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Project Name: FORD AMPHITHEATER C.U.P. PEC Number: PEC130024
Project Description:
A C.U.P. REQUEST TO ALLOW FOR THE CONSTRUCTION OF VARIOUS IMPROVEMENTS AT
FORD PARK FOR THE GERALD R. FORD AMPHITHEATER SOCIAL COURTYARD. THIS ITEM WAS
APPEALED TO THE VAIL TOWN COUNCIL WHERE IT WAS APPROVED.
Participants:
OWNER TOWN OF VAIL 07/17/2013
C/0 FINANCE DEPT
75 S FRONTAGE RD
VAI L
CO 81657
APPLICANT TOWN OF VAIL 07/17/2013
C/0 FINANCE DEPT
75 S FRONTAGE RD
VAI L
CO 81657
Project Address: 540 S FRONTAGE RD E VAIL Location: FORD PARK
�egal Description: �ot: Block: Subdivision: UNPLATTED
Pa rce I N u m be r: 2101-064-0000-3
Comments: See conditions
BOARD/STAFF ACTION
Motion By: Foley Action: APPROVED
Second By: Tjossem
Vote: 7-0-0 Date of Approval: 09/03/2013
Conditions:
Cond: 8
(PLAN): No changes to these plans may be made without the written consent of Town of
Vail staff and/or the appropriate review committee(s).
Cond: 300
(PLAN): PEC approval shall not be not become valid for 20 days following the date of
a p p rova I.
Cond: CON0013402
This conditional use permit approval is contingent upon the applicant obtaining Town
of Vail approval of an associated design review applications (PRJ13-0389).
Cond: CON0013403
The Town of Vail, as owner of the property, through the execution of a lease
agreement, shall cause the subject improvements approved by the PEC to be operated
and managed consistent with the conditions of this approval. Failure by the Town of
Vail to operate the subject improvements in accordance with this approval shall be
considered a violation of the Vail Town Code (Section 1-4-1, General Penalty, Vail
Town Code, and Section 12-3-9, Compliance, Violations; Penalties).
Cond: CON0013404
The Town of Vail and the applicant shall mutually agree to amendments to the
existing Amphitheater Lease to include provisions for public access to the restrooms
located within the box office building when the amphitheater is not being used for
performances. Said amendments shall be made, and the lease agreement fully executed,
prior to the issuance of a building permit for any improvements associated with this
development application approval (PEC13-0024).
Cond: CON0013405
The signs displayed on the illustrative plan set is for illustration only. No signs
are approved as part of this application (PEC13-0024). The applicant shall submit a
complete design review application to the Community Development Department for
review and approval prior to the installation of any sign.
Cond: CON0013406
Prior to issuance of a building permit, the applicant shall submit an operation
agreement for review and approval by the Vail Town Council.
Planner: Warren Campbell PEC Fee Paid: $650.00
Department of Community Development
75 South Frontage Road
TOWN OF VAIL�� va�i, CO 81657
TeI: 970-479-2128
www.vaiigov.com
Development Review Coordinator
Conditional Use Permit
Application for review by the
Planning and Environmental Commission
General Information: A conditional use permit is required for any use classified as "conditional" in any of the
Town's zone districts. Uses listed as conditional uses are subject to such conditions and limitations as the
Town may prescribe to ensure that the location and operation of the conditional uses will be in accordance
with development objectives of the Town and will not be detrimental to other uses or properties. The pro-
posed project may also require other permits or applications and/or review by the Design Review Board
and/or Town Council. All PEC approvals shall lapse if construction is not commenced within two years of the
date of approval and diligently pursued to completion, or if the use for which the approval is granted is not
commenced within two years.
Fee: $650
�@SC�Ipt1011 Of tFl@ R@C�U@St: A CUP request to allow for the construction of various improvements at Ford Park for the Gerald R.Ford Amphitheater
social courtyard, box o�ce
Physical Address: �� � VA!l. U�LI,E�/ .j>(Z l VE
Parcel Number: oZ I D I Q$ I ODD�� (Contact Eagle Co.Assessor at 970-328-8640 for parcel no.)
Property Owner: ��t,U I�1 f�F VA1 t,
Mailing Address: �5 S, I`�2brU�/3GC �Df3n
VPrI� �'D ���0�5� P hone:
Owner's Signature:
Primary Contact/Owner Representative:
Mailing Address:
P hone: I'
E-Mail: Fax: �
For Office Use Only:
Cash_ CC: Visa/MC Last 4 CC# Exp. Date: Auth# Check#
Fee Paid: �( /�)VE,� Received From:
Meeting Date: �g -10�- 13 PEC No.: ��'C13����
Planner: Project No: ���o��UO��o
Zoning: Land Use:
LocationoftheProposal: Lot: Block: Subdivision: VLN(�L/�TtF,Q
� Fm R
MEMORANDUM
TO: Vail Town Council
FROM: Community Development Department
DATE: September 3, 2013
SUBJECT: A final review of an appeal of a Planning and Environmental Commission
decision, pursuant to Section 12-3-3C, Appeal of Planning and
Environmental Commission Decisions, Vail Town Code, appealing a
decision by the Planning and Environmental Commission denying a
development application for amendments to a conditional use permit
for a "public and private parks and active outdoor recreation areas,
facilities and uses", pursuant to Section 12-16-10, Amendment
Procedures, Vail Town Code, to allow for the construction of
various improvements at the Ford Park Gerald R. Ford
Amphitheater including a public plaza and box office remodel,
located at 540 South Frontage Road EasU Unplatted, and setting
forth details in regard thereto. (PEC130024)
Appellant: Vail Valley Foundation, represented by Zehren &Associates
Planner: George Ruther
I. SUBJECT PROPERTY
The Gerald R. Ford Park amphitheater, is located at 540 South Frontage Road
East, Unplatted Parcels, in Vail, Colorado.
II. VAIL TOWN COUNCIL JURISDICTION
Pursuant to Section 12-3-3C-1, Appeal of Planning and Environmental
Commission Decisions; Authority, Vail Town Code, the town council shall have
the authority to hear and decide appeals from any decision, determination or
interpretation by any the planning and environmental commission with respect to
the provisions of the Title 12, Zoning Regulations, Vail Town Code.
III. PROCEDURAL CRITERIA FOR APPEALS
Pursuant to Sections 12-3-3C-2 and 12-3-3C-3, Appeal of Planning and
Environmental Commission Decisions; Initiation and Procedures, Vail Town
Code, there are three basic procedural criteria for an appeal:
A) standing of the appellant;
B) adequacy of the notice of appeal; and
C) timeliness of the notice of appeal.
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A) Standinq of the Appellant
The Community Development Department has determined that the
appellant, the Vail Valley Foundation (the applicant) as aggrieved or
adversely affected persons.
Staff's determination is based upon the following considerations:
1. The uses proposed by the applicant are consistent with the purposes
of the zone district and achieve the development objectives of the Town.
2. The 2012 Ford Park Management Plan Update is the current and most
relevant master plan for Ford Park.
