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HomeMy WebLinkAboutPEC120044 APPLICATIONConditional Use Permit Application for review by the Planning and Environmental Commission General Information: A conditional use permit is required for any use classified as “conditional” in any of the Town’s zone districts. Uses listed as conditional uses are subject to such conditions and limitations as the Town may prescribe to ensure that the location and operation of the conditional uses will be in accordance with development objectives of the Town and will not be detrimental to other uses or properties. The pro- posed project may also require other permits or applications and/or review by the Design Review Board and/or Town Council. All PEC approvals shall lapse if construction is not commenced within two years of the date of approval and diligently pursued to completion, or if the use for which the approval is granted is not commenced within two years. Fee: $650 Description of the Request: ______________________________________________________________ ______________________________________________________________________________________ Physical Address: ______________________________________________________________________ Parcel Number: ____________________________ (Contact Eagle Co. Assessor at 970-328-8640 for parcel no.) Property Owner: _____________________________________________________________________ Mailing Address: _____________________________________________________________________ ___________________________________________ Phone: __________________________________ Owner’s Signature: ___________________________________________________________________ Primary Contact/ Owner Representative: __________________________________________________ Mailing Address: _____________________________________________________________________ ___________________________________________ Phone: __________________________________ E-Mail: _______________________________ Fax: __________________________________________ For Office Use Only: Cash___ CC: Visa / MC Last 4 CC # _________ Exp. Date: ________ Auth # _________ Check # ___________ Fee Paid: ________________________________ Received From: ___________________________________ Meeting Date: ______________________________ PEC No.: ________________________________________ Planner: ___________________________________ Project No: _______________________________________ Zoning: ____________________________________ Land Use: ________________________________________ Location of the Proposal: Lot:________ Block:________ Subdivision:______________________________________ Department of Community Development 75 South Frontage Road Vail, CO 81657 Tel: 970-479-2128 www.vailgov.com Development Review Coordinator JOINT PROPERTY OWNER WRITTEN APPROVAL LETTER The applicant must submit written joint property owner approval for applications affecting shared ownership properties such as duplex, condominium, and multi-tenant buildings. This form, or similar written correspondence, must be com- pleted by the adjoining duplex unit owner or the authorized agent of the home owner’s association in the case of a con- dominium or multi-tenant building. All completed forms must be submitted with the applicants completed application. I, (print name) ______________________________________________, a joint owner, or authority of the association, of property located at _______________________________________________________, provide this letter as written approval of the plans dated __________________________________________ which have been submitted to the Town of Vail Community Development Department for the proposed improvements to be completed at the address not- ed above. I understand that the proposed improvements include: _______________________________________________________________________________________________ _______________________________________________________________________________________________ _______________________________________________________________________________________________ _______________________________________________________________________________________________ _______________________________________________________________________________________________ _______________________________________________________________________________________________ _________________________________________ ____________________________________________ (Signature) (Date) Additionally, please check the statement below which is most applicable to you: I understand that minor modifications may be made to the plans over the course of the review process to ensure compli- ance with the Town’s applicable codes and regulations. ______________ (Initial here) I understand that all modifications, minor or otherwise, which are made to the plans over the course of the review pro- cess, be brought to my attention by the applicant for additional approval before undergoing further review by the Town. ______________ (Initial here) PLANNING AND ENVIRONMENTAL COMMISSION PROCESS Pre-application Meeting A pre-application meeting with Town of Vail Staff is not required; however, highly recommended. The purpose of a pre- application meeting is to identify any critical issues pertaining to the proposal and to determine the appropriate develop- ment review process for an application. Town of Vail Planning Staff reserves Thursday afternoons for pre-application meetings. Please call the Development Review Coordinator at 970-479-2128 to schedule a meeting for Thursday after- noon. Deadlines and Meeting Dates The Planning and Environmental Commission meets on the 2nd and 4th Mondays of each month beginning at 1:00 pm. Complete applications are due in the Office of Community Development no later than 12:00 noon on the submittal deadlines below: Application Submittal Submit all required information under the submittal requirements section of this application by the deadlines stated above. Incomplete applications will not be processed. Upon