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HomeMy WebLinkAboutPEC140006 Memo and AttachmentsTOWN OF VAIL � Memorandum TO: Planning and Environmental Commission FROM: Community Development Department DATE: March 24, 2014 SUBJECT: A request for the review of an amendment to a Conditional Use Permit, pursuant to Section 12 -16, Conditional Uses, Vail Town Code, for a public tourist/guest service related facility (Vail Village Information Center), to allow for the construction of an addition, exterior elevation changes, and parking located at 231 East Meadow Drive/ Lot B & C, Block 5D, Vail Village Filing 1, and setting forth details in regard thereto. (PEC140006) Applicant: Town of Vail, represented by GPSL Architects Planner: Joe Batcheller SUMMARY The applicant, Town of Vail, represented by GPSL Architects, is requesting the review of amendment to an existing conditional use permit to allow for the construction of an addition and exterior elevation changes to the existing Vail Village Information Center. Based upon Staff's review of the criteria outlined in Section VII of this memorandum and the evidence and testimony presented, the Community Development Department recommends tabling this application to allow the applicant to address certain issue identified by Staff. II. DESCRIPTION OF REQUEST The Town of Vail is proposing renovations to the Vail Village Information Center by upgrading exterior facades and expanding the building to the east side by approximately 230 square feet in order to accommodate public restrooms and an additional entrance. The height of the structure will remain unchanged at 33 feet. An arcade is also proposed for the entire north side of the building to provide guests with protection from the elements while waiting for buses, taxis, and shuttles. Lastly, the Town is proposing an on- street parking lane on the South Frontage Road directly north of the Information Center in order to accommodate parking for over -sized vehicles, cars, and buses. The intent is to enhance the visitor experience by providing guests with a building that communicates a sense of arrival to Vail in tandem with a more functional space inside. The subject property is zoned General Use (GU) District. The development standards are prescribed by the Planning and Environmental Commission in this zone district during the review of a conditional use permit application. A vicinity map (Attachment A), the applicant's request (Attachment B), proposed architectural plans (Attachment C), renderings from the Vail Plan (Attachment D), and a site analysis (Attachment E) have been attached for review. III. BACKGROUND On January 8, 1990, the Planning and Environmental Commission approved an amendment to the conditional use permit to allow for the construction of the Vail Village Information Center located at the Vail Transportation Center. Since then, the original wood shake shingles have been replaced with a composite shake shingle, and photovoltaic solar panels have been installed. On March 5, 2014 and again on March 19, 2014, the Design Review Board denied an application from the Town to remove landscaping in order to allow for the construction of the proposed on- street parking lane. Both times, the DRB found that the proposed on- street parking lane and reduced landscaping did not meet the intent of the Vail Transportation Master Plan and Chapter 12 -11, Design Review, Vail Town Code. IV. APPLICABLE PLANNING DOCUMENTS VAIL 20/20 STRATEGIC ACTION PLAN (in part) rrfiffff J1•1cirrrr•�►�i Vail is recognized as having a comprehensive transportation system and through continued redevelopment, has reinforced its transit - oriented lifestyle. Transit, walking and biking are the major modes of travel along with extensive, multimodal connections between major destinations. Those who choose to drive are welcomed with a well - maintained roadway system directing vehicles to Vail's managed parking areas. Goal #1: Create an integrated Transportation System with high levels of service that caters to the many needs of our residents, guests and employees and embraces the many issues of the surrounding natural and built environment in its design, implementation and operation. Actions /Strategies Parking • Aggressively manage parking to minimize major capital investments to increase supply while encouraging travel modes other than single occupant vehicles. Bikeway • Integrate Frontage Road plans to include bikeway construction. Town of Vail Page 2 • Work with private developers to ensure all arterials in Vail have bikeways along them and that there are connections between neighborhoods. Pedestrianization • Improve sidewalks on frontage roads and other necessary places. Roadway • Maintain the current Levels of Service on roads throughout the town through road improvements (LOS C in clear daytime conditions, LOS D in harsh winter conditions on arterials, LOS D at cross streets during peak times in clear daytime conditions). • Work with the Community Development Department to ensure land use patterns do not adversely affect travel demand without mitigation or no change in level of service. • Keep arterial roadway size to four lanes with a center median with a 35 mph speed limit. Goal #2: Minimize the environmental impact of the transportation system on the town and the region. VAIL TRANSPORTATION MASTER PLAN UPDATE (in part) Il. EXISTING CONDITIONS 3. Accident Data (p. 11 -12) Approximately six years worth of traffic accident data were compiled from the Town of Vail Police Department's records which identified 288 accidents occurring between 1999 and 2005. CDOT data were also explored, but the Town's accident records identified more accidents than CDOT's database along the Frontage Roads. It is likely that many of the accidents recorded by the Town along the Frontage Roads do not reach CDOT for inclusion in their database. As such, the Town's Police Department records were used in this analysis. (..I The following shows the converted accident data and how it compares with CDOT data for urban minor arterial road facilities. • N. Frontage Road, Chamonix to Buffehr Creek — 3.5 accidents /million vehicle - miles • N. Frontage Road, Buffehr Creek to Main Vail — 3.0 accidents /million vehicle - miles • S. Frontage Road, W. Vail Roundabout to Forest Road — 2.5 accidents /million vehicle -miles • S. Frontage Road, Forest Road to Vail Road - 3.5 accidents /million vehicle -miles • S. Frontage Road, Vail Road to Vail Valley Drive — 4.0 accidents /million vehicle miles Town of Vail Page 3 Based on the most recent CDOT data available (2004), urban