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2011-05-17 Agenda and Support Documentation Town Council Evening Session
VAIL TOWN COUNCIL EVENING SESSION AGENDA TOWN OF M�� VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 4:00 P.M., MAY 17, 2011 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. ITEM /TOPIC: Consent Agenda: 1) Approval of April 4, 2011 and April 19, 2011 meeting minutes; and 2) Community Gardens Agreement (5 min. ) PRESENTER(S): Various 2. ITEM /TOPIC: Town Manager Report: LEED's Certification of Arosa Duplex (5 min.) PRESENTER(S): George Ruther 3. ITEM /TOPIC: Local Licensing Authority (LLA) and Vail Local Housing Authority (VLHA) Vacancy Appointmens (5 min.) PRESENTER(S): Pam Brandmeyer ACTION REQUESTED OF COUNCIL: Appoint three members to the Local Licensing Authority and two members to the Vail Local Housing Authority. BACKGROUND: Interviews were conducted at the work session. There are three vacancies on the LLA and two vacancies on the VLHA. The letters of interest were attached to the work session agenda request. STAFF RECOMMENDATION: Appoint three members to the LLA for two year terms each, ending May 31, 2013; and two members to the VLHA, one for a five -year term to May 31, 2016, and one to fill a vacancy which term ends May 31, 2014. 4. ITEM /TOPIC: Ordinance No. 13, Series of 2011, An Ordinance Defining Electronic Personal Assistive Mobility Device ( "EPAMD "); Establishing Regulations Regarding he Operation of Such Devices in the Town of Vail; and Setting Forth Details in Regard Thereto. (5 min.) PRESENTER(S): Matt Mire ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny Ordinance No. 13, Series of 2011, on first reading. BACKGROUND: Electronic Personal Assistive Mobility Devices ( "EPAMD ") 5/17/2011 have been operating in the Town on a trial basis since June of 2009, and the Council now wishes to permit the operation of EPAMD'S on a permanent basis. Pursuant to Colorado law this Ordinance is required to permit the operation of EPAMD's over and upon the Town's recreation paths. STAFF RECOMMENDATION: Approve, approve with modifications, or deny Ordinance No. 13, Series of 2011, on first reading. 5. ITEM /TOPIC: Second reading of an Ordinance Extending Amendments to Chapter 11 -7, Other Signs, Sign Regulations, Vail Town Code, to Establish Regulations for Informational and Directional Signs for Public Parking on Private Property and Allowing the Administrator to Approve Said Signs Subject, to September 6, 2011, and Setting Forth Details in Regard Thereto. (5 min) PRESENTER(S): George Ruther ACTION REQUESTED OF COUNCIL: Approve, Approve with Modifications, or Deny Ordinance No. 12, Series of 2011 BACKGROUND: Ordinance No. 12, Series of 2011 is intended to extend the effective date of Ordinance No. 2, Series of 2011 from May 3, 2011 until September 6, 2011. No other change to the regulations is proposed. Extending the effective date for an additional 125 days allows the Town to explore opportunities for incorporating the parking sign regulations into a larger signage and wayfinding initiative currently underway. STAFF RECOMMENDATION: Approve Ordinance No. 12, Series of 2011 as read. 6. ITEM /TOPIC: Resolution No. 9, Series of 2011, A Resolution Approving an Intergovernmental Agreement between the Town of Vail and the Roaring Fork Transportation Authority; and Setting Forth Details in Regard Thereto. (5 min.) PRESENTER(S): Todd Scholl ACTION REQUESTED OF COUNCIL: Approve the IGA, and authorize the Town Manager to sign and enter into the IGA with the Roaring Fork Transportation Authority in a form approved by the Town Attorney. BACKGROUND: In 2009 the Roaring Fork Transit Authority (the "RFTA ") has a bid and award to purchase buses. The Town of Vail (the "Town ") has budgeted the purchase of two (2) buses in 2011. THe Town would like to enter into an agreement with RFTA to utilize RFTA's bid and award to purchase the Town's 2 buses at the same or similar terms. The agreement would not require the Town to purchase any bus equipment. STAFF RECOMMENDATION: Approve the IGA, and authorize the Town Manager to sign and enter into the IGA with the Roaring Fork Transportation Authority in a form approved by the Town Attorney. 7. ITEM /TOPIC: Discuss the purchase of two hybrid electric buses from Gillig Corporation. (5 min.) 5/17/2011 PRESENTER(S): Greg Hall ACTION REQUESTED OF COUNCIL: The Town Council is being asked to authorize the Town Manager to enter into an agreement in a form approved by the Town Attorney. BACKGROUND: The Town has $1,203,400 budgeted in the 2011 capital budget to replace two 1999 Neoplan low floor buses for the in -town shuttle with two hybrid low floor buses. Replacing these two older buses with hybrids will give us a total of ten hybrid buses for the in -town shuttle, the next hybrid bus purchase would not be until we replace the original hybrid in 2018. If the Council approves Resolution No. 9, Series of 2011, A Resolution Approving an Intergovernmental Agreement between the Town of Vail and the Roaring Fork Transportation Authority (RFTA), the Town would need to enter into an agreement with Gillig Corporation for the purchase of the two Low Floor Hybrid Buses that the intergovernmental agreement authorizes. STAFF RECOMMENDATION: The Town Council is being asked to authorize the Town Manager to enter into an agreement in a form approved by the Town Attorney. 8. ITEM /TOPIC: A request to release the Type II Employee Housing Unit Restrictive Covenant between Arthur and Judith Axelrod and the Town of Vail for their property at 1977 Circle Drive, Lot 25, Resubdivision of Buffehr Creek. (30 Minutes) PRESENTER(S): George Ruther, Kathy Langenwalter, representing Arthur and Judith Axelrod ACTION REQUESTED OF COUNCIL: Arthur and Judith Axelrod are requesting a release from their EHU agreement with the Town of Vail. BACKGROUND: Please see the Staff Memorandum dated May 17, 2011. STAFF RECOMMENDATION: Please see the Staff Memorandum dated May 17, 2011. 9. ITEM /TOPIC: Dinner Break (55 min.) 10. ITEM /TOPIC: Citizen Participation (15 min.) PRESENTER(S): Public 11. ITEM /TOPIC: Public hearing on proposed summer parking management plan (30 min. ) PRESENTER(S): Greg Hall ACTION REQUESTED OF COUNCIL: Hold a public hearing on a proposed summer parking management plan based based similar to winter parking where both parking structure fill prior to allowing overflow parking to occur on the South Frontage Road. Based on the public input and discussion provide direction to staff on changing the current summer parking policy, to new summer parking management plan. If the plan moves forward 5/17/2011 approve the funding to implement the plan. BACKGROUND: The Town council has adopted a goal of 3 Frontage Road overflow parking days in the summer. The summer of 2010 resulted in 34 overflow days. If a management policy similar to winter had been in place by utilizing available parking spaces prior to overflowing onto the Frontage Road the town would have met the goal. STAFF RECOMMENDATION: Decide based on public input and discussion the summer parking management plan for summer of 2010. If the proposed summer plan is adopted, approve the appropriate funding to implement the plan. 12. ITEM /TOPIC: Resolution No. 10, Series of 2011, A Resolution Authorizing the Town Manager to sign a contractual agreement for pre - development services with Triumph Development LLC, to formulate potential cost and financial alternatives and create a conceptual development program for the redevelopment of the Town of Vail municipal office site, located at 75 South Frontage Road, in cooperation with the Vail Valley Medical Center, The Steadman- Philippon Research Institute and the Steadman Clinic; and setting forth details in regard thereto. (20 min) PRESENTER(S): George Ruther ACTION REQUESTED OF COUNCIL: Approve, Approve with Modifications or Deny Resolution No. 10, Series of 2011. BACKGROUND: On May 3, 2011, representatives from the Vail Valley Medical Center, the Steadman Hawkins Clinic and the Steadman - Philippon Research Institute made a presentation to the Vail Town Council on plans to build a new world class medical facility in Vail. In doing so, the group seeks to form a public /private partnership with the Town of Vail to explore opportunities for constructing a new medical facility and municipal office complex on town owned land. The first step in exploring this opportunity is to contract for pre - development services to determine the feasibility of developing this partnership. STAFF RECOMMENDATION: Approve Resolution No. 10, Series 2011 as read. 13. ITEM /TOPIC: Award of streetscape design contract for East Lionshead Plaza and Concert Hall Plaza projects. (10 minutes) PRESENTER(S): Todd Oppenheimer ACTION REQUESTED OF COUNCIL: Council is requested to award the design contract for East Lionshead and Concert Hall Plaza to Mary Hart Design, LLC in the amount of $174,730. BACKGROUND: A Request for Proposal streetscape design services for the East Lionshead and Concert Hall Plaza was released on February 24, 2011. Thirteen firms responded with proposals. The proposal submitted by Mary Hart Desgn, LLC was determined to be the most favorable to the town. STAFF RECOMMENDATION: Staff recommends the council award the 5/17/2011 design contract for streetscape design services for the East Lionshead and Concert Hall Plaza project to Mary Hart Design, LLC in the amount of $174,730. 14. ITEM /TOPIC: A request to proceed through the development review process with a proposal to re- construct and maintain existing private improvements (stairs and deck) on the Town of Vail owned Gore Creek stream tract, Tract A, Vail Village Filing 5, generally located adjacent to the Vail Trails East Condominiums at 433 Gore Creek Drive, and setting forth details in regard thereto. (5 minutes) PRESENTER(S): Bill Gibson, Planner ACTION REQUESTED OF COUNCIL: The applicant's representative, Steve Riden, Architect, has been called out of town and requests that the Vail Town Council grant a continuance of this request to it June 7, 2011 public hearing. BACKGROUND: The Town of Vail development review process requires all applications to have the authorization of the property owner. Since the subject private improvements are located on Town of Vail owned property, the applicant must obtain the Vail Town Council's property owner authorization before proceeding with applications to re- construct and maintain the existing stairs and portions of the deck. STAFF RECOMMENDATION: Staff recommends the Vail Town Council grants the applicant's request for a continuance and tables this item to its June 7, 2011 public hearing. 15. ITEM /TOPIC: This work session will focus on addressing the public parking needs of the West Lionshead area and the 400 public parking space recommendation identified in the Master Plan. Town Staff has identified five policy questions that must be answered by the Vail Town Council in order to continue forward with the review of Resolution No. 6, Series of 2011. Lionshead Redevelopment Master Plan (Resolution No. 6, Series of 2011): A request for a recommendation to the Vail Town Council for an amendment to the Lionshead Redevelopment Master Plan, pursuant to Section 2.8, Adoption and Amendment of the Master Plan, Lionshead Redevelopment Master Plan, to amend the detailed plan recommendations for West Lionshead (Ever Vail), and setting forth details in regard thereto. (PEC 110002) Major Subdivision: A request for a review of a preliminary plan for a major subdivision, pursuant to Chapter 13 -3, Major Subdivision, Vail Town Code, to allow for the creation of two lots for the redevelopment of the properties known as Ever Vail (West Lionshead), located at 862, 923, 934, 953, 1000 and 1031 South Frontage Road West, and the South Frontage Road West right -of- way /unplatted (a complete legal description is available for inspection at the Town of Vail Community Development Department), and setting forth details in regard thereto. (PEC080062) Rezoning (Ordinance No. 7, Series of 2011Y A request for a recommendation to the Vail Town Council for a zone district 5/17/2011 boundary amendment, pursuant to Section 12 -3 -7, Amendment, Vail Town Code, to allow for a establish Lionshead Mixed Use 2 District zoning on Parcels 1 and 2 of the Ever Vail Subdivision located generally at 862, 923, 934, 953, 1000, and 1031 South Frontage Road, and the South Frontage Road rig ht-of-way/un platted (a complete legal description is available for inspection at the Town of Vail Community Development Department), and setting forth details in regard thereto. (PEC080061) Special Development District Amendment (Ordinance No. 8, Series of 2011Y. A request for a recommendation to the Vail Town Council for a major amendment to Special Development District No. 4, Cascade Village, pursuant to Section 12- 9A -10, Amendment Procedures, Vail Town Code, to allow for the removal of Development Area D (Glen Lyon Office Building) from Special Development District No. 4, Cascade Village, and for a zone district boundary amendment, pursuant to Section 12 -3 -7, Amendment, Vail Town Code, to include the subject property in the Lionshead Mixed Use 2 District, located at 1000 South Frontage Road West/Lot 54, Glen Lyon Subdivison, and setting forth details in regard thereto. (PEC090036) Title 12, Zoning Regulations, Vail Town Code, Amendment ( Ordinance No. 9, Series of 2011): A request for a final recommendation to the Vail Town Council for prescribed regulation amendments, pursuant to Section 12 -3 -7, Amendment, Vail Town Code, to amend Section 12- 10 -19, Core Areas Identified, Vail Town Code, to amend the core area parking maps to include "Ever Vail" (West Lionshead) within the "Commercial Core" designation, and setting forth details in regard thereto. (PEC080065) (60 min.) PRESENTER(S): Warren Campbell and Vail Resorts Development Company ACTION REQUESTED OF COUNCIL: The Community Development Department requests the Vail Town Council continue the Major Subdivison, Ordinance No. 7, 8, and 9, Series of 2011, and Resolution No. 6, Series of 2011 to the June 7, 2011 public hearing. BACKGROUND: Lionshead Redevelopment Master Plan: On January 24, 2011, the Planning and Environmental Commission forwarded a recommendation of approval, with conditions, for proposed amendments to the Lionshead Redevelopment Master Plan, by a vote of 3 -1 -2 (Rediker opposed, Viele and Cartin recused). Major Subdivision: On January 10, 2011, the Planning and Environmental Commission forwarded a recommendation of approval, with conditions, on the preliminary plan for the major subdivision to establish Parcels 1 and 2 of the Ever Vail Subdivision, by a vote of 5 -0 -2 ( Viele and Cartin recused). Rezoning: On January 10, 2011, the Planning and Environmental Commission forwarded a recommendation of approval, with conditions, for a zone district boundary amendment to establish Lionshead Mixed Use 2 District zoning on Parcels 1 and 2 of the Ever Vail Subdivision, by a vote of 5 -0 -2 ( Viele and Cartin recused). Special Development District Amendment: On January 24, 2011, the Planning and Environmental Commission forwarded a recommendation of 5/17/2011 approval, with conditions, for a major amendment to Special Development District (SDD) No. 4, Cascade Village, to remove the Glen Lyon Office Building from the SDD in order for it to be incorporated into the Ever Vail Subdivision, by a vote of 4 -0 -2 (Viele and Cartin recused). Title 12, Zoning Regulations, Vail Town Code, Amendment: On January 11, 2010, the Planning and Environmental Commission forwarded a recommendation of approval, with conditions, for a prescribed regulations amendment to Section 12- 10 -19, Core Areas Identified, Vail Town Code, by a vote of 4 -0 -2 (Viele and Cartin recused). STAFF RECOMMENDATION: The Community Development Department recommends the Vail Town Council continue the public hearing on the request for the Major Amendment, Ordinance No. 7, 8, and 9, Series of 2011, and Resolution No. 6, Series of 2011 to the June 7, 2011 public hearing. 16. ITEM /TOPIC: Adjournment (8:20 p.m.) 5/17/2011 K � TOWN OF VA10 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 17, 2011 ITEM /TOPIC: Consent Agenda: 1) Approval of April 4, 2011 and April 19, 2011 meeting minutes; and 2) Community Gardens Agreement PRESENTER(S): Various ATTACHMENTS: 040511 Minutes April 19, 2011 Meeting Minutes Community Gardens Licensing Agreement 5/17/2011 Vail Town Council Meeting Minutes Tuesday, April 5, 2011 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Dick Cleveland. Members present: Dick Cleveland, Mayor Andy Daly Kerry Donovan Kevin Foley Kim Newbury Margaret Rogers Susie Tjossem Staff members: Stan Zemler, Town Manager Matt Mire, Town Attorney Pam Brandmeyer, Assistant Town Manager The first item on the agenda was Citizen Participation. Rich Ten Braak, with the Vail Chamber and Business Association (VCBA), asked the Council to consider local purchasing preferences as any assistance for locals. He also invited the Council to the Premier Impression event on April 7, 2011, from 5 p.m. to 7 p.m. at Eagles Nest. T.J. Slaggert, with Blue Sky Pedi Cabs, asked Council to allow a pedicab service to run from Cascade Village to the Vail Golf course through the end of the night. He also requested the Council direct staff to change the regulations to have off -site advertising on the Pedi cabs. The second item on the agenda was the Consent Agenda: 1) Approval of Release Town of Vail v. WENK et al. Case number 08CV467 and Settlement Amount of Nine Hundred Thousand dollars ($900,000); Cleveland stated this is a settlement regarding the streetscape project. Rogers made a motion to approve the release and accept the settlement amount, and directed the Town Manager to sign the agreement, and the motion was seconded by Daly. A vote was taken and the motion passed unanimously, 7 -0. 2) Approval of Findings of the Vail Town Council for Real Estate Transfer Tax Appeal Hearing March 15, 2011. Newbury made a motion to uphold the findings Town Council Meeting Minutes for April 5, 2011 Page 1 5/17/2011 1 -I -I and the motion was seconded by Daly. A vote was taken and the motion passed unanimously, 7 -0. The third item on the agenda was the Town Manager Report: Kathleen Halloran, Budget Manager, discussed the Revenue Highlights through February, 2011, with the Town Council. She said upon receipt of all sales tax returns, February collections are expected to be up 11% from budget and 7.9% from last year. The Real Estate Transfer Tax (RETT) collections through March 30 totaled $1,062,254 which is flat from this time last year. Approximately $466,203, or 44 %, is from major redevelopment projects. Collections not related to major redevelopment is currently down $604,079 or 14% from this time last year. She said the parking revenue is down from last year. Pass sales are down 5.8 %; daily sales are down 5.6% and parking transactions were down in Lionshead by 3.7% and up in Vail Village by 4.9% from last season. The number of season pass sales fluctuated as well; 802 passes were sold, down 8.7% from last season; value cards increased by 74% due to the inclusion of Eagle County residents. The number of value cards sold to Vail residents increased by 48.7 %. The fourth item on the agenda was an update on the Conference Center Funds. Kent Logan stated that with the upcoming 2012 50 Anniversary and 2015 World Championships, this was the time to get the conference center funds used prior to these events. He said an important theme that has emerged is the completion of Vail's Renaissance. The funds should be used for capital assets, providing long -term benefit to the town. Some of the community comments were to use funds for the Vail Golf Course Clubhouse, a Vail Village Welcome Center and the Ford Park fields expansion and possibly the Betty Ford Alpine Gardens. He said the list could be refined after the vote of the electorate. Logan said he would request an August 23, 2011, election and not the November election date. He said a ballot initiative could be specific to each project and not to bundle them together. These proposals can be refined and don't have to be all- inclusive. The town could reduce costs for each project. Stan Zemler said they needed to discuss a refund methodology, ballot language, time of election and next steps. He stated David Viele and Bill Pierce have worked pro bono on several of the projects to date. The projects have been "vetted" and he is confident these are projects the town can do. The total for the Vail Golf Course Clubhouse, Ford Park field expansion and the Welcome and Heritage Center projects total approximately $16.1 million and there is $9.4 million in conference center funds. Other funding options for the golf course that are committed are $1.5 million from the town and $1 million from the Vail Recreation District (VRD), leaving an unfunded amount of $400,000. The Welcome Center has $566,000 potential funding from the town's capital Town Council Meeting Minutes for April 5, 2011 Page 2 5/17/2011 1 -1 -2 projects fund with an unfunded portion of $734,000; and Ford Park has $2.5 million budgeted from RETT and more can be added to the funds. Each project was discussed in further detail. The Golf Course Clubhouse renovation would build on top of the existing structure. These are preliminary concepts and additions could include a new events pavilion, new entrance to pro shop and restaurant, updated locker rooms, cart barn improvements, new welcome area and expanded deck area. Rogers asked about the increase of meeting and event space and wanted to know if increasing the square footage from 18,000 square feet to 20,000 square feet is enough. She said this space should have three levels instead of two. More conference, meeting and technology spaces on a third floor should be included to accommodate conference needs. Bill Pierce said this is possible but they were using the current space. He stated the space could accommodate 200 people. Rogers said this isn't enough. Zemler said the biggest issue will be parking which will be a challenge. Daly said he had been talking to many people in town and this didn't make the list. Logan said they spoke to many lodging folks and they were specific that conference space had to be centered in town. That's why the original suggestion was to use Dobson Ice Arena. He felt the original conference center space could be in the project that is between the hospital and the Steadman clinic. He feels that would be the place for conference and meeting facilities. Cleveland said to skip to the big picture and to use future meetings to delve into the pros and cons of each project. Cleveland asked for public comment on the golf course project. There was none. Logan said the Welcome Center and guest services initiative would include a state -of- the -art Guest Service Home Page portal via a 3,000 square foot building expansion. This would include new restrooms, interactive multimedia displays, space for Vail heritage exhibits, gatherings, presentations, and have an interior connection to the Colorado Ski and Snowboard Museum. It would also provide a full service clearinghouse to book activities, lodging and other resort services. It would create an atmosphere of well informed, comfortable and relaxed visitors and contribute to increased visitation in all seasons and extended visitor stays. A possible 120 -seat area could be used by the Colorado Ski Museum or the Vail Symposium and other entities wanting to host events. The expansion could be used at the current Vail Transportation Center. Daly said adding more meeting space could be redundant space since the Lionshead Welcome Center has this in the space already. Town Council Meeting Minutes for April 5, 2011 Page 3 5/17/2011 1 -I -3 Erica, with the Colorado Ski and Snowboard Museum, said more professional space and technology would be useful for several entities in town. The museum heritage center would connect with Vail's history and build on that, offer a teacher's curriculum and school programs. Robin Litt, development director with the Colorado Ski Museum, said cultural tourism is a tremendous benefit to the Town of Vail. As of 2009, cultural tour participants are more affluent, educated and they stay longer. She said cultural tourism has contributed $3.1 billion in direct and indirect funding. Logan said the ski museum is currently not world class for Vail. The museum needs a space that is worthy of Vail as one of the premier ski resorts in the world. The Ford Park field expansion proposed upgrades include an addition of one full sized soccer field, an increase of the size of the west softball field, a new storage facility and two new restrooms. This does not include the lower bench, Ford Amphitheater, Alpine Gardens, artificial turf or parking. Mike Ortiz, Director of the Vail Recreation District (VRD), stated every weekend but one was full with events at the fields. Fields have been so busy they have had to use down valley fields; thus people stayed down valley. Both fields would be artificial turf. Daly asked how the cost changed from $1 million to $4.5 million. Zemler said the $1 million was the minimum and now there are additions of restrooms, walls and added turf. Logan said these proposals can be refined because $4 million to add a soccer field and walls would be hard to justify. He said with no construction going on in Colorado, these figures should go down. Daly asked Zemler to talk about how each project should be self supporting; covering its operating costs and generating cash flow to cover capital costs. Ortiz said the Ford Park field expansion would include a vendor that would hold a liquor license or the VRD would hold the liquor license. They could shrink the restaurant and give someone an opportunity to run the event space proposed. VRD would retain the rental fee and a profit from the food vendor. The revenue to operate the additional space and pay for capital improvements would come from adding 40 new events that could be generated by the facility. Daly said the town doesn't have any responsibility to fund deficits. Zemler said this would be a VRD operated facility and it would be their responsibility. Zemler said the Welcome Center has not been discussed as to who would operate this facility or what the role the town would play. VRD is not saying the fields will generate more heads in beds. They will generate people staying in Vail. As the town continues creating new events, it will be attractive to event producers to use the fields. Town Council Meeting Minutes for April 5, 2011 Page 4 5/17/2011 1 -1 -4 Rob Levine, the Antlers General Manager, said he was involved in getting the conference center funding in place. The idea was more than heads in beds; and the purpose was to round out the economy. Their facility currently generates two thirds of their revenue from four months of the year. In the lodging business, 80% of business comes from those four months. This is not good. He personally believes the conference center had the ability to bring new markets to Vail at other times of the year. He is disappointed in this outcome as these projects will improve what we have but will not bring in diverse markets to Vail and expand our economy in diverse ways. Medical, recreational and business tourism is what we are good at, but he is disappointed we haven't figured out how to have a year round economy. This should be part of the community conversations. The conference center was the most logical solution that would have been significantly impactful. He said the town and its residents and business owners should have greater vision and a 10 to 20 -year horizon. Pete Hayda said he was in the lodging business in Vail, and was around when the conference center funding was approved. He said the meeting business season takes place April, May, June, September, October and November. We are missing out on that business. Rob Levine said the conference center was meant to address 1,200 universal meeting groups. This isn't happening so don't try to force that idea on any of these projects. Cleveland said Council is trying to get feedback from the community and now is the time to get other ideas. He said now is the time to get the community's ideas out and if they have comments about the current projects suggested, now is the time to voice them. Ann Kurronen, with the Betty Ford Alpine Gardens (BFAG), said they would like to see improvements on the lower bench of Ford Park. She stated the BFAG have not seen the Vail Valley Foundation (VVF) proposal; however, the groups in the Lower Bench need to work together. Rogers said she wants to see all Ford Park users be in on these conversations: the Art in Public Places, BFAG, Vail Amphitheater, the VRD and town all need to get involved together. Gwen Scapello, resident, asked when they talk about Ford Park, why aren't they also looking at the parking at Ford Park. Parking is strained for any activity at the park. Daly said there was a study done and it added $10 million to the cost of Ford Park, with two parking garages that are already underutilized in the summer. If the town upgrades bus service, this should help with the parking. Stephen Connolly said these are all good ideas but they don't attract the larger numbers to make an impact. He said the clubhouse makes the most sense but it won't bring more people to town. He said the town doesn't have a space for a music venue to hold Town Council Meeting Minutes for April 5, 2011 Page 5 5/17/2011 1 -1 -5 concerts to bring in guests. He suggested Council look at the Ford Amphitheater to see if it could be enclosed and to add space to have a conference facility. Making it year round for many people to use would make sense. Paul Rondeau, a Vail resident, said clearly a lot of work has been done. Council needs a vision process to rate each project on its merits. He said making Vail a center for health is a high level vision; making Vail more than a four month place to be is a high level vision. There needs to be a list of criteria for project review. Then rate each project against the criteria to find out which project comes out on top. The public needs to have more input. There needs to be transparency. Logan said that for $9.4 million, there is just not one great idea. He said this is about holding on to what we have and building incrementally. Zemler said Council needs to make a decision on how to move forward on the ballot language and cautioned that if the Council goes to the voters, and the ballot fails, the conference center funds will have to be refunded. If that happens, the Council would need to pick a time and reduce the sales tax or lodging tax over a period of time. If the initiative loses, there needs to be a refund methodology. Zemler said next steps include a variety of opportunities to host meetings to present projects and get feedback and structure from the community to the Council. Ballot timing and language will be at the next meeting. Cleveland said proposed projects need specific budgets and costs when they are proposed at these meetings. Newbury said they need general costs and what the mechanism will be to fund the projects because it doesn't do anyone any good to have a ballot question on the projects and then not be able to fund it. Tjossem asked if there was a marriage of funds to support these projects from other fund accounts that could be utilized or bonded or other partners involved. The fifth item on the agenda was a review of the proposed Lionshead Redevelopment Master Plan amendments to facilitate the Ever Vail project. The main discussion centered around Resolution No. 6, Series of 2011, a request for a recommendation to the Vail Town Council for an amendment to the Lionshead Redevelopment Master Plan, pursuant to Section 2.8, Adoption and Amendment of the Master Plan, Lionshead Redevelopment Master Plan, to amend the detailed plan recommendations for West Lionshead (Ever Vail), and setting forth details in regard thereto. Warren Campbell said the first memorandum attached was a response to the questions Council asked at the last meeting regarding Manor Vail, conference groups and Arrabelle. The second memorandum was regarding Resolution No. 6, which amends Chapter 4 and 5 of the town code with recommendations. He reviewed the Town Council Meeting Minutes for April 5, 2011 Page 6 5/17/2011 1 -1 -6 memorandum with Council on the findings, criteria, roles and responsibilities. He made an overall review of what will be presented to Council during the coming. Campbell also requested Council continue the public hearing on the request for the Major Amendment, Ordinance Nos. 7, 8, and 9, Series of 2011, and Resolution No. 6, Series of 2011 to the April 19, 2011 public hearing. Dominic Mauriello, on behalf of Vail Resorts, paraphrased the purpose of Resolution No. 6. Daly said some concerns are the view corridors because some of the property has been built to the property lines, particularly view corridors 6 and 7. He asked that in the future, full documents be submitted. Mauriello said this is an overview flavor of the whole project. Daly said the document doesn't speak to no net loss of parking. This is critical and there was nothing submitted. He wants the full document in front of Council so they can see the changes. Mauriello said he can do that in the future. Rogers said if it's not in the memorandum, there are no changes. The town's Master Plan of May 2010 should be kept in front of Council as well. Rogers asked if the 400 public parking spaces are enough based on current changes. Mauriello said they took their figures off the current Master Plan. Greg Hall said they updated the transportation plan in 2008 and at that time the recommendation was ok. Daly said he disagreed and said the need could potentially be 1,000 parking spaces needed. Mauriello said the 400 spaces is complete surplus parking above and beyond the project needs. Rogers asked how many parking spaces will be generated by the new gondola. Mauriello said the ski resort is not generating new skier capacity with the gondola. They are generating new skiers who are staying in the project themselves. That's why they are generating 400 additional parking spaces so the guests can stay at Ever Vail. Rogers asked if the 400 spaces are above and beyond and does the parking include serving the gondola. Tjossem said they are counting on about 10% of skiers migrating to this new lift and it's a redistribution of current skiers, not new skiers. Newbury stated people parking on the Frontage Road will now be concentrated at Ever Vail due to available parking. Zemler stated this is a fundamental question: are the 400 spaces serving the lift or is this a separate parking component. Rogers stated there has been a need for new parking if there are retail stores. Mauriello said there are 350 spaces that serve the Town Council Meeting Minutes for April 5, 2011 Page 7 5/17/2011 1 -1 -7 need for shops and stores and requirements could be addressed when conditional uses are sought at a later date. He said the Planning and Environmental Commission (PEC) could say the gondola parking needs could be 600 parking spaces. Mauriello stated the applicant wants parking needs to be discussed now and not later. Daly said it's obvious there's anxiety from the Council. In the community survey, the town was criticized about not enough parking. Council is concerned more parking demand will be required. Daly said 400 parking spaces is what is needed right now. He can't agree to additional congestion without having an immediate solution to parking needs now. Newbury asked why the PEC was told it would be considered at the time of the conditional use process. She said clearly the applicant was told this would be addressed at the conditional use permit discussion. Ruther said the nexus of the appropriate time is at the conditional use permit application. He also said within the conditional use review, the PEC will discuss what the impacts of this use are on parking, traffic, etc. Newbury said the applicant needs to understand the Master Plan gives direction. There is still an opportunity for the PEC to determine a different number of parking spaces that will be required. Cleveland said this process would be better served if the Council submits questions they have to staff and the applicant so they can facilitate the meeting quicker. Further discussion ensued regarding the view corridors 6 and 7. Daly said people thought they were getting a better view corridor between Garfinkel's and Arrabelle and they didn't. Daly asked how they make sure the view corridors are protected. Ruther said the view corridors are two different types. Ever Vail, as proposed, has most of the view corridor as a contemplated view corridor. They look at what is important to identify and protect. Daly said he is trying to make the town and applicant protect the view corridors. Ruther said the contemplated view corridors will have to use 3D modeling to anticipate the view corridors at Ever Vail. Daly prefers to have a GPS location and specification of the view corridor. Ruther said they can research that and include it into the master plan. Mauriello said the view corridor is already protected by an open space easement. The contemplated view they are trying to capture is when folks come out of the parking structure. The view the PEC captured is how to approach and exit out of the parking structure so you can orient yourself to the mountain. Additional discussion about the view corridors, heads in beds, traffic and parking ensued. Town Council Meeting Minutes for April 5, 2011 Page 8 5/17/2011 1 -1 -8 Cleveland opened up the floor for public comment. Jim Lamont, representing the Vail Homeowners Association, said there needs to be a requirement that the Frontage Road cannot be a means to resolve any unpredictable parking needs for this portal or any other portal. He said the town needs to make sure there is enough parking planned. This project needs to be a well planned community, with enough setbacks, open space and landscaping area around and between the project and the Frontage Road. He said there needs to be a strong landscape corridor or it will look too sterile and urban. He said Council is doing an admirable job remembering a lot and they need to remember to error in more landscaping and less parking on the Frontage Road. He said he has sewer treatment plant concerns. Rogers said the treatment plant has vested rights to their property. She said they are a private landowner and Council can't tell them to move the plant. Lamont said they need to clean up their act and upgrade it, cover it or move it. He said the town has a right to change the Master Plan. Change around the sewer treatment plant is everywhere and over time, as the area changes, the plant should change and be more appropriate and compatible with the neighborhood. He suggested using TIF funds to beautify the site could be a possibility. Daly made a motion to continue all Ever Vail items to the May 3, 2011, Council meeting, and Donovan seconded the motion. A vote was taken and passed 7 -0. A ten minute recess was taken at 9:10 p.m. The meeting was reconvened at 9:20 p.m. Cleveland said several members were uncomfortable with the way the previous public hearing went. In the future, Council agreed there will be consensus on specific items and will then move forward. Cleveland stated Council needs to address issues, assess them as they go along but still move forward and get through the process. Zemler suggested they think about adding a separate Tuesday meeting to discuss the Ever Vail project since this process could take a lot of time. Tjossem said when they start at 10 a.m. or so and the meetings go late into the evening, Council can start getting crabby and make poor decisions. The Council needs to take the time to go through the master plan in order, stay on task and stay focused. Zemler said they could frame some questions. Rogers said she bases her vacations around the Council meeting dates and doesn't want to add more dates. Donovan said she isn't opposed to adding more dates. Cleveland said they may have to take things off the meetings to get this done. Zemler said another possibility is to start the evening meetings at 4 P.M. or earlier and add Ever Vail later in the evening. Town Council Meeting Minutes for April 5, 2011 Page 9 5/17/2011 1 -1 -9 The sixth item on the agenda was a discussion regarding the Lionshead Transit Welcome Center Construction Contract Award. Tom Kassmel, Town Engineer, said the Town of Vail and the Vail Reinvestment Authority are in the process of completing the Lionshead Transit Center Project. The purpose of this Council session is to award the construction contract for the Lionshead Transit Welcome Center (LHTWC) Phase II Improvements. The Town received six bids through a public bid process with R.A. Nelson the lowest responsible bid after a detailed evaluation of scope, schedule, logistics and cost during a subsequent two week process. Daly stated that operations and maintenance should not be included but should be self supporting. Kassmel said next steps are for staff to figure out how to involve others to manage it with a goal of being revenue neutral or providing a profit. Newbury suggests having developers, including the town developers, submit a construction parking plan. If construction goes into ski season, it needs to be part of the contract. Foley said the Lions Head merchant's greatest concern is for their customer's to access Lionshead without going all the way to the Dobson /Library exit. Rogers made a motion to approve the award to R. A. Nelson per the town staff recommendation and the motion was seconded by Tjossem. A vote was taken, and the motion passed 7 -0. Daly thanked Tom Kassmel and Greg Hall for working through the process and commended them for doing a great job. The seventh item on the agenda was adjournment. Foley made a motion to adjourn, and the motion was seconded by Tjossem. A vote was taken and the motion passed unanimously, 7 -0. The meeting adjourned at 9:50 p.m. Respectfully submitted, Dick Cleveland, Mayor Attest: Lorelei Donaldson, Town Clerk Town Council Meeting Minutes for April 5, 2011 Page 10 5/17/2011 1 -I -10 Vail Town Council Meeting Minutes Tuesday, April 19, 2011 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Dick Cleveland. Members present: Dick Cleveland, Mayor Andy Daly Kerry Donovan Kevin Foley Kim Newbury Margaret Rogers Susie Tjossem Staff members: Stan Zemler, Town Manager Matt Mire, Town Attorney Pam Brandmeyer, Assistant Town Manager The first item on the agenda was Citizen Participation. Nicola Ripley, Director of Horticulture and Research at the Betty Ford Alpine Gardens (BFAG), stated they were interested in being part of the conference center funds discussion as one of the possible projects for use of the funds. She said the BFAG vision fits into the criteria along with the other projects in Ford Park. The BFAG are considered experts in high horticulture gardening and have many investors. They would like to increase their footprint in Ford Park and expand the gardens. Mike Cacioppo said he wanted to know if the Council is going to make a decision on the ballot questions and timing this evening. He said he can't stay for the rest of the meeting tonight and wanted to express his views. He said some of the projects are not appropriate uses for the conference center funds. In his opinion, the most appropriate uses for putting heads in beds is the Vail Golf Clubhouse remodel and the Ford Park project adding another field. He said the other projects do not fit the scenario of getting heads in beds criteria. Tom Ruemmler, part -time resident of Vail for 20 years, explained how the economic crisis evolved and how this affects the Vail community. He cautioned the Council to be aware and cautious about adding taxes to real estate projects. The second item on the agenda was the Consent Agenda. Town Council Meeting Minutes for April 19, 2011 Page 1 5/17/2011 1 -2 -1 On the consent agenda was the approval of the March 1, 2011, meeting minutes and the March 15, 2011, meeting minutes. Daly made a motion to approve these minutes, with a minor correction, and the motion was seconded by Foley. A vote was taken and the motion passed, 7 -0. The third item on the agenda was the Town Manager Report. Zemler stated the Council received an invitation to the Eagle County Regional Planning and Advisory Committee meeting. The fourth item on the agenda was an update on the USA Pro Cycling Challenge. Ceil Folz, President of the Vail Valley Foundation (VVF) and Adam Lueck with the Vail Valley Foundation, presented an update to Council on the USA Pro Cycling Challenge, formerly known as the Quiznos Pro Cycling Challenge. Folz stated Vail will host the time trial on August 25, 2011, this is good for television as all the cyclists will be able to be on television. The folks on the local organizing committee are tied to the community with Dwight Henninger, Stan Zemler and Kelli McDonald serving. She said there is an overall budget of $318,000, with the Town of Vail donating $175,000 cash and $25,000 in -kind sponsorship fees. The VVF will be raising the additional funds. She said 120 international teams of athletes will be here. She said announcers will be promoting this pro cycling event in all the other cities that are involved. 