3. The proposed improvements are consistent with the recommendations
outlined for said improvements in the 2012 Ford Park Management Plan
Update.
4. The applicant, upon presentation of the proposed improvements to the
Vail Town Council, was granted permission to proceed through the
Town's development review process. Permission was granted with full
understanding that said application was to be reviewed based upon the
recommendations of the 2012 Ford Park Management Plan Update and
that the Town was in the process of adopting a 2013 Gerald R. Ford Park
Master Plan.
B) Adequacv of the Notice of the Appeal
An Appeals Form was filed on behalf of the appellant, by Zehren &
Associates. The Appeals Form and the materials required for its
submission have been determined to be complete by the Community
Development Department. A copy of the Public Notice of the Vail Town
Council, September 3, 2013, Public Hearing was sent to adjacent
property owners, pursuant to Section 12-3-3(C)(3), Procedures, Vail
Town Code.
C) Timeliness of the Notice of Appeal
The Administrative Section of the Town's Zoning Code (12-3-3C-3,
Procedures) states the following:
"A written notice of appeal must be filed with the administrator
within twenty (20) calendar days of the planning and
environmental commission's decision or the design review board's
decision or the art in public places board's decision becoming
final. If the last day for filing an appeal falls on a Saturday,
Sunday, or a fown observed holiday, the last day for filing an
appeal shall be extended to the next business day. Such notice
shall be accompanied by the name and addresses (person's
mailing and property's physical) of the appellant, applicant,
property owner, and adjacent property owners (the list of property
owners within a condominium project shall be satisfied by listing
the addresses for the managing agent or the board of directors of
the condominium association) as well as specific and articulate
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reasons for the appeal on forms provided by the town. The filing of
such notice of appeal will require the planning and environmental
commission or the design review board or the art in public places
board to forward to the town council at the next regularly
scheduled meeting a summary of all records concerning the
subject matter of the appeal and to send written notice to the
appellant, applicant, property owner, and adjacent property
owners (notification within a condominium project shall be
satisfied by notifying the managing agent or the board of directors
of the condominium association) at least fifteen (15) calendar days
prior to the hearing. A hearing shall be scheduled to be heard
before the town council on the appeal within forty (40) calendar
days of the appeal being filed. The town council may grant a
continuance to allow the parties additional time to obtain
information. The continuance shall be allowed for a period not to
exceed an additional thirty (30) calendar days. Failure to file such
appeal shall constitute a waiver of any rights under this chapter to
appeal any interpretation or determination made by the planning
and environmental commission or the design review board or the
art in public places board."
An Appeals Form was filed with the Community Development Department
within the twenty (20) day requirement. A hearing was scheduled to be
heard before the town council on the appeal within forty (40) calendar
days of the appeal being filed.
IV. NATURE OF THE APPEAL
On August 13, 2013, an appeals form was submitted to the Community
Development Department, on behalf of the appellant, by Zehren & Associates.
The appellant is appealing the final decisions of the Town of Vail Planning and
Environmental Commission of August 12, 2013, with respect to development
review application PEC130024. A complete copy of the appeals form, date
stamped August 13, 2013, has been attached for reference.
The appellant alleges the following:
A. Commissioners stated that they were uncomfortable affording a review of this
application without having an approved master plan in place, in doing so limiting
their ability to fully evaluate this project as enumerated in Criterion 1.
B. Commissioners elected not to conduct a site visit in order to establish the
sca/e and bu/k of the proposed improvements in relation to surrounding site, in
doing so limiting their ability to fully evaluate this project as enumerated in
Criterion 4.
(See Exhibits 8 & C for further explanantion)
V. REQUIRED ACTION
To Uphold/Overturn/Modify the PEC decision.
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Section 12-3C-5, Findings:
"The Town Council shall on all appea/s make specific findings of fact
based directly on the particular evidence presented to it. These findings of
fact must support conclusions that the standards and conditions imposed
by the requirements of this Title have or have not been met."
VI. STAFF RECOMMENDATION
The Community Development Department recommends the Vail Town Council
overturns the decision of the Planning and Environmental Commission of
August 12, 2013, which denied a motion for approval (2-4), for a development
application for amendments to a conditional use permit for a "public and private
parks and active outdoor recreation areas, facilities and uses", pursuant to
Section 12-16-10, Amendment Procedures, Vail Town Code, to allow for the
construction of various improvements at the Ford Park Gerald R. Ford
Amphitheater including a public plaza and box office remodel, located at 540
South Frontage Road East/ Unplatted, and setting forth details in regard thereto.
(PEC130024)
In accordance with the information presented in this memorandum, and the
exhibits attached hereto, staff recommends that Vail Town Council makes the
following finding of facts based upon the evidence and testimony presented:
• The Gerald R. Ford Park Amphitheater is located at 540 South
Frontage Road East in Vail, Colorado, and zoned General Use (GU)
according to the Official Zoning Map of the Town of Vail.
• An amphitheater is an existing conditional use in the Genera/ Use
zone district.
• A public plaza (lobby) is an accessory use to an amphitheater and
customary, incidental and necessary to the operation thereof.
• A public plaza (lobby) is therefore allowed in the General Use zone
district, subject to the issuance of an amendment to an existing
conditional use permit.
• The 2012 Ford Park Management Plan Update was duly adopted by
the Vail Town Council and is the current and most relevant master
plan for Ford Park.
• The 2012 Ford Park Management Plan Update provides
recommendations for a public plaza or social courtyard to be
constructed at the entrance to the existing amphitheater.
Recommendations for consideration include a roof over a portion of
the public plaza, preservation and protection of existing landscaping
and the potential impact of the roof covering on the viewshed in and
around the amphitheater.
• The proposed improvements are consistent with the
recommendations outlined for said improvements in the 2012 Ford
Park Management Plan Update. (see pages 2 & 3, Section ll,
Backqround, of the Staff Memorandum to the PEC. dated Auqust 12,
2013)
4
• To further ensure compliance with the master plan recommendations,
the applicant had revised the proposal to include a reduction in the
height, size, scale and orientation of the roof covering; amended the
landscape plan to reduce the impact on existing mature landscape
vegetation and increase the number of trees to be transplanted or left
untouched by the proposed construction; submitted a comprehensive
view shed analysis to depict the impacts to existing view sheds in and
around the amphitheater; and redesigned the roof covering to ensure
that the new public plaza did not dominate the area in front of the
amphitheater.
• To date, the potential recommendations anticipated by the Draft 2013
Gerald R. Ford Park Master Plan do not propose any substantive
changes or amendments to the area directly affected by the public
plaza development application.
VII. EXHIBITS
The exhibits outlined below have been attached to the memorandum for the
purposes of making a determination on the appeal. These exhibits help establish
the public record of the development review process and the proceedings to
date. The information provided within the exhibits may be used by staff and the
appellant, as needed, during the course of the appeals proceedings. A complete
paper copy of the exhibits will be available for inspection at the public hearing.