minor arterial state highways have experienced 3.45 accidents per million vehicle -miles of travel in 2003 and 2004. The accident rates listed above for the Frontage road segments are close to this or are less, except for the segment between Vail Road and Vail Valley Drive which is slightly higher than the CDOT data. This segment of roadway is the busiest road section in Town (other than 1 -70), and increased traffic increases the exposure and correspondingly the accident rate. THE VAIL PLAN (in part) INTRODUCTION Height equals more bedrooms, more bedrooms equal more automobiles, and more automobiles require the spaces, road widths and attendant service facilities common to their functions. With a new Interstate Freeway now passing through the Valley, the automobile, by sight, sound and odor, further emphasizes the narrowness and urbanness of the Town. At either end of the Valley, sporadic building and poorly controlled land development further adds to the visual confusion as one approaches the Town. The Town is now multi - centered with the Village and Lionshead equally populous and both at the base of major ski lifts. The mile separating them is predictably heavily traveled and growing more congested. The total visual and physical impact is confused and urban; totally opposed to the natural characteristics of the Valley and to the apparent objectives of the early developers of Vail. The Town is at a point of crisis in its existence. It is congested, in many parts it has lost contact with nature, it fails to satisfy year -round recreational needs, it represents an investment in development which demands more than the winter time ski activities can economically support, yet the very sprawl of development has removed the natural open spaces which would have been available as year -round recreation areas. The Town is trapped by its success. Its choices are several, continue at its current rate of growth and totally destroy the Valley, grow more slowly and accept the mediocrity of the current problems, or to grow with wisdom and attempt to achieve a greater ideal of service to the residents. The third option is the most difficult but is the choice of the Town Council and Town Administration. The problems are apparent and the decision has been made to follow an aggressive course of action in preparation of an overall Town Plan to create full -year vitality and attractiveness. This planning process is to result in The Vail Plan. There is a tremendous sense of pride in many of the Vail residents, and awareness that what was once unique can only partially be recaptured but that there is the possibility of creating a recreationally -based community of individuality, beauty and pleasure that can be unique in the United States. A full -year community identity can be achieved. The process being followed to achieve this objective is fourfold. First, to completely rewrite the Zoning Ordinance, secondly, to modify all systems of vehicular and pedestrian transportation, thirdly, to acquire and develop space for community -wide Town of Vail Page 4 recreation system preserving and including Gore Creek, and fourth, to create an overall landscape system which will reforest the Town, unify the many different architectural styles, and ameliorate the sight and sound of the Interstate. The following sections describe the major elements of the Vail Plan. THE TOWN TRANSPORTATION SYSTEM The second aspect of the Vail Plan has been the analysis of a variety of systems of moving people and goods to and within the Town. The obvious problem as one attempts to walk within the Town is, with the exception of a portion of Bridge Street in the Village and the plaza area of Lionshead, that it is literally impossible to walk without conflict with moving autos, parked autos, or unloading trucks. The two areas relatively free of the car are delightful and do simulate the feeling one has in Wengen, Switzerland, or other vehicle free communities. The control of autos on a portion of Gore Valley Road in the Village is partially successful but more compromised than respected. To successfully modify and give order to the transportation systems, it is necessary to select major central parking areas and to clearly direct vehicles to these destinations. The key element of the Transportation Plan is the creation of a central transportation terminal, serving the Village primarily, for the most serious congestion problems occur in the Village. The terminal is to contain facilities, however, that are of value to the total operation of the Town. Four systems of vehicular transportation will use the terminal as the single -most important vehicle destination in the Town. The Transportation Terminal and related movement systems are described in this section. A. TRANSPORTATION TERMINAL After analyzing available space in the Town suitable for a major parking facility, it was judged that the site of the present Town parking lot adjacent to the frontage road was the logical location. Proximity to shopping and eating destinations, easy access, quick visibility to motorists, and the shape of the terrain, are all positive characteristics of the site. More remote sites were considered and rejected. The Transportation Terminal will serve a variety of functions. Its construction will be phased, beginning with space for 1, 000 cars and then with an eventual capacity of 1, 500. The four levels will have capacity and appropriate metering or rate scales for long - term parking, for lodge visitors, for the quick shopping visit, for limited use by day skiers, or for the tourist stopping for information. The design would also provide drop -off and pick -up space for skiers, similar to the drop -off space now used near the Covered Bridge. Interstate or regional buses would stop on the upper level of the Terminal. Waiting space will be available both at the top and bottom levels of the Terminal for users of large buses or for those using the smaller local buses stopping in the handsome plaza at the lower level. Bus control will be such that the delivery and pick up of packaged goods from the buses can be controlled by one person on the upper level. Town of Vail Page 5 It is intended that the Terminal will provide space for various ticketing agencies and would eventually house rental vehicles. In the future, terminal expansion provides the capability of creating space for a central truck depot handling the majority of materials used or sold in the Village commercial area. Another extremely important function of the Terminal will be as the major tourist information center and directory