receipt of a complete application, the Community Devel- opment Department shall review the submitted materials for general compliance with the appropriate requirements of the zoning code. If the application is not in compliance with zoning code requirements, the application and submittal materials shall be returned to the applicant with a written explanation of non-compliance. CUP Amendment Procedures Section 12-16-10, Vail Town Code States: The Administrator may approve amendments to an existing conditional use permit (including, but not limited to, additions to buildings and structures associated with the use, changes to the opera- tion of the use, changes to the previous conditions of approval, etc.) if the Administrator determines the amendment meets the following criteria: a. The amendment is in accordance with all applicable elements of the Vail Town Code and the Vail Comprehensive Plan; and, b. The amendment does not alter the basic character or intent of the original conditional use permit; and, c. The amendment will not adversely affect the public health, safety, and welfare. Planning and Environmental Commission Meeting Requirements 1. Prior to the meeting, for new construction and additions, the applicant must stake and tape the project site to indi- cate property lines, proposed buildings and building corners. All trees proposed to be removed must be marked. The applicant must ensure that staking done during the winter is not buried by snow. 2. The applicant, or their representative(s), shall be present at the Planning and Environmental Commission public meeting. The item will be postponed if the applicant fails to appear before the Planning and Environmental Com- mission, on their scheduled meeting date. Submittal Deadline Meeting Date Continued . . . December 12, 2011 January 9, 2012 Submittal Deadline Meeting Date December 26, 2011 January 23, 2012 July 16, 2012 August 13, 2012 January 16, 2012 February 13, 2012 July 27, 2012 August 27, 2012 January 30, 2012 February 27, 2012 August 13, 2012 September 10, 2012 February 13, 2012 March 12, 2012 August 27, 2012 September 24, 2012 February 27, 2012 March 26, 2012 September 10, 2012 October 8, 2012 March 12, 2012 April 9, 2012 September 22, 2012 October 22, 2012 March 26, 2012 April 23, 2012 October 12, 2012 November 12, 2012 April 16, 2012 May 15, 2012 October 29, 2012 November 26, 2012 April 30, 2012 May 28, 2012 November 12, 2012 December 10, 2012 May 14, 2012 June 11, 2012 November 26, 2012 Meeting Canceled May 29, 2012 (Tuesday) June 25, 2012 December 17, 2012 January 14, 2012 June 11, 2012 July 19, 2012 December 28, 2012 January 28, 2012 June 25, 2012 July 23, 2012 Continued . . . Submittal Deadline Meeting Date Continued . . . December 12, 2011 January 9, 2012 Submittal Deadline Meeting Date December 26, 2011 January 23, 2012 July 16, 2012 August 13, 2012 January 16, 2012 February 13, 2012 July 27, 2012 August 27, 2012 January 30, 2012 February 27, 2012 August 13, 2012 September 10, 2012 February 13, 2012 March 12, 2012 August 27, 2012 September 24, 2012 February 27, 2012 March 26, 2012 September 10, 2012 October 8, 2012 March 12, 2012 April 9, 2012 September 22, 2012 October 22, 2012 March 26, 2012 April 23, 2012 October 12, 2012 November 12, 2012 April 16, 2012 May 15, 2012 October 29, 2012 November 26, 2012 April 30, 2012 May 28, 2012 November 12, 2012 December 10, 2012 May 14, 2012 June 11, 2012 November 26, 2012 Meeting Canceled May 29, 2012 (Tuesday) June 25, 2012 December 17, 2012 January 14, 2012 June 11, 2012 July 19, 2012 December 28, 2012 January 28, 2012 June 25, 2012 July 23, 2012 Continued . . . SUBMITTAL REQUIREMENTS The Town of Vail offers two (2) methods for submittal of materials for review of applications. Materials can be submitted either digitally or on paper. Whichever method you select all materials shall be submitted in that format throughout the Design Review process. The Town encourages you to consider using the submittal of digital documents and plans. If submitting digitally all elements of the application shall be uploaded to the Town’s share file site as a complete set of materials. If submitting paper three (3) copies of the materials noted with an asterisk (*) and one (1) copy of all others are required. The materials necessary to have a complete application are as follows: □ Stamped, addressed envelopes and a list of the property owners adjacent to the subject property, including proper- ties behind and across streets. The list of property owners shall include the owners’ name (s), corresponding mailing address, and the physical address and legal description of the property owned by each. The applicant is responsible for correct names and mailing addresses. This information is available from the Eagle County Assessor’s office. □ Completed application form including owner’s signature (cover sheet). □ Application fee □ Project narrative describing the background, purpose and details of the proposal (Address To: Planning and Environ- mental Commission). Also include the following: Describe the precise nature of the proposed use and measures proposed to make the use compatible with other properties in the vicinity. The relationship and impact of the use on development objectives of the Town. The effect of the use on light and air, distribution of population, transportation facilities, utilities, schools, parks and recreation facilities, and other public facilities and public facilities needs. The effect upon traffic, with particular reference to congestion, automotive and pedestrian safety and conven- ience, traffic flow and control, access, maneuverability, and removal of snow from the streets and parking area. The effect upon the character of the area in which the proposed use is to be located, including the scale and bulk of the proposed use in relation to surrounding uses. □ Title report, including Schedules A & B to verify ownership and easements. □ Joint Property Owner Written Approval Letter, if applicable (pg. 2). This form is applicable to all