1790 '
970-904-0460
matt.royer@coinspect.com
www.coinspect.com <http://wuvw.coinspect.com/>
From: David Brooks [mailto:dbrooks@jhgi.com]
Sent: Sunday, October 22, 2006 5:46 PM To: Russ Forrest; George Ruther; szemler@vailgov.com; Warren Campbell;
Mike McGee; Leonard Sandoval; tkassmel@vailgov.com; Chad Salli; Matt
Royer; Charlie Davis; Douglas Atmore; Andrew Bober; Jim McNeil
Cc: Doug Carley; Doug Hipskind; TJ Brink; Peter Speth
Subject: Re: Four Seasons Vail
Attached is #he summery of activites for the week ending October 21,
2006. David W. Brooks
Original Message
From: David Brooks <mailto:dbrooks@jhgi.com>
To: Russ Forrest <mailto:RForrest@vailgov.com> ; George Ruther
<mailto:gruther@vailgov.com> ; szemler@vailgov.com ;
wcampbell@vailgov.com ; Mike McGee <mailto:MMcGee@vailgov.com> ;
Leonard Sandoval <mailto:LSandoval@vailgov.com> ; tkassmel@vailgov.com
; Chad Salli <mailto:CSalli@vailgov.com> ; Matt Royer
<mailto:matt.royer@coinspect.com> ; Charlie Davis
<mailto:CDavis@vailgov.com> ; Douglas Atmore
<mailto:datmore@hillglazier.com> ; Andrew Bober
<mailto:abober@hillglazier.com> ; Jim McNeil .
<mailto:alpine.mcneil@comcast.net>
Cc: Doug Carley <mailto:DCarley@layton-const.com> ; Doug ,
Hipskind <mailto:dhipskind@caprei.com> ; TJ Brink -
.<mailto:tbrink@semperdev.com> ; Peter Speth <mailto:Peter@jhgi.com>
Sent: Tuesday, October 17, 2006 5:28 PM
Subject: Four Seasons Vail
,µMike McGee_ RE Four Seasons Vail M Page`3~
Attached is a summery of activities that took place the week
ending Oct. 14, 2006 based on Peter Speth's notes from the meeting that
took place in Vail on Oct. 6, 2006' this will be updated every week.
David W. Brooks
Sr. Project Manager •
The John Hardy Group, Inc. The Centre Building
5180 Roswell Road
Atlanta, GA 30342 •
Phone # 404-256-8800 Ext. 105
Faz # 404-256-8810
Cell # 404-931-6584
E-mail dbrooks@jhgi.com
This e-mail and any attachments may contain confidential and privileged
information. If you are not the intended recipient, please notify the
sender immediately by return e-mail, delete this e-mail and destroy any copies. Any dissemination or use of this information by a person other
than the intended recipient is unauthorized and may be illegal. CC: "Doug Carley" <DCarley@layton-const.com>, "Doug Hipskind"
<dhipskind@caprei.com>, "TJ Brink" <tbrink@semperdev.com>, "Peter Speth" <Peter@jhgi.com>, "Russ
Forrest" <RForrest@vailgov.com>, "George Ruther" <gruther@vailgov.com>, <szemler@vailgov.com>,
"Warren Campbell" <wcampbell@vailgov.com>, "Mike McGee" <MMcGee@vailgov.com>, "Leonard
Sandoval" <LSandoval@vailgov.com>, <tkassmel@vailgov.com>, "Chad Salli" <CSalli@vailgov.com>,
"Charlie Davis" <CDavis@vailgov.com>, "Douglas Atmore" <datmore@hillglazier.com>, "Andrew Bober"
<abober@hillglazier.com>, "Jim McNeil" <alpine.mcneil@comcast.net>
, .....m.~._ age,.1.,'
From: "David Brooks" <dbrooks@jhgi.com>
To: "Matt Royer" <matt. royer@coi nspect.com >
Date: 10/31/2006 4:36:47 PM
Subject: Fw: Four Seasons Vail
I think that there was an incorrect e-mail address in the e-mail that Mike
sent to me. so I am resending this e-mail to you.
David
Original Message
From: "David Brooks" <dbrooks@jhgi.com>
To: "Mike McGee" <MMcGee@vailgov.com>
Cc: <matt.royer@cia.com>; "Charlie Davis" <CDavis@vailgov.com>; "David
Rhoades" <DRhoades@vailgov.com>; "JR Rulapaugh" <JRulapaugh@vailgov.com>;
"Leonard Sandoval" <LSandoval@vailgov.com>; "Mike McGee"
<MMcGee@vailgov.com>; "Mike Vaughan" <MVaughan@vailgov.com>
Sent: Tuesday, October 31, 2006 4:17 PM
Subject: Re: Four Seasons Vail
>I have sent to'all an update by e-mail of the actions that have been taken
> by the team for the last three (3) weeks.
>
> You are listed as a recipient on the e-mails.
>
> I am including, again, the three attachments that I have sent.
> > The Architect has been trying to set up a meeting with CIA to resolve the
> five issues that were identified at the meeting held in vail on Oct. 5,
> 2006.
>
> This, I believe, is the next step in review and approval for the life
> safety
> and exiting plan that CIA has commented on in their letter of August 17, > 2006.
> Matt and Doug need to revview this together as a basis for continuing the
> presenty design parameters.
~ .
> Is there something else that we need to review other than this at this
> time?
>
> David
> Original Message
> From: "Mike McGee" <MMcGee@vailgov.com>
> To: "David Brooks" <dbrooks@jhgi.com>
> Cc: <matt.royer@cia.com>; "Chatlie Davis" <CDavis@vailgov.com>; "David
> Rhoades" <DRhoades@vailgov.com>; "JR Rulapaugh" <JRulapaugh@vailgov.com>;
> "Leonard Sandoval" <LSandoval@vailgov.com>; "Mike McGee"
> <MMcGee@vailgov.com>; "Mike Vaughan" <MVaughan@vailgov.com> _
> Sent: Tuesday, October 31, 2006 3:46 PM `
> Subject: Re: Four Seasons Vail
>
>
» David,
»
~ v,..,... ~ .
.._....,..._~.~~v~.r.
~Mike McGee - Fw Four Seasons Vail Page 2'.
» Be advised the fire department has not had any conversations or
» received any phone calls, email, faxes or communication regarding the
» issues identified in the meeting a couple of weeks ago.
„ » I guess we are on your schedule somewhere?
»
» We will not sign a permit until the necessary elements are addressed.
»
» Thank you,
»
» Mike McGee
» Fire Marshal
» 970 479-2135 office
"David Brooks" <dbrooks@jhgi.com> 10/31/2006 3:41 PM
» Attached is summery of activities for week ending Oct. 28, 2006.
»
» David W. Brooks
» Oeiginal Message
» From: David Brooks
» To: Russ Forrest ; George Ruther ; szemler@vailgov.com ; Warren
» Campbell ; Mike McGee ; Leonard Sandoval ; tkassmel@vailgov.com ; Chad
» Salli ; Matt Royer ; Charlie Davis ; Douglas Atmore ; Andrew Bober ; Jim
» McNeil
» Cc: Doug Carley ; Doug Hipskind ; TJ Brink ; Peter Speth
» Sent: Sunday, October 22, 2006 4:46 PM
» Subject: Re: Four Seasons Vail »
»
» Attached is the summery of activites for the week ending October 21,
» 2006. » .
» David W. Brooks
» Original Message » From: David Brooks
» To: Russ Forrest ; George Ruther ; szemler@vailgov.com ;
» wcampbell@vailgov.com ; Mike McGee ; Leonard Sandoval ;
» tkassmel@vailgov.com ; Chad Salli ; Matt Royer ; Charlie Davis ;
» Douglas Atmore ; Andrew Bober ; Jim McNeil . » Cc: Doug Carley ; Doug Hipskind ; TJ Brink ; Peter Speth
» Sent: Tuesday, October 17, 2006 5:28 PM
» Subject: Four Seasons Vail ,
» .
»
» Attached is a summery of activities that took place the week ending
» Oct. 14, 2006 based on Peter Speth's notes from the meeting that took
» place in Vail on Oct. 6, 2006' this will be updated every week.
»
» David W. Brooks '
» Sr. Project Manager
» The John Hardy Group, Inc.
» The Centre Building » 5180 Roswell Road
» Atlanta, GA 30342
» Phone # 404-256-8800 Ext. 105
» Fax # 404-256-8810
. .r_,..,._ m
_ _ w.: W.. ...m.. u..
: Mike McGee Fw Four Seasons Vail Page 3
» Cell # 404-931-6584
» E-mail dbrooks@jhgi.com » This e-mail and any attachments may contain confidential and privileged
» information. If you are not the intended recipient, please notify the
» sender immediately by return e-mail, delete this e-mail and destroy any . » copies. Any dissemination or use of this information by a person other
» than the intended recipient is unauthorized and may be illegal. » .
»
>
CC: "Mike McGee" <MMcGee@vailgov.com>
.
; Mike M+~Gee RE Four Seasons_G &E Perm it M...
Pa e 1~
_ _ .
, . M..._.._ ~ ,
,
From: "Andrew Bober" <abober@hillglazier.com>
To: "Peter Speth" <Peter@jhgi.com>, "Matt Royer" <matt.royer@coinspect.com>
Date: 08/03/2006 3:34:02 PM
Subject: RE: Four Seasons G&E Permit
Peter & Matt, The items Mike McGee and I covered in our meeting on Tuesday on Drawings A0.3.00 to A0.3.10 are as
follows:
1. Remove the "NOT FOR CONSTRUCTION" from all the drawings.
2. Remove the Fire Departmet Staging Area shown on Vail Road, but leave the Fire Department
Connection.
3. Show the existing Fire Hydrants, relcoated fire hydrants and the new fire hydrant on West Meadow
Drive (these are currently shown on the Civil Drawings, but since sheet A0.3.00 is called Fire Apparatus
Plan, Mike indicated he would like them shown here also).
4. Move the Fire Department Stageing Area shown on West Meadown Drive further West (locate at the
middle curved pavement pattern, second one from the West) so as not to block 9 Vail Road Entrance.
5. Add Fire Department Connection in the Southwest Corner of Area 36 at grid lines CB & C8.
6. We discussed the Fire Command Room and circulation to Pressurized Stairs and Elevators and Mike
was in agreement with what was shown on the drawings.
The red lines have been sent to Palo Alto today from corrections.
Andy
Andrew A. Bober
Hill Glazier Architects
PO Box 18307
4711 W. Wildridge Road
Avon, CO. 81620 °
Cell Phone 970-390-8446
abober@hillglazier.com
From: Peter Speth [mailto:Peter@jhgi.com]
Sent: Thu 8/3/06 11:30 AM
To: Andrew Bober
Cc: David Brooks
Subject: FW: Four Seasons G&E Permit
Andy:
Please share with Matt the issues raised by Mike McGee that will be addressed by RJA.
Thanks,
Peter
-----Original Message-----
From: Matt Royer [mailto:matt.royer@coinspect.com]
Sent: Thursday, August 03, 2006 1:35 PM
To: Peter Speth
Subject: RE: Four Seasons G&E Permit
w.,,~. . ~ , .
~ , , m,,.. . m..k, .
~ Mike McGee -,..RE Four Seasons G&E P..,ermit _T M~Page 2
Peter,
Meeting with the design team seems like a good idea.
Do you have a list of Mike's request for changes to the LS Report? We
have a few things as well and I would like to compare notes with Mike
and get agreement on our side before you go too far with changes.
Thanks
Matthew Royer
Building Official
Colorado Inspection Agency
877-428-6412
970-328-1790
970-904-0460
matt.royer@coinspect.com www.coinspect.com
-----Original Message----- From: Peter Speth [mailto:Peter@jhgi.com]
Sent: Thursday, August 03, 2006 7:43 AM
To: Matt Royer
Cc: Doug Hipskind (E-mail); Doug Carley (E-mail); David Brooks
Subject: RE: Four Seasons G&E Permit
Matt:
Thanks for your reply. ~
We hope to submit the G&E documents in the next week or two. The
contractor has submitted a draft of the staging plan to the Town and is
awaiting response from them in order to finalize that document. In
addition, Mike McGee requested some changes to the life safety
documents. These have just been sent to the consultant for revisions.
Once we have a little firmer grasp on the timing I will let you know.
Finally, what is your schedule for issuing comments on the building
permit? Also, after your comments are issued would you recommend (if
necessary) that the key design team members sit down with your team to review them? Let me know and I will inform our team on the potential
process and timing.
Thanks again,
Peter
-----Original Message-----
From: Matt Royer [mailto:matt.royer@coinspect.com]
Sent: Thursday, August 03, 2006 9:34 AM
To: Peter Speth
Subject: RE: Four Seasons G&E Permit
_ w
Mike McGee RE. Four Seasons G&E Permit Page 3
Peter,
Be sure that the civil plans show the location of building _in relation
to property lines and existing structures. Otherwise, I think that is the documents that will be needed for our
portion of the review.
When are you planning to submit the G&E permit application and
documents?
Thanks
Matthew Royer
Building Official
Colorado Inspection Agency
877-428-6412 970-328-1790
970-904-0460
matt.royer@coinspect.com
www.coinspect.com
-----Original Message-----
From: Peter Speth [mailto:Peter@jhgi.com]
Sent: Monday, July 31, 2006 9:00 AM
To: Matt Royer .
Cc: CDavis@vailgov.com; MMcGee@vailgov.com; TKassmel@vailgov.com; Doug
Hipskind (E-mail); T. J. Brink (E-mail); David Brooks
Subject: Four Seasons G&E Permit
Matt:
Attached is a list of the documents we understand are required to obtain .
the grading and excavation permit for the Four Seasons Hotel in Vail.
Furthermore it is our understanding that we will need to submit items 1
through 6 for review and that items 7 through 14 will need to be
submitted prior to release of the permit.
Please review this list and let us know if there are any other items you
will require for review and if the assumptions described above are
correct. We appreciate you assistance on this matter.
Peter «G&E Document List 7-26-06.doc»
, Peter K. Speth The John Hardy Group
Sr. Project Director
5180 Roswell Road The Centre Building
Atlanta, GA 30342
Phone: (404) 256-8800, ext. 112
Fax: (404) 256-8810
peter@jhgi.com m
t
. . - . . M.,. :..,.„,.,,,,,..m..
. . . W.,.r.-., . .
. _w~...... _w...w Page 4 .
Mike McGee RE Four Seasons
This e-mail and any attachments may contain confidential and privileged
information. If you are not the intended recipient, please notify the
sender immediately by return e-mail, delete this e-mail and destroy any . .
copies. Any dissemination or use of this information by a person other
than the intended recipient is unauthorized and may be illegal.
CC: "David Brooks" <dbrooks@jhgi.com>, "Douglas Atmore" <datmore@hillglazier.com>,
"Mike McGee" <mmcgee@vailgov.com>
~
~M ke McGee Four Seasons ~ ~ \ Page1 .
From: "Matt Royer" <matt.royer@coinspect.com>
To: "Matt Gennett" <MGennett@vailgov.com>, "Mike McGee" <MMcGee@vailgov.com>,
"Leonard Sandoval" <LSandoval@vailgov.com>, "Tom Kassmel" <TKassmel@vailgov.com>.
Date: 08/17/2006 10:02:16 AM
Subject: Four Seasons
H all,
Today is the deadline for our contracted 1st round plan review comments.
Please be sure and send me any comments that you may have that you would
like included with our building review comments.
I plan to send them out late today by 5:00. Please call or e-mail if you have any questions.
Thanks
Matthew Royer
Building Official
Colorado Inspection Agency 877-428-6412
970-328-1790
970-904-0460 matt.royer@coinspect.com
www.coinspect.com
CC: "Charlie Davis" <CDavis@vailgov.com>
_ . ~ ~ n w
Mike McGee Four Seasons Comments
. . _ . . .
.il~,~,. . Pa9e 1
From: Tom Kassmel
To: Chad Salli; Charlie Davis; Matt Gennett; matt.royer@coinspect.com; Mike McGee
Date: 08117/2006 11:34:03 AM
Subject: Four Seasons Comments
Attached are PW comments
Thomas Kassmel, P.E.
Town Engineer
Town of Vail
Public Works Department
1309 Elkhorn Dr.
Vail, CO 81657
(970) 479-2235
. . -..A- . ....w :
; Mike McGee - Four Se..asons Plan Review Comments Page 1~
From: "Matt Royer" <matt.royer@coinspect.com>
To: <msheanshang@layton-const.com>, "Doug Carley" <DCarley@layton-const.com>
Date: 08/17/2006 9:18:26 PM
Subject: Four Seasons Plan Review Comments
Mark and Doug, You will find the building code review and public works comments
, attached. Please forward this to all necessary parties for a complete
response. Please re-submit until you have comments and have responded
to all Town of Vail Departments.
Please let me know if you have any questions.
Thanks
Matthew Royer
Building Official
Colorado Inspection Agency
877-428-6412
970-328-1790
970-904-0460
matt.royer@coinspect.com
www.coinspect.com
CC: "Charlie Davis" <CDavis@vailgov.com>, "Tom Kassmel" <TKassmel@vailgov.com>,
"Mike McGee" <MMcGee@vailgov.com>, "Leonard Sandoval" <LSandoval@vailgov.com>, "Matt Gennett"
<MGennett@vailgov.com>
~ Mike McGee - Re Four Seasons Follow up Meeting
From: ',Tom Kassmel
To: david.thomsen@coinspect.com; Leonard Sandoval; matt.royer@coinspect.com;
Megan Washnieski; Mike McGee
Date: 08/29/2005 2:47:03 PM
Subject: Re: Four Seasons Follow-up Meeting
As mentioned in the meeting, the town expects to be able to review and return comments on the Civils in
two weeks upon receipt of the civils, I will be out of the office from the 7th thru the 19th. I suggest a
more appropriate meeting time would be the week of the 19th when we have had time to review the
submitted drawings. .
In the mean time I would suggest submitting Civils to CDOT for the their review of the construction ,
drawings for notice to proceed. There approval is required. The Access Permit that has been granted is
for the concept and access only not an approval of the Frontage Rd design.
Thomas Kassmel, P.E., M.E.
Town Engineer
Town of Vail
Public Works Department .
1309 Elkhorn Dr.
Vail, CO 81657 (970) 479-2235
CC: Chad Salli; Dan Vickers; Frank makris; Pat Smith; Rich Haas; Wil Harrington
. ~ .,,.....w_. .w .,.N..,~..; MW McGee Re Four Seasons Follow up Meeting Page 1;
From: Mike McGee
To: david.thomsen@coinspect.com; Leonard Sandoval; matt.royer@coinspect.com; .
Megan Washnieski; Tom Kassmel
Date: 08/29/2005 3:24:38 PM
Subject: Re: Four Seasons Follow-up Meeting
1 agree, the week of the 19th is better
Tom Kassmel 08/29/2005 2:47:02 PM
As mentioned in the meeting, the town expects to be able to review and return comments on the Civils in
two weeks upon receipt of the civils, I will be out of the office from the 7th thru the 19th. I suggest a
more appropriate meeting time would be the week of the 19th when we have had time to review the
. submitted drawings.
In the mean time I would suggest submitting Civils to CDOT for the their review of the construction
drawings for notice to proceed. There approval is required. The Access Permit that has been granted is
for the concept and access only not an approval of the Frontage Rd design.
Thomas Kassmel, P.E., M.E.
Town Engineer
Town of Vail
Public Works Department
1309 Elkhorn Dr.
Vail, CO 81657
(970) 479-2235
CC: Chad Salli; Dan Vickers; Frank makris; Pat Smith; Rich Haas; Wil Harrington
, .M. _
~
MikeMcGee Re Four Seasons Fol -a
low-up Meeting Page 1;
From: Leonard Sandoval
To: david.thomsen@coinspect.com; matt.royer@coinspect.com; Megan Washnieski; Mike
McGee; Tom Kassmel
Date: 08/30/2005 7:42:10 AM
Subject: Re: Four Seasons Follow-up Meeting
I will be out the week of the 9th thru 12th
The week of the 22nd would be best?
Tom Kassmel 08/29/2005 2:47:02 PM
As mentioned in the meeting, the town expects to be able to review and return comments on the Civils in
two weeks upon receipt of the civils, I will be out of the office from the 7th thru the 19th. I suggest a
more appropriate meeting time would be the week of the 19th when we have had time to review the
submitted drawings.
In the mean time I would suggest submitting Civils to CDOT for the their review of the construction
drawings fior notice to proceed. There approval is required. The Access Permit that has been granted is
for the concept and access only not an approval of the Frontage Rd design.
Thomas Kassmel, P.E., M.E.
Town Engineer
Town of Vail
Public Works Department
1309 Elkhorn Dr.
Vail, CO 81657
(970) 479-2235
CC: Chad Salli; Dan Vickers; Frank makris; Pat Smith; Rich Haas; Wil Harrington
.
...A~ ~w,~.
Re Four Seasons Follow up Meetmg Page
From: "Megan Washnieski" <megan.hurd@weitz.com>
To: <david.thomsen@coinspect.com>, <matt. royer@coinspect.com
<LSandoval@vaiigov.com>, <MMcGee@vailgov.com>, <TKassmel@vailgov.com>
Date: 09/01/2005 3:47:00 PM
Subject: Re: Four Seasons Follow-up Meeting
We would like to set up the meeting for September 21st at 1:00 in Vail. Please let me know if that will
work for everyone and we'll schedule a location.
Thanks,
. Megan Washnieski
Project Manager
The Weitz Company
Tel: 970-945-4400
Fax: 970-945-2193
Cell: 303-229-8519
"Tom Kassmel" <TKassmel@vailgov.com> 08/29/05 2:47 PM
As mentioned in the meeting, the town expects to be able to review and -
return comments on the Civils in two weeks upon receipt of the civils,
I will be out of the office from the 7th thru the 19th. I suggest a
more appropriate meeting time would be the week of the 19th when we have
had time to review the submitted drawings.
In the mean time I would suggest submitting Civils to CDOT for the
their review of the construction drawings for notice to proceed. There
approval is required. The Access Permit that haS been granted is for
the concept and access only not an approval of the Frontage Rd design.
Thomas Kassmel, P.E., M.E.
Town Engineer
Town of Vail
Public Works Department
1309 Elkhorn Dr.
Vail, CO 81657
. (970) 479-2235
~
CC: <CSalli@vailgov.com>, "Dan Vickers" <Dan.Vickers@weitz.com>, "Frank makris"
<Frank.makris@weitz.com>, "Pat Smith" <Pat.Smith@weitz.com>, "Rich Haas" <Rich. Haas@weitz.com
"Wil Harrington" <will. harri ngton@weitz.com >
. . . . ,
Mike McGee Re Four Seasons Follow up Meeting Page _1 ;
From: Tom Kassmel
To: david.thomsen@coinspect.com; Leonard Sandoval; matt.royer@coinspect.com;
Megan .Washnieski; Mike McGee •
Date: 09/06/2005 3:56:17 PM .
Subject: Re: Four Seasons Follow-up Meeting
That will work for me.
Thomas Kassmel, P.E., M.E.
Town Engineer
Town of Vail
Public Works Department
1309 Elkhorn Dr.
Vail, CO 81657
(970) 479-2235
CC: Chad Salli; Dan Vickers; Frank makris; Pat Smith; Rich Haas; Wil Harrington .
k Mike McGee Re Four Seasons Follow up Meeting (Out of Office) y „ y Page 1;
From: Tom Kassmel
To: MMcGee@vailgov.com
Date: 09/06/2005 4:27:25 PM
Subject: Re: Four Seasons Follow-up Meeting (Out of Office)
I will be out of the office until Tuesday September 20th. .
MMcGee 09/06/05 16:27 I apparently missed it.
What will work?
Tom Kassmel 09/06/2005 3:56:17 PM
That will work for me.
Thomas Kassmel, P.E., M.E.
Town Engineer
Town of Vail
Public Works Department -
1309 Elkhorn Dr.
Vail, CO 81657
(970) 479-2235 .
u. . w...
M?ke McGee - Re Four Seasons Follow up Meeting .Page
From: Mike McGee
To: Tom Kassmel
Date: 09/06/2005 4:27:25 PM
Subject: Re: Four Seasons Follow-up Meeting
I apparently missed it. What will work?
Tom Kassmel 09/06/2005 3:56:17 PM
That will work for me.
Thomas Kassmel, P.E., M.E.
Town Engineer
Town of Vail
Public Works Department
1309 Elkhorn Dr.
Vail, CO 81657
(970) 479-2235 '
,
. . . .
. _ . .
~ Mike McGee Re Four Seasons Follow up Meetmgv . v _ _ ~ , Page 1,
From: Tom Kassmel
To: Mike McGee
Date: 09/06/2005 4:28:21 PM
Subject: Re: Four Seasons Follow-up Meeting
Sorry, I was responding to the meeting on 9/21 at 1 pm at PW office.
Thomas Kassmei, P.E., M.E.
Town Engineer Town of Vail - Public Works Department
1309 Elkhom Dr. ,
Vail, CO 81657 (970) 479-2235
Mike McGee 09/06/2005 4:27:25 PM
I apparently missed it.
What will work?
Tom Kassmel 09/06/2005 3:56:17 PM
That will work for me. .
Thomas Kassmel, P.E., M.E.
Town Engineer
Town of Vail -
Public Works Department
1309 Elkhorn Dr.
Vail, CO 81657
(970) 479-2235
. . .
M~ke McGee Re Four Seasons Follow-up Meeting Page 1~
From: Mike McGee
To: Tom Kassmel
Date: 09/06%2005 4:28:54 PM
Subject: Re: Four Seasons Follow-up Meeting
Thanks
Tom Kassmel 09/06/2005 4:28:21 PM Sorry, I was responding to the meeting on 9/21 at 1 pm at PW office.
Thomas Kassmel, P.E., M.E.
Town Engineer
Town of Vaii Public Works Department
1309 Elkhorn Dr.
Vail, CO 81657
(970) 479-2235
Mike McGee 09/06/2005 4:27:25 PM
I apparently missed it.
What will work?
Tom Kassmel 09/06/2005 3:56:17 PM
That will work for me.
Thomas Kassmel, P.E., M.E.
Town Engineer
Town of Vail •
Public Works Department
1309 Elkhorn Dr.
Vail, CO 81657
. (970) 479-2235
. _
Mike McGee Re Four Seasons Follow-up Meeting Page1 :
From: Mike McGee
To: Tom Kassmel
Date: 09/06/2005 4:29:52 PM
Subject: Re: Four Seasons Follow-up Meeting
Thanks, I can be there. Tom Kassmel 09/06/2005 4:28:21 PM
Sorry, I was responding to the meeting on 9/21 at 1 pm at PW office.
Thomas Kassmel, P.E., M.E.
Town Engineer
Town of Vail
Public Works Department
1309 Elkhorn Dr.
Vail, CO 81657
(970) 479-2235
Mike McGee 09/06/2005 4:27:25 PM .
I apparently missed it. V1(hat will work?
Tom Kassmel 09/06/2005 3:56:17 PM
That will work for me.
Thomas Kassmel, P.E., M.E.
Town Engineer
Town of Vail Public Works Department
1309 Elkhorn Dr. '
Vail, CO 81657
(970) 479-2235
ti .w . _ _
~ Mike McGee - Re Four Seasons Next Thurday at 1 30 Pa4 e„1
From: Charlie Davis
To: George Ruther; Leonard Sandoval; Mike McGee; Russ Forrest; Tom Kassmel;
Warren Campbell
Date: 09/29/2006 8:12:26 AM
Subject: Re: Four Seasons Next Thurday at 1:30
Russ,
I have already responded to them and our team that I am not availible at that time or date.
7here is no confirmation from my end. Matt Royer is aware of the meeting but has not had a chance to
respond at this time.
Charlie .
Russ Forrest 09/29/06 8:03 AM
Do we have a meeting confirmed with Four Seasons next Thursday at 1:30. I think this is either the last
meeting with them or there is a path forward for them. We will deal with the site issues regardless of this
meeting. However, I would still like to see this project move forward if they are capable of moving forward.