for the Town. A kiosk is planned for the upper level adjacent to the frontage road with both curb -side and short -term parking adjacent. The kiosk will be at the top of the landscaped plaza with a great view over the Village, a tremendous statement of entrance to the newcomer. THE TOWN LANDSCAPE The Vail Plan proposes that the beauty of the Colorado landscape be evident wherever one walks, drives, bikes, or skis within or adjacent to the Town. The storage of the stray automobile, the logical control and direction of the service vehicle, and movement of people with a variety of transit systems makes possible the relandscape of spaces previously dominated by vehicles. The paved surfaces can be textured and scaled to the pedestrian rather than to the car or truck. Trees and benches can occur where they previously would have been destroyed. [ ... ] The Plan includes both the visual and acoustic treatment of the Interstate Corridor and entrance to the Town. The main entry will be heavily planted and accented with stone walls and coarse stone pavements as shown by the plans and sketches prepared. Approximately 5, 000 trees are to be moved primarily Aspen and Spruce of up to 40 feet tall, into the Interstate Corridor and elsewhere in the Town. Earth berms, and large boulders will be used to further absorb the sound and visual impact of the highway. The intended visual effect is one of the adjacent forests creeping from the hillsides, over the roadway, into the Town itself. Wherever open public spaces remain, trees will be planted. As cars are removed from the sides of roadways, trees will be planted. VAIL LAND USE PLAN (in Dart CHAPTER II: LAND USE PLAN GOALS / POLICIES (in part) The goals articulated here reflect the desires of the citizenry as expressed through the series of public meetings that were held throughout the project. A set of initial goals were developed which were then substantially revised after different types of opinions were brought out in the second meeting. The goal statements were developed to reflect a general consensus once the public had had the opportunity to reflect on the concepts and ideas initially presented. The goal statements were then revised through the review process with the Task Force, the Planning and Environmental Commission and Town Council and now represent policy guidelines in the review process for new development proposals. These goal statements should be used in conjunction with the adopted Land Use Plan map, in the evaluation of any development proposal. Town of Vail Page 6 The goal statements which are reflected in the design of the proposed Plan are as follows: 1. General Growth/ Development 1.1 Vail should continue to prow in a controlled environment, maintaining a balance between residential, commercial and recreational uses to serve both the visitor and the permanent resident. 1.3 The quality of development should be maintained and upgraded whenever possible. 1.10 Development of Town owned lands by the Town of Vail (other than parks and open space) may be permitted where no high hazards exist, if such development is for public use. 2. Skier /Tourist Concerns 2.1. The community should emphasize its role as a destination resort while accommodatina day visitors. 2.3. The ski area owner, the business community and the Town leaders should work together to improve facilities for day skiers. 6. Community Services 6.1 Services should keep pace with increased growth. 6.3. Services should be adjusted to keep pace with the needs of peak periods. VAIL TOWN CODE (in part) ZONING REGULATIONS ARTICLE 12 -9C: GENERAL USE DISTRICT (in part) SECTION 12 -9C -1: PURPOSE The general use district is intended to provide sites for public and quasi - public uses which, because of their special characteristics, cannot be appropriately regulated by the development standards prescribed for other zoning districts, and for which development standards especially prescribed for each particular development proposal or project are necessary to achieve the purposes prescribed in section 12 -1 -2 of this title and to provide for the public welfare. The general use district is intended to ensure that public buildings and grounds and certain types of quasi - public uses permitted in the district are appropriately located and designed to meet the needs of residents and visitors to Vail, Town of Vail Page 7 to harmonize with surrounding uses, and, in the case of buildings and other structures, to ensure adequate light, air, open spaces, and other amenities appropriate to the permitted types of uses. SECTION 12 -9C -5: DEVELOPMENT STANDARDS A. Prescribed By Planning And Environmental Commission: In the general use district, development standards in each of the following categories shall be as prescribed by the planning and environmental commission: 1. Lot area and site dimensions. 2. Setbacks. 3. Building height. 4. Density control. 5. Site coverage. 6. Landscaping and site development. 7. Parking and loading. B. Reviewed By Planning And Environmental Commission: Development standards shall be proposed by the applicant as a part of a conditional use permit application. Site specific development standards shall then be determined by the planning and environmental commission during the review of the conditional use request in accordance with the provisions of chapter 16 of this title. CHAPTER 12 -16: CONDITIONAL USE PERMITS (in part) SECTION 12 -16 -1: PURPOSE; LIMITATIONS: In order to provide the flexibility necessary to achieve the objectives of this title, specified uses are permitted in certain districts subject to the granting of a conditional use permit. Because of their unusual or special characteristics, conditional uses require review so that they may be located properly with respect to the purposes of this title and with respect to their effects on surrounding properties. The review process prescribed in this chapter is intended to assure compatibility and harmonious development between conditional uses and surrounding properties in the Town at large Uses listed as conditional uses in the various districts may be permitted subject to such conditions and limitations as the Town may prescribe to insure that the location and operation of the conditional uses will be in accordance with the development objectives of the Town and will not be detrimental to other uses or properties. Where conditions cannot be devised, to achieve these objectives, applications for conditional use permits shall be denied. V. SITE ANALYSIS Zoning: General Use (GU) district *All development standards in the GU zone district