A. Appeals Form, date stamped August 13, 2013.
B. Nature of Appeal Letter, date stamped August 22, 2013. (Appeal of decision
by Planning and Environmental Commission on August 12, 2013)
C. Site Photos
D. PEC Memorandum and Minutes, dated August 12, 2013.
5
, �
Department ot Commu�ity Development
75 South Frontage Road
TOWM Of VAIL� Va�7e1�970-d79-2628
www.valiaov.com
Development Review Coordinator
Appeais Form
Genenl Infortnado�: This form is required for filing an appeal of a Staff,Design Review Board,or Planning and
Environmental Commission actioNdecision. A complete fortn and assxiated requirements must be submitted to
the Community Oevelopment Departme�t within lwenty(20)calendar days of the disputed action/decision.
ACdoNDetlsiOn being appe8�ed: �^��of a requesl ro albw ror the conswctbn ot varaus improvements at the Ford Park
Gerald R.Ford Amphitheater IoOby and box office
Date of AetbNDechion: A�usc t2,2ot3
BoaM or Staff person re�de�ing aetbMdecision:
Does this appeal invoive a apecific parce�of land7 ��(yes) �_(oo)
If yes,are you an adjacent property owner? �_(yes) `_(no)
NamY of Appellant(s): Ze^r°^an0 Assocwtas on OahaN of tM Va�l Valley Foundation arM tt+e Town d Vall
MaiNng Addrosa: ��■197s,nvon,coiorado ei62o
php�;970.949.0257
Physical Address in Vail: �o S.Frontage Road Eas�
legal Description o(Appellant(s)Property in Vail: Lot:_Block: Subdivision:
Appellant(a)Signature(s): oavw eaum — --------------�
(Attach a list ot sig�atures it more space is required). Signing for Zehfen on behalf Of the VVF
SUBMITTAL REQUIREMENTS
1. On a separate sheet w separate sheets of paper, provide a detailed explanation of how you are an
'aggrieved or adversely aHected perso�".
2. On a separate sheet or separate sheets of paper, speci(y the precise nature ot the appeal. Please cite
specific code sections having relevance to the action being appealed.
3. Provide a list oi names and addresses (both mailing and physical addresses in Vail) of all owners of
property who are the subject of the appeal and all adjacent property owners (including owners whose
properties are separated from the subject property by a right-of-way,stre
4. Provide stamped,addressed e�velopes for each property owner listed i� � ` , �
Submit fhis tortn and all submittal requirements to:
Town of Vail AUG 1 3 1013
Communiry Development Department
75 South Frontage Road
. Vail,Colorado 81857 T
For Otfke Use Only:
Dab Racefved:�13IL�i Activity No: Y'tLI 3J��
Planner:�L Project No: ��1.3•C�S
2ots-o�
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___
L
Z E H R E N D � � � � � �
nNO nssocinrEs
Thursday.August 22,2013 AJG 2 2 2013 D
Town of Voil
Community Development Depariment TOWN OF VAIL
75 South Frontage Road
Vail,Colorado 81657
Re:Appeal of decfslon by�Ianniny and Emrkonmenfd Commissbn on Au�usf 12,2013
Members of the Vail Town Council:
� On behalf of applicants the Vail Volley foundafion and ihe Town of Vail,Zehren and Associates
, respectfuily submifs this letfer of appeal regarding fhe Town of Vail Planning and Environmenfal
Commissio�'s decision fo deny our request to allow For consfruction of various improvemenfs at
the Ford Park Gerald R.Ford Amphitheafer. This application was denied at ihe meeting of
j August 12,2013. This decision adversely affects fhe applicant's ability to operate fhe facility at a
iievel a�ticipoted at a wald class,destination resort.
, Accading to the Town Code,the applicafion was fo be evaluated bosed upon fhe six focfors
enumerated in 12-ib-6.An application ihat safisfies ihese criteria should be approved by ihe
Commission. We do nof believe ihis prqect was fully a accurately evaluated against fhese
criterio at this meeting,specifically based�pon fwo(2)primary fadors: '
A. Commissioners stated ihaf fhey were uncomfortable affording a review of this opplication
without having an approved moster plan in place,in dang so limiting their ability to fully i
evaluate this project as enumerated in CrRedon 1. j
i
B. Commissionen elected nof to conducf a site visit in order to establish the scale and bulk of �
the proposed improvemenfs in relotion to sunounding sife,in doing so limifing their ability to i
fully evaluate ihis project as enumerafed in CrNerbn�. �
Below these six criferia are ovided in bold characters,folfowed b su �
pr y pporting informotion as to
how we believe our application wtisfies each.
l. RelaHonship and impact of the use on dwNopm�nf objecthr�s of fh�town.
As a�rocedural maffer,we satisfy fhis criterion based upon fhree relevanf,independent
actions faken on behalf of the project by the Town.ihese actions consistently affirm this
applicafions alignment with the development objectives of the Town:
• The vail Town Co�ncil adopted the 2012 Gerald R.Fad Pork Management Plan
Amendment in Aprii,2012. The 2012 Plan remains in tull effecf while ihe Town of Voil
considers the adoption of 1he 2013 Gerald R.Ford Masfer Plan.
• At fhe August 5,2013 Town Council meeting,the project received a 5-1 approval fo
proceed with an application fo the PEC.
• At the Augusf 12,2013 PEC meeting,the Town Staff recommended approval,wifh
conditions,of ihis appiication,nofing noted ihe Masfer Plan confained"no signi�icont
changes proposed fa lhis orea which would of(ect the applicallon being presented
today"
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7
As a practical matter this application demonstrates alignment through an attempt to further
the Town of Vail's stated vision and mission. The WF has determined that the creation of the
amphitheater lobby is an essential element toward maintaining status as a"Premier
International Mountain Resort Community"through:
• Improved aesthetics,specifically enhancing their ability attract and retain premiere
events at the facility and in doing so providing a competitive,world class venue capable
of hosting an abundance of recreational,cultural and educational opportunities.
• Improved operational capabilities toward continuing to provide citizens and guests
superior services and experiences.
Considering these factors,it is our belief that this application fully satisfies Criterion l.
2. Effect of the use on light and air,disiribution of population,hansportation facilities,utilities,
schools,parks and recreation facilities,and ofher public facilities and public facility's needs.
Our application satisfies this Criterion 2 as follows:
• The proposed conditional use permit will have no siqnificant neqative impacts on the
light and air,distribution of population,transportation facilities,utilities,schools,or other
public facilities needs in comparison to existing conditions.
• The proposed amendments to the conditional use permit wili have ositive impacts on
the communiiy's park and recreational,social and cultural facilities including both
improved operational and guest experiences at Gerald R.Ford Amphitheater,Ford Park
and Betty Ford Alpine Gardens.
3. Effect upon tratfic,with particular reference to congesfion,automotive and pedesFrian safely
and convenience,twffic flow and conhol,access,maneuverobility,and removal of snow
hom the streets and parking areas.
Our application satisfies this Criterion 3 as follows:
• The proposed conditional use permit will have no sianificant neqative effects upon traffic
with particular reference to congestion,automotive and pedeshian safety and
convenience,traffic flow and conirol,access,maneuverability,and removal of snow
from the sheet and parking areas.