20,000 to 30,000 spectators are expected in Vail. The economic impact is expected to be between $3 million and $6 million. She said the time trial will take place between Vail Village and Vail Pass and is the most spectator friendly route. Adam Lueck stated the race starts in front of Solaris and heads out on Gore Creek Drive to Vail Valley Drive onto the Frontage Road and up the original Coors Classic time trial route, into East Vail to Bighorn Road, with a cross under I -70 to the old Highway 6 to the cul -de -sac. The VVF is working with the town staff to establish a parking plan. He said Meadow Drive is requested to be closed from August 24 and 25 and Willow Bridge Road, Gore Creek Drive, Vail Valley Drive, Frontage Road East and Bighorn Road throughout the day on August 25. There will be 25 hours of television for this event with two hours of live television coverage, which is better than the tour stage in California. Vail benefits greatly with the visibility on television and will maximize bringing people in to town. There will be a 30- second commercial to help bring folks to town for the race. This is not just a one day event. There will be three night hotel packages, time trial forerunners, celebrations, celebrities, VIPs, films, animation, with Taste of Vail -type events, concerts and a Coors Classic Reunion. As well, and there will Town Council Meeting Minutes for April 19, 2011 Page 2 5/17/2011 1 -2 -2 be a Friday Citizens Ride which will come from Avon to Vail. There will be a headliner concert and a second citizen ride to Breckenridge. Council was very supportive of the event. Additional questions were asked about bleachers, big screens and transportation around the area to event sites. Folz said every site of this event had to have local representatives and the VVF represents Avon and Vail. She said Avon's contributions were all in -kind services and no cash. Foley asked if they were attracting people to come up on Wednesday night instead of Thursday. Folz said the American Flyer film may be shown with celebrities in attendance. Many aspects of the race still must be completed and discussed. The fifth item on the agenda was the Conference Center Ballot Language and Timing. Judy Camp, Finance Director, asked Council for direction on the ballot language and timing. She stated the last ballot issue for the conference center funds was in 2005. The language stated if the Council chose not to use the funds for a conference center, the town would need to refund the money or submit a question to the voters on how the funds would be used. Rogers asked if the refunding mechanism had to be stated in the ballot language. Mire said it can be stated in a resolution. He gave Council samples of various ways to word the ballot language in a yes and no question. The three samples were: 1) Remodel the Golf Clubhouse with the addition of an events Pavilion. This multi - purpose venue would serve golfers, Nordic users, potential special events and meetings /receptions; 2) Remodel and expansion of Vail Village Welcome Center to support a Heritage Center with space for receptions and other functions and Town -wide signage /information /guest enhancement system. This multi -media welcome center would be high tech yet high touch; triple the square footage of the existing information center with connectivity to the Colorado Ski and Snowboard Museum on the floor below as well as a flexible floor plan for receptions and other functions; 3) Expansion of the fields at Ford Park. An additional field and restroom would be added in Phase I of this Ford Park project on the Upper Bench. This phase does not include parking, the Lower Bench or Ford Amphitheater projects. Staff is going through public outreach to get community input. Rogers said there is only $9.4 million in conference center funds and the projects listed are up to $16 million. Tjossem said voters may be picking projects that may not get the total funding and it's up to Council to pick the projects that are most popular with the community. Rogers said it should be up to the groups bringing forth these projects to add in the maintenance costs of the projects. Ongoing operations and maintenance should be part of the final presentations. Foley said the language should be yes and no questions with specific projects and dollars. Stephen Connolly, resident, said he supports the Vail Clubhouse project. He said it is best to make the ballot simple as possible and only have one project on the ballot. He Town Council Meeting Minutes for April 19, 2011 Page 3 5/17/2011 1 -2 -3 said the Welcome Heritage Center doesn't make sense and the numbers don't support the project. He asked Council to seek public input and get the general public input and not just from the select few. He said the Vail community is capable of great thinking and maybe there are other ideas out there. He said the possibility of making the Ford Amphitheater a year' round venue may have potential. He also said the Council should be ready to back up why a special election is necessary instead of placing it on the November election. Kaye Ferry, Vail resident, said she didn't disagree with anything Steve Connolly said and was concerned that all the folks who have an interest in this will be out of town when this will be discussed in May. She said there is a long way to go before she feels strongly about supporting the projects mentioned and her answer would be no on all the samples given so far. Tjossem said during the public process in the next few weeks, the Council will gather feedback. It will be the Council's job to come up with the most viable two or three projects from the public input. Ferry said there was an original goal for the funds which was to put heads in beds and the heritage and welcome center is not it. Rogers said Kent Logan came to Council and said there is no one project that was a great project. Steve Connolly said part of his comment is they don't know there is a silver bullet. There hasn't been an outreach to the general public. He said to find one idea everyone can wrap their arms around. The town needs to create an outreach program to reach the community. Ferry asked the town attorney, if the town did a poll and got a project that didn't use all the funds, could they keep the balance in an account for future use. Mire stated the town would need to get community approval for the rest of the funds left. Ferry said if the town wants to have a win -win, apply $4.2 million to the Vail Golf Clubhouse and keep the rest of the funds in an account until the next great idea comes along. Mire said we can't violate election law. Further discussion ensued regarding how to structure the language and how to spend the money on projects. Mire stated the town needs to seek authorization to keep the funds anywhere. Jim Lamont, representing the Vail Homeowners Association (VHOA) said government should not be spending just because there is money and it's burning a whole in the pocket. He said there are a lot of folks who don't want the money spent just to spend it. He said they need to discover what are the wants versus the needs and are there other things coming down the road that may be needed in the future. He said the town may want to keep the money for a future use and not spend it if it's not necessary. Town Council Meeting Minutes for April 19, 2011 Page 4 5/17/2011 1 -2 -4 Cleveland said the date can be resolved. Daly said the recommendation was to do a survey of when people would be in town to vote. Rogers said she is against having the August election as the Council and community needs more time to discuss this issue. She said serious consideration needs to be given. They need more input. She doesn't want to spend an additional $12,000 for a special election because there is no compelling reason to have an election in August. Newbury and Cleveland agreed with Rogers. Foley said in 2005, when there was a ballot question and Council seats on the ballot, there was a high turnout. He said they should schedule this for the meeting on June 7, 2011. Tjossem stated if there isn't a compelling reason to go to an August election, move this to a November election and get more feedback from the public. Newbury said no one has come up with a great idea. If the ballot question gets voted down, it gets voted down by the Vail voters. Rogers made a motion to put the ballot question on the November 8, 2011, election; the motion was seconded by Daly. A vote was taken and the motion passed unanimously, 7 -0. Council stated they will move the public hearings to June. Zemler stated the Council has been advised since 2008 they should go to the voters or face the possibility of losing the funds. Foley said a survey could be developed that residents could then get on the computer and fill out. Staff will develop a new option. Zemler said staff will bring this back the first week in June and see if any other projects come out of the next meeting. A ten minute break taken at 7:52 p.m. The sixth item on the agenda was First reading of Ordinance No. 5, Series of 2011, an ordinance amending Section 14 -10 -5, Building Materials and Design, Vail Town Code, pursuant to Section 14 -1 -3, Administration of Standards, for changes to the solar energy device regulations, and setting forth details in regard thereto. (30 min.) Planner Rachel Dimond stated this ordinance had received a recommendation of approval from the PEC. The proposed regulations would remove a provision that requires solar energy devices to be installed at least two feet from eaves and one foot below ridge height. The proposed regulations would allow solar energy devices to be installed to the edge of eaves and one foot above ridge height. Under public comment, Megan Gilman with Active Energies, stated this goes a long way toward installing solar panels in the town. This is not overly restrictive and suggested Council use the Design Review Board (DRB) as the gatekeeper. Jeannine Robbins, an Town Council Meeting Minutes for April 19, 2011 Page 5 5/17/2011 1 -2 -5 East Vail resident, questioned installing panels that obstruct a neighbor's view. She cautioned Council to watch carefully over these installations. Donovan was concerned that with large projects the one foot above ridge height could be problematic and she was not convinced an extra foot would provide the incentive required. She suggested keeping as close to the roof line as possible. Cleveland supported the 2 foot eaves change — but not the 1 foot above the ridge line. Cleveland, Foley and Donovan agreed they were not convinced this would affect a significant number of projects. Dimond stated this should simplify the process for both the applicant and the staff. Ruther noted calculating the roof height was a very complicated process. In a second motion , the first motion withdrawn, Daly moved to approve with additional language that is sensitive to architectural compatibility to the maximum height, and Donovan seconded the motion. A vote was taken and the motion passed 6 -1, with Cleveland opposed. The seventh item on the agenda was Resolution No. 7, Series of 2011, establishing the 2011 payment of fees in lieu for each employee to be housed and for each square foot for commercial linkage and inclusionary zoning mitigation. Council clarified "the annual fee in lieu amount reflects the gap between a two- person household earning 120% of area median income (AMI) and the previous year's median cost per unit." Rogers moved to approve Resolution No. 7, and the motion was seconded by Newbury. A vote was taken and the motion passed unanimously, 7 -0. The eighth item on the agenda was first reading of Ordinance No. 11, Series of 2011, an ordinance authorizing a ten foot wide utility easement along the common property line between Parcel A and Parcel B, a re- subdivision of Tract D, a re- subdivision of Vail Das Schone Filing No. 1, a re- subdivision of Parcel A and Parcel B, Town of Vail, County of Eagle, State of Colorado; and setting forth details in regard thereto. Ruther stated the Chamonix property was platted and currently had a 10 foot wide easement; however, by second reading, a correction plat would be submitted. Newbury made a motion to approve on first reading Ordinance No. 11, and the motion was seconded by Daly. A vote was taken and the motion passed unanimously, 7 -0. The ninth item on the agenda was the 2011 Overlay Project Award. Town Council Meeting Minutes for April 19, 2011 Page 6 5/17/2011 1 -2 -6 Engineer Chad Salli asked Council to authorize the Town Manager to enter into an agreement with B &B Excavating, the lowest bidder, to complete the 2011 Overlay Project in an amount not to exceed $369,655.99. Foley requested thorough notification of the neighborhood for affected residents. Daly made a motion to direct the Town Manager to enter into this agreement with B &B Excavating, and the motion was seconded by Rogers. A vote was taken and the motion passed unanimously, 7 -0. The tenth item on the agenda was the Matterhorn Bridge Design Award. Salli explained this is a federally funded bridge replacement project. The project was awarded the federal funds due to the structures low sufficiency rating. The bridge has lost 15% of its bearing area due to scour. This then requires an RFQ (Request for Qualifications), to which there were 11 responses. Loris and Associates was the most qualified and is a company operating out of the Boulder/ Lafayette area. Rogers asked whether there were any local bidders but was told local bidders had no previous experience with either bridge replacement or working with CDOT. Daly questioned why the design element was so high at 25% of the overall. Salli explained the CDOT average is 15 -18% for initial project review, with approvals being supplied by an associate engineer billed out at $137 /hour. For the expanded scope of review, including engineering design and construction, the total would be as high as 26% overall, still a good deal under CDOT's average of 32% for this expanded scope of service. Since this is a federal match, the town pays 20% and the federal government comes in at 80 %, or $828,000 of a $1,035,000 total project. The project also will be subject to DRB scrutiny. Daly made a motion to approve the Town Manager's entering into a contract with Loris and Associates, and the motion was seconded by Foley. A vote was taken and the motion passed 6 -1, Cleveland opposed. Foley made a motion to adjourn, and the motion was seconded by Newbury. A vote was taken and the motion passed unanimously, 7 -0. The meeting adjourned at 8:40 p.m. Town Council Meeting Minutes for April 19, 2011 Page 7 5/17/2011 1 -2 -7 Respectfully submitted, Dick Cleveland, Mayor Attest: Lorelei Donaldson, Town Clerk Town Council Meeting Minutes for April 19, 2011 Page 8 5/17/2011 1 -2 -8 TOWN OF VAIL� Memorandum To: Vail Town Council From: Community Development Department Date: May 17, 2011 Subject: Community Garden Operating Terms and Conditions — Licensing Agreement I. Background At the November 2, 2010 Vail Town Council session, The West Vail Community Garden Committee was granted permission to proceed through the development review process to operate a community garden on Town -owned land in the Intermountain neighborhood near Stephens Park. On February 14, 2011, the Planning and Environmental Commission (PEC) approved a conditional use permit, pursuant to Section 12 -813-3, Conditional Uses, Vail Town Code, to allow for public parks and active public outdoor recreation areas and uses, excluding buildings and accessory buildings (permanent and temporary) and uses customarily incidental and accessory to permitted or conditional outdoor recreational uses, and necessary for the operation thereof, including restrooms, drinking fountains, bleachers, concessions, storage buildings, and similar uses, to facilitate a community garden located at 2490 South Frontage Road/ Unplatted, and setting forth details in regard thereto. The PEC approved the Conditional Use Permit request with the following conditions: • The West Vail Community Garden shall receive design review approval prior to any construction. • The West Vail Community Garden shall only operate between sun -up to sun -down from April through October, annually. • All occupants and members of the West Vail Community Garden shall comply with the Town of Vail noise regulations. • Site lighting shall not be permitted at the West Vail Community Garden site. • The West Vail Community Garden shall be maintained and kept in an orderly fashion or the required conditional use permits may be revoked. • The West Vail Community Garden Committee shall enter into an operational agreement with the Vail Town Council prior to commencement of the community garden. II. TERMS AND CONDITIONS The Town of Vail and the West Vail Community Garden Committee ((the "Licensee "), upon recommendation from legal counsel, will enter into a licensing agreement with the 5/17/2011 1 -3 -1 following terms and conditions, defining each party's role in the operation of the garden for the term (until that time in which either party terminates the agreement). Licensee Responsibilities: • Construction of garden plots • Planting of all landscaping • Management of all community garden activity, including but not limited to all administration, promotion, funding, maintenance, cleaning and trash removal associated with the garden • Enforcement of garden regulations (hours of operation - sunup to sundown, adherence to noise ordinance, etc) • Maintenance and removal of all noxious weeds on site. • Ongoing water use — flat fee of $150 /year (estimated water consumption cost for all plots /per season) • Obtaining a general liability insurance policy which includes and covers the Property that is the subject of this Agreement, and to name the Town as an additional insured thereon. Such insurance policy shall at a minimum include liability and property damage insurance, with a combined single limit for bodily injury and property damage of one hundred fifty thousand dollars ($150,000) per person and six hundred thousand dollars ($600,000) per occurrence. Town of Vail Responsibilities: • Extension of water service and installation of four water spigots (cost estimate: $4,095) • Signage (cost estimate: $250) • Construction of parking lot with asphalt millings (cost estimate: $2,545) • Installation of two (2) benches (cost estimate: $150 /ea, $300 total) and one (1) picnic table (cost estimate: $500) • Provision of mulch and wood chips (labor cost estimate: $400) • Agree to not spray chemicals for noxious weed reduction unless the Licensee is unable to maintain the noxious weeds appropriately in the sole discretion of the Town Where costs are incurred, the Town's responsibilities are one -time only capital investments totaling $8,090, budgeted in 2011 in the Capital Park Maintenance fund. III. NEXT STEPS Upon final approval of the licensing agreement, the West Vail Community Garden will officially begin construction of the garden plots mid -May, weather permitting. Applications for garden plots are currently being accepted, by -laws and rules have been established and a partnership has been developed with the Eagle Valley Alliance for Sustainability, which will serve as a fiscal agent to allow for tax deductible contributions to the Garden. The Garden Committee is eager to return to the Town Council mid- summer to report on the progress of the garden and its positive impact on the community. Town of Vail Page 2 5/17/20 1 -3 -2 K � TOWN OF VA1 0 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 17, 2011 ITEM /TOPIC: Town Manager Report: LEED's Certification of Arosa Duplex PRESENTER(S): George Ruther 5/17/2011 TOWN OF VAQ ' VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 17, 2011 ITEM /TOPIC: Local Licensing Authority (LLA) and Vail Local Housing Authority (VLHA) Vacancy Appointmens PRESENTER(S): Pam Brandmeyer ACTION REQUESTED OF COUNCIL: Appoint three members to the Local Licensing Authority and two members to the Vail Local Housing Authority. BACKGROUND: Interviews were conducted at the work session. There are three vacancies on the LLA and two vacancies on the VLHA. The letters of interest were attached to the work session agenda request. STAFF RECOMMENDATION: Appoint three members to the LLA for two year terms each, ending May 31, 2013; and two members to the VLHA, one for a five -year term to May 31, 2016, and one to fill a vacancy which term ends May 31, 2014. 5/17/2011 TOWN OF VAQ ' VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 17, 2011 ITEM /TOPIC: Ordinance No. 13, Series of 2011, An Ordinance Defining Electronic Personal Assistive Mobility Device ( "EPAMD "); Establishing Regulations Regarding he Operation of Such Devices in the Town of Vail; and Setting Forth Details in Regard Thereto. PRESENTER(S): Matt Mire ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny Ordinance No. 13, Series of 2011, on first reading. BACKGROUND: Electronic Personal Assistive Mobility Devices ( "EPAMD ") have been operating in the Town on a trial basis since June of 2009, and the Council now wishes to permit the operation of EPAMD'S on a permanent basis. Pursuant to Colorado law this Ordinance is required to permit the operation of EPAMD's over and upon the Town's recreation paths. STAFF RECOMMENDATION: Approve, approve with modifications, or deny Ordinance No. 13, Series of 2011, on first reading. ATTACHMENTS: Ordinance No. 13, Series of 2011 5/17/2011 ORDINANCE NO. 13 SERIES OF 2011 AN ORDINANCE DEFINING ELECTRONIC PERSONAL ASSISTIVE MOBILITY DEVICE ( "EPAMD "); ESTABLISHING REGULATIONS REGARDING THE OPERATION OF SUCH DEVICES IN THE TOWN OF VAIL; AND SETTING FORTH DETAILS IN REGARD THERETO WHEREAS, the Town of Vail, in the County of Eagle and State of Colorado (the "Town "), is a home rule municipal corporation duly organized and existing under laws of the State of Colorado and the Town Charter (the "Charter "); WHEREAS, the members of the Town Council of the Town (the "Council ") have been duly elected and qualified; WHEREAS, the Town promotes alternative transportation modes that are environmentally friendly and that reduce society's dependence on fossil fuels; WHEREAS, by the provisions of this Ordinance, the Town desires to: (a) define Electric Personal Assisted Mobility Device ( " EPAMD "); declare such vehicles as exempt from motor vehicle traffic laws except as provided in the Ordinance; implement regulations for the operation of EPAMDs in the Town of Vail; and WHEREAS, EPAMD's have been operating in the Town on a trial basis since June of 2009, and the Council now wishes to permit the operation of EPAMD'S on a permanent basis, pursuant to the restrictions set forth herein; WHEREAS, pursuant to Colorado law, this Ordinance is required to permit the operation of EPAMD's over and upon the Town's recreation paths; and WHEREAS, the Town Council finds and determines that the public health, safety, and welfare will be served by the adoption of this Ordinance. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. DEFINITIONS Electronic Personal Assistive Mobility Device ( "EPAMD ") means a self - balancing, nontandem two - wheeled device, designed to transport only one person, which is powered solely by an electronic propulsion system producing an average power output of no more than seven hundred fifty watts. Section 2. OPERATION OF EPAMDs AUTHORIZED Except as provided by this Ordinance, the operation of EPAMDs in the Town shall be exempt from the Model Traffic Code, as adopted by the Town of Vail, and such other Town ordinances that regulate motorized vehicles in Town. Section 3. EPAMD OPERATION, PARKING AND EQUIPMENT REGULATIONS Ordinance No. 13, Series of 2011 5/17/2011 4 -1 -I For the purposes of operation, parking, and equipment and subject to the additional regulations set forth in this Ordinance, EPAMDs shall be considered bicycles and shall be subject to the provisions and regulations concerning bicycles contained in the Model Traffic Code, as adopted by the Town of Vail. Section 4. RESTRICTIONS ON THE OPERATION OF EPAMDs A. It shall be unlawful for any person to operate EPAMDs in the following public areas: (1) Vail Nature Center (2) Betty Ford Alpine Garden (3) Village Streamwalk (currently pedestrian only) (4) All children's playgrounds (5) All turf areas (6) All natural /unimproved areas B. The rider of an EPAMD shall have all the same rights and duties as an operator of any other vehicle pursuant to C.R.S. Article 4, Title 42, except as to those provisions that by their nature have no application and have not otherwise been lawfully amended by this Ordinance. Section 5. FURTHER RESTRICITONS ON EMPADs It shall be unlawful to operate EPAMD's on streets and highways that are parts of the state highway system. Section 6. MINIMUM AGE FOR OPERATION OF EPAMDs Operation of EPAMDs shall be limited to persons sixteen (16) years of age or older. Section 7. VIOLATIONS Violations of this Ordinance shall be punishable in accordance with the Section 1 -4 -1 of this Code. Section 8. EXCEPTIONS The provisions of this section limiting the use of EPAMDs do not apply to an EPAMD when that devise is operated by a person with a mobility impairment caused by physical disability who uses the device to enhance that person's mobility. Section 9. SUNSET PROVISION AND ORDINANCE EXPIRATION This Ordinance, and the rights granted by this Ordinance, shall expire on September P009 October 5, 2010. Section 10. REQUIRED SAFETY EQUIPMENT All EPAMD's operated within the Town of Vail must be equipped with an audible warning device. Ordinance No. 13, Series of 2011 5/17/2011 4 -1-2 Section 11. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not effect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 12. The amendment of any provision of the Town Code as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision amended. The amendment of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 13. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 17 day of May, 2011, and a public hearing for second reading of this Ordinance set for the 7 th day of June, 2011, at 6:00 P.M. in the Council Chambers of the Vail Municipal Building, Vail, Colorado. Dick Cleveland, Mayor ATTEST: Lorelei Donaldson, Town Clerk Ordinance No. 13, Series of 2011 5/17/2011 4 -1 -3 TOWN OF VAQ VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 17, 2011 ITEM /TOPIC: Second reading of an Ordinance Extending Amendments to Chapter 11 -7, Other Signs, Sign Regulations, Vail Town Code, to Establish Regulations for Informational and Directional Signs for Public Parking on Private Property and Allowing the Administrator to Approve Said Signs Subject, to September 6, 2011, and Setting Forth Details in Regard Thereto. PRESENTER(S): George Ruther ACTION REQUESTED OF COUNCIL: Approve, Approve with Modifications, or Deny Ordinance No. 12, Series of 2011 BACKGROUND: Ordinance No. 12, Series of 2011 is intended to extend the effective date of Ordinance No. 2, Series of 2011 from May 3, 2011 until September 6, 2011. No other change to the regulations is proposed. Extending the effective date for an additional 125 days allows the Town to explore opportunities for incorporating the parking sign regulations into a larger signage and wayfinding initiative currently underway. STAFF RECOMMENDATION: Approve Ordinance No. 12, Series of 2011 as read. ATTACHMENTS: Ordinance No. 12, Series of 2011 5/17/2011 ORDINANCE NO. 12 SERIES OF 2011 AN ORDINANCE EXTENDING AMENDMENTS TO CHAPTER 11 -7, OTHER SIGNS, SIGN REGULATIONS, VAIL TOWN CODE, TO ESTABLISH REGULATIONS FOR INFORMATIONAL AND DIRECTIONAL SIGNS FOR PUBLIC PARKING ON PRIVATE PROPERTY AND ALLOWING THE ADMINISTRATOR TO APPROVE SAID SIGNS SUBJECT TO REVIEW, TO SEPTEMBER 6, 2011, AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, the Town of Vail, in the County of Eagle and State of Colorado (the "Town "), is a home rule Town duly existing under the Constitution and laws of the State of Colorado and its home rule charter (the "Charter"); WHEREAS, the members of the Town Council of the Town (the "Council ") have been duly elected and qualified; WHEREAS, on August 21, 1973, the Council adopted Ordinance No.9, Series of 1973, establishing sign regulations in the Town of Vail; WHEREAS, the general purpose of the established sign regulations is to promote the health, safety, morals, and general welfare of the Town of Vail and to promote the coordinated and harmonious design and placement of the signs in a manner that will conserve and enhance its natural environment and its established character as a resort and residential community of the highest quality; WHEREAS, Ordinance No. 9, Series of 1973, established sign application procedures for all signs erected in the Town of Vail to be subject to design review by the Administrator and /or Design Review Board; WHEREAS, the Council has received input from private property owners expressing concern that the adopted Sign Regulations prevent certain types of informational and directional signs for public parking on private property from being erected within the Town; WHEREAS, conflicts currently exist between the Town's adopted master plan policies for public parking and the adopted regulations outlined within the Municipal Code of the Town of Vail; WHEREAS, in response to said input the Council instructed Town Staff to prepare an emergency ordinance proposing an amendment to certain provisions of the adopted Sign Regulations to allow the Administrator to approve an informational and directional sign for public parking on private property; WHEREAS, on January 4, 2011, the Vail Town Council adopted Ordinance No. 2, Series of 2011, an ordinance amending Chapter 11 -7, Other Signs, Sign Regulations, Vail Town Code, to establish regulations for informational and directional signs for public parking on private property and allowing the administrator to approve said signs subject to review, and setting forth details in regard thereto, and declaring an emergency; WHEREAS, Ordinance No. 2, Series of 2011 expires on May 3, 2011; WHEREAS, the Town of Vail is currently engaged in a guest services enhancement program that includes options for signage and wayfinding enhancements; Ordinance No. 12, Series of 2011 5/17/2011 5 -I -I WHEREAS, opportunities exist to incorporate informational and directional signs for public parking on private property into the signage and wayfinding enhancements; WHEREAS, granting a one hundred, twenty -five (125) day extension to the expiration of Ordinance No. 2, Series of 2011 from May 3, 2011, to September 6, 2011, will allow for said opportunities to be fully explored and incorporated if appropriate; WHEREAS, it is not the intent of this ordinance to circumvent or otherwise alter the desired policy outcomes of the Town's adopted Sign Regulations whereby signs no longer achieve the general and specific purposes of the Regulations; WHEREAS, the Town Council finds that the passage of this ordinance preserves the public property, health, welfare, peace or safety of the Town of Vail, and WHEREAS, in order to properly administer the purpose and intent of Title 11, Sign Regulations of the Vail Town Code, the Town Council finds that it should take this action and adopt the amended regulations and procedures as set forth herein. NOW, THEREFORE, BE IT ORDAINED, BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO THAT: Title 11, Sign Regulations, Chapter 7, Other Signs, shall be amended as follows: Section 1. Chapter 11 -7, Other Signs, Vail Town Code, shall be amended to add the following section (Additions to text shown in bold): 11 -7 -16: INFORMATIONAL AND DIRECTIONAL SIGN FOR PUBLIC PARKING ON PRIVATE PROPERTY: A. Description: An informational and directional sign shall be described as a portable sign with the intended use of directing the public to private property locations where vehicle parking is available for daily and /or hourly use by the public and advertising the daily and /or hourly rate. B. Applicability: An informational and directional sign shall only be allowed for property having obtained approval from the Town for daily and /or hourly use of parking spaces by the public. C. Number and Location: Subject to review and approval of the Administrator. D. Size and Design: All informational and directional signs shall comply with the standards prescribed in Exhibit A, as applicable: Exhibit A: Informational and directional sign for public parking on private property Ordinance No. 12, Series of 2011 5/17/2011 5 -1 -2 P P 48" 48" VALET 1 1 I � 1 (Directions) (D rections) 36" 36„ E. Special Provisions: 1. An informational and directional sign shall only be displayed when the daily use of parking spaces are available to the public. 2. The daily and or hourly rate shall be displayed and remain current at all times. 3. The penalty for violating any provision of this regulation shall be the revocation of the approval and the immediate removal of the sign upon written notice from the Administrator. Any action of the Administrator may be appealed to the Design Review Board, pursuant to this Title. Section 2 . If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 3 . The repeal or the repeal and reenactment of any provision of the Municipal Code of the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceedings as commenced under or by virtue of the provision repealed or repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 4 . All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer Ordinance No. 12, Series of 2011 5/17/2011 5 -I -3 shall not be construed to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 3r day of May, 2011, and a public hearing for second reading of this Ordinance set for the 17th day of May, 2011, at 6:00 P.M. in the Council Chambers of the Vail Municipal Building, Vail, Colorado. Richard Cleveland Town Mayor ATTEST: Lorelei Donaldson Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this 17 day of May, 2011. Richard Cleveland Town Mayor Attest: Ordinance No. 12, Series of 2011 5/17/2011 5 -1 -4 } TOWN OF VAQ' VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 17, 2011 ITEM /TOPIC: Resolution No. 9, Series of 2011, A Resolution Approving an Intergovernmental Agreement between the Town of Vail and the Roaring Fork Transportation Authority; and Setting Forth Details in Regard Thereto. PRESENTER(S): Todd Scholl ACTION REQUESTED OF COUNCIL: Approve the IGA, and authorize the Town Manager to sign and enter into the IGA with the Roaring Fork Transportation Authority in a form approved by the Town Attorney. BACKGROUND: In 2009 the Roaring Fork Transit Authority (the "RFTA ") has a bid and award to purchase buses. The Town of Vail (the "Town ") has budgeted the purchase of two (2) buses in 2011. THe Town would like to enter into an agreement with RFTA to utilize RFTA's bid and award to purchase the Town's 2 buses at the same or similar terms. The agreement would not require the Town to purchase any bus equipment. STAFF RECOMMENDATION: Approve the IGA, and authorize the Town Manager to sign and enter into the IGA with the Roaring Fork Transportation Authority in a form approved by the Town Attorney. ATTACHMENTS: Resolution No. 9, Series of 2011 5/17/2011 RESOLUTION NO. 9 Series of 2011 A RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE TOWN OF VAIL AND THE ROARING FORK TRANSPORTATION AUTHORITY; AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, the Town of Vail (the "Town "), in the County of Eagle and State of Colorado is a home rule municipal corporation duly organized and existing under the laws of the State of Colorado and the Town Charter (the "Charter"); WHEREAS, the members of the Town Council of the Town (the "Council ") have been duly elected and qualified; WHEREAS, the Town and the Roaring Fork Transit Authority (the "RFTA ") wish to enter into an Intergovernmental Agreement (the "IGA ") authorizing the Town to purchase buses from a bid and award the RFTA received in 2009; WHEREAS, the IGA only authorizes the Town to utilize RTFA's award and does not obligate the Town to purchase any buses; and WHEREAS, the Council's approval of Resolution No. 9, Series 2011, is required to enter into an IGA. NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO THAT: Section 1. The Council hereby approves and authorizes the Town Manager to enter into the IGA with the RFTA for the opportunity to purchase buses on the RFTA's existing order to purchase buses, in substantially the same form as attached hereto as Exhibit A and in a form approved by the Town Attorney. Section 2. This Resolution shall take effect immediately upon its passage. INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Vail held this 17 day of May, 2011. Richard Cleveland Town Mayor ATTEST: Lorelei Donaldson, Town Clerk Resolution No. 9, Series 2011 5/17/2011 6 -1 -I EXHIBIT "A" May 10, 2011 Kenny Osier Director of Maintenance Roaring Fork Transportation Authority (RFTA) 51 Service Center Rd. Aspen, CO 81611 RE: Request to "Piggyback" Dear Mr. Osier, The Town of Vail is interested in purchasing ,Two 2 Gillig 40 Foot Low Floor buses. We understand that RFTA may be willing to assign some of its option buses to other properties. If you should have optional buses still available, the Town of Vail would appreciate the opportunity to "Piggyback" on to your existing order. The Town of Vail would need a letter from RFTA assigning the option units and appropriate documentation as required by the Federal Transit Administration. I hope the proposed piggyback arrangement will not inconvenience or affect your entity other than to reduce the number of option buses available. The Town of Vail will sign a separate contract with GILLIG and pay them directly. All contractual activity will be directly between the Town of Vail and Gillig. On behalf of the Town of Vail I would like to thank you for considering this request. If I can provide any other information, do not hesitate call me. I can be reached at (970) 479 -2163 or by e-mail at tscho110_vailgov.com Sincerely, Todd Scholl Fleet Manager Town of Vail 1289 Elkhorn Drive Vail, CO 81657 Resolution No. 9, Series 2011 5/17/2011 6 -1 -2 STANDARD FORM OF COOPERATIVE PURCHASING AGREEMENT BETWEEN Roaring Fork Transportation Authority AND COOPERATING PUBLIC AGENCY 1. THIS AGREEMENT is made this 18 day of May, 2011 between the Roaring Fork Transportation Authority (RFTA) and the Cooperating Public Agency, the Town of Vail who, agree as follows: 2. RFTA, in contracting for the purchase of goods and services for itself, agrees to seek the same or similar terms for the Cooperating Public Agency, where appropriate in RFTA's sole discretion, to the extent permitted by law. 3. The Cooperating Public Agency may purchase up to Two 2 vehicles under the same terms and conditions as RFTA per the contract and related documents (RFTA RFP# 05 /11 /09TIGGERBRT.) Such purchases shall be effected through direct contract purchase order between the Cooperating Public Agency and the Contractor. Copies of such purchase orders shall be sent to RFTA for informational purposes. RFTA shall not be responsible for the performance or suitability of any good or service provided by the Contractor, or for the payment of invoices incurred by the Cooperating Public Agency. 4. The method of financing or payment of purchase pursuant to this Agreement shall be provided through budgeted funds or other suitable funds of the Cooperating Public Agency. 5. Each party reserves the right to contract independently for the acquisition of goods or services or disposal of any property without notice to the other party and shall not bind or otherwise obligate the other party to participate in the activity. RFTA and the Cooperating Public Agency each reserve the right to exclude the other from any particular purchasing contract, with or without notice. 6. Each party shall be liable and responsible for the consequence of any negligent or wrongful act or failure to act on the part of itself and its employees. Neither party assumes responsibility to the other party for consequences of any act or omission of any person, firm, or corporation not a party to this Agreement. The Town of Vail agrees to defend, indemnify, and hold harmless RFTA, its officers, agents, or employees from any claim, costs and / or demands arising out of or related to this Agreement. 7. RFTA will contract for the purchase of goods and services according to the laws and regulations governing purchases by and on behalf of RFTA. The Town of Vail accepts responsibility for compliance with any additional or varying laws and regulations governing purchases by or on behalf of the Town of Vail 8. This Agreement may be amended, modified or supplemented only by a written instrument signed by both parties. 9. This Agreement shall be construed in accordance with the laws of the State of Colorado. Any action of law, suit in equity, or judicial proceeding for the Resolution No. 9, Series 2011 5/17/2011 6 -1 -3 enforcement of this Agreement or any provision thereof, shall be instituted and maintained only in Pitkin County. This Agreement shall remain in force until terminated upon written notice by either party. Accepted for: Accepted For: Town of Vail ROARING FORK TRANSPORTATION AUTHORITY Stan Zemler Kenny Osier Town Manager Director of Maintenance Resolution No. 9, Series 2011 5/17/2011 6 -1 -4 Appendix B.16 PIGGYBACKING WORKSHEET Definition: Piggybacking is the post -award use of a contractual document /process that allows someone who was not contemplated in the original procurement to purchase the same supplies /equipment through that original document /process. (TTA Dear Colleague letter, October 1, 1998). In order to assist in the performance of your review, to determine if a situation exists where you may be able to participate in the piggybacking (assignment) of an existing agreement, the following considerations are provided. Ensure that your final file includes documentation substantiating your determination. WORKSHEET YES NO 1. Have you obtained a copy of the contract and the solicitation document, including the specifications and any Buy America Pre -award X or Post delivery audits? 2. Does the solicitation and contract contain an express "assignability" clause that provides for the assignment of all or part of the specified X deliverables? 3. Did the Contractor submit the "certifications' required by Federal X regulations? See BPPM Section 4.3.3.2. 4. Does the contract contain the clauses required by Federal regulations? X See BPPM Appendix Al 5. Were the piggybacking quantities included in the original solicitation; i.e., were they in the original bid and were they evaluated as part of the X contract award decision? 6. If this is an indefinite quantity contract, did the original solicitation and resultant contract contain both a minimum and maximum quantity, and NA did these represent the reasonably foreseeable needs of the parties to the contract? 7. If this piggybacking action represents the exercise of an option in the X contract, is the option provision still valid or has it expired? 8. Does your State law allow for the procedures used by the original X contracting agency: e.g., negotiations vs. sealed bids? 9. Was a cost or price analysis performed by the original contracting X agency documenting the reasonableness of the price? Obtain a copy for Resolution No. 9, Series 2011 5/17/2011 6 -1 -5 your files. 10. Does the contract term comply with the five -year term limit X established by FTA? 11. Was there a proper evaluation of the bids or proposals? Include a X copy of the analysis in your files. 