are prescribed by the Planning and Environmental Commission. Town of Vail Page 8 Lot Area: Setbacks: Front: West Side: East Side: Rear: Height: Density: Site Coverage Landscape Area Parking Spaces: Floor Area: Allowed Existing Proposed Set by the PEC 5.19 acres No change Set by the PEC 0' No change 10' No change 65' No change 44' No change Set by the PEC 33' No change Set by the PEC N/A No change Set by the PEC 132,857 sf (58.7 %) No change* Set by the PEC 63,624 sf (28.2 %) No change ** Set by the PEC 1,300 1,562 sf 1,300 4 spaces added to ROW 1,791 sf * ** *As defined by the Vail Town Code, site coverage for the subject property includes the entire parking structure. Since the Information Center sits atop the parking structure, site coverage is unchanged. * *Landscaping changes occur with the Town's right -of -way. ** *Information Center floor area only. ► ��_ ��11: 7: Zi111�171� [e�_\�1�11���_1�I���i7�11�[� Existing Use North: CDOT Right -of -Way East: Village Master Plan South: Village Master Plan West: Village Master Plan VII. REVIEW CRITERIA Zoning District Not Zoned High Density Multi - Family Public Accommodation 1, Outdoor Recreation Commercial Service Center Before acting on a conditional use permit application, the Planning and Environmental Commission shall consider the following factors with respect to the proposed use: 1. Relationship and impact of the use on the development objectives of the Town. Town of Vail Page 9 Staff finds the portion of proposed amendment to the conditional use permit relating to the Information Center is consistent with the goals and objectives of the Vail Land Use Plan as outlined in Section IV of this memorandum. Specifically, the proposed amendment to the conditional use permit maintains controlled growth; upgrades existing development; allows services to keep pace with the growth of the community; and improves guest facilities. Staff believes the portion of the proposed amendment for the on- street parking lane on the South Frontage Road is not in keeping with the development objectives of the Town. Staff believes the parking lane should be altered to meet the goals of the Vail 20/20 Strategic Action Plan, the Vail Transportation Master Plan, and the Vail Plan. The Vail 20/20 Strategic Action Plan calls for a balanced approach to the planning, design, and construction of transportation infrastructure. In particular, it listed the following goals and action steps: Create an integrated Transportation System with high levels of service that caters to the many needs of our residents, guests and employees and embraces the many issues of the surrounding natural and built environment in its design, implementation and operation. a. Aggressively manage parking to minimize major capital investments to increase supply while encouraging travel modes other than single occupant vehicles. b. Integrate Frontage Road plans to include bikeway construction. c. Work with private developers to ensure all arterials in Vail have bikeways along them and that there are connections between neighborhoods. d. Improve sidewalks on frontage roads and other necessary places. e. Maintain the current Levels of Service on roads throuahout the town through road improvements (LOS C in clear daytime conditions, LOS D in harsh winter conditions on arterials, LOS D at cross streets during peak times in clear daytime conditions). f. Work with the Community Development Department to ensure land use patterns do not adversely affect travel demand without mitigation or no change in level of service. g. Keep arterial roadway size to four lanes with a center median with a 35 mph speed limit. 2. Minimize the environmental impact of the transportation system on the town and the region. Furthermore, Staff believes the on- street parking lane deviates from the intent of the Vail Transportation Master Plan because it has potential to foster dangerous situations that could negatively impact traffic flow by facilitating illegal u- turns, and slowing traffic with drivers trying to parallel park. The Vail Transportation Master Plan identifies this portion of the South Frontage Road, between Vail Valley Drive and Vail Road, as the most unsafe road in Vail and that efforts should be made to reduce the number of accidents here. Town of Vail Page 10 The Colorado Department of Transportation has analyzed the proposed on- street parking lane and approved the design. Staff is concerned that CDOT may not have used the richest data available for their analysis of the design, because the Vail Transportation Master Plan states, "CDOT data were also explored, but the Town's accident records identified more accidents than CDOT's database along the Frontage Roads. It is likely that many of the accidents recorded by the Town along the Frontage Roads do not reach CDOT for inclusion in their database." Staff believes further analysis may be needed using the most accurate data available in order to determine the effect the on- street parking lane will have on the safety of this portion of the South Frontage Road. Staff also took into consideration the recommendations from the Vail Plan, as the problems identified over 40 years ago are still relevant today and should not be ignored. It states, "With a new Interstate Freeway now passing through the Valley, the automobile, by sight, sound and odor, further emphasizes the narrowness and urbanness of the Town. [ ... ] The Town is at a point of crisis in its existence. It is congested, in many parts it has lost contact with nature (..1." The Vail Plan proposed landscape screening for the interstate corridor and the Vail Village Parking Structure and its amenities (Attachment D). This concept has largely been implemented. The proposed on- street parking lane would compromise the existing landscaping off -site, in the CDOT right -of -way, however, as there would be a net loss of approximately 1,525 square feet of existing vegetation. This would further marginalize an already less than desirable pedestrian environment. For these reasons, Staff feels other alternatives for visitor parking should considered, in which visitors are accommodated with off - street parking, perhaps in front of the Information Center. Staff has identified some under utilized areas that could be repurposed to allow for some functions of the Transportation Center to be relocated on- site and make more efficient use of the existing paved surfaces. These areas are referred to in Attachment E. Staff finds the proposed amendment to the conditional use permit fits the intended purpose for the Information Center, and is consistent