• The proposed improvements are internal to ihe park and do not sianificantiv alter the
existing or proposed uses of the park.
4. EBect upon the chamcter of the orea in which the proposed use is to be located,including
the scale and bulk of the proposed use in relation to surtounding uses.
Prior to the PEC meeting and as part of this application,the site was staked and great care
was taken to demonshate the compatibility of the proposed tensile cover within the context
of the surrounding park. The Commission elected not to conduct the site visit portion of the
agenda. We have inciuded photographs of that effort as an attachment for your
consideration. Of note:
• The new tensile fabric roof will not be a dominant feature in the context of the overall
park,rather a visual icon that identifies the amphitheater entrance,one that is primarily
visible from areas immediately adjacent to the entry itself.
• A substantial amount of existing landscaping will remain with more being relocated
immediately adjacent to the new construction in order to help blend the roof covering
into its surroundings.
P.ct Isu•, i;i,.��un.<v�l ih__o•i�IC ;J;-('S, •I,A:�ri .J�. �4b-io,tu.�,il r[���rhron.cli�n
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8
• Vews and vistos of the surrounding valley and mountains wiil be maintained from the
area of the public plaza.
Considering these factors,it is our belief that this application fully satisfies Criterion 4.
5. Such other facton and criferia as the commission deems appiicable to the proposed use.
Neither other factors nor criteria were specifically identified by the PEC as a cause for the denial
of the application. However,several other issues were discussed during the presentation,ihose
included:
• Management Plan:
When the commission elected not to conduct a site visit,ihis items position on ihe PEC's
agenda was moved up,and the meeting occurred prior to its anticipated time. As an
unintended consequence of this change,the VVF staff members that had planned to
attend the meeting were not present to answer the commission's specific questions
regarding operational aspects of the facility. In response to these questions a
management plan ihat outlines the operafions and procedures which will govern the
new Amphitheater Lobby will be submitted as a condition to the approval of this
application.
• Rain shed:
The tensile structure will include an integral gutter at the edge of the fabric,sufficient to
control the runoff and divert ihe water to areas ihat can be controlled,such as storm
sewer inlets.
• Snow shed:
The tensile struciure is Teflon,and is designed to shed snow as it reaches the surface. The
nature of the material will not allow snow to build up on the surface;therefore large snow
slides that are common to metal roofs will not be witnessed with this structure.
• light transmission:
73�of sun light is reflected, 14°6 is absorbed and 1336 is passed through ihe tensile
structure membrane.
Light reflection:
The reflective characteristics would not impact the surrounding areas,and would not be
experienced,even locally,in high,concentrated levels.The material itself has a matte
finish,eliminating the concern for reflected light at adjacent properties.The membrane
will also be tensioned into a position of double curvature,meaning that ihe reflection will
be diffused by the membrane. In excess of 1,000 similar shuctures have been built
worldwide,and under no circumstance has the solar reflectance caused a visual
disturbance or discomfort to neighboring residences,offices,or pedestrians.
Solar gain/heat capiure:
The canopy itself will not gain heat ot a significant level as the majority of the sunlight is
reflected off the surface or passed through as ambient light. The canopy surface will not
be a significant source of heat gain.
The paved surface below the canopy will mostly be in shade which will greatly diminish
the solar gain commonly found in more exposed areas. What heat may build up(during
times when the sun is low)will escape through the central oculus found above the center
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9
of#ie lobby Space,venfilated naturalFy by a i�t breeze. The surface below the
canopy will not be a sic�ificant source of heat gain.
Shade:
No shucture in the park currently provides a refuge from the intense dpine sun. The
tensile fabric structure wdi provide this needed amenity,resulfing in a space where a�ly
nafurol,ambient lighi is transmitted through the membrane to 1he area below.
Considerxig these factors,it is our be�ief that this application fvlly satisfies Criterion 5.
6.Th��nvironmenfal impad r�porf eonc�m(ny fh�propot�d ut�,if an�nvironm�nfd impaet
r�porf is nquind by chapi�r 12 of lhis HH�.
An environmental impact report was not required;considering this,N is our belief that ihis
appGcation fuqy satisfies Criterion 6.
W e look forward to speaking wilh you to address these issues in further detail at your regularly
schedulsd ma.ting on September 3,2013. Tha�k you for yovr consideration of these matters.
Sinceraly,
,�_..�1��� � •
Dovid Boum,AIA Pedro Campos
Architect,LEED AP Land Planner/landscape Architect
Zehren and Associates Zehren and Associotes
ARCI-il �C('i IiNE . PI.ANFi ING • Ihl Tf. RIORS
RO.fto.a 19'6.Auon.CO 81620.f9,'01 5440_'S7.P,AX(57019-�1-1030.raill�,aehren.com
107 EI P�eo.•Santa Barbara,CA 93101•(805)56;-6850•FAX(805)563-8102•santabarbsa�yzehren-com•w���-.zehren.mm
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TOWN OF VAIL �
Memorandum
TO: Planning and Environmental Commission
FROM: Community Development Department
DATE: August 12,2013
SUBJECT: A request for the review of amendments to a conditional use permit for a"pubNc
and private parks and adive outdoor recxeation areas,facilities and uses",
pursuant to Section 12-16-10,Amendment Procedures,Vail Town Code,to albw
for the construction of various improvements at the Ford Park Gerald R. Ford
Amphitheater induding a public plaza and box office remodel,located at 540
South Frontage Road EasU Unplatted,and setting forth detaila in regard thereto.
(PEC130024)
Applicants:Vail Valley Foundation, represented by Zehren�Aasociates
Planner: George Ruther
I. DESCRIPTION OF REGIUEST
The appGcaM,the Vail Valley Foundatron is requesting a final review of amendments to
an existing oonditional use permit for a"pubtic and private parks and a�tive outdoor
recreation areas,faalities and uses",pursuant to Section 12-16-10,Amendment
Procedures,Vail Town Code,to albw for the construdion of various improvements at
the Ford Park Gerald R. Ford Amphitheater. The improvements inGude a new public
plaza and a remodeled box office, located at 540 South Frontage Road East.
Design elements of the proposed courtyard indude:
. Approximately 4,100 square foot Amphitheater lobby/pubtic phaza with special
paving,boulder seating,and furnishings to match Phase One improvements.
. Approximately 35 foot tall tensde fabric rooi element,to replace existing unused
vertical element.
. The removal of approximately 1,300 square feet of existing landscape area.
. Approximately 6 foot tall fence around the perimeter of the courtyard
. Iconic trib�e to the Ford Family within the Amphitheater lobby/public plaza
• Interpretive Ford Family story walls facing Betty Ford Way(or year-round public
access and viewing.
. New ooncessions window and minor expansion of exi�ing concessions building
. New donor waq at entry.
19
. Aesthetic enhancemeMs and upgrades to the existing Box Office to match Phase
One improvements.
. New main entry gates into the Amphitheater.
• New miniature stage within the piaza for smali performances and events
(lectures,etc.).
