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Home My WebLink AboutPEC120032 REVISED NARRATIVENZ) VAIL RECREATION D I S T R I C T To: Planning& Environmental Commission From:Vail Recreation District Date:09/05/2012 RE:Vail Golf& Nordic Temporary Structures and Operations The Vail Recreation District(VRD),in conjunction with the Town of Vail(TOV) is currently working on plans for the temporary structures and operations required as a part of the Vail Golf and Nordic Club House. Background: This project is a result of the town of Vail voter approval of the conference center funds to be partially allocated to the Vail Golf& Nordic club house renovation. Once the renovation process begins it is expected to last between 12 and 18 months. During that time the VRD is tasked with providing both Golf and Nordic programming throughout the construction. We propose providing this programming with temporary structures detailed below. Purpose: The purpose of this project is to provide the following services and amenities associated with a Golf and Nordic Club House: 1) Retail&Admin operation (tee times,track fees, rentals, retail sales and information,staff offices etc.) 2) Restrooms and Lockers 3) Cart storage(golf season only) 4) Inventory&equipment storage 5) F&B and "Back of House"functions Details and Operations: This project has many parts to complete the picture required to maintain Golf and Nordic operations throughout the renovation process. The center pieces for the temporary structures will be 2 trailers that were donated to the VRD by Vail Resorts Inc. (VRI). These 2 trailers were used by VRI at the Beaver Creek landing(current top terminal for the Westin Hotel to Beaver Creek Gondola). We propose to utilize the ticketing trailer for our retail and admin office and the restroom trailer for our restrooms and lockers. These trailers had limited use in their previous location and have been in storage with the VRD since. They have been through a conceptual design and review by the Town of Vail.They have also undergone several inspections both with TOV community development staff as well as local engineers and contractors. We firmly believe that these trailers will be both functional and aesthetically pleasing for temporary structures. The proposed location for the trailers is along the east side of the cart path heading north to the starter building from Sunburst Drive. They will be located on the driving range however due to the limited space requirement we will continue to operate the driving range as it exists today however without the last 2 hitting lanes. The trailers will be installed with the wheels below surface so that we limit the need for ADA ramps on the exterior. We are also proposing to install a tent structure for use as our golf cart barn storage. This will be a summer operation requirement only and the structure will be removed for winter operations. The structure will be 50'X 84'. The canvas will be a green color. We propose installing this structure to the north and east of the starter 1 building. The interior flooring will either be asphalt or gravel with plywood floor. Golf Carts will be stored and charged in this location. They will not be serviced in this location. All servicing will occur at the Golf Maintenance Building. We are also proposing a 2 bay garage to be utilized for equipment and operation storage. This will be installed on the northwest side of the starter building. This will be a stick build structure and will match the trailers for exterior finishes. This will be approximately 24'X 24'with 2 garage doors. This structure will be critical in our ability to operate seasonal business with separate equipment needs. Finally,we are proposing to install an 8'tall fence to create and enclosure to the west of the starter building. We would utilize this enclosure for back of house operations including trash, recycling, refrigeration and exterior storage. The fence would match the current exterior of the starter building. Scheduling: This project is proposed to commence as soon as there is a definitive course of action for the club house renovation. We do not want to install them and not need them nor can we begin renovations of the club house without the temporary structures. The VRD has proposed that the structures be installed in the fall of 2012 or fall of 2013. We have also proposed that we limit the use to 1 summer operation and 2 winter operations. We do not want to be impacted for 2 summer seasons. Golf Operations: The golf season begins with pass sales during the second week of April. The golf course opens as soon as the snow has melted and the tees and greens have recovered from dormancy. Early and late season golf hours are from 9 am until 7 pm. Peak season hours are from 6 am until 9 pm. Golf operations end October 31St or earlier if weather prohibits play. Nordic Operations: The Nordic season begins with pass sales during the second week of November. The track opens as soon as there is sufficient snow for grooming. Early and late season Nordic hours are from 10 am until 4 pm. Peak season hours are from 9 am until 5 pm. Nordic operations end on April 1st or earlier if the track is no longer safe for skiing due to weather conditions. Parking: Both Golf and Nordic will continue to utilize the existing club house parking lot during the renovation. It will need to be managed by the VRD and TOV to ensure that there is impact from renovation staging and access is minimized. The VRD recommends that there be NO free skier parking in this lot during the renovation and operation of the Nordic center. A walkway will be maintained by the VRD to the temporary structures throughout the renovation. Overflow parking will remain as it exists today with parking allowed on Sunburst drive only once the existing lot has reached capacity. Deliveries,Trash&Recycling All deliveries will be made to the existing parking lot and hand trucked or carted to the final location. Trash and recycling will be staged to the west of the starter building and will be carted to the parking lot for designated pick up times. Emergency Access: Emergency vehicles will be allowed to access the entire location via the existing road from Sunburst Drive to the Starter Building which was originally designed to accommodate vehicles including the Vail Fire Pump truck. Structure Removal: The VRD will be prepared to remove the structures and restore the impacted area within 60 days of acquiring a CO for the newly renovated Club House. Conclusion: The Vail Recreation District will continue to work with both the Golf and Nordic operations staff to ensure that all services and programming can be accomplished during the renovation. We realize that in a temporary capacity we will want to be flexible and accommodate the operations as much as possible with as little impact to our guests and to the renovation project. Please feel free to contact me directly with any questions or comments regarding our request for a conditional use permit. Thank you for your time. Sincerely, 4411ry Scott F. O'Connell Director of Operations Vail Recreation District 970)477-5264 soconnell @vailrec.com VAIL RECREATION D I S T R I C T To:Planning&Environmental Commission From:Vail Recreation District Date:09/05/2012 RE:Community Outreach for Temporary Structure project The Vail Recreation District(VRD),in conjunction with the Town of Vail(TOV)have actively sought feedback from the Vail Community,including the adjacent homeowners in regards to the use of temporary structures for the Golf and Nordic operations during the club house renovation project. The VRD and TOV have been before the Design and Review Board on August 15th 2012 for a conceptual design review and posted a press release to inform the community of our appointment with the review board. As a result of that meeting we were given the following feedback: 1) If possible,install the new cart barn structure with a green canvas or associated material top. 2) Ensure that the storage building has matching finishes to the proposed trailers 3) If possible,incorporate some of the existing lilac trees into the temporary landscaping. The VRD and TOV have worked with the Architect and manufacturer and will be able to meet both of the recommendations for the project. The VRD and TOV also held a community open house at the Club House to present the project to the public. This was done on Thursday August 16th. The invitation to the open house was also announced via the press release as well as we sent an email out to the entire golf community and all community members that had specifically requested that we contact them regarding all applications for the renovation project. There were several members of the community that participated including the association representatives from Fall Ridge. We received positive feedback from them regarding this project. Some of the feedback that was taken into consideration and ultimately impacted the plans were: 1) Location of the cart barn 2) Location of the storage structure Both of these concerns were addressed and ultimately resulted in moving the proposed location to an area that the neighbors had identified as having the least impact to the neighborhood. The VRD and TOV will continue to update the community as to the progress and timing of the project. Due to the fact that the renovation timing is yet to be determined we are planning on being prepared to install as. Please feel free to contact me directly if you have any questions or would like any additional information regarding the community outreach portion of the temporary structure project. Thank you for your time. Sincere , Scott F.O'Connell Director of Operations Vail Recreation District 970)477-5264 soconnell @vailrec.com ME'' EM w I w o k