applicants that share ownership of the subject property. For example, the subject property where construction is occurring is a duplex, condominium or multi-tenant building. This form shall be completed by the applicant’s neighbor/ joint property owner. In the case of a multiple-family dwelling or multi-tenant building, the authority of the association shall complete this form. □ Plan Sheet Format (Applies to all plan sheets) Plan sheet size must be 24"x 36". For large projects, larger plan size may be allowed. Graphic bar scale (minimum scale is 1"=20'). North arrow. Title block, project name, project address and legal description. Indication of plan preparer, address and phone number. Dates of original plan preparation and all revision dates. Sheet labels and numbers. A border with a minimum left side margin of 1.5". Plan legend. □ Topographic survey: Wet stamp and signature of a licensed surveyor Date of survey North arrow and graphic bar scale Scale of 1”=10’ or 1”=20’) Legal description and physical address Lot size and buildable area (buildable area excludes red hazard avalanche, slopes greater than 40%, and floodplain) Ties to existing benchmark, either USGS landmark or sewer invert. This information must be clearly stated on the survey Property boundaries to the nearest hundredth (.01) of a foot accuracy. Distances and bearings and a basis of bearing must be shown. Show existing pins or monuments found and their relationship to the established corner. Show right of way and property lines; including bearings, distances and curve information. Indicate all easements identified on the subdivision plat and recorded against the property as indicated in the title report. List any easement restrictions. Spot Elevations at the edge of asphalt, along the street frontage of the property at twenty-five foot intervals (25'), and a minimum of one spot elevations on either side of the lot. Topographic conditions at two foot contour intervals Existing trees or groups of trees having trunks with diameters of 4" or more, as measured from a point one foot above grade. Rock outcroppings and other significant natural features (large boulders, intermittent streams, etc.). All existing improvements (including foundation walls, roof overhangs, building overhangs, etc.). Environmental Hazards (ie. rockfall, debris flow, avalanche, wetlands, floodplain, soils) Watercourse setbacks, if applicable (show centerline and edge of stream or creek in addition to the required stream or creak setback) Show all utility meter locations, including any pedestals on site or in the right-of-way adjacent to the site. Ex- act location of existing utility sources and proposed service lines from their source to the structure. Utilities to include: Cable TV Sewer Gas Telephone Water Electric Size and type of drainage culverts, swales, etc. Adjacent roadways labeled and edge of asphalt for both sides of the roadway shown for a minimum of 250’ in either direction from property. □ Site and Grading Plan* Engineering Scale of 1”=20’ or 1”=10’ (The site and grading plan must be drawn at the same scale as the topographic survey). Lot size and buildable area (excludes red hazard avalanche, slopes greater than 40%, and floodplain). Property and setback lines. Existing and proposed easements. Existing and proposed grades. All disturbed areas must be returned to a 2:1 grade or PE stamped details of slope protection and/or stable soils are required. Existing and proposed layout of buildings and other structures including decks, patios, fences and walls. In- dicate the foundation with a dashed line and the roof edge with a solid line. All proposed roof ridge lines with proposed ridge elevations. Indicate existing (natural grade prior to con- struction of structure) and proposed grades shown underneath all roof lines. This will be used to calculate building height. Proposed driveways: Site plan must show driveway type, finished surface, heated or unheated, grade, per- cent slope, dimensions, turning radii, site distance, required parking spaces with 9’ x 19’ surface parking spaces and 9’ x 18’ enclosed spaces, and spot elevations at the property line, garage slab and as necessary along the centerline of the driveway to accurately reflect grade. A 4' wide unheated concrete pan at the edge of driveway. Locations of all utilities including meter pits, existing sources and proposed service lines from sources to the structures. Proposed surface drainage on and off-site, including culverts. Location of landscaped areas. Location of limits of disturbance fencing. Names of all adjacent roadways. Snow storage must be shown within property boundaries adjacent to driveway (30% of driveway area if un- heated, 10% of driveway area if heated). Proposed dumpster location and detail of dumpster enclosure. Retaining walls with proposed elevations at top and bottom of walls. A detailed cross-section and elevation drawings shall be provided on the plan or separate sheet. Stamped engineering drawings are required for walls between 4’ and 6’ feet in height and all combination walls. If less than one half acre is to be disturbed, proper erosion control devices need to be shown on the site plan. If more than one half acre is to be disturbed, then a separate professionally engineered and PE stamped Erosion Control Plan must be submitted. 