I know you are out that afternoon Charlie for this meeting but can we get Matt from CIA to attend.
Russell Forrest Director of Community Development
Town of Vail
970-479-2146
rforrest(d)vailgov.com
. a...
~ Mike McGee Re. Four Seasons Next Thurday at„1 30 pPage 1~;
From: Tom Kassmel
70: Charlie Davis; George Ruther; Leonard Sandoval; Mike McGee; Russ Forrest;
Warren Campbell Date: 09/29/2006 8:11:46 AM
Subject: Re: Four Seasons Next Thurday at 1:30
I am available.
Thomas Kassmel, P.E.
7own Engineer
Town of Vail
Public Works Department 1309 Elkhorn Dr.
Vail, CO 81657 (970) 479-2235
Russ Forrest 09/29/2006 8:03 AM
Do we have a meeting confirmed with Four Seasons next Thursday at 1:30. I think this is either the last'
meeting with them or there is a path forward for them. We will deal with the site issues regardless of this meeting. However, I would still like to see this project move forward if they are capable of moving forward.
I know you are out that afternoon Charlie for this meeting but can we get Matt from CIA to attend.
Russell Forrest
Director of Community Development ~
Town of Vail
970-479-2146
rforrest(@vailqov.com
'
_
..u..~, . .a,
Mike McGee Four Seasons Next Thurday„ at 1 30 Page 1.
From: Russ Forrest
To: Charlie Davis; George Ruther; Leonard Sandoval; Mike McGee; Tom Kassmel;
Warren Campbell
Date: 09/29/2006 8:04:01 AM
Subject: Four Seasons Next Thurday at 1:30.
Do we have a meeting confirmed with Four Seasons next Thursday at 1:30. I think this is either the last
meeting with them or there is a path forward for them. We will deal with the site issues regardless of this
meeting. However, I would still like to see this project move forward if they are capable of moving forward.
I know you are out that afternoon Charlie for this meeting but can. we get Matt from CIA to attend.
Russell Forrest , •
Director of Community Development
Town of Vail
970-479-2146
rforrest@vailgov.com 1
Mike McGee - Re Four Seasons Resort Vail, CO ~ Page 1=•
From: Charlie Davis
To: Andrew Bober; Brett Partridge; David Brooks; Doug Carley; Douglas Atmore; Jim
McNeii; Mark Sheanshang; Peter Speth
Date: 09/27/2006 2:55:21 PM
Subject: Re: Four Seasons Resort- Vail, CO
I am unavailible to attend this meeting on the requested date and time.
Charlie Davis
Chief Building Official
Town of Vail
"David Brooks" <dbrooks@jhgi.com> 09/27/06 2:51 PM
Ownership is requesting that you attend a meeting at the Vail Community Development office on
Thursday, October 5, 2006 at the tentative time of 1:30 PM CDT.
The purpose of the meeting is to review and make comments to the plan check comments on the
submitted documents as prepared by CIA and issued August 17, 2006 on the submitted documents.
Knowledge of the comments made and general disposition of the answers to the comments will be helpful
in making this meeting a success.
Please advise if you will not be able to attend this meeting.
David W. Brooks
Sr. Project Manager
The John Hardy Group, Inc.
The Centre Building
5180 Roswell Road
Atlanta, GA 30342
Phone # 404-256-8800 Ext. 105
Fax # 404-256-8810
Cell # 404-931-6584
E-mail dbrooks(a)-ihqi.com
This e-mail and any attachments may contain confidential and privileged information. If you are not the
intended recipient, please notify the sender immediately by return e-mail, delete this e-mail and destroy
any copies. Any dissemination.or use of this information by a person other than the intended recipient is
unauthorized and may be illegal.
CC: Chad Salli; Doug Hipskind; Matt Royer; Mike McGee; Russ Forrest; TJ Brink; Tom
Kassmel
. w~ .
~ Mike McGee Four Seasons Resort Vail, CO Page 1=
From: "David Brooks" <dbrooks@jhgi.com>
To: "Andrew Bober" <abober@hiilglazier.com>, "Douglas Atmore"
<datmore@hillglazier.com>, "Mark Sheanshang" <msheanshang@laytoncompanies.com>, "Brett
Partridge" <BPartridge@layton-const.com>, "Peter Speth" <Peter@jhgi.com>, "Jim McNeil"
<alpine.mcneil@comcast.net>, "Doug Carley" <DCarfey @layton-const.com>
Date: 09/27/2006 2:51:59 PM -
Subject: Four Seasons Resort- Vail, CO
Ownership is requesting that you attend a rrieeting at the Vail Commur?ity Development office on
Thursday, October 5, 2006 at the tentative time of 1:30 PM CDT.
The purpose of the meeting is to review and make comments to the plan check comments on the
submitted documents as prepared by CIA and issued August 17, 2006 on the submitted documents.
Knowledge of the comments made and general disposition of the answers to the comments will be helpful
. in making this meeting a success.
Please advise if you will not be able to attend this meeting. David W. Brooks
Sr. Project Manager The John Hardy Group, Inc.
The Centre Building
5180 Roswell Road
Atlanta, GA 30342
Phone # 404-256-8800 Ext. 105
Fax # 404-256-8810
Cell # 404-931-6584 E-mail dbrooks@jhgi.com
This e-mail and any attachments may contain confidential and privileged information. If you are not the
intended recipient, please notify the sender immediately by return e-mail, delete this e-mail and destroy
any copies. Any dissemination or use of this information by a person other than the intended recipient is
unauthorized and may be illegal.
CC: "Chad Salli" <CSalli@vailgov.com>, "Tom Kassmel" <TKassmel@vailgov.com>,
"Charlie Davis" <CDavis@vailgov.com>, "Matt Royer" <matt. royer@coinspect.com "Mike McGee"
<MMcGee@vailgov.com>, "Russ ForresY" <RForrest@vailgov.com>, "Doug Hipskind"
<dhipskind@caprei.com>, "TJ Brink" <tbrink@semperdev.com>
1
w _
~'Mike McGee RE. Four Seasons G E Permit
age 2 !
.
. . . . ~ . , . „ ...,M... r._.n..r .._r.P
directly to your attention?
Thanks for your help.
Peter
This e-mail and any attachments may contain confidential and privileged
information. If you are not the intended recipient, please notify the .
sender immediately by return e-mail, delete this e-mail and destroy any
copies. Any dissemination or use of this inforrriation by a person other ,
than the intended recipient is unauthorized and may be illegal. _
CC: "David Brooks" <dbrooks@jhgi.com>, <cdavis@vailgov.com>,
<mmcgee@vailgov.com>, 'Tom Kassmel" <TKassmel@vailgov.com>
, A, r,.., , . ,
. . . .
Mike McGee RE: Four Seasons G-E Permit Page 1'?
From: "Matt Royer" <matt.royer@coinspect.com>
To: "Peter Speth" <Peter@jhgi.com>
Date: 09/27/2006 11:09:46 AM
Subject: , RE: Four Seasons G-E Permit
Peter, .
The first review comments were issued for full building permit and no ,
response has been provided. Several issues were disclosed in the
comment letter which shows non-compliance~with the phased criteria and
the ability to move forward with a phased approach. .
Colorado Inspection Agency and the Town of Vail at this point are not
giving approval to move forward with a phased approach until the major
issues identified in the comment letter are resolved. The applicant(s)
• need to demonstrate the intent and ability to construct and complete
this project before approval of phasing the project will be permitted.
The Building Code section referenced is 106.3.3 which authorizes the
Building Official to allow phasing when adequate information is
provided.
Please resubmit full building permit document for review. At this point
phased approach to this project is not approved. ' Regarding exiting drawings that were submitted to address Fire
Department questions: Please keep in mind that the building code and
fire codes work together therefore any agreements or changes requested
need to copied and addressed to all departments at the Town of Vail
(Planning, Fire, Public Works and Building Department). The question is
why were plans submitted to address exiting while we were in the process '
of complete plan review?
Please give me a call if you have any questions.
- Thanks
Matthew Royer
Building Official
Colorado Inspection Agency
877-428-6412
970-328-1790
970-904-0460
matt.royer@coinspect.com .
www.coinspect.com
-----Original Message-----
From: Peter Speth [mailto:Peter@jhgi.com] Sent: Wednesday, September 27, 2006 8:21 AM
To: Matt Royer
Cc: David Brooks
Subject: Four Seasons G-E Permit .
Matt:
We should have all the information for the grading and excavation permit
for the Four Seasons Hotel ready by Friday to submit. Should all five
sets of documents be submitted to the Town of Vail or should any be sent
, M.,,...
~ Mike McGee Draft Copy of the letter bemg sent to Four Seasons regardin9, fhe site Pa e 1'
~ w .n .
, _ . ~
From: Warren Campbell
To: Charlie Davis; George Ruther; Greg Denckla; JR Mondragon; Leonard Sandoval;
Mike McGee; Mike Vaughan; Pam Brandmeyer; Russ Forrest; Stan Zemler; Tom Kassmel Date: 09/25/2006 4:31:03 PM
Subject: Draft Copy of the letter being sent to Four Seasons regarding the site
To all, please find attached a draft letter to be sent out no latter than 12:00 noon on Wednesday. Pam
and I agreed that discussing this draft at DRT for just a couple of minutes would be valuable to make sure
we are all aligned and in agreement with the solution.
Plus it gives Tom a day and a half to get his easement for spraddle creek.
Tom and I both feel that the best solution would be to leave a green screening fence up through the
winter. However, the exisitng fence will have to be reworked to repair locations where it is ripped,
saggings, or otherwise broken and unattractive.
Please review the attached draft and come prepared to discuss at DRT on Wednesday.
Thanks
Warren .
, . M . . . .M.,.
$ Mike McGee - Re Four Seasons Follow-up Meeting Page 1~
_ ~ _ . , n. .
From: Tom Kassmel '
To: david.thomsen@coinspect.com; Leonard Sandoval; matt.royer@coinspect.com;
Megan Washnieski; Mike McGee
Date: 09/06/2005 5:01:57 PM
Subject: Re: Four Seasons Follow-up Meeting
That date and time will work for me.
Thomas Kassmel, P.E., M.E. Town Engineer .
Town of Vail
Public Works Department
1309 Elkhorn Dr.
Vail, CO 81657
(970) 479-2235
"Megan Washnieski" <megan.hurd@weitz.com> 09/01/2005 3:47:52 PM .
We would like to set up the meeting for September 21st at 1:00 in Vail. Please let me know if that will
work for everyone and we'll schedule a location.
Thanks,
Megan Washnieski
Project Manager
The Weitz Company Tel: 970-945-4400
Fax: 970-945-2193
Cell: 303-229-8519 :
"Tom Kassmel" <TKassmel(ab_vailaov.com> 08/29/05 2:47 PM
As mentioned in the meeting, the town expects to be able to review and
return comments on the Civils in two weeks upon receipt of the civils,
I will be out of the office from the 7th thru the 19th. I suggest a
more appropriate meeting time would be the week of the 19th when we have
had time to review the submitted drawings.
In the mean time I would suggest submitting Civils to CDOT for the
their review of the construction drawings for notice to proceed. There
approval is required. The Access Permit that has been granted is for
the concept and access only not an approval of the Frontage Rd design.
Thomas Kassmel, P.E., M.E. . Town Engineer
Town of Vail ~
Public Works Department
1309 Elkhorn Dr.
Vail, CO 81657 .
(970) 479-2235
. w ,_.~.w»~..~._~. : _ _ . .
a Mike McGee - Re Fo...ur Seasons Follow-up Meeting c~~'
CC: Chad Salli; Dan Vickers; Frank makris; Pat Smith; Rich Haas; Wil Harrington
~ Mike McGee RE Four Seasons Follow up Meetmg - Page 1:
_ . .m . , _ w,
.
~ .v,,.,W . _ .
r
~
From: "Matt Royer" <matt.royer@coinspect.com>
To: "Megan Washnieski" <megan.hurd@weitz.com>, "David Thomsen"
<david.thomsen@coinspect.com>, <LSandoval@vailgov.com>, <MMcGee@vailgov.com>,
<TKassmel@vailgov.com>
Date: 09/08/2005 9:42:59 AM
Subject: RE: Four Seasons Follow-up Meeting
That date and time will work for me.
Please confirm when the meeting is scheduled.
Matthew Royer
Building Official
Colorado Inspection Agency
matt.royer@coinspect.com
www.coinspect.com
From: Megan Washnieski [mailto:megan.hurd@weitz.com]
Sent: Thursday, September 01, 2005 3:48 PM
To: David Thomsen; Matt Royer; LSandoval@vailgov.com;
MMcGee@vailgov.com; TKassmel@vailgov.com .
Cc: CSalli@vailgov.com; Dan Vickers; Frank makris; Pat Smith; Rich Haas; '
Wil Harrington
Subject: Re: Four Seasons Follow-up Meeting .
We would like to set up the meeting for September 21st at 1:00 in Vail.
Please let me know if that will work for everyone and we'll schedule a
location.
Thanks,
• Megan Washnieski
Project Manager
The Weitz Company
Tel: 970-945-4400
Fax: 970-945-2193
Cell: 303-229-8519
"Tom Kassmel" <TKassmel@vailgov.com> 08/29/05 2:47 PM
As mentioned in the meeting, the town expects to be able to review and '
~ Mike McGee RE Four Seasons Follow-up Meeting ~ o^ N_~ Page 2
i
return comments on the Civils in finro weeks upon receipt of the civils,
I will be out of the office from the 7th ihru the 19th. I suggest a
more appropriate meeting time would be the week of the 19th when we have , .
had time to review the submitted drawings.
In the mean time I would suggest submitting Civils to CDOT for the
their review of the construction drawings for notice to proceed. There
approval is required. The Access Permit that has been granted is for
the concept and access only not an approval of the Frontage Rd design: ,
~ .
Thomas Kassmel, P.E., M.E.
Town Engineer
Town of Vail
Pub{ic Works Department
1309 Elkhorn Dr.
Vail, CO 81657
(970) 479-2235
CC: <CSalli@vailgov.com>, "Dan Vickers" <Dan.Vickers@weitz.com>, "Frank makris"
<Frank.makris@weitz.com>, "Pat Smith" <Pat.Smith@weitz.com>, "Rich Haas" <Rich.Haas@weitz.com
"Wil Harrington" <will. harri ngton@weitz. com >
~ Mike McGee _REFour Seasons Follow up Meeting _ ~ Page 1;
From: "Megan Washnieski" <mega n. h u rd@weitz.com >
To: <david.thomsen@coinspect.com>, <matt.royer@coinspect.com>,
<LSandoval@vailgov.com>, <MMcGee@vailgov.com>, <TKassmel@vailgov.com>, <Megan. Hurd @weitz.com >
"
Date: 09/21 /2005 9:54:30 AM Subject: RE: Four Seasons Follow-up Meeting
We will need to schedule this meeting for a later date. I will keep you posted on further developments. Megan Washnieski .
Project Manager "
The Weitz Company
Tel: 970-945-4400
Fax: 970-945-2193
Cell: 303-229-8519 . .
"Matt Royer" <matt.royer@coinspect.com> 09/08/05 9:41 AM That date and time will work for me.
Please confirm when the meeting is scheduled. Matthew Royer.
Building Official
Colorado Inspection Agency
matt.royer@coinspect.com
www.coinspect.com From: Megan Washnieski [mailto:megan.hurd@weitz.com]
Sent: Thursday, September 01, 2005 3:48 PM
To: David Thomsen; Matt Royer; LSandoval@vailgov.com;
MMcGee@vailgov.com; TKassmel@vailgov.com
Cc: CSalli@vailgov.com; Dan Vickers; Frank makris; Pat Smith; Rich Haas;
Wil Harrington
Subject: Re: Four Seasons Follow-up Meeting •
We would like to set up the meeting for September 21 st at 1:00 in Vail.
Please let me know if that will work for everyone and we'll schedule a
location.
Thanks, Megan Washnieski
Project Manager
(
.
_~~..G ,
; Mike Mcee Re Four Seasons Meeting Notes Page 1>
From: Warren Campbell To: Andy Bober (E-mail); Chad Salli; Doug Atmore (E-mail); Doug Carley (E-mail); Doug
Hipskind (E-mail); gruthe@vailgov.comr; Jim McNeil (E-mail); Leonard Sandoval; Matt Royer (E-mail);
Mike McGee; Peter Speth; Russ Forrest; Stan Zemler; T. J. Brink (E-mail); Tom Kassmel
Date: 10/12/2006 2:42:34 PM
Subject: Re: Four Seasons Meeting Notes
All:
My only comment is that under item Number 6 statement (a) it should read:
"The change in the extent of below grade parking and below grade second floor mechanical space will be
formalized through submittal of a minor amendment to the SDD application which will be approved
aministratively by staff and will then go to aPlanning Commission hearing to be upheld or called
up for review."
Thanks
Warren
"Peter Speth" <Peter@jhgi.com> 10/11/2006 7:33 AM
All:
Attached please find notes to our meeting last week concerning the Four Seasons Vail project.
Peter
«Meeting Notes 10-05-06.doc»
Peter K. 5peth
The John Hardy Group
Sr. Project Director
5180 Roswell Road The Centre Building
Atlanta, GA 30342
Phone: (404) 256-8800, ext. 112
Fax: (404) 256-8810
peter(c)-ihqi.com
This e-mail and any attachments may contain confidential and privileged information. If you are not the
intended recipient, please notify the sender immediately by return e-mail, delete this e-mail and destroy
any copies. Any dissemination or use of this information by a person other than the intended recipient is
unauthorized and may be illegal.
CC: Charlie Davis; David Brooks; John Hardy; Mark Sheanshang (E-mail)
~
I Mike- McGee Four Seasons Vail Page 1~
From: "David Brooks" <dbrooks@jhgi.com>
To: "Russ Forrest" <RForrest@vailgov.com>, "George Ruther" <gruther@vailgov.com>,
<szemler@vailgov.com>, <wcampbell@vailgov.com>, "Mike McGee" <MMcGee@vailgov.com>, "Leonard
Sandoval" <LSandoval@vailgov.com>, <tkassmel@vailgov.com>, "Chad Salli" <CSalli@vailgov.com>,
"Matt Royer" <matt. royer@coinspect. com "Charlie Davis" <CDavis@vailgov.com>, "Douglas Atmore"
<datmore@hillglazier.com>, "Andrew Bober" <abober@hillglazier.com>, "Jim McNeil"
<alpine.mcnei!@comcast. net>
Date: 10/17/2006 5:28:25 PM Subject: Four Seasons Vail
Attached is a summery of activities that took place the.week ending Oct. 14, 2006 based on Peter Speth's
notes from the meeting that took place in Vail on Oct. 6, 2006' this will be updated every week.
David W. Brooks
Sr. Project Manager
The John Hardy Group, Inc.
The Centre Building .
5180 Roswell Road
Atlanta, GA 30342
Phone # 404-256-8800 Ext. 105
Fax # 404-256-8810 Cell # 404-931-6584
E-mail dbrooks@jhgi.com
This e-mail and any attachments may contain confidential and privileged information. If you are not the
intended recipient, please notify the sender immediately by return e-mail, delete this e-mail and destroy
any copies. Any dissemination or use of this information by a person other than the intended recipient is
unauthorized and may be illegal.
,
CC: "Doug Carley" <DCarley@layton-const.com>, "Doug Hipskind"
<dhipskind@caprei.com>, "TJ Brink" <tbrink@semperdev.com>, "Peter Speth" <Peter@jhgi.com>
1
. . r.,... . . ..y,_
~ Mike- McGee Re Four Seasons Vail Page 1M~'
' From: "David Brooks" <dbrooks@jhgi.com>
To: "Russ Forrest" <RForrest@vailgov.com>, "George Ruther" <gruther@vailgov.com>, '
<szemler@vailgov.com>, "Warren Campbell" <wcampbell@vailgov.com>, "Mike McGee"
<MMcGee@vailgov.com>, "Leonard Sandoval" <LSandoval@vailgov.com>, <tkassmel@vailgov.com>,
"Chad Salli" <CSalli@vailgov.com>, "Matt Royer" <matt.royer@coinspect.com>, "Charlie Davis" <CDavis@vailgov.com>, "Douglas Atmore" <datmore@hillglazier.com>, "Andrew Bober" <abober@hillglazier.com>, "Jim McNeil" <alpine.mcneil@comcast.net>
Date: 10/22/2006 5:46:53 PM ,
Subject: Re: Four Seasons Vail
Attached is the summery of activites for the week ending October 21, 2006.
David W. Brooks
Original Message
From: David Brooks
To: Russ Forrest ; George Ruther ; szemler@vailgov.com ; wcampbell@vailgov.com ; Mike McGee ;
Leonard Sandoval ; tkassmel@vailgov.com ; Chad Salli ; Matt Royer ; Charlie Davis ; Douglas Atmore ;
Andrew Bober ; Jim McNeil Cc: Doug Carley ; Doug Hipskind ; TJ Brink ; Peter Speth
` Sent: Tuesday, October 17, 2006 5:28 PM
Subject: Four Seasons Vail
Attached is a summery of activities that took place the week ending Oct. 14, 2006 based on Peter
Speth's notes from the meeting that took place in Vail on Oct. 6, 2006' this will be updated every week.
David W. Brooks
Sr. Project Manager
The John Hardy Group, Inc.
The Centre Building
5180 Roswell Road
Atlanta, GA 30342
Phone # 404-256-8800 Ext. 105
Fax # 404-256-8810 Cell # 404-931-6584
E-mail dbrooks@jhgi.com 1
This e-mail and any attachments may contain confidential and privileged information. If you are not the intended recipient, please notify the sender immediately by return e-mail, delete this e-mai{ and destroy .
any copies. Any dissemination or use of this information by a person other than the intended recipient is
unauthorized and may be illegal.
CC: "Doug Carley" <DCarley@layton-const.com>, "Doug Hipskind"
<dhipskind@caprei.com>, "TJ Brink" <tbrink@semperdev.com>, "Peter Speth" <Peter@jhgi.com>
a „ . . . . ~ . . . _ N,
..a .
k Mike McGee Four Seasons ~Page 1~
From: Mike McGee
To: matt.royer@cia.com
Date: 10/23/2006 12:23:43 PM
Subject: Four Seasons
I have not heard anything from them ref the wood siding, safety plan, staging, etc..
I see they have trailers on site but we do not have an access gate on the south side.
The Alphorn will be pulling down the shed on the southwest corner starting today (FYI) under orders from
us to abate a structurtal hazard.
CC: Leonard Sandoval
(
, . . . _
~Mike McGee - Re Four Seasons Page 1'
From: Leonard Sandoval
To: matt.royer@cia.com; Mike McGee
Date: 10/23/2006 12:55:01 PM
Subject: Re: Four Seasons
I have heard nothing from Alphorn,
However, the Four Season has submitted a PW Permit and CDOT permit to us to allow the Relocation of
the Holy Cross line between Scorpio Building, Four Season Lot and the S. Fronatage Road.
They would like to start Nov. 5. work is scheduled to take 2 weeks. However They need to stop excavating
on Nov. 15, f am hoping they start early. .
Doug w/Layton Construction wants to have a pre construction meeting this thrusday regarding the work.
I will know more then. Would you like to attend?
Is Mike McGee 10/23/2006 12:23 PM
I have not heard anything from them ref the wood siding, safety plan, staging, etc..
I see they have trailers on site but we do not have an access gate on the south side. The Alphorn will be pulling down the shed on the southwest corner starting today (FYI) under orders from
us to abate a structurtal hazard.
CC: Chad Salli; Tom Kassmel ,
' Mike McGee Re FW. 02028 FS Vail Revised Fire and Life Safety Report
From: Mike McGee
To: Matt Royer
Subject: Re: FW: 02028 - FS Vail - Revised Fire and Life Safety
Matt,
You have a later version than we do.
I had a copy of the 04128/06, with which we still have concerns.
I was forwarded a copy of an email which indicates the Life Safety Report and proposed
were sent to Andy Bober's Wyoming address in Jackson Hole. Andy states he asked the B
forward copies to Com Dev to CIA's attention ( but not to Charlie or the Fire Dept). That email i.
05/01 /05. There are six additional emails from 05/10/06 to 05/16/06 ref a"phased approach", listing concerns and
enumerating unanswered issues.
On 05/16/06, Matt Royer states he received notification from Peter Speth that Russ had approved a
phased approach. We added it to the DTT agenda for 05/17/06.
On 05/19/06, Matt Royer notified Andy Bober they were approved to proceed with a phase approach
limited to "1. Grading and Excavation and 2. Full Building PermiY".
On 06/20106, I notified David Brooks and Andy Bober they needed to repair the north exit from 9 Vail
Road. David brooks had Jim Heid (Shaw - Vail Plaza) make some temporary changes for the summer.
On 06/22J06, I sent David Brooks another email indicating they (Four Seasons) needed to "look at a winter
plan they can maintain in the snow. David replied and stated "t'll start the process of getting a final plan
together for review so that a permanent sidewalk can be constructed this summer or early fall."
As of today, the gravel is snowed over, the fence is falling down, there is less than 3 feet of clear exit, and
a survey stake has been placed in the exit path. They are once again in violation of the Bldg and Fire Codes and are affecting the 9 Vail Road. .
On 07/24/06, Andy Bober was notified the plans submitted 04/14/06, still had 6 major issues that needed
to be resolved to meet minimum fire code and building code exiting requirements.
On 07/31/06, Peter Speth was asking what issues needed to be resolved for the grading and excavation
permit.
On 08/03/06, Andy Bober relayed the concerns on exiting and RJA's lack of resolution to Peter Speth and
copied us via email. Andy was asked by Speth to get back to him before making too many agreements
with the Fire Dept..
Matt Royer again notified Peter Speth on 09/27/06 that there were major issues with the building permit
and fire code that were not resolved.
There was a meeting help 10/05/06 regarding pending issues. One outcome of the meeting was that Hill
Glazier would get RJA together with CIA and the Fire Dept to resolve code issues.
The Fire Dept has not been invited or contacted or requested to attend any subsequent meetings.
David Brooks has sent out meeting notes for meetings occurring 10/14/06 and 10/21/06, and 10/28/06
none of which the Fire Dept knew about or attended. David Brooks seems to think meeting notes
somehow resolves issues even in absentia per his email to me on 10/31/06. It does not.
~ w~. M~ . . .,_Fire an_..
~Mike McGee Re. FW 02028 _ FS Vail - Revised..d Life SafetymReport
aW ~LL ~ Page 2;; (
I did respond to Matt Royer on 10/23/06 indicating we (the Fire Dept) had not heard anything from RJA or
the architect. We did however, notice they had placed job trailers on site without any formal approval from '
Bldg, Public Works or the Fire Dept.. As of today, we have no access to the trailers to fighf a fire or perform medical rescue. .
On 11/01/06, David Brooks sent an email to Matt Royer indicating "the Administrative Modificafion and
Memorandum of Understandings will be submitted by the Architect of record and reviewed by both CIA
and the Architect for final agreement." I suggest they may need Fire Dept approval as well.
On 11/01/06 Charlie Davis notified David Brooks and Matt Royer that there was not a phased permit for
grading and excavation on file at the TOV.
There does not seem to be a great deal of coordinated effort or a single person in charge of the project.
Having completed the review of the Project Specification, it is very apparent the need to establish a
"professional in charge" is paramount. Some specification conflict from section to section on the same
element.
The fire alarm specifications grossly fail to meet Town of Vail adopted standards.
The fire sprinkler section fails to address the Life Safety Report.
The MOU's are not reflected at all.
The electrical section conflicts with the Municipal Code in select portions. f`
The flow of information and chain of command and process for change orders does not meet Town of Vaii
procedures.
I find the specifications deficient so as to preclude approval.
I have started the plan review of the set of documents we loaned CIA last July. A cursory review indicates
the set we have is far short of the necessary documents needed for a full permit. It appears most of what
is in this set is floor plans, reflected ceiling plans, and some misc. elevations of bathrooms. I do not see
any fire protection plans, mechanical, emergency generator / electrical, or related sections.