with the purposes of the General Use District as outlined in Section IV of this memorandum. The proposal is not entirely in keeping with the development objects of the Town, however, as prescribed by several planning documents. Therefore, Staff believes the proposed amendment to a conditional use permit is inconsistent with the purposes of Chapter 12 -16, Conditional Use Permit, Vail Town Code. Staff is recommending issues be addressed before an approval is granted in order to attain greater consistency between the proposed on- street parking lane and the purposes of Chapter 12 -16, Conditional Use Permit, Vail Town Code. Town of Vail Page 11 2. The effect of the use on light and air, distribution of population, transportation facilities, utilities, schools, parks and recreation facilities, and other public facilities needs. The proposed amendment to the conditional use permit will allow for the construction of additional floor area to the east side of the Information Center. Staff does not believe this portion of the amendment to the conditional use permit — the expanded Information Center — would have any negative impacts on light and air, distribution of population, transportation facilities, utilities, schools, parks and recreation facilities, and other public facilities needs. The expansion of the Information Center warrants the need for employee housing mitigation. Per Chapter 12 -23: Commercial Linkage, in the Vail Town Code, each commercial development or redevelopment shall mitigate its impact on employee housing by providing Employee Housing Units for twenty percent (20 %) of the employees generated. The Town's Housing Coordinator has determined the Information Center most closely resembles a Conference Facility in its employee generation based on the Town's adopted Employee Generation and Mitigation Rates (12 -23 -2, Vail Town Code). A Conference Facility generates 0.8 employees per 1,000 feet of new net floor area. The proposed Information Center is adding 230 square feet, therefore the applicant is required to mitigate for 0.04 new employees. (230 new square feet / 1,000 square feet) x 0.8 employees = 0.184 new employees 0.184 new employees x 20% mitigation rate = 0.04* employees to be mitigated *(rounded to the nearest 1/100) The applicant may choose to utilize any of the five Methods of Mitigation (12 -23 -6, Vail Town Code) to mitigate for 0.04 employees. If the applicant chooses to pay a fee -in -lieu the current amount owed would be $2,979.24. ($74,481 fee -in -lieu per employee x 0.04 employees = $2,979.24) Staff believes the other portion of the amendment to the conditional use permit — the on- street parking lane — will have a negative impact on transportation facilities and other public facilities needs. As mentioned in the criterion above, Staff believes further analysis may be needed using the richest data available in order to determine the effect the on- street parking lane will have on the safety of this portion of the South Frontage Road. CDOT has analyzed the proposed on- street parking lane, but Staff is concerned because CDOT uses their own data for their analysis. The Vail Transportation Master Plan states that the Town's data is more accurate and so Staff is recommending further analysis using accident data from the Vail Police Department. Staff finds elements of the proposed amendment to the conditional use permit will have some negative impact on transportation facilities and other public facilities needs in comparison to existing conditions. Therefore, Staff finds the proposed amendment to the conditional use permit is inconsistent with this review criterion. Town of Vail Page 12 3. Effect upon traffic with particular reference to congestion, automotive and pedestrian safety and convenience, traffic flow and control, access, maneuverability, and removal of snow from the street and parking areas. The portion of the proposed amendment to the conditional use permit relating to the Information Center will allow for the construction of additional floor area to the east side of the building. Staff does not believe the expanded Information Center would have any negative effects upon traffic with particular reference to congestion, automotive and pedestrian safety and convenience, traffic flow and control, access, maneuverability, and removal of snow from the street and parking areas. Staff believes the portion of the proposed amendment for the on- street parking lane will have a negative effect upon traffic with particular reference to congestion, automotive and pedestrian safety and convenience, traffic flow and control, access, maneuverability, and removal of snow from the street and parking areas. As mentioned in the criteria above, Staff is recommending further analysis using the Town's accident data in order to determine the effect the on- street parking lane will have on the safety of this portion of the South Frontage Road. Staff believes the on- street parking lane has potential to foster dangerous situations that could negatively impact traffic flow by facilitating illegal u- turns, and slowing traffic with drivers trying to parallel park. The intent for drivers of over -sized vehicle wanting to travel west from the Transportation Center is for them to drive to Ford Park and turn around. This involves traveling east 0.6 miles, through a controlled intersection, pulling into the Ford Park bus stop, turning around, and traveling back from where one came another 0.6 miles, adding 1.2 miles of unanticipated travel to one's route. Staff believes this is not intuitive and may confuse drivers which may attempt illegal u- turns, creating unsafe conditions. This portion of the South Frontage Road, between Vail Valley Drive and Vail Road, is already the most unsafe road in Vail, as identified in the Vail Transportation Master Plan. Staff is recommending assurances be made with further analysis so that the safety issues for this portion of road are not further exacerbated. Staff would like confirmation from CDOT that accident data from the Vail Police Department was used for their analysis of the on- street parking lane. Staff also recommends receiving an endorsement for the on- street parking lane from a qualified transportation consulting firm in order to amend the Vail Transportation Master Plan. The proposed on- street parking lane will reduce the width of the sidewalk from six feet (6') to five feet, six inches (5.5'). Also, landscaping off -site, in the CDOT right -of -way, would be reduced by approximately 1,525 square feet, further marginalizing pedestrians in an already less than desirable pedestrian environment. Bicyclist safety will also be compromised when drivers are allowed to parallel park and open doors into their travel lane. Staff feels pedestrians and bicyclists need to be given greater consideration, as prescribed in the Vail 20/20 Strategic Action Plan, in what is already the most unsafe portion of road in Vail, as identified in the Vail Transportation Master Plan. Town of Vail Page 13 Staff finds portions of the proposed amendment to the conditional use permit will have some negative effect upon traffic with particular reference to congestion, automotive and pedestrian safety and convenience, traffic flow and control, access, maneuverability, and removal of snow from the street and parking areas. Therefore, Staff finds the proposed amendment to the conditional use permit is inconsistent with this review criterion. 