12. If you will require changes to the vehicles (deliverables), are they "within the scope" of the contract or are they "cardinal changes "? See X BPPM Section 9.2.1 Resolution No. 9, Series 2011 5/17/2011 6 -1 -6 } TOWN OF VAQ' VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 17, 2011 ITEM /TOPIC: Discuss the purchase of two hybrid electric buses from Gillig Corporation. PRESENTER(S): Greg Hall ACTION REQUESTED OF COUNCIL: The Town Council is being asked to authorize the Town Manager to enter into an agreement in a form approved by the Town Attorney. BACKGROUND: The Town has $1,203,400 budgeted in the 2011 capital budget to replace two 1999 Neoplan low floor buses for the in -town shuttle with two hybrid low floor buses. Replacing these two older buses with hybrids will give us a total of ten hybrid buses for the in- town shuttle, the next hybrid bus purchase would not be until we replace the original hybrid in 2018. If the Council approves Resolution No. 9, Series of 2011, A Resolution Approving an Intergovernmental Agreement between the Town of Vail and the Roaring Fork Transportation Authority (RFTA), the Town would need to enter into an agreement with Gillig Corporation for the purchase of the two Low Floor Hybrid Buses that the intergovernmental agreement authorizes. STAFF RECOMMENDATION: The Town Council is being asked to authorize the Town Manager to enter into an agreement in a form approved by the Town Attorney. ATTACHMENTS: Gillig Memorandum 5/17/2011 TOWN OF VAIL� Memorandum TO: Vail Town Council FROM: Todd Scholl DATE: May 12, 2011 SUBJECT: Purchase of two Low Floor Hybrid Buses I. SUMMARY If the Council approves Resolution No. 9, Series of 2011, A Resolution Approving an Intergovernmental Agreement between the Town of Vail and the Roaring Fork Transportation Authority (RFTA), the Town would need to enter into an agreement with Gillig Corporation for the purchase of the two Low Floor Hybrid Buses that the intergovernmental agreement authorizes. II. DISCUSSION The Town has $1,203,400 budgeted in the 2011 capital budget to replace two 1999 Neoplan low floor buses for the in -town shuttle with two hybrid low floor buses. Replacing these two older buses with hybrids will give us a total of ten hybrid buses for the in -town shuttle, the next hybrid bus purchase would not be until we replace the original hybrid in 2018. Per RFTA's bid in 2009, they have a price agreement with Gillig, the bus contract price between the Town of Vail and Gillig is based on Gillig's original bid, plus an adjustment based on the Producer Price Index (PPI), and some variances on the technical specifications between RFTA and the Town of Vail. Here is an analysis of the pricing: Base Bid $385,290.00 Hybrid Option and Variances $183,904.00 Delivery Adjustment $48.00 PPI Adjustment (1.34 %) $7,628.00 Spares & Tooling Budget $5,692.00 Contract Price with Gillig $582,562.00 (per Bus) Travel (pre - production, pre - delivery) $2,000.00 Bipass oil filters (2 @ $600) $1,200.00 TOV stantion modification $1,500.00 Resident Inspector (2 @ $500) $1,000.00 Lighted yield light (2 @ $590) $1,180.00 Contingency (.5 %) $5,825.00 TOTAL (2 Hybrid's) $1,177,829.00 5/17/2011 7 -1 -1 There is a 12 month minimum lead time from Gillig to manufacture the buses, hence delivery won't be until the summer of 2012. III. ACTION REQUESTED OF COUNCIL The Town Council is being asked to authorize the Town Manager to enter into an agreement in a form approved by the Town Attorney. Town of Vail Page 2 5/17/2011 7 -1 -2 TOWN OF VAQ ' VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 17, 2011 ITEM /TOPIC: A request to release the Type II Employee Housing Unit Restrictive Covenant between Arthur and Judith Axelrod and the Town of Vail for their property at 1977 Circle Drive, Lot 25, Resubdivision of Buffehr Creek. PRESENTER(S): George Ruther, Kathy Langenwalter, representing Arthur and Judith Axelrod ACTION REQUESTED OF COUNCIL: Arthur and Judith Axelrod are requesting a release from their EHU agreement with the Town of Vail. BACKGROUND: Please see the Staff Memorandum dated May 17, 2011. STAFF RECOMMENDATION: Please see the Staff Memorandum dated May 17, 2011. ATTACHMENTS: Memorandum 5/17/2011 TOWN OF VAIL Memorandum To: Vail Town Council From: Community Development Department Date: May 17, 2011 Subject: Deed Restricted Employee Housing Unit at Lot 25, Buffehr Creek Subdivision I. DESCRIPTION OF REQUEST The applicants, Arthur and Judith Axelrod, owners of Lot 25, Buffehr Creek Subdivision, represented by Kathy Langenwalter, Peel /Langenwalter Architects Ilc, "are requesting a release from their EHU agreement with the town which we believe is contrary to the town housing regulations in effect at the time it was executed on July 17, 2002." (See Attachment B) II. BACKGROUND • 1963, Buffehr Creek Subdivision and Buffehr Creek Resubdivision were both approved by Eagle County. Lot 25 is 14,295 square feet in area. • 1986, Buffehr Creek Subdivision is annexed into the Town of Vail. Zoning of Two - Family Primary/Secondary District subsequently applied. • August 23, September 13, and September 17, 1999 Public Hearings the Planning and Environmental Commission reviewed a proposal recommending a code amendment to reduce the minimum lot size requirement in the Two - Family Primary/Secondary District from 15,000 square feet to 14,000 square feet. • October 5, 1999, the Vail Town Council gave staff direction to move forward with the zoning code amendments reducing the minimum lot size requirement in the Two - Family Primary/Secondary District from 15,000 square feet to 14,000 square feet after the new Town Council was seated. • November 17, 1999, the Design Review Board (DRB) approved a "request for conceptual approval of separation of two units pursuant to Chapter 12 -11, Town of Vail Code ". Due to the lot size (14,295 square feet) one unit was required to be a Type I EHU to comply with Section 12 -6D -8, Density Control, Vail Town Code. (See Attachment C) • April 4, 2000, the Vail Town Council adopted Ordinance No. 6, Series of 2000, changing the minimum lot size requirement in the two - family and primary/ secondary zone districts from 15,000 square feet to 14,000 square feet. • April 27, 2000, the Axelrods, represented by Kathy Langenwalter, submitted an Application for Design Review Approval. The applicant's request was for "New single - family residence and E.H.U." (See Attachment D) 5/17/2011 8 -1 -1 • May 5, 2000, the DRB approved a request for a "New single- family residence and Type I EHU. One of the conditions of the approval included: 1) A Type I EHU deed restriction shall be recorded prior to TCO on either unit" (See Attachment E) • June 18, 2001, a building permit application was submitted by the Axelrods. • June 17, 2002, the Axelrods signed a Type II deed restriction for a 900 square foot EHU and the Town Manager signed it on August 1, 2002. The deed restriction was recorded against the property on August 15, 2002. • July 25, 2002, a Temporary Certificate of Occupancy was issued for the Axelrod Residence and the EHU. • May 7, 2003, the Town of Vail issued a Certificate of Occupancy for the Axelrod Residence and the EHU. • A Conditional Use Permit, required at the time for a Type II Employee Housing Unit, was never applied for or approved. III. OPTIONS FOR CONSIDERATION The applicants have requested release of the Type II Employee Housing Unit Deed Restriction recorded against their property. The Vail Town Council has five options to consider in response to the request. • Release the existing Type II deed restriction o Pros • Provides the Axelrods the flexibility in unit size they seek • Would be allowed after Ordinance No. 6, Series of 2000 was adopted o Cons • Reduces the number of EHUs in Vail • Would not have been allowed by zoning at the time the development was approved • EHU counts as density • Does not provide the Axelrods with the EHU they requested • Utilize 12 -13 -5: Employee Housing Unit Deed Restriction Exchange Program, Vail Town Code "The purpose of this section is to provide occupied livable, affordable employee housing units within the town of Vail through the establishment of an employee housing unit deed restriction exchange program. The exchange program allows for the release of a deed restriction from an existing employee housing unit in exchange for the conveyance of a free market dwelling unit to the town of Vail to be deed restricted." o Pros • Provides the Axelrods the flexibility in unit size they seek • Maintains compliance with current zoning regulations • Maintains the deed restricted EHU in Vail • Utilizes the program established for these types of requests o Cons ■ EHU counts as density Town of Vail Page 2 5/17/2011 8 -1 -2 ■ No GRFA credit • Replace the existing deed restriction with a Type I deed restriction o Pros • Provides the Axelrods the flexibility in unit size they seek • Maintains the deed restricted EHU • Maintains the 550 square foot GRFA credit • Provides a 5% site coverage bonus • Provides a 5% landscape area credit • Provides the flexibility of selling or transferring the EHU separately • EHU continues to not count towards density • Provides the Axelrods with the EHU they requested o Cons ■ Creates a legally non - conforming use per Vail Town Code 12 -18 -4: Uses • Replace the existing deed restriction with a Type IV deed restriction o Pros • Provides the Axelrods the flexibility in unit size they seek • Maintains the deed restricted EHU • Maintains compliance with current zoning regulations • Provides the flexibility of selling or transferring the EHU separately • Provides the Axelrods with the EHU they requested o Cons • No GRFA credit • EHU counts as density • Take no action o Pros • Maintains the existing deed restricted EHU • Complies with zoning today o Cons ■ Does not provide the Axelrods the flexibility in unit size they seek IV. DIRECTION REQUESTED OF TOWN COUNCIL Provide direction on what action, if any, the Town Council would like the Town Manager to take behalf of the Town of Vail in regards to the deed restriction recorded against Lot 25, Buffehr Creek Subdivision. V. ATTACHMENTS A. Type 11 EHU Deed Restriction, recorded August 15, 2002 B. E -Mail from Kathy Langenwalter, dated May 11, 2011 C. Design Review Action Form, dated November 17, 1999 D. Application for Design Review Approval, received April 27, 2000 E. Design Review Action Form, dated May 5, 2000 Town of Vail Page 3 sil7i2oi 1 s -1 -3 PWI1412002 08:02 19704798225 ARTHUR AXELROD PAGE 01 �t I `c TYPE II EMPLOYEE HOUSING UNIT RESTRICTIVE COVENANT nn Arthur Axelrod /Judith Aplrod WHEREAS, 3 04 X>?Ln is /are the owner(s) ( "the Own ") of certain property legally des c as . j t� � �� U Lot 25 Buff ehr Cre commonly known as: ,� 1 ( C�-- bn t� 1AIZ i V � rn ( "the Property "); and Sub. 1977 Circle Drive, Vail, CO WHEREAS, the Owner wishes to place certain restrictions on the use of a unit or apartment located on the Property for the benefit of the Owner and the Town of Vail, Colorado ( "the Town "). NOW, THEREFORE, the Owner does hereby Impose, establish, acknowledge, and declare for the benefit of all persons who may hereinafter purchase, or lease, or hold the subject land the following restrictions, covenants, and conditions, all of which shall be deemed to run with the land and inure to the benefit and be bonding upon the Owner. Its respective grantees, successors, and assigns, 1 . The Employee Housing Unit (EHU), containin square feet, is hereby restricted as a Type II EHU which must comply with all the provisions of Chapter 13, Title 12 of the Town Code of Vail as amended. 2. The Type 11 EHU shall not be subdivided or divided into any form of timeshares, interval ownership, or fractional fee. 3. The Type II EHU shall be leased to and occupied by tenants who are .full -time employees who work in Eagle County. The Type II EHU shall not be leased for a period less than thirty (30) consecutive days. For the purposes of this paragraph, a full -time employee is one who works an average of a minimum of thirty (30) hours each week on a year round basis. The owner of the Type 11 EHU shall rent the unit at a monthly rental rate consistent with or lower than those market rates prevalent for similar properties in the Town. The Type II EHU shall be continuously rented and shall not remain vacant for a period to exceed five (5) consecutive months. 4. Occupancy of the Type 11 EHU shall be limited to a maximum of two persons per bedroom. 5. If the Type II EHU Is constructed without a dedicated garage, a minimum of seventy -five (75) square feet of storage area in addition to normal closet space is required for the exclusive use of the occupant of the Type 11 EHU. 6. The Type 11 EHU shall have its own entrance. There shall be no interior access from any EHU to any dwelling unit to which It may be attached. 7. The Type II EHU must contain a kitchen or kitchenette and a bathroom. S. The Type 11 EHU may not be sold, transferred, or conveyed separately from the unit with which It is associated. 91 No later than February 1 of each year, the owner of the Type II EHU shall submit two (2) copies of a sworn affidavit on a form to be obtained from the Community Development Department, to the Community Development Department, setting forth evidence establishing that the employee housing unit has been rented or owner - occupied throughout the year, the rental rate, the RevlsedAprll 18 2000 8 04548 Page 1 of 2 Page: 1 of 2 08/15/2002 01:42P Sara J Fisher Eagle, W-1 -4 373 R 10.00 D 0.00 0.7/14/2002 08:02 19704798225 ARTHUR AXELROD PAGE 02 i a ' employer, and that the tenant who resides within the employee housing unit Is a full -time employee in Eagle'County. 10. The Type 11 EHU shall be operated and maintained in accordance with Chapter 13, Title 12 of the Town Code of Vail. Failure to do so may result in enforcement proceedings In a court of competent jurisdiction and In accordance with Chapter 3, Title 12 of the Town Code of Vail. 11. 'fhe conditions, restrictions, stipulations, and agreements contained herein shall not be waived, abandoned, terminated, or amended except by the written consent of both the Town of Vail and the Owner of the Property. TOWN OF VAIL, a Col ado municipal corporation By: T /wrni-Mahage Y Dr'e� eforegoing Instrument was acknowledged before me this�&geday of _ 0 by 1 � d Ra.�e+�J MARK Ab,_E tary lic �► My commission expires: By: and t 0A) Pr perty Owner P p � w, r The foregoing Instrument was acknowledged before me this day of 1 , 2007, by 74 and AM� 1 6 , 94 JL tary Public SEpi S L�OJ NOTARIAL SEgI, „° fVly commission expires: Donna,] xo�+ Marion TWX D(amtgomeq +(��� Y COMMLSSion i3rpires Sep. g, 2005 i, Revised April 18, 2000 804548 Pepe 2 of 2 Page: 2 of 2 8/15 Sara J Fisher Eagle, c0 1 373 R 10.00 D2 1' 00 Nina Timm From: Peel /Langenwalter Architects <plarch @vail.net> Sent: Wednesday, May 11, 201112:43 PM To: Nina Timm Cc: George Ruther; 'Art Axelrod' Subject: Axelrod Request for Release from EHU Agreement Attachments: Axelrod TOV Timeline.doc RE: Request to Release the Type 11 Employee Housing Unit Restrictive Covenant between Arthur and Judith Axelrod and the Town of Vail for their Property at 1977 Circle Drive, Lot 25, Resubdivision of Buffehr Creek Hi Nina, The Art and Judy Axelrod are requesting a release from their EHU agreement with the town which we believe is contrary to the town housing regulations in effect at the time it was executed on July 17, 2002. Please see the attached timeline put together by Bill Gibson from the TOV file. In a nutshell - the following events occurred: 1. In November of 1999 they applied to DRB for a conceptual approval of separation of the two units. According to the regulations in place at the time, they were required to deed restrict the secondary unit as a Type 1 EHU because their site is less than 15,000 square feet. 2. In April of 2000 the town changed the minimum lot size for primary/secondary units from 15,000 to 14,000 square feet. 3. The Axelrod plans received final design approval on May 5, 2000. It appears the DRB was not informed of the minimum lot size ordinance change since their approval included the condition that "a Type 1 EHU deed restriction shall be recorded prior to TCO on either unit." However on that date, both the deed restriction condition of approval and a Type 1 EHU were no longer consistent with the requirements for a property of this size. 4. In July of 2002 the town sent the Axelrods an agreement for a Type 2 EHU failing to notify them that they had unilaterally changed the condition of the DRB approval. a. The Type 2 EHU is inconsistent with the DRB condition of approval of a Type 1 EHU and there is also no record that the DRB approved this staff change. b. A town required deed restriction is inconsistent with the requirements and entitlements of the regulations in place at the time of DRB approval, the building permit application and the TCO. c. The staff had an obligation to notify the Axelrods that the type 2 EHU agreement being sent to them was not consistent with the Type 1 EHU called for in the DRB condition of approval which the Axelrods accepted at the public meeting. 5/17/201 8 -1 -6 5. The purpose of a Type 1 EHU is to allow construction of a secondary unit on a property that does not meet the minimum lot area requirement. A Type 1 unit is allowed as much as 40% of the allowable GRFA for the property. The purpose of a Type 2 EHU is to allow a third unit on a duplex property and is therefore capped at a maximum of 1200 square feet of GRFA. These two types are not interchangeable. Therefore, this property should not have been issued the Type 2 EHU. Please let me know if you have any questions or comments. Also, I would appreciate your including this email with the staff memo to the council Thanks so much — Kathy peel /langenwalter architects, I.I.c. david m. peel, a.i.a. kathy langenwalter 2588 arosa drive p.o. box 1202 vail, co 81658 970 - 476 -4506 970 -476 -4572 fax plarch(aD-vail.net 5/17/201 J 8 -1 -7 Design Review Action Form TOWN OFY 11L TOWN OF VAIL Project Name: Axelrod Residence - Separation Request Project Description: Request for conceptual approval of separation of two units pursuant to Chapter 12 -11, Town of Vail Code Owner, Address and Phone: Arthur & Judith Axelrod, PO Box 880, Narberth, PA 19072 Architect /Contact, Address and Phone: Peel/Langenwalter Architects, PO Box 1202, Vail, CO 81658,476 -4506 Project Street Address: 1977 Circle Drive Legal Description: Lot 25, Resubdivision of Buffehr Creek Parcel Number: Building Name: • Comments: This approval is only for the separation request. Additional DRB approvals will be required for the residences prior to building permit. Board / Staff Action Motion by: Hans Woldrich Action: Approved Seconded by: Melissa Greenauer Vote: 3 -0 Conditions: Town Planner: Brent Wilson Date: November 17, 1999 DRB Fee Pre -Paid: n/a F:\EV SRYONEADRB\APPROVA L\99\okXELROD. W PD • 5/17/2011 8 -1 -8 Questions? Call the . panning Staff at 479 -2138 �,V' n .;: APPLICATION FOR DESIGN REVIEW APPROVAL GENERAL INFORMATION This application is for any project requiring Design Review approval. Any project requiring design review must receive Design Review approval prior to submitting for a building permit. For specific information, see the submittal fequirements for the particular appfoval that is requested. The application "cannot be accepted until all the required information is,submitted. The project may also need to be reviewed by the Town Council and /or the Planning and Environmental Commission. Design Review Board approval expires one year after final approval unless a building permit is issued and construction is started. A. DESCRIPTION OF THE REQUEST: = - KQ1 re , j�P.w o� py'i wavy U i; I ctAA,d • 4. (,L - 5ub�vi�ign 'C' B. LOCATION OF PROPOSAL: LOT: �25�� BLOC FILING: �u PHYSICAL ADDRESS: f� ; � T L.//rt/' bw. C. PARCEL #: I D 3 1 0 20 Lt (Contact Eagle Co. Assessors Office at 970 - 328 -8640 for parcel #) D. ZONING: E. NAME OF OWNER(S):, MAILING ADDRESS: 2 ee, I 0 2 ONE: F. OWNER(S) SIGNATURE( K7 G. NAME OF APPLICANT: MAILING ADDRESS: l LD 92 1 CAS _ PHONE: A7e0 - _+G9(O H. 7 -E OF REVIEW AND FEE: fig' New Construction - $200 Construction of anew building. v • Addition - $50 Includes any addition where square footage is added to any residential or commercial building. • Minor Alteration - $20 Includes minor changes to buildings and site improvements, such as, reroofing, painting, window additions, landscaping, fences and retaining walls, etc. DRB fees are to be paid at the time of submittal. Later, when applying for a building permit, please identify the accurate valuation of the project. The Town of Vail will adjust the fee according to the project valuation. PLEASE SUBMIT THIS APPLICATION, ALL SUBMITTAL REQUIREMENTS AND THE FEE TO THE DEPARTMENT OF COMMUNITY DEVELOPMENT, 75 SOUTH FRONTAGE ROAD, VAIL, COLORADO 81657. F ice: U :: >:::::: or Off n >;:: >:. >:::, ;� Fee Pard CK# Applreatrbn Date ORB eetrng I�Bte Pre Applrcatron .Meeting Date L P 'y __ 2 7 ?Ca8 5/17/2011 s -1 -9 - -- Design Review Action Form TOMN OF V�i1L TOWN OF VAIL Project Name: Axelrod Residence Project Description: New single- family residence and Type I EHU Owner, Address and Phone: Judith and Arthur Axelrod, PO Box 880, Narberth, PA 19072 Architect/Contact, Address and Phone: PeeULangenwalter Architects, P.O. Box 1202 Vail, CO 81658 Project Street Address: 1977 Circle Drive Legal Description: Lot 25, Resub of Buffehr Creek Parcel Number: 2103 - 123 -02 -014 Building Name: Project#: PRJ00 -0111 Board / Staff Action Motion by: Hans Woldrich Action: Consent Approved Seconded by: Melissa Greenauer Vote: 5 -0 Conditions: 1) A Type I EHU deed restriction shall be recorded prior to TCO on either unit. 2) The property lies within a rockfall hazard zone. A site - specific rockfall hazard report must be submitted prior to building permit (pursuant to Chapter 12 -21, Vail Town Code). 3) Please provide top and bottom wall elevations for the concrete retaining wall (at its tallest point). If over 4' a PE stamped detail must be submitted. 4) Please show proper soil erosion control devices to protect stream and neighboring properties. Town Planner: Brent Wilson Date: 5/05/00 DRB Fee Pre -Paid: $200.00 F:EVERYONE\DRB \APPROVAL \97\1DRBAPPR.FRM 5/17/2011 8 -1 -10 K � TOWN OF VA1 0 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 17, 2011 ITEM /TOPIC: Dinner Break 5/17/2011 K � TOWN OF VA1 0 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 17, 2011 ITEM /TOPIC: Citizen Participation PRESENTER(S): Public 5/17/2011 TOWN OF VAQ ' VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 17, 2011 ITEM /TOPIC: Public hearing on proposed summer parking management plan PRESENTER(S): Greg Hall ACTION REQUESTED OF COUNCIL: Hold a public hearing on a proposed summer parking management plan based based similar to winter parking where both parking structure fill prior to allowing overflow parking to occur on the South Frontage Road. Based on the public input and discussion provide direction to staff on changing the current summer parking policy, to new summer parking management plan. If the plan moves forward approve the funding to implement the plan. BACKGROUND: The Town council has adopted a goal of 3 Frontage Road overflow parking days in the summer. The summer of 2010 resulted in 34 overflow days. If a management policy similar to winter had been in place by utilizing available parking spaces prior to overflowing onto the Frontage Road the town would have met the goal. STAFF RECOMMENDATION: Decide based on public input and discussion the summer parking management plan for summer of 2010. If the proposed summer plan is adopted, approve the appropriate funding to implement the plan. ATTACHMENTS: Sumer Parikng Plan memo 051711 5/17/2011 TOWN OF VAIL Memorandum TO: Vail Town Council FROM: Public Woks and Police Department DATE: May 17, 2011 SUBJECT: Public Hearing on proposed Summer Parking Management Plan I. SUMMARY The purpose of this agenda item is to seek public input on a proposed Summer Parking Management Plan. The Town Council directed staff to provide a plan which is similar to the winter parking plan regarding overflow parking on the South Frontage Road. II. DISCUSSION The current summer parking plan allows for overflow South Frontage Road parking once: • Ford Park and Vail Village parking structure fill for Ford Park events (such as Bravo) • Either Vail Village or Lionshead structure fills if the event is specific to the Village (Vail Farmer Market, Lionshead Arts Festival) • Significant events where both structures fill (4 of July) Once the criteria are met by Town Code: the Police Chief or designee declares a parking emergency. The adopted Vail Transportation Master plan has a stated goal of 3 overflow days in the summer. The summer of 2010 resulted in 34 days of overflow onto the Frontage Road under the current summer policy in place. Had a management policy similar to the town's winter policy been in place for the 2010 summer, the 3 day goal would have been met. The winter goal is 15 days. The 2010 -2011 season had 7 days of overflow. The intent of the change is to: • Provide consistent management year -round and for all events. • Limit the number of parking overflow days on the Frontage Road; which in turn reduces risk exposure of pedestrians, bicycles and vehicles. • Call a parking emergency based on the fact the town has run out of parking similar to winter season 5/17/2011 11 -1 -1 • The Colorado Department of Transportation and the Town of Vail are in the process of formalizing roadway improvement criteria based on frequency of use. The results of overflow parking over 30 days each summer would require significant roadway improvements. • The town has the appropriate spaces to meet the goal if the all the spaces are required to be used. • Summer event parking is much more predictable. Adequate preparation and information can be provided to users in advance of the scheduled parking management days. The continued increase and popularity of summer special events may increase the number of parking overflow events. The new policy for a parking emergency would be called once: • Both structures fill and Ford Park fills for Ford Park events; or • Both structures fill for either a Lionshead or Vail Village event. There are an estimated 67 days where significant events or multiple events could put pressure on the parking supply to overflow onto the Frontage Road similar to last year. On these days: increased enforcement, parking information dissemination and frontage road bus service between parking structure and event venues would be needed. The number of hours of management and bus service provided depends on the length of the event or events for the various days and ranges from 5 hours to 14 hours per day. It is estimated the following resources will be needed to properly carry out a successful implementation of the plan. New signs at all venues and parking to provide directions to the shuttles -$ 5000 - $10,000 Parking operation personnel - $28,000 Transit operations 8 min or 5 min shuttle service - $52,000 - $78,000 Security operations $31,000 Communication plan and ads -$15,000 Total -$131,000-162,000 In addition, the town will work with the private sector to encourage the use of private spaces. In order to implement the plan this year and provide all users, promoters and the town adequate time to educate everyone, a decision is needed now as the first event targeted is the TEVA Mountain Games, June 4 -8. III. ACTION REQUESTED OF COUNCIL The Town Council is being asked to direct staff based on public input, council discussion and council decision regarding whether: A summer parking management plan will be put in place for the summer of 2011 as outlined and to provide the additional funding to carry out the plan if it is to be implemented. Town of Vail Page 2 sil7i2oi 1 11 -1 -2 TOWN OF VAQ VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 17, 2011 ITEM /TOPIC: Resolution No. 10, Series of 2011, A Resolution Authorizing the Town Manager to sign a contractual agreement for pre - development services with Triumph Development LLC, to formulate potential cost and financial alternatives and create a conceptual development program for the redevelopment of the Town of Vail municipal office site, located at 75 South Frontage Road, in cooperation with the Vail Valley Medical Center, The Steadman - Philippon Research Institute and the Steadman Clinic; and setting forth details in regard thereto. PRESENTER(S): George Ruther ACTION REQUESTED OF COUNCIL: Approve, Approve with Modifications or Deny Resolution No. 10, Series of 2011. BACKGROUND: On May 3, 2011, representatives from the Vail Valley Medical Center, the Steadman Hawkins Clinic and the Stead man- Philippon Research Institute made a presentation to the Vail Town Council on plans to build a new world class medical facility in Vail. In doing so, the group seeks to form a public /private partnership with the Town of Vail to explore opportunities for constructing a new medical facility and municipal office complex on town owned land. The first step in exploring this opportunity is to contract for pre - development services to determine the feasibility of developing this partnership. STAFF RECOMMENDATION: Approve Resolution No. 10, Series 2011 as read. ATTACHMENTS: Resolution No. 10, Series of 2011 5/17/2011 RESOLUTION NO. 10 Series of 2011 A RESOLUTION AUTHORIZING THE TOWN MANAGER TO SIGN A CONTRACTUAL AGREEMENT FOR PRE - DEVELOPMENT SERVICES WITH TRIUMPH DEVLOPMENT LLC, TO FORMULATE POTENTIAL COST AND FINANCIAL ALTERNATIVES AND CREATE A CONCEPTUAL DEVELOPMENT PROGRAM FOR THE REDEVELOPMENT OF THE TOWN OF VAIL MUNICIPAL OFFICE SITE, LOCATED AT 75 SOUTH FRONTAGE ROAD, IN COOPERATION WITH THE VAIL VALLEY MEDICAL CENTER, THE STEADMAN - PHILIPPON RESEARCH INSTITUTE AND THE STEADMAN CLINIC; AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, the Town of Vail (the "Town "), in the County of Eagle and State of Colorado is a home rule municipal corporation duly organized and existing under the laws of the State of Colorado and the Town Charter (the "Charter"); WHEREAS, the members of the Town Council of the Town (the "Council') have been duly elected and qualified; WHEREAS, the Town, in cooperation with the Vail Valley Medical Center and The Steadman Clinic, wish to enter into a contractual agreement (the "Agreement ") for pre - development services; WHEREAS, according to the Agreement the scope of services includes confirming space requires, investigating physical constraints of the site, formulate cost and financial alternatives of the project, and formulate a development program and business deal for all parties, WHEREAS, this Resolution authorizes the Town Manager to sign the Agreement for said services with Triumph Development, LLC; WHEREAS, the Agreement only authorizes the Town to spend up to $33,000 for its share of the pre - development services, and WHEREAS, approval of Resolution No. 10, Series 2011, is required to enter into the Agreement. NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO THAT: Section 1. The Council hereby approves and authorizes the Town Manager to enter into the Agreement with the Triumph Development, LLC., for pre - development services for the redevelopment of the Town of Vail Municipal Office Site, located at 75 South Frontage Road in substantially the same form as attached hereto as Exhibit A and in a form approved by the Town Attorney. Resolution No. 10, Series 2011 5/17/2011 12 -1 -I Section 2. This Resolution shall take effect immediately upon its passage. INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Vail held this 17 day of May, 2011. Richard Cleveland Town Mayor ATTEST: Lorelei Donaldson, Town Clerk Resolution No. 10, Series 2011 5/17/2011 12 -1 -2 EXHIBIT "A" 04/29/2011 16:21 7207336427 FXO CASTLE ROCK PAGE 02/10 TRIUMPH DEVELOPMENT, LLC April 29, 2011. Ms, Doris Kirchner Vail Valley Medical Center 181 W. Meadow Drive Vail, CO 81657 Mr. Lyon Steadman The Steadman Clinic 181 W. Meadow Drive Vail, CO 81657 Mr. Stan zemler T"o" of Vail 75 S. Frontage Road Vail, CO 81657 Re: Consulting Agreement for kredev +elopmentServices Vail Valley Medical Center & Steadman Clinic Medical Oalce Complex hear Team, Thank you for your time and insight over the past three weeks into the Vail Valley Medical Center's (VVMC), Steadman Clinic's, and Steadman Philippon Research Institute's (SPRI) need for a new medical office complex. Our initial conversations withVVMC executives and Town of Vail 5taf b4ve us convinced that all parties are excited to build a new world -class medical facility in the heart of Vail I . Any successful public - private partnership begins with the recognition that only by working together can we collectively reach a common goal. There are many steps alongthe path of turning this vision into a reality and there are many stakeholders that will need to be satisfied along the way. But with an experienced real estate company dike Triumph Development taking the lead and coordinating these many moving Varts, VVMC, Steadman Clinic, SPRI and the Town of Vail maximize their chance of success. In the pages that follow, please find a brief description of Triumph, the initial concept for a new medical office complex, as well as our proposal to provide due diligence and predevelopment consulting services to conceive and outline a development project for formal consideration by each of the stakeholders outlined above. 292 Fast Meadow Drive . Suite 101 • Vail, Co 81657 8120 Woodrnonl Avenue • Suite Soo ° Bethesda, Maryland 20514 • Tel: 301.657.1112 • Fax 301,657.5948 Resolution No. 10, Series 2011 5/17/2011 12 -1 -3 04/29/2011 16:21 7207336427 FXO CASTLE ROCK PAGE 03/10 Triumph PredevelopMeut Consulting Agreement Vail Valley Medical Complex Page 2 of 9 Triumph Development `triumph is a full- service real estate company including development, architectural design, construction rnanagenlent, brokerage, and property management. Out approach to development focuses on joint ventures and building strong relationsh'lps with partners such as VVMC and the Town of Vail. This focus begins with us listening to the needs of our future partners and being flexible and creative in structuring business deals that address these needs. We believe it is our commitment to this consensus - building approach that has wore the respect of our business partners and municipal jurisdictions alike, Over the course of our careers we have developed several million square feet across all major categories of commercial real estate including office, multifamfl�, and industrial buildings. The majority ofthese projects have been design -build commercial buildings. We also tend to build commercial projects with the objective of owning them for the long -term, Our mentality of having the NO spectrum of real estate expertise in -house - everything from architectural design, to development, to property management once completed - is a direct result of this commitment to long -term ownership, We design, build, and manage properties the right way. For a project of this complexity with multiple stakeholders we believe a real estate company pike Triumph is best suited to assist you In the upfront determination of the options for pursuing this project, Vail Volley Medical Center Expansion over the past three weeks we have begun to understand VVNIC's, Steadman Clinic's, and SPRI's desires for a new world -class medical Facility that can attract patients, doctors and researchers from allover the world. Ideally this facilitywill be inclose proximityto the current VVMC, and it will house new offices for VVMC administrators, the Steadman Clinic operations in their entirety (with the exception of operating rooms), and the Steadman Philippon Research Institute- We have also heard from Town :staff that the Town Council is eager to keep both VVMC and Steadman in Vail. To help kickoff this exercise, the Town of Vail has commissioned a matter planning study to investigate if the current site of the Town Municipal Center located at '75 South Frontage Road can accommodate the Town's 30,000 square feet for offices and wuncil chambers, plus an 86,000 square foot VVMC complex, plus the (larking associated with each. The initial study suggests this site can work Resolution No. 10, Series 2011 5/17/2011 12 -1 -4 04/29/2011 16:21 7207336427 FX0 CASTLE ROCK PAGE 04/10 Triumph Predevelopment Consulting Agreement Vail Valley Medical Complex Page 3 of 9 Scope ofConsultirW Services Phase 1 of investigating this public - private partnership between VVMC and the Town of Vail can be summed'up in four major activities that happen concurrernly: 1) confirming the space requirements of each of the above outlined groups, (2) investigating the physical and zoning constraints of the selected site, (3) understanding the cost andfinaneing alternatives for the project, and (4) using this information to come up'with a realistic development program and business deal between VVMC's group and the Town of Vail. Triumph will take the lead in assembling the development team to investigate these many details and synthesize them into a reasonable, affordable development program. We will establish and manage the predevelopment schedule, and act as the mediator between each group - coordinating their input and keeping each up to date on progress and required decisions. Said simply —it will be our job to create a development program and get that program approved by each of the major stakeholders including the Town of Vail within the next five months. Our suggested development steps are outline below and are grouped into general activities, While these activities are presented in the order execution, we will be pursuing many of these activities in tandem. x. Assemble Core Members of the Development Team —This will include several outside consultants and industry experts, as well as representatives from each of the major stakeholdat's: " Interview and select an architect, civil engineer, and a healthcare design specialist to assistwith master planning the new medical complex and Town Municipal Center. Identify the VVMC executives and personnel responsible for predevelopment input, project seeping and communicating /coordinating with the rest of VVMC personnel, • identify the Steadman Clinic and SPRI executives and personnel responsible for predevelopment input, project scoping and comrnunicatingfcoordinating with the rest of Steadman personnel. Work with Steadman personnel to understand the current programming work performed by Boulder Associates on Steadman's behalf, • Identify the Town of Vail Staff for predevelopment input, project seeping and communicating /coordinating with the rest of Town of Vail resources, 2. Entitlement Research — Determine the planning and zoning recommendations for the Municipal Center at 75 South Frontage Road, Research current Town of Vail band Use Flan and zoning documents. Resolution No. 10, Series 2011 5/17/2011 12 -1 -5 04/29/2011 16:21 7207336427 FXO CASTLE ROCK PAGE 05/10 Triumph Predevelopment Consulting Agreement Vail Valley Medical Complex Page 4 of 9 • Meet with Town of Vail Planning and Community Development 5taffto determine zoning and master plan building constraints including building heights, setbacks, and parking requirements. • Meet witb Town of Vail Public Works Staff to determine their concerns /requirements for redevelopment. • Determine the best entitlement path and timeline with Tovm Staff, • Present to Town Council an outline of process, timellne and goals for this predevelopment effort in an Execution Session, 3. Schematic Design for the New VVMC Complex and New Town of V411 Municipal Sulldings- Worhingwith the above outlined team and design professionals, we will scope out each users' space requirements to devise the best development program for the project. • Meet with each of the Medical Complex's future tenants including VVMC, Steadman Clinic, and SPRI to determine their individual space needs. Tour each group's current facilities, • Meet with Town of Vail Public Works and Community Development personnel to determine and plan the displaced town departments' new space needs. Tour each group's current facilities. • Determine each user's individual parking requirements and opportunities for shared parking arrangements. • Procure a civil survey ofthe Town tots located at 75 South l~rontage Road (or obtain from the Town), This survey will locate property limes, utilities, topography, and surrounding buildings and physical structures. Procure geological testing with outside consultant (or obtain from the Town) to assist in scoping the cost of a new underground garage. Locate and review building plans of the current Town of Vatil Municipal Center buildings to coordinate between the new and existing Town facilities. Tour the Andrews Institute in Gulf (Breeze, FL and University of Pittsburg Department of Orthopedic Surgery with our architect and Steadman personnel to determine unique programming needs for their new spare (facilities to be confirmed by Steadman). + Aggregate this user information and work with the .architect to devise several master plan and massing alternatives, Generate budget observations for each of the schematic desigu alternatives. • Selectbest massing plan and complete schematic design of this plan. Present final schematic plan to the decision makers for VVMC, Steadman. Clinic, Resolution No. 10, Series 2011 5/17/2011 12 -1 -6 04/29/2011 16:21 7207336427 FXO CASTLE ROCK PAGE 06/10 Triumph Predevelopment Consulting Agreement Vail Valley Medical Complex Page 5 of 9 and SPW for approval, Present schematic design to Town of Vail Staff and Council for their review. d. Development Budget Schedule and Construction Estimates -Concurrent with schematic design, Triumph, will develop an overall development budget and timeline, • Develop preliminary development budget based upon the design program outlined above, • Develop preliminary development schedule based upon the design program above. • Understand the decision malting process and decision makers within each stakeholder group for inclusion in the overall schedule. • continually refine and detail the development budget and schedule as the project's scope evolves. • Survey the future tenants to determine what they consider an affordable rental rate based upon their design criteria and relative costs of those criteria. Breakdown the devclopment budget to estimated cost of the project attributable to each Individual tenant to assist in determining each tenants approximate rent. S. Investigate Financing Alternatives There are many financing possibilities for a project of this type and scale. These alternatives cover the speetrum from charitable donations, to partial public funding, to standard debt and equity financing from large national financial institutions, • Facilitate VVMC or Steaadman's initial investigation of private fundraising options. • Identify the currently active lenders for built -to suit. medical office buildjngs. • Investigate the terms and approximate cost of a cqustrgctjoln loan. • Use the Schematic Design Development Budget and financing research to estimate the cost of financing the entire project. • Propose long -term lease structure and pricing for each of the tenants taking into account all capital costs, Resolution No. 10, Series 2011 5/17/2011 12 -1 -7 04/29/2011 16:21 7207336427 FXO CASTLE ROCK PAGE 07/10 Triumph Predevelopment Consulting Agreement Vail Valley Medical Complex Page 6 of 9 6. Outline the Terms of6and Acquisition "from the Town of Vail - investigate the Town's preferences and requirements to make this municipal land available'for this public - private partnership, Determine Town's preferred legal structure for "selling" the, land to the project Ce.g, long -term ground lease, outright sale, sale of land /buyback for the new municipal offi(=). * Work with Town to determine appraised value of th:e land as a component of a medical office complex. Determine cost /value of the new municipal office building and parkingthat we will be. rebuilding for the Town. 7. Communication - A project of this scale and complexity will require constant communication and updates between all groups. "Surprises" throw the process off track, while the development steps outlined above appear very linear, in realty Triumph will be juggling all activities at the same time. Success will require constant communication, updates, feedback, and,verification of commitment from each of the important stakeholders all along the way. To accomplish this we anticipate: • Building a development team that includes a liaison from VI /MC, Steadman Clinic, SPRI, and the Town to act as the initial point- ofcontract for questions /comments from that group, Regular bi- weekly meetings of the development team including Triumph personnel, master plan architects, designated Town Staff and stakeholder liaisons. Monthly progress reports via email updating the entire group as to the overall status of the predevelopment process. • Triumph's Open -Door Policy- open for question and co mnYants from each group member at any time. • Interim updates and a final presentation of findings, design program, preliminary budget and recommendations to the Town of Vail Council, VVMC Board of Directors and Steadman Board of Directors:. Resolution No. 10, Series 2011 5/17/2011 12 -1 -8 04/29/2011 16:21 7207336427 FXO CASTLE ROCK PAGE 08/10 Triumpb Predevelopment Consulting Agreement Vail Valley Medical Complex Page 7 of 9 Predeveiopment Schedule Outlined below is our initial estimate of the preconstruction sclteclule for this project. We believe that for a public- private partnership to work best; we will need to build and sustain momentum and enthusiasm for the project. This general principal is co=wrcd by the fact that there will be several different groups with multiple decision makers within each group involved in the process. Nevertheless, we think that it is important to be in 'Front of the Town of Vail Council for their approval of a Development Program and process by September 30, 2011. We acknowledge that this schedule is aggressive, but are confident that we can make it happen lif the entire team remains dedicated to the process and makes decisions quickly. Development Team,. Selectionand Kickoff Meetings Early May 20111 Triumph Project & Entitlement Due Diligence Early May 2011 $takeboldcr Facility Interviews & Tours Late May 2011 National Orthopedic Medical Facility Tours bate May 2011 TQV Planning, Public Works & Facility Staff Meetings Late May 2011 Master Plan Design Charrette and Plan Selection June ,2011 to Early July 2011 Refine Development Budget and Schedule Late July 2011 to Early August 2011 Development Financing Research Jurrc 20 1. 