I will detail out the specific issues in the specifications and forward a copy to CIA. Thank you,
Michael McGee
Fire Marshal
"Matt Royer" <matt.royer@coinspect.com> 11/27/2006 12:56:32 PM
Mike,
This is the latest version that we have. It does still say 2nd draft.
This LSR includes the AMR.
Matthew Royer
._~.,.w _
. . ~ ....s. ~ ~
Re FW 02028 FS Vail Revised Fire and Life Safety Report _~N: , Page 3;
Building Official
Colorado Inspection Agency
877-428-6412
970-328-1790
970-904-0460
matt.rover(cDcoinspect.com _
W1NW.COIf1SqeCt.COt11
From: Douglas Atmore (mailto:datmore(abhillqlazier.coml
Sent: Wednesday, May 17, 2006 12:55 PM
To: Matt Royer
Cc: Andrew Bober 1
Subject: 02028 - FS Vail - Revised Fire and- Life Safety Report
Matt,
Attached is an updated (and we think final) version of the life safety
report. It has been revised to address the three issues we discussed on
the phone last week. Please refer to III, A, 2 on page 7 for the
analysis regarding the E occupancy on level 02. The other two items have
also been corrected. Refer to III, C, 3 on page 9 and XII, B, 12 on page
23.
If this looks OK and no other changes are needed, do we then re-submit a
final (and signed) version to the TOV for formal acceptance and
signature? We can also contact Charlie Davis ;egarding the next steps
if that is more appropriate.
Thanks for all you help.
«Four Seasons Hotel Vail - LSR 05-17-06 Composite RO.pdf»
Douglas Atmore, A.I.A.
Hill Glazier Architects
t 650-617-0366
f 650-617-0373
www.hillqlazier.com
The information contained in this E-mail is privileged & confidential
information intended only for the use of the individual or entity narned
above. If the reader of this message is not the intended recipient, or
the employee or agent responsible to deliver it to the intended
recipient, you are hereby notified that any dissemination, distribution
or copying of this is strictly prohibited.
. I
C~Mike McGee Re FW 02028 FS Vail - Revised Fire and Life Safety Repo .Pagem~
CC: Charlie Davis; Russ Forrest; Stan Zemler
. +
~
1
~
~ .
,
. f
i
k
~ i
Mike McGee Re Four Seasons Page 1y~
From: Mike McGee
To: Leonard Sandoval
Date: 10/23/2006 1:32:50 PM
Subject: Re: Four Seasons
As far as I know, they do not have permission to stage or store those construction trailers where they are
without access.
The do not have Fire Dept permission for anything.
Leonard Sandoval 10/23/2006 12:55 PM
I have heard nothing from Alphorn, However, the Four Season has submitted a PW Permit and CDOT permit to us to allow the Relocation of
the Holy Cross line between Scorpio Building, Four Season Lot and the S. Fronatage Road.
They would like to start Nov. 5. work is scheduled to take 2 weeks. However They need to stop excavating
on Nov. 15, I am hoping they start early.
Doug w/Layton Construction wants to have a pre construction meeting this thrusday regarding the work.
I will know more then. Would you like to attend?
I
Is
Mike McGee 10/23/2006 12:23 PM
I have not heard anything from them ref the wood siding, safety plan, staging, etc..
I see they have trailers on site but we do not have an access gate on the south side.
The Alphorn will be pulling down the shed on the southwest corner starting today (FYI) under orders from
us to abate a structurtal hazard.
Mike-McGee
. . . Pa9e,m~
From: Leonard Sandoval
To: Chad Salli; Charlie Davis; Charlie Turnbull; Dan Sommerfeld; Fred Pena; George
Chalberg; Greg Hall; Janeil Turnbull; Jim Hervert; Leo Vasquez; Lynne Campbell; Mike McGee; Pam
Brandmeyer; Russ Forrest; Steve Wright; Todd Opperiheimer; Tom Kassmel; Warren Campbell
Date: 10/30/2006 12:51:33 PM
Subject: Four Seasons Project
FYI -
I am preparing to release a Public way permit to Layton Construction to relocated the Holy Cross line
between the Four Season property, Scorpio Building and the S. Frontage Road.
Work is scheduled for Wednesday morning November. 1, 2006. With all staging to be within the Four
Season area.
Around 8 pine trees will be cut down and removed.
Traffic control signage will be provide by C.C. Enterprises
If you have any questions please contact me ASAP
Thank you Is
, _ . .
Mike McGee Re Four Seasons Vail Page 1
From: "David Brooks" <dbrooks@jhgi.com>
To: "Russ ForresY" <RForrest@vailgov.com>, "George Ruther" <gruther@vailgov.com>,
<szemler@vailgov.com>, "Warren Campbell" <wcampbell@vailgov.com>, "Mike McGee"
<MMcGee@vailgov:com>, "Leonard Sandoval" <lSandoval@vailgov.com>, <tkassmel@vailgov.com>,
"Chad Salli" <CSalli@vailgov.com>, "Matt Royer" <matt.royer@coinspect.com>, "Charlie Davis"
<CDavis@vailgov.com>, "Douglas Atmore" <datmore@hillglazier.com>, "Andrew Bober"
<abober@hillglazier.com>, "Jim McNeil" <alpine.mcneil@comcast.net> "
Date: 10/31/2006 3:42:30 PM
Subject: Re: Four Seasons Vail
Attached is summery of activities for week ending Oct. 28, 2006.
David W. Brooks
Original Message
From: David Brooks
To: Russ Forrest ; George Ruther ; szemler@vailgov.com ; Warren Campbell ; Mike McGee ; Leonard
Sandoval ; tkassmel@vailgov.com ; Chad Salli ; Matt Royer ; Charlie Davis ; Douglas Atmore ; Andrew
Bober ; Jim McNeil . •
Cc: Doug Carley ; Doug Hipskind ; TJ Brink ; Peter Speth
Sent: Sunday, October 22, 2006 4:46 PM
Subject: Re: Four Seasons Vail
Attached is the summery of activites for the week ending October 21, 2006.
David W. Brooks
Original Message
From: David Brooks
To: Russ Forrest ; George Ruther ; szemler@vailgov.com ; wcampbell@vailgov.com ; Mike McGee ;
Leonard Sandoval ; tkassmel@vailgov.com ; Chad Salli ; Matt Royer ; Charlie Davis ; Douglas Atmore ; -
Andrew Bober ; Jim McNeil
Cc: Doug Carley ; Doug Hipskind ; TJ Brink ; Peter Speth
Sent: Tuesday, October 17, 2006 5:28 PM
Subject: Four Seasons Vail
Attached is a summery of activities that took place the week ending Oct. 14, 2006 based on Peter
Speth's notes from the meeting that took place in Vail on Oct. 6, 2006' this will be updated every week.
David W. Brobks
. Sr. Project Manager
The John Hardy Group, Inc. The Centre Building
5180 Roswell Road Atlanta, GA 30342
Phone # 404-256-8800 Ext. 105
Fax # 404-256-8810
Cell # 404-931-6584
E-mail dbrooks@jhgi.com
This e-mail and any attachments may contain confidential and privileged information. If you are not the
intended recipient, please notify the sender immediately by return e-mail, delete this e-mail and destroy
any copies. Any dissemination or use of this information by a person other than the intended recipient is
unauthorized and may be illegal.
. _ . , ,.m _ . . . -
Mike McGee - Re „Four Seasons Vail
Page,2 ~
,
. , . . . .
CC: "Doug Carley" <DCarley@layton-const.com>, "Doug Hipskind"
<dhipskind@caprei.com>, "TJ Brink" <tbrink@semperdev.com>, "Peter Speth" <Peter@jhgi.com>
MiM.. , w . . . , w~,~„
j ke McGee Re Four Seasons Vail Page 1
From: Mike McGee
To: David Braoks
Date: 10/31/2006 3:46:03 PM
Subject: Re: Four Seasons Vail
David, Be advised the fire department has not had any conversations or received any phone calls, email, faxes or
communication regarding the issues identified in the meeting a couple of weeks ago.
I guess we are on your schedule somewhere?
~ .
We will not sign a permit until the necessary elements are addressed. '
Thank you,
Mike McGee Fire Marshal
970 479-2135 office
"David Brooks" <dbrooks@jhgi.com> 10/31/2006 3:41 PM
Attached is summery of activities for week ending Oct. 28, 2006.
David W. Brooks
Original Message
From: David Brooks
To: Russ Forrest ; George Ruther ; szemler(abvailqov.com ; Warren Campbell ; Mike McGee ; Leonard
Sandoval ; tkassmel(cbvailqov.com ; Chad Salli ; Matt Royer ; Charlie Davis ; Douglas Atmore ; Andrew
Bober ; Jim McNeil
Cc: Doug Carley ; Doug Hipskind ; TJ Brink ; Peter Speth
Sent: Sunday, October 22, 2006 4:46 PM
Subject: Re: Four Seasons Vail
Attached is the summery of activites for the week ending October 21, 2006.
David W. Brooks Original Message,-----
From: David Brooks
To: Russ Forrest ; George Ruther ; szemlerCa)vailqov.com ; wcampbell(a)vailqov.com ; Mike McGee ;
Leonard Sandoval ; tkassmel(o),vailgov.com ; Chad Salli ; Matt Royer ; Charlie Davis ; Douglas Atmore ;
Andrew Bober ; Jim McNeil
Cc: Doug Carley ; Doug Hipskind ; TJ Brink ; Peter Speth
Sent: Tuesday, October 17, 2006 5:28 PM , •
Subject: Four Seasons Vail
Attached is a summery of activities that took place the week ending Oct. 14, 2006 based on Peter Speth's notes fr.om the meeting that took place in Vail on Oct. 6, 2006' this will be updated every week.
David W. Brooks
Sr. Project Manager
The John Hardy Group, Inc. .
The Centre Building
5180 Roswell Road
Atlanta, GA 30342
~
~ Mike McGee - Re Four Seasons Vail ~ age
. . . _
t . . M _ . ~..r ~
~
Phone # 404-256-8800 Ext. 105
Fax # 404-256-8810 Cell # 404-931-6584
E-mail dbrooksCcbihqi.com This e-rriail and any attachments may contain confidential and privileged information. If you are not the
intended recipient, please notify the sender immediately by return e-mail, delete this e-mail and destroy
any copies. Any dissemination or use of this information by a person other than the intended recipient is
unauthorized and may be illegal.
CC: Charlie Davis; Fire_Inspectors; Leonard Sandoval; matt.royer@cia.com.
. - _ ~ Mike McGee - Re Four Seasons Vail Page
~
. „ , s u . , .
From: Mike McGee
To: David Brooks
Date: 10/31 /2006 3:46:11 PM
Subject: Re: Four Seasons Vail
David,
Be advised the fire department has not had any conversations or received any phone calls, email, faxes or
communication regarding the issues identified in the meeting a couple of weeks ago.
I guess we are on your schedule somewhere?
We will not sign a permit until the necessary elements are addressed.
Thank you, Mike McGee
Fire Marshal
970 479-2135 office
"David Brooks" <dbrooks@jhgi.com> 10/31/2006 3:41 PM -
Attached is summery of activities for week ending Oct. 28, 2006.
David W. Brooks
Original Message
From: David Brooks
To: Russ Forrest ; George Ruther ; szemler .vailqov.com ; Warren Campbell ; Mike McGee ; Leonard
Sandoval ; tkassmel(cD-vailaov.com ; Chad Salli ; Matt Royer ; Charlie Davis ; Douglas Atmore ; Andrew
Bober ; Jim McNeii
Cc: Doug Carley ; Doug Hipskind ; TJ Brink ; Peter Speth
Sent: Sunday, October 22, 2006 4:46 PM
Subject: Re: Four Seasons Vail
Attached is the summery of activites for the week ending October 21, 2006.
David W. Brooks
Original Message
From: David Brooks
To: Russ Forrest ; George Ruther ; szemler(a)vailqov.com ; wcampbellCcr)_vailqov.com ; Mike McGee ;
. Leonard Sandoval ;.tkassmel(a-)-vailqov.com ; Chad Salli ; Matt Royer ; Charlie Davis ; Douglas Atmore ;
Andrew Sober ; Jim McNei!
Cc: Doug Carley ; Doug Hipskind ; TJ Brink ; Peter Speth
Sent: Tuesday, October 17, 2006 5:28 PM ,
Subject: Four Seasons Vail
Attached is a summery of activities that took place the week ending Oct. 14, 2006 based on Peter
Speth's notes from the meeting that took place in Vail on Oct. 6, 2006' this will be updated every week.
David W. Brooks
Sr, Project Manager
The John Hardy Group, Inc.
The Centre Building
5180 Roswell Road •
Atlanta, GA 30342
. P 2`
. . ~ Mike McGee - Re Four Seasons Vail ~ age
~ _ n... . . . .
Phone # 404-256-8800 Ext. 105
Fax # 404-256-8810 _
Cell # 404-931-6584
E-mail dbrooks(@,ihqi.com
This e-mail and any attachments may contain confidential and privileged information. If you are not the
intended recipient, please notify the sender immediately by return e-mail, delete this e-mail and destroy
any copies. Any dissemination or use of this information by a person other than the intended recipient is
unauthorized and may be illegal.
l
CC: Charlie Davis; Fire_Inspectors; Leonard Sandoval; matt.royer@cia.com
. ,
.A Mike McGee Re Four Seasons Vail r. ..o_, . _....~,r..
Page 1 ,
From: "David Brooks" <dbrooks@jhgi.com> To: "Mike McGee" <MMcGee@vaiigov.com>
Date: 10/31/2006 4:18:10 PM
Subject: Re: Four Seasons Vail
I have sent to all an update by e-mail of the actions that have been taken
by the team for the last three (3) weeks. "
You are listed as a recipient on the e-mails.
I am including, again, the three attachments that I have sent.
Tlie Architect has been trying to set up a meeting with CIA to resolve the
five issues that were identified at the meeting held in vail on Oct. 5,
2006.
This, I believe, is the next step in review and approval for the life safety
and exiting plan.that CIA has commented on in their letter of August 17,
2006.
Matt and Doug need to revview this together as a basis for continuing the . presenty design parameters. Is there something else that we need to review other than this at this time?
David
Original Message
From: "Mike McGee" <MMcGee@vailgov.com>
To: "David Brooks" <dbrooks@jhgi.com>
Cc: <matt.royer@cia.com>; "Charlie Davis" <CDavis@vailgov.com>; "David Rhoades" <DRhoades@vailgov.com>; "JR Rulapaugh" <JRulapaugh@vailgov.com>; "Leonard Sandoval" <LSandoval@vailgov.com>; "Mike McGee" .
<MMcGee@vailgov.com>; "Mike Vaughan" <MVaughan@vailgov.com>
Sent: Tuesday, October 31, 2006 3:46 PM
Subject: Re: Four Seasons Vail .
> David, "
~
> Be advised the fire department has not had any conversations or
> received any phone calls, email, faxes or communication regarding the
> issues identified in the meeting a couple of weeks ago.
>
> I guess we are on your schedule somewhere? -
>
> We will not sign a permit until the necessary elements ace addressed.
>
> Thank you, '
>
> Mike McGee ~
> Fire Marshal 970 479-2135 office
> .
"David Brooks" <dbrooks@jhgi.com> 10/31/2006 3:41 PM
> Attached is summery of activities for week ending Oct. 28, 2006.
~
.
Mike McGee - Re Four Seasons Vail ~
. . Page2
_ ,
> David W. Brooks
> Original Message
> From: David Brooks
> To: Russ Forrest ; George Ruther ; szemler@vailgov.com ; Warren .
> Campbell ; Mike McGee ; L.eonard Sandoval ; tkassmel@vailgov.com ; Chad
> Salli ; Matt Royer ; Charlie Davis ; Douglas Atmore ; Andrew Bober ; Jim
> McNeil
> Cc: Doug Carley ; Doug Hipskind ; TJ Brink ; Peter Speth
> Sent: Sunday, October 22, 2006 4:46 PM
> Subject: Re: Four Seasons Vail .
>
> .
> Attached is the summery of activites for the week ending October 21,
> 2006.
>
> David W. Brooks > Original Message .
> From: David Brooks
> To: Russ Forrest ; George Ruther ; szemler@vailgov.com ;
> wcampbell@vailgov.com ; Mike McGee ; Leonard Sandoval ;
> tkassmel@vailgov.com ; Chad Salli ; Matt Royer; Charlie Davis ;
> Douglas Atmore ; Andrew Bober ; Jim McNeil > Cc: Doug Carley ; Doug Hipskind ; TJ Brink ; Peter Speth > Sent: Tuesday, October 17, 2006 5:28 PM
> Subject: Four Seasons Vail
> >
> Attached is a summery of activities that took place the week ending
> Oct. 14, 2006 based on Peter Speth's notes from the meeting fhat took
> place in Vail on Oct. 6, 2006' this will be updated every week.
>
> David W. Brooks
> Sr. Project Manager
> The John Hardy Group, Inc. '
> The Centre Building
> 5180 Roswell Road .
> Atlanta, GA 30342
> Phone # 404-256-8800 Ext. 105
> Fax # 404-256-8810
> Cell # 404-931-6584
> E-mail dbrooks@jhgi.com -
> This e-mail and any attachments may contain confidential and privileged
> information. If you are not the intended recipient, please notify the
> sender immediately by return e-mail, delete this e-mail and destroy any
> copies. Any dissemination or use of this information by a person other -
> than the intended recipient is unauthorized and may be illegal.
>
> .
CC: <matt.royer@cia.com>, "Charlie Davis" <CDavis@vailgov.com>, "David Rhoades"
<DRhoades@vailgov.com>, "JR Rulapaugh" <JRuiapaugh@vailgov.com>, "Leonard Sandoval"
<LSandoval@vailgov.com>, "Mike McGee" <MMcGee@vailgov.com>, "Mike Vaughan"
<MVaughan@vailgov.com>
.
- -
. .
~ Mike McGee RE Four Seasons Vail Page 1:
, . _ . . .
A
From: "Matt Royer" <matt.royer@coinspect.com>
To: "David Brooks" <dbrooks@jhgi.com>
Date: 10/31 /2006 4:34:05 PM
Subject: RE: Four Seasons Vail David,
Just touching base 'regarding the status of the phased submittal. I'm
. not sure what exactly has been submitted to date. I know that some of
the information requested for phased submittal has been provided, but
not all as one package. I(Colorado Inspection Agency) do not have all
of the information needed to complete our review. I am aware of the
following information that has been submitted since our last meeting:
„ Dewatering Permit Booklet, Holy Cross Utility Permit Submittal
Booklet, G&E Permit Submittal Booklet- Submittal Date 10/02/2006
,
Updates for the Holy Cross Permit Booklet dated 10/09/2006
~
Letter from Layton Construction requesting permit for grading
and excavation dated 10/12/2006
*
Updates for G&E Permit Booklet dated 10/25/2006
*
Paid fees for phased approach
Items that still need to be submitted to complete the phased building
code review:
*
Permit Application for a phased Grading and Excavation
*
We need to find common ground for the Administrative
Modifications.and Memoradum of Understandings
*
Plans and written response submittals to show compliance with
Town of Vail Phased Approach Criteria. This would be to resolve the
issues that were identified by the plan review comments dated
08/17/2006. Any issues identified in that comment letter that have an
impact on Phased Approach Criteria need to be resolved.
*
A letter from the design team that identifies the requested
phases and timeframes for each phase. This needs to include the
projected deadline to submit each phase and the construction start of
each phase. The review (Town of Vail) team will check the
schedule/deadlines to verify that adequate time is provided in the
schedule to perform the required reviews and responses.
*
Please provide a list of all documents that you intend to be °
part of the phased submittal. Provide this list to ensure that all
components of this phase are reviewed, approved and issued for
construction.
For clarity I have prepared the attached document which identifies the
building code review issues that are remaining and need to be resolved
. ,
~ Mike McGee RE Four Seasons Follow-up Meeting Page 2~
_ J
A . r.:.r.,... . n...me.... w ..,...u..+....
The Weitz Company ~ Tel: 970-945-4400
Fax: 970-945-2193 ,
Cell: 303-229-8519
"Tom Kassmel" <TKassmel@vailgov.com> 08/29/05 2:47 PM
As mentioned in the meeting, the town expects to be able to review and
return comments on the Civils in two weeks upon receipt of the civils,
I will be out of the office from the 7th thru the 19th. I suggest a
more appropriate meeting time would be the week of the 19th when we have
had time to review the submitted drawings. In the mean time I would suggest submitting Civils to CDOT for the
their review of the construction drawings for notice to proceed. There
approval is required. The Access Permit that has been granted is for
the concept and access only not an approval of the Frontage Rd design.
Thomas Kassmel, P,E., M.E.
Town Engineer
Town of Vail
Public Works Department
1309 Elkhorn Dr.
Vail, CO 81657
(970) 479-2235
CC: <CSalli@vailgov.com>, "Dan Vickers" <Dan.Vickers@weitz.com>, "Frank.makris" <Frank.makris@weitz.com>, "Pat Smith" <Pat.Smith@weitz.com>, "Rich Haas" <Rich. Haas@weitz.com
<will.harrington@weitz.com>
. u. _ . , . .
Mike McGee Fwd RE Four Seasons Follow up Meetmg Page 1`
j_;, . _ . .
. .__._..n
,r ~ a.
. .
From: Mike McGee
, To: Charlie Davis
Date: 09/21/2005 12:09:06 PM Subject: Fwd: RE: Four Seasons Follow-up Meeting "Megan Washnieski" <megan.hurd@weitz.com> 09/21/2005 9:55:35 AM
We will need to schedule this meeting for a later date. I will keep you posted on further developments.
~ Megan Washnieski ,
Project Manager The Weitz Company
Tel: 970-945-4400 ,
Fax: 970-945-2193 -
Cell: 303-229-8519 "Matt Royer" <matt.rover(c)-coinspect.com> 09/08/05 9:41 AM
That date and time will work for me. .
Please confirm when the meeting is scheduled.
Matthew Royer . •
Building Official
Colorado Inspection Agency
matt. royer(a7coinspect.com
WWW.coinspect.com
From: Megan Washnieski fmailto:meqan.hurd(aDweitz.coml Sent: Thursday, September 01, 2005 3:48 PM
To: David Thomsen; Matt Royer; LSandoval(cD-vailaov.com; MMcGee0,vailqov.com; TKassmelp_vailqov.com •
Cc: CSalliCa~vailqov.com; Dan Vickers; Frank makris; Pat Smith; Rich Haas;
Wil Harrington
Subject: Re: Four Seasons Follow-up Meeting
We would like to set up the meeting for September 21st at 1:00 in Vail.
Please let me know if that will work for everyone and we'll schedule a ~
location. Thanks,
Megan Washnieski
f Mike McGee Fwd: RE Four Seasons Follow-up Meefing Page 2
Project Manager "
The Weitz Company
Tel: 970-945-4400
. Fax: 970-945-2193 .
Cell: 303-229-8519 "Tom Kassmel" <TKassmel(@-vailqov.com> 08/29/05 2:47 PM
As mentioned in the meeting, the town expects to be able to review and
return comments on the Civils in two weeks upon receipt of the civils,
I will be out of the office from the 7th thru the 19th. I suggest a
more appropriate meeting time would be the week of the 19th when we have
had time to review the submitted drawings.
In the mean time I would suggest submitting Civils to CDOT for the
their review of the construction drawings for notice to proceed. There .
approval is required. The Access Permit that has been granted is for
the concept and access only not an approval of the Frontage Rd design.
Thomas Kassmel, P.E., M.E.
Town Engineer ,
Town of Vail
Public Works Department
1309 Elkhorn Dr.
Vail, CO 81657
(970) 479-2235
„ » , ~ . . . r
Mike McGee Four Seasons Vail Fire Truck Stagging Area Page
..H _ .
. . . . . , . . .r,,,. _
_ _ . _ _
From: "Andrew Bober" <abober@hiliglazier.com>
To: <mmcgee@vailgov.com>
Date: 10703/2005 5:01:45 PM
Subject: Four Seasons Vail Fire Truck Stagging Area
Mike, I just got back from vacation today and thought I should follow-up with you on the fax I sent to you on
September 14, 2005 regarding the Fire Truck Stagging Area and turning from movement from South
` Frontage Road. Do you have any comments at this time?
Andy '
Andrew A. Bober Hill Glazier Architects
PO Box 18307
4711 W. Wildridge Road
Avon, CO. 81620
970-390-8446 .
abober@hillglazier.com
CC: "Douglas Atmore" <datmore@hillglazier.com>, <srondinelli@rjagroup.com>
.
~ . ru . . ,w. . , . µ
Mike McGee Re Four Seasons Vail Fire Tck Stagging Area , ^ x Page
From: Mike McGee
To: Andrew Bober
Date: 10/03/2005 5:29:10 PM
Subject: Re: Four Seasons Vail Fire Truck Stagging Area
I still do not like it. I forwarded the plan to Public Works for review as well.
I believe CDOT needs to sigrr off too. Crossing traffic at that location, way too close to the round about, does not seem like a good idea.
"Andrew Bober" <abober@hillglazier.com> 10/03/2005 4:57:53 PM
Mike,
I just got back from vacation today and thought I should follow-up with you on the fax I sent to you on
September 14, 2005 regarding the Fire Truck Stagging Area and turning from movement from South
Frontage Road.
Do you have any comments at this time?
Andy
Andrew A. Bober .
Hill Glazier Architects '
PO Box 18307
4711 W. Wildridge Road
Avon, CO. 81620
970-390-8446 abober(ab-hillqlazier.com
CC: Charlie Davis; Douglas Atmore; Greg Hall; srondinelli@rjagroup.com; Tom Kassmel
Mike McGee RE Four Seasons Vail Fire Truck Stagging Area Page 1~~
~ .
. .
From: "Andrew Bober" <abober@hillglazier.com> _
To: "Mike McGee" <MMcGee@vailgov.com> Date: 10/04/2005 9:19:15 AM
Subject: RE: Four Seasons Vail Fire Truck Stagging Area
Mike, .
The plan which I had sent to you was in accordance with approvals by the Town of Vail Council and DRB
on drawings dated 4/17/03 which located the Fire Department Staging area and construction of inedians
and curb cuts.
The drawing I forwarded to you was to illustrate the actually turning movements of the fire truck in
accordance with our meeting in your office on September 7, 2005 with Steve Rondinelli.
The actual distance of the end of the median cut for the.entrance to the Hotel driveway is 240'-0" from the
far western edge of the main roundabout curb line. This would seem to be sufficient distance for turning
movements of Emergency Vehicles from the roundabout, unless there is a TOV or CDOT requirement we
are unaware of.
Please let me know how we are to proceed from this point.
Thank you,
Andy _
Andrew A. Bober
Hill Glazier Architects _
PO Box 18307
4711 W. Wildridge Road
Avon, CO. 81620
970-390-8446
abober@hillglazier.com
From: Mike McGee [mailto:MMcGee@vailgov.com]
Sent: Mon 10/3/05 5:29 PM
To: Andrew Bober •
Cc: Douglas Atmore; srondinelli@rjagroup.com; Charlie Davis; Greg Hall; Tom Kassmel
Subject: Re: Four Seasons Vail Fire Truck Stagging Area
I still do not like it.
I forwarded the plan to Pu61ic Works for review as well.
I believe CDOT needs to sign off too.
Crossing traffic at that location, way too close to the round about,
does not seem like a good idea..
"Andrew Bober" <abober@hillglazier.com> 10/03/2005 4:57:53 PM
. ,
Mike McGee RE .Four Seasons Vail Fire Truck Stagging Area
Page 2~
. .
Mike,
I just got back from vacation today and thought I should foilow-up with
you on the fax I sent to you on September 14, 2005 regarding the Fire
Truck Stagging Area and turning from movement from South Frontage Road. .
Do you have any comments at this time?