. The venue is being designed to accommodate 350—400 people in a pre-
convene conTiguration.
An amendment to the existing conditional use permit is required in accordance with
Section 12-16-10,Amendment Procedures,of the Vail Town Code as the applicant is
proposing to increase the size and expand the scope oi the operations of the Gerald R.
Ford Amphitheater
An illustrative site plan set has been attached for review(Attachments A).
The adopted 2012 Gerald R. Ford Park Management Plan Amendment can be
downloaded in its entirety at the following link:
https://www.vailqov.com/docs/dl forms/ford park manaqement comalete compresse
d.adf
II. BACK(3ROUND
The Vail Town Council adopted the 2012 Gerald R. Ford Park Management Plan
Amendment in April,2012. The 2012 Plan remains in full effect while the Town of Vail
considers the adoption of the 2013 Gerald R. Ford Master Plan. The 2013 Plan is still in
draft form. As presentty drafted,the 2013 Plan does not significantly after the
recommendations made for the main entrance improvements at the amphitheater.
The proposed improvements are intended to be consistent with the 2102 Gerald R. Ford
Park Management Plan Amendment recommendations. According to the 2012 Plan,
°The design infenf and objec6ve for fhe new"social courtyard"is to create
a mulfi-use oufdoor space of that serves as the primary anival for the
Amphitheater as well as a pre-convene and post-funcaon space during
scheduled evenfs."
Further,the 2012 states,
Expansion of the existing plaza af the entry to the Amphifheater is
intended fo provide a more gracious and more func6onal enfry fo fhe
venue. The design intent and objective for fhe new"social courtyard"is to
create a mutti-use oufdoor space of fhaf serves as the primary aniva!for
fhe Amphifheater as well as a pre-convene and posf-function space during
scheduled evenfs.
The social courtyard will also serve as a new programmable space wifhin
fhe lower bench of Ford Park/or smaller gatharings and events. Use of
Town of Vail Page 2
2�
the space will be available by various groups and stakeholders such as
fhe Betty Ford Alpine Gardens or the Art in Public Places, and the
common park user, during 6mes when the amphifheateris notin operation
and when fhere are no scheduled evenfs taldng place.
The space is envisioned fo be richly landscaped, and have a high level of
design and atten6on fo detail. Two new gafes are planned to serve as
dcket control and baggage check, and a perimeterlandscape barrier
combining planfs and a decorafive ar6stic fence will be designed to
provide security for the venue. Portions of the social courfyard are
envisioned to be covered by a roof feature fo shelter patrons from rain
during indement weathei and provide shade during sunny days. In this
case considerafion should be given to the relationship of this structure to
surrounding improvements and to how importanf view sheds can be
maintained."
On August 6,2013,the Vail Town Council granted the applicant permission to proceed
with the amendment to an existing CUP application through the Town's development
review process. In doing so,the Town Council requested that provisions be made to
the operation of the amphitheater whereby the restrooms are accessible to the public
when the amphitheater is not in use for performances. The Town Council also
requested that the applicant amend their application to include landscaping
improvements on the south side of East Betty Ford Way,near the approach to the
Nature Center Bridge.
III. REVIEW CRITERIA
Before acting on an amendment to an existing conditional use permit application,the
Planning and Environmental Commission shall consider the following factors with
respect to the proposed use:
1.Relationship and impact of the use on the development objectives of the Town.
In 2012,the Ford Park Management Plan was updated to reflect new ideas for
improvements planned for the park. Plans to make improvements to the park were
initiated when Vail voters approved funding to re-allocate a portion of the Convention
Center Funds to further improve Ford Park. The 2012 update makes no significant
changes to the activities that currently take place in the park. Instead,it simply
proposes changes which will further improve the many great aspect of the park today.
As noted on Pages 33&34 of the Plan,changes to the existing entry plaza and box
offices are noted. The applicanYs request is consistent with the recommendations
noted in the Plan.
The proposed conditional use permit amendment maintains the historic uses of the
Gerald R. Ford Amphitheater. Those uses primarily include social and cultural events.
Currently the amphitheater hosts nearly 60 events each year and is a major activity
generator in the Park during the summer months. The proposed conditional use permit
Town of Vail Page 3
21
i
amendments facilitate the updating and upgrading of the existing entry plaza and box
office to improve the social and cultural opportunities for Vail citizens and guest in
keeping with the Town of Vaii's stated vision and mission:
"Our Vision- To be the Premier Intemational Mountain Resort Community!
Our Mission-We will provide fhe ci6zens of Vail and our guesfs superior
services, outstanding environmental stewardship and an abundance of
recrea6onal, cultural and educational opportunities."
Based upon these factors, Staff finds the proposed amendments to an existing
conditional use permit to be consistent with this review criterion.
2.The effect of the use on light and air,distribution of population,transportation
facilities,utilities,schools,parks and recreation facilities,and other public
facilities needs.
Based upon the scope of the applicant's proposal, Staff finds that the proposed
conditional use permit will have no significant negative impacts on the light and air,
distribution of population,transportation facilities,utilities, schools,or other public
facilities needs in comparison to existing conditions.
Staff finds that the proposed amendments to the conditional use permit will have
positive impacts on the community's park and recreational,social and cultural facilities.
The proposed amendment will facilitate the construction of updates and improvements
to the existing public plaza located at the entrance to the amphitheater. As further
identified in the applicanYs request,the proposed improvements to the amphitheater
include:
. Approximately 4,100 square foot Amphitheater tobby/public plaza with special
paving, boulder seating,and furnishings to match Phase One improvements.
. Approximately 35 foot tall tensile fabric roof element,to replace existing unused
vertical element.
. The removal of approximately 1,300 square feet of existing landscape area.
. Approximately 6 foot tall fence around the perimeter of the courtyard
. Iconic tribute to the Ford Family within the Amphitheater lobby/public plaza
. Interpretive Ford Family story walls facing Betty Ford Way for year-round public
access and viewing.
• New concessions window and minor expansion of existing concessions building
. New donor wall at entry.
. Aesthetic enhancements and upgrades to the existing Box Office to match Phase
One improvements.
. New main entry gates into the Amphitheater.
. New miniature stage within the plaza for small performances and events
(lectures,etc.).
Town of Vail Page 4
22
. The venue is being designed to accommodate 350—400 people in a pre-
convene configuration.
Staff finds the proposed amendments to the conditional use permit are consistent with
this review criterion.
3.Effect upon traffic with particular reference to congestion,automotive and
pedestrian safety and convenience,traffic flow and control,access,
maneuverability,and removal of snow from the street and parking areas.
Based upon the scope of the applicanYs proposal, Staff finds that the proposed
conditional use permit will have no significant negative effects upon traffic with particular
reference to congestion,automotive and pedestrian safety and convenience,traffic flow
and control,access, maneuverability,and removal of snow from the street and parking
areas. The proposed improvements are internal to the park and in no significantly alter
the existing or proposed uses of the park. Specifically,as the new public plaza is being
designed and operated as an accessory use to the existing amphitheater,and will not
be used separately from the amphitheater,staff has concluded that no new parking
requirement should be assessed to the existing use.