1 to Early August 2011 ToV Land Acquisition Research and Planning June 2011 to Early August 2011 Development Team Review and Comrrrern,tary late August 21011 Presentation/Approval by VVMC and Steadman ,Early September 2011 Presentation/Approvnl by Town of Vail Late September 2011 Development Budget After the Erst three weeks of due diligence, Triumph will prepare a prrdiminary development budget based upon the above outlined design concept. This budget will outline total estimated costs for the project including upfront consulting and out -of- pocket costs for this first phase of work, As noted above, this budgetwill continue to be refined throughout this predevelopment process. Proposed Development Team Steve Virostek - Principal (Principal -in- Charge): Steve Virostek provides Triumph's hands on development expertise including deal sourcir% deal structuring, management of project design, entitlements, lease negotiations and construction managAmL- rt, Ile runs the tlrm's Resolution No. 10, Series 2011 5/17/2011 12 -1 -9 04/29/2011 16:21 7207336427 FXC CASTLE RACK PAGE 09/10 Triumph 1Predevelopment Consulting Agreement Vail Valley Medical Complex Page $ of 9 Vail, CO development teams. He is integral in finding new leads and manages many of Triumph's relationships throughout the industry. James F'angmeyer -Principal. In addition to overseeing the Triumph family of companies, James fills the role that many would describe as Triumph's Chief Financial Officer. He provides the firm's financial, legal and tact oversight, as well as leads acquisition due diligence, valuation, financing, and legal oversight. He manages the Mm's relationships with lenders and financial partners. In addition, he oversees the asset management and leasing of the firm's portfolio properties. Michael O'Connor - Chief Operating Ojfter: Michael has three primary roles at Triumph: overseeing the day - today mountain operations, running the upfront due - diligence and proposal effort on new opportunities, and managing the predevelopment effort of new Triumph projects. For consulting agreements such as this, he plays a hands -on role in developing the budget, legal structure, procuring entitlements, interface with the public, establishing the master schedule, investor relations and overall job status updates. He will manage the job alongside Mike Poster, with particular focus on the upfront portions Of the development 141ke Foster -Architect Development Director; Mike came to real estate development after seventeen years in the architecture world, where he designed some of the most notable residential and hotel projects in Vail. Mike oversees the day -to -day design and construction of all projects in the Mountain West, As a development director, Mike coordinates and leads the design team of project architects, engineers„ interior designers and general contractors, He is also in charge of managing budgets, schedules, ensuring execution of the design, changes and customer satisfaction. In addition to management of the ongoing projects, Mike is actively involved on the due diligence of new projects including leading schematic and sketch design, His upfront involvement helps ensure that design details don't slip through the cracks early on, and the original project intent and budget are carried all the way through construction and execution. ,Fees & Consulting Agreement Tema For this initial scope of work, we propose that you select Triumph Development as your exclusive representative and consultant to lead this predevelopment e;fPort. We will perform this entire scope of services for a monthly fee of $15,000 per month, plus reimbursement for all out-of-pocket expenses and third -party consultants. The term of this consulting agreement will not exceed five month (or $75,000),. and $1@0,000 in total including outside consultants without the approval of all parties, We will separately invoice VVMC, the Steadman Clinic and the Town of Vail each a, one - third share of these costs on a monthly basis throughout the duration of this consulting Resolution No. 10, Series 2011 5/17/2011 12 -1 -10 04/29/2011 10:21 7207336427 FXO CASTLE ROCK PAGE 10/10 Triumph Fredevelopment Consulting Agreement Vail Valley Medical Complex Page 9 of 4 arrangement, This consulting agreement will continue through the formal presentation and approval of the development concept to the Town of Vail Council. It is cancellable by any party with 30 days written notice. Conclusion In closing, let us reiterate how excited we are about this opportunity. Projects that help solve problems and have a direct pubic benefit strike a chord with Triumph. We look forward to working together to turn this idea into a reality In the months and years to come. If you are in agreement with these terms, please countersign this proposal and return it to us with the first month consulting service fee of $15,000 (or $5.000 each) to our Vail address. If you have questions, please do not hesitate to call. Best Regards, .5V_ jr- Steve Virostek James rangmeyer Principal Principal Countersigned: + Iryo teadman Stan Zemlet Vail Valley Medi liter The Steadman Clinic Town of Vail � Resolution No. 10, Series 2011 5/17/2011 12 -1 -11 } TOWN OF VAQ' VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 17, 2011 ITEM /TOPIC: Award of streetscape design contract for East Lionshead Plaza and Concert Hall Plaza projects. PRESENTER(S): Todd Oppenheimer ACTION REQUESTED OF COUNCIL: Council is requested to award the design contract for East Lionshead and Concert Hall Plaza to Mary Hart Design, LLC in the amount of $174,730. BACKGROUND: A Request for Proposal streetscape design services for the East Lionshead and Concert Hall Plaza was released on February 24, 2011. Thirteen firms responded with proposals. The proposal submitted by Mary Hart Desgn, LLC was determined to be the most favorable to the town. STAFF RECOMMENDATION: Staff recommends the council award the design contract for streetscape design services for the East Lionshead and Concert Hall Plaza project to Mary Hart Design, LLC in the amount of $174,730. ATTACHMENTS: Memorandum to Town Council 5/17/2011 0 TOWN OF VAIL"' Memorandum TO: Vail Town Council FROM: Todd Oppenheimer DATE: May 17, 2011 SUBJECT: Consultant selection East Lionshead Plaza and Concert Hall Plaza I. SUMMARY A Request for Proposal (RFP) for design services for the East Lionshead Plaza and Concert Hall Plaza streetscape project (ELH Plaza) was released on February 24, 2011 with proposals returned on March 22, 2011. A total of 13 firms submitted proposals in response to the RFP. The attached spreadsheet provides a list of the respondents and their respective fees. After reviewing the proposals, town staff has determined the team of Mary Hart Design and Alpine Engineering is the most qualified team for the East Lionshead Plaza and Concert Hall Plaza streetscape project. Mary Hart Design will be the prime consultant on the team. II. DISCUSSION Town Staff evaluated the 13 proposals received in response to the RFP based on 4 criteria. These criteria were as follows. a. How well the proposal responded to the required scope of work. b. Experience of consulting team working on similar streetscape projects. c. Local representation of consulting team members. d. Proposed fee. Following initial review of the proposals, a short list of 3 finalist teams was selected to continue through the process. These teams were as follows. 1. Mary Hart Design, Alpine Engineering. 2. Zehren and Associates 3. Valley Crest Design Group The teams were asked to prepare written responses to a series of written questions, based on the content of each proposal. Final selection was based on the combination of the initial proposal and the responses received. It was agreed that formal interviews were an unnecessary expense to the consultant teams as all members of each of the 3 teams were known to the staff. Other key members of the Mary Hart Design, Alpine Engineering team include 4240 Architecture and Beaudin Ganze Consulting Engineers. All 4 key members have been involved in Phases 1 and 2 of the Lionshead Welcome Center project. Staff feels this experience will 5/17/2011 13 -I -I provide a seamless transition into the 3r phase, East Lionshead Plaza and Concert Hall Plaza, design and construction documentation work. The design work will begin with and build on the concepts previously presented to the town council. The recommended team includes adequate representation of local firms. While 4240 Architecture is a Denver firm, Mary Hart Design is in Breckenridge, Alpine Engineering is in Edwards and Beaudin Ganze is in Avon. 54% of the contract amount will go to Eagle County firms. The proposed fee from the recommended team is the lowest of the 3 finalist teams at an amount of $174,730. Zehren and Associates and Valley Crest Design Group proposed fees were $182.668 and $185,000 respectively. III. ACTION REQUESTED OF COUNCIL The proposed design costs will come out of the current project budget of $2,750,000 for the East and West Lionshead Portal projects. Staff requests the town council authorize the town manager to enter into a contract with Mary Hart Design in the amount of $174,730.00 for the design of the East Lionshead Plaza and Concert Hall Plaza streetscape project. Town of Vail Page 2 5/17/201 13 -1 -2 EAST LIONSHEAD AND CONCERT HALL PLAZA PROPOSAL EVALUATION SUMMARY TEAM w If m Z_ aw w � O s O_w O Ow 0 C7w w Z O J w Z_ m UZ w 0 tnw O� N �0=z U) W a rp 0 0_ LU U_ U Z~ m [L_ Z E (j W 0 K Q twi700_ n/a DHM Design (4240, Alpine Eng., Beaudin Ganze, Monroe - Newell, Denver, CO $ 314,010.00 $ 21,850 ARC, Hydrosystems, Braun Assoc., Kimley -Horn, Fabray Lighting) Drexel Barrell (Bluegreen LA, Z -Group Arch., Beaudin Ganze) Steamboat Spnngs, CO $ 157,560.00 $ 4,000 Valley Crest Design (Martin \Martin, Beaudin Ganze, R &H Mech., Denver, CO $ 187,500.00 $ 7,500 $ 185,000.00 Hydrosystems, Kracum Resources, SempleBrown Design) Winston Assoc. (Loris, Marcin, Beaudin Ganze, KH Webb, Boulder, OO $ 309,750.00 inc'd Fieldscape, Ciavonne- Roberts, Maximim Comfort) Dunn +Kiley (4240, Alpine Eng., Beaudin Ganze, Monroe Newell) Denver, CO $ 312,535.00 at cost Terrasan (4240, Intermoutian Eng., Beaudin Ganze, Denver, CO $ 187,405.00 $ 9,000.00 Monroe Newell, Avocet) DesignWorkshop (Alpine Eng., 4240, LSC, Beaudin Ganze, Hines, Aspen, CO $ 262,000.00 $ 18,000.00 KL&A) Britina and Matrix (ME Eng., 4240, Hines, Nine Dot Arts) Arvada, CO $ 339,400.00 at cost Davis Partnership (Martin \Martin, Beaudin Ganze) Denver, CO $ 148,400.00 at cost LandWorks (Alpine Eng., Oz Arch., Beaudin Ganze, Hydosystems) Denver, CO $ 146,900.00 $ 5,650.00 Vag (Sherry Dorward, Alpine Eng., Beaudin Ganze) Avon, CO $ 200,445.00 10% estim. Zehren (Alpine Eng., ARC, Beaudin Ganze) Avon, CO $ 165,670.00 not stated $ 183,168.00 Mar Hart Desi n AI ine Eng., Beaudin Ganze, 4240 Breckenridge, CO $ 158,540.00 $ 4,250.00 $ 174,730.00 j /17n0I1 13 -1 -3 } TOWN OF VAQ' VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 17, 2011 ITEM /TOPIC: A request to proceed through the development review process with a proposal to re- construct and maintain existing private improvements (stairs and deck) on the Town of Vail owned Gore Creek stream tract, Tract A, Vail Village Filing 5, generally located adjacent to the Vail Trails East Condominiums at 433 Gore Creek Drive, and setting forth details in regard thereto. PRESENTER(S): Bill Gibson, Planner ACTION REQUESTED OF COUNCIL: The applicant's representative, Steve Riden, Architect, has been called out of town and requests that the Vail Town Council grant a continuance of this request to it June 7, 2011 public hearing. BACKGROUND: The Town of Vail development review process requires all applications to have the authorization of the property owner. Since the subject private improvements are located on Town of Vail owned property, the applicant must obtain the Vail Town Council's property owner authorization before proceeding with applications to re- construct and maintain the existing stairs and portions of the deck. STAFF RECOMMENDATION: Staff recommends the Vail Town Council grants the applicant's request for a continuance and tables this item to its June 7, 2011 public hearing. 5/17/2011 TOWN OF VAQ VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 17, 2011 ITEM /TOPIC: This work session will focus on addressing the public parking needs of the West Lionshead area and the 400 public parking space recommendation identified in the Master Plan. Town Staff has identified five policy questions that must be answered by the Vail Town Council in order to continue forward with the review of Resolution No. 6, Series of 2011. Lionshead Redevelopment Master Plan (Resolution No. 6, Series of 2011Y A request for a recommendation to the Vail Town Council for an amendment to the Lionshead Redevelopment Master Plan, pursuant to Section 2.8, Adoption and Amendment of the Master Plan, Lionshead Redevelopment Master Plan, to amend the detailed plan recommendations for West Lionshead (Ever Vail), and setting forth details in regard thereto. (PEC 110002) Major Subdivision: A request for a review of a preliminary plan for a major subdivision, pursuant to Chapter 13 -3, Major Subdivision, Vail Town Code, to allow for the creation of two lots for the redevelopment of the properties known as Ever Vail (West Lionshead), located at 862, 923, 934, 953, 1000 and 1031 South Frontage Road West, and the South Frontage Road West right -of- way/unplatted (a complete legal description is available for inspection at the Town of Vail Community Development Department), and setting forth details in regard thereto. (PEC080062) Rezoning (Ordinance No. 7, Series of 2011y A request for a recommendation to the Vail Town Council for a zone district boundary amendment, pursuant to Section 12 -3 -7, Amendment, Vail Town Code, to allow for a establish Lionshead Mixed Use 2 District zoning on Parcels 1 and 2 of the Ever Vail Subdivision located generally at 862, 923, 934, 953, 1000, and 1031 South Frontage Road, and the South Frontage Road right -of- way /unplatted (a complete legal description is available for inspection at the Town of Vail Community Development Department), and setting forth details in regard thereto. (PEC080061) Special Development District Amendment (Ordinance No. 8, Series of l y. A request for a recommendation to the Vail Town Council for a major amendment to Special Development District No. 4, Cascade Village, pursuant to Section 12- 9A -10, Amendment Procedures, Vail Town Code, to allow for the removal of Development Area D (Glen Lyon Office Building) from Special Development District No. 4, Cascade Village, and for a zone district boundary amendment, pursuant to Section 12 -3 -7, Amendment, Vail Town Code, to include the subject property in the Lionshead Mixed Use 2 District, located at 1000 South Frontage Road West /Lot 54, Glen Lyon Subdivison, and setting forth details in regard thereto. (PEC090036) Title 12, Zoning Regulations, Vail Town Code, Amendment ( Ordinance No. 9, Series of 2011Y. A request for a final recommendation to the Vail Town Council for prescribed regulation amendments, pursuant to Section 12 -3 -7, Amendment, Vail Town Code, to amend Section 12- 10-19, Core Areas Identified, Vail Town Code, to amend the core area parking maps to include "Ever Vail" (West Lionshead) within the "Commercial Core" designation, and setting forth details in regard thereto. (PEC080065) 5/17/2011 PRESENTER(S): Warren Campbell and Vail Resorts Development Company ACTION REQUESTED OF COUNCIL: The Community Development Department requests the Vail Town Council continue the Major Subdivison, Ordinance No. 7, 8, and 9, Series of 2011, and Resolution No. 6, Series of 2011 to the June 7, 2011 public hearing. BACKGROUND: Lionshead Redevelopment Master Plan: On January 24, 2011, the Planning and Environmental Commission forwarded a recommendation of approval, with conditions, for proposed amendments to the Lionshead Redevelopment Master Plan, by a vote of 3 -1 -2 (Rediker opposed, Viele and Cartin recused). Major Subdivision: On January 10, 2011, the Planning and Environmental Commission forwarded a recommendation of approval, with conditions, on the preliminary plan for the major subdivision to establish Parcels 1 and 2 of the Ever Vail Subdivision, by a vote of 5 -0 -2 ( Viele and Cartin recused). Rezoning: On January 10, 2011, the Planning and Environmental Commission forwarded a recommendation of approval, with conditions, for a zone district boundary amendment to establish Lionshead Mixed Use 2 District zoning on Parcels 1 and 2 of the Ever Vail Subdivision, by a vote of 5 -0 -2 ( Viele and Cartin recused). Special Development District Amendment: On January 24, 2011, the Planning and Environmental Commission forwarded a recommendation of approval, with conditions, for a major amendment to Special Development District (SDD) No. 4, Cascade Village, to remove the Glen Lyon Office Building from the SDD in order for it to be incorporated into the Ever Vail Subdivision, by a vote of 4 -0 -2 ( Viele and Cartin recused). Title 12, Zoning Regulations, Vail Town Code, Amendment: On January 11, 2010, the Planning and Environmental Commission forwarded a recommendation of approval, with conditions, for a prescribed regulations amendment to Section 12- 10 -19, Core Areas Identified, Vail Town Code, by a vote of 4 -0 -2 ( Viele and Cartin recused). STAFF RECOMMENDATION: The Community Development Department recommends the Vail Town Council continue the public hearing on the request for the Major Amendment, Ordinance No. 7, 8, and 9, Series of 2011, and Resolution No. 6, Series of 2011 to the June 7, 2011 public hearing. ATTACHMENTS: Memorandum Resolution No. 6, Series of 2011 5/17/2011 0 TOWN OF VAIL Memorandum TO: Vail Town Council FROM: Community Development Department DATE: May 17, 2011 SUBJECT: Resolution No. 6, Series of 2011, a resolution to amend Chapter 4, Recommendations — Overall Study Area and Chapter 5, Detailed Plan Recommendations, Lionshead Redevelopment Master Plan, pursuant to Section 2.8, Adoption and Amendment of the Master Plan, Lionshead Redevelopment Master Plan, to amend the recommendations for West Lionshead (Ever Vail) and setting forth details in regard thereto. I. DESCRIPTION OF THE REQUEST The purpose of this agenda item is to review Resolution No. 6, Series of 2011. Resolution No. 6, Series of 2011, is a resolution amending Chapter 4, Recommendations — Overall Study Area and Chapter 5, Detailed Plan Recommendations of the Lionshead Redevelopment Master Plan to allow for amendments to Sections 4.4, View Corridors; 4.6.2, South Frontage Road; 5.17, West Lionshead; and 5.20 Eagle River Water and Sanitation District. The proposed amendments are intended to facilitate future development of the Ever Vail Project in the West Lionshead area. A copy of Resolution No. 6, Series of 2011, is attached for reference (Attachment A). This work session will focus on addressing the public parking needs of the West Lionshead area and the 400 public parking space recommendation identified in the Master Plan. Town staff has identified five policy questions that must be answered by the Vail Town Council in order to continue forward in the review of Resolution No. 6, Series of 2011. II. POLICY DIRECTION A. Are 700 public parking spaces in Lionshead (west of Vail Road) the appropriate number of spaces to accommodate the projected demand? Staff Response Yes, 700 public parking spaces in Lionshead (west of Vail Road) is an appropriate number of spaces to accommodate the projected parking demand. The Vail Transportation Master Plan, updated June 2009, Chapter VII, Recommended Transportation Plan, Sub - Section D, Parking, states that a total of 700 additional parking spaces are needed in Lionshead to accommodate the projected future demand over the next 20 years (2009- 2029). 5/17/2011 15 -1 -1 B. Are 400 public parking spaces in Ever Vail (West Lionshead) the appropriate number of spaces to accommodate the projected demand? Staff Response Yes, 400 public parking spaces in Ever Vail (West Lionshead) is an appropriate number of spaces to accommodate the projected parking demand. The Lionshead Redevelopment Master Plan identifies public parking as one of six recommended actions that must be addressed during the implementation of the Plan. According to Section 4.8.3.3b of the Lionshead Redevelopment Master Plan (the "LRMP ") West Lionshead is a viable site for a new public parking structure. Resolution No. 4, Series of 2007, as adopted by the Vail Town Council on February 6, 2007, included amendments to Section 4.8.3.3b of the LRMP to, "address the existing deficiency of off - street parking on peak days and the shifting demand of parking created by the introduction of a new ski lift." The amendment further states that, "the new public parking structure would contain approximately 400 public parking spaces, which would be in excess of any parking requirements generated by proposed development. " The Vail Town Council understood when Resolution No. 4, Series of 2007 was adopted that the Town was also pursuing an update of the Vail Transportation Master Plan ( the "VTP ") . The amendments to Section 4.8.3.3b, contained language within Resolution No. 4 stating that a review and revisions to the VTP would provide additional information and direction which, "should provide the final direction on the location and quantity of additional public parking spaces in the Town of Vail." (including Lionshead) The Vail Transportation Master Plan, updated June 2009, included the review of the existing and future demand for public parking within the Town of Vail. A primary goal of the VTP update was to address the Town's desire to return to a maximum of 15 days of overflow public parking on the frontage roads during the winter seasons annually. The VTP update, adopted by the Vail Town Council in June of 2009, identifies a need for 1,000 additional parking spaces in the Town of Vail by the year 2029, with a need for 400 of the 1,000 additional parking spaces in the next 5 to 7 years. C. Where in Lionshead (west of Vail Road) is the appropriate location to site 400 parking spaces within the next 5 to 7 years? Staff Response Ever Vail (West Lionshead) and the Lionshead parking structure are the two most appropriate locations within Lionshead to site 400 public parking spaces within the next 5 — 7 years. As concluded in the findings of the Vail Transportation Master Plan, updated June 2009, there is an immediate need for 400 spaces to address the existing deficiency in public parking spaces Town -wide. According to the Plan, these spaces are needed in dispersed locations to address Town of Vail Page 2 sil7i2oi 1 15 -1 -2 the parking demand generated at all mountain portals. The addition of 400 public parking spaces will achieve the Town's stated goal of utilizing the frontage roads for overflow parking 15 days or less during the winter seasons annually. Ever Vail (West Lionshead) and the Lionshead parking structure are the two most appropriate locations within Lionshead (west of Vail Road) to site the needed public parking spaces in Lionshead over the next 20 years for the following reasons: • These locations utilize existing infrastructure including streets, established transit routes and facilities, pedestrian paths, etc. • These locations have the ability to incorporate into their design or redevelopment additional spaces. • These locations site the parking where it will be needed in close proximity to ski base areas and Lionshead commercial core area. D. Should the Town of Vail and Vail Resorts study the construction of a portion of the 400 public parking spaces identified in the Lionshead Redevelopment Master Plan for Ever Vail (West Lionshead) at an alternate location(s)? Staff Response Yes, the Town of Vail and Vail Resorts should work cooperatively to study the construction of a portion of the 400 public parking spaces identified in the LRMP for Ever Vail (West Lionshead) at an alternate location(s). The Vail Town Council should request that Vail Resorts study the possibilities of constructing at least 200 parking spaces on the Lionshead parking structure site to address the immediate need for additional public parking. Vail Resorts should then be present these options to the Town of Vail for review and consideration. If acceptable to the Town, an obligation to construct at least 200 public parking spaces at the Lionshead parking structure by a specified date should be included in the terms of the Ever Vail Developer's Agreement. Staff would suggest that the movement of any portion of parking to a location other than Ever Vail should include provisions to preserve the recommendation of the LRMP to located 400 public parking spaces in Ever Vail. E. Should a parking requirement be assessed for a ski lift or tow as a prescribed land use in the Town of Vail? Staff Response Yes, a parking requirement should be assessed for a ski lift or tow as a prescribed land use in the Town of Vail. The Zoning Regulations of the Town of Vail provide for the regulation of vehicle parking in the Town of Vail. Pursuant to Chapter 10, Off Street Parking and Loading, Zoning Regulations, the purpose of the off street parking and loading requirements is to, "In order to alleviate progressively or to prevent traffic congestion and shortage of on street parking areas, off street parking and loading facilities shall be provided incidental to new structures, enlargements of existing structures or a conversion to a new use which requires additional parking under this chapter. The number of parking spaces and loading berths prescribed in this chapter shall be in proportion to the need for such Town of Vail Page 3 5/17/2011 15 -1 -3 facilities created by the particular type of use. Off street parking and loading areas are to be designed, maintained and operated in a manner that will ensure their usefulness, protect the public safety, and, where appropriate, insulate surrounding land uses from their impact. In certain districts, all or a portion of the parking spaces prescribed by this chapter are required to be within the main building in order to avoid or to minimize the adverse visual impact of large concentrations or exposed parking and of separate garage or carport structures." Presently, ski lifts and tows are a land use prescribed in the Zoning Regulations of the Town of Vail. This prescribed land use, however, does not have a specified parking requirement. Instead, the parking requirement for a ski lift or tow is determined by the Planning and Environmental Commission in accordance with the provisions of Section 12 -10 -10 A & B, Parking Requirements Schedule, which states, in part, "Any use not listed..... Parking requirements to be determined by the planning and environmental commission." In 2009, Town Staff conducted telephone interviews of peer resorts and researched how our peer resort communities addressed the public parking impacts of ski lifts and tows as a land use. The research was conducted as a task associated with the Vail Transportation Plan updates that were in progress and to educate ourselves on the industry standards with regard to the potential impacts of the gondola being proposed in Ever Vail. Staff's research revealed an array of methodologies used to address parking demand generated by ski lifts and tows. The following chart summarizes the results of our research: Parking Requirement Parking Requirement Organization Lift Employees Jackson Hole 1 space per 7 of carrying capacity 1 space for every 2 employees 1 space per 4 of maximum Eagle County capacity 1 space per every 1.3 employees Breckenridge Not Codified /Per Master Plan Not codified Steamboat Springs Not Codified /Negotiated Not codified Park City Not Codified /Per Master Plan Not codified Winter Park Not Codified /Negotiated Not codified Aspen /Pitkin County Not Codified /Negotiated Not codified South Lake Tahoe Not Codified /Negotiated Not codified It was conveyed to Staff by members of these organizations that in many cases additional parking was not required. These organizations place greater focus on having the "right" amount of parking available to the public, not an abundance of underutilized parking. An abundance of underutilized parking wastes valuable land resources, is costly to construct and marginalizes the economic benefits of a project. III. ACTION REQUESTED OF COUNCIL The Vail Town Council is asked to provide direction on public parking policy for Lionshead (west of Vail Road). To facilitate the discussion, staff has identified five questions in Section 11 of this Town of Vail Page 4 5/17/201 I5 -1 -4 memorandum which we believe must be addressed by the Town Council before proceeding forward in the review of Resolution No. 6, Series of 2011. IV. STAFF RECOMMENDATION Based upon the information addressed in this memorandum and the recommendation forwarded to the Vail Town Council by the Planning and Environmental Commission, the Community Development Department recommends the Town Council takes the following actions: • Amendment Resolution No. 6, Series of 2011, including the statement in Section 4.8.3.1 Existing Parking Shortfall, of the Lionshead Redevelopment Master Plan, that 700 public parking spaces within the LRMP study area meets the projected demand over the next 20 years. • Reaffirm that 400 public parking spaces in Ever Vail meets the projected demand for public parking in West Lionshead. • Instruct Town staff and Vail Resorts to study the possibility of constructing a portion of the 400 public parking spaces at an alternate site such as the Lionshead parking structure. The study should include, but not be limited to, the evaluation of topics such as timing, cost, operating agreements, impacts on consumer preference, etc. • Reaffirm that the parking requirement for a skl lift and tow (gondola) be determined by the Planning and Environmental Commission, pursuant to Chapters 10 & 16 of the Zoning Regulations at the time of the review of a conditional use permit. V. ATTACHMENTS A. Resolution No. 6, Series of 2011 Town of Vail Page 5 5/17/201 15 -1 -5 RESOLUTION NO. 6 Series of 2011 RESOLUTION NO. 6, SERIES OF 2010, A RESOLUTION TO AMEND CHAPTER 4, RECOMMENDATIONS - OVERALL STUDY AREA AND CHAPTER 5, DETAILED PLAN RECOMMENDATIONS, LIONSHEAD REDEVELOPMENT MASTER PLAN, PUSUANT TO SECTION 2.8, ADOPTION AND AMENDMENT OF THE MASTER PLAN, LIONSHEAD REDEVELOPMENT MASTER PLAN, TO AMEND THE RECOMMENDATIONS FOR WEST LIONSHEAD (EVER VAIL) AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, on December 15, 1998, the Vail Town Council adopted the Lionshead Redevelopment Master Plan; and WHEREAS, Section 2.8 of Master Plan outlines a procedure for amending the Master Plan; and WHEREAS, the Town of Vail Planning and Environmental Commission has held a public hearing on the proposed amendment on January 24, 2011, and has forwarded a recommendation of approval, with modifications, of the amendment to the Town Council by a vote of 3 -1 -2; and WHEREAS, conditions have changed since the Lionshead Redevelopment Master Plan was adopted which warrant changes to incorporate recommendations for the Ever Vail project; and WHEREAS, the incorporation of the proposed Ever Vail amendments into the Lionshead Redevelopment Master Plan are in concert with the Lionshead Redevelopment Master Plan; and WHEREAS, the purpose of this amendment is to provide detailed recommendations for the redevelopment of West Lionshead (Ever Vail); and WHEREAS, the Ever Vail project will be constructed over multiple years in several phases thus requiring Master Plan recommendations which memorialize the desired outcomes of the community at this initial stage of review; and WHEREAS, the Town Council finds that the proposed amendments improve and enhance the effectiveness of the Master Plan without negatively affecting the goals, objectives, and policies prescribed by the Master Plan. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO: The Town Council of the Town of Vail hereby amends the Lionshead Redevelopment Master Plan as follows: The amendments to the text of the Lionshead Redevelopment Master Plan are indicated in bold (additions), and 44' eg *9�4g4 (deletions). There are no proposed changes to Chapters 1 through 3or Chapters 6 through 9 of the Lionshead Redevelopment Master Plan. Resolution No. 6, Series of 2011 5/17/2011 15 -2 -1 CHAPTER 4 Recommendations — Overall Study Area This section of the master plan addresses issues that affect Lionshead as a whole. These issues — and recommendations to address them - should be considered in all planning and policy decisions as Lionshead redevelops. 4.1 Underlying Physical Framework of Lionshead The Lionshead resort area (that portion of the study area north of Gore Creek) is a mixed -use urban environment with several discernible land -use sub - areas, or "hubs" (see Map N). Although the hubs overlap somewhat, there is no consistent and comprehensive pedestrian connection between them. The primary goal of the master plan is to create a visually interesting and functionally efficient pedestrian environment that connects the hubs to create a cohesive and memorable resort environment. 4.1.1 Lionshead Master Plan Concept Two primary pedestrian streets form the backbone of Lionshead's physical plan: an east - west corridor connecting Dobson Ice Arena with the west end of Lionshead and a north - south corridor connecting the proposed north day lot transportation center with the ski yard. The circulation system and new retail and lodging components will follow the underlying pattern set by these corridors (see Map T) and the entry portals associated with them. 4.1.2 East Lionshead - Civic Hub The civic hub of Lionshead is comprised of Dobson Ice Arena, the Vail public library, the Lionshead public parking structure, and the proposed Vail Civic Center site on the east end of the parking structure. Although this area also contains several lodging properties and may support office or retail development in the future, all planning and design decisions here should be respectful of and compatible with these civic components. 4.1.3 Resort Retail and Commercial Hub This area, also known as the Lionshead pedestrian core, is the heart of Lionshead and the epicenter of pedestrian and retail activity. A mixed -use environment, this area is comprised of retail shops, skier services, offices, residential units, and restaurants, but it has no coherent identity. More people access the mountain from here than from Vail village, yet the area experiences low retail sales and weak evening activity. Non - retail businesses in what should be a high volume retail environment further erode its retail potential. The priority for this area is to reinforce and enhance the identity of a premier destination resort. This requires higher quality retail activity, an active pedestrian environment, greater diversity of public spaces, and a focus on lodgings that reinforce activity. All planning and design decisions should further this goal. A priority need identified by the master plan is a high quality resort hotel in the Lionshead core to provide the dynamic infusion of people that will support a vibrant retail district. A corollary need is a more identifiable pedestrian portal into the Lionshead core from the west; the absence of a well - designed gateway from this side is a significant obstacle to the capture of the west Lionshead bed base by core area retailers. 4.1.4 Resort Lodging Hub Resolution No. 6, Series of 2011 5/17/2011 15 -2 -2 This area of Lionshead is located just west of the Lionshead retail core and is comprised almost exclusively of high- density residential and lodging products. All future planning and design decisions in this area should work to reinforce the residential nature of the neighborhood and retain the sense of privacy desired by individual properties. New development in this area should aim for quieter pedestrian streets, well- defined pedestrian connections, more intensive landscaping and higher quality streetscape development. 4.1.5 West Lionshead - Residential/ Mixed -Use Hub West Lionshead includes the Vail Associates Service Yard, Holy Cross site, Vail Professional Building site, Cascade Crossings site, Glen Lyon Office Building site, former gas station site and the Eagle River Water and Sanitation site. This area of Lionshead is generally under utilized and from an aesthetic standpoint is not in keeping with what the Town would like to see Lionshead become as it redevelops in the coming years. The Town of Vail does place a high value on maintaining the office and retail areas in West Lionshead and any redevelopment should reasonably increase the square footage of existing office and have "no net loss" of retail square footage in West Lionshead. With their recent acquisition of additional properties in this area, Vail Resorts has the opportunity to bring lift service to this part of Lionshead. Lift service brings with it great potential for the re- development of this area and in doing so expand all of Lionshead to the west with improved pedestrian connections, new retail and office activity and other improvements. While lift access will certainly energize this area during the winter months, attention should be given to creating a year -round attraction within this area of Lionshead (see detailed plan recommendations in Chapter 5) The master plan recommends that this hub become a residential/ mixed use area with an emphasis on meeting the needs of both the local community and our guests. Appropriate uses could include high density residential development, lodging, community and visitor based office and retail space, employee housing and parking, bus or transit functions and a ski lift connection to Vail Mountain. The catalyst for this mixed use hub is ski lift access to Vail Mountain. Consideration should be given to integrating employee housing into the redevelopment of West Lionshead in accordance with the Town's employee housing policies and regulations. To the extent possible development patterns in this area should reflect north -south orientation of buildings, visual penetrations to the mountain, and a pedestrian oriented environment. The degree of north -south building orientation may be difficult given the relatively narrow east -west orientation of this area. In addition, the introduction of ski lift access in this location creates a catalyst for a structured public parking facility. All service and delivery demands created by development in this area shall be accommodated on -site. The site will continue to accommodate the existing and potentially expanded functions of the Vail sanitation plant. The mountain service yard could be reduced in size, as some functions can be moved to less central locations. It may also be possible to relocate the entire mountain service yard to a new location in the West Lionshead area which would allow for greater flexibility in the redevelopment of this site. However as the area develops it is critical that new uses be connected to the primary pedestrian corridors and that they be served by the Town of Vail in -town transit system. 4.2 Connection to Vail Village The lack of connection between Lionshead and Vail Village was identified early in the master planning process. Although both West Meadow Drive and East Lionshead Circle connect the Resolution No. 6, Series of 2011 5/17/2011 15 -2 -3 village to Lionshead, the pedestrian systems along this corridor are poor and the streetscape has no consistent visual character. The eastern entry to the Lionshead study area is at Middle Creek (at the Vail public library and Dobson Ice Arena), but the true entrance to the Lionshead retail core is at the western end of the Lionshead parking structure. Pedestrian connections should be sensitive to the residential uses on West Meadow Drive and East Lionshead Circle. It is also important that they be continuous from the intersection of Vail Road and East Meadow Drive in Vail to the west end of the parking structure in Lionshead. The Town of Vail Streetscape Master Plan recommendations for West Meadow Drive should be implemented in a way that is consistent in design and character with the entire Vail Village/ Lionshead connection. 4.3 Connections to the Natural Environment One of the outstanding characteristics of Vail Village is its spectacular visual connection to Vail Mountain, particularly the protected view corridors up Bridge Street from the village parking structure and toward the Gore Range from East Meadow Drive. Over the years the village has also strengthened its physical connections to the natural environment by improving creek side parks and trails and by integrating landscape into the built environment at every opportunity. Lionshead has no similarly strong connection to the natural environment even though it is situated even closer to the base of the mountain. To remedy this critical deficiency, the following recommendations are made: 4.3.1 Visual Connections As development and redevelopment occur in Lionshead, it will be vital to protect visual connections to the ski mountain. These visual relationships strengthen the identity of Lionshead as an alpine resort and provide a visual reference that helps Lionshead visitors to find their way through the core. Visual connections to the natural environment should be established utilizing the following techniques: 4.3.1.1 View Corridors Creating and establishing view corridors is an effective way to link the urban core of Lionshead visually to the natural environment of Gore Creek and the mountain. The master plan is recommending the creation of several dedicated public view corridors. In addition, all private development and redevelopment should endeavor to create visual connections from and through their properties. View corridors do not have to be expansive to be effective. In many cases, a slender but well targeted view corridor can be just as effective as a broad view. Nor do visual connections have to be continuous; they can reoccur, providing intermittent views from different angles. 4.3.1.2 North -South Orientation of Buildings The predominant east -west orientation of buildings in Lionshead acts as a visual and physical barrier, interrupting the connection to the natural environment. It should be a priority in future development and redevelopment to orient vertical building masses along a north -south axis whenever possible. This will help to accomplish the following objectives: a. Sun Access During the winter months, the sun is low in the southern sky, providing the greatest solar exposure to the south faces of buildings and to streets and spaces open to the south. A north -south orientation of building masses will Resolution No. 6, Series of 2011 5/17/2011 15 -2 -4 increase the amount of sun reaching the Lionshead pedestrian core and the buildings to the north. b. Views from New Buildings In double loaded buildings oriented on an east -west axis, units on the south side of the building get great views of the mountain, but units on the north side do not. Orienting the building mass on a north -south line creates angled southern views for both sides of the building, and units on both sides will get direct sun sometime during the day. c. Views from Existing Buildings Public input throughout the master planning process indicated that existing property owners in Lionshead are concerned that new development will block their private views to the mountain. By orienting new buildings on a north - south axis, the potential visual impact on existing buildings is reduced. d. Creation of Streets A strong view corridor in the Vail Village is Bridge Street. The orientation of the street toward the mountain provides a constant sense of direction and draws people to the destination at the top of the street. Likewise, the proposed north - south orientation of buildings in Lionshead will help to create streets oriented to the views, something that is almost completely lacking today. 