4. Effect upon the character of the area in which the proposed use is to be located, including the scale and bulk of the proposed use in relation to surrounding uses. The applicant is proposing to maintain a similar scale and bulk of the existing building with the addition of the new floor area on the east side of the Information Center. The proposed expansion will add 230 square feet of space to be used for public restrooms and an additional entrance. The height of the structure will remain unchanged at 33 feet. The applicant is proposing to maintain the general form of the structure, but with new architectural elements. The applicant is proposing expanded windows, shutters, and an arcade feature to the north fagade of the building. Shutters will also be added to the south fagade. The proposed finish materials are stucco and an enhanced stone base. The resulting exterior design will deviate somewhat from the adjacent Transportation Center. Staff finds the proposed amendment to the conditional use permit will have a positive impact on the character of surrounding area in comparison to the existing conditions and is generally consistent with this criterion. The architectural design will require final approval by the Design Review Board. 5. Such other factors and criteria as the Commission deems applicable to the proposed use. This criterion will be addressed at the Planning and Environment Commission hearing, if required. VIII. RECOMMENDATION The Community Development Department recommends the Planning and Environmental Commission table the amendment to the conditional use permit, pursuant to Section 12- 16 -10, Amendment Procedures, Vail Town Code, to allow for the construction of additions, exterior elevation changes, and parking located at 231 East Meadow Drive/ Lot B & C, Block 5D, Vail Village Filing 1, and setting forth details in regard thereto. This recommendation is based upon the review of the criteria outlined in Section VII of this memorandum and the evidence and testimony presented. Should the Planning and Environmental Commission choose to table this conditional use permit amendment request, the Community Development Department recommends Town of Vail Page 14 the Commission instructs the applicant to address the following issues before returning for another public hearing: The applicant shall provide a confirmation letter from the Colorado Department of Transportation stating accident data from the Vail Police Department was used for their analysis of the on- street parking lane proposed for the South Frontage Road in front of the Information Center. The confirmation letter also needs to state the on- street parking lane will not negatively affect the safety of drivers, nor the desired level of service for the portion of the South Frontage Road in question. • The applicant shall obtain a report from a qualified transportation consult, evaluating the on- street parking lane proposed for the South Frontage Road in front of the Information Center with regard to the recommendations in the Vail Transportation Master Plan. The applicant shall submit an application to amend the Vail Transportation Master Plan to adopt the findings of the report. •' • If the applicant chooses not to address the first two issues, a revised site plan shall be submitted showing the removal the on- street parking from the South Frontage Road in front of the Information Center, locating the parking elsewhere on -site, out of the right -of -way belonging to the Colorado Department of Transportation. IX. ATTACHMENTS A. Vicinity Map B. Applicant's Request C. Proposed Architectural Plans D. Renderings from the Vail Plan E. Site Analysis Town of Vail Page 15 ■® ob Vail Village Filing 1, Part of Tracts B & C Vail Village Welcome Center qr _ _ Y 1\ • OOOO f e Feet 0 50 100 150 200 NCO OO °O / ! f ♦ f F Y'. 1 Av Subject Property 7"K� 0- w This map was creat d by the Town of Vail GIS Team. Use of this map shoultl be for general purposes only. The Town of Vail d— not warant the accuracy of the mfonnation cohWh.d herein. (where shown, parcel line work is approximate) Last Modified: March 20, 2014 TOWN OF VAIC Vail Village Welcome Center Submittal to the Town of Vail for a Condition Use Permit Town of Vail Planning and Environmental Commission March 24 2014 Located at 231 E Meadow Drive Parcel Number 2101 - 082 -27 -002 Town of Vail Owner Henry Pratt GPSL Architects Architect Table of Contents Introduction Zoning Information Zoning Analysis Criteria for Review Adjacent Properties Introduction The Town of Vail is proposing an amendment to the conditional use permit in the General Use zone district to allow for a small expansion to the Vail Village Welcome Center at the Vail Village Parking Structure. The project is located at 231 E Meadow Drive, a portion of Tract B and Tract C Vail Village first filing (parcel number 2101 -082- 27 -002). The proposed project design updates the existing building with a new window shape and adds a new canopy and covered seating area at the north entrance facing the Frontage Road, plus new exterior finishes and signage on the exterior. The interior is reconfigured with a more efficient visitor - friendly layout. Restrooms are added with a simple addition to the east, new interior finishes as well. The design being presented is the culmination of this work which is best described as a mix of `old Vail' and "new Vail' and fits nicely into the vernacular of its surroundings while serving as a gateway to the more traditional Vail Village. Zoning Information The Village Parking Center Site is zoned General Use (GU) District. The purpose of the GU district is as follows: 12 -910-1: PURPOSE: 0 The general use district is intended to provide sites for public and