Andy
Andrew A. Bober
Hill Glazier Architects ,
PO Box 18307
. 4711 W. Wildridge Road
Avon, CO. 81620
970-390-8446
abober@hillglazier.com
CC: "Douglas Atmore" <datmore@hillglazier.com>, <srondinelli@rjagroup.com>, "Charlie
Davis" <CDavis@vailgov.com>, "Greg Hall" <GHall@vailgov.com>, "Tom Kassmel"
<TKassmel@vailgov.com>, <mgennett@vailgov.com>
,
. ~
_
~Mike McGee Re Four Seasons Next Thurday at 1 30 Page
From: Mike McGee To: Charlie Davis; George Ruther; Leonard Sandoval; Russ Forrest; Tom Kassmel;
Warren Campbell
- Date: 10/02/2006 11:18:54 AM Subject: Re: Four Seasons Next Thurday at 1:30
I have the meeting scheduled for 1:30 PM on Thursday.
Charlie Davis 09/29/2006 8:12 AM
Russ,
. I have already responded to them and our team that I am not availible at that time or date.
There is no confirmation from my end. Matt Royer is aware of the meeting but has not had a chance to
respond at this time. .
Charlie
Russ Forrest 09/29/06 8:03 AM
Do we have a meeting confirmed with Four Seasons next Thursday at 1:30. I think this is either the last
meeting with them or there is a path forward for them. We will deal with the site issues regardless of this
meeting. However, I would still like to see this project move fonnrard if they are capable of moving forward.
I know you are out that afternoon Charlie for this meeting but can we get Matt from CIA to attend.
Russell Forrest Director of Community Development
Town of Vail
970-479-2146
rforrest(a)vailgov. com
~ Mike McGee - Four Seasons Meeting Notes
. ..W.... .~Pa,e 1,,
From: "Peter Speth" <Peter@jhgi.com>
To: "Doug Hipskind (E-mail)" <doug@jundt.com>, "T. J. Brink (E-mail)" <tj@brinklaw.com>,
<rforrest@vailgov.com>, <gruthe@vailgov.comr>, <szemler@vailgov.com>, <wcampbell@vailgov.com>,
<mmcgee@vailgov.com>, <Isandoval@vailgov.com>, <tkassmel@vailgov.com>, <csalli@vailgov.com>,
"Matt Royer (E-mail)" <matt.royer@coinspect.com>, "Doug Atmore (E-mail)" <datmore@hillglazier.com>,
"Andy Bober (E-mail)" <abober@hillglazier.com>, "Doug Carley (E-mail)" <dcarley@layton-const.com>,
"Jim McNeil (E-mail)" <alpine.mcneil@comcast.net>
Date: 10/11/2006 7:41:00 AM
Subject: Four Seasons Meeting Notes .
All: "
Attached please find notes to our meeting last week concerning the Four Seasons Vail project.
Peter .
«Meeting Notes 10-05-06.doc»
Peter K. Speth
The John Hardy Group
Sr. Project Director
5180 Roswell Road
The Centre Building
Atlanta, GA 30342
Phone: (404) 256-8800,.ext. 112
Fax: (404) 256-8810
peter@jhgi.com
This e-mail and any attachments may contain confidential and privileged information. If you are not the
intended recipient, please notify the sender immediately by return e-mail, delete this e-mail and destroy
any copies. Any dissemination or use of this information by a person other than the intended recipient is
unauthorized and may be illegal.
CC: <cdavis@vailgov.com>, "Mark Sheanshang (E-mail)" <msheanshang@layton-
const.com>, "John Hardy" <John@jhgi.com>, "David Brooks" <dbrooks@jhgi.com>
.
...m m ..w....a.__...., .....~._ww
Mike McGee Re Four Seasons Vail mm~' ~ Page 1~'.
. . _ . r...... .
.
From: "David Brooks" <dbrooks@jhgi.com>
To: "Matt Royer" <matt.royer@coinspect.com>
Date: 11 /01 /2006 8:55:50 AM
Subject: Re: Four Seasons Vail
The permit application for phased permit grading and excavation was submitted to the TOV at the same time and with the letter that Layton Construction Company submitted on 10/12/2006.
The Administrative Modification and the Memorandum of Understandings will be submitted by the
Architect of record and reviewed by both CIA and the Architect for final agreement.
The resolution of Phased Approach Criteria as identified in the August 17, 2006 comment letter from CIA
is the subject of the comments that HGA has sent to CIA dated 10/19/2006 and is awaiting establishment
of a telephone conference call that HGA has been trying to set up with CIA for discussion.
A phased permit has already been requested for grading and excavation. Submittals and replies to
comment letters have been reviewed and answered as the comments are received. The building permit
has already been applied for. We have only requested that the phasing include the grading and
excavation as one phase and the remainder of the permit as the final phase. Please be more specific
here as we are already in the process.
A list of documents for a separate phased permit approach for Grading and Excavation should be a
requirement of the Town of Vail, which I believe has been established. As the TOV reviews the submittals
we have made, additional items have been requested. We have been responsive to the requests. Only
• adjacent property owner sign-offs have not been submitted as this process is still on-going. If there is
another list of documents that have not been requested by the TOV for submittal, please provide it as we
are not aware of any additional requirements.
We will strive to respond to your attached plan review comments. However, we will need your cooperation ,
in meeting with or discussing the Life Safety, exiting and Administrative Modifications with our design
professionals, Hill Glazier Architects.
I am in Vail for 10 out of every 14 days so I can be reached almost any time.
David
Original Message
From: Matt Royer
To: David Brooks .
Cc: Doug Carley ; Doug Hipskind ; TJ Brink ; Peter Speth ; Russ Forrest ; George Ruther ;
szemler@vailgov.com ; Warren Campbell ; Mike McGee ; Leonard Sandoval ; tkassmel@vailgov.com ;
Chad Salli ; Charlie Davis ; Douglas Atmore ; Andrew Bober ; Jim McNeil Sent: Tuesday, October 31, 2006 4:36 PM Subject: RE: Four Seasons Vail °
David, Just touching base regarding the status of the phased submittal. I'm not sure what exactly has been
submitted to date. I know that some of the information requested for phased submittal has been provided,
.but not all as one package. I(Colorado Inspection Agency) do not have all of the information needed to complete our review. I am aware of the following information that has been submitted since our last
meeting:
a.. Dewatering Permit Booklet, Holy Cross Utility Permit Submittal Booklet, G&E Permit Submittal
, .,M . w. M
.
Mike McGee Re Four Seasons Vail p~e_2?,
Booklet- Submittal Date 10/02/2006
b,. Updates for the Holy Cross Permit Booklet dated 10/09/2006
c.. Letter from Layton Construction requesting permit for grading and excavation dated 10/12/2006
d.. Updates for G&E Permit Booklet dated 10125/2006 •
e.. Paid fees for phased approach
Items that still need to be submitted to complete the phased building code review:
a.. Permit Application for a phased Grading and Excavation .
b.. We need to find common ground for the Administrative Modifications and Memoradum of
Understandings
c.. Plans and written response submittals to show compliance with Town of Vail Phased Approach
Criteria. This would be to resolve the issues that were identified by the plan review comments dated
08/17/2006. Any issues identified in that comment letter that have an impact on Phased Approach Criteria
need to be resolved.
d.. A letter from the design team that identifies the requested phases and timeframes for each phase.
This needs to include the projected deadline to submit each phase and the construction start of each
phase. The review (Town of Vail) team will check the schedule/deadlines to verify that adequate time is
provided in the schedule to perform the required reviews and responses. .
e.. Please provide a list of all documents that you intend to be part of the phased submittal. Provide this
list to ensure that all components of this phase are reviewed, approved and issued for construction.
For clarity I have prepared the attached document which identifies the building code review issues that
are remaining and need to be resolved prior to issuance of partial permit. This document contains the
exact comment and same reference number from the original code review comment letter dated
08/17/2006 and additional comments generated from review of the shoring documents.
All other Town of Vail Departments: Please reply to all listed above if there is additional information
needed that is not provided as part of this e-mail.
Please let me know if you have, any questions. .
Thanks
Matthew Royer Building Official Colorado Inspection Agency
877-428-6412
' 970-328-1790
970-904-0460
matt.royer@coinspect.com
www.coinspect.com
From: David Brooks [mailto:dbrooks@jhgi.com]
Sent: Sunday, October 22, 2006 5:46 PM
To: Russ Forrest; George Ruther; szemler@vailgov.com; Warren Campbell; Mike McGee; Leonard
Sandoval; tkassmel@vailgov.com; Chad Salli; Matt Royer; Charlie Davis; Douglas Atmore; Andrew Bober;
Jim McNeil
Cc: Doug Carley; Doug Hipskind; TJ Brink; Peter Speth
Subject: Re: Four Seasons Vail
Attached is the summery of activites for the week ending October 21, 2006.
David W. Brooks
Original Message
~ Mike McGee Re Four Seasons Vail ~
s. . . x , .m. . r_ , ..~,...,,~Pa9
From: David Brooks
To: Russ Forrest ; George Ruther ; szemler@vailgov.com ; wcampbell@vailgov.com ; Mike McGee ;
Leonard Sandoval ; tkassmel@vailgov.com ; Chad Salli ; Matt Royer ; Charlie Davis ; Douglas Atmore ;
Andrew Bober ; Jim McNeil
Cc: Doug Carley ; Doug Hipskind ; TJ Brink ; Peter Speth
Sent: Tuesday, October 17, 2006 5:28 PM
Subject: Four Seasons Vail Attached is a summery of activities that took place the week ending Oct. 14,. 2006 based on Peter
Speth's notes from the meeting that took place in Vail on Oct. 6, 2006' this will be updated every week. '
David W. Brooks
Sr. Project Manager
The John Hardy Group, Inc. ,
The Centre Building
5180 Roswell Road .
Atlanta, GA 30342
Phone # 404-256-8800 Ext. 105 Fax # 404-256-8810
Cell # 404-931-6584
E-mail dbrooks@jhgi.com
This e-mail and any attachments may contain confidential and privileged information. If you are not the
intended recipient, please notify the sender immediately by return e-mail, delete this e-mail and destroy
any copies. Any dissemination or use of this information by a person other than the intended recipient is
unauthorized and may be illegal.
CC: "Doug Carley" <DCarley@layton-const.com>, "Doug Hipskind"
<dhipskind@caprei.com>, "TJ Brink" <tbrink@semperdev.com>, "Peter Speth" <Peter@jhgi.com>, "Russ .
Forrest" <RForrest@vailgov.com>, "George Ruther" <gruther@vailgov.com>, <szemler@vailgov.com>,
"Warren Campbell" <wcampbell@vailgov.com>, "Mike McGee" <MMcGee@vailgov.com>, "Leonard
Sandoval" <LSandoval@vailgov.com>, <tkassmel@vailgov.com>, "Chad Salli" <CSalli@vailgov.com>,
"Charlie Davis" <CDavis@vailgov.com>, "Douglas Atmore" <datmore@hillglazier.com>, "Andrew Bober"
<abober@hillglazier.com>, "Jim McNeil" <alpine.mcneil@comcast.net>
. . . . ~ „ ~
Mike McGee Re Four Seasons Vail Page 1 3
From: Charlie Davis
To: . David Brooks; Matt Royer Date: 11 /01 /2006 11:45:03 AM
Subject: Re: Four Seasons Vail
To All: , .
Item #1 We (Town of Vail Building Safety and Inspection Services) do not have a record of a phased
permit grading and excavation.
Item#2 No comment
Item #3 This issue is in the same place as it was on August 17th. A conference call may be helpful but not
a requirement. Informaiton shall be submitted to address these items. A discussion mya help clarify the
items but is not a requirement to get the the item resolved fropm our perspective (Town of Vail Building
Safety and Inspection Services) .
Item #4 There has been no approval for this project to move foward in in a phased fashion until item #3 is resolved. The only record of a permit application received and processed is the complete building permit
application submitted on 7/18/06. (Town of Vail Building Safety and Inspection Services) There may have
been some type of submital but it has not been provided to CIA or the Town of Vail's Building Safety and
Inspection Services team. Hence why the lengthy email from Matt Royer. Item #5 This item idenifys the challenges we are all faced with. The trickling in of information is difficult to
track. No one is reviewing the same documents at the same time. An example being illustrated here is:
, Based on meeting notes dated
"David Brooks" <dbrooks@jhgi.com> 11/01/06 8:55 AM
The permit application for phased permif grading and excavation was submitted to the TOV at the same
time and with the letter that Layton Construction Company submitted on 10/12/2006. The Administrative Modificalion and the Memorandum of Understandings will be submitted by the
Architect of record and reviewed by both CIA and the Architect for final agreement.
The resolution of Phased Approach Criteria as identified in the August 17, 2006 comment letter from CIA
is the subject of the comments that HGA has sent to CIA dated 10/19/2006 and is awaiting establishment
of a telephone conference call that HGA has been trying to set up with CIA for discussion.
A phased permit has already been requested for grading and excavation. Submittals and replies to
comment letters have been reviewed and answered as the comments are received. The building permit
has already been applied for. We have only requested that the phasing include the grading and
excavation as one phase and the remainder of the permit as the final phase. Please be more specific
here as we are already in the process.
A list of documents for a separate phased permit approach for Grading and Excavation should be a
requirement of the Town of Vail, which I believe has been established. As the TOV reviews the submittals
we have made, additional items have been requested. We have been responsive.to the requests. Only
adjacent property owner sign-offs have not been submitted as this process is still on-going. If there is
another list of documents that have not been requested by the TOV for submittal, please provide it as we
are not aware of any additional requirements.
We will strive to respond to your attached plan review comments. However, we will need your cooperation
in meeting with or discussing the Life Safety, exiting and Administrative Modifications with our design professionals, Hill Glazier Architects.
I am in Vail for 10 out of every 14 days so I can be reached almost any time.
Mike McGee Re Four Seasons Vail "WPage2':
. _ . , . M.,
_ . . ,
David
Original Message
From: Matt Royer , -
To: David Brooks
Cc: Doug Carley ; Doug Hipskind ; TJ Brink ; Peter Speth ; Russ Forrest ; George Ruther ;
szemler(a-)-vailqov.com ; Warren Campbell ; Mike McGee ; Leonard Sandoval ; tkassmel(d-)vailaov.com ;
Chad Salli ; Charlie Davis ; Douglas Atmore ; Andrew Bober ; Jim McNeil
Sent: Tuesday, October 31, 2006 4:36 PM
Subject: RE: Four Seasons Vail
David,
Just touching base regarding the status of the phased submittal. I'm not sure what exactly has been
submitted to date. I know that some of the information requested for phased submittal has been provided,
but not all as one package. I(Colorado Inspection Agency) do not have all of the information needed to
complete our review. I am aware of the following information that has been submitted since our last
meeting:
a.. Dewatering Permit Booklet, Holy Cross Utility Permit Submittal Booklet, G&E Permit Submittal
Booklet- Submittal Date 10/02/2006
b.. Updates for the Holy Cross Permit Booklet dated 10/09/2006
c.. Letter from Layton Construction requesting permit for grading and excavation dated 10/12/2006
d.. Updates for G&E Permit Booklet dated 10/25/2006
e.. Paid fees for phased approach
Items that still need to be submitted to complete the phased building code review:
a.. Permit Application for a phased Grading and Excavation b.. We need to find common ground for the Administrative Modifications and Memoradum of
Understandings
c.. Plans and written response submittals to show compliance with Town of Vail Phased Approach
Criteria. This would be to resolve the issues that were identified by the plan review comments dated
, 08/17/2006. Any issues identified in that comment letter that have an impact on Phased Approach Criteria
need to be resolved.
d.. A letter from the design team that identifies the requested phases and timeframes for each phase.
This needs to include the projected deadline to submit each phase and the construction start of each
phase. The review (Town of Vail) team will check the schedule/deadlines to verify that adequate time is
provided in ttie schedule to perform the required reviews and responses.
e.. Please provide a list of all documents that you intend to be part of the phased submittal. Provide this
list to ensure that all components of this phase are reviewed, approved and issued for construction.
For clarity 1 have prepared the attached document which identifies the building code review issues that
are remaining and need to be resolved prior to issuance of partial permit. This document contains the
exact comment and same reference number from the original code review comment letter dated
08/17/2006 and additional comments generated from review of the shoring documents.
All other Town of Vail Departments: Please reply to all listed above if there is additional information
needed that is not provided as part of this e-mail.
Please let me know if you have any questions.
Thanks Matthew Royer
Building Official
Colorado Inspection Agency
~ T. . _w,.... : m_._,,..~.~
_.,.~Mike McGee - Re Four Seasons Vail Page 3'
877-428-6412
970-328-1790
970-904-0460
m att. rover(a)co i ns pect. com
www.coinspect.com
From: David Brooks fmailto:dbrooks(@_ihqi.coml
Sent: Sunday, October 22, 2006 5:46 PM
To: Russ Forrest; George Ruther; szemler(cD-vailgov.com; Warren Campbell; Mike McGee; Leonard
Sandoval; tkassmelevailgov.com; Chad Salli; Matt Royer; Charlie Davis; Douglas Atmore; Andrew Bober;
Jim McNeil
Cc: Doug Carley; Doug Hipskind; TJ Brink; Peter Speth
Subject: Re: Four Seasons Vail
Attached is the summery of activites for the week ending October 21, 2006.
David W. Brooks
Original Message
From: David Brooks
To: Russ Forrest ; George Ruther ; szemler@vailQOV.com ; wcamqbell(aD_vailQOV.com ; Mike McGee ;
Leonard Sandoval ; tkassmel(,5vailaov.com ; Chad Salli ; Matt Royer ; Charlie Davis ; Douglas Atmore ;
Andrew Bober ; Jim McNeil
Cc: Doug Carley ; Doug Hipskind ; TJ Brink ; Peter Speth
Sent: Tuesday, October 17, 2006 5:28 PM
Subject: Four Seasons Vail
Attached is a summery of activities that took place the week ending Oct. 14, 2006 based on Peter
Speth's notes from the meeting that took place in Vail on Oct. 6, 2006' this will be updated every week.
David W. Brooks
Sr. Project Manager
The John Hardy Group, Inc.
The Centre Building
5180 Roswell Road
Atlanta, GA 30342
Phone # 404-256-8800 Ext. 105
Fax # 404-256-8810 ,
Cell # 404-931-6584
E-mail dbrooksCcD_ihqi.com
This e-mail and any attachments may contain confidential and privileged information. If you are not the
intended recipient, please notify the sender immediately by return e-mail, delete this e-mail and destroy
any copies. Any dissemination or use of this information by a person other than the intended recipient is
unauthorized and may be illegal.
CC: Andrew Bober; Chad Salli; Doug Carley; Doug Hipskind; Douglas Atmore; George
Ruther; Jim McNeil; Leonard Sandoval; Mike McGee; Peter Speth; Russ Forrest; Stan Zemler; TJ
Brink; Tom Kassmel; Warren Campbell
~ .
~Mike McGee - Re Four Seasons Please Ingnore_1st Reponse to this email J ~MMm~m~P ~e 1m~
~
~
From: Charlie Davis .
To: . David Brooks; Matt Royer
Date: 11/01/2006 12:05:58 PM
Subject: Re: Four Seasons Please Irignore 1st Reponse to this email
~
I inadvertently sent it before it was completed.
Charlie Davis
To All:
Item #1 We (Town of Vail Building Safety and Inspection Services) do not have a record of a phased
permit grading and excavation.
Item#2 No comment
Item #3 This issue is in the same place as it was on August 17th. A conference call may be helpful but not
a requirement. Information shall be submitted to address these items. A discussion may help clarify the
items but is not a requirement to get the item resolved from our perspective. The items have been
identified. Please respond to them in an appropriate manner consistent with building code compliance.
(Town of Vail Building Safety and Inspection Services)
Item #4 There has been no approval for this project to move forward in a phased fashion until item #3 is _
resolved. The only record of a permit application received and processed is the complete building permit
application submitted on 7/18/06. (Town of Vail Building Safety and Inspection Services) There may have
. been some type of Submittal but it has not been provided to CIA or the Town of Vail's Building Safety and
Inspection Services team. Hence why the lengthy email from Matt Royer.
Item #5 This item identifies the challenges we are all faced with. The trickling in of information is difficult to
track. No one is reviewing the same documents at the same time. An example being illustrated here.is:
Based on meeting notes dated October 6 2006, prepared by Peter Speth, Item #4 Titled "Grading &
Excavation Permit" lists six items discussed. All six items shall be coordinated and submitted to
Community Development as one package with five complete packages to be routed to each department.
Not one item at a time submitted to individual departments. This should help in the communication efforts.
I recognize this project is a challenge for all involved. Lets not lose site of the goal-line. A productive, safe
and complete project that will stand for many years.
Charlie Davis
Chief Building Official
Town of Vail
"David Brooks" <dbrooks@jhgi.com> 11/01/06 8:55 AM
The permit application for phased permit grading and excavation was submitted to the TOV at the same
time and with the letter that Layton Construction Company submitted on 10/12/2006.
The Administrative Modification and the Memo'randum of Understandings will be submitted by the
Architect of record and reviewed by both CIA and the Architect for final agreement.
The resolution of Phased Approach Criteria as identified in the August 17, 2006 comment letter from CIA
is the subject of the comments that HGA has sent to CIA dated 10/19/2006 and is awaiting establishment
of a telephone conference call that HGA has been trying to set up with CIA for discussion.
A phased permit has already been requested for grading and excavation. Submittals and replies to
comment letters have been reviewed and answered as the comments are received. The building permit
has already been applied for. We have only requested that the phasing include the grading and
Mike McGee Re: Four Seasons Please Ingnore 1st Reponse to this email, ~ Page 2
excavation as one phase and the remainder of the permit as the final phase. Please be more specific
here as we are already in the process.
A list of documents for a separate phased permit approach for Grading and Excavation should be a
requirement of the Town of Vail, which I believe has been established. As the TOV reviews the submittals
we have made, additional items have been requested. We have been responsive to the requests. Only
adjacent property owner sign-offs have not been submitted as this process is still on-going. If there is
another list of documents that have not been requested by the TOV for submittal, please provide it as we
are not aware of any additional requirements.
We will strive to respond to your attached plan review comments. However, we will need your cooperation
in meeting with or discussing the Life Safety, exiting and Administrative Modifications with our design professionals, Hill Glazier Architects.
I am in Vail for 10 out of every 14 days so I can be reached almost any time.
David
Original Message
From: Matt Royer
To: David Brooks
Cc: Doug Carley ; Doug Hipskind ; TJ Brink ; Peter Speth ;-Russ Forrest ; George Ruther ;
szemlerCcD.vailaov.com ; Warren Campbell ; Mike McGee ; Leonard Sandoval ; tkassmel(aD-vailqov.com ;
Chad Salli ; Charlie Davis ; Douglas Atmore ; Andrew Bober ; Jim McNeil
Sent: Tuesday, October 31, 2006 4:36 PM
Subject: RE: Four Seasons Vail David,
Just touching base regarding the status of the phased submittal. I'm not sure what exactly has been
submitted to date. I know that some of the information requested for phased submittal has been provided,
but not all as one package. I(Colorado Inspection Agency) do not have all of the information needed to complete our review. I am aware of the following information that has been submitted since our last meeting:
a.. Dewatering Permit Booklet, Holy Cross Utility Permit Submittal Booklet, G&E Permit Submittal
Booklet- Submittal Date 10/02/2006
b.. Updates for the Holjr Cross Permit Booklet dated 10/09/2006
c.. Letter from Layton Construction requesting permit for grading and excavation dated 10/12/2006
d.. Updates for G&E Permit Booklet dated 10/25/2006
e.. Paid fees for phased approach
Items that still need to be submitted to complete the phased building code review:
a.. Permit Application for a phased Grading and Excavation
b.. We need to find common ground for the Administrative Modifications and Memoradum of
Understandings c.. Plans and written response submittals to show compliance with Town of Vail Phased Approach
Criteria. This would be to resolve the issues that were identified by the plan review comments dated
08/17/2006. Any issues identified in that comment letter that have an impact on Phased Approach Criteria
need to be resolved. ,
d.. A letter from the design team that identifies the requested phases and timeframes for each phase.
This needs to include the projected deadline to submit each phase and the construction start of each
phase. The review (Town of Vail) team will check the schedule/deadlines to verify that adequate time is
provided in the schedule to perform the required reviews and responses.
e.. Please provide a list of all documents that you intend to be part of the phased submittal. Provide this
~ Mike McGee Re Four Seasons Please Ingnore 1st Reponse to this email Page 3
list to ensure that all components of this phase are reviewed, approved and issued for construction.
For clariry I have prepared the attached document which identifies the building code review issues that are remaining and need to be resolved prior to issuance of partial permit. This document contains the
exact comment and same reference number from the original code review comment letter dated
08/17/2006 and additional comments generated from review of the shoring documents. .
All other Town of Vail Departments: Please reply to all listed above if there is additional information
needed that is not provided as part of this e-mail.
Please let me know if you have any questions.
Thanks
Matthew Royer
Building Official
Colorado Inspection Agency
877-428-6412
970-328-1790
970-904-0460
m att. royer(aDcoinspect.com
www.coinspect.com
From: David Brooks fmailto:dbrooks(d_)ihqi.coml
Sent: Sunday, October 22, 2006 5:46 PM
To: Russ Forrest; George Ruther; szemler(cD-vailqov.com; Warren Campbell; Mike McGee; Leonard
Sandoval; tkassmel(aD-vailqov.com; Chad Salli; Matt Royer; Charlie Davis; Douglas Atmore; Andrew Bober;
Jim McNeil
Cc: Doug Carley; Doug Hipskind; TJ Brink; Peter Speth
Subject: Re: Four Seasons Vail
Attached is the summery of activites for the week ending October 21, 2006. David W. Brooks .
Original Message
From: David Brooks To: Russ Forrest ; George Ruther ; szemler(a-)vailaov.com ; wcamqbella-vailqov.com ; Mike McGee ;
Leonard Sandoval ; tkassmel(cDvailgov.com ; Chad Salli ; Matt Royer ; Charlie Davis ; Douglas Atmore ;
Andrew Bober ; Jim McNeil
Cc: Doug Carley ; Doug Hipskind ; TJ Brink ; Peter Speth
Sent: Tuesday, October 17, 2006 5:28 PM
Subject: Four Seasons Vail
. Attached is a summery of activities that took place the week ending Oct. 14, 2006 based on Peter
Speth's notes from the meeting that took place in Vail on Oct. 6, 2006' this will be updated every week.
David W. Brooks
Sr. Project Manager
The John Hardy Group, Inc.
The Centre Building
5180 Roswell Road
Atlanta, GA 30342
•
~ Mike McGee - Re Four Seasons Please ingnore 1 st Reponse to this email _ Page 4;,
Phone # 404-256-8800 Ext. 105
Fax # 404-256-8810
Cell # 404-931-6584
E-mail dbrooks(aD-ihqi.com
This e-mail and any attachments may contain confidential and privileged information. If you are not the
intended recipient, please notify the sender immediately by return e-mail, delete this e-mail and destroy
ariy copies. Any dissemination or use of this information by a person other than the intended recipient is
unauthorized and may be illegal. •
CC: Andrew Bober; Chad Salli; Doug Carley; Doug Hipskind; Douglas Atmore; George
Ruther; Jim McNeil; Leonard Sandoval; Mike McGee; Peter Speth; Russ Forrest; Stan Zemler; TJ
Brink; Tom Kassmel; Warren Campbell
_ ,
_
_
~ Mike McGee Re Four Seasons Vail Page 1
. ,
M~,,,~ ~
From: Charlie Davis
To: Russ Forrest
Date: 11 /03/2006 8:11:36 AM
Subject: Re: Four Seasons Vail
Russ,
The "thoughY" that they have applied for a phased approach is inaccurate. The only thing that we ( we is
Building and CIA) have received (documented) was a check for the additional fees that had been
submitted to George Ruther. This check subsequently was posted to the wrong account because we had
not seen any formal disclosure this project was to be phased. Nor had it met all of the requirements to be
"approved" for a phased approach.(Based on meeting notes prepared 10/06/06)
CIA continues to be left out of the loop. Any submittals to our office have been in a haphazard,
uncoordinated manner. Many bits of information is not be handled in a consistent manner. _
The Fours Seasons group must find a way to be in compliance to the 2003 IBC section, 106.3.4 "DESIGN
PROFESSIONAL IN CHARGE" stating: "When it is required that documents be prepared by a registered
design professional, the building official shall be authorized to require the owner to engage and designate
on the building permit application a registered design professional who shall act as the registered design
professional in responsible in charge.... The registered design professional in responsible in charge shall
be responsible for reviewing and coordinating submittal documents prepared by others, including phased
and deferred submittal items, for compatibility.".....