4.3.2 Physical Connections Physical connections to the natural environment are essential to the experiential quality of a mountain resort. There are several ways to achieve a physical connection in addition to creating north -south oriented streets: 4.3.2.1 Landscape and Greenbelt Corridors Wherever possible the natural landscape of the Gore Creek corridor should be allowed to penetrate into the more urbanized portions of Lionshead (see Map O). This will open up access points to the Gore Creek corridor, enhance the quality of individual properties, and improve the image of Lionshead as an alpine resort. 4.3.2.2 Skier Bridge The skier bridge is the primary existing connection between Lionshead and the south side of Gore Creek. It is too narrow and enclosed, and could be much more dramatic in design. The replacement of the skier bridge, as both a skier and a pedestrian connection, should be a priority. This is a major opportunity to replace a weak architectural element with a significant landmark. 4.3.2.3 Access to the South Side of Gore Creek In addition to the skier bridge, one additional footbridge connects the Lionshead core to the south side of Gore Creek. An opportunity exists to create a significant connection between the ski yard and the beautiful lowland area south of Gore Creek. Regarding this area, the following recommendations are made: a. Preservation of Natural Character Any recreational use in this area must be subordinate to the preservation of the natural environment and its inherent character. b. Creation of a Low - Impact Trail System Resolution No. 6, Series of 2011 5/17/2011 15 -2 -5 A consolidated trail system to prevent further degradation of this area by social trails is needed. Asphalt paving or other, more urbanized paving systems are environmentally and visually inappropriate. Interpretive signage and educational opportunities should be considered as part of any recreational improvements. Trail systems should have provisions for seating and waste disposal. c. Connection to the Riparian Environment The extension of low- impact trails to the water's edge is encouraged, creating safe, designated areas for adults and children to get their feet wet and interact with the creek. The safety of users must be a primary concern in design. 4.4 Public View Corridors On May 20, 1997, recognizing the importance of visual connections, the Vail Town Council approved the use of the existing Town of Vail view corridor ordinance to designate the first protected public view corridors in Lionshead. In order to qualify for protection under the Town's ordinance, a view corridor must meet the following criteria: a. Is the view critical to the identity, civic pride, and sense of place of Lionshead? A nice view is not sufficient. b. Is the view seen from a widely used, publicly accessible viewpoint? Views from private property cannot be recognized or protected by this ordinance. c. Is the view threatened? Is there a possibility that development on nearby property would block the view? It is critical to note that the following recommended public view corridors will create a development constraint that will work with all other applicable development and regulatory guidelines and standards. The suggested location and outline of any view corridor is not intended to create a "build -to" line for a vertical architectural edge that would not be allowed under other applicable guidelines and standards. According to these criteria and following an intensive public input process, protection of the following public view corridors is recommended (see Map O): 4.4.1 Public View Corridors Protected under the Town of Vail View Corridor Ordinance It is proposed that two legally protected view corridors be established according to existing Town of Vail code: 4.4.1.1 View Corridor One This view corridor (see figure 4 -1) is seen from the west end of the Lionshead parking structure, standing at street level at the main pedestrian exit and looking southwest toward the gondola lift line. This view fulfills the following criteria: a. It fosters civic pride and is central to the identity of Lionshead b. It is taken from a commonly used, publicly accessible viewpoint. This area is the primary point of entry for pedestrian traffic from the parking structure and is also the primary Lionshead transit stop. c. It is potentially threatened by redevelopment in the foreground of the view. Resolution No. 6, Series of 2011 5/17/2011 15 -2 -6 s r Figure 4 -1: Public View Corridor One 4.4.1.2 View Corridor Two This view corridor (see figure 4 -2) is seen from the pedestrian plaza at the east end of the Lifthouse Lodge, looking south directly up the gondola lift line. This view fulfills the following criteria: a. It fosters civic pride and is central to the identity of Lionshead. b. It is taken from a commonly used, publicly accessible viewpoint. The mountain view from this point is currently very broad, crossing much of the Vail Associates core site. As part of the redevelopment of the Vail Associates core site this view corridor should become narrower and more focused on the new gondola terminal. Given the current lack of a defining architectural edge, the dimensions of this corridor should roughly correspond to the suggested view boundaries outlined in figure 4 -2. Resolution No. 6, Series of 2011 5/17/2011 15 -2 -7 J ` 4 1 t Ad i Figure 4 -2: Public View Corridor Two 4.4.2 Public View Corridors Where Redevelopment of the Viewpoint or the Foreground is Likely It is proposed that the following three views be established as critical design parameters, but not as benchmarked and surveyed corridors. The extent to which an applicant for redevelopment creates or maintains these views will be a consideration for approval or disapproval by the reviewing board. Prior to approval of a redevelopment application by the Town Council the new view corridor should be surveyed and formally adopted in accordance with existing Town code. 4.4.2.1 View Corridor Three This view is from the east end of the Lionshead parking structure looking south across the Lodge at Lionshead buildings toward the ski mountain (see figure 4 -3). This site has been identified for future development as a civic facility; when that happens, this view may become more important. Resolution No. 6, Series of 2011 5/17/2011 1s -2 -8 i •w r Ail r. Jim Figure 4 -3: Public View Corridor Three 4.4.2.2 View Corridor Four This view, seen from the southeast corner of the north day lot, looks south over the Vail Associates core site toward the ski slopes (see figure 4 -4). In designating this view, the intent is to ensure that future development on the Vail Associates core site retains an upper -level visual connection to the mountain and the gondola lift line. Protection of this view corridor ensures that visitors will be able to see the Gore Creek corridor and the mountain when they arrive at the new transit center, much as one sees Pepi's Face from the bottom of Bridge Street. 4.4.2.3 View Corridor Five The intent of this view (see figure 4 -5) is to provide both a visual and physical pedestrian connection through the Vail Associates core site to the ski yard. As seen from the main Lionshead plaza, this view will be framed by the architecture of the retail environment, not a panorama of the ski mountain. Resolution No. 6, Series of 2011 5/17/2011 15 -2 -9 i • - 4-4: Public View Corridor • p 4 i Figure Public Corridor • • • 4.4.3 Ever Vail View Corridors The photos provided are intended to show a general view to be protected. Due to the existing development on the site and the proposed Ever Vail improvements, the exact views are not possible to photograph at this point in time. Upon completion of Ever Vail, the new view corridors should be photographed, surveyed and adopted in accordance with the provisions of Chapter 12 -22, View Corridors, Vail Town Code. 4.4.3.1 Public View Corridor Six This view corridor looks south to the proposed park area confluence of Red Sandstone Creek and Gore Creek and the lift line up Vail Mountain. J4 - 1 -- - Figure 4 -5a: Public View Corridor Six 4.4.3.2 Public View Corridor Seven This view corridor is seen from the Central Plaza, up the lift line of the Ever Vail gondola. This view is the defining view of Ever Vail, as it is in the center of the development, taken from a publicly accessible view point. The proposed gondola terminal is in the center of this view, and is integral to the view corridor. i* Figure 4 -5b: Public View Corridor Seven Resolution No. 6, Series of 2011 5/17/2011 15 -2- 11 4.4.3.3 Public View Corridor Eight This view corridor is intended to provide a visual connection to Lionshead, and is seen from the pedestrian connection into Ever Vail from West Lionshead Circle. This view is framed by the Vail Spa and Ritz Carlton Residences. !� Ra La Napo Figure 4 -5c: Public View Corridor Eight 4.5 Public Transportation An efficient transit system is critical to the character and environmental quality of any pedestrian - oriented resort. It is also assumed that as growth and redevelopment continues in the Lionshead area an expansion of existing transit facilities will be necessary. In 2009 the Town of Vail completed the Lionshead Transit Station project. While this study address a number of transit, transit related functions (skier drop -off, loading, hotel shuttles, charter buses, etc.), and other related master plan goals (inviting portals, pedestrian experience, etc.), the focus of this effort was to define a solution for establishing a central transit station within the Lionshead area. A "model" for a central station would be the transportation center in Vail Village. By way of comparison, transit operations in Lionshead are dispersed throughout the area and lacking the efficiency's of the Vail Village center. Transit station facilities necessary to accommodate in -town shuttles, local buses and ECO buses were assessed based on both near term and long term needs. It was determined that over the near term between 9 and 11 bus bays will be needed and that in the long term up to 12 to 14 bus bays could be necessary (Lionshead Transit Study, LSC 2009). Given the existing "built condition" of Lionshead there are no perfect solutions for a transit station from either the standpoint of location or cost. For these reasons a phased approach for transit station improvements is appropriate. 4.5.1 Connection to West Lionshead West Lionshead consists of the Vail Associates Service Yard, Holy Cross site, Vail Professional Building site, Cascade Crossings site, Glen Lyon Office Building site, former gas station site and the Eagle River Water and Sanitation site. Because it is an area of potentially significant growth, it is important that it be fully integrated into the Town of Vail transit system. The West Lionshead properties are at the outside edge of the acceptable Resolution No. 6, Series of 2011 5/17/2011 1s -2 -12 walking distance to the ski yard (1200 feet). With a mixed use development in the area which integrates a ski portal, retail space, office space and residential development, transit service to this area and interconnections to other portals will be critical to develop in the future. In addition, the update of the Vail Transportation Master Plan and the 2009 Lionshead Transit Study shall provide direction on the ultimate location of a Lionshead Transit Facility along with needed interconnections between ski portals, regional transit stops, and other transportation modes. The addition of a ski lift in this area would make this area more viable to redevelopment as it would be within the acceptable walking distance of a lift (1,200 feet). 4.5.2 Maximum Efficiency and Utilization The following recommendations are made to enhance the efficiency and functionality of the Lionshead transit connections in anticipation of future redevelopment in the area: 4.5.2.1 Regional Transit Stop Alternative locations considered for a regional transit station include the North Day Lot, the West Lionshead area and the Lionshead Parking Structure. Of these alternatives the preferred location is the Lionshead Parking Structure. The Structure is well -sited from a Iocational standpoint, allows for convenient connections with shuttles, local and in -town bus routes, and may allow for the phased development of a transit station that can respond to Lionshead's transit needs over time. Affordable housing (in lieu of a transit center) was deemed to be the preferred use for the North Day lot and the west Lionshead area was considered too remote from the rest of Lionshead to be a suitable location for a centralized transit center. Notwithstanding the above, facilities for skier drop -off, private shuttle vans, regional buses (ECO), charter buses and the Vail In -Town bus, as defined by the West Lionshead Transit Study (LSC, 2009), should be included in the design of the ski lift and parking facility at West Lionshead. 4.5.2.2 Concert Hall Plaza The elimination of the Concert Hall stop would free up space needed to implement a meaningful redevelopment of Concert Hall Plaza and create a better western portal to the Lionshead core (as more thoroughly described in section 5.10.2). However, the transit and loading /short -term parking provided in this location provide an important service to this part of Lionshead. Any redevelopment of the Concert Hall Plaza or Montaneros will need to address these transit and other related functions. 4.5.2.3 The North Day Lot The North Day lot presents a location for two important community -based uses — a transit center and affordable housing. It has been determined that this site is most suited for housing and transit related functions on this site should be limited to skier drop -off and potentially short -term parking /loading functions. 4.5.2.4 Transit Station at Lionshead Parking Structure /Frontage Road The "Lionshead Transit Center and Related Transportation Enhancement Improvements Design Study" completed in 2009 by the 4240 Architecture Design Team concluded that the Lionshead Parking Structure presents the Resolution No. 6, Series of 2011 5/17/2011 15 -2 -13 most viable location for a centralized transit station in Lionshead. In order to address the near -term transit needs an initial phase is recommended that includes a transit stop along the Frontage Road immediately north of the structure. This solution has minimal impacts on the parking structure, can be implemented at a relatively low cost and will meet Lionshead's anticipated transit needs for the near term future. As a long term solution, the Transit Center should be integrated within the Lionshead Parking Structure site; either within a new redevelopment, as contemplated in the 2006 Lionshead Parking Structure Redevelopment Plan, or on top of a future reconstruction of a Lionshead Parking Structure. Transit requirements should be met as outlined within the 2009 Lionshead Transit Study. 4.5.3 Addressing Existing Problems 4.5.3.1 Vehicle -Bus Conflicts Potential conflicts between vehicular traffic and transit buses should be addressed as streets are redesigned and engineered. Conflicts are most likely at intersections, transit stops, and any location where vehicular traffic could back up and block the bus lane. 4.5.3.2 Dobson Ice Arena Stop There are periodic conflicts between pedestrians and buses at the Dobson/ public library bus stops. This problem is particularly severe when events at Dobson ice arena bring large numbers of pedestrians into the bus drop -off area. Potential solutions include the reconfiguration of the Dobson drop -off area and the creation of a secondary bus stop at the western end of Dobson arena. A west Dobson transit stop would operate in conjunction with the potential development of a Town of Vail civic center on the existing bus /RV lot, as well the utilization of the west entry to the arena as the primary access for special events. (The latter would greatly reduce the pedestrian -bus conflicts occurring today in front of Dobson arena.) 4.5.3.3 East Lionshead Circle and South Frontage Road Intersection The intersection of the South Frontage Road and East Lionshead Circle is a severe problem for Lionshead transit service. The first problem with this intersection is the steep approach gradient, making it difficult in severe weather for the bus to turn onto the South Frontage Road. The second issue, often exacerbated by the first, is the left turn movement across traffic onto the frontage road. There is no easy solution to this problem. Reduction of vehicular traffic on East Lionshead Circle would decrease competition for openings in the frontage road traffic, but this is only a partial solution. Other mitigating measures could include the following: a. Gradient Reduction of the gradient at the intersection can be accomplished by lowering the entire intersection or by increasing the approach gradient of East Lionshead Circle. Either would create a level platform where buses can wait to make a left turn into traffic. Resolution No. 6, Series of 2011 5/17/2011 15 -2 -14 b. Roundabout The construction of a roundabout at this intersection would slow traffic on the frontage road, ease the left turn movement from East Lionshead Circle, and reduce the stacking of westbound vehicles waiting to make a left turn onto East Lionshead Circle. However, the spatial requirements of a roundabout, as well as its proximity to the eastbound lane of 1 -70, will make this solution difficult. C. Signalization Traffic signals are extremely unpopular in Vail (there are none at present). However, a special use signal triggered only by approaching transit buses might be considered to facilitate their movements. d. Acceleration and Deceleration Lanes As shown in figure 4 -6, there is the opportunity to create westbound and eastbound acceleration and deceleration lanes. With a dedicated left turn lane and westbound acceleration lane, buses will have less competition for breaks in traffic and will only be required to cross the eastbound traffic lane. e. Removal of Transit from the Frontage Road The frontage road section between East and West Lionshead Circle is the only portion of the Town of Vail in -town transit route on the frontage road. Frontage road traffic and the difficulty in making left turns cause frequent delays in transit service. The route could be modified in several ways: • Create a parallel transit lane on the south side of the South Frontage Road (see figure 4 -8). Although physically feasible, this alternative would require the acquisition of land from adjacent lodging properties currently used for parking, an action these property owners would likely resist. A dedicated transit lane would also exacerbate conflicts at intersections and lodging driveways. • Create a new underground transit corridor between the North Day Lot and East Lionshead Circle. This option should be pursued with the cooperation of property owners when and if the properties in this area redevelop. • Terminating the in -town shuttle bus route at the East Lionshead drop -off (see figure 4 -7) was suggested as an alternative to consider in the original Lionshead Redevelopment Master Plan. This idea was re- visited during the 2009 Lionshead Transit Station project. Due to strong public input to maintain in -town shuttle service to the western side of Lionshead this idea was not pursued. In the future it may be desirable to have the ability (for operational purposes) for buses to turn around on East Lionshead Circle at the east entry to Lionshead. The re- design of the east entry to Lionshead should not preclude the possibility of this turning movement being accommodated at some point in the future. 4.5.3.4 East Lionshead Circle Skier Drop Off Lionshead is lacking sufficient, well - located skier drop off facilities. For many years residents and guests have been using the East Lionshead Circle area at the pedestrian entry to Lionshead to drop off and pick up skiers. This "illegal" activity is cause for much of the congestion, confusion and pedestrian conflicts in this area. Efforts should be made to provide alternative locations for convenient and accessible skier drop off. Possibilities include the North Day Lot and the Lionshead Parking Structure. Resolution No. 6, Series of 2011 5/17/2011 I5 -2 -15 4.5.4 Future Considerations The average life span of a Town of Vail transit bus is approximately twelve years. Given the evolving and changing nature of transit systems, new transit technologies and opportunities should be considered. Several future technology issues warrant consideration by the master plan: 4.5.4.1 Alternative Local Transit Systems One complaint with the existing Vail transit system is the noise and exhaust associated with diesel buses. As the existing bus fleet ages, alternative technologies such as electric people movers and light rail should be considered. 4.5.4.2 Regional Rail System In 1996, Union Pacific Railroad applied for abandonment of its Tennessee Pass rail corridor through Minturn west to Dotsero. The potential abandonment of this line sparked many ideas about the future use of the corridor, including the concept of an Eagle Valley commuter rail connection between the Eagle Airport and Vail. If this commuter rail connection were to occur, it would be a regional, county -wide transit system, not a local connector. The extreme cost of such a rail connection would warrant the creation of a major transit stop in Vail, such as in the 1 -70 corridor and/ or above the interstate. Such a solution should be pursued in contrast to incorporating the rail connection into either the existing Vail Transportation Center or the proposed North Day Lot transportation center. The primary challenges for a Vail Valley commuter rail connection are the high cost, the difficult physical connection through Dowd Junction, and the availability of a conveniently located site for a stop in Vail. Resolution No. 6, Series of 2011 5/17/2011 15 -2 -16 d • mom DEDICATED WESTBOUND LEFT TURN LMriE Figum I -6- Potential twnwg mcvcmenu ut intersection of East bomheard Circle and Sowh Frontage Road Resolution No. 6, Series of 2011 5/17/2011 15 -2 -17 WO r/ ..►+. WAL �`_ � J � � fin `• { � � ��: � • " yam �' '( _� �. -, Y., �, � �P !r ' � Y Figure 4 -6a - Lionshead Transit Center on top deck of Forking Stn:cture Resolution No. 6, Series of 2011 5/17/2011 15 -2 -18 � '` ,`'mow• � � � � S'i' � lbw N wr 4 LtMIMAD PARKDqG . ►� ' � 's+ �- S'€RUCE'LJ[RE �'ls. aE y,.y dfr+ �.�► 4 ti u ��. r.^+ i,+� L'`j�''.�` '�"`{- f'`'� 1�'i' J Figure 4 -6b - Frontage road eco stop Resolution No. 6, Series of 2011 5/17/2011 15 -2 -19 " IN TOW?`" TRANSIT ROUTE POTENTIAL ITY. NATION OF ROUTE AT FAST LIONSFFAD PMESTRIAN PORTAL U L 'r .a L U: C' i•. X ��`�'`" ►� � —�, c.�� fir. a:. �� y -� k} 16'��.+�,,t f�:,.,f.�'Y`+�k►+�.f1i. ti'���"1��. Rgure 4 -7 - TranW Rusin Termination w East Lioashead Pedestrian Portal Note: The feasibility of terminating the In Town Transit route at the East Lionshead Portal was dis- cussed during the 2009/2010 Lionshead Transit Study. It was determined at that time that the In Town route should continue to service the Marriott and Concert Hall Plaza stops. Resolution No. 6, Series of 2011 5/17/2011 15 -2 -20 WEST LIONSHF -AD CIRCLE L �` �� + � r .f� ^�, � ; + °�' r_� � r - 1 •�' why � P � 00, _ r'rYl ky \ iy fP.� _ M 4 r• LANDMARK 'W'E5TWIND VANTAGE POINT EAST LIONSHEAD CIRCLE Figure 4 -8 - Potential Transit Pour[ Parallel to Sough Frontage Road Resolution No. 6, Series of 2011 5/17/2011 15 -2 -21 4.6 Vehicular and Pedestrian Circulation 4.6.1 Interstate Highway 70 1 -70 is the primary vehicular circulation corridor for the Vail Valley and is critically important to the economic health of the Vail community. It does, however, create both a visual and physical division between the south and north sides of Vail, as well as consuming a significant amount of land. As Vail continues to grow over time it is strongly recommended that the ideas of potentially burying or bridging 1 -70 through the Town of Vail be studied and the potential benefits and impacts considered. Specifically, consideration should be given to securing the air - rights over 1 -70 so that future development and circulation scenarios are not precluded. 4.6.2 South Frontage Road Recommendations outlined below address the potential realignment Fe aligRP ^n+ of portions of the frontage road, ingress and egress improvements, bicycle/ pedestrian improvements, and visual improvements. For a detailed discussion of capacity and the impacts of future development on the frontage road, see the traffic impact study contained in appendix A. Figure ^ -Q d po t en ti a l Fedeyelep eRt With„ + the FealirrRpAeRt ref the n^�e With Vail Resorts' potential acquisition of the Glen Lyon Office Building, and the acquisition of the Vail Professional Building and Cascade Crossing, realignment of the South Frontage Road along the south side of 1 -70 is a reality. Study of this realignment throughout 2007 and 2008 allowed the Town of Vail, Vail Resorts, CDOT and FHWA, to come to a general agreement as to the road section, right -of -way width, and access points. This alignment and design is the preferred alternative, and is indicated in figure 4 -9. 4.6.2.1 Potential Realignment The concept of realigning the South Frontage Road at the western end of the study area grew out of public discussions about land development and traffic flow in West Lionshead. Relative to traffic flow, realignment will remove the conflict that now exists between through- traffic and mountain service vehicles (snow -cats and snowmobiles) entering and exiting the Vail Associates service yard. Realignment will position the road to the north of most new development, thus reducing the potential for conflicting turning movements. Regarding future land use, the realignment of South Frontage Road will allow the west day lot and the service yard to be combined into a contiguous development parcel. This is an important consideration for the development conceptually depicted in figure 4 -9a, and it would be necessary if the service yard property is used for a secondary public parking facility or other uses. Any existing parking on the West Day Lot must be replaced within the Lionshead study area. Through the Transportation Master Plan update it is anticipated that a significant traffic control device will need to be installed in the West Lionshead area. Such a device may include a round about. Specific considerations regarding realignment are: a. Proposed Alignment The proposed realignment of the South Frontage Road is depicted in figure 4- 9a. Critical design issues include the width of the road and the radius of the curves. Both of these factors will be important in reducing the speed of Resolution No. 6, Series of 2011 5/17/2011 1s -2 -22 vehicles entering the Lionshead area and the amount of land consumed by the two curved road sections. Cooperation between property owners, developers, the Town of Vail, and the Colorado Department of Transportation will be necessary to implement the realignment of the Frontage Road. b. West Lionshead Circle Connection It is proposed that West Lionshead Circle connect back to the frontage road at the west side of the Vail Spa. The alignment depicted in figure 4 -9a terminates perpendicular to the frontage road and does not require the acquisition of private property. A new parcel of developable land, suitable for offices or non - resort retail, would be created on the southeast corner of this intersection. c. Forest Road Connection Forest Road could be realigned to cross through the newly created development parcel, providing access to that site and connecting at right angles to the frontage road. Another alternative that should be considered is to connect Forest Road to West Lionshead Circle via the existing Frontage Road right -of -way. d. Transit and Emergency Vehicle Corridor A transit and emergency vehicle corridor should remain in the existing alignment of the frontage road. This connection is necessary to provide a through- transit route to the west end of Lionshead and also keeps in place the existing utility corridor. e. Feasibility of Realignment The ability to realign the frontage road will be heavily influenced by costs, CDOT (Colorado Department of Transportation), and the Federal highway administration. Future west Lionshead developments will require significant upgrades and widening of South Frontage Road, potentially including the widening or reconstruction of the bridge over Red Sandstone Creek. The cost of realigning the frontage road is in addition to the mandatory costs of improving the road. f. Future Frontage Road Re- alignment The opportunity may exist to re- locate the Frontage Road the full length of the West Lionshead planning area. The benefit of this alternative would be to eliminate the "Frontage Road barrier" between the Holy Cross site and the Vail Professional Building. While this alternative would require coordination with other surrounding land owners, it could warrant further study and evaluation in the future. 4.6.2.2 Road Improvements to Handle Increased Traffic Volume The potential expansion of the Lionshead bed base and the corresponding increases in traffic volumes will necessitate traffic mitigation measures. Increased road width, acceleration/ deceleration lanes, and perhaps roundabouts may be required in conjunction with new development. These improvements are described in the traffic impact study, attached as appendix A. It is important to note that the potential widening of the frontage road depicted in the overall masterplan graphic is not necessarily the best or required solution. It is a potential solution but the final design of road improvements will need to consider not only the traffic volume requirements but visual impacts and community preferences as well. Resolution No. 6, Series of 2011 5/17/2011 1s -2 -23 4.6.2.3 Provision for Bicycles and Pedestrians A pedestrian/ bicycle path should be created on the south side of the frontage road running the entire length of the Lionshead study area. Providing an unbroken pedestrian/ bicycle path to connect the main Vail roundabout to Cascade Village, this pathway will conform to the current Town of Vail standards regarding width and material. 4.6.2.4 Visual Improvements It is essential that improvements for better traffic flow be accompanied with aesthetic improvements in order to break up the perceived width of the improved roadway and to give a stronger image to this north edge of Lionshead (see figure 6 -5). Improvements could include landscaped medians and a consistent landscape treatment between the South Frontage Road and the eastbound lane of 1 -70. Fragile understory plantings should be avoided in favor of street trees and hardy ground covers that can survive winter snowplowing activities. This corridor should also include new directional signage, described in section 4.10.1.1 4.6.3 Modification to East Lionshead Circle The overriding goal for East Lionshead Circle is to de- emphasize vehicular traffic and create a quality, safe, and vibrant pedestrian corridor. Specific recommendations are as follows: 4.6.3.1 Eastern Connection to South Frontage Road A prerequisite for improving safety in the pedestrian crossing between the Lionshead parking structure and the eastern entrance to the Lionshead retail core is a significant reduction in the volume of vehicular traffic (except for transit, emergency vehicles, and adjacent residents). It was initially thought that the most effective means to accomplish this would be to connect East Lionshead Circle back to the frontage road on the east end of the parking structure. However, there are several serious problems. a. Gradient The biggest hurdle is a 34 -foot rise between the frontage road and the cul -de- sac at the east end of the parking structure. This would result in a gradient approaching 9 percent on the connecting road segment. b. Traffic Conflicts An increase in the volume of traffic using the new connection would likely trigger a significant intersection upgrade at the frontage road (acceleration/ deceleration lanes, center turn lanes, or a roundabout). Relocation of the parking entrance to the north side of the structure might alleviate some of these concerns. c. Transit Conflicts Connection of the street to the frontage road could introduce a new point of conflict between cars and buses at the driveway down to the Library and Dobson Arena, especially if a vehicular drop -off point is introduced at the west end of Dobson. Resolution No. 6, Series of 2011 5/17/2011 I5 -2 -24 As an element of the 2009 Lionshead Transit Station Project the feasibility of creating an eastern connection of East Lionshead Circle to the Frontage Road was evaluated. The conclusion of this evaluation was that the existing gradient and land ownership patterns rendered this idea to be infeasible. The idea of an east connection could be reconsidered if ownership patterns changed or in conjunction with the redevelopment of Vail International. R4 �AB ;SIT elyr • dk Opp '� 0 PEP CON R TO LIONS Vo � t • y 1 _ - LIC • J4N ".SiT CENTER ENTRANCE ROAD BRIDGE YHE M .lf s ? CLIMBING WALL TOW' 'f r a m 0 E ' PEPEST' wN BRICOE R2Si DENtIALGARAGE rA f - P/6iKiNGENTRA]xE �� - 4 y • � � J a n '^ p_ 4, .. f{ � � �� c ` l .� GAS REGULATOR A d 'cx [x'Y'•yfq•' i.. AaaPOS€n 1 " A. = : .' t AV'O ry4uRT •3A,, ERWSO TREATMENT A7AENT � PFD I1vE r � w % a '� ^�-,•'� —"- -'_' . - � ' - .-��" ... � S�t� � � ,, Figure 4 -9: Conceptual Realignment of the South Frontage Road Resolution No. 6, Series of 2011 5/ 17/2011 is -2 -2s POTENTIAL BUS'TRANSIT STOP OPOSED MIXED USE Bu ILoi NG AR EA �. GROU LOOR RETAIL / MIXED USE ABOVE I `r _ SKI AREA SUP W/ SUB -GRADE MAINTENANCE _ ,'F �E S / RI A _ RTA�L CON DOLA PARKING STRu CTuRE 1 I 23 FST ANI r GVERPAS , FIGURE 4 -9 - ExI STING FRONTAGE ROAD ALIGNMENT WEST UONSHE.AD DEVELOPMENT CONCEPT Figure 4 -9 to be deleted. POTENTIAL Bus/TaANSIT STOP PROPOSED MIXED USE BU ILDING AREA GR - OFE.00R RETAIL/ M IXED USE ABOVE. � PE DETR I SKI AREAS RT Wr SV'B•GR MAINTENANCE O �� }A � .F GO DOLA 1.' _ PARKING STRUCTURE - 1 J ;r 25' bks5 ASS r` r i 1 i � 1 1 F i I 1 I 1 1 ; FIGURE 4 - RE- ALIGNED FRONTAGE ROAD W EST LIONSHEAD DEVELOPMENT CONCEPT Figure 4 -9A to be deleted. Resolution No. 6, Series of 2011 5/17/2011 I5 -2 -26 4.6.3.2 West (Current) Entrance As the eastern connection appears unfeasible, it is recommended that other measures be undertaken to de- emphasize the current (west) entrance to East Lionshead Circle as a vehicular portal into Lionshead. The only traffic entering East Lionshead Circle at this point should be service vehicles, buses, and local residents. Signage, road width, and other roadway design modifications should be utilized to discourage traffic from entering at this point. These measures are important to reduce conflicts between vehicles and pedestrians at the crossing from the parking structure and to reduce the outgoing traffic that competes with the buses for the left -turn movement onto the South Frontage Road. 4.6.3.3 Main Lionshead Pedestrian Portal This congested and confused pedestrian portal is the area most in need of corrective action. It is recommended that vehicular traffic through this crossing be removed or greatly reduced and that skier drop -off, local and regional shuttle vans, and service and delivery vehicles be removed from this location. The area would then be dedicated to two primary uses: a pedestrian connection between the parking structure and Lionshead and a transit stop for the Town of Vail in -town shuttle. 4.6.3.4 Visual Improvements As an important link in the transit connection between Vail Road and the east Lionshead pedestrian portal, East Lionshead Circle plays an important role in setting the visual tone and character for people arriving from Vail village. Toward that end, any architectural additions to the south face of the parking structure should comply fully with the architectural design guidelines, and the pedestrian walkway should create a consistent visual character connecting Dobson Arena with the east Lionshead pedestrian portal. In addition, it is recommended that the Town of Vail coordinate with the adjacent residential properties to provide a visually consistent vegetative screen on the south side of East Lionshead Circle. 4.6.3.5 Pedestrian Sidewalks A new, more intensively developed pedestrian walkway is recommended along the south face of the parking structure to connect the main Lionshead pedestrian portal with the Dobson/ Civic center pedestrian plaza. This walkway will provide access to the potential new retail face of the parking structure and permit unimpeded pedestrian flow between the two ends of the parking structure (see figure 6 -6). Given the long and linear nature of this fagade, a covered arcade across the walkway, as suggested during the master plan public input process, may help to break it up. If covered, the walkway should be wide enough to accommodate the flow of pedestrian traffic along the retail face and designed as an integral element of the building. 4.6.4 Modifications to West Lionshead Circle and Lionshead Place West Lionshead Circle and Lionshead Place currently handle the heaviest load of lodging access and delivery traffic in Lionshead and will likely continue to do so. The recommended improvements to these roads are both aesthetic and functional, working to provide for safe and efficient vehicular traffic while also insuring a safe pedestrian environment visually consistent with the overall goals of the master plan. Resolution No. 6, Series of 2011 5/17/2011 15 -2 -27 4.6.4.1 East Intersection of W. Lionshead Circle and S. Frontage Road This intersection will experience the greatest increase in traffic volume due to the projected increase in lodging units and the proposed north day lot transit center. Mitigation measures may be required, as outlined in the traffic study (see appendix A). 4.6.4.2 Intersection of Lionshead Place and West Lionshead Circle Due to the projected volume of lodging traffic that will be accessing Lionshead Place (Monteneros, Antlers, Lionsquare Lodge, and the Vail Associates core site), it is recommended that this intersection be realigned so the primary through- traffic axis is north -south (see figure 4 -10). West Lionshead Circle would form a T- intersection at the northeast corner of the Marriott. In addition to facilitating traffic flow, this realignment will create a much safer, logical pedestrian crossing from West Lionshead Circle into the Lionshead pedestrian core. 4.6.4.3 Pedestrian Sidewalks and Crossings A series of primary and secondary pedestrian walks should be created connecting the West Lionshead area with the Lionshead core, the frontage road, and the ski yard. These walks and crosswalks are identified on Map Q and Map T. 4.6.4.4 Visual Improvements As the road systems and adjacent lodging properties in west Lionshead are upgraded it is critical that a consistent visual character be developed through the design of new pedestrian walkways, landscaping, retaining walls, lighting, and site furnishings. For further information on these systems, see chapter six, Site Design Guidelines. 4.6.5 Forest Road The primary goal for Forest Road is to maintain and enhance its residential character by mitigating present or future uses that would detract from this character. Specific recommendations are as follows: 4.6.5.1 Mountain Service Access Issues Forest Road currently plays an important role in mountain service access, both during the summer and winter. It was made clear during the public input phase of the master plan process that the adjacent property owners are deeply concerned about the winter activity of snowcats on Forest Road and would like to see this operation removed. While mountain access must be provided for, the removal of this winter traffic from Forest Road should be a priority for the Town of Vail and Vail Associates. A potential solution is to bridge Gore Creek just west of the old Town shops and construct a road that connects to the existing "Cascade Ho" ski trail. Previous studies have shown that a connecting road across the forested slope could have serious visual impacts because of the extreme cross -slope gradient and resultant cut and fill requirements. It is also likely that the Cascade Village property owners would resist this alternative. If this approach is to be implemented, visual mitigation of the new connecting road must be an important consideration. Resolution No. 6, Series of 2011 5/17/2011 15 -2 -28 4.6.5.2 Pedestrian Connections A pedestrian and bicycle path should be created along the east side of Forest Road (north of Gore Creek) to provide a connection to the Gore Creek recreation path. 4.6.5.3 Realignment of South Frontage Road If the South Frontage Road is re- aligned, Forest Road likewise may be realigned as a point of access for the redeveloped west end of Lionshead. As shown in figure 4 -9, it is recommended that the section of Forest Road north of Gore Creek be the primary access for new lodging developments in west Lionshead. Realignment will consolidate the access points from South Frontage Road and remove the existing conflict between Forest Road vehicular traffic and mountain service traffic exiting the Vail Associates service yard. 4.6.6 Simba Run Underpass Currently the Town of Vail has only two north /south access points between the North Frontage Road and South Frontage Road between Main Vail and West Vail. It has been contemplated that an additional north /south connection be established west of Cascade Crossing. The need for this underpass will be accelerated as a result of the Town's redevelopment plans for Timber Ridge, West Vail and West Lionshead. The redevelopment of the West Lionshead area should be done in a manner that encourages this new connection to be established in the future. It is recommended that the proposed amendments to the Vail Transportation Master Plan provide direction on when public improvements on the Frontage Road need to occur and how they are paid for between public and private funds. The current boundaries of the Lionshead Urban Renewal Authority should be amended to include the location of the Simba Run underpass. 4.7 Loading and Delivery 4.7.1 Properties with Direct Service Access As a general rule, properties that can provide for their own service and delivery needs should comply with the following guidelines: a. Loading and delivery facilities should be located deep enough into the property that the estimated peak volume of service vehicles does not back up into or block the access road or pedestrian areas. b. Service drives and loading docks must be screened with landscaping, fencing, retaining walls or other appropriate design techniques. c. All reasonable measures shall be taken to prevent noise and exhaust impacts on adjacent properties. d. In no case shall a property utilize the public roadway or pedestrian area to stage service and delivery vehicles. 4.7.2 Properties Without Direct Service Access Properties lacking direct service access from a public street must utilize a designated public service and delivery facility. They must make all reasonable efforts to coordinate and schedule their delivery needs with other users of the facility in order to reduce peak volume usage. For a discussion of projected service and delivery volumes, see the traffic impact study, attached in appendix A. Potential locations and opportunities for a central facility are described below. Resolution No. 6, Series of 2011 5/17/2011 15 -2 -29 LIONSQUARE LODGE NORTH P'ROPER'TY MON1TANEROS LIDNSHEAD PLACE, WEST LIONSH CIRCLE SEC0'4T3ARY PEDES 6 ALK i PRIMARY PEDESTRLAN WALK PEDESTRIAN CROSSING RED'EVELOPM CONCERT HALL PLAZA Fgure 4-10- Intersecno n ofLlonrheud Mace and Weir Uoarhead Circle Note: Potential redevelopment of the Concert Hall Plaza contemplates the removal of transit transit stoplshort -term drop off and loading facilities and the use of Town -owned land to implement this redevel- opment. The feasibility of removing these facilities adjacent to the Concert Hall Plaza location was evalu- ated during the 2009/2010 Lionshead Transit Study and it was determined that these facilities should remain in place. Any redevelopment of Concert Hall Plaza will need to address these transit and loading uses. 4.7.3 Potential Sites for Centralized Service and Delivery Facilities The potential facilities described below would be designed to provide unloading and staging space for deliveries into the Lionshead core. Transport from the delivery truck to the retail destination will most likely be made by hand - trucks, although the use of small golf cart -like delivery vehicles could be considered. The goods delivery system should be as quick and efficient as possible and should not cause noise, pollution, or congestion in the pedestrian core. Resolution No. 6, Series of 2011 5/17/2011 15 -2 -30 4.7.3.1 West End of Lionshead Parking Structure The idea of a non - structured central loading facility at the west end of the Lionshead parking structure was presented in the original version of the Lionshead Redevelopment Master Plan. This idea was further evaluated as an element of the 2009 Lionshead Transit Station Project. Due primarily to the grade of East Lionshead Circle ( +8 %) as well as the visual impact of this use and conflicts with parking structure snow removal areas, this idea was deemed to be infeasible. The goal of removing loading from the east entry to Lionshead in order to improve safety and the overall pedestrian experience remains. Loading for businesses in the eastern end of Lionshead can be accommodated from the public loading spaces located within the Arrabelle project. 