100-year floodplain. Location of all geologic/environmental hazard areas. Delineate areas to be phased and appropriate timing, if applicable. □ Landscape Plan* Engineering Scale of 1" = 20' or 1” = 10’ Landscape plan must be drawn at the same scale as the site plan. Location of existing trees, 4" diameter or larger. Indicate trees to remain, to be relocated (including new location), and to be removed. Large stands of trees may be shown (as bubble) if the strand is not being affected by the proposed improvements and grading. Indicate all existing ground cover and shrubs. Detailed legend, listing the type and size (caliper for deciduous trees, height for conifers, gallon size for shrubs and height for foundation shrubs) of all the existing and proposed plant material including ground cover. Delineate critical root zones for existing trees in close proximity to site grading and construction. Indicate the location of all proposed plantings. The location and type of existing and proposed watering systems. Existing and proposed contour lines. Retaining walls shall be included with the top of wall and the bottom of wall elevations noted. Landscaping summary, including the botanical and common names, size and quantity of trees to be re- moved and proposed trees. The minimum size for proposed trees is 2” caliper deciduous trees, conifer- ous trees that are six feet in height, and 5 gallon shrubs. Also specify types of groundcover and pro- posed square footage. Include a description of any other landscaping features (ponds, fountains, retain- ing walls, pools, etc). □ Architectural Elevations* Architectural Scale of 1/8" = 1' or larger; 1/4" = 1’ is preferred. All elevations, existing and proposed, of the proposed development shall be drawn to scale and fully di- mensioned. The elevation drawings must show both existing and finished grades. Floor plans and build- ing elevations must be drawn at the same scale. Show all building faces including angles not represented well on the normal building elevations. Elevations shall show proposed finished elevation of floors and roofs on all levels. All exterior materials and colors shall be specified on the elevations. The following shall be shown graphically and fully dimensioned: fascia, trim, railings, chimney caps, me- ter locations, meter screening methods and window details. Show all proposed exterior lighting fixtures on the building. Illustrate all decks, porches and balconies. Indicate the roof and building drainage system (i.e. gutters and downspouts). Indicate all rooftop mechanical systems and all other roof structures, if applicable. Illustrate proposed building height elevation on roof lines and ridges. These elevations should coordinate with the finished floor elevations and the datum used for the survey. Exterior color and material samples shall be submitted to staff and presented at the Design Review Board meeting. □ Architectural Floor Plans* Architectural Scale of 1/8" = 1' or larger; 1/4" = 1’ is preferred. All floor plans, existing and proposed, of the proposed development shall be drawn to scale and fully di- mensioned. Floor plans and building elevations must be drawn at the same scale. Clearly indicate the inside face and outside face, of the sheathing, of the exterior structural walls of the building. Label floor plans to indicate the proposed floor area use (i.e. bedroom, kitchen, etc.). One set of floor plans must be "red-lined" indicating how the gross residential floor area (GRFA) was cal- culated. See Title 12, Chapter 15 – Gross Residential Floor Area for regulations. Provide dimensions of all roof eaves and overhangs. □ Lighting Plan* Indicate type, location and number of fixtures. Include height above grade, lumens output, luminous area. Cut sheet(s) for proposed fixtures. □ Gross Residential Floor Area calculations (including allowable, existing, proposed, and total GRFA for all units in the development plan, including the other half of a duplex). □ Site Development Standards calculations (existing and proposed): landscape area, site coverage, building height, number of dwelling units and employee housing units, setbacks, number of enclosed and unenclosed parking spaces, driveway area, snow storage area etc. □ Exterior building materials list (also to be included on elevations and in materials samples), including location, type of material, and color. Please specify the manufacturer’s name, the color name and number. □ Exterior color and material samples and specifications. □ Photos of the existing site and adjacent structures, where applicable. □ Site-specific Geological Hazard Report, if applicable - If a property is located in or adjacent to a mapped hazard area (i.e. snow avalanche, rockfall, debris flow, floodplain, wetland, poor soils, etc.), the Community Development Department may require a site-specific geological investigation. □ The Administrator and/or PEC may require the submission of additional plans, drawings, specifications, samples and other materials (including a model) if deemed necessary to determine whether a project will comply with De- sign Guidelines or if the intent of the proposal is not clearly indicated. □ If this application requires separate review by any local, State or Federal agency other than the Town of Vail, the application fee shall be increased by $200.00. Examples of such review, may include, but are not limited to: Colo- rado Department of Highway Access Permits, Army Corps of Engineers 404, etc. □ The applicant shall be responsible for paying any publishing fees which are in excess of 50% of the application fee. If, at the applicant's request, any matter is postponed for hearing, causing the matter to be re-published, then, the entire fee for such re-publication shall be paid by the applicant. Applications deemed by the Community Development Department to have design, land use or other issues which may have a significant impact on the community may require review by consultants in addition to Town staff. Should a de- termination be made by the Town staff that an outside consultant is needed, the Community Development Department may hire the consultant. The Department shall estimate the amount of money necessary to pay the consultant and this amount shall be forwarded to the Town by the applicant at the time of determination. Expenses incurred by the Town in excess of the amount forwarded by the applicant shall be paid to the Town by the applicant within 30 days of notification by the Town. Any excess funds will be returned to the applicant upon review completion. Please note that only complete applications will be accepted. All of the required information must be submit- ted in order for the application to be deemed complete.