quasi public uses which, because of their special characteristics, cannot be appropriately regulated by the development standards prescribed for other zoning districts, and for which development standards especially prescribed for each particular development proposal or project are necessary to achieve the purposes prescribed in section 12 -1 -2 of this title and to provide for the public welfare. The general use district is intended to ensure that public buildings and grounds and certain types of quasi public uses permitted in the district are appropriately located and designed to meet the needs of residents and visitors to Vail, to harmonize with surrounding uses, and, in the case of buildings and other structures, to ensure adequate light, air, open spaces, and other amenities appropriate to the permitted types of uses. (Ord. 29(2005) § 28: Ord. 21(1994) § 10) In the GU district, almost all uses require a conditional use permit or an amendment to an existing conditional use permit. In addition, all of the development standards of the GU district are prescribed by the Planning and Environmental Commission during the review of a conditional use permit, including: • Lot area and site dimensions • Setbacks • Building height • Density control • Site coverage • Landscaping and site development • Parking and loading As a result, the Town of Vail is requesting an amendment to the existing conditional use permit to allow for the renovation small expansion of the Vail Village Welcome Center. Zoning Analysis Address: 231 E Meadow Drive Parcel Number: 2101 - 082 -27 -002 Lot Size: 5.52 acres/ Zoning: General Use Standard Allowed Existing Proposed Lot Area Set by the PEC No Change Setbacks Set by the PEC No Change Max. building Height Set by the PEC No Change Site Coverage Set by the PEC No Change Landscaping Set by the PEC No Change Parking Set by the PEC No Change Criteria for Review Section 12 -6 -6: CRITERIA; FINDINGS, Vail Town Code, provides the criteria for the review of a conditional permit. The following provides the criteria for review and the applicant's analysis of the proposal and its compliance with each criteria: • Describe the precise nature of the proposed use and measures proposed to make the use compatible with other properties in the vicinity. Applicant's Response: There is no change being proposed for the existing use of the Vail Information Center, now being called the Vail Welcome Center. The building will continue to function as the first place where guests can go to get information about the Town of Vail and learn about the history of Vail via the mixed media displays that currently exist in the building. This proposal is to enhance the existing use by increasing the visibility of the building (easily lost in the sea of beige that is the Vail Transportation Center and Parking structure), facilitating easier access for arriving guests, providing more floor area for the displays and providing accessible bathrooms in the building for new arrivals (the first question often asked of the Staff is 'Where are the bathrooms ? "). • The relationship and impact of the use on development objectives of the Town. Applicant's Response: The Town's development objectives are provided by the Town of Vail Land us Plan which includes the following goals and policies: 1.1 Vail should continue to grow in a controlled environment, maintaining a balance between residential, commercial and recreational uses to serve both the visitor and the permanent resident. 1.4 The original theme of the old Village Core should be carried into new development in the Village Core through continued implementation of the Urban Design Guide Plan. 1.10 Development of Town owned lands by the Town of Vail( other than parks and open space) may be permitted where no high hazards exist, if such development if for the public use. 2.1 The community should emphasize its role as a destination resort while accommodating day visitors. 2.5 the community should improve non -skier recreational options to improve year -round tourism. 3.4 Commercial growth should be concentrated in existing commercial areas to accommodate both local and visitor needs. 6.3 Services should be adjusted to keep pace with the needs of peak periods. • The effect of the use on light and air, distribution of population, transportation facilities, utilities, schools, parks and recreation facilities, and other public facilities and public facilities needs. Applicant's Response: The proposed enhancements to the existing Information Building and the 8' expansion of the existing building to the east will have no effect on light and air, distribution of population, transportation facilities, utilities, schools, parks and recreation facilities, or other public facilities. The addition of additional restrooms, centrally located for arriving guests, will serve to meet the need for additional facilities at the Transportation Center and Parking structure. • The effect upon traffic, with particular reference to congestion, automotive and pedestrian safety and convenience, traffic flow and control, access, maneuverability, and removal of snow from the streets and parking area. Applicant's Response: The effect on traffic congestion, traffic flow and control, maneuverability, and snow removal will be negligible. The proposed parking turnout along the Frontage Road will provide an easily located and convenient place for arriving, but uninformed, guests to get the information they need before moving on to their destination, be it the parking structures, TOV accommodations or other destinations within Town. It is assumed that arriving guests often drive around the town looking for a place to stop while they get their bearings- fearful that entering the parking structure straightaway (if the lots are not already full) will cost them time and money they are loathe to lose. This turnout will therefore increase vehicular and pedestrian safety by getting these vehicles off the roads early in the arrival process- we all know how difficult it is to be a tourist in a strange place; safe driving is tough when you are looking at/for signs on where to go. • The effect upon the character of the area in which the proposed use is to be located, including the scale and bulk of the proposed use in relation to surrounding uses. Applicant's Response: Extruding the existing building 8' to the east to provide space for new restrooms will have little impact on the overall scale and bulk of the building. Adding the roof extension on the north side to cover the waiting area for hotel shuttles, taxis, busses, etc will