4.7.3.2 Lifthouse Lodge Alley This alley accesses the Lifthouse lodge, Vail 21, and the Lionshead Arcade. If redevelopment occurs along this corridor, the existing service and delivery functions should be redesigned to meet the parameters outlined in section 4.7.1 and to permit a clear fire lane. 4.7.3.3 Vail Associates Core Site As the single largest service traffic generator in Lionshead, the Vail Associates core site redevelopment (Arrabelle) will provide for its own service and delivery needs. In addition, the project will provide a minimum of three loading spaces and up to six loading spaces available for public use. These spaces will provide loading facilities for properties in Lionshead that do not have on -site loading capabilities. 4.7.3.4 Landmark Townhomes Alley The existing alley south of the Landmark Townhomes is utilized as a delivery vehicle staging area, but this activity is strictly illegal. This alley is the only dedicated fire access corridor into Lionshead from the west and is not wide enough to accommodate service traffic without blocking the fire lane. If the north day lot service center is constructed, it is recommended that a new service corridor in this area not be constructed. However, in the event that the north day lot site is not developed, any new service corridors in this area must conform to the parameters outlined in section 4.7.1 and must not compromise the fire and emergency vehicle access into the Lionshead core. Resolution No. 6, Series of 2011 5/17/2011 15 -2 -31 EIGHT TRUCK MAXIIS+IUM SURFACE STAGING AREA LANDSCAPE SCREENING POTENTLAL SERVICE L.IONSHEAD PARKING STRUCTURE STORAGE BUMMING POTENTIAL_ REDEVLOPMENT OF EMSTING PARKING DECK 1 VANTAGE POINT DEDICATED LEFT-TURN LANE LEFT -TURN ACCELERATION LANE Fig 4 -11- Ewt Lionshead Service and rkliver • Facilin Resolution No. 6, Series of 2011 5/17/2011 15 -2 -32 4.8 Parking Parking is a critical component in a mixed -use resort environment such as Lionshead, and any efforts to enhance this component should adhere to the following goals and guidelines: a. Parking must be sufficient to meet demand. Correctly assessing parking demand in an environment such as Lionshead is difficult but extremely important. Overestimating parking demand can be as damaging as underestimating demand due to the extreme expense of parking space (especially if structured) in a real estate environment such as the Vail Valley. Likewise, parking is a large consumer of ground and should be designed to occupy as little real estate as possible. In tight margin developments such as mid -range hotels and locals /employee housing, the expense of parking can be the deciding factor as to the economic viability of the project. Due to these attributes of parking, it is important that true demand, or desired demand, be distinguished from actual usage. For example, the "free after three" program currently in place for the Town of Vail parking structures has undoubtedly increased the usage of these structures during the evening hours (the Lionshead structure filled in the evening for the first time in 1998). However, there has not been a corresponding increase in sales tax revenue, which was the original intent of "free after three ". (Note - concrete studies regarding the utilization of the "free after three" program have not been conducted and it is strongly recommended that this occur if the program is to continue). It is hypothesized that a significant portion of people utilizing the free parking program are in fact employees or people that would have used transit or other means of access if the parking were not as readily available. In other words, parking usage often will rise to fill the available space, but the profile of the user may not be who the parking was intended for. To be concise, the parking supply in Lionshead and the Town of Vail needs to not only meet the demand, it needs to meet the desired demand and should be structured or programmed in such as way to do so. Parking is important, but too expensive and land consuming to be provided without solid reasoning. b. Parking should relate to pedestrian circulation and desired points of access to the pedestrian core. A primary goal of redevelopment in Lionshead is to increase the quality of the pedestrian connections into the retail/ pedestrian core and through it to the ski yard. Any new public parking must have a strong and convenient relationship to this primary destination. However, parking should not use prime development sites and does not have to be immediately adjacent. c. Parking is only one part of an overall access strategy. Public parking is very important in bringing guests to Lionshead, but structured parking is expensive. The cost of structured parking today ranges from 20,000 to 30,000 dollars per space, so other means of access should be carefully considered first. Possible alternatives include an enhanced transit system, more convenient drop -off facilities, a reduction in required parking ratios for certain uses (such as employee and locals housing), off -site and remote parking, and parking disincentives that discourage driving. d. Parking should be visually inconspicuous. Parking should be structured below ground whenever possible. Surface parking areas should be heavily screened with landscaping, berms, and walls. Expanses of asphalt should be interrupted with islands of landscaping or replaced with pedestrian quality paving materials. Surface parking areas should be avoided in or near the retail pedestrian core area. Although structured parking may be more desirable visually, it must be properly designed so as not to detract from the guest's arrival experience. e. Parking requirements should not constitute an unnecessary disincentive to redevelopment. A thorough review of the current parking pay -in -lieu code and parking ratio requirements is recommended. Given the above discussions it is important that parking requirements Resolution No. 6, Series of 2011 5/17/2011 15 -2 -33 accurately meet the true parking demand of new development and redevelopment. For example, a stated goal of the master plan is to encourage, facilitate, and provide incentives for the expansion of ground level retail in Lionshead. While this expanded retail will likely represent some level of incremental increase to public parking demand in Lionshead, this demand needs to be accurately understood so the parking pay -in -lieu fee does not make the retail expansion economically unfeasible. The following recommendations for parking deal with existing parking that may be displaced by development, private residential/ lodging parking, public parking supply and demand, and parking for locals/ employee housing. 4.8.1 Potential Displacement of Existing Parking The ground rules for the Lionshead master plan mandate no net loss of parking as a result of redevelopment. Properties potentially affected by this policy include: 4.8.1.1 North Day Lot The north day lot (owned by Vail Associates) has approximately 105 parking spaces, all utilized by Vail Associates employees. Parking on this site serves mountain workers, Vail Associates office personnel, and employees visiting from the company headquarters in Avon. Because much of the current Vail Associates office space in Lionshead will be relocated when the site is redeveloped, parking demand on the north day lot may also decrease. To facilitate development of the site as a public transit center, it may be desirable to relax the parking requirement if it can be demonstrated that future demand will decrease. 4.8.1.2 West Day Lot The west day lot is also owned by Vail Associates and is utilized primarily by mountain based Vail Associates employees. This site offers the possibility of a higher- return development opportunity that may make other less profitable west end developments feasible, and its existing use for parking is virtually certain to change. It is not anticipated that the employee base utilizing this surface lot will decrease; therefore, all the current parking (approximately 160 spaces) will have to be replaced. 4.8.1.3 Charter Bus Parking Lot The charter bus parking area on the east end of the Lionshead parking structure is the proposed location for a future Vail civic /community center. The property is extremely valuable to the community, and its current utilization as a parking lot is not its highest and best use. Alternate locations for charter bus parking include the Ford Park parking lot and a down - valley site. A drop -off point for the buses will still be necessary and is recommended as a component of the proposed transit center on the north day lot. 4.8.2 Residential Properties As a policy, all residential properties should provide their own parking within their property according to existing Town of Vail regulations and the parameters described above. 4.8.3 Public Parking Public parking in Lionshead today consists of the Lionshead parking structure, which has a capacity of approximately 1200 vehicles. Resolution No. 6, Series of 2011 5/17/2011 15 -2 -34 4.8.3.1 Existing Parking Shortfall The 1991 Vail Transportation Master Plan suggested a town -wide peak period parking shortfall of 500 spaces. Overflow volumes are experienced approximately 20 -30 days per year. 4.8.3.2 Potential New Parking Demand See appendix A, traffic impact study. 4.8.3.3 Potential New Parking Sites To respond to the projected parking demand increase discussed in the traffic study, it is strongly recommended that all town -wide parking opportunities be examined or re- examined prior to any final planning or parking construction. Specific public parking opportunities in Lionshead include: a. Lionshead Parking Structure The existing Lionshead parking structure is a logical location for expanded public parking because it is already owned by the Town of Vail. Also, the structure is conveniently located between the proposed civic center on the east and the main portal to the Lionshead pedestrian mall on the west. No other location offers visitors such ease of access. A self - ventilating split deck structure, the garage has six half decks, each holding approximately 200 vehicles (1,200 spaces in total). The addition of one complete level would increase the structure by 400 spaces, two complete new levels by 800 spaces. Snow removal is an issue in the addition of new decks. The top deck of the structure is cleared manually with front -end loaders. Additional decks will make it impossible to continue this method, as the internal dimensions of the structure will not accommodate front -end loaders. In addition, the construction of a new delivery staging area on the west end of the structure will remove the snow storage area presently used. Alternatives include heating the upper deck, providing for an alternate snow removal access road to the upper deck, and construction of a roof over the entire structure. Public input during the master plan process has indicated the importance of the eastward view, across the top of the parking structure, toward the Vail Village as motorists travel east along the South Frontage Road and 1 -70. Future expansion plans of the Lionshead parking structure should consider the potential impacts expansion could have on this view plane. Also an issue is the necessary structural reinforcement of the existing facility to support the weight of additional decks. b. West Lionshead The construction of a new public parking facility at the west end of Lionshead has been a planning consideration since the completion of the Vail Transportation Master plan in 1991. This site is currently undeveloped (except for the Vail Associates maintenance yard) and is large enough to meet projected parking demand. It is well located in relation to the potential new eastbound 1 -70 access ramps. The viability of a new public parking facility in this location would be enhanced by bringing lift service to this area. The construction of a new public parking facility would address the existing deficiency of off - street parking on peak days and the shifting demand of parking created by the introduction of a new ski lift in West Lionshead. It is Resolution No. 6, Series of 2011 5/17/2011 15 -2 -35 anticipated that the new public parking structure would contain a approximately 400 public parking spaces, which would be in excess of any parking requirements generated by proposed development. The update of the Vail Transportation Plan should provide final direction on the location and quantity of additional public parking spaces in the Town of Vail. The location of additional public parking should consider where parking is most optimal for both guests and employees, year round utilization, mountain operations, and overall traffic circulation. Given the location for this parking facility, it had been assumed that regular transit or shuttle service would be necessary because of its distance from the retail core area and the ski yard (greater than a 1200 -foot walking radius). However, the location of the parking structure would be proximate to the new lift and as such the need for regular shuttle service would be minimized. However, some provisions for bus stops and /or a transit facility should be considered for the parking structure. 4.8.4 Parking for Employee Housing The unit -to- parking space ratio for employee housing should be reduced to maximize the housing opportunities in west Lionshead. During the master planning process, the Vail Town Council toured several employee housing complexes in Keystone Resort that averaged .25 cars per bed (one parking space per four -bed unit). Most of these complexes at Keystone are removed from the core and depend on a bus transit system to carry employees to and from work. Yet, Keystone property managers have not observed a parking shortage. Likewise, at the Rivers Edge employee housing project in Avon, a parking ratio of .75 cars per bed has been more than adequate and the parking lot is underutilized. 4.9 Housing Recent community surveys and grass -roots planning efforts such as Vail Tomorrow have identified the lack of locals housing as the most critical issue facing the Vail community. Early in the Lionshead master planning process, west Lionshead was identified as an opportunity area to implement some of the community's housing goals, particularly relating to employee housing. These opportunities and associated issues are outlined below. 4.9.1 No Net Loss of Employee Housing Ground rule number five of the master plan states that there shall be no net loss of employee housing in Lionshead as redevelopment occurs. 4.9.2 Visual Issues The financial realities of affordable housing often require cost reducing measures, generally involving the quality of detailing, planning, and architectural design. Given the strong desire to make these housing projects feasible, it is recommended that some latitude be granted to affordable housing developers. However, it is also important that financial realities not be used as an excuse to produce unsightly, poorly designed, substandard products. Employee housing does not need to match the architectural sophistication of a five star resort development, but it does need to be good quality construction and design. Rivers Edge in Avon is a good example of an attractive yet affordable employee housing project. Resolution No. 6, Series of 2011 5/17/2011 15 -2 -36 POTENI'LILL 3W SPACE PER PLATE PARKING STRUCTURE FOOTPRINT ON WEST DAY LOT MAINTAIN EXISTING FOREST ROAD ALIGNMENT POTIr MAL INGRESS►EGRF.SS INT VAIL. SANITATION I v v ti w w r P�'I'ENTTi�►L RESSIEGRESS POINT POTENTIAL 400 SPACE PER PLATE PARKING STRUCTURE FOOTPRINT POTENTIAL TRANSIT PICK- UPIDROP -OFF POINT Figure 4 -14 - Wert Linrahead Pw*sng Star h" 0;W to wftes Figure 4 -14 to be deleted. Resolution No. 6, Series of 2011 5/17/2011 15 -2 -37 4.9.3 Policy Based Housing Opportunities The first means of implementing housing goals in Lionshead is through policy based requirements such as the employee generation ordinance currently being pursued by the Vail Town Council. As required by a future ordinance, all development and redevelopment projects, as a prerequisite to project approval, should provide housing for employees generated and to the extent possible this housing should be located in the Lionshead area. 4.9.4 Potential Housing Sites Following are specific sites that have been identified as suitable for locals and employee housing (see Map W). 4.9.4.1 South Face of the Lionshead Parking Structure The south face of the Lionshead parking structure was identified by the Lionshead master planning team, the public input "wish list" process, and the Vail Tomorrow process as a potential location for housing. Depending on building height, this location could support two to three levels of housing located above a ground floor level of retail and commercial space. Several planning issues are associated with this site. First, because the structure will front the East Lionshead Circle pedestrian corridor, the architectural quality and relationship to the street and pedestrian environment will be very important. Strict standards of unit upkeep will have to be enforced. Second, any housing units at this location will be required to park in the Lionshead parking structure, but unit size and location should allow the parking ratio to be lower than that of a typical one or two bedroom unit. Third, it is recommended that the height of this potential development be limited so that mountain views from the top deck of the parking structure are not blocked. Lastly, the structural issues relating to an additional parking deck should be coordinated with any south face development scenario. 4.9.4.2 Top Deck of the Lionshead Parking Structure The upper deck of the Lionshead parking structure has also been identified as a potential location for housing. Although the parking structure does offer a large area, several critical planning considerations must be taken into account. a. Parking Issues The most important future use of the Lionshead parking facility is expanded public parking. No housing scenarios should be pursued before assuring that public parking needs have been met. In addition, housing on the structure must provide its own parking; there should be no net loss of existing or future public parking on the structure. b. Structural Issues Engineering studies conducted during the master planning process indicate that the parking structure can accommodate future expansion above the existing upper deck, but not without structural reinforcement. Any housing on top of the structure must take into account the structural loading of the new development and the accompanying cost implications. c. Visual Issues Because housing on top of the structure will be highly visible, it will have to adhere to the Lionshead Architectural Design Guidelines (see chapter 8) and Resolution No. 6, Series of 2011 5/17/2011 15 -2 -38 provide for ongoing maintenance. Also, the view of the mountains across the top of the parking structure is an important part of the arrival experience for visitors and contributes significantly to the Lionshead image and character. Any housing on the parking structure should endeavor not to block this view completely. 4.9.4.3 West Lionshead West Lionshead includes the Vail Associates Service Yard, Holy Cross site, Vail Professional Building site, Cascade Crossings site, Glen Lyon Office Building site, former gas station site and the Eagle River Water and Sanitation site. All redevelopment in West Lionshead will need to conform to the Town's housing policies and requirements. In order to create activity and vibrancy in West Lionshead it is appropriate to include some dispersed employee housing opportunities for permanent local residents in proposed developments in the area consistent with these policies. Perhaps the most promising locations to replace the Sunbird affordable housing project and to conform to the Town's housing policies and requirements for new employee housing generation in Lionshead are the North Day Lot, Vail Associates service yard, and Holy Cross site. However, housing is not the only use these three properties will need to support. 4.9.4.4 Red Sandstone Parking Area The parking lot and Town of Vail transit stop at the base of the Red Sandstone Elementary school were identified as a potential site for employee or locals housing because of its proximity to the elementary school, the 1 -70 pedestrian overpass and the transit stop. However, the access (vehicular and pedestrian), safety and functional programming needs of the elementary school must take priority in any potential housing development scenario. 4.9.4.5 Old Town Shops The Old Town Shops, located just west of the Vail sanitation plant, were identified as potential employee housing locations during the master planning process. There are, however, other significant demands on this site, including potential expansion of the sanitation plant and the need for a new snowcat mountain access route from the Vail Associates service yard. In addition, the presence of the sanitation plant on one side and the existing gas station on the other reduces the desirability of this location for employee or locals housing. 4.9.4.6 North Day Lot The North Day lot is considered to be the preferred location for a significant housing project in Lionshead to replace the Sunbird affordable housing project and provide housing for new employee generation. Additionally, it may be necessary to develop a higher revenue - generating product on a portion of the Vail Associates service yard, Holy Cross, Vail Professional Building, and Cascade Crossing sites in order to defray the cost of road and infrastructure improvements. In planning the site, the following issues need to be considered. While it is important that buildings here be visually consistent with the overall character of Resolution No. 6, Series of 2011 5/17/2011 15 -2 -39 Lionshead, the desire to maximize the housing potential may make appropriate the following deviations from standard development parameters: a. Density The site offers a unique opportunity to achieve significant density. It is recommended that the standards for density (units per acre) be increased at this location to allow for a greater number of employee housing units. While it is important that buildings here be visually consistent with the overall character of Lionshead, the desire to maximize the housing potential may make appropriate the following deviations from standard development parameters. b. Building Height for Employee Housing It may be appropriate to allow for a greater overall building height than is otherwise allowed under the Lionshead Architectural Design Guidelines. Any increase in building height will need to be reviewed on a case by case basis by the Town of Vail, and any eventual building height will still need to be visually appropriate for this location. c. Parking It may be appropriate to reduce the parking requirements for employee housing at this location given the sites proximity to transportation facilities, jobs, and pedestrian routes. In consideration for reducing employee parking for the housing provided on this site, parking for other employees of the owner provided on this site should be considered. Excess parking may be used to satisfy the no net loss of parking policy or for future parking requirements of other development on the property. d. Site Coverage and Landscape Area and Setbacks Consideration should also be given to increasing site coverage and reducing setbacks and landscape area in order to maximize the amount of employee housing on the site and /or due to impacts associated with the development of a public transportation facility on the property. With any deviation to development standards prescribed in the master plan and zoning regulations, consideration of impacts should be afforded to the neighboring residential uses to the North Day Lot. Any design with such deviations will need to be sensitive to creating good designs with mitigation measures such as heated sidewalks and well planned landscape materials. Additionally due to impacts from the Town's dispersed transportation center on neighboring residential uses, mitigation measures should be provided to buffer and screen residential uses. e. Encroachments on Town Land The Town of Vail owns a small parcel of land on the north side of the north day lot which accommodates the pedestrian bridge over the interstate highway. This land was dedicated to the Town by Vail Associates in 1976. In order to allow for more efficient layout and development of employee housing on the site and /or the dispersed transportation facility, the Town should give consideration to allowing development of employee housing and /or transportation uses on this parcel of land as part of the development of the north day lot. Resolution No. 6, Series of 2011 5/17/2011 15 -2 -40 4.10 Gateways, Landmarks, and Portals The lack of spatial hierarchy or organizational clarity is a fundamental problem in the Lionshead pedestrian and vehicular network today. This section discusses the need to create a series of gateways, portals, landmarks and useful public spaces that will increase and enhance the character and identity of the pedestrian environment. 4.10.1 Gateways and Portals Gateways and portals are elements that signify important points of entry and transition and serve to reinforce the identity and functionality of both. They are announcements of direction and relative importance. Gateways can be created using building forms, landscaping, paving patterns, or signage. Portals and gateways are discussed in the architectural design guidelines (see chapter 8). The creation of gateways and portals is encouraged as a basic component of redevelopment, especially in transition areas between different domains, or public, semi - public, and private areas. A change in the hierarchy of the surrounding environment should be announced and well delineated. There are several critical locations where gateway and portals need to occur (see Map R). 4.10.1.1 Vehicular Gateways Because the majority of people coming to Lionshead arrive by vehicle, it is important that the vehicular arrival points announce and help establish the identity of Lionshead. The two primary vehicular gateways are the east and west boundaries of the study area on South Frontage Road (see Map R). Landscaping, signage, and the adjacent buildings should all communicate to motorists that they have entered the Lionshead resort area. Secondary vehicular gateways include all of the cross - streets that access Lionshead from the frontage road. These intersections should have a consistent landscape treatment and visible directional signage. A consistent signage package announcing the lodging destinations on each street should be an integral component of South Frontage Road improvements. 4.10.1.2 Pedestrian Portals/ Gateways Four primary pedestrian portals are critical to establishing the character and identity of Lionshead (see Map T): 1) the pedestrian entry on the west end of the parking structure; 2) the top of the grade transition from the north day lot into the retail mall; 3) the intersection of West Lionshead Circle and Lionshead Place at the western end of the retail mall; and 4) the transition between the ski yard and the retail mall. 4. 10.2 Landmarks A landmark is a significant architectural element that all the visitors to Lionshead can identify and remember. Landmarks signify important points of entry, turning points and critical intersections in the pedestrian network, as well as destinations and visual reference points. The single landmark in Lionshead today is the Gondola clock tower, which will be replaced with the Vail Associates core site redevelopment. Appropriate locations for new landmarks in Lionshead are the east pedestrian portal, the central retail mall adjacent to the main pedestrian plaza, and the west pedestrian portal adjacent to the intersection of West Lionshead Circle and Lionshead Place. In addition, the potential civic center complex at the east end of the parking structure should function as a significant architectural landmark for the east end of Lionshead. Resolution No. 6, Series of 2011 5/17/2011 15 -2 -41 4.11 Public Art Through the Art in Public Places board, the Town of Vail has long recognized the importance of public art in pedestrian environments. Future development and redevelopment projects in Lionshead, especially projects impacting the retail mall and primary pedestrian environments, should seek to incorporate public art according to the Town of Vail Art in Public Places Master Plan (not adopted as of the writing of this document). Pedestrian circulation systems, portals and gateways, landmarks, pedestrian plazas and architecture all present opportunities to incorporate public art. 4.12 Youth Recreation Throughout the masterplan process there was public input regarding the need for both indoor and outdoor non -skier related recreation opportunities for children and youth. Since the removal of the playground south of Gore Creek in 1995, the only such activities include the Vail Associates putt -putt golf course and the open play field of the ski yard. As the redevelopment of Lionshead progresses the creation of a programmed children's play area should be a community priority. Programmatic components of such as play area could include "tot -lot" play equipment, a volleyball court, swing sets, and creative play structures. Landscaping, benches, and picnic tables should also be integrated into the design such a play area. The location of such a play area will need to be readily accessible from the Lionshead pedestrian mall area and the Gore Creek recreation path, and will require good southern solar exposure. In addition to the play area described above, the potential of integrating children's play areas into the Lionshead pedestrian retail mall should be considered when improvements to the mall are made. Good examples of such play areas can be found in the Aspen, Breckenridge, and Boulder pedestrian retail districts. 4.13 Live Beds The maintenance, preservation, and enhancement of the live bed base are critical to the future success of Lionshead and as such, special emphasis should be placed on increasing the number of live beds in Lionshead as the area undergoes redevelopment. The Lionshead area currently contains a large percentage of the Town's overall lodging bed base. The bed base in Lionshead's consists of a variety of residential and lodging products including hotels, condominiums, timeshares and hybrids of all three. The vast majority of live beds in Lionshead are not accommodation units in hotels, but instead, in dwelling units in residential condominiums such as the Vail 21, Treetops, Antlers Lodge, Lion Square Lodge, Lifthouse Lodge, Landmark Tower and Townhomes, Lionshead Arcade, and Montaneros, all of which have some form of rental /property management program that encourages short term rental of dwelling units when the owners are not in residence. It has been the experience in Lionshead that condominium projects which include a voluntary rental management program have occupancy rates which exceed the occupancy rate of hotel products, and therefore tend to provide more live beds and produce more lodging tax revenues to the Town. Applications for new development or redevelopment which maintain, preserve, and enhance the live bed base in Lionshead have a significantly greater chance of approval in the development review process than those which do not. 4.13.1 Live Bed Definition Pursuant to Policy Objective 2.3.3, live beds (and warm beds) are defined as residential or lodging rooms or units that are designed for occupancy by visitors, guests, individuals, or families, on a short term rental basis. A live bed may include the following residential products: accommodation units, fractional fee club units, lodge dwelling units, timeshare units, attached accommodation units (i.e., lock -off units), and dwelling units which are included in a voluntary rental management program and available for short term rental. 4.13.2 Location of Live Beds Resolution No. 6, Series of 2011 5/17/2011 15 -2 -42 Live beds should be located in Lionshead pursuant to the Lionshead Mixed Use 1 and 2 zone districts. All properties within Lionshead, when developing or redeveloping and providing new residential or lodging products, should provide live beds as defined herein. 4.13.3 Hotel -types of Services and Amenities To aid in the furtherance of Policy Objective 2.3.3 of the Plan, the creation of additional live beds should include hotel -types of services and amenities. Such services and amenities may include, but not be limited to, the operation of a front desk, registration /reservation capabilities, recreational amenities, guest drop -off, on -site management, etc. These types of services and amenities in multiple family residential dwellings will increase the likelihood that the dwelling units will be made available for short term occupancy and help to promote improved occupancy rates. 4.13.4 Review of New Development and Redevelopment Projects The Planning and Environmental Commission shall consider the policies and direction given by this Plan with respect to live beds when reviewing new development and redevelopment projects in Lionshead. Applications for new development or redevelopment shall maintain the live bed base in Lionshead. Applications for new development and redevelopment which enhance the live bed base have a significantly greater chance of approval in the development review process than those which do not. A proposal's adherence to the policies contained in the adopted master plan will be one of the factors analyzed by staff, the Planning and Environmental Commission (PEC), the Design Review Board (DRB), and the Town Council (as applicable) in determining whether to approve or disapprove the specific proposal. Resolution No. 6, Series of 2011 5/17/2011 15 -2 -43 CHAPTER 5 Detailed Plan Recommendations This section of the Lionshead Master plan examines individual parcels and groups of parcels within the Lionshead study area, excluding the residential properties on the south side of Gore Creek. The intent of this chapter — and the Master plan as a whole - is to identify important functional relationships and visual objectives within the district and to propose a framework for the long -term redevelopment of Lionshead. The document does not intend to limit or eliminate ideas relating to specific parcels; any proposals consistent with this framework should be considered even if they are not anticipated in this document. The parcels addressed here are organized generally from east to west, starting with the civic hub on the eastern end of the parking structure. 5.1 Vail Civic Center The proposed Vail civic center complex is comprised of the Vail public library, Dobson Ice Arena, and the existing charter bus parking lot at the eastern end of the Lionshead public parking structure (see figure 5 -1). At this time, municipal priorities for the development program on this site are uncertain, but potential alternatives are described below. 5.1.1 History of Vail Civic Center The Vail Civic Center site was acquired in the mid 1970's by the Town of Vail, after the Town Council rejected a proposal to build a civic center at Ford Park. It was determined that a civic center required a location adjacent to a major parking structure with walking distance of both the Vail Village and Lionshead. Since the acquisition of the property there have been several proposals considered and rejected for the site. There have been three attempts to build a convention center on the charter bus lot site, one including a performing arts center. All three proposals were rejected by the electorate. To date, no proposal has met the grand vision for the completion of the Vail Civic Center. 5.1.2 Potential Development Scenarios Uses suggested during the master planning process include a performing arts center, a conference facility, a community recreation and service center (potentially including the town government offices), a second ice rink connected to Dobson Arena, and a high -tech convention center. Community participants expressed a strong preference for a locally relevant development serving the local community as well as destination visitors. With a potential of 50,000 square feet per floor, this site could accommodate a variety of uses, provided they are well designed and integrated. It will be the responsibility of the Town of Vail Council to decide upon the development program for use of the civic center site. 5.1.3 Functional Relationships The general goal for this site is to create a single, cohesive civic center from three disparate components (the library, the arena and the bus parking lot), using coordinated architectural character and linked public spaces. The new concentration of civic uses can help to connect Lionshead and Vail Village and will become the eastern anchor of Lionshead, connected to the Lionshead pedestrian core by the parking structure and the redeveloped East Lionshead Circle. Specific planning considerations are as follows: 5.1.3.1 Access It will be important that the civic facilities complex be connected to all three circulation networks in Lionshead: vehicular, pedestrian, and public transit. a. Vehicular Access and Parking Resolution No. 6, Series of 2011 5/17/2011 I5 -2 -44 The Lionshead parking structure will be the primary means of vehicular access to this facility for those arriving by car. A drop -off point could also be developed on the frontage road side of the facility (see figure 5 -2), but space is constrained here and better limited to special access needs. The southeast corner of the parking structure should be converted into a drop -off and arrival point for people walking to and from their cars. This will be the front door for the majority of people accessing the complex and should be designed to provide convenient vertical access to the interior of the facility and the pedestrian plaza on its southern face. The new facility and Dobson Ice Arena should be connected architecturally, allowing visitors who arrive via the parking structure to have a safe, enclosed connection to Dobson (see figure 5 -3). This is particularly critical for parents of children attending events at the arena. Although it is possible to create a vehicular drop -off point at the western end of Dobson arena, this is not recommended because it will conflict with service and transit traffic on East Lionshead Circle. If this drop -off is required, it should provide access only for targeted uses. b. Pedestrian Access The primary point of pedestrian access to the new civic center complex should be on the south side, at the terminus of East Lionshead Circle. Because pedestrians walking from Vail Village and Lionshead will converge at this point, the facility needs a well designed, highly visible front entry with ample plaza space accessing both the new civic facility and Dobson Ice Arena (see figure 5 -3). This pedestrian plaza design should pursue incorporating the grade transition down to the Vail Public Library, creating a cohesive pedestrian plaza linking all elements of the Vail Civic Center complex (the civic center, Dobson, library, and the parking structure). A secondary access point should be created on the north side of the new structure, allowing pedestrian access to and through the site from the Vail International condominiums and the pedestrian walkway on the north side of Dobson Ice Arena (see figure 5 -3). c. Transit Connections Currently, the in -town shuttle stop is between Dobson Ice Arena and the Vail public library for both east- and westbound buses. A transit stop is also needed adjacent to the new main pedestrian entry on the west end of Dobson (see figure 5 -3), allowing transit riders to access both Dobson and the proposed civic center complex from this point. This will allow greater flexibility in the transit system and reduce the potential for conflict between pedestrians, service vehicles and transit vehicles on the south side of Dobson. d. Emergency Access A new emergency vehicle route (see figure 5 -4) will be needed if the extension of East Lionshead Circle into the Vail International condominiums is closed. It is proposed that this route wrap around the southeast corner of the civic complex to the north side of Dobson Ice Arena (requiring a structural upgrade to the existing walkway). This access route must be designed so that it is not blocked by delivery vehicle traffic on the eastern end of the arena. Resolution No. 6, Series of 2011 5/17/2011 15 -2 -45 VAIL PU13LJC LIBRARY L70854iV ICE ARENA POTENTIAL DWELOPMENT CAN 5C)UI'F3 PACE OF 'MUC TUR.E L l lot I STR.UL�URL- y _ �l f � ti s.*' L4 L.R L +�.,,,� L i. �� 'ti4 .yti -4�; `�. ..'I.s.`tia,ti�•s. �* PriTFN - 'i A1_ rPAr rF-v mR cOMPQNENC CO'Ia iECT ON BETWEEN DGBWN ICE ARENA AND POTENTIAL, CMC: CENTER COMPONENT VAIL MTRNATIONAL EAST L.IONSEEAD PEDE57RIAN POR7AL F %W r J -I - VaU IGvate; CeAW Wd Ease L e" Resolution No. 6, Series of 2011 5/17/2011 15 -2 -46 VAIL INTERNATIONAL GRADE TRANSFMN NORTH PEDESTRIAN ENTRANCE MRSON ICE ARENA � ? L.A.. VA IL CIVIC CEN WAIL TNTFRNATI(WAL AXESS SERVICE AND AELIW .RY BAY POTENnAL F P.ON7 7R MFF POINT Figs" 5-2 -Chic Couer aid Vail riternarional A: Resolution No. 6, Series of 2011 5/17/2011 15 -2 -47 e. Vehicle Access to Vail International If the East Lionshead Circle extension is closed, a new access point from South Frontage Road will be required (delineated in figure 5 -2). f. Service and Delivery Two service and delivery points are proposed for the proposed civic center complex. The first is located on the southeastern end of Dobson Ice Arena. The second will serve the new civic facility from South Frontage Road (see figure 5 -2). It is strongly recommended that no delivery points be constructed that would introduce regular service and delivery traffic onto East Lionshead Circle or West Meadow Drive. Service and delivery traffic that will not be able to access the site from the South Frontage Road should be distributed equally across East Lionshead Circle and West Meadow Drive. 5.1.3.2 Relationship to East Lionshead Circle The proposed new civic center complex should function as the eastern visual terminus to East Lionshead Circle. The architecture connecting Dobson Ice Arena to the civic center should be integrated into the potential development on the south face of the parking structure (see section 5.2). The East Lionshead Circle pedestrian environment should have a strong connection to the pedestrian plaza in front of the civic center complex. 5.1.3.3 Relationship to Dobson Ice Arena Perhaps the most critical functional relationship is the connection of the proposed new structure to Dobson Ice Arena (see figure 5 -3). Currently, the main pedestrian entry to Dobson is the doorway on its south face, where there are often conflicts with delivery vehicles and the transit buses during times of peak activity. A common entry point on the western end of Dobson can become the new front door to the arena, thus reducing the potential for conflicts on the south side. It can also be designed to provide common lobby, ticketing, and concession space for both structures. There is an opportunity to make a below -grade connection from the common entry to the ice level in Dobson. This could make possible a second sheet of ice or large recreation space in the lowest level of the new civic center structure. This would, however, require large structural spans and would be very costly. 