The explanation of what this section means is found in the 2003 IBC commentary which -
states(paraphrase): "This person is the point of contact for the building official for all information relating
to the project. Otherwise the building official could waste time and effort attempting to locate the source of
accurate information when trying to resolve and issue such as a discrepancy in plans submitted by
different designers..."
Russ, based on what I have seen and experienced on this project so far is thaf the Fours Seasons group
has not done these things and is currently in violation of the 2003 IBC section 106.3.4
Due to this violation I have every right as the building official for the Town of Vail to reject this project due
to this serious violation.
They need to get it together and quit wasting peoples time. In discussion with Matt Royer, I will give the
Four Seasons project 5 more working days to resolve this code violation or this application shall be
rejected for due cause.
Charlie Davis
Chief Building Official
Town of Vail
Russ Forrest 11/02/06 4:44 PM
I thought they had applied and paid for a phased approach??? I know they still have not gotten Matt or
Mike the information to do a phased approach.
Russell Forrest )
Director of Community Development
Town of Vail
970-479-2146
rforrest(c)-va ilqov.com
Charlie Davis 11/01/2006 11:44 AM To All:
Item #1 We (Town of Vail Building Safety and Inspection Services) do not have a record of a phased
permit grading and excavation.
. ~ . . . -
, ~ , ~~..,..m~.
~ Mike McGee - Re Four Seasons Vail Page 2 i.
Item#2 No comment -
Item #3 This issue is in the same place as it was on August 17th. A conference call may be helpful but not
a requirement. Informaiton shall be submitted to address these items. A discussion mya help clarify the
items but is not a requirement to get the the item resolved fropm our perspective (Town of Vail Building
Safety and Inspection Services)
Item #4 There has been no approval for this project to move foward in in a phased fashion until item #3 is
resolved. The only record of a permit application received and processed is the complete building permit
application submitted on 7/18/06. (Town of Vail Building Safety and Inspection Services) There may have
been some type of submital but it has not been provided to CIA or the Town of Vail's Building Safety and
Inspection Services team. Hence why the lengthy email from Matt Royer.
Item #5 This item idenifys the challenges we are all faced with. The trickling in of information is difficult to
track. No one is reviewing the same documents at the same time. An example being illustrated here is:
Based on meeting notes dated
"David Brooks" <dbrooksCc~ihai.com> 11/01/06 8:55 AM
The permit application for phased permit grading and excavation was submitted to the TOV at the same
time and with the letter that Layton Construction Company submitted on 10/12/2006.
The Administrative Modification and the Memorandum of Understandings will be submitted by the
Architect of record and reviewed by both CIA and the Architect for final agreement.
The resolution of Phased Approach Criteria as identified in the August 17, 2006 comment letter from CIA
is the subject of the comments that HGA has sent to CIA dated 10/19/2006 and is awaiting establishment
of a telephone conference call that HGA has been trying to set up with CIA for discussion.
A phased permit has already been requested for grading and excavation. Submittals and replies to
comment letters have been reviewed and answered as the comments are received. The building permit
has already been applied for. We have only requested that the phasing include the grading and
excavation as one phase and the remainder of the permit as the final phase. Please be more specific
here as we are already in the process. A list of documents for a separate phased permit approach for Grading and Excavation should be a
requirement of the Town of Vail, which I believe has been established. As the TOV reviews the submittals •
we have made, additional items have been requested. We have been responsive to the requests. Only
adjacent property owner sign-offs have not been submitted as this process is still on-going. If there is
another list of documents that have not been requested by the TOV for submittal, please provide it as we
are not aware of any additional requirements.
We will strive to respond to your attached plan review comments. However, we will need your cooperation
in meeting with or discussing the Life Safety, exiting and Administrative Modifications with our design
professionals, Hill Glazier Architects.
I am in Vail for 10 out of every 14 days so I can be reached almost any time.
David '
Original Message
From: Matt Royer
To: David Brooks
Cc: Doug Carley ; Doug Hipskind ; TJ Brink ; Peter Speth, ; Russ Forrest ; George Ruther ;
szemler(aDvailaov.com ; Warren Campbell ; Mike McGee ; Leonard Sandoval ; tkassmel(a)vailgov.oom ;
Mike McGee Re Four Seasons Vail Page
Chad Salli ; Charlie Davis ; Douglas Atmore ; Andrew Bober ; Jim McNeil .
Sent: Tuesday, October 31, 2006 4:36 PM Subject: RE: Four. Seasons Vail
David,
Just touching base regarding the status of the phased submittal. I'm not sure what exactly has been
submitted to date. I know that some of the information requested for phased submittal has been provided,
but not all as one package. I(Colorado Inspection Agency) do not have all of the information needed to
complete our review. I am aware of the following information that has been submitted since our last
meeting:
a.. Dewatering Permit Booklet, Holy Cross Utility Permit Submittal Booklet, G&E Permit Submittal
Booklet- Submittal Date 10/02/2006
b.. Updates for the Holy Cross Permit Booklet dated 10/09/2006
c.. Letter from Layton Construction requesting permit for grading and excavation dated 10/12/2006
d.. Updates for G&E Permit Booklet dated 10/25/2006
e.. Paid fees for phased approach
Items that still need to be submitted to complete the phased building code review:
a.. Permit Application for a phased Grading and Excavation
b.. We need to find common ground for the Administrative Modifications and Memoradum of
Understandings
c.. Plans and written response submittals to show compliance with Town of Vail Phased Approach
Criteria. This would be to resolve the issues that were identified by the plan review comments dated
08/17/2006. Any issues identified in that comment letter that have an impact on Phased Approach Criteria need to be resolved.
d.. A letter from the design team that identifies the requested phases and timeframes for each phase.
This needs to include the projected deadline to submit each phase and the construction start of each
phase. The review (Town of Vail) team will check the schedule/deadlines to verify that adequate time is
provided in the schedule to perform the required reviews and responses.
e.. Please provide a list of all documents that you intend to be part of the phased submittal. Provide this
list to ensure that all components of this phase are reviewed, approved and issued for construction.
For clarity I have prepared the attached document which identifies the building code review issues that
are remaining and need to be resolved prior to issuance of partial permit. This document contains the
exact comment and same reference number from the original code review comment letter dated
08/17/2006 and additional comments generated from review of the shoring documents.
All other Town of Vail Departments: Please reply to all listed above if there is additional information
needed that is not provided as part of this e-mail.
Please let me know if you have any questions.
Thanks
Matthew Royer
Building Official
Colorado Inspection Agency
877-428-6412
970-328-1790 .
970-904-0460 m att. rove rCaD-co i n s pect. co m
WWW.coinspect.com
Page 4 .
~ Mike McGee Re Four Seasons Vail
_ _ . _.,.._.r.~ . ~ ..r ~
From: David Brooks fmailto:dbrooks(c)jhqi.coml
Sent: Sunday, October 22, 2006 5:46 PM
To: Russ Forrest; George Ruther; szemler(aD-vailqov.com; Warren Campbell; Mike McGee; Leonard
Sandoval; tkassmelCcbvailqov.com; Chad Salli; Matt Royer; Charlie Davis; Douglas Atmore; Andrew Bober;
Jim McNeil
Cc: Doug Carley; Doug Hipskind; TJ Brink; Peter Speth
Subject: Re: Four Seasons Vail
Attached is the summery of activites for the week ending October 21, 2006.
David W. Brooks
Original Message
From: David Brooks To: Russ Forrest ; George Ruther ; szemler(a)-vailqov.com ; wcampbell(a)-vailqov.com ; Mike McGee ;
Leonard Sandoval ; tkassmel(cD-vailqov.com ; Chad Salli ; Matt Royer ; Charlie Davis ; Douglas Atmore ;
Andrew Bober ; Jim McNeil
Cc: Doug Carley ; Doug Hipskind ; TJ Brink ; Peter Speth
Sent: Tuesday, October 17, 2006 5:28 PM
Subject: Four Seasons Vail
Attached is a summery of activities that took place the week ending Oct. 14, 2006 based on Peter
Speth's notes from the meeting that took place in Vail on Oct. 6, 2006' this will be updated every week.
David W. Brooks -
Sr. Project Manager
The John Hardy Group, Inc.
The Centre Building
5180 Roswell Road
Atlanta, GA 30342 Phone # 404-256-8800 Ext. 105
Fax # 404-256-8810
Cell # 404-931-6584
E-mail dbrooks(aDihqi.com
This e-mail and any attachments may contain confidential and privileged information. If you are not the
intended recipient, please notify the sender immediately by return e-mail, delete this e-mail and destroy
any copies. Any dissemination or use of this information by a person other than the intended recipient is
unauthorized and may be illegal.
CC: George Ruther; Mike McGee; mroyer@coinspect.com; Stan Zemler; Tom Kassmel;
Warren Campbell
~,,,<d . , .....~....~,..w. a._..,.u.- V
j Mike,McGee - Fw Four Seasons Please Ingnore 1 st Reponse to this yemail _mM_rn. _~w M Page 1~'
4
From: "David Brooks" <dbrooks@jhgi.com>
To: "Charlie Davis" <CDavis@vailgov.com>
Date: 11 /03/2006 4:53:20 PM -
Subject: Fw: Four Seasons Please Ingnore 1st Reponse to this email
Charlie, I just received this from Doug Atmore, our Architect. I did not
receive it through the internet. Please check to make sure you have my
correct e-mail address.
In answer to what you have stated in this e-mail.
1.. Doug Carley with Layton Construction Company provided to the TOV at the
building department submittal window a letter requesting the phased permit
for the Grading and Excavation and a building permit application with the
words "For Grading and Excavation " written in the boz where it asks what "
the permit is for.
Matt Royer received a copy of this letter. However, he tells me that the
permit application was not attached. What happened to the permit
application after it is submitted to your department I don't know. But I do
know it was submitted as I saw it. You also received a check for some
$115,000.00 for the application fee that you have cashed. So I would assume
that the application was accepted as the application fee was accepted. In any event, another letter and permit application will be sent to Matt
Royer so he has what was submitted.
2. Fine
3. I agree with this. I was only giving Matt an update on the attempts
that have been made and need to be made to have dialoged to discuss the
issues in question.
4. Again, per item # 1 above and the agreements as to what the next steps
were based on the Oct. 5, 2006 meeting minutes, the phased permit for the
Grading and Excavation with a letter requesting same was to be submitted to
the Town along with a check for 35% of the building permit cost. This was done as directed.
5. Submittals for Grading and Excavation (5 sets)were presented to the Building Department on September 29, 2006. Since the Community Development
office was closed that day, I called Public Works and they said they would
take their copy of the submittals that included shoring drawings,
dewatering, staging plans and such that Public Works had requested for .
review. The remaining 4 sets were submitted to the building department
window on Monday, October 2, 2006. since that date Public Works and Layton
construction company have been reviewing and, making comments and answering
commeRts as needed for Staging plans, excavation plans, shoring plans and
methods, CDOT permits, Groundwater discharge permits, stormwater permits,
Revocable permits with the TOV, dewatering plans and Holy Cross power
relocation plans. All of these as requested by Public Works. No issues or
submittals with the building design or construction were submitted. Since
Public Works was issuing comments to the contractor, we required the
contractor to respond back. There was no mention of all of these items
having to be submitted at one time.
~ . . . , . _~,_.,~....w.._.~:
~ Mike McGee Fw .,_.-Four Seasons Pleaseyln.gnore 1 st Reponse to this email ~ Page 2_~
If there are any questions, please feel free to contact me.
David W. Brooks
SR. Project Manager
The John Hardy Group
Original Message
From: "Douglas Atmore" <datmore@hillglazier.com>
To: "David Brooks - JHG (E-mail)" <dbrooks@jhgi.com>
Sent: Friday, November 03, 2006 3:24 PM
Subject: FW: Four Seasons Please Ingnore 1st Reponse to this email
-----Original Message-----
From: Charlie Davis [mailto:CDavis@vailgov.com] Sent: Wednesday, November 01, 2006 11:06 AM
To: Matt Royer; David Brooks
Cc: Doug Hipskind; Jim McNeil; Andrew Bober; Douglas Atmore; Peter
Speth; Doug Carley; TJ Brink; Chad Salli; George Ruther; Leonard
Sandoval; Mike McGee; Russ Forrest; Stan Zemler; Tom Kassmel; Warren
Campbell
Subject: Re: Four Seasons Please Ingnore 1st Reponse to this email
I inadvertently sent it before it was completed.
Charlie Davis
To All:
Item #1 We (Town of Vail Building Safety and Inspection Services) do
not have a record of a phased permit grading and excavation.
Item#2 No comr'nent
Item #3 This issue is in the same place as it was on August 17th. A
conference call may be helpful but not a requirement. Information shall
be submitted to address these items. A discussion may help clarify the
items but is not a requirement to get the item resolved from our
perspective. The items have been identified. Please respond to them in '
an appropriate manner consistent with building code compliance. (Town of
Vail Building Safety and Inspection Services)
Item #4 There has been no approval for this project to move forward in
a phased fashion until item #3 is resolved. The only record of a permit
application received and processed is the complete building permit '
. application submitted on 7/18/06. (Town of Vail Building Safetjr and
Inspection Services) There may have been some type of Submittal but it
has not been provided to CIA or the Town of Vail's Building Safety and
Inspection Services team. Hence why the lengthy.email from Matt Royer.
Item #5 This item identifies the challenges we are all faced with. The
trickling in of information is difficult to track. No one is reviewing
the same documents at the same time. An example being illustrated here
~
m. _.v,... _
~ Mike McGee - Four Seasons Life Safety Report Page
From: Mike McGee
To: Charlie Davis Date: 03/12/2005 12:41:22 PM
Subject: Four Seasons Life Safety Report
.
I reviewed the Life Safety Report.
VFES has made the following comment:
1. The amount of wood proposed above 35 feet needs serious review. It appears they make be taking
excess advantage of the intent of the code.
2. The proposal to eliminate dampers from toilet exhaust because it is allowed in a B occupancy may be .
allowed if the chase is fire rated. We need to discuss this. It appears this is the same approach RJA took
on Arabella: eliminate the damper and put the fan on em power. Drawing heat and flame through a duct
will only increase the failure rate of the duct itself.
I think they missed the intent.
3. I am not comfortable with leaving the laundry and trash chutes undated.
4. I am not comfortable with a non-rated boiler room.
5. Again, RJA has not considered the pre-function lobbies as a possible separate use from the meeting
rooms.
6. The have mis-classified the meeting rooms as light hazard. This classification precludes any road
shows, conventions or other events with a fuel load greater than 10 Ibs/sq.ft..
7. VFES will not grant any permits unless section J on page 19 is recended. Manual fire alarm pull
stations are required by amendment.
8. Since thay are not willing to pressurize the stairwells or elevators, we will be paying particular attention
to interconnected floors, drafts stops, and related elements.
9. We have not determined whether this building is a high rise or not. They do not think it is.
We are not willing to sign the draft as submitted.
CC: Fire_Inspectors
.
m....~
~Mike McGee Four Seasons Vail Pa e 1
, . . _ ..m. 9
. w ~a,.,m ..J
From: <bthompson@rjagroup.com>
To: <cdavis@ci.vail.co.us>, <mmcgee@vailgov.com>
Date: 08/03/2005 1:03:53 PM
Subject: Four Seasons - Vail
Charlie and Mike, I have been contacted from Allyn Vaughn in our Las Vegas, NV office
regarding the Life Safety Report for the Four Seasons project. Allyn asked
me to contact you regarding information the Architect has learned from the
Owner. Apparently the Owner is telling the Architect that you have
significant issues with the latest Life Safety Report, indicating that the
report makes many assumptions that can not be made. .
As you both know, I don't beat around the table with this stuff and I am
not doing it now. However, I am in a tough position by playing messenger.
I think the team is trusting our relationship to get to the real issues.
Would it be possible to get something from you regarding the unacceptable issues with the report? If not, could we discuss soon, as we are being
pushed by the Architect to find out and correct the report as soon as
possible.
I share this e-mail with you confidentially and openly as I can not afford '
the time to do this any other way.
Regards,
Brian Thompson, P.E.
Rolf Jensen & Associates .
5460 South Quebec Street
Suite 370
Greenwood Village, CO 80111 +1 303,573.7848, Ext. 309
Fax +1 303.573.7843
http://www.rjagroup.com
(This electronic message transmission contains information from the
offices of the RJA Group, Inc. which may be confidential or privileged. If
you are not the intended recipient of this message, be aware that any
disclosure, copying, distributing or use of the contents of this
information is prohibited. If you have received this electronic
transmission in error, please notify the sender at the phone number listed
above immediately. Although this e-mail (including attachments) is
believed to be free of any virus or other defect that might negatively
affect any computer system into which it is received and opened, it is the
responsibility of the recipient to ensure that it is virus free, and no
responsibility is' accepted by the sender for any loss or damage arising in any way in the event that such a virus or defect exists. Thank you.)
~ Mike McGee RE 02028 Four Seasons Vail Memorandum of Understanding Request W Page
Building Official
Colorado Inspection Agency
877-428-6412
970-328-1790 .
970-904-0460
matt. royer@coinspect.com
www.coinspect.com
From: Douglas Atmore [mailto:datmore@hillglazier.com]
Sent: Tuesday, January 17, 2006 11:51 AM
To: Mike McGee (E-mail); Matt Royer
Cc: Adrian Duta - Rybka (E-mail); 'Armin von Eppinghoven (E-mail)' (E-mail); Douglas Hipskind (E-mail); Joel Villalon (E-mail); 'Levon
Nishkian (E-mail) '(E-mail); Peter Speth (E-mail); TJ Brink (E-mail); .
Andrew Bober; Gordon Kwong; Derek Knowles; Steve Rondinelli - RJA
(E-mail); Wil Harrington (E-mail) (E-mail)
. Subject: 02028 - Four Seasons Vail, Memorandum of Understanding Request
Attached file contains the Memorandum of Understanding Request addressing our approach to the following topics:
1. Smoke Management system (selected stairs and elevators)
2. Fire command room
3. Exterior combustible siding and materials
4. Grand stair in communicating space at hotel lobby
5. Toilet exhaust and fire damper requirement, and
6. Emergency generator - natural gas
As discussed at previous meetings, this MOU is intended as a supplement
to the project's Fire and Life Safety Report (dated 11/3/05) and to
specifically clarify the above listed topics.
Please let us know if you have any questions or comments. I can be
reached at the number below. Steve Rondinelli (RJA, Denver) can be
~ Mike McGee RE 02028 - Four Seasons Vad, Memorandum of Understanding Request Page 3.
;
_ . _ _
- reached at (303) 573-7848. ~
Douglas Atmore, A.I.A. Hill Glazier Architects
t 650-617-0366
f 650-617-0373 www.hillglazier.com
The information contained in this E-mail is privileged &
confidential
information intended only for the use of the individual or
entity named ,
above. If the reader of this message is not the intendedrecipient, or '
the employee or agent responsible to deliver it to the intended recipient, you are hereby notified that any dissemination,
distribution
or copying of this is strictly prohibited.
CC: "Adrian Duta - Rybka (E-mail)" <dutaa@mmm.ca>, "'Armin von Eppinghoven (E-mail)'
(E-mail)" <arminve@rybka.com>, "Douglas Hipskind (E-mail)" <doug@jundt.com>, "Joel Villalon (E-mail)"
<JAV@badstudio.com>, "'Levon Nishkian (E-mail)' (E-mail)" <LNishkian@nishkian.com>, "Peter Speth
(E-mail)" <Peter@jhgi.com>, "TJ Brink (E-mail)" <tj@brinklaw.com>, "Andrew Bober"
<abober@hillglazier.com>, "Gordon Kwong" <gkwong@hillglazier.com>, "Derek Knowles"
<dknowles@hillglazier.com>, "Steve Rondinelli - RJA (E-mail)" <SRondinelli@rjagroup.com>, "Wil
Harrington (E-mail) (E-mail)" <wil.harrington@weitz.com>, "Charlie Davis" <CDavis@vailgov.com>, "Barry
a
Kramer" <barry.kramer@coinspect.com>
, .
~
' Mike McGee Fw Four Season_. s Plea.se Ingnore.,1wst Reponse to this email Page 33
is:
Based on meeting notes dated October 6 2006, prepared by Peter Speth,
Item #4 Titled "Grading & Excavation PermiY" lists six items discussed.
All six items shall be coordinated and submitted to Community
Development as one package with five complete packages to be routed to
each department. Not one item at a time submitted to individual
departments. This should help in the communication efforts.
I recognize this project is a challenge for all involved. Lets not lose
site of the goal-line. A productive, safe and complete project that will
stand for many years.
Charlie Davis
Chief Building Official
Town of Vail
"David Brooks" <dbrooks@jhgi.com> 11/01/06 8:55 AM
The permit application for phased permit grading and excavation was
submitted to the TOV at the same time and with the letter that Layton
Construction Company submitted on 10/12/2006.
The Administrative Modification and the Memorandum of Understandings
will be submitted by the Architect of record and reviewed by both CIA
and the Architect for final agreement. ,
The resolution of Phased Approach Criteria as identified in the August
17, 2006 comment letter from CIA is the subject of the comments that HGA .
has sent to CIA dated 10/19/2006 and is awaiting establishment of a
telephone conference call that HGA has been trying fo set up with CIA
for discussion.
A phased permit has already been requested for grading and excavation.
Submittals and replies to comment letters have been reviewed and
answered as the comments are received. The building permif has already
been applied for. We have only requested that the phasing include the
grading and excavation as one phase and the remainder of the permit as
the final phase. Please be more specific here as we are already in the
process. ,
A list of documents for a separate phased permit approach for Grading
and Excavation should be a requirement of the Town of Vail, which I
believe has been established. As the TOV reviews the submittals we have
made, additional items have been requested. We have been responsive to.
the requests. Only adjacent property owner sign-offs have not been
submitted as this process is still on-going. If there is another list
of documents that have not been requested by the TOV for submittal,
please provide it as we are not aware of any additional requirements.
We will strive to respond to your attached plan review comments.
However, we will need your cooperation in meeting with or discussing the Life Safety, exiting and Administrative Modifications with our design •professionals, Hill Glazier Architects. '
I am in Vail for 10 out of every 14 days so I can be reached almost any
time.
Mike McGee Fw Four Seasons Please~Ingnore:1st Reponse to this email m Page 4 j
David
Original Message From: Matt Royer
To: David Brooks
Cc: Doug Carley ; Doug Hipskind ; TJ Brink ; Peter Speth ; Russ
Forrest ; George Ruther ; szemler@vailgov.com ; Warren Campbell ; Mike
McGee ; Leonard Sandoval ; tkassmel@vailgov.com ; Chad Salli ; Charlie
Davis ; Douglas Atmore ; Andrew Bober ; Jim McNeil '
Sent: Tuesday, October 31, 2006 4:36 PM
Subject: RE: Four Seasons Vail
David,
Just touching base regarding the status of the phased submittal. I'm
not sure what exactly has been submitted to date. I know that some of
the information requested for phased submittal has been provided, but not all as one package. I(Colorado Inspection Agency) do not have all
of the information needed to complete our review. I am aware of the
following information that has been submitted since our last meeting:
a.. Dewatering Permit Booklet, Holy Cross Utility Permit Submittal
Booklet, G&E Permit Submittal Booklet- Submittal Date 10/02/2006
b.. Updates for the Holy Cross Permit Booklet dated 10/09/2006
c.. Letter from Layton Construction requesting permit for grading
and excavation dated 10/12/2006
d.. Updates for G&E Permit Booklet dated 10/25/2006
e.. Paid fees for phased approach
Items that still need to be submitted to complete the phased building
code review:
a.. Permit Application for a phased Grading and Excavation
b.. We need to find common ground for the Administrative -
Modifications and Memoradum of Understandings
c.. Plans and written response submittals to show compliance with
Town of Vail Phased Approach Criteria. This would be to resolve the
issues that were identified by the plan review comments dated
08/17/2006. Any issues identified in that comment letter that have an
impact on Phased Approach Criteria need to be resolved.
d.. A letter from the design team that identifies the requested
phases and timeframes for each phase. This needs to include the
projected deadline to submit each phase and the construction start of
each phase. The review (Town of Vail) team will check the
schedule/deadlines to verify that adequate time is provided in the
schedule to perform the required reviews and responses. e.. Please provide a list of all documents that you intend to be
part of the phased submittal. Provide this list to ensure that all
components of this phase are reviewed, approved and issued for
construction.
For clarity I have prepared the attached document which identifies
the building code review issues that are remaining and need to be , resolved prior to issuance of partial permit. This document contains
the exact comment and same reference number from the original code
review comment letter dated 08/17/2006 and additional comments generated
u,... . . ,w.,. .
'Mike McGee - Fw Four Seasons Please Ingnore 1st Reponse to this,email
from review of the shoring documents. ,
All other Town of Vail Departments: Please reply to all listed above
if there is additional information needed that is not provided as part
of this e-mail.
Please let me know if you have any questions.
Thanks
Matthew Royer
Building Official '
Colorado Inspection Agency
877-428-6412 -
970-328-1790
970-904-0460
matt. royer@coinspect.com
www.coinspect.com
From: David Brooks [mailto:dbrooks@jhgi.com]
Sent: Sunday, October 22, 2006 5:46 PM
To: Russ Forrest; George Ruther; szemler@vailgov.com; Warren '
Campbe!!; Mike McGee; Leonard Sandoval; tkassmel@vailgov.com; Chad
Salli; Matt Royer; Charlie Davis; Douglas Atmore; Andrew Bober; Jim
McNeil
Cc: Doug Carley; Doug Hipskind; TJ Brink; Peter Speth
Subject: Re: Four Seasons Vail
Attached is the summery of activites for the week ending October 21,
2006.
David W. Brooks .
Original Message
Frorri: David Brooks
To: Russ Forrest ; George Ruther ; szemler@vailgov.com ;
wcampbell@vailgov.com ; Mike McGee ; Leonard Sandoval ;
tkassmel@vailgov.com ; Chad Salli ; Matt Royer ; Charlie'Davis ;
Douglas Atmore ; Andrew Bober ; Jim McNeil
Cc: Doug Carley ; Doug Hipskind ; TJ Brink ; Peter Speth
Sent: Tuesday, October 17, 2006 5:28 PM
Subject: Four Seasons Vail
Attached is a summery of activities that took place the week ending
Oct. 14, 2006 based on Peter Speth's notes from the meeting that took
place in Vail on Oct. 6, 2006' this will be updated every week.
David W. Brooks
Sr. Project Manager.
The John Hardy Group, Inc.
The Centre Building .
5180 Roswell Road
. , . . . _
~ Mike McGee Fw Four Seasons Please Ingnore 1st Reponse to this email m _ ,Pagey6'
Atlanta, GA 30342
Phone # 404-256-8800 Ext. 105 _
Fax # 404-256-8810
Cell # 404-931-6584
E-mail dbrooks@jhgi.com
This e-mail and any attachments may contain confidential and
privileged information. If you are not the intended recipient, please
notify the sender immediately by return e-mail, delete this e-mail and '
destroy any copies. Any dissemination or use of this information by a
person other than the intended recipient is unauthorized and may be
illegal:
This e-mail and any attachments may contain confidential and privileged information. If you are not the intended recipient, please notify the sender immediately by return e-mail, delete this e-mail and destroy
any copies. Any dissemination or use of this information by a person other than the intended recipient is
unauthorized and may be illegal. CC: "TJ Brink" <tbrink@semperdev.com>, "Doug Hipskind" <dhipskind@caprei.com>,
"Doug Carley" <DCarley@layton-const.com>, "Matt Royer" <matt.royer@coinspect.com>, "Peter Speth"
<Peter@jhgi.com>, "Jim McNeil" <alpine.mcneil@comcast.net>, "Andrew Bober"
<abober@hillglazier.com>, "Douglas Atmore" <datmore@hillglazier.com>, "Chad Salli"
<CSalli@vailgov.com>, <tkassmel@vailgov.com>, "Leonard Sandoval" <LSandoval@vailgov.com>, "Mike
McGee" <MMcGee@vailgov.com>, "Warren Campbell" <wcampbell@vailgov.com>,
<szemler@vailgov.com>, "George Ruther" <gruther@vailgov.com>, "Russ Forrest"
<RForrest@vailgov.com>
,...u. , .,ou . .u. ~a... w . ~ w.w~.