provide shelter for our guests and while this will add detailing and shadows to the character of the building, the perceived increase to the scale and mass will again be negligible. Increasing the amount of glass on the north and south elevations will allow the mountains and sky to be seen through the building, reducing the perceived mass from certain angles. The installation of new technology glass will also reduce solar and heat gain /loss within the building eliminating the need to block the sun with the large banners that have been used for years. Adjacent Properties TYROLEAN CONDOMINIUM ASSOCIATION Ptarmigan Management 62 East Meadow Drive Vail, CO 81657 PUBLIC SERVICE CO OF COLO 1225 17TH ST STE 2100 DENVER, CO 80202 -5521 HILLARY, JAMES A. & ANNE M. 25 SUNSET DR CHERRY HILLS VILLAGE, CO 80113 VAIL MOUNTAIN LODGE OWNER'S ASSOCIATION, INC. C/O STAN COPE 200 VAIL RD VAIL, CO 81657 MOUNTAIN HAUS CONDOMINIUM ASSOCIATION C/O Barbara S. Banks 225 Union Blvd., Suite 310 Lakewood, CO 80228 MOUNTAIN HAUS CONDOMINIUM ASSOCIATION 292 E. Meadow Drive Vail, CO 81657 AUSTRIA HAUS CONDOMINIUM ASSOCIATION, INC. Laura Warren 242 East Meadow Dr Vail, CO 81657 The Residences at Solaris Condominium Association C/O STAN COPE 200 VAIL RD VAIL, CO 81657 SOLARIS COMMERCIAL OWNER LLC 141 E MEADOW DR 211 VAIL, CO 81657 VAIL CORE CONDOMINIUM ASSOCIATION, INC. C/O Vail Tax & Accounting, Inc. P 0 BOX 5940 AVON, CO 81620 ABBREVIATION5 VA I L V 1 LLAGE WELCOME GE NTER A]�DITION AND REMODEL 6 . - -- d `- ..._ - / f I �� `�" _ — - '+� '•: I - u 1 - - - - - I °,,•#', GENERAL NOTES vA.IL VeLLA 9 AELCpM2 CENTER eee ener..:,w 4 s+ ne xuw ofwa xAf.. wsw+ee!wt .I.+.cao Aww. ma. +.ee>uu eee•c..ees.�o. r • ra+++x ea...+ per. - Aw .+.-tee ow..•+ � ' - - urtAiLk r ecq+eur• +P.•e n[�P....Pi* �.6 , w - _ + LOGA.WN PLAN ` xuc � .•x.r� wew ..Tm rne�...a ns wt .•.L.�xo w .u. e•.*. +aw.nw TV PGfM F1le•N 1Y= DSTi36— [ LSE" es wnweow wrA6rr AtFe�W� Mfe wx v� �v[ IK?t4 MEIYA[ FxtlFO .rr. xe. n we d eberr+ rR - A�!wei eci++n[�*c. -- Mewa�rR !fie �uwwa (� .Tore. rn• � -+�•w� !...F � •a•q.Mee roewLy L+ esyq w< o.d w c4m waw�T+aN ALL NC COW llkcn w a vFSelf mm 2012 wan+euevee A4•�•r.l�el car. 27ea w•.wneree F eadr 2W Ie1r�+aevnY area eaae 2cW2 w� wa a rw see deer 2O2 wr...e•e.ei Piy Ca•r 202 .ol•mBePfd Err.ai GwwwYe+ Geew T *Nra.ai Ew.t<wa Catlr Ta.*f d vol 4rM ri % e1. ysAre d aa7 , a•qw ; rp.k••d resew ee.• •e.•.e.+•+r. 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W W a.C-k a aImr rys 9iW]A 11u �aY3olA.c \ubn z W U U LIJ �go Jed u KOO iu Q '= a JQ? J } asu. X3.1 Ia E!!EVATION- SOUTH PROP02E2 V O 4 &' 4 Nom FI ISM r iNE ROF�hp�W ROOF - 1F rGt xIS NGG Nem E €FS ^ALL 5Y5TEM TO MATCH FXISTIN6 8x NUM�IMgiEa2 NBERWA�ST06 VENEER X15T�IFGTO MATCH LINE OF END OF EXISTING 9OLPIN5 ,N,qEW STONE VENEER E%N S71�h16P TO MATGH 4x� TIt�B'ER gg GEMENT 9OARD taE7Al S L�E N� S ANIP sae a nrsaps qe ser va.cmese�wv srt oraceeuv ao+o'urwwmm w� F" Q LUJ�Q iY zO u <0 Qz Q� J_ } snA..s ,+w�orr ELEVA71ON- EAST (EXI5TIN6) �7 0 4' 8' ELEVATION- WEST (EXISTING) 77-7� 0 4' 9' OWAV*Kkl,- 1®L�4iMk W. LA1ri30 t10R 1R NA961L4! r z w 0 w� wp uaa wdo D� �a� _a ?a d NiHis� 400M TIM PLASH 5TM Y^tV�REE MESH OO Ab vl m !wry lmllll �raF'M¢av fJC13TfPi6 (5) El-EVATCON- EAST (PROPOSED) o n- s' ELEVATION- WEST (PROPOSED) 777-77 o 4' 8' v,p Cam A1Gd.• •d o:unara� z w u w� LO K(] C) w<0 �z k- Q Jai } N O O N 0 w A U v U rn v m °0 0 ax° —8S- - —WAT- LIMITS OF DISTURBANCE SEE LANDSCAPE PLAN FOR IRRIGATION, - REVEGETATION, AND / COORDINATION WITH TOV. I ELECTRIC MANHOLE TRIM ELEVATION = 8199.0 � I SOUTH FRONTAGE ROAD SEWER MANHOLE —8S 8S L}�RIM ELEVATION = 8199.4 1 —WAT— --FAT-- -WAT— WATT SWAT -- WATT -- WATT —_W �WAT- -WAT — I SAWCUT ASPHALT & PATCHBACK RELOCATE LIGHT POLES i REMOVE CURB & GUTTER — —MILL ASPHALT, REPLACE IN FINAL LIFT REMOVE CONCRETE SIDEWALK PROTECT TREES (TYPICAL)) HAND DIG AROUND EX. TREE ROOTS. NOTIFY TOWN ONCE EXPOSED AND PRUNE REMOVE CONCRETE SIDEWALK 'v]t�r71\ . _ • PARKING GARAGE VENTS /EQUIPMENT (CRZOSS°HATCHED AREA— -j ° TAXIS & CHARTER BUSES ° VAIL TRANSIT CENTER TELEPHONE MAN RIM ELEVATION = -WAT —W. GRATE ELEVATION = 81,- STORM MANHOLE ,--RIM ELEVATION = 8198.7 .._ ,ETE WALK ° ST I — \IIx- RELOCATE SIGN AREA INLET (TYPICAL) PEAK LAND CONSULTANTS, INC. DATE REVISIONS As Constructed DEMOLITION & REMOVALS PLAN DESIGNED BY., RAB PROJECT NO.: 1799 O — No Revisions: BID PACKAGE SPECIAL USE PERMIT #3120213-S PRELIMINARY DRAINV BY RAB DA 7E ISSUED.-7-16-2012 970- 476 -8644 FAX 970 -476 -8616 Revised; VAIL TRANSPORTATION CENTER PARKING LANE NOT FOR CONSTRUCTION RENEWED BY RAB SCALE., 1"=20' 1000 UONS RIDGE LOOP VAIL, CO 81657 7/16/2012 INTERSTATE 70 MILEPOST 176.3 Void: SOUTH FRONTAGE ROAD, VAIL, COLORADO 81657 SUBSET SHEETS., I SHEET NO.: C2.0 VAIL INFORMATION CENTER VAIL TRANSPORTATION CENTER a • 0 CONCRETE STAIRS (3) 5" RISERS --\ RELOCATED (2) 18" TREADS — DIRECTIONAL SIGN UIL POSSIBLE ART PIECE LOCATIONS AS DETERMINED BY AIPP ORNAB BMENTAL FOUR P IRKING SPACES _ ORTWC BUSES RAISED PLANTING BED WITH — SUMMERANNUALS. PLANTER VENEER MATERIAL TBD PAVER WALKS D E O BOO ----------------- — — — — — — — — — — Q LINE SHOWS i WALK CONCEPTS FOR POTENTIAL ART COMPONENTS AS PROVIDED BY THE ART IN PUBLIC COORDINATOR Z z OY Q � �a CL aD a z t� O z O 3Q G _U N m 0 o O LL LL z O 0, M Za a w � J m� 6 = C > GB GB 3/19/14 1 OF 1 CHANGES FROM LAST PLAN: + REDUCE PARKING FROM 5 SPOTS TO • INCREASE SOD /LANDSCAPE AREA • INCREASED ORNAMENTAL SHRUB PLANTINGS e — — — ADD CURVES TO SIDEWALK ELIMINATE RETAINING WALL CONCRETE CROSSWALK • KEEPS THE TWO CRABAPPLES THAT MAY HAVE AREA TO BE STAINED BEEN REMOVED FOR WALL • ADDS POTENTIAL ART PIECE TBD BY AIPP (2) RAMPS - 6.7 0 NTT• .......J \I /Ui. law ORNAB BMENTAL FOUR P IRKING SPACES _ ORTWC BUSES RAISED PLANTING BED WITH — SUMMERANNUALS. PLANTER VENEER MATERIAL TBD PAVER WALKS D E O BOO ----------------- — — — — — — — — — — Q LINE SHOWS i WALK CONCEPTS FOR POTENTIAL ART COMPONENTS AS PROVIDED BY THE ART IN PUBLIC COORDINATOR Z z OY Q � �a CL aD a z t� O z O 3Q G _U N m 0 o O LL LL z O 0, M Za a w � J m� 6 = C > GB GB 3/19/14 1 OF 1 40w DAM CFT PeopiY11014 DROP LnM�lOS CENMR ON 0 140 150 240 SCALE IN FEET r Royston Haoamoto Beck & Abey 4 Z W F— Z` 0 F— H CC 4 0 Oct cc cn < Q J W Qa U .=x H HO _j ALBERT �R OS'9TOR ELMN BECK GORGE GIRVIN MRIBE JACARB 00 UFJ Royston Hanamoto Beck & Abey J Z C� L W Z Z a F— R— CC Q J d CLoc N 0 Z. ROTSd6k ��ruY MCK GIHWIN OCARD 1:1� Iw / , , i - _-WR w gi% , Amp, t �.,6y � 0 y 9j} i Y �—/�r�T � � r � • • �1l21aG51'J Pr `} , off Iw / , , i - _-WR w gi% , Amp, t �.,6y � 0 y 9j} i Y �—/�r�T � � r � • • �1l21aG51'J Pr `} , off