5.2 South Face of the Lionshead Parking Structure The linear strip of land on the south face of the Lionshead parking structure (see figure 5 -1) should be considered for the development of retail and office space on the ground level and housing for locals on the upper levels (see figure 6 -6). The planning objectives of this potential development are threefold. First, it would energize and visually upgrade East Lionshead Circle by enhancing pedestrian activity on the street. Second, it creates the potential for a locally accessible retail environment. The Town of Vail should consider retaining ownership of the ground level retail /office space and making it available to local entrepreneurs and businesses, much in the same way that deed restricted locals housing is provided in the Vail Commons. Finally, this site presents an opportunity to locate locals/ employee housing conveniently adjacent to the Lionshead pedestrian core. Retail back doors and entrances to the residential units in the new development will be accessed from the parking structure, and any private parking associated with these uses will be in the Resolution No. 6, Series of 2011 5/17/2011 15 -2 -48 parking structure. Some of the building's service and delivery needs may handled interior to the parking structure, but most will be accommodated in the facility proposed on the west end of the parking structure. East Lionshead Circle would only be used in short -term overflow situations. Because of the narrow depth and small square footage of the commercial space, it is not anticipated that it will generate the need for larger delivery trucks. Because the garage is a non - mechanical self - ventilating structure, any new vertical development must be offset a minimum of ten feet from the face of the existing structure. The effect of adjacent development on the ventilation of the parking structure must be thoroughly evaluated. 5.3 Lionshead Tourist Information Center The Lionshead Tourist Information Center is currently located just west of the entry to the Lionshead parking structure and is accessed directly off the frontage road. If the entrance to the Lionshead parking structure is relocated as shown in figure 5 -1 this existing facility will need to be relocated. Potential locations for the center include the Future Vail Civic Center and the parking structure. 5.4 Gore Creek Corridor The master plan goals for the Gore Creek corridor are to protect and enhance its natural beauty and environment, to connect it to the Lionshead core, and to make the Gore Creek recreation path safer and more inviting as a passive recreation amenity. Specific recommendations for this corridor are as follows 5.4.1 Creation of a Recreation Path `Bypass' Around the Ski Yard The existing Gore Creek recreation path is discontinuous and confusing. It should be extended along the creek, under the skier bridge and behind the lift line mazes to form an unbroken streamside trail around the ski yard (see figure 5 -5). Close coordination between the Town of Vail and Vail Associates lift operations will be needed for a safe alignment in this area. 5.4.2 Picnic and Seating Areas along the Recreation Path The existing picnic area on the recreation path behind the Lodge at Lionshead should be significantly improved. Bicycle racks, new benches and picnic tables, and adequate trash bins should be added. At least two other seating and picnic areas, consistent in design and furnishings with improvements at the existing area, are also recommended. Regular upkeep of the existing and proposed amenities will be required. 5.4.3 Safety Issues The existing Gore Creek recreation path is a relatively safe environment, but conflicts between pedestrians and cyclists will increase as the popularity of bicycling grows. A clearly delineated bicycle lane wide enough for a bicycle with a pull- behind child carrier is needed. The path should be wide enough for a cyclist to pass another bicycle without endangering nearby pedestrians. The design of the path should eliminate blind curves where cyclists riding in opposing directions might collide. The pool deck behind the Antlers presents such a hazard, and all potential measures should be taken to remedy that situation, including removal or modification of the pool. Resolution No. 6, Series of 2011 5/17/2011 15 -2 -49 PETIPSTRIAN PEDESTRIAN-TRANSIT CONNECTION CONNECTION TO TO VAIL PUBUC UBRARY %TF%T MEADOW DO'BSn'N- C lVI'C CENTER MAIN DRIVFNAIL PPEDES"fRIANrrRkNSIT ENTRANCE VILLAGE RrTATLuousiNG ON SOLmi FACE OF STRUCTURE LODUL AT LIOVSITYAii DOBSON ICE AR E14 A VAIL r— �— Cmc r � y CENTER 'l+ r - PARKING SIRUCTU RE ARRIVAL ANT) r*OP OFF Pff INTVH RTICAI. GRADE TRMISTTION COMMON L013BY CONNECTING DOBSON' PRIM ARY PEDESTRIAN ICE ARENA TO PROPOSED C PAC CENTER COINEMON TO EAST NORTH PEDESTRIAN ENITRANCE LIONSIIEAD PEDESTRLON PORTAL Fi 5-3 • Fail Cawunun+ty awic r4mer Conneaom Resolution No. 6, Series of 2011 5/17/2011 15 -2 -50 TRANSIT TI"GENCY VEHICLE ROUTE LAST LIONSIM D C IRCI L YAM M a POL.IC 4.6 % - it VAEL CIVIC CENTER. IL VAII. FNTER-NATIDNAL DOBSON ICE ARENA ANDVAIL Lti I E-.RINATIONAL FLRE LANE 5.4.4 Lowland Area South of Gore Creek Improvements and restoration activities in this section of the Gore Creek corridor are discussed in chapter four, section 4.3.2. 5.4.5 Revegetation and Landscaping West of the Ski Yard Slope revegetation and landscaping are needed along the western portion of the Gore Creek recreation path. This section, which traverses a fill bank above Gore Creek, may never have the forested character of the section east of the ski yard, but it can be greatly enhanced by planting more trees. The focus should be on the more barren north side, with less intensive landscaping on the south bank framing views to the creek (see figure 6 -4). The added landscaping should be as natural as possible and appropriate for a riparian environment. The use of small understory plantings that would increase maintenance requirements should be minimized. Resolution No. 6, Series of 2011 5/17/2011 1s -2 -s1 P A SSIVE REC REAMNINATUF E TRAIL r PEDESTRIAN ACCESS TO CREEK E E E)aSMG WOODEN ACCESS BRAE N'EV GORE CREEK RECREATION PATH BY-PASS y t SKI YARD _ ) t + ! 7► LIONSHEAD CENTER � r E.7CLtMG GORE CREEK RECREATION PATH F4wv5 - - Care Creek Wetland Comeenom and Recrmaav Park 3. -Paw 5.5 East Lionshead Bus Drop -off Area This area is an essential pedestrian connection between the Lionshead parking structure and the Lionshead retail mall. The master plan recommends the removal of service and delivery activities, skier drop -off, and shuttle vans from this area in order to make pedestrian crossing safer. Other improvements include: 5.5.1 Pedestrian Connections The pedestrian corridor between the parking structure and the Lionshead retail mall should be direct and unobstructed (see figure 5 -6). A small volume of vehicular and transit traffic will continue to cross this area, but the space should be redesigned to make it clear that these vehicles are subordinate to pedestrians. Its design should suggest that cars are intruders in a pedestrian space rather than that pedestrians are crossing a vehicular road (as is the case today). Techniques to accomplish this goal include the Resolution No. 6, Series of 2011 5/17/2011 15 -2 -52 elimination of grade separations at the pedestrian crossing, paving patterns that differentiate the pedestrian crosswalk from the vehicular lanes, and bollards that delineate vehicular crossing lanes (see figure 5 -6). Landscaping may be appropriate in this plaza, but it must not impede the flow of pedestrian traffic between the parking structure and the core. 5.5.2 Transit Stop The transit arrival and drop -off points should be re- designed to provide improved transit functions and a better pedestrian experience. While pedestrian and bus conflicts will always exist given the need for people to move between the parking garage and the east Lionshead portal, significant improvements can be made to landscaping, sight - lines, pavement surfaces, grades and the aesthetic quality of this area. 5.5.3 Potential Building Infill Site At one time the Master Plan contemplated that when the skier drop -off and service and delivery functions are removed from the east entry to Lionshead area that the transit stop may be reduced in size yielding a site suitable for infill development. This infill development would be associated with Vail 21 and /or Lionshead Center re- developments on property that functions as road right -of -way and is owned by the Town of Vail. Development of this area would potentially create a strong gateway into the retail core and better definition of the pedestrian corridor that connects it to the parking structure. During the 2009 Lionshead Transit Study there was discussion regarding the idea of the entry into Lionshead being a "softer" more landscaped environment similar in concept to Slifer Square. In addition, there is a need to maintain transit functions in this area. For these reasons, coupled with the limited space available in this area the "build to" lines depicted on Map S may not be feasible. Any necessary refinements to "build to" lines should be considered during subsequent detailed design of the east entry into Lionshead. 5.6 West Face of the Parking Structure This area had previously been contemplated as being used for loading and delivery. However as previously mentioned this is not feasible. This area should be preserved for snow storage and access into the Lionshead Parking Structure. 5.7 Vail 21, Lionshead Arcade, Lifthouse Lodge, Lions Pride Cluster This group of adjacent structures is critical to the ability of the Lionshead core to pull people into its core (see figure 5 -7). Because these buildings constitute a significant portion of the existing retail frontage in Lionshead, they greatly influence the overall character and image of Lionshead, especially for those who enter the core from the east. All possible measures and incentives should be taken to upgrade these buildings. Some recommended possibilities are described below. 5.7.1 Expansion of Ground Floor Retail Space The ground floor retail space on the east face of the Vail 21 and the south and west faces of the Lionshead Arcade should be expanded to meet the build -to lines shown on Map S. This will focus and define the pedestrian street by changing its spatial proportions and absorbing the existing grade changes that act as a barrier between the retail face and pedestrian traffic flow. In addition, it will greatly enhance the visual quality retail appeal of the first floor level and may help fund other architectural enhancements. 5.7.2 Architectural Improvements The architectural design guidelines (Chapter 8) discuss several transition tools that can be used to adapt an existing building to the new character and architectural quality desired for Lionshead. Given their high visibility and the extent to which they influence the quality Resolution No. 6, Series of 2011 5/17/2011 15 -2 -53 of the pedestrian environment, these buildings should be a priority for exterior renovation and enhancement. 5.7.3 Pedestrian Circulation Between Vail 21 and Lionshead Arcade This courtyard space (see figure 5 -7), often thought to be public, is actually private property serving the Lionshead Arcade and Vail 21. Considered a "secondary pedestrian mall" (see chapter six), it is appropriate that it be more intimate and quieter than the primary retail mall. The entrance to the courtyard is secondary to the primary pedestrian flow along the south face of the Lionshead Arcade (see figure 5 -7). As redevelopment occurs, snowmelting of the pavement should be considered because the lack of winter sun causes ice and snow accumulations. During the summer, this space will continue to function best as a semi - public outdoor courtyard for the existing restaurant and adjacent retail businesses. 5.7.4 Pedestrian Access from Vantage Point Condominiums to the Retail Core A pedestrian connection should be maintained from the Vantage Point condominiums to the main retail mall (see figure 5 -7). This connection exists today, but the outdoor stairs and the steps on the east end of the Lions Pride building are not attractive and are sometimes dangerous. When the site is redeveloped, this connection should be moved west, adjacent to the east end of the Lifthouse Lodge. 5.7.5 Lions Pride Building and Parking Deck The Lions Pride building and the parking deck across the alley are not in primary locations in the retail core but, because they are in very questionable condition (both visually and physically), their redevelopment and compliance with the Master plan should be considered a priority. An opportunity exists to convert the existing alleyway into a true arrival point for these properties and an enhanced pedestrian walkway. The existing parking must be replaced, most likely underneath a new structure, and could be accessed directly from East Lionshead Circle or from the alley. 5.7.6 Service and Delivery The alley currently functions as a delivery staging area and for emergency vehicle access. It is hoped that the service and delivery functions can be relocated to the new facility proposed at the west end of the parking structure. If they must remain on -site, any redevelopment in this area must dedicate adequate space to servicing so that delivery trucks do not block the fire lane. Resolution No. 6, Series of 2011 5/17/2011 15 -2 -54 ENHANCED PEDESTRIAN ACCESS TO WMAND E331INFILL RR TAIL TREMPS RETAIL. > VAIL 2 d V TRAFFIC CONTROL STATION WEST IN 1 WEST OUT SKMR DROP OFF PRIMARY PEDESTRIAN ENTRv COR LU)OR RETAIL DEVEIOPMUTT 0 FACE OF PARKMG STUCTURE Figure 5-6 -East Lion0ea Pear" striam Portal Resolution No. 6, Series of 2011 5/17/2011 15 -2 -55 - L.IONSISAD ARCADE RETAEL EXPANSION r 3 � � .rt t C •� � � 1 ! �� -.�` r 'I � ; r *V , VAIL 21 i M 1 � f A 1,. KWEVU,UPED LIa1'VBPKJUE BUt DLNG - AETAILE)VANSION Rgure S - Lkmm ea d Ar. -ade, rail 2!, Li R oufe Lodge. bompride and hr- deveigped Par)dV Deck Resolution No. 6, Series of 2011 5/17/2011 15 -2 -56 ACCESS 3FJ)orES EAST -WEST MEWED DEV'ELO MENT ON MSTIYG PARKING DECK NORTH- SOU7H 0RIENITD DEVELOPMENT SP.kNNNG ACCESS DRIYE livES'1'tV IND VANTAGE POINT I til 1� 11r:1t, iJ LL,)DhJL, LIONSHEAD ARCADE VAIL 21 —` RETAIL EXPAN910N .kND 14FMUL Fir" 5, Ahpmu m Redewkp"enr oppwcomity cat Lia prdz B►tddivg Site Resolution No. 6, Series of 2011 5/17/2011 15 -2 -57 5.8 Lionshead Retail Core The Lionshead retail core (see figure 5 -8) is comprised of the Vail Associates core site, the surrounding pedestrian mall environment, and the retail faces of adjacent buildings. This central area is the heart and soul of Lionshead and constitutes the most critical area for public and private improvements. The Vail Associates core site represents the most likely near -term redevelopment project, but it is essential that the Town of Vail take all available steps to encourage and facilitate other efforts to enhance and redevelop the retail core. Specific recommendations are as follows: 5.8.1 Build -To Lines A significant problem in the retail mall today is the excessive distance between opposing retail faces, which causes pedestrians to interact with only one side of the street. To remedy this, build -to lines are recommended (see Map S) to create a continuous, well - defined retail experience in which all ground floor spaces directly address the pedestrian street. Of special note, the corridor defined by the build -to lines between the existing Landmark retail and Sunbird Lodge is centered on Tract C. In other words, the build -to lines in this east -west corridor will impact both the Vail Associates property and the Landmark Retail property equally. 5.8.2 Ground Level Retail Expansion Opportunities Ground floor retail expansion should be encouraged on existing structures that do not currently extend to their designated build -to lines and are not likely to be completely redeveloped. The most significant places for ground floor retail expansion are the east face of the Vail 21 building and the south and west faces of the Lionshead Arcade building. 5.8.3 Pedestrian Connections Through the Core Site There is a critical north -south pedestrian connection between the ski yard and the proposed transportation and skier drop -off uses on the north day lot. This connection will require at least one north -south penetration through the Vail Associates core site, and there is an opportunity to create a second one, as shown in figure 5 -9. The east -west pedestrian corridor originating at the east Lionshead pedestrian portal should also be extended into the Vail Associates core site, connecting with the north -south corridors. These connections should be part of the "primary retail mall" (see site design guidelines, chapter 6) to reinforce the village character of the core. It is not necessary that flanking architectural forms be completely separated in order to define pedestrian corridors. Instead, opportunities to create significant architectural portals are encouraged to highlight the transition from one public space into another. 5.8.4 Hierarchy of Pedestrian Space The Lionshead retail core is composed of a hierarchy of primary and secondary pedestrian corridors and spaces (see site design guidelines, chapter 6), shown in figure 5- 9. While both are important to the total retail environment, the primary should read as the dominant pedestrian flow pattern. Transitions between these different domains should be well defined. Resolution No. 6, Series of 2011 5/17/2011 15 -2 -5b UONSHEAU ARCADE LIONSHMAD CE74TER -7 WAIL. ASSOCIATES CORE SrM LA- 1 0MARIL RETAIL CONCERT HALL PLAZA , ,� ° . �: - 1 ,•� ..........��. � %rte � R i c 1 �s .I I IrMnl MF r j0nGF VA,IL 21 Fgwv S-8 - f i w Aead Road +Curt Arm Resolution No. 6, Series of 2011 5/17/2011 15 -2 -59 PRIMARY PrDESTRIAY CCIt+MORS SECONDARI' F^EDES TREAN CORRIf ORS SKI YARD PEDESTRIAN PORTAL �- L IONSQUARE LODU PEDIESMIAN WALKS IL L w k• r L�� v p Vs '� '� _ Asti' � 1 �_ ►'"'r'd � � ..s 7. EAST L14NSHEAD PEDESMAN PORTAL L ON'SH AD PARMNO S RAE NOMI u0r:9tlr PF.1XSTRIAN MAZA WF5T LYOMHEAAD PRD I?STRIAN POR`AL Figurt s- 9 - Edv -R'pxt one' Almi4 -Sostk Limrkeid Cart Parts+ Carrldon Resolution No. 6, Series of 2011 5/17/2011 15 -2 -60 5.8.5 Retail Space Allocation A primary goal of the Lionshead Master plan is to increase both the amount and the quality of retail space in the pedestrian core. The sunny south - facing sides of buildings (for example, at the Lifthouse Lodge and the creek side of the VA core site) are ideal for restaurants. The shadier north- facing sides are more appropriate for retail uses that do not benefit as much from a direct relationship with the outdoors. Use of ground floor commercial space for offices is not recommended on the primary pedestrian mall; these businesses should be located instead on the second story or outside the main pedestrian corridor. 5.8.6 Plazas and Nodes Dynamic pedestrian plazas and nodes are encouraged at each significant intersection in the retail core. Successful plazas are those that have good sun exposure, that are located on primary pedestrian corridors, and that are properly proportioned to encourage seating, eating, gathering and events. Successful nodes are concentrations of activities, landmarks and spaces where people want to congregate. Focal elements such as fountains, landscaping, and public art help to give each node a unique identify and serve as visual reference points. A fundamental objective of the master plan is to introduce these qualities in the Lionshead core. The central Lionshead public plaza, for example (shown in figure 5 -10), presents an opportunity to create a vibrant center of activity surrounded by active retail and restaurant spaces and animated with an ice rink. The development of a small infill building at the north edge of the plaza is recommended to define the space and introduce additional retail opportunities. The building could incorporate an underground service and delivery corridor to the north day lot transportation center. A food and beverage operation on a rooftop deck over this structure could provide a unique vantage point marking the new north Lionshead pedestrian portal and opening views into the central Lionshead plaza and up to the mountain. Because the Lionshead pedestrian mall is also an emergency vehicle access corridor, its proportions and the design of the elements within it must accommodate the turning movements and clearance requirements of fire trucks and other large vehicles. 5.8.7 The Core Site as a Priority Location for a Resort Hotel The Vail Associates core site has been identified as a priority location for a high -end resort hotel. Although the hotel would be a private development, the Town of Vail should take all reasonable measures to encourage and facilitate this goal. The benefits of a hotel in the Lionshead core, discussed throughout this document, include a significant increase in the Lionshead "live" bed base, an increase in the number of visitors in the retail core, and a stronger identity as a resort destination. 5.8.8 Pedestrian/ Retail Connection to West Lionshead Circle The most important missing link in the Lionshead retail mall is a direct connection between the east end of the Montaneros condominiums and the intersection of West Lionshead Circle and Lionshead Place. This connection would connect the Lionshead mall to West Lionshead Circle and would remove the awkward grade transition at Concert Hall Plaza. Figure 5 -11 suggests that, at the least, a connection could occur between the north side of the Montaneros and the south side of a redeveloped Concert Hall Plaza. The optimum solution would entail the redevelopment of Montaneros, enabling a direct connection with retail frontage on both sides (see figure 5 -12). Resolution No. 6, Series of 2011 5/17/2011 15 -2 -61 SECONaARY PEDESTRIAN FLOW TATI'ERN PRIMARY PEDEiTRLA -N REDEVELOPED CORESTTE FLOW PATTE" RETAIL FACE SUIMOUNIDIING P' AZA LANDMARK 1FMO[ISEE s ► RETAUL - LODGE M w ps fi f r � rFNTRAI. PFT)F.STRTA.N PIA7A POT 24ML ICE RINK OR PUBLIC ACTNfTY ELEMENT NORTH LIONSMAD PEDESTRIAN X)RTAI, V* RETAL BUILDING 3IGWMCAa'NT0RAIM TRANSI`nON FROM TRANSPORTATION CENTER Figure ` -10 -Cm teal Laywhe" Pedesman Plu a Resolution No. 6, Series of 2011 5/17/2011 15 -2 -62 PEDESMANIB1CY'CLE ACCESS 'NEST LIONSREkD PEGESTRLAN ?ORTAL. w l • i MONTANERGS j REDEVELOPED CONCERT HALL PEA7A J FfRE Lahr= NEW PEDESTNIAN 2(]Et DOR LiDNSWE V] RETAM M lLL Fegwc 5 -11 - Wot Li4aheai Uall Aed P*men C mmemom Note: Establishing the West Lionshead Pedestrian Portal was predicated on the removal of transit, drop -off and loading facilities. [luring the 2009/2010 Lionshead Transit Study and it was determined that these facilities should remain in place. A pedestrian portal in this location is still desired, but will need to be done in conjunction with maintaining transit, drop-off and loading uses. Resolution No. 6, Series of 2011 5/17/2011 15 -2 -63 PEDES'T'l4l iiK43ECYCLE ACCESS WEST LJONSHEAL) PPEDESIRLAN PORTAL f —� A , I tti 4 1 t� i REDEk EL OFF..D CON."F R I HALL PLAZ-k FtRE LANE LSQNSFLEAD FX7AIL. MALL Figum 5 -1: - Wrx Lioru4mdMag Maftw Comwobtu Note: Establishing the 'West Lionshead Pedestrian Portal was predicated on the removal of transit, drop -off and loading facilities. During the 200992010 Lionshead Transit Study and it was determined that these facilities should remain in place. A pedestrian portal in this location is still desired, but will need to be done in coniunction with maintaining transit, drop -off and loading uses. 5.9 North Day Lot At the time the Lionshead Redevelopment Master Plan was adopted the North Day Lot was identified as a potential location for a central transit facility. During subsequent study of the site in 2008 and 2009 it was determined that the Town would not pursue locating a transit center on this site. In lieu of a transit center the North Day Lot has been programmed to provide affordable housing along with a skier drop -off parking lot. Resolution No. 6, Series of 2011 5/17/2011 15 -2 -64 5.10 Montaneros, Concert Hall Plaza, Landmark Tower and Townhomes These three properties form the wall that separates the pedestrian retail mall from west Lionshead lodges and residential properties. Although each property has particular issues and redevelopment potential, they are discussed together because of their proximity and common relationship to the pedestrian mall. The potential that these three properties could work together in a joint redevelopment effort is limited because the Landmark Townhomes and Montaneros are condominium associations. The conceptual master plan for this area (see figure 5 -14) assumes that each property redevelops independently. However, the best planning scenarios for these properties (and for the west pedestrian/ retail mall) involve joint efforts and the possible realignment of existing property lines. If redevelopment pressures build for these properties, the Town of Vail should take all reasonable measures to encourage and facilitate cooperation among the owners. MONTANERM --1 NCERT ItkLL P L.A.Z4 *` LANDMARK - REST �IONSHEAD CIRCLE REaiD V ATF.1?'REIlEV'k.I.OPk.D LANnMARK TOWWHOMF_S ,F jgwe c -1 e . L.ndnw k 7oxLhom"A4aWenm.vvC, -- .Yid! Pl=a 5.10.1 Landmark Tower and Townhomes Two important issues face this property: access and redevelopment of the Townhomes. The Landmark Tower currently has an informal agreement with Vail Associates that allows it to utilize the north day lot for guest arrivals and drop -offs. It is unlikely that this use can continue in the same way after development of a transit center on the site. Planning for development of the north day lot should explore all possibilities to integrate a new front door for the Landmark into the new facility. There is also an opportunity for the Landmark Resolution No. 6, Series of 2011 5/17/2011 15 -2 -65 Tower to expand its lower level lobby over its existing parking deck, possibly tying in with the shelter building proposed at the transit center. Perhaps the best scenario for improving the Landmark's access is in conjunction with redevelopment of the Townhomes. This would make possible the creation of a drop -off loop integrated into the west end of the Landmark or an access drive and drop -off loop on the existing fire lane south of the structure. The latter would only be possible if a new pedestrian corridor /fire lane is created into the pedestrian core area. A joint redevelopment effort by the Townhomes, Concert Hall Plaza and Montaneros would present the greatest range of opportunities to resolve the access issue. There is little opportunity for expansion of the Townhomes because it is hemmed in by property lines to the north and by the fire lane and property lines to the south. One possibility is a structure oriented north -south over the west end of the North Day Lot. However, there would be potential conflicts with the volume of traffic entering the north day lot from this end. With cooperation from Concert Hall Plaza and Montaneros, the property might be able to expand to the south. 5.10.2 Concert Hall Plaza/ Montaneros Concert Hall Plaza was intended to be the western portal into the Lionshead pedestrian core, but pedestrians can't see where it leads and don't use it. When this property is redeveloped, a priority will be to create a connection as direct as possible between the western terminus of the pedestrian core and the intersection of West Lionshead Circle and Lionshead Place. The concept illustrated in figure 5 -11 would require cooperation with the Town of Vail to remove the existing bus drop -off, as well as Montaneros and the Landmark Townhomes. (The scenario in figure 5 -11 would require a small property acquisition from the Landmark in the northeast corner of the redeveloped structure.) The redeveloped structure could accommodate a vertical residential component as well. This is the most feasible solution for a strong pedestrian connection, but the best solution would entail a cooperative redevelopment effort with the Montaneros. The Town of Vail should make all reasonable efforts to encourage and facilitate this redevelopment. However, the need to maintain a bus stop and some level of short -term parking and loading /delivery functions on Town -owned land adjacent to Concert Hall Plaza will be an important consideration in the re- development of these properties. 5.11 Ski Yard Improvements recommended for the Lionshead ski yard are as follows: 5.11.1 Relationship to the Lionshead Pedestrian Mall There is a significant grade change between the ski yard and the retail mall. As suggested in figure 5 -15, a better grade transition could be designed at the north edge of the ski yard to make it a more usable public space and to articulate a strong linkage between the urban environment of the retail mall and the open environment of the ski yard. 5.11.2 Skier Bridge The existing skier bridge is a landmark but needs to be replaced. The new bridge should be visually compatible with the desired character of Lionshead and wide enough to separate skiers and pedestrians. Resolution No. 6, Series of 2011 5/17/2011 15 -2 -66 PROPOSED GORE CREEK RECt-EATION PATH BY-PASS NEW "L" D%tARK" SKIER BRIDGE WALK C ONNEMON TO K.B. RM CH RESTAURANT R r L L[ONSQUARE SIP ►. ,.:' LANDSCAPE - SCREENING s 4 f t. , +f R PEDESTRIAN MIMMON FROM LMNSFY -An PLACE "GRAND" CONVECTION OF RETAIL MALL WITH SKI YARD ~UII LIOEG N" srl YARD/PUBLE LVENT SPACE FRAMED BY PEDESTRIAN PATH POTEN'CIAI., APRES SKI ON TOP OF GONDOLA TTRLtINAL Figvrr 1 -15 - PotrnriafAi Y&*d,Enwaneenents 5.11.3 Connections As depicted in figure 5 -15, pedestrian path connections should be provided from the north end of ski yard and the gondola terminal to the Gore Creek recreation path, the skier bridge, and the southeast corner of the Lion Square Lodge (location of the KB Ranch Restaurant). 5.11.4 Screening and Landscaping Lion Square Lodge should be involved in planning enhancements in the ski yard. Landscaping is desirable to screen the building at the west edge of the yard, but in the central area would conflict with skier operations and the yard's potential to function as a village green for community gathering and summer recreation. Resolution No. 6, Series of 2011 5/17/2011 15 -2 -67 5.11.5 Potential Setback Encroachments by Adjacent Property Owners Since the Ski Yard functions as an outdoor recreation and special events area, rather than a traditional development site, encroachments within adjacent property owners' prescribed setback areas adjacent to the Ski Yard may be considered. 5.12 Lion Square Lodge The Lion Square Lodge, located at the end of Lionshead Place, occupies two parcels. The main parcel (phases 1, 2, and 3) borders the ski yard and the Gore Creek recreation path. The north parcel (phase 4) is located north of the Lionshead Place cul -de -sac. Several issues arise because of this split configuration. 5.12.1 Traffic Concerns The primary concern of the Lion Square Lodge property owners is the existing and potential volume of traffic (both lodging vehicles and delivery vehicles) that accesses the Vail Associates core site. The current access into the core site passes between Lion Square's main and north properties, resulting in an unsafe and poorly defined connection between the buildings. When the Vail Associates core site is redeveloped, the mitigation of lodging and service vehicle impacts on the Lion Square Lodge will be essential. Service vehicles should not be allowed to stage outside of the core site or to cause visual, audible, or air pollution impacts. 5.12.2 Pedestrian Connection between the Main Building and the North Building Potential redevelopment must address the need for a clear pedestrian connection and defined vehicular corridor between the main Lion Square Lodge property and the north building on the other side of Lionshead Place (see figure 5 -16). 5.12.3 Ski Yard Pedestrian Access The pedestrian path around the north end of the Lion Square Lodge should be upgraded to provide an attractive and safe pedestrian connection from Lionshead Place into the ski yard. Because the path is close to the residential units in the northern end of the Lion Square building, landscaping and other screening methods will be needed. It is not recommended that this pedestrian access be emphasized, but only that it be of better quality. The west Lionshead pedestrian portal is more important as the western point of entry into the core area. 5.12.4 Potential Development and Redevelopment Scenarios Lion Square Lodge is in need of major exterior renovations or redevelopment. Figure 5- 16 presents a scenario by which the Lodge could add significant density, enabling the creation of a strong architectural edge to Lionshead Place, a direct connection between the main and north Lodge properties, and a screened parking and arrival area. Another redevelopment scenario (not illustrated) entails relocation of the existing core site access road to a new dedicated access on the north side of Lion Square's north building. This would enable redevelopment to connect the primary Lion Square Lodge building with its north property. Issues associated with this scenario include the proximity of this new intersection to the adjacent West Lionshead Circle intersection and the potential for noise and visual impacts on the south side of the Montaneros property. Resolution No. 6, Series of 2011 5/17/2011 15 -2 -6b LANnq APB SCREEWTNG ALONG FACE OF LIONSQUARE LODGE POT'EN'nAL iNN'ER COURTYARD AJND ARRIVAL POINT LIONSQUARE LUDUE moo-- V 1 • � •� � �• ... - � , � i — POTENTIAL REDEVELOPMENT OF LIONSQUARE LODGE `N. ORTH" 8'[ MDM PEDESTRIANN/VEMCLE CONNBMON OF LIONSQUARE LODGE AND LICKSQUARE - NORT r P DESTRIANISICYC'U CONNECTIOr TO RETAIL CORE POrENnjkL NEW DEVELOPMENT PILOVIDES "EDGE' TC STREET L40NSHE,M V PLAL:E PEDES - "uAN LONNUMUN _iv SKI YAKD Figure 5.1+6 - LmWqum Lame 5.13 The Marriott With approximately 320 rooms, the Marriott is the largest supply of hot beds in Lionshead. The single largest structure in Lionshead, it is also very visible, especially from the west. It is consequently a high priority renovation project, and all reasonable measures should be taken by the Town of Vail to encourage and facilitate its enhancement. Specific issues regarding this property are as follows: 5.13.1 Redevelopment or Development of the Parking Structure Resolution No. 6, Series of 2011 5/17/2011 15 -2 -69 The best opportunity for new development on the Marriott property is the existing parking structure (figure 5 -17). If this site is developed, attention should be given to the relationship between the development, Gore Creek, the Gore Creek recreation path, and the west day lot. Vertical development should step back from the recreation path, and there should be a clear separation (most likely a landscape buffer) between the public space of the recreation path and the private space of the residential units. 5.13.2 Infill Opportunities There are several tennis courts on the south side of the Marriott. This area presents an opportunity for low -rise infill development that eases the visual and physical transition from the existing structure to the Gore Creek recreation path. 5.13.3 Opportunities for Facade Renovation Exterior renovation of the Marriott is a community priority, but the size and dimensions of the structure present a challenge, and it is unlikely that the architectural design guidelines (see chapter 8) can be fully met. However, this should not discourage exterior renovation, and the Town of Vail Design Review Board should insure that the intent of the guidelines is met. (This is a basic premise of the architectural design guidelines, relevant to all existing buildings in Lionshead.) 5.13.4 West Lionshead Circle in Front of the Marriott Any future development or redevelopment of the Marriott property should include a continuous secondary pedestrian walk on the south side of West Lionshead Circle. A pavement snowmelt system is strongly recommended because of icing problems on the walkway in winter. 5.13.5 Preservation of Existing Accommodation Units The Marriott presently contains 276 short term accommodation units. In addition, the Marriott also contains a restaurant, lounge, spa, and meeting space facilities incidental to the operation of the hotel. Given the importance and need for short term accommodations to the vitality and success of the community, any future redevelopment of the site shall ensure the preservation of short term accommodation units on the site. The preservation of short term accommodations should focus on maintaining the number of existing hotel beds and the amount of gross residential square footage on the site as well as requiring the preservation of 276 accommodation units. With this in mind, the quality of the existing accommodation unit room could be upgraded and the rooms could be reconfigured to create multi -room suites. In no instance, however, should the amount of gross residential floor area devoted to accommodation units be reduced. In fact, opportunities for increasing the number of accommodation units beyond the existing 276 units already on- site should be evaluated during the development review process. For example, the construction of "attached accommodation units ", as defined in the Zoning Regulations, could significantly increase the availability of short term rental opportunities within the building. Resolution No. 6, Series of 2011 5/17/2011 15 -2 -70 POTENTIAL INF LLS ON EXISTING TI+NMS COURTS ?OTLNTUL DEVELOPMENT ON EXISTING PARKING DECK ■.fir.►,, _ �+ ✓ � -ter � �' I �9 i ' ` r MSTTNG 5TRUC'T'[1RE - fi MARRIOTT low ^* ►' Vti!M� JOAL ... WEST LIONSff -#X CIRCLE Figwv i -17- 77w Mamox 5.14 Antlers Lodge Like the Marriott, the Antlers Lodge is a large and highly visible structure in need of exterior renovation. It, too, should be considered a priority redevelopment project. Figure 5 -18 illustrates a potential development scenario that involves partial screening of the existing tower and an enhanced fagade along Lionshead Place. Design considerations described for the Marriott also apply to the Antlers; any addition or renovation should conform to the architectural design guidelines in chapter 8. In addition, a heated sidewalk along the north edge of the property, an on -site loading and delivery area, and a remedy for the bike path problem caused by the pool should be part of any redevelopment. Resolution No. 6, Series of 2011 5/17/2011 15 -2 -71 5.15 Lionshead Inn, Lionshead Annex, Enzian Cluster Redevelopment and /or enhancement of the buildings in this cluster at West Lionshead Circle and South Frontage Road (see figure 5 -19) is encouraged. 5.15.1 The Pedestrian Street The existing structures are recessed from the street, elevated above it, and separated from it by surface parking lots. To improve the pedestrian character of the neighborhood, a better relationship with the street is desirable. The principal objective for redevelopment in this area is to engage the surrounding pedestrian environment, either by adding building elements toward the street or by lowering the finish grade at the entries so that they are closer to the level of the street. 5. 15.2 Access and Street Frontage The existing accesses into these properties should be adjusted to align with the opposing curb cuts on the east side of West Lionshead Circle. The street edge should be strengthened for pedestrian use with landscaping, enhanced signage, and retaining walls as described in the site design guidelines, chapter six. The Lionshead Inn secured a permit in the past which is now expired to add another vehicular access point from the South Frontage Road, and the property owner is encouraged to pursue the opportunity to screen the surface parking lot on the north and regrade the lot to reduce the significant cross - slope. 5.15.3 Building Height Because it sits considerably above the frontage road, the Lionshead Inn is encouraged to explore a ground level or lower floor infill solution if development scenarios are pursued. Additional building height, if proposed, must conform to the design guidelines. 5.15.4 Preservation of Existing Live Beds The Lionshead Inn and Lionshead Annex presently contain 85 accommodation units. Given the importance and need for live beds to the vitality and success of the community, any future redevelopment of the sites shall ensure the preservation of short term accommodation on the site. The preservation of live beds should focus on maintaining the number of existing live beds and the amount of gross residential square footage devoted to that use on the site. With this in mind, the quality of the existing live bed base could be upgraded and the rooms could be reconfigured to create increased lodging opportunities. In no instance, however, shall the amount of gross residential floor area devoted to live beds be reduced. The construction of "attached accommodation units ", "lodge dwelling units ", "timeshare units ", "fractional fee club units ", and dwelling units in a voluntary rental program, as defined in the Zoning Regulations, could significantly increase the availability of short term rental opportunities within the building. Resolution No. 6, Series of 2011 5/17/2011 15 -2 -72 VEMCUL.AR TURN AROUND AND GORE CREEK RECREATION PATH ACCESS PXISTNG ANTLERS BUILDING PDTE NTIA.L DEVELOPMENT' SCRFFNlWv FUSTING BUDDING L A 3- . `v�.`' - ot .�r d j 4 0_�. b4AFJU(,) f I VEHICULAR ENTRYMROP - OFF POINT PEEESTRIAN WALKS L IONSHEkD PLACE Figure 3 -18 - ?arearwi And4m, CbMammim 1Redewl©p -tll Resolution No. 6, Series of 2011 5/17/2011 15 -2 -73 MONTA'hY -ROB MIlRRIOTf tWZVLN r - VAIL SPA l ow -- T e i • [IONSHEAD 1w VAM,GLQ F4Wr 5- j+?- Lonshe&i Inn. Pailg'p Lodge and T'hr Enzun Resolution No. 6, Series of 2011 5/17/2011 15 -2 -74 5.16 Vail Spa The Vail Spa's unique architectural style will be difficult to adapt to the new architectural design guidelines for Lionshead, and no attempt to do so is recommended. However, the Vail Spa has several developable areas on its property, notably its existing tennis courts. Any future development or redevelopment of this property should comply with the intent of the master plan and the design guidelines. If South Frontage Road is realigned, the length of West Lionshead Circle around the western end of the property will increase, opening an opportunity for infill development, possibly offices or other commercial use (see figure 5 -20). In view of its close proximity to the frontage road, the Vail Spa must be involved in all discussions concerning future frontage road realignment or infill development. SECONDARY PEDESTRIAN WALK PRIMARY PWESTRIAN WALK POtEIJ'11AL DEVELOPMENT ON NtkMDTT PARKING DECK POTENTSAL CONFERENCE OR COWAERCIAL COMPOKEM OF WEST DAY LOT DEYEL )PMENT MARRI0 -4 . A* w ■ * # NO L, f J 4AILSPA }' -0 sz J al V ! i ' l IV f ti+ POT NTLAL VAILASSMLA IESt YiERVIlub YARD DEVELOPMENT RE- ALIGNED WEST UOPISK AD CIRCLE P+O'IENTUL O€FICE HUII.DINC DEVELOPMENT L PEDESTRLAN l4QDE CONNECTING WEST LIOMHEAD CIRCLE M W "'I" END ?EVES °rKIAN'rI'RA 3rr CONNECT10 r F im" 5 -20 Resolution No. 6, Series of 2011 5/17/2011 I5 -2 -75 5.17 \ni„G+ I ; sh Ever Vail Ever Vail is a 12.6 acre site and is located in West Lionshead (see Figure 5 -21). Ever Vail West Q includes the Vail Associates Service Yard, Holy Cross site, Vail Professional Building site, Cascade Crossings site, Glen Lyon Office Building site, and the former gas station site @R r the F ^ ^ I° River ester ° tatiep site. The subject property is divided into two parcels within the Ever Vail Subdivision and should be zoned Lionshead Mixed Use 2 District. Ever Vail should be redeveloped to enhance and improve the guest and community experience and improve Vail Resorts' ability to service and maintain mountain facilities. Due to the large size of the development site, Ever Vail will likely be redeveloped in phases over time. Ever Vail should be a residential /mixed use hub that includes key components such as a ski lift (gondola), increased office space, new retail space, public parking, realignment of the frontage road, relocated mountain operations and maintenance yard, employee housing, a 100+ room hotel, public transit facilities, a community recreation facility and improvements for connectivity with the rest of Lionshead and Cascade Village for pedestrians, bicycles and vehicles. J For, . 1• b } a Figure 5 -21: Conceptual Ever Vail Site Plan 54474 South F=F-^eRt @ Re@d I MPFe r, +j .-,r,. -J hGGess AaFGe'S. Resolution No. 6, Series of 2011 5/17/2011 15 -2 -76 a Re4en41 en of EXiSti R9 F stage Read A 09 nme n4 hip PIP a StFGRq GGPPe_P_,t _hPtWPtQP th area ;;Ppl the rest Af m epshead I Ippler th Preptage. Read spepar the Va GGRtiq ieHs narrel n I4e 2}3 i n mq W ith p,^� I r- vrFcY Qbj@c 2 . 