4.Effect upon the character of the area in which the proposed use is to be
located,including the scale and bulk of the proposed use in relation to
surrounding uses.
The proposed physical improvements to the amphitheater will maintain and enhance the
character of the area and the park.The character of the area is maintained and
enhanced by this proposed use as the intended uses(i.e.,social and cultural venue for
the pertorming arts)are allowed uses in the zone district and consistent with the Vail
Land Use Plan. Further,the uses have been historically maintained on the site without
resulting in any negative impacts on the character of the park or the neighborhood. In
many regards,the request to amend the existing CUP to allow for the construction of
the public plaza and the remodel of the box office enhances the character of the area.
As a result of the proposed improvements the operation of the amphitheater will be
improved.
The applicant is proposing to construct a 35-foot tall tensile fabric roof cover over top of
the public plaza. According to the master plan recommendations,
°The social courtyard will also serve as a new programmable space within fhe
lower bench of Ford Park for smaller gatherings and events. Use of the space
will be available by various groups and stakeholders such as fhe Betty Ford
Alpine Gardens orArt in Public Places.
The space is envisioned to be�chly landscaped, and have a high level of
design and atten6on to detail. Two new gates are planned to serve as
bckef control and baggage check, and a perimeferlandscape barrier
Town of Vail Page 5
23
combining planfs and a decorative artistic fence wilJ be designed to
provide security for the venue. Portions of the socia!courtvard are
envisioned to be covered by a roof feafure fo shelter patrons from rain
durinp inclement weather and provide shade du�ng sunny davs.In this
case considerafion should be qiven to fhe relationship of this structure to
surroundinA improvements and to how imporfanf view sheds can be
maintained."
The applicant has prepared a conceptual viewshed analysis to help visualize the
impacts the new structure will have on views within Ford Park. Based upon review of
the conceptual viewshed analysis staff has reached the following conclusions:
. The new tensile fabric roof will be a dominant feature visible from within and
outside of the park.
• A substantial amount of existing landscaping will remain to help blend the roof
covering into its surroundings.
. The color of the fabric roof material should be carefully considered.
• Views and vistas of the surrounding valley and mountains will be maintained from
the area of the public plaza.
The viewshed analysis has been attached for reference.
It is unclear from the plan set submittal whether exterior lighting is being proposed. If
new exterior lighting is being added,staff recommends that the applicant provides an
exterior lighting plan to the Community Development Department, prior to appearing
before the Town's Design Review Board,to determine compliance with the Town's
adopted outdoor lighting regulations. It is further recommended that any new lights be
equipped with fully cut off fixtures and be installed no more than 15 feet above grade
to prevent light pollution and a negative impacts on the night sky. No up lighting of the
roof structure should be permitted.
Staff finds that the elements of the proposal are consistent with this criterion.
IX. STAFF RECOMMENDATION
The Community Development Department recommends the Planning and
Environmental Commission approves,with conditions,the final review of
amendments to an existing conditional use permit for a"public and private parks and
active outdoor recreation areas,facilities and uses", pursuant to Section 12-16-10,
Amendment Procedures,Vail Town Code,to allow for the construction of various
improvements at the Ford Park Gerald R. Ford Amphitheater. The improvements
include a new public plaza and a remodeled box office,located at 540 South Frontage
Road East.
Should the Planning and Environmental Commission choose to approve this conditional
use permit amendment request,the Community Development Department recommends
the Commission imposes the following conditions:
Town of Vail Page 6
24
"1. This conditional use permit approval is contingenf upon fhe applicant
obtaining Town of Vail approval of an assoaafed design review applications
(PRJ13-0389).
2. The Town of Vail, as owner of the property, through fhe execu6on of a lease
agreement,shall cause fhe subjecf improvements approved by the PEC to be
operated and managed consistenf with the condidons of this approval. Failure by
fhe Town of Vail fo operate fhe subject improvements in accordance wifh this
approval shall be considered a violation of fhe Vail Town Code(Sec6on 1-41,
General Penalfy, Vail Town Code, and Sec6on 12-3-9, Compliance, Violations;
Penalbes).
3. The Town of Vail and the applicant shall mutually agree to amendments to fhe
ebsting Amphitheafer Lease to include provisions for public access fo the
restrooms located within fhe box olfice building when fhe amphitheater is not
being used for performances. Said amendments shall be made,and fhe lease
agreemenf fully execufed,prior fo the issuance of a building permit for any
improvements associated with fhis development application approval(PEC13-
0024).
4. The signs displayed on fhe illusfrative plan sef is for illustra6on only. No signs
are approved as parf of fhis applica6on(PEC13-0024). The applicanf shall
submif a complete design review applica6on to the Community Devefopment
Department for review and approval prior to the installation of any sign.
Should the Planning and Environmental Commission choose to approve this conditional
use permit amendment request,the Community Development Department recommends
the Commission makes the following findings:
"Based upon the review of the criteria outlined in Sections 111 of the Staff
memorandum to the Planning and Environmental Commission dated August 12,
2013, and the evidence and testimony presented, the Planning and
Environmenfal Commission�inds:
1. The amended condi6onal use permit is in accordance with fhe purposes of fhe
Zoning Regula6ons and the General Use Disfrict
2. The proposed condi6onal use permit and the conditions under which it will be
operated or maintained are not det�mental to the public healfh,safety, or welfare
ormateriallyinjurious to properties orimprovementsin the vicinity,•and,
3. The proposed condibonal use permit complies with the applicable provisions of
Chapfer 12-16, Condi6onal Use Permit, Vail Town Code."
IV. ATTACHMENTS
Town of Vail Page 7
25
i
A. Illustrative Plan Set
Town of Vail Page 8
26
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35
TOWN Of VA� PLANNING AND ENVIRONMENTAL COMMISSION
August 12,2013 at 1:OOpm
TOWN COUNCIL CHAMBERS 1 PUBLIC WELCOME
75 S.Frontage Road-Vail,Colorado,81657
MEMBERS PRESENT MEMBERS ABSENT
Bill Pierce Susan Bird
Henry Pratt
Michael Kurz
Luke Cartin
John Rediker
Pam Hopkins
Site Visit:
There were no site visits
20 mioutes
1. A request for the review of variances from Section 12-76-15,Site Coverege,Vail Town Code,
pursuant to Chapter 12-17,Variances,Vail Town Code,to allow for construction of additions in
excess of the prescribed site coverage,located at 227 Wall StreeULot 1,A Subdivision of Lot A
and Part of Lot C, Block 5C,Vail Vllage Filing 1,and setting forth details in regard thereto.
(PEC130022)
Applicant:Gorsuch Ranch Family Partnership,LLP,represented by Suman Architeds
Planner:Joe Batcheller
ACTION:Approved
MOTION:Kurz SECOND:Cartin VOTE:6-0-0
Joe Batcheller gave a presentation per the staff memorandum.
I Commissioner Kurz inquired as to the land uses on the various floor of the Hong Kong and Wall
Street Buildings.