McGee - Fr Seasons Pageµ1 i
From: Mike McGee
To: dbrooks@jhgi.com
Date: 11/14/2006 8:59:17 AM
Subject: Four Seasons David,
In the interest of keeping with the intent of our last group meeting a month or so ago, I need to advise you
I have not heard from RJA or any fire protection engineers.
I had a brief discussion with Charlie Davis yesterday and it is becoming very apparent the Fire Dept needs
to get involved before you try and go for a permit and find the fire protection scheme is not ready.
As I mentioned during out last meeting, the Fire Dept. gave our set of plans to CIA because they were
short a set. I am still awaiting a set to review. '
We are fast but not that fast. I need a set of floor plans, a set of the fire protection pians, electricals,
mechanicals, civils, site plans, kitchen equip., and any other sets that fall under the jurisdiction of the fire
department. I am not so concerned the sets be stamped at this time because I anticipate changes as a
result of the 200+ issues identified by CIA. I am aware of some potentially serious impacts as it relates to
the location and number of standpipes and exits.
Please contact me if we need to discuss this in more detail.
Thank You,
Michael McGee Fire Marshal
. 970 479-2135
CC: Charlie Davis; matt.royer@cia.com
fi
1,Mike McGee Re Four Seasons Page 1
.
From: David Rhoades To: MMcGee@vailgov.com
Date: 11/14/2006 8:59:24 AM
Subject: Re: Four Seasons
I will be out of the office, returning to work on Monday, November 20. .I will be hunting but will try to check
my cell phone for messages (688-1714). Thanks!
\
,1 A
Page
i Mike McGee Four Seasons ~ _ . . ye.. . ~ .
From: Mike McGee
To: dbrooks@jhgi.com
Date: 11/14/2006 8:59:24 AM
Subject: Four Seasons
David,
In the interest of keeping with the intent of our last group meeting a month or so ago, I need to advise you
I have not heard from RJA or any fire protection engineers.
I had a brief discussion with Charlie Davis yesterday and it is becoming very apparent the Fire Dept needs
to get involved before you try and go for a permit and find the fire protection scheme is not ready.
As I mentioned during out last meeting, the Fire Dept. gave our set of plans to CIA because they were
short a set. .
I am still awaiting a set to review.
We are fast but not that fast. I need a set of floor plans, a set of the fire protection plans, electricals,
mechanicals, civils, site plans, kitchen equip., and any other sets that fall under the jurisdiction of the fire
department. I am not so concerned the sets be stamped at this time because I anticipate changes as a
result of the 200+ issues identified by CIA. I am aware of some potentially serious impacts as it relates to
the location and number of standpipes and exits:
Please contact me if we need to discuss this in more detail.
Thank You, °
Michael McGee
Fire Marshal
970 479-2135
CC: Charlie Davis; matt.royer@cia.com .
w.. „ , . . M . ~ .v_
° Mike McGee - Re Four Seasons Page 1'
From: Pam Brandmeyer
To: Mike McGee
Date: 11/14/2006 11:56:29 AM
Subject: Re: Four Seasons
Hopefully, you've got somebodys attention! '
Mike McGee 11/14/2006 8:59 AM
David,
In the interest of keeping with the intent of our last group meeting a month or so ago, I need to advise you
I have not heard from RJA or any fire protection engineers.
I had a brief discussion with Charlie Davis yesterday and it is becoming very apparent the Fire Dept needs
to get involved before you try and go for a permit and find the fire protection scheme is not ready.
As I mentioned during out last meeting, the Fire Dept. gave our set of plans to CIA because they were
short a set.
I am still awaiting a set to review.
We are fast but not that fast. I need a set of floor plans, a set of the fire protection plans, electricals,
mechanicals, civils, site plans, kitchen equip., and any other sets that fall under the jurisdiction of the fire
department. I am not so concerned the sets be stamped at this time because I anticipate changes as a
result of the 200+ issues identified by CIA. I am aware of some potentially serious impacts as it relates to
the location and number of standpipes and exits.
Please contact me if we need to discuss this in more detail. Thank You, ,
Michael IVIcGee
Fire Marshal
970 479-2135
_
~ Mike McGee - Re Four Seasons ~ Page 1*
From: Mike McGee
To: Pam Brandmeyer
Date: 11/14/2006 12:03:58 PM
Subject: Re: Four Seasons
Maybe?
Pam Brandmeyer 11/14/2006 11:56 AM
Hopefully, you've got somebody's attention!
Mike McGee 11/14/2006 8:59 AM
David,
In the interest of keeping with the intent of our last group meeting a month or so ago, I need to advise you
I have not heard from RJA or any fire protection engineers.
I had a brief discussion with Charlie Davis yesterday and it is becoming very apparent the Fire Dept needs
to get involved before you try and go for a permit and find the fire protection scheme is not ready.
As I mentioned during out last meeting, the Fire Dept. gave our set of plans to CIA because they were
short a set.
I am stilf awaiting a set to review.
We are fast but not that fast. I need a set of floor plans, a set of the fire protection plans, electricals,
mechanicals, civils, site plans, kitchen equip., and any other sets that fall under the jurisdiction of the fire
department. I am not so concerned the sets be stamped at this time because I anticipate changes as a
result of the 200+ issues identified by CIA. I am aware of some potentially serious impacts as it relates to the location and number of standpipes and exits.
Please contact me if we need to discuss this in more detail.
Thank You,
Michael McGee
Fire Marshal
970 479-2135 ~
° Mike McGee Re Four Seasons Vail Page 1
~ _ . .
From: "David Brooks" <dbrooks@jhgi.com>
To: "Russ Forrest" <RForrest@vailgov,com>, "George Ruther" <gruther@vailgov.com>,
<szemler@vailgov.com>, "Warren Campbell" <wcampbell@vailgov.com>, "Mike McGee" .
<MMcGee@vailgov.com>, "Leonard Sandoval" <LSandoval@vailgov.com>, <tkassmel@vailgov.com>,
"Chad Salli" <CSalli@vailgov.com>, "Matt Royer" <matt.royer@coinspect.com>, "Charlie Davis"
<CDavis@vailgov.com>, "Douglas Atmore" <datmore@hillglazier.com>, "Andrew Bobei" °
<abober@hillglazier.com>, "Jim McNeil" <alpine.mcneil@comcast.net>
Date: 11/15/2006 2:16:22 PM
Subject: _ Re: Four Seasons Vail
Attached are the summaries of the activities that took place on the four Seasons Resort permitting
processes. I do not see where I sent the week of Nov. 4, 2006 so I am sending that plus the week of NoV.
11. 2006
David W. Brooks
Original Message From: David 8rooks
To: Russ Forrest ; George Ruther ; szemler@vailgov.com ; Warren Campbell ; Mike McGee ; Leonard
Sandoval ; tkassmel@vailgov.com ; Chad Salli ; Matt Royer ; Charlie Davis ; Douglas Atmore ; Andrew
Bober ; Jim McNeil
Cc: Doug Carley ; Doug Hipskind ; TJ Brink ; Peter Speth
Sent: Tuesday, October 31, 2006 3:41 PM
Subject: Re: Four Seasons Vail .
Attached is summery of activities for week ending Oct. 28, 2006.
David W. Brooks
Original Message
Fr,om: David Brooks
To: Russ Forrest ; George Ruther ; szemler@vailgov.corri ; Warren Campbe!! ; Mike McGee ; Leonard
Sandoval ; tkassmel@vailgov.com ; Chad Salli ; Matt Royer ; Charlie Davis ; Douglas Atmore ; Andrew
Bober ; Jim McNeil
Cc: Doug Carley ; Doug Hipskind ; TJ Brink ; Peter Speth
Sent: Sunday, October 22, 2006 4:46 PM
Subject: Re: Four Seasons Vail
Attached is the summery of activites for the week ending October 21, 2006.
David W. Brooks Original Message
From: David Brooks
To: Russ Forrest ; George Ruther ; szemler@vailgov.com ; wcampbell@vailgov.com ; Mike McGee ;
Leonard Sandoval ; tkassmel@vailgov.com ; Chad Salli ; Matt Royer ; Charlie Davis ; Douglas Atmore ;
Andrew Bober ; Jim McNeil
Cc: Doug Carley ; Doug Hipskind ; TJ Brink ; Peter Speth
Sent: Tuesday, October 17, 2006 5:28 PM
Subject: Four Seasons Vail
Attached is a summery of activities that took place the week ending Oct. 14, 2006 based on Peter ,
Speth's notes from the meeting that took place in Vail on Oct. 6, 2006' this will be updated every week.
David W. Brooks
Sr. Project Manager
McGee Re Four Seasons Vail ' ~ Page 2~ The John Hardy Group, Inc.
The Centre Building
5180 Roswell Road
Atlanta, GA 30342
Phone # 404-256-8800 Ext. 105
Fax # 404-256-8810
Cell # 404-931-6584
E-mail dbrooks@jhgi.com
This e-mail and any attachments may contain confidential and privileged information. If you are not the
intended recipient, please notify the sender immediately by return e-mail, delete this e-mail and destroy
any copies. Any dissemination or use of this information by a person other than the intended recipient is
unauthorized and may be illegal.
CC: "Doug Carley" <DCarley@layton-const.com>, "Doug Hipskind"
<dhipskind@caprei.com>, "TJ Brink" <tbrink@semperdev.com>, "Peter Speth" <Peter@jhgi.com>
. r, . ,
~ Mike McGee Re Four Seasons Vail
. Pa .9e P1
. ,.i
From: Mike McGee y
To: Andrew Bober; Chad Salli; Charlie Davis; David Brooks; Douglas Atmore; George
Ruther; Jim McNeil; Leonard Sandoval; Matt Royer; Russ Forrest; Stan Zemler; Tom Kassmel;
Warren. Campbell
Date: 11/15/2006 3:55:02 PM
Subject: Re: Four Seasons Vail
We still do not have a set of plans to review or an acknowledgment you understand we need a set to
review before a permit can be issued.
Mike McGee
Fire Marshal
970 479-2135
"David Brooks" <dbrooks@jhgi.com> 11/15/2006 2:02 PM
Attached are tlie summaries of the activities that took place on the four Seasons Resort permitting
processes. I do not see where I sent the week of Nov. 4, 2006 so I am sending that plus the week of Nov.
11. 2006
David W. Brooks
Original Message '
From: David Brooks
To: Russ Forrest ; George Ruther ; szemler(a)vailaov.com ; Warren Campbell ; Mike McGee ; Leonard
Sandoval ; tkassmel(aD-vailqov.com ; Chad Salli ; Matt Royer ; Charlie Davis ; Douglas Atmore ; Andrew
Bober ; Jim McNeil
Cc: Doug Carley ; Doug Hipskind ; TJ, Brink ; Peter Speth
Sent: Tuesday, October 31, 2006 3:41 PM
Subject: Re: Four Seasons Vail
Attached is summery of activities for week ending Oct. 28, 2006.
David W. Brooks 1
Original Message
From: David Brooks
To: Russ Forrest ; George Ruther ; szemler(aDvailqov.com ; Warren Campbell ; Mike McGee ; Leonard
Sandoval ; tkassmel(cDvailgov.com ; Chad Salli ; Matt Royer ; Charlie Davis ; Douglas Atmore ; Andrew
Bober ; Jim McNeil
Cc: Doug Carley ; Doug Hipskind ; TJ Brink ; Peter Speth
Sent: Sunday, October 22, 2006 4:46 PM
Subject: Re: Four Seasons Vail
Attached is the summery of activites for the week ending October 21, 2006. .
David W. Brooks
Original Message From: David Brooks
To: Russ Forrest ; George Ruther ; szemler(a)vailqov.com ; wcampbell(c)-vailqov.com ; Mike McGee ;
' Leonard Sandoval ; tkassmel(aD-vailaov.com ; Chad Salli ; Matt Royer ; Charlie Davis ; Dougias Atmore ;
Andrew Bober ; Jim McNeil
Cc: Doug Carley ; Doug Hipskind ; TJ Brink ; Peter Speth
Sent: Tuesday, October 17, 2006 5:28 PM
Subject: Four Seasons Vail
~Mike McGee - Re Four Seasons Vail ro Page 2~
Attached is a summery of activities that took place the week ending Oct. 14, 2006 based on Peter
Speth's notes from the meeting that took place in Vail on Oct. 6, 2006' this will be updated every week.
David W. Brooks
Sr. Project Manager
The John Hardy Group, Inc.
The Centre Building
5180 Roswell Road -
Atlanta, GA 30342
Phone # 404-256-8800 Ext. 105
Fax # 404-256-8810 '
Cell # 404-931-6584
E-mail dbrooks(a)-ihqi.com
This e-mail and any attachments may contain confidential and privileged information. If you are not the
intended recipient, please notify the sender immediately by return e-mail, delete this e-mail and destroy
any copies. Any dissemination or use of this information by a person other than the intended recipient is
unauthorized and may be illegal.
CC: Doug Carley; Doug Hipskind; Peter Speth; TJ Brink
. . , -
Mike McGee - Re Four Seasons Vail Page 1.
~ . . . .....~:._.~.~Y..~ ,,,,.W , . ,
From; Russ Forrest
To: Mike McGee
Date: 11/15/2006 5:03:16 PM
Subject: Re: Four Seasons Vail
Mike .
J.R. picked up the full set of four seasons plans on July 19th, 2006 based on our login sheet. Do you not
have specific information that was not included in the plans?
Russell Forrest
Director of Community Development
Town of Vail
970-479-2146
rforrest@vailgov.com
Mike McGee 11/15/2006 3:55 PM
We still do not have a set of plans to review or an acknowledgment you understand we need a set to review before a permit can be issued.
Mike McGee
Fire Marshal
970 479-2135 "David Brooks" <dbrooks(@-ihai.com> 11/15/2006 2:02 PM
Attached are the summaries of the activities that took place on the four Seasons Resort permitting
processes. I do not see where I sent the week of Nov. 4; 2006 so I am sending that plus the week of Nov.
11. 2006
David W. Brooks
Original Message
From: David Brooks
To: Russ Forrest ; George Ruther ; szemler(a)vailqov.com ; Warren Campbell ; Mike McGee ; Leonard
Sandoval ; tkassmel(a)_vailQOV.com ; Chad Salli ; Matt Royer ; Charlie Davis ; Douglas Atmore ; Andrew
Bober ; Jim McNeil
Cc: Doug Carley ; Doug Hipskind ; TJ Brink ; Peter Speth
Sent: Tuesday, October 31, 2006 3:41 PM
Subject: Re: Four Seasons Vail
Attached is summery of activities for week ending Oct. 28, 2006.
David W. Brooks Original Message
From: David Brooks
To: Russ Forrest ; George Ruther ; szemler(a)-vailgov.com ; Warren Campbell ; Mike McGee ; Leonard
Sandoval ; tkassmelCa)_vailqov.com ; Chad Salli ; Matt Royer ; Charlie Davis ; Douglas Atmore ; Andrew
Bober ; Jim McNeil ,
Cc: Doug Carley ; Doug Hipskind ; TJ Brink ; Peter Speth
Sent: Sunday, October 22, 2006 4:46 PM
Subject: Re: Four Seasons Vail
Attached is the summery of activites for the week ending October 21, 2006. r
David W. Brooks
1i Mike McGee - Re Four Seasons Vail Page
Original Message ,
From: David Brooks
To: Russ Forrest ; George Ruther ; szemler(aD-vailaov.com ; wcampbell(a)vailQOV.com ; Mike McGee ;
Leonard Sandoval ; tkassmel(c)-vailqov.com ; Chad Salli ; Matt Royer ; Charlie Davis ; Douglas Atmore ;
Andrew Bober ; Jim McNeil
Cc: Doug Carley ; Doug Hipskind ; TJ Brink ; Peter Speth
Sent: Tuesday, October 17, 2006 5:28 PM
Subject: Four Seasons Vail
Attached is a summery of activities that took place the week ending Oct. 14, 2006 based on Peter
Speth's notes from the meeting that took place in Vail on Oct. 6, 2006' this will be updated every week.
David W. Brooks Sr. Project Manager
The John Hardy Group, Inc.
The Centre Building
5180 Roswell Road
Atlanta, GA 30342 .
Phone # 404-256-8800 Ext. 105
Fax # 404-256-8810
Cell # 404-931-6584
E-mail dbrooks(d-)ihqi.com
This e-mail and any attachments may contain confidential and privileged information. If you are not the
intended recipient, please notify the sender immediately by return e-mail, delete this e-mail and destroy
any copies. Any dissemination or use of this information by a person other than the intended recipient is
unauthorized and may be illegal.
Mike McGee Re Four Seasons Vail Page 1
. . . „
From: Mike McGee
To: Russ Forrest
Date: 11/15/2006 5:05:02 PM
Subject: Re: Four Seasons Vail
No we do not. .
As you may or may not recall, CIA was missing a set.
I gave our set to Matt Royer last July.
Four Seasons via David Brooks and Andy Bober were notified at that time.
I have a copy of the email if I have to go get it.
Russ Forrest 11/15/2006 5:03 PM
Mike J.R. picked up the full set of four seasons plans on July 19th, 2006 based on our login sheet. Do you not have specific information that was not included in the plans?
Russell Forrest
. Director of Community Development Town of Vail
970-479-2146
rforrest(o)-vailqov.com
Mike McGee 11/15/2006 3:55 PM
We still do not have a set of plans to review or an acknowledgment you understand we need a set to
review before a permit can be issued.
Mike McGee Fire Marshal °
970 479-2135
"David Brooks" <dbrooksCc,~ihqi.com> 11/15/2006 2:02 PM
Attached are the summaries of the activities that took place on the four Seasons Resort permitting
processes. I do not see where I sent the week of Nov. 4, 2006 so I am sending that plus the week of Nov.
11. 2006
David W. Brooks
Original Message
From: David Brooks
To: Russ Forrest ; George Ruther ; szemler(aDvailqov.com ; Warren.Campbell ; Mike McGee ; Leonard
Sandoval ; tkassmelO-vailqov.com ; Chad Salli ; Matt Royer ; Charlie Davis ; Douglas Atmore ; Andrew
Bober ; Jim McNeil
Cc: Doug Carley ; Doug Hipskind ; TJ Brink ; Peter Speth .
Sent: Tuesday, October 31, 2006 3:41 PM
Subject: Re: Four Seasons Vail
Attached is summery of activities for week ending Oct. 28, 2006.
David W. Brooks
Original Message
From: David Brooks
. . . . - . ,
Mike McGee Re Four Seasons Vaii Page 2' To: Russ Forrest ; George Ruther ; szemlerCaD-vailaov.com ; Warren Campbell ; Mike McGee ; Leonard
Sandoval ; tkassmel(aD-vailqov.com ; Chad Salli ; Matt Royer ; Charlie Davis ; Douglas Atmore ; Andrew
Bober ; Jim McNeil
Cc: Doug Carley ; Doug Hipskind ; TJ Brink ; Peter Speth
Sent: Sunday, October 22, 2006 4:46 PM
Subject: Re: Four Seasons Vail
Attached is the summery of activites for the week ending October 21, 2006. '
David W. Brooks
Original Message
From: David Brooks
To: Russ Forrest ; George Ruther ; szemler(d)vailqov.com ; wcampbell(a)-vailctov.com ; Mike McGee ;
Leonard Sandoval ; tkassmel(a)vailqov.com ; Chad Salli ; Matt Royer ; Charlie Davis ; Douglas Atmore ;
Andrew Bober ; Jim McNeil
Cc: Doug Carley ; Doug Hipskind ; TJ Brink ; Peter Speth
Sent: Tuesday, October 17, 2006 5:28 PM
Subject: Four Seasons Vail
Attached is a summery of activities that took place the week ending Oct. 14, 2006 based on Peter
Speth's notes from the meeting that took place in Vail on Oct. 6, 2006' this will be updated every week.
David W. Brooks
Sr. Project Manager
The John Hardy Group, Inc.
The Centre Building
5180 Roswell Road
Atlanta, GA 30342
Phone # 404-256-8800 Ext. 105
Fax # 404-256-8810
Cell # 404-931-6584
E-mail dbrooks(o)-ihqi.com
This.e-mail and any attachments may contain confidential and privileged information. If you are not the
intended recipient, please notify the sender immediately by return e-mail, delete this e-mail and destroy
any copies. Any dissemination or use of this information by a person other than the intended recipient is
unauthorized and may be illegal.
_ w. , u, w.. .
Mike McGee Fwd Re Four S..easons Vail ~~Page 1~
From: Mike McGee
To: Fire Inspectors
Date: 11/15/2006 5:05:35 PM Subject: Fwd: Re: Four Seasons Vail
w. . ~.,N.so
Mike McGee Fwd Re: Four Seans Vail HPage 1~~
From: Mike McGee
To: Fire Inspectors
Date: 11/15/2006 5:05:54 PM
Subject: Fwd: Re: Four Seasons Vail
J
1
mm
_
Mike McGee 02028 - Four Seasons Vail, Updated Fire and, Life,Safety report M Page 1.~
From: "Douglas Atmore" <datmore@hillglazier.com>
To: "Mike McGee (E-mail)" <mmcgee@vailgov.com>, "Matt Royer - CIA (E-mail)"
<m att. roye r@co i n s pect. co m>
Date: 11/14/2005 6:40:45 PM
Subject: 02028 - Four Seasons Vail, Updated Fire and Life Safety report
Mr. McGee and Mr. Royer, .
For your review is the updated Fire & Life Safety Report for the Four Seasons Hotel at Vail. The attached
MS Word file contains the transmittal and the PDF files contain the report and attachments.
Douglas Atmore, A.I.A.
Hill Glazier Architects
t 650-617-0366
f 650-617-0373
www.hillglazier.com
The information contained in this E-mail is privileged & confidential
information intended only for the use of the individual or entity named
above. If the reader of this message is not the intended recipient, or
the employee or agent responsible to deliver it to the intended
recipient, you are hereby notified that any dissemination, distribution
or copying of this is strictly prohibited.
CC: "Adrian Duta - Rybka (E-mail)" <dutaa@mmm.ca>, "'Armin von Eppinghoven (E-mail)'
(E-mail)" <arminve@rybka.com>, "Douglas Hipskind (E-mail)" <doug@jundt.com>, "Joel Villalon (E-mail)"
<JAV@badstudio.com>, "'Levon Nishkian (E-mail) ' (E-mail)" <LNishkian@nishkian.com>, "Peter Speth
(E-mail)" <peter@jhgi.com>, "TJ Brink (E-mail)" <tj@brinklaw.com>, "Andrew Bober"
. <abober@hillglazier.com>, "Gordon Kwong" <gkwong@hillglazier.com>, "Derek Knowles"
<dknowles@hillglazier.com>, "Steve Rondinelli - RJA (E-mail)" <SRondinelli@rjagroup.com>
~ _....R, .
Mike McGee 02028 - Four Seasons Vail Memorandumof Understa.,..gndinequest ~Page 1w'
W:..~ .~r.. _ . . . . . .
,
:
From: "Douglas Atmore" <datmore@hillglazier.com>
To: "Mike McGee (E-mai()" <mmcgee@vailgov.com>, "Matt Royer - CIA (E-mail)"
<m att. royer@coinspect.com>
Date: 01/17/2006 11:52:29 AM
Subject: 02028 - Four Seasons Vail, Memorandum of Understanding Request
Attached file contains the Memorandum of Understanding Request addressing our approach to the
following topics: -
1. Smoke Management system (selected stairs and elevators)
2. Fire command room
3. Exterior combustible siding and materials
4. Grand stair in communicating space at hotel lobby
5. Toilet exhaust and fire damper requirement, and
6. Emergency generator - natural gas
As discussed at previous meetings, this MOU is intended as a supplement to the projecYs Fire and Life
Safety Report (dated 11/3/05) and to specifically clarify the above listed topics.
Please let us know if you have any questions or comments. I can be reached at the number below. Steve
Rondinelli (RJA, Denver) can be reached at (303) 573-7848.
Douglas Atmore, A.I.A.
Hill Glazier Architects
t 650-617-0366
f 650-617-0373
www.hillglazier.com
The information contained in this E-mail is privileged & confidential
information intended only for the use of the individual or entity named
abave. If the reader of this message is not the intended recipient, or
the employee or agent responsible to deliver it to the intended
recipient, you are hereby notified that any dissemination, distribution or copying of this is strictly prohibited.
CC: "Adrian Duta - Rybka (E-mail)" <dutaa@mmm.ca>, "'Armin von Eppinghoven (E-mail)
'
(E-mail)" <arminve@rybka.com>, "Douglas Hipskind (E-mail)" <doug@jundt.com>, "Joel Villalon (E-mail)"
<JAV@badstudio.com>, "'Levon Nishkian (E-mail)' (E-mail)" <LNishkian@nishkian.com>, "Peter Speth
(E-mail)" <Peter@jhgi.com>, "TJ Brink (E-mail)" <tj@brinklaw.com>, "Andrew Bober" ,
<abober@hillglazier.com>, "Gordon Kwong" <gkwong@hillglazier.com>, "Derek Knowles"
<dknowles@hillglazier.com>, "Steve Rondinelli - RJA (E-mail)" <SRondinelli@rjagroup.com>, "Wif
Harrington (E-mail) (E-mail)" <wil.harrington@weitz.com>
,
. . _ .
Mike McGee RE 02028 Four Seasons Vail Memorandum of Understanding Request „ Page
. 4
From: "Matt Royer" <matt.royer@coinspect.com>
To: "Douglas Atmore" <datmore@hillglazier.com>, "Mike McGee (E-mail)"
<mmcgee@vailgov.com>
Date: 01 /27/2006 3:11:10 PM
Subject: RE: 02028 - Four Seasons Vail, Memorandum of Understanding Request
Doug- ,
I have reviewed document (MOU) that was attached to this original e-mail
and I have some questions. Item:
1. Smoke Management System (selected stairs and elevators)- Town
of Vail Fire Department will need to review this Memo. -
2. Fire Command Room- Town of Vail Fire Department will need to review this Memo. .
3. Exterior combustible siding and materials- It is my
understanding that this was going to be submitted as an Administrative
Modification. Based on the information that I have it appears that the
use of wood on the outside of the building exceeds the permitted uses of
section 1405.4 and 1406.2.2. The use of an alternate design to provide ,
the same level or intent of the code must be achieved by an.
administrative modification. Town of Vail Fire Department also needs to
review this MOU.
4. Grand Stair in communicating space at fiotel lobby- Good concept,
but more information will be needed to clarify the location of draft
stop and construction of the draft stop. Town of Vail Fire Department
will also need to review this for location and construction. .
5. Toilet exhaust and Fire Damper Requirements- This MOU requests
that we eliminate smoke dampers on the toilet exhausts. The code does
not allow for an exception in this case. Tfiis request must be done by
an Administrative Modification showing justification for eliminating the
dampers. Town of Vail Fire Department needs to review this also. .
6: Emergency Generator- Natural Gas-I agree with this MOU.
Please be aware that MOU and Administrative Modifications need to be
part of the packet submitted for a Phased Approach to this project.
Phased approach packet needs to be submitted and approved prior to submitting for any G&E, foundation or any other permits. • Please contact me if you have any questions
Thanks.
Matthew Royer
'yMike McGee RE 02028 Four Sea.sons Vail, Memorandum of Understanding_Request Page 2r .
