HomeMy WebLinkAboutResidences "Partnering Workshop 08-01-2007",
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August 1, 2007
; Dear Colleague:
Re: PartnerinE Workshop— Ritz-Carlton Residences• August 17. 2007
We are very pleased to invite you to the Ritz-Carlton Residences partnering workshop. It will
begin at 11:30 a.m. on August 17th in the Sundown Room of the Vail Mountain Marriott Resort
and Spa, 715 West Lionshead Circle, Vail, CO. We will work through unti15:00 pm that day.
Our purpose in investing our precious time in a structured partnering process is to develop the
specific commitments we need to make to each other, in order to meet the business challenges
we face together and to build the trust required by a successful team. To make the most of our
session, your attendanCe is essential for the complete duration of the program.
We have enclosed some information to be reviewed and prepared prior to the workshop:
a) background information on partnering and on the workshop
b) ground rules for the workshop
c) a worksheet to list the key"deliverables" for our partnership
d) our agenda
Please arran�e for an electronic color copv of the corporate logo from your organization
suitable for reproduction (a high-resolution tif format is preferable) to be emailed to Roseanne
Schulze at the address below. Your logo will appear on the partnership charter.
We will appreciate an RSVP to Roseanne J. Schulze at 303-365-6422 or
rischul�e(ri�pcl.com by Friday, August lOth to confirm your attendance. In the meantime, if
you have any questions regarding this workshop, please feel free to contact me. I look forward
to partnering with you.
Yours very truly,
Gus Cooke
Corporate Trainer
(303) 365-6575
Attachments
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� A successful construction project is usually described in terms of
g Brief Background
achievements in the areas of quality, functionality, safety, schedule and
on Partnering tinances; and the people who worked on the project will talk about open
and honest communications and the win/win teamwork they experienced.
Unfortunately, not all construction projects can be described this way: the
erosion of profit margins, tight technical tolerances, shortened schedules,
^;� concern over the quality of work and the overuse of litigation to resolve
disputes are all factors which, when coupled with a high potential for
advers�rial relationships among project members, tend to produce
win/lose situations.
Partnering can be an effective response to these negative forces. While
the contract establishes the legal relationships, the partnering process
establishes the working relationships among all the project team
members. It is a formal attempt to create an environment in which the
stakeholders clarify their expectations of each other, then use trust and
teamwork to tlieir mutual success.
The Partnering workshops involve all the key players on the project.
Partnering Representatives from the owners, end users, designers, consultants,
Workshop general contractor, subcontractor, suppliers and specialty trades typically
get together to develop the specific commitments each partner requires to
achieve its goals.
At the conclusion of the workshop, the whole team signs the partnership
charter, which serves as an on-going reminder of the team's intentions.
Objectives The following are specific objectives of the workshop:
of the
Workshop 1• build respect for all members of the partnership;
2. establish a solid foundation on which positive, effective working
relationships can be further developed;
3. ensure clear and complete communications among all partners;
4. voice and understand what each stakeholder group needs from all
other partners to achieve their goals;
5. agree on who should evaluate the team's progress towards
achieving its goals; and
6. establish a work atmosphere that promotes innovation,
cooperation and teamwork.
The facilitator for the workshop will be Gus Cooke; one of PCL's
The partnering facilitators. Our team brings both knowledge and skill to the
Workshop partnering process, having designed and facilitated over 80 partnering
Facilitator and planning workshops for the North American construction industry.
PARTNERING WORKSHOP
Ground Rules
1. Attendance:
Your attendance is your first commitment to our success. We know this time will be
difficult to set aside, but we need all of it if we are to achieve the objectives we have set
for the workshop. If we get it right, the payoffs will far exceed our investment of time
and effort.
2. Participation:
Since we consider everyone's viewpoint to be valuable, we encourage every team
member to make a contribution to our partnering charter. Please take a few minutes
prior to the workshop to prepare the two lists of the "deliverables" you see as keys
to our mutual success.
3. Interruptions:
Due to our ambitious agenda, we will need everyone's undivided attention throughout
the workshop. We want to keep outside interruptions and distractions to a minimum, so
we will be asking you to turn off your electronics during the sessions.
4. Attitude•
The success of our workshop is absolutely dependent on each one of us having an open
mind. This is a key mindset for you to be able to hear what your partners need from
you, and to be able to make the commitments they require of you and your stakeholder
team.
5. Attire•
Although the subject matter of the workshop is serious, the atmosphere will be relaxed.
Casual attire will be appropriate.
4
HOMEWORK
During the partnering workshop, you will mostly be seated and working with the other
representatives of your company. Your team will be asked to develop two lists. In preparation
for the workshop,please take a few minutes and do some thinking about the following:
List #1: Your Delivera�bles
List all the key"deliverables"that your company group can be counted on, good times and bad
times, to provide to your business partner. Please include tangibles like products, services,
decisions and outcomes, as well as intangibles like attitudes and operating principles.
List#2: Their Deliverables
List all the key deliverables your company team needs from the other company, for you to be
able to achieve success in your partnership.
RITZ-CARLTON RESIDENCES
Partnering Workshop Agenda
August 17,2007
11:30 a.m. Lunch
Welcome, Agenda Review
• Vision of our Project and our Partnership
• Partnering Overview
• PersonalIntroductions
• Step 1 of 4: Our Deliverables
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• Step 2 of 4: Your Deliverables
• Step 3 of 4: Our Partnership Commitments
• Step 4 of 4: Selection of our Partnership "Watchdogs"
5:00 p.m. Adjourn