The applicar�t had no addition presentation.
There was no public comment.
The Commissioners did not have any questions or comments.
30 minutes
2. A request for the review of amendments to a conditional use permit for a"public and private
parks and active outdoor recreation areas,facilities and uses",pursuant to Section 12-1 Fr10,
Amendment Procedures,Vail Town Code,to allow for the construction of various improvements
at the Ford Park Gerald R. Ford Amphitheater social courtyard and box office,located at 540
South Frontage Road EasUUnplatted,and setting forth details in regard thereto.(PEC130024)
Applicants:Vail Valley Foundation,represented by Zehren&Associates
Planner: George Ruther
ACTION: Motion for approval with condition(s)failed.
MOTION: Kurz SECOND: Pratt VOTE:2�d-0(Rediker,Hopkins,Cartin,and Pierce
opposed)
CONDITION(S�:
1.This conditional use permit approval is contingent upon the applicant obtaining Town
ot Vail approval of an associated design review applications(PRJ13-0389�.
Page 1
36
2.The Town of Vail,as owner of the property,through the execution of a lease agreement,
shall cause the subject improvements approved by the PEC to be operated and managed
consistent with the conditions of this approval. Failure by the Town of Vail to operate the
subject improvemerrts in accordance with this approval shall be considered a violation of
the Vail Town Code(Section 1�-1,General Penalty,Vail Town Code,and Section 123�,
Compliance,Violations;Penalties).
3. The Town of Vail and the applicant shall mutually agree to amendmerrts to the existing
Amphitheater Lease to include provisions for public access to the restrooms located
within the box office building when the amphitheater is not being used for performances.
Said amendments shall be made,and the lease agreement fully executed,prior to the
issuance of a building permit for any improvements associated with this developmer�t
application approval(PEC13-0024).
4. The signs displayed on the illustrative plan set is for illustration only. No signs are
approved as part of this application(PEC13-0024). The applica�t shall submit a complete
design review application to the Community Development Department for review and
approval prior to the installation of any sign.
5. Prior to the issuance of a building permit,the applicant shall retum to the Planning and
Environmental Commission for review and approval of a design that address access to
the public restrooms while prohibiting access to the amphitheater.
George Ruther gave a presentation per the staff memorandum. He spoke to the background
and process with regard to this application.
Commissaner Pierce inquired as to why the application was before the Commission while there
was an overall revisRing of the Master Plan undervvay.
George Ruther explained the conversations around tirrung and the support of the concept by the
community. He highlighted that there were no sign'rficant changes proposed for this area which
would affect the application being presented today.
Pedro Campos,Zehren and Associates,representing the applicant,gave a presentation on the
plans provided in the Commission packet materials. He discussed the covered fabric structure,
landscaping,circulation,function,etc.
Commissioner Kurz inquired as to the height of the existing truss architectural feature.
Pedro Campos stated that it was approximately 30 feet. He used an image from the
presentation to depict the changes. The new roof structure truss would be approximately 35 feet
in height.
Commissioner Hopkins inquired as to whether or not the existing architectural truss elements
could be used in the new social courtyard structure.
Pedro Campos explained that after examination by the team this would not be possible.
Commissioner Kurz asked what the diameter of the aperture was.
Pedro Campos explained that it was 16 feet in diameter.
Page 2
37
Commissioner Pratt asked Mr.Campos to explain the arrival sequence for a guest starting with
picking up of tickets.
Pedro Campos used an exhibit from the presentation to describe the arrival sequence.
Commissioner CaRin asked for some clarification.
Pedro Campos described the social plaza as the new lobby for the amphitheater.
Commissioner Hopkins inquired'rf a rain analysis had been done to predict the impacts of the top
aperture and the 14-foot openings.
Pedro Campos spoke to the thought that has gone into the design for rain,snow,and light. He
added that the structure was not designed to provide complete protection.
Commissioner CaRin inquired as tot eh color of the material and posts.
Pedro Campos spoke to the translucent nature of the cream colored fabric and the loss of the
light transmittance.
Commissioner Rediker asked why there was a hole at the top.
Pedro Campos explained that it was for light.
Commissioner Pierce inquired as to whether or not there were new restrooms. He also inquired
as to restroom access.
Pedro Campos explained that there were no new restrooms,and how they wuuld be accessed.
Commissioner Pierce stated his difficulty in moving forward on the application when the next
item on the agenda was a request for the review and adoption of revisions to the Ford Park
Master Plan. He feR that there could be synergies found in the Master Plan revisions. He added
a concern regarding the introduction of yet another architectural style.
Commissioner Kurz spoke to his view of the application and the lower bench always being of a
cultural nature. He was supportive of the application.
Commissioner Hopkins spoke to the impacts of guests arriving for the lawn seats in advance of
performances with"stuff'and getting access to the will call window for tickets. She added that
the changes made to the amphitheater in the first phase have had a positive impact and she is
concerned that some of what is being proposed and potential negative impacts. She stated her
disagreement with staff that the proposal will have no impact to the architecture. She felt that
proposal would have a major impact to the amphitheater and the park overall.
Commissioner Cartin agreed with Commissioner Pierce's comments regarding the timing,but he
stated his understanding of why the request was being made at this point. He pointed out that it
appears there would be three locations potentially selling food and drinks(VRD,Betty Ford
Alpine Gardens school house,and the amphitheater). He spoke to several concerns with the
architedure of the structure and its relationship to the existing structure. He asked Pedro
Campos to speak to the compatibility.
Pedro Campos spoke to the design work that had gone into the plan. He spoke to the models
that vuere prepared and the heavy and bulky appearance of other options using solid roofs,etc.
Page 3
38
David Baum,Zehren and Associates,representing the applicant,spoke to the previous designs
which included tinsel structures.
Commissioner Pratt stated he feR the proposal was a huge improvement over the previous
design. It is a unique element at the entry. He added that the success of the area will be a great
landscaping plan. He feels that the restroom access has not been solved. Another element of
success will be the programming of the space when there is not an event in the amphitheater.
He feels as though the cart is before the horse with regard to the Master Plan amendments
being expbred.
Commissioner Rediker stated he felt that the changes were a significant improvement. He
spoke to the Master Plan language stating that any new roof structures should not dominate the
park. He was not sold on the need to have the covered area. He stated that he fek the proposal
was in conflict with the Master Plan language.
60 minutes
3. A request for a recommendation to the Vail Town Council on the adoption of the 2013 Gerald R.
Ford Park Master Plan,an assemblage of the 1985 Ford Park Master Plan,the 1997 Ford Park
Management Plan,and the 2012 Ford Park Management Plan Amendment,bcated at 530,540,
and 580 South Frontage Road EasUUnplatted,and setting forth details in regard thereto.
(PEC130012)
Applicant:Town of Vail
Planner: George Ruther
ACTION: Table to August 26,2013
MOT10N:Kurz SECOND:Rediker VOTE:6-0-0
George Ruther gave a presentation per the staff memorandum. He highlighted the history of the
applica6on. He spoke to the additanal information that was received with regard to the Betty
Ford Alpine Garden facility preferred location.