Building Official
Colorado Inspection Agency
877-428-6412
970-328-1790
970-904-0460 matt.royer@coinspect.com
www.coinspect.com
From: Douglas Atmore [mailto:datmore@hillglazier.com]
Sent: Tuesday, January 17, 2006 11:51 AM
To: Mike McGee (E-mail); Matt Royer z
Cc: Adrian Duta - Rybka (E-mail); 'Armin von Eppinghoven (E-mail)'
(E-mail); Douglas Hipskind (E-mail); Joel Villalon (E-mail); 'Levon
Nishkian (E-mail) '(E-mail); Peter Speth (E-mail); TJ Brink (E-mail);
Andrew Bober; Gordon Kwong; Derek Knowles; Steve Rondinelli - RJA
(E-mail); Wil Harrington (E-mail) (E-mail)
Subject: 02028 - Four Seasons Vail, IVlemorandum of Understanding Request
Attached file contains the Memorandum of Understanding Reguest .
addressing our approach to ttie following topics: 1. Smoke Management system (selected stairs and elevators)
2. Fire command room 3. Exterior combustible siding and materials
4. Grand stair in communicating space at hotel lobby
5. Toilet exhaust and fire damper requirement, and
6. Emergency generator - natural gas
As discussed at previous meetings, this MOU is intended as a supplement
to the project's Fire and Life Safety Report (dated 11/3/05) and to
specifically clarify the above listed topics. Please let us know if you have any questions or comments. I can be
reached at the number below. Steve Rondinelli (RJA, Denver) can be
.
_
.
~ Mike McGee RE 02028 Four Seasons Vail, Memorandum of Understanding Request ~ v Page=3''
reached at (303) 573-7848.
Douglas Atmore, A.I.A.
Hill Glazier Architects
t 650-617-0366
f 650-617-0373
www.hillglazier.com
The information contained in this E-mail is privileged & confidential
information intended only for the use of the individual or
entity named
above. If the reader of this message is not the intended
recipient, or
the employee or agent responsible to deliver it to the intended
recipient, you are hereby notified that any dissemination,
distribution
or copying of this is strictly prohibited.
CC: "Adrian Duta - Rybka (E-mail)" <dutaa@mmm.ca>, "'Armin von Eppinghoven (E-mail)'
(E-mail)" <arminve@rybka.com>, "Douglas Hipskind (E-mail)" <doug@jundt.com>, "Joel Villalon (E-mail)"
<JAV@badstudio.com>, "'Levon Nishkian (E-mail) ' (E-mail)" <LNishkian@nishkian.com>, "Peter Speth
(E-mail)" <Peter@jhgi.com>, "TJ Brink (E-mail)" <tj@brinklaw.com>, "Andrew Bober"
<abober@hillglazier.com>, "Gordon Kwong" <gkwong@hillglazier.com>, "Derek Knowles"
<dknowles@hillglazier.com>, "Steve Rondinelli - RJA (E-mail)" <SRondinelli@rjagroup.com>, "Wil
Harrington (E-mail), (E-mail)" <wil.harrington@weitz.com>, "Charlie Davis" <CDavis@vailgov.com>, "Barry
Kramer" <barry.kramer@coinspect.com>
.
s Mike McGee Four Seasons Hotel - MOU's Page 1~
From: "Andrew Bober" <abober@hillglazier.com>
To: <matt.royer@coinspect.com>
Date: 02/28/2006 2:39:29 PM
Subject: Four Seasons Hotel - MOU's
Matt,
I called Mike McGee yesterday to see how your meeting went on Friday, February 24, 2006 and
discussions on the Four Seasons.
Mike said you did not discuss the Memorandum's of Understanding (MOU's) for the Four Seasons as
prepared by RJA, and that I should send you an email to see if you and Mike can discuss these at your
next meeting and determine if each of you are in agreement.
If you need any additional information regarding the MOU's, please do not hesitate to call and/or email.
Andy "
Andrew A. Bober ,
Hill Glazier Architects
PO Box 18307 -
4711 W. Wildridge Road
Avon, CO. 81620
970-390-8446
abober@hillglazier.com .
CC: "Douglas Atmore" <datmore@hillglazier.com>, <mmcgee@vailgov.com>
~ - .,.w
_ „ ,
~ Mike McGee - 02028 Four Seasons Emergency Stretcher Page 1,
From: "Andrew Bober" <abober@hillglazier.com>
To: "Mike McGee" <mmcgee@vailgov.com>
Date: 04/05/2006 8:37:11 AM
Subject: 02028 - Four Seasons - Emergency Stretcher
Mike,
My short timers has kicked in again. Could you please confirm again the size of the emergency stretcher
required for the TOV? I think you told rrie 24" x 80".
Thanks Andy
Andrew A. Bober
Hill Glazier Architects
PO Box 18307
4711 W. Wildridge Road
Avon, CO. 81620
970-390-8446
abober@hillglazier.com
. , ' .u
Mike McGee Re 02028 Four Seasons Emergency Stretcher Page1From: Mike McGee
To: Andrew Bober
Date: 04/06/2006 11:01:04 AM
Subject: Re: 02028 - Four Seasons - Emergency Stretcher
That is what tfie Ambi District is currently using, 24 x 80.
"Andrew Bober" <abober@hillglazier.com> 04/05 8:33 AM
Mike,
My short timers has kicked in again. Could you please confirm again the size of the emergency stretcher
required for the TOV? I think you told me 24" x 80".
Thanks
Andy
Andrew A. Bober
Hill Glazier Architects PO Box 18307
4711 W. Wildridge Road
Avon, CO. 81620
970-390-8446
abober(cDhil lqlazier.com
~,Mike McGee - 02028 - Four Seasons Fire Sprinkler Dwgs - pageF1~
From: "Andrew Bober" <abober@hillglazier.com>
To: "Mike McGee" <mmcgee@vailgov.com>
Date: 04/13/2006 9:17:55 AM
Subject: 02028 - Four Seasons - Fire Sprinkler Dwgs
Mike,
A couple of things:
1. Our woe's continue with RJA in the Nevada office also. They are not able to produce the Fire Sprinkler
and Fire Alarm Drawings to meet our required schedule for submission of drawings to the TOV for a
building permit in the middle of May. Our MEP Engineer RYBKA started the process of producing these
documents and we would like.to have them complete these documents as they can meet the deadline.
Are there any requirements from your end that they need to be aware of, other than meet the
requirements of the code? They will be establishing the calculations for flow rates for the sprinkler system
based upon the data prepared by RJA on the fire hydrant flows developed last year.
2. We talked a month or so ago about fire shutter doors and you indicated these were not permitted. The
fire shutters specified for the project are not the guillotine type of years ago which in alarm would just
dropped out of the ceiling. These are motor operated to control the closing and opening function and have
a safety edge to stop if an obstruction is hit on the way down. We can submit to you manufacturer data to
illustrate to you the function of these doors if you want.
Please let me know anything you would need on the items above. Thank you,
Andy
Andrew A. Bober
Hill Glazier Architects
PO Box 18307
4711 W. Wildridge Road
Avon, CO. 81620
970-390-8446
abober@hillglazier.com
. . _ ~ . w~-. w
- ~
~ Mike McGee , Re 02028 Four Seasons -„Fire Sp ..~.rinkler Dwgs ~mry Page 1
From: Mike McGee
To: Andrew Bober '
Date: 04/14/2006 8:49:31 AM
Subject: Re: 02028 - Four Seasons - Fire Sprinkler Dwgs
I will need to see the data on the "shutters". Is the MEP registered to do engineering in Colorado? Do they have by reason of experience and training, the capalility to do fire protection engineering? "Andrew Bober" <abober@hillglazier.com> 04/13 9:16 AM
Mike,
A couple of things:
1. Our woe's continue with RJA in the Nevada office also. They are not able to produce the Fire Sprinkler
and Fire Alarm Drawings to meet our required schedule for submission of drawings to the TOV for a
building permit in the middle of May. Our MEP Engineer RYBKA started the process of producing these
documents and we would like to have them complete these documents as they can meet the deadline.
Are there any requirements from your end that they need to be aware of, other than meet the
requirements of the code? They will be establishing the calculations for flow rates for the sprinkler system
based upon the data prepared by RJA on the fire hydrant flows developed last year.
2. We talked a month or so ago about fire shutter doors and you indicated these were not permitted. The
fire shutters specified for the project are not the guillotine type of years ago which in alarm would just
dropped out of the ceiling. These are motor operated to control the closing and opening function and have
a safety edge to stop if an obstruction is hit on the way down. We can submit to you manufacturer data to •
illustrate to you the function of these doors if you want.
Please let me know anything you would need on the items above.
Thank you, .
Andy
Andrew A. Bober
Hill Glazier Architects
PO Box 18307
4711 W. Wildridge Road
Avon, CO. 81620
970-390-8446 abober(cD-hil lqlazier.com
CC: Charlie Davis; Fire_Inspectors; matt.royer@coinspect.com
µ . _
~ w..~...,
Mike McGee - Re 02028 Four Seasons Fire S11 prinkle . r Dwgs Page 1~
From: Mike McGee
To: Andrew Bober
Date: 04/14/2006 8:49:41 AM
Subject: Re: 02028 - Four Seasons - Fire Sprinkler Dwgs
I will need to see the data on the "shutters".
Is the MEP registered to do engineering in Colorado?
Do they have by reason of experience and training, the capalility to do fire protection engineering?
"Andrew Bober" <abober@hillglazier.com> 04/13 9:16 AM
Mike,
A couple of things:
1. Our woe's continue with RJA in the Nevada office also. They are not able to produce the Fire Sprinkler
and Fire Alarm Drawings to meet our required schedule for submission of drawings to the TOV for a
building permit in the middle of May. Our MEP Engineer RYBKA started the process of producing these
documents and we would like to have them complete these documents as they can meet the deadline.
Are there any reguirements from your end that they need to be aware of, other than meet the
requirements of the code? They will be establishing the calculations for flow rates for the sprinkler system
based upon the data prepared by RJA on the fire hydrant flows developed last year.
2. We talked a month or so ago about fire shutter doors and you indicated these were not permitted. The
fire shutters specified for the,project are not the guillotine type of years ago which in alarm would just
dropped out of the ceiling. These are motor operated to control the closing and opening function and have
a safety edge to stop if an obstruction is hit on the way down. We can submit to you manufacturer data to
illustrate to you the function of these doors if you want.
Please let me know anything you would need on the items above.
Thank you,
Andy
Andrew A. Bober
Hill Glazier Architects
PO Box 18307
4711 W. Wildridge Road
Avon, CO. 81620
970-390-8446
abober@hillqlazier.com '
CC: Charlie Davis; Fire_Inspectors; matt.royer@coinspect.com
. - . ,...u
~ Mike McGee - RE 02028 - Four Seasons Fire Sprmkler„Dwgs y, »page 1~
From: "Andrew Bober" <abober@hillglazier.com>
To: "Mike McGee" <MMcGee@vailgov.com>
Date: 04/14/2006 10:16:46 AM
Subject: RE: 02028 - Four Seasons - Fire Sprinkler Dwgs Mike,
We will forward to you manufacturers literature on the roll down doors for your review.
RYBKA is registered in the State of Colorado to perfom MEP Engineering.
We will forward to you RYBKA's qualifications to perform Fire Sprinkler and Fire Alarm Engineering in the
State of Colorado.
Andrew A. Bober
Hill Glazier Architects
PO Box 18307 ,
4711 W. Wildridge Road
Avon, CO. 81620
970-390-8446
abober@hillglazier.com
From: Mike McGee [mailto:MMcGee@vailgov.com] .
Sent: Fri 4/14/06 8:49 AM
To: Andrew Bober
Cc: matt.royer@coinspect.com; Charlie Davis; David Rhoades; JR Rulapaugh; Mike McGee; Mike
Vaughan
Subject: Re: 02028 - Four Seasons - Fire Sprinkler Dwgs
I will need to see the data on the "shutters".
Is the MEP registered to do engineering in Colorado?
Do they have by reason of experience and training, the capalility to do
fire protection engineering?
"Andrew Bober" <abober@hillglazier.com> 04/13 9:16 AM Mike,
A couple of things:
1. Our woe's continue with RJA in the Nevada office also. They are
not able to produce the Fire Sprinkler and Fire Alarm Drawings to meet
our required schedule for submission of drawings to the TOV for a
building permit in the middle of May. Our MEP Engineer RYBKA started .
the process of producing these documents and we would like to have them
complete these documents as they can meet the deadline. Are there any
requirements from your end that they need to be aware of, other than meet the requirements of the code? They will be establishing the
~
~ Mike McGee RE. 02028 Four Seasons Fire Sprinkler Dwgs ? Page 2~
calculations for flow rates for the sprinkler system based upon the data
prepared by RJA on the fire hydrant flows developed last year.
2. We talked a month or so ago about fire shutter doors and you
indicated these were not permitted. The fire shutters specified for the
project are not the guillotine type of years ago which in alarm would
just dropped out of the ceiling. These are motor operated to control
the closing and opening function and have a safety ed'ge to stop if an
obstruction is hit on the way down. We can submit to you manufacturer
data to illustrate to you the function of these doors if you want.
Please let me know anything you would need on the items above.
Thank you,
Andy Andrew A. Bober
Hill Glazier Architects
PO Box 18307
' 4711 W. Wildridge Road
Avon, CO. 81620
970-390-8446
abober@hillglazier.com
CC: <matt.royer@coinspect.com>, "Charlie Davis" <CDavis@vailgov.com>, "David
Rhoades" <DRhoades@vailgov.com>, "JR Rulapaugh" <JRulapaugh@vailgov.com>, "Mike Vaughan" <MVaughan@vailgov.com>, "Douglas Atmore" <datmore@hillglazier.com>, "Peter Speth"
<peter@jhgi.com>, "David Brooks" <dbrooks@jhgi.com>
. w
' Mike McGee Four Seasons Vail - Meeting age
P 1~
. . .....„m __.ro
From: "Andrew Bober" <abober@hillglazier.com>
To: "Mike McGee" <mmcgee@vailgov.com>, "Matt Royer" <matt.royer@coinspect.com>
Date: 04/20/2006 11:42:39 AM
Subject: Four Seasons Vail - Meeting
Mike & Matt,
Just called the Community Development Department, and they have reserved the Large Conference
Room (small one was already booked) for us on April 25, from 1:30 to 2:30 pm.
,
Andy
Andrew A. Bober
Hill Glazier Architects
PO Box 18307
4711 W. Wildridge Road
Avon, CO. 81620 970-390-8446
abober@hi{{glazier.com CC: "David Brooks" <dbrooks@jhgi.com>
w.._a
' Mike McGee Four Seasons Vail Standpipes 101 Page
From: "Andrew Bober" <abober@hillglazier.com>
To: "Mike McGee" <mmcgee@vailgov.com>
Date: 04/20/2006 12:05:12 PM
Subject: Four Seasons - Vail - Standpipes 101
Mike,
The reason for my call yesterday was to discuss Standpipes (Class 101, my educational class). Our Fire
& Life Safety Report calls out a Class 1 dry standpipe system is required. The standpipes are
interconnected at the bottom, etc.
My question is, Are the standpipes fed manually (in other words fed from the fire hydrant through the
truck) or are they automatic (they are tied into the fire sprinkler main), or is it a combination of both?
Thanks for the education in advance.
Andy
Andrew A. Bober
Hill Glazier Architects
PO Box 18307
4711 W. Wildridge Road Avon, CO. 81620 ,
970-390-8446
abober@hillglazier.com
McGee Re Four Seasons Vail - Meeting ~ f Page 1"
. .
,.~w _ _ . . . .M...
• From: Mike McGee
To: Andrew Bober; Matt Royer
Date: 04/20/2006 3:56:13 PM
Subject: Re: Four Seasons Vail - Meeting
I have so noted in my appointment book.
"Andrew Bober" <abober@hillglazier.com> 04/20 11:39 AM
Mike & Matt,
Just called the Community Development Department, and they have reserved the Large Conference
Room (smali one was already booked) for us on April 25, from 1:30 to 2:30 pm.
Andy
Andrew A. Bober
Hill Glazier Architects
PO Box 18307 4711 W. Wildridge Road
Avon, CO. 81620
970-390-8446 abober(cD-hillqlazier.com
CC: David Brooks
~ Mike McGee RE Four Seasons Vail Meeting„y _ w Page 1~
. ~ ,
From: "Andrew Bober" <abober@hillglazier.com>
To: "Mike McGee" <MMcGee@vailgov.com>, <matt.royer@coinspect.com>
Date: 04/20/2006 4:16:44 PM
Subject: RE: Four Seasons Vail - Meeting
See everyone next Tuesday.
Andy
Andrew A..Bober
Hill Glazier Architects
PO Box 18307 4711 W. Wildridge Road
Avon, CO. 81620
970-390-8446 .
abober@hillglazier.com
From: Mike McGee [mailto:MMcGee@vailgov.com]
Sent: Thu 4/20/06 3:56 PM
To: matt.royer@coinspect.com; Andrew Bober Cc: dbrooks@jhgi.com
Subject: Re: Four Seasons Vail - Meeting
I have so noted in my appointment book.
. "Andrew Bober" <abober@hillglazier.com> 04/20 11:39 AM
Mike & Matt,
Just called the Community Development Department, and they have
reserved the Large Conference Room (small one was already booked) for us
on April 25, from 1:30 to 2:30 pm. .
Andy
Andrew A. Bober Hill Glazier Architects
PO Box 18307
4711 W. Wildridge Road
Avon, CO. 81620
970-390-8446
abober@hillglazier.com
CC: <dbrooks@jhgi.com>, "Douglas Atmore" <datmore@hillglazier:com>
„Mike McGee - 02028 - Four Seasons Resubmittal ofi Documents age
P
From: "Andrew Bober" <abober@hiNglazier.com>
, To: "Matt Royer" <matt.royer@coinspect.com> Date: 05/01/2006 1:43:26 PM
Subject: 02028 - Four Seasons - Resubmittal of Documents
Matt,
Just want to give you an update on the resubmittal of the Life Safety Report, MOU's, Admin Mod's, and Colored Building Elevations.
I was suppose to have all the above documents today, but someFiow they got shipped to my old address
at the Four Seasons Hotel in Jackson Hole. I have talked to the Director of Engineering and he is
shipping them to me here in Colorado.
I should have them I hope by Wednesday of this week and hopefully no later than Thursday. I will send
you an email the day I drop them off at the TOV offices. Andy
Andrew A. Bober
Hill Glazier Architects .
PO Box 18307
4711 W. Wildridge Road .
Avon, CO. 81620
970-390-8446
abober@hillglazier.com CC: "Charlie Davis" <cdavis@vailgov.com>, "Mike McGee" <mmcgee@vailgov.com>,
"David Brooks" <dbrooks@jhgi.com>, "Douglas Atmore" <datmore@hillglazier.com> .
v~_ .
,.M.. _ _ ~.._,...M w._
E Mike McGee - Fwd Vail Four Seasons Permit,Schedule Page 1''
From: Charlie Davis
To: Matt Gennett; Mike McGee; Russ Forrest; Tom Kassmel
Date: 05/10/2006 2:59:20 PM
Subject: Fwd: Vail Four Seasons Permit Schedule
Folks,
Here is the latest schedule submital regarding the Four Seasons Project.
It now appears that they will no longer pursue a"Phased" submital process.
I know of many outstanding issues with this project to date. Examples:
-Civil Drawing approvals
-Signed/Approved DIA
-Sign and approved Admods and Life/Safety reports.
Their schedule appears to be aggressive. An example is they expect that the first round of review will be
completed within 21 days.
If you all have any thoughts, feel free to share them with me.
Charlie Davis
Chief Building Official
Town of Vail
~ n ~m . _ , ~N...~..
w..
' Mike McGee~-_ Vail Four_Seasons Resort
From: "Matt Royer" <matt. royer@coinspect.com >
To: "Charlie Davis" <CDavis@vailgov.com>, "Mike McGee" <MMcGee@vailgov.com>,
"Tom Kassmel" <TKassmel@vailgov.com>, <mgennett@vailgov.com>
Date: 05/15/2006 11:35:52 AM
Subject: Vail Four Seasons Resort
Charlie- I have attached my letter recommending approval to move forward with
phased submittal of the Four Seasons Project.
Can you please confirm that this e-mail was sent to all applicable
departments and Town of Vail employees?
Conditions were placed as part of this recommendation. Some of which
include Planning, Fire and Public works approval to proceed with phased
submittals. Please see attached letter.
I will contact the applicant when all departments have confirmed in
writing that it is ok to proceed with phased submittals.
Please call if you have any questions.
Thanks
Matthew Royer . Building Official Colorado Inspection Agency
877-428-6412 970-328-1790
970-904-0460
matt. royer@coinspect.com
www.coinspect.com
.w,~ .,..-.F,_~„,~.. ,
Mike McGee - Vail Four Seasons Resort page 2
J
CC: "David Thomsen" <david.thomsen@coinspect.com>, "Barry Kramer"
<barry. kramer@coinspect.com>
_ ~ ~ . m,.,.,. ~ _ r...,..
~ Mike McGee Vail FourH.Seasons Resort
Page 1 `
From: "Matt Royer" <matt. royer@coinspect.com >
To: "Charlie Davis" <CDavis@vailgov.com>, "Mike McGee" <MMcGee@vailgov.com>,
<mgennett@vailgov.com>, "Tom Kassmel" <TKassmel@vailgov.com>
Date: 05/15/2006 1:51:09 PM
Subject: Vail Four Seasons Resort
Please disregard the first e-mail regarding Phased Approach. The last
sentence of item 10 was missing.
Thanks.
Charlie-
I have attached my letter recommending approval to move forward with
phased submittal of the Four Seasons Project.
Can you please confirm that this e-mail was sent to all applicable departments and Town of Vail employees?
Conditions were placed as part of this recommendation. Some of which
include Planning, Fire and Public works approval to proceed with phased
submittals. Please see attached letter.
I will contact the applicant when all departments have confirmed in
writing that it is ok to proceed with phased submittals.
Please call if you have any questions.
Thanks
Matthew Royer
Building Official
Colorado Inspection Agency
877-428-6412
970-328-1790
, , . . _ . . , , .m. ~M..
Vail Four Seasons ResortPage
970-904-0460 .
matt. royer@coinspect.com
www.coinspect.com
CC: "David Thomsen" <david.thomsen@coinspect.com>, "Barry Kramer"
<barry.kramer@coinspect.com>
Mike_McGee - Re Vail Four Seasons Resort ~ Page
From: Charlie Davis
To: Matt Gennett; Matt Royer; Mike McGee; Tom Kassmel
Date: 05/15/2006 1:59:07 PM
Subject: Re: Vail Four Seasons Resort
Matt,
I am confirming that I have received the email and it has been sent to all of the correct departments. I did
notice Item 10 and the mssing sentence but you found it before I commented on it.
To Matt G, Mike M and Tom K:
Please send a written response back to C.I.A. regarding any outstanding items OR written approval to
allow a phased approach. Matt will then send out the approval to the Fours Seasons design team if
appropriate. Thanks
Charlie
"Matt Royer" <matt. royer@coinspect.com > 05/15/2006 1:54:21 PM
Please disregard the first e-mail regarding Phased Approach. The last
sentence of item 10 was missing.
Thanks. -
Charlie-
I have attached my letter recommending approval to move forward with
phased submittal of the Four Seasons Project.
Can you please confirm that this e-mail was sent to all applicable
departments and Town of Vail employees? Conditions were placed as part of this recommendation. Some of which
include Planning, Fire and Public works approval to proceed with phased
submittals. Please see attached letter.
I will contact the applicant when all departments have confirmed in
writing that it is ok to proceed with phased submittals.
Please call if you have any questions.
Thanks
Mike McGee Re
Vail Four Seasons Resort
.a.~..V..~____._ _ ~ ...e.~...._.x._~...~ Page 2~.
Matthew Royer
Building Official
Colorado Inspection Agency -
877-428-6412
970-328-1790
970-904-0460
m att. rove r(c)-co i n s pect. co m
www.coinspect.com ~
CC: Barry Kramer; David Thomsen
. m.,~ ~ . _
Mike McGee Re Vail Four Seasons Resort ~
age 1
„ ~ .
~ , rv, , ....._..r.,. . . ..W.. .~P
From: Mike McGee
To: Matt Royer
Date: 05/15/2006 4:48:31 PM .
Subject: Re: Vail Four Seasons Resort
I think we can live with the conditions as noted.
"Matt Royer" <matt.royer@coinspect.com> 05/15 1:54 PM
Please disregard the first e-mail regarding Phased Approach. The last
sentence of item 10 was missing. .
Thanks.
Charlie-
I have attached my letter recommending approval to move forward with
phased submittal of the Four Seasons Project.
Can you please confirm that this e-mail was sent to all applicable
departments and Town of Vail employees?
Conditions were placed as part of this recommendation. Some of which
include Planning, Fire and Public works approval to proceed witli phased
submittals. Please see attached letter.
I will contact the applicant when all departments have confirmed in ,
writing that it is ok to proceed with phased submittals.
Please call if you have any questions. Thanks
Matthew Royer
Building Official
Colorado Inspection Agency .
877-428-6412
.
_ ~.._..a..~ .
~ Mike li/IcGee Vail Four Seasons Resort
m T Pa e 2
970-328-1790
970-904-0460 matt. roverCaDcoi nspect.com
www.coinspect.com CC: Charlie Davis; Fire_Inspectors
~ .
~ Mike McGee Re Vail Four Seasons Resort ~ ~ Page 11
'
. r m,.. . r.. _
From: Mike McGee
To: Matt Royer
Date: 05/15/2006 4:48:49 PM
Subject: Re: Vail Four Seasons Resort
I think we can live with the conditions as noted.
"Matt Royer" <m,att.royer@coinspect.com> 05/15 1:54 PM
Please disregard the first e-mail regarding Phased Approach. The last
sentence of item 10 was missing.
Thanks.
Charlie- ,
I have attached my letter recommending approval to move forward with
phased submittal of the Four Seasons Project.
Can you please confirm that this e-mail was sent to all applicable .
departments and Town of Vail employees?
Conditions were placed as part of this recommendation. Some of which
include Planning, Fire and Public works approval to proceed with phased
submittals. Please see attached letter. .
I will contact the applicant when all departments have confirmed in
writing that it is ok to proceed with phased submittals. .
Please call if you have any questions.
Thanks
Matthew Royer
Building Official
Colorado Inspection Agency
877-428-6412
^ Mike McGee Re Vail Four Seasons Resort
~ LPage 2
970-328-1790 970-904-0460
m a tt. roye r(aD-co i n S pect. co m
W W1N. COI IlS p@Ct. COill
CC: Charlie Davis; Fire_Inspectors
~M Mc..
ike
age 1
_Gee RE Vail Four Seasons Resort M ~ . .r. , ...M._. . r,,.w..,,,P
From: "Matt Royer" <matt.royer@coinspect.com>
' To: "Charlie Davis" <CDavis@vailgov.com>, "Matt Gennett" <MGennett@vailgov.com>,
"Mike McGee" <MMcGee@vailgov.com>, "Tom Kassmel" <TKassmel@vailgov.com>
Date: 05/16/2006 7:47:44 AM
Subject: . RE: Vail Four Seasons Resort
Hi all, Update: Peter Speth has e-mailed me asking if they can submit Grading
and Excavation permit. His e-mail states that Russ F. told them it was
ok to submit. I just want to confirm with everyone on the review team that we are all comfortable with phased submittal. Please let me know
ASAP and I will notify Peter.
I have confirmation from Mike M. to allow them to move forward.
I still need confirmation from Public Works and Planning.
Please let me know.
Thanks.
Matthew Royer
Building Official -
Colorado Inspection Agency
877-428-6412
970-328-1790
970-904-0460
m att. royer@coinspect.com
www.coinspect.com
-----Original Message-----
From: Charlie Davis [mailto:CDavis@vailgov.com]
Sent: Monday, May 15, 2006 1:59 PM
To: Matt Royer; Matt Gennett; Mike McGee; Tom Kassmel
Cc: Barry Kramer; David Thomsen
Subject: Re: Vail Four Seasons Resort
Matt,
I am confirming that I have received the email and it has been sent to
all of the correct departments. I did notice Item 10 and the mssing
sentence but you found it before I commented on it.