3 .4, i rr rvvc d ttlTCs� _A n r-I e the Par , ffeateF Sight , ha ll be exp 0 A ' ' t irnin lanes IaRGIsraned medians - A . Ad skier dren_eff rr 5.17.1 South Frontage Road Realignment The relocation of the South Frontage Road in the Ever Vail area has been a concept embodied in this master plan since its adoption in 1998. Ever Vail includes the relocation and realignment of the South Frontage Road consistent with the recommended actions and policy objections found in sections 1.3.4 and 2.3.4. The South Frontage Road realignment should be relocated as detailed in the road relocation plans approved by the Colorado Department of Transportation (CDOT) and as shown in figure 5 -21a. The relocated South Frontage Road includes a 2 -lane roundabout at the eastern end of Ever Vail. This roundabout connects the relocated frontage road with the new extension of West Forest Road. Legal and physical access to ERWSD shall be provided by Ever Vail property owners through Ever Vail to accommodate current uses and future development of the ERWSD property. On the South Frontage Road west of Ever Vail, a roundabout with a connection to the Simba Run underpass is anticipated and further described in section 4.6.6. The grades of the relocated South Frontage Road should be designed to accommodate the con of the roundabout and Simba Run underpass (see figure 5 -21b). I The greatest benefit of t s the realignment of the South Frontage Road Ater +i ttrcc�-ii-mvc is that it results in one *e4:y large --and contiguous development parcel and in doing so integrates the Maintenance Yard /Holy Cross site with the West Day Lot (Ritz - Carlton Residences) by removal of the barrier created by the existing Frontage Road alignment. It also creates the best pedestrian environment possible in creating an extension of the Lionshead Retail area in that it provides the potential to establish a convenient and desirable pedestrian connection to the rest of Lionshead. Resolution No. 6, Series of 2011 5/17/2011 1s -2 -77 I-IG1 FA Y Q ' inn Z /ail Dref occiGRAI RI IiID-linry ci4o tk����ss s+te�t�i tfx, ��� �«. h.,fiADPPA +him r, r,rJ +hl, rpc ; t Af D � / _ED _ y Y T^ 1// I v . its. y eo � j r .. .J -4A • TRAMS iP.EN'FR 5 01. � - T f •. PPgPOSED GE TA(]MACiE 9RID CL W BiMG WALL TOWER ! r ' _ •.SDI* '" j F 4 ©T Pi ne rya r p O PEDESTRIAN BRiWE TKSIOENTIAL GANALG€ uSE P K � T6.'G�RE �rY. a S LJAQ'Wa a'.A?SCj a GAS REGUNroR N PAA e OP.OPOSED SNQw WE €.DE f - ' 6 STORAGE _ E r .O T. '�� ERWS - a PLANT T • I PEDRIKE PAM 'i `t �J Mgt _ ate % f aye Y` Figure 5 -21a: Conceptual Realignment of the South Frontage Road Resolution No. 6, Series of 2011 5/17/2011 1s -2 -78 � i J \ Pc f y wi w� S r � � � e - � � �• ,�' �- fir' - _ - 77- � f Figure 5 -21b: Conceptual Grading Plan for Frontage Road Realignment 5.17.2 Vehicular Access and Circulation In keeping with Policy Objective 2.3.4, Improved Access and Circulation, of the Plan, opportunities for public transportation and vehicular circulation improvements shall be explored in conjunction with any future redevelopment of the South Frontage Road and interior roads within the redevelopment of the West Lionshead sites. Possible opportunities for improvements may include improved mass transit stops, relocated /reduced /shared points of entry /exiting, restricted access points, acceleration/ deceleration lanes, roundabouts at major intersections, greater sight distances, dedicated turning lanes, landscaped medians and skier drop -off. It is essential that Ever Vail provide safe and efficient access points from the road networks adjacent to the site. Legal and physical access to ERWSD shall be provided by Ever Vail property owners through Ever Vail to accommodate current uses and future development of the ERWSD property. The design for the relocated South Frontage Road anticipates the construction of a roundabout that connects the South Frontage Road to the North Frontage Road via the Simba Run underpass. To accommodate this roundabout, the South Frontage Road will need to include retaining walls to facilitate a drop in elevation as it moves west (see figure 5 -21b). The Simba Run underpass will cross 1 -70 and provide an additional connection between the north and south sides of Vail. Resolution No. 6, Series of 2011 5/17/2011 1s -2 -79 Ever Vail shall comply with the loading and delivery requirements of the Vail Town Code. Loading and delivery with Ever Vail shall comply with Section 4.7, Loading and Delivery, of this Master Plan. Service and delivery truck turning maneuvers should not negatively impact traffic flow on the South Frontage Road, West Forest Road or Market Street. With a realignment of vehicular access points, attention should be given to the location of service and parking areas. 5.17.3 Parking Ever Vail shall be developed as a commercial core that includes mixed use development, pedestrian streets and plazas, direct access to transit options, bicycle and pedestrian connections and access to Vail Mountain. As a commercial core, Ever Vail should be incorporated into the Town's adopted commercial core parking areas, which allow for reduced parking requirements due to proximity to mixed use development. Ever Vail shall meet the parking requirements of the Vail Town Code. The appropriate parking requirements for ski lifts and other potential land uses that do not have a specified parking requirement will be determined by the Planning and Environmental Commission. Section 2.4: Ground Rules for the Master Planning Process, states that there shall be no net loss of parking spaces now existing in Lionshead. Ever Vail must include parking spaces to offset displaced existing parking from the former gas station site and Maintenance Yard/ Holy Cross Site in accordance with section 4.8.1. These spaces are in addition to parking required by the Vail Town Code and any public parking spaces provided by Ever Vail. Ever Vail shall include an additional 400 public parking spaces, as identified in section 4.1.5: West Lionshead — Residential /Mixed Use Hub. These spaces will address long term parking needs, including the Town's goal to eliminate parking from the South Frontage Road as further detailed in Section 4.8.3.3b of this master plan. During development and phasing of Ever Vail, there will be periods of time when surface parking lots and staging areas may be necessary to meet skier parking and construction needs. Surface parking lots shall not be maintained as a long -term solution to meeting parking demand. Skier drop -off is an essential component of a successful ski portal. Skier drop -off at Ever Vail will improve the guest and local experience. The transit facility in Ever Vail should accommodate 10 -14 short -term or skier drop -off parking spaces. Short -term parking is a key aspect to community commercial uses, allowing customers to quickly and conveniently patronize establishments. Outside of skier drop -off and pick -up during peak periods, these spaces could be utilized as short -term parking serving the commercial uses in close proximity, such as the grocery store. Skier drop -off spaces are also envisioned in the parking structure on the west side of Ever Vail. Approximately 50 parking spaces should be available for short term parking and skier drop -off when not in use for children's ski school activities, which traditionally occur one day per week in the winter. These short -term parking spaces, given their location at approximately 500 feet from the gondola, would provide skier drop -off capacity in the event the short -term spaces in the transit facility are displaced due to expansion of bus activity. 5.17.4 Public Transportation Public transportation is an essential element to successfully connect Ever Vail to other portals, neighborhoods, and down valley. Ever Vail needs to provide access for in -town bus service, outlying bus service, ECO Transit buses plus hotel and lodge shuttles. Resolution No. 6, Series of 2011 5/17/2011 1s -2 -80 Transit facilities are essential to facilitate the use of public transit, reduce parking demand and provide transit connections for employees housed in Ever Vail. Adequate transit provides an opportunity for employees, skiers, visitors and residents to connect Ever Vail with other neighborhoods and communities. Ever Vail shall include a transit facility located adjacent to the relocated South Frontage Road pursuant to section 1.3.5, which recommends creating dispersed transit facilities in Lionshead. This facility shall be designed to accommodate the Town's outlying bus routes as well as regional bus routes within a covered facility on the ground floor. It is anticipated that the transit facility will accommodate a minimum of four bus bays. In the long- term and as necessary, the facility may transition to up to 12 buses utilizing a pull off on the South Frontage Road. The transit facilities are envisioned as a bus stop facility with very short dwell times. An area accommodating up to two in -town buses should be located on the eastern end of Ever Vail (see figure 5 -22). Ever Vail should also provide a hotel and lodge shuttle drop -off area to accommodate visitors from other locations within Vail. The drop -off area should be a surface location on the west side of Ever Vail. The bus stop and drop -off area shall be enhanced with shelters, benches, landscaping and other similar improvements. J J E7 1 a{ ' f Figure 5 -22: Conceptual Transit Facility and Bus Stops Resolution No. 6, Series of 2011 si17/2011 is -2 -s1 LEGEND: PxSelro66R� CR[MCPi wRfiA - _ — . H4lTEL 5HJTiLE E}ri��� _ �a -- URLTCfnY L i - E =44 F: _ r - - 9dME'GRCE Y. t � o - Figure 5 -22a: Conceptual Transit and Vehicular Circulation 5.17.5 Gondola and Vail Mountain Portal Ever Vail shall include a gondola, which will transport visitors, guests, and residents to Vail Mountain. A gondola will make Ever Vail a mountain portal and will enhance benefits of Ever Vail to guests, locals and employees. The gondola will be located adjacent to Gore Creek and will generally travel to the base of the current Chair 26 where a new mid - station will be located. The gondola will replace Chair 26 and generally terminate in the Eagle's Nest area of Vail Mountain. The gondola route will likely require easements and other approvals from the Town of Vail when the route crosses Town -owned properties. —— -E — — ::ENTRftL , PLAZA $ x'&* _ —# V r s — CJ Figure 5 -22b: Conceptual Gondola and Mountain Portal Resolution No. 6, Series of 2011 si17/2011 1s -2 - 5.17. Pedestrian and Bike Access As compared to a separate, free - standing portal, West I Ever Vail is considered a part of the greater Lionshead area. In order for this area to be successful, it is important to have a strong pedestrian connection with the rest of Lionshead. Streetscape improvements including bike lanes or trails and sidewalks should be incorporated in any redevelopment along West Lionshead Circle and the South Frontage Road to improve the viability of mixed uses in Al I i^n .she— Ever Vail. Improvements to street lighting, walking surfaces, trails, seating areas and public art that facilitate safe and attractive pedestrian and bike movement are strongly encouraged. Said improvements may necessitate the need for access easements through the sites. In the redevelopment of �ni^1;+ Ever Vail, pedestrian and bike connections shall be made to integrate with the rest of Lionshead and Cascade Village. Pedestrian and bicycle enhancements shall include a new bridge connecting the Gore Creek Trail to Ever Vail, the redevelopment of the pedestrian bridge on the west side of Ever Vail, and path enhancements to the Gore Creek Trail connection into Cascade Village and the path connecting to the relocated South Frontage Road. All pedestrian path improvements must meet Town recreation path standards and provide a safe and attractive pedestrian and bike experience. 961 S If the site redeveleps the Path Shall - ht - Q P_1Ah_A1AG_ tA_ 1RR4_QP_t tAGWR FP_GGFP__AtiA_RaI Path stars- a,Rd -te sa ttFaGtiVe .Ad bike ^ The improvements shall include a public easement over the paths where necessary. Pedestrian connections between Ever Vail and West Lionshead Circle shall be improved to provide safe and attractive pedestrian crossings. Improvements may include raised crosswalks, change in paving material, safe harbors, medians, and signage. See figure 5 -22c for conceptual pedestrian and bicycle circulation plan. LEGEND: 91 PEDES7RM ONLY M - VUTWJSE PATH mom r. my . w ev M ew Figure 5 -22c: Conceptual Pedestrian and Bicycle Circulation Resolution No. 6, Series of 2011 5/ 17/2011 is -2 -83 5.17.7 Public Spaces and Plazas Within Ever Vail, pedestrian plazas and walkways are essential to create an extension of Lionshead where pedestrian ization has been a key element of success. Elements of successful public spaces include portals, edge definers, public space definers, landmarks and public art. These place- making elements improve pedestrian circulation and provide aesthetically pleasing places to congregate. They further enhance the livability of Ever Vail for employees, residents and guests. The creation of gateways and portal is encouraged as a basic component of redevelopment, especially in transition areas between different domains, or public, semi - public, and private areas. It is essential that public spaces and plazas are not shaded by buildings at peak use times. Further sun shade analysis will need to occur in order to ensure public spaces and plazas are not dark and unwelcoming to users. Outdoor dining decks are encouraged to bridge the gap between public and private space and provide vibrancy to the adjacent streets, walkways and plazas as further detailed in section 4.10 of this Plan. Chapter 8, Architectural Design Guidelines provides guidelines for these elements to ensure they are successfully implemented. Elements of the natural environment need to interact with public spaces in order to connect the urban and natural environments. Within Ever Vail, the improvements to Red Sandstone Creek, as further detailed in section 5.17.10, will provide public spaces for recreation and congregation that connect Ever Vail with the natural environment, as recommended by section 1.3.3. Provisions should be made for public access to streets, paths and plazas through easements or similar mechanisms to create a perceived public domain in Ever Vail. Additional dedications and /or easements are necessary to facilitate the use of property by the public. i o j'iY ilE 9 >RBQVSED FR9RTRC,E ♦ �. �^ 8 • r �' '-., L � ROAD M 10E EGG' f THE Po.'7 CST l � SiESQENCE., Ct"iNG wY tTGMER W p v Si IAM eRli]C,E • " _ .� /�/ ''8 � ` `"'�, AM0FTIT@AL GARAGE 5� use 4 K*GF47RA C€ SAS REGIMT4R. a. a _ _ ii •r %V- 1"_'tL�i3` t+ • 6 R�PO5€B SNI1w - &PEZ. j P.M=4 1 iy EFRr50 k f @ W iTGRAGE - • CEO RME r x -@ }q BATH ♦ a� + - � - L * f 1 � _ Figure 5 -22d: Conceptual Plan For Plazas, Public Spaces and Connections Resolution No. 6, Series of 2011 5/17/2011 15 -2 -84 5.17.8 5 17 o Preservation of Existing Office and Retail Space Section 4.1.5: West Lionshead- Residential /Mixed Use Hub requires There Sh °" h° an increase in office space and no net loss of retail space in �N°c;+ I inch °ad Ever Vail. Opportunities for increasing the square footage of office and retail beyond the existing conditions in �nl°.s+ Ever Vail shall be evaluated during the development review process. Currently, �Al + i i°n .sh.,ad offices and businesses in Cascade Crossing, Vail Professional Building and the Glen Lyon Office Building offer a variety of local services and amenities, which is important to preserve with the redevelopment of West I Ever Vail. During the winter months, the proposed gondola ski loft in West I i^nshead Ever Vail and the associated parking will generate significant pedestrian traffic and activity. However, consideration shall sheikl be given to how �N°S+ iAps; head Ever Vail can be an active and vibrant place year- round. One way this can be accomplished is the reinforcement of a well- crafted program of specialty retailers, offices, and restaurants that attract both tourists and local residents. Also, quality architecture and the creation of appealing outdoor spaces in and of itself will encourage people to visit this area. An active program of public art, residential units that are used for "artists in residence" or a culinary school are examples of uses that could create a catalyst for activity. In conjunction with any application to develop a new ski lift, a market study which analyzes the appropriate amount of office /retail square footage shall be included in the redevelopment of I i°nchead Ever Vail. A fiscal and economic analysis was completed in December 2010 and is further discussed in section 5.17.9. Depending on the length of phasing, this report may need to be updated. There is approximately 30,000 sq. ft. of office space and 15,000 sq. ft. of retail space within the Glen Lyon Office Building, Cascade Crossings, and Vail Professional Building properties. This office space should be replaced within Ever Vail on the parcel located east of Red Sandstone Creek to provide maximized connectivity of commercial uses to the rest of Lionshead. In order to implement this policy, Ever Vail should include at least 34,000 square feet of office space and 30,000 square feet of retail space. 5.17.9 Development Pattern, Program and Uses In December of 2010, a Fiscal and Economic Analysis of Ever Vail was prepared by Economic Planning Systems. The analysis found that Ever Vail will likely produce positive fiscal and economic benefits to the Town. Ever Vail should reflect the recommendations of this analysis, namely that retail and restaurant space should be limited to approximately 55,000 to 65,000 square feet in order to create an economically viable commercial project complementary to the existing core commercial areas in Vail. Additional recommendations include the provision of hot beds, meeting space and a grocery store in Ever Vail. The land uses envisioned within Ever Vail are those allowed by the Lionshead Mixed Use 2 zone district. Ever Vail will generally includes 14 separate above grade buildings constructed above two below -grade structures with the bulk and mass conceptually shown in figure 5 -23 below. Resolution No. 6, Series of 2011 5/17/2011 15 -2-85 i, r f. 7. ap 'd Figure 5 -23: Conceptual Bulk and Mass of Ever Vail The overall development program for Ever Vail is envisioned to contain the following land uses: Use Number Range of Square Feet (g ross ) Dwelling Units 350 -450 500,000- 800,000 Accommodation Units 100 -120 90,000- 100,000 Employee Housing Units 35 -45 40,000- 60,000 Office 1 -6 establishments 30,000- 40,000 Retail 5 -10 establishments 30,000- 35,000 Eating and Drinking Establishment 3 -6 establishments 20,000- 30,000 Spa 1 -2 establishments 8,000- 15,000 Skier Services / Recreation Facility 1 -2 establishments 10,000- 15,000 Ever Vail west of Red Sandstone Creek should be a residential neighborhood devoid of extensive retail or restaurant uses. However, several non - residential uses should be located on the west side, including, but not limited to, public parking, a space for community recreational activities, a children's ski program meeting area, and other ancillary resort related uses. The concentration of residential land uses on the west side of Ever Vail will serve as a population base for the commercial components within the east side of Ever Vail and for other commercial core areas. In furtherance of Policy Objectives 2.3.2 and 2.3.3, Ever Vail shall include a hotel and a 10,000- 15,000 square foot grocery store. These uses were identified in the economic and fiscal analysis as critical elements to the success of Ever Vail. A hotel brings life and energy to Ever Vail and improves the Town's inventory of "live" or "hot" beds, producing increased revenue to the Town. A nightclub or other entertainment facility would be a good addition to the east side of Ever Vail to provide a year -round use that has largely disappeared with the redevelopment of other properties in Town. Ever Vail provides an opportunity to relocate the Vail Resorts warehousing, office, and vehicle /snowcat maintenance facilities currently located on the property to a below grade facility connecting to the snowcat access bridge and trail to Vail Mountain. An alternative location for these facilities is on Vail Mountain instead of within Ever Vail. Resolution No. 6, Series of 2011 5/17/2011 1s -2 -86 A number of conditional land uses may be appropriate in Ever Vail, subject to the approval of conditional use permits. These uses may include a ski lift (gondola), public parking facilities, conference and meeting rooms, residential uses on the first floor, recreational uses, and office uses. As identified in section 4.1.5, a ski lift is envisioned as a catalyst for the redevelopment of this site and more specifically, for the development of a structured public parking facility. 5.17.10 5 174 Relationship to Red Sandstone Creek and Gore Creek Red Sandstone Creek and Gore Creek abut the Ever Vail project. The realignment of the South Frontage Road provides increased opportunity to enhance these streams as community resources. Portions of Red Sandstone Creek and Gore Creek shall be enhanced with the preservation of wetland areas and enhancements to make these areas community resources of Ever Vail and the Town (see figure 5 -24). The project will preserve large trees and the relocate others where practical (see figure 5 -24a). Red c.,r„IS +„r,,, Qr,,,,i, .,rG1 G-„r„ r - r,,�, .,h„+ +h„ GIeR I Q)ff site, fermer gas Stat site, Hely Gress site app-1 the Vail Prefessie—pal E361 Site. ARY P--at-Hr-al Steep slepes AGR9 the hanLc of hn While the natural riparian corridor of these streams needs to remain protected and preserved, the physical and visual relationships and references between adjacent development and the stream tract should be strengthened. Improved public access and utilization of Gore Creek and Red Sandstone Creek for fishing and other recreational purposes is strongly encouraged to create a catalyst for activity and enjoyment of the streams in furtherance of Policy Objective 2.3.2 and as recommended by section 1.3.3. Enhancements such as streambank stabilization/ beautification, natural stream drop structures, interactive low flow areas and general improvements for wetlands and wildlife habitat are strongly encouraged. Any modification or enhancement to the creek corridor shall be subject to U.S. Army Corp of Engineers and Town of Vail approval. Development impacts imposed upon the creeks shall be mitigated. Ever Vail shall include a public open space easement along Red Sandstone Creek generally following the 100 -year floodplain line, as recommended by the Town's Comprehensive Open Lands Plan and in furtherance of Policy Objective 2.3.3: Vitality and Amenities. This open space easement also implements the recommended actions of section 1.3.3 by improving connections with the natural environment and by creating green landscape corridors that penetrate into the Lionshead environment. Resolution No. 6, Series of 2011 5/17/2011 15 -2 -817 rte ._ s r + 1 : z Ui - r GO RE Cat 1�� r A Figure 5 -24: Red Sandstone and Gore Creek Improvements Resolution No. 6, Series of 2011 5/17/2011 1s -2 -88 ltiu� L,, j °) 4r, - Figure 5 -24a: Conceptual Tree Preservation and Relocation Plan 5.17.11 Employee Housing Employee housing has been identified as critical need within the Town of Vail. Employee housing provides an employee base within close proximity to jobs. Employee housing within the Town provides environmental, social and economic benefits including reduced traffic, increased transit use, improved livability and a strengthened sense of community. Section 4.9.4.3 West Lionshead identifies Ever Vail as an appropriate site to create dispersed employee housing opportunities for permanent local residents. Ever Vail is an appropriate site for employee housing due to its proximity to jobs, Vail Mountain, transit and the commercial cores. Community commercial uses, such as the grocery store, should be included in Ever Vail to accommodate the needs of employees living on site. Ever Vail shall meet the adopted Commercial Linkage and Inclusionary Zoning regulations to mitigate the development impact of employee generation. The provision of on -site employee housing must be coordinated with the Ever Vail construction phasing plan. 5.17.12 Development Standards 5.17.12.1 Building Height Buildings in Ever Vail should comply with the height limits of the Lionshead Mixed Use 2 District (82.5' maximum and 71' average). Notwithstanding the height allowances of zoning, buildings shall generally "step down" as they approach Gore Creek and the western end of Ever Vail (see figures 5 -25, 5 -25a and 5 -25b). Buildings along Gore Creek Resolution No. 6, Series of 2011 5/17/2011 I5 -2 -89 and the western end of Ever Vail shall express no more than three to four stories before "stepping back" to taller building mass. All buildings shall be articulated to avoid large expanses of shear /unbroken wall planes. The pedestrian area connecting the transit facility on the north end of Ever Vail to the gondola on the south end of Ever Vail shall be considered a Primary Retail Pedestrian Frontage for the purpose of measuring building height and "step backs" as described in section 8.4.2.3 of the design guidelines. r f.. I rte Figure 5 -25: Conceptual Interpolated Grade Plan Resolution No. 6, Series of 2011 5/17/2011 1s -2 -90 r r� Figure 5 -25a: Conceptual Maximum Average Height Plan �1 CI y MAX- HT. = 82.5' MAX. HT. = 71.5' MAX. `HT. = 56' AX. HT. = 60.5' MAX. HT. = 47` MAX. HT. = 42 MAX. HT. - 37 MAX. HT. 24' _ i Figure 5 -25b: Conceptual Maximum Height Plan Resolution No. 6, Series of 2011 5/ 17/2011 15 -2 -91 5.17.12.2 Setbacks Setbacks are necessary to provide a buffer between Ever Vail and adjacent properties. Setbacks provide areas for landscaping, public art and other improvements that help reduce the scale of buildings and further connect the urban and natural environments. Along the South Frontage Road, the above -grade setbacks should be significant enough to accommodate mature trees to buffer Ever Vail from the South Frontage Road and 1 -70. Trees and other landscaping must be integrated into the Ever Vail setbacks rather than only in adjacent street right -of -ways in order to ensure landscaping remains should the right -of -way be utilized for roads or utilities. To facilitate subterranean parking structures, below grade setbacks could approach the Ever Vail property boundaries. Shoring may need to occur on adjacent properties. However, footings and foundations, etc. should be located within the Ever Vail property boundaries. Because Ever Vail is one development site, zoning only dictates the setbacks around the perimeter of Ever Vail and does not regulate the separation of buildings internal to the site. Special attention should be paid to the sun shade analysis to ensure that buildings have adequate separation and allow sunlight to penetrate public outdoor spaces such as walkways and plazas. Figure 5 -25c depicts the spatial relationships between buildings, setbacks and landscaping. _ t J J y �l I � Y _ a J � 4 O • % Figure 5 -25c: Conceputal Landcaping Plan 5.17.12.3 Landscaping Landscaping serves many purposes, including the provision of shade, aesthetic enhancement, stormwater management and a connection to the natural environment. Landscaped areas also provide snow storage, seating areas and visual variation. It is recognized that Ever Vail may include extensive below grade building site coverage. Landscaping installed over underground structures may be calculated as landscape area Resolution No. 6, Series of 2011 5/17/2011 1s -2 -92 when it is permanent and provides adequate soil depth to allow vegetation maturity. However, landscaping over underground structures does not contribute adequately to stormwater management and additional measures will need to be taken to address this issue. Non - permanent landscaping such as potted plants have proven to be ineffective in achieving the intent of the Town's landscaping requirements and are strongly discouraged. Mature trees mitigate the visual impacts of buildings. Large trees should be planted on the north end of Ever Vail to provide a buffer along the South Frontage Road. It is understood that in order to relocate the South Frontage Road and to develop Ever Vail, existing trees will need to be removed. Where possible, existing trees should be relocated rather than removed. r � / e /t'�� - � Figure 5 -25d: Conceptual Landscape Plan 5.17.12.4 Site Coverage Redevelopment in Lionshead has commonly included below grade structures to facilitate subterranean parking, storage and loading and delivery. Often, the footprint of these below grade structures is larger than the buildings constructed above. Ever Vail may include two below grade parking structures that will constitute the majority of the site coverage on the site. The anticipated Ever Vail site coverage is further depicted in figure 5 -25e. Resolution No. 6, Series of 2011 5/17/2011 15 -2 -93 r r, Figure 5 -25e: Conceptual Site Coverage 5.17.13 5; 17 5 Architectural Improvements The architectural design guidelines (Chapter 8) discuss several transition tools that can be used to adapt an existing building to the new character and architectural quality desired for Lionshead. Given the high visibility of the buildings in `^l° °+' i°^ ° " Ever Vail and the extent to which they influence the quality of the experience of passers -by, all future development of the sites should be closely scrutinized for compliance with the applicable architectural design guidelines. The architectural design guidelines identify the architectural qualities desired in Lionshead. Ever Vail should have a unique architectural character that may be a contemporary expression of alpine architecture. It should nevertheless compliment the materials, forms and style of more traditional Vail architecture. For properties that are east of Red Sandstone Creek, in West Lionshead, higher densities and building heights may be appropriate, particularly to encourage the development of employee housing. However, any development must meet the overall character and visual intent of this master plan and be compatible with the adjacent existing development of the Marr+ett Ritz - Carlton Residences and the Vail Spa. Step GIGWR" At the r SsidleSs. 961 he and MaSS Shall aISG "Step PIAWP" tAwarpls the 1961 height shall qFad6ially Iewer at thP ;A'PrtPPP tQPPI Af th St6ldy aPPA The Af these height Resolution No. 6, Series of 2011 5/17/2011 I5 -2 -94 oveirJ large expaRSeS of cho�r inhrn Lon enroll PlaReS ' 5.17.14 Green Building The Town has adopted an Environmental Strategic Plan that outlines goals, objectives and policies to promote green building. Ever Vail shall incorporate green building principles and techniques. Ever Vail should be designed, constructed and operated to achieve green design principles. To accomplish green building, it may be necessary to provide flexibility from Chapter 8: Architectural Design Guidelines. For example, flat roof areas may be incorporated more than typically permitted to allow space for solar energy devices. G 1 7 (� RP.-J.-,".-,Ie ffReRt (`API;ErJl,r--, +iAPr, f.-,r (`_ PP R ()ff Ge 9 1 g Site r,r,r,eA Ri +ieS r --,FdIeSS .-f the r J rl"ir i�eR dicS +ri. -+ F 17 4: 1 Hei aTrvr— z he fGF hi iililiRgS A InPthe ( R ()ffiGe 10WiR9 site Shall n+ ovro G: PI F foo+ 5. 1 � 7 rg R G'; M PI P rt T�' ` rrcI , 52� J -c" " r P PI Ri M p p'; M tp -hi- w 40,929 SqHaFe feet Gf geReFa Gff SpaGe -ARGI a s PaFk 'Gt. A adjaGon+ i icoc appI (;APP Greek i icoc +n serve hr� +h +ho xiici +nr Anr1 the PeFManon+ rocii-lon+ ' 5 77 rq 2 Qfiipp I A , Wp sq6iare fet-Q- A- r- ffiro Spare Shall be Fepia Ged il -An inrro�coi-I An_ci +o ' ' 5 y� P nleyee G i 9 Al l T � " ' N "' J"'� ++ 0 +te c�s � ° !v� ii ttiVib T /1 \A /R ( ede shall he met ep -site Resolution No. 6, Series of 2011 5/17/2011 1s -2 -9s - 5 . 174 . 5 I @RGIcr @Po S?. RP_l@tir_nchiP tG Red 2 appIc4nno 1?. Gree __ 5.18 Old Town Shops The old town shops site had been targeted for a variety of uses throughout the master planning process, including employee housing, expansion of the Vail sanitation plant, and Vail Associates mountain services. These uses were thought to be appropriate for the site, but it was recognized they were all not compatible. In 2003 the Eagle River Water and Sanitation District purchased the old town shops site. The site was redeveloped with a surface parking lot. Additionally, in 2004 Vail Resorts constructed a bridge across the Gore Creek from this site to provide possible future mountain operations access to Vail Mountain. 5.19 Evergreen Lodge at Vail The Evergreen Lodge is located directly east of the Middle Creek Stream Tract and is bordered to the north by the South Frontage Road, to the south by the Vail Valley Medical Center, and to the east by the WestStar Bank office building. The lot area is 114,337 square feet or 2.625 acres. Physical improvements that currently exist on the site are a nine story stucco hotel /condominium structure with an adjoining two -story hotel facilities wing, two below -grade structured parking garages, and paved surface parking. The nine story structure has a predominant east -west orientation along the southerly edge of the site while the facilities wing has a north -south orientation along the western edge of the site. The eastern parking garage is utilized by the Vail Valley Medical Center for employee parking and is accessed from the South Frontage Road through a shared entry /exit with the WestStar Bank office building. Opportunities for future improvements and upgrades include: • Creation of more underground parking; • Architectural enhancements consistent with the Lionshead Architectural Design Guidelines; • Improved exterior lighting; • Coordinated vehicular access; • Improved streetscape and landscaping along the South Frontage Road; • Improved pedestrian circulation; and • Upgraded and expanded hotel accommodations and amenities 5.19.1 Pedestrian Access Pedestrian access should be upgraded to provide a safe and attractive pedestrian connection from the South Frontage Road, through the Evergreen Lodge development site, to West Meadow Drive with a continuous pedestrian /bicycle path along the South Frontage Road, as depicted on Map T herein. A gravel path connecting the South Frontage Road to the paved pedestrian path located on the east side of the Dobson Ice Arena presently exists along the south side of the property. This path, while functional, receives little, if any, regular maintenance and includes a railroad tie set of stairs that is unsafe and in disrepair. There are currently no pedestrian improvements located along the South Frontage Road. Though no improvements exist, a fair number of pedestrians use the southerly edge of the South Frontage Road when entering or exiting the site. In Resolution No. 6, Series of 2011 5/17/2011 1s -2 -96 order to improve pedestrian access and safety, it is recommended that future redevelopment of the site includes the construction of a continuous pedestrian /bicycle path along the South Frontage Road and that the existing gravel path along the southerly edge of the site be improved and regularly maintained. Said improvements may necessitate the need for pedestrian access easements through the site. 5. 19.2 South Frontage Road Improvements and Vehicular Access The site is currently accessed by vehicles off of the South Frontage Road from two, full movement, two -way access points. The current location of these access points relative to the existing access points for the WestStar Bank Building, Vail Valley Medical Center parking structure, Town of Vail Municipal Buildings, and potential future access points to the Vail Valley Medical Center and Vail International Building results in undesirable traffic flow and turning movements creating traffic safety and capacity concerns. In keeping with Policy Objective 2.3.4, Improved Access and Circulation, of the Plan, opportunities for public transportation and vehicular circulation improvements should be explored in conjunction with any future redevelopment of the site. Possible opportunities for improvements may include, an improved mass transit stop, relocated /reduced /shared points of entry /exiting, restricted access points, acceleration/ deceleration lanes, greater sight distances, dedicated turning lanes and landscaped medians, and the evaluation and possible implementation of an intersection solution, such as a roundabout. 5.19.3 Preservation of Existing Accommodation Units The Evergreen Lodge presently contains 128 short term accommodation units. In addition, The Evergreen Lodge also contains a restaurant, lounge, spa, and meeting space facilities incidental to the operation of the Lodge. Given the importance and need for short term accommodations to the vitality and success of the community, any future redevelopment of the site shall ensure the preservation of short term accommodation units on the site. The preservation of short term accommodations should focus on maintaining the number of existing hotel beds and the amount of gross residential square footage on the site as well as requiring the preservation of 128 accommodation units. With this in mind, the quality of the existing accommodation unit room could be upgraded and the rooms could be reconfigured to create multi -room suites. In no instance, however, should the amount of gross residential floor area devoted to accommodation units be reduced. In fact, opportunities for increasing the number of accommodation units beyond the existing 128 units already on -site should be evaluated during the development review process. For example, the construction of "attached accommodation units ", as defined in the Zoning Regulations, could significantly increase the availability of short term rental opportunities within the building. 5.19.4 Impacts on Middle Creek Stream Tract The Middle Creek Stream Tract lies to the west of the Evergreen Lodge. The Tract is owned by the Town of Vail. The tract is heavily vegetated with several substantial deciduous trees and a significant lower layer of underbrush. Although the site borders the Middle Creek Stream Tract, there is no significant amount of quality vegetation on the site, and the parcel lies out of the 100 -year flood plain. As currently configured, opportunities exist to better recognize the benefits of creekside development. While the natural riparian corridor of Middle Creek needs to remain protected and preserved, the physical and visual relationships and references between adjacent development and the stream tract should be strengthened. An opportunity exists to create a significant connection between the Evergreen Lodge and Middle Creek. Any use of Middle Creek for aesthetic or recreational purposes, however, should be subordinate to the preservation of the natural riparian corridor and its inherent natural character. The Middle Creek Stream Tract may provide Resolution No. 6, Series of 2011 5/17/2011 15 -2 -97 an opportunity for the construction of a recreational path connecting the South Frontage Road to the existing pedestrian paths at the Dobson Ice Arena. 5.19.5 Relationship to the Vail Valley Medical Center and the proposed Vail Civic Center Perhaps the most critical functional relationship is the need to coordinate any future development on the Evergreen Lodge site with the Vail Valley Medical Center. For example, every effort should be taken to ensure that future development on the Evergreen Lodge site does not preclude the Vail Valley Medical Center from reconfiguring the design of the medical center to eliminate vehicular access off of West Meadow Drive and relocate the access to the South Frontage Road. Additional opportunities may include, shared service and delivery facilities, grading and site improvements, shared parking, pedestrian pathway connections, and land exchanges. 5.19.6 Service and Delivery Service and delivery functions for the hotel are accommodated on grade from the westerly entrance. Service and delivery for the Evergreen Lodge should occur underground or be hidden from public view. Service and delivery truck turning maneuvering should not negatively impact traffic flow on the South Frontage Road. With a realignment of the vehicular access points, attention should be given to the location of service and parking areas. An additional level of structured parking at the current Frontage Road level would help to minimize the apparent height of the existing or future structures, decrease the grade at existing access points, increase the amount of landscaping on the surface of the structure, and hide service functions below grade. 5.19.7 Setbacks from the South Frontage Road Special consideration should be given to the setback of buildings from the South Frontage Road. Pursuant to the Lionshead Mixed Use -1 zone district setback standards, a minimum 10 -foot (10') setback is allowed. Given the relationship of the development site to the South Frontage Road, the need for adequate area for vehicular traffic circulation, the importance of a landscape area to visually screen the massing of the building, and the existence of a 30 -foot wide utility easement along the southerly edge of the South Frontage Road, the minimum required front setback for the Evergreen Lodge development site shall be thirty feet (30'). This increased setback requirement shall supersede the 10 -foot setback requirement prescribed in Section 12- 71-1-10, Setbacks, Vail Town Code. 5.19.8 Architectural Improvements The architectural design guidelines (Chapter 8) discuss several transition tools that can be used to adapt an existing building to the new character and architectural quality desired for Lionshead. Given the high visibility of the buildings on this site and the extent to which they influence the quality of the experience of passers -by, all future development on the site should be closely scrutinized for compliance with the applicable architectural design guidelines. 5.19.9 Public Transit Stop A public transit stop is presently located east of the WestStar Bank Building, across the street from the Town Municipal offices. Through the future redevelopment of the Evergreen Lodge and the Vail Valley Medical Center, an opportunity exists to potentially relocate the transit stop to a more optimal location. Resolution No. 6, Series of 2011 5/17/2011 15 -2 -98 ESTRIANFIR,A►NSIT CUXKLDOK VJEL SANITATION PLAM° RE- ALIGNED FOREST ROAD CONNECnDN OF a '.. L Vi e . ,r s ► r - 4 IL ti, 1 I ` v `e`°r j REDU D SCOPE VAIL ASSOCIATF-S 3l RVIC 'hRD EMPLOYEE HOUSING D - PME T PARCEL VAIL ASSWIATES SFR'vICF PART) f "VF':OPMEW PARC'F,I. REST DAY LOT DEVELOPMENT PARCEL. Fi1wre 5 -2I - W of Li whead CfrcteCahm A lternati ve A'- South h romage N ft,r. A 119nw"t Figure 5 -21 to be deleted. Resolution No. 6, Series of 2011 5/17/2011 15 -2 -99 PP= ESTZIAMTPL&NSTT CORRIDOR rdAINTAIN EXISTMG FOREST ROAD CONNECTnIN VAIL SANTTAiION PLANT — POT'EN- AL MOUNTAIN SERVICE ACCESS RO Joil 0 4M NO V 111 � - '•:+�. -, � .Y i � - k,%% 1 ♦. i ,,, % w NO r • ,+� RE -AI ICiNFD SOtrrH `► "''_ -... '� t �` - ` FRONTAGE ROAD - � UC'ED SCL?PE VAIi. AS�"IAI"E5 ' TCE YARD L - EM7WYEE HOUS G DEVELOPMENT PARCEL VAIL ASSOCLATMS SERVICE PEVELOPMEVT PARCEL nAY IPT nFVFJ.i1Pf F-%1 T PARCEL K- -A►LI WEST LIC}NSHEAD CIR= F" 5 -22 -'Woo LjowheadCirruLmonA1Uwmdve B'-S6Wh FmntW Rod Re-AHgwrru Figure 5 -22 to be deleted. Resolution No. 6, Series of 2011 5/17/2011 15-2-100 EXISTING ,FOREST kOAD ALIGNMENT VAIL SANIT.J -110N PLANT POTEN'TML N OUNTA N SWW- ACCESS ROM f rr A a t 1r � � ,� a �:.. s ir.• � 1 ;tFnIICF {]If 'VAI - ASSOC'1ATF� SERITCE Y ENPLOY'EE MUSING f7 PMiN+T PARCEL VAS. ASSOCIATES SERVICE YARD . -LOPN ENT PARCEL EDESTUAN CRONSINU ACROSS SOUTH FRUNI. ,1.: ROAD AIN EXISTING SOUT - -1 'FRONTAGE ROAD ALIGM WEST LOT DEVELOMM-�['T PARCEL ISTINO a'"T LIONStfIa�AG CIRCLE AUGrNMENT F#�x 3 - Liawhaead Cimukaicov Alkm 'A' Waintam Ew1mg Traffic Panerss Figure 5 -23 to be deleted. Resolution No. 6, Series of 2011 5/17/2011 15 - 2 - 101 GORE CREEK RED kTION PATH POTI !*i'1" IAL WEST DAY LOT DEVELOP _ f «. , s TION low IL RF -AL NED FOREST ROAD POTENTIAL VAIL RTS SERVICE YARD DE OPMENT 'VEST I IONSHEAD TRA.�1. I fP TRIAN CORRIDOR I PEDESTRIAN PATH "GREENBEL r comEC. u TO GORE CREEK CORRII7(:3R WEST LIONSF-EAD CIRCLE PRIMARY PEDESTRLA -N W Pip" I -24 Figure 5 -24 to be deleted. Resolution No. 6, Series of 2011 5/17/2011 15 -2- 102 a J _ h _W = Uj e( jx\ _� Z - O - d W V) LK � V) z X L7 V1 0 C y . w uy to W ■ ■ Ln Ln U, X s� c i � t3 ti Figure 5 -25 to be deleted. Resolution No. 6, Series of 2011 5/17/2011 15 -2- 103 5.20 Eagle River Water and Sanitation District (ERWSD) While this parcel would certainly be a viable development site, the costs to relocate current uses at this site, particularly the treatment facilities, are significant. For this reason it is assumed that the waste water treatment facilities will remain in their existing location. ^ iii -h1n �I +n rn +i„n +n rnlnn� +inn the nn+irn orni inrl the trna4mnn4 fon4i+„. ERWSD property is located within West Lionshead adjacent to Ever Vail. Legal and physical access to ERWSD shall be provided by Ever Vail property owners through Ever Vail to accommodate current uses and future development of the ERWSD property. INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Vail held this XXs day of XXXXXXX, 2011. Richard D. Cleveland, Mayor of the Town of Vail, Colorado ATTEST: Lorelei Donaldson, Town Clerk Resolution No. 6, Series of 2011 5/17/2011 I5 -2 -104