Tom&aun,Braun and Associates,representing the applicant,gave a presenta6on in wfiich
responses were provided to previous questions and feedback was requested.
Commissioner Pratt offered a suggestion regarding how to amend the Master Plan language to
encourage cooperation between lease holders. He suggested that lease agreements could
include language for cooperatan.
Commissioner Pierce stated that the boundaries need to disappear.
Commissioner Hopkins gave an example that the athletic concessions could be open during
amphitheater events to provide an opportunity for food.
Commissioner Cartin stated the positives of boundaries in the park. It allows for distinctive
spaces.
Jim Lamont,Vail Village Homeowners,suggested that the Master Plan include a provision
requiring multi-purpose/use structures. He suggested the tennis center be bought back by the
Town so that it cold become a rrwlti-purpose/use structure in the future.
Commissioner Cartin asked his felbw Commissioners for their thoughts on the need for
matching architecture.
Commissioner Pratt spoke to the fact that diversity is what makes it interesting. They do not
need to all match.
Page 4
39
Commissioner Pierce spoke to the need for a greater relationship between structures when they
are in close proximity to each other.
Comrr�ssioner Kurz spoke to the need for the Nature Center to be removed as it is an eyesore.
He added that the functions could occur elsewhere.
Commissioner Pratt believes the structure does serve a purpose and may need to be improved
or replaced and include restrooms. He added that there should be some minimal service parking
for the Nature Center.
Jim Lamont spoke to the initial intent of keeping the Nature Center and the surrounding area
natural and undeveloped. He spoke to a community center that was designed for Ford Park in
1973 or 1974. He suggested that the form proposed for the Social Courtyard may be applicable
to other locations within the park. He added a comment about the Transportation Master Plan is
the Ford Park bridge.
Commissioner Kurz spoke to the parking lot not being a great sde for concerts. He suggested
that the amphitheater should be used as a winter venue. He understands the Vail Valley
Foundation does not permit access.
Jack Hunn,representing the Vail Valley Foundation,spoke to the practical difficulty of using the
amphitheater as there is no heat in the restrooms and other buildings. Additionally the lawn
would contain snow and the temperatures under the roof can be frigid.
Commissioner Hopkins suggested the use of the ball fields for special events. Are the athletic
field buildings heated?
Commissioner Rediker likes the idea of mufti-use buildings ad eliminating new construction for
the lower bench. He inquired as to the space adjacent to the Wren.
Commissioner Cartin spoke to the Tennis Center being and ideal place for a larger multi-use
building. Close to parking,sense of interest,utilities available,combines multiple uses.
Commissioners Pratt and Pierce supported this concept.
Commissioner Pratt suggested that good ideas should not be precluded in the future,such as an
aquatic cer�ter,etc. He added that the parking lot should be identified as an underutilized part of
the park.
Commissioner Pierce suggested'R would be beneficial to have a presentation from the VRD on
the programming of the park and the use of the Tennis Center Building. Several Commission
members feft it would be beneficial to hear from the VRD.
Jim Lamont suggested that an aquatic therapy center is what this community deserves. It would
serve the residents,guests,and medical rehabilitation.
Commissioner Hopkins asked where it vwuld go.
Jim Lamont spoke to the need to think beyond Ford Park for some of these uses.
Commissioner Cartin spoke to the natural area preservation zone as being an ideal location for
stream improvements and enhancements.
Page 5
40
Commissioner Rediker suggested the need for mandatory language to be included within the
goals and adion statements regarding the stream health and improvement.
Tom Braun went through the goal and objedive statements.
Comrrrssioner Rediker suggested that the preservation and protection of open space should be
included in Goal 1. Encourage underdevelopment verses over development. He added that
statements encouraging the use of environmental and recycled materials should be included.
Commissioner Cartin suggested switching the order of Goals 3 and 4 as it vwuld flow better.
Commissioner Pierce reiterated that the VRD needs to be invited to a public hearing to hear if
changes that are being proposed will work for them.
Comrrissioner Pratt spoke to his belief that there are incompatible uses within the park,such as
sports event noise when a concert is occurring. Don't we want to try and improve the
relationships between uses in a goal statement.
Commissioner Cartin spoke to the need to align needs with all lease holders and the town. For
example restrooms are not needed everywhere.
Commissioner Kurz stated that Goal 6 may be the bca6on to speak to harmony,cooperation,
maximization of programming for residents.
Commissioner Pratt agreed that Goal 6 could be common and state that we are all working
together for the benefit of all residents and guests(work together). Maybe there are no action
steps on this goal.
30 minutes
4. I-70 Interchange and Crossing Study Introduction.A review of past Vail Transportation Master
Planning efforts spec'rfically with regards to improvements to the I-70 Interchanges and a
potential new I-70 underpass.
Presenter:Tom Kassmel,Town Engineer
This item was rescheduled to the August 26,2013 public hearing due to the length of the
meeting.
5. A request for the review of a variance from Sedion 12-6E-8,Density Control,Vail Town Code,
pursuant to Chapter 12-17,Variances,Vail Town Code,to allow for an increase in dwelling units
per acre to facilitate the construction of two single-family residences,located at 1183 and 1191
Casolar Del Norte Drive/Lots 4 and 5,Casolar Vail,and setting forth details in regard thereto.
(PEC130010)
Applicant:Todger Anderson,represented by Tom&aun
Planner: Warren Campbell
ACTION: Table to September 9,2013
MOT10N: Cartin SECOND:Rediker VOTE:6-0-0
6. A request for a recommendation to the Vail Town Council on a major amendment to Special
Development District No.6,Vail Village Inn,pursuant to Sedion 12-9A-10,Amendment
Procedures,Vail Town Code,to allowfor an addition to an existing dwielling unit,located at 16
Vail Road,(The Sebastian)/Part of Lots M, N,and O,Bbck SD,Vail Vllage Filing 1,and setting
forth details in regard thereto. (PEC130021)
Applicant:AMPH,LLC,represented by Mauriello Planning Group
Planner: Warren Campbell
Page 6
41
ACT10N: Table to August 26,2013
MOT10N: Catin SECOND:Rediker VOTE:6-0-0
7. Approval of July 22,2013 minutes
MOTION: Cartin SECOND:Kurz VOTE:6-0-0
8. Information Update
9. Adjournment
MOTION: Cartin SECOND:Pratt VOTE:6-0-0
The applications and information about the proposals are available for public inspection during
regular office hours at the Town of Vail Communiry Development Department,75 South Frontage
Road. The public is invited to attend the project orientation and the site visds that precede the public
hearing in the Town of Vail Commundy Development Department. Times and order of items are
approximate,subject to change,and cannot be relied upon to determine at what time the Planning
and Environmental Commission will consider an item. Please call(970)479-2138 for additional
information.Sign language interpretation is available upon request with 24-hour not'rfication. Please
cali(970)479-2356,Telephone for the Hearing Impaired,for information.
Community Development Department
Published August 9,2013 in the Vail Daily.
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