To Matt G, Mike M and Tom K:
Please send a written response back to C.I.A. regarding any outstanding °
items OR written approval to allow a phased approach. Matt will then
send out the approval to the Fours Seasons design team if appropriate.
Thanks
Charlie
"Matt Royer" <matt.royer@coinspect.com> 05/15/2006 1:54:21 PM
Please disregard the first e-mail regarding Phased Approach. The last
sentence of item 10 was missing.
Thanks.
,
'Mike McGee RE Vail Four Seasons Resort
Page 2~
Charlie-
I have attached my letter recommending approval to move forward with
phased submittal of the Four Seasons Project.
Can you please confirm that this e-mail was sent to all applicable
departments and Town of Vaii employees?
Conditions were placed as part of this recommendation. Some of which
include Planning, Fire and Public works approval to proceed with
. phased
submittals. Please see attached letter.
I will contact the applicant when all departments have confirmed in
writing that it is ok to proceed with phased submittals.
Please call if you have any questions.
Thanks
Matthew Royer
Building Official
Colorado Inspection Agency
877-428-6412
970-328-1790
970-904-0460
matt.royer@coinspect.com
www.coinspect.com
CC: "Barry Kramer" <barry.kramer@coinspect.com>, "David Thomsen"
u . . . . _
Mike McGee RE Vail Four, ..Seasons Resort
Page 3
.a-...... _ ~ . , w m..
<david.thomsen@coinspect.com>
~ Mike McGee - Fwd RE Vail Four Seasons Resort
mPage 1
From: Mike McGee
To: Design_Review Team
Date: 05/16/2006 10:39:55 AM
Subject: Fwd: RE: Vail Four Seasons Resort
•
Shall we put this one on the agenda too?
"Matt Royer" <matt.royer@coinspect.com> 05/16 7:50 AM
Hi all,
Update: Peter Speth has e-mailed me asking if they can submit Grading
and Excavation permit. His e-mail states that Russ F. told them it was
ok to submit. I just want to confirm with everyone on the review team
that we are all comfortable with phased submittal. Please let me know
ASAP and I will notify Peter. I have confirmafion from Mike M. to allow them to move forward.
I still need confirmation from Public Works and Planning. .
Please let me know.
Thanks.
Matthew Royer
Building Official
Colorado Inspection Agency
877-428-6412
970-328-1790
970-904-0460 .
matt, rover(aD-coinspect.com
www.coinsqect.com
-----Original Message-----
From: Charlie Davis fmailto:CDavis(a-)_vailqov.coml
Sent: Monday, May 15, 2006 1:59 PM
To: Matt Royer; Matt Gennett; Mike McGee; Tom Kassmel
Cc: Barry Kramer; David Thomsen
Subject: Re: Vail Four Seasons Resort
Matt,
I am confirming that I have received the email and it has been sent to
all of the correct departments. I did notice Item 10 and the mssing
sentence but you found it before I commented on it.
To Matt G, Mike M and Tom K:
Please send a written response back to C.I.A. regarding any outstanding
items OR written approval to allow a phased approach. Matt will then
send out the approval to the Fours Seasons design team if appropriate.
Thanks
Charlie
"Matt Royer" <matt.rover(aDcoinspect.com> 05/15/2006 1:54:21 PM ,
Please disregard the first e-mail regarding Phased Approach. The last
sentence of item 10 was missing.
~
Thanks.
M .i _ -
ke ~hcGe d RE Vail Four Seasons"Resort . . . ~ .ue.... . .......Pa9e2~
.
Charlie-
I have attached my letter recommending approval to move forward with
phased submittal of the Four Seasons Project.
Can you please confirm that this e-mail was sent to all applicable
departments and Town of Vail employees?
Conditions were placed as part of this recommendation. Some of which
include Planning, Fire and Public works approval to proceed with
phased
submittals. Please see attached letter.
I will contact the applicant when all departments liave confirmed in
writing that it is ok to proceed with phased submittals.
Please call if you have any questions.
Thanks
Matthew Royer Building Official
Colorado tnspection Agency ,
877-428-6412
970-328-1790
970-904-0460
matt. rover(@-coi nsqect.com
www.coinspect.com
Mike McGee Fwd RE Vail Four Seasons Resort
Page 1;.
~w . , . . . . .
From: Mike McGee
To: Design_Review_Team ,
Date: 05/16/2006 10:40:15 AM Subject: Fwd: RE: Vail Four Seasons Resort
Shall we put this one on the agenda too?
"Matt Royer" <matt.royer@coinspect.com> 05/16 7:50 AM
Hi all,
Update: Peter Speth has e-mailed me asking if they can submit Grading
and Excavation permit. His e-mail states that Russ F. told them it was
ok to submit. I just want to confirm with everyone on the review team
that we are all comfortable with phased submittal. Please let me know
ASAP and I will notify Peter.
I have confirmation from Mike M. to allow them to move forward.
I still need confirmation from Public Works and Planning.
Please let me know. Thanks.
Matthew Royer
Building Official
Colorado Inspection Agency _
877-428-6412
970-328-1790 970-904-0460
m att. rover(cD-coi nspect.com
WW1N.C01(1Sp8Ct.COf11 •
-----Original Message----- From: Charlie Davis jmailto:CDavis()-vailqov.comt
Sent: Monday, May 15, 2006 1:59 PM
To: Matt Royer; Matt Gennett; Mike McGee; Tom Kassmel
Cc: Barry Kramer; David Thomsen
Subject: Re: Vail Four Seasons Resort
Matt, I am confirming that I have received the email and it has been sent to
all of the correct departments. I did notice Item 10 and the mssing
sentence but you found it before I commented on it.
7o Matt G, Mike M and Tom K:
Please send a written response back to C.I.A. regarding any outstanding
items OR written approval to allow a phased approach. Matt will then
send out the approval to the Fours Seasons design team if appropriate.
Thanks
Charlie
"Matt Royer" <matt.rover(cDcoinspect.com> 05/15/2006 1:54:21 PM
Please disregard the first e-mail regarding Phased Approach. The last
sentence of item 10 was missing.
Thanks. , .
~ . , . _ u. ~.Mike McGee Fwd RE Vail Four Seasons Resort Page 2;;
Charlie-
I have attached my letter recommending approval to move forward with
phased submittal of the Four Seasons Project.
Can you please confirm that this e-mail was sent to all applicable
departments and Town of Vail employees?
Conditions were placed as part of this recommendation. Some of which
include Planning, Fire and Public works approval to proceed with .
phased
submittals. Please see attached letter.
I will contact the applicant when all departments have confirmed in
writing that it is ok to proceed with phased submittals.
Please call if you have any questions.
Thanks Matthew Royer Building Official
Colorado Inspection Agency
877-428-6412
• 970-328-1790 970-904-0460
matt.rover(@_coinspect.com
www.coinspect.com
-,,-T.W.....__.. H.. .w....__M N,.. . . .
; Mike fVlcGee - Fwd: RE Vail Four Seasons Resort Page 1From: Chad Salli .
To: Design_Review_Team.VAIL_PO.VAIL_CO@vailgov.com; Mike McGee
Date: 05/16/2006 11:39:22 AM
Subject: Fwd: RE: Vail Four Seasons Resort
yes . IVlike McGee 05/16/2006 10:39:55 AM
Shall we put this one on the agenda too?
"Matt Royer" < matt.royerCaDcoinspect.com > 05/16 7:50 AM
Hi all,
Update: Peter Speth has e-mailed me asking if they can submit Grading and Excavation permit. His e-mail states that Russ F. told them it was
ok to submit. I just want to confirm with everyone on the review team
that we are all comfortable with phased submittal. Please let me know
ASAP.and I will notify Peter. ' I have confirmation from Mike M. to allow them to move forward.
I still need confirmation from Public Works and Planning.
Please let me know. Thanks.
Matthew Royer
Building Official
Colorado Inspection Agency
877-428-6412
970-328-1790
970-904-0460
m att. rove rCa-)co i n s pect. co m
www.coinspect.com
-----Original Message----- From: Charlie Davis fmailto:CDavis(a6vailQOV.coml `
. Sent: Monday, May 15, 2006 1:59 PM
To: Matt Royer; Matt Gennett; Mike McGee; Tom Kassmel
Cc: Barry Kramer; David Thomsen
Subject: Re: Vail Four Seasons Resort
Matt, I am confirming that I have received the email and it has been sent to
all of the correct departments. I did notice Item 10 and the mssing
sentence but you found it before I commented on it.
To Matt G, Mike M and Tom K:
Please send a written response back to C.I.A. regarding any outstanding
items OR written approval to allow a phased approach. Matt will then send out the approval to the Fours Seasons design team if appropriate.
Thanks
Charlie
,
"Matt Royer" < matt.rover(a)coinspect.com > 05/15/2006 1:54:21 PM
. Please disregard the first e-mail regarding Phased Approach. The last
sentence of item 10 was missing.
.
~ Mike McGee Fwd RE Vail Four Seasons Resort ,
_ , . Pa e 2 .
. , . .
. K ,.n... , ....r.9. .
Thanks.
Charlie- ,
I have attached my letter recommending approval to move forward with ,
phased submittal of the Four Seasons Project.
Can you please confirm that this e-mail was sent to all applicable
departments and Town of Vail employees?
Conditions were placed as part of this recommendation. Some of which
include Planning, Fire and Public works approval to proceed with
phased
submittals. Please see attached letter.
I will contact the applicant when all departments have confirmed in
writing that it is ok to proceed with phased submittals. Please call if you have any questions.
Thanks
Matthew Royer Building Official
Colorado Inspection Agency
877-428-6412.
970-328-1790
970-904-0460
m att. rover(a)-coinsoect.com
WWW.coinsqect.com
_ , ,
~Mike N1cGee Fwd RE Vail Four Seasons Resort
W Page 3''
,
M.~. „ s.~., a
, Mike McGee Fwd. RE. Vail Four Seasons Resort M Page
From: Charlie Davis
To: Mike McGee
Date: 05/16/2006 1:23:49 PM
Subject: Fwd: RE: Vail Four Seasons Resort
It has been added Mike.
Charlie
Mike McGee 05/16/2006 10:39:55 AM
Shall we put this one on the agenda too? "Matt Royer" <matt.rover(a)coinspect.com> 05/16 7:50 AM ,
Hi all,
Update: Peter Speth has e-mailed me asking if they can submit Grading
and Excavation permit. His e-mail states that Russ F. told them it was
ok to submit. I just want to confirm with everyone on the review team
that we are all comfortable with phased submittal. Please let me know
ASAP and I will notify Peter.
I have confirmation from Mike M. to allow them to move forward. .
I still need confirmation from Public Works and Planning.
Please let me know.
Thanks.
Matthew Royer
Building Official Colorado Inspection Agency
877-428-6412
970-328-1790
970-904-0460
m att. roVe r()co i n s pect. co m
.www.coinspect.com
-----Original Message----- "
From: Charlie Davis fmailto:CDavis(aDvailaov.coml
Sent: Monday, May 15, 2006 1:59 PM
To: Matt Royer; Matt Gennett; Mike McGee; Tom Kassmel
Cc: Barry Kramer; David Thomsen
Subject: Re: Vail Four Seasons Resort
Matt,
I am confirming that I have received the email and it has been sent to
all of the correct departments. I did notice Item 10 and the mssing
sentence but you found it before I commented on it.
To Matt G, Mike M and Tom K:
Please send a written response back to C.I.A. regarding any outstanding
items-OR written approval to allow a phased approach. Matt will then
send out the approval to the Fours Seasons design team if appropriate.
Thanks Charlie "Matt Royer" <matt.rover(aDcoinspect.com> 05/15/2006 1:54:21 PM
Please disregard the first e-mail regarding Phased Approach. The last
, , „ ,
a.... . .
~ Mike McGee - Fwd RE Vail Four Seasons Resort ~ Page
sentence of item 10 was missing.
Thanks.
Charlie-
1 . .
I have attached my letter recommending approval to move forward with
phased submittal of the Four Seasons Project.
Can you please confirm that this e-mail was sent to all applicable
departments and Town of Vail employees?
Conditions were placed as part of this recommendation. Some of which
include Planning, Fire and Public works approval to proceed with
phased
submittals. Please see attached letter.
I will contact the applicant when all departments have confirmed in
writing that it is ok to proceed with phased submittals.
Please call if you have any questions.
Thanks Matthew Royer
Building Official
Colorado Inspection Agency
$77-428-6412
970-328-1790
970-904-0460
matt.rovera-coinspect.com `
www.coinspect.com
. . - . ~ . .
Mike McGee Fwd RE Vail Four Seasons ResortPa e 3°
. . a,.µ < < K , w.. .
~ Mike IGIcGee Four Seasons Resort rr ~ Page T
From: "Matt Royer" <matt.royer@coinspect.com>
To: "Andrew Bober" <abober@hillglazier.com>, "Peter Speth" <Peter@jhgi.com>
Date: 05/19/2006 8:04:46 AM
Subject: Four Seasons Resort Andy,
This e-mail is to inform you that I have received approval from all
applicable Town of Vail departments to proceed with a phased approach
submittal. You may now submit partial and/or full building permit
application and documents.
The project has been granted approval to submit in two phases: 1. Grading and Excavation
2. Full Building Permit
I have attached the documents that grant approval and list conditions.
Please call if you have any questions.
Thanks
Matthew Royer
Building Official Colorado Inspection Agency
877-428-6412
970-328-1790
970-904-0460
matt.royer@coinspect.com www.coinspect.com
CC: "Joseph Suther" <JSuther@vailgov.com>, <CSalli@vailgov.com>, "Mike McGee"
<MMcGee@vailgov.com>, "Russ Forrest" <RForrest@vailgov.com>, "Charlie Davis"
<CDavis@vailgov.com>, "Barry Kramer" <barry.kramer@coinspect.com>, "David Thomsen"
, . . ..,,w _ . - . . . ,
Mike McGee Four Seasons Resort
Page 2 ~
~..w .
<david.thomsen@coinspect.com>
t. ~ . . ,
"iVlike McGee 9 Vail Road North exit / Four Seasons Page1 ~
a
. From: Mike McGee
To: Andrew Bober; dbrooks@jhgi.com
Date: 06/20/2006 11:18:21 AM
Subject: 9 Vail Road North exit / Four 5easons David,
We have discussed the effects of the realignment of Spraddle Creek and the impacts on 9 Vail Road on at
least three previous occassions.
The topic of obstructing the north exit from 9 Vail Road has been conveyed by,other departments of the
Town and by the affected property owner. _
The situation has not been adequately addressed.
I have a serious concern the north exit which was obstructed by work conducted as part of the Four
Seasons project has not been abated. .
This situation will not be allowed to continue much longer.
I have photographed the situation and documented the scene.
The work has left the path toa public way in a dangerous condition.
I ask you take steps immediately to abate the hazards and provide a clear and unbstructed path to a
public way, on an all weather walking surface.
The 9 Vail Road building is scheduled to be almost fully occupied for the 4th of July weekend.
If this condition is not remedied before the 1 st of July, 2006, Four Seasons will be subject to prosecution
under the law. Four Seasons is in violation of the Town of. Vail Municipal Code, Section 10.1.2 A and B,
under multiple sections of the International Building Code and International Fire Code.. Each day
constitutes a separate affense.
I would appreciate your attention to this matter.
I may be contacted by cell phone at 970 376-0738, by email or my office phone numer is 970 479-2135.
Thank You.
Michael McGee
Fire Marshal / Deputy Chief
970 479-2135
CC: Charlie Davis; Fire_Inspectors; John Gulick; Leonard Sandoval; Russ Forrest; Tom
Kassmel
. Y.n~.
ike McGee 9 Vail Road North exit / Four Seasons r Page 1~
From: Mike McGee
To: Andrew Bober; dbrooks@jhgi.com
Date: 06/20/2006 11:18:23 AM
Subject: 9 Vail Road North exit / Four Seasons
David, , We have discussed the effects of the realignment of Spraddle Creek and the impacts on 9 Vail Road on at
least three previous occassions.
The topic of obstructing the north exit from 9 Vail Road has been conveyed by other departments of the Town and by the affected property owner.
The situation has not been adequately addressed.
I have a serious concern the north exit which was obstructed by work conducted as part of the Four .
Seasons project has not been abated.
This situation will not be allowed to continue much longer.
I have photographed the situation and documented the scene. ~
The work has left the path toa public way in a dangerous condition.
I ask you take steps immediately to abate the hazards and provide a clear and unbstructed path to a
public way, on an all weather walking surface.
The 9 Vail Road building is scheduled to be almost fully occupied for the 4th of July weekend.
If this condition,is not remedied before the 1st of July, 2006, Four Seasons will be subject to prosecution
under the law. Four Seasons is in violation of the Town of Vail Municipal Code, Section 10.1.2 A and B,
under multiple sections of the International Building Code and International Fire Code. Each day
constitutes a separate offense.
I would appreciate your attention to this matter.
I may be contacted by cell phone at 970 376-0738, by email or my office phone numer is 970 479-2135.
Thank You. Michael McGee
Fire Marshal / Deputy Chief ,
970 479-2135
CC: Charlie Davis; Fire_Inspectors; John Gulick; Leonard Sandoval; Russ Forrest; Tom .
Kassmel
. . . ~
~ Mi M Gee Re. 9 Vail Road North exit / Four Seasons ~ ~
Page 1
From: "David Brooks" <dbrooks@jhgi.com>
To: "Mike McGee" <MMcGee@vailgov.com>
Date: 06/20/2006 11:30:21 AM
Subject: Re: 9 Vail Road North exit / Four Seasons
thanaks for the notice. Can I meet with you on site this afternoon to
discuss where we should take the exit sidewalk.
David W. Brooks
Original Message
From: "Mike McGee" <MMcGee@vailgov.com>
To: <abober@hillglazier.com>; <dbrooks@jhgi.com>
Cc: "Charlie Davis" <CDavis@vailgov.com>; "David Rhoades" <DRhoades@vailgov,com>; "John Gulick" <JGulick@vailgov.com>; "JR Rulapaugh"
<JRulapaugh@vailgov.com>; "Leonard Sandoval" <LSandoval@vailgov.com>; "Mike
McGee" <MMcGee@vailgov.com>; "Mike Vaughan" <MVaughan@vailgov.com>; "Russ
Forrest" <RForrest@vailgov.com>; "Tom Kassmel" <TKassmel@vailgov.com> Sent: Tuesday, June 20, 2006 11:18 AM
Subject: 9 Vail Road North exit / Four Seasons > David,
~
> We have discussed the effects of the realignment of Spraddle Creek and
> the impacts on 9 Vail Road on at least three previous occassions.
> The topic of obstructing the north exit from 9 Vail Road has 6een
> conveyed by other departments of the Town and by the affected property
> owner.
>
> The situation has not been adequately addressed.
, .
> I have a serious concern the north exit which was obstructed by work
> conducted as part of the Four Seasons project has not been abated.
>
> This situation will not be allowed to continue much longer.
>
> I have photographed the situation and documented the scene.
>
> The work has left the path toa public way in a dangerous condition.
>
> I ask you take steps immediately to abate the hazards and provide a
>,clear and unbstructed path to a public way, on an all weather walking
> surface. °
>
> The 9 Vail Road building is scheduled to be almost fully occupied for
> the 4th of July weekend.
> > If this condition is not remedied before the 1 sf of JuVy, 2006, Four
> Seasons will be subject to prosecution under the law. Four Seasons is
> in violation of the Town of Vail Municipal Code, Section 10.1.2 A and B,
> under multiple sections of the International Building Code and
> lnternational Fire Code. Each day constitutes a separate offense.
>
> I would appreciate your attention to this matter.
. ~ .w. a _
<M .__w
~ Mike McGee Re 9 Vail Road North exit / Four S.easons Page
>
> I may be contacted by cell phone at 970 376-0738, by email or my office
> phone numer is 970 479-2135.
>
> Thank You.
>
> Michael McGee
> Fire Marshal / Deputy Chief
> 970 479-2135
>
> This e-mail and any attachments may contain confidential and privileged information. If you are not the
intended recipient, please notify the sender immediately by return e-mail, delete this e-mail and destroy
any copies. Any dissemination or use of this information by a person other than the intended recipient is
unauthorized and may be illegal.
,
MRIR~ ROLF JENSEN & ASSOCIATES, INC.
MINUTES OF MEETING
Four Seasons Vail
Vail, Colorado
V31063
March 17, 2005
ATTENDEES:
Charlie Davis (CD) Town of Vail Building Official
Michael McGee (MM) Town of Vail Fire Marshal
Leonard Sandoval (LS) Town of Vail Construction
Inspector
Chad Salli (CS) Town of Vail Project Engineer
Tom Kassmel (TK) Town of Vail Town Engineer
George Chalberg (GC) Town of Vail Construction
Inspector
T.J. Brink (TJ) Vail Development
Doug Hipskind (DH) Vail Development, LLC
Peter Speth (PS) The John Hardy Group
Doug Atmore (DA) Hill Glazier Architecture
Allyn Vaughn (AV) Rolf Jensen & Associates
Brian Thompson (BT) Rolf Jensen & Associates
NOTE:
The following minutes were prepared by Brian Thompson of Rolf Jensen & Associates,
Inc. (RJA) and reflect his understanding of the conversations and discussions at the
meeting. Should any of the attendees have a different recollection of the proceedings,
they should advise Mr. Thompson in a timely manner.
O 2005 Rolf Jensen 8 Assocfates, Inc. All Rlghts Reserved
101 CONVENTION CENTER DRIVE, SUITE 650, LAS VEGAS, NV 89109-2001 USA
+1 702 699-5391, FAX +1 702 699-5534
www.rjagroup.com
A SUBSIDIARY OF THE RJA GROUP, INC.
MEETING MINUTES 3/17/05 V31063 - Page 2
FOUR SEASONS - VAIL April 15, 2005
The purpose of this meeting was to review the Four Season Vail project and to discuss
the Fire Protection Report prepared for this project. The following items were
discussed:
1. CD noted that there are three basic ground rules that need to be followed for this
project:
• The Architect of Record will be the point person and all questions should
be channeled through this point person.
• Get a copy of the TOV Amendments. (Amendments attached)
• If project is to be a phased approach, CD has specific requirements to
follow for a phased approach. (Requirements attached)
2. TK asked about the project schedule. PS and others identified the following
schedule:
• June - Submit Demolition and Ground Water Permit (Alpine Engineering)
• Late July - Start Demolition
• September - Excavation Start / Submit for Foundation Permit
• November/December -Foundation Start
• 2007 Late SummeNEarly Fall - Soft Opening/Staff Training/Certificate of
Occ.
• 2007 Ski Season - Grand Opening
3. TK asked about the timing of moving Saddle Creek. TJ indicated the design for
Spradle Creek moving will be handled by Alpine Engineering and that around
October 1, 2005 was being targeted. TK indicated that TOV prefers the Fall
timeframe.
4. MM indicated that the Fire Department needed to know the timeframe for project
inspections such as framing inspections. DA indicated probably Spring/Summer
2006 would be the timing for framing inspections.
5. CD indicated that currently the TOV Building Department can not take on this
project so TOV is taking RFP's for plan review and inspection services from
potential third party vendors. The project team needs to take this into
consideration.
,
MEETING MINUTES 3/17/05 V31063 - Page 3
FOUR SEASONS - VAIL April 15, 2005
6. MM indicated he wants an Operating and Emergency Management Plan
sequenced with the Fire Alarm and Automatic Sprinkler designs. MM indicated
the TOV does not accept Design Build for Fire Alarm and Automatic Sprinkler
systems and that TOV wants a more detailed design on these systems. MM
indicated TOV does not want to spend time training subcontractors. MM
indicated he does not want the Fire Alarm and Automatic Sprinkler designs
buried under Mechanical/Electrical/Plumbing consulting engineering.
7. CD emphasized the importance of Automatic Sprinkler design up front due to the
amount of credit given to Automatic Sprinkler protection in 2003 International
Codes. CD emphasized that compartmentalization can not be questionable and
that it must be decided up front in the project, therefore the need for an
acceptable Automatic Sprinkler design.
8. TK asked if a General Contractor had been selected. TJ and PS indicate that
they have a short list to choose from consisting of the following:
• Shaw
• Weitz
• PCL
• GE Johnson
9. TK indicated that once a selection has been made, theGeneral Contractor needs
to make an appointment with LS for construction staging.
10. TK indicated that full approval of the Civil Design is required prior to excavation
permit approval. CS indicated that CDOT Approvals are also required prior to
excavation permit approval. TJ indicated that CDOT Approvals have already
been received.
11. CD indicated that for the record, right now, he does not accept the elimination of
dampers for R Occupancies due to the nature of the residential occupancy as
compared to a B Occupancy which the code allows damper elimination for.
However, other factors may play a role with this decision and the request should
be rewritten.
12. MM indicated he wants to get firefighters to upper levels of the building as quickly
as possible. MM indicated he would like to have 1 or 2 tactical routes to account
for things outside the box (interstitial fire, wood exterior fire, etc.). MM indicated
he is looking for an elevator shaft and a stair shaft to be pressurized, or provided
with relief vents to achieve a quicker tactical vertical route for fire fighters. MM
cautioned that the pressurization needs to account for the stack effect in Vail.
MEETING MINUTES 3/17/05 V31063 - Page 4
FOUR SEASONS - VAIL April 15, 2005
13. MM indicated that he is alright with the Fire Command Center (FCC) being
located in Security, however, it needs to be considered a FCC that Security can
use.
14. CD and MM indicated that they want the Pre-function Area simultaneously
loaded with the Ballroom. It was discussed that the comparison should be made
of loading the Ballroom at 1 person per 7 ftand the Pre-function as non-
simultaneous, with loading both the Ballroom and the Pre-function at 1 person
per 15 ftZ.
15. DA identified that the building construction is planned to be Type IB with the
lower exterior wall construction being stone and limited trim on upper levels being
wood or fire retardant treated wood or heavy timber. DA pointed out that all
exterior walls are non-bearing walls. CD cautioned compliance with IBC Section
1405.4 for veneer and 1406.22 for all exterior construction over 40 ft. CD also
cautioned the existence of exterior chains of fuel or exterior continuity of
combustibles vertically up the exterior wall.
16. CD pointed out the Life Safety Reports reference to IBC Table 602 and footnote
c. CD emphasized that footnote c is alright for heavy timber, however, if heavy-
timber member is partially concealed it does not comply as heavy-timber. MM
pointed out that fire retardant treated wood degradation is quicker than normal in
Vail due to the elements.
17. MM pointed out that roof access (stair access) and roof manifolds need to be
evaluated and provided where necessary. MM cautioned the use of combustible
material supporting HVAC equipment on the roof.
18. CD pointed out that the IBC allows for the laundry chute termination room not to
be rated, however, TOV interpretation on this would require the laundry chute to
be provided with a damper. It was discussed that rating the room would be
better than providing a damper.
19. BT pointed out that exiting from the Assembly occupancy requires a"main exit"
to be identified and the capacity of this exit is required to be 50%.
20. MM pointed out that TOV will be requiring a Radio Amplification System for
emergency personnel communication within the building. MM offered the
services of Paul Smith with the TOV Police Department for a free analysis of the
structure as it relates to Radio Amplification design.
i
MEETING MINUTES 3/17/05 V31063 - Page 5
FOUR SEASONS - VAIL April 15, 2005
21. CD cautioned that the allowable area calculations must be shown for non-
separated use and that for an adjacent lot to be approved for area increase
(perimeter increase), the lot must be approved by the TOV Fire Department for
Fire Department access.
22. DA indicated that the building's highest occupied floor (Level 10) is at a reference
elevation of 222-feet. Although Level 2 is at grade on the south side of the
building, and is at an elevation of 140-feet, the street on the south side of the
property (West Meadow Drive) is at elevation 152'. This puts Level 10 at 70-feet
above the lowest level of Fire Department access. It was agreed that since the
road is the Fire Department access point, the building is not considered a high-
rise structure.
Prepared by,
ROLF JENSEN & ASSOCIATES, INC.
For Bria'n-Q: hompson, P.E.
BOT/AJV:bo/ba -
V31063/Mtg. Minutes 3.17.05
cc: Attendees